HomeMy WebLinkAboutAug 26, 1985 (2) O~F]CIAC PROCEEDINSS
COLUMBIA HEIGHTS CiTY COUNCIL
REGULAR COUNCIL MEETING
GUST 26,
The meeting was called to order by Mayor Nawrocki at 7:30 P.M..
1. Roll Call
Hovland, Petkoff, Carlson, Peterson, Nawrocki - present
2. Invocation
There were no ministers available to offer the Invocation.
3. Minutes of Previous MeetinQs
Motion by Hovland, second by Peterson to approve the minutes of the Regular City Council
Meeting of August 12th, the Board of Trustees - Fire Department Meeting of August 13th,
the Continued City Council Meeting of August 13th, and the Continued Council Meeting of
August 14tn, as presented in writing and that the reading be dispensed with, Roll call:
All ayes
4. Oral Petitiens
John Zaccardi, owner of Dave's Bar, inquired why he would not be allowed to dispense beer
from his stand at the Columbia Heights' Celebration on September 14th. He had reserved
two stands at the Celebration to promote his business and had been given to understand
by the City's Licensing Department he could dispense beer. He made application for a
license to do this two weeks ago and only recently had been advise~ he did not qualify
for a single event license to dispense beer. Mayor Nawrocki stated that the intent of
t~ee ordinance that allowed dispensing of beer for a single event was to allow civic
ups and non-profit clubs to participate in single events and dispense beer such as at
Jamboree and the Fourth of July Celebration.
Councilmember Petkoff inquired of the City Attorney if there were a way this activity
could be allowed under the new ordinance. He advised the Council that amending the
ordinance would not become effective in time for the Celebration but this could be done
by a motion which would extend the premises covered by Zaccardi's present license.
Mayor Nawrocki pursued this action and observed the other problem areas that might be
created such as liability, minors and precedent setting. A lengthy discussion followed
regarding various options ~er John Zaccardi to Darticipate in the Celebration. Council-
member Petkoff felt he should be allowed to serve beer as this Celebration is for local
business owners to promote their businesses whatever that business may be. Mayor Naw-
rocki reviewed with Zaccardi what expense, s he had already incurred and what could be
recovered of these expenses.
Motion by Petkoff, second by Peterson to extend the license of Dave's Bar to the Col-
umbia Heights Celebration location subject to John Zaccardi's having the proper license,
the HRA selecting an appropriate location for the booths, and acquiring the required
insurance.
Mayor Nawrocki expressed a desire to table this matter until Zaccardi could check on the
status of his insurance premium, rental fees and deposits if this activity were cancelled
by hi%as well as information given on renting the booth and understood by the Celebration
Booth Committee.
Motion by Hovland, second by Nawrocki to table this matter for additional information
until a Special Council Meeting on Wednesday, August 28th at 7:30 P.M.. Roll call: All
ayes
10~sident inquired if a special public hearing was required when the City changed
tfle grade of a street or of an alley. The. City Attorney advised this is not a general
requirement. This resident also gave certain legal description material to the City
Council which in turn was given to the City Attorney for a written report to the
Council and to the individual.
Regular Council Meeting
August 26. 1955
page 2
,s resident also inquired if the Columbia Park Medical Clinic was being built by
,RE. He was advised by Mayor Nawrocki that the facility is being built by a contra-
ctural entity known as Columbia Park Properties composed of twenty-seven doctors. The
Mayor alse stated that SHARE has no involvement in the operation or development of
the Clinic.
5. Ordinances and Resolutions
a. Resolution No. 85-38; Authorizing Issuance of $2,100,000 General Obligation Tax
Increment Bonds of 1Q&5, Series A of the [itv of Columbia Heights, Minnesota
Motion by Peterson, second by Petkoff to waive the reading of the resolution there
being ample copies available to the public. Roll call: All ayes
The City Manager reviewed the dates and terms of the bonds. The HRA Director of Com-
munity Development reviewed the acquisition plan for those businesses which are loca-
ted in the area where the medical clinic will be built. There was also discussion
regardine the placement of a bus shelter presently located in the area of the pro-
posed clinic.
RESOLUTION NO. 85-38
RESOLUTIOI~ AUTHORIZ]NS ISSUANCE OF S2,100.,O00 GENERAL OBLIGATION TAX INCREMENT BONDS
OF 1985, SERIES A OF THE C~T~ OF COLUMBIA HEIGHTS, MINNESOTA
BE IT RESOLVED by the City Council ("this Council") of the City of Columbia Heights,
Minnesota (the "City"), as follows:
,Bond Purpose and Authorization of Sale:
a. Pursuant to the provisions of Minnesota Statutes, Chapter 475 and Sections 273.71
through 273.78, the Council is authorized to issue bonds in such amount as it deems
necessary to defray certain public redevelopment costs of a redevelopment project.
b. It is hereby found, determined and declared that the City should issue and the
City hereby authorizes and directs the issuance and sale of the $2,100,000 General
Obligation Tax Increment Bonds of 1985, Series A (hereinafter referred to as the
"Bonds") to provide funds to defray certain public redevelopment costs of the Down-
town C.B.D. Redevelopmen% Project.
2. Sale. This Council shall meet at the time and place specified in the form of Of-
ficial Notice of Bond Sale for the Bonds for the purpose of opening and considering
sealed bids for, and awarding the sale of the Bonds.
3. Notice of Bond Sale. The City Manaqer of the City is directed to cause notice of
advertisement for sealed bids for the purchase of the Bonds to be published in the
official newspaper of the City, and in Commercial West, at Minneapolis, Minnesota,
in substantially the form attached hereto as Exhibit A, no fewer than ten days before
the date of the Council meeting referred to above. Any such publication of notice
heretofore made is hereby ratified and confirmed. Each and all of the terms and pro-
visions set forth in the Official Notice of Bond Sale are adopted and confirmed as the
terms and conditions of the Bonds and the sale thereof.
ITerms and Conditions of Bond Sale. The terms and conditions of sale in substantially
f-~-~ set forth in the Official Terms of Bond Sale attached hereto as Exhibit B and
incorporated herein by reference, shall constitute the terms and conditions for the
sale of the Bonds, and the Council hereby authorizes the incorporation of such terms
and conditions in the material to be distributed to prospective bidders for the Bonds.
Regular Council Meeting
August 26, 1985
page 3
n~mation for bidders and bidding forms may be obtained from the undersigned or from
Miller & Schroeder Municipals, Inc., Northwestern Financial Center, 7900 Xerxes Avenue
South, Minneapolis, Minnesota, 55431; telephone 612-831-1500, financial consultants
to the City.
Adopted this 26th day of Auqust, 1985.
Offered by:
Seconded by:
Rol 1 cal 1:
Peterson
Petkoff
Hovland, Petkoff, Peterson, Nawrocki - aye
Carl son - nay
Bruce G. Nawrocki, Mayor
Jo-Anne Student, Council Secretary
b. Resolution No. 85-39; Authorizing Issuance of S2,460,000 General Obligation Refunding
Bonds of 1985, Series B of the City of Columbia Heights, Minnesota
This resolution will set the sale and the terms and conditions for the general obligation
refunding bonds. Mayor Nawrocki noted that if the interest rates are not as favorable
as desired the Council may turn down the bids.
Motion by Carlson, second by Petkoff to waive the reading of the resolution there being
ample copies available to the public. Roll call: All ayes
RESOLUTION NO. 85-39
)LUTION AUTHORIZING ISSUANCE OF $2,460,000 GENERAL OBLIGATION REFUNDING BONDS OF
SERIES B OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
BE IT RESOLVED by the City Council ("this Council") of the City of Columbia Heights
(the "City"), as follows:
1. Bond Purpose and Authorization of Sale.
a. Pursuant to the provisions of Minnesota Statutes, Chapter 475, the City is author-
ized to issue bonds for the purDc~e of refunding its existing general obligation per-
manent improvement fund bonded indebtedness.
b. It is hereby found, determined and declared that the City should issue and the City
hereby authorizes and directs the issuance and sale of the General Obligation Refunding
Bonds of 1985, Series B (hereinafter referred to as the "Bonds") in an aggregate
principal amount not exceeding $2,460,000 to provide funds to refund $2,460,000 out-
standing principal amount of its General Obligation Permanent Improvement Fund Bonds,
Series 1984.
2. Sale. This Council shall meet at the time and place specified in the form of Official
Notice of Bond Sale for the Bonds for the purpose of opening and considering sealed bids
for, and awarding the sale of the Bonds.
