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HomeMy WebLinkAboutAug 26, 1985 (2) O~F]CIAC PROCEEDINSS COLUMBIA HEIGHTS CiTY COUNCIL REGULAR COUNCIL MEETING GUST 26, The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation There were no ministers available to offer the Invocation. 3. Minutes of Previous MeetinQs Motion by Hovland, second by Peterson to approve the minutes of the Regular City Council Meeting of August 12th, the Board of Trustees - Fire Department Meeting of August 13th, the Continued City Council Meeting of August 13th, and the Continued Council Meeting of August 14tn, as presented in writing and that the reading be dispensed with, Roll call: All ayes 4. Oral Petitiens John Zaccardi, owner of Dave's Bar, inquired why he would not be allowed to dispense beer from his stand at the Columbia Heights' Celebration on September 14th. He had reserved two stands at the Celebration to promote his business and had been given to understand by the City's Licensing Department he could dispense beer. He made application for a license to do this two weeks ago and only recently had been advise~ he did not qualify for a single event license to dispense beer. Mayor Nawrocki stated that the intent of t~ee ordinance that allowed dispensing of beer for a single event was to allow civic ups and non-profit clubs to participate in single events and dispense beer such as at Jamboree and the Fourth of July Celebration. Councilmember Petkoff inquired of the City Attorney if there were a way this activity could be allowed under the new ordinance. He advised the Council that amending the ordinance would not become effective in time for the Celebration but this could be done by a motion which would extend the premises covered by Zaccardi's present license. Mayor Nawrocki pursued this action and observed the other problem areas that might be created such as liability, minors and precedent setting. A lengthy discussion followed regarding various options ~er John Zaccardi to Darticipate in the Celebration. Council- member Petkoff felt he should be allowed to serve beer as this Celebration is for local business owners to promote their businesses whatever that business may be. Mayor Naw- rocki reviewed with Zaccardi what expense, s he had already incurred and what could be recovered of these expenses. Motion by Petkoff, second by Peterson to extend the license of Dave's Bar to the Col- umbia Heights Celebration location subject to John Zaccardi's having the proper license, the HRA selecting an appropriate location for the booths, and acquiring the required insurance. Mayor Nawrocki expressed a desire to table this matter until Zaccardi could check on the status of his insurance premium, rental fees and deposits if this activity were cancelled by hi%as well as information given on renting the booth and understood by the Celebration Booth Committee. Motion by Hovland, second by Nawrocki to table this matter for additional information until a Special Council Meeting on Wednesday, August 28th at 7:30 P.M.. Roll call: All ayes 10~sident inquired if a special public hearing was required when the City changed tfle grade of a street or of an alley. The. City Attorney advised this is not a general requirement. This resident also gave certain legal description material to the City Council which in turn was given to the City Attorney for a written report to the Council and to the individual. Regular Council Meeting August 26. 1955 page 2 ,s resident also inquired if the Columbia Park Medical Clinic was being built by ,RE. He was advised by Mayor Nawrocki that the facility is being built by a contra- ctural entity known as Columbia Park Properties composed of twenty-seven doctors. The Mayor alse stated that SHARE has no involvement in the operation or development of the Clinic. 5. Ordinances and Resolutions a. Resolution No. 85-38; Authorizing Issuance of $2,100,000 General Obligation Tax Increment Bonds of 1Q&5, Series A of the [itv of Columbia Heights, Minnesota Motion by Peterson, second by Petkoff to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The City Manager reviewed the dates and terms of the bonds. The HRA Director of Com- munity Development reviewed the acquisition plan for those businesses which are loca- ted in the area where the medical clinic will be built. There was also discussion regardine the placement of a bus shelter presently located in the area of the pro- posed clinic. RESOLUTION NO. 85-38 RESOLUTIOI~ AUTHORIZ]NS ISSUANCE OF S2,100.,O00 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985, SERIES A OF THE C~T~ OF COLUMBIA HEIGHTS, MINNESOTA BE IT RESOLVED by the City Council ("this Council") of the City of Columbia Heights, Minnesota (the "City"), as follows: ,Bond Purpose and Authorization of Sale: a. Pursuant to the provisions of Minnesota Statutes, Chapter 475 and Sections 273.71 through 273.78, the Council is authorized to issue bonds in such amount as it deems necessary to defray certain public redevelopment costs of a redevelopment project. b. It is hereby found, determined and declared that the City should issue and the City hereby authorizes and directs the issuance and sale of the $2,100,000 General Obligation Tax Increment Bonds of 1985, Series A (hereinafter referred to as the "Bonds") to provide funds to defray certain public redevelopment costs of the Down- town C.B.D. Redevelopmen% Project. 2. Sale. This Council shall meet at the time and place specified in the form of Of- ficial Notice of Bond Sale for the Bonds for the purpose of opening and considering sealed bids for, and awarding the sale of the Bonds. 3. Notice of Bond Sale. The City Manaqer of the City is directed to cause notice of advertisement for sealed bids for the purchase of the Bonds to be published in the official newspaper of the City, and in Commercial West, at Minneapolis, Minnesota, in substantially the form attached hereto as Exhibit A, no fewer than ten days before the date of the Council meeting referred to above. Any such publication of notice heretofore made is hereby ratified and confirmed. Each and all of the terms and pro- visions set forth in the Official Notice of Bond Sale are adopted and confirmed as the terms and conditions of the Bonds and the sale thereof. ITerms and Conditions of Bond Sale. The terms and conditions of sale in substantially f-~-~ set forth in the Official Terms of Bond Sale attached hereto as Exhibit B and incorporated herein by reference, shall constitute the terms and conditions for the sale of the Bonds, and the Council hereby authorizes the incorporation of such terms and conditions in the material to be distributed to prospective bidders for the Bonds. Regular Council Meeting August 26, 1985 page 3 n~mation for bidders and bidding forms may be obtained from the undersigned or from Miller & Schroeder Municipals, Inc., Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota, 55431; telephone 612-831-1500, financial consultants to the City. Adopted this 26th day of Auqust, 1985. Offered by: Seconded by: Rol 1 cal 1: Peterson Petkoff Hovland, Petkoff, Peterson, Nawrocki - aye Carl son - nay Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary b. Resolution No. 85-39; Authorizing Issuance of S2,460,000 General Obligation Refunding Bonds of 1985, Series B of the City of Columbia Heights, Minnesota This resolution will set the sale and the terms and conditions for the general obligation refunding bonds. Mayor Nawrocki noted that if the interest rates are not as favorable as desired the Council may turn down the bids. Motion by Carlson, second by Petkoff to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-39 )LUTION AUTHORIZING ISSUANCE OF $2,460,000 GENERAL OBLIGATION REFUNDING BONDS OF SERIES B OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA BE IT RESOLVED by the City Council ("this Council") of the City of Columbia Heights (the "City"), as follows: 1. Bond Purpose and Authorization of Sale. a. Pursuant to the provisions of Minnesota Statutes, Chapter 475, the City is author- ized to issue bonds for the purDc~e of refunding its existing general obligation per- manent improvement fund bonded indebtedness. b. It is hereby found, determined and declared that the City should issue and the City hereby authorizes and directs the issuance and sale of the General Obligation Refunding Bonds of 1985, Series B (hereinafter referred to as the "Bonds") in an aggregate principal amount not exceeding $2,460,000 to provide funds to refund $2,460,000 out- standing principal amount of its General Obligation Permanent Improvement Fund Bonds, Series 1984. 2. Sale. This Council shall meet at the time and place specified in the form of Official Notice of Bond Sale for the Bonds for the purpose of opening and considering sealed bids for, and awarding the sale of the Bonds. 3. Notice of Bond Sale. The City Manager of the City is directed to cause notice of ad- vertisement for sealed bids for the purchase of the Bonds to be published in the official paper of the City, and in Commercial 'Nest, at Minneapolis, Minnesota, in substantially form attached hereto as Exhibit A, no fewer than ten days before the date of the Council meeting referred to above. Any such publication of notice heretofore made is hereby ratified and confirmed. Each and all of the terms and provisions set forth in the Official Notice of Bond Sale are adopted and confirmed as the terms and conditions Regular Council Meeting August 26, 1985 page 4 :he Bonds and the sale thereof. 4. Terms and Conditions of Bond Sale. The terms and conditions of sale in substantially the form set forth in the Official Terms of Bond Sale attached hereto as Exhibit B and incorporated herein by reference, shall constitute the terms and conditions for the sale of the Bonds, and the Council hereby authorizes the incorporation of such terms and condi- tions in the material to be distributed to prospective bidders for the Bonds. Information for bidders and bidding forms may be obtained from the undersigned or from Miller & Schroeder Municipals, Inc., Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431; telephone: 612-831-1500, financial consultants to the City. Adopted this 26th day of August, 1985. Offered by: Carlsol; Seconded by: Hovland Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary c. Resolution No. 85-40; Adjust 1984 Budget to Projected Annual Budget item had been tabled at a previous Council meeting at the request of Mayor Nawrocki, t the Council should receive detailed information regarding the requested budget transfers. The City Manager reviewed the material compiled by the Finance Director. It was noted that in most cases of overexpenditures the cause related to personnel costs. Motion by Petkoff, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-40 ADJUST 198a BUDGET TO PROJECTED ANNUAL BUDGET WHEREAS, the City Council of the City of Columbia Heights has reviewed the projected annual 1984 expenses in conjunction with the 1985 budget, and WHEREAS, the City Treasurer has reviewed each General Fund object classification after passing of the bills approved by Council on December 17, 1984 and allowing for year end accruals. NOW, THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the following departmental budgets be increased or decreased as follows: City Manager $ 9,000 Finance Clerk ( 7,500 Elections 500 Assessing ( 2,000 General Government ( 30,600 Police 25,000 Protective Inspections 2,500 Civil Defense 3,000 Animal Control 100 Regular'Council Meeting Aucust 26. 1985 page 5 Street Maintenance Tree Trimming & Removal Library Municipal Parks (23 ,C)O0) 13,000 3,500 6,500 - O- Passed this 26th day of August, 19~5. Offered by: Hovland Seconded by: Peterson Roil call: Ali ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary 6. Communications a. Election Judges Increase in Compensation An increase in election judges' compensation had been included in the proposed 1985 budget. This increase is traditionally done by a resolution. The City Attorney read the resolution. RESOLUTION NO. 85-41 NG A RESOLUTION ESTABLISHING THE HOURLY RATE OF PAY FOR ELECTION JUDGES BE IT HEREBY RESOLVED that the City Council of the City of Columbia Heights establishes the hourly rate of S4.85 per hour for an Head Judge and $4.10 per hour for an Election Judge, which reflects an increase per hour of 25C. BE IT FURTHER RESOLVED that this rate will be effective for the Primary Election, October 15, 1985; and shall continue in effect until changed. Passed this 26th day of August, 1985. Offered by: Peterson Seconded by: Carlson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary 7. Old and New Business a. Old Business 1. Columbia Park Medical Clinic The HRA Community Development Specialist reviewed with the Council the site plan for the IPosed clinic. He noted this plan will be submitted to the Planning and Zoning Con~nission its next meeting as well as to the Traffic Commission. He advised the Council that the plans for the parking ramp will be reviewed by the HRA at its September 4th meeting. Regula~ Council Meeting August 26, 1985 page 5 Cargill Lotsplit letter the City Attorney advised the Council that the lotsplit of the Cargill property in the area of 37th Avenue had not been contingent upon the sale of the property to Construction Wholesalers, Inc.. This sale has not taken place and the City Attorney will pursue the reversal of the lotsplit as requested by the Council. Mayor Nawrocki, who had opposed the lotsplit, noted that it must be filed in one year's time and has not as yet been signed off on by the Assessor. 3. Plans/Specifications for John P. Murzyn Hall A lengthy discussion was held regarding the specifications, add-ons, deducts, alternatives, architect's fees and general costs for the remodeling and renovation of Murzyn Hall. It was the position of Councilman Peterson that the Council should meet with the architect in the near future again to discuss costs and fees. Dates for receipt of the bids were discussed as was the timetable for this project. Motion by Peterson, second by Petkoff to authorize the City Manager to seek bids for the renovation/addition to John P. Murzyn Hall. Roll call: All ayes b. New Business 1. Request for Five Day Sign Permit Motion by Petkoff, second by Hovland to authorize Jeff Bahe, Owner-Manager of Central Avenue Mobil, to display a reader board sign to advertise his grand opening~ and, furthermo~=, that such sign be on display August 27 31, 1985, Roll call: All ayes 2. Offers to Purchase Ford Bronco offers to purchase the City's Ford Bronco had been received. No estimate of value been received from the Public Works Department. Mayor Nawrocki felt the parties interested in the vehicle should follow 'the past practice of the City for items for purchase. He recommended each party should submit a written proposal to the City Mana- ger by Thursday, September 5th with the award being made at the Council meeting on September 9tho 3. Change Order ~l for Project ~8412 Sanitary Sewer Improvements Project #8412 involves property at 1215 and 1226 43rd Avenue. The City Manager explained the need for this change order is a result of a change in the diameter of the pipe being used for the project. A portion of the sanitary sewer had collapsed. Since the flow from a residence is slower than other flows a 6" diameter is needed, Discussion followed regarding the manner in which the recommended motion was worded, Mayor Nawrocki was concerned if the motion were passed as stated that the change would be overlooked and the monies due the City may be forgotten. The City Manager stated that the correct monies will show up in the final payment but the Mayor felt there was no control in the motion as stated. Rewording of the motion followed. Motion by Peterson, second by Petkoff to authorize a change order in the net amount of $1,178 addition to the contract with Olson's Plumbing on Project #8412 to allow for 6" diameter service lines to be used in lieu of specified 4". Roll call: All ayes 4. 1985 Tree Replanting - Request to Seek Bids Motion by Petkoff, second by Carlson to authorize the City Manager to seek bids for the 1985 tree planting program. Roll call~ All ayes Joint Ambulance Purchase s item had been budgeted for in the 1983~ 1984~ and 1985 budget.. Delivery i~s expected 1985. Motion by Petkoff, second by Peterson to authorize the seeking of bids for the joint purchase of ambulances and related equipment, Roll call~ All ayes R~gul~' Council Meeting August 26, 1985 page 6 Final Payment to Sign Service, Inc. tion by Petkoff, second by Hovland to authorize final payment to Sign Service, Inc. for installation of the Top Valu Liquor Sign in the amount of $576.80. Roll call: All ayes RECESS: 10:05 P.M. RECONVENE: 10:20 P.M. 8. Reports a. Report of the City Manager The City Manager submitted his report in written form and the following items in the report were discussed: 1. Appointment of Assistant Recreation Director: The City Manager advised the Council he had appointed Pan Hennen to the position of Assistant Recreation Director effective September 16, 1985 at the entry rate of $1,890 per month. Pam presently resides in the City of Brooklyn Center where she holds the position of Playground Supervisor. 2. Replacement of Downtown Banners: The HRA Community Development Specialist des- cribed the banners recently ordered to replace those presently in the downtown re- development area. Mayor Nawrocki had question regarding construction of these banners as well as the materials being used. Councilmember Petkoff inquired if there had been a guarantee for the workmanship gotten from the makers of the banners. This inquiry will be checked out by the HRA. 3. Don Jolly, Recipient of the Samuel Greeley Award: The City Manager advised the Council that Don Jolly has been selected to receive the Samuel Greeley Local Gover- nment Service Award presented by the American Public Works Association. Very few of these awards are made each year and it is given in recognition of high achievement and outstanding service. 4. Single Event Club License: Copies of Ordinance No. 1103 which regulates single event club beer licenses were included in the Manager's Report. This ordinance had been the topic of discussion at previous Council meetings and some members of the Council felt it may need clarification. Councilmember Petkoff thinks the fees are higher than acceptable. Mayor Nawrocki requested the City Attorney to define what type of organizations would qualify for this license. He noted that private license holders would not be eligible for the type of license addressed in this ordinance. Mayor Nawrocki was advised that the Council could waive the application fees as well as the license fees if it so chose for certain organizations who qualified under Ordinance No. 1t03. The Mayor inquired what licenses have been issued since this ordinance was passed and how the fees have been handled. 5. Auto Max, Inc. - Drawdown of Existing Letter of Credit: The Mayor and the City Manager executed the documents to drawdown $23,000 of the outstanding Letter of Credit held for Auto Max, Inc. Their site does not conform with the terms of our Letter of Credit and the City will proceed to contract to undertake imprc~vements as outlined in the agreement. The fi'rm's attorney has requested an extension as some conditions of the site plan will not be met until an addition to the building is completed. The City Attorney had advised the firm's attorney to bring in the site plan to the next Planning and Zoning Commission meeting. He noted that if the site plan is substantially changed then the Letter of Credit may no longer address the same things. The Council will await the Commission's final action on the site plan amendment. Regul'a~ Council Meeting August 26, 1985 page 7 6. Certificates of Real Estate Value: The County Assessor will no longer be mailing Certificates of Real Estate Value to the City of Columbia Heights. This information will be available for pick up at the Court House. In a memo, the City Assessor sug- gested alternative methods for receiving this information all of which would be less expensive than having someone on the staff pick it up on a weekly basis. The City Manager said he would be contacting the County Assessor regarding this matter. 7. Sullivan Lake Development Site: The City Manager noted any progress on deve- lopment of this site and marketing of the location. 8. Vandalism in the City Parks: The Council received a memo from the Public Works Director outlining the type of vandalism and the dates of specific instances. It was the noted by the Mayor that all of these incidents have not been reported to the Police Department promptly. The City Manager requested that the Mayor ask the Police Department to patrol and check the park facilities in the evening hours, Other alternatives to reduce vandalism were discussed. 9. Approval of State of Minnesota Election Tabulating System: The State of Minnesota has certified that the City's ballot counting center plan meets with the approval of the Secretary of State. b. Report of the City Attorney The City Attorney advised the Council of the status of the outstanding bill owed to Glynn Electric for installation of lights in the parking lot at Parkview Villa. He noted that is firm will not be able to complete the forms required by the Bacon-Davis Act to re- the funding from the federal government. Mayor Nawrocki noted that some of the requirements of the Act are also required by the City for contractors, The City Attorney explained how the City would be reimbursed the funds it would pay to Glynn Electric. Motion by Peterson, second by Petkoff to authorize paying the bill to Glynn Electrice for the parking lot lights at Parkview Villa in the amount of $3,322.95 Roll call: All ayes 9. Licenses Motion by Hovland, second by Peterson to grant the licenses as listed upon payment of proper fees with the exception of the Itinerant Food Concession license for John Zaccardi d/b/a/ Dave's Bar, which will be discussed at the Special City Council meeting on August 28th. Roll call: All ayes 10. Payment of Bills Motion by Carlson, second by Hovland to pay the bills as listed out of proper funds. Roll call: All ayes Adjournment Motion by Carlson, second by Petkoff to adjourn the meeting All ayes -~e Student, Council Secretary g Ot_ l~ :~P,M., Ro~l call: