HomeMy WebLinkAboutMay 17, 1993 Work SessionNOTICE OF OFFICIAL MEETING
Notice is hereby given that an official meeting
is to be held in the
City of Columbia Heights
as follows:
Meetiiag of:
Date of Mceting~
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
6:00
6:15
6:30
6:45
7:15
7:45
8:15
8:30
8:45
9:00
9:30
9:45
MAYOR, CITY COUNCIL, AND CITY MANAGER
MONDAY, MAY 17, 1993
6:00 PM
CITY HALL COUNCIL CHAMBERS
WORK SESSION
1. Zero Lot Line
2. Sign Ordinance, Temporary and Non-Conforming
3. Zoning Ordinance (Land Use Violations/Penalties)
4. Housing Maintenance Code - Inspection Compliance
5. Library Ordinance (Ordinance #1263)
6. Surface Water Management Plan
7. Utility Service Discontinue Policy
8. C-104 Road Turnback
9. Capital Improvement Planning
10. Hilltop Status of Services
11. Boards and Commissions Vacancies
12. Adjournment
The City of Columbia Heights does not discriminate on the basis of disability in the
admission or access to, or treatment or employment in, its services, programs, or
activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at
782-2800, Extension 209, to make arrangements. (TDD/782~2806 for deaf only)
PROPOSED STANDARDS FOR TEMPORARY SIGNAGE
SECTION 9.117A(3)(k) STANDARDS FOR TEMPORARY SIGNAGE:
(i) No banner or pennant weighing in excess of thirty (30) pounds is permitted
unless it is first approved by the Building Inspector. Banners or pennants may not
exceed the lessor of 3' x 20' in size or the allowed maximum of wall signage per
site.
(ii) No banner or pennant shall extend over or into any street, alley, sidewalk
or other public thoroughfare a distance greater than four (4) inches from the wall
upon which it is erected, shall not be placed or project over any wall and may not
cover more than 25Z of window area.
(iii) No banner or pennant shall be erected so as to prevent free ingress to or
egress from any door, window or fire escape, nor shall such sign be attached to any
standpipe or fire escape.
(iv) Every banner or pennant shall be attached to the wall with wire or steel
cables, and no strings, ropes or wood slats for anchorage or support purposes shall
be permitted.
(v) Portable signs may not exceed 4' x 8' in size.
(vi) Location of all temporary signage must be within the property boundaries of
such business.
(vii) Temporary signage shall be allowed up to a maximum of four (4), eleven (11)
day periods per year. Only one (1) temporary sign is permitted in any eleven (11)
day period. A request for the use of more than one sign in an eleven (11) day
period will result in a double deduction from the four (4) times per year temporary
signage allowance.
(viii) A permit, at a rate of $15.00, as well as a refundable $100.00 deposit
shall be required for each eleven (11) day period.
(ix) Temporary signage for NEW business grand openings shall be allowed an
additional eleven (11) day period.
(x) Additionally, one (1) APPROVED temporary sign is allowed during the December
Holiday season, without a permit, for a maximum of thirty (30) days, provided the
user posts a $100.00 deposit prior to the installation of the temporary signage as
provided in item (viii) above.
(xi) The deposit shall be returned to the depositor upon satisfactory removal of
the temporary signage upon expiration of the applicable durational limit as
determined by the Building Official.
(xii) Unauthorized use of temporary signage shall be subject to a doubling of any
applicable permit fees and forfeiture of part or all of the $100.00 deposit, or
both, in addition to other sanctions provided herein.
Page 2
If the above changes are approved, the below items must be eliminated from Section
9.117A(4) of the current Sign Ordinance under Prohibited Signs:
(j) A portable sign.
(k) A sign which contains or consists of banners, pennants, ribbons, streamers,
strings of light bulbs, spinners or similar devices, except as allowed by Section
9.117A(5)(e) and Section 9.117A(3)(k).
PLANNING AND ZONING GOMMIS$ION
REGULAR MEETING - MINUTES
APRIL 6, 1993
PAGE 3
Motion by Larson, seconded by Peterson, to recommend to the City Council
the approval of the request to amend the Conditional Use Permit for the
McDonalds Restaurant at 4605 Central Avenue to allow an addition onto the
front of the building. Roll Call: All Ayes.
*THIS ITEM TO APPEAR ON THE APRIL 12, 1993 CITY COUNCIL AGENDA.
STAFF REPORTS:
Don Schneider informed that Met Council has requested changes to the
Comprehensive Plan. Mark Winson, Public Works Director, has informed him
that the requested changes would be addressed by the Storm Water
Management Plan and Shoreline Management Plan.
Evelyn Nygaard informed the Commission that the City Council is requesting
that the Planning and Zoning Commission reconsider their recommendation
for amending the Sign Ordinance to allow Temporary Signage as the former
recommendation was too liberal. The Commission reviewed procedures from
other cities including Richfield, Robbinsdale and So. St. Paul as well as
their former recommendation.
Motion by Larson, seconded by Fowler, to amend Section 9.117A(3)(k)(vii)
to read "Temporary signage shall be allowed up to a maximum of four,
eleven (11) day periods per year. Only one (1) temporary sign is
permitted in any eleven (11) day period. A request for the use of more
than one sign in an eleven (11) day period will result in a double
deduction from the four (4) times per year temporary signa'ge allowance".
The rest of the Standards for Temporary Signage to remain as previously
recommended by the Planning and Zoning Commission. Roll Call: Ail Ayes.
Motion by Larson, seconded by Fowler, to adjourn the meeting at 7:45 p.m.
Roll Call: All Ayes.
Secretary to the~lanning and Zoning Commission
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ORDINANCE NO. 1265
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO
LAND USE VIOLATIONS AND PENALTIES
The City of Columbia Heights does ordain:
Section 1:
Section 9.118 of Ordinance No. 853, City code of
1977, which reads as follows, to wit:
SECTION 18
VIOLATIONS'AND PENALTIES
9. 118
Any person, firm, corporation, or voluntary
association which violates or refuses to comply
with any of the provisions of this Ordinance shall
be guilty of a misdemeanor, and upon conviction
thereof be subject to a fine of not less than Five
Dollars ($5.00) nor more than Three Hundred Dollars
($300.00) for every offense or to imprisonment not
exceeding ninety (90) days. Each day that a
violation is permitted to exist shall constitute a
separate offense.
is herewith amended to read as follows:
SECTION 18
VIOLATIONS AND PENALTIES
9. 118
Any person, firm, corporation, or voluntary
association which violates or refuses to comply
with any of the provisions of this Ordinance shall
be guilty of a misdemeanor, and upon conviction
thereof shall be subject to a fine of not more than
Seven Hundred dollars ($700.00) or to imprisonment
not to exceed ninety (90) days, or both, for each
offense. Each day that a violation is permitted to
exist shall constitute a separate offense.
Section 2:
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered By:
Seconded By:
Roll Call:
Donald J. Murzyn, Jr., Mayor
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: April 26, 1993
AGENDA SECTION: Ordinances & Resolutions ORIGINATING DEPT.: CITY MANAGER
NO: 6 City Manager APPROVAL
to Land Use Violations BY:. Patrick Hentges B~~
ITEM:
Pertaining
and PenaltiesL ~ ~/D~D(~
NO: Ord. ~1265 ~.~.~, DATE: April 20, 1993
It has come to our attention that the penalty section of the Zoning Ordinance is out
of date. The City Attorney's office drafted the attached update.
Failure to comply with a Zoning Ordinance is a misdemeanor. The standard maximum
penalty for a misdemeanor is $700/90 days as of 1983. The standard is set by State
Statute.
RECOMMENDED MOTION:
Move to waive the reading of the Ordinance ~1265 as there are ample copies available
to the public.
Move to schedule a second reading of Ordinance #1265 being an Ordinance amending
Ordinance ~853, City Code of 1977, pertaining to Land Use Violations and Penalties
for May 10, 1993.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
MEETING OF: April 26, 1993
AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MGR
NO: 6 CITY MANAGER'S APPROVAL
ITEM: ORDINANCE REVISION PERTAINING TO BY: B.A. JEWETT
NO: ~.~. THE LIBRARY BOARD DATE: 04/21/93
The first reading of Ordinance No. 1263 was held April 12, 1993. This ordinance amendment
revises the language to indicate that no single expenditure in excess of $750 (rather than $500) can
be made without the specific authorization of the City Manager (previously the Council) and
stipulates that expenditures in excess of $3,000 (rather than $1,000) be made in the manner
prescribed by the Charter. The Charter was changed by the City Council on March 10, 1991
(Ordinance No. 1213). Based on discussion from April 12, the City Attorney has also amended
the proposed ordinance to include a revision which addresses setting of policy.
RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample
copies available for the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1263, Being an Ordinance Amending
Ordinance No. 853, City Code of 1977, and Pertaining to the Library Board.
COUNCIL ACTION:
ORDINANCE NO. 1263
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, AND PERTAINING TO THE LIBRARY BOARD
The City of Columbia Heights does ordain:
~ECTION 1:
Chapter 3, Article III, Section 9 of Ordinance 853,
City Code of 1977, passed June 21, 1977, which
currently reads as follows, to wit:
Section 9
LIBRARY BOARD
3. 309 (1)
A Library Board is hereby established which shall
consist of five (5) members to be appointed by the
Council for a term of three years each. Members
shall be residents of the City, and include one
member of the Council.
3.309 (2)
Subject to the provisions of the Charter, the
Library Board shall supervise and control the
policy, program, use and physical plant of the City
Library, including all lands and equipment
associated therewith and the setting of levels of
service and manpower. The Board shall also
recommend improvements for the Library as may be
necessary and desirable and shall have the
authority to make reasonable administrative rules
and regulations governing public use of the Library
and its facilities, but shall at all times be
subject to the direction and authority of the
Council.
3.309 (3)
(a)
The Library Board shall have the power to make
expenditures from funds so authorized and budgeted
by the Council and approved by the Manager;
provided, however, that no single expenditure of an
amount in excess of Five hundred dollars ($500.00)
shall be made without the specific authorization of
the Council, and expenditures of an amount in
excess of One thousand dollars ($1,000.00) shall be
made in the manner prescribed by the Charter.
All monies received or expended shall be
accounted for and audited in the General Fund
as though the Library were a department under
the control of the City Manager or subsidiary
manager as delegated.
(b)
Ail claims and all bills incurred by the Board
shall be presented to the Council for payment
and paid in the same manner as other claims
against the city are paid.
(c)
Annually and in proper time, the Board shall
approve and recommend to the Council a budget
for the coming year and at least semi-
annually, the'Board shall approve and make a
comparison by line item of its performance
against the current budget together with
recommendations, for transfers of funds between
line items.
is herewith amended to read as follows:
Section 9
3.309 (1)
LIBRARY BOARD
A Library Board is hereby established which shall
consist of five (5) members to be appointed by the
Council for a term of three years each. Members
shall be residents of the City, and include one
member of the CounCil.
3.309 (2)
The Library Board' and the Library Division Head
shall devise a written administrative policy for
the Library which shall be periodically reviewed
and shall be subject to the provisions of the
Charter and review by the City Council. The
Library Board shall supervise and control the
policy, program, uSe and physical plant of the City
Library, including all lands and equipment
associated therewith and the setting of levels of
service and manpOwer. The Board shall also
recommend improvemeHts for the Library as may be
necessary and desirable and shall have the
authority to makeireasonable administrative rules
and regulations governing public use of the Library
and its facilities, but shall at all times be
subject to the direction and authority of the
Council.
3.309 (3)
(a)
The Library Division Head shall have the power to
make expenditures' from funds so authorized and
budgeted by the Council and approved by the
Manager; provided, however, that no single
expenditure of an amount in excess of seven hundred
fifty dollars ($750.00) shall be made without the
specific authorization of the City Manager, and
expenditures of an amount in excess of three
thousand dollars ($3,000.00) shall be made in the
manner prescribed by the Charter.
Ail monies received or expended shall be
accounted for and audited in the Library Fund
as though the Library were a department under
the control of the City Manager or subsidiary
manager as delegated.
SECTION 2:
(b)
(c)
Ail claims and all bills incurred by the Board
shall be presented to the Council for payment
and paid in the same manner as other claims
against the City are paid.
Annually and in proper time, .the Board shall
approve and recommend to the Council a budget
for the coming year and at least semi-
annually, the Board shall approve and make a
comparison by line item of its performance
against the current budget together with
recommendations for transfers of funds between
line items.
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
April 12, 1993
Donald J. Murzyn, Jr., Mayor
Jo-Anne Student, Council Secretary
iSection 56. PURCHASES AND CONTRACTS. The city manager shall be chief
chasing agent of the city. Ail purchases and contracts on behalf of the
y shall be made by the city manager,' but subject to the approval of the city
ncil whenever the amounts of such purchases or contracts exceeds $3,000.00.
contracts of any kind to which theicity is a party exceeding $3,000 and
truments for the conveyance of any Seal estate by the city shall be signed
the mayor and the city manager on behalf of the city and shall be executed
the name of the city.
Section 57. CONTRACTS, HO~ LET. Ail contracts of the city shall be let in
accordance with the Uniform Municipal Contracting Law of the State of
Minnesota. Further regulations for the taking of bids and letting of contracts
may be made by ordinance.
CHAPTER 7
TAXATION AND FINANCE
Section 58. COUNCIL TO CONTROL FINANCES. The council shall have full
authority over the financial affairs of the city, and shall provide for the
collection of all revenues and other assets, the auditing and settlement of
accounts, and the safekeeping and disbursement of public monies, and in the
exercise of a sound discretion shall make appropriation for the payment of all
liabilities and expenses.
Section 59. FISCAL YEAR. The fiscal year of the city shall end each year
on the 31st day of December.
Section 60. TAXATION. Except as provided in this charter, the general
laws of the state relating to taxation shall apply in this city.
Section 61. BOARD OF EQUALIZATION; The council shall constitute a board
of equalization and shall annually meet as such in the usual place for holding
council meetings at a time set by the council to equalize assessments according
to law.
Section 62. PI%EPARATION'OF THE BUDGET. The city manager shall prepare the
estimates for the annual budget. The proposed budget shall be consistent with
generally accepted accounting principles and shall contain estimates of reve-
nue, itemized estimates of expenditures for both the current fiscal year and
the ensuing fiscal year, comparisons with the revenues and amounts expended
03-10-91
14
CITY OF COLUMBIA HEIG~S
Public Works Department
TO:
FROM:
SUBJECT:
DATE:
STUART W. ANDERSON
CITY MANAGER
MARK A. WINSON
PUBLIC WORKS DIRECTOR/CITY ENGINEER
SURFACE WATER MANAGEMENT PLAN
MARCH 15, 1993
1993
Attached is a copy of the Water Resource Management Plan prepared by BRW, Inc. and Barr
Engineering Company. A draft of the Plan was reviewed by staff in September, 1992, and
comments from that review have been incorporated in the attached Plan.
The objective in preparing the Plan was to inventory and analyze the existing storm water
collection system with respect to water quantity and quality, identify deficiencies, recommend
an implementation plan to correct the deficiencies and identify wetlands. The plan identifies five
objectives for water resources that are in concurrence with the objectives of the Six Cities
Watershed Management Organization and Rice Creek Watershed District. These objectives are:
Water Quaptity - Prevent flooding from surface flows while reducing,, to the greatest
practical extent, the public capital expenditures necessary to control excessive volumes
and rates of runoff.
2. Water Quality - Maintain or improve the quality of water resources within the City.
Erosion and Sextiment - Prevent, to the extent possible, sediment from construction sites
from entering the City's surface water resources and to control the erosion from drainage
ways within the City.
Floodplains and Shoreland - Control development in flood plains, flooodways and
shoreland.
Se
Fish and Wildlife Habitat and Water Recreation Facilities - Protect and enhance fish and
wildlife habitats, water recreational facilities and water resource aesthetics.
Memorandum to Smart W. Anderson
March 15, 1993
Page 2
Water Quantity
The Plan identifies several wat6r quantity problem areas.
Jackson Pond - The Plan identifies this area as subject to flooding, but the Plan was
completed before the recent determination by FElVIA that flooding would not occur at this
location.
Main Street - 44th to 45th Avenue - This section of storm sewer is effected by
surcharging. The Plan identifies two possible solutions; expand Jackson Pond and/or
create a dry detention basin in Gauvitte Park.
Clover Pond to Sullivan Lake - This is a previously defined problem area that will be
corrected by a project to be constructed this year. The Plan suggests that the 100-year
storm may raise Sullivan Lake higher than expected and could cause some flooding of
homes in the area.
Highland Lake/Secondary Pond - This Problem area will be corrected by the project
referenced above. ~
The Plan also identifies several localized potential fiooding areas that would be extremely
expensive to alleviate and the Plan recommends that unless there has been some historical record
of flooding, these systems be maintained as theyI currently exist.
Water Quality
The analysis of the system shows that approximately 3000 lbs/year of phosphorus are being
captured by the storm sewer system. This is an indicator of the large amount of nutrients that
are entering the system. These nutrients result in the degradation of the ponds and lakes within
the City. Currently the wet detention basins in the system (ponds, lakes) are removing only 20%
of the phosphorus, and therefore the City's system is adding some 2400 lbs/year phosphorus to
the nutrient loading of the Mississippi River. The Plan recommends that the City adopt several
"Best Management Practices" to reduce phosphorus at its source (lawn fertilization) and enforce
certain requirements on development or redevelopment sites to reduce nutrients to the City's
lakes and ponds.
Section VII (pg. 35) provides implementation strategies that the City should pursue to meet the
five objectives. These include street sweeping, routine inspection and maintenance, "best
management practices" to reduce erosion, sedimentation and nutrient loadings, and the adoption
of ordinances related to flood plain, floodway and shoreland regulations.
Memorandum to Smart W. Anderson
March 15, 1993
Page 3
Summary
The City is already actively pursuing projects to alleviate the water quantity problems between
Clover Pond and Highway 65 and in Highland Lake-Secondary Pond System. The potential of
flooding around Sullivan Lake should be studied and a project should be pursued to address the
flooding being experienced at Main Street and 45th Avenue. The lack of capacity along 37th
Avenue should be investigated with Minneapolis.
The City has recently adopted an ordinance relating to floodplaln~ and floodways. Staff is
currently studying an ordinance on shoreland and will need to review existing sections of the City
Code to determine what changes are needed to implement the recommendations of the plan,
including several best management practices.
The consultant will be asked to either change the plan or issue an addendum to reflect the recent
findings of FEMA related to the Jackson Pond floodplain.
MAW:ih
93-144
Attachment
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N. E.
Columbia Heights, MN 55421-3878
(612) 782-2800
Mayor
Donald J. Murzyn, .Ir.
Councilmembers
Scan T. Clerkin
Bruce G. Nawrocki
Gary L. Peterson
Robert W. Ruettimann
City Manager
Patrick Hentges
Ray 3, 1993
RE: DATA IN REGARD TO POSSIBLE ZERO LOT LINE DUPLEX TYPE PROPERTIES.
The following information is in regard to duplex properties that appear
to be suitable for sale to owners via provisions of the Zero Lot Line
Ordinance.
A- City-Wide.
U. S. Census.
candidates.
There are 546 duplexes in the City according to the 1990
There are 95 that appear to be excellent Zero Lot Line
B- Sheffield Neighborhood (area bounded by Central Avenue on the west,
47th Avenue on the north, Johnson Street (extended to 45th Avenue) on the
east, 45th Avenue on the south). There are 80 duplexes in the area, 20
of which are Zero Lot Line candidates; 21 units are owner occupied.
There are 103 single family homes in the area of which three (3) are
rented. There are 13 four-plexes, one six-plex, four seven-plexes, two
eight-plexes, three eleven-plexes, one sixteen-plex and three 20-plexes
in the area. There are a total of 353 rental units.
C. Circle Terrace Neighborhood. There are 38 duplexes of which 19 are
Zero Lot Line candidates.
D. Cheery Lane. There are ten duplexes all of which appear to be Zero
Lot Line candidates.
The City Building Inspector sent out 229 Zero Lot Line Survey forms in
November of 1992. There were 114 ovners who responded. A portion of the
survey results are shown on the attached copy of the survey form
(Appendix "B"). The survey results show that the majority feel it would
be an advantage to Columbia Heights to have a Zero Lot Line Ordinance (64
indicated "yes", 31 said "no" and 19 had "no opinion"). When asked if
they would be interested in selling their duplex units as separate
owner/occupied dwelling units, of the owners, 61 responded with "yes", 33
with "no" and 20 had "no opinion".
"SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EMPLOYER
ORDINANCE NO. 1266
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
COLUMBIA HEIGHTS ZONING CODE PERTAINING TO ZERO LOT LINES
The City of Columbia Heights does ordain:
Section 1:
Chapter 9, Article I, Section 8, Subsection 2,
which currently reads as follows to wit:
9.108(2)
Conditional Uses
Within any "R-2" Two Family Use District, no structure or land
shall be used for the following uses except in accord with an
approved conditional use permit.
(a)
Any use listed in Section 9.107 (2) and as
regulated therein shall be a use by conditional use
permit.
(b) Off-street parking when the proposed lot for such
off-street parking is located in any block or area
which is zoned, used, or otherwise permitted for
any non-residential use or uses and abuts on a lot
or parcel which is in a "B" or "I" District and
subject to those conditions set forth in Section
9.116(4) herein and such other conditions as may be
found necessary by the City Council to carry out
the intent of this Ordinance, and providing that
such lot or parcel is not located between two
abutting residential uses, and provided that such
~. off-street parking is restricted to an area for a
distance from the abutting edge of the "B" or "I"
District equal to the combined widths of three
continuous platted lots or 150 feet, whichever is
greater; and no public street divides such parking
area.
(c)
Day nursery, provided not less than 75 square feet
of outside play space per pupil is provided and
said space is fenced.
is herewith amended to read as follows:
9.108(2)
Conditional Uses
Within any "R-2" Two Family Use District, no structure or land
shall be used for the following uses except in accord with an
1
approved conditional use permit.
(a)
Any use listed in Section 9.107 (2) and as
regulated therein shall be a use by conditional use
permit.
(b)
Off-street parking when the proposed lot for such
off-street parking is located in any block or area
which is zoned, used, or otherwise permitted for
any non-residential use or uses and abuts on a lot
or parcel which is in a "B" or "I" District and
subject to those conditions set forth in Section
9.116(4) herein and such other conditions as may be
found necessary by the City Council to carry out
the intent of this Ordinance, and providing that
such lot or parcel is not located between two
abutting residential uses, and provided that such
off-street parking is restricted to an area for a
distance from the abutting edge of the "B" or "I"
District equal to the combined widths of three
continuous platted lots or 150 feet, whichever is
greater; and no public street divides such parking
area.
Day nursery, provided not less than 75 square feet
of outside play space per pupil is provided and
said space is fenced.
(d) Zero lot line for two-family residential lots.
Notwithstanding the provisions of this Chapter to
the contrary, two-family residential lots may be
platted or subdivided in such a manner that the
common boundary line for the residential units will
have a zero lot line setback; provided, however,
× that each such lot meets the following requirements
prior to application for a zero lot line:
(s)
Each new or redeveloped (where previous
dwelling unit has been cleared) lot shall have
a minimum of 5,000 square feet of land area
per dwelling unit.
(2)
Lot with existing duplex units, proposed to be
split, must have a minimum of 8,400 total
square feet of land area to insure not less
than 4,000 square feet of land area for each
dwelling unit.
(3)
Separate services shall be furnished to each
dwelling unit for sanitary sewer and water.
(4) Existing duplex units shall have separate
water service or, provide for separate water
meters.
(5)
(6)
(7)
(8)
(9)
The dwelling units must be constructed in a
side-by-side manner.
The units shall be separated by no less than
one hour fire resistive construction.
Each unit shall possess not less than two off-
street parking spaces, one of which shall be a
garage. In addition, all parking or driving
surfaces shall be concrete or asphalt.
The owner of the property to be subdivided
shall execute and record, at the owner's
expense, a "Declaration of Covenants,
Restrictions and Conditions." Said document
shall be used to protect the rights of the
individual owners sharing the single structure
as to maintenance and repair and
reconstruction in case of damage to the
original structure. Specifically, it shall
provide protection to the property owners and
the City on the following:
(i) Building and use restrictions,
(ii) Party walls and other necessary
common easements, including utilities and
access,
(iii) Maintenance of open and/or common
space,
(iv) Accessory structures,
(v) Exterior decoration; and
(iv) Relationships among owners of
adjoining living units and arbitration of
disputes.
The City shall be a beneficiary to these
"Declarations of Covenants, Restrictions and'
Conditions." They shall be submitted for
review by the Planning and Zoning Commission
and the Council at the time the proposed
subdivision is reviewed. The City Attorney
shall also review the "Declarations of
Covenants, Restrictions and Conditions." The
cost of such review shall be paid by the
applicant.
Section 2:
(10) No building permit shall be issued on any of
the property until proof of recording the
"Declarations of Covenants, Restrictions and
Conditions" has been submitted to the Zoning
Administrator.
(11) Access to the rear of the lot must be provided
either by easement from one side to the other
or easement with an adjoining lot.
(12) Easements of any type, relating to the
subdivided property, must be recorded with the
Anoka County Recorder's Office.
(13) Lot splits under this Ordinance must comply
with Section 9.407 of the Columbia Heights
City Code.
This Ordinance shall be in full force and effect
from and after thirty (30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Donald J. Murzyn, Jr., Mayor
Jo-Anne Student, Council Secretary
4
Z
Our ,""e.-'"'c:,:'"d'.-s~ _-:,.ndica'te 'i'~?'.-,.at you ;--..',ere cited ;r'o?. '~ ......... ~, fo1_ low:.i, ng State
::,..,;.- .?;. .... .,'-:4.-v -," r-.-,-i := v±-:".-.,la'"ions within the Ci ..... r~f ¢'*-,~,, .... ~.4 .- Heiohts
5A~2O5_ ¢...,..~ ) ~, pa~-'ag?aph (c)
,.~.r u i. i ir]gs J.:ivEq'-y .f ] ,:n,-,r ~ ?,n terior ~--.:m t ~
..-:':r-~d,_=-..,.; l'i r",,".~..~ s!"~aZ~., i:.--e F,~'-otec'iz,ed aoa:Lr',.s't..., th.~, passage ar'~d ha.~-bc-q'"age
p~--o'Lr,. ~di:'"~c:~ ,-~,..- r'o'""~ ...... ~- 'f.,.'~ ::::,or-ir"-:.o ma'(zer-m= 't = ~:"",, .... . _
· ~=.~ ;a .~. ~...~:.: ........ ~.:,, , ~r.'~:a~r,'l:-~-!~?-,~.C~l'
cor]di'(:i,:m-,, and ma"...," not. be cov(e .... -4 './-~ho]. iy oi ......... i-~'=~t ~" ' ' ',_:~a.~ ~" ~"," '~, .... '~'-,._u' 4 -
....... cal::,able ~.'-,f b~iF.,.c eas± ~ '-:
main'bained in a c:l.e:-:,ar"~ sta'~ .......
Ur"., i '~'' 2 ~ Sba 'I "I I'¢[",. 'I ace .... :'-' -.'": ' ' ' '
=:, uc~ ,- .... ~. c:{]t" i.'~E. ~-?.~,z-':.k .s.-'.r'ld socsl]o'--..--' E'-J']d ajDpeaF"..E. 'i1(::, [Z,_~ ..... ~-
Ceii i.r'~(~ appea~'-~s 'tc, have had ware? .... ~.,,=~,,,=,~"~ ............. o~~ .~her-. "~.:~ .......... p~:~=, o'~.
Sect. ion 5:
Windows ~ Do.'_'sr's and Screens. E:iver'y v~ind,'.:)w, ex terior door and
ha'tchway shall be tight and shall be kept: in repair. Every
window o'~"h~r than a fixed window shal'~
~e capable of beinn
wasily opened and shall be equipped with screens between May
and September 30, inclusive, of each year. Every winciew, door
and fr'ame shall be .................... ~ ......
c.o ~.~uc~:~d and maintained ).n sucin relation
to the adjacent wall construction as to completely exclude rain,
vermin, rodents, and insec:ts fr'om entering the building.
.... u~,~q~.,,.a.,..~.ed of drafty windows~ We
found n(:] prob]{.:*m~ 'khat could ~",e easily~. ,,~,~=so~ . "veal= t'k may be
necessary to replace ail win .. (.~v-~
F'ebruar'y 213 ±9e3
.~ .
Apri! .30, 1993
Resident Complaint !ssued~ Notification.
mailed to o~ner~
Re-inspection performed, Ho compiiance~
2nd Hotice mailed to
R~'- ' ~"' .... "'~" '~''; -'
3rd Notice mailed
Re--inspection perfc)rn]ed~ No compliance.
inihiated City Council action~
Be on nc?.tice there:fore, that on the day
~ r?,:~ ".-' - ................ ~-'"
of , _~-~...:.~ at a~m./p.m=, or as soon
~"h~'.~r'~:~af'~"~, .................. es '~"h~ ma'~'u'~,..~=,, ....... c:an ~e. heard, '~"he~ undersigned
author'ized agent shall petition the C~olumbia Heights City
Council for a r'evoc:at:ion, suspension and/or c}ther appropriate
dispesition of your licens<.~ izo oper'ate a rental uni~(s) within
[l:ity of C':eium. bia F~,eights
(Date)
(Landlord)
(Address)
NOTICE OF HEARING
In Re: Disposition of License of * to Operate Rental Property
in the City of Columbia Heights O~inanae an4/or
Dear (Landlord):
Our records indicate that you were cited for the following State
and/or City Code violation(s) within the City of Columbia Heights
on the following date(s):
(Violation)
(Date)
To date, you have failed to adequately remedy the violation(s)
making it necessary to take further action to remedy the condition.
Be on notice therefore, that on the * day of * , 19 * , at
· * .m., or as soon thereafter as the matter can be heard, the
undersigned authorized agent ~hall petition the Columbia Heights
City Council for a revocation, suspension and/or other appropriate
disposition of your license to operate a rental unit(s) within the
City of Columbia Heights.
Very truly ours,
CITY OF COLUMBIA HEIGHTS
By:
(Title)
(Telephone)
Co 1 k~mbi a
O~NER ID:
PROPERTv ID: 50027
iNSFESTiON DATE: 04-30-1993
DATS/NE×T INSP:
Violation
Number Res!Y?
Heights Fire
Violations by
F' rc.'m Da te: 04-. 30-1993
OWNER O~.,o..N,ZAT?¢N. ...... b ~' H PROPERTIES APARTMENTS
PROPERTY ~,~/n~r, 4655 5TH
Department
Inspection
To Date ~ 04.-30-1995
CONTACT NAKE: ~¢,~u^:~ ~,~ JAKE
Pace
ORGANIZATION NAME: C H PROPERTIES OCCUP CONTACT: CADWALLADER~ JAEE
I~SPECTION TYPE: 74 SiART TIME: t500~ FINISH TIME: t515
06-08-i99~ INS~ DiSTRiCT: 418 PARCEL NUMBER:
Follow-up Viotatio~ ~arnin~ Injunction Citatio~
Date Inspectiop Actiwty Code Sec Referre~ To Ltr ~ate Date Number
V~olation Details:
CITY OX~ t ,~ ~:~.~ 0:-0~-I9=~, ....
SHALL ..................
UNiT 2 FINISH B~T¢~O~M rrn :uq hN[~r~,~"*~'* S~HE...
0a-08-!99] :
CITy ¢,c,r,' ~A~.~r.c 05-04-1993
UNiT 2 REN-ER CO~PLAi~ED~.~ ~'~ .... r:~',:r:~: ,t ~,~'"~mn:';c' ........ WE cngNn NO PROBLEM2 THAT COULD BE EASiL'f
RESOLVED. IT M~Y BE NECESSAR" xn,~ REP.ACE ,,==m~ .,~mn~.'~
A~; AD~iTiONA] LiCENSE/I~SPEC?ICN FEE OF $4(x00 iS NCW DUE FOR THE tNBPE£TiON DATED 4-~0-95 IN
~ ""~""'" .~ BEiNE ...... FOR N]N-COMF.iANCE.
YOUR F'~ FOR r~- ~ ~,, n
,=X, INSPECTION~u~z COMPLIANCE IS S,H:uu_E~ FOR JUNE 8,.
$'$$$$$$f$~$$$~$$~$$$$$$$$$$$$$$$$S$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$~ ~ ~
TOTAL
PRO~ER Chief
Col ~_~m b i a
Date: 05-50-1995 IOP~W01!
OWNER Tn: ~,D~
PROPERTY iD: 30027
OCCUPANCY ID: 0
tNEPECTtO~ DATE: O~-2Q-19V3
D~TE/~EXT iNSP:
Violation
Number Reslv?
He i g h ts F i re De pa r tmen t
Violmtions by Inspection
~--rom Date:03-29-1993 To Dat~:03-29-1993
OWNER ORGANIZATION: C H PROPERTIES APARTMENTS
PROPERTY MAME/DESC: 4655 5TH
ORGANIZATION NAME: C H PROPERTIES
iNSPECTION TYPE: 73
04-30-i9V3 INSP DISTRICT: 418
Follow-up Violation
~e Inspection Activity Code Sec
2 04-30-1993 5
Violmtion Deta!!s:
CONTACT NAME: CADWALLADER~ JAKE
OCCUP CONTACT: CADWALLADER~ JAKE
START TIME: 1500 FINISH TIME:
PARCEL NUMBER:
Paoe ~:
!530
WarninD Injunction Citation
Referred To Ltr Date Dmte NumbEr
04-3~-1993 5
Violation Details:
CiTY UK~N~.=
UNiT ~2 SHALL REPLACE SUBFLOOR IN BATHROOM NEA~ SHOWER STALL. FLOOR IS WEAK AND SPONGY AND
A~PEARS TO BE ROTTED.
CITY ORDINANCE
UqlT (2 SHALL FINISH BATHRJO? CEILING AND PAINT SAME
0~-~0-199S
CITY ORD?ZANCE 0:-30-i~93
UNIT J2 RENTER CGMFLAiNED OF DRAFTY WinDOWS, BE FOUND NO PROBLEMS THAT COULD BE EASILY
RESOLVED. iT MAY BE NECESSARY TO REPLACE ALL WiNDDWS~
A~ ADDITIONAL LICENSE/iNSPECTiON FEE OF $40.00 IS NOW DUE FOR THE :N?ECTiON DATED 3-2~-93 IN
WHICH CODE COMPLIANCE HAD NOT BEEN OBTAINED.
STR~J~RE WiLL BE POSTED
,~ ~.~, n~,~ ARE NOT ~n~ rv-~ APRIL 30~ ~3 THE
FOR NGN-COMPLIANCE.
r"~lu,...~).~.=, ~4~ioht~ Fire De~)artment
5~'~ Mill Street
E. olumbia Heic~hts MN .~5~.2~
TO3:
JAKE CADWALL. ADER
(CZ'. H PROF'ERTIES
3800 APACHE LANE
~:::f ~.~..'..f~.~ON~ , m,,.~. 5',54.21
RENTALrr~,...,,°~"'"r"'=~"r'~'~_,,,~ Ar)DRESS~ 4~'== .... 5TH STREET N~. _
[)n ,'..)].-J. 2-J. 993 an ~.ni'!"ia! hoosing maintenance code inbpection ~.-'as conducted
at ¥c.-'ur rc~:ntai p_.roperty located as indicated above. Twe follow-up
J..~'~spE:ct~-~::)ns for compliance have been conducted since the date of the
· i.,'~Z'~""al. ~.,~ ..... ~'.spect.~..~::.~r-~ Cod~._ compliance has not been reached as o'f ~'-,_~e last
'~. qsi:::.ect:i.c:)r'~ date.
¥'htc.~ iicen~.e fee for th~, rental pr~c, erty pays for the initial inspection
plu.~ o~. ~L) 'folic)w-...up ir~si::,ect.i.c,n for code complian~e~ ~f tine code items
arc, not comp].ete~ ar:d additional in~;~.pec'Lions are necessary, {he fee
so'nodule ai::~prc)ved by '~':.he city councl] allows a ~40,00 additional charge t~
c:~:.,ver each addi'L~c:,na] ins~:)ec:'bion=
I*',.. ~:'-."~]~ r~cw be ,'",=~-r"pssar'-;,.~ ....... ., tI'".,.aL you s-~b!'nit a $40,00 fee for the ip=pectJon,~
t~"~',....~2--. 'i ~2~'::~)~'
on .......... ~ ......... inw~"'c~ I-~ complete c~de compliance. , Inad_ not been accompli, slned.
]"I",~z-~ additic)nal fee must be submitted pr'ic)i .... !zo any license being issued for
. e ocerat~.on ot your rental property as li~ted above. The next code
' ' ' ~ ....~ viol. a~zion
r~mtic:e conducted mn 03-29-!993, If the ordered corrections are not
c':omc, let. ed by tI"~at, date, you will be again assessed an additional charge of
~,40~00 for each inspecti,::)r~ until compliance is received. Your property
may also be posted and/or a citation issued.
if yeu have any ques'~-ion, s you may 'contac+' this ~
. ~ o,,~ce at 728-2830. }::'].ease
remit ~ "
~.~, S40,00 additional fee now due to the license department within
30 d a y s.
Sir~cerei y ,
Lowell G. DeMars
Assistant Fire Chief
Co I
Heights Fire De partmen t
Violations by Inspection
From Date:u~:-~.~-~9'~.~ To Date:02-23-!995
Date: 02-24-1995 ~nD~.,'~
P~oe ~:
OWNER ID:
~.(GAN~Im~O': C H ..... ~IED APARTMENTS
50¢27 OWNER O~ ~'"'YY~N oDnD ....
CONTACT NAME: CADWALLADER? JAKE
PROPERTY iD: ~0027 PROPERTY NAME!DESC: 4655 5TH
n ~'1' ,r' ID:
~C~FAN~Y 0 ORGANIZATION NAME: C H PROPERTIES
OCCUP CONTACT: CADWALLADER, ~AKE
INSPECTION DATE: 02-2~-t~9S iNSPECTION TYPE: 72 ~'
START TIME: 1~00 FINISH TIME: l,~...',u
DATE/NEXT !NSP: 0~-25-I~95 tNSPu.~-~n;~,~qTDIPT' ~t8. PARCEL NUMBER:
Violation
Number Rmslv?
Follow-up Violation Warning Injunction Citmtion
Date Inspection Activity Code Sec Referred To Ltr Date Date Number
CiTY no~uA~c
" ,nn tS AND
UNIT z SHALL REPLACE SUBFLOOR tN BATHROOM NEAR SHOWER STALL, F~R WEAK SPONGY,
APPEARS TO BE ROTTED.
..... -,.-~g.:. ~ CiTY nDDT~a~r~=.,,~ ~ ,,, ,.,~ ~ 02-24-1993
Violation Details: UNIT 2 SHALL FINISH BATHROOM CEILING AND PAINT SAME
CITY n~RuiNA,,~.F-'~,~o~ n~_Da_~goX
"~Y RENTER o,n= :Mo THAT BE
u ....2 THE COMPLAINED OF DRAFTY WINDOWS. WE FOUND NO ~R~L~,, COULD EASILY
RESOLVED, Y? MAY BE NECESSARY TO DcD~AP~
........... ALL WINDOWS
Vioiat~on Details:
CiTY ORDINANCE 02-24-t995
W~ NOTED STORMS OPEN, YOU MAY WANT TO
~.,~o THE tT
D~R~,~ INSPECTION. THAT UNiT ~ ! HAD ALL OF !TS
OHECK THiS FOR A HEATING FROBLEM OR EXCESSIVE HEAT LOSS.
$$$$$$$9555555555555555555555555555555555555$$$$$$$$$$$$$$$$$$$$$$$$$~$$$
· ~,' ~ TH~ ~BOV~ VTOLATInNR A~E NOT CORRFCTED PRIOR TO MARCH 25 1~9z. AN ~DDITtONAL
'~' LICEnSE/INSPECTION FEE OF $25.00 ~ILL BE ASSESSED FOR EACH ADDITIONAL iNSPECTION REOUiRED FOR
COMPLIANCE.
$$$$$$$$$$$9555555555555555555555555555555555595555555555555559555555555559
TOTAL
Co i ktmbi a
Heig h ts F i re De par tmen t
Violations by Inspection
From Date::01-12-1995 To Date:Ll-l.--199~.
Date: 01-13-t993 (OP{WO!)
Page #: t
OWNER ID: 30027
PROPERTY ID: 30027
OCCUPANCY ID: 0
OWNER ORGANIZATION: C H PROPERTIES APARTMENTS
PROPE~C: 4655 5TH ~
ORGANIZATION NAME: C H PROPERTIES
CONTACT NAME: CADWALLADER~ JAKE
OCCUP CONTACT: CADWALLADER, JAKE
INSPECTION DATE: 0!-12-1993 INSPECTION TYPE: 71
START TIME: II00 FINISH TIME:
DATE/NEXT INSP: 02-17-1993 INSP DISTRICT: 3.10 PARCEL NUMBER:
Violation
Number Reslv?
Follow-up Violation Warning Injunction Citation
Date Inspection Activity Code Sec Referred To Ltr Date Date Number
CITY ORDINANCE 01-12-1993
UNIT ) 2
SHALL REPAIR/REPLACE SUB-FLOOR IN BATHROOM NEAR SHOWER STALL. FLOOR IS WEAK AND SPONGY,
APPEARS TO BE ROTTED,
02-t7-1993 5
Violation Details:
02-!7-i993 5
Violation Details:
CITY ORDINANCE
UNiT ) 2
SHALL FINNISH BATHROOM CEILING AND PAINT GAME
0I-i3-1992
CITY ORDINANCE 01-13-1993
UNIT ! 2
THE RENTER COMPLAINED OF DRAFTY WINDOWS. WE FOUND NO PROBLEMS THAT COULD BE RESOLVED EASILY,
IT MAY BE EASY TO PROVIDE PLASTIC SHEETING AS A TEMPORARY FIX.
