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HomeMy WebLinkAboutJul 7, 1986OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING JULY 7, 1986 The special meeting was called to order at 7:30 p.m. by Mayor Nawrocki. 1. Roll Call Paulson, Carlson, Nawrocki - present Petkoff, Peterson - absent Councilmember Peterson was out of town. Councilmember Petkoff arrived at the meeting at 7:35 p.m.. 2. Appointment of Secretary Pro-tem Motion by Paulson, second by Carlson to appoint Fred Salsbury at Secretary Pro-tem. Roll call: All ayes 3. Purpose of Meeting a. Water Problems in Murzyn Hall Basement The Council received a memo from the City Manager detailing the water problems being experienced in Murzyn Hall basement. He verbally presented additional facts regarding this matter and requested that the renovation project architect, Vern Warren, provide further information. Watten distributed a cost sheet indicating a breakdown of the costs to install drain tile along the north and east sides of the existing Murzyn Hall building. The total costs for this work would be $22,582. He suggested that aM alternative wou.lld be to merely slope the dirt away from the building, place some type of an impervious surface next to the building, and extend the downspouts further away from the structure. ~other alternative was suggested by the project contractor. He proposed that a low ditch with drain tile be placed a short distance away from the building. This ditch could be filled with decorative aggregate which would carry water away from the building. Decorative aggregate was suggested as it would serve as a disguise and could be aesthetically attractive. The architect was requested to obtain a price for this alternative. Mayor Nawrocki suggested that City staff check the water levels near the existing building. It was decided that several holes would be drilled to determine whether water levels were high around this part of the project. It was noted that the results of this drilling would have some bearing on what is decided by the City Council. Motion by Carlson, second by Petkoff to table this item for further information. Roll call: All ayes '.. Sump Pump in Elevator Well ~he architect had notified the City Manager that a sump pump has to be installed in the elevator well. The Council inquired why this installation was necessary. It was felt there would be no problem if the earth near the location of the elevator were sloped away from the building. The architect advised the Council that the elevator manufacturer would not return to perform any further work on the elevator without a sump pump being installed to pro- tect both the equipment and for the safety of employees and users of the elevator. When the status of the work was questioned the architect replied he had ordered Ouhe installation of the sump pump to insure continued progress on the building. rther discussion was had regarding the cost of the sump pump and where the dis- charge from the sump pump would be going. s~ec[al Council Meeting July 7, 1986 page 2 Remainder of Architectural Firm's Bill rn Watten, the project architect, requested payment on a bill which had been sub- mitted in February and again in June for $4,900 plus. It was pointed out that the reason the bill had not been paid was because of the number of change orders in this project and the job services the architect was performing. Many of the change orders which had come before the Council had been due to what staff considered the architect's oversight. Watten mentioned that several items in the project had costs for them ab- sorbed by the firm with a total already exceeding the architectural firm's proposed fee. He noted he was requesting additional fees for all of the work necessary for the numerous public hearings and presentation material necessary for these hearings. Mayor Nawrocki requested a total accounting of the dollars left to be paid to the architect prior to any further action. The architect was requested to submit this information to the City Manager for consideration by the City Council. d. Public Improvement Hearing Date The City Manager requested that the Council establish a date for a public improvement hearing to consider a public improvement to eliminate the backlot storm drainage problem in the block bounded by 39th Avenue to 40th Avenue, Hayes Street to Arthur Street. Mayor Nawrocki suggested there were two decisions to be made regarding the project; one, if the project should proceed, and secondly, on whether it should be assessed. The Mayor inquired if a different drain system would be needed if there were deve- lopment of the backlot area. The Public Works Director stated that a new drain system would be required. He noted that the pipe presently being proposed would not be adequate and probably not be used in a future development of the backlot area. The ~e was being installed to drain the area and would not a~t as a storm drain system. area would still be utilized as a detention pond and drainage would occur but slowly over a period of time. The reason for doing so is the fact that the trunk lines downstream are not adequate to handle the drainage that is presently being served. Therefore, it is not prudent to install a pipe large enough to drain the entire area, as one would drain a street. He also noted that this pipe was intended to take water over a period of time and not allow a build-up that presently exists in the area. The Mayor polled the Council on whether this matter should go to a hearing. It was the consensus of the Council that it should. It was also tt,a consensus of the Council that the project should be assessed. This assessment would be a fifty-fifty split between the City and the property owners on a square footage basis. Mayor Nawrocki requested that the City Manager send all of ~he affected property owners a letter regarding the reason for the hearing and a notice of the hearing. The Mayor wanted included in the letter that this project is being considered because of a petition and request from residents in the area. Motion by Carlson, second by Paulson to hold a public hearing on Monday, July 28, 1986 at the Regular City Council meeting on that date. Roll call: All ayes 4. Appointment to Human Services Commission Motion by Petkoff, second by Carlson to appoint Ralph "Mickey" Rooney to the Human Services Commission. Roll call: All ayes Adjournment e,~? Motion by Petkoff, second by Carlson to adjourn the m i ,_// :30 . Roll call: ll ayes / Mayor~'f~l~ruce G. Nawrocki