3. Notice of Bond Sale. The City Manager of the City is directed to cause notice of ad-
vertisement for sealed bids for the purchase of the Bonds to be published in the official
paper of the City, and in Commercial 'Nest, at Minneapolis, Minnesota, in substantially
form attached hereto as Exhibit A, no fewer than ten days before the date of the
Council meeting referred to above. Any such publication of notice heretofore made is
hereby ratified and confirmed. Each and all of the terms and provisions set forth in
the Official Notice of Bond Sale are adopted and confirmed as the terms and conditions
Regular Council Meeting
August 26, 1985
page 4
:he Bonds and the sale thereof.
4. Terms and Conditions of Bond Sale. The terms and conditions of sale in substantially
the form set forth in the Official Terms of Bond Sale attached hereto as Exhibit B and
incorporated herein by reference, shall constitute the terms and conditions for the sale
of the Bonds, and the Council hereby authorizes the incorporation of such terms and condi-
tions in the material to be distributed to prospective bidders for the Bonds.
Information for bidders and bidding forms may be obtained from the undersigned or from
Miller & Schroeder Municipals, Inc., Northwestern Financial Center, 7900 Xerxes Avenue
South, Minneapolis, Minnesota 55431; telephone: 612-831-1500, financial consultants to
the City.
Adopted this 26th day of August, 1985.
Offered by: Carlsol;
Seconded by: Hovland
Roll call: All ayes
Bruce G. Nawrocki, Mayor
Jo-Anne Student, Council Secretary
c. Resolution No. 85-40; Adjust 1984 Budget to Projected Annual Budget
item had been tabled at a previous Council meeting at the request of Mayor Nawrocki,
t the Council should receive detailed information regarding the requested budget
transfers. The City Manager reviewed the material compiled by the Finance Director. It
was noted that in most cases of overexpenditures the cause related to personnel costs.
Motion by Petkoff, second by Hovland to waive the reading of the resolution there being
ample copies available to the public. Roll call: All ayes
RESOLUTION NO. 85-40
ADJUST 198a BUDGET TO PROJECTED ANNUAL BUDGET
WHEREAS, the City Council of the City of Columbia Heights has reviewed the projected
annual 1984 expenses in conjunction with the 1985 budget, and
WHEREAS, the City Treasurer has reviewed each General Fund object classification after
passing of the bills approved by Council on December 17, 1984 and allowing for year
end accruals.
NOW, THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights
that the following departmental budgets be increased or decreased as follows:
City Manager $ 9,000
Finance Clerk ( 7,500
Elections 500
Assessing ( 2,000
General Government ( 30,600
Police 25,000
Protective Inspections 2,500
Civil Defense 3,000
Animal Control 100
Regular'Council Meeting
Aucust 26. 1985
page 5
Street Maintenance
Tree Trimming & Removal
Library
Municipal Parks
(23 ,C)O0)
13,000
3,500
6,500
- O-
Passed this 26th day of August, 19~5.
Offered by: Hovland
Seconded by: Peterson
Roil call: Ali ayes
Bruce G. Nawrocki, Mayor
Jo-Anne Student, Council Secretary
6. Communications
a. Election Judges Increase in Compensation
An increase in election judges' compensation had been included in the proposed 1985
budget. This increase is traditionally done by a resolution. The City Attorney
read the resolution.
RESOLUTION NO. 85-41
NG A RESOLUTION ESTABLISHING THE HOURLY RATE OF PAY FOR ELECTION JUDGES
BE IT HEREBY RESOLVED that the City Council of the City of Columbia Heights establishes
the hourly rate of S4.85 per hour for an Head Judge and $4.10 per hour for an Election
Judge, which reflects an increase per hour of 25C.
BE IT FURTHER RESOLVED that this rate will be effective for the Primary Election, October
15, 1985; and shall continue in effect until changed.
Passed this 26th day of August, 1985.
Offered by: Peterson
Seconded by: Carlson
Roll call: All ayes
Bruce G. Nawrocki, Mayor
Jo-Anne Student, Council Secretary
7. Old and New Business
a. Old Business
1. Columbia Park Medical Clinic
The HRA Community Development Specialist reviewed with the Council the site plan for the
IPosed clinic. He noted this plan will be submitted to the Planning and Zoning Con~nission
its next meeting as well as to the Traffic Commission. He advised the Council that the
plans for the parking ramp will be reviewed by the HRA at its September 4th meeting.
Regula~ Council Meeting
August 26, 1985
page 5
Cargill Lotsplit
letter the City Attorney advised the Council that the lotsplit of the Cargill property
in the area of 37th Avenue had not been contingent upon the sale of the property to
Construction Wholesalers, Inc.. This sale has not taken place and the City Attorney will
pursue the reversal of the lotsplit as requested by the Council. Mayor Nawrocki, who had
opposed the lotsplit, noted that it must be filed in one year's time and has not as yet
been signed off on by the Assessor.
3. Plans/Specifications for John P. Murzyn Hall
A lengthy discussion was held regarding the specifications, add-ons, deducts, alternatives,
architect's fees and general costs for the remodeling and renovation of Murzyn Hall. It
was the position of Councilman Peterson that the Council should meet with the architect
in the near future again to discuss costs and fees. Dates for receipt of the bids were
discussed as was the timetable for this project.
Motion by Peterson, second by Petkoff to authorize the City Manager to seek bids for the
renovation/addition to John P. Murzyn Hall. Roll call: All ayes
b. New Business
1. Request for Five Day Sign Permit
Motion by Petkoff, second by Hovland to authorize Jeff Bahe, Owner-Manager of Central
Avenue Mobil, to display a reader board sign to advertise his grand opening~ and,
furthermo~=, that such sign be on display August 27 31, 1985, Roll call: All ayes
2. Offers to Purchase Ford Bronco
offers to purchase the City's Ford Bronco had been received. No estimate of value
been received from the Public Works Department. Mayor Nawrocki felt the parties
interested in the vehicle should follow 'the past practice of the City for items for
purchase. He recommended each party should submit a written proposal to the City Mana-
ger by Thursday, September 5th with the award being made at the Council meeting on
September 9tho
3. Change Order ~l for Project ~8412 Sanitary Sewer Improvements
Project #8412 involves property at 1215 and 1226 43rd Avenue. The City Manager explained
the need for this change order is a result of a change in the diameter of the pipe being
used for the project. A portion of the sanitary sewer had collapsed. Since the flow
from a residence is slower than other flows a 6" diameter is needed, Discussion followed
regarding the manner in which the recommended motion was worded, Mayor Nawrocki was
concerned if the motion were passed as stated that the change would be overlooked and
the monies due the City may be forgotten. The City Manager stated that the correct monies
will show up in the final payment but the Mayor felt there was no control in the motion
as stated. Rewording of the motion followed.
Motion by Peterson, second by Petkoff to authorize a change order in the net amount of
$1,178 addition to the contract with Olson's Plumbing on Project #8412 to allow for
6" diameter service lines to be used in lieu of specified 4". Roll call: All ayes
4. 1985 Tree Replanting - Request to Seek Bids
Motion by Petkoff, second by Carlson to authorize the City Manager to seek bids for
the 1985 tree planting program. Roll call~ All ayes
Joint Ambulance Purchase
s item had been budgeted for in the 1983~ 1984~ and 1985 budget.. Delivery i~s expected
1985.
Motion by Petkoff, second by Peterson to authorize the seeking of bids for the joint
purchase of ambulances and related equipment, Roll call~ All ayes
R~gul~' Council Meeting
August 26, 1985
page 6
Final Payment to Sign Service, Inc.
tion by Petkoff, second by Hovland to authorize final payment to Sign Service, Inc.
for installation of the Top Valu Liquor Sign in the amount of $576.80. Roll call:
All ayes
RECESS: 10:05 P.M.
RECONVENE: 10:20 P.M.
8. Reports
a. Report of the City Manager
The City Manager submitted his report in written form and the following items in the
report were discussed:
1. Appointment of Assistant Recreation Director: The City Manager advised the
Council he had appointed Pan Hennen to the position of Assistant Recreation
Director effective September 16, 1985 at the entry rate of $1,890 per month.
Pam presently resides in the City of Brooklyn Center where she holds the position
of Playground Supervisor.
2. Replacement of Downtown Banners: The HRA Community Development Specialist des-
cribed the banners recently ordered to replace those presently in the downtown re-
development area. Mayor Nawrocki had question regarding construction of these
banners as well as the materials being used. Councilmember Petkoff inquired if there
had been a guarantee for the workmanship gotten from the makers of the banners. This
inquiry will be checked out by the HRA.
3. Don Jolly, Recipient of the Samuel Greeley Award: The City Manager advised the
Council that Don Jolly has been selected to receive the Samuel Greeley Local Gover-
nment Service Award presented by the American Public Works Association. Very few of
these awards are made each year and it is given in recognition of high achievement
and outstanding service.
4. Single Event Club License: Copies of Ordinance No. 1103 which regulates single
event club beer licenses were included in the Manager's Report. This ordinance had
been the topic of discussion at previous Council meetings and some members of the
Council felt it may need clarification. Councilmember Petkoff thinks the fees are
higher than acceptable. Mayor Nawrocki requested the City Attorney to define what
type of organizations would qualify for this license. He noted that private license
holders would not be eligible for the type of license addressed in this ordinance.
Mayor Nawrocki was advised that the Council could waive the application fees as well
as the license fees if it so chose for certain organizations who qualified under
Ordinance No. 1t03. The Mayor inquired what licenses have been issued since this
ordinance was passed and how the fees have been handled.
5. Auto Max, Inc. - Drawdown of Existing Letter of Credit: The Mayor and the City
Manager executed the documents to drawdown $23,000 of the outstanding Letter of
Credit held for Auto Max, Inc. Their site does not conform with the terms of our
Letter of Credit and the City will proceed to contract to undertake imprc~vements
as outlined in the agreement. The fi'rm's attorney has requested an extension as
some conditions of the site plan will not be met until an addition to the building
is completed. The City Attorney had advised the firm's attorney to bring in the
site plan to the next Planning and Zoning Commission meeting. He noted that if the
site plan is substantially changed then the Letter of Credit may no longer address
the same things. The Council will await the Commission's final action on the site
plan amendment.
Regul'a~ Council Meeting
August 26, 1985
page 7
6. Certificates of Real Estate Value: The County Assessor will no longer be mailing
Certificates of Real Estate Value to the City of Columbia Heights. This information
will be available for pick up at the Court House. In a memo, the City Assessor sug-
gested alternative methods for receiving this information all of which would be
less expensive than having someone on the staff pick it up on a weekly basis. The
City Manager said he would be contacting the County Assessor regarding this matter.
7. Sullivan Lake Development Site: The City Manager noted any progress on deve-
lopment of this site and marketing of the location.
8. Vandalism in the City Parks: The Council received a memo from the Public Works
Director outlining the type of vandalism and the dates of specific instances. It
was the noted by the Mayor that all of these incidents have not been reported to
the Police Department promptly. The City Manager requested that the Mayor ask the
Police Department to patrol and check the park facilities in the evening hours, Other
alternatives to reduce vandalism were discussed.
9. Approval of State of Minnesota Election Tabulating System: The State of Minnesota
has certified that the City's ballot counting center plan meets with the approval of
the Secretary of State.
b. Report of the City Attorney
The City Attorney advised the Council of the status of the outstanding bill owed to Glynn
Electric for installation of lights in the parking lot at Parkview Villa. He noted that
is firm will not be able to complete the forms required by the Bacon-Davis Act to re-
the funding from the federal government. Mayor Nawrocki noted that some of the
requirements of the Act are also required by the City for contractors, The City Attorney
explained how the City would be reimbursed the funds it would pay to Glynn Electric.
Motion by Peterson, second by Petkoff to authorize paying the bill to Glynn Electrice
for the parking lot lights at Parkview Villa in the amount of $3,322.95
Roll call: All ayes
9. Licenses
Motion by Hovland, second by Peterson to grant the licenses as listed upon payment of
proper fees with the exception of the Itinerant Food Concession license for John
Zaccardi d/b/a/ Dave's Bar, which will be discussed at the Special City Council meeting
on August 28th. Roll call: All ayes
10. Payment of Bills
Motion by Carlson, second by Hovland to pay the bills as listed out of proper funds.
Roll call: All ayes
Adjournment
Motion by Carlson, second by Petkoff to adjourn the meeting
All ayes
-~e Student, Council Secretary
g Ot_ l~ :~P,M., Ro~l call: