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Home My WebLink AboutMarch 20, 2001CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 14sit Ot~r Website at: www. ci. colurabia-heights, ran.us HRA Commissioners John Hunter Martaine Szurek Ju[ienne Wyckoff Gary L. Peterson Don Jolly HOUSING & REDEVELOPMENT AUTHORITY March 20, 2001 The following is the agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:00 PM on Tuesday, March 20, 2001, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706- 3670 to make arrangements (TDD/706-3676 for deaf or hearinl~ impaired only). 1. CALL TO ORDER/ROLL CALL. 2. PLEDGE OF ALLEGIANCE. 3. ADMINISTER OATH OF OFFICE- Walt Fehst 4. ELECTION OF OFFICERS- Walt Fehst MOTION: Move to cast a unanimous ballet nominating and appointing for Chair, for Vice Chair; and for Secretary Treasurer. CONSENT AGENDA A. Approval of Minutes of Special Meeting of September 25, 2000. MOTION: Move to adopt the minutes of September 25, 2000, special meeting as presented in writing. 6. APPROVE THE CERTIFICATE OF COMPLETION- Randy Schumacher MOTION: Move to approve the Certificate of Completion releasing the units located in the University Heights Townhome Project from any future land title issues related to the sale of units in University Heights, and furthermore, to authorize the Executive Director and Chairman to enter into an agreement for the same. 7. ADJOURNMENT Cheryl Bakken, Acting Secretary H: \HRA Agenda2001\form. wpd THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (I-IRA) Meeting of: March 20, 2001 AGENDA SECTION: - ORIGINATING EXECUTWE NO: DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Randy Schumacher BY: DATE: March 9, 2001 BACKGROUND: Pursuant to Resolution 2000-91 passed by the Columbia Heights City Council on December 11, 2000, the Mayor appointed the following Commissioners of the Housing and Redevelopment Authority for the terms indicated; Gary L. Peterson, term ending 1/6/2003, Robert A. Williams, term ending 1/3/2005, and Bruce Nawrocki, term ending 1/3/2005. The authority shall select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. RECOMMENDATION: Move to cast a unanimous ballet nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. RECOMMENDED MOTION: Move to cast a unanimous ballet nominating and appointing for Chair; for Vice Chair, and for Secretary/Treasurer. Attachments HRA ACTION: HRA consent Form 2001\Election of Officers TRANSCRIPT OF PROCEEDINGS FOR ELECTION OF OFFICERS FOR 2001 FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) The special meeting of the Columbia Heights Housing and Redevelopment Authority (HRA) was ' called to order by the Chair, at 6:00 p.m. on Tuesday, March 20, 2001. Election of officers. The Commissioner as Chair. There being over the meeting. Chair stated that the order of business was election of officers. nominated Commissioner no further nominations, upon vote being taken, Commissioner was elected Chair. The Chair thereupon assumed the office and presided Commissioner Commissioner as Vice Chair. then nominated Commissioner There being no further nominations, upon vote being taken, was elected Vice Chair. Commissioner taken, Commissioner then nominated Commissioner as Secretary/Treasurer. There being no further nominations, upon vote being was elected Secretary/Treasurer. H:\forms\oath of office H~ transc HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF SEPTEMBER 25, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by John Hunter at 6:30 p.m., September 25, 2000, in Conference Room One, City Hall, 590 402 Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Guests: Marlaine Szurek, Don Jolly, Gary Peterson, Julienne Wyckoff, and John Hunter Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Robert Ruettimann, EDA President Pat Jindra, EDA Vice President 1) Approval of Minutes of Special Meeting of Monday, August 28, 2000. MOTION by Marlaine Szurek, seconded by Gary L. Peterson, to adopt the minutes of Monday, August 28, 2000, Special Meeting as presented in writing. All Ayes. MOTION CARRIED. 2) Adoption of Resolution 2000-03 regarding Section 8 Administrative Transfer. Mr. Schumacher explained that for sometime staffhas been working on the Transfer of the Section 8 Program. He explained that there is some confusion with the Columbia Heights HRA and EDA and to which authority needs to approve the transfer papers. Therefore, staffhas duplicated the paperwork for both the HRA and EDA's approval. To date, all Section 8 participant files are in order, re-certifications and physical inspections of all units have been completed. Staffhas been working closely with both Metropolitan HRA staff and the local HUD office to fullffll all transition criteria in order to meet the projected October transfer date. Under state statue, a city may, by resolution, authorize another housing authority to act on its behalf with respect to any powers, as its agent, such as administration of its Section 8 Program. Formal action on such a resolution is required for this transition to take place. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to adopt Resolution 2000-03, transferring all administrative responsibilities for the operations of the Columbia Heights Section 8 Program and to authorize all other related letters of intent be submitted to the appropriate agencies. All ayes. MOTION CARRIED. 3) Adoption of HRA/EDA and Metropolitan Council's Transfer Agreement. Mr. Schumacher explained that the pink copy of the Transfer Agreement that was passed out tonight is the corrected Agreement to be used. In the Agreement under Item #17, the Metropolitan Council has changed this section as of today to say the HUD has to approve the transfer to make it effective before the transfer is made. He also stated that the City Attorney, Jim Hoeft, has reviewed this document and has approved its content. The proposed agreement is a product of the Columbia Heights staff, Metropolitan HRA, and our Section 8 consultants. The agreement covers all aspects of the administrative transfer of the Columbia Heights Section 8 program over to the Metropolitan I-IRA. The effective date of the transfer is November 1, 2000. The client files will be delivered to Metropolitan HRA on October 4, 2000. It affects only the administration of the Section 8 Program, and makes no reference or has no impact on the annual contributions contract from HUD. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to enter into the Agreement governing the transfer of Federal Section 8 Housing Assistance Program administration within the City of Columbia Heights and have the President and Executive Director execute same. All ayes. MOTION CARRIED. Chairman John Hunter expressed his thanks to all of the staff involved in straightening up the files so that the program could be transferred. All Commissioners responded with thanks to Randy Schumacher, Cher Bakken, Carole Ann Mengelkoch and Julie Hanson for their efforts. Economic Development Authority Minutes September 25, 2000 Page 2 ADJOURNMENT MOTION by Ga~y L. Peterson, seconded by Marlaine Szarek, to adjourn the meeting at 6:40 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:XI-IRA-2000\Special Mtg.9-25-2000 STATE OF MINNESOTA COUNTY OF ANOKA The foregoing instrument was acknowledged before me this ~. day of ., 2001, by and ., the Chairman and Executive Director, respectively of The Housing and Redevelopment Authority in and for the City of Columbia Heights, Minnesota, a public body corporate and politic created pursuant to the laws of the State of Minnesota, on behalf of the public body. Notary Public DRAFFED BY: BARNA, GUZY & STEFFEN, LTD. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433 Phone: (763) 780-8500 (SLN) 110974_1 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: March 20, 2001 AGENDA SECTION: -Consent Agenda ORIGINATING EXECUTIVE NO: 5-A DEPARTMENT: I-IRA DIRECTOR APPROVAL ITEM: Approve Certificate of Completion- BY: Randy Schumacher BY: University Heights DATE: March 16, 2001 BACKGROUND: It has come to my attention that the University Heights Townhome Project completed by Gaughan Land, Inc. back in the mid 1980's, never received a Certificate of Completion. Our records show no outstanding issues related to the construction of these units. RECOMMENDATION: Based on direction from the City Attorney, staff is recommending that the HRA Board Approve the attached Certificate of Completion, therefore eliminating any future land title issues related to the sale of units. RECOMMENDED MOTION: Move to approve the Certificate of Completion releasing the units located in the University Heights Townhome Project from any future land title issues related to the sale of units in University Heights, and furthermore, to authorize the Executive Director and Chairman to ' enter into an agreement for the same. Attachment HRA ACTION: HRA consent Form 2001\Certificate of Completion-Univ. Heights