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HomeMy WebLinkAboutJul 30, 1986OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CONTINUED COUNCIL MEETING JULY 30, 1986 The Continued Council Meeting was called to order by Mayor Nawrocki at 9:00 p.m..~ Roll Call ~auis~n, Petkoff, Carlson, Peterson, Nawrocki - present New Business (cont.) 1. Procedure Policy for Damage or Loss to Personal Property of Employees The Acting City Manager reviewed the proposed policy giving examples of what types of personal property may be covered under the City's insurance policy and what types of claims which would not. Motion by Carlson, second by Peterson to approve the damage or loss to personal property policy for the City's Procedures Manual as revised May 1, 1986. Roll call: All ayes 2. Sale of City Vehicles The City presently has seven vehicles out of service which were to be sold at the Hennepin County Auction during the year. At this time only two slots have been loted to the City for the auction with no guarantee that there will be sufficient slots for all of these vehicles at the next auction in 1987. The Public Works Direc- tor has recommended that the City hold an auction of its own rather have these vehicles remain in the inventory until next year. The person who conducts auctions for the City of Fridley's surplus vehicles and inventory was contacted. He will hold this auction for a flat fee. Councilmember Petkoff suggested another party who holds an auction in the City every Labor Day weekend. )tion by Carlson, second by Peterson to authorize the City Manager to dispose of auction seven surplus city vehicles. Roll call: All ayes 3. Request by Resident of 4615 Taylor Street Regarding Alley Approach The Council had an on-site meeting to view this alley before determining how the matter would be handled. The alley is located east of Taylor Street between 46th and 47th Avenues. The problem being experienced in the alley is "bottoming out" at the end of the alley. The resident advised the Council that a vehicle has to come to a stop to avoid damage to the underside of the vehicle. Various options for correction were discussed. It was noted that other areas in this alley would be needing repair in the future. It was the Council's decision that the placement of bituminous materials at the end of the alley would temporarily correct the situation. 4. Authorization to Execute an Agreement for Purchase of Data Processing Hardware and Software with Computoservice, Inc. The Finance Director distributed various m~terials concerning this purchase and comparisons of costs. He noted that the contracts being proposed for acceptance were for hardware and software for the Finance Department and proposed packages for software for the Police Department and Special Assessments. It was anticipated that these two packages would be ready for installation by January of 1987. He also distributed a memo which addressed many of the inquiries the Mayor had made regarding comparisons, costs, installations and software packages for specific departments. A lengthy discussion followed regarding maintenance, enhancements, installations in arious departments, anticipated environmental enhancements, other considerations. yor Nawrocki observed that three areas were not included in this proposal, the Fire Department, Council Secretary, and the Building Inspections. The ~inance Director stated that he would recommend purchasing computer equipment off the State contract with IBM. Continued Council Meeting July 30, 1986 page 2 Noting that the Finance Director and staff is recommending the purchase of Texas Instru- ments equipment rather than IBM, which had been the first recommendation, he inquired why this recommendation Mad changed and what was the considered future of Texas Instru- ments. The Finance Director responded that no one can predict the future of Texas Instru- ments but it is known that there are other manufacturers who can supply equipment compatible to Texas Instruments. He also observed that maintenance costs for Texas Instruments equipment would probably be more costly than that for IBM. Mayor Nawrocki felt this proposal supplies less of a package in meeting the needs of the City than the previous proposal and he noted that there is no firm handle on costs. The Finance Director suggested that he is still a proponent of IBM equipment but for th~ overall response to the needs of the City, Computoservice responds the best. Mayor Nawrocki stated that he feels this proposal is a piecemeal approach to respond-~ ing to the needs of the City, does not have firm costs included, does not have complete packages for payroll, Police Department, and Assessing and will depend on other sources for maintenance. Motion by Petkoff, second by Paulson to authorize the Mayor and City Manager to execute a Proprietary software License Agreement and a Purchase Agreement with Computoservice, Inc. for the purchase of data processing hardware and software as indicated in both documents. Councilmember Paulson inquired if there were a minimum period for hardware maintenance and was advised that no maintenance contract must be taken. Mayor Nawrocki felt that the package as presented does not meet the provisions for the needs of the City, has some deficiencies as stated by staff, and is not the most cost-effective package. ..uncilmembers Paulson and Peterson commended the staff on all of the work they did on this proposal and felt a good job was done. Councilmember Petkoff also felt the staff did a very good job as did the Mayor. Roll call: Paulson, Petkoff, Carlson, Peterson - aye Nawrocki - nay Adjournment Motion by Petkoff, second by Peterson All ayes J/d-,Anne Student, Coun'ciT--S~cretary to adjourn the meeting vat~O:)~ p.m.. 11 call: ~ a~ruce G. Nawrocki