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HomeMy WebLinkAboutAugust 24, 1993 Work SessionNOTICE OF OFFICIAL M~ETING Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: Meeting of: MAYOR, CITY COUNCIL, AND CITY MANAGER Date of Meetin~ TUESDAY, AUGUST 24, 1993 Time of Meeting:. 8:00 PM Location of Meeting:. CITY HALL COUNCIL CHAMBERS 590 40TH AVENUE NE Purpose of Meeting: WORK SESSION 8:00 PM 1. Shared Ride Program 8:45 PM 2. Special Assessment Administration 9:15 PM 3. Water System Study 9:45 PM 4. Review Planning and Zoning Fees 10:00 PM 5. Pedestrian Crossing, 39th & Stinson 10:15 PM 6. Pawn Shop/Antique Store Requirements 10:30 PM 7. Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) NOTICE OF OFFICIAL MEETING Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: Meeting of: MAYOR, CITY COUNCIL, AND CITY MANAGER Date of Meeting: TUESDAY, AUGUST 24, 1993 Time of Meeting: 8:00 PM Location of Meeting: CITY HALL COUNCIL CHAMBERS 590 40TH AVENUE NE Purpose of Meeting: WORK SESSION 8:00 PM 1. Shared Ride Program 8:45 PM 2. Special Assessment Administration 9:15 PM 3. Water System Study 9:45 PM 4. Pedestrian Crossing, 39th & Stinson 10:00 PM 5. Board/Commission Appointments 10:15 PM 6. Pawn Shop/Antique Store Requirements 10:30 PM 7. Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) SPECIAL ASSESSMENT ADMINISTRATION- 65% 1. Prepare maps showing street and avenue footage for each project. 2. Write assessment rolls editing the footage. 3. Prepare Improvement notice to owner and mail along with the public hearing notice. 4. Prepare reports such as the assessment detail and assessment roll. 5. Prepare and type the resolutions for all hearings and projects. 6. Attend hearing and answer questions. 7. Type pending assessments on property control cards if projects are approved. When levied, complete the amounts, number of years levied and interest rate on these cards. 8. Prepare notice to go to the paper and the resolution for the levy hearing. 9. Prepare and mail the statements of levy along with the publication notice. 10. Maintain all accounting records and reports. a. Prepare journal entries and present to the Finance Department b. Prepare full statements and mail c. Collect money, code account and post receipts e. Obtain from water department delinquent bills and from finance miscellaneous delinquent bills f. Certify delinquent special assessments and miscellaneous delinquent bills. g. Generate reports to certify including resolution, letter to County, Council letter and related information they require h. County will return a printout of the certification which must be carefully checked for errors i. Keep monthly balance sheets and reconcile with the Finance Department 11. Type and update a PIR index and prepare a project file yearly for several departments 12. Calculate administration charges for projects and enter costs per foot in project assessment roll, to calculate the assessment amount. 13. Explain to customers procedure to obtain a lot split or subdivision: All specials need to be split and recreated on the green control card and in the computer. 08/24/93/BS GENERAL CLF~RICAL - 20% 2. 3. 4. Answer inquiries regarding proposed and levied projects. Locate owners on returned notices, remail and correct assessment and computer records. Prepare special assessments searches as requested and collect fee. Explain to Customers procedure to obtain a lot split or subdivision. Upon receipt of this, all new records need to be created both in hard copy and in the computer files. This is very time consuming. Receptionist for the departments in our area (Administration, recycling/garbage & inspections). Answer calls for these Departments as needed. Over see usage and maintenance of microfilm machine and reader. Backup assistance person for Xerox machine, laser printer and check signing. Prepare mailing address labels for P&Z, Public Works, and various other projects as needed. Receive building permits from Inspection Department and record the information on the property record. After recording on our files the permits are sent to the Anoka County Assessor's Office. 08/24/93/BS PROPERTY TAX RECORD AD~TRATION - 15% o Explain to customers procedure to obtain a lot split or subdivision. a. Collect the fee and type the Resolution, execute the paper work through completion including stamping and having the City Clerk sign and seal the deed. b. Once the deed is recorded at Anoka County, a new property number will be issued. Keep current on Homestead laws. Take applications for homesteads and answer questions regarding homestead and taxes. Record new owners on files and in the computer. Keep property file, assessment cards and computer records updated on a daily basis. New owners are obtained from many sources such as certificates of real estate value. These CRV's also provide our records with sale information. Keep deed index for City Properties and easements current. Answer inquires about easements. Answer many calls daily for property identification numbers, legal descriptions, age of buildings lot size, zoning and flood map information. Help people trying to locate their lot size and property irons. 08/24/93/BS COUNTY VERSES CITY BILLll~G OF SPECIAL ASSESSMENTS CURRENT ITEMS ELIbt[INATED OR CHANGED: 1. Full statements billed each May and due each September 15th would be eliminated. 2. Collection of yearly installment and interest on most of these plus any partial amounts applied to the principal would be eliminated. 3. The 10% penalty the City collects to certify delinquent assessments would be eliminated. o 10. 11. 12. CHANGES & ADDITIONAL WORK WITH COUNTY COLLECTIIqG YEARLY INSTALLMENTS: The County accepts no money except as part of the real estate taxes. City could collect only tOtal balance of an assessment. No partial payments can be accepted (a 10 year assessment would have to be paid in full). Monthly list of payments received must be sent to the County. Totally paid off assessment only. A county fund number would have to be applied for on each proposed project. The County numbers would have to be used instead of our current PIR numbers. Collection of Midblock lighting, because its charge is based on NSP rates and must be calculated each year would be a problem. Adding of individual assessments such as private work creates another problem and probably could not be done in a timely manner. All new levies must be certified to the County by November 30 to be on the following years tax roll. Levy in November with 30 days interest free, as we currently due, would result in the City not receiving its money for 2 years. Example: Project is levied November, 1993 and would not be certified until after 30 days(or at the end of the year) to the County. Therefore, collection would not be made until taxes payable 1995. For the City to receive money the year after levy, we would need to levy in September. This would allow 30 days interest free with certification to the County by November 30th. The problem is that all our cost figures are not available in September. All money collected during the year must be reported to the County by November 15 to be removed from the tax roll. During the 30 days without interest payment would have to be made in full or in exact yearly installments for projects over one year. Certification list that we currently generate would not work because of the many Fund numbers that would be used. The County requires a computer print out showing the original amount with the number of years levied, the percentage rate, the number of days and months the first year interest is on and a schedule showing the interest and declining 08/24/93/BS 13. 14. 15. 16. 17. 18. balance over the length of the assessment. The County computer will also calculate the assessment and then the County will compare it with what the City submits. The interest for the first year is usually where the County has a discrepancy with the calculation that the City submits. Additional certification lists that will be much longer from the City, will result in lengthy computer runs returned to us from the County. These will need to be checked and rechecked to eliminate the increased chance of errors. The County collects the money through taxes on May 15 and October 15 each year. The settlement checks from the county would be sent to the City after each of these dates and again after the end of the year. The settlement statement from the County will only show the Fund amounts received in total. No individual property information will be sent to us. However, at the end of the year we could receive a print out of outstanding tax for the cost of $100.00. There presently is only one City that requests this mainly because of their tax increment district. We wouldn't know who has delinquent taxes with unpaid specials. This will be a problem when doing special assessment searches. The County collects a penalty for late payment of taxes of which the City would receive a small portion. Our computer program would need many changes and some new reports created. 1993 Omnibus tax bill Chapter 375 states that Counties will now be able to charge cities for the cost of administering special assessments certified after July 1, 1993. 