02-17-!993 5 CITY ORDINANCE 01-13-19~2
Violation Details: NOTE:
TOTAL VIOLATIONS: 4
DURING THE INSPECTION IT WAS NOTED THAT UNIT ( 1 HAD ALL OF ITS STORMS OPEN, YOU MAY WANT TO
CHECK FOR A HEATING PROBLEM OR EXCESSIVE HEAT LOSS.
COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 - 40th AVENUE N. E.
COLUMBIA HEIGHTS, MN 55421-2996
PHONE: (612) 782-2805
FAX: (612) 782-2804
(TDD/782-2806 for deaf only)
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
SUBJECT:
DATE:
Patrick Hentges, City Manager
M. Rebecca Loader, Library Director~
Library Board of Trustees
May 4, 1993
In response to your request for information regarding the Statutory, regional and local
requirements for the library boards, I am enclosing copies of the following: 1. a packet of pages from the Minnesota Statutes 1992
2. by-laws of the Columbia Heights Public Library Board of Trustees
3. pages from the Minnesota public library trustee handbook, as published by the
Office of Library Development and Services.
I will address these items separately.
The Columbia Heights Public Library is organized under State Statute 134 (p.908)
a. 134.09 Sub. 1 deals with appointments to the Board and composition of the
membership.
b. 134.11 outlines organization and duties, which specifically mentions adopting
byl~aws (see attached copy) and regulations for the governance of the library.
c. I have also attached the sections on the tax levy, annual report, title to property,
gifts, and bond issues.
The by-laws were last revised on January 3, 1989.
The Office of Library Development and Services (LDS) is the State library agency for
public libraries. They provide the trustee manuals to all public libraries for use in trustee
orientation and they are updated on a scheduled basis. I enclosed pages on charter city
exceptions.
I believe these documents provide very pertinent background information on the library board's
functions and duties. I am available to discuss some of the more complex points at your
convenience.
MRL/jms
The City of Columbia Heights does not discriminate on the basis of disability in employment or the provision of
services.
recycled paper
134.001 PUBLIC LIBRARIES; MULTICOUNTY, MUL¥[IYPE LIBRARIES
Libraries
9O8
CHAPTER 134
PUBLIC LIBRARIES; MULTICOUNTY' MULTITYPE
LIBRARIES
134.001 Definitions. 134.31 State department ofeducation;
134.07 Public library service.
134.08 Establishing and discontinuing 13~.32 library responsibilities.
Grant authorization; t~pes of
library service; applicability of , grants.
law. '
134.09 Library boards. 134.34 Regional library basic s~tem
support Irants; requirements.
134.10 Board vacancies; compensation. 134.341 County financial support.
134,11 Organization ofboard; duties.
134.342 Allocation of levy authority.
134.12 Benefits of library. 134.35 Regional library basic system
134.13 Annual report, support $rants; distribution
134.14 Title lo property; free use. formula.
134.15 Gifts. 134.351 Multicounty, multitype library
134.18 Privileges extended to counties systems.
and statutory cities. 134.353 Multicounty. multitype library
134.195 Library operated by city and system development grant.
school district.
134.20 Regional public library systems. 134.354 Multicounty, multitypelibrary
system operating grant.
134.21 Interstate library compact. 13~.36 Rules.
134.22 Compact administrator. 134.40 Protection of library material.
134.23 Agreements. 134.41 Libraryconstruction;joint
134.24 Enforcement ofcompact, financing.
1~4.001 DEFINITIONS.
Subdivision 1. The terms used in this chapter have the meanings given them in this
section.
Subd. 2. "Public library" means any library that provides free access to all resi-
dents of a city or county without discrimination, reCeives at least half of its financial
support from public funds and is organized under the Provisions of this chapter. Except
as provided in section 134.195, it does not include libraries such as law, medical, school
and academic libraries organized to serve a special group of persons, or libraries orga-
nized as a combination of a public library and another type of library.
Subd. 3. "Public library services" means services provided by or on behalf of a
public library. Except as provided in section 134.195, it does not include services for
elementary schogls, secondary schools or post-secondary educational institutions.
Subd. 4. "Regional public library system" means a multicounty public library ser-
vice agency that provides free access to aH residents of the region without discrimina.
tion, and is organized under the provisions of this chapter or chapter 317A, or section
471.59.
Subd. 5. "Basic system services" means services offered by all regional public
library systems either directly or by contract. These services shall include, but are not
limited to, communication among participants, resource sharing, delivery ofmaterials,
reciprocal borrowing, and cooperative reference service.
Subd. 6. "Multicounty, multitype library system" means a cooperative network
composed of any combination of public libraries, regional public library systems, pub-
lic school libraries, public or private college or university libraries and any other
libraries which share services and resources within a multicounty area.
Subd. 7. "City" or "cities" means home rule and ~tatutory cities unless specifically
provided otherwise. '
History: 1978 c 546 s 1; 1979 c 334 art 9 s 1,2; 1983 c 314 art 11 s 10,22; 1989 c 304
s 137; 1991 c 265 art 10 s 1,2
909 ~
134.01 [Rent
134.02 [Rent
134.03 [Repe
134.035 [Repe
134.04 [Reno
134.05 [Repe
134,06 [Repe
134.07 PUBLI~
The govern
library service f¢
for the benefit tl
and in any city (
body may levy e
tax property wh~
shall be known ~
History: (56
686 s 1; 1955 c 1
art Iisi
134.08 ESTAB
CABILITY OF
Subdivision
tion 134.07, the
ers, as defined in
less than five pe~
in the city or
lic library servict
cast on the questi
or shall provide
levy an annual
Subd. 2. Di~
sions of subdivis
on the question
The question of
at the next gener.
201 [014, subdivi.,
the number of pe
Subd. 3. Apl
existing in cities
apart public prol
134.08 to 134.15
libraries conferre~
vided for in this
H/story: (566
art 11 s 2; 1987 c
134.09 LIBRAR'
Subdivision 1
any city oftbe firs~
the approval oftht
library, shall appo
of the city or coUl
library system, as
MULTITYPE
~ponsibilities.
~thoriz~tion; types of
i library basic system
grants; requirements.
'~nancial support.
,n of levy authority.
library basic system
~rants; distribution
~nty, multitype library
nty, multitype library
evetopment ~rant.
nty, multitype library
oecatin$ grant.
n of library material.
onstruction; joint
ings given them in this
free access to all resi-
ast half of its financial
of this chapter. Except
as law, medical, school
~ons, or libraries orga-
library.
d by or on behalf of a
ot include services for
tional institutions.
.mty public library set-
,n without discrimina-
apter 317A, or section
by all regional public
dl include, but are not
, delivery of materials,
cooperative network
library systems, pub-
and any other
ty area.
ties unless specifically
11 s 10,22; 1989 c 304
908
909
PUBLIC LIBRARIES; MULTICOUNTY', MULTi'I~PE LIBRARIES 134.09
134.01
134.02
134.03
134.035
134.04
134.05
134.06
[Renumbered 123.60]
[Renumbered 123.601]
[Repealed, 1983 c 314 art 11 s 21]
[Repealed, 1978 c 546 s 8]
[Renumbered 121.496]
[Repealed, 1963 c 10 s 1]
[Repealed, 1983 c 314 art 11 s 21]
134.07 PUBLIC LIBRARY SERVICE.
The governing body of any city or county may establish and maintain public
library service for the use of its inhabitants. By ordinance or resolution it may set apart
for the benefit thereof any public property of the city or county. In any statutory city
and in any city of the second, third, or fourth class, and in any county, the governing
body may levy an annual tax on all taxable property therein except counties may not
tax property which is already taxed for public library service. The proceeds of the tax
shall be known as the library fund.
History: (5661) RL s 2255; 1913 c 509 s 1:1945 c 319 s 1; 1953 c 434 s 1; 1953 c
686 s I; 1955 c 120 s 1; 1963 c 144 s 1; 1973 c 123 art 5 s 7; 1973 c 773 s 1:1983 c 314
art lis 1
134.08 ESTABLISHING AND DXSCONTINUING LIBRARY SERVICE; APPLI-
CABILITY OF LAW.
Subdivision 1. Establishment. If public library service is not established under sec-
tion 134.07, the governing body of the city or county, upon the petition &eligible rot-
ers, as defined in section 201.014, subdivision 1, of the city or county, in a number not
less than five percent of the number of persons who voted at the last general election
in the city or county, shall submit thc question ofthe establishment or provision &pub-
lic library services to the voters at the next general election. If a majority of the votes
cast on the question are in the affirmative, the governing body shall establish the library
~or shall provide public library service as authorized in section 134.12 or 134.20 and
levy an annual tax for its support.
Sub& 2. Discontinuance. If public library service is established under the provi-
sions of subdivision 1, it may be discontinued only after a majority of the votes cast
on the question are in the affirmative on a question on a ballot in a general election.
The question of discontinuance of public library service shall be placed on the ballot
at the next general election upon the petition of eligible voters, as defined in section
201.014, subdivision 1, of the city or county, in a number not less than five percent of
the number of persons who voted at the last general election in the city or county.
Subd. 3. Applicability. All public library service heretofore established and now
existing in cities and counties is continued and all ordinances and resolutions setting
apart public property for their support are hereby confirmed. Nothing in sections
134.08 to 134.15 shall be construed as abridging any power or duty in respect to
libraries conferred by any city charter. If a city charter does not address matters pro-
vided for in this chapter, the provisions of this chapter shall apply.
History: (5662) RL s 2256; 1973 c 123 art 5 s 7; 1980 c 609 art 6 s 34; 1983 c 314
art II s 2; 1987 c 384 art 2 s I
134.09 LIBRARY BOARDS.
Subdivision 1. Appointment. When public library service is established, except in
any city of the first class operating under a home rule charter, the mayor ortho city with
the approval of the council for a city library or the board of commissioners for a county
library, shall appoint a board of five, seven or nine members from among the residents
of the city or county. If the city library is a branch or a member of a regional public
library system, as defined in section 134.001, the mayor, with the approval of the city
1~4.09 PUBLIC LIBRARIF_~ MULTICOUNTY, MULTITYPE LIBRARIES 910
council, may appoint to the city library board, residents of the county, provided that
the county is participating in the regional public library system and that the majority
of the members of the city library board are residents of the city. The number of mem-
bers on the board shall be determined by resolution or ordinance adopted by the council
or the board of commissioners. Not more than one council member or county commis-
stoner shall at any time be a member of the library board. The appointments shall be
made before the first meeting of the library board after the end of the fiscal year.
Subd. 2. Term of office. If nine board members are appointed, three shall hold
office for one year, three for two years and three for three years. If seven members are
appointed, three shall hold office for one year, two 'for two years, and two for three
years; if five are appointed, two shall hold office for one year, two for two years, and
one for three years. All terms shall end with the fiscal year. Annually the mayor with
the approval of the council, or the board of county COmmissioners shall appoint board
members for the term of three years until their successors qualify a sufficient number
of members to fill the places of those whose ~ · ·
term or terms expire. A hbrary board mem-
ber shall not be eligible to serve more than three consecutive three-year terms.
Subd. 3. Removal of members. The mayor with the approval of the council, or the
board of county commissioners may remove any member for misconduct or neglect.
Subd. 4. Abolishment. Upon recommendation Of a majority of any library board
created under the provisions of subdivision 1, the governing body of the city or county
may abolish the library board at the end of any fiscal iyear provided that the governing
b.ody shall simultaneously establish a successor library board of either five, seven or
rune members by resolution or ordinance. The appointment of successor board mem-
bers shall be made as provided in subdivision 1. The terms of successor board members
shall be as provided in subdivision 2.
History: (5663) RL s 2257; 1943 c 245 s 1; 1945 c 46 s 1,2; 1961 c 235 s 1; 1973 c
123 art 5 s 7; 1983 c 314 art 11 s 3; 1986 c 471 s 2
134.10 BOARD VACANCIES; COMPENSATION.
The library board president shall report vacancies in the board to the council or
the board of county commissioners. The council or iboard of county commissioners
shall fill the vacancies by appointment for the unexpired term. Library board members
shall receive no compensation for their services but may be reimbursed for actual and
necessary traveling expenses incurred in the discharge 0flibrary board duties and activ-
ities or a per diem allowance according to section 375.47 in place of the expenses.
History: (5664) RL $ 2258; 1983 c 314 art 11 s 4; 1987 c 398 art 9 s 1
134.11 ORGANIZATION OF BOARD; DUTIES.
Subdivision' 1. Organization. Immediately after iappointment, the library board
shall organize by electing one of its number as president and one as secretary, and from
time to time it may appoint such other officers as it deems necessary.
Subd. 2. Duties. The library board shall adopt bylaws and regulations for the gov-
ernment of the library and for the conduct of its business as may be expedient and con-
formable to law. It shall have exclusive control of the elpenditure ofall money collected
for or placed to the credit of the library fund, of interest earned on all money collected
for or placed to the credit of the library fund, of the COnstruction of library buildings,
and of the grounds, moms, and buildings provided for library purposes. All money
received for the library shall be paid into the city or county treasury, credited to the
library fund, kept separate from other money of the city or county, and paid out only
upon approval by the board. The library board may lease rooms for library use. The
library board shall appoint a qualified library director and other staff' as necessary,
establish the compensation of employees, and remove any of them for cause. With the
approval of the council or hoard of county commissioners, the library board may pur-
chase grounds and erect a library building thereon.
History: (5665) RL s 2259; 1973 c 123 art 5 s 7; 1983 c 314 art 11 s 5
911
134.12 BENEf
Subdivisior
library persons r
tions as to pay~
Subd. 2. C~
county board ot
adjacent count)
library material
Subd. 3. U
may contract wi
by the residents
upon the terms
the public libra
Any county bol
annual tax upo
public library ~
is situated a pc
History: (5
s 2; 1973 c 123
134.13 ANNI
As soon a,'
report to the g~
ceding year an,
number oflibr:
information as
shall file this i~
department.
History: (:
c 314 art 11 s
134.14 TITLi
All proper
erwise acquire
the name of, t'
or gift made t~
to have been
134.11. Every
ever free to th~
tions the libra
History: (
134.15 GIII
With the
nance or reso
made or offer
enlargement, ~
and may cart.
- is authorized
to a perpetua
or bequest so
History:
134.16 [R~
910
911
PUBLIC LIBRARIES; MULTICOUNTY, MULIITYPE LIBRARIES 134.15
county, provided that
t and that the majority
· The number of mere-
adopted by the council
~ber or county commis-
appointments shall be
:l of the fiscal year.
dnted, three shall hold
· . If seven members are
~ars, and two for three
two for two years, and
mually the mayor with
ers shall appoint board
ify a sufficient number
· A library board mem-
hree-year terms.
al of the council, or the
misconduct or neglect.
ty of any library board
dy of the city or county
ded that the governing
df either five, seven or
successor board mem-
:cessor board members
1961 c 235 s 1; 1973 c
~oard to thc council or
county commissioners
~ibrary board members
nbursed for actual and
board duties and activ-
ace of the expenses.
;~8 art 9 s I
lent, the library board
' as secretary, and from
-essary.
:egulations for thc gov-
· be expedient and con.
: of all money collected
on all money collected
an of library buildings,
y purposes. All money
easury, credited to the
nty, and paid out only
ns for library use. The
her staff as necessary,
· .m for cause. With the
library board may pur-
[~ art Ils5
134.12 BENEFITS OF LIBRARY.
Subdivision 1. Nonresidents. Any library board may admit to the benefits of its
library persons not residing within its city or county under regulations and upon condi-
tions as to payment and security prescribed by the library board.
Subd. 2. Contracts with cities and towns. The library board may contract with the
county board of the county in which the library is situated or the county board of any
adjacent county, or with the governing body of any neighboring town or city, to loan
library materials to residents of the contracting county, town, or city.
Subd. 3. Use of public library; tax levy. Any county board or city governing body
may contract with the board of any city or county public library for the use ofthe library
by the residents of the county,:town, or city who do not have the use ora public library,
upon the terms and conditions as those granted residents of the city or county where
the public library is located, and to pay the library board an annual amount therefor.
Any county board or city governing body may establish a library fund by levying an
annual tax upon all taxable property which is not already taxed for the support of any
public library and all taxable property which is situated outside of any city in which
is situated a public library.
History: (5666} RL s 2260; 1905 c 257; 1913 c 509 s 2; 1951 c 217 s 1; 1963 c 144
s 2; 1973 c 123 art 5 s 7; 1973 c 583 s 8; 1983 c 314 art 11 s 6
134.13 ANNUAL REPORT.
As soon as practicable following the end of the fiscal year the library board shall
report to the governing body of the city or county all amounts received during the pre-
ceding year and the sources thereof, the amounts expended and for what purposes, thc
number of library materials on hand, the number purchased and loaned, and such other
information as it deems advisable. No later than April I of each year the library board
shall file this information with the department of education on forms supplied by the
department.
History: (5667} RL s 2261; 1911 c 181 s 1; 1945 c 40 s I; 1973 c 123 art 5 s 7; 1983
c 314 art II s 7
134.14 TITLE TO PROPERTY; FREE USE.
All property given, granted, conveyed, donated, devised, or bequeathed to, or oth-
erwise acquired by, any city or county for a public library shall vest in, and be held in
the name of, the city or county and any conveyance, grant, donation, devise, bequest,
or gift made to, or in the name of, any public library or library board shall be deemed
to have been made directly to the city or county to be used as provided in section
134.1 I. Every public library established under sections 134.07 to 134.15 shall be for-
ever free to the use of the inhabitants of the city or county subject to reasonable regula-
tions the library board may adopt.
History: (5668} RL s 2262; 1983 c 314 art I1 s 8
134.15 GIFTS.
With the consent of the governing body of any city or county, expressed by ordi-
nance or resolution, the library board may accept any gift, grant, devise, or bequest
made or offered by any person for public library purposes, or for the establishment,
enlargement, or maintenance of an art gallery or museum in connection with its library,
and may carry out the conditions of the donation· The city or county in all such cases
is authorized to acquire a site, levy a tax, and pledge itself by ordinance or resolution
to a perpetual compliance wit. h all the terms and conditions of the gift, grant, devise,
or bequest so accepted.
History: (5669} RL s 226& 1973 c 123 art 5 s 7; 1983 c 314 art 11 s 9
134.16 [Repealed, 1983 c 314 art 11 s 21]
916
· political subdivision of
~r may enter into agree-
~t to the compact. Such
If of the state of Minne-
ents as may be made on
ce to, and consultation
~divisions shall enforce
and intent which may
RY RESPONSIBILI-
sponsibility for public
izen and the develop-
~d services among all
;nd instruction to the
intaining a library or
organization, mainte-
ve advice and instruc-
ons, state agencies,
, It shall assist, to the
service in those areas
)reviously established
state, books, journals,
~:ems appropriate and
d the development of
~ts, expenditures, ser-
' libraries of the state.
it to sections 134.31
nt an advisory com-
~ry for the blind and
Iembers shall be peo-
I; 1991 c 265 art 11
:ified in this section
Lblic library systems
~rvices to additional
917 PUBLIC LIBRARIES; MULTICOUNTY, MULTITYPE LIBRARIES 134..34
Subd. 3. It shall provide regional library basic system support grants to regional
public library systems which meet the requireme, nts of section 134.34, to assist those
systems in providing basic system lservices.
Subd. 4. It may provide special project grants to assist innovative and experimen-
tal library programs including, but not limited to, special services for American Indians
and the Spanish-speaking, delivery of library materials to homebound persons, other
extensions of library services to Persons without access to libraries and projects to
strengthen and improve library services.
Sub& 5. It may provide grants for interlibrary exchange of books, periodicals,
resource material, reference information and the expenses incident to the sharing of
library resources and materials, including planning, development and operating grants
to multicounty, multitype library systems.
Sub& 6. It may provide grants for the improvement of library services at welfare
and corrections institutions and for library service for the blind and physically handi-
capped.
Subd. 7. It may provide grants for construction or remodeling of library facilities
from any state and federal funds Specifically appropriated for this purpose.
Sub& 8. The state board shall promulgate rules consistent with sections 134.32 to
134.35 governing:
(a) Applications for these grants;
Co) Computation formulas for determining the amounts of establishment grants
and regional library basic system support grants; and (c) Eligibility criteria for grants.
History: 1978 c 546 s 3; 1979 c 334 art 9 s 3; 1983 c 314 art II s 11,12
134.33 Subdivision 1. [Repealed, 1989 c 329 art 10 s 5 subd 2] Subd. 2. [Repealed, 1979 c 334 art 9 s 12]
134.34 REGIONAL LIBRARY BASIC SYSTEM SUPPORT GRANTS; REQUIRF_~
Subdivision 1. Local support levels. A regional library basic system support grant
shall be made to any regional public library system where there are at least three partici-
pating counties and where each participating city and county is providing for public
library service support the lesser of (a) an amount equivalent to .82 percent of the
adjusted net tax capacity of the taxable property of that city or county, as determined
by the commissioner of revenue for the second year preceding that calendar year in
1991 and later years or (b) a Per capita amount calculated under the provisions of this
subdivision. The per capita amount is established for calendar year 1993 as $7.62. In
succeeding calendar years, the per capita amount shall be increased by a percentage
equal to one-half of the percentage by which the total state adjusted net tax capacity
of property as determined by the commissioner of revenue for the second year preced-
ing that calendar year increases over that total adjusted net tax capacity for the third
year preceding that calendar year. The minimum level of support shall be certified
annually to the participating cities'and counties by the department of education. A city
which is a part ora regional public library system shall not be required to provide this
level of support if the property of that city is already taxable by the county for the sup-
port of that regional public library system. In no event shall the department of educa-
tion require any city or county to provide a higher level of support than the level of
support specified in this section in order for a system to qualify for a regional library
basic system support grant. This Section shall not be construed to prohibit a city or
county from providing a higher 16vel of support for public libraries than the level of
support specified in this section. :
Subd. 2. [Repealed, 1992 c 499 art 10 s 4]
Subd. 3. Regional designntion. Regional library basic system support grants shall
be made only to those regional public library systems officially designated by the state
1~4.34 PUBLIC LIBRARIES; MULT1COUNTY, MULI'i I'YPE LIBRARIES
919
board of education as the appropriate agency to strengthen, improve and promote pub-
lic library services in the participating areas. The state board of education shall desig-
nate no more than one such regional public library system located entirely within any
single development region existing under sections 462.381 to 462.398 or chapter 473.
Subd. 4. A regional library basic system support grant shall not be made to a
regional public library system for a participating city or county which decreases the dol-
lar amount provided for support for operating purposes of public library service below
the amount provided by it for the preceding year. This subdivision shall not apply to
participating cities or counties where the adjusted net tax capacity of that city or county
has decreased, if the dollar amount of the reduction in support is not greater than the
dollar amount by which support would be decreased if the reduction in support were
made in direct proportion to the decrease in adjusted net tax capacity.
~ubd. 4a. Support Irants.'~In state fiscal years 1993, 1994, and 1995, a regional
library basic system support grant also may be made to a regional public library system
for a participating city or county which meets the requirements under paragraph (a) or
(b).
(a) The city or county decreases the dollar amount provided by it for operating
purposes of public library service if the amount provided by the city or county is not
less than the amount provided by the city or county for such purposes in the second
preceding year.
(b)(1) The city or county provided for operating purposes of public library services
an amount exceeding 125 percent of the state average percentage of the adjusted net
t~x capacity or 125 percent of the state average local support per capita; and
(2) the local government aid distribution for the current calendar year under chap-
ter 477A has been reduced below the originally certified amount for payment in the pre-
ceding calendar year, if the dollar amount of the reduction from the previous calendar
year in support for operating purposes of public library services is not greater than the
dollar amount by which support for operating purposes of public library service would
be decreased if thc reduction in support were in direct proportion to the local govern-
ment aid reduction as a percentage of the previous calendar year's revenue base as
defined in section 477A.011, subdivision 27. Determination ora grant under paragraph
(b) shall be based on the most recent calendar year for which data are available.
The city or county shall file a report with the department of education indicating
the dollar amount and percentage of reduction in public library operating funds.
Subd. $. [Repealed, 1989 c 329 art 10 s 5]
Subd. 6. [Repealed, ISp1989 c I art 5 s 51]
History: 1978 c 546 s $; 1979 c 334 art 9 s .5,6; 1982 c 548 art 6 s l& 1982 c $76
s 1; 1982 c 642 s 1; 1986 c 471 s 5; 1987 c 268 art 7 s 16,17; 1988 c 719 art 5 s 84; 1988
c 720 s 1; 1989 c 329 art 10 s 2,3; art 13 s 6,20; 1992 c 499 art 10 s 2,3
134.341 COUNTY FINANCIAL SUPPORT.
To ensure the availability of public library service to all people, every county shall
provide financial support for public library services at no less than minimum amounts
as specified in sections 134.33 and 134.34 and shall participate in the regional public
library system to which it is assigned by the state board of education under section
134.34, subdivision 3. Each county board of commissioners shall appoint at least one
county resident to serve as a representative on the regional public library system board
and may appoint more than one representative under terms and conditions of the
regional public library system contract.
History: 1987 c 398 art 9 s 2
134.342 ALIOCATION OF LEVY AUTHORITY.
Subdivision 1. Authority. A regional public library system board may adopt a writ-
ten resolution to assume responsibility for the allocation of the regional library system
levy authority throughout the region. If adopted, the board shall furnish a list to the
commissione;
of each memb
Subd. 2.
Subd. 3.
resolved to all
shall allocate'
sioner of reve
of the levy
ber city, towr
agreed upon
The boar,
bet 1 of the le
in the regiom
Subd. 4.
History:
134.35 REG,~
TION FOR~'
Subdivisi
ties according
regional libra~
be calculated
Subd. 2.
tributed to pr
allocation pm
Subd. 3.
uted to provi{
allocation pu:
Subd. 4.
a base gram
Subd. 5.
regional pubi::
each member
year precedin
shall be calcu
(a) Multi
lng portion
Oa) Add
amount of th~
lated aegordiz
of a county wi
the amount of
lng portion ot
(e) Conti
funds that are
lng portion of
it and the amc
calculated in l
a county with
under this sub
pating portiot
counties with
portion of a
(d) If the
426.05 FINANC?, TAXATION
618
tion, shall from time to time be allocated and distributed by said board of estimate and
taxation or similar authority to the several departments of the city including the city
council and the board of education, in accordance with the needs of said departments,
as the same shall be determined by said board of estimate and taxation or similar
authority.
In any city of the first class of over 450,000, the imposition of such tax shall not
be effective until approved by a majority of the people voting on the tax at a general
or special election after submission to them by the governing body, and shall not con-
tinue for more than five years after such approval. Such tax may, however, be reim-
posed for additional periods of five years by submission to and approval by the voters
of such city in the same manner. Such tax may be repealed by the governing body at
any time after one year after its iimposition by a two-thirds vote ofthe governing body.
In any city ofthe first class which has a population of not more than 150,000 inhab-
itants, the imposition of such tax shall not be effective until approved by a majority of
the people voting on the tax at :a general or special election after submission to them
by the governing body, and shall not continue for more than one year after such
approval.
History: (1391) 1921 c 4.54 s 1; 1947 c 613 s 1; 1951 c 692 s 1; 1973 c 123 art $ s
7
426.055 [Repealed, 1987 c 291 s 244]
426.056 [Repealed, 1973 c 123 art 4 s 12] ~ '
426.06-426.075 [Repealed, 1949 c 119 s 110]
426.08 [Renumbered 412.222]
426.09 [Repealed, 1976 c 44.s 70]
426.10 [Repealed, 1976 c 44 s 70]
426.11 BOARD, DEPARTMENT.
The terms 'board" or '~depnrtment," ns used in sections 426.11 to 426.13, mean
and embrace the board of education, .the library bonr~ the park board, the board of
charities and corrections, and all other boards or departments of every kind and nature
expending public funds for the use and benefit of the city.
History: (1444) 1909 c 374 s 1
426.12 STATEMENTS TO CITY COMPTROLLER; CONTRACTS~TM
It shall be the duty of every board or department, on the first day of each calendar
month and at such other times as the city comptroller, in writing may demand, includ-
ing such further information as the city comptroller may demand, to furnish the city
comptroller with an accurate and complete statement, properly attested by the proper
officer, of all its acts, including all the names, addresses, kind of labor, and compensa-
tion to be paid to each of its employees and duration thereof, and when any board or
department expends, or is about to expend, money for the purchase of any lands, goods,
materials, labor, supplies, or anything of value, and enters into a written contract there-
for, the board or department shall immediately furnish the city comptroller with a certi-
fied duplicate copy thereof; and :no contract shall be valid unless countersigned by the
city comptroller. ~
History: (1445) 1909 c 374 s 2
426.13 ACCESS TO BOOKS, PAPERS.
For the purpose of fully complying with sections 426.11 to 426.13, the city comp.
troller, or any person the city comptroller may designate, shall have full and complete
access to all books, papers, documents, statements, or accounts on file or of record with
any of these boards or departments, at any and all times and any officer, agenl,
employee, or other person in charge of any board or department refusing the city comp.
475.51 PUBLIC INDEBTEDNESS
1430
1951 c 422 s 1; 1961 c 752 s & 1971 c 903 s 1; 1973 c 123 art $ s 7; 1974 c 380 s 1; 1976
c 324 s 1,2,26; 1977 c 259 s 1; 1978 c 674 s 41; 1987 c 289 s 4; 1987 c 312 art I s 10; 1987
c 344 s 17; 1988 c 719 art 5 s 84; 1989 c 329 art 13 s 20; 1989 c 355 s 15,16; 1990 c $62
art 11 s 6
47S.~2 BOND ISSUES; PURPOSES.
Subdivision 1. Statutory cities. Any statutory city may issue bonds or other obliga-
tions for the acquisition or betterment of public buildings, means of garbage disposal,
hospitals, nursing homes, homes for the aged, schools, librerie~, museums, art galleries,
parks, playgrounds, stadia, sewers, sewage disposal plants, subways, streets, sidewalks,
warning systems; for any utility or other public convenience from which a revenue is
or may be derived; for a permanent improvement revolving fund; for changing, control-
ling or bridging streams and other waterways; for the acquisition and betterment of
bridges and roads within two miles &the corporate limits; and for acquisition ofequip-
ment for snow removal, street construction and maintenance, or fire fighting. Without
limitation by the foregoing the city may issue bonds to provide money for any autho-
rized corporate purpose except current expenses.
Subd. 2. Home nile clm~er cities, Any city governed by a home rule charter may
issue bonds for any purpose enumerated in subdivision 1 unless forbidden by its char-
ter, except that any such city may issue bonds for the acquisition of ambulances and
related equipment notwit-!c~tanding the provisiOns of its charter; and for other purposes
as authorized by its charter.
Subd. 3. Counties. Any county may issue bonds for the acquisition or betterment
ofc.ourthous.e.s,.county administrative build~ings, health or social service facilities cor-
recttonal facfimes, law enforcement centet~} jails, morgues, libraries, parks, and ~sp~-
tals, for roads and bridges within the 'county or bordering thereon and for road
equipment and machinery and for ambulances and related equipment, and for capital
equipment for the administration and conduct of elections providing the equipment
is uniform countywide, except that the power of counties to issue bonds in connection
with a library shall not exist in Hennepin county.
Subd. 4. Towns. Any town may issue bonds for the acquisition and betterment of
town halls, town roads and bridges, nursing homes and homes for the aged, and for
acquisition of equipment for snow removal, road construction or maintenance, and fire
fighting and for the acquisition and betterment of any buildings to house and maintain
town equipment.
Subd. 5. School districts. For capital improvements any school district may issue
bonds for the acquisition or betterment of school facilities, including gymnasiums, ath-
letic fields, stadia, teacberages, school garages, school buses, and all other facilities for
administration, academic instruction, and physical and vocational education.
Subd. 6. Certain purposes. Any municipality may issue bonds for paying judg-
ments against it; for refunding outstanding bonds; for funding floating indebtedness;
or for funding all or part of the municipality's current and future unfunded liability for
a pension or retirement fund or plan referred to in section 356.20, subdivision 2, as
those liabilities are most recently computed pursuant to sections 356.215 and 356.216
by purchasing one or more insurance policies or annuity contracts to pay all or a speci-
fied part of the liability within the period required by law. The board of trustees or
directors of a pension fund or relief association referred to in section 69.77 or chapter
422A must consent and must be a party to any contract made under this section with
respect to the fund held by it for the benefit of and in trust for its members.
History: (1942)RL s 784; 1907c 297s 1; 1909 c 261 x 1; 1921 c 209s 2; 1939 c 223
s 1:1945 c 126 s 1; 1947 c 296 s 4; 1949 c 682 s 2; I959 c 42 s 2,& 1961 c 51 s 1; 1967
c 583 s 4; 1969 c 333 s 5,6; 1973 c 123 art 5 s 7; 1974 c 69 s 1; 1976 c 324 s & 1978 c
743 s 17; 1985 c 109 s 15; 15p1985 c 14 art 8 s 49; 1986 c 314 s 2; 1988 c 519 s 3
1431
475.525 MUNICH
Subdivision 1. (
rize, issue and sell
by the municipality
tion ora district heal
or obligations to an~
expand or modify a
provided in section
authorized by this st
and subject only to
hUeS from the opert
the bonds or obligat
deducted from the
bonds or obligations
be certified annually
475.61, subdivision
Subd. 2. Revere
provisions of any ho
authorize, issue and
tion of revenues ~le
within a municipalit
or operation of a di
of the bonds or obl
acquire, construct,
tions shall mature a:
in one or more series
be in such denomin
tered, carry such co
executed in such m~
and be subject to sm
tion, its trust indent~
at public or private
determine, and any
negotiable. In any st
of any bonds or obh
obligation reciting
acquisition, constru,
system shall be conc
municipality nor an~
nor any person exec
bonds or obligations
be further secured b~
of which the bonds,
shall deem by such
bonds or obligations
state on their face, s
the revenues and
issuing municipality
itself to pay or pay
properties pledged
shall ever have the
municipality or any
bonds or obligations,
ipality or other publi
ment thereof.
Subd. 3. Redeve
rize any redevelopmt
MEETINGS
MEMBERS
pUORUbl
OFFICERS
COMMITTEES
BY-LAWS
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD oF TRUSTEES
The regular meeting of ithe Columbia Heights Public Library
Board o~ Trustees is scheduled £or the iirst Tuesday ol th~
month at 7:00 p.m. ,
Agendas and relRted materials are prepared and distributed
at least three days in advance of a regularly-scheduled meet-
ing by the Library Director in coordination with the Chair.
All items for consideration by the Board must be submitted
by ten days prior to the scheduled meeting. The submitting
person must include name, address, and phone number of
concerned parties and all relevant background materials, hand-
outs, and recommendations.
Items must be submitted in written format for inclusion on
the agenda.
The Board shall consist of five members appointed by the
Columbia Heights City Council for three-year terms. All mem-
bers shall be residents, of Columbia Heights, and one member
shall be a City Council member.
A quorum for the transaction of business shall consist of
three members.
Officers of the Board shall be elected every other year. The
officers shall be as follows: Chair, Vice-Chair, and Sec-
retary. ~
The Chair of the Board shall preside at all meetings, appoint
all committees, authorize calls for special meetings, and
generally perform the duties of a presiding officer.
The Vice-chair shall p~eside in the absence of the Chair.
The Secretary shall keep minutes of the Board meeting.
Committees for the study and investigation of special pro-
blems may be appointed .by the Chair; such committees will
serve until completion of the work for which they were
appointed.
-2-
I, l BRARY 1) I I~I'XTI'OR
The. Library Director shall bc considered th(' execut ire ~l-
t icer ot the Bo,~rd ami sh,~ll h;~ve sole ch.~rge of thc .tdmin-
istr,{t i,m of th(. library ureter Il.' direct ion .~nd review ,~!
t he Boa rd.
The Library Dj-rector shall be held rest>~;nsiblc lot thc care
nf the building and equipment, for the employment and direc-
tion ot the st;itl, ior the elliciencv ol the library's set'-
vite to the publ lc, and tot Iht oper.~t ion ol the I ibr.lr~
under the financial comlitions set lorth in thc .~nm~l
budget.
Thy I,ibrary Director :;h:lll ,~tieml all meetings ot the I'~.~r,I.
AHI.. NI~Mf.;N'I'S
These by-laws may be amended by unanimous vote at any regular
meeting of the Board with :l quorum present. Any..~ proposed
amendment must be submitted in writing. /~.,
Chai'r
Vice-cb.~i r
A, lopted ~"/27/5 ~
R~,vised 9/0157
R,'v i .~;ed 11/6/{,I
MINNESOTA
PUBLIC LIBRARY TRUSTEE
HANDBOOK
St. Paul, Minnesota, 1987
Published 1978, Revised 1982. 1987
Published by the
Office of Library Development and Services
Departtnent of Education
440 Capitol Square Building
550 Cedar Street
St. Paul, Minnesota 55101
itt cooperationl with the
Minnesota Librat3' Trtistee Association
of the'
Minnesota Library Association
WHAT IS PUBIC LIBRARY BOARD OF TRUSTEES?
A library board of trustees is a group of citizens to whom the governance of the public library/library system is
entrusted, t Library board members represent the library to the community and the community to the library. It is the
trustee's obligation to improve libraries through the employment of a qualified director and efficient use of funds: to
obtain adequate funds for good library services: to womote the best possible use of ali library resources in the area:
and to extend library service to those not previously served.
In Minnesota, public library trustees are appointed by the elected officials of the city or county to which the library/
library system provides service.* Since 1986, the mayor ora city that is a branch or member of a regional library
system may, with thc approval of the city council, appoint to the city library board, residents of the county who live
outside of the city's boundaries. The county must also be participating in the regional library system, and the major-
ity of the members on the board nmst be residents of the city.
The most effective boards consist of dedicated, informed citizens, representing a cross section of the community.
Primary requirements one must have for serving on a public library board are TIME and INTEREST. El'li2ctive
trustee.', need TIME to attend meetings, participate on committees and read library publications to learn about library
service. Trustees must have the INTEREST in library service that will enable them to acquire the skills and knowl-
edge necessary to do thc job. Individual trustees should strive to develop:
· Perxonalflt:ribility,
· Ability to work cooperatively,
Ability to ask probing questions of the library ad-
ministration on programs, policies, and func-
tions,
· Knowledge of the community -- its needx, inter-
t'$1S, alld Ft'SOll Ft't'S,
· Knowledge of tilt, local library ~' nde in tilt' re-
gional and national library neiwork.
·Knowledgc oj'legal responsibilities and author-
it3,,
In addition, the board should collectively represent the following characteristics:
· Occupational Diversity
· Legal Knowledge or Understanding
· Fblancial F_rperience
· Political Acunlen
· Age Diversity
· Business/Managenlent Experience
There should be a balance of continuity and change on the board to provide for the wisdom of experience, and to
provide for the infusion of new ideas. Rotation of members is important. Minnesota Statutes 134.09 specify that a
library board member shall not be eligible to serve more than three consecutive three-year terms. (Exceptions may
be cities with charters that provide for other terms and Hennepin County where the library board is advisory only.)
Board members and librarians should sec that the appointing authorities are well aware of the qualities needed by
good board members. Board members should also encourage qualified people in the community to seek appointment
to the library board.
! Exccplion~, may bc in cilie.s governed by .chnrl,~}r~,. where thc library hoard may be
*Thc one exception in lilt ¢ilV ~fi' Mmncap~rc library IruM*dcn lire clcclctl.
MINNESOTA iPUBLIC LIBRARY ORGANIZATION
-- LEVELS OF SERVICE
A public library/library system provides access to li-
brary service to all residents of the governmental
unit(s) that provide(s) for its financial support.
in Minnesota. the term 'public library' includes several
types of organizations:
CITY PUBLIC LIBRARIES: Supported by city
governmental units and organized under Minnesota
Statutes, Section 134. Although, in 1987.305 cities
in Minnesota have public library buildings, only 107
cities have 'city' public libraries which are operated
by the city. Of these 107 libraries, 89 are member li-
braries of federated regional library systems and i 8
remain unaffiliated.
COUNTY PUBLIC LIBRARIES: Supported by
county governmental units and organized under
Minnesota Statutes. Section 134. In 1987. there
were 12 county libraries in Minnesota. All county li-
braries are members in regional public library sys-
tems.
REGIONAL PUBLIC LIBRARIES/SYSTEMS:
Composed of city and county libraries. In Minne-
sota, in 1987, there were fourteen multi-county pub-
lic library systems which have organized under the
provisions of one of the following sections of appli-
cable Minnesota law:
MS 134.20 (Benefits of Library);
MS 317 (Non-profit Corporations);
MS 47 i .59 (Joint Exercise of Powers).
The fourteen regional public library systems and the
law(s) under which each is organized are as follows:
MS 134.20: Arrowhead Library System, Kitchi-
gami Regional Library, Minnesota Valley Re-
gional Library, Pionccrland Library System,
Plum Creek Library System, Traverse des Sioux
Library System, Viking Library System, and Wa-
seca-LeSueur Regional Library.
MS 134.20 with reference to 471.59: East Cen-
tral Regional Library, Great River Regional Li-
brary; Lake Agassiz Regional Library; and
Northwest Regional Library.
MS 317: Southeastern Libraries Cooperating
(SELCO).
MS 471.59: Metropolitan Library Service
Agency (MELSA)
Regional public library systems may be consolidated.
fi~derated or a combination of the two.
A consolidated system exists when the individual
city and county libraries become "branches" of the
regional library and all participants arc governed by
a regional board whose members represent partici-
pating area~. The board members are appointed by
thc city councils or county commissioners &thc par-
ticipating areas. There is a central library adminis-
tration which provkles appropriate and equitable li-
brary service to the entire area served. Examples arc
East Central, Great River, Kitchigami, Lake Agas-
siz, Minnesota Valley, Northwest. Pioneerland, and
Waseca-LeSueur.
A fi2dcrated system exists when thc individual city
and county libraries become members of thc re-
gional "system" with each member retaining local
governance. The system board, whose members
represent participating areas, has authority and re-
sponsibility for facilitating cooperative programs.
The system primarily provides service to member li-
braries, but no direct services to thc public. Exam-
pies of this type of organization are the Metropolitan
Library Service Agency (MELSA) and the Traverse
des Sioux Library System.
Combination consolidated/federated systems are
like pure li:derated systems in that the individual city
and county libraries retain local governance. The
system provides services to member libraries but
also provides direct public library services to some
parts of the region through bookmobiles and/or
mail-a-book services. The system board is therefore
responsible for bolh cooperative services for the
member libraries and direct library services to part
of the region. Examples of this type of organization
are Arrowhead, Plum Creek, Southeastern Libraries
Cooperating (SELCO), and Viking.
A list of Minnesota public libraries and their re-
gional affiliations is published each year in the
Spring issue of Minnesota Libraries.
11
LEGAL RESPONSIBILITIES AND AUTHORIZATIONS
MINNESOTA LIBRARY BOARDS*
OF
A library board in Minnesota has been created by state
law to act as a citizen control, and designated thc gov-
erning, policy-making body of the library or library
system.* These responsibilities are distinct from and
should not be confused with thc actual administration
of the library which is the responsibility of thc head li-
brarian/library director.
STATUTORY RESPONSIBILITIES (from Minne-
sota Statutes, Section 134.09-134.18, 358.05; See
Appendix E.)
1. "Every person elected or appointed.., or mem-
ber of any public board or body, before transacting
any of thc business or exercising any privilege of
such office, shall take and subscribe the oath . . .
(M.S. 358.05). See Appendix A for text of Oath.
2. "Immediately after appointment, the board shall
organize by selecting one of its members as presi-
dent and one as secretary . . ?' (M.S. 134.1 !,
Subd. 1)
ALTERNATIVES WHICH DO NOT CON-
FLICT:
i. The board may organize by selecting as
many officers as it deems necessary as out-
lined in its by-laws, including a vice-chair-
person and treasurer.
2. Any board member who handles funds
should be bonded.
3. The board "shall adopt by-laws and regulations
for the governmenLof the library and the conduct
of its business . . ." (M.S. 134.11, Subd. 2)
4. The board "shall have exclusive control of the ex-
penditures of all monies collected for or placed to
the credit of the library fund, of interest earned on
all money collected for or placed to the credit of
the library fund, of the construction of library
buildings, and of the grounds, rooms, and build-
ings provided for library purposes." (M.S.
134.11, Subd. 2.)
5. The board "shall appoint a qualified library direc-
tor and other staff as necessary . . ." (M.S.
134.11, Subd. 2)
6. The board shall "establish the compensation of
employees . . ." (M.S. 134. l l, Subd. 2)
7. The board shall "remove any of them [staff] for
cause;' (M.S. 134.11, Subd. 2)
8. "... following the end of the fiscal year the li-
brary board shall report to the governing body of
the city or county all amounts received during the
preceding year and the sources thereof, the
amounts expended and for what purposes, the
number of library materials on hand, the number
purchased and loaned, and such other information
as it deems advisable.. :' (M.S. 134.13)
9. "No later than April of each year the library board
shall file this information with the department of
education on forms supplied by the department."
(M.S. 134.13)
10. "The library board president shall report vacan-
cies in the board to the council or the board of
county commissioners?' (M.S. 134.10)
1 I. "Library board members shall receive no com-
pensation for their services but may be reimbursed
for actual and necessary travel expenses incurred
in the discharge of library board duties and activi-
ties or a per diem allowance according to section
375.47 in place of expenses?' (M.S. 134.10)
12. "A library board member shall not be eligible to
serve more than three consecutive three-year
terms:' (M.S. 134.09, Subd. 2)
STATUTORY AUTHORIZATIONS (from Minne-
sota Statutes 134.09-134.18; See Appendix E.)
!. "The board may lease rooms or buildings for li-
brary purposes:' (M.S. 134.1 I, Subd. ,1)
2. "With approval of the council or board of county
commissioners, the library board may purchase
grounds and erect a library building thereon?'
(M.S. 134.11, Subd. 2)
3. "Any library board may admit to the benefits of its
library persons not residing within its city or
county under regulations and conditions as to pay-
ment and security prescribed by the library
board:' (M.S. 134.12, Subd. 1)
4. "... the library board may accept any gift, grant,
devise, or bequest made or offered by any person
for public library purposes.. :' (M.S. 134.15)
*Members of library b~sard.x that operate in cities under local hmne rule charlers aml/~r ill part under the terms of special legislalion lhut has been cnacled
their bencl'il .should be lhnliliar with Ihe additional responsibililies and authorizations conlaincd in such charters and legislalion. Ifa oily charter does ntll nunle
tile libnffy and its governance, Ihen M innesola Statutes would apply. Frequently. in charters where ibc library hlartl is mcnlioned, il is said I~ I~ advisory only,
Advisory library hoards cml only m;lke recommendali~ms and have no deci~.im~-making autlmrity.
POI,ICY ABOUT VOLUNTEERS
Volunteers provide a needed link between thc library
and the community. They help build good public re-
lations and can provide needed assistance in the li-
brary. However, to insure that the highest caliber of
library service continues to be provided to the pub-
lic, care must be taken that volunteers do not replace
qualified staff. A written policy should clearly de-
line the role of wflunteers in the library, their duties,
the method for giving them recognition or reward,
and to whom on the library staff they are responsi-
ble.
MATERIALS POLICY
Standards must also be set for the materials collection
to assure that it is comprehensive and balanced, acces-
sible to all the public, and that intellectual freedom is
guaranteed.
A Materials Policy should have a general statement
about the purpose of the collection which encompasses
all type of materials; its scope, emphasis and limits;
and who it will serve; and what level of staff is respon-
sible for selection. Policies covering special character-
istics of each branch, department, or subject area can
then be stated in detail. The basis and method of with-
drawing and disposing of materials should also be in-
cluded.
The policy should cover gift materials as well as pur-
chases. The same standards apply to gifts to insure that
they form a useful and appropriate part of the collec-
tion.
The materials policy should also include a section on
disaster recovery which would outline priorities for re-
covery of damaged materials and includes a section on
preservation priorities.
As guarantees of intellectual freedom, the American
Library Association's Bill of Rights and the Freedom to
Read Statement (see Appendix C) are the basic guide-
lines for protecting the user, staff and materials. These
should be included in the materials selection policy
statement. An established procedure for handling com-
plaints about library materials is recommended (see
Appendix D). Complaints should be handled by the
board as a whole, not by individual trustees. Handling
of complaints can be facilitated by the use of standard
selection tools: book reviews, reference books, etc.
The materials selection policy should also be reviewed
on a schedule to assure that the collection meets the
needs of the public :md includes materials in :ill for-
mats. The quality of the collection and staff will deter-
mine the strength of the library. If either is weak, serv-
ice to the public suffers. Trustees can assure strength in
both areas through adopting written policy statements.
PUBLIC POLICIES
Public policy is that which defines the availability of
the library's services to the community. Below is a
checklist of Public Policies needed by most libraries:
· Hours of services at all outlets.
· Registration Policies which include eligibility,
and confidentiality of patron records, etc.
· Circulation Policies which include loan periods
for each type of material, renewai poHcies, reser-
vation policies, fee policies for overdue, lost or
damaged materials, attd confidentiality of re-
cords. (See Minn. Statutes 134. 40)
· Minnesota Library Reciprocal Borrowing Com-
pact.
· Use of Equipment Policies.
[] Reference Policies which include scope and
depth of reference service, fees for machine as-
sisted reference service, etc.
· htterlibrary Loan Policies.
· Meethtg Room Policies which btclude eligibility
of users, determination of priority, hour,,', fees,
reservation attd cancellation limits and proce-
dures, use of refreshments, maintenance re-
quired, and use of equipment.
· Policy on service to schools, nursing homes and
other institutions, and the handicapped.
· Site establishment criteria for Branches and
Bookmobile stops.
· Policy on accepting gifts oftnone.v attd realprop-
erty (as opposed to materials which ma), be han-
dled under the materials po#cy).
· Policy on distribution offree materials.
· Policy on library's liability for borrowed dis-
pho's.
The public policies need not only be in one all inclusive
manual. Each of the parts should also be published sep-
arately for distribution to specifically interested parties
as well as for broad dissemination throughout the com-
munity.
I
Sample policies for personnel, volunteers, materials, gifts,'complaints, etc., are available from the Office of Li- ]
brary Development and Services (LDS). .
26
COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 - 40th AVENUE N. E.
COLUMBIA HEIGHTS, MN 55421-2996
PHONE: (612) 782-2805
FAX: (612) 782-2804
(TDD/782-2806 for deaf only)
TO:
FROM:
SUBJECT:
CITY OF COLUMBIA HEIGHTS
Patrick Hentges, City Manager
M. Rebecca Loader, Library Director
Library Board ordinance background
MANAGER
CITY OF COLUMBIA HEIGHTS
DATE: May 6, 1993
I have discovered several old ordinances pertaining to the Library board.
Ordinance 316 (A)
Dated 1953, this appears to be the fu'st ordinance establishing a library board in
Columbia Heights.
Ordinance 317 (B)
Two months later, #316 was amended to establish a library board of 9 members.
Resolution from Library Board (C)
This undated resolution from the Library Board is requesting that the Board be
reduced to 5 members from 9.
Resolution 528 (D)
Dated 1961, the resolution sets the Library Board at 5 members.
a. Minutes from the July 10, 1961 Library Board meeting CE) indicate that
the proposed resolution was discussed with the current Board members.
b. ' Minutes from the August 23, 1961, Library Board meeting (F) document
the transfer of business to the New Board.
Sometime around 1960, a Council representative began to be included [see July
18, 1960, minutes (G)]. I was not able to fred when exactly this started.
In 1963, the Board received a letter from the City Manager, Malcolm Watson,
(H). I could not locate the ordinance referred to by Mr. Watson. His comment
about the Charter confirms my findings.
On May 18, 1964, a letter (I) referring to another proposed ordinance was sent to
the City Manager by the Library Board. I could not locate this ordinance either.
There is a gap between 1964 and the current ordinance. I will be following up
on this with Jo-Anne Student to see if she has any further information and/or an
index to old ordinances.
The City of Columbia Heights does not discriminate on the basis of disability in employment or the provision of
services.
MRL/jrns
recycled paper
F£rst rea~Lng~ September 22, 1953
Second r~adtng= Oct. ober L3, 1953
Offered by~ Deeble
Seconded by~ I<nutson
Roll Call 0 ~11 &yes.
Secretary to City CounC£[
ORDZNMIC~ HO. 31.7
316, BEZNG AN OI~D3:hlP~J~ ~tF~T:13d~ A LT~RARY
BOARD OF THE CZTY (~F COLUMBLP~ HEZGHTSo
6eerier-2. The .sa~d L~br~ 'Board
n~ue (9) members to be chosen bF the
a~po~n~ees sha~X be designated .as ~hree (3) f~or one. (~). ~,
~ee (3) ~o~ ~o (2) y~s nd t~ee (3) for ~: (3) y~rs,
Second reading.
Offere~ h~f~ H~lm
~con~d ~ ~u~on
Call - Ail AyeS.
Secretary to City counc.l.1
'~...I-_~,,R~AS~ ~, , the Legin!cturo of the State of Minnesota has
amended. I..iune~ot~. Statutes 1957 Chsptor 134.09 and,
~tH~REAS, the said Amendment ~rovides for tho abolisl~ent
· au~ re-establishment of Library Boords in tho cities and villages
of the State o.7 Hiuueuota,
I{0'.f, m~--~o~.n.=. ~, the Library Bo~rd of tho City of Columbia
Hei.,uhts ~!oes here5''~ reeo[cme'n~] to the City Council of the (]ity
of Colu~Sia iie~4~ts._~ .. . th:.'t the ]present Library Board co~sisti~%[' of
nine (9) members be ~5o!ished and that tho saint City Oouucii of
~oluu~oia lfelchts ~loes ests:blish ~, new Board oonsisti~
the City of "' ' ~
of five (5) meube~-s ?~ho 3hol! be oo?ointed as follows; two (2)
De1'::on~ for tl:.z. V'e!-io,2 of on'~ (1) ~'oor, t~'yo (2) 7)~rsons for tho
pel~iod of t~n (2) .,e ..... , _
, ~ c~-~ and one (1) ~e~sou for the period of
tl~no (3) yoa~u. The basis of tho recommendstion is ths. t the
est~.b!ishheut of a Board uith fewer members would be a more
worhable unit.and better able to serve tho people of the City
of Columbia Heights.
Chairman of the Library ~o~,d of
the City of Columbia Hei~htsZ~
O~D~ UO. $28
BE.T. NG AN ORD~ ABO~Z$~ T~E L~¥
COLUmBiA Za~XG~T= or ~zvE (5) '~~
Section Z. The L~brary Board as established in ~e
MO. 316 ~d ~~ ~ ~~ce
Sec~on ZZ. ~e ~s ~r~ 'est~l~s~ for
(1) ~e~, ~ p~s~o for ~ (2)
One C1) ~erson ~o= ~ee (3)
af~ shll s~o for a ~r~ of
as p~vi~d by ~he C~'
Set.on ~. ~s o~~ce ~hll t~e ~f~ ~d' ~ ~n force
~ ~ afar ~r~ (30) ~y8
Firs= R~ng -Juiy 10,
Second Reading - July 24, 1961'
Offered by - l~Lng '
Seconded by - Nawrocki
Roll Call - AlL Ayes.
Eva Pritchard
Mayor
Meeting July 10th, 1961
14embers presont, Hayes, Hilton, ~enson,
Miller, Hawkins,
Phelps,
Tem~, Keyes,
The
city attorney of Oolumbia ,~eights, t~ir. Stewart
Kvslheim presented a resolution limiting the number of board
members to five, The resolut'io~ passe~ with one negative vote.
Gonsequentlythe following
people were vecommended to the
City Council for affirm~tion;
~. Jenson, ( reqnesting a one yes~r term)
P~s. ~ilbertl~iiller,
~.frs. ~rion Phelps,
Er. C. L. ~c-Clime, .......
Mrs. Helen Ashford, 3~1~ 3813 Ha~es~
The librarian's report, i~luded i~-~~ min~ .... bo°kw as re~d
by Miss H~llin. The bills were
submitted by -EtS-S- ~awkins. Th~ ......
~re includod
, too, in the~'minute book. Both were affirmed by ......
the bo~r$~ ,
being' n~de and ~econded by Miller and Jenson,
respectively.
~he Greater Books movement will begin in September
v~th the leadership of ~s~ R~ymond H~nson. The publicity
x,~ll begin in "~u,.,m.~st.
A special_m=eT.~n~'.~ .__..~ o£ the Librs~r Board ~as held on Au~st 23, 1961,
at 7 o'clock ~;n the Libr~, c~ed at the request of City
· ,a~or_, so the retiring; 9-menbe: bo~d could t~ over ~e
business to the ne~ly-appointed ~-mez,~ber bo~d. Ret~ing president~
.... ~ .... c~q!ed tlte mooting to crc!or.
......... ~u~._L~os was the election of officers for the
co~r-, ye~. ~'~;. Ruth I~i!ler acted as ~mpor~ chairn~, ~d !;elen
.'.~'~ord as tm~oor~,rjT Secretary,.
l'rc. ~h~.th '[i].~ ~r ~.as nom'~ateJ for pr~eidont, I4cCline fer vice-
~m m~ 2b~-~l?s for ~ecr,~t~-treas~er. There ~ere no
o¥~ar noninatims ,Trom + ~e 71ocr so the president asked the secretly
to cast a v~ib~ ballot for the no~nees, if ~ -' .
f, chec][ ~as ma.~e o~ the oxistinM copies of the by-la~s, ~d it
~,~numents ~ere not added to the copies on h~d.
Zt ~as a~re~d +.hat ~:ari~ Phelps would m~e a revision of the byalaWs
ard Dresent s~ e to the ~o~d at the next re~l~ meeting for ~proval .
T' ::~e ~as a Jiscussion o~ ~e use of the Libr~2 ps, king lot at the re~
of t~e building ~ people other th~ libr~y personnel ~ud those us~g.
library servicas. The ~r.~sldent a~oed to take the matter up ~,Eth City
]~s.nag~r ~Tatson to see ~f~at c~_n be done end ~fill report a~ the
P, o2r~1 l~er. il~ers ~resont: ~'bh L'i]ler, }i~'ian Phb!ps, Helen }~shford.
Absent, C].arenc:~. Lculmn..' ~ ' ~ anc~ Ho~.~_~d Jenson.
Meeting of July 18th, 1960
Members present, Hilton~ Munsch,
., Miller, Keyes, absent Trench and Tema~
~r. ~atson~ the city~ manager and ~r.
· ~mith of the State Library Division were present~.
Jenson, Barna, Hayes,
~annis
~. Hunt, representing the Gamey 6ompany, 6006
Excelsior ,$1v~., I~im~eapolis 16, p~esented sb~el' shel'ving.
This
steel shelving w~s. _at an approximate cost of $.1585
as contrasted with wooden -.~helving ~t $$328.~The board~
decided to do without steel backs.
1~. l~rmis ~mith the~ spoke of a plato to neg-
otiate with the ~noka ~ounty~Library. ~he ~ounty would furnish
a quolified hood, they would 'conOinue Oo process books, neces~.
ary supplies and qualified g~dance. They would submit a
get, give regular reports and an actual report at the end of
bud-
the year. In return, the .eights would furnish thebuilding,
pay Lucille Hawkings s~lary. We could dissolve, if we desired,
at 6months notice. Both parties could reaain assets, were we
to dissolve. A formal contract,-lacceptable to the city council
, the library board and the ~nok~
;ounty Board will be affirmed
before this becomes factual~
Mrs ~'eyes volunteered to stay on the board, as her
term does not expire until 1962. It was announced that
N~. ~cOline of the city council would be the member from
city council~
~t w~s authorized to
spend ~ $900 for furniture~
Meeting adjourned,
l~espectfully subm~, tted,
~' 590-40th AVENI. JE NORTHEAST
CITY OF COLUMBIA HEIGHTS
ADMINISTRATIVE OFFICES
COLUMBIA HEIGHTS 2'1, MINNESOTA
February 21, 1963
Mrs. Marian Phelps
2210 45~h Ave. N.E
Columbia Heights 21,Minn.
Dear Mrs. Phelps:
We have checked our' records and can find no
ordinance establishing the Library Board, other than
the ordinance which was recently forwarded to you.
The City Charter contains no specific reference to
the establishment of this Board either.
MOW: ep
Yours truly,
MALCOLM O. WATSON
City Manager
820 - 40th Avenue N. £.
Columbia Heilh~s 21, Minnesota
Phone: SUnset 8-3924
~y 18, !96~
~.?slcolm O. Watson, City
City of Col~.abia Heights
~90 - both Avenue N.
Col~bia ~qeiEhts, i.~innesota
Y:ear i~'r. ~Tatson:
Enclosed you v~ill fin(] a coplf of a proposed city
or~n~ce Cor the Col~bia Neights Libra~ Bo~d.
~is Cinal draft of the ordinance, with the corrections
marie By City Attorne~ Stew~t Kvalheim, has the aoDrov~ of
a~ m~mbers of the Library Board.
~ank you for ?ivin~ the matter yo~ attention.
Yo~s ve~ truly,
COL~ZA ~ZC~TB' L~ BO~
Helen Ashfor~,' $ecr~t~
DATE:
MAY 14, 1993
CITY OF COLUMBIA HEIGHTS
MAY ~? 199.~
MANAGER
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
PAT HENTGES
CITY MANAGER
WiLLiAM ELRiTE L~ ~~l~'~j
FINANCE DIRECTOR
WATER, SEWER AND REFUSE CHARGES WHILE RESIDENTS ARE AWAY FOR
AN EXTENDED PERIOD
Attached is an excerpt from the December 10, 1990, City Council Meeting establishing a policy where
refuse credit will be granted only when the water service to the property has been discontinued, and the
garbage cans and recycling containers are placed in an inaccessible location for pickup. The motion was
passed by a 4-1 margin.
Prior to December 10, 1990, credit had been allowed for refuse pickup if the homeowner notified the
Utility Billing Department of the time period they would be away. However, that policy was very costly
and difficult to monitor. For example, if a resident called and said they were going to be gone for three
months, we would discontinue billing them for refuse for that period of time, and inform them to notify
us if they retumed early. However, since we have a City-wide contract for refuse pickup, the refuse hauler
picks up all garbage cans that are out. If the resident retums early or never leaves, and continues to set
their refuse out for pickup, the hauler will pick it up and haul it away.
Since implementing the new policy on December 10, 1990, we have had a very minimal number of
complaints, and staff time making adjustments to utility bills and monitoring if people are truly away or
not, has been significantly reduced. Currently, if a resident wishes, they may have their water tumed off
and they are not billed for refuse service, sewer, or water charges. This is a significant savings to the
resident and allows for efficient and effective administrative control over the policy.
I would like to recommend a revision to this policy if a change is being considered. Customers currently
pay $20 to have their water tumed back on and receive no other charges for water, sewer or refuse.
However, the City still has the expense of maintaining the water and sewer lines. I recommend that when
someone has their water tumed off, they receive a minimum bill for water and sewer since the City still
has the expense of maintaining the lines and availability of service to the property.
If you would like more information on this, please let me know.
WE:dn
9305145
Attachment: Excerpt, 12/10/90 Council Minutes
!~a~ Council Meetlng~'~
ember 10, l~O
Staff advised that ~hese cans could be used for lllega~ dumping or by someone
other than the owners if they were left out during t~ absence of the property
obvl~e r.
Motion by Nawrocki to establish a policy where refuse cred!t will be granted
only when the water service and the sanitary sewer service to the property
has been discontinued. Ho[ion dies for lack of a second.
Councilmember Nawrockl felt the responslbllty of the hauler should ~ to kno~
whose service has been discontinued. ~yor Carlson observed that empty refuse
cans tend to blow around the nelghborho~. Councll~mber Paterson felt to put
ans in an inaccessible place ~uld be no r~1 ~rden for residents.
- s abllsh a llc ~ere refuse~
[lan by Paterson, sec~d by Ruettlm~n to · t.
r~lt will be granted only when the wster service to
~iscontlnued and the garbage cans and recycling containers are placed in
~n inaccessible Iocatl~ for pick up.
Paterson,
~]son - aye Nawrockl - nay
d. Holiday Advertising for Top Valu Liquor Store
~tion by Paterson, second by Clerkin to authorize the ~yor and City ~nager
to enter into an agree~nt with the Star Tribune for three one-day adver-
tise~nts of liquor store ~rchandlse at a cost not to exceed $2,500. Roll
call= A]] ayes
e. Final Pa~ent to Taylor Te)ephone Systems for Ins[alia[lan of Te]ephone
Co~unlcation Equipment
The Finance Director advised that the system is covered by a one-year mainte-
nance agreement. Counciimember Ruetti~nn inquired if staff has received ade-
quate training on the system and ls knowledgeable of all of its usages. The
Finance Director acknowledged that the initial training done of staff was not
adequate but that the subsequent training done by staff ~mbers is bringing
everyone up to speed.
~tion by Cierkin, second by Ruettimann to authorize final paint in the
a~un~ of Sh,hO0.85 to Taylor Telephone Systems. Roll call: All ayes
f. Award of Bid for Handicap Access to the Municipal Service Center
f4otion by Ruettimann, second by Paterson to authorize the award of the
handicap access doors at the Huntclpal Service Center to Franzen Construc-
tion Company of Columbia Heights, based on their responslble low, 4nformal
quote of $1,359 from budgeted line item 701-h9950-5120 and to authorize
the Mayor and City Manager to enter into an agreement for the same. Roll
call: Ali ayes
g. Award of Bid for Portable Steamer
Motion by Paterson, second by Ruettlmann to authorize the award of bid for
the portable steamer to SunTec Engineering of Apple Valley, based on their
responslbte low, informal quote for a Viking Series q0OOB with 100~ of hose
in the an~unt of $3,795 from budget llne Items 601-qgqqg-5180 and 602-qgq99-
5180 and to authorize the Mayor and City Manager to enter into an agreement
for the s~me. Roll call: All ayes
h. Establish 1~0 & l~)! Salary Range for'Working Foreman - Streets, Parks,
Sewer and Water
CITY OF COLUMBIA HEIGHTS
Public Works Department
FROM:
SUBJECT:
DATE:
PATRICK HENTGES
CITY MANAGER
MARK A. WINSON
PUBLIC WORKS DIRECTOR/CITY ENGINEER
CR104 TURNBACK/COUNTY ROAD MAINTENANCE AGREEMENT
APRIL 26, 1993
I have been working with Anoka County regarding our maintenance agreement and the proposed
turnback of CR104 (please refer to the attached memo to the City Manager dated 2/24/93).
Now that the involved streets are clear of snow and have been swept, I made an inspection of
their condition. A majority of the route is concrete which is in very good shape and requires no
extraordinary maintenance. The portion of the route that is asphalt on Penine Pass and W.
Upland Crest was reconstructed in 1986 and is in very good condition with the exception of an
area that was involved in a utility repair this last winter and will be repaired this spring. The
Johnson Street section of the route is older but in good condition.
Based on my inspection, Public Works has no objection to taking over this route.
I recommend that the City Council review and approve the turnback so that negotiations on the
increase in maintenance reimbursement can proceed. As indicated on the attached memo, we will
be able to receive an additional $2,420.
MAW:jb
93-232
Attachment
.... ~ 1993
~:~.ANAGER
CiTY OF COLUMBIA HEIGHTS
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO:
FROM:
SUBJECT:
DATE:
STUART W. ANDERSON
CITY MANAGER
MARK A. WINSON
PUBLIC WORKS DIRECTOR/CITY ENGINEER
COUNTY ROAD MAINTENANCE AGREEMENT
FEBRUARY 24, 1993
Assistant County Engineer, Jon Olson, recently informed me that the Anoka County Public
Works Committee has agreed to raising the payment to Columbia Heights for maintaining County
roads to $4,000/mile for the current $3,000/mile. As part of their discussion, and possibly as part
of their decision, they asked the Columbia Heights Council to consider again accepting a
turnback of CR104 (Innsbmck Parkway, Penine Pass, Upland Cres0.
This issue was discussed in early 1990 and at that time the City Council felt k was premature
as the County's 2010 Comprehensive Transportation Plan was not complete. This Plan has been
adopted by Anoka County and the Metropolitan Council and does include the recommendation
to turnback CR104 to the City. CR104 was reconstructed in 1986 and sealcoated in 1991 and
is currently in very good condition.
We currently maintain 6.02 miles of County road, including CR104 an"d receive $18,060 annually
from the County. Under the proposed plan by the County, we would maintain 5.12 miles and
receive $20,480.
I suggest that the turnback issue be discussed by the Council at a work session as it's evident the
County will continue to press for the change. Perhaps this is a good time to negotiate the terms
under which the City would accept such a turnback.
MAW:ih
93-094