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August 11, 1997 Regular
ADMINISTRATION Mayor Josep~ ~tur~evan! Counciimembers Donald G. dolly Meg Jones Gar3' L. Peterson Robert ~. Ruettimann City Manager Walter R. Fehst , AUGUST 6, 1997 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 11, 1997 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. il l The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to pa~cipate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 houm in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only:) 1. CALL TO ORDER/ROLL CALL (Commencement of Cablecasting of Regular Meeting on Television.) 2. PLEDGE OF ALLEGIANCE! 3. ADDITIONS/DELETIONS T© MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered t° be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to Adopt the Consent Aqenda Items as Listed Below: 1) Adopt Council Minutes MOTION: Move to approve the minutes of the July 28, 1997 Regular Council Meeting. COUNCIL MEETING AGENDA AUGUST 11, 10597 MEET[NG PAGE 2 2) Razing of Building at ~4200 Sixth Street and 3853 Central Avenue Using the Abatment Fund MOTION: Move to authorize the Building Official to prepare bid specifications and solicit a minimum of three bids for abatement of the structures. Abatement shall commence as soon as funds are available from the Abatement Fund that was authorized to be created by Resolution No. 97-34. 3) Federal Police Grant Funding MOTION: Move to appropriate and transfer $34,000 from the Cops FAST grant fund to the Clinton Cops grant fund and to appropriate and transfer $85,470 from the General Fund Police Department to the Clinton Cops grant fund. 4) Purchase of Padded Chairs for Murzyn Hall MOTION: Move to authorize Recreation Department staffto purchase 104 padded chairs, model CHF476UB, at the cost of $29.60 per chair, for a total of $3,078.40. 5) Request to Dispose of City Equipment MOTION: Move to authorize staff to sell through notification, advertisements or consignment, the Data Conversion, Inc. System 7000 microfilm machine. 6) Authorization to Seek! Bids for Retaining Wall Construction MOTION: Move to authorize staff to seek bids for retaining wall construction at 1316 44th Avenue, 1320 44th Avenue and 4001 Arthur Street. 7) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental: license held by Michael Ryen regarding rental property at 643 40th Avenue in that the provisions of the Housing Maintenance Code have been complied with. i 8) Authorization to Seek, Engineerin.q Proposals on Storm Sewer Improvements MOTION: Move to authorize staff to solicit proposals from consultants for the evaluation and design of improvements for specific portions of the storm sewer system. COUNCIL MEETING AGENDf AUGUST 11, 1997 PAGE 3 9) Block Party Request i- Michele Reynolds, 4051 2nd Street Northeast MOTION: Move to apprOve the request of Michele Reynolds, 4051 2nd Street to block off 2nd Street betWeen 40th Avenue and 41st Avenue for a block party from 4:00 p.m. to 12:00 midnight on Saturday, August 23, 1997. 10) Payment of the Bills MOTION: Move to pay the bills as listed out of proper funds. 11) License Applications MOTION: Move to approve the license applications as listed. 12) Landing of Air National Guard Helicopter at Huset Park MOTION: Move to approve the landing of the Air National Guard helicopter for the 1997 Safety Camp held on August 13, 1997. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A. Introduction of Newly~Hired Employee Keith Windschitl, Recreation Director B. Guests 1) Anoka County Sheriff! Larry Podany 2) Rick Packer, District 10 Metropolitan Council Representative (Mr. Packer will be at the meeting by 8:30 p.m.) 6. PUBLIC HEARINGS i None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Second Readnq of Ordinance No. 1350 Reqardin.q Fences MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to approve Ordinance No. 1350 being an ordinance amending Ordinance No. 853, CityiCode of 1977, regarding fences. COUNCIL MEETING AGENDAi AUGUST 1t, 1997 P/kGb_ 4 B. Bid Considerations 1) Award of 40th Avenue Northeast Replacement Liqhts - Phase 3 MOTION: Move to award 40th Avenue Northeast replacement lights, Phase 3, Municipal Project #9718, to Heights Electric of Columbia Heights, Minnesota, based upon their Iow, qualified, responsible bid in the amount of $17,500.00 with funds to be appropriated from Fund 212-43190-5130; and furthermore, to authorize the Mayor andl City Manager to enter into an agreement for the same. C. Other Business i 1) Approve Contract with H.E.R.C. for Lininq of Innsbruck Watermain and Cleaning and Lining of Ar.qonne Watermain MOTION: Move to accePt the proposal of H.E.R.C. of Phoenix, Arizona for the lining of 2,640 feet of 6" watermain in the innsbruck area and cleaning and lining of 1,430 feet of 6" waterrhain on Argonne including a temporary water system for a cost not to exceed $77,785; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, funding to be from the Water Capital Improvement Fund 651-49449-5130. 2) St. Timothy's Project (***The supporting docUmentation for all of the matters associated with St. Timothy's Project will be; distributed on Friday) a) Resolution No. 97-46 Being a Subdivision Request Re.qarding a Lotsplit for the St. Timothy's Proiect MOTION: Move to waive the reading of the resolution there being ample copies available for the public. ' MOTION: Move to adopt Resolution No. 97-46 being a subdivision request regarding a Iotsplit for the St. Timothy's Project. b) First Readinq of Ordinance No. 1351 Beinq a Rezoninq Ordinance for the St. Timothy's Project ~ MOTION: Move to waive the reading of the first reading of Ordinance No. 1351 there being ample copies available for the public. MOTION: Move to establish the second reading of Ordinance No. 1351 for August 25, 1997 at approximately 7:00 p.m. in the Council Chambers. COUNCIL MEETING AGENDA: AUGUST '(1, '(997 ; PAGE 5 i c) Site Plan - St. TimothY's Lutheran Church MOTION: Move to approve the site plan as it meets appropriate zoning requirements provided ithe following contingencies are completed prior to occupancy: , 1 ) Approval of the Iotsplit requested 2) Approval of the first and second reading of Ordinance No. 1351 (rezoning of development property) ~ 3) Parking agreement be prepared and approved by the City Attorney and filed with Anoka County ' 4) Access easement be iapproved by the Park and Recreation Commission and the City Council ' 5) Landscape plan and lighting plan be prepared and reviewed by staff at the time of submission of construction plan 6) Owner/developer responsible to determine if sufficient water pressure flow in the line will meet the needs of the developer. 7) Owner/developer must provide a plan th. at is approved by the City Engineering Department for a redesign of the storm water pond and will be responsible for constructing the modification. 8) Sidewalks across parking lot at Church to apartment building be installed. d. Conditional Use Permit: St. Timothy's Lutheran Church MOTION: Move to approve the conditional use permit provided the following contingencies are completed and required approvals are made prior to occupancy: 1) Approval of Iotsplit request 2) Approval of the first and second reading of Ordinance No. 1351 (rezoning of development property) i 3) Parking agreement be prepared and approved by City Attorney and filed with Anoka County 4. Access easement be ~approved by the Park and Recreation Commission and City Council 5) Site plan and all related contingencies be completed and approved 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney COUNCIL MEETING AGENDA AUGUST 11, 1997 PAGE 6 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) July 15, 1997 EDA Meeting CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) RECESS TO EXECUTIVE SESSION MOTION: Move to recesS the Regular Council Meeting to an Executive Session to discuss negotiations regarding litigation with Kraus-Anderson for the Top Valu Liquor Store and to appoint Jo-Anne Student as Recording Secretary to keep a written report of the same. RECONVENE REGULAR couNCIL MEETING MOTION: Move to reconvene the Regular Council Meeting from the Executive Session which was called to discuss litigation with Kraus-Anderson regarding Top Valu Liquor Store with a written report being kept by Jo-Anne Student, Council Secretary. 11. ADJOURNMENT ~ MOTION: Move to adjourn the Regular Council Meeting. Walter R. F'ehlt,~C~i Manage VOLUNTEER RELIEF ASSOCIATION BOARD OF TRUSTEES MEETING AUGUST 11, 1997 ' 1. Call To Order 2. Approval of Minutes of July 28, 1997 MOTION: Move to approve the minutes of the July 28, 1997 Volunteer Fire Relief Association. ' 3. Acceptance of New Member's MOTION: Move to have ;the Fire Department Volunteer Relief Association Board of Trustees take officialI action to accept Katie D. Maruska, Dustin L. Rogne, Randy R. Rogne and Lisa M. Hartwig as members of the Association effective August 1, 1997. i 4. Adiournment 'r MOTION: Move to adjourn the meeting of the Volunteer Fire Relief Association. WF/js OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JULY 28, 1997 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councitmembers Jones, Jolly, Ruettimann and Peterson were ~resent. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGEB.rDA Added to the Other,Business portion of the agenda was a block party request for 4908 Sixth Street and Authorization for transmission repair of a pumper truck. CONSENT AGENDA (Items on the Consent Agenda are considered to be routine by the City Council and are enacted as part of the Consent Agenda by one motion) i A. Motion by Peterson, second by Sturdevant to adopt the Consent Agenda items as listed below: !) AdoDt Council Minutes The Council adopted the minutes of the July 14, 1997 Regular Council Meeting. ~ 2) Application fo~ One Time Gamblinq Request by East River Hockey Associationi The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia~ Heights has no objection to a one-time bingo event to be Conducted by East River Hockey Association, Inc. at the Churchiof the Immaculate Conception, 4030 Jackson Street Northeast, Columbia Heights, Minnesota onAugust 9 and 10, 1997; and furthlermore, that the City Council hereby waives the remainder of the thirty day notice to the local governing board. ' 3) Chanqe Order to Install 5' Diameter Catch Basin on Polk Street and Insulate Catch Basin on Leander Lane The Council authorized Contract Change Order #3 to install 5' diameter catch basin on Polk Street and insulate catch basin on Leander Lane to. Midwest Asphalt Corporation in the amount of $1,535.00. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 2 4) Establish Hearinq Date for License Revocation, Rental Property at 643 40th Avenue The Council established a hearing date of August 11, 1997 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Michael Ryen for rental property at 643 40th Avenue. 5) Establish Hearin~ Date for License Revocation, Rental Property at 943 42nd Avenue The Council established a hearing date of August 25, 1997 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against James J. Egge and John Ansosrge for rental property at 943 42nd Avenue. 6) Block Party Request - St. Matthew Church The Council approved the request of Darlene Buboltz of St. Matthew Lutheran Church, 4101 Washington Street Northeast, to block off Washington Street from 41st Avenue to 42nd Avenue Northeast for a block party from 6:00 p.m. to 9:00 p.m. on Tuesday, August 5, 1997. 7) NATOA Conference - Assistant to the City Manager The Council authorized the attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in Tucson, Arizona, from September 7-10, 1997, and that all related expenses be reimbursed from Funds 225-49844-3105 and 225-49844-3320. 8) Establish New Salary Ranqe for Assistant Fire Chief The Council established a new monthly salary range for the position of Assistant Fire Chief as follows: 1997 Proposed: Entry, $3,914; 6 Months, $4,048; 1 Year, $4,!81; 2 Years, $4,315; 3 Years, $4,448: 1998 Proposed: Entry, $4,052; 6 Months, $4,190; 1 Year, $4,328; 2 Years, $4,466; 3 Years, $4,604. 9) Block Party Request - Rosalie Hansen, LaBelle Condos The Council approved the request of Rosalie Hansen, 1011 41st Avenue, Unit 220, to block off the 41st Avenue Northeast cul- de-sac parking lot for a block party from 5:00 p.m. to 8:30 p.m. on August 5, 1997. 10) Authorization to Purchase Replacement Dump Truck The Council authorized the purchase of a new 1998 single axle Ford L8511 cab and chassis with dump box, front plow, underbody plow and sander under the State of Minnesota Contract. T-ii3(5) and authorized the Mayor and City Manager to enter into a contract for the same. REGULAR COUNCIL MEETINGi JULY 28, 1997 PAGE 3 o 11) Medtronic, Inc!. Expansion Project Aqreement for Loan of MIF ~ The Council approved the Agreement for Loan of Minnesota Investment Fund between the City of Columbia Heights and Medtronic, Inc. and authorized the Mayor and City Manager to enter into an agreement for the same. 12) Approval of Block Party Request - Fred Zajac, 4926 Monroe Street ~ The Council approved the request of Fred Zajac, 4926 Monroe Street Northeast, to conduct a block party on Tuesday, August 5, 1997, from 6:00 ip.m. to 8:30 p.m. with barricades blocking off Monroe Street between 49th Avenue and 50th Avenue and also 49 1/2 Avenue at ~ackson Street for a block party from 6:00 p.m. to 8:30 p.m. On August 5, 1997. 13) Establish Council Work Session Dates The Council established Monday, August 4, 1997 at 6:30 p.m. and Monday, Augusti 18, 1997 at 7:00 p.m. as dates and times for Council work isessions to be held in the City Hall Conference Room. ~ 14) Approval of PaYment of the Bills The Council approved the payment of the bills as listed out of proper funds. ~ 15) Approval of LiCense ADpiications The Council approved the license applications as listed. 16) Request Beer/Sullivan Park The Council approved the request of Carol Menken of Medtronic, Inc. to serve 3.2 beer and non-intoxicating wine coolers in Sullivan Park on Thursday, August 14, 1997 from 8:00 a.m. to 5:00 p.m. Roll call on Consent Agenda: Ail ayes Recoqnitions, Proclamations, Presentations and Guests A. Presentation Of Plaque to Tom Hosch Tom Hosch retired recently. He was a thirty-eight employee of the CitY. year B. Presentation Of Clock to Gary Larson Gary Larson recently resigned from the Planning and Zoning Commission. He served on the Commission for seven years. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 4 o o C. Introduction of Newly-Hired City Employees The following newly-hired City employees were introduced: Dana Mattson, Maintenance I and Marti Madsen, Recreation Program Coordinator. PUBLIC HEARINGS There were no public hearings. ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances 1) Resolution Nos. 97-43 and 97-45 Beinq Resolutions Authorizinq Application for Metropolitan Co~ncil Local Planninq Assistance Grant The City Planner explained what this planning assistance grant entails and which six cities are participating in the joint grant application. Members of the Council expressed some concern with the financial exposure this may bring to Columbia Heights. It was requested that some safeguards be included which would limit the exposure of the City. It was requested that the understanding be that the City's exposure be only up to $1,000. Motion by Ruettimann, second by Jolly to waive the reading of Resolution No. 97-43 there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-43 BEING A RESOLUTION AUTHORIZING APPLICATION FOR METROPOLITAN COUNCIL LOCAL PLANNING ASSISTANCE GRANT WHEREAS, the Metropolitan Council has been authorized to provide planning assistance grants to assist local communities in meeting comprehensive planning requirements; and WHEREAS, the City of Columbia Heights is required by State Statute to complete an update to the Comprehensive Plan by December 31, 1998. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 5 NOW, THEREFORE, BE IT RESOLVED THAT, the City of Columbia Heights has prepared an application for submission requesting $18,750 to completel the Comprehensive Plan Update according to the Metropolitan Land Planning Act and the Metropolitan Council's guidelines with funds available through the Metropolitan Council; and furthermore, that $6,250 has been budgeted and appropriated through local funds of the City of Columbia Heights as the required local match of said update. Passed this 28th day of July, 1997. Offered by: Seconded by: Roll call: Ruettimann Joliy All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Motion by Ruettimann, second by Sturdevant to waive the reading of Resolution No. 97-45 there being ample copies available for the Public. Roll call: All ayes RESOLUTION NO. 97-45 CITY OF COLUMBIA HEIGHTS AUTHORIZING APPLICATION FOR A METROPOLITAN COUNCIL PLANNING ASSISTANCE GRANT WHEREAS, Minnesota Statutes sections 473-851 requires local units of government to prepare local comprehensive plans with land use controls ithat are consistent with planned, orderly and staged development and with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473-854 and 473-867 authorize the Metropolitan Council to prepare and adopt guidelines establishing uniform procedures for the award and disbursement of planning assistance grants and loans; and WHEREAS, Minnesota Statutes 473-867 authorizes the Council to give funding to local units of government to review and amend their local comprehensive plans, fiscal devices and official controls; and WHEREAS, the city! requires a planning assistance grant to complete comprehensive planning activities, specifically a life cycle housing study to assist in preparation of the housing element and official controls; REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 6 NOW, THEREFORE, BE IT RESOLVED that the city manager is hereby authorized to submit an application to the Metropolitan Council for a planning assistance grant to update and revise the city's comprehensive plan; and BE IT FURTHER RESOLVED that a certified copy of this resolution shall be submitted as part of the planning assistance grant application. This resolution adopted by recorded vote of the city of Columbia Heights in open session on the 28th day of July, 1997. Offered by: Seconded by: Roll call: Ruettimann Peterson Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2) First Readinq of Ordinance No. 1350 Beinq an Ordinance Amendinq Ordinance No. 853, City Code of 1977, Pertaininq to Construction of Fences and Retaininq Walls The City Planner explained the intention of this ordinance. She was requested to clarify the language of the Council Letter for the second reading. Motion by Ruettimann, second by Jones to waive the reading of the ordinance there being ample copies available for the public. Roll call: Ail ayes ORDINANCE NO. 1350 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, A_ND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING WALLS The City of Columbia Heights does ordain: 6.401 (1) No person, firm, Partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, (six) 6 feet or higher, without securing a permit therefore from the Building Official who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 7 (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. (c) Front yard is any portion within the front yard setback. 6.401 (3) The written application shall be submitted to the Building Official setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401 (4) Ail boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Official may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Official shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City. Minimum standards for construction of fences, free standing walls and retaining walls shall be prescribed hereinafter. 6.402(2) Ail fences shall be constructed of the following approved fencing materials: REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 8 (a) Galvanized or vinyl coated woven fabric minimum eleven and one-half (11 1/2) gauge, with two (2) inch maximum mesh, with knuckles up and cut edge down. (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. 6.402 (3) Ail fences shall be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. 6.402 (4) Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable. (e) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for. public purposes. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 9 Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. 6.403 (2) A six (6) foot cr higher privacy fence may be constructed only if: (b) Any such fence to be constructed or maintained in the front yard of any corner lot ...~,,~n~ ~,~ ~~~ .... ~ vi~i~,,~-~ from the a~jaccxt ......... ~~ ~ traffic~~.~.~ ..... .,~--~.~"~ thirtI' '~0) feet~ .......... ,,,~~d ~o~,~, ~ center of +~..~ adj~..~ intersections. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. 6.403 (4) (c) Any such fence will not be more than forty-two (42) inches high~ ~ ~ ~.,~,.,~~ .... ~-~ ani~':hcre within ~..~ front yar~ setback area~ 3r.~//or~4~ a corner ~t, ---~..~..~_~h~ ~..~ si~e yard 6.403 (5) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filled with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. is hereby amended to read as follows: REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 10 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, 6 (six) feet o~ higher, without securing a permit therefore from the Building Official who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. (c) Front yard is setback. any portion within the front yard 6.401 (3) The written application shall be submitted to the Building Official setting forth the type of fence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401(4) Ail boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Official may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Official shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 11 No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City. Minimum standards for construction of fences, free standing walls and retaining walls shall be prescribed hereinafter. 6.402 (2) Ail fences shall be constructed of the following approved fencing materials: (a) Galvanized or vinyl coated woven fabric minimum eleven and one-half (1! 1/2) gauge, with two (2) inch maximum mesh, with knuckles up and cut edge down. (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. 6.402 (3) Ail fences shall be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. 6.402 (4) Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable. (e) With regard to measuring the permissible height of fences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 12 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the building Official. 6.403 (2) A six and one-half (6 1/2) foot hiqh privacy fenc~ may be constructed only within property lines and shall not extend beyond the front corners of the main structure (house). Any fence hiqher than six and one-half (6 1/2) feet would ~equire a Special Purpose Fence Permit approved by the Planninq and Zoninq Commission and City Council. (a) A site plan and construction plan for the fence location must be approved by the Buildinq Inspection/Pl~ninq Department staff and a Buildinq Permit is issued. (b) Any such fence to be constructed or maintained in the front yard (limited to forty-two (42) inches) or on a corner lot, no construction shall be permitted in excess of thirty (30) inches above the abuttinq curb line shall be permitted within a trianqular area as defined as follows: Be~inninq at the intersection of the projected curb line of two intersectinq streets, then thirty (30) feet alonq one curb line, then diaqonally to a point thirty (30) feet from the point of beqinninq on the other curb line then to point of beqinninq. The Building Official shall determine the maximum allowable height for fences on a corner lot in accordance with his personal observations and findings relating to visibility. 6.403 (4) (c) Any such fence will not be more than forty-two (42) inches high when constructed anywhere within the front yard setback area up to the front corners of the main structure (house). 6.403 (5) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 13 recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof first be served upon all abutting properties of such applicant with proof of service filled with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. This Ordinance shall be in full force and effective January 1, 1998. First Reading: July 28, 1997 Motion by Ruettimann, second by Jones to establish the second reading of Ordinance No. 1350 for August 11, 1997. Roll call: Ail ayes 3) Resolution No. 97-44 Beinq a Resolution to Rename Mathaire Park as Curt Ramsde!l Park Motion by Jones, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes A long time resident of the City advised the Council that "Mathaire" is Gaelic for "mother." The park was not named for an individual, but the park land was donated by residents of Irish extraction. They chose the name for the area development as well as the Park. Councilmember Ruettimann suggested that staff place a plaque in the park indicating the origin of the name "Mathaire" and the reason for renaming it "Curt Ramsdell Park." He also recommended Park Department staff meet with the resident to discuss this suggestion and to research more history. RESOLUTION NO. 97-44 CHANGING NAME OF MATHAIRE PARK WHEREAS: The name of Mathaire Park refers only to its location; and REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 14 WHEREAS: With the exception of Edgemoor, Hilltop, Mathaire and Lomianki Parks, the names of all the parks in Columbia Heights were chosen to recognize individuals who made significant contributions to the community or performed some meritorious service; and WHEREAS: Officer Curt Ramsdell was slain in line of duty; and WHEREAS: July 30, 1977 is the twentieth anniversary of this tragic event; and WHEREAS: A request has been made to have Mathaire Park renamed Curt Ramsdell Park to honor his memory. NOW, THEREFORE, BE IT RESOLVED, that as of this date, Mathaire Park will be renamed Curt Ramsdell Park; that this change will be recognized on City maps; and, that appropriate signage will be erected in Curt Ramsdell Park identifying it. Passed this 28th day of July, 1997. Offered by: Seconded by: Roll call: Jones Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Bid Considerations There were no bid considerations. C. Other Business 1) Variance Request - Roqer P. Reiter, 4220 Central Avenue, Case ~9707-23 The City Planner explained why staff is recommending denial of this variance request for replacement of a non-conforming sign. The property is located in a "LB", Limited Business District. The proposed sign will be non-conforming due to its size which is too large for the zoning district. Councilmember Ruettimann requested staff to research the history Dnd background of the LB District and report back to the Council in two months. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 15 A consensus of the Council was that all the LB zoning in the City be reviewed before any changes are made. Mr. Reiter was also requested to submit a drawing or rendering of the sign he is proposing for installation. Motion by Peterson, second by Ruettimann to deny ~he variance request to utilize the 84 square foot sign as no hardship exists. Roll call: All ayes 2) Reinstatement of Lynde investment Rental Licenses Motion by Peterson, second by Jones to reinstate the revoked rental licenses for properties owned by Lynde Investments as recommended by the City Attorney and as the buildings have been inspected by the Housing Maintenance Code Inspectors and the Building Inspector. Roll call: All ayes 3) Police & Fire Reserve Appreciation Dinner Motion by Peterson, second by Jolly to authorize the appropriation of $3,080 in the general fund civil defense department budget for volunteer recognition, with the appropriation coming from the recognition/special events department fund balance in the general fund, and to authorize the Mayor and City Manager to enter into an agreement with Chanhassen Dinner Theaters for this appreciation event. Roll call: All ayes 4) Security System at Murzyn Hall Motion by Ruettimann, second by Peterson to authorize staff to seek bids for the purchase and installation of a security system at Murzyn Hall. Roll call: Ail ayes 5) Block Party Request - Edwin Eaton, 4908 6th Street Motion by Peterson, second by Sturdevant to approve the request of Edwin Eaton, 4908 6th Street to block off Sixth Street between 49th Avenue and 50th Avenue for a block party from 5:30 p.m. to 9:00 p.m. on August 5, 1997. Roll call: All ayes 6) Emerqency Repair of Transmission on Pumper Truck 3783 Motion by Jolly, second by Ruettimann to authorize the repair of the transmission of Pumper Truck #3783 by Interstate Detroit Diesel based on the estimate of $4,822.50; and furthermore, to authorize the City Manager to enter into an agreement for the same. Roll call: Ail ayes REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 16 o 9 o ADMINISTRATIVE REPORTS A) Report of the City Manaqer The City Manager had no report. The Public Works Director advised that a firm proposal has been received from H.E.R.C. to reclean the Innsbruck line and to put in an expoxy lining in the Innsbruck line and the Argonne line. The associated costs will be $74,000. Councilmember Jolly inquired what is being done regarding the erosion of Jackson Pond and the damaged screening on the east side of the Pond. The Public Works Director responded he will provide an overview and work plan at the next Council work session which will address these issues. He noted that maintenance of the east side screening is the responsibility of the property owner who will be notified by staff. Other issues discussed with staff included the extension of the surface at Precision Tune on 44th Avenue and its impact on the sidewalk/retaining wall; landscaping around the water tower; disposition of debris from the 43rd and McLeod Street project; dumping into the holding pond on 45th and Monroe which empties in the the Columbia Heights storm sewer system; estimates for repair of roofs on City buildings; and, the timetable for H.E.R.C. to commence working in the City. B. Report of the City Attorney The City Attorney had no report. GENER3~L COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions Included in the packet were the minutes of the June 24, 1997 EDA Meeting. 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A spokesperson for the property owner at 550 46th Avenue advised the Council of the large amount of water damage incurred at this address from recent storms. He was requesting information as to what plans there are to avoid this from happening again. He also mentioned how the drain in the alley was often covered with debris and garbage cans which are not secured. He was of the opinion that the drainage system in the alley was inadequate. REGULAR COUNCIL MEETING JULY 28, 1997 PAGE 17 Owners of property at 2301 40th Avenue, 2317 40th Avenue and 2229 40th Avenue addressed the Council regarding their water problems. RECESS TO EXECUTIVE SESSION Motion by Ruettimann, second by Sturdevant to recess the Regular Council Meeting at 8:55 p.m. to an Executive Session to discuss negotiations regarding litigation with Kraus- Anderson for the Top Valu Liquor Store and to appoint Jo-Anne Student, as Recording Secretary to keep a written report of the same. Roll call: All ayes RECONVENE REGULAR COUNCIL MEETING Motion by Ruettimann, second by Sturdevant to reconvene the Regular Council Meeting from the Executive Session at 9:21 p.m. which was called to discuss litigation with Kraus- Anderson regarding Top Valu Liquor Store with a written report being kept by Jo-Anne Student, Council Secretary. Roll call: All ayes !1. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the Council Meeting at 9:21 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ CONSENT Building Inspections APPROVAL ITEM: Razing of Building at 4200. N.E. BY: Mel Collova BY- ' 6th Street and 3853 Central Avenue Using the Abatement Fund DATE: August 1, 1997 The accessory structure (garage) located at 4200 N.E. 6th Street has suffered severe structural damage due to aging. The main structure (dwelling) located at 3853 Central Avenue N.E. is severely deteriorated. The owner of the garage, Bonnie Mortenson, and the owners of the dwelling, Mr. And Mrs. Frank Padula, have provided the City with the property documentation to allow the City to raze the structures and assess the costs to the property taxes. Both of these projects have been assigned a P.I.R. number. RECOMMENDED MOTION: Move to authorize the Building Official to prepare bid specifications and solicit a minimum of three bids for abatement of the structures. Abatement shall commence as soon as funds are available from the Abatement Fund that was authorized to be created by Resolution 97-34. COUNCIL ACTION: ccag0897.nol RESOLUTION 97-$4 BEING A RESOLUTION ESTAbLISHiNG FEE SCHEDULES FOR BUILDING CONSTRUCTION, PLUMBING/GA~ PIPING, HEATING/COOLING,- FIRE SUPPRESSION, WRECKING AND MOVING, SIGNS AND OTHER RELATED CONSTRUCTION WORK WHERBAS, =he City of Columbia Meigh=s has -established Building Consuruc=ion, Public Safety and Heai=h~ and Land Use regulations by City Code, and WMEREAS, said Code for Building Construction adopts :he Minnesota State Building Code by reference, which sta=es in Chap=er 1305.0800, Sec=ion 304(b), "Ail permit fees must be established by =he local authority except in areas outside of the enforcement authority of a city"; Wb.'EREAS, a Building ConsTruction Fee Schedule and schedules for Plumbing/Gas Piping, Mea=ing/Cooiing, Fire Suppression, Wrecking and Moving, Signs and other related consTrucTion work titled City of Columbia Meights Permit Fee Schedule is aTTached hereto; WHEREAS, twenty percent (20%) of The monies collected in building permit fees will be set aside in a special redevelo9ment fund dedicated to (i) the razing cf deteriorated, unsafe, substandard and/or vacant buildings in the City, and (2) payment of excess expenditures incurred in =he overall opera:ions of the Inspection DepartmenT; NOW TbiEREFORE BE IT RESOLVED, that said recommended Building ConsTruction Fee Schedule and schedules for Plumbing/Gas Piping, Mea=ing/Coo!ing, Fire Suppression, Wrecking and Moving, Signs and other related construction work as a=:ached be adopted and effective July 1, 1997. Passed This 12th day of M~y , 199 Offered By: Seconded By: Roll Call: Ruettimann Peterson All ayes '~yor ~'oseph Sturdevant - jo-A~e-S~tu'de~_~, Council Secretary AUTHORIZATION -TO RAZE (I~EPAIR) HAzARDous BUILDING I the undersigned, Bonnie Mortenson~ recorded owner, presently residing at 4200 6th Street N.E., Columbia Heights, Minnesota, state that I am t~he 'fee' owner of record of premises commonly known and described as 4200 6th Street N.E., Columbia Heights, Minnesota, PIN ~ 35 30 24 24 0038, and legally described as Lot 15, Block 28, Columbia Heights Annex to Minneapolis Addition to the City of Columbia Heights, according to the map or plat thereof on file or of record in the office of the County Recorder (Register of Deeds) of the County of Anoka, State of Minnesota; that there now exists on the premises a certain detached garage, which building we agree and admit is a hazardous building as =defined by Minnesota Statutes, Section 463.15 to 463.261 in that it constitutes a fire hazard-and a hazard to public safety and health because of age, physical damage, inadequate maintenance and dilapida- tion, and which building we agree and admit is in need of repair and should be razed and removed or repaired and made safe and not detrimen- tal to public health, welfare and. safety by making repairs necessary to plumb all walls and remove roof sag. I further state that no other person, firm or corporation has any right in, claim to, or lien against these premises. I further state that I do not have any funds at present to remove or repair the building above described and, therefore, we do hereby authorize the City of Columbia Heights pursuant to Minnesota Statutes, Section 463.151, to repair or raze such building and to remove the materials therefrom from the premises, and to levy and collect the expense of such razing and removal and filling of the excavation or repair such building and to levy and collect the expenses of such repair as a special charge against the real estate' on which the building is situated, as provided by Minnesota Statutes, Section 463.151, and I waive any right to a hearing on s~ch ~ssessment as well as any other objection to any failure_to comply With the statutes.setting out the procedure for such assessment. I further state that there .are no items .of personal property or ~:'.~'fixtures on such premises in the building which we .determine to be of' any value and we hereby aUthorize the City of Columbia Heights to dispose of any personal property or fixtures thereon or within the Heights to dispose .of .any pers.ona~ Property or~?fi~c.ures thereon or within the building. .. ~. ~ The C.i~y 0f Columbia Heights": shall have 'Sole determination as. to how the work is to' be done and as to Whether it ~s done by or contract or otherwise, and we release, relinquish,?and waive any right to any accounting of .the cost or expenses involved in the razing and removal or repair. I do further release and discharge the City of Columbia Heights from any action or cause of action, claims and demands for damages by ourselves or by our heirs or assigns as the result of the repair or razing and removal of such building. It is understood that the City of Columbia Heights shall be under no obligation because of this authorization to remove or raze or repair the building above described and that the removal or razing or repair, under the terms of this authorization is subject to the approval of the City Council of the City of Columbia Heights. In the presence of: STATE OF MINNESOTA to be known to ~e person (s) described in and who ~executed the foregoi,ng ~nStrument, and acknowledge that they`` e~cecU~ed the .same on their ~n ~e&-~a¢~ ahd-d~-~d' ( AUTHORIZATION TO RAZ~- (t~EPAiR) HAZARDOUS BUILDING' We the undersigned, Frank G. and Jacqueline Padula, husband and wife,' present!y residing _at 4550 N.W. l?3rd Street, Anoka, - Minnesota~ state that we are the fee owners of record in joint. tenancy-of premises commonly kno%rn and. described as 3853 Central Avenue N.E., Columbia Heights, Minnesota, PIN ~ 36'30 24 33 0012, and legally described as 'Lot 17, Central 'Avenue Subdivision Addition to ~he City of Colu~:ia Heights, according to the map or plat thereof on file or of record in the office of the County Recorder of the County of Anoka, State of Minnesota; that there now exists on the premises a certain dwelling, which building we agree and admit is a hazardous building as defined by Minnesota Statutes, Section 463.15 to ~63.261 in that it constitutes a fire hazard and a hazard to public safety and health because of age, physical damage, inadequate maintenance and dilapidation, and which building we agree and admit is'beyond reasonable repair and should be razed and removed. We further state that no other person, firm or corporation has any right in, claim to, or lien against these premises. We further state that we do not have any funds at present to remove the building above described and, therefore, we do hereby authorize the City of Columbia Heights pursuant to Minnesota Statutes, Section 463.151, to raze such building and to remove the materials therefrom from the premises, including the foundation of 'the building, to fill the excavation therefrom to grade, and to !evyand collect the expense of such razing and removal and filling of the excavation .as a special charge against the real estate, on which the building is situated, as provided by Minnesota Statutes, Section 463.15!, and wet waive any right to a hearing on such assessment as.well as'any other objection to any failtlre to comply -._With thesta~utes se~ting Out t~he procedure of such assessment. ~' ": We' further state that .there are no items of personal prope~y ~' or fixtur~.:o~.'s~ch, premiseS l i;m~the b~ildin~ which-we.determine to be ~f '~any value'-end"we 1hereby aut~or~z~ the City of Columbia aeights to dispose of any personal proper~y o='.fix~ures there~n or - within ~he- building, to how ~he wor~-is' to be done and as to= .w.~e~her £t is done by' bid or con, rat= or' .o~herwise ~ and we: release, relinquish, and waive any right =to any accounting of ~the =cos~ or .expenses involved in the · razing and removal. We do further release and dis.charge the City of Columbia Heights krom a.n.y action, or 'cause of action, claims and demands for damages by ourselves or by our heirs or assigns as'the result of the razing and removal of such building. It is understood that the City of Columbia Heights shall be under no obligation ~ecause of this authorization to remove or raze the building above described and that the removal or razing, under the terms of t, his authorization is subject to the approval of the City CounciI of t. he City of Columbia Heights. In the presence of: , 1~.~/, ~before me appeared /~/* '~/~F//z~,V~~ tO be kn(own 'to be the person (s) described in and:who ex.ecu, ted ,~e. foregoing CITY COUNCIL LETTER Meeting of: AUGUST 11, 1997 AGENDA SECTION: C0NSEt~¥ ORIGINATING DEPT.: CITY MANAGER NO: ,~ FINANCE I~ APPROVAL FUNDING DATE: 7/28/97 DATE: NO: 4- -3 At the June 16t~ Council work session, staff reviewed the funding status of the federal police grants with the City Council, along with a worksheet on the savings that have been generated in the Police Department due to the vacancies in Sergeant Jendro and Officer Hickey's positions. Based on this discussion it appeared to be the conserrsus of the City Council to transfer a portion of the savings to the federal Clinton Cops grant to cover the funding needed for the third and fourth year of the grant. At that meeting, staff also reviewed the Cops FAST grant, which has previously had several transfers into it from the General Fund. This fund is currently projected to be over-funded by approximately $34,000. It is staff's recommendation to transfer this overage in the Cops FAST grant fund to the Clinton Cops grant fund, and cover the b~l~nce needed in the Clinton Cops grant fund of $85,470 by a transfer from the General Fund Police Department savings. RECOMMENDED MOTION: Move to appropriate and transfer $34,000 from the Cops FAST grant fund to the Clinton Cops grant fund, and to appropriate and transfer $85,470 from the General Fund Police Department to the Clinton Cops grant fund. WE:dn 9707283 Attachment: Memo of 6/12/97 COUNCIL ACTION: MEMORANDUM DATE: June 12, 1997 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR POLICE GRANTS/FUND BALANCE GENERATED FROM UNFILLED POSITIONS As a follow-up to the conversation that you, Tom Johnson, June Johnston, and I had, I have attached two updated schedules showing the status of the federal police grants and the fund balance generated from unfffled positions. The 1997 budget has a budgeted transfer from the General Fund to the Cops FAST grant of $17,237. With this transfer, it is projected that at the end of the four-year grant commitment there will be excessive funds in this grant fund of $34,010. It is staff's recommendation that this overage be transferred to the Clinton Cops grant. Under the Clinton Cops grant, there is no budgeted transfer to this fund for 1997; however, for the fund to have a zero fund balance at the end of the year it would need a transfer of $35,240. In addition, in 1998 it will need a transfer of $84,240 to meet the funding level for the four-year grant conditions. If the projected surplus in the Cops FAST grant of $34,010 is transferred to the Clinton Cops grant, it would leave a four- year funding level deficit of $85,470, which could be transferred from the General Fund. The second attachment is a simple schedule headed, "Police Department Personnel". This shows the savings generated in the Police Department budget from the vacancy in Jendro's position for 1996 and 1997, along with the generated savings from the vacancy in Hickey's position for 1997. These two vacancies generated a savings of $153,660. The second pan of this form shows the proposed use of those savings, which includes an $85,470 transfer to the Clinton Cops grant to fulfill the funding requirements under that gr,'mt. The second item is $15,567 to be used to bring the pan-time CSO budgeted for 1996 to a full-time level. The third and fourth items are the addition of a fa'st and second police officer. If these positions are ~led on August 1, 1997, the cost will be $15,441 for each position. The end result is a net savings of $21,741 in the Police Depanment budget. If you would like any additional information, please let me know. WE:dn 9706122 Attachments CITY OF COLUMBIA HEIGHTS FEDERAL POLICE GRANTS FEDERAL POLICE GRANT (Clinton Cops) Revenues: Federal grant Interest Transfer from General Fund Total revenues 1994 10,520 135,623 Proje~ed 1995 1996 1997 43,06;~ Projected Projected 1998 1999 Total $ 45,036 $ 37,005 $ - $ $135,623 1,839 - 1,839 11,705 35,240 84,240 266,808 146,143 43,062 88,580 72,245 84,240 404,270 116,052 84,240 404,270 (43,807) - 43,807 - Total expenditures Revenue over (under) expenditures Fund balance, January 1 Fund balance, December 31 26,371 119,772 $119,772 86,394 91,213 (43,332) (32,633) 119,772 76,440 $ 76,440 $ 43,807 $ $ - $ $ COPS FAST GRANT Revenues: Federal grant Interest Transfer from General Func~ Total revenues 7,005 $ 30,965 $ 30,355 $ 6,675 $ $ 75,000 3,682 3,955 4,033 2,663 14,333 76,363 60,000 17,237 153,600 - 83,368 94,647 51,547 10,708 2,663 242,932 - 14,01 'i 32,171 48,956 56,370 57,414 208,922 - 69,357 62,476 2,590 (45,662) (54,751) 34,010 - 69,357 131,833 134~423 88,761 - - $ 69,357 S 131,833 S 134,423 $ 88,761 $ 34,010 $ 34,010 Total expenditures Revenue over (under) expenditures Fund balance, January 1 Fund balance, December 31 City of Columbia Heights Police Department Persona. I Savings 1996 and Pn)jected 1997 Prepared 11-Jun-97 Savings for Savings for Savings Employee 1996 1997 Total Jendro ~i4,012 67,748 111,75gi Hickey 0 41,901 .~ 41,901 Total Savings ~t4,012 109,648 ~r.~.,.~:.~:.~::~:.~.'~ ~ eu at sa ngs be~fo~re reappropriations Proposecl use o! Savings Cost Net savings Funds neecled to fully fur~ Grant Commttment for the full 4 years 85,470 68,190 i Part time CSO (50% of Position for 1996) 15,567 52,623 ! Replace vacant positions with entry level officers effective August 1, 1997 1st Officer 15,441 37,182 2nd Officer 15,441 21,741 IBuclget sa,.4ngs I after reappropriations CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA. S~CTION: - CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPRDVAI/; ITEM: Purchaseofmaddedehairsfor~g~Hall BY: KeithWindschifl///o/ NO: - ~ DATE: July 28, 19976f/~a//~ In the 1997 budget under Murzyn Hall, $2,500.00 was budgeted for the purchase of 100 padded chairs, model gCHF476UB, to match the chairs which were purchased in December of 1996 (Cotmcil approved on 12-2-96). In speaking with Adirondack Direct, the vendor from whom the previous chairs were purchased, the price of each chair has increased from $27.48 to $33.47 per chair. If we purchase 104 chairs instead of 100 chairs, we get a discounted price of $29.60 per chair. Staff is seeking permission to purchase 104 padded chairs, model gCHF476UB, at the cost of $29.60 per chair, for a total of $3,078.40. This purchase would be within the total Recreation Department capital outlay budget limits for 1997. RECOMMENDED MOTION: Move to authorize Recreation Department staff to purchase 104 padded chairs, model gCHF476UB, at the cost of $29.60 per chair, for a total of $3,078.40. COL~CIL ACTION: CiTY COD-NCIL LETTER Meeting of : August 11, 1997 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER ~ ADMINISTRATION APPROVAL NO: EQUIPMENT ~ ~ ~ DATE: JULY 18, 1997 NO: ~ ~ The City of Columbia Heights owns a microfilm machine, Data Conversion, Inc System 7000, which was purchased approximately 1988. This machine has not worked for over a year. It was in for service several times prior to it demise. The Company trying to repair it has had no luck in getting help or a manual from the manufacturer located in California. The machine was returned to us several months ago unrepaired. In view of the fact that the City is in the process of going to Optical Imaging and that we are unable to get the machine repaired, we would like to dispose of it. Because this is a speciality item, we do not recommend placing it in the auction. RECOMMENDED MOTION: Move to authorize staff to sell through notification, advertisements or consignment, the Data Conversion, Inc. System 7000 microfilm machine. COLINCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/11/97 AGENDA SECTION: ORIGINATING DEPARTMEN~ CITY MANAGER ~T~G W~L CONS~UCTION ~. ~- b DATE: 8/11/97 ' ~ DATE: ~/~/~7 Staff is preparing plans for retaining wall construction/replacement at the following locations: 1316 44th Avenue 1320 44m Avenue 1328 44t~ Avenue 4001 Arthur Street Staff has been discussing the proposed work with property owners and the Assistant State Aid Engineer. Although minor details remain unresolved, staff feels authorization to seek bids is needed now to provide time for contractors to bid the project and construct the retaining walls this fail. Work done on the right-of-way will be paid for with Municipal State Aid Funds. RECOMMENDED MOTION: Move to authorized staffto seek bids for retaining wall construction at 1316 44th Avenue, 1320 44t~ Avenue, 1328 44th Avenue and 4001 Arthur Street. MAW.'jb 97-464 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 1997 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER d CONSENT Fire APPROVAL NO: Rental License Revocation The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Michael Ryen regarding rental property at 643 40~ Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of August 11, 1997. The public hearing on this property may now be closed in that the owner has complied with requirements of the Housing Maintenance Code by scheduling the annual inspection of the property. RECOMMENDED MOTION: Move to Close the Public Hea_dng Regarding the Revocation or Suspension of the Rental License Held by Michael Ryen Regarding Rental Property at 643 40th Avenue in that the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of:August 11, 1997 AGENDA SECTION: ORIGINATING DEPARTMtj~IT: CITY MANAGER _ ITEM: AUTHORIZATION TO SEEK ENGINEERING BY: M. Wins on ~'- BY' ~ ~/~/~ PROPOSALS ON STORM SEWER I/ViPROVEMENTS DATE: August 5, 1~97 DA~E: During the period of July 1 through July 13, the City was hit by three severe storms in which large amounts of rain fell in short periods of time. The most severe of these storms occurred on the evening of July 1, in which 3.6" of rain fe~l in four hours. Three inches of that rain fell within the f~rst 30 minutes of the storm. The rainfall caused street flooding throughout the City and flooding of basements in approximately three dozen or more homes through either sanitary sewer backups or through ground level openings (windows/doors). The runoff resulted in erosion of portions of the bank surrounding Jackson Pond and resulted in dozens of catch basins being filled with sand and debris. City staffhas formulated a work plan to attempt to reduce the damage caused by future storms of this magnitude. The plan includes the following: Repair the erosion at Jackson Pond and install concrete spillways on the Quincy and 43ra Avenue sides of the pond. Redesign the emergency sanitary sewer overflow structure at Jackson Pond to preclude storm water from Jackson Pond from back flowing into the sanitary system. Analyze the capacity of the storm sewer system for the following specific areas and determine the appropriate improvements that should be made: 49 ½ Avenue and Monroe Street 40~ Avenue and McKinley Street 38th to 39th Avenue from Main to 2na Streets 44th Avenue and Tyler Place 46th Avenue between Washington and 7t~ Streets Implement a program to disconnect sump pumps from discharging to the sanitary system. Staff is recommending that consultant services be used to evaluate the storm sewer capacity and to design the appropriate improvements for the specific areas listed above and the redesign of the emergency sanitary sewer overflow structure. This recommendation is based on the level of experience on these issues available through a consultant and the time frame in which a consultant could do the work. Staff is requesting authorization to solicit proposals for this work. RECOMMENDED MOTION: Move to authorize staff to solicit proposals from consultants for the evaluation and design of improvements for specific portions of the storm sewer system. 97-470 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 11, 1997 AGENDA SECTION: Consent NO. ~ ITEM: Block Party Request: Michele NO. Reynolds, 4051 2nd St. N.E. ORIGINATING DEPARTMENT POLICE BY: M. Dugdale DATE: August 5, 1997 CITY MANAGER APPROVAL: BY: DATE: Attached is a block party request from Michele Reynolds, 4051 2nd Street N.E., to conduct a block party on Saturday, August 23, 1997, from 4:00 P.M. to 12:00 midnight., with barricades blocking off 2~a Street between 40th Avenue and 41st Avenue. RECOMMENDED MOTION: Move to approve the request of Michele Reynolds, 4051 2~a Street, to block off 2nd Street between 40~ Avenue and 41~ Avenue for a block party from 4:00 P.M. to 12:00 midnight on Saturday, August 23, 1997. mld 97-331 Attachment COUNCIL ACTION: REQUESTOR'S NAME: BLOCK PARTY REQUEST REQUIRING STREET TO BE BLOCKED RECEIVED' JUL ~ 1 REQUESTOR'S ADDRESS: DATE OF EVENT: ~-~~/'/"~ ~--~ t~.Z-~'~ ~ ~.-~/ ffZg~q? TIME STREET SHOULD BE BLOCKED d_.///~ A.M~ TO /'c2) .*g~--) A.M./P.M. NOTE: (ATTACH MAP IF NECESSARY) t~;~~~i~x~[;~. 7,]/7~ ~ , THIS FORM MUST BE SIGNED AND RETU-RNED TO TI~ COLUMBIA HEIGHTS POLICE - t' DEPARTMENT, POLICE CHIEF'S OFFICE, 559 Mil .1'. STREET N.E., COLUMBIA HEIGHTS, MN 55421. THIS FORM MUST BE RECEIVED BY THE CITY ON THE MONDAY PRECEDING A CITY COUNCIL MEETING. CITY COUNCIL MEETINGS ARE HELD THE SECOND AND FOURTH MONDAYS OF EACH MONTH. YOU WILL BE NOTIFIED IF YOUR REQUEST HAS BEEN APPROVED. ****************************************************************************** IF YOU HAVE QUESTIONS, PLEASE CONTACT THE POLICE CHIEF'S SECRETARY AT 782-2845. ~('.::F;,'C F' I NANC I AL. 08/0:.:!-)/97 08 :: 42: 5; 1 Checl< H :i...'~:, t o r y F:'LIhlD F:~IiDi:AP :: I::'LJbFi') DE:~i!;C)R I F'T.T. ON ! 0 :t. 20:1. 203 204 205 2.lB 225 235 240 250 274 405 4! 5 601 602 603 609 652 701 720 -.'B :iii: 4 G lZt',l['i]:;,' A t... COMI"tUI',I I T'Y DE:VE:L. OFI'IE:I',i'¥ F'I. JND PAF~ KV I E],'J V ]: I...L.A I',IOR"I"H E:COhlOM I E: DEVIii]...OF:'ME']'IT AI...IT'H SE:CT]:ON 8 PAI:;,'I<V]:E],'J t./IL.L.A ?T.':OUTH [.':A.BL.E: Ttii]...E:V I '.:.; I Obi RE:NTAL. HOLJ.'.'i; ]:big I... 1 t".'.: R A R Y COl... HGHT,t"; AF"¥'E]:;,' COF:'~; GF;:AI',F'i" - OVE]::,'T I D C'tWI'--I T'O Wig M A I I',I T E],t:-4d',l C E [.':AF']:TAL. II"tF'F,'OVE]"tE]'.F'I" .-.- F:'IR WA T'E]::,' l...IT I L. I T'Y ,~i;E;i,dl!i:F:,' I. JT ]: L. 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N. 7051 Tecumseh Lane 29948 Hwy. 47, Isanti 9174 Isanti St. N.E. 5253 N.E. 4th St. 3095 - 162nd Lane 49040 Acacia Trail 2616 Victory Drive 840.00 840.00 840.00 840.00 840.00 840.00 840.00 840.00 license.ag CITY COUNCIL LETTER Meeting of: AUgUSt 119 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ CONSSNT Recreation APPROVAL~ ITE~: Landing of Air National Guard BY: Julie Dehmer Helicopter at Huset Park for Recreation Program Safety Camp Coordinator No: DATE: May 16, 1997 The Second Annual Safety Camp will be held on August 13, 1997. The Air National Guard has been requested to conduct a drug demand reduction operation at Safety camp which will include the landing/take-off of a Military Helicopter at Huset Park. To ensure the safety of the participants, Anoka County Dispatch will be informed and a perimeter will be created and secured by the Columbia Heights Police Department, the Fire Department support in case of an emergency, and Public Works will ensure that the field is prepared for the landing of the Air National Guard Helicopter. RECOMMENDED MOTION: Move to approve the landing of the Air NatTona] Guard helicopter for the 1997 Safety Camp held on August 13, 1997. COUNCIL ACTION: ADMIN: CCheii.REC CITY COUNCIL LETTER Meeting of: August 11, 1997 ORIGINATING DEPT.: CITY MANAGER AGENDA SECTION: CON$SNT NO: ~ Recreation A~/~PROVAL ITEM: Landing of Air National Guard BY: Julie Dehmer BY:~/~~ / ~..,~.//~ Helicopter at Huset Park for Recreation Program Safety Camp Coordinator NO: ~--~ --/~ DATE: May 16, 1997 The Second Annual Safety Camp will be held on August 13, 1997. The Air National Guard has been requested to conduct a drug demand reduction operation at Safety camp which will include the landing/take-off of a Military Helicopter at Huset Park. To ensure the safety of the participants, Anoka County Dispatch will be informed and a perimeter will be created and secured by the Columbia Heights Police Department, the Fire Department support in case of an emergency, and Public Works will ensure that the field is prepared for the landing of the Air National Guard Helicopter. RECOMMENDED MOTION: Move to approve the landing of the Air National Guard helicopter for the 1997 Safety Camp held on August 13, 1997. COUNCIL ACTION: ADMIN: CCheli .REC COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Julie Dehmer, Park and Recreation Department Thomas M. Johnson, Chief of Polic~J~ National Guard Helicopter For Safety Camp May 16, 1997 On May 15, 1997, you called to advise me that you were going to have a National Guard helicopter fly into Huset Park for the safety camp on August 13, 1997. You wanted to know if the Police Department would assist with securing the area again this year and you wanted to know what else had to be done in order to bring the helicopter here. I advised that you must do the following: 1. Obtain permission from the Columbia Heights City Council to land a helicopter in Huset Park. 2. You must also make sure that all FAA rules are complied with and that a flight plan is followed. The Police Department will do the following: Provide personnel to secure off the landing area. Secure the area while the helicopter is on the ground. Notify Anoka County dispatch that the helicopter will be landing and provide location. If there are other items that you require of us, please advise me as soon as possible. TMJ:mld 97-188 C: Mayor Sturdevant Captain Olson Sergeants Columbia Heights Fire Department To: Yrom: Subject: Date: Julie Dehmer, Rec Program Coordinator Charles Kewatt, Fire Chief Safety Camp - Helicopter May 16, 1997 I think that having a helicopter come in and land and take off again for Safety Camp is really exciting for the group of young people. It would be the highlight of the day for most of them. We, at the Fire Department are all for it. If you neexl some help in the landing area, I have volunteers who are willing to help out. CK:cf 97-61 14:47 MSCD ~ 612 782 Z881 N0.054 · ? 14:48 MSCD ~ 61Z 78Z 2801 N0.854 Police Depaflmen t April 76, 1996 Lieutenant Colonel Gary sigfrinius Department of Military Affairs Veterans Service Building 20 Wes~ 12th Street St. Paul, MN 55155-2098 Colonei Sigfrinius, I wanted to send a note of thanks for the time and effort put inirecently for the purpose of delivering a counter- drug m~ssage to the sixt grade classes in Brooklyn Park. The ar~ivai of the UH-1H helicopter to our schools was not only exciting for the sixth graders, but also for a number'of other students from the various schools, as well ad for the staff at the schools, and myself. The pe=sonne! in the helicopter had a "FANTASTIC" presen- tation~ from Sgt. Love!y's message on making good choices, to Capt~ waage's ~escription of the helicopter and its capabilities, to Capt. Cicchetto's question and answer session, to what most kids thought was hilarious, yet educat~onai, Sgt. Fishers talk on survival equipment and techniques. Thank ~ou again for allowing your personnel to come to our schools. It was MOST ENJOYABLE and something these kids will remember for years to comell Sincerely, ~ Dean Groth DARE Officer apologize for the spelling of the names. I was kr¥ing to go on memor~ alone. IT, S¢ CoU~rt' PAT MEDURE, SHERIFF ~0.05~ 440 1st Avenue NE * GrarJd Rapids, MN 55744 · 218-326-3477 · FAX: 218-326-4663 May 23, ~996 TSGT Kelly Lovely Departme~nts of the Array/Air Force National: Guard of Minnesota Office of the State Adjutant General Veterans~ Service Building State Capital St Paul ~ 5~!55-2098 Re: D~-AiR~E. Presentation to Fifth/Sixth Graders in Ira.Sca County Dear Kelly: I would ~ike to take this opportunity to thank you and the rest of Your staff for coming up to Itasca County on Tuesday, May 21, ~996 and making your presentation. we have nothin~ but positive con~nents from the students, students? parents and the teachers about your presentation. i thought you did an excellent job in the presentation of your pro,ram. I look forward to scheduling you for next year as well .~ If I or ~he Itasca County Sheriff's Department can be of any assistanke to you, please don't hesitate to give us a call at the Sheriff's Department at (218) 326-3477. Again, t~ank you. This was received very well and appreciated very much. Sincerely, Itasca County Rheriff PM: ro 88/86/9? 14:48 MSCD -~ 612 ?82 2881 NO. 854 , Pc:rt($ a,nd bloomington, minnesota Recreation Division July 24, ~g96 L~. ~O!. G~ Si~frinius Debarment o~ Milit~ Affairs Veterans Se~[~e Building 20 WeSt 12th stree~ St. paul, MN 5S15502098 i Dear Coronal stgfrlnius: on~ behalf of the ci~ of Bloomington and School District 271 tO thank you for rm writing ~ ..... ~ ~~r l~ndin~ program, presented ~Y the the ou~ndi~g Orug awarene=~ ~, ............... Approximately 150 National Guard staff on Tuesday, july 23 at Olson Jr. High SchOOl. elemen~-aQe children and ~ff fro~ the ci~ an~ school district's cooperative 'Summer Spe~rum" program a~ended the landing and present,ion. The hetico~teF fright crew gave an excellent presentation on drug awareness, as watt es a fascinating demonst~t[on Of the helicopter, i~ operation an~ their flight equipment. The children ~ere captivated throughout the entire hour. The crew membem are ve~ sk[ited an~ D~ished in their interact[on with the children and it was obvious they enjoyed giving the presentatiOn- I hooe it wiil be possible for the National Guard ~o continue this prog~m agai~ ne~ year [n Bloomington. Please e~en~ our sincere ~hanks to the members of flight crew ~Or ~heir excellent presentation ~and ~ing the time ~0 visit us. cordially, /er~ J. W~i~s, Recreation Su~e~isor Departmental communi~ so.lees Parks and ~eCreation Division TJW-~ RSC Hg~5~,S~ FECA M F\r~ENISLT~$~,NGTHKgEDOC ACTiON/EQUAL OPPO~t'UNtTJE3 EMPLOYER Office of the Sheriff Anoka County Sheriff Larry Podany 325 East Main Street, Anoka, MN 55303-2849 (612)323-5000 FAX (612)422-7503 July 15, 1997 The Honorable Joseph S. Sturdevant Mayor of the City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Dear Mayor Sturdevant: In a continuing effort to maintain and strengthen effective communications between the Sheriff's Office and your community, I have made arrangements to appear at your city council meeting on Monday, August 11, 1997 at 7:00 p.m.. This will permit me to check on our efforts in providing, service to your community, and also provide an opportunity to get your feedback on ways the Sheriff's Office might be more effective. Should you have specific concerns, I would ask that you provide me with notice so-I can provide an informed response or bring an appropriate staff member for additional resource. I would also appreciate hearing your ideas on the general direction we might consider for the future. Our desire is to provide the best possible service to your community with the available resources. Youz ideas ~nd feedback axe extremely important in achieving this goal. Sinc, e=ely, La~wrence W. Podany ix. _~ Sheriff LWP:jl cc: Councilmembers City Clerk Chief Thomas Johnson Affirmative Action/E~O~l Opportunity Employer Metropolitan Council {/~/orkini~' ,for the Region, Planning for the Future July 14, 1997 Joseph Sturdevant, Mayor City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Dear Mayor Sturdevant: This will serve as confn-mation that Metropolitan Council member, Kick Packer of District 10, will attend the Columbia Heights City Council meeting at 8:30 p.m. on August 11, 1997. The purpose is to communicate activities and priorities of the Metropolitan Council and will afford your council the opportunity to discuss regional issues with him. Thank you. Sincerely, Intergovernmental Relations M,,"trv I-ufo L./n~ 229-3780 Metropohtan Council ,,Working/or the Region, Planning/or the Future July 14, 1997 Joseph Sturdcvant, Mayor City of Columbia Heights :590 40th Avenue NE Columbia Heights, MN 55421-3878 Dear Mayor Sturdevant: This will serve as conf'amation that Metropolitan Council member, Rick Packer of District 10, will at~end the Columbia Heights City Council meeting at 8:30 p.m. on August t 1, 1997. Thc purpose is to communicate activities and priorities of the Metropolitan Council and will afford your council the opportunity to discuss regional issues with him. Thank you. Sincerely, Intergovernmental RelationsI 16121 291-6,B59 F~x TDD/T'Fr 2<31-0904 Mel.--v Info Line 22'3-3780 CITY OF COLUMBIA HEIGHTS Meeting of: Auqust 11, 1997 ORIGINATING DEPT.: CITY MANAGER AGEND~SECTIO~HSR ORDINANCES/RESOLUTiONS Community Developme~ APPROVAL NO: ITEM: Ordinance ~1350 BY: Tina Goodro~_,~, BY: ~_ ~_1 DATE: August 5, 19~/ NO: Attached for the second reading is an amendment to the Fence Ordinance portion of the City Code Section 6.401(1). The proposed amendment will allow homeowners to construct a fence higher than 42 inches along side the home without applying for a Special Purpose Fence Permit that must be approved by the Planning and Zoning Commission and City Council. Currently when an applicant proposes a fence higher than 42 inches anywhere within the front yard or along side the house (side yard), the homeowner must apply for a Special Purpose Fence Permit. This is not the same thing as a Building Permit that is required for fences six (6) feet or higher. The Special Purpose Fence Permit is a permit (similar to a Conditional Use Permit) required when a fence is over 42 inches and installed along side the home. This Special Purpose Fence Permit requires a site plan and application, and review and approval by both the Planning and Zoning Commission and City Council. The underlined portions of the new ordinance limits a fence to 42 inches in height when constructed anywhere in the front yard setback area up to the front corners of the house. The new ordinance will allow fence construction up to 6.5 feet along side the house and within the rear setback area without a Special Purpose Fence Permit. A Building Permit will be required for any fence over six (6) in height and staff will review a site plan and construction plan before issuance of the permit. The Building Permit does not require any special approvals except by staff. The reason for the 6.5 foot height restriction on fences is to simply put a cap on the height of fences. Staff chose 6.5 feet versus capping it at 6.0 feet because often a homeowner intends to build a 6.0 foot fence but with the posts they purchase that fence may be 1 to 2 inches higher. Since we are attempting to reduce and/or eliminate the need for the Special Purpose Fence permit we are proposing the cap at 6.5 feet to allow some leeway. If an applicant proposes a fence over 6.5 feet in height, a Special Purpose Fence Permit will be required. However, staff expects most fence proposals will fall under 6.5 feet. These changes will allow staff to administratively approve fences and avoid the hassle of requiring special permits. The change will also be easier to understand for homeowners and the ordinance will be more clear as to what can and cannot be done. Staff proposes approval of the ordinance with an effective date of January 1, 1998. The reason for this starting date in January is to give staff time to update the handout information and provide that information to the community through the City Newsletter in preparation of next springs building season. RECOMMENDED MOTION: Move to waive the second reading of Ordinance ~1350, being an ordinance amending Ordinance 853, City Code of 1977, these being ample copies available to the public. RECOMMENDED MOTION: Move to approve Ordinance #1350, being an ordinance amending 853, city Code of 1977. EDA ACTION: \bt\letter\council ORDINANCE NO. 1350 BEING AN'ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO CONSTRUCTION OF FENCES AND RETAINING WALLS. The City of Columbia Heights does ordain: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected within the City any fence, (six) 6 feet or higher, without securing a permit therefore from the Building Official who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the opposite side of such fence. (c) Front yard is any portion within the front yard setback. 6.401 (3) The written application shall be submitted to the Building Official setting forth the type offence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. 6.401 (4) All boundary line fences shall be located entirely upon the private property of the person, finn or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line of the respective properties. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Official may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Official shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or railroad ties may be used in any fence, free standing wall or retaining wall within the City. Minimum standards for construction offences, free standing walls and retaining walls shall be prescribed hereinafter. 6.402 (2) All fences shall be constructed of the following approved fencing materials: (a) Galvanized oi' vinyl coated woven fabric minimum eleven and one-half (11 1/2) gauge, with two (2) inch maximum mesh, wkh knuckles up and cut edge down. (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. 6.402 (3) All fences shall be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. 6.402 (4) Retaining walls or free standing walls shall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; including, but not limited t~o, a minimum four (4) inch concrete footing of appropriate width and drains of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable. (e) With regard to measuring the permissible height offences which consist of or include retaining walls, terracing may not be used as a device to exceed the height limitations of this Chapter. In the case of terraced walls or fences, each terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of determining the height of a wall or fence under this' Chapter, and the said total of those measurements shall be considered as the height of a single fence or wall hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner whQ receix~es notice from the Building Official that his/her fence is in a state of disrepair or is dangerous shall repairsaid fence within thirty (30) days after receipt of written notice to abate said condition by the Building Official. 6.403 (2) A six (6) foot orhighvr privacy fence may be constructed only if: (b) Any such fence to be constructed or maintained in the front yard of any comer lot --will .......... ~ ~ ...... ' ......... ~ ~'- - - ~' ...... ' ' Hd~g as ***~.~,~ **~., u,~**~, u, u,~ ~m,~,,~ in~ersectio,i. The Bu Official shall - deteme the m~mum ~lowable height for fences on a comer lot ~ accordance wkh ~s personal obse~a~ions and ~d~gs relating to visib~ty. 6.403 (4) (c) Any such fence will not be more than forty-two (42) inches high if-eom-tmet~ 6.403 (5) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the'issuance of a special fence permit recommended by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is necessary to protect, buffer, or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof, first be served upon all abutting properties of such applicant with proof of service filled with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. is hereby amended to read as follows: 6.401 (1) No person, firm, partnership or corporation shall construct, or cause to be constructed, or erected wkhin the City any fence, 6 (six) feet or higher, without securing a permit therefore from the Building Official who shall require submission of an application prior to issuance of a permit. 6.401 (2) For purposes of this section, the following words shall have the meaning ascribed to them: (a) A fence is any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure of a permanent nature. (b) A privacy fence is a fence more than forty-two (42) inches in height which is constructed in a manner so as to completely obstruct view from the property on which the fence is located to the property immediately adjacent and on the c~pposite side of such fence. , -' 6.401 (c) From yard is any portion within the from yard:setback. (3) The written application shall be submitted to the Building Official setting forth the type offence proposed, the materials to be used therefor, the height of the proposed fence, and the exact location of the proposed fence. '6.401 (4) All boundary line fences shall be located entirely upon the private property of the person, firm or corporation constructing or causing the construction of such fence unless the owner of the adjoining property agrees in writing that Such a fence may be erected on the division line of the respective properties. In the case of a property line dispute, the Building Inspector may require the owner of the property upon which a fence now exists to cause to establish a boundary line of his/her property by survey thereof to be made by a registered land surveyor. The Building Official may similarly require any applicant for a fence permit to obtain a similar survey. However, tlie Building Official shall not become an arbitrator of boundary disputes between private persons. 6.402 (1) Fences, free standing walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited to the purpose for which the fence, free standing wall or retaining wall is proposed to be used. No previously used materials such as old barn boards or raikoad ties may be used in any fence, free standing wall or retaining wall within the City. Minimum standards for construction offences, free standing walls and retaining walls shall be prescribed hereinafter. 6.402 (2) All fences shall be constructed of the following approved fencing materials: (a) Galvanized or vinyl coated woven fabric minimum eleven and one-half (11 1/2) gauge, with two (2) inch maximum mesh, with knuckles up and cut edge down. (b) Approved vinyl fencing materials. (c) Treated wood or wood of natural materials resistant to decay. 6.402 (3) All fences shall be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. 6.402 (4) Retaining walls or free standing walls ~hall be constructed in the following manner: (a) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (b) They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four (4) inch concrete footing of appropriate width and drains- of appropriate type, size and spacing. (c) Cribbed slopes shall be appropriately planted if open faced cribbing is used. (d) The retaining wall or free standing {vail shall be constructed in a manner that presents_a finished appearance to-the adjoining property where applicable. (e) With regard to measuring the permissible height of fences which consist of or include retaining wails, terracing may not be used as a device to eXceed the height limitations of this Chapter. In the case of terraced walls or fences, each terraced wall or fence will be added to the height of the lowest span of wall or fence to the extent that it exceeds the said lowest span for purposes of detemfining the height of a wall or fence under this Chapter, and the said total of those measurements shall be considered as the height ora single fence or walt hereunder. 6.403 (1) Barbed wire fences shall not be permitted, used or constructed except in industrial districts and upon property used for public purposes. Every fence so constructed under this Section and any fence existing at the time of the passage of this Section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. Any property owner who receives notice from the Building Official that his/her fence is in a state of disrepair or is dangerous shall repair said fence within thirty (30) days after receipt of written notice to abate said condition by the building Official. 6.403 (2) A six and one-half (6 1/2) foot high privacy fence may be constructed only within property, lines and shall not extend beyond the front comers of the main structure (house). Any fence higher than six and one-half (6 1/2) feet would require a Special Purpose Fence Permit approved by the Planning and Zoning Commission and City Council. (a) A site plan and construction plan for the fence location must be approved by the Building Inspection/Planning Department staff and a Building Permit is issued. (b) Any such fence to be constructed or maintained in the front yard (limited to forty-two (.42) inches) or on a comer lot, no construction shall be permitted in excess of thirty (30) inches above the abutting curb line shall be permitted within a triangular area as defined as follows: Beginning at the intersection of the projected curb line of two intersecting streets, then thirty (30) feet along one curb line, then diagonally to a point thirty_ (30) feet from the point of beginning on the other curb line then to point of beginning. The Building Official shall determine the maximum allowable height for fences on a comer lot in accordance with his personal observations and findings relating to visibility. 6.403 (4) (c) Any such fence will not be more than forty-two (42) inches high when constructed anywhere within the front yard setback area up to the front comers of the main structure (house). 6.403 (5) Fences for special purposes and fences differing in construction, height or length may be permitted in any district in the City by the issuance of a special fence permit recommended'by the Planning and Zoning Commission and approved by the Council upon proof and reasons submitted by the applicant and upon showing to said bodies that such special fence is'necessary tb protect, buffer, 'or improve the premises for which such fence is intended. Notice of any application for any special purpose fence shall, before consideration thereof first be served upon all abutting properties of such applicant with proof of service filled with the Planning and Zoning Commission. Such special fence permit, if issued, may stipulate and provide for the height, location, construction and type of special fence thereby permitted. - This Ordinance shall be in full force and effective January 1, 1998. Offered by: s t u r d eva n t Seconded by: Pete r son Roll Call: Al 1 ayes First Reading: Jut y 28, 1997 Second Reading: August 11., 1997 Date of Passage: August 11, 1997 Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant CITY COUNCIL LETTER Meeting of: 8/11/97 AGENDA SECTION: ORIGINATING DEPA.RTME~" CITY MANAGER ITEM: AWARD OF 40TM AVENUE N.E. BY: M. Winson ~ ~ ~I~ REPLACEMENT LIGHTS- PHASE $ q,. ~'l DATE: 8/4/97 E On April 14, 1997 Council authorized staffto seek bids to replace five street lights on 40t~ Ave. N.E. This is the 3~a and final phase for the project. Plans and specifications were sent to 4 contractors. One bid was received for the opening on August 1, 1997. The bid was submitted by Heights Electric, Inc. for $17,500.00. Heights Electric was the low bidder for Phases 1 and 2 of the project. Funds are available in the Municipal State Aid Maintenance Account for this work. A total of $18,000 is budgeted in 212-43190-5130. Staff recommends awarding the street light replacement work to Heights Electric Inc. of Columbia Heights, Minnesota. RECOMMENDED MOTION: Move to award 40~ Avenue N.E. Replacement Lights, Phase 3, Municipal Project//9718, to Heights Electric of Columbia Heights, Minnesota, based upon their low, qualified, responsible bid in the amount of $17,500.00 with funds to be appropriated from Fund 212-43190-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. MAW:jb 97-463 COUNCIl, ACTION: CITY COUNCIL LETTER Meeting off August 11, 1997 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER ITEM: APPROVE CONTRACT WITH H.E.R.C. FOR BY: M. Winson t to'-v"~ -- BY: CLEANING AND LINING OF ARGONNE WATERMAIN r/.&o I H.E.R.C. has provided a proposal for the lining of the Irmsbruck watermain and the cleaning and lining of the Argonne watermain. H.E.R.C. cleaned the Innsbruck line last fall. The cleaning resulted in higher flows through the line, which was the reason for having the line cleaned, but residents served by this line have experienced problems with discolored water since. Repair ora water break last winter on this line revealed that at least a portion of the line was not thoroughly cleaned. H.E.R.C. has for the last several months provided the City with an ortho-polyphosphate injection system which binds up rust particles and cut down on the discolored water. H.E.R.C. has agreed to inspect and re-clean as necessary this line at no expense to the City. They have proposed that the main be lined with an epoxy coating to keep future rust deposits from forming and producing discolored water. Staffhas identified the Argonne watermain as a line that has severely restricted flows due to tuberculation and is recommending that it be cleaned in order to provide more flow to the residents and for frre protection. H.E.R.C. has provided a proposal for cleaning and lining this 1,430 foot line. The City's responsibility under the proposal would be to excavate all valve in the lines, provide for the chlorination of the line after the cleaning and lining and due the necessary street and boulevard restoration. The City would install all new valves as part o this project. The H.E.R.C. proposal is $37,820 or $14.33/foot for the lining of the Innsbruck main and $39,965 or $27.95/foot for cleaning and lining the Argonne main. This compares to the $17.93/foot that was paid for the cleaning of the Innsbruck main. The proposal includes the cost of installing a temporary water system for homes served by these mains. The projected schedule for this work is mid to late September. H.E.R.C. would send a letter to all residents on the Irmsbruck main to inform them of the up coming work. City staff would hold an informational meeting for the Argonne residents to explain the process. Staff is recommending that the City approve a contract with H.E.R.C. for the lining of the Innsbruck main and the cleaning and lining of the Argonne main as it is a cost effective method of providing water of suitable quality and quantity to the residents. The quoted prices are below the estimated prices of $50/foot for replacement and $35/foot for cleaning and grouting. RECOMMENDED MOTION: Move to accept the proposal of H.E.R.C. of Phoenix, AZ. for the lining of 2,640 feet of 6" watermain in the Innsbruck area and cleaning and lining of 1,430 feet of 6" watermain on Argonne including a temporary water system for a cost not to exceed $77,785; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, funding to be from the Water Capital Improvement Fund 651-49449-5130. 97-471 COUNCIL ACTION: 13:04 FAX 9105§61169 HERC-GREENSBORO ~ July 23, 1997 PRODUCTS INCORPORATED- Mr. Mark Winson Public Works Director/City Engineer City of Columbia Heights 637 38e Ave. NE Columbia Heights, MN 55421 VIA FACSIMILE RE: Additional Potable Water Line Rehabilitation Services Dear Mr. Mark: Thanks for your letter dated July 1 't, 1997. We have had a chance to digest the situation concerning the incidence of continued red water complaints in the Innsbruck Parkway area and agree that the best way to assure total elimination of fur[her (or continued) problems Will be to go back and complete the cleaning and than apply our epoxy coating to the inside of the pipes. in order to save time we will, via this letter, provide the City with our firm price quotation to re-clean (at our expense) and epoxy line the lnnsbruck Parkwsy area. as well as clean and epoxy line the Argonne Dr. water main. The cleaning will be performed with our rack feed boring machine. Our price quotation is provided in attachment "A" of this letter. Note that it will be necessary for Herc to have a firm commitment from the City to epoxy line both the Innsbruck Parkway and Argonne Dr. areas before we can mobitize to Columbia Heights. At this point, we have a potential scheduling conflict during the month of September, however the sooner the City can commit to Hen: the above scope the quicker we can work to resolve the scheduling conflict. Concerning the City's request for Herc to produce a letter to the residence of the Innsbruck Parkway area we are comfortable with the rewording shown in attachment "B". Additionally, Hem can only agree to continue to cover the cost of the corrosion inhibitors through September 30, 1997. We understand the potential issues that this may cause however, if the City elects to retain Hem to epoxy line the lnnsbruck area the inhibitors would no longer be required to sequester red water. Lastly, even though the Innsbruck Parkway water main has some residual tuberculation remaining it is obvious that the water flows have greatiy increased, which as we understand it was the original goal of the project - increased "C" factors. We must respectfully ask that the City remember how difficult it was to maintain high flow rates of the Pipe-Klean cleaning solution in several areas because of faulty water main valves. It is likely that the residual material is a result of our inability to run the recirculation unit at high speed because of this water valve problem. North Carolina Office: 2 Centervtew Dr., Pinehurst Bldg, Suite 52 o Greensboro, North Carolina 27407, (910) 856-1611, Fax: (9t0) 855-3126 Corporate Office: 2202 W. Cactus Ddve · Phoenix. Arizona 85027 · (602) 492-0336, Fsx: (602) 233-1107 15:04 FAX 9105S81189 ~ERC-GREENSBORO ~ ~3 We remain committed to maintaining a positive relationship with the City of Columbia Heights, and are certain that Here's Cleaning and Epoxy Lining services will get the City the results that you desire in both the Innsbruck and Argonne Dr, areas. Sincerely, HERC PRODUCTS INC. Dafin H. Thomas Division Manager-Industrial Products Group DHT/hms cc: Myron Shenkiryk-Hem Steve Cart - Herc attachments '~7/2~/97 10:04 FAX 9108561169 HERC-$REENSBORO A TTACHMENT A. Innsbruck Parkway Area Re-Clean & Epoxy Line Price Quotation 1 Mobilization 2 Planning & Engineering 3 On-Site Supervision 4 Temporary Water Lines 5 Disinfection of Temp. Lines 6 Pipe Cleaning Power Boring 6" ,U 7 Excavation & .Valve Replacement . ~. . . (10 Excavabons pits estimate onlyl) t 8 Epoxy Lini,~? CCTV Disinfection & Testing Total Cost of Project Total Cost Per Linear Foot 9 10 Lump Sum Lump Sum Lump Sum 2,64.0 If x $2.50/1f 2,640 If x $50tlf 2,640 if x $$.50/If By City of Columbia Heights 2,640 If x $13.00/1f 2,640 if x $1.00/If By City of Columbia Heights $1,500 $1,000 $1,000 N/C N/C N/C $0 $34,320 N/C $0 37,820 $ t4.33 9 10 ATTACHMENT A.-Cont. Argonne Dr. Area Clean & Epoxy Line Price Quotation 1 Mobilization 2 Planning & Engineering 3 'On-Site Supervision 4 Temporary Water Lines 5 Disinfection of Temp. Lines 6 Pipe Cleaning Power Boring 7 Excavation & Valve Replacement (7 Excavations pits estimate only!) 8 Epoxy Lining 6" CCTV Disinfection & Testing Total Cost of Project Total Cost Per Linear Foot Lump Sum Lump Sum Lump Sum 1,430 If x $2.50/If 1,430 if x $.50/1f 1,430 if x $8.50/1f By City of Columbia Heights 1,430 lfx $13.00/lf 1,430 If x $1,00/If By City of Columbia Heights $1,500 $1,000 $1,000 $3,575 $715 $12,155 $0 $18,590 $1,430 $0 $39,965 $27.95 '07/25>97 1~:04 ?A~ 9105~011~9 HERC-GREENSBOR0 ~08 A;-rA CHMENT B. Dear Innsbruck Area Resident: In 1996, H.E.R.C, was contracted by the City of Columbia Heights to clean the water main that serves your home of iron tuberculation in order to improve flows through these dirty pipes. Iron tuberculation is a naturally fo,mning growth in water mains over time. In the case of the water main serving your home, the iron tuberculation had decreased the interior size of the pipe to the point where it was restricting the flow of water. in the past, the methods generally used to correct this situation have been expensive replacement of the lines. Most replacement methods are expensive, time consuming and require extensive excavation and disruption to the area. The process used by H.E.R,C. involved circulating a cleaning solution through the water mains to soften and flush out the iron tuberculation. During September, 1996, this process was used to clean the water mains in the Innsbruck area. For the most part the cleaning process was successful. Water flow in the line is significantly greater than before the cleaning process was done. Unfortunately, many of you have experienced an ongoing or reoccurring problem with discolored water since the time of the cleaning. The discoloration is iron oxide or, as commonly referred to as, rust. The City has monitored the water on a continuous basis to assure that it meets health department standards for potable wa[er. City and H.E.R.C. have been investigating the cause of this discoloration. it would appear that the discoloration water is caused by one or more of the following conditions: Incomplete cleaning of some of the lines potentially due to some faulty valves in the lnnsbruck water lines which at times prevented H.E.R.C from running the recirculation units at maximum speed. 2. Rust deposits from lines outside of the area that was cleaned that are being scoured due to the increased flow through newly cleaned lines 3. Formation of new rust on the bare metal surface exposed in the pipes due to the cleaning process. During a water break repair operation the City removed a portion of the cleaned line and it was found that this portion still contained a coating of iron tuberculation, It is thought that this condition is localized and is not representative of the entire section of lines that were cleaned. Currently H.E.R,C. and the City are working on a plan that will have H.E.R.C returning to Columbia Heights to televise all of the line that was cleaned. Any sections found to contain these iron deposits will be cleaned. Additionally, to prevent any future re-growth of these deposits H.E.R.C. will be applying thin plastic coating to the insides of the pips. This operation will involve putting all the affected homes on a temporary water system again for a period of time. The City and H.E.R.C. are in the process of determining the exact dates 0T/23/97 13:04 FAX 9105561169 ,= HERC-GREENSBORO ~? : of this operation, but it is expected at this point to occur in September of this year. You will be notified of the exact dates when they are determined. We at H.E,R,C. want to assure you that we are committed to helping the City to provide you with the best possible quality of water for your needs. Sincerely, HER.C, Products Inc. '07/23/97 1~:04 FIERC-GREEN$BORO CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA~ECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 'l Planning and Zoni~/--~ APPROVAL ITEM: Lotsp!it, St. Timothy's Lutheran BY: Tina Goodro BY: Church rl-~o&-~. DATE: August 6, 1~fi~37 NO: Case ~9708-28, 825 N.E. 51st Ave. Mr. Bruce Nedegaard of Nedegaard Construction is serving as the developer and representing St. Timothy's Lutheran Church for a proposed three story, 70 unit senior apartment building to be constructed adjacent to the church at 825 N.E. 5!st Avenue. The proposed building will be constructed as a multiple family residential structure restricted to seniors. Units will be rented at market rate and will not contain amenities found in a care facility. However, dining and other activities will be planned and provided by the management company (similar to Parkview Villa, but at market rents). Several planning related requests must be approved for this proposal. First of these is a lotsplit of the land for the apartment building from the church property. Secondly, a rezoning of the split portion is necessary as the property is currently zoned "R-2", One and Two Family Residential and for this development the property must be at least "R-3", Multiple Family Residential. Mr. Nedegaard is requesting a lotsplit of the church property to construct the proposed apartment building. A survey of the property is enclosed for review. The proposed !otsplit and new description will read as follows: The west 224.00 feet of Lots 7 and 8, Auditor's Subdivision No. 51, except the north 3.6 acres thereof, Anoka County, Minnesota. The split portion for the new development will equal 99,200 square feet. Again, the reason for this split is to make a parcel separate for the development and for the rezoning, for without the rezoning, the development could not be approved. The Planning and Zoning Commission unanimously recommend approval of the lotsplit as requested. RECOMMENDED MOTION: Move to waive the reading of Resolution 97-46 as ample copies are available for the public. Move to approve the reading of Resolution 97-46 as all all zoning requirements will be met. COUNCIL ACTION: ccag0897.no2 RESOLUTION NO. 97- ,z~v SUBDIVISION REQUEST CiTY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 l, Gene H. Heglund, Pastor of St. Timothy's Lutheran Church Hereby request a split of PIN 26 30 24 11 0008 Legatly described as: Lots 7 and 8, Auditors Subdivision No. 51, except the North 3.6 Acres thereof, Anoka County, Minnesota. THE DESCRiPTiON HENCEFORTH TO BE: The West 224 feet of the following described property Lots 7 and 8, Auditors Subdivision No. 51, except the North 3.6 acres thereof, Anoka County, Minnesota. Lots 7 and 8 lying East of the West 224 feet, Auditors Subdivision No. 51, except the North 3.6 acres thereof, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $ -0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shail become invalid if the resolution, motion or other Council action approving the said lot split is not flied with the County Recorder within one (I) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: This 'd' day of ~ ,19~.~. Offered b y: -------'"-~.~.,~_~_...~-~ Seconded by~.---/~~__. Roll Call: ~ _ Zoning Officer ~,-- ~?~ '~ CITY COUNCIL ACTION: · Offered by: "---'- Seconded by: ...------ RoU Ca,: ~ Secretary to the Council Pastor of St. Timothy's Lutheran Church ~..~/. ,.__.,/ .~ ~'~ Signature of Owner, ~[~Starized 8r25- 51sT AVe., Columbia Heiqhts, MN 55421 Owner's Address Telephone No. (612) 571-9721 SUBSCRIBED AND SWORN TO BEFORE ME this .~o ~'~-day of ~'-~ /? ,19~_~. Notary Public Joseph Sturdevant, Mayor FEE $150.00 DATE PAID 7-17-1997 RECEIPT No. 35839 CITY OF COLU~1~IA HEIGHTS ~pplicat,i0n _For Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date Street Address of Subject Pzoperty: Legal Description of Subject Property: Owner: Name:_,_ .~V-' -~ o~f ~ d~ Applicable City Ordinance Number Presen~ Zonin~ Present Use Section Proposed 2onins Proposed Use 7. Keason for Request: .... Acknow_ledlment and $iRnature: The undereiEned hereby represents upon all of the penal=les of'law, for the purpose o£ inducing the City of Columbia Heights =o take ~he action herein requested, that all statements herein are ~rue and that all work herein mentioned will be done in accordance with the Ordinances o£ the City of Columbia Heights and ,he lays of the State ~o~~sot.~. ,~,~,~ CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ OTHER BUS ~ NESS Planning and Zoning APPROV~_L ITEM: Rezoning, St. Timothy's Lutheran BY: Tina Goodroa~/~ BY: Church · DATE: August 6, NO: Case #9708-28, 825 N.E. 51st Ave. Mr. Bruce Nedegaard is requesting the consideration of rezoning the property described as the west 224.00 feet of Lots 7 and 8, Auditor's Subdivision No. 51, except the north 3.6 acres thereof, Anoka County, Minnesota as shown on the enclosed survey from the present "R-2", One and Two Family Residential District, to "R-3", Multiple Family Residential District. In the "R-3" District, Section 9.109(2) (h) allows, by Conditional Use Permit, nursing homes, rest homes or retirement homes. The reason for the rezoning is due to a development of a three story, 70 unit senior apartment building proposed on property adjacent to the west of St. Timothy's Lutheran Church. The proposed R-3 zoning will allow this development as a conforming use. If the rezoning is approved, it would require an amendment to the Comprehensive Plan as the land use plan shows this area as commercial. Whenever a change is made to the Zoning Ordinance that does not correspond to the Comprehensive Plan, the latter must be amended as the two documents cannot conflict. Staff is currently looking at the surrounding area around St. Tim's for both the rezoning and Comprehensive Plan amendment to ensure the area is in compliance and reads the same in both documents. Staff would like to see the church be rezoned to R-3 and the Comprehensive Plan changed to reflect this. This will eliminate a "spot zoning" situation and the two adjoining properties will be the same zoning. This Zoning District will also serve as a buffer between the residences on the south and the retail business on the north and east. Staff will schedule a public hearing for the September Planning and Zoning Commission meeting to present a Comprehensive Plan Amendment for this area. This same amendment will be presented to the City Council at the September 8, 1997 meeting. A large group of residents did attend the meeting and spoke against the project. A petition has been prepared and signed by thirty-five (35) adjacent property owners. This petition states that the residents do not want the project as it is not in the best interests of the neighborhood. Additional concerns are listed on the petition and copies of this are attached for your review. RECOMMENDED MOTION: Move to waive the first reading of Ordinance ~1351, being an Ordinance amending Ordinance ~853, City Code of 1977, there being ample copies available to the public. Move to schedule the second reading of Ordinance ~1351 for August 25, 1997. COUNCIL ACTION: ccag0897.no3 ORDINA.NCE NO. 13 51 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY. Section 1: That certain property legally described as The West 224 feet of the following described property: Lots 7 and 8, Auditor's Subdivision No. 51, except the North 3.6 acres thereof, Anoka County, Minnesota, which is currently zoned R-2, One and Two Family Residential, shall hereafter be zoned R-3, Multiple Family Residential. Section 2: This Ordinance shall be in full force and effect from and thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Joseph Sturdevant Jo-Anne Student, City Council Secretary Petition To; Attention: Subject: City of Columbia Heights, Zoning and Planning Commission Mr. Walt Fehst, City Manager A request for a Lotsplit, Rezoning and Conditional Use Permit to allow the construction ora three-story senior apartment buil_ding at 825 NE 51St.Avenue, adjacent to St. Timothy's Lutheran Church. We, the following citizens of Columbia Heights, hereby do object to and protest the above mentioned Lotsplit, Rezoning and Conditional Use Permit. We are residents of Columbia Heights who live in vicinity of the proposed Lotsplit. We feel that this proposal in NOT in the best interests of our neighborhood. As the present neighborhood does not now have a multiple family apartment building we believe that the constm'ction of such a building would have a number of negative affects on our neighborhood and properties. We have listed a few of these below: 1. Adversely affect present and future property values for present homeowners. 2. Add additional traffic on a street that already has problems with speeding and joyriding 3. Deter from the beauty and serenity of Sullivan Park especially with the existing presence of St. Timothys, Medtronic Corporation and the Target complex. We, as existing residents in the neighborhood and voters in the city, demand that the City Planning and Zoning Commission DO NOT approve this request. Name Address Date Petition Signatures, Name Address Date · x...~"-/--'_.~~ .-, .:.,..-,-- ~: !.,~ x~.,:_ ~ - ~': ~'- ' "::~--::--- - 3.-:-"%_ .--: --::,--"' "'---- '~' ,., -, -',-..2..Z'--~'7 I ~- I /1~ r~ ~ ~ ..._,.~ r9-/.~ l'q~,'~' · p...~- - - .. _ ~ _ c-- ~'~ r-~. ~7 r-~ ' Petition To: Attention: Subject: City of Columbia Heights, Zoning and Planning Commission Mr. Walt Feb_st, City Manager A request for a Lotsplit, Rezoning and Conditional Use Permit to allow the construction ora three-story senior apartment building at 825 NE 51st Avenue, adjacent to St. Timothy's Lutheran Church. We, the following citizens of Columbia Heights, hereby do object to and protest the above mentioned Lotsplit, Rezoning and Conditional Use Permit. We are residents of Columbia Heights who live in vicinity of the proposed Lotsplit. We feel that this proposal in NOT in the best interests of our neighborhood. As the present neighborhood does not now have a multiple family apartment building we believe that the construction of such a building would have a number of negative affects on our neighborhood and properties. We have listed a few of these below: 1. Adversely affect present and future property values for present homeowners. 2. Add additional traffic on a street that already has problems with speeding and joyriding 3. Deter from the beauty and serenity of Sullivan Park especially with the existing presence of St. Timothys, Medtronic Corporation and the Target complex. We, as existing residents in the neighborhood and voters in the city, demand that the City Planning and Zoning Commission DO NOT approve this .request. Name. Date "2-,,2.2-7) CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA SECTION: OTHER BUS I NESS ORIGINATING DEPT.: CiTY MANAGER NO: ~ Planning and Zoning~ APPROVAL ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroa~/~2 BY: Lutheran Church ~--~'~' ~ DATE: August 6, 1997 NO: Case ~9708-28, 825 N.E. 51st Ave. The Planning and Zoning Commission reviewed the Site Plan for the construction of a three story, 70 unit, senior apartment building. Site plans enclosed show each of the three levels plus the underground parking and an exterior building elevation drawing. The main floor features an entry, lounge, office, kitchen, laundry, dining facilities and, at the rear, a four season porch, screened-in porch and an outdoor patio all looking out to Sullivan Lake and Park. This main floor contains 22,761 square feet and contains 16 one-bedroom and six (6) two-bedroom apartments. The second floor features a large multipurpose room, above the main floor dining, a screened-in porch and deck, beauty shop, TV and exercise room,, library, laundry, guest room and storage room. This floor contains 22,361 square feet with 15 one- bedroom and seven (7) two-bedroom apartments. The third floor features a lounge, lobby and iaundry facility. This floor contains 23,000 square feet with 14 one-bedroom and seven (7) two-bedroom apartments. The parking level features 3'2 parking stalls, storage, woodworking and pottery stations, machine room, and maintenance/mechanical rooms. Ail four levels will be accessible via an elevator. Unit sizes range from 640 square feet for a one-bedroom up to 858 square feet and 898 square feet for a two-bedroom. These unit sizes meet the floor area requirements of the "R-3" Ordinance. The proposed building will have exterior parking on the south side (facing 51st Avenue) and on the east side facing the church. The site will be accessible with one curb cut off 51st Avenue. This curb cut must be approved by Traffic Commission. This approval was granted August 4, 1997. One curb cut will lead to the lot, front entrance and the underground parking lot. A covered walkway to the drive is planned at the front entry. The height of this canopy must be at least 13 feet, 6 inches. A service door and drive is planned on the east side of the building near the kitchen. Concerns were raised about the proposed use of the park access road for deliveries. Mr. Nedegaard is proposing to remedy this by adding a ten to twelve foot private service road east of the park access road. This will ensure that no traffic will occur on the park access road. An easement for access to the park road must be approved so that the development has the required fire access lane. However, the only use of the park access road will be by the Fire Department. In order to accomplish this, a second curb cut originally proposed will be eliminated. This proposed private road would be restricted to service vehicles only. Traffic Commission should review and approve this change. This site is going to take every advantage of the surroundings with the close proximity to the lake, park and trails. Landscaping will enable this site to blend with the surrounding area and linkages will be made to the trails. Setbacks Ail required zoning setbacks have been met on this site plan according to the "R-3" Ordinance. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August !1, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroad BY: Lutheran Church DATE: August 6, 1997 NO: Case ~9708-28, 825 N.E. 51st Ave. Page 2 Off-Street Parkinq The parking section of the Zoning Ordinance does not list senior apartment buildings separately from other multiple family buildings. Thus, Section 9.116(4) (f) applies for this development as a multiple family dwelling. This section states that at least two (2) parking spaces for each dwelling in the "R-3" zone. This would require 140 spaces. As the site plan and parking level site plan indicate, there are 41 parking stalls planned outside and 32 parking stalls inside. Thus, 67 spaces are not available on the site. Because this is a senior facility, parking will not be in as much of a demand as a typical apartment building. Often with a new building, the tenants will want to keep their car, but once they become accustomed to the area, many seniors may find they do not need their car. A solution to the lack of parking would be a contractual parking permit between the church and owners of the constructed apartment building. This permit would indicate the property and number of spaces the apartment building would have rights to. This document would be recorded with Anoka County in the form of a covenant running with the real property effected thereby. This type of parking arrangement is necessary for the development to go forward. The site plan shows at the northeast side just how close St. Timothy's parking is to the site. On the survey the black portion is the parking lot and this too shows how close this parking is to the proposed building. The City would expect that any guest parking be on the St. Timothy's lot to give the residents as much of the on-site parking as possible. This kind of contractual parking is not ideal in every case. However, in cases where one use is a church with only a couple times each week being busy and the remaining time relatively empty it is a good way it can be used. Staff will require that an agreement be written and approved by the City Attorney prior to issuance of a Certificate of Occupancy to ensure the parking requirement is satisfied. Several residents spoke of their concern over the parking at this site. Many of these residents are concerned that people will park on 51st Avenue or even Jackson Street when visiting this building. Staff believes that with the on-site parking and adjoining parking at the Church, which the apartment building will have rights to use, parking will not be a problem. It should also be noted that as a senior apartment building, both the developer and management company have explained that once individuals move into the building, only a minimal number keep their cars. Mr. Nedegaard has told me he would be willing to request the Traffic Commission to install a "no parking" sign if this would please the City Council. A final point on the parking area and joint parking agreement between the two uses deals with an access across the uses to link the parking at St. Timothy's to the senior apartment building. Mr. Nedegaard has indicated on the site plan a location where he intends to install a sidewalk between the uses so that people crossing will have a safe way to do so. A sidewalk will also be expanded along the front entrance to the loading area and through the middle of the parking lot between the stalls. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 1!, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY NLANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroad BY: Lutheran Church DATE: August 6, 1997 NO: Case ~9708-28, 825 N.E. 5ist Ave. Page 3 Handicapped spaces must be provided on the exterior lot and interior ramp. Three spaces must be provided on the exterior lot in front of the building. Two of these must be van accessible with an eight (8) foot aisle and one (!) space with a five (5) foot aisle. The interior parking must have one van accessible handicap space with an eight (8) foot aisle. LandscaDinq/Screenin~ The site plan indicates landscaping at the entry, around the building and through the parking lot. As mentioned before, this development will take advantage of the views and existing surrounding park, especially in the rear. Because this is a residential building, the Housing Maintenance Code specifies some landscaping requirements. Section 7:5A.207(1) (i) requires sodding and ground cover. Ail exposed ground area surrounding the principle building and accessory buildings, which are not devoted to driveways, parking areas, sidewalks, or patios shall be sodded or landscaped with shrubs, trees, gardens or other ornamental landscape materials. All of these areas must be well maintained. Screening will be required at all loading and service utility sites and around any outdoor storage areas including dumpsters and refuse containers. The site plan indicates trees along a service road leading to the park access road. Trash is planned to be stored inside the structure. Additional screening may be necessary at the perimeter of the parking lot. Section 5A.207(d) requires a minimum of one deciduous tree for every forty-five (45) feet or portion thereof of parking lot perimeter planted adjacent to the nearest roadway to the property on which the parking lot is located. Staff will ensure the landscape requirements are met as the project proceeds. Liqhtinq The Housing Maintenance Code requires in Section 5A.208(!) (f) that lighting must be provided for parking areas and walkways between the parking area and the building. In dwellings of three (3) or more units, parking areas and pedestrian walkways must have a minimum width of one foot candle, and the maximum light at the boundary line of the premises may not exceed three foot candles. A lighting plan has not been submitted. However, Staff will require a plan to be submitted when construction drawings are submitted. Other En~ineerin~ Comments Water Service: There is an existing ten inch water main in 51st Avenue that can be accessed for domestic and fire water supply. The owner/developer should determine if there is sufficient pressure and flow in the line to meet the needs of the project. COUNCIL ACTION: CiTY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Planning and Zoning APPROVAL ITEM: Site Plan Approval, St. Timothy's BY: Tina Goodroad BY: Lutheran Church DATE: August 6, 1997 NO: Case #9708-28, 825 N.E. 51st Ave. Page 4 Sanitary Sewer Service: There is an eight inch line that comes into the north side of the lift station located in Sullivan Park at the northwest corner of the site. Modifications are planned for this system that will provide an eight inch main along the north line of the development property. This will be done in 1998. Storm Drainage: Surface runoff must be directed to the existing storm water pond located northwest of the site. The owner/developer will be responsible for redesigning the pond to handle the added flow and for constructing the modifications. The Planning and Zoning Commission unanimously recommend approval of the Site Plan and all related contingencies. RECOMMENDED MOTION: Move to approve the site plan as it meets appropriate zoning requirements provided the following contingencies are completed prior to occupancy: i. Approval of the lotsplit request. 2. Approval of the first and second reading of Ordinance #1352 (rezoning of development property). 3. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a covenant. 4. Access easement to the Park Access Road (for Fire Department purposes only) be approved by the Park and Recreation Commission and the City Council. 5. Landscape plan and lighting plan be prepared and reviewed by Staff at the time of submission of construction plans. 6. Owner/developer responsible to determine if sufficient water pressure flow in the line will meet the needs of the development. 7. Owner/developer must provide a plan that is approved by the City Engineering Department for a redesign of the storm water pond and will be responsible for constructing the modifications. 8. Sidewalks across parking lot from Church to apartment building be installed. 9. Traffic Commission approval of proposed private service road and curb cut. COUNCIL ACTION: ccag0897.no4 Columbia Heights Fire Department To: From: Subject: Date: Tina Goodroad, Zoning/Grant Coordinator Keith Flermoen, Fire Inspector ~_2.'~ ~ Senior Housing at St. Timothy's July 25, 1997 After reviewing the plans for Senior Housing at St. Timothy's, the following items shall be addressed: 1) Required fire apparatus access road. All portions of the exterior of the first floor shall be witkin 150 feet of an approved access road. 2) Fire apparatus roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 ft, 6 in. 3) If the park access roadway is used for an access road, it will need to be widened. Plans show that k is less than 20 feet in width. 4) All access roads will be required to be posted "No Parking Fire Lane". If you have any questions, please call the Fire Department. KJF:cf 97-97 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: TINA GOODROAD /~ A. wmso , ' July 29, 1997 The Engineering staff has reviewed the preliminary site plan for a proposed senior housing project on the St. Timothy's property north of 51st Avenue and the have the following comments: Access The plan indicates the use of the existing access drive to Sullivan Lake Park as being used to access the service drive on the west side of the building. This park access road is 22' wide. The owners will need to enter into an access easement with the City in order to use this drive for access. This item will need to be reviewed by the Park & Recreation Commission for a recommendation to the City Council on the use of this access route. The next Park & Recreation Commission meeting is scheduled for August 27, 1997. A representative of the owner/developer will need to be present at the meeting. The on-site circulation of traffic appears to be adequate, but the plan should be reviewed by the Traffic Commission at their next meeting scheduled for August 4, 1997. We will place it on the agenda. A representative of the owner/developer will need to be present at the meeting. Water Service There is an existing 10" water main in 51st Avenue that can be accessed for domestic and fire water supply. The owner/developer should determine if there is sufficient pressure and flow in the line to meet the needs of this development. Sanitary Sewer Service This development can be served offthe existing system to the north. Currently there is an 8" line that comes into the north side of the lift station located in Sullivan Park at the northwest comer of the site. Modifications are planned for this system that will provide an 8" main along the north line of the development property. The modifications will include doubling the capacity of the lift Memorandum to Tina Goodroad July 29, 1997 Page 2 station and will therefore provide adequate capacity for this development. The improvements are expected to be constructed in 1998. Storm Drainage_ Surface run off should be directed to the existing storm water pond located northwest of the site. The owner/developer will be responsible for redesigning the pond to handle the added flow and for constructing the modifications. MAW:jb 97-452 Columbia heights Senior Housing Bruce Nedegaard 70 Unit Building First Floor 22,761 s.f. Second floor 22,361 s.f. Third floor 23,000 s.f. Parking Level 14,675 s.f. Total 82,797 s.f. Unit Data 50-1BR @ 640 s.f. = 32,000 s.f. 12-1BR @ 849 s.f. = 10,188 s.f. 5 - 2BR @ 858 s.f. = 4,290 s.f. 3 - 2BR @ 898 s.f. = 2,694 s.f. 70 Units Total = 49,172 s.f. CITY COUNCIL LETTER Meeting of: August 11, 1997 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER OTHER BUS I NESS NO: ~ Planning and Zoning~ APPROVAL ITEM: Cond. Use Permit, St. Timothy's BY: Tina Goodroad M/ BY: Lutheran Church ,1o -A-6. DATE: Au st 6, 199 NO: Case #9708-28, 825 N.E. 5ist Ave. The Planning and Zoning Commission reviewed the request of Mr. Bruce Nedegaard for a Conditional Use Permit to operate a three story, 70 unit, retirement home at 825 N.E. 5!st Avenue adjacent to St. Timothy's Lutheran Church. Section 9.109(2) (h) of the "R-3", Multiple Family Residential Section of the Zoning Ordinance allows by Conditional Use Permit nursing homes, rest homes or retirement homes, provided the site shall contain not less than four hundred (400) square feet of lot area for each person to be accommodated, provided buildings for uses described in this section are:twenty-five (25) feet or more from a lot line of an abutting lot line in an "R" District. Since this Conditional Use Permit is being considered for a Retirement Home, if approved, it could not be constructed or utilized for another purpose without the Conditional Use Permit being amended. The site plan shows the location of the building in relation to the church. Shared parking will be necessary for the project to be approved. Since an extensive site plan review was just completed, I will not reiterate what was discussed. However, the approval of the Conditional Use Permit will be contingent upon approval of the site plan as well as all other planning related requests for this project. The Planning and Zoning Commission unanimously recommend approval of the Conditional Use Permit. RECOMMENDED MOTION: Move to approve the Conditional Use Permit provided the following contingencies are completed and required approvals are made prior to occupancy: 1. Approval of lotsplit request. 2. Approval of the first and second reading of Ordinance $1352 (rezoning of development property). 3. Parking agreement be prepared and approved by City Attorney and filed with Anoka County in the form of a covenant. 4. Access easement be approved by the Park and Recreation Commission and City Council. 5. Site plan and all related contingencies be completed and approved. COUNCIL ACTION: ccag0897.no5 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) : REGULAR MEETING MINUTES OF-JULY 15, 1997 CALL TO ORDER. The Re~lar Meeting of the columbia Heights Economic Development Authority (EDA) was called to order by President Peterson at ' 7:00 p.m., Tuesday, July 15, 1997, at Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. ROLL CALL. Commissioners present: Patricia Jindra, Gary Peterson, Joseph Sturdevant, Meg Jones, Donald Jolly, and Robert Ruettimann. Absent: Richard Dustin. Staff present: Walter Fehst, Executive Director; Kenneth~Anderson, Deputy Executive Director;Becky Townsley, Secretary; and Jennifer Stoopes-Mokamba, Parkview Villa Housing Manager. Others present: Shirley Barnes, Crest View Corp.; Renie Sufka, Ruth Hillestad, Marian Johnson, Mary Harris, Donna Hams, Pat Bush, Dorothy Gillett, Kenneth Johnson, Opal Baker, Tracy Beck, Merridee Wickander, and Kathy Johnson. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. deletions to the meeting agenda. There were no additions or CONSENT AGENDa. 9. Approval of Minutes. 1) Regular Meeting of June 25, 1997. MOTION: Move to adopt the minutes of the June 25, 1997 regular meeting as presented in writing. B. Financial Report. MOTION: Move to receive the financial report as presented in writing. C. Payment of the Bills. MOTION: Move to approve the payment of bills out of proper funds. Commissioner Ruettimann requested a break-down of the financial report. For instance, in the Other Services and Charges section which had a large sum of expenditures, he would like a summary showing from which accounts (line items) these funds werebeing spent. He stated he would like the summary furnished to th~ Commissioners next month. ? D. Approve the Parking Certificate for the Columbia Heights Business Center Refinancing. MOTION: Move to approve the Park~ng Certificate by the City of Columbia Heights in favor of Midland.Loan services,' a Missouri limited partner- ship, to facilitate and encourage the refinancing of the Columbia Heights Business Center, 3989-Central Avenue N.E.- MOTION by Ruettimann, second by' Sturdevant, to approve the consent agenda as presented in writing. Ali voted aye. MOTION CARRIED. Page 1 of 9 EDA REGULAR MEETING MINUTES JUly 15, 1997 REPORT OF THE MANAGEMENT COMPANY. A. Jennifer Stoopes-Mokamb~t, Housing Manager. Ms. Stoopes-Mokamba reviewed the v=itten Parkview Villa Monthly Report and answered Commissioners questions. C~mmissioner Sturdevant requested a copy of-the Parkview Villa waiting list (confidential) be furnished to the Mayor each month. Ms. Stoopes-Mokamba answered Con~issioners questions regarding the automatic generator system for Parkview Villa South which failed during a storm because of a lack of fuel. The fuel was delivered to the site by Public WorKs staff. She further explained the Parkview Villa fire alarm system needs to be replaced because of two separate lightening strikes. A temporary panel has been wired until permanent repairs and improvements can be made. RECOGNITION~ PROCLAMATIONS, PRESE~ATIONS~ GUESTS. None. PUBLIC HEARINGS. None. ITEMS FOR CONSIDERATION. Other Resolutions. 1) Resolution 97-07, Being a Resolution Authorizing Applica- tion for Minnesota Housing Finance Agency (~HFA) Rehabil- itation Loan Program Funds. Mr. Anderson passed out a copy of the application form that would be submitted to MHFA and explained the various programs that would be offered. .MOTION by Ruettimann, second by Sturdevant, to waive the reading of the resolution there being ample copies available to the public. All voted aye. MOTION CARRIED. MOTION by Ruettimann, second by Sturdevant, to approve EDA Resolution 97-07, Being a Resolution Authorizing Application for Minnesota Housing Finance Agency (MHFA) Rehabilitation Loan Program Funds. All voted aye. MOTION CARRIED. Be Bid_Considerations. None. ' Other Business. ~) OptionS-for Redevelopment of 4150 Central Avenue N.E. on June 25, 1997, Steve Menno of Menno Travel 'Service expressed his interest in acquiring and remodeling the Columbia Heights Professional Building at 4150 Central Avenue N.E. There was discussion centered on several issues including the proposed use(s) remodeling costs, timing, and parking requirements. Page 2 of 9 EDA REGULAR MEETING MINUTES July 15, 1997 Mr. Anderson laid out various options for the site and briefly identi- fied possible options for proceeding with redevelopment of the site and the surrounding area. The options listed below were presented with the. following general assumptions applying to each option as: appropriate. .ASsumptions 1) EDA costs to date are estimated to not exceed $6,000. 2) Asbestos abatement: With demolition of 4150:I Based on quotes. With 4150 remodeling: Based on quotes. 3) 4) 5) A portion of the NEI parking lot adjacent to these sites is available for lease at an as yet undetermined price for use by a future tenant(s). The 4150 building remodel will require handicapped accessibil- ity improvements in compliance with the UBC. Possible sources of public financing for eligible expenses include CDBG Commercial Revitalization funds ($128,036), TIF proceeds, and/or other unidentified City funds. Private funds may include commercial lenders, the SBA 504 or 7A programs, and developer cash/equity. 6) Land sale proceeds should at a minimum cover all EDA out-of- pocket expenses. 7) A verbal remodeling quote from DuAll this past fall was $200,000-$250,000. NOTE: Staff recommended any future use of the 4150 building require some provision for off-street parking which only appears to be feasible with acquisition of the site at 4156 Central Avenue N.E. (9 to 10 spaces are possible). OPTIONS Demolition: The 4150 building could be demolished and the structure and debris removed from the site. This would require that the EDA advertise for public bids to perform the asbestos removal and demolition work. The estimated cost for asbestos abatement is ($167,485 plus/minus 25%) and approxi- mately $28,566 for ~demolition based upon a 1995 bid by K.A. Stark Excavating, Inc. The asbestos estimate is based on the Phase 1 study. Actual informal quotes were approximately 1/3 of that cost. The CDBG Commercial Revitalization funds may be used to perform this work. Future use could include public open space or sale to:one or~ both of the adjacent property owners (for parking purposes only). ~ ~ page 3 of 9 EDA REGULAR MEETING MINUTES July 15, 1997' EDA OwnershiD: The EDA may contract to the low, qualified bidder to perform the asbestos abatement and remodeling work. Upon completion, the EDA could manage the property for lease to a business(es) and use lease income to off-set expenses over time. The EDA may also perform all remodeling work and sell to the highest bidder upon completion for private use. A development contract should first be in place. The EDA does not have sufficient funds to provide these up-front expenses at this time. EDA Neqotiate Sale to Private Party: EDA sale of property to a private party in an "as-is" condition for the costs expended to date (approximately $6,000). The sale should be subject to minimal performance standards and terms outlined in a redevel- opment contract/agreement. EDA Advertise a Request for Proposals: The EDA could develop a request for proposal formatted to specify minimum standards for redevelopment of the site by private parties. The RFP could solicit developer interest in the 4150 site alone or combined with any of the following sites: the City Wide Locksmithing site at 4156 Central, the former White Rental site at 4200 Central, and/or the adjacent vacant parcel at 4216 Central currently listed as a tax forfeited parcel. It may also be possible to consider closure and/or vacation of the 42nd Street N.E. right-of-way between Central Avenue N.E. and the north/south alley. This option would require further study of the traffic impacts which will be significant given the parking lot capacity at NEI and the amount of vehicles which would be diverted to other routes. A redevelopment contract/agreement would also be necessary. For review a site survey, site sketch, section map, and map of redevel- opment possibilities and special planning interest from the Comprehen- sive Plan was included with the agenda packet. Mr. Anderson also furnished a presentation board on the redevelopment area and a photo aerial view of the Central Business District to assist with discussion. Action Requested: Staff outlined the above options to briefly illustrate the range of choices available in deciding how to dispose of this property. To date, three separate parties have contacted staff with interest in this property. It may also be possible to widen the scope of the redevelop- ment project to the east side of Central Avenue N.E. Staff requested policy guidance from the EDA as to how to proceed with .the sale and/or redevelopment of this site. There was lengthy discussion on the various options. Certain Commis- sioners felt the EDA had acquired the site at a very low cost from Anoka County and the building should beput up for sale., "as is", and whoever purchases the property would deal with the various issues. Therefore, the EDA should not be involved in the development of the property. Page 4 of 9 EDA REGULAR MEETING MINUTES July 15,~ 1997 Other Commissioners felt the EDA definitely needs to be involved. It' would be unfair to sell the property then not have adequate parking -available to operate a buSiness. Another concern of the Commissioners was the building has to be handicap accessible, which wQuld be very difficult without acquiring the Citywide Locksmithing to the north of the site. If the EDA were to become involved in rehabilitation of the building, then Commissioners questioned where the money would come from. Mr. Anderson indicated there is a possibility of two funding sources: 1) $129,000 from the Commercial Revitalization Account ($1,000 would be retained by the County, therefore we would have about $128,000 to work with), and 2) if there is additional construction in the area and the' valuation of the property goes up, then the EDA could apply some tax increment proceeds towards either demolition or acquisition of the site. At this time there are three parties interested in the 4150 Central Avenue site: 1) Ron Clark Construction, owner of the strip mall to the south of the property, 2) Kirk Schnitker, an attorney interested in developing additional office space, and 3) Steve Sawatsky, who is interested in the site for his travel agency. Commissioners suggested staff work on a preliminary RFP for the 4150 Central Avenue property while allowing Steve Sawatsky a 30 day Exclusive Negotiation Agreement. Then, in the event Mr. Sawatsky's proposal does not work out, staff at least would have a start on a preliminary RFP. MOTION by Ruettimann, second by Jones, that the President of the EDA, Executive Director, and Deputy Executive Director be authorized to negotiate a 30 Day Exclusive Option with Menno Travel Service to acquire the 4150 Central Avenue N.E. (former Columbia Heights Professional Building) which meets the necessary Planning and Zoning and other requirements to make it an operable property, with an option for an extra 30 day extension of the Exclusive Negotiation Agreement if adequate plans are moving forward. All voted aye.. MOTION CARRIED. Housing Redevelopment Tax Increment Financing District No. 1 (Scattered Site TIF) Update. Mr. Anderson stated the Housing Redevelopment TIF District was certified to Anoka County prior to July 1, 1997. Required information was also sent to the Department of Revenue. The County requested additional information to include a color map to differentiate the parcel locations in the City and a listing of the property identification numbers for the addresses included within the TIF District. The information was also forwarded this week. The Building Official prepared a list of six properties which he would consider ideal to target our initial efforts for acquisition and demolition of the homes and resale to a prospective developer/builder/ homeowner. Also, because of the public notices published at the time the public hearing was scheduled in May, several people: have called expressing an interest in participating in the program and selling their home to the City/EDA. Three of these properties were within the TIF Page 5 of 9 EDA REGULAR MEETING MINUTES July 15, 1997 District. Regarding the fourth property in the TIF district at 544 Summit, the Building Official has had some concerns with the condition of the property. The pertinent information on tax values for each property is as follows: Land Value Building Value Total Value 3950 Lookout Place 1124 44th Ave. N.E 3823 Polk St. N.E. 544 Summit 23,900 30,300 54,200 22,000 32,500 54,500 20;900 22,500 43,400 13,800 11,400 25,200 Staff was seeking EDA/City Council input on providing the funds to initiate the scattered site TIF District and implement some housing revitalization efforts for the ]property owners that are eager to participate. Mr. Anderson noted it will be necessary to develop some administrative procedures for operating the program. Staff reviewed procedures in other communities that have been active with scattered site housing. Some of the major steps were as follows: ~1) Develop administrative procedures, policies, and performance standards. 2) Identify a source of funds. 3) Prepare a list of properties by priority in terms of condition of structure, impact on surrounding neighborhood, acquisition costs, owner willingness to participate, marketability of the lot for redevelopment, etc. 4) Initiate negotiations and close property purchase(s) on high priority sites. 5) Pre-qualify contractors for demolition and site restoration if done publicly or developers for sale of lots and construction of new homes. 6) Sell properties and execute development agreements/contracts. Mr. Anderson indicated that the Conoco Station located at the corner of 40th and University was interested in 3950 Lookout Place to further expand their business. Mr. Anderson questioned if the expansion were a commercial enterprise would it effect tax increment that would be collected on Housing Redevelopment District since it would not be used to construct a single family home. It is also possible that this proPerty and 544 Summit could qualify for the redevelopment fund which uses Building Permit revenues to acquire and demolish the buildings, then assess costs back to the property owners. Therefore, there are a couple of possibilities. Commissioner Ruettimann suggested that a logical plan be established 'before going ahead to.purchase any property. He said he doesn't want to see money being spent that we don't have. Therefore, it was suggested :that some policies and direction be set-up before moving forward. Ruettimann also suggested a large map showing the scattered houses be furnished to enable Commissioners~to~get an idea of the location of the properties and possibly incorporating more than one site in a plan. Page 6 of 9 E~k ~EGULARMEETING MINUTES July 15, 1997 Commissioners stated they do not Want to acquire any property that is rental, only owner occupied, in order to avoid making relocation payments. MOTION by Ruettimann, second by Jones, to direct staff to: 1) supply the EDA with a large map/board identifying the 55 properties that have been earmarked in the scattered site district and getting all the County background detail as to cost breakdown regarding land value, and 2) direct staff to further investigate 3950 Lookout Place and 544 Summit Avenue then come back to next months meeting withza recommendation as to how to proceed to acquire or abandon the properties and report on the progress. All voted aye. MOTION CARRIED. 3) CDBG 'and HOME Program Reimbursement Status Report. Mr. Anderson reported EDA funding status regarding the CDBG and HOME program and what the balances were. A letter had been submitted with supporting documentation to Anoka County requesting a $220,000 reimbursement for property acquisition costs incurred by the City. Receipt of these funds should result in a zero balance in the available HOME program funds. To illustrate the amount of funds currently available in the CDBG accounts and the HOME Program, several spreadsheets were attached which listed the original budget allocation amounts, history of expenditures or transfers, and balance remaining. There was a separate spreadsheet for each year and for each account. Below is a summarized balance remaining for each account. Mr. Anderson reviewed with the Commission- ers each spreadsheet that was attached to the agenda packet. Acct. Procram No. DescriDtion Balance Remaininq HOME NA Property acquisition in Sheffield Neighborhood $220,000.00 CDBG 530 Neighborhood Revitalization Account (2,645.70) .CDBG 553 Housing Rehabilitation Account (inc. County-wide) 82,422.00 CDBG 528 Public Services 3,012.91 CDBG 630 Neighborhood Revitalization Account 0 CDBG 653 Housing Rehabilitation (inc. County-wide) 33,686.00 CDBG 628 Public Service 3,080.00 CDBG 755 Housing Rehabilitation (inc~ County-wide) 70,000.00 est. CDBG Unknown Commercial Revitalization 129,036.00 est. CDBG 728 Public Service 3,500.00 est. Some of the above information is shown to be estimated and listed as unknown. To date we have not received the actual amounts for the funds to be available from July Zl, 1997 to December 31, 1998. Also, the amount of the County-wide rehabilitation funds is not known. Once the County has determined the final amounts and drafted contracts for signature by the City, these amounts will be revised with actual figures. ~: -- Also, for Commissioners information a spreadsheet format was prepared for 4607 Tyler Street N.E. For future projects this format will be used to assist in project management and determining the availability of funds at any given point in time. Page 7 of 9- ~DA REGULAR MEETING MINUTES July 15, 1997 Commissioner Ruettimann inquired if the spreadsheets could~also show the income being received on various accounts as well as expenditures, to better track accounts. Mr. Anderson explained that sometimes the reimbursements are not timely, but would work with the Finance Depart- ment to revise the spreadsheets. 4) Consider Sale of Rental Property at 4519/ 21 Taylor Street N.E. Mr. Anderson reported the duplex property at 4519/21 was scheduled to be- totally vacant by the end of July. The tenant lease in the lower level was not renewed in June because of lease violations. The tenants in the upper level have requested to terminate their lease one month early. The lower unit is currently being repaired. The costs to repair was estimated to be $1,300 and does not include the costs of replacing the carpeting or installing another type of flooring. Also, the stairs to the laundry room require repair work as does the kitchen cabinets. Staff requested the EDA consider the sale of this property to a private party for use as a single family home only. A sale at this time will not require any relocation payments to be made or displacement of a family since the unit is vacant. The repairs to turn this house into a single family home would be relatively minor:and would provide a five bedroom, split level type home. Commissioners seemed favorable to the sale of the property, but felt a garage should be added or required. Mr. Anderson stated he would furnish information regarding what was spent to purchase the property, what was spent on repairs, and how much revenue has come in over time in order to determine the sales price in order to recover the funds invested. MOTION by Sturdevant, second by Jindra, to authorize staff to request City Council approval to seek bids/quotes for the purchase of the property at 4519/21 Taylor Street N.E. conditioned upon the bidders meeting terms of a sale and development agreement to require conversion to a single-family, owner-occupied structure with construction of a double car garage not less than 22 feet by 24 feet in size. All voted aye. MOTION CARRIED. 5) Update for Proposed 1998 Budget and Levy. Mr. Anderson reported he would send the 1998 Budget to the Commissioners in order to have time to review it before the next regular meeting, at which time it will be discussed. ADMINISTRATIVE REPORTS. Report of the Deputy Executive Director. Presented in writing. Page 8 of 9 EDA REGULAR MEETING MINUTES July 15, 1997 B. Report of the Executive Director. Mr. Fehst reported he had talked to Joe Strauss regarding the Business Survey and mentioned the City was short funds to complete the full survey, however, Mr. Strauss indicated there was a possibility to receive money from other sources for the remainder of the costs needed to perform the retention survey. C. Committee/Other Reports. 1) Tyler Heights Subcommittee Report. GENERAL EDA COMMUNICATIONS. CITIZEN FORUM TO ADDRESS EDA ON M~TTERS NOT ON AGENDA. A Parkview Villa resident requested that another One Way sign be posted in the alley between Parkview Villa and the Columbia Heights mall to eliminate some of the big trucks with deliveries that have been entering the wrong way. Walt Fehst, Executive Director/City Manager, offered to talk with the Public Works Department concerning this matter. MEETINGS: A. The next Regular EDA meeting. The next regular meeting is scheduled for 7:00 p.m., Tuesday, August 19, 1997 at Community Room B at Parkview Villa. ADJOURNMENT. MOTION by Sturdevant, second by Jindra, to adjourn the Regular EDA meeting at 9:25 p.m. All voted aye. MOTION CARRIED. Respectfully submitted, Rebecca Townsley, Secretary edamin Page 9 of 9 CITY COUNCIL LETFER Meeting of August 11, 1997 AGENDA SECTION: Volunteer Fire ORIGINATING DEPARTMENT: CITY MANAGER Relief Association Fire APPROVAL NO: ITEM: Recommendation for Relief Association BY: Charles Kew att BY: Membership DATE: July 30, 1997 DATE: NO: Columbia Heights Fire Depm-tment Volunteer Relief Association Board of Trustees This is to advise that the following people have successfully completed the minimum performance qualifications required for appointment to the Volunteer Division. They have each been appointed to the Fire Department as a probationary Volunteer Firefighter effective August 1, 1997. Katie D. Maruska Dustin L. Rogne Randy R. Rogne Lisa M. Hartwig Pursuant to Minnesota Statutes, each person is now eligible for membership in the Columbia Heights Fire Depariment Volunteer Division Relief Association, effective the date of appointment. RECOMMENDED MOTION: Move to have the Fire Department Volunteer Relief Association Board of Trustees take official action to accept Katie D. Maruska, Dustin L. Rogne, Randy R. Rogne, and Lisa M. Hartwig as members of the Association effective August 1, 1997. 97-103 cc: Volunteer Relief Assn Secretary COUNCIL ACTION: OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION JULY 28, 1997 2 o CALL TO ORDER/ROLL CALL The Mayor called the Board of Trustees Meeting to order at 9:22 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present. APPROVAL OF MINUTES Motion by Ruettimann, second by Sturdevant to approve the minutes of the March !0, 1997 Volunteer Fire Relief Association. Roll call: All ayes ACCEPTANCE OF RESIGNATIONS - MARK J. FISHER/MARK O. SEATON Motion by Peterson, second ]Dy Jones to accept the resignation of Mark J. Fisher, Volunteer Fire Department, effective June 25, 1997. No Relief Association benefits have been accrued. Roll call: All ayes Motion by Peterson, second ]Dy Jones to accept the resignation of Mark O. Seaton, Volunteer Fire Department, effective June 29, 1997. No Relief Association benefits have been accrued. Roll call: All ayes ADJOURNMENT Motin by Ruettimann, second by Peterson to adjourn the meeting of the Volunteer Fire Relief Association at 9:23 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary