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HomeMy WebLinkAboutFeb 11, 1985OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 11, 1985 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation The Invocation was offered by Pastor Kenneth Rice of Community United Methodist Church. 3. Minutes of Previous Meetings Motion by Petkoff, second by Hovland to approve the minutes of the Community Development Block Grant Public Hearing of January 28th, and the Regular City Council Meeting of January 28th; as presented in writing and that the reading be dispensed with. Roll call: All ayes 4. Proclamations and Oral Petitions Mayor Nawrocki proclaimed the week of February lO - 16, 1985 as Jaycee Women Week in the City of Columbia Heights. The Mayor noted that the Jaycee Women .is a very active organization in our community and commended them on their service to the City and its residents. Mayor Nawrocki advised the Council that the license application for Pizza On Wheels had originally been tabled until the next regular Council meeting at the request of one of the owners. Today the other owner called the Mayor and requested that this license application be on this meeting's agenda. The Mayor noted that this item will be discussed between 9:30 and 10:O0 for the conve- nience of all interested parties. 5. Ordinances and Resolutions a. Resolution Authorizing Participation in Joint Comparable Worth Study This resolution would authorize participation in a joint comparable worth study to be conducted by Control Data Business Advisors, Inc. at a cost of $6,080. This matter had been an agenda item for a number of Council meetings and had been tabled for additional information. The Mayor's observation regarding the Control Data proposal was that it was an unnecessarily complicated study. He had also requested other proposals. Distributed at the meeting was a proposal from Hay Management Consultants. Given such a short time to prepare the pro- posal the consultant noted in his cover letter that it was not as comperhensive as he had wished. The Mayor requested that the City Manager invite the con- sultant to make a presentation to the Council at a time convenient to him. Dis- cussion continued regarding the study being done by Control Data and the active participation of staff members to date. It was also noted that Hay Management Consultants had been employed to do the comparable worth study for the State of Minnesota. Motion by Hovland, second by Carlson to table this item for additional information. The City Manager was requested to bring in any other consultants on this subject he may desire. Roll call: All ayes b. Resolution No. 85-O2 Adoption of a Record Retention Schedule Motion by Petkoff, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The purpose of this schedule and its timeframes were discussed. One important factor Regular Council Meeting February 11, 1985 page 2 of the retention method would be the ease for accessing information. The Mayor requested that additional time be spent on this matter after it is sent to the state agencies for reviewal. RESOLUTION NO. 85-02 BEING A RESOLUTION ADOPTING A RECORD RETENTION SCHEDULE WHEREAS, the City of Columbia Heights maintains several historical records on a permanent and non-permanent basis; and, WHEREAS, these records can be best preserved through the use of microform; and, WHEREAS, the City is attempting to "exsponge" its records of non-essential, non- permanent documents consistent with state statutes and guidelines, NOW, THEREFORE, BE IT HEREBY RESOLVED that the City of Columbia Heights adopts the attached Record Retention Schedule. Passed this llth day of February, 1985. Offered by: Petkoff Seconded by: Hovland Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor c. Resolution 85-03 Labor Agreement Between City and Local No. 49 Motion by Hovland, second by Paterson to waive.the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-O3 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 BE IT HEREBY RESOLVED by the City of Columbia Heights, that WHEREAS, negotiations have proceeded between the international Union of Operating Engineers, Local No. 49 representing members of the Public Works Department, and the Metropolitan Area Management Association Communities, and said negotiations have resulted in a mutually acceptable contract for calendar years 1985 and 1986. NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the wages and fringe benefit program for calendar year 1985, with a wage and insurance reopener for calendar year 1986 for international Union of Operating Engineers bargaining unit employees of the Columbia Heights Public Works Department. BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. R~gular Council Meeting February 11, 1985 page 3 Passed this llth day of February, 1985. Offered by: Hovland Seconded by: Peterson Roll call: Ail ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor 6. Communications a. Planning and Zoning 1. Request of Dr. Potocnik - Variance/Site Plan Approval Dr. Potocnik had requested a variance and site plan approval to add a one-bedroom apartment to his apartment building located at 647 37th Avenue. This was all con- tingent on his purchasing some city-owned land adjacent to his building as was the approval of the variance by the Plannlng and Zoning Commission. The property was appraised and Dr. Potocnik was advised of its value. Dr. Potocnik decided not to pursue the purchase. Motion by Petkoff, second by Peterson to deny the variance for 647 37th Avenue on the basis that Dr. Potocnik did not pursue the purchase of the city-owned land adjacent to his building. Roll call: All ayes b. Traffic Commission The Council received the minutes of the February 4th Traffic Commission meeting. This was for informational purposes. c. Insurance Commission The Council received premium quotations from the present insurer of the City, from the League of Minnesota Cities, and~ from Transcontinental Brokers, Inc.. A member of the Insurance Commission addressed the coverage and premiums from the City's present insurers. A representative of Transcontinental Brokers, Inc. spoke to the coverage his company is offering. Discussion continued regarding the period of coverage the City presently has and short term coverage costs. The Mayor requested the Insurance Commission re~iew the various insurance coverages as presented and make a recommendation at a special meeting on February 12th. d. Rear Yard Lighting Request In January the City Manager received a petition from residents in the 40th Avenue and Prestemon Park area requesting mid block lighting in their rear yard areas. This petition had been discussed at a council work session..As a result.of that discussion the City Manager w~ote a letter to signers of the petition advising them their request could not be granted as neither the City nor NSP had legal right-of-way or access to the rear yards. Mayor Nawrocki noted that there is an utility easement in the rear yards and uoderstood from the work session discussions it was the desire of the Council to do the lighting project as requested. This would be an assessable project. The City Manager had not clearly understood the Council's direction and would follow up on this matter. R~gular Council Meeting February 11, 1985 page ~ e. Lions Club Gambllng License Application The Council received a copy of the Lions Club Gambllng License Application as sub- mitted to the Minnesota Charitable Gambling Control Board. The application was in- complete. Motion by Hovland, second by Peterson to table this matter for additional information until the next regular or special Council meeting. Roll call: All ayes 7. Old and New Business a. Old Business I. Community Development Block Grant Activities to be Funded During 1985 The Council was advised by Anoka County that the anticipated 10% reduction of the CDBG funds did not materlalize and that the City's allocation for 1985 was $163,122. The Mayor stated his preferences for funding as did Councilmember Petkoff. Council- member Carlson said he chose to have more than $50,000 allocated for renovation of and the addition to Murzyn Hall. Motion by Petkoff, second by Hovland to direct CDBG funds in stated amounts to the following places: $5,200, Senior Outreach Program of Anoka County; $3,000 to Alano in Columbia Heights; $5,500, Anoka County Assoclation for Retarded Citizens; $5,000, Downtown Business Fair; $50,000 for the renovation of and addition to Murzyn Hall; with the balance of the funds going to HRA directed to purchase of property for development in downtown redevelopment district by Columbia Park Medical Clinlc. Councilmember Carlson requested to have the funds designated for the Columbia Park Clinic project returned to the Murzyn Hall project if the medical facility Project does not materialize by May 4th. Councilmember Petkoff observed that if these funds are not used for the purpose authorized the matter would have to come back to the Council for reconsideration. Roil call: All ayes Approval of License Pizza On Wheels . One of the owners of Pizza On Wheels, Claire Burgoyne, was in attendance as well as some residents from the area. The City Manager. gave the background on this matter and members of the Council received the results of the noise level testings which were done on two separate occasions. It was determined that on both occasions the results of the testings showed, the vehicle was in violation of the noise ord.lnance. Ms. Burgoyne stated that the generator., which is the mechani'sm that makes the noise, is not being used in her residential neighborhood. The Mayor observed that the pre- sence of the generator, not only its. use, must meet the ordinance requirements, One of the neighbors said he felt a commercial business was being operated out of the home and he objected. Ms. Burgoyne felt this was not the case and was not the in- tention of either her or the other owner, 5he also mentioned when tt was affordable their plan was to purchase a. top carrier type of generator which is much quieter. A lengthy discussion continued regarding the stipulations of the original license issued as well as present arrangements for parking of the vehicle used in the busi- ness and the parking of vehicles owned by the employees. Disposal of wastes and delivery practices were also discussed. Motion by Hovland to deny the license until such tlme that the operation meets the requirements; at which time the applicant can come back and reapply. This motion was withdrawn. Motion by Hovland, second by Carlson to approve the license subject to the following conditions, as ~tated by the City Attorney: R~gular Council Meeting February ll, 1985 page 5 1. The homestead of the licensee not be used for storage, disposal or preparation of materials used in the business. 2. The truck would not be stored or parked at the home of the licensee or within any resldential area in Columbia Heights other than for the purpose of dell- vering pizza after April 22, 1985. 3. The generator currently on the truck not be used within the City of Columbia Heights. 4. The licensee complies with the licensing requirements of Anoka County. 5. That the licensee remain otherwise law abiding. One of the residents in attendance inquired about the significance of the date of April 22, 1985. He was advised that one of the stipulations of the license issued on October 22, 1984 for the remainder of the year was that a parking space for the truck be found within a six month period. It was the intent of the Council that the licensee be afforded some time to secure a parking place other than at home. This six month period expires on April 2~,.1985. Roll call: Hovland, Carlson, Peterson, Nawrocki - aye Petkoff - nay 2. Water Meter Heads Contract At the Council meeting of January 14, 1985 the Council authorized a contract with Van Bergen and Markson, Incorporated to replace and repair damaged meter heads. Since that time correspondence has been received from this firm advising staff that the contract actually will be with the Sparling Company located in E1 Monte, California. Motion by Petkoff, second by Hovland to reconsider the motion passed at the Jan- uary 14, 1985 meeting regarding meter head repair being done by Van Bergen and Markson at an estimated cost of $1,300. Roll call: All ayes Motion by Petkoff, second by Hovland to authorize the Mayor and City Manager to enter into an agreement with Sparling of E1 Monte, California for master water meter repair, based on a cost of $1,300, and that this is to be a proprietary item. Roll call: All ayes b. New Business 1. Purchase of Drafting Tables · Motion by Carlson, second by Peterson to authorize the City Manager to expend funds to purchase three Hamilton Industries, Inc., M-12/80 drafting tables (model #65J372) from Minnesota Blueprint for $1,440 based on low informal quotation. Roll call: All ayes 2. Air Compressor Unit for the Water Wagon Motion by Carlson, second by Petkoff to authorize the City Manager to purchase an air compressor unit to be installed on the City's new water wagon unit from Cat Co Company in the amount of $1,136, based upon low informal quotation. Roll call: All ayes Councilmember Peterson left the meeting. RECESS: ll:15 P.M. RECONVENE: ll:40 P.M. R6gular Council Meeting February 11, 1985 page 6 3. Change Order on the Security System for Park Buildings The specifications for the rekeying of the park buildings did not include an accurate number of padlocks needed. The City Engineer is requesting a change order be auth- orized for padlocks keyed with the security system. Councilmember Carlson noted he did not support the original rekeying request because of the recommended vendor and would not support this change order request. Motion by Petkoff, second by Hovland to authorize the City Manager to execute a change order with Security Control Systems in the amount of $2,580. Roll call: Hovland, Petkoff, Nawrocki - aye Carlson - nay 4. Request to Advertise for Bids a. Tree Removal Program Motion by Petkoff, second by Hovland to authorize the City Manager to advertise for bids regarding the Tree Removal Program; with such bids being submitted to the Council April 8, 1985. Roll call: All ayes b. Construction Materials Motion by Hovland, second by Petkoff to authorize the City Manager to advertise for bids regarding construction materials; with such bids to be submitted to the Council April 8, 1985. Roll call: All ayes c. City Newsletter Motion by Carlson, second by Hovland to authorize the City Manager to advertise for bids regarding the production, printing and delivery of City newsletters; with such bids to be submitted to the Council February 28, 1985. Roll call: All ayes 5. Establish Date for Public Improvement Hearing Motion by Petkoff, second by Carlson to establish April 15, 1985, as the date for a Public Improvement Hearing to be held in the City Council Chambers at 7:30 P.M. to consider the following improvements: crack sealing for all concrete alleys except those requiring concrete replacement; and, the reconstruction of the street and alley approach located between Jefferson and Madison, 49th to 50th Avenue. Roll call: All ayes Councilmember Carlson requested to meet with the Finance Director for additiona) information regarding how administrative charges and interest charges are deter- mined on assessable projects. 6. Establish Date for Work Session A Council work session was scheduled for Tuesday, February 19th at 8:00 P.M.. 7. Purchase of Line Paint for Athletic Fields Motion by Petkoff, second by Hovland to authorize the expenditure of funds for 14 pails of white Akona Topline for $679,60, and 15 pails of yellow Akona Top- line for $324.60, totaling $1,~O4.20 from Akona Company of Maple Plain, Minn- esota based upon the Hennepin County Purchasing Contract. Roll call: All ayes 8. Request From Lions Club for Use of Jefferson Building and Permission to Serve Beer - Jamboree Celebration The Council had received a letter from the Lions Club requesting the use of the Jefferson Street Building during the Jamboree this summer. They are also're- questing permission to serve 3.2 beer during the Jamboree. Motion by Petkoff, second by Hovland to refer this request'to the Park Board for consideration at their meeting on February )3th. Roll call: All ayes Regular Council Meeting February 11, 1985 page 7 A representative of the Lions Club was in attendance at this time. He advised the Council that the organization was requesting a Class B license from the State Gambling Board. This license authorizes pull tabs and raffles. 8. Licenses Motion by Carlson, second by Petkoff to grant the licenses as listed upon payment of proper fees; and furthermore, that the application for Pizza On Wheels' food catering vehicle application be removed from the llst as it was considered ear- lier in the meeting. The Council received written material regarding a license being approved contingent on clearance from the Minnesota State Department of Revenue. It was determined that this contingency was no longer valid. Roll call: All ayes 9... Reports a. Report of the City Manager This report was submitted in written form and the following items were discussed: l. Promotion of. Gary Aspen to the position of Payroll/Accounting Clerk II, ef- fective February 7, 1985 at a wage rate of $1,299 per month. 2. Contract with Architectural firm working on Murzyn Hall: The City Attorney advised the Council of the verbal response he had recelved from one of the firm's respresentatives regarding a letter sent from the City Attorney to it. 3. March 4th Public Improvemen: Hearing: The Mayor requested some estimated costs for the projects to be considered at this hearing. 4. Columbia Heights Fire Relief Association: The Mayor requested the City At- torney to draft a resolution for increases in pension benefits. A Council-- member noted that a meeting of the Board of Trustees is scheduled for Feb- ruary 25th and inquired at what time this is scheduled since members of the Volunteer Relief. Association will be in attendance. The City Manager sa~d that this type of meeting traditionally is held following a Council meeting. 5. Municipal State Aid Street.(M.S,A.S.) Allotment: The City Engineer stated that there has been a significant increase'in this allotment over what was anticipated. 6. Legal Newspapers: The City Attorney advised the Council what constitutes a legal newspaper for the City in regards to its location.. 7. 1985 Entitlement Issuers: The Council received a copy of the certification of Entitlement Allocations. This was informational. 8. New Liquor Store - Daily Gross Sales: The Council received information de- tailing daily sales, December 10, 1984 through January 31, 1985, at the new liquor store. 9. The City Engineer advised the Council of the location selected for locating a street light on Royce Street. This location was preferred by the majority of those residents who responded to the survey which solicited their pre- ference. He also noted this light will be installed at no expense to the residents on Royce Street. b. Report of the City Attorney The City Attorney had nothing to report at this time. · R~gular Council Meeting February 11, 1985 page 8 -10. Payment of Bills Motion by Petkoff, second by Hovland to pay the bills as listed out of proper funds. Roll call: All ayes RECESS Motion by Carlson, second by Petkoff to recess this meeting at 12:55 A.M. and convene on February 12, 1985 at 8:00 P.M. in the City Hall call: Ail ayes JFAnne-Student, Council Secretary re- Conference~Room. Rol 1