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Home My WebLink AboutAugust 18, 1997 Work SessionCITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COlUmbia HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 NO TICE ADMINISTP. A TION OF COUNCIL WORK SESSION Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Meg Jones Gary L. Peterson Robert W. Ruettimann City Manager Walt Fehst Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of' CITY COUNCIL, CITY MANAGER AND CITY STAFF Date of Meeting: MONDAI~, AUGUST 18, 1997 Time of Meeting: 7:00 P.M. Location of Meeting: CITY HALL CONFERENCE ROOM Purpose of Meeting: COUNCIL WORK SESSION AGENDA 1) Project Safety Net Payment for 1997 2) Maintenance Agreement for Sharp Copier - Recreation Department 3) Proposal Submitted for John Murzyn Hall Management (for brief discussion and referral to Park and Recreation Commission) 4) Raw Alleys 5) Park Building Roof Repairs 6) Authorize Staff to Seek Engineering Proposals for Sanitary Sewer Improvements at Sullivan Lake Park 7) Retaining Wall Costs 8) Zone 3 - Mathaire Assessment Policy 9) Bids Received for City-Owned Lots The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ali City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS (I-) 390 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Joseph Sturdevant Councilmembers Donald G. Jolly' Meg Jones Gar), L. Peter/on Robert W. Ruettimann City Manager Walt Fehst Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: CITY COUNCIL, CITY MANAGER AND CITY STAFF MONDAY, AUGUST 18, 1997 7:00 P.M. Location of Meeting: CITY HALL CONFERENCE ROOM Purpose of Meeting: COUNCIL WORK SESSION Meeting of: Date of Meeting: Time of Meeting: AGENDA Project Safety Net Payment/or 1997 ' Maintenance A~eement for Sha~ Copier - Recrea}io~ Department / ~:ff nee~,~ . ~~d for-~bhn iviur~l M~e~ or r~ 'on a~d ~~.n~ec~atio~qm~~ , , ~ Park Building RoofRwairs ~ Authorize Staff to Seek Engineering Proposals for Sanitary Sewer Improvements at Sullivan Lake Park ~ ' ' eceiveaJ~~ned~ The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided 'to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Co~l Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf only) THE C1TY OF COLUM}31A HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Mayor Joseph Sturdevant City Council Members Walt Fehst, City Manager Thomas M. Johnson, Chief of Police~q~ Project Safety Net Payment for 1997 August 12, 1997 Attached is a bill for Project Safety Net in the amount of $4,000. This is the same fee that we were charged in 1996. The fee remained the same because of grants obtained and the addkion of Coon Rapids and Blaine into the system. We are very pleased with the Safety Net Program and the Zone. We have also expanded this program to our school district in that the outreach workers from Safety Net are available during the school year to assist w/th ongoing juvenile problems. We are also using outreach workers as civil/an supervisors in the graffiti program. As I stated previously, we are very pleased with the program and its results and would like to continue being a part of it. The costs for this program are covered in the 1997 Police Department budget under line 3050, Professional Services. TMJ:mld 97-338 Attachment CI'WOF FRIDLEY RECEIVED AUG ~ '9 T COLU,M~;~A .......... FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287 8/5/97 Chief Tom Johnson Columbia Heights Police Department 559 Mill Street NE Chief Johnson, Greetings, I hope things are well for you and your city. The following is an invoice for services rendered by Project Safety Net for the year 1997. I apologize for not getting it to you sooner. Columbia Height's cost continues to be $4,000 for 1997 (as it was for 1996). Should you have any questions or concerns in regards to Safety Net, please feel free to reach me at 572-3643 or by pager at 534-4732. Sincerely, Kevin Thomas, MSW Project Safety Net Fridley Police Department CITY COUNCIL LETTER Meeting of: AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: MAINTENANCE AGREEMENT FOR SHARP BY: EdBrandeen BY: ~/~4f~ MODEL 2035 COPIER NO: DATE: 7/16/97 The city recently purchased a Sharp copier, model 2035, for the Recreation Department from D. C. Hey Company. To insure that this unit is kept in good condition, a maintenance agreement is recommended. This agreement covers all supplies (toner, developer, etc.) and repairs as well as copies (up to 10,000) run through the machine. The cost of this agreement is $151.00 per month for up to 10,000 copies per month. The copy cost is $.0151 per copy over the 10,000 amount. The total estimated amount for the year is $3,500.00. RECOMMENDED MOTION: Move to authorize the Recreation Department to enter into a maintenance agreement with D. (2. Hey at a cost not to exceed $3,500.00. COUNCIL ACTION: MERCIF, & ASSOCIATES I [ [ l l I ] I I I I 1 l l l I 4600 OLIVER AVENUE NORTH MINNEAPOLIS, MN 55412 612-529-4668 CELL PHONE: 612-280-0125 After a review of Murzyn Hall and iu; current policies, Mercie & Associates offers the following proposal which would: 1. Place ail space bookings through on source. 2. Provide better consistency of food quality and beverage services. 3. Provide and control all necessary personnel. 4. Handle ail insurance coverage, both liability and product. Se Return to the City of Columbia Heights 15 % of net food profits and 20% of net liquor profits to the Columbia Heights Lions. Handle ail promotion and advertising and include Murzyn Hall as an aitemative site in the network of other sites available. Included with this proposal is a sample promotional brochure covering rental costs, catering capabilities and other pertinem information for hall usage. While operating at the Sheraton Park Place Hotel, I increased revenues by 31% in the first eighteen months. At RiverWay Conference Center, revenues increased by $56,000 in the first year and with North Air Home Association revenues increased over $42,000 from 1995 to 1996. I feel I can increase business sales in your facility to provide the city with more revenue. By networking I can increase the exposure to the facility and increase corporate, business and sociai levels of usage. I welcome a meeting with ail parties involved and will happily answer ail questions related to this proposal. Sincerely, Joe Mercie Mercie & Associates ! In providing the food and beverage service for Murzyn Hall we are providing the client with an all in one service. Consistency in dealing with guests is better achieved when all aspects such as hall rental, menu selection, and bar needs, are handled through one source. When the same source provides all staffing for banquets, kitchens and bars, the quality of food and service along with costs are kept in better control. At the same time, having the liquor and general liability insurance covered by one source grants greater protection to the City of Columbia Heights. The City of Columbia Heights would keep all hall rental revenues. All residents of the city would continue to enjoy a 35 % discount on such rentals, however' food for such events would come from Mereie & As.~iates. All functions that are community service would continue as they presently exist and our catering is optional for these events. The City of Columbia Heights would receive 15 % of net profits on food events and the Columbia Heights Lions would receive 20% of net profits on liquor events. The City of Columbia Heights would issue a limited liquor license covering events at Murzyn Hall. All insurance liabilities on such would be provided by Mereie & Associates. The sample brochure enclosed gives you an idea of the product used in networking and promotions. Overall, both aspects incrcase the exposure of the facility, which in turn increases the number of events at your location. The overall goal is to consolidate all setwices under one umbrella, thereby giving potential clients better service, with more convenience, while increasing sales, decreasing costs, and giving both the City of Columbia Heights and the Columbia Heights Lions revenue in the process. Proposed changes in Rental Fees: Change weekday and weekend rental f~e for main hall and LaBelle Lounge to a flat rate of $550.00. Since the kitchen would no longer be available under this proposal, such fee would be eliminated. Under "Other Fees" leave the damage deposit, security deposit, and CSO fees as they are. Eliminate the fees related to the bar. Eliminate discounts based on time frmnes, instead, base any discounts on type of event. Residents of Columbia Heights would continue to get a 35 % discount. Audio-visual equipment rentals would be handled by Mercie & Associates. I PAGE THREE PUBLIC WORKS DIRECTOR No report at this time. COMMISSION IVI~MBER$ No report at this time. ADJOURNMENT Motion to adjourn by Evans, second by Peterson. All ayes, motion carried. Meeting adjourned at 7:30 p.m. Bonnie Morinville, Park and Recreation Commission Secretary I I I I ! 