HomeMy WebLinkAboutJul 30, 1986OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
CONTINUED COUNCIL MEETING
JULY 30, 1986
The Continued Council Meeting was called to order by Mayor Nawrocki at 9:00 p.m..~
Roll Call
~auis~n, Petkoff, Carlson, Peterson, Nawrocki - present
New Business (cont.)
1. Procedure Policy for Damage or Loss to Personal Property of Employees
The Acting City Manager reviewed the proposed policy giving examples of what types of
personal property may be covered under the City's insurance policy and what types of
claims which would not.
Motion by Carlson, second by Peterson to approve the damage or loss to personal property
policy for the City's Procedures Manual as revised May 1, 1986. Roll call: All ayes
2. Sale of City Vehicles
The City presently has seven vehicles out of service which were to be sold at the
Hennepin County Auction during the year. At this time only two slots have been
loted to the City for the auction with no guarantee that there will be sufficient
slots for all of these vehicles at the next auction in 1987. The Public Works Direc-
tor has recommended that the City hold an auction of its own rather have these
vehicles remain in the inventory until next year. The person who conducts auctions
for the City of Fridley's surplus vehicles and inventory was contacted. He will hold
this auction for a flat fee. Councilmember Petkoff suggested another party who holds
an auction in the City every Labor Day weekend.
)tion by Carlson, second by Peterson to authorize the City Manager to dispose of
auction seven surplus city vehicles. Roll call: All ayes
3. Request by Resident of 4615 Taylor Street Regarding Alley Approach
The Council had an on-site meeting to view this alley before determining how the
matter would be handled. The alley is located east of Taylor Street between 46th
and 47th Avenues. The problem being experienced in the alley is "bottoming out"
at the end of the alley. The resident advised the Council that a vehicle has to
come to a stop to avoid damage to the underside of the vehicle. Various options
for correction were discussed. It was noted that other areas in this alley would
be needing repair in the future. It was the Council's decision that the placement
of bituminous materials at the end of the alley would temporarily correct the
situation.
4. Authorization to Execute an Agreement for Purchase of Data Processing Hardware
and Software with Computoservice, Inc.
The Finance Director distributed various m~terials concerning this purchase and
comparisons of costs. He noted that the contracts being proposed for acceptance
were for hardware and software for the Finance Department and proposed packages
for software for the Police Department and Special Assessments. It was anticipated
that these two packages would be ready for installation by January of 1987. He
also distributed a memo which addressed many of the inquiries the Mayor had made
regarding comparisons, costs, installations and software packages for specific
departments.
A lengthy discussion followed regarding maintenance, enhancements, installations in
arious departments, anticipated environmental enhancements, other considerations.
yor Nawrocki observed that three areas were not included in this proposal, the
Fire Department, Council Secretary, and the Building Inspections. The ~inance Director
stated that he would recommend purchasing computer equipment off the State contract
with IBM.
Continued Council Meeting
July 30, 1986
page 2
Noting that the Finance Director and staff is recommending the purchase of Texas Instru-
ments equipment rather than IBM, which had been the first recommendation, he inquired
why this recommendation Mad changed and what was the considered future of Texas Instru-
ments. The Finance Director responded that no one can predict the future of Texas Instru-
ments but it is known that there are other manufacturers who can supply equipment
compatible to Texas Instruments. He also observed that maintenance costs for Texas
Instruments equipment would probably be more costly than that for IBM.
Mayor Nawrocki felt this proposal supplies less of a package in meeting the needs of
the City than the previous proposal and he noted that there is no firm handle on costs.
The Finance Director suggested that he is still a proponent of IBM equipment but for
th~ overall response to the needs of the City, Computoservice responds the best.
Mayor Nawrocki stated that he feels this proposal is a piecemeal approach to respond-~
ing to the needs of the City, does not have firm costs included, does not have complete
packages for payroll, Police Department, and Assessing and will depend on other sources
for maintenance.
Motion by Petkoff, second by Paulson to authorize the Mayor and City Manager to execute
a Proprietary software License Agreement and a Purchase Agreement with Computoservice,
Inc. for the purchase of data processing hardware and software as indicated in both
documents.
Councilmember Paulson inquired if there were a minimum period for hardware maintenance
and was advised that no maintenance contract must be taken.
Mayor Nawrocki felt that the package as presented does not meet the provisions for
the needs of the City, has some deficiencies as stated by staff, and is not the most
cost-effective package.
..uncilmembers Paulson and Peterson commended the staff on all of the work they did on
this proposal and felt a good job was done. Councilmember Petkoff also felt the staff
did a very good job as did the Mayor.
Roll call: Paulson, Petkoff, Carlson, Peterson - aye Nawrocki - nay
Adjournment
Motion by Petkoff, second by Peterson
All ayes
J/d-,Anne Student, Coun'ciT--S~cretary
to adjourn the meeting vat~O:)~ p.m..
11 call:
~ a~ruce G. Nawrocki