08/24/93/BS August 24, 1993 YEAR SPECIAL ASSESSMENT STATEMENTS DEPARTMENT MAILINGS PER YEAR IMPROVEMENT HEARING NOTICES SPECIAL ASSESSMENT LEVY STATEMENTS OTHER HEARING NOTICES 1983 1160 1190 991 1984 1100 1064 1968 1985 1112 4794 356 1986 965 1307 850 17 1987 980 2121 2154 296 1988 1287 3329 2039 495 1989 1274 1637 2063 1990 1011 2059 1207 877 1991 950 1211 1233 1992 849 126 975 1993 600 2413 81 UNDER CITY POLICY HOW ADMINISTRATION COSTS ARE FIGURED First year: Number of parcels X .75 hours per parcel X $17.52 cost per hour = 1 year admin. Subsequent years: Number of parcels X .50 hours per parcel X $17.52 cost per hour X additional years = additional years admin. EXAMPLE FOR A FIVE YEAR LEVY UNDER CITY POLICY: Set Up Charge: 100 parcels X .75 hours X $17.52 cost per hour ............................ $1,314.00 Yearly Charge: 100 parcels X .50 hours X $16.63 cost per hour X 4 addn'l years ............... $3,504.00 .,UNDER COUNTY POLICY HOW ADMINISTRATION COSTS ARE FIGURED Anoka County is in a very preliminary stage of determining a rate to be charged to cities for special assessment collection. They are suggesting that about $40,000 annually would be charged totally to the cities. This involves 800 assessment rolls and 18,000 parcels. Based on these assumptions, they are considering a fee of about $25 per roll for computer set up/storage and $1.11 per property record. EXAMPLE FOR A FIVE YEAR LEVY UNDER COUNTY POLICY: Set Up Charge: Roll development, notices, pre-assessment process ...................... ???? Yearly Charge: 100 parcels X $1.11 plus $25.00 for roll X 5 years ...................... $680.00 :bs #MAILYR.TBL "TO: FROM: SUBJECT: CITY OF COLUMBIA HEIGHTS Public Works Depa~uent PATRICK HENTGES CITY MANAGER PEDESTRIAN SIGNAL - 39TH & STINSON DATE: JULY 26, 1993 Attached are copies of documents from our files indicating what the Council has been given as far as information on this project. I've briefly discussed this project with Tom Bur~ of St. Anthony. He suggested that you and I meet with him regarding this issue. If he hasn't already contacted you, you may wish to contact ~ MAW:jb 93-449 Attachment Administrative Offices 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612) 789-8881 April 5, 1990 Robert Bocwinski City of Columbia Heights 590 - 40th Avenue N.E. Columbia Heights, MN 55421 Dear Bob: At the Council's Work Session on April 3, 1990, a discussion was held on the proposed signals at Stinson Boulevard and 37th Avenue N.E. and 39th Avenue N.E.. The City Council has asked me to contact you to request that the Joint Powers Agreement for ~he two projects be separate. There is not a clear majority in favor of the 39th Avenue N.E. signal and the Council does not want the 37th Avenue N.E. project to be jeopardized. The other concern is that St. Anthony has not budgeted for the 39th Avenue N.E. signal and the timing of this project may have to wait until funds are available. The city Council understands the neighbors of Columbia Heights concerns on pedestrians crossing at 39thAvenue N.E. One suggestion was made to try striping and sig~ing the street to better identify a pedestrian crossing. This may be an alternative until funds are available and may even prove to be a less expensive alternative. If you have any questions, please call. Sincerely, Thomas D. Burr City Manager TDB:cjk Robert (Bob) Sundland, Mayor Thomas D. Bun, City Manager Counctlmembers: Richard A. Enrooth, Judy Makowske, George Marks, Clarence MANAGER'S REPORT Page 4 April 6, 1990 material to be self-explanatory. However, if questions arise Monday evenin§, anticipate Fred Salsbury will be in a position to address your concerns. 13) NOTICE OF PUBLIC HEARING I~EGARDING PROPOSED REVISION TO DUMPING FEES PAID BY ANOKA COUNTY HAULERS AT THE ~RIVER~ESOURCE RECOV~IY FACILITY-- Attached is a memo prepared by Georgia Reay, Recycling Coordinator, addressing the proposed increase in tipping fees at ~he.Elk R/vet facility. The proposed increase is to go from the current $63 per ton to a proposed $75 per ton (approximately 20Z increase) for refuse disposed at the facility. I trust you will find Georgia's comments to be germane. However, ~he bottom line is ~hat Georgia has proposed that the County consider other alternatives such as contracting for more garbage disposal at this facility, rather f/~an an increase in tipping fees. It is our opinion ~at an increase in tipping fees is counterproductive and will tend to be a deterrent to citizens' continued conscientious effort to recycle materials. Unless the Council objects, I plan on Georgia attending the April 10~h Public Hear/rig and to voice our concern with the increase in tipping fee and the suggestion =hat of. her alternatives be actively and more aggressively pursued. 14) ,)SIGNALIZATION AT 37TH AVENUE AND $9TH AVENUE AT STINSON BOULEVARD-- Attached is a letter from the St. Anthony City Manager indicating that his City Council has concern for signalization at $9th Avenue. As you may recall, we previously insisted that $9~h Avenue be included in a Joint Powers Agreement so that both projects occur at the same time rather than be separated. Our concerns are probably correct as indicated in ~he' attached letter. Apparently St. Anthony does not have the same appreciation of ~he situation at the inter- section of 39th Avenue and Stinson Boulevard. In the past, the Public gorks Director has recommended that ~hese items not be separated for fear that both signals would not be completed. I have had a phone conversation with the City Manager and I have indicated f~hat we will inform residents at Heights Manor of the City of St. Anthony's reticence, if not lack of support, for placement of a sisnal at $9~h Avenue and Stinson Boulevard. Unless the Council objects, I will forward a letter to f_he residents of Heights Manor indicatin~ the date of the next St. Anthony City Council meeting and suggest that ~hey voice their concerns. In the meantime, I suggest that the Council direct me to forward a letter ~o the St. Anthony City Manager indicating that we are not interested in the two si~nalization items being separated. I will await your further direction on this issue. ~o/4s CITY OF COLUMBIAHEIGHTS SUBJECT: DATE: HAYOR AND CITY COUNCIL KEKBERS STUART W. ANDERSON, ACTING CITY MANAGER ~ANAGER'S REPORT FEBRUAi{Y 22, 1991 1) OPERATIONAL REPORTS FOR FEBRUARY 4, 1991 - FEBRUARY 17, 1991-- Attached are operational reports from various Division Heads indicating the significant items undertaken or accomplished for the above reporting period. I trust you will find the reports to be informational and beneficial with regard to major undertakings occurring within the divisions in this past reporting period. , AGKEEHENT ~ITH ST. ANTHONY REGARDING PEDESTRIAN SIGNAL-- The City of St. Anthony has agreed to a pedestrian signal at Stinson Blvd. south of 39th Avenue. Hr. Salsbury is re-activating the joint powers agreement that will include both the pedestrian signal and the signals at 37th and Stinson. REQUEST F~OM MINNEAPOLIS FOR JOINT INSTALLATION OF SIGNAL-- The City of Minneapolis Public ~orks Department has sent a request to our Public Works Department requesting a joint installation of traffic signals at 37th and Johnson. Unless directed otherwise, I am sending this item to the Traffic Commission for their review and recommendation. ~N/DOT UPGRADING OF INTERSECTION AT 53RD AND CENTRAL-- The City previously agreed to participate with Fridley and wn~0T with the upgrading of the intersection at 53rd and Central. This is a 1991 project. Now HnDOT has come to us &t-this late date asking for financial participation in improvements of the traffic signals south to &0thAvenue. A federal grant will pay 90Z of the cost and HuDOT is requesting 5Z participation by the City. The attached NnDOT letter is not correct on determining our share. Salsbury's attached letter is correct. The local cost from general fund would be $14,625. Mr. Salsbury advised the State ~hat at this time of fiscal cutbacks we could not find that amount of money in 1991. The ~-~0T response was to request participation at 53rd Avenue and at 52nd Avenue this year. This would cost $2,250 of general fund money. Your direction is requested. 5) FIXED ASSETS For many years the City has put forth a casual effort to build our Fixed Asset Information. Proper marking of property and actual inventoryhas never occurred. RECEIVED JUL 2, 6 1993 .(i'') CITY OF COLUMBIA HEIGHTS 590 40th Av~:nue N E Columbia Height.-..MN 55421-3~78 1612) '" ~ · ' February ~, 1991 Mr. Thomas burr City Manager City of St. ~nth&ny 3301 Silver Lake Aced $~. A~.thony, MN 55421_ Dear Mr. Bart: Based upon our meeting of January 28, 1991, lc is our understanding tha~ the City cf St. Anthony m~y b=~ wil!xn~ ~o consid=r a pedestrian crossing signal only Iocate~ cn S:anson Blvd somewhere in mid-b!cck. At =his time, we would esc!z.ate =hat the cost of this type of s~gnal wcula be becw=en $16,0C0 and $20,000 tots!. This would mean that 5J% would De ezpeLOcd OUt Of each of our city's Municipal Sta~e Aid System funds. In other words, somewhere between $6,000 an~ $i0,050 per community. The City of Columbia Heights' concern has been for p~des~rian crossing from the beginning and this alternatlve would be acceptable :o our com,~unity. If the two com,~.uni=ies can agree upon :his option we can pcoceed with the signalization cf 37~h and Stinson Blvd. I await a response from you and your City C:uncll concerning =his mat~er. Once =his n.atter has been agzeed upon, cur Public Works Director can t~en call a meeEinu of une o~her en~i:ies involved at ~he 3?th and S~inscn inter~ec~cn and get on a~out the business cf a Joint ~owers Agreement required :or this-work. Si rely, ~ Acting City Manager City of Col=mbia Heights 91-!9 cc: Edward Carlson, Mayor Fredrick V. 5alsbury, Director cf Public wJrns, City Englneer int thm Administrative Of~'ces 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612) 789-8881 FAX (612) 789-9602 February 13, 1991 Stuart W. Anderson Acting City Manager 590 - 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Anderson: Thank you for your February 6, 1991 letter regarding the signalization of 37th Avenue N.E. and Stinson Boulevard and a pedestrian crossing signal mid- block on Stinson Boulevard. The St. Anthony City Council is looking forward to working together with the Columbia Heights Council to move forward with this project which will benefit the residents of both communities. Sincerely, City Manager~. TDB:~k CITY COUNCIL LETTER FILE COPY Meeting of: 8/26/91 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY NO. 9 PUBLIC WOP~KS MANAGER ITEM: JOINT POWERS AGREEMENT WITH BY: F. S~lsbury ~ BY: NO. ST. ANTHONY DATE: 8/20/91'~ DATE: As you may recall, Columbia Heights has been concerned, because of resident's concern, about a safe crossing on Stinson Blvd. near the apartments in or around 39th Ave. The Senior Citizens from the Heights Manor Senior Housing building approached the City Council about five years ago requesting some sort of signalization. Since that time, City staff has been in negotiations with the City of St. Anthony, City of Minneapolis and Hennepin County concerning signalization in the area. Part of the City's negotiating tactic was that we would agree to the signals at 37th and Stinson Blvd. as long as the City of St. Anthony agreed to a pedestrian crossing in the 39th and Stinson Blvd. area. The City of St. Anthony has agreed to the pedestrian crossing signalization and a copy of a Joint Powers Agreement is attached. The Joint Powers Agreement has been reviewed by the City Attorney. The Joint Powers Agreement is being placed before the City Council for consideration. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/26/91.. AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY NO. 9 PUBLIC WORKS MANAGER ITEM: JOINT POWERS AGREEMENT WITH BY: F. S~isbury BY: NO. ST. ANTHONY DATE: 8/20/91 DATE: Continued - Page 2 Under the Joint Powers Agreement, a pedestrian signalized crossing would be placed in the area, paid for on a 50-50 basis between the City of St. Anthony and the City of Columbia Heights as a State Aid project. At this time, staff feels that we can provide the necessary justification for the signalization to be eligible for State Aid funds. The City of Columbia Heights would be the lead agency in the project. This means we would be providing staff to assume all necessary administrative duties for the project. Staff feels that the agreement does meet the desires of the City Council and is therefore recommending approval to enter into a Joint Powers Agreement with the City of St. Anthony. RECOMMENDED MOTION: Move to enter into a Joint Powers Agreement to install a signalized pedestrian crossing on Stinson Blvd. located between 38th Ave. and 39th Ave.; and, furthermore, to authorize the Mayor and City Manager to execute the agreement. FVS:jb 91-566 Attachment COUNCIL ACTION: COUNCIL AC"I'll)N; ~, Anthony, · ~ ~%/tlc ~ ~r~ra~e under the laws of ~e ~l~e o~ Midcal, h~el~r~lr~ferred to aa "S~. A~thony,' and ~O ~y Or ~~a ~Lqh~l, 4 ~y polxtxc &nd co~pora~e urger ~e li~ or ~e S~to or K~n~ao~, hereinafter re~errud ~o as u~l~ia Heights.u ~~, 1~ im c~ider~ mutually desirable to XnG~all a ~ei~lln/Crir%ic con,roi IXgnal aysten to ~ located on.StAnson ~ulevar~ ~an ~lth Aven~e ~.E. a~ mgth AVMn~O ~.E. within ~e ~n~M o~ Ra~2 ~d ~e County of Anok~. ~~, ~~iea have e~reai~ ~:llinqne~ to ~lcl~ in ~e c~ructXon, ~Xn~e~nce and opor~,in~ co~ of ~id axil sys~; and ~e ~rtiea here~~ the provAai~a o~ ~.s. sac. 162.61, S~. ~ and Sec. 4Ti.59. ~OW, ~fKREFORE, XT XS HEREBY AGREED: SC. &nthon¥/¢olu&bi& l~c~lu irt ~rrlid ou~ ~ ~h~11 inltmll pede3trlmn/~rm~Itc O~Ol II~ll il ~i ~1~ li~ o[ Stin~on Bo. leverS A~nul H.E, a~ 39~ A~nue N,E. within Anoka County. Such ice. Iliad ~r City o~ Col~la Heights }'reject ~o. hi~inir~r ~f~ed to .I ~e mpro~ect," all In accordance with 8~lft~lo~ m h~4inafCer rererr~ to es the "Plans" and are ~ll ~feren~ ~de a ~r~ hereof. The ~nat~A~ ~f ~is projec~ shall ~ under ~he lU~lll~ and dlre~lon of Col~il aei~s' City Enqineer An ac~rdance vith '~e"Planl. a~ever, ~e o~er par~y co~ra~e vl~ ~ CA~M ~gineer and h~s scarf at ~heAr request ~e ex~ n~oaa~, bu~ vail have no res~nslMili~y to~ Bo~ ~rtAe8 4~1o ag~t to provide all necessary per~lts an~ IV. ~l~m Helgh~ shill l~ti~l, or cause o~flt elec~l~l ~er connections to tAe controller cabinet. il~ ~ovlde ~e el~lcal e~rgy rot the operation et ~Ole VI4I or '~L~ Ag~onont. Colu~a ~o~ghtG ~ill enter ~nto ip~opr~8~ contrac~, and will obtain appropriate payment and 3oinr. Po~re Aqree~nt P~qe 4 V. e~lneer~ ~ ~or ~e pr~}ect. The estimate cf th~ total o~aot ~rk ~o ~pleto the pro,oct VI. ~1 ~ It~i~ tO tXul~l~ by the representatives of COl~ll~igh~ ~all ~ ~e only:party euthorized ~lll ~ lddi~A~ to deletion, or alter or IdjuGt any co~ponent, ~, ~i~l, ~ tiling of ~e iforesaLd pede~tria:t/tra~ic ~ol liqnll ~m~e~; however, iny~inqe ~ec~ ~lll ~u~re ~e ~tten co~en~ of S~. VIII. repair or Mule ~e ~$n~e~nce and =epa~r of ba~d St. Anthony shall reiJd~rie Colunbia Heights for p~rcent (SOt) or the electrical and naintonance co~t P~go 5 a~Cm. RoAM~to ~a%l ~ ~m&tted to Columbia ~l~la Htiqh~ a~ St. ~thony each hereby agree to ~~ W h~ ~llli ~l other 4nd Ars Councilmon~r~ a~d ~~y~ arAli~ out of york on ~e pro,act condac~ed bM ~loyeel or ~e ind~lfyi~ ~rty. Col~la lleights and St. ~M ~11 r~ire all con,actors for the project ~o include a ~ovisi~ lnd~ifyAng Collie Reigh~s and S~. AnthonM and ~eir Co~AlB~rs and ~ployees igelns~ all claim~. and acrid, a~ ill related cooks and ex,nasa (An~luding a~rn~Ms' fees) for lnJu~, de6th, dioabAll~y or illne6s o~ anM ~on, or damage to pr°~r~y, arising ou~ of the*worh on pr~ect bM the c~rac~or or Ars su~on~rac~ors. Columbi~ He~h~s a~ St. ~h~Y will ~f~er require all con~rac~s c~tios by ~h. con~r~=tor.. ~ovided herein to ~ ~rior~d ~y that p~rty ~hall r;~:t ~. ~older~ e~l~y~ of ~e 'other p~rty, a-~d thai an7 a~d ail ~ ~ ~ Un~lo~ent ~mpensa~ion Ac~ o{ ~he Sc~'Ce oi ai~e8o~ ~ ~alt o~ said ~loyee& while so en,]~ged and any ~y Oi ~e ~ or iJe~ices provided to ~ re,,d~re~ horeXn snail iX. In ~o o~t ~at ~e ~ies to this agreement are ~flable ~ ob~ Hl~so~ State Highway Aid F~ndin~ to cover all costs ~ia~ Wi~ ~e Coati. ion or the project, this pro]eot may ~ e~oned ~ ~lm agre~nt may ~ nullified by wrlt~en ~i~ by et~r ~Cy to ~e o~er. ~o ox~ndt~ure~ shall ~ au~orized nor shall ~e pro~ec~ ~gin ~il such ~i~e ~ha~ linneao~ S~a~ Highway Aid ~nding is obtained or a~horAzed. ourrAcA #Anfleao%a 8%e%e #Ag~ay Aid ~An~ iu ~ ~y .ag~e. to grant to ~he o~her ~rC~ 6n,l ~l~ea or egenc8 ~r~ght to the uoe or an~ an~ a~l ~le~n~ f~ ~e ~r~e to ent~, ~notruc~. and/or IH T~~Y ~F, the p~tiea hereto Aave caused ~hA~ ~remn~ to ~ ex~u~ by ~eir rea~c~ve d~l~ au~hor~:ed CXT¥ OF ST. A~THO~¥ Date: CA~y Manager CL~y A~C~rne¥ ",,:.'-'.,""~- - ~o~n~ Povers Agreemen~ $~. An~ho~¥/CoZtmb~& X(l~ghCl ~¥or By t _ REGULAR. COUNCIL MEETING OCTOBER 28, 1991 PAGE 12 and taking any other appropriate action with respect to the Bonds. This ordinance shall be in full force and'effect from and after 30 days after its passage. First reading: October 28, 1991 Motion by Ruettimann, second by Peterson to schedule a second reading of Ordinance No. 1235 for the City Council meeting on November 12, 1991. Roll call: All ayes COMMUNICATIONS There were no communications. OLD BUSINESS There was no old business. NEW BUSINESS Channel 16 Character Generator System Motion by Clerkin, second by Nawrocki to award the bid for the Channel 16 character senerator system to JMH Software of Minnesota, Inc. as outlined in Option 2 of their proposal dated October 22, 1991, based on low responsible bid received of $3,381 and recommendation of the Cable Commission, and furthermore, that the Mayor and City Manager be authorized to enter into a contract for the same. Roll call: All ayes Acceptance of Chan~e - FM Service Line UD Motion by Clerkin, second by Nawrocki to accept the change in the mix, quality, and level of service of the FM Line up, effective November 1, 1991. Roll call: All ayes Joint Powers Agreement for Signal Construction This agreement is between the cities of Columbia Heights and St. Anthony. It is for a pedestrian/traffic control signal system to be located on Stinson Boulevard between 38th and $Pth Avenues. The signals being considered for the intersection of $7th Avenue and Stinson Boulevard are on hold until problems between Hennepin County and Minneapolis are solved regarding maintenance of ~these signals. MotiOn by Ruettimann, second by Peterson'to authorize the REGULAR COUNCIL MEETING OCTOBER 28, 1991 PAGE 13 eo Mayor and City Manage:: to enter into a Joint Powers Agreement with the City of St. Anthony for the construction of a pedestrian traffic signal on Stinson Boulevard, south of $Pth Avenue. Roll call: All ayes Job Description of Maintenance III - Mechanic Councilmember Nawr.ocki inquired why this job description needed Council approval. It was explained that the last time the description was updated was in 1974. He also inquired if there are enough funds in the budget to allow for an early hiring. The City Manager advised this will be discussed at an upcoming Council work session on the budget. Motion by Clerkin, second by Peterson to approve the job description of Maintenance III - Mechanic dated October 23, 1991. Roll call: All ayes Modified Softward License Agreement with Business Records Corporation Motion by Peterson, second by Ruettimann to authorize the Mayor and City Manager to enter into an agreement with Business Records Corporation for a modified second license agreement to allow the usage of Business Records Corporation software on a separate computer in HRA at a one-time cost of $2,000. Roll call: All ayes Motion by Peterson, second by Ruettimann to authorize the Mayor and City Manager to enter into an annual software service agreement with Business Records Corporation to cover maintenance of the software, software upgrades and indirect telephone support from BRC at an annual fee of $1,500. Roll call: All ayes Consultant Service for Civil Service Commission Councilmember Nawrocki inquired if any other consultants were interviewed and what rates they quoted. The City Manager responded with information received.from other consultants. He noted that some of the tasks suggested by the recommended consultant can be performed by staff thereby saving some costs. Motion by Ruettimann, second by Peterson to authorize the use of Labor Relations Associates, Inc. as a consultant in the Police Chief selection process at a rate of $81.00 per hour at a cost not to exceed $6,000 and to authorize the Mayor and City Manager to sign a contract for same. Roll call: All ayes Joint Powers Agreement St. Anthony/Columbia Heights Page 1 AGREEMENT, made and entered into this /~%~ day of ~~~ , 19 q~-, by a~d between ~he City of St. Anthony, a body politic and corporate under the laws of t_he State of Minnesota, hereinafter referred to as "St. Anthony," and the City of Columbia Heights, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as "Columbia Heights." WITNESSETH: WHEREAS, it is considered mutually desirable to install a pedestrian/traffic control signal system to be located on Stinson Boulevard between 38thAvenue N.E. and 39thAvenue N.E. within the County of Ramsey and the County of Anoka. WHEREAS, both p~rties have expressed willingness to participate in the construction, maintenance and operating costs of said signal system; and WHEREAS, it is contemplated that saidworkbe carried out by the parties hereto underthe provisions of M.S. Sec. 162.61, Subd. I and Sec. 471.59. NOW, THEREFORE, IT IS HEREBY AGREED: Joint Powers Agreement St. Anthony/Columbia Heights Page 2 Col~hia Heights will be the lead agency, shall prepare or shall cause to be prepared ~he necessary plans, specifications, and proposal; shall adver~:ise for bids for the work and construction, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder; shall administer the contract or cause ~he administration of the contract; shall assure that all. required engineering and inspections are carried out; and shall install pedestrian/traffic control signals at the west side of Stinson Boulevard between 3$th Avenue N.E. and 39th Avenue N.E. within Anoka County. Such installation, as described immediately above, shall be identified and accomplished under City of Col~hia Heights Project No. 8922, hereinafter referred to as the "project," all in accordance with'_ said project plans and specifications which plans'and _ specifications are hereinafter referred to as ~he "Plans" and are by this reference made a par~ ]:er.of. II. The construction of ~his project shall be under the supervision and direction of Columbia Heights' City Engineer in accordance with'the Plans. However, the other par~y shall cooperate with the City Engineer and his staff at their request to the extent necessary, but will have no responsibility for the Joint Powers Agreement St. Anthony/Columbia Heights Page 3 supervision of T~he work. Notwithstanding anything herein to ~he contrary, ColloqUia Heights may retain consultants or other professionals to perform'any or all of ~he responsibilities and/or duties cf Columbia Heights herein. III. Both cities agree that any license required to perform electrical work must be obtained tl~rough the Columbia Heights Inspection Department. Electrical inspection fees shall not be more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. Both parties also agree to provide all necessary permits and permission to construct said signal system at no cost. Columbia Heights shall install, or cause the installation of adequate three wire, 120/240 volt, single phase, alternating current electrical power connections to the controller cabinet. The costs, if any, for the installation of the power sources, shall be shared equally by both parties. Columbia Heights shall also provide the electrical energy for the operation of the pedestrian/traffic control signal to be installed. The electrical costs will be shared by both parties as stipulated in Article VIII of this Agreement. Columbia Heights will enter into' appropriate contracts and will obtain appropriate payment and Joint Powers Agreement St. Anthony/Columbia Heights Page 4 performance bonds and insurance for t_he project in accordance with all applicable laws. St. Anthony shall reimburse Columbia Heights for fifty percent (50%) of the construction of the contract work and engineering costs for the project. The estimate of the total cost for the pedestrian crossing signal, engineering, and other contract work to complete t_he project is $39,200.00 Vi. Ail records kept by each party with respect to this project shall be subject to examination by the representatives of the other parties hereto. Columbia Heights shall be the only party authorized to revise by addition to deletion, or alter or adjust any component, part, sequence, or timing of the aforesaid pedestrian/traffic .: control signal system; however, any change in ~he Plans for ~he project shall requite the written consent of St. Anthony. ~: Upon completion, of the work, Col,~hia Heights shall maintain. and repair or cause the mainten&nce and repair of said pedestrian/traffic control signal system. . St..Anthony shall reimburse Columbia Heights for fifty percent (50%) of the electrical and maintenance cost reasonably Joint Powers Agreement St. Anthony/Columbia Heights Page 5 necessary for ~he pedestrian/traffic signal system located between 38~h Avenue N.E. and 39th Avenue N.E. on the west side of Stinson Boulevard N.E. -' It shall be the responsibility of Col=mbia Heights to invoice St. Anthony for the aforestated reimbursements together with information reasonably necessary to support the invoiced amounts. Reimbursements shall be remitted to Columbia Heights within thirty (30) days of receipt of said invoices. IX. Columbia Heights and St. Anthony each hereby agree to indemnify and hold harmless the other and its Councilmembers and employees against all claims, demands and actions, and all related costs and expenses (including attorneys' fees) for any injury, death, disability or illness of any person, or damage to property, arising out of work on the project conducted by the employees of the indemnifying party. Columbia Heights and St. Anthony shall require all contractors for the project to include a provision indemnifying Columbia Heights and St. Anthony and their Councilmembers and employees against all claims, demands, and actions, and all related costs and expenses (including ~'£':~ attorneys' fees) for injury, death, disability or illness'of a~y person, or damage to property, arising out of the work on the project by the contractor or its subcontractors. Columbia- Heights and St. Anthony will further require all contracts to Joint Powers Agreement St. Anthony/Columbia Heights Page 6 include appropriate liability insurance protecting both Columbia Heights and St. Anthony and insuring the indemnification of both cities by the contractors. It is fur'-her agreed that any and all employees of either party cf this agreement and all other persons engaged by that party in the performance of any work or services required or provided herein to be performed by that party shall not be considered employees of the other party, and that any and all claims t_hat may or might arise %mder the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and a'll claims made by any third par~ies as a consequence of any act or omission on the part of :Laid employees while so engaged on_ any of t, he work or services provided to be rendered herein shall. in no way be the obligation or responsibility of t,he other par~y. In ~he event that the parties to this agreement are unable. to obtain Minnesota State Highway Aid Funding to cover all costs associated with the construction of the project, this project mayx be abandoned and this agreement may be nullified by written notice by either party to the other. No expenditures shall be authorized nor shall the project begin until such time that Minnesota State Highway Aid Funding is cbtained or authorized. Joint Powers Agreement St. Anthony/Columbia Heights Page 7. Notwithstanding any provisions of ~his agreement in ~he event ~hat sufficient Minnesota State Highway Aid Funding is not obtained, any expenses incurred or authorized by either party shall be the sole responsibility of the party authorizing the sa~e. XII. Each party agrees to grant to the other party and its employees or agents the right to the use of any and all public easements for the purpose to enter, construct~ and/or maintain the project. IN TESTIMONY WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized officers as of ~he day and year first above .written. (Seal) CITY.OF ST. · - - . · · - · Mayor By: ~~~~~~-- -- ' - ~ity Manager Date: '}.~.W,_4LZ..~.¢t...,'kZ.I /~, ! 9 9 D-. Joint Powers Agreement St. Anthony/Columbia Heights Page $ CITY OF COLUMBIA HEIGHTS (Seal) ] ~ Mayor City Manager Date: . TO: FROM: SUBJECT: DATE: MAYOR AND COUNCILM~BERS COUNCIL SECRETARY VACANCIES ON BOARDS/COMMISSIONS AUGUST 20, 1993 MAN,~.G EF,' Currently, there is one vacancy on the Cable Communications Commission, one vacancy on the Park and Recreation Commission and two vacancies on the Traffic Commission. Attached are applications received from residents expressing an interest in serving on one of the abovementioned boards or commissions. Most of these residents have been interviewed. attachments OTHER BOARD/COMMISSION APPOINTMENTS: MERIT COMMISSION 5 Members 2 Vacancies *Term expiring April, 1993 *Term expiring April, 1994 SCIENCE, TECHNOLOGY & ENERGY 7 Members 3 Vacancies *Term expiring April, 1993 *Term expiring April~ 1994 *Term expiring Apri]~ 1995 INSUR'ANCE COMMISSION ~ Members 3/4 Vacancies *Elected to serve at the pleasure of the Council; no term NAME ADDRESS Ruth Wiley Graham 625 47th Avenue N.E. Columbia Heights, MN $5421 HOME TELEPHO~ NUMBER "~Y~ '"~'~P/WORK TF..LF. PHONE NUMBER~,~:~C-'' BOARI~S) OR COMMISSION(S) ON WI-~ I WOUL~ lIKE TO (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Library Board Charter Commission ~ Traffic Commiuion Housing & Redevelopment Authority Park & R~cr~ation Commission Human Services Commission Planning & Zoning Commission Insurance Commission Police & Fire Civil Service Commission Merit Commission Science, Te~.,hnolo~y & Energy Commission Ounlificatigns for said pgsition(s); include education and exp~rlence~ . ...-.. .// · f - 'R 't-r~'/~5--~ · -imi~afions as w av~hbili~y o~'~v~,,~ or ~eken~ for ~p. (~p~-i~y mo~ ~mb~ ~ for ~ meetin~ ) _ . . .... 7_: ,-- . n - · ' .' ..~ '~. "~ t ~ .... TO: · Council ~ ...~lumbia Heights City Hall :' · ~ ~"~' '..:= -:.~- · .' · - .~ , ':':.:'" . .. · . ..... ..,. ~ :. .' ...... :: '- ...... .. · ,....' -:....;, ..~ ,.=.-~.~ ..... '..: · :.. ,. :~'~ ./ ~-' ;.. - ,: ,, .....'.,/. -,.::~, . ,~.. :; ,., a,~'~..,+· .., :,. . CITY OF COLUMBIA HEIGHTS APPLICAT/ON FORM BOARD AND COI~SSION MEMBERStflP BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission ~ Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission ~Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Oualifications for said position(s); include exlucation and experience: Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for ,, meetings.) RETURN TO: Council Secretary Columbia Heights City Hall $90 40th Avenue N.E. Columbia Heights, MN $$421 CITY OF COLUMRIA I-i~GHTS APPLICATION FOR BOARD AND COMMISSION MEMB~ HOME TELEPHONE NUMBER ~9- ~--~,.~-c~ WORK TELEPHONE NUMBER ~ff- 6~'$'& BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission ~Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Qualifications for said position(s); include education and experience: U ~ ~ ~ ~ ~ ' ....... L,m,~,ons as ,o ~b~v,mn~ or w~k,n~ for m~,,~su (Sp~fy mos, d,s,~bl, ~m,s for Signature~ RETURN TO: Council Secretary Columbia Heights City l-Isll .~90 40th Avenue N.E. Columbia Heights, MN 55421 CITY OF COLUMBIA H~IGI-rI~ APPLICATION FORM FOR BOARD AND COMMISSION MI~MB~ HOME TF. LEPHONE NUMBER WORK TELI~HONE NUMBF. R ~ ~ ~/' ~ ~'-~'- BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission · Library Board Traffic Commission Park & Recrmation Commission _ Planning & Zoning Commission Police & Fire Civil Service Commission ~ Science, Technology & Energy Commission Qualifications for said position(s); include education and experience: Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 HOME TELEPHON~. NUMBER WORK NUMSER 0 BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SER¥1~: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing Sc Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park Sc Recreation Commission Planning Sc Zoning Commission Police Sc Fire Civil Service Commission Science, TechnOlogy Sc Energy Commission Qualifications for said position(s); include education and experience: Limitations as to availability of ~venings or weekends for meetings. (Specify most desirable times for meetings.) SiSvatura _ ' . _ RETURN TO: Council Secretary Columbia Heights City 590 40th Avenue N.E. Columbia Heights, MN $$421 .r, li'Y OF' r, Ol..tPl~liA N~,IBN'TS DATE 1- ,OHE TELEPHONE NUHBER -7~-c~3.~C~ t4ORK TELEPHONE BOARD(S) OR COHHISSlON(S) ON t4HICH I ~/OULD LIKE TO SERVE: (Indicate preference 1, 2, 3, if more than one) Cable Communications Comisslon Charter Commission Housingand Authority Redevelopment Human Services Commission Library Board Herit Commission Traffic Commission 3 Park Board Plannlng & Zoning Commission Police & Fire Civll Service Recreation Commission Science, Technology $ Energy Commission Qualifications for said position(s) (Education or Experience) Limitations as to availaoi~ity ot evenings or weekends for meetings most desirable times for meetings) RETURN TO: Council Secretary Columbia Heights City Hall 590 ~0th Avenue N.£. Columbla Heights, .cITY oF COi.UI iA Kiln'rs /t~LIgATI~N BOARD ~UJD gOP~I$SION J DATE April 25, 1991 NAME Mitch DeMars ADDRESS 4101N.E. Sixth Street Columbia Heights, Mn. 55421 HOME TELEPHONE NUMBER 788-5540 WORK TELEPHONE NUMBER BOARD(S) OR COMMISSION (si ON WHICH I WOULD LiKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission Library Board Merit Commission Traffic Commission Park Board Planning & Zoning Commission XX Police & Fire Civil Service Commission Recreation & Community Services Commission Science, Technology & Energy Commission Qualifications for said position(s) Lifelong City resident Retired City Employee (Education or Experience) Limitations as to availability of evenings or weekends for meeti~gs. most desirable times for meetings.) (Specify RETURN TO: Council Secretary Columbia Heights City Hall 590 40th Avenue Columbia Heights~ Mn, 55421 APP~ICATIOII fOIm BOIUIJ) ~UIZ) COI~I$SION tI~.J~.RSIIIF I I I "0"[ ~EL[PHON[ NU"~E" ~T~--O~[1 ~tORK TELEPHONE BOARD(S) OR COMMISSION(S) ON I~HICH I WOULD LIKE TO SERVE: (Indicate preference 1, 2, ]~, if more than one) Cable Commun i cat ions Commi ss ion Charter Commission Hous ing and Redevelopment Author i ty Human Services Commission Library Board Merit Commission v/Traffic Commission Park Board __.__Planning & Zoning Commission Police & Fire Civil Service Recreation Commission Science, Technology & Energy Commission Qualifications for said position(s) (Education or Experience) Limitations as to availabili(y of evenings or weekends for meetings ( specify most desirable times for meetings) RETURN TO: Council Secretary Columbia Heights City Hall 5~0 40th Avenue N.E. Columbia Heights, fin. 55421 CITY OF COLI..I'M~IA APPLICATION l~OR DATE HOME TELEPHONE NUMBE~ WORK TELEPHONE NUMBER BOAKD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission __ Housing & Redevelopment Authority Human Services Commission Insurance Commission Merit Commission Library Board Traffic Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Oualificatlons for said position(s); include education and experience: ns as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) RETURN TO: Council Secretary Columbia Heights City 590 40th Avenue N.E. Columbia Heights, MN $5421 .¢rrY OF' ¢OLUI~iA IEIIlCTS APPLICAIr ION BC).MU) ~ C01~I~SSION KE.qII:ILSHIP N~v, 1/4, 1~1~: Dan Duda callec ~dvise he is also interested in serving on ~he Traffic Commiss[ HOME TELEPHONE NUMBER ~IORK TELEPHONE NUMBER BOARD(S) OR COMMISSION(S) ON 14HICH I t~fOULD LIKE TO SERVE: (indicate preference 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing and Redevelopment Authority Human Services Commission Library Board Merit Commission Traffic Commission Qualifications for said position(s) · d Park Board _~_ Planning & Zoning Commlssion Pollce & Fire Civil Service Recreation Con~nlssion Science~ Technology & Energy Commission (Education or Experience) Limitations as to availability of evenings or weekends for meetings ( specify most desirable times for meetings) RETURN TO: Council Secretary Columbia Heights City Hall 5~0 ~Oth~Avenue N.£. Columbla Heights, Mn. 55421 .CITY OF COI.UI(BiA I llln'S APPLICATION m BOARD ~J(D CQI~ISSION I, EI4BEKSHIP HOME TELEPHONE NUMBER WORK TELEPHONE NUMBER..~_a~~_.~ BOARD(S) OR COMMISSION (S) ON 14H ICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission ..~..~Charter Commission Housing & Redevelopment Authority Human Services Commission Library Board Merit Commission ~Traffic Coraraission Park Board Planning g Zoning Commission Police & Fire Civil Service Commission Recreation & Community --""-Services Commission Science, Technology & "----Energy Co~nission nj,al~fications for said position(s) (Education or Experience) Limitations as to availability of evenings or weekends for meetlngs. most desirable times for ~eetings.) (Specify RETURN TO: Council Secretary Columbia Heights City Hall 590 qOth Avenue N~E. Columbia Helghtst Mn~ 55q21 CITY OF COL[~MBIA HEIGHTS DATE: JUNE 28, 1993 TO: FROM: RE: PAT HENTGES CITY MANAGER WILLIAM ELRiTE ~ ~c~'r'' FINANCE DIRECTOR INSURANCE COMMISSION Several years ago the City established an Insurance Commission to review insurance needs of the City and make recommendations regarding these needs. The Commission was to consist of seven members, but for several years the membership has been down to four persons: Wally Walburg, Bill Hill, Paul Miner and Dale Hadtrath. Also, for the past few years Dale Hadtrath has not been attending Insurance Commission meetings. Wally Walburg has talked with the insurance agents doing business in Columbia Heights and three of these have indicated a wi.'llingness to serve on the Insurance Commission. Attached are applications from these individuals to serve on the Commission. Appointing these three individuals will give us seven members once again. Since we will be reviewing insurance needs in late September or early October, it is essential to have the Insurance Commission back to full strength. I am recommending this item be put on a Council agenda in the near future. In the past, Jo-Anne Student has handled commission appointments and/or recruiting. However, because of the long term vacancies in the Insm'ance Commission, Wally did this recu'uiting. If you need. additional information, please let me know. WE:dn 9306281 Attachments: Applications List of Current Members INSURANCE COMMISSION The Insurance Commission is to consist of not more than seven members to be appointed by the Council for terms of indefinite duration. The members are to be selected from the insurance salespersons doing business within the City. The Council shall appoint a chairperson and the Commission shall select a secretary from amongst its members. Wally Walburg, Chairman 25863 Indian Avenue Chisago City, Minnesota 55013 462-5902 Dale Hadtrath 4852 6th Street N.E. Columbia Heights, Minnesota 784-9574 55421 Bill Hill Hill Insurance Agency 914 40th Avenue N.E. Columbia Heights, Minnesota 55421 781-1411 Paul Miner 4230 Central Avenue N.E. Columbia Heights, Minnesota 788-9274 55421 Meeting Notices To: Staff Contact: Dave Seppelt American Agency 5851 Cedar Lake Road · St. Louis Park, MN 55416 593-8736 Bill Elrite, Finance Director 9208311 June 25, 1993 BOARD(S) OR COMMISSION(S) ON W1-HCH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission t Insurance Commission Merit Commission Library Board Traffic Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Oualifications for said position(s); include education and experience: · Limitations as to availability of evenings or weekends for meetings. meetings.) (Specify most desirable times for RETURN TO: Columbia Heights City Hall $90 40th Avenue N.E. Columbia Heights, MN $5421 FOR BOARD AND COMMISSION M~.MBERSHIP NAME ADDRESS MAPLE.LEAF INSURANCE AGENCY Ouit= Columbi~ HTS0 MN 55421 HOME TELEPHONE NUMBER~ WORK TELEPHONE BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission ~Library Board Charter Commission Traffic Commission Housins & Redevelopment Authority iHnsuran Services Commission ance Commission Merit Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Oualifications for said position(s); include educa_fi7 an~xperience: N~ Limitations as to availability of evenings or weekends for meetings. (Specify most desirable times for meetings.) Signature~ RETURN TO: Columbia Height., City Hall 590 40th Avenue N.E. Columbia Heights, MN 55421 APPLICATION FORM HOME TELEPHONE NUMBER BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference: 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing & Redevelopment Authority Human Services Commission /~nsurance Commission Library Board Traffic Commission Merit Commission Park & Recreation Commission Planning & ~oning Commission Police & Fire Civil Service Commission Science, Technology & Energy Commission Oualifications for ~aid position(s); include education and experience: · - ~ Limitations as to availability 6f evenings or weekends for meetin~ (Specify most desirable times for meetings.) Sig~atur~ RETURN TO: 0 Columbia I-Idshts City Hall $90 40th Avenue N.E. Columbia Heights, MN 55421 MEMORANDUM TO: City Manager, Pat Hentges ~ FROM: David Mawhorter, Police Chief~/~/ SUBJECT: Proposed Pawn Shop Ordinance ~ / DATE: August 23, 1993 ~ I met with Leann Bockwinski today about the proposed changes in the pawn shop ordinance. We reviewed the attached copy of New Brighton's ordinance that regulates pawn shops and secondhand dealers. This ordinance is superior to our current ordinance in many ways. Amoung them are: a. The ordinance defines a pawnbroker and a secondhand dealer much better. b. It clarifies what is and what is not exempt from regulation. c. It contains language that requires two licenses if the merchant engages in both pawnbroking and secondhand sales. d. It deals with multiple dealers in one building. sold. It stipulates what is and in not regulated in the way of items Leann said that she would type a draft ordinance for the council to consider and have that to me by tomarrow for the meeting. I have attached a copy of the New Brighton ordinance for your review. CITY OF NEW BRIGHTON ORDINANCE NO. 5 9 4 AN ORDINANCE PROVIDING FOR THE LICENSURE OF PAWNBROKERS AND SECONDHAND DEALERS; ADDING NEW CODE SECTIONS 15-450 THROUGH 15-482 The City Council of the City of New Brighton ordains that the New Brighton Code of Ordinances is hereby amended by adding sections 15-450 through 15-482 as follows: ARTICLE XlII PAWNBROKERS AND SECONDHAND DEALERS Section 15-450. DEFINITIONS. For the purpose of Sections 15-450 through 15-482, the terms defined in this section have the meanings given them. Pawnbroker means a person who loans money on deposit or pledge of personal property, or other valuable thing, or who deals in the purchasing of personal property or other valuable th~ng on condition of sel]{ng the same back again at a stipulated price, or who loans money secured by chattel mortgage on personal property, taking possession of the property or any part so mortgaged. Secondhand Goods Dealer means a person whose regular business includes selling or receiving tangible personal property (excluding motor vehicles) previously used, rented, owned or leased. Section 15-451. EXEMPTIONS. Sections 15-450 through 15-482 shall not apply to or include the following. The sale of secondhand goods where all the following are present. a. The sale is held on property occupied as a dwellJmg by the seller or owned, rented or leased by a charitable or political organization; b. The items offered for sale are owned by the occupant; c. That no sale exceeds a sale of 72 consecutive hours; That no more than four (4) sales are held in any 12-month period; That none of the items .offered for sale shall have been purchased for resale or received on consignment for the purpose of resale. 2. The sale of goods at an auction held by an auctioneer. The business of buying or selling only those secondhand goods taken as part or full payment for new goods and where such business is incident to and not the primary business of a person. A bulk sale of property from a merchant, manufacturer o~ wh°lesale~ having an established place of business or ~oods sold at open sale from bankrupt stock. Goods sold at an exhibition, providing the exhibition does not last longer than ten days in any twelve month period. Sales by a licensed automobile dealer. Firearms, including antique firearms, sold by firearms dealers holding current valid federal firearms dealer licenses permitting them to deal in such sales. Sales made by the sheriff or other public officials in the discharge of their official duties. Sales made by assignees or receivers appointed in this state to make sales for the benefit of ere,iitors. Section 15-452. LICENSE REQUIRED. No person may engage in the business of a secondhand goods dealer or pawnbroker without first having obt,lned a license. Subdivision 1. Separate Licenses Required: A pawnbroker may not conduct, operate or engage in the business of secondhand goods dealer without having obtained a secondhand goods dealer Hcense in addition to a pawnbroker license. A secondhand goods dealer may not conduct, operate or engage in the business of a pawnbroker without having obtained a pawnbroker license in addition to a secondhand goods dealer license. Section 15-453. MULTIPLE DEALERS. The owners of a business, at which two or more secondhand goods dealers are engaged in business by maintaining separate sales and identify/ng themselves to the public as individual dealers, may obtain a multiple secondhand goods dealer Hcense for that location. A multiple license may not be issued unless the following requirements are met: 1. The business must have a single name and address; The business must operate in a compact and contiguous space as specified in the license; The business must be under the unified control and supervision of the one person who holds the license; Sales must be consummated at a central point of register operated by the owner of the business, and the owner must maintain a comprehensive account of all sales. Subdivision 1. Compliance: The holder of a secondhand goods dealer license under this section for a business with more than one dealer at the same location must comply with all of the requirements of this section, including the responsibility for police reporting and record keeping in the same manner as any other dealer licensed under this section. A dealer licensed under this section is responsible to its customers for stolen or xnisrepresented goods sold at its place of business in the same manner as any other dealer licensed under this section. Section 15-454. LICENSE FEE. Subdivision 1. Pawnbroker: The annual fee for a pawnbroker' license shall be set by the city council by resolution. Subdivision 2. Secondhand Goods Dealer: The annual license fee for a secondhand goods dealer license shall be set by the council by resolution. Subdivision S. Multiple Sales: The annual license fee for a secondhand goods dealer for a location where more than one secondhand goods dealer is engaged in business shall be set by the council by resolution. Subdivision 4. In addition to the annual fee, the City Council may establish, by resolution, an investigation fee to be paid upon initial application and upon any change in ownership. Change in ownership shall include, in the case of a partnership, a change in idenl:ity of any partner and in the case of a corporation, a change in ownership of more than five percent of shares. Section 15-455. APPLICATION. Subdivision 1. Contents: A license applicant must complete au application form provided by the chief of police. The application must be in a form and request information of the applicant as determined by the chief of police. Subdivision 2. Execution: If the applicant is a natural person, the application must be signed and sworn by the person; if a corporation, by an agent authorized to sign; if a partnership, by a partner. Subdivision 3. Fees: The application must be accompanied by the required license fee and the established fee for investigation. The annual license fee, but not the investigation fee, ~11 be returned to the applicant if the application is rejected or denied. Subdivision 4. False Statements: It is unlawful to knowingly make a false statement in the license application. In addition to all other penalties, the license may be subsequently revoked by the city council for violation of this section. Section 15-456. BOND. A pawnbroker or secondhand goods dealer license will not be issued unless the applicant files with the city clerk a bond with corporate surety, cash, or a United States government bond in the amount of $5,000 for a pawnbroker Hcense or $5,000 for a secondhand goods dealer license. The bond must be conditioned on the licensee obeying lhe laws and ordinances governing the licensed business and paying all fees, taxes, penalties and other charges associated with the business. The bond must provide that it is forfeited to the city upon violation of law or ordinance. Section 15-457. SITE PLAN. CL~5~190 Subdivision 1. The application for a pawnbroker or secondhand goods cl~ler license must be accompanied by a ~;ite plan drawn to scale. The site p~aB must contain: A legal description of the property upon which the proposed license premises is situated. A survey. The exact location of the license premise on the property, customer and employee parking areas, access onto the property, and entrances into the premises. The location of and distance from the nearest church, school, hospital and residence. e. A floor plan of the license premises. Section 15-458. INVESTIGATION'S° Subdivision 1. Conduct: The city, prior to g~anting of an initial or ~enewed pawnbroker or secondhand goods dealer license, must conduct a background and financial investigation of the applicant. Any person having a beneficial interest in the license must be investigated. The chief of police shall cause to be made such investigation of the information requested in this ordinance and shall make a written recommendation and report to the city council. The chief of police must verify the facts stated in the application and must report all convicted violations of state, federal or municipal law involving the applicant, interested persons, o]: the premises while under the applicant's proprietorship. Subdivision 2. At the time of each original application for a license, the applicant shall pay in full an investigation fee, in an amount set by city council resolution. Ail investigation fees are nonrefundable. Subdivision 3. At any time that an additional investigation is required because of a license renewal, a change in ownership or control of the licensee or because of an enlargement, alteration, or extension of premises previously licensed, the licensee shall pay an investigation fee in an amount set by city council resolution. All investigation fees are nonrefundable. The investigation fee shall accompany the application. Section 15-459. PUBLIC HEARING. A pawnbroker or secondhand goods dealer license will not be issued without a public hearing. Any person having an £uterest in or who will be affected by the proposed license will be permitted to testify at the hearing. The public hearing must be preceded by a 10-day published notice specifying the location of the p~oposed licensed business premises. Section 15-460. GRANTING OF THE LICENSE. After review of the license application, investigation report and public hearing, the city council may grant or refuse, for one or more of the reasons set forth in Section 15-476, the application for a new or renewed pawnbroker or secondhand goods dealer license. A license will not be effective unless the application fee and bond have been filed with the chief of police. ~136-98 Section 15-461. PERSONS INELIGIBLE FOR LICENSE. Subdivision 1. A pawnbroker or secondhand goods dealer license will not be issued to: a. A person who is not a citizen of the United States or a resident alien, or upon whom it is impractical to conduct a background and financial investigation due to the unavailability of information; A person under 18 years of age; Subject to the, provision of law, a person who has been convicted of any state or federal law relating to receiving stolen p~ope~-ty, sale of stolen property or controlled substance, burglary, robbery, theft, damage or trespass to property, operation of a business, or any law or ordinance regulating the business of pawnbrokers or secondhand goods dealers; A person who within five (5) years of the license application date had a pawnbroker or secondhand goods dealer license revoked; A person who the city council determines not to be of sufficient good moral character or repute; fe If the city council determines, after invesQgation and public hearing, that the issuance of or the renewal of the license would adversely affect public health, safety or welfare. Section 15-462. PLACES INELIGIBLE FOR LICENSES. A license will not be issued or renewed under this section for any place or for any business: ao If taxes, assessments or other financial claims of the city or the State of Minnesota on the licensee's business premise are delinquent and unpaid; b. If the premise is located within 300 feet of a school or church; Where operation of a licensed premise would violate zoning ordinances or; do Where the applicant's present license was issued conditioned upon the applicant making specified improvements to the licensed premise or the property of the licensed premise which improvements have not been con{pleted. Section 15-463. LICENSE LIMITATIONS. A license will be issued to the applicant only and only for the business premises as described in the application. The license is effective only for the premise specified in the approved license application. Section 15-464. TERMS; EXPIRATION; PRO RATA FEE. The license is issued for a period of one (1) year beginning on January 1 except that if the application is made during the license year, a license may be issued for the remainder of the CLL52190 N~136-98 license year for a monthly pro rata fee. The unexpired fraction of a month w~l be counted as a complete month. The license expires on December 31. Section 15-465. LICENSE REFUND. The city council may, in its judgement, refund a pro rata share of the license to the licensee or the licensee's estate fi: ae The business ceases to operate because of destruction or damage; b. The licensee dies; Ce The business ceases to be lawful for a reason other than license revocation; de The licensee ceases to operate licensed business under the license. Section 15-466. DEATH OF A LICENSEE. In the case of the death of a Hcensee, the personal representative of the licensee may continue operation of the business for not more than 90 days after the licensee's death. Section 15-467. RECORDS. A licensed secondhand goods dealer and pawnbroker, at the time of receipt of an item, must immediately record, in ink or other indelible medium, in the English language, in a book or word processing unit, the following information: ae An accurate description of the item including, but not limited to, any trademark, identification number, serial number, model number, brand name and/or other identifying mark(s) on such item; b. The purchase price; c. Date, time and place of receipt; de Name, address, phone number and date of birth of the person from whom the item was received; The identification number from any of the following forms of identification of the seller; (1) Valid picture driver's license; (2) Official state photo identification, passport or rnilil21~ I.D. The books, as well as the goods received, must be open for inspection by the police department during business hours. The records required by this subsection must~ be stored and maintained by the licensee for a period of at least three (3) years. Section 15-468. DAILY REPORTS. For the following items, regardless of resale price, a secondhand goods dealer or pawnbroker must make out on forms NE136-98 approved by the police department, and send daily by mail or Courier to the police department, a legible description of the goods received during the preced~Bg.day, together with the time received and a description of the individual from whom the goods were received. Items with a serial number, or other personal identification number symbol or items from which such number or symbol has been, or may have been, removed, altered or obliterated; b. Cameras; c. Electronic audio or video equipment; de Precious jewelry or gems, and precious metals; Artist si~ned or artist attributed works of art; f. Guns and firearms; Items not included in the above, except furniture and kitchen or laundry appliances, which the secondhand goods dealer or pawnbroker intends to sell for more than $200. Section 15-469. STOLEN GOODS. A licensed pawnbroker or secondhand goods dealer must report to the police any article pledged or received, or sought to be pledged or received, if the licensee has reason to believe that the. article was stolen or lost. Section 15-470. HOLDING. An item received by a secondhand ~oods dealer or pawnbroker for which a report to the police is required may not be sold or otherwise transferred for a period of 12 days after the date of such report to the police. However, an individual may redeem an item pawned 72 hours after the item was received on deposit, excluding Sundays and legal holidays. Section 15-471. RECEIPT. A licensed secondhand goods dealer or pawnbroker mu~t provide a receipt to the seller or consignor of any item which includes: a. The address and telephone number of the business; b. The date; c. A description of the items purchased; d. The purchaser's or co-signee's signature. Section 15-472. POLICE ORDERS. If a city police officer or other law enforcement officer notifies a dealer not to sell an item, the item may not be sold or removed from the licensed premise until authorized to be released by the police, or court order. Said notification, if verbal, should be followed by a written order within 72 hours setting forth the item to be held and the reasons therefor.~ Section 15-473. WEAPONS. ~IIJ~52 lg0 ~136-98 Subdivision 1. A licensed pawnbroker or secondhand goods dealer may not receive, as a pledge or otherwise, or accept for consignment or sale, any revolver, pistol, rifle or shotgun unless said dealer also _m~{,~t~{n~ a federal firearms dealer's license. Subdivision 2. A licensed pawnbroker or secondhand goods dealer may not receive, as pledge or otherwise, or accept for consignment or sale, any sawed-off shotgun, automatic rifle, blackjack, switchblade, kn~t~e, or other similar weapons or firearms. Section 15-474. HOURS OF OPERATION. From 9 p.m. Saturday to 7 a.m. Monday, no property shah be received as a pledge, on consignment or purchased by an pawnbroker or secondhand goods dealer; nor shah any property be sold during said hours by any pawnbroker or secondhand goods dealer, nor any other day before 7 a.m. nor any other day after 9 p.m. Further, no pawnbroker or secondhand goods dealer shall be open for business on Christmas Day or Tb~n~rsgiving Day. Section 15-475. PROHIBITED ACTS. Subdivision 1. Minors: A minor may not sell or consign, or attempt to sell or consign, goods with a secondhand goods dealer or pawnbroker. A secondhand goods dealer or pawnbroker may not receive goods from a r~inor. Subdivision 9.. Others: A secondhand goods dealer or pawnbroker may not receive any goods from a person of unsound mind or an intoxicated person. Subdivision 3. Identification: A secondhand goods dealer or pawnbroker may not receive goods, unless the seller presents identification in the form of a valid picture driver's Hcense or official state photo identification, United States passport or military I.D. Section 15-476. LICENSE DENIAL, SUSPENSION OR REVOCATION. A license under this section may be denied, suspended or revoked by the city council after a public hearing where the Licensee is granted the opportunity to be heard, for one or more of the foil?wing reasons: The operation of the business is in conflict with any provision of this ordinance; The operation of the business is in conflict with any health, building, maintenance, zoning, or other provision of this ordinance or law; The licensee or the busines.,~ premise fails to conform with the standards for license application contained in this section; do The licensee has failed to comply with one or more provisions of this section or any statute, rule or ordinance pertaining to the business of pawnbroker or secondhand goods dealer; e. Fraud, misrepresentation or bribery in securing a license; Fraud, misrepresentation or false statements made in the course of the applicant's business; N~.36-98 Subject to the provisions of law, the licensee has been convicted of any state or federal law relating to receiving stolen property, sale of stolen property or controlled substances, burglary, robber~j, theft, damage or trespass to property, operation of a business, or any law or ordinance regulating the business of pawnbroker or secondhand goods dealer. Section 15-477. REDEMPTION. A person who pawns an item shall have at least 120 days to redeem the item before it may be sold. Section 15-478. PAYMENTS BY CHECK. When a secondhand' goods dealer or pawnbroker makes payment for an item pledged or received at the license place of business, payment must be made by check, made payable to the named payee, who is actually the intended seller. Section 15-479. INSPECTIONS. Any peace officer or a properly designated employee of the city or the state of Minnesota may enter, inspect and search business premises licensed under this section, during normal business hburs, without a warrant. Section 15-480. COUNTY LICENSE. Secondhand geods dealers and pawnbrokers dealing in precious metals and gems must be licensed by Ramsey County in addition to the city license. Section 15-481. SEVERABILITY. If any part of this ordinance sb-!l be adjudged to be invalid by a court of competent jurisdiction, such judgment or decree shah not affect or impair the remainder of this ordinance. Section 15-482. PENALTIES. Any person violating any provision of this ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished by a fine of not more than seven hundred dollars ($700) and imprisonment for not more than 90 days, or both, together with the cost of prosecution. This ordinance shall take affect on the day following its publication. Adopted this 27thdayo'f April , 1993. Robert Benke, Mayor ATTEST: David Childs, City Manager' Margaret Eagan, Finance Director/City Clerk (SEAL) Published: May S, 1993 CI~52190 ME135-98 TO: FROM: SUBJECT: DATE: CITY OF COLUMBIA HEIGHTS Public Works Department DONALD MURZYN, JR., MAYOR CITY COUNCIL ~T _R!.CK i~NTGES,_C_ITY :MANAGER MARK A. WlNSON ~ PUBLIC WORKS_D/RECTOR/CITY ENGINEER WATER SUPPLY STUDY AUGUST 20, 1993 MANAGER CITY OF COLU/',~81A HEIGHTS The City purchases water from Minneapolis for resale to our customers. The cities of Crystal, New Hope and Golden Valley also purchase all their water from Minneapolis. The City of Bloomington purchases water from Minneapolis at off-peak times to supplement their well supply. The purchase price for water in all cases is directly related to the price Minneapolis charges its residential customers. In the last 10 years, Mi~meapolis has raised its residential rate almost 50% per hundred cubic feet (CCF). Our contract with Minneapolis expires in 1995. The City of Bloomington contract expired in 1991 and has been under negotiation since then. It appears that terms have recently been settled and the contract will result in an increase of approximately 33% in the multipliers. In addition, the Mayor of Minneapolis has proposed a 4.5% increase in residential rates for 1994. After 2 years of negotiation, the best deal Bloomington could get is an almost 40% increase in the rates they pay. It also appears that Minneapolis will continue to raise rates annually in order to recover the costs of their billing system failure and to implement a new meter replacement program, The contract for the cities of Crystal, New Hope, and Golden Valley expired at the end of 1992. Negotiations have not even begun on renewal terms. A 1956 study indicated that, at that time, the City could save significant money by installing their own wells and treatment facilities. This analysis would have to be revised due to significant changes in costs and technology. Items that would have to be considered now are availability of a dependable clean water source, availability of land for well fields and treatment facilities, whether softening should be part of the treatment process and the cost effectiveness of such a system based on current economics. Memorandum to Mayor, CC and City Manager August 20, 1993 Page 2 A rough analysis of the City's needs indicates that, at a minimum, three 1,000 GPM wells, two million gallons of storage and 2,000 GPM treatment plant with iron removal and perhaps softening would be required. Based on preliminary discussion with consultants, such a system would cost $8-12 million. Our current rate structure would support the construction of this system if softening is not part of the process. Rates would have to be raised to support the addition of softening. ~--"- The possibility of connecting with other cities' systems has been raised. None of the adjacent cities currently have excess water during the summer months, although during the winter months could supply our needs. None of the cities have softening nor anticipate adding softening to their treatment process. Staff is recommending that a consultant be hired to further investigate the potential of developing our own water supply and what rote structure would be needed. Initiation of such a study would also send the message to Minneapolis that they could be losing approximately $650,000/year in revenue. It is anticipated that the study would cost in the area of $15,000. Usage (CCF) Cost $/CCF 1991 527,475 $430,117 $0.815 1992 739,311 $617,274 $0.835 1993 proj 686,870 $621,600 $0.905 MAWOb 93-539