1 I I I i MURZYN HALL EVENT POLICIF~ * All hall rental fees are due at the time of booking. The hall will do set up for your event based on a diagram. If the hall is not clean or properly set when you arrive for your event, please contact the caretaker on duty. The hall will clean up after your event. The hall is not responsible for decorations left behind. All food and beverage must be purchased from the hall and may not be brought into the hall from any outside source by the client or their guests. No food nor beverage may be taken from the hall for any reason due to insurance liabilities by any client nor their guests. The hall reserves the right to remove or exclude any objectionable person or persons from the function or premises without liability. At any time the function is not of the nature initially booked for, the event will be cancelled without rt~',ourse. Anyone consuming liquor on city property must be of legal age by state law. Your function will be terminated if minors are consuming alcoholic beverages. Applicable service charge (16% split between hall and slaff) and applicable sales tax will be added to all food and host beverage functions. All bars must have a minimum of $250.00 in sales, or a $50.00 bartender fee will'be applied. Payment for all food and beverage events must be arranged for in advance. Ninety days before your event, a 50% deposit of estimated food & beverage for your event is due. At that time details such as menus, set up, bar needs, time frames,' and such are discussed. The balance on such is due, along with guarantees four days before the event by 10 AM. ALL DEPOSITS ARE NONREFUNDABLE ON RENTAL, FOOD & BEVERAGE! Decorating and cake delivery is allowed from 9 AM - 11 AM the day of the event. A specific time must be arranged for in advance. Any lapse in time frames will be charged out at a $50.00 fee. We are not responsible for deliveries beyond that time frame. The client assumes all responsibility/liability for any and all damages caused by either the client or their guests to hall/city property. A damage deposit of $250.00 is required 90 days out with food deposits. * The hall is not responsible nor liable for any lost or stolen items. * Smoking is allowed in designated areas only. [ ! ! l I I [ i [ [ [ [ No gambling or gambling devices are allowed without proper licenses. All decorations, signs, banners, and the like may not be applied in any manner to cause damage to walls, ceilings and floors. No tape or .~harp objects are allowed on the wooden floors. Do not drag objects across wooden floors. The wooden board around the perimeter is the only area allowed to be used for the decorating of walls. Four permanent hooks in the ceiling are available for use. No decorations can be hung in entrances. Decorations can not be hung in the vicinity of exit signs, no smoking signs, fire alarm boxes, thermostats, or emergency lights. Sand, bird seed, rice, and water balloons are not allowed to be used as part of decorating, or in any part of your event. No open flame candies are allowed. No confetti, nor silly string is allowed to be used anywhere. No smoke mochines nor bubble machines are allowed. No sawdust, powders, nor similar materials are allowed on dance floor. The hall will provide a uniformed security officer, at the clients expense. The hall/city will not be liable for its failure to perform this agreement if such failure is due to acts of God, strikes, fire, flood, weather or causes beyond its control, whether similar or dissimilar from the causes enumerated. The customer is responsible and shall reimburse the hall for any damage, loss or liability incurred by the hall by any of the client's guests or any persons or organizations contracted by the client to provide any service of goods before, after, or during the function. The client is responsible for any and all costs incurred for legal actions or attorney fees. This agreement shall be construed and interpreted in accordance with the laws of this state and both parties submit to the jurisdiction of the Court of this State in connection with any dispute m'ising under this agreement. I have read and fully understand this agreemem, and agree to be bound by these terms. for Mercie & Associates Client Signature [ [ [ I I l I I [ [ [ [ [ Dinner Buffets Mixed green salad or Caesar salad Sliced roast beef Mashed Potatoes & Gravy Chefs vegetable Rolls & butter $12.50+ + Mixed green salad or Caesar salad Chicken Marsala Rice Pilaf or Baby Red Potatoes Chefs vegetable Rolls & Butter $11.50+ + Mixed green salad or Caesar Salad Chicken Kiev Rice pilaf Chefs vegetable Rolls & Butter $11.50++ Mixed green salad or Caesar salad Roast Turkey & Dressing Ma.~hed Potatoes & Gravy Chefs vegetable Rolls & Butter $10.00+ + Mixed green salad or Caesar salad Baked Ham Scalloped or Mashed Potatoes Chefs vegetable Rolls & butter $10.50+ + Mixed green salad or Caesar salad Swiss Steak Mashed Potatoes & Gravy Chefs vegetable Rolls & Butter $10.50+ + Mixed green salad or Caesar salad Baked Chicken Plain or Teriyaki Baby Red Potatoes or Maahed Chefs vegetable Rolls & butter $9.50+ + Mixed green salad or Caesar salad BBQ Ribs Baby Red Potatoes Chefs Vegetable Rolls & Butter $11.50+ + Mixed green salad or Caesar salad Roast Pork & Dressing Ma~qhed Potatoes & Gravy Chefs Vegetable Rolls & Butter $12.50++ Mixed green salad or Caesar salad Stuffed Pork Chop Mashed Potatoes & Gravy Chefs Vegetable Rolls & Butter $11.50++ Choice of dressings; Homemade Ranch or Homemade Honeymustard Under 50 Persons served add $2.00 per person. All meals served as a set down for $2.00 additional charge per person. Combination meals may be done for $2.75 additional charge per person. + + All meals will be charged a 16% service charge and applicable sales tax. We will gladly work with you on any type of menu. [ [ [ [ [ [ I 1 Hors D'oeuvres Cold Selections (serves 40) Vegetable Troy with Dip Cheese Tray and Crackers Meat Tray with Silver Dollar Buns and Condiments Open Face Sandwiches Deviled Eggs Fruit Tray Potato Salad or Pasta Salad Shrimp Cocktail Hot Selections (50 Pieces per Tray) Meatballs in BBQ Sauce Swedish Meatballs Cocktail Wieners in BBQ Sauce Egg Rolls Chicken Wings Teriyaki Chicken Wings Sweet N' Sour Romacki Wrapped with Bacon Coffee Punch $12.00 per gallon $10.00 per gallon $ 40.00 $ 40.o0 $ 85.00 $ 60.00 $ 40.00 Seasonal North Air ................... 572-8993 $ 40.00 Market Price $ 35.00 $ 35.00 $ 30.0o $ 45.00 $ 45.0o $ 45.00 $ 55.0O I l 1 I I. I I 1 [ I I BEVERAGE SERVICE Ca.~h/Host Cocktails Well cocktail $2.50 Call cocktail $3.00 Tap beer $2.00 Bottle beer $2.50 soda $ .75 Wine $2.25 Mineral water $1.25 Keg of beer (8 gallon) $75.00 Champagne (Cooks) $10.50 Wine (Blossom Hill) $ 9.50 All bars must have a minimum sales total of $250.00 per bar, or a $50.00 bartender fee will be charged. All host cocktails, sodas, kegs, champagne, and wine, add a 16% service charge, and applicable sales tax. We will be happy to help you with special requests on any beverage. NO OUTSIDE BEVERAGES OF ANY TYPE ARE ALLOWED ONTO THE PROPERTY! l P[ogress Through ParE~ership Rebecca Yanisch Executive Director May 5, 1997 MCDA A&AA&A RE: Reference Letter for Mr. Joseph ~I/lercie Dear Interested Party: In my capacity as a project coordinator with the Minneapolis Community Development Agency I became acquainted with Mr. Joe Mercie. He was managing the West River Point Conference Center when it was owned by Mr. Duke Hamilton. The MCDA loaned money to the conference center, and its pro{itable operation became our concern. Later Joe purchased the business from Mr. Hamilton, and operated it until the property was sold to NSP for a power substation. The name changed under Joe to Riverway. The landlord was the Star Tribune Company. Because Mr. Hamilton left the business owing rent to the Star Tribune, the MCDA decided to hold the lease, and made pass-through payments to the Star Tribune so the business could continue operation, while in Mr. Mercie's hands. Joe was a capable manager/owner, and the business, which included on-sale liquor, was problem-free. Throughout my dealings with Mr. Mercie I found him to be forthright, courteous and responsible. We had no police or community complaints, and he was always on site and in charge. He was prompt in his dealings with us, and kept good records. In short, he was