HomeMy WebLinkAboutAugust 25, 1997 Regular ADMINISTRATION
AUGUST 2~, 1997
Mayor
Joseph Sturdevant
Councilmernbers
DonaM G. Jolly
Meg Jones
Gar), £. Peterson
Robert W. Ruettimann
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00
PM on Monday, August 25, 1997 in the City Council Chambers, City Hall, 590 40th
Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment
in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate
in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request
when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make
arrangements. (TDD/782-2806 for deaf only)
1,C ~.ALb__TO O~RDER/_A?POINTMENT OF SECRETARY PRO TEM
(Commencement of Cablecasting of Regular Meeting on Television.)
A. Roll Call
2. PLED~..E OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to
the agenda. These may be items brought to the attention of the Council under the
Citizen Forum or items submitted after the agenda preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as
part of the Consent Agenda by one motion. Items removed from consent agenda
approval will be taken up as next order of business.)
A. MOTION: Move to Adopt the Consent Aqenda as follows:
1) Adopt Council Minutes
MOTION: Move to adopt the minutes of the August 11, 1997 Regular Council
Meeting.
2) School Liaison Officer Contract
MOTION: Move to authorize the Mayor and City Manager to approve the joint
powers agreement with School District #13 for the provision of a police school
liaison officer as stipulated in the joint powers agreement herein for the period of
August 25, 1997 through May 29, 1998.
COUNCIL MEETING AGENDA
AUGUST 25, 1997
PAGE 2
3) Authorization to Sell, Salvage or Dispose of City Property on Thursday,
September 4, 1997
MOTION: Move to authorize the sale, salvage, or disposal of surplus City property
as indicated on the attached listing of surplus property, to include Municipal Units
#0403 - 1987 Chev Caprice, #0206 - 1984 GMC 3500 Sierra Crew Cab, and PD
#56 1989 Chev Corsica.
4) Authorization to Pay for Proiect Safety Net Services
MOTION: Move to authorize payment to the City of Fridley in the amount of
$4,000 for our participation during 1997 in Project Safety Net, with payment to be
made from the Police Department's budget, line 3050, Expert and Professional
Services.
5) Final Payment for 1997 Seal Coat Project - Zone 2, Municipal Proiect #9701
MOTION: Move to accept the work for 1997 Seal Coat Project - Zone 2, Municipal
Project #9701 and to authorize final payment of $30,517.36 to Allied Blacktop
Company of Maple Grove, Minnesota.
6) Authorization to Seek Enqineerinq Proposals for Sullivan Lake Park Sanitary
Sewer Improvements
MOTION: Move to authorize staff to solicit proposals from consultants for the
design, inspection and contract management of the Sullivan Lake Park Sanitary
Sewer Improvement.
7) Award of Sanitary Sewer Lininq, Municipal Proiect #9717
MOTION: Move to award the Sanitary Sewer Lining, Municipal Project #9717, to
Visu-Sewer Clean and Seal, Inc. of Pewaukee, Wisconsin, based upon their Iow,
qualified, responsible bid in the amount of $23,505.00 with funds to be
appropriated from Fund 652-49499-5130; and furthermore, to authorize the Mayor
and City Manager to enter into an agreement for the same.
8) Award Contract for Roof Repairs and Improvements at Gauvitte, Ramsdell and
Lomianki Park Buildings
MOTION: Move to award the contract for roof repairs and improvements for the
park buildings at Gauvitte, Lomianki and Ramsdell (Mathaire) Parks to Milton
Johnson Company based on their Iow, qualified quote of $22,280.00 for all
options; and furthermore, to authorize the Mayor and City Manager to enter into
a contract for the same, with funding to be from the Park Capital Improvement
Fund, 412-45200.
COUNCIL MEETING AGENDA
AUGUST 25, 1997
PAGE 3
9) Re-Issue Rental Housinq License After Revocation
MOTION: Move to issue a Rental Housing License to Francis Job to operate the
rental property located at 4017 6th Street in that the provisions of the Housing
Maintenance Code have been complied with.
10) Establish Council Work Sessions
Dates and times to be determined.
11) Maintenance A~eement - Sharp Copier - R~creation Department
Additional information from Finance Director, l~ill Elrite, regarding maintenance
contracts with the City.
12) License Revocation - Rental Croperty at 943 42nd Avenue
MOTION: Move to close the public hearing regarding the revocation or
suspension of the rental license held by John Ansorge and ,lames Egge for rental
property at 943 42nd Avenue in that the provisions of the Housing Maintenance
Code have been complied with.
13) Kielbasa Days Celebration - 500 Club
MOTION: Move to authorize the 500 Club to serve beer and have live music in
their parking lot on September 5th, 6th and 7th, 1997, from 3:00 p.m. - 8:00 p.m.
each day, in conjunction with their Twelfth Annual Kielbasa Days Celebration at
500 40th Avenue N.E.
14) Approval of Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
15) Approval of License Applications
MOTION: Move to approve the license applications as listed.
16) Approve Attendance of City Manager Walt Fehst to the ICMA Conference,
September l~-t~r 1997
RECOMMENDED MOTION: Move to authorize the attendance of Walt Fehst at
the International City Management Conference in Vancouver, British Columbia,
September 13-17. There are presently monies in the City Manager's budget for this
conference.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS
None
6. PUBLIC HEARINGS None
COUNCIL MEETING AGENDA
AUGUST 25, 1997
PAGE 4
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) First Readinq of Ordinance No. 1354 Beinq an Ordinance Sellinq Certain Real
Estate at 4613-15 Pierce Street Northeast
MOTION: Move to waive the reading of Ordinance No. 1354 there being ample
copies available for the public.
MOTION: Move to schedule the second reading of Ordinance No. 1354 for
September 8, 1997.
B. Bid Considerations
None
C. Other Business
1) Appeal of Planninq and Zoninq Decision - Herrinqer
MOTION: Move to deny the appeal request as the property is non-conforming and
no sanitary sewer and water exists at the structure. Recommend to staff that the
building be condemned and the condemnation process begin according to the
Hazardous Building Statute.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) Traffic Commission Meeting - August 4, 1997
2) Planning & Zoning Commission Meeting - August 5, 1997
3) Library Board Meeting - August 4, 1997
4) Park & Recreation Commission Meeting - July 23, 1997
COUNCIL MEETING AGENDA
AUGUST 25, 1997
PAGE 5
CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the
regular agenda. The citizen is requested to limit their comments to five minutes. Please
note, the public may address the Council regarding specific agenda items at the time the
item is being discussed.)
RECESS TO EXECUTIVE SES_SION.
MOTION: Move to recess the Regular Cotmcil Meeting to an Executive Session to
discuss negotiations regarding litigation with Kraus-Anderson for the Top Valu Liquor
Store, and discuss wage proposals for volunteer (paid on call) firefighters, and to appoint
Carole Blowers as Recording Secretary to keep a written report of the same.
RECONVENE REGULAR COUNCIL MEETING
MOTION: Move to reconvene the Regular Council Meeting from the Executive Session
which was called to discuss litigation with Kraus-Anderson regarding Top Valu Liquor
Store with a written report being kept by Jo-Anne Student, Council Secretary.
11. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Walter R. Fehst, City Manager
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
AUGUST 1!, 1997
CALL TO ORDER/ROLL CALL
Mayor Sturdevant called the Council MeetinH to order at 7:00
p.m.
Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann
and Peterson were present.
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions nor deletions to the meetinH agenda.
CONSENT AGENDA
(Items on the Consent Agenda are considered to be routine by
the City Council and are enacted as part of the Consent Agenda
by one motion.)
A. Motion by Ruettimann, second by Jones to adopt the Consent
A~enda items as listed below:
1) Adopt Council Minutes
The Council approved the minutes of the July 28, 1997 Regular
Council Meeting.
2) Razinq of Buiidinq at 4200 Sixth Street and 3853 Central
Avenue Usin~ the Abatement Fund
The Council authorized the Building Official to prepare bid
specifications and solicit a minimum of three bids for
abatement of the structures. Abatement shall commence as soon
as funds are available from the Abatement Fund that was
authorized to be created by Resolution No. 97-34.
3. Federal Police Grant Fundin~
The Council appropriated and transferred $34,000 from the Cops
FAST grant fund to the Clinton Cops grant fund and
appropriated and transferred $85,470 from the General Fund
Police Department to the Clinton Cops grant fund.
4. Purchase of Padded Chairs for Murzyn Hall
The Council authorized the Recreation Department staff to
purchase 104 padded chairs, Model CHF476UB, at the cost of
$29.60 per chair, for a total of $3,078.40.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 2
5. Request to DisDose of City Ec~iDment
The Council authorized staff to sell through notification,
advertisements or consignment, the Data Conversion, Inc.
System 7000 microfilm machine.
6. Authorization to Seek Bids for Reta~nQ Wall Construction
The Council authorized staff to seek bids for re~aining wall
construction at 1316 44th Avenue, 1320 44th Avenue, and 4001
Arthur Street.
7. Close HearInQ - Rental License Revocation
The Council closed the public hearing regarding the revocation
or suspension of a rental license held by Michael Ryen
regarding rental property at 643 40th Avenue in that the
provisions of the Housing Maintenance Code have been complied
with.
8. Authorization to Seek EnqineerinQ ProDosals on Storm Sewer
ImDrovements
The Council authorized staff to solicit proposals from
consultants for the evaluation and design of improvements for
specific portions of the storm sewer system.
9. Block Party Request - Michele Reynolds, 4051 Second Street
The Council approved the request of Michele Reynolds, 4051
Second Street, to block off Second Street between 40th Avenue
and 41st Avenue for a block party from 4:00 p.m. to 12:00
midnight on Saturday, August 23, 1997.
10. Payment of Bills
The Council authorized the payment of the bills as listed out
of proper funds.
11. License ApDlications
The Council authorized approval of the license applications as
listed.
12. Landinq of Air National Guard Helicopter at Huset Park
The Council approved the landing of the Air National Guard
helicopter for the 1997 Safety Camp held on August 13, 1997.
Roll call on Consent Agenda: All ayes
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS
A. Introduction of Newly-Hired Employe~
Keith Windschitl, the newly-hired Recreation Director, was
introduced.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 3
B. Guests
Larry Podany, Anoka County Sheriff, was a guest at the Council
Meeting. He addressed the activities of his department for the
last year and noted the good on-going relationship his
department has enjoyed over the years with the Columbia
Heights Police Department.
Rick Packer, the City's representative to the Metropolitan
Council, spoke of the regional activities of the organization.
He referred to the current understaffing of the Met Council
which has resulted in some delays affecting various
municipalities. Councilmember Ruettimann requested a list of
Met Council staff and their office phone numbers who would be
responsive to our particular city for items of mutual interest
and concern.
PUBLIC HEARINGS
There were no public hearings.
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Second Readinq of Ordinance No. 1350 Reqardin~ Fences
Motion by Sturdevant, second by Peterson to waive the reading
of the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1350
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, AND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING
WALLS
The City of Columbia Heights does ordain:
6.401 (1) No person, firm, partnership or corporation shall
construct, or cause to be constructed, or erected within the
City any fence, (six) 6 feet or higher, without securing a
permit therefore from the Building Official who shall require
submission of an application prior to issuance of a permit.
6.401 (2.) For purposes of this section, the following words
shall have the meaning ascribed to them:
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 4
(a)
A fence is any partition, structure, wall or gate
erected as a dividing marker, barrier, or enclosure of a
permanent nature.
(b)
A privacy fence is a fence more than forty-two (42)
inches in height which is constructed in a manner so as
to completely obstruct view from the property on which
the fence is located to the property immediately adjacent
and on the opposite side of such fence.
(c) Front yard is any portion within the front yard setback.
6.401 (3) The written application shall be submitted to the
Building Official setting forth the type of fence proposed,
the materials to be used therefor, the height of the proposed
fence, and the exact location of the proposed fence.
6.401 (4) Ail boundary line fences shall be located entirely
upon the private property of the person, firm or corporation
constructing or causing the construction of such fence unless
the owner of the adjoining property agrees in writing that
such a fence may be erected on the division line of the
respective properties. In the case of a property line
dispute, the Building Inspector may require the owner of the
property upon which a fence now exists to cause to establish
a boundary line of his/her property by survey thereof to be
made by a registered land surveyor. The Building Official may
similarly require any applicant for a fence permit to obtain
a similar survey. However, the Building Official shall not
become an arbitrator of boundary disputes between private
persons.
6.402 (1) Fences, free standing walls, and retaining walls
shall be constructed in a substantial and workmanlike manner
to withstand conditions of soil, weather and use, and of
substantial material reasonably suited to the purpose for
which the fence, free standing wall or retaining wall is
proposed to be used.
No previously used materials such as old barn boards or
railroad ties may be used in any fence, free standing wall or
retaining wall within the City. Minimum standards for
construction of fences, free standing walls and retaining
walls shall be prescribed hereinafter.
6.402(2) Ail fences shall be constructed of the following
approved fencing materials:
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 5
(a) Galvanized or vinyl coated woven fabric minimum eleven and
one-half (11 1/2) gauge, with two (2) inch maximum mesh, with
knuckles up and cut edge down.
(b) Approved vinyl fencing materials.
(c) Treated wood or wood of natural materials ~esistant to
decay.
6.402 (3) Ail fences shall be constructed with the posts on
the inside of the fence with the finished side facing the
adjacent properties.
6.402 (4) Retaining walls or free standing walls shall be
constructed in the following manner:
(a) Retaining walls and cribbing shall be used to stabilize
steep slopes or prevent erosion.
(b) They shall be designed in accordance with sound
engineering practice; including, but not limited to, a minimum
four (4) inch concrete footing of appropriate width and drains
of appropriate type, size and spacing.
(c) Cribbed slopes shall be appropriately planted if open
faced cribbing is used.
(d) The retaining wall or free standing wall shall be
constructed in a manner that presents a finished appearance to
the adjoining property where applicable.
(e) With regard to measuring the permissible height of fences
which consist of or include retaining walls, terracing may not
be used as a device to exceed the height limitations of this
Chapter.
In the case of terraced walls or fences, each terraced wall or
fence will be added to the height of the lowest span of wall
or fence to the extent that it exceeds the said lowest span
for purposes of determining the.height of a wall or fence
under this Chapter, and the said total of those measurements
shall be considered as the height of a Single fence or wall
hereunder.
6.403 (1) Barbed wire fences shall not be permitted, used or
constructed except in industrial districts and upon property
used for public purposes.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 6
Every fence so constructed under this Section and any fence
existing at the time of the passage of this Section shall be
maintained in a condition of reasonable repair and shall not
be allowed to become and remain in a condition of disrepair or
dangerous.
Any property owner who receives notice from the Building
Official that his/her fence is in a state of disrepair or is
dangerous shall repair said fence within thirty (30) days
after receipt of written notice to abate said condition by the
Building Official.
6.403 (2) A six (6) foot cr kigher privacy fence may be
constructed only if:
(b) Any such fence to be constructed or maintained in the
front yard of any corner lot -.-~ ~ I ~ ~ .... ~ ~.~i~i~n ~c- ~
a~j thi t~ ( )
The Building Official shall determine the maximum allowable
height for fences on a corner lot in accordance with his
personal observations and findings relating to visibility.
6.403 (4) (c) Any such fence will not be more than forty-two
(42) inches high 4f
........ ~ ................. front yard
........ areas ~ corner o
6.403 (5) Fences for special purposes and fences differing in
construction, height or length may be permitted in any
district in the City by the issuance of a special fence permit
recommended by the Planning and Zoning Commission and approved
by the Council upon proof and reasons submitted by.the
applicant and upon showing to said bodies that such special
fence is necessary to protect, buffer, or improve the premises
for which such fence is intended. Notice of any application
for any special purpose fence shall, before consideration
thereof, first be served upon all abutting properties of such
applicant with proof of service filled with the Planning and
Zoning Commission. Such special fence permit, if issued, may
stipulate and provide for the height, location, construction
and type of special fence thereby permitted.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 7
is hereby amended to read as follows:
6.401 (1) No person, firm, partnership or corporation shall
construct, or cause to be constructed, or erected within the
City any fence, 6 (six) feet or higher, without securing a
permit therefore from the Building Official who shall require
submission of an application prior to issuance of a permit.
6.401 (2) For purposes of this section, the following words
shall have the meaning ascribed to them:
(a) A fence is any partition, structure, wall or gate
erected as a dividing marker, barrier, or enclosure of a
permanent nature.
(b) A privacy fence is a fence more than forty-two (42)
inches in height which is constructed in a manner so as to
completely obstruct view from the property on which the fence
is located to the property immediately adjacent and on the
opposite side of such fence.
(c) Front yard is any portion within the
setback.
front yard
6.401 (3) The written application shall be submitted to the
Building Official setting forth the type of fence proposed,
the materials to be used therefor, the height of the proposed
fence, and the exact location of the proposed fence.
6.401(4) Ail boundary line fences shall be located entirely
upon the private property of the person, firm or corporation
constructing or causing the construction of such fence unless
the owner of the adjoining property agrees in writing that
such a fence may be erected on the division line of the
respective properties.
In the case of a property line dispute, the Building Inspector
may require the owner of the property upon which a fence now
exists to cause to establish a boundary line of his/her
property by survey thereof to be made by a registered land
surveyor. The Building Official may similarly require any
applicant for a fence permit to obtain a similar survey.
However, the Building Official shall not become an arbitrator
of boundary disputes between private persons.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 8
6.402 (1) Fences, free standing walls, and retaining walls
shall be constructed in a substantial and workmanlike manner
to withstand conditions of soil, weather and use, and of
substantial material reasonably suited to the purpose for
which the fence, free standing wall or retaining wall is
proposed to be used. No previously used materials such as old
barn boards or railroad ties may be used in any fence, free
standing wall or retaining wall within the City. Minimum
standards for construction of fences, free standing walls and
retaining walls shall be prescribed hereinafter.
6.402 (2) Ail fences shall be constructed of the following
approved fencing materials:
(a) Galvanized or vinyl coated woven fabric minimum eleven and
one-half (11 1/2) gauge, with two (2) inch maximum mesh, with
knuckles up and cut edge down.
(b) Approved vinyl fencing materials.
(c) Treated wood or wood of natural materials resistant to
decay.
6.402 (3) Ail fences shall be constructed with the posts on
the inside of the fence with the finished side facing the
adjacent properties.
6.402 (4) Retaining walls or free standing walls shall be
constructed in the following manner:
(a) Retaining walls and cribbing shall be used to stabilize
steep slopes or prevent erosion.
(b) They shall be designed in accordance with sound
engineering practice; including, but not limited to, a minimum
four (4) inch concrete footing of appropriate width and drains
of appropriate type, size and spacing.
(c) Cribbed slopes shall be appropriately planted if open
faced cribbing is used.
(d) The retaining wall or free standing wall shall be
constructed in a manner that presents a finished appearance to
the adjoining property where applicable.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 9
(e) With regard to measuring the permissible height of fences
which consist of or include retaining walls, terracing may not
be used as a device to exceed the height limitations of this
Chapter. In the case of terraced walls or fences, each
terraced wall or fence will be added to the height of the
lowest span of wall or fence to the extent that it exceeds the
said lowest span for purposes of determining the height of a
wall or fence under this Chapter, and the said total of those
measurements shall be considered as the height of a single
fence or wall hereunder.
6.403 (1) Barbed wire fences shall not be permitted, used or
constructed except in industrial districts and upon property
used for public purposes.
Every fence so constructed under this Section and any fence
existing at the time of the passage of this Section shall be
maintained in a condition of reasonable repair and shall not
be allowed to become and remain in a condition of disrepair or
dangerous.
Any property owner who receives notice from the Building
Official that his/her fence is in a state of disrepair or is
dangerous shall repair said fence within thirty (30) days
after receipt of written notice to abate said condition by the
building Official.
6.403 (2) A six and one-half (6 1/2) foot hiqh Drivacv fence
may be constructed only within DroDerty lines and shall not
extend beyond the front corners of the main structure (house).
Any fence hiqher than six and one-half (6 1/2) feet would
require a Special Purpose Fence Permit aDDroved by the
Planninq and Zoninq Commission and City Council.
(a) A site Dian and construction plan for the fence location
must be aDDroved by the Buildinq Inspection/Planninq
Department staff and a Buildinq Permit is issued.
(b) Any such fence to be constructed or maintained in~ the
front yard (limited to forty-two (42) inches) or on a corner
lot, no construction shall be permitted in excess of thirty
(30) inches above the abuttinq curb line shall be permitted
within a trianqular area as defined as follows: Beqinninq at
the intersection of the projected curb line of two
intersectin~ streets, then thirty (30) feet alonq one curb
line, then diaqonally to a point thirty (30) feet from the
point of beqinninq on the other curb line then to point of
be~inninq. The Building Official shall determine the maximum
allowabl~ height for fences on a corner lot in accordance with
his personal observations and findings relating to visibility.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 10
6.403 (4) (c) Any such fence will not be more than forty-two
(42) inches high when constructed anywhere within the front
yard setback area uD to the front corners of the main
structure (house).
6.403 (5) Fences for special purposes and fences differing in
construction, height or length may be permitted in any
district in the City by the issuance of a special fence permit
recommended by the Planning and Zoning Commission and approved
by the Council upon proof and reasons submitted by the
applicant and upon showing to said bodies that such special
fence is necessary to protect, buffer, or improve the premises
for which such fence is intended. Notice of any application
for any special purpose fence shall, before consideration
thereof first be served upon all abuttinq properties of such
applicant with proof of service filled with the Planning and
Zoning Commission. Such special fence permit, if issued, may
stipulate and provide for the height, location, construction
and type of special fence thereby permitted.
This Ordinance shall be in full force and effective January 1,
1998.
First Reading:
Second Reading:
Date of Passage:
July 28, 1997
August 11, 1997
August 1!, 1997
Offered by:
Seconded by:
Roll call:
Sturdevant
Peterson
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
B. Bid Considerations
1) Award of 40th Avenue N.E. Replacement Liqhts - Phase 3
Motion by Jolly, second by Peterson to award 40th Avenue
Northeast replacement lights, Phase 3, Municipal Project
#9718, to Heights Electric of Columbia Heights, Minnesota,
based upon their low, qualified, responsible bid in the amount
of $17,500.00 with funds to be appropriated from Fund 212-
43190-5130; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same. Roll call:
All ayes
REGULAR COUNCIL MEETING
AUGUST 1t, 1997
PAGE tl
C. Other Business
1) ApDrove Contract with H.E.R.C. for Lininq of Innsbruck
Watermain and Cleaninq and Linin~ of Argonne Watermain
Motion by Jolly, second by Jones to accept the. proposal ~of
H.E.R.C. of Phoenix, Arizona for the lining of 2,640 feet of
6" watermain in the Innsbruck area and cleaning and lining of
1,430 feet of 6" watermain on Argonne including a temporary
water system for a cost not to exceed $77,785; and
furthermore, to authorize the Mayor and City Manager to enter
into an agreement for the same, funding to be from the Water
Capital Improvement Fund 651-49449-5130. Roll call: All ayes
2) St. Timoth¥'s Project
a) Resolution No. 97-46 Beinq a Subdivision Reauest Re~ardinq
a LotsDlit for the St. Timothy's Project
Motion by Jolly, second by Peterson to waive the reading of
the resolution there being ample copies available for the
public. Roll call: All ayes
RESOLUTION NO. 97-46
SUBDIVISION REQUEST
I, Gene H. Heglund, Pastor of St. Timothy's Lutheran Church,
hereby request a split of PIN 26 30 24 11 0008. Legally
described as:
Lots 7 and 8, Auditor's Subdivision No. 51, except the North
3.6 acres thereof, Anoka County, Minnesota.
THE DESCRIPTION HENCEFORTH TO BE:
1. The West 224 feet of the following described property:
Lots 7 and 8, Auditor's Subdivision No. 51, except the
North 3.6 acres thereof, Anoka County, Minnesota.
o
Lots 7 and 8 lying East of the West 224 feet, Auditor's
Subdivision No. 51, except the North 3.6 acres thereof,
Anoka County, Minnesota.
Be it further resolved that special assessments of record in
the office of the City of Columbia Heights as of this day,
against the above described property, in the amount of $-0- be
divided. Paid.
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 12
Any pending or future assessmenst will be levied according to
the new split as approved this day.
Any lotsplit given approval shall become invalid if the
resolution, motion or other Council action approving the said
totsplit is not filed with the County Recorder within one (1)
year of the date of the Council action.
PLANNING & ZONING DEPT. ACTION:
Recommended to City Council for
approval as all zoning
requirements will be met.
Pastor of St.
Timothy's Lutheran
Church
This 5th day of August, 1997
Offered by: Fowler
Seconded by: Peterson
Roll call: All ayes
Tina Goodroad (sig.)
Zoning Officer
Gene H. Heglund
Signature of Owner
Notarized
825 51st Avenue N.E.
Columbia Heights,
Mn. 55421
Owner's Address
571-9721 - T. ~
CITY COUNCIL ACTION:
APPROVED
SUBSCRIBED AND SWORN
TO BEFORE ME THIS
30th DAY OF JULY,
1997
This llth day of August, 1997
Offered by: Jolly
Seconded by: Peterson
Roll call: Ail ayes
Jane Gleason,
Notary Public
(sig.)
Jo-Anne Student
Secretary to the Council
FEE $150.00
DATE PAID 7-17-97
Joseph Sturdevant
Mayor
RECEIPT NO. 35839
b) First Readin~ of Ordinance No. 1351 Beinq an Ordinance for
the St. Timoth¥'s Project
A discussion was held regarding the senior housing project
proposed for St. Timothy's property. Participants in the
discussion involved residents in the area of the project,
representatives of St. Timothy's Church, representatives of
the management firm, the developer, City staff and members of
the City Council.
REGULAR COUNCIL MEETING
AUGUST tl, 1997
PAGE 13
In view of there being so many opinions and need for correct
information, Councitmember Ruettimann suggested an
informational meeting be scheduled to further discuss this
project. The date and time for this meeting is August 18th at
7:00 p.m. in the Council Chambers.
Staff was requested to mail notices to all affected property
owners in the area regarding this meeting.
Motion by Ruettimann, second by Jones to waive the reading of
the resolution there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1351
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO
THE REZON!NG OF CERTAIN PROPERTY
Section 1:
That certain property legally described as the
West 224 feet of the following described
property: Lots 7 and 8, Auditor's Subdivision
No. 51, except the North 3.6 acres thereof,
Anoka County, Minnesota, which is currently
zoned R-2, One and Two Family Residential,
shall hereafter be zoned R-3, Multiple Family
Residential.
Section 2:
This Ordinance shall be in full force and
effect from and after thirty (30) days after
its passage.
First Reading: August 11, 1997
Motion by Ruettimann, second by Jones to establish the second
reading of Ordinance No. 1351 for September 8, 1997 at
approximately 7:00 p.m. in the Council Chambers. Roll call:
All ayes
c) Site Plan - St. Timoth¥'s Lutheran Church
Motion by Ruettimann, second by Jones to table further
consideration of the site plan for St. Timothy's Lutheran
Church until August 25, 1997 at approximately 7:00 p.m. Roll
call: All ayes
d) Conditional Use Permit - St. Timoth¥'s Lutheran Church
Motion by Ruettimann, second by Jones to table further
consideration of the conditional use permit for St. Timothy's
Lutheran Church. Roll call: All ayes
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 14
8. ADMINISTR3~TIVE REPORTS
A. Report of the City ManaHer
The City Manager referred to a memo received from the Manager
of Parkview Villa regarding status of the emergehcy panel at
Parkview Villa. He also noted he has attended the first trial
day of a former resident.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
Included in the agenda packet were the minutes of the July 15,
1997 EDA Meeting. No Council action was needed.
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
There was no one present for Citizens Forum.
RECESS TO EXECUTIVE SESSION
Motion by Sturdevant, second by Ruettimann to recess the
Regular Council Meeting at 9:35 p.m. to an Executive Session
to discuss negotiations regarding litigation with Kraus-
Anderson for the Top Valu Liquor Store and to appoint Jo-Anne
Student as Recording Secretary to keep a written report of the
same. Roll call: All ayes
RECONVENE REGULAR COUNCIL MEETING
Motion by Sturdevant, second by ~uettimann to reconvene the
Regular Council Meeting at 9:45 p.m. from the Executive
Session which was called to discuss litigation with Kraus-
Anderson regarding Top Valu Liquor Store with a written report
being kept by Jo-Anne Student, Council Secretary. Roll call:
All ayes
REGULAR COUNCIL MEETING
AUGUST 11, 1997
PAGE 15
11.
ADJOURNMENT
Motion by Ruettimann, second by Peterson to adjourn the
meeting at 9:46 p.m. Roll call: All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of August 25, 1997
AGENDA SECTION: c oN s E NT ORIGINATING DEPARTMENT CITY MANAGER
NO. d.~ POLICE APPROVAL:
ITEM: School Liaison Officer Contract BY: Thomas M. Johnspn~X~ BY:
NO. ~/to ~., & DATE: August 6, 1997 c/ ~, ~ I DATE:
In 1992, the City of Columbia Heights and School District #13 entered into a joint powers agreement
to fund a school liaison services program. This contract has been renewed each year since then. The
program continues to provide benefits to the School District and the Police Department and is an
important part of our juvenile program. The School District shares expenses equally with the Police
Department during the school year.
Officer Mike McGee has held this position since the inception of the program. Officer McGee has
established excellent rapport with the students and staff at the Middle School and the High School. In
addition, his contacts at the schools are invaluable in our investigation of juvenile crime. Officer
McGee provides an excellent role model to students and is a valuable resource to the school and the
community. His continued interaction is ma important link between law enforcement and the
educational system.
RECOMMENDED MOTION: "Move to authorize the Mayor and City Manager to approve the joint
powers agreement with School District #13 for the provision of a police school liaison officer as
stipulated in the joint powers agreement herein for the period of August 25, 1997, through May 29,
1998.
mld
96-334
COUNCIL ACTION:
Section 7
JOINT POWERS AGREEMENT
This Joint Powers Agreement dated this __25e~ day of August, 1997, is made pursuant to
M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPEND-
ENT SCHOOL DISTRICT #13 (School District).
PURPOSE. The purpose of this agreement is to create, fund, and implement the
position of Police School Liaison Officer.
DUTIES AND RESPONSIBILITIES. The job description for the School Liaison
Officer is attached.
o
SELECTION PROCESS. From applications of qualified applicants for the position
of School Liaison Officer, one or more candidates will be selected by a selection
board made up of School District #13 personnel and appointed Police Department
personnel. Oral interviews are to be administered by the same selection board. The
final appointment of the School LiaSson Officer is at the discretion of the Chief of
Police. The School Liaison Officer may be removed from the position at the
discretion of the Chief of Police.
FUNDING. The School District and City will share the following expenses equally
during the school year, except in no event may the School District's share of the
expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package:
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.I.C.A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training
I. Vehicle-related Costs
Cost breakdown for 1997-98 school year is attached.
BILLING. The City shall submit a bill to the School District which will be paid
within thirty days of receipt.
Page 2
Joint Powers Agreement
o
10.
TERM. This agreement shall commence on August 25, 1997 and shall end on
May 29, 1998.
11.
GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and
shall not be considered an employee of the School District for any purpose, including
but not limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of personnel records, termination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with the School District officials.
The officer will have office space and phone at the School District's high school
without cost to the City.
INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee.
The City shall indemnify, hold harmless, and defend the School District, its elected
officials and employees against any and all liability, loss, costs, damages, expenses,
claims or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
performance, or failure to adequately perform the City's obligations pursuant to this
agreement.
INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall
indemnify, hold hannless, and defend the City, its officers and employees against any
and all liability, loss, costs, damages, expenses, claims or action which the city, its
officers and employees may hereafter sustain, incur or be required to pay, arising out
of or by reason of any negligent or willful act or omission of the School District, its
agents or employees, in the execution, performance or failure to adequately perform
the School District's obligations pursuant to this agreement.
TERMINATION OF AGREEMENT. Ninety day written notice by either School
District or City is required to terminate the program. The Liaison Officer can be
removed at any time following the written notification of termination of the program.
TEMPORARY REASSIGNMENT. Temporary reassignment of the Liaison Officer
is at the discretion of the Chief of Police not to exceed thirty consecutive days,
contract to be renegotiated after thirty days.
Page 3
Joint Powers Agreement
12. Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE
DAY AND YEAR FIRST WRITI~N ABOVE.
CITY OF COLUMBIA HEIGHTS
SCHOOL DISTRICT #13
Joseph Sturdevant
Mayor
David Behlow
Superintendent of Schools
Thomas M. Johnson
Chief of Police
Jane Liepold Goodell
Principal, C.H.H.S.
COST FACTOR BREAKDOWN
SCHOOL IJAISON OFFICER PROGRAM
1997-1998 School Year
Section 8
Patrol Top Wage
Police/School Liaison Officer premium
Longevity (16 years)
Holiday pay
Deferred comp.
Overtime allocation
TOTAL BASE WAGE
$3,774.00/month
110.00/month
234.99/month
$45,288.00/year
990.00/9 mos.
2,819.00/year
2,090.00/year
300.00/year
1,960.00/year
$53,447.00/year
Compensation and Fringe:
F.I.C.A. (1.45%)
Workers Compensation (7.48 each $100 wage)
P.E.R.A. (12% gross wage)
Hospitalization ($300.00/month)
TOTAL FRINGE BENEFIT COSTS
775.00/year
3,998.00/year
6,414.00/year
4,500.00/year
$15,687.00/year
Miscellaneous Costs:
Training Allowance
Vehicle Related Expenses
TOTAL MISCELLANEOUS COSTS
700.O0/year
500.O0/year
$ 1,200.O0/year
TOTAL YEARLY COSTS
To compute monthly total:
$70,334 divided by 12 months =
$5,861
To compute school year total:
$5,861 x 9 months (school yr.)= $52,750
To compute School District #13 cost:
1/2 of 9/12 funding formula =
$26,375
TOTAL COST TO SCHOOL DISTRICT #13
$70,334.00/year
$26,375
mld
CITY COUNCIL LETTER
Meeting of August 25, 1997
AGENDA SECTION: Consent
NO. q
ITEM: Authorization to Sell, Salvage, or
Dispose of City Property on
Thursday, September 4, 1997
NO. q
ORIGINATING DEPARTMENT
POLICE /
BY: Thomas M. Johnson ~
DATE: August 18, 1997 .d,{~ D
CITY MANAGER
APPROVAL:
BY:
DATE:
The annual city auction will be held at 5:30 P.M. on Thursday, September 4, 1997, with review of
articles by the public from 4:30 P.M. to 5:30 P.M. that day. The auction will again be held at the "cold
storage building" behind the Municipal Service Center.
Attached is a listing of all items by department that are considered to be surplus materials and ready for
sale, salvage, or disposal for the city auction. Surplus items are first offered to other departments and
then placed in the City auction; and if a sale does not occur, then the items are either salvaged through
local salvage firms or are otherwise disposed of.
The Police Department has placed the 1989 Chev Corsica in the auction because it will need over $2,500
in repairs to keep it running; i.e., a new fuel injection system and new air conditioning unit. The City
mechanics recommend that we remove this vehicle from the fleet, and we do not feel the car is worth
this investment.
RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property
as indicated on the attached listing of surplus property, to include Municipal Units #0403--1987 Chev
Caprice, ~)206 - 1984 GMC 3500 Sierra Crew Cab, and PD #56 1989 Chev Corsica.
Attachments
mid
97-353
COUNCIL ACTION:
RECOVERED BICYCLES P~LICE
1997 DEPARTMENT
ITEM DESCRIPTION SERIAL/MODEL # MIN/BID BUYER #1AMT RECEIVED
0:~ Murry
04 Huffy
05 Murry
06 Murray
07 Kent Blaster
08 IMagna
0:~ Sears
lO Murray
lZ Schwinn
Z2 Merl and
~ Unicycle
~4 Schwinn
~5 Huffy
Z~ Huffy
Z? Fi renze
~8 Schwinn
~9 AMF
20 Shamrock
2! Magna
22 Columbia
23 Released
24 Released
25 Huffy
2~: Schwinn
27 qu tray
28 Fuji
29 Nards
DEPARTMENT RECOVERED BICYCLES POLICE
ITEM DESCRIPTION SERIAL/MODEL # MIN/BID~BUYER # :AMT RECEIVED
b Huffy
b 1 04 Sears
b 1 05 Huffy
b 1 06 Dyno
b i 07 Coast King
b I 08 Huffy
b I Oe Raleigh
b 1 10 Unknown
b I 1[ AMF
b i 12 Raleigh
b I 15 Raleigh
b I ~4 Huffy
b I 15 Magna
b 1 [6 Huffy
b 1 17 Raleigh
b I 18 Murray
b i ~ Miyata
b I 20 Schwinn
b I 2~ Murray
b i 22 Huffy
b I 2~ Columbia
b i 24 Huffy
b 1 25 Pacific
b i 2~ Magna
bl 27 Di~ond Back
b 1 2B ~agna
b 1 Pinnacle
Columbia
Huffy
Unknown
Unknown
Huffy
Murray
Magna
Unknown
Fuji
H u ffy
Released
Murray
Peugeot
Murray
Ranger
Unknown
Schwinn
Mu tray
Un known
1997
DEPARTMENT RECOVERb-D YULIUE bib~bL:~
DESCRZPTION
5~
60
J. C. Peop¥
: Galaxy
Huffy
Magna
65
67
68
GT]Verti.go
Murray
Unknown
Schwinn
Raleigh
Huffy
70 Roadmaster
?~' !Huffy
72
75
74
75
Roadmaster
Huffy
Huffy
letter
76 Ross
77 tuffy
iCol umb~ a
79 Open Road
80 Unknown
82 ~chwinn
8:~ ~chwinn
84 5coter
85 ~agna
86 Murray
87 Unknown
MIN/BID BUYER ~ :AMT RECF:.i",2ED
1997 DEPARtMENTRECOVERED POLICE BICYCLES
ITEM
~88
DESCRIPTION
Raleigh
Schwinn
Schwfnn
Unknown
SERIAL/MODEL # MIN/BID BUYER #1AMT
Sea~s
Unknown
Magna
Columbia
Ga I axy
Huffy
Pynn Vet
Haro
1997
DEPARTMENT Police
ITEM
lO1
DESCR I PT I ON
SERIAL/MODEL
MIN/BID
:BUYER # IAMT RECEIVED
Engine starter New I
102 ERA detergent New
105 Scale Good
104 BlAck light lamp Good
105 Ammo box Good
Closet Maid shoe rack New
107 Nike hat rack Good
108 Bike seat Good
109 Black & Decker saw Minor damage
llO Phone jack New
111 Apline amplifier 41197598D
Brown leather case
112
Good
New
115
Radio interference
fi ]
Portable stereo
114 Good
115 Alpine stereo front Good
in case
11~' Alpine stereo Good
117
118
119
120
Vibration detector t New
Caboodles case I Good
Black bag ! Good
L'eponge
Mirror
Mascara
(3) check book
holders
New
Good
New
121
122
125 Good
124 Yellow flashlight good
125 Good
Sanyo Portable
disk player
Personal organizer
Pager
12& Good
127 Cross earrings New
128 Pager Good
129 ~ Good
1997
DEPAR TM£NT Po li ce
ITEM
150
151
152
155
154
155
DESCF~IPT I ON
Adidas bag, blue
4-way splitter
Cable wire, 5 feet
Gas cap
28 cassette tapes
in blue case
Black leather purse
SEF~IAL/MODEL #
good
Good
Good
Good
Good
Good
,Child's purse Good
157 Distributor cap New
158 GM rotor New
159 Sony headphones for Good
Walkman
140 Oakley sunglasses Good
141 Nylon holster New
142I Good
Holster
XLT flannel shirt
145I Good
Cell phone Good
145 Good
Coleman flashlight
Sunglasses
146i Good
147 Nylon men's wallet Good
Good
Gold bracelet
Gold necklace
148
149
Good
150 Gold bracelet Good
151 Men's ring Good
152 Pager Good
155 Motorola pager Good
154 Bag of clothes Good/used
Women's leather coat Good
Brass picture frame
156
157
New
Brass picture frame New
158 Blackcase leather brief- Minor damage
MIN/BID IBUYER
# tAMT Ri~'?,EI
VED
1997 DEPARTMENT Police
ITEM DESCR I PT I ON
1 59 Jeweler's case
160 Darts and case
161 Leather purse
162 Purse and wallet
SERIAL/MODEL #
Good
Good
Good
165 Canyon backpack Good
Good
Brown leather
toiletries kit
Jensen car stereo
164
165
166 Urban level meter
1 67 Equalizer
1 68 Walkman
169 Pocket planner
170 Backpack
1 71 Mittens
t 72 Coin holder
1 75
Temp sending unit
Hood & trunk light
Hood ornament
Miscellaneous clothes
174
175
1 76
i 77 Aiwa boom box
1 78 Misc. women's clothes
1 79 black purse
1 80 Car stereo
1 81 Bowling ball
1 82 Misc. ctothing~ kids
Good
Good
Good
Good
Good
Good
Good
New
New
New
Good
Good
Good
Good
Good
Good
1 e5 car stereo Good
1 84 Bowling ball/ bag Good
185 Vot~ey ball net Good
MIN/BID
BUYE~ #
i e6 Cordless drill Good
1 87 Misc. police equipment I'
AMT RLCEIVED
1997 DEMARTMENT Police
{TEM
lee
189
190
DESCRIPTION
2 boxes of 3-ring
binders
3 dozen cases
SERIAL/MODEL
New
New
Tire/rim Good
191 Sewing machine Good
192 Fire extinguisher Good
19~ Suitcase
194 Winter cQat
i95 Misc. electronics
19& Tapes/case
197 Wooden desk w/return Fair cond.
198
3 shelf wooden
bookcase
Si-8100 Sharp copier
with stand
Black with woodgrain
HON desk
DlacR with woodgraln
HON desk
1000
1001
Fair cond.
As is
Good cond.
Good cond.
1002 4-drawer wooden desk Fair cond.
1003 Good
waiting room
Beige waiting room
chair
Beige waiting room
chair
6-piece sectional
sofa
Gray bookshelf
1004
1005
1006
1007
Good
Good
Good
Fair
1008 Blue office chair Fair
1009 Plaid office chair Fair
Murzyn Hall chair
1010 no back Fair
Murzyn Hall chair
1011 no back Fair
1012
1013
Murzyn Hall chair
no hmrk
MurzyD Hall chair
no back
Fmir
Fair
Murzyn Hall chair
no back
Murzyn Hall chair
1014 no back Fair
Murzyn Hall chair
1015 no back Fair
1016
i Fair
MIN/BID
BUYER #
AMT ~ ~IVED
DEPARTMENT Police
'ITEM
1017
1018
DESCRIPTION
Murzyn Hall chair
no hack
Murzyn Hall chairs
complete - 4
SERIAL/MODEL
Fa,ir
Good
1019 41 Vinco chairs Good
1020 irs Fair
1021
1022
1023
42 Metal folding cha
16 Blue an~ orange
hard plastic chairs
Black & woodgrain
1024
1025
1026
1027
1028
1029
1030
1031
Good
Good
legal size file folder cart
MIN/BID BUYER ~ AMT RECEIVED
1032
1033
1034
1035
1036
1037
DEPARTMENT Park
ITEM
202
2OJ
204
DESCRIPTION
#403
SERIAL/MODEL
1987 Chev Caprice I 91,305 miles
#206 I 97,195 miles
1984 GMC/3500 Sierra Cr~w Cab
PD56 i
1989 Chev Corsica ~ 63,098 miles
205 Recycling trailer
206
207
208
MIN/BID
BUYER
209
220
2t 1
212
215
214
215 ~
217 ~ f
: I
219~
220t
221
25
24
25
26
27 ~
1
28~
$
AMT RECEIVED
DEPARTMENT Garage
ITEM DESCRIPTION ~ SERIAL/MODEL # MIN/BID BUYER # AMT RECEIVED
250 Black & Decker Valve Cov~r
Grinder F/A #1408
251 Misc. vehicle repair ~arts - 1 box
252 Misc. vehicle repair ~arts -~1 box
Misc. vehicle
255 ~'~O~-parts -v~l box ~il i ]
254 Misc. vehicle repair
parts - 1 box
255 Misc. vehicle repair
parts - t box
25~ Misc. vehicle repair
parts - 1 box
257 Misc. vehicle repair
parts - 1 box
258 Misc. vehicle repair
parts - 1 box
25~ Misc. vehicle repair
parts - 1 box
240 Misc. repair parts
small mower & engine 1 b¢~x
241 Misc. repair parts
small m°wer & engine 1 bcx I [
242 Misc. repair parts
small mower & engine 1 bcx
245
244
245
24~
247
248
24~
250
251
52
55
Water - Sewer
ITEM
DESCRIPTION
1990 #197
Mower? Snapper 19"
1970 Mopeco
Heater/ventilator #128
SERIAL/MODEL
I F/A #1262
I 06320967/P214071
t F/A #i349
2&O
103545/PEG8A
261 1975 #112 , F/A 1345
Homelite centrifugal pum~ 51607034/120TP3-1A
262 Chalk Board } F/A #917
MIN/BID
BUYER
AMT REE~]_ ] VED
265!Hood vent - range I F/A #926 t I
264 I
266
267
2~8
269
270
71
72
74
75
76
77
78
79
80
81
82
85
84
85,
86
87
I
I
i
DEPRRTMENT $ tree t
ITEM
273
DESCRIPTION
Rattler packer #13
SERIAL/MODEL #
F/A # 1072
A-21 Kohler K91T
F/A #1071
MIN/BID
2 74 S andb las ter
275 I Banner poles~2 20' long - 1,'. base
BUYER
AMT RE. 'if IVED
DEPARTMENT
ITEM
288
289
290
291
292
DESCRIPTION
SERIAL/MoDFj_ # MIN/BID BUYER ~ AMT RECEIVED
Star NX1000 Printer
CPU w/floppy 5%" drive
Bulletin Board
Paper cutter
F/A # 810 f;900
CPU 286 w/2 floppy 5~" ~rives F/A#799
293 19" Color Monitor t F/A ~.869
i
DEPARTMENT Fire
'ITEM DESCRIPTION
SERIAL/MODEL ~# MIN/BID BUYER ~ AMT RE~EIVED
301 Soldering gun
302 4 ft. table
303 Brown chair
304 Stack chairs - 2
305 5 ft. table top
306' Gray chair
307 Gray chair
308 Mail boxes
309 ~ Mail boxes
310
311
Cassette deck 3338 stereo
Box of books
DEPARTMENT Library
ITEM
801
DESCR I PT I ON
Christmas Tree
SERIAL/MODEL
White w/ornaments
MIN/BID
0
BUYER #
AMT RE, ~ ~VED
DEPARTMENT Finance
ITEM DESCRIPTION SERIAL/MODEL ~t MIN/BID BUYER ~IAMT RECEIVED
901 386 computer N/A I None
!
902 386 computer N/A None
905 386 computer
904 386 computer
905 386 computer
90&
386 computer
N/A
N/A
N/A
N/A
None
None
t N/A
!
None
None
907 386 computer N/A None
908 386 computer N/A None
909 386 computer system I N/A None
910 386 computer system None
i N/A
IBM PS2 model 80/386 c~mputer
911 386 computer system None
912 386 computer system ! N/A None
915 None
i' N/A
286 computer system
N/A
914
915
Miscellaneous softwarei
None I
None
91& Miscellaneous softwareI N/A None
917 Mitsubishi 21" monitor! N/A None
918 Mitsubishi 21" monitor N/A None
919 Dest 3000 scanner N/A None
Okidata 391 printer
N/A
N/A
N/A
920
921 )
t
922 i
1 box Intel overdrive
Processors
A T & T Merlin
Telephone system
Okidata 390 printer
None
None
None
925 N/A None
924 Epson LX810 printer N/A None
925
N/A
92&
386 computer
Bad power supply
386 computer
N/A
None
None
927 386 computer N/A None
928 386 computer N/A None
Misc. Ethernet boards N/A ! None
Finance
ITEM
DESCRIPTION
Mitsumi EXT iXCD Rom dri
950
951 Quick Rel 2400 baud mode
952 Cordnial 2400 baud modem
955 t box Western digital
Ethernet cords
954 Keyboard drawer
955 CPU stands
Data Products Laser prin
957 Misc. software
958
959
940
941
942
945
944
945
946
947
Misc. software
Misc. software
Misc. software
1 box of Colorado
tape drives
Misc. hardware
386 computer
Mi tsumi 1X CD Rom
drive & controller
Media Magic sound cord
Media Magic sound cord
Misc. electronics
Bad power supplies
SERIAL/MODEL
,e N/A
N/A
N/A
MIN/BID
None
None
None
N/A None
N/A None
N/A None
:er N/A None
N/A None
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
None
None
None
None
None
None
None
None
None
None
BUYER
;AMT RE~,r t VED
948
952
55
57
58
CITY COUNCIL LETTER
Meeting of August 25, 1997
AGENDA SECTION: Consent
NO. q
ITEM: Authorization to pay for Project
NO. Safety Net services ~..~,, ~
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnso~l
DATE:
CITY MANAGER
APPROVAL:
BY:
DATE:
The cities of Fridley, Columbia Heights, Blaine, and Coon Rapids participate in Project Safety Net, which deals
with juvenile issues such as curfew, runaways, and children in crisis. In addition, Project Safety Net provides a
staffed drop-off center and recreation center. Columbia Heights cost for Project Safety Net service for 1997 is
$4,000--the same as it was for 1996.
The following data represents the number of juveniles taken to the juvenile center since its start:
Columbia Heights: 1995 (July through December) 117
1996 181
1997 (January through August 14) 107
Compared to other departments:
Fridley 1995 (May through December) 268
1996 375
1997 (January through August 14) 183
C°°nRapids 1995
1996
1997
(December) 25
175
(January through August 14) 111
Blaine
1996 197
1997 (JanuarythroughAugustl4) 93
Totals:
1995 412
1996 931
1997 501
1844
RECOMMENDED MOTION: Move to authorize payment to the City of Fridiey $4,000 for our participation
during 1997 in Project Safety Net, with payment to be made from the Police Department's budget, line 3050,
Expert and Professional Services.
mid
97-356
COUNCIl. ACTION:
FRIDLEY MUNICIPAL CENTER o 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287
8/5/97
Chief Tom Johnson
Columbia Heights Police Department
559 Mill Street NE
Chief Johnson,
Greetings, I hope things are well for you and your city.
The following is an invoice for services rendered by Project Safety Net for the year 1997. I
apologize for not getting it to you sooner. Colmnbia Height's cost continues to be $4,000 for
1997 (as it was for 1996). '
Should you have any questions or concerns in regards to Safety Net, please feel fi:ee to reach me
at 572-3643 or by pager at 534-4732.
Sincerely,
Kevin Thomas, MSW
Project Safety Net
Fridley Police Department
CITY COUNCIL LETTER
AGENDA SECTION: Consent
NO.
ITEM: Project Safety Net Report
No.
ORIGINATING DEPARTMENT
POLICE -
BY: Thomas M.
DATE: August 22, 1997 - ~ '
Meeting of August 25, 1997
CITY MANAGER
APPROVAL:,...
/ /
On August 5, 1997, I received a letter from Kevin Thomas of Project Safety Net asking us for our 1997
payment of $4,000. These funds are used to cover the cost of staffing the Safety Net Project which, as
you know, is for curfew violators. After receiving this bill, I recalled a conversation I had with Dave
Sallman and Kevin back in January or February regarding the Safety Net funding and grants we were
receiving. At that time Kevin had stated we would not have to pay our annual fee if all of our grants we
had applied for were approved. I called Kevin and asked him about this and he stated I was correct; the
grants have been approved and we could disregard the billing.
At this time I am asking the Council to remove the request for $4,000 for Project Safety Net from the
agenda. We would ask the Council to pass a motion supporting the ongoing work of Project Safety Net
and our involvement in it.
RECOMMENDED MOTION: Being that Project Safety Net is a joint venture with the cities of
Columbia Heights, Hilltop, and Fridley, and, being that the City of Columbia Heights has been a part
of Project Safety Net since its beginning, and, being that the work performed by this project is beneficial
to the youth, parents, and police officers of this community, the City Council of the City of Columbia
Heights moves to continue its support and association of Project Safety Net.
TMJ:mld
97-359
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
DATE:
August 22, 1997
TO:
FROM:
WALT FEHST
CITY MANAGER ,a ,4 "
WILLIAM ELRiTE~A~ ~~-~
FINANCE DIRECTOR
DEPARTMENT COPIERS
The past practice in the purchase of major equipment items has been to analyze maintenance costs
on the item in addition to the actual purchase cost before making the purchase. This was done for
the copier at City Hall and, to the best of my knowledge, for the Library and Public Works. I do
not know if this was done on the acquisition of the new copier in Recreation.
It has also been past practice when maintenance costs or other costs exceed the Division Head's
authority for approval on an annual basis to take these costs to the Council with the purchase of
the item. I researched Council minutes and found that this was the case for the Kodak copier
when it was purchased for City Hall. For the copiers purchased for the Library, Public Works,
Community Development, and Police, these costs are far below the authority of the Division
Head's approval limit. Subsequently, they may not have been taken to the Council. In the case of
the copier for Recreation, the interim Recreation Director estimated that annual maintenance costs
would be around $3,500. The May invoice for maintenance was $494.56. If that same rate of
copying is maintained for a full year, total maintenance costs would be closer to $6,000 annually.
However, the interim Recreation Director projected that copying volume would decrease.
The following chart shows the annual maintenm~ce costs on the copiers in the various City
departments:
Department Prqiected Cost
Library $544.00
Community Development 675.00
Police 895.00
Public Works 1,780.00
Recreation 3,500.00
Memo to Walt Fehst
August 22, 1997
Page Two
Annual maintenance costs for copiers are based on the number of copies run. For example, on the
Recreation copier, the minimum monthly maintenance charge is $151 for the first 10,000 copies,
and each copy in excess of that is charged at $0.0151/copy. On their May/June bill, they ran
32,752 copies, for a total May bill of $494.56. Generally speaking, the per copy cost on the
smaller department copiers is much higher than the cost on the copier at City Hall, and I have
always advocated that departments should do their large copying jobs at City Hall to take
advantage of the lower per copy cost. For example, again using the May Recreation copier bill,
they had 22,752 copies over their minimum that month. At their rate of $0.0151 per copy, the
additional cost was $343.55. Had these additional copies been run at City Hall, the cost would
have been $225.24, for a net savings of $118.31.
If you would like any additional information on this subject, please let me know.
WE:dn
9708221
CITY COUNCII~ LETTER
Meeting of: 8/25/97
AGENDA SECTION: CONS ENT ORIGINATING DEPARTME~: CITY MANAGER
4c
ITEM: FINAL PAYMENT FOR 1997 SEAL COAT BY: M. WINSON W~ BY:
PROJECT - ZONE 2, MUNICIPAL PROJECT #9701 DATE: 8/18/97 ' ~f - DATE:
The contractor has completed seal coating work in Zone 2. Zone 2 includes the streets bounded by Reservoir Blvd, 37t~ Avenue,
Stinson Boulevard and 45~ Avenue. Those streets which are included in the Street Rehabilitation Program were not seal coated.
Pierce Street from 46t~ Avenue to 47th Avenue and south parking lot at Keyes Park were also seal coated (Pierce Street was
deleted from Zone 1 because of Heritage Heights construction.)
Attached is the Certificate of Performance. Staff is recommending approval of final payment to Allied Blacktop Company and
acceptance of the work.
RECOMMENDED MOTION: Move to accept the work for 1997 Seal Coat Project - Zone 2, Municipal Project #9701 and
authorize final payment of $30,517.36 to Allied Blacktop Company of Maple Grove, Minnesota.
MAW:jb
97-484
Attachment
COUNCIL ACTION:
CERTIFICATE OF PERFORMANCE
City of Columbia Heights
Municipal Project Number: 9701
Name of Contractor:
Total Value of Work:
Allied Blacktop Co.
$30,517.36
i HEREBY CERTIFY that I have been in charge of the work required by the above
described contract that all of such work has been done and performed measured
by and in accordance with and pursuant to the terms of said contract.
Date: Signature:
ity Engineer
CITY COUNCIL LETTER
Meeting of: 8/25/97
AGENDA SECTION: ORIGINATING DEPARTM~T: CITY MANAGER
I illll L bl~
ITEM: A~O~ATION TO SEEK ENG~E~G BY: M. Winson ~~~ BY:
P~OPOS~S S~LIV~ L~ P~ S~T~Y DATE: 8/19/97' ~ DATE:
Background:
As part of the sale of a portion of Sullivan Lake Park, the existing sanitary sewer main needs to be relocated.
The line along the east property line needs to be replaced to reverse the flow and new line needs to be
installed along the south property line, (see attached drawing). In addition, it is planned to increase the
capacity of existing sanitary sewer lif~ station and force main at Sullivan Lake Park. The estimated cost of
these improvements is approximately $175,000 and is part of the anticipated costs that are covered by the
$250,000 grant from DTED. ~
Along with this improvement, the City has agreed to provide a trail and landscaping along the south side of
the property. This improvement is also to be funded from the DTED grant.
Discussion:
The timing of the sanitary sewer realignment was driven by Medtronic's schedule for the second phase
expansion of their facility. The proposed senior apartment development on the St. Timothy's property has
moved up the time schedule. This proposed facility will need to connect in to the new south sanitary sewer
main and it is anticipated that additional capacity will be needed at the lffi station to handle the flows from this
facility.
The costs for engineering design, inspection and contract administration are eligible costs under the DTED
grant and were included in the application.
RECOMMENDED MOTION:
Move to authorize staffto solicit proposals from consultants for the design, inspection and contract
management of the Sullivan Lake Park Sanitary Sewer Improvement.
MAW:jb
97-493
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 8/25/97
AGENDA SECTION: ORIGINATING DEPAI~TME~: CITY MANAGER
NO: ~ CONSENT -- PUBLIC WORKS , ][Jt~l i~.
ITEM: AWARD OF SANITARY SEWER LINING BY: M. WINSON ~ ~ BY:
MUNICIPAL PROJECT #9717 q' /~ "7 DATE: 8/19/97 ~ BATE:
On April 28, 1997 Cotmcil authorized staffto seek bids to line the sanitary sewer on Polk Place from Polk Circle to Mulcare
Drive. Plans and specifications were sent to two vendors. The products available for lining sanitary sewers are specialized and
proprietary. Two sealed bids were received for the opening on August 14, 1997, as shown on the attached bid tabulation. The
low bid was belo~v the budgeted mount of $30,000.00.
Staff recommends awarding the sanitary sower pipe lining work to the low bidder, Visu-Sewer Clean and Seal, Inc.
RECOMMENDED MOTION: Move to award the Sanitary Sewer Lining, Mtmicipai Project #9717, to Visu-Sewer Clean and
Seal, Inc. of Pewaukee, Wisconsin, based upon their low, qualified, responsible bid in the mount of $23,505.00 with funds to be
appropriated from Fund 652-49499-5130; and, furthermore, to authorize the Mayor and City manager to enter into an agreement
for the same.
MAW.-jb
97-491
COUNCIL ACTION:
BID TABULATION
SANITARY SEWER LINING
MUNICIPAL PROJECT #9717
PLAN HOI_DER'S LIST
I Insituform Central, Inc.; chesterfield, MO
2 Visu-Sewer Clean & Seal, Inc.; Pewaukee, WI
BID OPENING
Thursday, August 14~ 1997; 11:00 A.M.
Description
Sanitary Sewer Lining
Quantity
1
Engineer's
Estimate Visu-Sewer
Insituform
Unit Total __ . Total Total
L.S. $30,000.00 $23,505.00 $27,500.00
Bid Security
Time required to begin work, once contract is executed:
Time required to complete (working days only):
5% Bid bond
60 Days
10 Days
5% Bid bond
CITY COUNCIL LETTER
Meeting of: 8/25/97
AGENDA SECTION: CONSENT ORIGINATING DEPA#RTMEI~: CITY MANAGER
,,o: ,,, _
ITEM: AWARD CONTRACT FOR ROOF REPAIRS AND BY: M. Winson ~p,~,t,,,,---.t BY:
LOMIANKIIIVlPROVEMENTSpARK ATBuiLDiNGsGAUVITTE, qRAMSDELL" ~., i~AND DATE: 8/19/97 ~/ DATE:
Background:
The 1997 Parks Capital Improvement Budget includes $5,000 for improvements to and re-roofing the
building at Lomianki Park and $4,000 for re-roofing the buildings at Gauvitte and Curt Ramsdell (Mathaire)
Park. Staff prepared specifications for these improvements and sent requests for bids to 10 contractors. Two
bids were received and are attached along with the specifications.
Discussion:
The low base bids for the Gauvitte and Ram~dell (Mathaire) buildings add up to $7,800. With the alternates,
the total is $10,985.
The low bid for the Lomianki building is $5,445 for the base bid and the alternate of adding an overhang is an
additional $5,850 for a total of $11,295.
The total for all three buildings is $22,280 or $13,280 greater than the budgeted. There are two projects that
were budgeted that will not be done this year, Prestemon tennis courts, $12,000, and Huset #2 improvements,
$15,000.
It is staffs recommendation that the roofing improvements should be done this year as the condition of the
structures will continue to deteriorate and construction costs will continue to rise.
RECOMMENDED MOTION:
Move to award the contract for roof repairs and improvements for the park buildings at Gauvitte, Lomianki
and Ramsdell (Mathaire) Parks to Milton Johnson Company based on their low qualified quote of $22,280.00
for all options; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the
same, with funding to be from the Park Capital Improvement Fund, 412-45200.
MAW:jb
97-492
COUNCIL ACTION:
CITY OF.COLUMBIA HEIGHTS
INFORMA~L QUOTATION
FOR:
PARK BUILDING ROOFS: GAUVITTE, LOM!ANKI AND MATHAIRE
DATE: JULY 16, 1997
SPECI______.~CATIONS
Refer to th~ attached six specification sheets and three plan sheets.
PERMITS AND LICENSING.
A permit will be required for this work. The City of Columbia Heights fees will be waived. The
Contractor and each subcontractor may need to be licensed in Columbia Heights to work within the
Corporate Limits. Contact Kathy Pepin at 782-2817 for permit and licensing information.
BASIS OF AWARD. '
Award shall be based upon, but not limited to, the'f~ctors of price, delivery, or completion date, and the
City's knowledge of and experience with the bidder's past performance and product.
AIl three building projects will be awarded to one bidder. The extent of work done on each building
will be whatever is deemed to be in the best interest of the City of Columbia Heights.
The City reserves the right' to accept or-ieject any or all proposals which in its opinion is in the best
interest of the City of Columbia Heights.
PROPOSAL_
Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting
the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and
materials to complete all work in accordance with the specifications for the following lump sums:
GAUVITTE PARK BUILDING (PROJECT 9712)
ROOF CONSTRUCTION
REMOVE BEAMS AND COLUMN
' ' INSTALL ALUMINUM FACIA
$ 3,825.00
$ 625.00
$ 985.00
LOMIANKI PARK BUILDING (PROJECT 9711)
ROOF CONSTRUCTION
(Includes Aluminum Facia)
CONSTRUCt OVERHANG
$. 5,445.00
$ 5,850.00
MATHAIRE PARK BUll,DING (PROJECT 9713)
ROOF CONSTRUCTION $ _ 3, q7 5. flO
INSTALL ALUMINUM FACIA $ _ 1,575.00
ALTERNATE: Remove existi
7and install plywood over
insulation
(includes aluminum soffit
~. fascia)
ALTERNATE: (3) member
fascia, 2 x 8, 2 x 6, 2 x
trimmed PRICE - $1,600.0C
(includes aluminum)
PAdE 2
Delivery
Number of working days required to complete the project after receipt of the Purchase Order:
3 0 Days
The City reserves the right to adjust the construction schedule.
Wa~ant¥ (~). year labor warranty, manufact, urer's warranty on roofing
QUOTATIONS MUST BE RETURNED BY:
3:00 P.M., FRIDAY, AUGUST 1, 1997
We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date
of submittal.
Firm Name
MILTON JOHNSON COMPANY:
Address 525 Lowry Ave. N. E.
Date 8/1/97 Signature
Signature
BRUCE R, ER!CKSON
(Print or Type Name)
FOR:
DATE:
crrY OF COL. UMBL HmGHTS
DqTORaMAL QUOTATION
PARK BUILDD4G ROOFS: GAUVTrTE, LOMIANKI AND IvlATt~
JULY 16, 1997
SPECIFICATIONS
Refer to the attached six specification sheets and three plan sheets.
PERMITS AND LICENSING
A permit .will be required for this work. The City of Columbia Heights fees will be waived. The
Contractor and each subcontractor may need to be licensed in Columbia Heights to work within the
Corporate Limits. Contact Kathy Pepin at 782-2817 for permit and licensing information.
BASIS OF A%VARD
Award shall be based upon, but not limited to, the factors of price, delivery, or completion date, and the
City's knowledge of and experience with the bidder's past performance and product. "
All three building projects will be awarded to one bidder. The extent of work done on each building
will be whatever is deemed to be in the best interest of the City of Columbia Heights.
The City reserves the right to accept or reject any or all proposals which in its opinion is in the best
interest of the City of Columbia Heights.
PROPOSAL
Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting
the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and
materials to complete ali work in accordance with the specifications for the following lump sums:
GAUVITTE PARK BUll.DING (PROJECT 9712)
ROOF CONSTRUCTION
REMOVE BEAMS AND COLUMN
INSTALL ALUMINUM FACIA
LOMIANKI PARK BUlLDING (PROJECT 9711)
ROOF CONSTRUCTION
(Includes Aluminum Facia)
CONSTRUCT OVERI-I~G
MATHAIRE PARK BUILDING (PROJECT 9713)
ROOF CONSTRUCTION $
INSTALL ALUMI2qUM FACIA $
/NFORMAL QUOTATrON
PAGE 2
Deliver~
Number of working days required to complete the project after receipt of the Purchase Order:
t/5' rays
The City reserves the right to adjust the construction schedule.
Warranty
OUOTA~IoNs MUST BE RETURNED BY: ..3:00 P.M., FRIDAY, AUGUST 1, 1997
We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date
of submittal.
Date
Signature
Signature
(Print or Type Name)
CITY COUNCIL LETTER
- Meeting of August 25, 1997
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
¢ CONSENT Fire APPROVAL
NO:
ITEM: Re-Issue Rental Housing License after BY: Charlie Kewatt BY:
Revocation
~'~. ~ .~ DATE: August 11, 1997 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights
against Francis Job regarding rental property at 4017 6z Street for failure to meet the requirements of the
Housing Maintenance Codes has been resolved.
The above mentioned owner has corrected ,~= oU=ts_tanding violations and paid all fees due.
RECOMMENDED MOTION: Move to issue a Rental Housing License to Francis Job to operate the
Rental Property located at 4017 6m Street in that the proVisi0n~ of h%- ~IoUsing Maintenance Code have been
complied with.
close.hea
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
DATE:
August22,1997
TO:
FROM:
RE:
WALT FEHST
CITY MANAGER
FINANCE DIRECTOR
DEPARTMENT COPIERS
The past practice in the purchase of major equipment items has been to analyze maintenance costs
on the item in addition to the actual purchase cost before making the purchase. This was done for
the copier at City Hall and, to the best of my knowledge, for the Library and Public Works. I do
not know if this was done on the acquisition of the new copier in Recreation.
It has also been past practice when maintenance costs or other costs exceed the Division Head's
authority for approval on an annual basis to take these costs to the Council with the purchase of
the item. I researched Council minutes and found that this was the case for the Kodak copier
when it was purchased for City Hall. For the copiers purchased for the Library, Public Works,
Community Development, and Police, these costs are far below the authority of the Division
Head's approval limit. Subsequently, they may not have been taken to the Council. In the case of
the copier for Recreation, the interim Recreation Director estimated that annual maintenance costs
would be around $3,500. The May invoice for maintenance was $494.56. If that same rate of
copying is maintained for a full year, total maintenance costs would be closer to $6,000 annually.
However, the interim Recreation Director projected that copying volume would decrease.
The following chart shows the annual maintenance costs on the copiers in the various City
departments:
Department Pro~iected Cost]
Library $544.00
Community Development 675.00
Police 895.00
Public Works 1,780.00
Recreation 3,500.00
Memo to Walt Fehst
August 22, 1997
Page Two
Annual maintenance costs for copiers are based on the number of copies run. For example, on the
Recreation copier, the minimum monthly maintenance charge is $151 for the first 10,000 copies,
and each copy in excess of that is charged at $0.0151/copy. On their May/June bill, they ran
32,752 copies, for a total May bill of $494.56. Generally speaking, the per copy cost on the
smaller department copiers is much higher than the cost on the copier at City Hall, and I have
always advocated that departments should do their large copying jobs at City Hall to take
advantage of the lower per copy cost. For example, again using the May Recreation copier bill,
they had 22,752 copies over their minimum that month. At their rate of $0.0151 per copy, the
additional cost was $343.55. Had these additional copies been run at City Hall, the cost would
have been $225.24, for a net savings of $118.31.
If you would like any additional information on this subject, please let me know.
WE:dn
9708221
CITY COUNCIL LETTER
Meeting of August 25, 1997
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
4 CONSENT Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
'/'J/'/"/~' t~ DATE: August 20, 1997 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
John Ansorge regarding rental property at 943 42na Avenue for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 1997.
The public hearing on this property may now be closed in that the owner has complied with requirements of the
Housing Maintenance Code byscheduling the_ annual ~_speCtion Of the property~
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by John Ansorge Regarding RentMPrope~y_.at__9_43 ~l~.a=Av_enue in that the Provisions of the
Housing Maintenance Code Have Been Complied With.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of August 25, 1997
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
DATE: August 20, 1997 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
James Egge regarding rental property at 943 42na Avenue for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of August 25, 1997.
The public hearing on this property may now befi!o~~ that~thepwne_r has complied with requirements of the
Housing Maintenance Code by scheduling the annual inSpe, ctiofl of the p~operty.
ImCOMMENDED MOTION: Move t6 Close the Pubiic Hear~'-i~ar-din-g-~he~Revocation or Suspension of the
Rental License Held by James Egge Regarding Rental Property at 943 42~a Avenue in that the Provisions of the
Housing Maintenance Code Have Been Complied With. _ ........
COUNCIL ACTION:
Close Hearing Council Letter
CITY OF COLUMBIA HEIGHTS
Meeting of: Auqust 25, 1997
'~ ORIGINATING DEPT.:.~ EXECUTIVE DIRECTOR
AGENDA CTION: CONSENT
NO: EDA APPROVAL
ITEM: 500 CLUB REQUEST TO HOLD TWELFTH BY: Tina Goodro BY:
ANNUAL KIELBASA DAYS CELEBRATION DATE: August 22,
No: -
For the past 11 years the City Council has approved the request of the 500 Club, 500
40th Avenue NoE. to serve beer and have live music outside of their building as part
of their Kielbasa Days Celebration. Mr. Pastuszak is again requesting authorization
to do so September 5th, 6th and 7th, 1997. On September 5th the event will be held
indoors and on the 6th and 7th it will be held from 3:00 p.m. to 8:00 p.m. outside in
the rear parking lot. In the past this event has caused no problems.
Staff will notify Mr. Pastuszak of the conditions that will apply to this event as in
the past. These include:
No vehicles can be used to block off any streets.
2. No street can be filled with tables and chairs or other items in such
a fashion as to impede the response of emergency vehicles.
3. Any noise or complaints received by the Police Department would be
handled with one verbal warning and if they are recalled the
celebration would have to cease.
4. If your business will be putting up any temporary signs regarding this
event, you must have a permit for the signs. Please contact Tina
Goodroad at 782-2856 for more information.
RECOMMENDED MOTION: Move to authorize the 500 Club to serve beer and have live music
in their parking lot on September 5th, 6th and 8th, 1997, from 3:00 p.m. - 8:00 p.m.
each day, in conjunction with their Twelfth Annual Kielbasa Days Celebration at 500
40th Avenue N.E.
EDA ACTION:
\bt\letter\council
August 15, 1997
TO WHOM IT MAY CONCERN:
The 500 Club, S00-40th Ave., N.E., proposes to
hold its Twelfth ANNUAL KIELBASA DAYS CELEBRATION in
the parking lot at the rear of the Club.
The Kielbasa Days celebration will be held on Sept. 5 th,
6 th and 7 th. Sept. Sth, will be held indoors only, the 6th &7 th
will be from 3:00p.m. to 8p.m., which will be held in the
parking lot at the rear of the Club.
A canopy will be erected and plans are to serve
Kielbasa Sandwiches, beer, soft drinks and snacks under the
canopy. Old Time Music will be played for the entertainment
of the patrons attending.
Frank J. Pastuszak
500 Club
500 40th Ave. N.E.
Col. Hgts, MN. 55421
Ph. 788-2679
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BANt< I',tAME:
.BAI',II< CHE:CI< ]:t-IG ACCOL.tI-IT
"l"O]'¥:d... Ai...I... BAI,IKS
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26,467 .. 03
~.".'. :, 167.62
3 :, 080 ,, 00
5 :, 7.'.S3 .. 92
2,407 .. 44
18,779.90
2 :, 439.56
48 ,. 5].
76 .. 30
336.07
387 ,. 21
2 :, 234.03
].35.53
28,464 .. 23
506.85
.]. 36 :~ 239 .. 34
75,945 .. 63
59 .., =";77 ...].8
].00,903 .. 53
275,663.84
13., 238 .. 9 .].
7 .., 698 .. 76
490 .. 94
13:,266.5.].
178 .., 685.74
200 :, 000.00
394 .. 40
I) I S B U R .S E M IF.: N ]" ii.";
155.., .168.9.'.:.?
155, :1.68 .. 98
BRC F'INAI'ICtAI... SYSTEM
08/21/97 .1.0: 2
Check l-li s-~.:o ry
8/25/97 [)OLIIqC]~I... I....I. ~:~ I
C]]TY OF:' COI...UII]B.I.A Hlii~Z(3HT,S~
GI...o4OH,-V0o ., 00 F:'AGE 1
B A Iq K VIE I',1 ]} O R
BAN I,( (]I"IIEC K ZIqC:; ACCOLII',IT
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AMOUI,IT
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AF:'WP., CONF'ERENC';E R.F.']G ]] STRA
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I"10 i:;,"¥1"1
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I::'A R T:~i.~ PI...I.J:B
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I':'IET'f'Y CASH - JAN]:CE MCGH
PI"I ]:1...I... ]: F'S W Iii'lIE
F' :[ I'INA[:.'.I...[C i) I ,c.';]"IR
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[L~UAI...]:TY W]:NIE & ,C;F']:RtTS
SATI..JRIq SF'OR'I"SWIEAR
ST'AR TR]:.BUNE:
STE:[ [:I"IIEI'IS SALES :[ t'IC;
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L.I S l,~F.i:,~i;"[' COMMI...IN I CAT t OI',IS
66704
66705
66706
66707
66708
66709
667.1.0
667.1..1.
667:1.2
667.1.~':~
667:t. 4
667.1.5
667:1.6
667.1.7
6 6718
667.1.9
66720
66721
6672:,?:
L:'., 672 ~':~
66724
66725
66726
66727
66728
66729
66730
6673.1.
66732
6673~:.;
66734
66735
66736
66737
66738
66739
66740
6674.1.
66742
6674~:;
66744
66745
66746
66747
66748
66749
66750
248 ,, 00
T'~ ,, 98
1 :, 035 ,, 00
542 ,, 90
232.65
7 :. 866., 04
8 :, 4:1.8 ,, 65
50 ,, 00
.1. :, 589 ,, :1. :1.
403 ,, ~':~ ~.':'.
5 :, .'1. 9:3.82.:
96 ,, 08
42: ,, 00
6.1. ,,47
:1.9 ,, 76
7 .,, 967 ,, 80
.1., 2:1.7 ,, 34
.1. 84 ,, 90
.1. 65.00
:1.6 ,, 95
25 ,, 00
275,,69
25 ,, 04
280 ,, 00
6 .,, 7;2:::; ,, T~ :1.
32.35
:1.7:1.. 79
4:1. 3 ,, 00
2:3:1..62
253 ,, 80
579,,95
.1.9,, 95
200 ,, 00
.1. :, 636.82
5.37
6 :, 364.69
2:1. 5 ,, 25
2:1. ,, 90
5:1. ,, :1.0
:1. 00.00
20 ,, 00
.1. 40 ,, 08
08/21/97 :I. 0: 2
C I",e c I..'. Hi si'.o ry
8/25/97 COUt,IC: ]i L. I... ]:.'.'i;-I"
C'. Z TY OF"' COt...UMB I A I--lliE ]: GI'-tTS
Eil...540I:;~-VO~.:~. 00 F:AO.'iE 2
B A h! I'.'..' V F:E N i) 0 R
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:1: CI'qA RE:T :1: F;,'E:ME:NT 'T'F<LJST 4 5
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M :1: I'lT'li.'EF;:-Wii.'". :1: .!i.::MAI',I
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6675:1. 50.75
66752 .1. 54 ,, 70
66753 791 ,, t9
66754 65.00
66755 2 :, 370 ,, 08
667 56 22.2 .. ,':;6
6675'7 2 .. 085 ,, 00
66758 4 :, 043 ,, 50
66759 6 :, 779.89
66760 :1.63 ,, 44
66762 1 :, 3 :L 4 ,, 00
66763 :{.30 :, 929 ,, 40
66764 20,723 ,, 45
66765 94.62
66766 150 ,, 00
66767 :I. :, 261 ,, 09
66768 7:1. 0 ,, 30
66769 57.25
66770 746 ,, 57
6677:t. :l. :, 370.00
66772 580 ,, 00
66773 200 :, 000.00
66784 563.21
66785 .'{. 2 :, 82:1. ,, 8 ].
66786 499 ,, 8<)
66787 :l..,, 033 ,, 50
66788 24 ,, 50
66790 34 ,, 90
6679 :L 287.00
66792 30,,07
66793 200 ,, 00
66794 353,,70
66795 247.50
66796 130.23
66797 :t. 2 ,, 34
66798 547 ,, 01
66799 :1.6,781. ,, 95
_ 66800 47 ,, 99
6680:L 4 :, 295.99
66802 13 :, 351 ,, <)0
66803 .1. 6 :, 390.89
66E',04 255 ,, 60
66,.c.i:06 72 ,, 95
BRC I=']:I"IANC;]:AL. SYSTE]'I
08/21/97 .1.0: 2
Chec;k. Hi.story
8/25/97 COUNC ]:1,,. I,,,]:ST'
B A N K V F.i] N D 0 R
C HI:T.C': I( IqUMBEI'"(
BANK CHECK][IqC.I ACCOUNT
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CC)CA"-'C'.C)L..A BOTTL..]:NG MIl)WI'.=.:
COMI=' USA ZIqC;
C:,~ii; C C R E.'O ]: 'T' S E F:,' V I [:; E 8
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I'lOT MEAI...S F:'OF;.' SHLJ'T II"IS
66807
66808
66809
668.1.0
668 :L .1.
668.1.2
668.1.3
668 .1. 5
66816
668 .1. 7
66818
668.1.9
66823
66824
66825
66826
66827
66828
66829
66830
6683.1.
66832
66833
66834
66835
66836
668::~7
66838
66839
66840
6684 .1.
66842
66843
66844
66845
66846
66847
66848
66849
66850
6685 .1.
66852
6685;':;
66854
C :I:'FY OF:' CC)L....JIq¥.~ :1: A HIE: ]: (31..ITS :~
GI...54()F~-..V05,,O0 PAC-;E: 3
AMC)UI'.IT
27:1.. 25
2 ,, ()::;;5 ,, 76
33 ,, 57
52 ,, 56
4 .1. :L ,, 50
.1. :, 202.07
:L 18 ,, 70
7.1. ,, 58
90,,67
328 ,, 95
40 ,, 29
2:;7 ,, 28
84 ,, 86
;.':~ 6 ,, .1,5
:1. :, 022 ,, 34
70:1.. 55
7 :, 242 ,, .1. 5
.1.:.5 :, 0.1.6 ,, 5.1.
92..7:';7
360 ,, 00
.1. :, 057 ,, 88
100.00
::;67 ,, 02'.'
.1. 7 :, 870 ,, 70
4 :, 4 .1. 8 ,, 39
::;96,39
88 ,, 00
5.1. ,, 74
.1. 5 ,, 00
420 ,, 00
50.00
2 :, 234 ,,
9 ,, 50
6 ,, 82".
.34 ,, 90
2:58 ,, 93
250 ,, 00
158 ,, 5
202 ,, 00
:1.24 ,, 25
4 :, 6.1.7.68
237.45
:.3 :, 620 ,, 00
203 ,, 52
45.47
3 :, 080 ,, 00
I)~R C F ]~ i'-]A N C .]~ Al_ :ii; Y:.'.B T IZ M
08/21/97 .t0:2
Chec:k His'tory
8/25/97 COUI'-IC]]... I...]~.ST'
C]~TY OF-" C:OI...t...II'dB]~A t.~IiEZ(SHTS
GI...540F~-V05.00 PAGIZ 4
BAN 1< VENDC'IR
CHEC.':I< NUMBEI:~ AMO Ut"I"I-
BAI"! I< CHEC~ K :I:I,tI:.S ACCCIt...II'-I'T'
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I_E]E~F' BROS,
I...YI'-iDE COMPAI"tY
MAC': QUE]E]',I IEQU]~I::q'dE]',tT CO,
MC'C BE]'-IAV ]] ORAL. CARE] ]]I'-IC;
MC':G i NI',I !
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F:,'A P i T F:'FL' ;[ bl"f' ]~ N(3 .... F:'F:,' ]~ Dt...L'".'y~
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ROYAl._ GO1"IC;RIETE PIF:'E ZI'-IC
.'.'3'i"EE]... TEC:H .'1]1"1C
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I.d(]ODL. A I<E :ii;Al',I t ]"AR¥ t']:IiERV ]~ C:
66855 Z(81 .. 83
66856 3 :, 718. :L9
66857 105 .. 53
66858 25.00
66859 15,786.24
66860 ..":';8 ,, 68
66861 .].3.29
66865.9. 2 :, 914 ,, 05
66863 642.92
66864 9 :L 3 ,. 00
c:,(Sc,,::) .., 69 24
66866 484.4.'I.
66867 48.94
66868 488 .. 88
66869 13.05
66870 1 :L 6 ,, 36
66871 57 :, 407 .. 00
66872 137 :, 294 ,. 92
66873 61 :, 176.76
66874 1,547.35
66875 597 ,. 73
66876 22.4:t.
66877 530.73
66878 1,031 ,. 14
66879 5 :, 626 .. 82
66880 :L 62 .. 4i
66881 1 :,274.25
~.3 ,, ..z, .J.
6') ,::. ¢:~ ,::~ ..:.:.
66883 690 ,, 50
66884 17 ,, 74
66E:85 165.25
66886 24 .,~ 045 ,, 84
66887 39 ,, 66
66888 692 ,. 99
668E:9 17 ,. 25
66890 I iT:, ..-:'; 0
6689.'1. 54,34
66892. 178 ,, ~':;9
6.68'9[:'~ 42':2': ...l 5
66894 200 .. 1 :.S
66895 92':., 02
66896 .1. :, 8].6., 82
66897 205 ,. 92
6689S;' 50]. ,, 80
66S:'00 52], 9?
66901 100 .., 538,57
Bb, C I:'" :l: NANC :1: Al... 8YS"i"Iii:M
08/~;I./97 ].0: 2.
Check H :i. s't'.o ry
8/~:.o/~'7 COUNC.I.L I..]:ST
C ]:'FY OF' COL. LJM)B:I:A HE:[ GI"I]"S ~
GI...540R"-'V05,00 F:'AGE ',':.",
B A t',I K V E I',f I) 0 R
BAN K CI"IIZC I(:[ NG AC~COUI~I'¥'
ZIE':P MANLJFAC~TUF::]]-IG COMF'AN
CHECK htUMBER
66902
AMOUN'¥'
'TO CiTY COUNCIL AUGUST 25, 1997
_~'~'~gne[I 'Waiver T-arm Accompanied Application
1997 BUSINESS ~ICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
'CONTRACTORS
*Apollo Heating and Vent. Corp.
*Construction Service Company
*EJD Development Company
*Engberg Plumbing
*Bruce Nelson Plumbing
LOCATED AT
6510 Hwy. 36 Blvd. N.
1216 Dowling N.
4055 - 176th Ave. N.W.
3030 County Road J
1272 S. Pt. Douglas Rd.
FEES
~40.00
~40.00
~40.00
~40.00
~40.00
POLICE DEPARTMENT
TAXICAB DRIVERS
*David LeRoy Painter
304 - 2nd Ave. N.E., New London
~20.00
license.ag
-
CITY COUNCIL LETTER
Meeting of : August 25, 1997
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~ App ,ROVALd
NO: '-- DATE: AUGUST 22, 1997
Each year, the International City Management Association holds a national conference. The
conference provides an opportunity to receive continuing education in the field. Attached is
some information regarding the conference.
Registration for the event is $535. Air fair into Seattle and out of Vancouver is
approximately $350-$400 and room registration is approximately $150-$200 Canadian/night.
Monies are budgeted for this conference in the City Managers budget.
RECOMMENDED MOTION: Move to authorize the attendance of Walter Fehst at the International City
Management Conference in Vancouver, British Columbia , September 13th-17th. There is
presently monies in the City Manager's Budget for this conference.
COUNCIL ACTION:
CELEBRATING VANCOUVER'S
M ULTICULTUF~ALlSM
SUNDAY~ SEPTEMBER 14, 3-S P,M.
Taking advantage of the area's
diversity, this year's Opening Session
will feature a variety of entertainers
representing the cultural mosaic of
Vancouver and Canada.
Vancouver's natural beauty, renowned
quality of life, and strategic trade loca-
tion on the Pacific Rim have attracted
immigrants from more than 60 cul-
tures. Northwest Coast First Peoples
and a mix of Asian/Pacific cultures
have blended with settlers who have
roots in Europe, the Middle East, and
other parts of the world to create the
Vancouver community
The Opening Session will kick off the..
conference with an upbeat, entertain-
ing, and informative introduction to
the conference's unique host city
Vancouver's deputy
city manager Judy
Rogers will famil-
iarize you with the
reasons behind the
city's success with
mutticulturalism
and you'll enjoy
the talents oflnuit throat singers from
the Arctic Circle, step dancers repre-
senting the Atlantic provinces, a
French-Canadian folk singer, a fiddler
band representing the prairies, and
Japanese drummers.
THE FUTU.RE~
OF C:AP, IT~LiSM
M.ONO'~, SEPTEMBER 1
'G:30-9:45 A.M,
A perennial favor-
' ire'at'the'ICMfi.'
conference, Lester
Thurow returns
this year in a ses-
sion sponsored by
the ICMA Retire-
ment Corporation,
Recognized around the world for his
views and analyses of the global
econom>; Thurow will give a keynote
speech drawing on his most recent
book, The Furore of Capitalism:
How 7bday3 Economic Forces Shape
7bmorrou,3 ~brld. He will describe the
many factors responsible for the enor-
mous changes occurring around the
globe that are fundamentally altering
the foundations of capitalism world-
wide and wilt tell how you can benefit
by understanding what's ahead.
A distinguished professor, Thurow has
taught at MIT for more than 20 years.
Previously dean of MIT'S Sloan School
of Management, he is a professor of
management and economics and the
cooMinator of the school's Asia Pacific
Initiative.
GOVERNANCE ROLES
IN THE NEW CENTURY
MONDAY, SEPTEMBER
t:15-2:15
Join National Civic
League president
Christopher Gates,
National League
of Cities executive
director Donald
Borut, and ICMA
executive director
Bill Hanselt in a
special plenary ses-
sion examining the
challenges of com-
munity problem
solving at the end
of the century The
panel will discuss
the changes in
community
leadership
rotes that ~ -
have
occurred
and will
plore ne~v
strategies
for consensus-based decision making
that communities can use to plan for
the future by bringing together citi-
zens with diverse interests, the business
communit3; the nonprofit sector, and
elected and appointed local govern-
ment officials.
BANISHING
BUREAUCRACY
TUESDAY, SEPTEMBER 16,
1t A.M.-12:15 P.M.
In a presentation
based on his new
book Banishing
Bureaucracy: The
Five Strategies jCbr
Reinventing Gov-
ernment, David
Osborne will draw
on a number of
American and international case
studies to provide a road map to make
"reinvention" work. A panel of local
government managers will join
Osborne in the session to discuss the
implementation of these strategies at
the local level.
Since the publication in 1992 of
the international bestseller Reinvent-
ing Government with coauthor
Gaebler, Osborne has served as a se-
nior adviser to Vice President Al Gore,
providing intellectual guidance for the
National Performance Review and
writing its 1993 report. Founder and
managing partner of the Reinventing
Government Network, Osborne has
also been a consultant to public sector
managers at every level and a counse-
lor to leaders worldwide.
A NEW VISION
FOR THE NEXT ~JlLLENNIUM
WEDNESDAY, SEPTEMBER
8:30-9:30 A.M.
In a conference-
closing plenary
presentation, Dr.
David Suzuki
will examine the
social, political,
and economic
impacts of the
ecological degra-
dation brought on by human
activiD* and will discuss his belief
that strong, efficient, relatively self-
sufficient local communities are key
to achieving sustainable balance in
the future. Suzuki will present the
case that we must discover and recre-
ate communities on a scale that fulfills
basic human needs ~vithout eroding
the natural capital that sustains all life
on earth.
Suzuki is a professor in the Sustain-
able Development Research Institute
of the Universiu~ of British Columbia
in Vancouver. A noted research scien-
tist, he is internationally known as a
journalist and broadcaster and is fa-
miliar to television audiences as the
host of CBC's The Nature of Things
and A PlanetJ3r the Taking.
CONCURRENT EDUCATIONAL SESSIONS BEING DEVELOPED FROM
ATED BY THE 199'7 CONFERENCE PLANNING COMMITTEE ARE LISTED BELOWs'
ALONG WITH SESSIONS BEING PLANNED IN CONJUNCTION WiTH OTHER ICMA
PROJECTS. SESSION DESCRIPTIONS ARE SUBJECT TO CHANGE, AS SPEAKE*RS
ARE ENGAGED OVER THE SUMMER. SEE ICMA's CONFERENCE HOMEPAGE'
AT HTTP://WWW. ICMA.ORG/VANCOUVER FOR UPDATED INFORMATION ON EDUGA-
TIONAL SESSIONS.
WHAT I~IAKES A
LIVABLE COMMUNITY?
Multiculturalism: Resource or
Strain? A look at the programs and
policies that communities have used
to turn their cultural diversity into
a resource by fostering intercultural
understanding and cooperation.
Dealing with Violent Crime in Our
Communities. Case studies will be
used to evaluate the effectiveness of
community-oriented public safety and
gun control programs in reducing
crime and improving quality of life.
Highly Lb-able CiD' Awards:
Who Does the Raring and How?
Representatives from firms that rate
communities for their livabilit3' will
discuss the processes and criteria used.
Local Government and Education:
Working Together for a Brighter
Future. Successful examples of innova-
tive partnerships among schools,
businesses, and government to better
serve the needs of students and the
community.
Protecting Your Drinking
Water: New Opportunities and
Challenges. Learn how to build
partnerships and identify new
funding resources to protect your
community's drinking water.
IDEAS GENER-.'
Cultivating the Arts in Your
CommuniD: Presented by a w~nner
of a 1996 Innovations in America.
Government Award, this session wili ' '
describe a low-budget, Iow-strife ap-
proach to fostering a vibrant arts pres-
ence in communities of any size by
creating partnerships in support of the
arts among elected officials, the private
sector, and citizens.
Creating a Civil Community. Learn
hog, to get neighborhoods involved in
the decision-making process and help
residents solve private disputes with an
alternative dispute resolution program.
Mixed-InCOme Housing: Creating
Community. Learn about a variety
of mechanisms that have been used
successfully to foster vibrant, socioeco-
nomically diverse communities by
creating housing opportunities for
residents of all incomes.
Alternatives to Sprawl: The New
Urbanism. A look at the concepts
promoting a return ro more traditional
urban planning principles by experts
and man ~a:gers who are using this ap-
proach to retrofit existing communi-
ties and to plan new ones.
?
PRACTICAL IYIANAGEM ENT
SOLUTIONS TO SUSTAIN
COMMUNITIES
When ¥iolence Sty!kes. Clos~
Home. A d. i~cu~i~n of approache~',
to pr.e,~.en~, defuse, and recover from '
violence in the workplace.
Marketing Change in Your Commu-
nity. Learn strategies for promoting .'
change in your community without..'
alienating elected officials, special.·'
interest groups, and citizens, any bf
whom can resist change wh.en 'they
perceive a negative impac.t.6n them-
selves.
Service De. llve3~: You Get ~/hat
.You Pa~,'~or. Panelists will examine
alternatives, such as contracting out
and pay-as-you-go financing, to
provide feasible and cost-effective .....
service delivery '""
The. yalue of Accxe.'d.i.tation.
· fi~ ~eview of p.ro~ams I~iiag.~e.d in a
widening v.a?iety of local government..
agenci~.a~nd departments to evaluate"
wheth6r those functions are meeting
the ~inimum standards for high
quajity operation.
'Yq'u Can Run but You Can't Hide:
P~i~'a .razzi Protocol. Learn technique, s .'
anS.stbaregj.'es for improving yo.ur.lo'cat
government g relanonship, w~fl5 the
local medih'~nd f67 b~timi.'z.i.ng the
ity y bly ..........
public ou will inevita recmve.
Financing CommunitT Redevelop-
ment. A re~4ew of approaches
to achieving positive economic
development through creative public
financing, tapping of federal funds,
brownfields redevelopment,
and private sector partnerships.
Intergovernmental Cooperation.
Panelists will highlight the costs and
benefits of various forms of interlocat
cooperation, with a special focus on
the value of cooperation to small and
medium-sized communities.
Public/Private Partnerships Sound
Great, but How Do You Go about It?
An examination of the promises and
pitfalls of cooperative arrangements
between the public and private sectors;
the choice of a private sector partner;
and the types of projects that lend
themselves best to such arrangements.
Managing Volunteers Within the
Community Focusing on smaller
communities that rely strongly on vol-
unteers, this session will look at cost-
effectiveness, insurance and risk issues,
incentive programs, and setting up
and managing volunteer programs.
Adding Luster to Your Employee
Benefits Program with Deferred
Compensation Plans. Creative uses
of Section 45.7.defetr.ed c9 .mlaensatio.n'
plans by lo~1 ggyern/~'e~t.s will be
shared..l~y .employers who l{ave greatly
enha..nce'd their employee ben'fi.ts
prc~rams. Sponsored by the
. P(et-irement Corporation. .
Co.'reparative Performance Measure;
ment: Lessons Learned. A candid di~: .'
cu~.sion of the benefits and difficulties:-'
of h. ndertaking a comparative per. fo?-
mar~ce measurement program.from
the &hief executive's poin.t
focugi.ng on what it takes to get
started, an.d. maini~{in such an effort,
hi ~g411 ~ on how performance mea-
sures might be used in .'
managing your'
commu, nii3~
Successful Council-Manager
Government: Dealing Effectively
with Citizens. The third in a series
of annual, interactive conference ses-
sions sponsored by the ICMA Endow-
ment Fund for the Profession that will
focus on identifying and understand-
ing the challenges local government
administrators face in dealing effec-
tively with a broad range of citizens'
and interest groups.
Banishing Bureaucrac~ An opportu-
nity to discuss David Osborne's strate-
gies for reinventing government, as
presented in his keynote presentation
on Tuesday
TECHNOLOGY AND
TELECOM IV~ U N ICATIONS
Ho~v to Handle Utility Deregulation.
Whether your utilities are municipally
owned or investment-owned, you need
to kno~v the basics of the new deregu-
lation ta~vs, what you can expect in the
future, and how best to survive in and
take advantage of the ne~v market-
place.
'.. Using Your Telecommunications
'-Infrastructure as an Economic
.Development Tool. Learn how com-
.'munities can effectively advertise their
." telecommt, nications assets to foster
economic development.
Technology: Educating Staff
Citywide. Find out how to use exist-
ing resources to educate your local
government's staffin the continuously
changing environment of technology
and customer service.
Update on the U.S. Federal
Telecommunications La~: The latest
information on the state of the 1996
Telecommunications Act and its im-
pact on jurisdictions, including recent
regulations and court cases.
BALANCING PERSONAL
AND CAREER GROWTH
Mentoring: An Important Compo-
nent of Career Success. A discussion,
sponsored by the Assistants Steering
Committee, of the benefits of estab-
lishing a successful mentoring rela-
tionship, including how a mentor can
empo~ver you to achieve career suc-
cess, and tips on how to find a mentor.
The Ethics Game. Two teams of
ICMA members will grapple with
challenging ethical questions in local
government management in a fast-
paced competition judged by former
members of ICMA's Committee on
Professional Conduct.
Communicating Effectively in a
Diverse Workplace. Learn the keys
to success in managing and communi-
cating effectively with coworkers of
different backgrounds, orientations,
and opposite genders.
ICMA-RC at 25 Years of Age. A
review of the highlights of RC's last
25 3'ears, and a look ahead to new
retirement and investment products.
Making Sense of RC's Funds.
Help in designing an appropriate in-
vestment portfolio and in using the
ICMA Retirement Corporation's ex-
panding fund line-up to implement
)'our investment strateg3:
Oldest or Youngest: Understanding
Birth Order. Learn to know yourself
better by understanding the impact
that birth oMer ma), have on )'our
decision-making process, interpersonal
relationships, and approaches to life
circumstances.
Stress Management. An interactive
session at which you will learn how
to handle on-the-job frustrations and
relieve tension through stress manage-
ment techniques.
CITY OF COLUMBIA HEIGHTS
Meeting of: Auqust 25, 1997
AGENDA SECTION: OTHER 0RD I NANCES/ ORIGINATING DEPT.: ~ CITY MANAGER
NO: ~ RESOLUT~ 0NS community Development. I~~ APPROVAL
ITEM: BY: Tina Goodro~'~ BY:
NO: l'~ 'l DATE: August 20, ~/
At the worksession meeting held August 18, 1997 City Council reviewed the proposal,
from Quality Checked Construction, of $18,200 for the purchase of 4613-15 Pierce
Street. This proposal amount is the same amount that the property is assessed at.
Quality Checked Construction, Inc. plans to construct a 1,080 square foot home with a
double attached garage. The floor area requirements appear to be met by this proposal.
The design of the home is similar and would blend with the new homes constructed across
on Fillmore Street. Included with this City Council letter is a copy of the Sale and
Development agreement that will be used, proposal letter from Quality Checked
Construction, and the Ordinance necessary to sell property.
RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1354 being an
ordinance amending Ordinance #853, City Code of 1977, there being ample copies
available to the public.
RECOMMENDED MOTION:
September 8, 1997.
Move to schedule the second reading of Ordinance #1354 for
EDA ACTION:
\bt\letter\council
ORDINANC]~ NO. 1354
Being an ordinance amending Ordinance No. 853, City Code of 1977,
Authorizing to convey certain real estate located at 4613-15 Pierce
Street N.E.
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may
convey unto Quality Checked Const-
ruction, the real property described
as follow, to wit:
That part of South 60 feet of North
180 feet of Lot 15, Block 1, Shef-
field Subdivision, Anoka County,
Minnesota.
Section 2:
Section 3:
The Mayor and City Manager are here-
with authorized to execute deeds to
effectuate the conveyance of said
real estate subject to the terms,
purchase price, and conditions spec-
ified in the attached agreement
labeled "Exhibit A."
This ordinance shall be in full
force and effect from and after
thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
Quality Checked Construction, Inc.
16300 Makah Street NW
Andover, Mn 55304
421-5221
To Ken Anderson,
We propose to purchase the lot at 4613-15 Pierce St. NE for $18,200. We
understand that the City of Columbia Heights will guarantee that the lot will be
buildable for a five coarse basement. If the city requires a drive cut in the curb,
they will be responsible for related fees. The city will guarantee the sewer and
water connections will be to property line and not in the street. Taxes on the lot
will be prorated and on the lot only.
We understand the terms are $1000.00 down and the balance due at the
closing to the third party. The plan is to start construction as soon as the city
approves this and all necessary papers are filed.
The house plan is to be a four level 1080 sq. f. home with double attached
garage. Plan number 86276 C.
Thank-you for your consideration and prompt action.
Sincerely, .,,.3 ~, ,/'
Michael L. Vagle Pres.
AND DEVELOPMENT
R.ELATIN~ TO
BY AND BETWEEN THE
COLUMBIA H~IGHTS
ECONOMIC DEVELOgMEITT AUTHORITY (EDA)
· S~LE AND DEVELOPMENT ~GREEMENT
THIS AGREEMENT, made and entered into this day of
., 1997, by and bet-~een the Columbia Heights Economic
Development Authority, (hereinafter called the "EPA"), and
(hereinafter called the "Developer");
WITNESSETH THAT, in the joint and mutual exercise of
their powers and in consideration of the mutual covenants contained
herein, the parties recite and agree as follows:
Section 1. Recitals.'
1.01. The PropertT~ The EDA now owns the property
described in the attached Exhibit "A", (the "Property"), located in
the City of Columbia Heights, Anoka County, Minnesota.
1.02. Facilities and Pro~ect. The Developer, in
accordance with EDA approval, plans to construct or cause to be
constructed on the Property a single family home. The Developer
shall provide the EPA with a copy of its plans and specifications
showing details on the style! exterior architectural features,
materials, color selections, etc. of the home to be constructed,
which plans and specifications shall be submitted to the EPA for
review and approval prior to the issuance of any building permits
on the property by the City of Columbia Heights.
Section 2. Sale/Purchase of ProDert?.
2.01. Sale. The 5:DA agrees to sell the Property to
Developer and the Developer agrees to purchase the Property from
the EDA for the purchase price of $ . Developer shall
begin construction of the home within eighteen (15) months of the
date of execution of this Agreement and shall complete construction
within thirty (30) months from said start date, at which time the
EPA will convey fee title to the property by Warranty Deed to
Developer.
Section 3. Developer's Representations. The .Developer hereby
.represents,. warrants and covenants to the EDA that:
3...01 .Compliance. The Developer will *comply with and"'--
duly and promptly perform all ..of its. obligations under this
-Agreement and all related documents and instruments.~- Developer
will also comply with all State and .local' codes/ordinances..
Oevelopez~ ~ s ~nder~inas.
4.01 New construct,.on, Developer shali be solely responsi-
ble for'the construction, marketing and sale or,he single family home
on the Proper~y. The minimumse!ling price (or estimated market va!ue
if homesteaded and not sold) of said home shall be $85,000.
4.02 Floor Plan. Developer will be responsible for
submitting to the EDA, and obtaining preTapproval of the floor plan
and front elevation of the home proposed to be constructed on the
Property. Said pre-approval must be obtained before the City of
Columbia Heights will issue any building permits to Developer.
4.03 Fees and Char~es. The Developer will pay, when due,
all permit fees, connection charges, user charges or other charges
lawfully imposed by the City of Columbia Heights with respect to the
Property. Upon conveyance of the Property by the EDA, Developer
agrees to be responsible for payment of all recording fees and
transfer taxes resulting from the transfer of the Property.
4.04 Existinq ImDrovements. The Developer will be
responsible for removing any existing structure, foundation and debris
from the property and will assure that water and sewer services are
stubbed to the boulevard at no cost to the EDA. The Property is
currently is currently vacant of any structure(s).
Section 5. EDA Undertakinqs.
Section 6. Default.
6.0~. Default. The failure to meet any condition of this
Agreement shall be an event of default.
6.02. Remedies. If an event of default occurs and is not
cured within 30 days of receiving written notice of said default, the
EDA may take one or more of the following actions:.
suspend performance under this Agreement;
terminate the Agreement, thereby rendering void
'any promises or approvals contained in this
Agreement;
retain bidder'~ara~tee' submitted as cash,.cashier's
check, or money order' in the amount of 5% of the
purchase price (bid price).
"either delivered personally or mailed by-certified mail, postage
prepaid, addressed to ~he pa~cies at the following addresses:,
Columbia Heights'Economic Development Authority
590 40t_hAvenue
Columbia Heights, MN 55421-3878
QeveloDer
iN W~TNESSW~R~OF, t_he EDA and Developer have oaused this
Agreement to be executed the day and year first above written.
COLUMBIA HEIGHTS
ECONOMIC DEVELOP~ AUTHORITY
By:
Its: President
By:
Its:
Walt Fehst
Executive Director
By:
Developer
.STATE OF MINNESOTA )
) SS.
COUNTY' OF ANOKA )
On this __ day of
, 1997, 'befOre me, a Notary Public
- ._ :- .u~.der the la. ws .of the State of Minnesota, and that this instrument was
:' :--':-..:' : .;:"s~gn. ed as h~s/her ~ree act]'and deed. '
~:-'-:~..-?:!iii ??':-'~'. :--.....-..., '~. -~ ?:~. · :...'~:~ .-..-~., --'~ ._? , ..~: ...~.......-:.-~-.,-~..'-.-...~.~: ~- :,.-..~ :. . . .
N~tary Public
within and for said County, appeared to me' personally known, who,
'being by me duly sworn, did-'say that he/she, is '-
-_---..n~e~· in.the.'.foregoing ihstr~ent,- the President of t_he Columbia
-."'L- -.'Heights'Economic Development Authority, a b6d~corporate and politic
STATE OF MINNESOTA
oF' OKA
On this day of , 1997, before me, a Notary Public'
within and for said County, appeared to me personally known, who,..
being by me duly sworn, did say that he is
named in the foregoing instrLunent, the Executive Director of the
Co!~ia Heights Economic Development Authority, ..a body corporate and
politic under the laws of t~le State of Minnesota, and-that this
instrument was signed as his free act and deed.
Notary Public
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
ss.
On this day of , 1997, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he/she is
named in the foregoing instrument, and that this instrument was signed
as his/her free act and deed.
Notary Public
CITY OF COLUt4BIi% HEI(~HTS
Meeting of: August 25, 1997
AGENDA SECTION: OTHER ORDINANCES/ ORIGINATING DEPT.: ~ CITY MANAGER
NO: ~ RESOLUTIONS community Developme~ ti% APPROVAL
ITEM: BY: Tina Goodro BY:
NO: ~'~ 'l DATE: August 20, 1~. ?~_/
At the worksession meeting held August 18, 1997 City Council reviewed the proposal,
from Quality Checked Construction, of $18~200 for the purchase of 4613-15 Pierce
Street. This proposal amount is the same amount that the property is assessed at.
Quality Checked Construction, Inc. plans to construct a 1,080 square foot home with a
double attached garage. The floor area requirements appear to be met by this proposal.
The design of the home is similar and would blend with the new homes constructed across
on Fillmore Street. Included with this City Council letter is a copy of the Sale and
Development agreement that will be used, proposal letter from Quality Checked
Construction, and the Ordinance necessary to sell property.
RECOMMENDED MOTION: Move to waive the first reading of Ordinance $1354 being an
ordinance amending Ordinance #853, City Code of 1977, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to schedule the second reading of Ordinance #1354 for
September 8, 1997.
EDA ACTION:
bt\letter\council
CITY OF COLUMBIA HEIGHTS
Meeting of: August 25, 1997
AGENDA SECTION: OTHER ORDINANCES/ ORIGINATING DEPT.: ~ CITY MANAGER
NO: ~ RESOLUT; ONS community Developme~; APPROVAL
ITEM: BY: Tina Goodro~~~) BY:
NO: l- - I DATE: Au st 20, /
At the worksession meeting held August 18, 1997 City Council reviewed the proposal,
from Quality Checked Construction, of $].8,200 for the purchase of 4613-15 Pierce
Street. This proposal amount is the same amount that the property is assessed at.
Quality Checked Construction, Inc. plans to construct a 1,080 square foot home with a
double attached garage. The floor area requirements appear to be met by this proposal.
The design of the home is similar and would blend with the new homes constructed across
on Fillmore Street. Included with this City Council letter is a copy of the Sale and
Development agreement that will be used, proposal letter from Quality Checked
Construction, and the Ordinance necessary to sell property.
RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1354 being an
ordinance amending Ordinance ~853, City Code of 1977, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to schedule the second reading of Ordinance #1354 for
September 8, 1997.
EDA ACTION:
bt\letter\council
ORDINANCE NO. 1354
Being an ordinance amending Ordinance No. 853, City Code of 1977,
Authorizing to convey certain real estate located at 4613-15 Pierce
Street N.E.
The City of Columbia Heights does 'ordain:
Section 1:
The City of Columbia Heights may
convey unto Quality Checked Const-
ruction, the real property described
as follow, to wit:
That part of South 60 feet of North
180 feet of Lot 15, Block 1, Shef-
field Subdivision,' Anoka County,
Minnesota.
Section 2:
Section 3:
The Mayor and City Manager are here-
with authorized to iexecute deeds to
effectuate the conveyance of said
real estate subject to the terms,
purchase price, and conditions spec-
ified in the attached agreement
labeled "Exhibit A."
This ordinance shall be in full
force and effect from and after
thirty (30) days af.ter its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
Quality Checked Construction, Inc.
16300 Makah Street NW
Andover, Mn 55304
421-522'I
To Ken Anderson,
We propose to purchase the lot at 4613-15 Pierce St. NE for $18,200. We
understand that the City of Columbia Heights will guarantee that the lot will be
buildable for a five coarse basement. If 'the city requires a ddve cut in the curb,
they will be responsible for related fees. The city will guarantee the sewer and
water connections will be to property line and not in the street. Taxes on the lot
will be prorated and on the lot only.
We understand the terms are $1000.00 down and the balance due at the
closing to the third party. The plan is to start construction as soon as the city
approves this and all necessary papers are filed.
The house plan is to be a four level 1080 sq. ft. home with double attached
garage. Plan number 86276 C.
Thank-you for your consideration and prompt action.
Sincerely, ... ,
Michael L. Vagle Pres.
AND DEvELOpMEI~ AGI~EEMENT
I~ELAT I1~'(~ TO
BY AND BETWEEN THE
COLUMBIA H~IGHTS
ECONOMIC DEVELOPMENT AUTHOriTY (EDA)
oo
THIS AGRE.EM]~I~T, made and entered into this day of
., 1997, by and bet"~een ~ke Columbia Heights Economic
Development Authority, (hereinafter called the "EDA"), and
(hereinafter ca!led the "Developer");
WITNESSETH THAT, in the joint and mutual exercise of
their powers and in consideration of the mutual covenants contained
herein, the parties recite and agree as follows:
Section 1.. Recitals. ·
1.01. The ProDertT= The EDA now owns the property
described in the attached Exhibit "A", (the "Property"), located in
the City of Columbia Heights, Anoka County, Minnesota.
1.02. Facilities and Pro,eot. The Developer, in
accordance with EDA approval, plans to construct or cause to be
constructed on the Property a single family home. The Developer
shall provide the EDA with a copy of its plans and specifications
showing details on the style, exterior architectural features,
materials, color selections, etc. of the home to be constructed,
which plans and specifications shall be submitted to the EDA for
review and approval prior to the issuance of any building permits
on the property by the City of Columbia Heights.
Section 9_. Sale/Purchase of ~::oDert~.
2.01. Sale,. The EDA agrees to sell the Property to
Developer and the Developer agrees to purchase the Property from
the EDA for the purchase price of $ . Developer shall
begin construction of the home within eighteen (!8) months of the
date of execution of this Agreement and shall complete construction
within thirty (30) months from said start date, at which time the
EDA will convey fee title to the property by Warranty Deed to
. Developer.
J.
Section 3... DeveloDer's Representations. The .Developer hereby
-" represents, warrants and covenants to t~he EDA that:
'.'' .'.i" '. ~ 3..01 .Compliance, The Developer will-comply with and"---
duly and promptly perform all .cf its. obligations under this ..
'"~'~' -Agreement and all related doc%unents and instruments.'' Developer
'' will also comply with all State and .local' codes/ordinances..
4.01 New Co=Stru=tion. Developer shali be solely responsi;
ble for the const_ruc=ion, marketing and sale of the single family home-
on the Property. The minimum selling price (or estimated market value
:. if homesteaded and not sold) of said home shall be SSS,00O.
4.02 Floc= Plan. .Developer will be responsible for
submitting to the EDA, and obtaining pre,approval of the floor plan
and front elevation of the home proposed to be constructed on the
Prope-~ay. Said pre-approval must be obtained before the City of
Columbia Heights will issue any building permits to Developer.
4.03 Fees and ChaHqes. The Developer will pay, when due,
al! permit fees, connection charges, user charges or other charges
lawfully imposed by the City of Columbia Heights with respect to the
Property. Upon conveyance of the Property by the EDA, Developer
agrees to be responsible for payment of all recording fees and
transfer taxes resulting from the transfer of the Property.
4.04 E~istin~ ImProvements. The Developer will be
responsible for removing any existing structure, foundation and debris
from the property and will assure that water and sewer services are
stubbed to the boulevard at no cost to the EDA. The Property is
currently is currently vacant of any structure(s).
~ect%o~ $. EDA Undertakings.
Section 6. Default.
6.01. ~pfault. The failure to meet any condition of this
Agreement shall be an event of default.
6.02. Remedies. If an event of default occurs and is not
c~red within 30 days of receiving%rritten notice of said default, the
EDA may take one or more of the'following actions: ~
s~spend performance under this Agreement;
terminate the Agreement, thereby rendering void
'any promises or approvals contained in this
Agreement;
retain bidder"guarantee' submitt~d~as cash,.
check, or money order' in the amount of 5% of ~he
purchase price (bid price).
cashier' s
· either delivered personally o~ mailed by' cer~. f£e~ .mail, postage'~
prepaid, addressed to ~he par~les at the fol.lowLng.
EDA·
Columbia Heights 'Economic Development AUthority
590 40th Avenue N. E,.
Co!~hia Heights, MN
~eveloDer
IN WITNESSWH~REOF, ~Lhe EDA and Developer have caused this
Agreement to be executed the day and year first above written.
COLUMBIA HEIGHTS
ECONOMIC DEVELOP~AUTHOR!TY
By:
Its: President
By:
Its:
Walt Fehst
Executive Director
By:
Developer
· STATE OF MINNESOTA )
) SS. :
"' COUNTY' OF ANOKA )
On this' day of " , I997, before me, a Notary Public
within and for said County, appeared to me personally known, who,
'being by me duly sworn, did-'say that he/she-is '-
-~-. '. n~me~, in.the. '.foregoing ihst_--ument,-t, he President of t, he Columbia
.."':_-' .' Heights'Economic DeveloPment .Authority, a bo'd~ corporate and politic
- ...:' under the l~ws .of the State of ~innes~.a, and t. hat this ins~nunent was
'- -"'~ign. ed as his/her free ac~]'and ~eed. .-'' , .
STATE OF MINNESOTA
On this day of , 1997, before me, a Notary Public'
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he is
named in the foregoing instrument, the Executive Director of the
Columbia Heights Economic Development Authority, .a body corporate and
politic under the laws of ~he State of Minnesota, and 'that this
instrument was signed as his free act and deed.
Notary Public
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
On this day of , i997, before me, a Notary Public
within and for said County, appeared to me personally known, who,
being by me duly sworn, did say that he/she is
named in the foregoing instrument, and that this instrument was signed
as his/her free ac~ and deed.
Notary Public
'.bt/tinag
CITY OF COLUMBIA HEIGHTS
Meeting of: August 25, 1997
E ORIGINATING DEPT.: % CITY MANAGER
AGENDANo: CTION: OTHER BUSINESS Community Developme~ APPROVAL
ITEM: APPEAL OF P & Z DECISION BY: Tina Goodr BY:
No: I DATE: August
Mr. Gerry Herringer is requesting an appeal of a Planning and Zoning Commission denial
to allow the use of a vacant Foto-Mat building located at 2107 N.E. 37th Avenue. This
structure is located on the same lot as the Apache Chief Movie Theaters.
Section 9.104(4)(6) of the Zoning Ordinance states that there shall be no more than one
(1) principal building on one lot. Thus, since this structure is not on its own lot,
it is considered non-conforming. The structure has also been vacant since 1993.
Section 9.104(3)(f) of the non-conforming section of the Zoning Ordinance states
"whenever a non-conforming use of a building or structure or land is discontinued for
a period of six (6) months, any future use of said building or structure or land shall
be in conformity with the provisions of this ordinance."
Mr. Herringer submitted, with his application for appeal, a letter written from the
most recent individual interested in using the structure as a "Coffee to Go" shop.
Staff informed the individual that, due to the non-conforming status of the building,
the use could not be approved. I personally have explained the same situation to Mr.
Herringer. Building Official, Mel Collova, has also declared the structure hazardous
and substandard as defined in State Statute 463.15 and ordered the building razed. A
copy of his letter and the State Statute and sections of the Building Code are included
for your review. Mr. Collova based his declaration on the following facts:
The structure has remained vacant longer than six months and shall
be treated as a new building (UBC 3403.1 and 3403.2).
The structure does not have sanitation facilities (sewer and
water) (UBC 304.5).
The structure does not meet current Energy Code requirements (MN
Rules 7670).
The structure constitutes a public nuisance known to common law or
in equity jurisprudence (302.17 Uniform Code for the Abatement of
Dangerous Buildings).
In researching for the preparation of this report, Mr. Collova came across a letter
written and signed by Mr. Herringer which states the Foto-Mat building was approved
because the request to construct a second auditorium was withdrawn. Since that time,
additional auditoriums have been added to the theater, thus, the Foto-Mat building
should have been removed.
The most recent request is for a coffee shop. This type of use concerns staff as no
sanitary facilities exist and the building is not connected to sanitary sewer and
water. I spoke with Spencer Pierce of the Anoka County Health Department regarding
this type of request. He could not give me the full requirements as he does not have
a proposal. However, he did say that he would require the most basic requirements of
a sanitary facility, hand and ware washing facilities at the building and that the
structure be connected to sanitary sewer. Mr. Pierce would base his requirements for
this location the same as any other coffee shop request.
Due to the length of time the building has been empty and in the non-conforming status,
staff recommends denial of this appeal. Pictures of the building are available which
clearly show its extremely small size. The Building Inspector and myself are unaware
of the existence of a similar size Foto-Mat building in existence in another city.
The Planning and Zoning Commission denied this appeal as the property is non-conforming
and no sanitary sewer and water exists to the structure.
City Council Letter August 25~ 1997 Page 2
RECOMMENDED MOTION: Move to deny the appeal request as the property is non-conforming
and no sanitary sewer and water exists at the structure. Recommend to staff that the
building be condemned and the condemnation process begin according to the Hazardous
Building Statute.
EDA ACTION:
\bt\letter\council
Mister Walter Fehst, Manager
City of Columbia Heights
590 40th Avenue North East
Columbia Heights, Minnesota 55421
5150 Central Ave. N.E.
Columbia Heights, Minn. 55421
July 9, 1997
JUL !4 1997
RE:
Appeal of P & Z decision
CITY OF COLUMbiA HEIGHTS
Dear Mr. Fehst;
After some deliberation, I have decided that it is
appropriate to appeal to the City Council the denial of my
request by the Planning and Zoning Commission at their July
1, 1997 meeting. At issue is the removal of the Photo-Mat
kiosk at 2107 37th Ave. N.E. because ib is deemed to have
a "non-conforming" status.
Since this letter is reaching you after the July 7
deadline for the July 14 agenda and I will be unavailable
for the July 28 and August il meetings, it would be appre-
ciated if this item could be included in the August 25
meeting agenda. Please advise if this is possible. Thank
you for your consideration.
Yours truly,
CITY OF COLUMBIA HEIGHTS
Application For:
Variance
Privac, Fence Case No.-
Conditional Use Permit
Si=~ Pi~ A99roval
Applicant
Phone:
ZoninK:
Applicable City Ordinance Number
Present Zoning C~~C~_ -
Present Use ~ occu~%
Section
Proposed Zoning
Proposed Use
~. ~C~o~ed~me~ ~nd ~ure: ~e ~ers~e~ hereby ~ep~e~en~s upon ~ ~ ~he
pen~es o[ ~, [o~ ~e pu~ose ~ ~duc~$ ~h~ ~y ~[ Oo~b~ ~e~$h~ ~o ~ke ~he
· c~on here~n requested, ~h~ ~Z~ ~emen~s he~e~n ~re ~e ~nd ~h~ ~Z ~ork here~n
~en~oned ~Z be ~one ~ ~cco~nce ~h ~he Ordnances o~ ~e ~y o~ Co~umb~ ~e~$h~s
~nd ~he ~s of ~he $~e ~ ~eso~.
. Taken B,:- / (~
April 17, 1997
Mr. Walter Fehst
City Manager
City of Columbia Heights
' 590 40th Avenue NE
Columbia Heights. MN
Richard Lord
3444 Benjamin St. NE
Minneapolis. MN 554 t 8
Dear I{,Ir. Fehst,
Recently I contacted by telephone one of the people in 3'our Building Permit department
regarding a vacant drive-through structure (former Fotomat). My interest in the structure, located
at 37th and Benjamin Street, was to start a drive-through coffee hut. I was somewhat dismayed
by the reaction of your grumpy employee. She was terse, to put it mildly, and did not posses
common courtesy.
Aside from the apparently preposterous notion that a small business may function adequately in
the structure, I was not dealt with on a human level and went away feeling unsatisfied with her
rationale, or at least with her manner (or lack thereof), in presenting why the City of Columbia
Heights discouraged the productive use of that structure. Is this the philosophy of Columbia
Heights, to discourage small/micro business ventures? l thought this was known as a blue collar
community?
Several factors were presented to me why the structure is considered "condemned" by the City
(then why don't you just condemn it?- you're needlessly teasing us entrepeneurs) In my
conversations with the property owner, it seems that restroom availability to the attendant would
be mitigated by use or'the nearby Apache 6 Theater's facilities. My plan calls for no on-site
xvater use and xvould produce no xvaste water on-site. The grumpy employee said the structure
was not handicapped accessible. HELLO! It's a drive-through structure! I would assume that a
challenged person of most any sort could work there, if necessary.
I've seen successful drive-through coffee facilities, and this structure is ideal for that purpose.
As I tried to explain to the grumpy employee, any int¥ingement on civil code, such as restroom
requirements, could be mitigated. Initially, the hours of operation would be limited to morning
to noon to take advantage of rush hour coffee needs. A trial period to determine the feasibility of
this venture would seem prudent. Please indicate why this structure could not accommodate a
thoughtfully-planned drive-through coffee facility.
Respectfully submitted,
Richard Lord
5150 Central Ave. IV.E.
Columbia Heights, Minn. 55421
JUNE 3, 1997
PROTO-MAT KIOSK
Positioned in front of 2101 37th Ave.
Columbia Heights City Council approval granted 2/25/74.
Photo-Mat opened in May 1974 and operated continuously thru
March, 1987.
Hours of operation were 10APl to 8PM M-F and 10AM to 6PM Sat.
April 87 thru Sept.1992
Estimated 4 or 5 potential users were directed to the City
Staff to discuss their ideas and the process needed for
use approval all were rejected summarily by Staff.
Included in this group; Sept. 87, a proposal for a parcel
handling and mailing drop-off center for which a lease was
already signed.
OCT. 92 thru MAY 1993 WIPER EXPRESS Drive up windshield
wiper service and replacement, washer fluid etc.
K.C. Barghini, Owner This business was also initially
rejected by Staff, but the City Manager worked with the
O~ner-Operator to negotiate resolution of the City's concerns.
June 93 to Present
Proposal inquires made to the City Staff include:
BOX LUNCHES
MINI-DONUTS
EXPRESSO, CAPPACCINO TOM NAGAN 789-6843
PERSONAL & HOME
SAFETY PRODUCTS SAL DELEO 789-7657
EXPRESSO CHAS. & VAL OLSON 721-6170
not identified ROBT. BARNICK 788-4393
FLOWER SALES DEAN HANSON 789-7820
COFFEE TO GO RICHARD LORD 781-9798
None of these inquires and/or proposals met with Staff approval.
:'~orpora --- ' '~
Fotomht C tion
Center Name O~ief T~e&$~e :_:,,. ,. cityOol~bia Hei~t~ Mi~
,, Infraction 3~, Ave.: 3,E. & M~-!o~ ~t. I I .... :~"
Leasing Agent: (lb-w~:
Street: 4121
~gal O~erApa~:
~idence
S~e~:
Phonel Bus:?88-23~5 : Res:
City Zip
Street~ -~..,-i 5tinson BlvA. i&isant ~a~es City Colnbia Heights Zip55421
Lot # 1 ~ thx~u 17 ' Block 2Fract # 2ni~. ~ ,~e Attached Legal DeSCription. ...............................
Major Tenants:
Market
Variety
Number of Satellites
Building Size 4' x 9'
Drug
.Other
'"' ;' Zoning Commercial
CONSTRUCTION NOTES:
LOCATION
PLOT MAP
(5)
EXHIBIT A
CiTY OF COLUMBIA HEIGHTS
May 8, 1997
Chef M. and Vivian Herringer
4121 Stinson Boulevard
Columbia Heights, Mn. 5542
Dear Mr. and Mrs. Herringer:
An inspection of the former Foto Mat building located in the parking lot of the Apache
Theaters was conducted on May 2, 1997 and photographs were taken. The results are as
'follows:
1. The structure has remained vacant longer than six months and shall be treated as a new
building (UBC 3403. I and 3403.2).
2. The structure does not have sanitation facilities (UBC 304.5).
3. The structure does not meet current Energy Code requirements (Mn. Rules 7670).
4. The structure constitutes a public nuisance known to common law or in equity jurisprudence
(302(17) Uniform Code for the Abatement of Dangerous Buildings).
The structure is declared a hazardous and substandard building as defined in State Statute
463. t5 and you are ordered to raze the structure including the foundation within 60 days of the
date of this notice (July 7, 1997). A demolition permit .will be required to be obtained from
this office by your contractor prior to the demolition.
Please contact this office within thirty (30) days of receipt, of this letter to discuss options
available to you. I may be-reached at 782-2818. '
Mel Collova
Building Official//1727
OPPORTUNITY
~ 956
cted in
:ks and
n other
rate the
ommis-
:1 define
e of the
on shall
tall pass
~demna-
he same
.ce exist-
chase or ..
rS FOR
,N, PAY-
all be the
:lc, which
~ken and
i list duly
~ the case
lice of the
f the park
te full and
;e. As soon
~sioners o~
be, shall
fist for
~Is of land,
~ject
be
)86 c 3 art
957 BUILDING LINE EASEMENTS; BUILDING REGUI..~TIONS; AND HAZARDOUS BUI~I)INGS 4~.16
463.10 MS 1967
463.11 MS 1967
463.12 MS 1967
463.13 MS 1967
[Repealed, 1976 c 44 s 70]
[Repealed, 1976 c 44 s 70]
[Repealed, 1976 c 44 s 70]
[Repealed, 1976 c 44 s 70]
HAZARDOUS AND
SUBSTAaNDARD BUILDINGS
463.15 DEFINITIONS.
Subdivision I. Coverage. For purposes of sections 463.15 to 463.26 the terms
defined in this section have the meanings given them.
Subd. 2. Building. "Building" includes any structure or part of a structure.
Subd. 3. Hazardous building or hazardous property. "Hazardous building or haz-
ardous property" means any building or property, which because of inadequate mainte-
nance, dilapidation, physical damage, unsanitary condition, or abandonment,
constitutes a fire hazard or a hazard to pu~i~c satbty or health.
Subd. 4. Owner, owner of record, and Hen holder of record. "Owner," ~owner of rec-
ord.' and "lien holder of record" means a person having a right or interest in property
described in subdivision 3 and evidence of which is filed and recorded in the office of
the county recorder or registrar of titles in the county in which the property is situated.
History: 1965 c 393 s 1; 1967 c 324 s 1; I976 c 181 s 2:1989 c 328 art 6 s 5.6
463.151 REMOVAL BY MUNICIPALITY; CONSENT; COST.
The governing body of any city or town may remove or raze any hazardous build-
ing or remove or correct any hazardous condition of real estate upon obtaining the con-
sent in writing of all owners of record, occupying tenants, and all lien holders of record;
the cost shall be charged against the real estate as provided in section 463.21, except
the governing body may provide that the cost so assessed may be paid in not to exceed
five equal annual installments with interest thereon, at eight percent per annum.
History: 1967 c 324 s 2; 1974 c 341 s 1
463.152 EXERCISE OF EMINENT DOMAIN.
Subdivision I. Purpose, public interest. In order to maintain a sufficient supply of
adequate, safe, and sanitary housing and buildings used for living, commercial, indus-
trial, or other purposes or any combination of purposes, it is found that the public inter=
~t requires that municipalities be authorized to acquire buildings, 'real estate on which
buildings are located, or vacant or undeveloped real estate which are found to be haz-
ardous within the meaning of section 463.15, subdivision 3, and the acquisition of such
buildings and real estate is hereby declared to be a public purpose.
Subd. 2. Acquisition; procedure. In furtherance of the public policy declared in sub-
division 1, the governing body of any city or town may acquire any hazardous building,
mi estate on which any such building is located, or vacant or undeveloped real estate
domain in the manner provided by chapter I 17.
History: 1974 c 341 s 3; 1976 c 2 s 140
OR REMOVAL OF HAZARDOUS BUILDING; HAZARDOUS'
CONDITIONS.
governing body of any city or town may order the owner of any hazardous
,r property within the municipality to correct or remove [he hazardous condi-
building or property or to raze or remove the building.
1965 c 393 x 2; 1973 c 123 art $ $ 7; 1989 c $28 art 6 s 7
/-
1994 UNIFORM BUILDING CODE
3401-3403.2
C
C
Chapter 34
EXISTING STRUCTURES
SECTION 3401 -- GENERAL
Buildings in existence at the time of the adoption of this code may have their existing use or occu-
pancy continued, if such use or occupancy was legal at the time of the adoption of this code, pro-
vided such continued use is not dangerous to life.
Any change in the use or occupancy of any existing building or structure shall comply with the
provisions of Sections 109 and 3405 of this code.
For existing buildings, see Appendix Chapter 34. See also Section 10t.3.
For a comprehensive code and guidelines on the treatment of existing buildings, see Uniform
Code for Building Conserx'ation.
SECTION 3402 -- MAINTENANCE
All buildings and structures, both existing and new, and all parts thereofi shall be maintained in a
safe and sanitary condition. All devices or safeguards which are required by this code shall be main-
rained in conformance with the code edition under which installed. The owner or the owner's desig-
nated agent shall be responsible for the maintenance of buildings and structures. To determine
compliance with this subsection, the building official may cause a structure to be reinspected.
SECTION 3403 -- A[)DITIONS, ALTERATIONS OR REPAIRS
3403.1 General. Buildings and structures to which additions, alterations or repairs are made shall
comply with all the requirements of this code for new facilities except as specifically provided in
this section. See Section 310.9 for provisions requiring installation of smoke detectors in existing
Group R, Division 3 Occupancies.
3403.2 When Allowed. Additions, alterations or repairs may be made to any building or structure
without requiring the existing building or structure to comply with all the requirements of this code,
provided the addition, alteration or repair conforms to that required for a new building or structure.
Additions or alterations shall not be made to an existing building or structure which will cause the
existing building or structure to be in violation of any of the provisions of this code nor shall such
additions or alterations cause the existing building or structure to become unsafe. An unsafe condi-
tion shall be deemed to have been created if an addition or alteration will cause the existing building
or structure to become structurally unsafe or overloaded; will not provide adequate egress in com-
pliance with the provisions of this code or will obstruct existing exits; will create a fire hazard; will
reduce required fire resistance or will otherwise create conditions dangerous to human life. Any
building so altered, which involves a change in use or occupancy, shall not exceed the height, num-
ber of stories and area permitted for new buildings. Any building plus new additions shall not ex-
ceed the height, number of stories and area specified for new buildings.
Additions or alterations shall not be made to an existing building or structure when such existing
building or structure is not in full compliance with the provisions of this code except when such
addition or alteration will result in the existing building or structure being no more hazardous based
on life safety, firesafety and sanitation, than before such additions or alterations are undertaken.
· (See also Section 307.11.3 for Group H, Division 6 Occupancies.)
EXCEPTION: Alterations of existing structural elements, or additions of new structural elements, which
· are not required by Section 3401 and which am initiated for the purpose of increasing the lateral- rome-resisting
strength or stiffness of an existing structure need not be designed for forces conforming to these regulations
provided that an engineering analysis is submitted to show that:
1-385
3403.2-3405
1994 UNIFORM BUILDING CODE
I. The capacity of existing structural elements required to resist forces is not reduced, and
2. The lateral loading to required existing structural elements is not increased beyond their capacity, and
3. New structural elements are detailed and connected to the existing structural elements as required by
these regulations, and
4. New or relocated no'structural elements ar~ detailed and connected to existing or new structural ele-
ments as required by these regulations, and
5. An unsafe condition as defined above is not created.
3403.3 Nonstructural. Alterations or repairs to an existing building or structure which are non-
structural and do not adversely affect any structural member or any part of the building or structure
having required fire resistance may be made with the same materials of which the building or struc-
ture is constructed.
3403.4 Glass Replacement. The installation or replacement of glass shall be as required for new
installations.
3403,5 Historic Buildings. Repairs, alterations and additions necessary for the preservation, res-
toration, rehabilitation or continued use of a building or structure may be made without confor-
mance to all the requirements of this code when authorized by the building official, provided:
I. The building or structure has been designated by official action.of the legally constituted au-
thority of this jurisdiction as having special historical or architectural-significance.
2. Any unsafe conditions as described in this code are corrected.
3. The restored building or structure will be no more hazardous based on life safety, fh'esafety
and sanitation than the existing building.
SECTION 3404 -- MOVED BUILDINGS
Buildings or structures moved into or within the jurisdiction shall comply with the provisions of this
code for new buildings or structures.
SECT1ON 3405 -- CHANGE IN USE
No change shall be made in the character of occupancies or use of any building which would place
the building in a different division of the same group of occupancy or in a different ~oup of occu-
pancies, unless such building is made to comply with the requirements of this code for such division
or group of occupancy.
EXCEPTION: The character of the occupancy of existing buildings may be changed subject to the ap-
proval of the building official, and the building may be occupied for purposes in other groups without conform-
ing to all the requirements of this code for those groups, provided the new or proposed use is less hazardous,
based on life and fire risk, than the existing use.
No change in the character of occupancy of a building shall be made without a certificate of occu-
pancy, as required in Section 109 of this code. The building official may issue a certificate of occu-
pancy pursuant to the intent of the above exception without ce~if-ying that the building complies
with all provisions of this code.
1-386
£1
304.2.1-304.8
1994 UNIFORM BUILDING CODE
'7-: ' -.
Such occupancies shall not exceed, in area or height, the limits specified in Sections 504, 505 and
506 and shall comply with the provisions of this section.
304.2.2 Special provisions.
304.2.2.1 Laboratories and vocational shops. Laboratories and vocational shops in buildings
used for educational purposes, and similar areas containing hazardous materials, shall be separated
from each other and other portions of the building by not less than a one-hour fire-resistive occupan-
cy separation. When the quantities of hazardous materials in such uses do not exceed those listed in
Table 3-D or 3-E, the requirements of Sections 307.5 and 307.8 shall apply. When the quantities of
hazardous materials in such uses exceed those listed in Table 3-D or 3-E, the use shall be classified
as the appropriate Group H Occupancy.
Occupants in laboratories having an area in excess of 200 square feet (18.6 m2) shall have access
to at least two exits from the room and all portions of the room shall be within 75 feet (22 860 mm)
of an exit.
304.2.2.2 Amusement buildings. Amusement buildings with an occupant load of less than 50
shall comply with Section 408.
304.3 Location on Property. For fire-resistive protection of exterior walls and openings, as de-
termined by location on property, see Section 503 and Chapter 6.
304.4 Access and Exit Facilities. Exits shall be provided as specified in Chapter 10. See also Sec-
tion 304.2.2.1 for exits from laboratories.
Access to, and egress from, buildings required to be accessible shall be provided as specified in
Chapter 11.
304.5 Light, Ventilation and Sanitation. Light, ventilation and sanitation shall be in accordance
with Chapters 12 and 29 and this section.
304.5.1 Ventilation of flammable vapors. See Section 1202.2.2 for ventilation of flammable
vapors.
304.5.2 Sanitation. The number of plumbing fixtures shall not be less than specified in Section
2902.3.
304.6 Shaft and Exit Enclosures. Exits shall be enclosed as specified in Chapter 10.
Elevator shafts, vent shafts and other openings through floors shall be enclosed, and the enclo-
sure shall be as specified in Section 711.
In buildings housing Group B Occupancies equipped with automatic sprinkler systems through-
out, enclosures need not be provided for escalators where the top of the escalator opening at each
story is provided with a draft curtain and automatic fire sprinklers are installed around the perimeter
of the opening within 2 feet (6 t 0 mm) of the draft curtain. The draft curtain shall enclose the perim-
eter of the unenclosed opening and extend from the ceiling downward at least 12 inches (305 mm)
on all sides. The spacing between sprinklers shall not exceed 6 feet (1829 mm).
304.7 Sprinkler and Standpipe Systems. When required by Section 904.2.1 or other provisions
of this code, automatic sprinkler systems and standpipes shall be installed as specified in Chapter 9.
304.8 Special Hazards° Chimneys and heating apparatus shall conform to the requirements of
Chapter 31 of this code ,'md the Mechanical Code.
Storage and use of flammable and combustible liquids shall be in accordance with the Fire Code.
· Devices generating a glow, spark or flame capable of igniting fla/nmable vapors shall be installed
such that sources of ignition are at least 18 inches (4.57 mm) above the floor of any room in which
Class I flammable liquids or flammable gases are used or stored.
1.-.8o
1994 UNIFORM BUILDING CODE
2901-2902.6
C
' Chapter 29
PLUMBING SYSTEMS
SECTION 2901 -- PLUMBING CODE
Plumbing systems shall comply w/th the Plumbing Code.
SECTION 2902 -- NUMBER OF FIXTURES
2902.1 General. Thenumberofplumbingfixtureswithinabuildingshallnotbelessthansetforth
in Section 2902.
2902.2 Group A Occupancies. In Group A'Occupancies at least one lavatory for each two water !
closets for each sex shall be provided at an approved location. At least one drinkdng fountain shall be
i
provided at each floor level in an approved location.
EXCEPTION: A drinking fountain need not be provided in a drinking or dining establishment.
For other requirements on water closets, see Sections 806 and 2903 and Chapter l 1 for access to I
water closets and drinking fountains.
i
2902.3 GroupsB, F,l-I, MandSOccupancies. InGroupsB, F,H, MandSOccupancies, build- e:
ings or portions thereof where persons are employed shall be provided with at least one water closet.
Separate facilities shall be provided for each sex when the number of employees exceeds four. Such < o
toilet facilities shall be located either in such building or conveniently in a building adjacent thereto
'on the same property.
Such water closet rooms in connection with food establishments where food is prepared, stored
or served shall have a nonabsorbent interior finish as specified in Section 807. l, shall have hand-
washing facilities therein or adjacent thereto, and shall be separated from food preparation or stor-
age rooms as specified in Section 302.6.
For other requirements on water closets, see Section 2903.
2902.4 Group E Occupancies. WaterclosetsshallbeprovidedonthebasisofthefolIowingratio
of water closets to the number of students:
Boys Girls
Elementary Schools ........................ 1:100 1:35
Secondary Schools ......................... 1:100 1:45
In addition, urinals shall be provided for boys on the basis of 1:30 in elementary and secondary
schools.
There shall be provided at least one lavatory for each two water closets or urinals, and at least one
drinking fountain on each floor for elementary and secondary schools.
For other requirements on water closets, see Sections 806 and 2903.
2902~$ Group I Occupancies. In Group I Occupancies, sanitation facilities for employees shall
be provided as specified in Section 2902.3. Additional sanitation facilities shall be provided for
other occupants when the facilities for employees are not accessible to' such other occupants.
For 9tber requirements on water closets, see Sections 806 and 2903.
-2902.6 Group R Occupancies. Buildings classified as Group R Occupancies shMl be provided
with at least one water closet. Hotels or subdivisions thereof where both sexes are accommodated
shall contain at least two separate toilet facilities which are conspicuously identified for male or
female use, each of which contains at least one water closet.
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
AUGUST 4, 1997
N02 /-rNEi2ES
The Traffic Commission was called to order at 7:05 p.m.
III.
ROLL CALL
Present:
Staff:
Absent:
Carlson, Duda, Goodman, Sturdevant,
Mark Winson, Public Works Director/City Engineer
Tom Johnson, Police Chief
Jolly
APPROVAL OF JUNE 2, 1997 MINUTES
Motion by Duda, second by Sturdevant, 'to approve the minutes of the June 2, 1997
meeting. Roll Call: All ayes.
OLD BUSINESS
None.
A. NO TURN ON RED SIGNAL AT 37TM AVENUE AND CENTRAL AVENUE
In April of 1996 the Traffic Commission voted to install a "No Turn on Red, 7-9
a.m. and 4-6 p.m." sign on 37t~ Avenue for southbound traffic on Central Avenue
and to review the installation after one year.
At the December meeting, Police Chief Johnson reported that there had been no
activity relating to the sign restriction. Commissioner Carlson stated he doesn't
see the need for the sign. Sue Bembenek of 748 36 ½ Ave. N.E. was present
representing the Columbia Park Neighborhood Association and indicated that the
sign restriction has proven to be a vast improvement and very effective for
pedestrians, bicyclists, and motorists. Jim Daire of the City of Minneapolis was
also present and stated he felt strongly that the sign ~vas very effective and would
oppose any action to remove the southbound signage. He felt there was significant
potential for accidents with cars coming off of Reservoir Blvd onto Central or
crossing Central going westbound on 37~ Ave.
Commissioner Duda stated that the intent of this agenda item was for review only
not to decide whether to retain or remove the sign. He was in favor of keeping the
signage as he felt it is only restricted to rush hour traffic and provided safety at a
busy intersection.
Official Proceedings
Columbia Heights Traffic Commission
August 4, 1997
Page 2
IV.
Vo
Motion by Duda, to table the issue and review the "no turn on red" signage at 37~
and Central southbound next year. Motion died for lack of a second.
Motion by Carlson, second by Sturdevant to call a Public Heating October 4,
1997, to determine whether the "No Turn on Red" sign remains at southbound
37~ Avenue and Central Avenue. Roll Call: Carlson-aye, Sturdevant-aye,
Goodman-aye, Duda-nay. Motion carried.
OTHER OLD BUSINESS
None.
NEW BUSINESS
A. ST. TIMOTHY' S SENIOR HOUSING PLAN
A 70-unit senior housing project is proposed for the west 224' of the property
owned by St. Timothy's church. Access for the site will be on 51st Avenue. The
east drive of the housing project will also be used for access to the church parking
lots. A request to use the drive to Sullivan Lake Park for access to the service
entrance on the west side of the building will be reviewed by the Park and
Recreation Commission at their August meeting.
Staff felt that the traffic flow is good. Commission members questioned the
entrance width. They suggested a 30' entrance if feasible. Commission members
were in favor of the development. Mr. Bruce Nedegaard was present to answer
any questions.
Motion by Duda, second by Sturdevant, to recommend the City Council approve
the proposed access onto 51st Avenue as shown on the site plan dated April 4,
1997. Roll Call: All ayes. Motion carded.
Official Proceedings
Columbia Heights Traffic Commission
August 4, 1997
Page 3
Bo
REQUEST TO INSTALL "TWO-WAY STOP SIGNS" AT EACH
UNCONTROLLED INTERSECTION.
Motion by Sturdevant, second by Goodman to deny the request to install "two-
way stop signs" at each uncontrolled intersection within the City. Roll Call: All
ayes.
OTHER NEW BUSINESS
Mr. Virgil Persing of 2201 40~ Ave. N.E: presented the Commission with a petition of
those opposed to a request by a resident at 2310 40th Avenue for the installation of
sidewalks in that area of 40th Ave.
REPORTS
A. CITY ENGINEER
NO PARKING ON THE NORTH SIDE OF 37TM AVENUE FROM
CENTRAL AVENUE TO STINSON BOULEVARD
For information only. The City of Minneapolis has reinstated parking on
the south side of37~ Avenue from Central Avenue to Stinson Boulevard.
The Northeaster carried an article in the May 5, 1997, edition concerning
this action. Reinstating the parking lane ~vas initiated by residents of
Minneapolis. The primary concern is the fast traffic speed on 37th Avenue.
The Minneapolis Traffic Engineering Department stafffeels the roadway
can handle the volume of traffic in a single lane provided there is room at
the intersection for thru-traffic to maneuver around left turning vehicles.
Minneapolis has contacted Mn/DOT concerning reinstating the parking
lane but has not yet received MN/DOT approval.
Columbia Heights staffis also aware that the traffic speeds on 37~ Avenue
are a concern of Columbia Heights residents. Staff will recommend a
traffic study for 37th Avenue from Central Avenue to Stinson Boulevard if
Mn/DOT approves reinstating the parking lane on the south side of37~
Avenue. Staff recommends waiting one year to see how traffic moves
along 37~ Avenue through a full cycle of seasons.
Official Proceedings
Columbia Heights Traffic Commission
August 4, 1997
Page 4
2. USE OF BICYCLES ON SIDEWALKS
The City Engineer received a call concerning the potential hazard of
bicycles using the new sidewalk on 44~ Avenue. The City Code does not
exclude bicyclists from using the sidewalk. Staffwill prepare a report
summarizing known accidents/abuses involving bicycles on the sidewalk
along 44~' Avenue from Central Avenue to Reservoir Boulevard for the
August 1998 meeting.
3. MEETING DATE FOR SEPTEMBER
As the first Monday in September is Labor Day, an alternate date of
Wednesday, September 3, 1997, has been suggested for the next Traffic
Commission Meeting.
B. POLICE CHIEF
Chief Johnson indicated that the new trailer computer system for vehicle counts
and speeds is a great addition to the City. This equipment was donated by the Tri
State American Legion and will be shared by the cities of St. Anthony, New
Brighton and Columbia Heights.
C. COMMISSIONERS
Commissioner Carlson indicated another sign is needed designating one hour
parking on the east side of 5t~ St. adjacent to the property at 4005 5~ St.
ADJOURNMENT
Motion by Goodman, second by Sturdevant, to adjourn the meeting at 8:35 p.m. Roll
Call: All ayes.
Respectfully submitted,
Traffic Commission Secretary
OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5~421-3878 ((312) 782-2800 TDD 782-2806
MEMBERS
Marlaine Szurek, Chair
James Fowler
Russ Paulson
Gary Peterson
Gary Zarson
PLANNING AND ZONING COMMISSION
MINUTES
REGULAR MEETING OF AUGUST 5, 1997
The Planning and Zoning Commission meeting of August 5, 1997 was called to order by ChairPerson Szurek at 7:00
p.m. Members present were Fowler, Peterson and Szurek. Commissioner Paulson was not in attendance. Aisc
present were Tina Goodroad (Zoning Coordinator), Ken Anderson (Director of Community Development), Jim Hoeft
(City Attorney), and Kathryn Pepin (Secretary to the Planning and Zoning Commission).
MOTION by Fowler, seconded by Peterson, to approve the minutes from the Planning and Zoning Commission
meeting of July 1, 1997 as presented in writing. Voice Vote: All Ayes. Motion Carried.
NEW BUSINESS: Petitions, letters and requests.
Public Hearing
Lotsplit/RezoninglCUP/Site Plan
Case #9708-28
St. Timothy's Lutheran Church
RE: 825 N.E. 51st Avenue
Columbia Heights, Mn.
Ms. Goodroad presented the request of Mr. Bruce Nedegaard of l'~ledegaard Construction who is representing St.
Timothy's Lutheran Church and is serving as the developer for a proposed three story, 70 unit senior apartment
building to be constructed adjacent to the church at 825 N.E. 51st Avenue. The proposed building will be
constructed as a multiple family residential structure restricted to seniors. She indicated that units will be rented
at market rate and will not contain amenities found in a care facility. However, dining and other activities will be
planned and provided by the management company (similar to Parkview Villa, but at market rents).
She informed the Commission that several planning related requests must be approved for this proposal. First of
these is a Iotsplit of the land for the apartment building from the church property. Secondly, a rezoning of the split
portion is necessary as the property is currently zoned R-2, One and Two Family residential, and for this
development the property must be at least "R-3", Multiple Family Residential.
LOTSPLIT
Ms. Goodroad stated that the applicant is requesting a Iotsplit of the church property to construct the proposed
apartment building. She stated that the proposed Iotsplit and new description would read as follows: The west
224.00 feet of Lots 7 and 8, Auditor's Subdivision No. 51, except the north 3.6 acres thereof, Anoka County,
Minnesota. The split portion for the new development would total 99,200 square feet. She reiterated that the
reason for this split is to create a parcel separate for the development and for the rezoning, for without the
rezoning, the development could not be approved.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF BERVICES
EQUAL OPPORTUNITY EMPLOYER
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
AUGUST 5, 1997
PAGE 2
REZONING
Ms. Goodroad presented the request of Mr. Bruce Nedegaard for the consideration of rezoning the property
described as the west 224.00 feet of Lots 7 and 8, Auditor's Subdivision No. 51, except the north 3.6 acres
thereof, Anoka County, Minnesota as shown on the enclosed survey from the present "R-2", One and Two Family
Residential District, to "R-3", Multiple Family Residential District. In the "R-3" District, Section 9.109(2)(h) allows,
by Conditional Use Permit, nursing homes, rest homes or retirement homes.
Ms. Goodroad informed the Commission that the reason for the rezoning is due to a development of a three story,
70 unit senior apartment building proposed on property adjacent to the west of St. Timothy's Lutheran Church.
The proposed R-3 zoning would allow this development as a conforming use. She stated that if the rezoning is
approved, it would require an amendment to the Comprehensive Plan as the land use plan shows this area as
commercial. She informed the Commission that whenever a change is made to the Zoning Ordinance that does not
correspond to the Comprehensive Plan, the latter must be amended as the two documents cannot conflict. Staff
is currently looking at the surrounding area around St. Tim's for both the rezoning and Comprehensive Plan
amendment to ensure the area is in compliance and reads the same in both documents. She stated that Staff
would like to see the church be rezoned to R-3 and the Comprehensive Plan changed to reflect this. An area north
of the park will be sold to Medtronic for their second expansion and the Comprehensive Plan and Zoning map must
reflect this use correctly. She stated that Staff will schedule a public hearing for the September meeting to present
a Comprehensive Plan Amendment for this area. The Commission could request that the rezoning be tabled until
the September meeting when the Comprehensive Plan amendment is presented or the rezoning can be approved with
a recommendation that Staff prepare the Comprehensive Plan Amendment for the September meeting.
SITE PLAN
Ms. Goodroad presented the request of Mr. Bruce Nedegaard for Site Plan Approval for the construction of a three
story, 70 unit, senior apartment building. Site plans enclosed show each of the three levels plus the underground
parking and an exterior building elevation drawing.
She informed the Commission that the main floor features an entry, lounge, office, kitchen, laundry, dining facilities
and, at the rear, a four season porch, screened-in porch and an outdoor patio all looking out to Sullivan Lake and
Park. This main floor contains 22,761 square feet and contains 16 one-bedroom and six (6) two-bedroom
apartments.
The second floor features a large multipurpose room, above the main floor dining, a screened-in porch and deck,
beauty shop, TV and exercise room, library, laundry, guest room and storage room. This floor contains 22,361
square feet with 15 one-bedroom and seven (7) two-bedroom apartments.
The third floor features a lounge, lobby and laundry facility. This floor contains 23,000 square feet with 14 one-
bedroom and seven (7) two-bedroom apartments.
The perking level feetures 32 parking stalls, storage, woodworking and pottery stations, machine room, and
maintenancelmechanical rooms.
PLANNING ANn ZONING COMMISSION
~£GL(L~,P, N[r2.~.T(~iG - MINUTES
AUGUST 5, 1997
PAGE 3
She stated that all four levels would be accessible via an elevator.
She informed the Commission that unit sizes range from 640 square feet to 858 square feet for a one-bedroom
unit and 898'square feet for a two-bedroom. These unit sizes meet the floor area requirements of the "R-3"
Ordinance.
Ms. Goodroad informed the Commission that the proposed building will have exterior parking on the south side
(facing 51st Avenue) and on the east side facing the church. The site will be accessible with two curb cuts off
51st Avenue. These curb cuts must be approved by Traffic Commission. The north curb cut will lead to a drive
in front of the building. A covered walkway to the drive is planned at the front entry. The height of this canopy
must be at least 13 feet, 6 inches. The south curb cut will lead to the northeast portion of the building where
the underground parking garage door is located. A service door and drive is planned on the east side of the building
near the kitchen. She stated that this drive is proposed to access the City's park access road. Mark Winson
stated in his memo dated July 29, 1997 that the owners would need to enter into an access easement with the
City in order to use this drive for access. This item would need to be reviewed by the Park and Recreation
Commission for a recommendation to the City Council. The Park and Recreation Board meeting would be held
August 27, 1997.
Ms. Goodroad stated that this site is going to take every advantage of the surroundings with the close proximity
to the lake, park and trails. Landscaping would enable this site to blend with the surrounding area and linkages
will be made to the trails.
Setbacks
Ms. Goodroad stated that ali required zoning setbacks have been met on this site plan according to the "R-3"
Ordinance.
Off-Street Parking
Ms. Goodroad stated that the parking section of the Zoning Ordinance does not list senior apartment buildings
separately from other multiple family buildings. Section 9.116(4)(f) would apply to this development as a multiple
family dwelling. This section states that at least, two (2) parking spaces would be required for each dwelling in the
"R-3" zone. This would require 140 spaces.
'She stated that the site plan and parking level site plan-indicate that there are 39 parking stalls planned outside
· and 32 parking stalls inside. She informed the Commission that 69 spaces are not available on the site. But
because this is a senior facility, parking would not be-in as much of a demand as a typical apartment building.
She explained that often with a new building, the tenants will want to keep their car, but once they become
accustomed to the area, many seniors may find they do not need their car. She suggested that a solution to the
lack of parking would be a contractual parking permit between the church and owners of the constructed apartment
building. This permit would indicate the property and number of spaces the apartment building would have rights
to. This document would be recorded with Anoka County in the form of a covenant running with the real property
effected thereby. This type of parking arrangement is necessary for the development to go forward. The site plan
PLANNING AND ZONING COMMISSION
REGULA/~ MEETIAIG- MIIgUTE$
AUGUST 5, 1997
PAGE 4
shows at the northeast side just how close St. Tirnothy's parking is to the site. The City would expect that any
guest parking be on the St. Timothy's lot to 9ire the residents as much of the on-site parking as possible. She
stated that this kind of contractual parking is not ideal in every case. However, in cases where one use is a church
with only a couple times each week being busy and the remaining time relatively empty it is a good way it can
be used. She stated that Staff would require that an agreement be written and approved by the City Attorney prior
to issuance of a Certificate of Occupancy to ensure the parking requirement is satisfied.
Ms. Goodroad stated that handicapped spaces must be provided on the exterior lot and interior ramp. Three spaces
must be provided on the exterior lot in front of the building. Two of these must be van accessible with an eight
(8) foot aisle and one (1) space with a five (5) foot aisle. The interior parking must have one van accessible
handicap space with an eight (8) foot aisle.
Landscaping/Screening
Ms. Goodroad informed the Commission that the site plan indicates landscaping at the entry, around the building
and through the parking lot. This development will take advantage of the views and existing surrounding park,
especially in the rear. Because this is a residential building, the Housing Maintenance Code specifies some
landscaping requirements.
She stated that Section 7:5A.207(1)(i) requires sodding and ground cover. All exposed ground area surrounding the
principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios
shall be sodded or landscaped with shrubs, trees, gardens or other ornamental landscape materials. All of these
areas must be well maintained.
Screening will be required at all loading and service utility sites and around any outdoor storage areas including
dumpsters and refuse containers. The site plan indicates trees along a service road leading to the park access road.
Trash is planned to be stored inside the structure. She felt that additional screening may be necessary at the
perimeter of the parking lot. She informed the Commission that Section 5A.207(d) requires a minimum of one
deciduous tree for every forty-five (45) feet or portion thereof of parking lot perimeter planted adjacent to the
nearest roadway to the property on which the parking lot is located. She assured the Commission that Staff will
ensure the landscape requirements are met as the project proceeds.
Lighting
Ms. Goodroad stated that the Housing Maintenance Code requires in Section 5A.208(1)(f) that lighting must be
provided for parking areas and walkways between the parking area and the building. Lighting' must be available
for parking areas and walkways between the parking area and the dwelling unit for dwellings of two (2) or less
units. In dwellings of three (3) or more units, parking areas and pedestrian walkways must have a minimum width
of one foot candle, and the maximum light at the boundary line of the premises may not exceed three foot candles.
She stated that a lighting plan has not been submitted by the developer. However, Staff would require a plan to
be submitted when construction drawings are submitted.
PLANNING AND ZONING COMMISSION
AUGUST 5, 1997.
PAGE 5
Traffic/Access
Ms. Goodroad informed the Commission that the entrance to the site will be on the south end off 51st Avenue.
Two accesses are shown on the site plan with one leading to the underground parking and one to the parking lot
and main entrance. She indicated that the developer is also planning to have access to the park access road off
of a service road planned on the west side of tile building. The Fire Department reviewed the site plan and
addressed four items in a memo dated July 25, 1997. A primary concern is that all portions of the exterior of the
first floor shall be within 150 feet of an approved access road. This access road must be at least 20 feet in
width. This access road will be required to be posted "No Parking, Fire Lane". Mr. Winson has verified that the
park access road is 22 feet wide. She stated that if an access agreement is approved, this lane could serve as
their fire/emergency access. The Traffic Commission will review the curb cuts and internal traffic patterns.
Other Engineering Comments
Water Service: There is an existing ten inch water main in 51st Avenue that can be accessed for domestic and
fire water supply. The owner/developer should determine if there is sufficient pressure and flow in the line to meet
the needs of the project.
Sanitary Sewer Service: There is an eight inch line that comes into the north side of the lift station located in
Sullivan Park at the northwest corner of the site. Modifications are planned for this system that will provide an
eight inch main along the north line of the development property. This will be done in 1998.
Storm Drainage: Surface runoff must be directed to the existing storm water pond located northwest of the site.
The owner/developer will be responsible for redesigning the pond to handle the added flow and for constructing the
modification.
CONDITIONAL USE PERMIT
Ms. Goodroad presented the request of Mr. Bruce Nedegaard for a Conditional Use Permit to operate a three story,
70 unit, retirement home at 825 N.E. 51st Avenue adjacent to St. Timothy's Lutheran Church.
She stated that Section 9.109(2)(h) of the "R-3", Multiple Family Residential Section of the Zoning Ordinance allows
by Conditional Use Permit nursing homes, rest homes or retirement homes, provided the site shall contain not less
than four hundred (400) square feet of lot area for each person to be accommodated, provided buildings for uses
described in this section are twenty-five (25) feet or more from a lot line of an abutting lot line in an "R" District.
She informed the Commission that the site plan shows the location of the building in relation to the church. Shared
parking will be necessary for the project to be approved.
PLANNING AND ZONING COMMISSION
P,{[GULA[~ MEET(N(] - M(NUT£S
AUGUST 5, 1997
PAGE 6
She stated that the approval of the Conditional Use Permit will be contingent upon approval of the site plan as well
as all other planning related requests for this project.
Bruce Nedegaard, developer and contractor for the proposed project, was in attendance as well as the architect,
Bill Kemp, and the proposed owner/operator of the management company, Mary T., Inc., Mary Tjosvold.
Mary Tjosvold stated that the building financing will allow only senior occupants in order to obtain a Iow mortgage
rate. She stated that, in her experience, the entrance age for senior apartment living has been closer to 75 years
old with an average age in the 80's. She described the amenities of the building with its accessible apartments
comparing it to Margaret Place located in Coon Rapids.
Chairperson Szurek opened the public hearing for resident comments and input.
Catherine Henley of 809 N.E. 50 112 Avenue was present to ask why this public hearing was scheduled on the
same night as National Night Out. She took it as a "personal affront" that because of this meeting, she was not
able to attend her block party as she is the Block Captain. She asked staff to provide her with the statistics of
the number of apartment dwelling units in the City and the number of senior units. She also inquired as to the
taxes this project would generate for the City or if it will be tax exempt.
Mark Kowal of 818 N.E. 51st Avenue stated that he was a long-time resident and was very perturbed over this
proposed development as he felt that the project was being "jammed down peoples throats". He has prepared a
petition with 40 signatures against the project. For the record, he read the statement on the petition stating that
the project is not in the best interests of "our" neighborhood, that it would adversely affect the property values
of the residences, there are no multiple dwelling buildings in the area as all are one or two family dwellings, the
project does not fit into the neighborhood, there could be a problem with increased traffic in the area, it would
deter from the aesthetics of the park. He stated that as residents and voters in the City of Columbia Heights he
demanded that the Planning and Zoning Commission not approve the request. He commented that "we elected the
City Council members, this is supposed to be a democracy. Let the people vote on this subject." He stated the
issue was not that the building would be occupied by senior citizens but that the structure does not fit into the
area. He stated that he will take whatever steps necessary, including legal, to stop this proposal. He also
suggested that the City could purchase the property. He felt that the proposal should be put to a vote by the
people and not "crammed down our throats". He stated that if the church is in a financial problem and needs help,
the church should take it to the community for assistance. He also felt that if park land continues to be "eaten
up" for developments, there will be no where for the kids to go to keep them out of trouble. He suggested the
City purchase this parcel and add it onto the park as it would fit in beautifully.
Ms. Goodroad informed the audience that the Planning and Zoning Commission reviews the requests to assure.
compliance with City Ordinances. She stated that the Planning and Zoning Commission is a recommending body
to the City Council and the City Council has the ultimate vote. For a rezoning, a 415's vote of the City Council
is required. The comments received at this meeting are forwarded on to the City Council.
PLANNING ANO ZONING COMMISSION
REGULAR MEETING- MI~UTE$
AUGUST 5, 1997
PAGE 7
Wayne Margato of 800 N.E. 51st Avenue questioned the average age of the proposed tenants. He also inquired
about parking provisions, whether they would be on the street being the site is 70 spaces short of the required
parking space. He was also concerned with the use of the park access road being opened up to the use of large
trucks as children play in and near the area.
Mary Tjosvold responded that the access road would be used for trash trucks.
Al Bates of 724 N.E. 51st Avenue stated that he is a 40 year resident. He stated that years ago, the City Council
guaranteed that the residents would have a nice park. He asked "what kind of deal was cut". It was his opinion
that the property should be used as open space for the park system. He stated that he was against Iow income
and subsidized housing as it will destroy the beauty of the area. He insisted that no matter what guarantees the
developer and the City give, this proposed building will turn to Iow income housing in the future.
Herb Pierson of 5036 Jackson Street stated that he is in opposition to the proposed project as a property owner
and tax payer. He felt that zoning requirements must be enforced for the parking requirements as he is concerned
that there will be on street parking. He felt this project will impact the roads in the area due to increased traffic.
The residents are the ones that pay for the seal coat and road work in the area. The proposed owner of the
building stated that the senior residents will eventually not have vehicles. He then expressed concern with the fact
that if the seniors take to the streets, there is an uncontrolled intersection at 51 st and Central that could cause
problems. He also felt that the long term use of the facility could turn to low income or subsidized housing "and
that could bring undesirables into the area especially when you get into Federal programs". He expressed concern
with the lack of lighting proposed for the facility and did not approve of the park access road being used by this
facility as he uses the park and was not amenable to running into trash trucks or utility vehicles.
Mary Tjosvold stated that when she indicated that the rents for the building would be "affordable" she did not
mean Iow income or subsidized. The rents would be 8600 to 8700 per month which she felt were still on the high
end. She informed the audience that a great many of the residents do give up the use of their vehicles as they
eventually become unaffordable as most residents are widowed women living on social security. She stated that
they will be adding lighting to the site to comply with the City requirements so the site will be safe for the
residents of the building as well as for the neighborhood. She also commented that when people own land, she
felt that they should have the right to sell the land to anyone of the owners choosing. This lot could be bought
by anyone and developed in higher density than what is proposed. She asked if this proposed use would not be
the best use for this lot. No one can guarantee that vacant land will remain vacant forever.
Pat Brown of 815 N.E. 50 1/2 Avenue welcomed the proposed developer and owner to Columbia Heights, "the
poster child for multi-unit housing". He asked if the City is 9oing to "add this to the misery already visited upon
us" referring to the Sheffield area problems. He expressed concerns with the truck traffic being imposed on the
'park access road. He also expressed fear of the building changing from senior housing to other uses in the future.
He stated that he has heard nothing at this meeting to convince him that it will remain as senior housing. He was
also concerned with the additional amount of vehicle and foot traffic this will bring into the neighborhood. He
expressed thanks to St. Tim's for "reaching out to the neighborhood and residents in the area regarding this project"
stating that he has not heard "beans" from the church or the developer.
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Mary Tjosvold stated that it sounds like the residents assume that the occupants for this proposed facility will come
from outside the area which is not true as the majority of the residents come from within a ten mile radius. It
was also stated that a number of the church members have already expressed the desire to occupy this structure.
Jane Smank of 826 N.E. 51st Avenue stated that she bought her house because Of the location and proximity to
the park, church, etc. and felt that the proposed project would not fit into the neighborhood.
Tom Piersak of 5025 Jackson was present to state that he thoug~it he was moving into a quiet neighborhood when
he purchased his house in November of 1996 but has found out otherwise due to the noise generated by Boston
Market and specifically the trash pickup at 5:00 a.m. He suggested that the church build a double bungalow on
the site "and be done with it".
Ken Dewey of 719 N.E. 50 1/2 Avenue stated that he has lived in Columbia Heights for 36 years and felt the site
would be a good place for a civic/community center. He was not in favor of the proposal.
Commissioner Szurek stated to the residents that the church has the right to sell their property to anyone they wish
as could the residents sell their home to anyone. The City has no control in the sale of properties. She also
reiterated that the Planning and Zoning Commission is a recommending body to the City Council who make the final
decision.
Bruce Nedegaard, developer for the project, stated that he has been a 30 year resident of the City and of St. Tim's.
He stated that many churches have this type of senior housing adjacent to the church or in connection with a
church. He felt that at least 80% of the residents for the new building will be from the area. He expressed
surprise with the number of people against the project as he attended numerous meetings at the church where the
congregation is 100% behind the project. He informed the Commission that 20-25 members of the church have
expressed the desire to live in the building. He stated that he had no idea that the residents felt this way. He
tried to explain that the building must remain as senior housing for at least forty years which is the term of the
mortgage.
Commissioner Szurek explained that the Conditional Use Permit will only allow what it is stated in the Conditional
Use Permit. The Conditional Use Permit regulates the use of the property. If the use of the property were to
change, a new Conditional Use Permit would have to be applied for and reviewed at a public hearing. She also
commented that if she was a senior citizen, she would feet bad about the attitudes of the residents that she has
heard at this meeting. She felt that the church has the right to sell or develop their land as they wish. She
referred to the development of the LaBelle Condominiums at 41st and Central stating that her home was one that
was displaced during that approval process. She indicated that LaBelle Condos was initially built as viable housing
for younger families. She stated that the majority of residents there are retired people from within the city. She
also spoke regarding the comment that St. Tim's is in financial trouble. 'She stated that she is a member of
Immaculate Conception and knows that her church is having difficulties. She felt that if Immaculate solicited
financial assistance from outside the church, they would not get much help. St. Tim's is a small christian
community and money may not be there as it would from within the Immaculate community. She stated that St.
Tim's could sell the church and whole parcel for another development. She also stated that the City is attempting
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PAGE 9
to purchase deteriorated homes in the community and some are owned by elderly folks who will need a place to
move. When these older homes are demolished, it will create vacant lots for purchase by developers for
construction of new homes.
Mark Kowal again stated that the residents are not against seniors or senior housing but feel this structure does
not fit into the neighborhood. He stated that if senior housing is needed, that it should be constructed in an area
that is already in transition such as the Sheffield area, not in a stable neighborhood such as their's. He referred
to a meeting he attended about a year ago at the church where City representatives spoke regarding the type of
development that could occur and that there were no guarantees that this building would stay as senior housing
forever.
Ken Anderson, Director of Community Development, stated that he was at a congregational meeting and spoke
regarding general city issues about the Iotsplit. He spoke in very general terms regarding the transition of land
uses, sound planning principles including commercial and industrial (high intensity developments) in high traffic
patterns (i.e. Central Avenue). He stated that the area adjacent to St. Tim's is zoned R-l, Single Family Residential,
and R-2, One and Two Family Residential, and Medtronic which is zoned RB, Retail Business, a more high intensity
use. He informed the audience that it is sound planning to have a buffer between commercial developments and
Iow density residential developments of medium to high density residential which is what is being proposed. He
stated that the purpose of this public hearing is to obtain comment and public input relative to this proposal. He
explained that the City is trying to be responsive to St. Tim's and the developers who want to acquire property
and have reasonable use of the property. It is everybody's prerogative to make a request to the City as to how
they propose to use their property. It is now within the purview of the Planning and Zoning Commission to respond
to that request to allow them to have reasonable use of their property through the democratic process and receive
input from everyone in the vicinity of the project and that is the purpose of this meeting. The Planning and Zoning
Commission votes on a recommendation to the City Council and the City Council votes on behalf of the residents.
He stated that the City Council takes citizen input very seriously as does staff and the Planning and Zoning
Commission. He also stated that "we appreciate your input" and wanted to point out that this has been a long
process and has been deliberated by the church for over a year. He further explained that, now that St. Tim's has
made an application to the City, the City has an obligation to respond within a 60 day time frame to the project
before them and concerns of the residents. He felt that this project would be reasonable to allow a transition in
land use in this area. He informed the audience that the Comprehensive Plan of the City allows for commercial
use in this area. Rezoning for this area would require a 4/5 vote of the City Council, not just a simple majority
vote. He felt the rezoning of this area would be in consort with the Conditional Use Permit and Iotsplit to assure
everybody in the area, that if rezoned, they will know what is going to be developed and not something else that
might be permitted in an R-3 District. He stated that it came out loud and clear that residents object to general
occupancy apartments. He reiterated that the proposed building 'is restricted to seniors as an obligation and
contingency of the financing by the Department of Housing and Urban Development for a forty year period.
Chairperson Szurek closed the public hearing.
Council Representative Peterson expressed his surprise at the outpouring of opposition to the project as he thought
most people who have heard about this development felt there was a need and were in favor of it. He personally
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could say that there would be no better developer or owner/operator than those proposing this development. He
stated that the City's population is an aging population. The comments by the residents that this development
would lower property values is unfounded. He cited the Crestview development and indicated that the comments
made at the proposal for that development were almost identical to those made at this meeting. He directed the
attention of the audience to the Crestview neighborhood stating that this is one of the finest neighborhoods in the
City. He believes that the concerns expressed by residents at the Crestview public hearing were addressed by the
developers and the City and the project has worked out well. He stated that the senior housing at 40th and
Central Avenue have not caused any problems for that neighborhood. He did not believe that this project would
be a negative factor in the neighborhood. Mr. Peterson also stated that he was not aware that the church was
having any type of economic problems, and if they were, it would not have any bearing. He felt that this project
would be an compliment to the church operation as he has seen many churches with senior housing. He indicated
that he was somewhat embarrassed by the attitudes of the residents. He felt that something could be
accomplished if everyone could work together with an open mind and be objective.
Mark Kowai stated that he would think that with this many people against the project, the Planning and Zoning
Commission should take more time to discuss and review this project and table it for additional discussion.
Otherwise, he felt this whole process is "a sham" and a waste of the residents time, or, he asked "is this project
pushed through because of Mr. Nedegaard and because it was decided before this meeting that it was a viable
project".
Council Representative Peterson stated that he represents 19,000 people and not just 40 people as he is elected
to the City Council to make the best decision for the whole community. He directed the audience to contact
anyone on the City Council, the Mayor, Planning and Zoning Commission members and any of the Staff at any time
with their questions or comments.
Commissioner Szurek stated that if the Planning and Zoning Commission feels this is a viable project, and if the
request meets zoning requirements, it is moved onto the City Council who makes the ultimate decision. She asked
the developer and owner to take into consideration the concerns expressed by the residents at this meeting and
to look at other access than the use of the park access road, the possibility of "no parking" on 51st Avenue. She
stated that this proposed building would never be used for other than senior housing and could not foresee any
problems as the size of the units would not be conducive to family housing. Besides, she stated, the Conditional
Use Permit process would not allow a change of use.
Mary Tjosvold invited the residents to visit Margaret Place in Coon Rapids to get a visual idea of what type of
operation they are proposing and how it is run. The layout of Margaret Place is similar to this project with six
foot wide halls, pull cards in the bathroom and bedrooms, bi-monthly checks by nurses, etc. She stated that the
business is family owned and operated and they are very proud of their operations.
Mr. Nedegaard suggested that they also visit the Rice Creek senior complex next to New Market in ~lew Brighton
for which he was the developer.
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MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Iotsplit as
presented as all zonin9 requirements will be met. ¥oice Vote: All Ayes. Motion Carried
MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the rezoning request
of the property as described in Ordinance #1352 contingent on approval of the proposed Iotsplit, site plan and
Conditional Use Permit. The motion also included the recommendation that Staff prepare a Comprehensive Plan
Amendment for the development site and surrounding area for the September Planning and Zoning Commission
meeting. Voice Vote: All Ayes. Motion Carried.
MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the site plan as it
meets appropriate zoning requirements provided the following contingencies are completed prior to occupancy:
1. Approval of the Iotsplit request.
2. Approval of the first and second reading of Ordinance #1352 (rezoning of development property).
3. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a
covenant.
4. Access easement be approved by the Park and Recreation Commission and the City Council.
5. Landscape plan and lighting plan be prepared and reviewed by Staff at the time of submission of construction
plans.
6. Owner/developer responsible to determine if sufficient water pressure flow in the line will meet the needs of
the development.
7. Owner/developer must provide a plan that is approved by the City Engineering Department for a redesign of the
storm water pond and will be responsible for constructing the modifications.
8. A sidewalk system be developed for installation across the two properties.
Voice Vote: All Ayes. Motion carried.
MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the Conditional Use
Permit provided the following contingencies are completed and required approvals are made prior to occupancy:
1. Approval of Iotsplit request.
2. Approval of the first and second reading of Ordinance #1352 (rezoning of development property).
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3. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a
covenant.
4. Access easement be approved by the Park and Recreation Commission and City Council.
5. Site Plan and ali related contingencies be completed and approved.
Voice Vote: Ali ayes. Motion carried.
**THESE ITEMS TO APPEAR ON THE AUGUST 11, 1997 CITY COUNCIL AGENDA.
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Ms. Goodroad stated that Section 9.113(2) of the Retail Business Section of the Zoning Ordinance requires a
Conditional Else Permit for dwelling units provided:
1. The units do not occupy the first floor;
2. That a roof intended for useable space shall be enclosed by a wall or fence not less than five (5) feet in height.
She stated that Staff's interpretation of the requirement that the residential unit must be located on the second
floor means that if a second floor (a floor above street level) exists, then the residential unit should be approved
for only that floor, not on the street level.
Ms. Goodroad indicated that Mr. and Mrs. Ferris are requesting an amendment to what has already been approved
in the Appeal and Conditional Use Permit. The Ferris's would now like to use just the basement floor for the
business (not the main floor as originally approved) and use the main floor for a residential living room, kitchen and
dining room and the second floor for the residential bedroom. This request not only contradicts the original Appeal.
and Conditional Use Permit that has already been approved but also the reading of the ordinance. A Conditional
Use Permit is required for a residential unit in an "RB" District, but for the second floor. She stated that this
structure clearly has a second floor and in June the Planning and Zoning Commission and City Council reviewed and
approved a Conditional Use Permit for its use and plans for how a kitchen and bath would be installed to make
it a separate unit. She reminded the Commission that in June the Commission also reviewed and approved plans
for the main floor and the vestibule that was designed to make the second story separate. These plans were
sketched and no architectural plans as required were submitted. Because Staff and the Planning and Zoning
Commission know it is possible to have the residential unit on only the second floor and even approved a Conditional
Use Permit to do so, Ms. Goodroad stated that Staff cannot recommend approval of allowing the main floor to be
used as the residentia! living room, kitchen and dining room, especially when an alternative is available.
Ms. Goodroad stated that Mr. and Mrs. Ferris did prepare, in her writing, a revised plan to the lower level. She
would like to use it for the business area. The plan shows an entry to the outside, a large open office space,
storage, closet and a creation of a handicap accessible bathroom. A large closet would be eliminated and a wall
removed so that an existing bathroom can be enlarged. A utility room at the rear of this floor will be maintained.
Ms. Goodroad informed the Commission that Mr. Collova has spent many hours discussing the accessibility
requirements with Mrs. Ferris. He has also made it clear that the City does not have the authority to waive these
requirements as they are State mandates. Mr. Collova prepared a memo dated July 28, 1997 with his comments
on this appeal amendment. Mr. Collova believes that Mrs. Ferris's request to move the business to the basement
is a way to "side step" the accessibility requirements, but stresses the point that it is feasible to install an access
ramp in place of the existing exterior stairwell. She stated that neither Mr. Collova nor the City are in the position
of waiving any kind of State requirements. Mr. Collova also stated that this amendment request either be denied
or tabled until al_l architectural drawings are submitted and a job superintendent has been hired.
From a Planning and Zoning standpoint, Ms. Goodroad stated that the issue is not so much whether the basement
is used for the business or not. The Building Code will determine whether or not this is feasible. The important
factor is how the main floor is used. In her opinion, it should no._It be used for any residential purposes. However,
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if the Building Code allowed the basement and main floor for business purposes the Zoning Ordinance would not
necessarily prevent it. She stated that any increased space used for a business would increase the parking
requirement. If both levels were used for the business, the Zoning Ordinance would require four (4) parking spaces.
The residential unit will also require two (2) spaces, and a garage is available to provide these two spaces. Other
paved space is available,' however, she did not know if four cars could be accommodated and the site plan
submitted does not reflect this information.
Ms. Goodroad informed the Commission that Mr. and Mrs. Ferris are also requesting that the requirement for a six
(6) foot high privacy fence along the north property line be waived. They would like to only provide a screening
fence along the north property line only to the east point of the garage instead of along the entire north side.
She stated that Section 9.117(3)(b) of the screening section of the Zoning Ordinance requires that where any
business or industrial use, structure, parking or storage is adjacent to or across the street (or alley) within 300 feet
of or from property zoned or developed for residential use, that business or industry shall provide screening along
the boundary of the residential property.
She indicated that a site plan is enclosed which shows the north boundary of the site where the fence is required.
The site plan also indicates a six (6) foot high fence to be constructed, representing that the Ferris's were planning
to install the fence when the original appeal and Conditional Use Permit were approved.
Ms. Goodroad informed the Commission that because this property is in an "RB", Retail Business District, they are
required to have a fence between the business and residential property. Without this screening, the property would
be in violation of the Zoning Ordinance and, since there is no reason for not installing the fence, Staff recommends
that this request be denied.
Council Representative Peterson asked Ms. Goodroad if the neighbor to the north had expressed any concerns
regarding the installation of the screening fence. Ms. Goodroad replied that she had not heard from that neighbor
since two weeks ago when he contacted her regarding chunks of the chimney falling off the house and was more
concerned about the condition of the house and lot because of the length of vacancy.
Ms. Goodroad explained that the Zoning Ordinance requires screening. It would be in the best interests of everyone
to assure its installation whether the adjacent property owner wants it or not as that person could move in the
future.
Ms. Ferris was present to explain her intentions stating that she originally would have liked to propose this as her
'initial request but was "scared off". She described the layout of the basement area stating that she felt her
current proposal was the highest and best use of the building. She informed the Commission that architectural
- drawings would be submitted. She stated that the additional expense of providing architectural drawings at this
point would not be needed until she was completed with the approval process, but she intended to submit them
for a building permit as well as providing a job supervisor. She also stated that the yards to the north and west
were nice yards and it would deter from the aesthetics of the area to install a privacy fence. She also felt that
the fence would detract from the corner and be a traffic problem.
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Building Inspector, Mel Colloval stated that an extremely large amount of time has been expended by Staff providing
Mrs. Ferris with additional information, reasons for requirements and continuous repetition of the same information.
He felt that it would be in her best interests to hire an architect to handle the project and provide the plans
representative of all code requirements and move the project forward. He stated that an architect is compelled by
State Law to provide access, ventilation, energy requirements, etc. on all plans prior to plan review. He indicated
that the City is not getting paid for him to design her project nor would permit fees pay for the amount of time
expended on this project thus far. He suggested that if this project does not move forward in the very near future,
he would be inclined to induce the six month vacancy of a non-conforming structure and proceed with the
condemnation and abatement of the structures.
Commissioner Szurek stated to Mrs. Ferris that her sketches on pieces of paper are not viable plans. Mrs. Ferris
stated that those were her architectural drawings. Szurek informed Mrs. Ferris that architectural plans must be
stamped and signed by an architect.
Mrs. Ferris inquired as to how the residence at 608 N.E. 40th Avenue was allowed on the first floor with the
business in the basement. Ms. Goodroad stated that 608 N.E. 40th Avenue was located in a different zoning
district, the LB District, which has different requirements and allowed the residence on the first floor. The
"business" in the basement is a home occupation and has been approved for that use.
Mr. Collova responded that Mrs. Ferris' proposal is classified in Chapter 34 of the State Building Code as a change
in use where the structure at 608 N.E. 40th Avenue was not a change of use.
Council Representative Peterson stated that Mrs. Ferris was directed by the Planning and Zoning Commission to
provide the required architectural drawings from the beginning and could not understand why she has not complied
and proceeded with the project.
MOTION by Peterson, seconded by Fowler, to deny the amendment to the Appeal and Conditional Use Permit
requesting use of the main floor of 411 N.E. 40th Avenue for residential purposes as it is contradictory to the
intent of the Zoning Ordinance. Voice Vote: All Ayes. Motion carried.
MOTION by Peterson, seconded by Fowler, to deny the request to not install the required screening at 411 N.E.
40th Avenue, and, with this denial, Staff ensure that all screening is provided prior to issuance of a Certificate of
Occupancy. Voice Vote: All Ayes. Motion carried.
MOTION by Fowler, seconded by Petersonl to table the request for use of the basement at 411 N.E. 40th Avenue
for business/office space until architecturally drawn plans and specifications showing all codes and all accessibility
codes that will be followed. A site plan must also be prepared showing the number and size of parking stalls
available on the site including one van accessible space. Voice Vote: All Ayes. Motion carried.
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Public Hearing
Rezoning
Case #9708-30
City of Columbia Heights
RE: 40th Ave., Wash St. to Jackson St.
Columbia Heights, Mn.
Ms. Goodroad reminded the Commission that at the July Planning and Zoning Commission meeting she presented
information on the possible need for rezoning of a portion of 40th Avenue. She explained that the homes located
on 40th Avenue between Central and University Avenues are non-conforming as they are located in business zoned
districts. She stated that several homeowners have requested that the City explore the possibility of rezoning a
portion of the area where numerous homes exist to a residential zoning classification.
Ms. Goodroad directed the Commissions attention to a zoning map showing the existing zoning with a colored outline
of the proposed rezoning boundaries and copies of section maps of 40th Avenue which show the individual parcels
and whether it is a home or business. She indicated that the proposed rezoning is targeted from Washington Street
to Jackson Street on both sides of 40th Avenue as this area of 40th Avenue has the most continuous housing on
each block.
She informed the Commission that she has also prepared a draft Ordinance for the rezoning which corresponds to
the colored boundaries on the Zoning map and, as this is in draft form, no motion will be necessary at this meeting.
She added that the reason for this process is to give the public and all property owners the opportunity to hear
the proposal and provide comments. She asked that the Commission remember that this rezoning does not have
to be done immediately. If too many conflicts develop, it could be deferred until the Comprehensive Plan Update
is done. She indicated that she has discussed the residents request with the City Council. At this time, their only
response was to go through Planning and Zoning and prepare a draft Ordinance.
Ms. Goodroad informed the Commission that there are a total of 42 properties between Washington Street and
Jackson Street. Of these properties, 31 are homes and two churches, all of which should be located in some kind
of residential zoning. 'Unfortunately, the existing businesses are not grouped together within one block but are
intermingled between the homes. Therefore, she explained, a clean rezoning, one without creating non-conformities,
would be impossible unless we eliminate the business parcels from the rezoning and leave them zoned "LB", Limited
Business. This method of zoning would be considered "spot zoning" as individual parcels will be zoned for one use
while surrounding land will be of another designation.
Ms Goodroad explained that on the section map she has drawn a line for a possible rezoning to "R-2", One and Two
Family Residential. The reason for this designation is to make as many properties conforming with this rezoning
as possible. This zoning district requires only a five (5) foot setback on each side yard, whereas the "R-I", Single
Family Residential, requires a side yard setback of seven (7) feet. She further explained that since most of the
homes in this area a~e on small lots, most would not comply with the seven foot setback.
She stated that she is proposing rezoning Immaculate Conception Church to "R-3" as 90% of the property is
currently zoned "R-3". She has also designated the City Library zoning as "CBD", Central Business District, to keep
this property in a business zone by expanding the "CBD" zone to include it.
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PAGE 17
Ms. Goodroad also included City Hall and adjacent parking lot area in the proposal as the current zoning is "R-3",
Multiple F~mily Residential, and, as an office use, it should be "RB", Retail Business. Included with this are two
businesses, addressed 604 and 608 N.E. 40th Avenue, located just east of the City Hall parking lot. This change
would connect to the "RB" Zone just west of City Hall and continue west'to University Avenue.
Ms. Goodroad stated that the area for rezoning will still contain five businesses which wilt become non-conforming.
But due to the small lot size and lack of required off-street parking, some of these businesses could be non-
conforming even under business district zoning. These lots and this area with the surrounding land uses is better
suited for residential zoning. The residential homes are in close proximity to many residential type amenities: parks,
churches, schools and other existing residential areas (located behind the parcels on the north side of 40th Avenue).
She stated that, with this rezoning, the City would bring 31 homes into conformance with the Zoning Ordinance.
She explained that since this is a preliminary discussion of the draft Ordinance No. t353, no recommendation will
be necessary. However, Staff and the Commissioa will receive comments and, with them in mind, determine the
next step to be taken.
ChairPerson Szurek opened the meeting to the audience at this time.
Mike Ryen currently of 14391 Quicksilver in Ramsey was present to state that he was one of the residents that
approached the City regarding the non-conforming status of his property at 643 N.E. 40th Avenue and the problem
it caused with a proposed sale of the home. He explained that the proposed buyer could not obtain the appropriate
mortgage to cover the full cost of the house and lot and the sale fell through. He has been unable since that
occurrence to sell the property. He encouraged the Commission to consider taking the opportunity to make 33
properties conforming with the Zoning Ordinance. He apologized to the neighbors for the necessity to rent his
former home, but felt he had no choice as he could not sell it. He stated that he does not want to be a landlord
and again implored the Commission to address this problem now and move it forward.
Ron Nelson, owner of 700 N.E. 40th Avenue was present to obtain further information regarding the proposal.
Ms. Goodroad explained to the audience the problems that have occurred with the mortgage companies and their
lack of providing full mortgage coverage on non-conforming properties. She reiterated that the purpose of this
presentation is to gather public input and for the Planning and Zoning Commission to determine what direction the
City should take either remedy the situation and proceed with the rezoning or leave the zoning of the area as is.
A Mr. Abraham, representing the Steelworkers Union Hall at 808 N.E. 40th Avenue, was present to ask "why not
leave businesses zoned as they are currently".
Ms. Goodroad responded that the special zoning that Mr. Abraham is suggesting for the businesses would be
considered "spot zoning" which is not a desirable zoning tool.
Jim Kurth, owner of Kurth Surveying at 4001 Jefferson Street, was present to state that his take on the situation
was to have the City assist a homeowner to "get out of his current undesirable situation and impose a different
PLANNING AND ZONING COMMISSION
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PAGE 18
situation on the businesses in the area". He suggested that the City consider making residences a legal use in the
LB Zoning District or eliminate the LB District an~l change the business use designation to RB and add residential
uses. He asked how this proposal would affect other areas of the City.
Ms. Goodroad stated that depending on how the changes would be done would determine the level of effect on
other areas of the City. That is why she stated the City should not rush this study but take a very close look at
the situation to assure that any impact, if any, would be minimal.
Dan Shattuck, owner of a multiple dwelling at 624126 N.E. 40th Avenue, was present to urge the Commission to
consider the use of "spot zoning" to allow the residences to be made conforming and special zoning to keep the
businesses in the correct zoning district. He also suggested creating a "mixed use" zoning district.
Ms. Goodroad informed the Commission and audience that there is a question of whether the businesses would still
be considered nonconforming in the business districts as they may not be able to meet the required lot sizes or
conform to the off street parking requirements of the Zoning Ordinance.
Chairperson Szurek thanked the audience for attending this meeting and stated that they would be notified of any
future meetings where this issue will be discussed. She welcomed them to contact any of the Commission members
or Staff to answer questions or thoughts they might have regarding this process.
Motion by Peterson, seconded by Fowler, to adjourn the meeting at 9:55 p.m. Voice Vote: All Ayes.
Motion carried.
Respec~tf.~ submitted~..~7~_~
Kathryn Pepin
Secretary to the Planning and Zoning Commission
kp
COLUMBIA HEIG~ P~BLIC LIBRARY' BOARD OF TRUSTEES
MINUTES
August 4, 1997
The meeting was called to order by Chair, Barbara Miller. Those present were: Barbara Miller,
Richard Hubbard, Pat Sowada, Nancy Hoium, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the July 1st meeting as mailed.
The July 28a' bill list was reviewed. It was moved, seconded, and passed that the bills be paid.
The August 11th bill list was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
Old Business:
1.)
2.)
3.)
4.)
New Business:
1.)
A budget update was presented. The City will be allocating money for each of the
Boards and Commissions to have a holiday party individually again. A new format will
be used in the budget presentations using more narrative explanations. A completed
City wide budget book has not been distributed as of yet. No new date has been set for
the joint City Council/Library Board Budget meeting at this time.
The Anoka County Library Board has expressed a desire to hold a joint meeting with
the Columbia Heights Public Libr,'u'y Board of Trustees for the purpose of long range
planning. They would like to meet possibly for about an hour sometime in November.
The Board proposed the following possible dates, November 24, December 8, or
December 15. Becky will contact Anoka County Library Director, Jerry Young, to
negotiate a common date.
The roof leaked again on July 11 in a new location. The new leak was near the
windows in the East Room. The library lost approximately $140.00 worth of materials.
The City Manager and Public Works Director were called out to the site. The
contracted building inspector for the City, Mel Collova, has been designated to contact
a commercial building repair contractor to pursue the repair of the library roof.
Becky has obtained a list of consultants regarding the new security system. The
consultants have ideas which may result in having to do tess modifications to the
building. The recommendations will be considered and followed up and the Board will
be updated as necessary.
Maintenance items to the building were listed, and those completed were noted for the
Board:
A.
B.
C.
D.
Ballasts and light sockets repaired (complete).
Carpet cleaned, traffic mats cleaned (complete).
Order new scanner (complete).
Quotes on the following items have been solicited
2.
3.
4.
5.
6.
Painting exterior trim, activity room, stairwell and hall
Replace main floor water fountain
Replace floor tiles
Replace emergency door
Repair folding door
Pest problem
The Board directed that all above items were a necessity and should try to be
completed.
2
2.)
The air conditioning unit above the East Room has sustained damage from a broken tree
limb. Honeywell says that they cannot repair it. An insurance claim has been
submitted. The insurance company reports that in order to pay the claim you must
repair or replace the parts. The matter is being pursued.
3.)
The proposed materials regarding the re-zoning of 40th Ave. were reviewed. The
library would be zoned as part of the Central Business District if this re-zoning request
is passed.
4.)
The memo from Anoka County Library regarding a policy change on look-ups of
materials, due to the Minnesota Data Privacy Act, was reviewed. The Board would like
staff to do a survey before changing our policy on this matter. The survey would
consist of tracking how many times we are asked over the ph. one to give out information
to patrons regarding their "has" list. The County will not provide this information over
the phone. The patron must have his/her library card and physically be at the library
to obtain any information regarding rifles of materials checked out.
5.)
The document regarding discounts in telecommunications charges was reviewed. The
library would be eligible for these discounts, and will apply when the forms are made
available.
6.) Crossover statistics were reviewed.
7.)
Recognition was given to Andrea Carter, Courmey Huber, and Samantha Pace for their
quick wits in stopping the basement from flooding during the storm on July 1st. The
water was gushing down the stairwell so quickly, and the drain at the base of the stairs
was plugged so that water began to flow under the exterior door. These three pages
made a dike of plastic bags and stuffed them between the door and the weather stripping
saving library materials from being damaged.
8.)
Page interviews were completed and 2 people were offered the vacant page positions.
Two days prior to training the fh'st candidate called and declined the position. The
second candidate called one hour before training was to begin and also declined the
position. The library will be re-advertising for the positions and applications will be
accepted until August 27. The choreperson hired is scheduled to start working on
August 1 lth.
9.)
A new bulk loan service to Heights Manor has begun on an experimental basis. Fifteen
books at a time are being delivered.
10.)
The Board was informed that Mark Winson has submitted his resignation effective
September 12 to accept a civil engSneer position in Duluth.
11.)
Five police reports were filed in the last two weeks by library staff. Situations involved
vandalism, graffiri, a young woman and a scene in the library lobby, and an altercation
between two adult males in the alley adjacent to the library. A seminar with the police
chief for staff will be conducted covering personal safety and crisis intervention
techniques.
There being no further business the meeting was adjourned at 8:20 p.m.
~c~pectfully submitted,
Je~e M. Schmidt, Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its servic,s, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, program., and activities.
Meeting called to order at
M~fing da~: Wed~av..Inly23~ ~
6:30 p.m. by Dick Petkoff, Chalman
Roll call:
Eileen Evans
Jerry Foss
Gary Peterson
Dick Petkoff
Bob Ruettimann
Ed Brandeen, Interim Recreation Director
Members absent: Brace Magnuson, Jim Nelson, Mark Winson
Also present: Len Olson, Police Captain
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve minutes of the June 25, 1997 meeting.
p, PPROVAL PAYMENTS OF BILLS
Move to approve payment of bills as listed from the proper funds.
Approval of Consent Agenda: Motion by Foss
Second by Evans
LETTERS AND REOUESTS
REOUEST USE OF MAIN HALL, KIT(~I-[EN, & LABELLE LOUNGF-JUNITED WAY OF
MINNEAPOLIS AREA
Members reviewed letter of request to waive the fee for the annual Minneapolis Area United Way
for their annual holiday party on Friday, December 12, 1'997. Motion by Evans, second by Foss to
deny the request for waiving of the fee. All ayes, motion carried.
PAGE TWO
OLD BUSINESS
PARK BUILDING SECURITY
Bonnie explained Joanne Baker, Public Works Secretary, has sent letters to individuals that have
keys out and are no longer employed by the City & before any seasonal employee receives their last
paycheck the key has to be returned. Motion by Evans, second by Peterson to require a deposit
when a key is issued. All ayes, motion carried.
NEW BUSINESS
P~COMMENDATIQNS REGARDING THE SECURITY SYSTEM
Police Captain Len Olson explained the security system, which would include motion detectors
throughout the building & a VARDA unit, which is transmitted directly to a police car when the
alarm is tripped. Ruettim~ made a recommendation be made to the City Council, second by Foss.
KE$CHEDId'LING OF FIREWORKS
Ruettirnann suggested the winter skating party or all city picnic. A recommendation was made to
have the fireworks at the Old Time Skating Party which is held in January. Ruettimann
recommended a meeting between the Boosters, Lions and the Park Board to hold the fireworks in
January. The Interim Director will contact the company to see what will be the last possible date
for the display.
R~(~OMMENDATION REGARDING (~rTYW~E INVOLVEMENT IN FUTURE JAMBOREE
CELEBRATIONS
The Interim Director explained the pros in having more community involvement with the Jamboree.
Petkoff will talk to Roger Gillespie, Lions President.
P~COMMENDATION R]EGARDING SOFTBALL TOURNAMENTS
The Interim Director recommended not to allow the usage of City fields for non-resident
organizations & suggested charging a fee.
OTHER NEW BUSINESS
An inquiry was made by Evans regarding recognition for community parks for development.
REPORTS
,][N'rERIM RECREATION DIRECTOR
A handout was given to the Commission Members showing the attendance for the different activities
by each group through the Recreation Department.
PAGE THREE
PUBLIC WORKS DIRECTOR
No report at this time.
COMMISSION MEMBERS
No report at this time.
ADJOURNMENT
Motion to adjourn by Evans, second by Peterson.
7:30 p.m.
All ayes, motion carried.
Meeting adjourned at
Bonnie Morinville, Park and Recreation Commission Secretary