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HomeMy WebLinkAboutDecember 7, 1992 Work SessionNOTICE OF OFFICIAL MEETING Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: Meeting of: MAYOR, CITY COUNCIL, AND CITY MANAGER Date of Meeting: MONDAY, DECEMBER 7, 1992 Time of Meeting: 8:00 PM Location of Meeting: COUNCIL CHAMBERS 590 40TH AVENUE N.E. Purpose of Meeting: 8:00 PM-9:00 PM WORK SESSION 1. Meet with Jim Brimeyer to review draft profile to be used in City Manager search 9:00 PM-9:15 PM 2. LaBelle Park warming house- -issue coming from Park and Recreation to City Council 9:15 PM-9:45 PM 3. Community Development Block Grant Suggestions 9:45 PM-IO:15 PM 4. Review of Budget Hearing Scheduled for December 10, 1992 10:15 PM-10:30 PM 10:30 PM 5. City Manager's Report 6. Adjourn Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS COLUMBIA HEIGHTS, MINNF.~OTA CITY MANAGER One Tenth Ave. South Hopkins, MN 55343 Position Profile THE COMMUNITY (~¢neral The City of Columbia Heights is a first-tier suburb encompassing a total area of 3.4 square miles. Part of the greater Minneapolis/St. Paul area, it is approximately 15 minutes north of downtown Minneapolis and approximately 20 minutes northwest of downtown St. Paul. Central Avenue and University Avenue run north and south through the City. The 1990 census reflected a population of 18,910 primarily residing within a three-mile radius of 41st and Central Avenues. Primarily a residential area, the City contains approximately 12,000 residential homes, a new lakeshore townhouse development, a townhouse/condominium development, and a 101 unit senior citizen high-rise which will include a 45 unit addition to be owned by the City's HRA. The largest employer within the City is Medtronic, Inc. with 275 employees. Other important industries are retail and manufacturing with the most prominent employers being K-Mart (200 employees), Rainbow Foods (175 employees), H.B. Fuller (60 employees), and Invest Cast, Inc. (50 employees). Education The City is served by numerous clinics offering all types of specialty care, a city-operated library, and a school district which includes two elementary school, one junior high school, and one senior high school. Two parochial schools provide education from grades K-8 and Northwest Electronics Institute is a non-profit trade school with a student enrollment of 500. Recreation There are more than 200 community and recreational programs offered to residents including youth and adult sports and senior citizen's activities. The Lions, the Boosters, and other local clubs sponsor several annual community events. John P. Murzyn Hall, which is operated by the City contains a number of meeting rooms, a recreation office, a senior center, and a pre- school. Columbia Heights offers 14 City parks with many amenities including 10 ball parks, 10 skating rinks, and six hockey rinks. A variety of year around activities occur at Silver Lake including swimming, boating, and fishing. (612) 945-0246 · fax (61'2) 933-1153 -2- THE ORGANIZATION The City of Columbia Heights has a General Fund Budget of $7 million and employs 100 people, 45 in administrative and finance positions. There are 27 employees in the police department, 21 in Public Works, 7 in Finance, 6 in Parks and Recreation, 4 in the two city- owned liquor stores, 4 in the library, 5 in Engineering, and 3 in Building Inspection. The fire department employs 8 full-time people with 25 volunteers and handles fire inspection, rental code inspection, and medical calls. The police department provides police and rescue services to the nearby City of Hilltop. Both police and fire are dispatched by Anoka County. Sewer service to Columbia Heights is maintained by the Metropolitan Waste Control Commission. Electricity is provided by Northern States Power Company, gas service by Minnegasco and telephone by U.S. West. The City's water source is in Minneapolis and refuse hauling is contracted with outside vendors. The City Council is the legislative body of the City government and determines all matters of City policy. The Council is made up of the Mayor and four Councilmembers who are elected for four-year terms on a non-partisan basis. Elections are held in odd numbered years. THE POSITION The position of City Manager was created in 1921 by a Home Rule Charter. The City Manager is the chief administrative officer and is appointed by and reports to the City Council for an indefinite term. The City Manager appoints all employees except the police department which is supervised by the Mayor. The City Manager is responsible for the administration of all activities, functions and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties include planning, organizing, directing, and coordinating the operations of Finance, Public Works/Engineering, Fire, Library, Recreation, Inspections, and other services provided by the City Charter and authorized by the City Council. The City Manager is responsible for interpreting and executing ordinances and represents the City in local, metropolitan, and state activities. Duties include: * Supervision and participation in collective bargaining matters and negotiating with representatives of employee organizations. * Responsibility for developing an annual budget and presenting it to the City Council. * Prepare agendas for City Council meetings. * Oversee the administration of personnel matters including hiring and promotions. -3- BACKGROUND/EXPERIENCE Candidates for the City Manager should have a B.A. degree, preferably with a major in Public Administration, and 7-10 years experience in a responsible management position. The ideally qualified candidate will: * Possess strong financial skills and an understanding of financial practices in Minnesota. * Be knowledgeable in the development of infrastructure building and rebuilding. * Have some experience working with developers, particularly in the rehabilitation of older housing. * Have a demonstrated knowledge of TIF financing and display creativity in exploring financing alternatives. * Have extensive budgeting experience with attention to cost controls, needs and priorities. * Have a background in business and economic development, particularly as it relates to job creation. * Be aware of the activities of an HRA and an EDA. * Be knowledgeable of labor negotiations. * Know the basic principles of Total Quality Management. MANAGEMENT CAPABILITIES Be decisive in dealing with Department Heads without being too reactionary. Be thoughtful and thorough when making decisions. Take an interest in community events, participate and be visible. Communicate directions to staff with clarity and brevity. Set an example in dealing with issues in a timely fashion to promote time management skills in others. * Be a good delegator. Listen to the ideas of staff members and trust their ability and judgement in the completion of delegated tasks. * Possess a working knowledge of all functional areas and take an interest in each department. * Keep Council well informed. * Be an independent thinker and willing to express opinions to Council, Department Heads or staff. * Set high professional standards for staff and support them in meeting those expectations. Recognize and reward staff efforts. * Be knowledgeable in dealing with issues relating to cultural diversity. * Maintain a good one-on-one relationship with Council. Recognize and appreciate the job of an elected official. * Possess good speaking and writing skills. Act as City spokesperson. COMMUNITY PRIORITIES * Adopt a long-range street and utility replacement policy with appropriate funding. * Work with the Chamber of Commerce in recruiting new businesses and on business retention. * Examine housing problems and formulate long and short-range rehabilitation programs. Explore senior housing options and funding of senior programs. * Maximize the potential of the GIS system. * Establish a goal setting session for Council and staff. * Expand the City's volunteer programs and evaluate the effectiveness of the full-tlme volunteer coordinator. * Develop a more positive and aggressive public relations program. -5- * Implement a space needs study for City Hall offices and Council Chamber. * Establish in-service program to strengthen employee career paths. * Establish an employee wellness program and devise a way to reward employees. * Work to develop good internal communication processes. * Continue to support and participate in the North Metro Mayors Association. * Explore the possibility of hiring an MIS Coordinator. * Create a contingency plan for dealing with the impact of state aid cuts on City budget. * Examine the profitability of Murzyn Hall. * Become knowledgeable of pending community issues: - City energy project - New liquor store - ADA status - Labor negotiations with five unions and six bargaining units - Water supply contract ANNOUNCEMENT City Manager - Columbia Heights, MN (pop. 18,900). Starting salary range $65,000-$72,000. Report to Mayor and four member Council elected at-large for four year terms. Responsible for a $7 million General Fund budget and supervising 100 employees in Finance, Public Works, Fire, Library, Recreation and Inspection. Police Department reports to the Mayor. Requires B.A. degree and 7-10 years experience in a responsible management position, preferably in local government. Desirable experience includes knowledge of infrastructure redevelopment and financing and providing housing options and residential maintenance. Apply by to: James L. Brimeyer, President The Brimeyer Group Executive Search One Tenth Avenue South Hopkins, MN 55343 (612) 945-0246 CITY COUNCIL LETTER Meeting of: 12/14/92 AGENDA SECTION: COMMUNICATION ORIGINATING DEPARTMENT: CITY NO. 7 PUBLIC WORKS MANAGER ITEM: AUTHORIZATION TO OPEN BY: M. Winson~ BY: NO. WARMINGHOUSE AND SKATING RINK DATE: 12/2/92~ ~ DATE: AT LABELLE PARK At the October 28, 1992, meeting of the Park and Recreation Commission, a request was presented to provide a skating rink at LaBelle Park without an attendant or warminghouse. The Commission approved the request as staff determined that the in-house labor costs to open. and maintain this rink could be absorbed. A petition was presented to the Commission at their November 25, 1992 meeting to provide a warminghouse and attendants at the LaBelle rink for the 1992-93 skating season. The petition represents the families of approximately 50 children within five blocks of the park that are in favor of providing a warminghouse. Staff estimates that the cost to provide the rink only is $2,750. The additional cost to provide a warminghouse and attendant is $1,800 to $2,000 of which $1,500 to $1,600 is for attendant wages. The Commission approved a recommendation to the City Council to provide warminghouse facilities and attendants for a skating rink at LaBelle Park for the 1992-93 skating season. RECOMMENDED MOTION: Move to accept the petition for the opening of a warminghouse at LaBelle Park. RECOMMENDED MOTION: Move to authorize providing a warminghouse and attendants for LaBelle Park and add $2,000 to the 1993 budget to cover the costs of providing this service, based on the recommendation of the Park and Recreation Commission. MAW: jb 92-692 COUNCIL ACTION: NFi I e: PET I TON ! FETIT!DN TO DF'EN WARMING HOUSE AT LABELLE PARK, COL. HTS. · ,='age ' 1 !/50192 I NFl ! e: PETI TON 1 11/50192 F'ETItlON TO OPEN WARMING HOUSE AT LABELLE PARK, COL. HTS. NAME ~DDRESS ~ OF CHILSREN .2 YES NO ,V NFl :e: 1 · -"ET I T I ON TO OPEN NAME WARMING HOUSE AT ,~oc,,c ADDRESS OF Page 1!/50/92 pA~=,L-' MTS. CHILDREN YES NO PETITION TD OPEN WARMING un,,cc AT )~oc:, ~ PARK. CmL HTS. CHII-DREN ~ U A M./~ /~ ADDRESS ~ Of NO ASSISTANT TO THE CITY MANAGER NATURE OF WORK This is responsible administrative and supervisory work in the management and administration of various functions of municipal government. Work involves responsibility for the functional areas of personnel, labor relations, employee relations, safety and health, para- transit and cable television. Assists the City Manager in other general municipal government functions as assigned. Work is performed with considerable independence under the general supervision of the City Manager. ESSENTIAL JOB FUNCTIONS Administers the recruitment, selection and placement of employees; coordinates administration of appropriate tests; conducts employee orientations. Makes recommendations for appointment by City Manager. Reviews, revises and updates personnel policies and practices and position descriptions to reflect current standards and operations. Serves as chief negotiator in labor contract negotiations. Administers labor contracts; represents the City in labor-management contract disagreements, including grievances, mediations and arbitrations. Coordinates performance appraisals to assure consistency in administration. Prepares wage, salary and benefit studies and reports. Serves as liaison between employees and insurance providers; ensures dissemination of information and understanding of programs offered. Supervises the Special Projects Coordinator and Assessing Department employees. Administers workers' compensation program; prepares, submits and maintains required records and reports; reviews and revises Safety Manual; coordinates city safety committee activities. Administers the para-transit program and contract, including grant applications. Administers the residential refuse, recycling and yard waste program and contract. Administers the cable television franchise; serves as staff assistant to the cable commission. Coordinates various City-wide programs and projects, including employee recognition, safe driver awards, American with Disabilities Act, and the procedures/policies manual. Prepares reports and maintains records as related to personnel management for the City, as well as to fulfill state and federal requirements. Attends appropriate meeting as assigned by City Manager to provide assistance and represent administration. Keeps City Manager abreast of significant issues and matters pertaining to overall City operations. Assist City Manager with matters requiring discussion and/or decision of the City Council. Performs other apparent or assigned related duties. REQUIRED QUALIFICATIONS Bachelor's degree in public administration, business, or related field or a combination of training and experience equivalent to a four-year college degree. Two years responsible administrative experience in personnel. DESIRED QUALIFICATIONS Three or more years' responsible administrative experience in personnel. experience in a municipal government setting. One year supervisory experience. One year KNOWLEDGES, ABILITIES AND SKILLS Considerable knowledge of the principles and practices of personnel administration. Knowledge of the principles, practices and techniques of public administration. Some knowledge of federal, state and local regulations and laws regarding safety, health, sanitation, and environmental protection. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with City Officials, employees, other public agencies, and the general public. Considerable knowledge of the principles, practices, and techniques of the negotiation and administration of labor contracts. Ability to supervise and evaluate employees. 120492 5/8O ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER 0105 NATURE OF WORK This is responsible administrative work assisting in various functions of municipal government. Work involves responsibility for a wide variety of functions or services as assigned by the City Manager. Although policy changes and other major decisions are referred to the City Manager for advice and direction, incumbents are expected to make operating decisions with considerable independence. Work may include respon- sbility for coordinating, inspecting, enforcing, providing informa- tion in administering or assisting in the administration of programs concerning affirmative action, enviornmental protection, general nuisance complaints, health, organizational development, safety, sanitation, youth employment, employee relations, the budget, bidding procedures, and other assignments as required. Work is performed under general supervision of the City Manager and is reviewed through conferences and reports. EXAMPLES OF WORK Conducts salary surveys and prepares pay recommendations for review by the City Manager and higher authorities. Recruits applicants for vacant positions in city government. Drafts bid specifications for the purchase of services. Reviews and recommends revisions of administrative policies and procedures. Prepares reports at the request of the City Manager and/or City Council on various subjects related to city government programs. Coordinates and administers federal, state, and county work programs. Acts as administrative liaison with governmental agencies. Provides assistance and direction to department heads and employees regarding administrative procedures. Supervises a staff assigned by the City Manager. Confers with individuals requesting information or making complaints concerning city operations. Investigates complaints and recommends appropriate action in accordance with established policies and practices. TRAINING AND EXPERIENCE A combination of training including successful completion of a college degree, a bachelor's degree preferred, in public administra- tion, business, or related field and experience in a related area; two years responsible administrative experience preferred. ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER (CONT'D) DESIRABLE QUALIFICATIONS Knowledges, Abilities and Skills Knowledge of the principles and practices of personnel admini- stration. Knowledge of the principles, practices and techniques of public administration. Knowledge of the principles, practices and techniques employed in developing effective community and public relations. Some knowledge of federal, stand and local regulations and laws regarding safety, health, sanitation, and environmental protection. Ability to interpret and explain various laws and regulations. Ability to enforce regulations with firmness and tact and main- tain satisfactory working relationships. Ability to perform technical research work and to make compre- hensive recommendations and reports. Ability to maintain complete information and prepare clear and detailed reports. Ability to establish and maintain effective working relation- ships with City Officials, employees, other public agencies, and the general public.