easy to work with. if you need further information, ! can be reached at 673-5170. Sincerely Senior Project Gordinator Minneapolis Community Development Agency Crown Roller Mill, Suite 200/105 Fifth Ave. S./Minneapolis, MN 55401-2534 {~eneral Information (612) 673-5095 FAX (6t2) 673-5t 00 Wodd Wide Web: http://www, mtn.org/mcdaJ 'I-FY (612) 673-5154 Equal Housing and Employment Opportunity I l 1 [ I I I 1 I l [ I 1 l i I I I North Air Home Association Letter of Recommendation for Joe Mercie: Joe Mercie has been employed as general manager for North Air Home Association for three years. His duties include rentals, banquet and meeting arrangements, food and beverage purchases, budgets, and payroll. Our catering and concessions manager along with the janitorial staff'report directly to him. Mr. Mercie reports directly to our Board of Directors and myself. Joe has done an outstanding job in managing our overall operation. He is self motivated, enthusiastic, trustworthy, and dedicated to the success of the organization. During the calendar year 1996 our revenues increased by $42,000 over fiscal year 1995 under his direction. If any additional information is needed, please feel free to contact me. Sincerely, President 6831 Highway 65 NE · Fridley, MN 55432 · (612) 571-1492 1 I I l l I I I 1 1 ! I i i I I I 1 October 20, 1992 TO Whom It May Concern: I had the pleasure of working for Mr. Joseph Mercie from January 1991 through September 1992. During this short period of time he coordinated the sales efforts of all catering managers and under his direction the Catering Department exceeded its previous year's sales by an additional 30%. He not only offered support whenever needed but also maintained an extremely pleasant working environment for all of us. In Mr. Mercie's position as Director of Catering he also was responsible for the Banquet Department. From my association with the Banquet Department staff i can only reiterate that their feelings were exactly as stated above. We were all very disappointed by his decision to leave the Sheraton Park Place Hotel. Sincerely, Catering Manager 11/9/92 To whom it may concern, ! am drafting this letter to you with regard to a job reference concerning Joe Mercie. During the two years ! was employed by the Sheraton Park Place Hotel ! was Joe's direct supervisor as Food and Beverage Director. As Director of Catering, I found Joe to; have good client skills, manage his sales staff and banquet management team well and communicate effectively with the other hotel department heads. Joe has had a great depth of experience at a variety of locations and the result was that he was able to act as the seasoned leader that was required for a position of that sort. Joe's assistance to me in budget planning, food and liquor costing and developing training programs proved invaluable to our successful working relationship. His technical knowledge of his position as well as his range of experience and client contacts would make him an asset to any organization. Sincerely, Vance Dovenbarger Public Works Department Worksession Discussion Item Worksession Date: August 18, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer ~em: Raw Alleys Background: There remain in the City several alleys that are not paved. As part of the discussion on requiring all properties to have hard surfaced parking, the Council has directed staff to identify all unpaved alleys. Staff has prepared a video tape showing the condition of all these alleys. Attached is map indicating the location of these alleys. Discussion: A majority of these unpaved alleys have been presented to the Council in the past for improvement projects. In all cases the improvem~ent has not been done due to the reluctance of the adjacent property owners to pay the assessments for the improvements. Starting in 1996, the City has started a program of paving one alley a year with City forces and assessing for materials and contracted concrete work. In 1996, the short alley west of Quincy and north of 37th was done under this program. The short alley east of Quincy and south of 40th is scheduled for this year. A request was made by one of the affected property owners to vacate the alley. Staff sent letters to the four properties to be assessed for the improvement, asking if they would object to the closing of this alley. Two property owners have responded that they do not want the alley closed. Several of the other unpaved alleys are not being used, except at the ends, for access to garages. It may make some sense to vacate the unused portions of these alleys. StatTwill identify these areas at the meeting. Requested Action: Staff is seeking direction from the Council on a course of action, consideration at the 8/25 meeting. 0 "'n Z z Public Works Department Worksession Discussion Item Worksession Date: August 18, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Park Building Roof Repairs Background: The 1997 Parks Capital Improvement Budget includes $5,000 for improvements to and re-roofing the building at Lomianki Park and $4,000 for re-roofing the buildings at Gauvitte and Curt Ramsdell (Mathaire) Park. Staff prepared specifications for these improvements and sent requests for bids to 10 contractors. Two bids were received and are attached along with the specifications. Discussion: The low base bids for the Gauvitte and Ramsdell (Mathaire) buildings add up to $7,800. With the alternates, the total is $10,985. / The Iow bid for the Lomianki building is $5,445 for the base bid and the alternate of adding an overhang is an additional $5,850 for a total orS11,295. The total for all three buildings is $22,280 or $13,280 greater than the budgeted. There are two projects that were budgeted that will not be done this year, Prestemon tennis courts, $12,000, and Huset #2 improvements, $15,000. It is staffs recommendation that the roofing improvements should be done this year as the condition of the structures will continue to deteriorate and construction costs will continue to rise. Requested Action: Staffproposes to bring this item to the Council for consideration at the 8/25 meeting. CITY OF.COLUMBIA HEIGHTS INFO~ QUOTATION FOR: PARK BUILD12qG ROOFS: GAUVITTE, LOMIANKI AND MATHAIRE DATE: JULY 16, 1997 SPECI .FI~CATIONS. Refer to the attached six specification sheets and three plan sheets. PERMITS AND LICENSINQ A permit will be required for this work. The City of Columbia Heights fees will be waived. The Contractor and each subcontractor may need to be licensed in Columbia Heights to work within the Corporate Limits. Contact Kathy Pepin at 782-2817 for permit and licensing information. BASIS OF AWARD Award shall be based upon, but not limited to, the,ffictors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. All three building projects will be awarded to one bidder. The extent of work done on each building will be whatever is deemed to be in the best interest of the City of Columbia Heights. The City reserves the right' to accept or ~eject any or' alt. proposals which in its opinion is in the best interest of the City of Columbia Heights. PROPOSAL Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and materials to complete all work in accordance with the specifications for the following lump sums: GAUVITTE PARK BUILDING (PROJECT 9712) ROOF CONSTRUCTION REMOVE BEAMS AND COLUMN " INSTALL ALUMINUM FACIA $ 3,825.00 $ 625.00 $ 985.00 LOMIANKI PARK BUELDING (PROJECT 9711) ROOF CONSTRUCTION (includes Aluminum Facia) CONSTRUCt OVERHANG $ MATHAIRE PARK BUILDING (PROJECr 9713) ROOF CONSTRUCTION $ INSTALL ALUMINUM FACIA $ . 5,445.00 5,850.00 ~q:q75.00 $ ~1,575.00 ALTERNATE: Remove exist5 'and install plywood over insulation (includes aluminum soffi~ ~.fascia) ALTERNATE: (3) member fascia, 2 x 8, 2 x 6, 2 y trimmed PRICE - $1,600.0£ ~includes aluminum) INFORMAL QUOTATION PAGE 2 Delivery . . ~ Number of working days required to complete the project after receipt of the Purchase Order: 3 0 Days The City reserves the right to adjust the construction schedule. Warranty (~). year labor warranty, manufacturer's warranty on roofing QUOTATIONS MUST BE RETURNED BY: 3:00 P.M., FRIDAY, AUGUST 1, 1997 We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Date 8/1/97 Firm Name Address Signature Signature MILTON JOHNSON COMPANY~ 525 Lowry Ave. N. E. BRUCE R, ERICKSON (Print or Type Name) FOR: DATE: / OF. COL...UMBIA HEIGHTS CITY PARK BUmDINO ROOFS: GAUVITTE, LOMIANKI AND MAT~ . JULY 16, 1997 SPECIFICATIONS Refer to the attached six specification sheets and three plan sheets. PERMITS AND LICENSING A permit .will be required for this work. The City of Columbia Heights fees will be waived. The Contractor and each subcontractor may need to be licensed in Columbia Heights to work within the Corporate Limits. Contact Kathy Pepin at 782-2817 for permit and licensing information. BASIS OF AWARD Award shall be based upon, but not limited to, the f~ctors of price, delivery, or completion date, and the City's knowledge of and experience with the bidder's past performance and product. : All three building projects will be awarded to one bidder. The extent of work done on each building will be whatever is deemed to be in the best interest of the City of Columbia Heights. The City reserves the right to accept or reject any or all proposals which in its opinion is in the best interest of the City of Columbia Heights. PROPOSAL Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the work. We the undersigned agree to furnish the necessary labor, equipment and materials to complete all work in, accordance with the specifications for the following lump sums: GAUVITTE PARK BU2..DING (PROJECT 9712) ROOF CONSTRUCTION REMOVE BEAMS AND COLUMN INSTALL ALUMINUM FACIA $ ~80o.-.°° LOMIANKI PARK BUILDING (PROJECT 9711) ROOF CONSTRUCTION $ (Includes Aluminum Facia) CONSTRUCT OVERHANG $ MATHAIRE PARK BUILDING (PROJECT 9713) ROOF CONSTRUCTION $ INSTALL ALUMINUM FACIA $ INFORMAL QUOTATION PAO]~ 2 Delivery Number of working days required to complete the project after receipt of the Purchase Order: fTYS' Days The City reserves the right to adjust the construction schedule. Warranty Z/~ 7&--,~~ /~j:::~; ~'M///w~,~,r' zq[x~4 /g> ?~-'~z QUOTATIONS MUST BE RETURNED BY: 3:00 P.M., FRIDAY, AUGUST 1, 1997 We understand that this quotation may not be withdrawn for a period of sixty (60) days from the date of submittal. Firm Name Address z-//~9 o ~'A~c~-z~-/~,,e /Y.z z~z~, Date ~-~Y-?'7 Signature Signature (Print or Type Name) SPECIF~ICATIONS MATHAIRE PARK BUILDING REROOFING PROJECT 9713 SCOPE OF WORK Mathaire Park is located at 4960 Johnson Street. The project consists of reroo£mg the park an aluminum drip edge and new shingles. An additional proposal item is included to scope of work if deemed to be in the best The park building was constructed in 1974. building at Mathaire Park, including vent stack replacement, install an aluminum facia. This items will be included in the interest of the City. If during removal the Contractor damages the existing surface through carelessness, the damaged areas shall be repaired to the satisfaction of the City Engineer at the Contractor's expense. MATERIAL STORAGE Materials shall be stored in a weather protected environment, clear of ground and moisture in accordance with manufacturer's recommendations. ROOF CONSTRUCTION A. VENT STACK REPLACEMENT Remove the existing exterior vent stack and apparatus. Install new vent stacks as specified herein. 'Vent apparatus shall be sealed with Black Jack Fiber. All exterior apparatus shall be coated, primed and painted to resist rust, heat and corrosion. Materials shall be approved by the City Engineer. All materials shall be applied in accordance with the manufacturer's recommendations. by Alcoa. Heater and Water Heater Vent Stack Install new roof jack storm collar and vent stack with Chinaman Cap. "Meta Bestos" or approved equal. Waste water Vent Stack The paint color shall match "musket brown" as used Vent pipe shall be Type B Install new waste water vent stack including stack, cap, storm collar and flashing. REROOFING Remove existing roof drip edge. Existing insulation and shingles are to remain in place. Install Supreme Oakridge Shadowteak shingles as manufactured by Owens Coming or approved ectual, with 40 year warranty and Class A.f~re rating. MATHAIRE PARK BUILDING PROJECT 9713 PAGE 2 Install an aluminum drip edge around perimeter of roof. The drip edge shall be Aluminum F951 Traditional as manufactured by Alcoa or approved equal. The color shall be "musket brown". C. PAYMENT PAYMENT FOR ROOF CONSTRUCTION SHALL BE BY THE LUMP SUM. FACIA INSTALLATION Install an aluminum facia, Type C F2C8 Traditional, as manufactured by Alcoa or approved equal. Install facia in accordance with the manufacturer's specification with appropriate aluminum mounting accessories. The color shall be "musket brown". PAYMENT FOR INSTALLATION OF ALUMINUM FACIA SHALL BE BY THE LUMP SUM. 'SPECIFICATIONS GAUVITTE PARK BUILDING KEROOFING PROJECT 9712 SCOPE OF WORK Gauvitte Park is located at 4333 2nd Street. The park building was constructed in 1975. The project consists of reroof'mg the park building at Gauvitte Park, including vent stack .replacement, an aluminum drip edge and new shingles. Additional proposal items are included to remove the beams and columns and to install an aluminum facia. These items will be included in the scope of work if deemed to be in the best interest of the City. If during removal the Contractor damages the existing surface through carelessness, the damaged areas shall be repaired to the satisfaction of the City Engineer at the Contractor's expense. MATERIAL STORAGE Materials shall be stored in a weather protected environment, clear of ground and moisture in accordance with manufacturer's recommendations. ROOF CONSTRUCTION A. VENT STACK REPLACEMENT Remove the existing exterior vent stack and apparatus. Install new vent stacks as specified herein. Vent apparatus shah be sealed with Black Jack Fiber. All exterior apparatus shall be coated, primed and painted to resist rust, heat and corrosion. Materials shall be approved by the City Engineer. All materials shall be applied in accordance with the manufacturer's recommendations. The paint color shall match "musket brown" as used by Alcoa. Heater and Water Heater Vent Stack Install new roof jack storm collar and vent stack with Chinaman Cap. Vent pipe shall be Type B "Meta Bestos" or approved equal. Waste Water Vent Stack Install new waste water vent stack including stack, cap, storm collar and flashing. B. REROOFING Remove existing roof drip edge. Existing insulation and shingles are to remain in place. Install Supreme Oakridge Shadowteak shingles as manufactured by Owens Corning or approved equat, v/itlx 40 5rear warranty and Class A ,firm rating. GAUVITTE PARK BUILDING PROJECT 9712 PAGE 2 Install an aluminum drip edge around perimeter of roof. The drip edge shall be Aluminum F951 Traditional as manufactured by Alcoa or approved equal. The color shall be "musket brown". C. PAYMENT PAYMENT FOR ROOF CONSTRUCTION SHALL BE BY THE LUMP SUM. BEAMS AND COLUMN REMOVAL Remove timber roof beams and masonry support column. The existing facia and soffit shall be modified as necessary to match original construction or for installation of new aluminum facia. The surface below the column shall be patched or ground smooth as needed to eliminate any tripping hazard. PAYMENT FOR REMOVAL OF BEAMS AND MASONRY COLUMN SHALL BE BY THE LUMP SUM. FACIA INSTALLATION Install an aluminum facia, Type C F2C8 Traditional, as manufactured by Alcoa or approved equal. Install facia in accordance with the manufacturer's specification with appropriate aluminum mounting accessories. The color shall be "musket brown". PAYMENT FOR INSTALLATION OF ALUMINUM FACIA SHALL BE BY THE LUMP SUM. SPECIF. ICATIONS LOMIANKI PARK BUILDING REROOFING PROJECT 9711 SCOPE OF WORK Lomianki Park is located at 39th Avenue N.E. and California Street. The park building was constructed in 1981. The original construction had a hip roof with a square extension at the peak and a flat roof. Due to ongoing maintenance problems, this extension was removed. The roof peak was patched to match the remainder of the roof. The project consists of reroof'mg the park building at Lomianki Park, including vent stack replacement, an aluminum drip edge, new shingles and an aluminum facia. The upper section of the roof (approximately 4') needs to be modified to provide a uniform surface. The work in this area includes new insulation, sheathing, underlayment and shingles. An additional proposal item is included for installing a 12" overhang on all sides of the building. This item will be included in the scope of work if deemed to be in the best interest of the City. If during removal the Contractor damages the existing surface through carelessness, the damaged areas shall be repaired to the satisfaction of the City Engineer at the Contractor's expense. MATERIAL STORAGE Materials shall be stored in a weather protected environment, clear of ground and moisture in accordance with manufacturer's recommendations. ROOF CONSTRUCTION A. VENT STACK REPLACEMENT Remove the existing exterior vent stack and apparatus. Install new vent stacks as specified herein. Vent apparatus shall be sealed with Black Jack Fiber. All exterior apparatus shall be coated, primed and painted to resist rust, heat and corrosion. Materials shall be approved by the City Engineer. All materials shall be applied in accordance with the manufacturer's recommendations. The paint color shall match "musket brown" as used by Alcoa. Heater and Water Heater Vent Stack Install new roof jack storm collar and vent stack with Chinaman Cap. Vent pipe shall be Type B "Meta Bestos" or approved equal. Waste Water Vent Stack Install new waste water vent stack including stack, cap, storm collar and flashing. B. MODIFICATIONS AT THE PEAK OF THE ROOF Remove the existing shingles, insulation, and sheathing near the peak of the roof (approximately 4' section) as necessary to modify the roo.f fbr uniformity. LOMIANKI PARK BUILDING PROJECT 9711 PAGE 2 Install 2" extruded polystyrene with an R value of 10 as manufactured by Owens Corning or approved equal and other materials as needed to provide uniform roof surface. Install 1/2" tongue and groove oriented strand board roof sheathing. Install 15 pound felt designed for shingle underlayment over exposed sheathing. C. REROOFING Remove existing roof drip edge. Existing insulation and shingles are to remain in place. Install Supreme Oakridge Shadowteak shingles as manufactured by Owens Corning or approved equal, with 40 year warranty and Class A fn:e rating. Install an aluminum drip edge around perimeter of roof. The drip edge shall be Aluminum F951 Traditional as manufactured by Alcoa or approved equal. The color shall be "musket brown". Install an aluminum facia, Type C F2C8 Traditional, as manufactured by Alcoa or approved equal. Install facia in accordance with the manufacturer's specification with appropriate aluminum mounting accessories. The color shall be "musket brown". D. PAYMENT PAYMENT FOR ROOF CONSTRUCTION SHALL BE BY THE LUMP SUM. OVERHANG Construct a 12" wide overhang with 6" facia as specified herein and as shown on the detail: Rafters shall be 2" thick wood fastened to the existing building wall with metal framing hangers. Sheathing shall be 1/2" oriented strand board. Weather barrier shall be installed from the edge of the overhang a distance of 4'. If possible, the barrier shall be installed under the existing shingles. Asphaltic filler material shall be installed as needed to provide uniform surface with existing shingles. Facia board shall be 1" x 6" wood. Soffit sheathing shall be 1/2" CDX plywood. Shingles, aluminum drip edge and aluminum facia shall be installed as specified herein. PAYMENT FOR OVERHANG SHALL -BE BY THE LUMP SUM. Public Works Department Worksession Discussion Item Worksession date: August 18, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Authorize staff to seek engineering proposals for Sanitary Sewer Improvements at Sullivan Lake Park Background: As part of the sale of a portion of Sullivan Lake Park, the existing sanitary server main needs to be relocated. The line along the east property line needs to be replaced to reverse the flow and new line needs to be installed along the south property line, (see attached drawing). In addition, it is planned to increase the capacity of existing sanitary sewer lift ~tation and force main at Sullivan Lake Park. The estimated cost of these improvements is approximately $175,000 and is part of the anticipated costs that are covered by the $250,000 grant from DTED. Along with this improvement, the City has agreed to provide a trail and landscaping along the south side of the property. This improvement is also to be funded from the DTED grant. Discussion: The timing of the sanitary sewer realignment was driven by Medtronic's schedule for the second phase expansion of their facility. The proposed senior apartment development on the St. Timothy's property has moved up the time schedule. This proposed facility will need to connect in to the new south sanitary sewer main and it is anticipated that additional capacity will be needed at the lift station to handle the flows from this facility. The costs for engineering design, inspection and contract administration are eligible costs under the DTED grant and were included in the application. Requested Action: Staff intends to ask the Council to consider authorizing staff to see~proposals for engineering services for sanitary sewer improvements at Sullivan Lake Park at the August 25 meeting. Public Works Department Worksession Discussion Item Worksession Date: August 18, 1997 Prepared by: Mark A. Winson, Public Works Director/City Engineer Item: Retaining Wall Costs Background: Along several of the City's State Aid Routes there are retaining walls in need of repair. Many of these walls are dry stacked field stone. Changes in the State Aid Rules allow cities to use their State Aid construction funds for replacement of these wails. Staff has been contacted by several property owners on State Aid routes where the retaining walls are in need of repair and have discussed replacing the walls with Keystone type structures, similar to the work that was done in conjunction with the sidewaik installation on 44~ Avenue east of Central. Almost all of the retaining walls proposed for replacement extend into the private property behind the boulevard. The State Aid Office has indicated that State Ai~ Funds can only be used for that portion of the wall that is within the right-of-way, unless the wails are necessary to allow proper back slopes for new improvements. Discussion: With the exception of one property owner, all the affected property owners have agreed to pay the cost for the portion of the retaining wall that is on their property should they decide to have the work done as part of this project. The one property owner feels that the City should pick up the non-State Aid covered costs. Requested Action: Staff is asking what the Council's opinion is with regard to this issue. CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 (812) 782-2814 TO: FROM: SUBJECT: DATE: MAYOR, CITY COUNCIL MEMBERS AND CITY MANAGER JANE GLEASON & MARK WINSON ZONE 3 ASSESSMENT FOOTAGE POLICY JULY 24, 1997 In 1998, Zone 3 of the Street Rehabilitation Program will be proposed to have work done. Currently most of Zone 3 is under what has been called the Mathaire policy. This policy was established in 1959 with some additional areas added since that time. The reason for establishing this policy was because the grid patterned policy used in the rest of the City did not work with the curved streets. In the Mathaire policy, only a street charge is used and in the case of a lot having a long curved front on two streets, ~ of the footage is used. By using this policy in the proposed additional plats, most owners would see no change in their footage calculation or would benefit in a reduction of footage charged. There are only a few corner lots who now pay 1/3 rate for their long side who would pay full rate but for only ~ the footage now used in the calculation. Most of these properties face one side of their property on a state aid street for which they currently are not being assessed for. The following plats are currently under the "Mathaire Policy": Mathaire Innsbruck Third Addition Hilltop Second Unit Hilltop Fourth Unit Hilltop Third Unit including 1717 49th Ave Auditor's Subdivision No.153 adjoining Tyler Street, 49th - 50th Avenues Auditor's Subdivision No.135 adjoining Hilltop Second Unit We propose to add to this policy the following Plats: Hilltop Cheery Heights Auditor's Subdivision No.120 Korman Addition This would make all of Zone 3 consistent for the purpose of spreading the cost per foot equitably in this residential area. Only the commercial area of Zone 3 would remain under the same policy it is currently using. We consulted with the City Attorney regarding this matter. His opinion is that we should make all of Zone 3 under the same policy. The reason is that the courts will look at the fact that in applying a policy all residential property is treated the same. It will also avoid confusion in presenting and explaining the policy for this zone. It is possible to treat commercial property differently from residential as long as all commercial property in an area is treated the same. It is the Attorney's opinion that we do not need to make this change with a resolution or by motion since the original policy was not established by either of these methods, however, the Council did approve the method. If you wish to have the above policy, with the changes, brought before the Council at an official City Council Meeting with a motion made to establish this new policy for Zone 3 please let Jane know. In 1983, the City Council also determined that property owners on County Road 104 should still be assessed, but an avenue rate, since they may traverse other roadways within their particular subdivision or plat. in 1995 this road became a State Aid Road. I would like to know how the Council would like this area to be assessed. Will we just use State Aid funds or should we charge them at an Avenue rate to help defray some of the costs? This area around Kordiak Park would be the only area that wou~d receive an assessment at an avenue (1/3) rate. Jane\pirfund~3policy City of Columbia Heights Date: August 11, 1997 From: ge~ Walt Fehst, City Manager Kenneth Anderson, Cg~ty Development Director Tina Goodroad, Plar~// Bids received for City owned lots The City of Columbia Heights owns 15 lots available for sale for single family construction. The attached list shows each lot, size, status, zon~g and assessed value. Staffmakes this list available to builders and individual parties who are interested in making a bid on one or more lots. These lots are limited to single family construction. Below is a summary of three bids we have received on various lots. Staff requests information from each bidder on what they propose constructing, how it will be placed on the lots and what their bid amount will be. Also included is some zoning information to aid in this review. International Building Concepts (IBC) IBC is offering $30,000 for the following lots: 566 38~' Ave., 572 38m Ave. and 578 38~' Ave. This bid amount is $9,400 under the assessed value for each lot. IBC plans to construct a split level home with 864 square feet, however both levels will be completed. Drawings are attached which show the design and style of the home. IBC constructs prefabricated homes aimed at people with modest incomes. Garages will be constructed at the rear of the lot. The Zoning Ordinance stipulates minimum floor area requirements for various styles of housing. Section 9.108(5)(c) states that a split level design containing three bedrooms or less must have a minimum floor area of 1,020 square feet or more plus 120 square feet for each additional bedroom. Split level design shall be defined as any design wherein the entryway together with some living space is located at ground level with additional living space located above such level and or Partially below such level. This ordinance states the size requirement for a split level but does not define if this is based on the foundation size or if both floors could be counted. Normally, the foundation dimensions are used when checking this requirement on a new home. If the Council approves the bid with the floor area requirement in mind, approval should be contingent upon both levels of the split being completed prior to the issuance ora Certificate of Occupancy. With this requirement we can ensure the appropriate living space is being provided. A detached garage will be planned at the rear of the lot. Ouality Checked Constructior~ Inc. Qu,.ality Checked Construction, Inc. is offering $18,200 for purchase of 4613-15 Pierce Street. Tl~'..~the same amount that the property's assessed value. Quality Chectked Construction, Inc. plans to construct a 1,080 square foot home with a double attached gatage. The floor area requirements appear to be met with this proposal. A site plan was not submitted, however we did receive a large set of floor plans. These plans will be available at the meeting for your review. The design of the home is similar and would blend with the new homes constructed across on Fillmore Street. At this time, without the site plan, we cannot verify if the set back requirements will be met. First Choice Homes. Bruce Nedegaard, President of First Choice Homes is offering $12,500 per lot for 4613-15 Pierce St., 4619-21 Pierce St. and 4625-27 Pierce St. for a total bid of $37,500. This is roughly $5,700 below the assessed value for each lot. First Choice Homes is planning to construct homes similar in size, style and cost to those constructed in Heritage Heights. We have not requested or received a site plan or construction drawings since the type of construction is well know in Heritage Heights. Staff is presenting these bids for consideration and possible acceptance by the City Council. Attached is a copy of a development agreement that would be used between the City and developer. In this agreement it is stipulated that the home must be constructed within 18 months of the date of execution and complete the construction within thirty months from said start date. The new home market value must be at least $85,000. If you have any additional questions prior to the work session meeting on August 18* please contact Ken or Tina. Thank you. S~LE AND DEVL~LOPMENT AGREEMENT RELATING T° BY AND BETWEEN THE COLUMI3IA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) FIRST= CHOICE HOMES JUL 28 ~'r 1814 NORTHDALE BLVD. COON RAPIDS, MN 55448 (612) 757-6614 FAX 757-0649 July 21, 1997 City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 RE: Lots on Pierce Street Dear Ken' it is my understanding that the lots on Pierce Street are coming available for sale. First Choice Homes would like to purchase the three lots for $12,500 per lot and using the same conditions as we did for the Heritage Heights project. We would like to purchase all three lots instead of just one so we can keep the values up as we did in the Heritage Heights area. The values started at $112,500 and ended up at $175,000 in the Heritage Heights project, which ! feel has been a great attribute to the City for a good clean-up project. This project has gone so good that I would hope the City would consider doing more of a clean-up in our community. If you should have any questions, please feel free to call me. Thank You, Bruce A. Nedegaartl President A DIVISION OF NEDEGAARD CONSTRUCTION COMPANY, INC. LIC. NO. 20007056 Sect£on 4. Developer's Undertakings. 4.01 New Construction: Developer shali be solely responsi- ble for' the construction, marketing and sale of the single family home on the Property. The minimum selling price (or estimated market value if homesteaded and not sold) of said home shall be $85,000. 4.02 Floor Plan. Developer will be responsible for submitting to the EDA, and obtaining preTapproval of the floor plan and front elevation of the home proposed to be constructed on the Property. Said pre-approval must be obtained before the City of Columbia Heights will issue any building permits to Developer. 4.03 Fees and Char~es. The Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City of Columbia Heights with respect to the Property. Upon conveyance of the Property by the EDA, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. 4.04 Existing Improvements. The Developer will be responsible for removing any existing structure, foundation and.debris from the property and will assure that water and sewer services are stubbed to the boulevard at no cost to the EDA. The Property is currently is currently vacant of any structure(s). Section S. ED~ Undertakings. Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the EDA may take one or more of the following actions:. c. s~spend performance under this Agreement; terminate the Agreement, thereby rendering void ~any promises or approvals contained in this Agreement; retain bidder guarantee' submitted as cash, cashier's check, or money order in the amount of 5% of the .. purchase price (bid price). SALE /~D. DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this day of , 1997, by and between the Columbia Heights Economic Development Authority, (hereinafter called the "EDA"), and (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The Property. The EDA now owns the property described in the attached Exhibit "A", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Project. The Developer, in accordance with EDA approval, plans to construct or cause to be constructed on the Property a single family home. The Developer shall provide the EDA with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the EDA for review and approval prior to the issuance of any building permits on the property by the City of Columbia Heights. Section 2. SalefPurchase of Property. 2.01. Sale. The EDA agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the EDA for the purchase price of $ . Developer shall begin construction of the home within eighteen (18) months of the date of execution of this Agreement and shall complete construction within thirty (30) months from said start date, at which time the EDA will convey fee title to the property by Warranty Deed to Developer. Section 3. DeveloDer,s Representations. The ~Developer hereby · represents,, warrants and covenants to the EDA that: 3..01 .Compliance. The Developer will comply with and duly and promptly perform all .of its. obligations under this -Agreement and all related documents and instruments. Developer will also comply with all State and .local codes/ordinances.. STATE OF MINNESOTA · coUNTy OF ANoKA 'On this day of · 1997, before me, a Notary Public' within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is named in the foregoing instrument, the Executive Director-of the Columbia Heights Economic Development Authority, a b0dycorporate and politic under the laws of the State of Minnesota,. and'that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA COUNTY OF ANOKA SS. On this day of , 1997, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he/she is named in the foregoing instru/nent, and that this instru/nent was signed as his/her free act and deed. Notary Public .bt/tinaq Section ?. Not£ces. All notices hereunder shall b~' in writing ~ either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresse~: EDA Columbia Heights'Economic Development Authority 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Developer IN WITNESS WHEREOF, the EDA and Developer have caused this Agreement to be executed the day and year first above written. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By: Its: President By: Its. - Walt Fehst Executive Director By' Developer STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of within and for said County, , 1997,'before me, a Notary Public appeared to me personally known, who, 'being by me duly sworn, did-'say that he/she is na~ed', in. the. foregoing instroment,-, the President of the Columbia · Heights 'Economic Development Authority, a body corporate and politic under the laws .of the state of MinnesOta, and that this instrument was ' ~igned as his/her free act~'and deed. . :~.~ .: . _ Notary Public -TION 8 "R-2" TWO FAMILY R£SIDENTIAL DISTRICT. 9.~08 (1) Permitted Uses Within the T~o Famiiy Use District, no structure or land shall be used except for one (1) or more of the following uses: (a) Any use as permitted and regulated in Section 9.107(1) shall, be a permitted use except as herein amended. (bi Two family dwell ing. (c) Churches, including those related structures located on the same site which are an integral pert of the church proper, convents or homes for persons related to a religlous function on the same site, provided no building shall be located within thirty (30) feet of any lot llne of an abutting 1o: in an "R" District. (d) Public and private schools provided: (a) no buildlng shall be located within thirty (30) fee: of any lot line of an abutting lot in an "R" District; (bi a fence shall be erected along the. boundary llne which is con,non with private property. 9.108 (2) Conditional Uses Within any "R-2" Two Family Use District, no structure or land shall be used for the following uses except in accord with an approved condltlonal use permit. (a) Any use llsted in Sectlon 9.107 (2) and as :egulated the:ein she1! be a use by conditlonal use permit. (b) Off-street parking when the proposed lot for such off-street parking is located in any block or area which )s zoned, used, or otherwise permitted for any non-residentlal use or uses and abuts on a lot or parcel which is in a "B" or "1" 0istrict and is In the same ownership or control as the land in the "B" or "1" District and subject to those conditions set forth in Section 9.116(4) herein and such other conditions as may be found necessary by the City Council to carry out the intent of this Ordinance, and providing that such lot or parcel ls not located between two abutting residentlal uses, and provided that such off-street 308 LISTING OF CITY OWNED PROPERTIES AUGUST, 1997 MAP' ZON- ASSESSED NO. ~DRESS LOT SIZE (FT.) STATUS ING VALUE I 566 38th Ave. NE 58.4 X 123 Vacant, for sale R-2 $ 19,400 2 572 38th Ave. NE 58.3 X 123 Vacant, for sale R-2 19,400 3 578 38th Ave. NE 58.3 X 123 Vacant, for sale R-2 19,400 4 545 38th Ave. NE 52.5 X 135 Vacant, for sale R-2 19,000 5 549 38th Ave. NE 52.5 X 135 Vacant, for sale R-2 19,000 6 685 46 1/2 Ave. NE 82 X 149.5 Vacant, for sale R-2 19,500 7 4204 6th St. NE 40 X 129.6 Vacant, for sale R-2 17,000 8 4460 Buchanan St. NE 83 X 100 Vacant, for sale R-2 500 (soil problems) 9 4470 Buchanan St. NE 82.95 X 100 Vacant, for sale R-2 500 (soil problems) i0 1330 44 1/2 Ave. NE 100 X 123 Vacant, for sale R-2 500 (soil problems) 11 4656 Monroe St. NE 82.8 X 135 Vacant, for sale R-2 21,000 12- 4619-21 Pierce St. NE 60 X 115 Duplex to demo., R-2 17,300 land ready to sell 13 4613-15 Pierce St. NE 60 X 115 Duplex to demo., R-2 18,200 land ready to sell 14' 4625-27 Pierce St. NE 60 X 115 Duplex to demo., R-2 18,200 . land ready to sell 15 3982 Van Buren St. NE 62.5 X 129.1 Vacant (EDA owned) CBD 22,300 * Sale of new home to First Time Homebuyer with income under Federal HOME Program limits. ken/cityown ~soa (~) Floor Area Requlr'ements for Dwe11in~ Units Dwelling units erected in the "R-2" District shall have the following minimum f!oor areas: (al One. story dwe11ing'containlng three bedrooms or less, 1,020 square feet plus 120 square feet for each additional bedroom. (bi One and one-half story dwelling ¢ontalnlng two bedrooms or less,?68 square feet on first floor plus 120 square feet for each additional bedroom. ¢c) Two story dwelllng containing three bedrooms or less,768 square feet on the first floor plus 120 square feet for each additlonal bedroom. Spllt level design containing three bedrooms or less, 1,020 ~ s~uare feet or more plus 120 square f&et for each additional bedroom. · Split level design shall be ~efined as any design wherein the Ord. 1222 entryway together with some living, space is located at ground leve) elf. with additional livinq s~ace located ahnv~ ~,,cH lo~l 7-8-91 .. and/or partially.below such level. (el Two family dwelling two bedrooms less unit, containing or per 750 square feet for each unit plus 120 square feet for each additional bedroom. Ord. 1222 elf. 7-8-91 (f) Split entry design containing three bedrooms or less, 1,020 square feet plus 120 square feet for each additional bedroom, on the maln floor. Split entry design shall be defined as any design wherein the entry way is the only area located at ground level and alt living space is located above such level and/or partially below such level. 310 parking is .restricted to an area for a distance from the abutting edge of the "B" or "1" District equal to the combined widths of three continuous platted lots or 1SO feet, whichever is greater; and no publlc street divides such parking area. Oa~ nursery, provided:not less than 75 square feet of outside play space per pupil is provided and said space is fenced. 9.108 (3) Permitted Accessory Uses Within the "R-2" One to Two Use District, the following uses shall be permit:ed ac:essory uses: Amended Ord #1324 6/24/~6 (a) Any use permitted in Section 9.!07(3) and as regulated therein. P.ri~¥ste g~rsges smd any. accessory structures shal I be subject to condit~ons in Section 9.]04(5) Accessory Structures. 9..l.e~ (~) Lot Area, Height, Lot Width and Yard Reoulrements. No structure or building shall exceed three (3) stories or thirty- five (35} feet whichever is the lesser in height except as provided in Section A side yard abutting on a street shall not be less than ten '(10) feet in width. (.~) The following minimum requirements shall be observed subject to the addltlona) requirements, exceptions and modifications as set forth in thls Section and Section 9.!!6(!6). *M i n i mum ' Height Lot Area Lot Width Front Yard SiJe Yard* Rear Yard story 6,500 sq. ft. 60 ft. ~5 ft. S ft. 30 ft. story 6,SO0 sq. ft. 60 ft. 25 ft. 5 ft. 30 ft. story 6,SO0 sq. f:. 60 f:. 25 ft. 10 ft. 30 ft. *Minimum lot area for two families shall be 8,400 sq. ft. **.Ail such lots shall provide two side yards, however, if such lot is not accessible .from an opened rear or slde public alley or from a public side street, such lot shall provide one yard of not less than ten (10) feet with the difference of the combined sum of the required side yards being the other side yard. DATE: April 10, 1995 Avenue NE. CURRENT STATUS: Vacant ACCESS: ALLEY: Available STREET: No driveway cut, Street is 5 years old SERVICES: WATER: Service stubbed to property line' SEWER: Service stubbed'to propew! line ELECTRIC: Available GAS: Available TELEPHONE: Available CABLE TV: Available SOILS:Acceptable EASEMENTS: No known easements that would preclude development BUIZDING COM2MENTS: Lot is-suitable for standard rambler or two story residential' 'ZONING: See R-2 ordinance "DEVELOPMENT RESTRICTIONS: Single family development only · DATE: April 10, 1995 STATUS: Vacant ACCESS: ALLEY: Available STREET: No driveway cut, Street is 5 years old SERVICES: WATER.: Service stubbed to property line SEWER: Service stubbed to property line ~I.ECTRIC: Available GAS: Available TELEPHONE: Available CABLE TV: Available SOILS: Acceptable EASEMENTS: No known easements that would preclude development 'BUILDING CO~S: Lot is suitable for standard rambler or two story residential ZONING: See R-1 Ordinance : DEVELOPMENT RESTRICTIONS: Single family development only .. -.':. ..... :.- -_' .. DATE: April I0,~ 1995 CURRENT STATUS: Vacant ACCESS: ALLEY: Available STKEET: No driveway cut, Street is 5 years old SERVICES: WATER: Service stubbed to property line SEWER: Service stubbed to property line ELECTRIC: Available GAS: Available TELEPHONE: Available CABLE TV: Available SOIZS: Acceptable EASEMENTS: No known easements that would preclude development BUILDING COkfMENTS: Lot is suitable for standard rambler or two story residential ZONING: See R-2 Ordinance DEVELOPMENT RESTRI"CT!ONS: 'Single family development only INTE~ONAL BUILDING CONCEPTS BIRCHMONT SPLIT 864 sq. ft. F~ONT ~EVATION ~mm~mm~m~ mmm ~m. m m~ m mmm mm m mm m m mmmm ~ mmm mm INTERNATIONAL BUILDING CONCEPTS August 5, 1997 To: City of Columbia Heights From: International Building Concepts Topic: Lot offer on Map# 1, 2, and 3 We would like to offer the city of Columbia Heights $30,000 for the following lots: Mal~l 566 38th Ave..N.E. $10,000 Mat~2 572 38th Ave. N.E. $10,000 Map~3 578 38th Ave. N.E. $10,000 It is the iment of IBC to build three Birehmom Splits with garages in the rear of the lot to blend with the neighborhood yet, improve the area with newly constructed homes. IBC would like to have the following conditions met in purchas/ng the lots: 1. City of Columbia Heights will present clear title on each and every lot as described in this offer. 2. City of Columbia Heights warrants each lot is buildable without soil eontaminafion's or soil corrections needed. 3. City of Columbia Heights warrants sewer and water are stubbed into the property fi.om the street side. 4. That IBC may have the property deeded to them until each mortgage closing, at which time the city will obtain full payraem on each parcel as it closes. All properties are expected to be built and closed prior to November 30th. IBC will submit whatever escrow fee the City should desire to move this offer forward. IBC may have the desire to purchase additional lots within the city in this price range as it permits us to extend these savings to help young people afford a home and, IBC deals only with affordable housing. My sincere thanks for your consideration of this proposal. Sincerely, William J. Osbom Director of Sales and Marketing 3040 4th Avenu:e South · Minno_annli.q. MN CONCEPTS BIRCHMONT SPLIT illai,iiiill 864 sq. ft. I~EAR ELEVATION } r.'-.d'-~--~ 'J'--,4 I~-..4 1~:~1U334 3 ~.'G"xg' 3ASENENT PLAN .~qL.~ 2/4' M ~ ~mmmm- m m-~ m mmm mm mT m m m u bq m m ITEM ~ BB4 BSEG 3040 4t~ a.enue South - I~iinneapoIis. MN 55408 - 612.824.3762 - Fax 824.3657 - e-mail: ibcltcl@idt.net 4 Citym~sine~ Jtme 13, 1997 International Building plans Anoka plant JOHN NOLTNER IBC's prefab houses are aimed al: people with modest incomes, says president Robert Leslie. · Finn builds on affordable housing By Jennifer EhHich Staff reporter At the age of 60, Delores Ford decided she wanted to trade in her apartment for a home with a kitchen and a garden. But she quickly found that her salary as a secretary left her with few options in the metro~area housing market. · "You have a choice of mai expensive houses or condos and trailers," Ford said. "Condos are OK. but I like my privacy -- and I wouldn't live in a trailer." · About two years ago, Ford became International Building Concepts Inc.'s (IBC) first homebuyer in the metro area. The company manufactures prefabricated houses at its factory in Minneapolis. For about $84,000, Ford was able to build a three-bedroom and two-bath house in Brooklyn Park, with vaulted ceilings and a kitchen where she said she finally has space to cook. All of IBC's houses are targeted at people who can't afford more than $100,000 for land, house and mortgage. 'rhe major- ity of the homebuyers are looking to build in an inner-ring sub- urb. according to the company's president Robert Leslie. In the lasz year and a half, IBC has grown from "a clean sheet of paper" with four unpaid employees to a 27-person operation with annual sales of nearly $3 million. The Minneapolis-based company is set to build an. additional 57,000-square-foot manufacturing plant in Anoka and has home orders in place that will amount to about $10 million in sales, Leslie said. While critics ~m-ipe that the problem with assembly-line houses is that, well, they all look exactly alike, Leslie would say that's the point. "We take the Henry Ford approach to business -- we do the same thing over and over again, and them are no options," LesLie said. "Our objective is to improve the house and lower the price every year." IBC manufactures two styles of~ homes for a buyer who would not be able to shoulder the cost of a comparable single- family home in a suburb. The Rottlund Co. Inc., a Roseville-based home builder, sells a limited number of townhomes in suburban Iocations at $80,000, but single-family hom~s begin at approximately $140,000, according to Kathy Manning, marketing director at Rottlund. Ford said she did not consider a town_home because she IBC to page 3S June 13, 1997 35 IBC from page 4 wanted enough space inside and enjoys the yardwork that goes along with a home lot. '~This is the first house I've bought in many years, and I think it looks as nice, if not nicer, than some of the older houses in my neighborhood," Ford said. IBC is the second prefabricated housing manufacturing company that Leslie has founded. His original company, Home Builders International Inc. (HBD, has been around since 1991 and specializes in selling manufactured houses to developing coun- tries. Those homes are designed to meet differ- ent space specifications and range from $2.000 to $20,000, with rooms no larger than 10 feet to fit on the lots of five meters wide that are typical in South America and 3apan. Leslie said IBC's next major market win be Grand Forks, N.D., as the flood cleanup requires inexpensive houses to be habitable in a short period of time. Disaster relief is an area Leslie is familiar with from I-IBI's experience in other coun- tries. Af-tar the earthquake in Kobe, Iapan, HBI sold houses for 14~ fnmilies that were ready in 21 days. "Disaster relief is a growing market for us, but it's one you can never predict," Leslie said. "Sadly that's a plum for us because we have technolog~ that can react instantly." Even the largest of IBC's American homes can be built by a five-person crew in three days. The elapsed time from beginning to end tums into 45 days due to the stream of plumbers, electricians and housing inspec- tors who finish the job. On the outside, the prefab homes look just like a traditional house with siding and windows. But the house, once it's assem- beled, is actually one contiguous sheet of wood -- without a frame. The electrical wiring and plumbing are standard units manufactured at the factory that can be installed in a block in the same way in every house. Leslie said houses can withstand up to 155 mile-per-hour winds, but the company still receives a lot of resistance when it enters a new market from housing inspectors who take one look at the frarneless sumcture and declare it unsafe. To remedy the problem, the company attends housing inspectors' chapter meet- ings armed with videos and charts explain- ing how what appears to be a house made from outside sheeting materiel is designed to hold up to normal codes. So far, the houses are not built in close concentrations. Leslie said the most houses IBC has built in a single area is ten homes on an Indian reservation in. South Dakota. In the future the company plans to shift its emphasis from completing the entire con- struction and design process to being only a housing manufacturer, Leslie said. "We're really not builders, we're manu- facturers,'' Leslie said. "We're slowly tnm- ing that over -- we can grow only as fast as our capital allows us." · ~ GARBAGE I .BT #3 T GARAGE - 183' I I l RESII)ENCE RESI3ENCE I I I I I RESIDENCE I I I I I I L,J Z I ! I LL____: .... RE~I?NCE 1. 5 ?~:~ fRO, TI-tZ S~S ~O FEET ~H TH~ ~AR 1. 3 r~ PROM ~R ~ GARAG~ IS ~TACHE~ AND P~LEL TO FACING A~Y. a r~ET rRQH ~lO: ~ GAR~ LOCA~D ON ~ ~ACK HALF LeT. LOCA~D ON ~ rRD~ HALF AREA 7 F~ET F~ S~ I~ IN R-L RE~T~CTEO ~NI~ AREA. SITE PLAN