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HomeMy WebLinkAboutSept 30, 1985 (2)OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING PTEMBER 30, 1985 The Special Council Meeting was called to order by Mayor Nawrocki at 6:30 P.M.. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present Agenda Items 1. Resolution No. 85-56 Certifying Delinquent Special Assessments The City Manager advised the Council that payment of special assessments may still be made by the property owners including penalty and interest. If these payments are re- ceived by November 15th the assessments will not be added to the tax rolls. Motion by Petkoff, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-56 CERTIFICATION OF DELINQUENT SPECIAL ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that The County Auditor be, and he is hereby directed, to levy the delinquent special assessments on the properties in the City of Columbia Heights as submitted on the ached sheets and filed in the Assessment Book for 1985, totaling $117,795.14. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the individual real estate tax statements for the current year and identified thereon as "Special Assessments - Fund f9i3" SAID LEVIES shall be enforced and collected in the manner provided for the enforcement and collection of State and County taxes under and in accordance with the provisions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until November 15, 1985. Upon receipt of said payments the County will be notified to remove this levy from the tax rolls. Passed this 30th day of September, 1985. Offered by: Hovland Seconded by: Petkoff Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor Public Improvement Hearing - Reconsideration of Resolution No. 85-50 ,ne City Manager advised the Council that the wattage referred to in Resolution No. 85-50 was incorrect. It should have been 100 watt and not 150 watt as stated in the resolution. He noted that all the estimated assessment costs were made on the 100 watt high pressure sodium lights for Jackson Street, 37th to 39th Avenues. Special Council Meeting September 30, 1985 page 2 Motion by Petkoff, second by Peterson to reconsider the action of the City Council at its September 23rd meeting on Resolution No. 85-50 ordering improvements. Roll call: All ayes Motion by Petkoff, second by Hovland to amend Resolution 85-50 to read: "1. The instal- lation of three (3) 100 watt high pressure sodium lights on Jackson Street N.E. from 37th Avenue N.E. to 39th Avenue N.E..." Roll call on amendment: All ayes RESOLUTION NO. 85-50 (AS AMENDED) BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights: WHEREAS, the City Council of the City of Columbia Heights by motion on the 12th day of August, 1985, ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council meeting on the 23rd day of September, 1985, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: at the location and extent of such improvements is as follows: The installation of three (3) 100 watt high pressure sodium lights on Jackson Street N.E. from 37th Avenue to 39th Avenue N.E. 2. That the materials to be used are as follows: N.S.P. poles, electrical illuminares, and miscellaneous materials. 3. That a careful estimate of the cost of the improvements has been made by the City Manager and the several lots and parcels of land fronting upon and ad- jacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and 4. That the City Manager shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. 5. These improvements shall be known as Project No. 677 ~ Area 16. Passed this 30th day of September, 1985. Offered by: Petkoff Seconded by: Carlson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary 3. Authorization to Expend Funds - Civil Defense Reserves Recognition Dinner Motion by Petkoff, second by Peterson to authorize the Mayor to proceed with the 'Special Council Meeting September 30, 1985 page 3 ~ments for the Annual Police and Civil Defense Reserve Units Recognition Dinner at the Chanhassen Dinner Theater on October 27, 1985; and furthermore, that up to $2,500 be authorized to be expended for this purpose. Roll call: all ayes The City Manager distributed the letter and attached materials he is sending to the State of Minnesota regarding the City's compliance with the mandates of comparable worth. The contents of his letter were discussed and some changes were recommended by the Council. 4. Murzyn Hall Bid Award The architect for the renovation/addition project of Murzyn Hall distributed copies of deducts which could be considered by the Council. As the project presently is being presented it will exceed the proposed budget. The architect read the list of deducts and the costs associated with them. The bids received on this project were also discussed and Mayor Nawrocki expressed a concern that the figures in the bids appeared not to be firm figures. The architect advised the Council that firm figures would be arrived at after the contracts were signed. A representative of the firm which appeared to be low bidder for general contractor stated he felt his firm's figures were quite accurate. The City Attorney felt the figures of the apparent low bidder for mechanical contractor appeared to be valid. The bids for the electrical contract were discussed and there was some question as to whether or not they all included the parking ]ot lighting. The architect advised the Council that the architectural fees will be based on the final base bids. ion by Peterson, second by Carlson to recess this special Council meeting at 7:30 P.M. to resume it after the 1986 Budget Hearing is completed. Roll call: All ayes The Special Council Meeting was reconvened at 8:30 P.M.. Murzyn Hall Bid Award (continued) Councilmember Peterson reit the Council should review the list of proposed deducts and decide which should be chosen. The architect noted that the proposed deducts would take away some of the features and some of the finishes of the building but. would not reduce the space and that space had appeared to be a high priority with the Council and with those persons/organizations contacted who would be using the building on a regular basis. Mayor Nawrocki again expressed a concern that the figures being presented by the archi- tect were not firm enough and that the Council ultimately will find itself receiving additional figures. The architect stated that he can only present estimates but that the costs could be negotiated and prices can be revised by change orders. Mayor Nawrocki also stated that the Council had been given the understanding that the architectural fees were set at a "not to exceed" figure rather than a percentage of the total cost. No Council action was taken pending additional information regarding one of the electrical bids. This matter will be discussed again at a Special Council Meeting during this week. 5. Declaration of Covenants and Agreement for Operation and Maintenance of Parking Ramp No copies of the revised parking ramp agreement with the Columbia Park Medical Clinic re available. The Clinic's legal counsel apprised the Council of the points in the reement that are being revised or corrected. They are as follows: a. The term of the Declaration will be forty years rather than 60 years. Special Council Meeting September 30, 19~5 page 4 parking fee will be charged if it is determined necessary. Originally, the agre- ement stated there would never be any parking fees charged. c. That section that addressed the City's ability to operate, maintain and construct the parking ramp was amended with the addition of "unless prohibited by law." Mayor Nawrocki inquired as to the difference between maintain and construct in the agreement. The legal counsel stated that the term construct meant if the building were to be re- constructed from the bottom up. The Mayor also had concern with the source of funding for the maintenance and was hesitant to commit to this until he knows where these monies will be coming from. It was noted that this ramp can not be assessed for fourteen years. d. The hours of operation of the ramp in Section 2.2 of the management agreement are proposed for amendment. e. The ability of the City to direct the maintenance operation of the ramp were more clearly defined. f. Correction in the bond amount of $5,000 for all employees to a bond of $5,000 for each employee. The Clinic's legal counsel stated he is presenting these revisions to the doctors at the Clinic this week. The Mayor requestec: that the amended contract be brought back to the Council at its Regular Council Meeting on October 15th. He also wants some cost figures for maintenace of the ramp. )arable Worth Letter The City Manager's draft letter to the Commissioner of Employee Relations for the State of Minnesota was again reviewed and additional language changes were suggested by the Council. The letter will be hand delivered to the Commissioner's office on October 1, 1985 which is the deadline for submitting this information. Adjournment Motion by Petkoff, second by Carlson to adjourn P.M.. Roll call: All ayes the spec i al Council me~i/~ing at ~:15 Bru~- G. Nawrocki, Mayor