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HomeMy WebLinkAboutOct 3, 1985OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING OBER 3, 1985 The Special Meeting of the City Council was called to order by Mayor Nawrocki at 9:45 P.M.. , Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 1. Wage Adjustment - Assistant Liquor Operations Manager The City Manager advised the Council that Craig Knowlton, Assistant Liquor Operations Manager, had started his employ with the City at the entry rate. The City Manager felt that his salary should have recognized Knowlton's past experience as owner/operator of his own store before beginning to work for the City and recommended that this wage adjustment be reflected in the increase proposed for the first anniversary date of his employment by increasing the wage to a two year rate. Motion by Hovland, second by Peterson to authorize the salary adjustment for Craig Knowlton on the first year anniversay, December 6, 1985, of his employment to S1,544 which is the second year rate of pay for the position of Assistant Liquor Store Mana- ger. Ro]l call: All ayes 2. Declaration of Covenants and Operation/Maintenance of Parking Ramp Agreement This agreement and declaration is between the City of Columbia Heights and the Columbia Park Medical Group. The medical group is proposing to build a clinic at the northwest corner of Central Avenue and 40th and the ramp referred to in these iuments is proposed to be built north of the medical facility. HRA Community Development Specialist reviewed the documents regarding proposed changes which addressed concerns previously expressed by the City Council. The clinic's bond counsel reviewed in detail all of the changes in the Declaration of Covenants. Mayor Nawrocki indicated that all of the concerns of the Council had been very well addressed and that this matter will be on the agenda for the reg- ular Council meeting on October 15th. The clinic's bond counsel requested that the Council indicate preliminary approval so he may bring a consensus of the Council's feelings to the meeting of the clinic's doctors. Motion by Petkoff, second by Hovland to .authorize the Mayor and City Manager to enter into an agreement with the Columbia Park Medical Group for the operation and mainten- ance of the parking ramp. Councilmember Carlson stated he would not support this motion as he still had concern with the relocation of the tenants of the buildings which must be removed for the building of the ramp. Roll call: Hovland, Petkoff, Peterson, Nawrocki aye Carlson - nay Motion by Petkoff, second by Peterson to authorize the Mayor and City Manager to execuLe the Declaration of Covenants and Restrictions for the proposed parking ramp on 40th and Van Buren. Councilmember stated his objection for this motion for the same reasons as the previous motion. Roll call: Hovland, Petkoff, Peterson, Nawrocki aye Carlson - nay 3. Murzyn Hall Discussion of Bids, Award of Bids; and/or Providing Additional Funding Some of the concerns previously expressed by the Council regarding this project were as follows: architectural fees, low electrical bid (whether or not it included lights in the parking lot), deducts for kitchen equipment and sprinkler deducts. The project architect distributed material which addressed all of these concerns and there was engthy discussion on each one of the concerns. $124,177.22 was the total amount of suggested deducts. Councilmember Petkoff inquired how much this project would be over budget if all of the deducts were taken and was advised the project would be 5~ over budget. Qualifications of the apparent low bidders were discussed as was the formula used to determine the architectural fees. Mayor Nawrocki inquired what services could be ex- Special Council Meeting October 3, 1985 page 2 ed to be received for the architectural fees. The architect listed what was standard practice for this type of project which included review of construction schedule, shop- drawings, inspection of job site on a weekly basis and compliance with the construction schedule as well as a number of other items. Bill Hollom, Park Board Chairman, advised the Council that the completion date of dune l, 1986 was very likely according to the general contractor. Discussion continued regarding individual Councilmember's opinions on materials used for windows, concrete block for the foundation, removal from the plan of some kitchen equipment, permit fees to be waived for the City and wiring in the parking lot. The majority of the Council agreed on the specifics of these items. Councilmember Carlson stated his opposition to the addition portion of the project. He felt he could support the remodeling but expressed concern for the costs. Mayor Nawrocki felt it was regrettable that the project could not have been done within the original budget, but observed that if many of the features are deleted the entire project will be cheapened. He thinks it is the Council's responsibility to do this pro- ject so Murzyn Hall can continue to serve the community as it has for the past fifty- plus years. The Mayor noted that many of the items that had been proposed for deletion are better kept in the project as they mail need to be done in the future and would cost considerably more. Councilmembe- Petkoff noted that the Park Board had put many hours into this project and she felt it should remain as proposed. She felt the kitchen equipment could be removed but the rest of the project should be left as it is to safeguard the quality. She stated that this building has benefitted the entire community and will continue to do so. Councilmember Peterson felt the higher costs will have to be accepted and finds the ,~ect as presented very good. r Nawrocki noted that the additional monies required for this project can be drawn rom the Liquor Store reserves as there are ample reserves. He stated that historically these reserves have been built up for this type of project therefore the City will not have to issue any bonds for the project. Motion by Peterson, second by Petkoff to authorize the award of bid for general construc- tion on Murzyn Hall to be made to ANTCO Construction based on low, formal competitive bids in the amount of S67],354.00 with acceptance of alternate G-3 with the additional amount of $3,040; and that the mechanical work on Murzyn Hall be awarded to Air Condition- ing Associates based on low, formal competitive bids received of $247,700.O0; and, award the electrical work on Murzyn Hall to be made to Hayes Electrical Contractors based on Iow, formal competitive bids received in the amount of $105,695.00, and that the Mayor and City Manager be authorized to enter into contracts for same, and that the necessary additional funds for the project be appropriated from the Liquor Fund surplus; and, furthermore, to add the change order deduct for the elimination of some of the indicated kitchen equipment in the amount of $30,000 from the general contractors and $3,158 from mechanical contract and a change order deduct in the amount of $5,000 to substitute reinforced concrete block in lieu of poured concrete in the new foundation walls and the deduct in the general contract of $5,774.22 for applicable permit fees, except those fees paid to other governmental agencies, are hereby waived. Roll call: Hovland, Petkoff, Peterson, Nawrocki - aye Carlson - nay RECESS: 12:lO A.M. RECONVENE: 12:25 A.M. 4. Resolution No. 85-57 Adopting a Budget for the Year 1986 and Levying Taxes City Manager reviewed in detail all of the aspects of the budget resolution. Mayor ~cki stated that by adopting this budget all of the funds within the budget will be set but that discussion will continue by the Council regarding the details within each fund. Motion by Petkoff, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Special Council Meeting October 3~ 1985 page 3 RESOLUTION NO. 85-57 ADOPTING A BUDGET FOR THE YEAR 1986 AND LEVYING TAXES BE IT RESOLVED by City Council of the City of Columbia Heights as follows: Section A. The budget for the City of Columbia Heights for the year 1986 is hereby approved and adopted with appropriations for each of the funds as follows: Expense GENERAL FUND REVENUE SHARING FUND RECREATION & COMMUNITY ED. FUND PARA TRANSIT FUND STATE AID FUND CABLE TELEVISION FUND CAPITAL IMPROVEMENTS FUND CENTRAL GARAGE FUND LIQUOR FUND WATER UTILITY FUND SEWER UTILITY FUND REFUSE FUND DEBT SERVICE FUND TOTAL. Expense Including Inter Fund Transfers 4,778,107 203,202 359,570 32,865 392,280 71,806 1,162,800 195,783 4,436,990 898,074 59O,365 448,977 1,534,845 15,105,664 tion B. The estimated gross revenue of the City of Columbia Heights for all funds, including general and valorem tax levies as hereinafter set forth for the year 1986. GENERAL FUND REVENUE SHARING FUND RECREATION FUND PARA TRANSIT FUND CABLE TELEVISION FUND STATE AID FUND GARAGE FUND LIQUOR FUND WATER UTILITY FUND SEWER UTILITY FUND REFUSE FUND DEBT SERVICE FUND CAPITAL IMPROVEMENTS FUND TOTAL Revenue Available Including Inter-fund Transfers Revenue Ava lable 4,778 107 2O3 2O2 359 57O 32 865 71 8O6 392 280 195 783 4,436,990 898 074 590,365 448 977 1,534 845 1,162 800 15,105,664 Section C. The following sums of money be levied for the current year, collectible in 1986, upon the taxable property in said City of Columbia Heights, for the fol- lowing purposes: Special Council Meeting October 3, 1985 page 4 General Fund Sl,888,616 Bond & Interest $ - O - Total SI,888,616 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Passed this 3rd day of October, 1985. Offered by: Petkoff Seconded by: Hovland Roll call: All ayes Jo-Anne Student,Council Secretary Bruce G. Nawrocki, Mayor 5. Resolution No. 85-58 Confirming HRA Tax Levy for 1986 Mayor Nawrocki stated that the Housing and Redevelopment Authority is authorized by state law to levy 1/3 mill for purposes of funding HRA programs. Motion by Peterson, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-58 CONFIRMING TAX LEVY BY THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 1986 BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that WHEREAS, the Housing and Redevelopment Authority of Columbia Heights, Minnesota has adopted a budget as shown on their attached resolution, and, WHEREAS, said Authority has also resolved that a special tax to be levied of $36,622 upon all taxable property, both real and personal, in the City of Col- umbia Heights, and, WHEREAS, Section 462.545, Subdivision 6, of the Minnesota Statutes requires approval by the governing body of the municipality in and for which said Authority was created. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights approved and consents to the levy of $36,622 upon all taxable property, both real and personal, in the City of Columbia Heights, by said Authority, as special taxing district, for use for the purpose of the redevelopment provisions of Section 462.711 of the Minnesota Statutes. Passed this 3rd day of October, 1985. Offered by: Peterson onded by: Hovland 1 call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary Special Council Meeting October 3, 1985 page 5 e of Date/Time of Next Regular Council Meetin9 Mayor Nawrocki advised the Council and the staff that the next regular Counci! meeting is scheduled for Tuesday, October 15th and will convene at 8:00 P.M.. This change is necessitated by Monday, October 14th being an observed holiday and the prohibition of having public meetings starting before 8:00 on an election day. Use of Police/Fire Trainin9 Room Mayor Nawrocki noted that the Police/Fire Training Room is scheduled for use by the Fire Cadets every Tuesday. Adjournment Motion by Carlson, second by Hovland to adjourn thespe Roll call: All ayes ! Bruce G. Nawrocki, Mayor JoUne Student,' Counc[~]'"Secretary