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HomeMy WebLinkAboutDec 23, 1985OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL .EGULAR COUNCIL MEETING ECEMBER 23, 1985 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. l, Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation The Invocation was offered by Reverend Paul Aldrich from St. Matthew Lutheran Church. 3. Minutes of Previous Meetings Motion by Petkoff, second by Hovland to approve the minutes of the Regular Council Meeting of December 9th, and the Reconvened Council Meeting of December 12th, as presented in writing and that the reading be dispensed with. Roll call: All ayes 4. Oral Petitions There were no oral petitions. 5. Ordinances and Resolutions a. Second Reading of Ordinance No. ll09 Pertaining to Liquid Propane Fuel The City Attorney and City Manager reviewed the present ordinance regarding the dis- pensing of propane fuel and the changes this ordinance would make. The discussion that followed addressed the following matters: distance from residential area, location )f the tank if it were moved, proximity to highway traffic and original site plan re- uirements for the service station located at 37th and Central Avenues. It was noted that a member of the Fire Department will meet with nearby residents to discuss this matter. Mayor Nawrocki again stated hlis concern for the safety factor with this matter. Motion by Peterson, second by Petkoff to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes Motion to amend by Nawrocki, second by Hovland those parts of 5.209(5) which address distances from dwellings, other structures and the traveled portion of any state highway. Roll call on amendments: All ayes The City Attorney advised that the amendments significantly change the ordinance so a second reading will be required as well as a public hearinQ. The Ordinance was offered by Peterson, seconded by Petkof~ Motion by Carlson, second by Peterson for the consideration of a new first reading of Ordinance No. 1109 as amended. Roll call: All ayes The second reading is scheduled for danuary 13, 1986. ORDINANCE NO. il09 BEING AN ORDINANCE AMENDING ORDIt~ANCE NO. 853, CITY CODE OF 1977, PERTAINING TO LIQUEFIED PETROLEUM GAS The City of Columbia Heights does ordain: Section 1: Section No. 5.209 of Ordinance 853, City Code of 1977, passed June 21, 1977, which is currently reserved, shall hereafter read as follows, to-wit: SECTIOtl 9 LP-GAS SERVICE STATION 5.209(]) An LP-Gas service station is a facility opened to the public which consists of LP-Gas storage containers, piping and pertinent equipment, including pumps or dispensing devices, or any buildings, and in which LP-Gas is stored Reguiar Council Meeting December 23, 1985 page 2 and dispensed into engine fuel containers of highway vehicles or into portable or permanently mounted containers used for cooking or heating. No person, firm, or corporation shall sell, dispense, or distribute LP-Gas at an LP-Gas service station to the public without a license issued pur- suant to the provisions of this chapter. 5.209(2) Applicants for a license under this section shall provide such information on the application pertaining to the requirements of this section as is re- quested by the Administrative Service. 5.209(3) The clerk shall forward the application to the Chief of the Fire Prevention Bureau for a report indicating whether or not the proposed operation will be in compliance with all the provisions of the Fire Prevention Code and this section. 5.209(4) No license may be issued for any LP-Gas service station unless the storage containers, piping and pertinent equipment, including pumps and dispensing devices used in such LP-Gas service station are in good working order and of adequate structural integrity. The licensee shall maintain the licensed storage containers, piping, and pertinent equipment, including pumps and dispensing devices in proper working order and shall maintain the same in a condition of adequate structural integrity at all times. 5.209(5) No license may be issued for any LP-Gas service station in which LP-Gas is stored or dispensed at a point within twenty-five feet (25') of any dwel- ling structure, or within twenty-five feet (25') of any other structure other than an accessory structure, or within twenty-five feet (25') of the traveled portion of any state highway. No person shall sell, dispense, or distribute LP-Gas within fifty feet (50') of any dwelling structure, or within twenty-five feet (25') of any other structure other than an acces- sory structure, or within twenty-five feet (25') of the traveled portion of any state highway. 5.209(6) No license may be issued for any LP-Gas service station unless the applicant has met all of the following criteria, to-wit: (i) The applicant must have filed with the City Fire Department a plan for training licensee's employees in the proper handling and dispensing of LP-Gas and in the use of the LP-Gas equipment and installation, and ap- plicant must have received the approval of the Fire Department of said plan; (ii) Applicant must have filed evidence with the Fire Department that all employees who will be handling or dispensing the LP-Gas or using the LP-Gas equipment and installation have passed the training course des- cribed and approved in Section 5.209(6)(i) along wi~h a certification identifying each person who has passed the said training course; (iii) Applicant must have filed a list with the Fire Department of all employees employed at the facility where LP-Gas is sold, distributed, or dispensed along with a plan to assure that non-certified employees will not sell, dispense, distribute or handle LP-Gas or use LP-Gas equipment at such installations; and (iv) Applicant must have received the approval of the City Fire Department of Regular Council Meetin~ December 23, 1985 page 3 the training plan required by Section 5.209(6)(i) approval of the City Fire Department of the evidence that employees have been adequately trained pursuant to Section 5.209(6)(ii), and the approval of the City Fire Department of the sufficiency of the plan filed pursuant to Section 5.209(6)(iii). 5.209(7) Within ten days of hiring an employee not listed in Section 5.209(6), the licensee shall file with the Fire Department a certificate stating whether or not such employee has received training in accordance with the criteria established in Section 5.209(6)(i). No licensee shall allow or permit any employee to handle, dispense, or distribute LP-Gas or use the LP-Gas installation until such time as the Fire Department has ap- proved the certificate required by this section on behalf of such employee. No licensee shall allow or permit any person not trained and approved pursuant to Section 5.209(8) to handle, distribute, or dispense LP-Gas or use the LP-Gas installation unless first trained and certified pursuant to Section 5.209(8). 5.209(8) The City Fire Department with the approval of the City Manager may promulgate rules to determine the adequacy of employee training plans and employee training in the handling, distribution, and dispensing of LP-Gas and the use of LP-Gas installations. j~.209(9) 5.209(10) 5.209(1t) No person may dispense, distribute, or handle LP-Gas or use an LP-Gas installation without wearing protective handwear of the type approved by the City Fire Department. In considering whether or not to grant a license, the Council may also consider the past safety practices of the licensee in regard to all matters of the subject location as well as the safety practices of the licensee with regard to flammable and volatile materials. The license fee for an LP-Gas service station shall be set by resolution of the Council. Section 2: This ordinance will be in full force and effect from and after thirty (30) days after its passage. First reading: December 23, 1985 b. Second Reading of Ordinance No. 1113 Sale of Certain Real Estate This ordinance would sell a four foot strip of land immediately west of the north-south alley behind the proposed Columbia Park Medical Clinic to the HRA. Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. lll3 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE E OF CERTAIN REAL ESTATE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights shall deed and convey to the Housing and Re- Development Authority of Columbia Heights, Minnesota, all right, title Reguiar Council Meeting December 23, 1985 page 4 and interest in the following described real property, to-wit: The east 4.15 feet of Lot 14, Block 61, Columbia Heights Annex to Minneapolis according to the recorded plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: December 12, 1985 December 23, 1985 December 23, 1985 Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor c. First Reading of Ordinance No. lll4 Amending City Charter Motion by Carlson, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. lll4 BEING AN ORDINANCE AMENDING CHAPTER 4, SECTION 28; CHAPTER 5, SECTION 45; AND CHAPTER , SECTION 72, 72a, 72b AND 73 he City of Columbia Heights does ordaiin: Section 1: Chapter 4, Section 28 of the Charter of the City of Columbia Heights which reads as follows:. THE REGULAR MUNICIPAL ELECTION. A regular municipal election shall be held on the first Tuesday after the first Monday in November of each odd numbered year at such place or places as the city council may designate. At least fifteen days previous notice shall be given by the city clerk of the time and place of holding such election, and of the officers to be elected, by posting a notice thereof in at least the city's polling places, or by publishing notice thereof at least once in the official newspaper, or both, as the council may ordain, but failure to give such notice shall not invalidate such election. At the regular electi:~n ~i~ere shall be elect,~d, in addition to the muni- cipal officers, two justices of the peace until such time as the municipal court shall be established in the city. Shall be amended to read as follows: THE REGULAR MUNICPAL ELECTION. A regular munic)pal election shall be held on the first Tuesday after the first Monday in November of each odd numbered year at such place or places as the city council may designate. At least fifteen days previous notice shall be given by the city clerk of the time: and place of holding such election, and of the (~pfficers to be elected, by posting a r, otice thereof in at least the city's polling laces, or by publishing a notice thereof at least once in the official newspaper, or both, as the council may ordain, but failure to give such notice shall not invalidate such election. Regular Council Meeting December 23, 1985 page 5 ~ection 2: Chapter 5, Section 45 of the Charter of the City of Columbia Heights which reads as follows: REFERENDUM PETITIONS. The requirements laid down in sections 38 and 39 above as to the formation of committees for the initiation of measures and as to the form of peti- tions and signature papers shall apply to the referendum as far as possible, but with suth verbal changes as may be necessary. A referendum petition shall begin as follows: REFERENDUM PETITION Proposing the repeal of an ordinance (or resolution, as the case may be) to .... (stating the purpose of the measure), a copy of which ordinance (or resolution) is hereto attached. This measure is sponsored by, etc. Shall be amended to read as follows: REFERENDUM PETITIONS. The requirements laid down in sections 38 and 39 above as to the formation of committees for the initiation of measures and as to the form of petitions and signature papers shall apply to the referendum as far as possible. A referendum petition shall begin as fotlows: REFERENDUM PETITION 'roposing the repeal of an ordinance (,or resolution, as the case may be) to stating the purpose of the measure), a copy of which ordinance (or resolution) is hereto attached. This measure is sponsored by, etc. Section 3: Chapter 7, Section 72 of the Charter of the City of Columbia Heights which reads as follows: BONDED DEBT AND DEBT LIMIT. Bonds may :be issued by four-fifths vote of the council without the previous approval of the voters of the said city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction for new equipment; for ail improvements of a lasting character; for the purchase or construction of public waterworks or for the enlargement of the same and for the protection and distribution of the water supply; for the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by pur- chase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or any other public convenience from which a revenue is or may be derived; for the creation or maintenance of a permanent improvement fund; for the pur- chase or erection of needful public buildings; for establishing and maintaining garbage crematories, and other means of garbage disposal; for the establishment and mainte- nance of hospitals, schools, libraries, museums, art galleries and cemetaries; for the construction of sewers, subways, streets, sidewalks, pavements, culverts, and parks and parkways and play grounds; for changing, controlling or bridging streams and other waterways within the corporate limits and constructing and repairing roads and bridges tithin two miles of the corporate limits therefor; for the purpose of refunding out- anding bonds; for the purpose of funding floating indebtedness; and for all purposes which may be authorized by the laws of the State of Minnesota right of the city to issue bonds under the authority or any law heretofore and this section of the city's charter shalt not be construed to limit the passed and adopted by the State of Min- Regular Council Meeting December 23, 1985 page 6 nesota, but no bonds shall ever be issued to pay current expenses or to refund emergency debt certificates. The total bonded indebtedness of the city shall never exceed ten per- cent of the last assessed valuation of the taxable property therein, including monies and credits, but in computing the total bonded indebtedness, emergency debt certificates and certificates of indebtedness or bonds issued before and after the adoption of this charter shall not be included in or counted as part of such bonded indebtedness, if (1) held in a sinking fund maintained by the city, (2) issued ~or the acquisition, equipment, purchase, construction, maintenance, extension, enlargement or improvement of street railways, telegraph or telephone lines, water, lighting, heatin9 and power plants, or either of them, or any other public convenience, from which a revenue is or may be derived, owned and operated by the city, or the acquisition or property needed in con- nection therewith; or for the construction of sewers, public drainage ditches, or the acquisition of lands, or for improvements of streets, parks, or other public improve- ments, to the extent that they are payable from the proceeds of assessments levied upon property specially benefitted by such ditches or improvements, or (3) for the purpose of anticipating the collection of general taxes for the year in which issued. In no case shall bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not diverted to any other purpose. Before any bonds are sold, at least one week's published notice shall be given of the meeting of the city council to open and consider bids thereof. The time and place of said meeting shall be fixed and the newspaper in which the notice shall be published shall be designated by a resolution duly passed, which may provide for additional ,otice. At the time and place so fixed, the bids shall be opened and the offer complying th the terms of such sale and deemed most favorable shall be accepted: PROVIDED, that the council may reject any and all such offers and award said bonds to a more favorable bidder or upon like notice, it may invite other bids. Bids may be asked on the basis of a rate of interest specified in the proposals and on the net interest basis on which the bidder will pay par for the same. Shall be amended to read as follows: BONDED DEBT AND DEBT LIMIT. Bonds may be issued by four-fifths vote of the council with- out the previous approval of the voters of the said city, but subject to the referendum powers of the people, for the purchase of real estate; for new construction for new equipment; for all improvements of a lasting character; for the purchase or construction of public waterworks or for the enlargement of the same and for the protection and dis- tribution of the water supply; for the establishment of public lighting, heating, or power plants, and for their acquisition and equipment by purchase or otherwise; for the acquisition or construction of street railways, telegraph or telephone lines, or any other public convenience from which a revenue is or may be derived; for the creation or maintenance of a permanent improvement fund; for the purchase or erection of need- ful public buildings; for establishing or maintaining garbage crematories, or other means of garbage disposal; for the establishment and maintenance of hospitals, schools, libraries, museaums, art galleries and cemetaries; for the con6truction of sewers, sub- ways, streets,sidewalks, pavements, culverts, and parks and parkways and play grounds for changing, controlling or bridging streams and other waterways within the corporate limits and constructing and repairing roads and bridges within two miles of the corporate imits thereof; for the purpose of refunding outstanding bonds; for the purpose of funding oating indebtedness; and for all purposes which may be authorized by the State of Minnesota. This section shall not be construed to limit the right of the city to issue bonds under the authority of any law hereafter passed and adopted by the State of Minn- esota, but no bonds shall ever be issued to pay current expenses or to refund emergency debt certificates. The total bonded indebtedness of the city shall never exceed ten per cent of the last assessed valuation of the taxable property therein, including monies and Regular Council Meeting December 23, 1985 page 7 ts, but in computing the total bor, ded indebtedness, emergency debt certificates and certificates of indebtedness or bonds issued before or after the adoption of this charter shall not be included in or counted as part of such bonded indebtedness, if (1) held in a debt service fund maintained by the city, (2) issued for the acquisition, equipment, purchase, construction, maintenance, extension, enlargement or improvement of street rail- ways, telegraph or telephone lines, water, lighting, heating and power plants, or either of the or any other public convenience, from which a revenue is or may be derived, owned and operated by the city, or the acquisition or property needed in connection therewith; or for the construction of sewers, publ;ic drainage ditches, or the acquisition of lands, or for improvement of streets, parks, or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property specially bene- fited by such ditches or improvements, or (3) for the purpose of anticipating the col- lection of general taxes for the year in which issued. In no case shall bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purpose. Before any bonds are sold, at least one week's published notice shall be given to a meeting of the city council to open and consider bids thereof. The time and place of said meeting shall be fixed and the newspaper in which the notice shall be published shall be designated by a resolution duly passed, which may provide for additional notice. At the time and place so fixed, the bids shall be opened and the offer complying with the terms of such sale and deemed most favorable shall be accepted: PROVIDED, that the council may reject any and all such offers and award said bonds to a more favorable bidder or upon like notice, it may invite other bids. Bids may be asked on the basis of a rate tf interest specified in the proposals and on the net interest basis on which the bidder will pay par for the same. Section 4: Chapter 7, Section 72a of the Charter of the City of Columbia Heights which reads as follows: In addition to all powers specifically granted in that regard by its charter or amend- ments thereto, the city shall have all the powers in reference to the issuance of bonds or certificates of indebtedness provided for in respect to Cities of the Fourth Class by Chapter 10, General Statutes of Minnesota, 1913, and the Acts of the Legislature amendatory thereof and supplemental thereto. Shall be amended to read as follows: In addition to all powers specifically granted in that regard by its charter or amend- ments thereto, the city shall have all the powers in reference to the issuance of bonds or certificates of indebtedness provided by statute. Section 5: Chapter 7, Section 72b of the Charter of the City of Columbia Heights which reads as follows: ONDED DEBT AND DEBT LIMIT. No bond shall ever be issued to pay current expenses or to efund certificates of indebtedness issued to provide for temporary deficiencies in the revenues to cover current expenses, b,Jt bonds may be issued by a four-fifths vote of the council, subject to the referendum powers of the people, for the purchase of real estate, for new equipment, and for all improvements of a lasting character. The total Regular Council Meeting December 23, 1985 page 8 ~nded debt of the city shall never exceed ten per cent of the assessed valuation of all the taxable property in the city, but in computing the total bonded debt, emergency debt certificates, and bonds issued prior to the adoption of this charter and either held in a sinking fund or issued for the purchase, construction, maintenance, extension enlargement, or improvements of water or lighting plants, or issued for the acquisition, equipment, purchase, construction, maintenance, extension enlargement, or improvement of water, heating plantsor either, or any other public convenience from which a revenue is or may be derived, owned and operated by such city or village, or the acquisition of property needed in connection therewith, or for the improvement of streets, parks or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property especially benefited thereby, and obligations issued for the improvements which are payable, wholly or partly from the collections of special assessments levied on property benefited thereby, or for the creation or maintenance of a permanent improvement revolving fund shall not count as part of such total bonded debt. In no case will bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set. forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purposes. Shall be amended to read as follows: BONDED DEBT AND DEBT LIMIT. No bond shall ever be issued to pay current expenses or to refund certificates of indebtedness issued to provide for temporary deficiencies in the revenues to cover current expenses, but bonds may be issued by a four-fifths vote of the council, subject to the referendum powers of the people, for the purchase of real estate, or new equipment, and for all improvements of lasting character. The total bonded debt the city shall never exceed ten percent of the assessed valuation of all the taxable property in the city, but in computing the total bonded debt, emergency debt certificates, and bonds issued prior to the adoption of this charter and either held in a debt service fund or issued for the purchase, construction, maintenance, extension enlargement, or improvements of water or lighting plants, or issued for the acquisition, equipment, pur- chase, construction, maintenance, extension enlargement, or improvement of water, heat- ing plants or either, or any other public convenience from which a revenue is or may be derived, owned and operated by such city or village, or the acquisition of property needed in connection therewith, or for the improvement of streets, parks or other public improvements, to the extent that they are payable from the proceeds of assessments levied upon property expecially benefited thereby, and obligations issued for the improvements which are payable, wholly or partly from the collections of special assessments levied on property benefited thereby, or for the creation or maintenance of a permanent impro- vement revolving fund shall not count as part of such total bonded debt. In no case will bonds be issued to run for more than thirty years. The purpose for which bonds are issued shall be set forth in the ordinance authorizing them and the proceeds from such bonds shall not be diverted to any other purposes. Section 6: Chapter 7, Section 73 of the Charter of the City of Columbia Heights which reads as follows: FORM AND REPAYMENT OF BONDS. Bonds issued by the city may take the form either of term bonds or of serial bonds. In case of the issuance of any term bonds, it shall be the tuty of the city manager to include in the budget estimates each year a sufficient sum, with a safe margin to spare, to set aside in a sinking fund for the repayment of the bonds at the end of the term, and another sum to pay the interest on the bonds for that year. In case of the issuance of serial bonds, it shall be the city manager's duty to include in the budget estimates each year a sum amply sufficient to pay the principal Reguiar Council Meeting December 23, 1985 page 9 I ?nd interest on any bonds falling due that year, and another sum sufficient to pay the interest for that year on the bonds still outstanding. Shall be amended to read as follows: FORM AND REPAYMENT OF BONDS. Bonds issued by the city may take the form either of term bonds or of serial bonds. In case of the issuance of any term bonds, it shall be the duty of the city manager to include in the budget estimates each year a sufficient sum, with a safe margin to spare, to se~t aside in a debt service fund for the repayment of the bonds at the end of the term, in a debt service from the repayment of the bonds at the end of the term, and another sum to pay the interest on the bonds for that year. In case of the issuance of serial bonds, it shall be the city manager's duty to include in the budget estimates each year a sum amply sufficient to pay the prin- cipal and interest on any bonds falling due that year, and another sum sufficient to pay the interest for that year on the bonds still outstanding. This ordinance shall be in full force and effect from and after ninety (90) days after its passage. First reading: December 23, 1985 The second reading of Ordinance No. lll4 is scheduled for February lO, 1986. d. First Reading of Ordinance No. lll5; Pertaining to Beer Licenses This ordinance allows the presence of minors on premises where beer is being sold. The ty Attorney advised the Council that the only change being proposed from the present inance was in Section 1, 5.501(i) which addresses a minor to remain on the premises. The Police Chief had expressed concern with this matter and had suggested these pro- posed changes be tied to the seating capacity of the establishment. Councilmember Petkoff requested that the seating capacity of certain establishments be determined before this ordinance is acted upon. Motion by Petkoff, second by Peterson to table the reading of this ordinance for further information. Roll call: All ayes e. First Reading of Ordinance No. lll6; Amending Sunday Club Licenses V.F.W. Post #230 had requested permission to be open on two particular Sundays in February of 1986. Discussion regarding other Sundays in the year when this permission may be requested followed and the City Attorney was requested to draft a resolution which would address these Sunday events. Motion by Peterson, second by Carlson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. lll6 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO SUNDAY CLUB LIQUOR LICENSE The City of Columbia Heights does ordain: Section l: Section 5.508(3) of the City Code of 1977, passed June 21, 1977, which currently reads as follows, to-wit: "A Sunday liquor license may be issued only for a one (1) year period coinciding with the dates of applicant's other license, for a fee of $200.O0. If Minnesota Statute ~340.14, Subd. 5(b) is amended to allow charging a fee in excess of $200.00, the Council may, by resolution, Regular Council Meeting December 23, 1985 page l0 charge a fee in excess thereof." is hereby amended to read as follows, to-wit: "A Sunday liquor license may be issued for a one (1) year period coinciding with the dates of the applicant's other license or for such lesser period as is set by resolution of the Council. The license fee shall be set by resolution of the Council." Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: December 23, 1985 f. Resolution No. 85-76; Amending City of Columbia Heights' Personnel Policy Manual This resolution adds the Martin Luther King holiday to the paid holidays in the City and deletes from the list of eleven paid holidays Columbus Day. Mayor Nawrocki asked if this action violates any agreements on collective bargaining. The City Manager stated that labor contracts would supercede personnel policy but presently eleven paid holidays are being negotiated. Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 85-76 ~I~MENDING CITY OF COLUMBIA HEIGHTS' PERSONNEL POLICY MANUAL, SECTION 5 (Il) HOLIDAYS BE IT RESOLVED that Section 5 (Il), Paragraph l, Holidays, of the City of Columbia Heights' Personnel Policy Manual, be amended to read as follows: Holidays Holidays include New Year's Day, Martin Luther King Day, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. When New Year's Day, Independence Day, or Christmas Day falls on Sunday, the following day shall be a holiday. When New Year's Day, Independence Day, or Christmas Day falls on Saturday, the preceding day shall be a holiday. Passed this 23rd day of December, 1985. Offered by: Petkoff Seconded by: Carlson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor g. Resolution No. 85-77 Fire Department Audit by State Auditor Mayor Nawrocki inquired if the State Auditor were the only one who could conduct this audit and was advised there were others but at this time it was felt appropriate it be conducted by the State Auditor. This recommendation was based on the fact that it ~ad been conducted by the State Auditor in the past and since the City had recently selected a new auditing firm it would probably be more costly for the City's auditor to do the work. Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Regular Council Meeting December 23, 1985 page ll 'RESOLUTION NO. 85-77 DESIGNATING THE STATE AUDITOR TO AUDIT FIRE RELIEF ASSOCIATION WHEREAS, in previous years the State Auditor has audited the Fire Ref)ief Association under Minnesota Statute 424.26; and WHEREAS, Minnesota Statute 424.26 was repealed; and WHEREAS, Minnesota Statute 6.55 requires the governing board to adopt a resolution asking the State Auditor to examine the books, records, accounts and affairs of the organizational unit; BE IT THEREFOR~ RESOLVED that the Board of Trustees of the Columbia Heights Fire Relief Association is requesting the State Auditor to examine the books and records of the Relief Association for the calendar years ending December 31, )984 and Dec- ember 31,1985. Passed this 23rd day of December, 1985 Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor Resolution No. 85-78; Adopting a Budget for the Year 1986 Motion by Peterson, second by Carlson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Mayor Nawrocki stated that the expenditures as adopted in this budget are in accordance with the budget considerations and the tax levy. The Mayor also noted that presently the federal government is considering a reduction in the federal revenue sharing pro- gram and the municipal state aid program may be considered for possible reduction. He said the budget will again be reviewed by the Council and some reductions will have to be made to compensate for the loss of these two sources of funding. RESOLUTION NO. 85-78 ADOPTING A BUDGET FOR THE YEAR 1986 WHEREAS, the City Council on October 3, 1985, approved and adopted a budget with ap- propriations for each of the funds; and, WHEREAS, that budget did not include the appropriations for each of the departments in the General Fund: NOW, THEREFORE, BE IT RESOLVED that the budget appropriations for each of the depart- ments of the General Fund be as follows: Mayor-Council City Manager Finance-Assessing-Elections General Buildings Legal Planning 133,830 147,)85 439,780 179,614 75,892 11,383 Regular Council Meeting December 23, 1985 page 12 Public Safety Public Works Library Parks Unallocated Transfers $1,853,091 887,669 246,261 499,724 303,678 TOTAL GENERAL FUND $4,778,107 Passed this 23rd day of December, 1985 Offered by: Peterson Seconded by: Carlson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor 6. Communications There were no communications. 7. Old and New Business a. Old Business There was no old business. e. New Business 1. Award of Bids - Legal Publications Motion by Carlson, second by Petkoff to authorize the Mayor and City Manager to enter into a contract with Suburban Newspapers, Inc. for legal publications for 1986. Roll call: All ayes The City Attorney was requested to prepare a memo which addressed the publication re- quirements. 2. Phone System - Recreation and Community Services Due to the renovation of Murzyn Hall the Recreation Department must be move into temp- orary quarters in the Public Works Department. This move necessitates the moving of the telephone system of the Department. The Recreation Director made a presentation to the Council of the information on communications systems he had investigated. Motion by Petkoff, second by Carlson to authorize the purchase and installation of a Delphi 4 telephone system from U.S. West at a cost of $3,184; and furthermore, that the Mayor and City Manager be authorized to execute a contract for same. Roll call: All ayes 3. Computer Purchase - Public Works This purchase and the proposed uses for the equipment presently in the Public Works Department are in line with the recommendations of the consultant noted the City Manager. Counciimember Carlson stated that the Science, Technology and Energy Com- mission concur with the proposals. Mayor Nawrocki opposed the purchase of additional equipment without first having a comprehensive plan. He feels this is being done in a piecemeal fashion. (I~.otion by Peterson, second by Petkoff to authorize the purchase of one IBM-AT Computer, Vmonochrome monitor, and display card for a total cost of $4,471.50 from Ameridata Systems, Inc. based upon State Contract #M4348. Roll call: Hovland, Petkoff, Carlson, Peterson - aye Nawrocki - nay Regular Council Meeting December 23, 1985 page 13 Murzyn Hall Renovation and Addition Council and staff had a lengthy discussion regarding problems being experienced with the construction work being done at Murzyn Mall. Various suggestions for alleviating these problems and avoiding others were discussed. No Council action was taken. 5. R~view Information for Upcoming Public Improvement Hearing Three projects which will be addressed in the public improvement hearing were discussed. The first dealt with various aspects of the Johnson Street improvement; sidewalk re- placement, water service replacement and the acquisition process: Stinson Boulevard improvement; street surfacing and rear lot drainage as well as the size of the parking lot at Silver Lake Beach: Alley between Polk and Taylor; who would be assessed and the materials to be used for the retaining wall: and, trunk lines on 39th and Jackson Street. Councilmember Petkoff requested that matters of this type which take a considerable amount of time be placed on a work session agenda rather than on a regular Council meeting agenda. 8. Reports a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1. Hay Consultants: This firm is requesting its final payment for work completed on the City's comparable worth study. Members of the Council recalled that the firm agreed to offer alternatives for implementation of the plan as adopted and to pre- are the report required by the State of Minnesota. 2. 5135 Rainier Pass: Construction being done at this address is being done without proper authorization and by an unlicensed contractor. The contractor and the property owner have been so advised by the Building Inspector. The Manager's report stated that these code violations will be prosecuted and he advised this matter will be pur- sued in court. 3. Tentative Agreement Between Local 49 & MAMA Negotiating Committee: Mayor Nawrocki stated that the percentage of the wage adjustment for this group was not what the Coun- cil had directed. The City Manager said this was the result of joint bargaining. 4. Snow Removal: Mayor Nawrocki noted he had seen snow dumped on the east side of McKinley Street that apparently didn't: belong there. The City Manager said he would investigate this. b. Report of the City Attorney The City Attorney had nothing to report at this time. 9. Licenses Motion by Hovland, second by Petkoff to grant the licenses as listed upon payment of proper fees and that the fees for the multiple dwelling license for the Columbia Heights MRA be waived. Roll call: All ayes Councilman Peterson had question regarding the on-sale beer license for the Northeast Racquet Club. (~0. Payment of Bills Motion by Peterson, second by Carlson to pay the bills as listed out of proper funds. Roll call: All ayes Regular Council Meeting December 23, 1985 page 14 ournment Motion by Peterson, All ayes second by Carlson to adjo~.. Bruce'G. Nawrock'i, Mayor J~Anne-Student', Counc-i l"Secretary Roll cell: