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HomeMy WebLinkAboutMarch 24, 1997OFFICIAL PROCEEDINGS COLtVMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 24, 199~ 1. CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Counci!members Jones, Jolly, Ruettimann and Peterson were present. 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA Consent agenda items are considered to be routine by the City Council and are enacted as part of a consent agenda by one motion. Motion by Ruettimann, second by Jones to approve the following items on the consent agenda: AdoDt Council Minutes The Council adopted the minutes of the March 10, !997 Regular Council Meeting. SACCC Joint Powers Aqreement Renewal Resolution No. 97-28 The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 97-28 BEING A RESOLUTION EXTENDING THE TERM OF THE SOUTHERN ANOKA COIYNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, the Cities of Columbia Heights, Fridley, and Hilltop and Independent School Districts #13 and %14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate: NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights supports the efforts of the Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 1998, unless earlier terminated or extended under the terms thereof. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 2 Passed this 24th day of March, 1997. Offered by: Ruettimann Seconded by: Jones Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Authorization to Purchase EmerGency Pre-Emption Devices The Council authorized the purchase of 19 Tomar pre-emption units with cables (5 for the Fire Department and 14 for the Police Department) from Rescue 1 Supplies at a cost of $6,460.00 plus tax and 19 each Federal MSl- Fd mirror/dash mount strobe lamps (5 for the Fire Department and 14 for the Police Department) from Uniforms Unlimited at a cost of $1,624.50 plus tax, funding to come from the Capital Equipment Fund. Fluorescent Bulb Collection - May 17, 1997 The Council authorized the Mayor and City Manager to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and small businesses in Columbia Heights and surrounding communities served by NSF. Expenses related to this collection will be reimbursed by Northern State Power Company. Approval of License Applications The Council approved the license applications as listed. Approval of Payment of the Bills The Council approved the payment of the bills as listed out of proper funds. Roll call on Consent Agenda: Ail ayes RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS A dozen Columbia Heights high school students attended the meeting. This activity was part of a social studies class. PUBLIC HEARINGS A. Second Reading of Ordinance No. 1328 Being an Ordinance Callinq for the Abandonment of the Columbia Heiqhts City Charter Motion by Jolly, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1328 AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS RELATING TO THE ABANDONMENT OF THE COLUMBIA HEIGHTS CITY CHARTER The City of Columbia Heights does ordain: Section 1: That the City Council of the City of Columbia Heights. hereby proposes the abandonment of the Columbia Heights City Charter. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 3 Section 2: That the abandonment of the City Charter shall be completed in compliance with Minnesota Statute 410.12, Subd. 5. Section 3: That the City Council shall submit this proposed ordinance to the Charter Commission. Section 4: That within sixty (60) days after submission by the Council, the Charter Commission shall review the proposed abandonment and shall approve or reject the proposal. Section 5: That upon prompt notification of the Charter Commission's action, the Council shall submit the proposed abandonment to the people in the manner as provided by Minnesota Statute 410.12, Subd. 4. Section 6: That the City will select and operate as an Optional Plan Statutory City if the charter abandonment is approved by the City electors. Section 7: That this Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: May 28, 1996 March 24, 1997 Failed passage - March 24, 1997 Offered by: Jolly Seconded by: Peterson Roll Call: Ail nayes 7. ITEMS FOR CONSIDERATION A. Representative of Central Middle School PTA Ms. Kathy Otson, Treasurer for the CMS PTA, was in attendance to express the organization's concern regarding charges associated with services provided at functions in the school by some of the City's police officers. She noted that previously the charge was $60.00 for one officer at each activity. With limited notice, the fee was increased to $125.00. Ms. Olson addressed this increase with Chief Johnson. It was recommended that the services of a Reserve Officer be used. This was tried, but Ms. Olson felt the presence of an officer was more beneficial as the youngsters could interact with the officers. That is the priority reason for having officers present and security was not the main issue. Another alternative which had been suggested was for officers to attend functions on a "drop in" basis. Ms. Olson found this unacceptable as Friday nights are busy evenings for the police and perhaps they would not be in a position to attend. She indicated a willingness to continue with reserves but suggested perhaps a contribution could be considered rather than a flat fee. The costs are viewed as high and it was noted that all other services are voluntary or have no associated costs. Councilmember Jones suggested that the services of the School Liaison, Mike McGee, could be a consideration. Chief Johnson said he would pursue adjusting Officer McGee's schedule to accommodate this request. He will contact the principals of the High School and Central Middle School. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 4 Chief Johnson had not understood the use of CSO's was to be on-going. He will continue this if so directed by the City Council. B. Bid Considerations 1) Award of Plant Mixed Bituminous Materials Motion by Jones, second by Ruettimann to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1997 plant mixed bituminous materials based upon low, formal bids received at the unit prices and from the vendors as follows: MATERIALS COMPANY UNIT PRICE AC Fine Sand Mix Bituminous Roadways Midwest Asphalt 3/8 AC Fine Max Agg. 2331 Type 3lB Base 2331 Type 4lB Binder Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt 2331 Type 4lB Wear 2331 Type 4lA Wear Bituminous Roadways Midwest Asphalt Bituminous Roadways Midwest Asphalt Winter Mix Midwest Asphalt Midwest Asphalt $27.50 per ton - delivered $20.35 per ton - picked up $27.50 per ton - delivered $20.35 per ton - picked up $25.50 per ton - delivered $19.25 per ton - picked up $25.50 per ton - delivered $19.50 per ton - picked up $27.00 per ton - delivered $20.00 per ton - picked up $27.00 per ton - delivered $20.50 per ton - picked up $55.00 per ton - delivered $50.00 per ton - picked up DISPOSAL OF CONCRETE/ASPHALT RUBBLE MATERIALS Bituminous Company COMPANY Midwest Asphalt Midwest Asphalt Concrete with Steel Midwest Asphalt Midwest Asphalt Concrete Without Steel Midwest Asphalt Midwest Asphalt Roll call: Ail ayes UNIT PRICE $5.00 per ton - picked up by No charge - delivered by City forces $10.00 per ton - picked up by Co. $ 4.50 per ton - delivered by City forces $10.00 per ton - picked up by Co No charge delivered by City REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 5 2. Award of 1997 Street and Parking Lane StriDinq Project Motion by Jones, second by Ruettimann to award the 1997 street and parking lane striping project to AAA Stripin~ Service Company of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $4,970.66 with $4,412.41 to be appropriated from Fund 212-43!90-4000 and $558.25 to be appropriated from Fund 101-43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: Ail ayes 3. Award of Road Aggregates The Public Works Director explained what appeared to be some discrepancies in the bid received from one vendor. Motion by Ruettimann, second by Sturdevant to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 1997 season based upon low, formal bids received, at the unit prices and from the vendors as follows: MATERIALS COMPANY UNIT PRICE Bid A - FA-3 Aggregate Midwest Asphalt Midwest Asphalt Bid B - FA-2 Aggregate J.L. Shiely J.L. Shie!y Bid C - Sanding Sand Barton Sand & Gravel J.L. Shieiy Bid D - Class 2 Aggreg. Bryan Rock Barton Sand & Gravel Bid E - Class 5 Aggre~. J.L. Shiely J.L. Shiely Bid F - Alt. Class 5 Agg. Bid G Select Gran. Borrow Bid H Crushed Rock Barton Sand & Gravel J.L. Shie!y Barton Sand & Gravel J.L. Shie!y Bryan Rock J.L. Shiely $14.50 per ton - del. $12.95 per ton - picked up $10.67 per ton - del. $ 8.27 per ton - picked up $ 5.50 per ton - del. $ 5.47 per ton - picked up $ 8.22 per ton - del. $12.95 per ton - picked up $ 6.49 per ton - del. $ 5.12 per ton - picked up $ 6.45 per ton - del. $ 4.35 per ton - picked up 5.20 per ton - del. 3.07 per ton - picked up 8.67 per ton del. 8.77 per ton - picked up Roll call: All ayes C. Other Business 1) Addendum 02 - Traffic Siqnat Improvement Consultant Contract The Public Works Director explained that due to the change in scope with the addition of the signal modifications on Central Avenue to BRW's current consultin9 contract for design and construction engineering, the firm is requestin9 an addendum to cover the additional costs. All engineering fees are reimbursed through the City's State Aid Funds and the Cooperative Agreement funds. It was noted that previously the 39th Avenue and Stinson Boulevard intersection did not warrant a traffic signal. The Public Works Director a~reed and noted that initially this area did not meet the required number of warrants. This has chan~ed and it currently does. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 6 Motion by Peterson, second by Ruettimann to approve Addendum #2 to the Consulting Engineering Services with BRW for installation of EVP, a traffic si~nal at 39th and Stinson Boulevard and signal improvements on Central Avenue in the amount of $28,745.35. Roll call: All ayes 2) Hardwired Microphones for Council Chambers Staff is recommending the purchase and installation of eleven microphones. It was noted that other equipment is included with the microphones. A switching system as well as lighting is still being pursued. Councilmember Ruettimann inquired if microphone covers were to be considered. Motion by Peterson, second by Sturdevant to authorize the Mayor and City Manager to award Alpha Video the purchase and installation of eleven hardwired microphones for the Council Chambers with monies from Fund 225- 49844-5180. Roll call: All ayes 3) Resolution No. 97-29 Beinq a Resolution Reqardinq the Proposed Hwy $10 Multimodal Corridor Development Project Motion by Jolly, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 97-29 BEING A RESOLUTION REGARDING THI0 MULTI-MODAL TRANSPORTATION CORRIDOR DEVELOPMENT WHEREAS, Trunk Highway l0 (THI0) from Minneapolis to St. Cloud is a transportation corridor that runs through the fastest growing area in the State of Miriuesotaand such 9rowth has created significant transportation, safety and land use issues; and, WHEREAS, there are opportunities for a variety of multi-modal transportation improvements in the THi0 corridor, including highway improvements, commuter and freight rail, recreational trails and Intelligent Transportation System (ITS); and, WHEREAS, THi0 serves as a primary link between the Twin Cities metropolitan area and the communities in the corridor from Minneapolis, north along TH47 north to TH10 northwest to St. Cloud; and, WHEREAS, such communities wish to collaboratively plan for multi-modal transportation improvements to the corridor and for the related land use and development impacts; and, WHEREAS, the federal ISTEA was adopted to encourage and facilitate integrated transportation planning along major transportation corridors and authorizes funding for such corridor plannin9 and development; and WHEREAS, the United States Congress will consider the reauthorization of ISTEA this year and is consistently requiring that all applications for ISTEA be submitted as soon as possible for inclusion in the draft bill. REGULA~ COUNCIL MEETING MARCH 24, 1997 PAGE 7 NOW, THEREFORE, BE IT RESOLVED, THAT: The City of Columbia Heights strongly supports the development of a federally financed plan to analyze the feasibility and environmental impacts of multi-modal transportation improvements along the THI0 corridor, including highway improvements, commuter and freight rail, recreational trails, ITS, safety and related land use issues; and, 2 o The Columbia Heights City Council hereby appoints Councilmember Donald Jolly as its representative and Mayor Joseph Sturdevant, as alternate, to work with elected officials from communities along the corridor to develop a joint powers agreement, providing a mechanism to jointly address the need for transportation enhancements, congestion relief, improved safety and systematic land use planning; and, The City of Columbia Heights hereby declares its intent to enter into such a joint agreement, subject to the review and approval of its governing body by March 31, t997. Passed this 24th day of March, 1997. Offered by: Jolly Seconded by: Peterson Roll call: Ail ayes Mayor Joseph Sturdevant 10. Jo-Arzne Student, Council Secretary ADMINISTRATIVE REPORTS A. Report of the City Manaqer The City Manager had nothing additional to report at this time. B. Report of the City Attorney The City Attorney had nothing to report at this time. GENEPg~L COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetinqs The minutes of the March 14, 1997 Library Board of Trustees Meeting, the minutes of the March 4, 1997 Planning and Zoning Commission Meeting and the minutes of the February 12, 1997 Economic Development Authority were included in the agenda packet for Council review. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There was no one present for the Citizen Forum. Councilmember Jolly referred to the recent death of Assistant Fire Chief Lowell (Pat) DeMars. He stated that Pat was a dedicated firefighter and employee. He will be missed. REGULAR COUNCIL MEETING MARCH 24, 1997 PAGE 8 Mayor Sturdevant noted that the paneling in the hall outside of the Council Chambers was completed. He complimented the city employees who did the work. RECESS TO AN EXECUTIVE SESSION The Regular Council Meeting of March 24, 1997 was recessed at 7:50 p.m. to an Executive Session for the purpose of discussing litigation regarding L!rnde Investments and Jo-Anne Student was appointed to keep a written record of same. RECONVENE REGULAR COUNCIL MEETING The Regularly Scheduled Meeting of the Columbia Heights City Council on March 24, 1997 was reconvened at 8:50 p.m. having been in Executive Session to discuss litigation with a written record being kept by Jo-Anne Student. ADJOURNMENT Motion by Ruettimann, second by Jones to adjourn the Council Meeting at 8:55 p.m. Roll call: All ayes ayo~-~6~ ~ph Sturdevant o-Anne Student, 'Co~'~/~Cil Secreta~ry