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HomeMy WebLinkAboutOct 28, 1985OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 28, 1985 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present Mayor Nawrocki noted the recent death of Mrs. Ruth Miller, a long time resident of Columbia Heights. Mrs. Miller served many years on the Library Board as had her mother before her and was the widow of Gilbert Miller who was also very active in the community. 2. Invocation Pastor Ken Rice of the Community United Methodist Church offered the Invocation. 3. Minutes of Previous Meetings Motion by Peterson, second by Hovland to approve the minutes of the Regular City Council Meeting of October 15th, as presented in writing and that the reading be dispensed with. Roll call: All ayes 4. Oral Petitions There were no oral petitions. 4a. Proclamations Mayor Nawrocki read the proclamation for the V.F.W. sponsored "Voice of Democracy Week" in Columbia Heights which is November 25th through December 1st. ,or Nawrocki also read the proclamation naming the month of November as Epilepsy Month in the City of Columbia Heights. The Mayor presented a copy of the proclamation to Mr. Doug Hill wY~o is a representative of the Epilepsy Foundation. Mr. Hill commented on the purpose of the Epilepsy Foundation and its goals and thanked the Mayor, Council and staff for their cooperation in this observance. 5. Ordinances and Resolutions a. Resolution No. 85-61; Establishing the Date for a Public Hearing on a Proposed Single Family Housing Bond Program Pursuant to Minnesota Statutes, Chapter 462C, and a Public Hearing on a Policy Report Under Section 103A of the Internal Revenue Code, Authorizing Publication of Notice Therefor Mayor Nawrocki noted that at the last bond issue there appeared to be a shortage of applicants. There was no staff member from the HRA present and the Acting City Mana- ger advised the Council that there will be an HRA .~Laff member as well as the bond counsel at the public hearing to address any questions the Council may have. Motion by Hovland, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-61 RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON A PROPOSED SINGLE FAMILY HOUSING BOND PROGRAM PURSUANT TO MINNESOTA STATUTES, CHAPTER 462C, AND A PUBLIC HEARING ON A POLICY REPORT UNDER SECTION 103A OF THE INTERNAL REVENUE CODE, ITHORIZING PUBLICATION OF NOTICE THEREFOR Regular Council Meeting Oct6ber 28, 1985 page 2 , Minnesota Statutes, Chapter 462C, authorizes a city to plan and administer programs to make or purchase loans to finance the acquisition or rehabilitation of single family housing by low and moderate income persons and families anywhere within its boundaries after adoption of a housing plan; and WHEREAS, the housing plan must be considered at a public hearing held after notice published at least 30 days prior to the date of said hearing after which the housing plan may be adopted by resolution of the governing body of the city with or without amendment; and WHEREAS, the City of Columbia Heights (the "City") has adopted a housing plan in accordance with Minnesota Statutes, Chapter 462C; and WHEREAS, the City's Housing Plan (the "Plan") provides for programs for the issuance of bonds to make or purchase mortgage loans which finance the acquisition of single family housing wh'ich is affordable to persons and families of low and moderate income consistent with the goals and requirements of the Plan; and WHEREAS, a program for the issuance of bonds to finance single family housing must be considered at a public hearing after notice published at least 15 days prior to the date of said hearing after which the program may be adopted by resolution of the governing body of the city with or without amendment; and WHEREAS, any program for the issuance of housing revenue bonds must be submitted to the Metropolitan Council on or before the date of the notice of public hearing published; and WHEREAS, pursuant to the Section 103A of the Internal Revenue Code of 1954, as amended (the "Code"), an issuer of qualified mortgage revenue bonds must prepare, publish and submit to the Internal Rew~nue Service a policy report (a "Policy Report"), which report must have been the subject of a public hearing following reasonable public notice. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The City Council of the City of Columbia Heights will conduct a public hearing on the proposed single family housing program for 1986 on November 25, 1985 at 7:30 P.M.. 2. The City Manager of Columbia Heights is hereby authorized to cause a public notice, substantially in the form of the notice attached hereto as Exhibit A, to be published once in a newspaper of general circulation in the City at least fifteen (15) days prior to the date established for the public hearing by the preceding paragraph of this resolution. 3. The City Manager of the City is hereby authorized to submit the single family housing bond program to the Metropolitan Council on or before the date of the notice of public hearing is published. 4. The City Council of the City of Columbia Heights will conduct a public hearing a Policy Report in accordance with the requirements of Section 103A of the Code November 25, 1985 at 7:30 P.M.. Regular Council Meeting October 28, 1985 page 3 The City Manager is hereby authorized to cause public notice, substantially in the form of Exhibit B attached hereto to be published once in a newspaper of general circulation in the City at least fifteen (15) days prior to the date established for the public hearing by the preceding paragraph on this resolution. 6. The law firm of Holmes & Graven, Chartered is hereby authorized to act as Bond Counsel to assist with the preparation of the housing bond program relating to the Project and with the preparation of any other documents necessary with respect to the issuance of bonds in connection with the Project and the underwriting firm of Miller & Schroeder Municipals, Inc. is hereby designated as Underwriter for the sale of such bonds; the payment or reimbursement of the fees or expenses of Bond Counsel and the Underwriter to be paid or reimbursed from the program revenues. The CitY Manager, City Attorney and other officers, employees and agents of the City are hereby authorized to assist Bond Counsel in the preparation of the program, the Policy Report and any other necessary documents. Adopted this 28th day of October, 1985. Offered by: Hovland Seconded by: Peterson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary Resolution Prohibiting Charitable Gambling by Crestview Lutheran Home prohibition stated in the body of this resolution was not being recommended by the City Manager but merely was the resolution which was prepared based on Council action on a similar request. Mayor Nawrocki noted that previously a gambling license had been requested for use in a liquor establishment and that the resolution adopted by the Council addressed only bars and liquor establishments. He further explained that the request from Crestview Lutheran Home is not for an on-going gambling situa- tion, but rather for a Christmas Bazaar Raffle. The Mayor suggested a motion by the Council stating it had no objection to this activity would be appropriate. Motion by Carlson, second by Peterson to indicate to the Minnesota Charitable Gambling Control Board that the City Council has no objections to the request of Crestview Lutheran Home for a permit to allow a raffle. Roll call: All ayes 6. Communications A letter was distributed to the Council from the Anoka County Administrator. The letter addressed the intent of the Anoka County Parks Commission to impose uniform regulations in alt of the county parks. It noted that presently the inconsistencies within parks with such matters as hours,, allowable activities, etc. has been a source of problems. Mayor Nawrocki requested that copies of this letter be forwarded to the members of the Park Board and to the staff and that any comments on it should be directed to the County. 7. Old and New Business Old Business LP Gas Tank Installed at Service Station Located at 3701 Central Avenue The Council had received a letter from a property owner whose home is adjacent to the service station at 3701 Central Avenue. In the letter the property owner stated her Regular Council Meeting Oct6ber 28, 1985 page 4 for the safety of her family and her home in regards to the location of the LP gas tank. The Mayor had requested that the Building Inspector and the Fire Ins- pector review this matter and report to the Council. The Building Inspector advised the Council that this appeared to be a legal installation and was enclosed to prohibit it from being struck by passing vehicles. He also noted that a two foot variance had been granted by the State Fire Marshall. Mayor Nawrocki observed that there recently had been an accident at the site which involved a fire and which had the potential for considerably more damage. The Mayor requested the Fire Department investigate this matter as to whether or not the station attendant had been wearing the proper protection gear at the time of the accident. He also noted that the City would need additional control to offer more security in this type of situation and requested the City Attorney pursue this. Councilmember Petkoff suggested that in the vein of being a good neighbor the station owner may move the tank if he were requested to so do. This suggestion will be also pursued. b. New Business 1. Award of Bids a. Shared Ride - 1986 Para-Transit Contract The Administrative Assistant advised the Council that only one bid had been received and it was from the present supplier of the service. Their bid is the same per pas- senger rate that was in effect for 1985. Motion by Petkoff, second by Hovland that Yellow Taxi Service Corporation bid for the Shared Ride Para-Transit Program Contract for calendar year 1986 be accepted in the amount of S1.64 per passenger carried; and that the Mayor and City Manager authorized to enter into a contract for same, subject to approval by the State Minnesota, Department of Transportation; and furthermore, that the Mayor and City Manager be authorized to enter into a contract with the City of Hilltop to participate in the Shared Ride Program in 1986 with the City of Hilltop assuming responsibility for related costs on a pro~rata basis and subject to concurrence by the Minnesota Department of Transportation. Roll call: All ayes b. Winter Brochure - Recreation and Community Services Commission Motion by Petkoff, second by Peterson to authorize the purchase of services for the printing of the 1986 Winter Recreation and Community Education brochure from Sexton Printing, Inc. in the amount of $3,836 based upon Iow quotation received. Roll call: All ayes 2. Purchase of Printed, Multi-Copy Forms Motion by Carlson, second by Peterson to authorize the City Manager to purchase Initial Complaint Report Forms, Offense Report Forms, and Supplementary Investigation Forms from Davidson Print Shop in the amount of S1,239.76 based upon low, informal quotation. Roll call: All ayes 3. Purchase of Helmets/Mitts - Fire Department Motion by Carlson, second by Petkoff to authorize the purchase of firefighter helmets and mitts from Clarey's Safety Equipme~:t Company of Rochester, Minnesota, in the amount of $1,077.20 based upon Joint Purchasing Contract with the City of St. Paul, #A5477~M. Roll call: All ayes Regular Council Meeting ~October 28, 1985 page 5 Authorization to Expend Funds for the Repair of Brakes on Motor Grader #120 Motion by Petkoff, second by Hovland to authorize the payment of $1,174.76 to Ziegler, Inc. of Minneapolis, Minnesota, for the repair of motor grader #120. Roll call: All ayes 5. Establish Date for Work Session The City Manager requested the Council to establish a date for a work session to discuss recommendations for purchasing data processing software and hardware as well to discuss his performance evaluation. The Council received copies of the minutes of the last meeting of the Science, Technology and Energy Commission at which data processing equipment was discussed. Councilmember Carlson, who represents the Council on the Commission, gave a brief recap of the information discussed at the meeting. He also noted that recruiting for another member for the Commission and for technical advisors is being pursued. Mayor Nawrocki requested again that the Council receive a recap of all the proposals received for data processing as well as the costs that have been received. The work session will be held on Monday, November llth at 7:30 in the Council Chambers. 6. Proposed Project #8513, Stinson Boulevard from 45th Avenue to Silver Lake Beach The City Engineer reviewed with the Council the proposed plans for the design of Stinson Boulevard from 45th Avenue to Silver Lake Beach and its associated drainage. He addressed all of those areas which contribute water to this area some of which are located in the City of St. Anthony as well as in the Salvation Army Camp. Prev- iously, both St. Anthony and the Salvation Army had indicated they are not willing solve the drainage problem although they contribute to it. He also noted that at present time, the Salvation Army is filling in and clearing some areas within the camp for activity area where water was previously stored, which further aggravates the situation. Property owners in this area have expressed their interest in street repair as well as storm sewers as they have been experiencing water problems. Councilmember Peterson felt the street project should have the costs split between the property owners and the City. He felt the solution chosen for the drainage problems should be assessed back to the contributing property owners. Discussion continued regarding how the costs should be paid. Councilmember Peterson requested that the Public Works Director contact the City of St. Anthony again in regards to its sharing in the costs of this project. He noted that the entire street in this project would be within the City of Columbia Heights and if St. Anthony were to consider future development permission to use the street would have to be gotten from the City of Columbia Heights. Mayor Nawrocki stated he would contact the Mayor of St. Anthony and Councilmember Petkoff will contact one of the City's councilman. 8. Reports a. Report of the City Manager The report of the City Manager was submitted in written form and the following items were discussed: I. Police Department Purchase of Radar Equipment: Chief Anderson advised the Council there is no funding available for purchasing radar equipment. 2. Columbia Place Development Company: At the present time the Columbia Place Condo~ niums are being advertised as rental units. There is some question as to whether not this may be a violation of the Conditional Use Permit/PUD and of the letter of credit. The Building Inspector stated that no occupancy permits have been issued for this facility and felt that rezoning may be required if it becomes rental prop- erty. Council member Petkoff inquired if residents in the surrounding area would be Regular Council Meeting · October 28, 1985 page 6 ified if a change were made. The City Attorney advised there should be notices sent for any change in the PUD and would be prepared to furnish the Council with additional information on this item as well as the letter of credit agreement and those stipulations that have not been met at the November 12th Council meeting. 3. Purchase Orders to Serve as Formal Agreements: The City Manager had requested the City Attorney to prepare an agreement which could be printed on the back of the City's purchase orders. The Council received a copy of this document and was advised it had been a request of a number of vendors. b. Report of the City Attorney The City Attorney advised the Council that the votes from the General Election must be canvassed within two days of the election. The Election Canvass was scheduled for Thursday, November 7th at 6:00 P.M. in the Council Chambers. 9. Licenses Motion by Carlson, second by Hovland to approve the licenses as listed upon payment of proper fees. Roll call: All ayes ,10~, Pa.yment of Bills Motion by Hovland, second by Carlson to approve payment of the bills as listed out of proper funds. Roll call: A11 ayes Ad.journment Notion by Carlson, second by Peterson to adjourn the meeting a[ 9:35 P.N.. Roll call: 1 ayes