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HomeMy WebLinkAboutMar 26, 1984OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 26, 1984 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation ~ The Invocation was offered by Fred Salsbury, the City Engineer. 3. Minutes of Previous Meetings Motion by Hovland, second by Petkoff to approve the minutes of the Regular Council Meeting of March 12; the Board of Trustees, Firefighters' Relief Association of March 12th; and the Public Hearing of March lgth, as presented in writing and that the reading be dispensed with. Roll call: All ayes 4. Oral Petitions Legal counsel for a restaurant being proposed for the City requested to be advised on the status of a liquor application. The Mayor noted that this license was included on the list of license applications being considered for approval at this particular meeting. The memo from the Police Chief attached to his recommendation for approval of the liquor license was read and discussed. The Chief's memo recommended approval of the on-sale liquor license subject to the full data about ownership of the land and building being provided to the City prior to the actual selling of any alcoholic beverage. 5. Ordinances and Resolutions a. Second Reading of Ordinance No. 1077 Trespassing in a Park This ordinance deals strictly with the signage at Silver Lake Beach area and would include the boat landing. It was noted that the signage would not need approval of the City Council. Motion by Hovland, second by Petkoff to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1077 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO TRESPASSING IN A PARK The City Council of the City of Columbia Heights does ordain: Section !: Section 10.201(18).of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which is currently reserved, shall hereafter read as follows: "The Park Board is hereby authorized to post the Silver Lake Beach area, which includes the boat landing, with signs indicating that the said beach area or designated portion thereof is closed to the public. Signs posted pursuant to this ordinance must clearly describe the area which is closed, the times at which such restriction applies, and the penalty which may result to any person who violates the prohibition of the sign. The lo- cation of signs posted pursuant to this section shall be reasonably cal- culated to give notice to persons of the prohibition. No sign shall be posted in accordance with this section unless the Park Board shall first approve the message placed upon the sign and the proposed location thereof. Regular Council Meeting March 26, 1984 page 2 No person shall enter or be upon the beach property, including the boat landing, in violation of the prohibitions of any sign posted pursuant to this section." Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of Passage: March 12, 1984~ March 26, 1984 March 26, 1984 Offered by: Hovland Seconded by: Peterson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary b. Second Reading of Ordinance No. 1079 Charter Amendments The City Manager reviewed those sections of the City Charter that would be amended by this ordinal, ce. The Mayor had questions regarding undesignated equity which were dis- cussed. It ~las noted that these proposed charter amendments were the product of many meetings of the Charter Commission and the City Council. Motion by Petkoff, second by Hovland to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1079 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 19; CHAPTER 3, SECTION 20; CHAPTER 3, SECTION 23; CHAPTER 5, SECTION 36; CHAPTER 5, SECTION 44; CHAPTER 6, SECTION 56; CHAPTER 6, SECTION 57; CHAPTER 7, SECTION 60; CHAPTER 7, SECTION 64; CHAPTER 7, SECTION 65; CHAPTER 7, SECTION 66; CHAPTER 7, SECTION 68; CHAPTER 7, SECTION 69; CHAPTER 7, SECTION 71; AND CHAPTER 11, SECTION 105 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS. The City of Columbia Heights does ordain: Section l: Chapter 3, Section 19 of the Charter of the City of Columbia Heights which reads as follows: PROCEDURE ON ORDINANCES. The enacting clause of all ordinances by the Council shall be in the words, "The City of Columbia Heights does ordain." Every ordinance shall be presented in writing. Every ordinance, other than emergency ord- inances, shall have two public readings in full, except that the reading may, by unanimous vote, be dispensed with, provided the printed text is made a part of the of- ficial minutes upon passage and at least three days shall elapse between the first and second readings thereof. Every ordinance appropriating money in excess of five hundred dolllars, and every ordinance and resolution authorizing the making of any contract involving a liability on the part of the city in excess of five hundred dollars, shall remain on file in the office of the secretary of the council at least one week, and shall be published at least once in the official newspaper of the city or posted on official bulletin boards in the manner provided by this charter, before its final passage except in the case of emergency ordinances and resolutions. shall be amended to read as follows: PROCEDURE ON ORDINANCES. The enacting clause of all ordinances by the council shall be in the ~>rds, "The City of Columbia Heights does ordain." Every ordinance shall be presented in writing. Every ordinance, other than emergency ordinances, shall have two public readings in full, except that the reading may, by unanimous vote, ~egular Council Meeting March 26, 1984 page 3 be dispensed with, provided the printed text is made a part of the official minutes upon passage and at least three days shall elapse between the first and second read- ings thereof. Every ordinance appropriating money in excess of five hundred dollars, and every ordinance and resolution authorizing the making of any contract involving a liability on the part of the city in excess of five hundred dollars, shall remain on file in the office of the secretary of the council at least one week, and shall be published at least once in the official newspaper of the city or posted on of- ficial bulletin boards in the manne~ provided by this charter, before its final passage except in the case of emergency ordinances. Section 2: Chapter 3, Section 20 of the Charter of the City of Columbia Heights which reads as follows: EMERGENCY ORDINANCES AND RESOLUTIONS. An emergency ordinance or resolution is an ordinance or resolution for the immediate preservation of the public peace, health or safety, in which the emergency is defined or declared in a preamble thereto, separately voted upon, and agreed to by at least four members of the council, as recorded by ayes and noes. An emergency ordinance or resolution may be enacted without previous filing or publication. No grant of any franchise shall be construed to be an emergency ordinance or resolution. shall be amended to read as follows: EMERGENCY ORDINANCES. An emergency ordinance is an ordinance for the immediate preservation of the public peace, health or safety, in which the emergency is defined or declared in a preamble thereto, separately voted upon, and agreed to by at least four members of the council, as recorded by ayes and noes. An emer- gency ordinance may. be enacted without previous filing or publication. No grant of any franchise shall be construed to be an emergency ordinance. Section 3: Chapter 3, Section 23 of the Charter of the City of Columbia Heights which reads as follows: WHEN ORDINANCES AND RESOLUTIONS TAKE EFFECT. Emergency ordinances and resolution, and ordinances and resolutions making the annual tax levy, determining the annual budget, and providing for local improvments and assess- ments, shall take effect immediately upon their passage. All other ordinances and resolutions enacted by the council shall take effect thirty days after the date of their passage, unless a later date is fixed therein, in which event they shall take effect as such later date. Ordinances and resolutions adopted by the electors of the city shall take effect at the time fixed therein, or, if no such time is designated therein, then thirty days after the adoption thereof. shall be amended to read as follows: WHEN ORDINANCES AND RESOLUTIONS TAKE EFFECT. A resolution and an emergency ordinance shall take effect immediately upon its passage or at such later date as is fixed therein. Every other ordinance shall take effect 30 days after passage or at such later date as is fixed therein. Every ordinance and resolution adopted by the Voters of the city shall take effect immediately upon its adoption, or at such time as is fixed therein. Section 4: Chapter 5, Section 36 of the Charter of the City of Columbia Heights which reads as follows: EXPENDITURES BY PETITIONERS. No member of any initlativ~ referendumtor recall committee, no circulator of a signature paper, and no signer of any other person, shall accept or offer any reward, pecuniary or otherwise, for services rendered in connection with the circulation thereof, but this shall not prevent the committee from incurring an expense not to exceed ten dollars for Regular Council Meeting March 26, 1984 page 4 legal advice, copying, printing, and notaries' fees. Any violation of the provisions of this section constitute a misdemeanor. shall be amended to read as follows: EXPENDITURES BY PETITIONERS. No member of any initiative, referendum, or recall committee, no circulator of a signature paper, and no signer of any such paper, or any other person, shall accept or offer any reward, pecuniary or otherwise, for services rendered in connection with the circulation thereof, but this shall not prevent the committee from incurring an expense not to exceed one hundred dollars for legal advice, copying, printing, and notaries' fees. Any violation of the provisions of this section shall constitute a misdemeanor. Section 5: Chapter, 5, Section 44 of the Charter of the City of Columbia Heights which reads as follows: THE REFERENDUM. If prior to the date when an ordinance or resolution takes effect a petition signed by qualified electors of the city equal in number to twenty percent of the total vote at the last regular municipal election be filed with the city clerk requesting that any such measure, or any part thereof, be repealed or be submitted to a vote of the electors, the said measure shall thereby be prevented from going into operation. The council shall thereupon reconsider the said measure at its next regular meeting, and either repeal the same, or repeal the sections thereof to which objection has been raised by the petitioners, or by aye or no vote reaffirm its adherence to the measure as passed. In the latter case the council shall immediately order a special municipal election to be held thereon within not less than thirty nor more than forty-five days from the action of the council calling it. If a majority of the voters voting thereon are opposed to the measure, it shall not become effective; but if a majority of the voters voting thereon favor the measure, it shall go into effect immediately or on the date therein specified. shall be amended to read as follows: THE REFERENDUM. If prior to the date when an ordinance takes effect a petition signed by qualified electors of the city equal in number to twenty percent of the total vote at the last regular municipal election be filed with the city clerk requesting that any such measure, or any part thereof, be repealed or be submitted to a vote of the electors, the said measure shall thereby be prevented from going into operation. The council shall thereupon reconsider the said measure at its next regular meeting, and either repeal the same, or repeal the section thereof to which objection has been raised by the petitioners, or by aye and no vote reaffirm its adherence to the measure as passed. In the latter case the council shall immediately order a special municipal election to be held thereon within not less than thirty nor more than forty-five days from the action of the council calling it. If a majority of the voters voting thereon are opposed to the measure, it shall not become effective; but if a majority of the voters voting thereon favor the measure, it shall go into effect immediately or on the date therein specified. Section 6: Chapter 6, Section 56 of the Charter of the City of Columbia Heights which reads .as follows: PURCHASES AND CONTRACTS. The City Manager shall be chief purchasing agent of the city. All purchases on behalf of the city shall be made, and all contracts let by the city manager subject to the approval of the council, whenever the amount of such purchases or contract exceeds $500.00. All contracts, bonds and instruments of every kind to which the city shall be a party shall be signed by the mayor on behalf of the city as well as by the city manager, and shall be executed in the name of the city. Regular Council Meeting March 26, 1984 page 5 shall be amended to re-~ as rolls, w: Purchases a~d Contracts. The. city ~anager Shall be chief l~rcha~iag agent of the city. All purchases c~ behalf of the city Shall be ~ade, and all contracts let by the city ~anager subject to the approval of the ~oun- cil, ~henever the amount of such purchases or contract exceeds $1,000.00. Ail contracts, bonds and instruments cf every Mind to ~hich the city shall be a party shall be signed by the ~ayor on behalf of the city as v~ll ab by the city manager, an~ shall be executad in the ~ame of the city. Section 7 Chapter 6, Section 57 of the Charter of the City of Columbia Heights which reads as follows: Contracts, How Let. In all ~ames of work to be done by contract, or of the purchase of property of a~y Mind, where the amount exceeds $500, but does not ·xceed $1,000.00, the City Xannger shall receive the approval of the Council. Vhere the amount involved is Bore than One Thousand ($1,000.00) Dollars, unless the Council shall by an emergency ordinance otherwise provide, the city manager shall advertise for bids in such manner as may be designate~ by the council. Contracts of thin magnitude shall be let only by the Council upon the rec~endation of the city manager, and shall be let to the lowest respomBible bidder. The Council may, however, reject any an~ all bids. Nothing contained in this section shall prevent the Council from contracting by four-fifths vote for the doing of work with patented processes, or from the purchasing of patente~ appliances, l~Arther regulations for the Baking of bids and the letting of contracts shall be =-de by ordinance. shall be amended to read as follows: Contracts, How Let. If the work to be done or ~roperty of a~ kind to be purchased is est~w~ted to exceed S10,000.00 the city Ih·il advertise for sealed bids in such manner as Bay be designated by the city council. Con- tracts of this magnitude shall be lat only by the city council and shall ge to the l~vest responsible bidder. The city council Bay elect to reject a~ and all bids. If the amount of the contract is estimated to exceed $5,000.00 but not exceed $10,000.00 the contract Bay be ~ade either upon sealed bids or by direct negotiation, by obtaining tvc cr Bore written quotations cc~plying with the require~enta of competitive bidding. If the amount of the contract ia estimated to be $5,000.00 or leas the contract may be made either upon quotation or in the open Barker by discretion of the city council; but, ac far ab practicable, shall be based upon at learnt two written quotations. All written quotations shall be kept on file for · period of at least one year after receipt. Nothing contained in thin sec- tion ah·ii prevent the city council by a four-fifth~ vote from doing work with a ~atented process or frc~ purchasing · patented appli&uce, l~rther regulations for ~ak. ing the bids and letting of contracts shall be Bade by ordinance. Section 8 Ch·pta7 ~, Section 60 of the Charter of the City of Columbia Heights which reads ab follows: Aabesaaant for Taxation. Except am herein other~ wine provided, the general laws of the state relating to taxation shall apply in this city. The council Shall regulate by ordinance the Bethod of Baking assessments a~d shall require fair valuntio,~ to be Bade. Regular Council Meeting March 26, 1984 page 6 shall be amende~ to read as follovs: ?ax·tach. Except as provided in this charter, the general lays of the state relating to taxation shall apply in this city. Section 9 Chapter 7, Section 61 of the Charter of the City of Columbia Heights which reads as follows: Board Of ~qualiastion. The council shall consti- tute a board of equalization and' shall ~eet as such in the usual place for holding coancil meetings on the last Xonday in June to equalize the assess- ments according to law. shall be amended to read as follows: Board of ~ualisation. The council shall constitute a board of equali- zation and shall annually meet as such in the usual place for holding coun- cil meetings at a time met by the council to equalize assessments according to lay. Sect:ion 10 Chapter ?, Section 62 of the Charter of the City of Columbia Heights which reads as follows: Preparation of the Annual Budget. The city manager shall prepare the estimates for the ann~al budget. The estimates of expenditures shall be arranged for each departaent or division of the city under the following heads: (1) Ordinary expanses (for operation, maintenance, and repairs); and (2) Capital outlays (for nee construction, new equipment, and all improvements of a lasting character). Ordinary expenses shall be subdivided into: (a) Salaries, with · lilt Of all salaried offices and positions, with the ~alary allowance and the number of persons holding each; (b) Wages; (c) Printing, advertising, telephone, telegraph, express charges, a~d other like items; (d) Supplies a.~ repairs, with sufficient detail to .be readily understood. Ail increases and decreases shall be clearly shown. In parallel columns shall be added the amounts granted an~ the aaounts expended under similar heads for the past two completed fiscal years and, as far as possible, for the current year. In addition to the estimates of expenditures, the estimates shall include · statement of the revenues which have accrued for the past t~o completed fiscal years, with the amounts collected and the uncollected balances, together. ~ith the same infomation as far as possible for the current fiscal year, and an estimate of the revenues for the ensuing fiscal year. The statem-ent'-of revenues for each year shall specify the following items: Sums derived from (a) taxa.tach, (b) fees, (c) fines, (d) interest, (o) miscellaneous, not included in the foregoing, (f) sales and rentals, (g) operation of the public utilities, (h) special assessments, and (i) sales of bonds and other obligation. Such estimates shall be in typaeritting, and there shall be at least ten copies, one for each member of the council, one for 'th.e city manager, one for the city clerk, and three at least to be posted in'public places in the city. The estimates shall be submitted to the council at its regular monthly aeeting in August, and shall be ~ade public. The city manager may submit with the estimates such explanatory etatemen't or statements as he ~ay deem necessary, and during the first three years under this charter he shall be authorized to interpret the requirements of this section as requiring o~ly such oo~pari~ons of the city's finances with those of the Village of Columbia Heights as ~ay be feasible and pertinent. Regular Council Meeting March 26, 1984 page 7 shall be amended to reed as folloes: Preparation of the Budget. The city manager shall prepare the e~ti- ·ates for the annual budget. The proposed budget shall be co-aletent with generally ·ccepted accounting principles and ·hall contain eetimatem of revenue, itemized estimates of expenditures for both the current fiscal year and the ensuing fiscal year, comparisons ~ith the revenues and a~otmt· expended for the past two completed fi·cal year~, and such other ·ation as the council may require. At · regular council meeting i~ August, the city manager shall present the budget along ~ith · Budget message ~hich =ay highlight the important features of the budget and ~ay contain such explanatory statements as the city manager shall deem nece·eary. Section 11 Chapter ?, Section 63' of the Charter of the City of Columbia Heights which reads as foll~s: Passage cf the Budget. The budget shall be the principal item of Business at the regular ~onthly meeting of the cctmcil in August, and the council shall hold adjourned meetings from time to tt~e until all the estimates have been considered. The masting shall be es con- ducted as to give interested citizens a reasonable amount of time in which to be heard, and an opportunity to uk questio,~ u ~ seem pertinent to them. The budget estimates shall be reed in full, and the city ~ager shall explain the various items thereof as fully as ~ay be deemed necessary By the c~u~cil. The annual budget finally agreed upon shall be · remolu- teen setting forth in detail the complete financial project of the city for the ensuing fiscal year. It shall indicate the lu~s to be raised and frc~ vhat sources, and the s~a to be spent and for what purposes according to the plan indicated in ·screen 63. The total sum appropriated shall be less than the total estimated revenue by a safe margin. The council ih·il adopt the budget resolution not later than the let day in October. shall be amended to reed ma follo~s: Pa~eage cf the Budget. After presentation of the budget, the council may hold ~eetingo from time to tiao to consider the eotinates contained therein. Prior to adoption of the b~dget the couucil shall designate ~ue meeting as 'a ~uBlic hearing at which interested citisons will be given a~ opportunit2 to question and comment on the b~dget estl~atem. Tho angel Budget finally agreed upon shall be adopted by resolution of the ~u~cil and shall constitute · financial plan for the city for the en~uing i~A~cal year. The total expenditures appropriated in the budget resolution shall act exceed the esti~ated revenues avail·Bls from various ~ouroea. The c~uncil s~all ·dopt the budget resolution for the ensuing fiscal year act later tha~ the lOth day of October or such other date as ~y be fixed by · tare la~. Section 12 Chapter V, Section ~4 cf the Charter of the City cf Columbia ~eights which reade as follows: ~nforcemeat cf ~e ~d~t. It ~h~l ~ ~e ~ of the city ~n~er to e~or~ strictly ~e ~ovialo~ of ~e ~d~t. He · h~l not ·pprove ~ ~rrant u~n ~e ~ tre~er ~or ~ ~i~ unless ~ appropriatio~ ~s ~en ~de ~ ~e ~d~t, asr for ~ ~ de,re c~ered by the ~get ~leaa ~ere iea ~fficient ~~ed b~ance left ·fret de~ucti~ ~e ~t~ ~at ~i~rea ~ ~e ~ ~ ~1 outst~i~ earrants. Regular Council Meeting March 26, 1984 page 8 No officer or employee of the city ihall pllce orders or make any purchases except for the purposes an~ uount· aathoriIed in the budget. A~y ob].isation incurred By any per, on in the a-ploy of the city for' any purpose not authorized or for a~y amount in exc·ee of the a~ou~t therein authorized shall be · per~onal obligation u~on the Per~on incurring the expenditure. shall be emended to read as follo~s: F.~forcement of the Budget..The city ~anager shall ·trictly enforce the Budget. No expenditures ~ay be .~ade unless sufficient funds have been budgeted, therefor. Any obligations incurred by any person in the e~ploy of the city for any pumpose not authorized or for a~ amount for ~hich no money ezists within the proper fu~d shall be · per~onal obligation upon the person incurring the expenditure. Section 1~ Cha;,ter 7, Section 65 of the Charter of the City of Columbia Heights which reads as follows: Alterations in the Budget. After the budget shall have been duly adopted, the council shall not have power to increase the amounts therein fixed, ~hether by the insertion of new items or otherei·e, Beyond the estimated revenues, u~leee the actual receipts shall exceed much estimates, and in that event not beyond such actual receipts. The sums fixed iz~ the Budget shall be and bache appropriated after the beginni~g of the fiscal year for the several purposes named therein and no other. The council ~ay at any time By a resolution peaee~ by a four-fifths vote, reduce salaries or the e~,~ appropriated for any other purposes, or authorize the tra~fer of e-=~ fr~m unexpended Balances to other p~rpoeee. shall be amended to read as follo~e: Modifications in the Budget. After the budget shall have Been adopted, the couz~cil shall not have the power to increase the amounts appropriated to the various funds, whether by insertion of new items or otherwise, Beyond the estimated revenues, u~leee the actual receipts shall exceed ~uch estimates, an~ in that event not beyond actual receipts. The s,,-- f~xed in the Budget shall be appropriated after the begi~-~g of the fiscal year for the funds therein designated and no other. After passage of the budget, the council My at any time by four-fifths vote, transfer su~ appropriated fr~ one fund to ·nether fund or trA~fer a,,~m fr~ the undesignated equity, su.~. Ject to the limitations contained in the charter. Section 1~ ~hapter ?, Section 66 of the Charter of the City of ColumBia Heights which reads as follows: L~vy a~ Collection of Taxes. O~ or ~fore the ~ot of Octo~r each year the co~l oh~l ~ ~ ~oolution ~e necessa~ to meet the r~r~entm of ~e ~t for ye·r, subject to the li~tatio~ of this ~a~er. ~e trak·it to the catty auditor ~al~, not ~ter th~ the ~h Octo~r, a star,ant of all t~es levied, ~ such t~es ah~l ~ ool~ct~ a~ t~e ~ent thereof ~ i~or~ ~th ~ ~ ~ke ~nner c~ty t~as. ~o t~ mh~l ~ ~vali~ ~ ~on of ~ ~omali~ ~ ~e ~er of le~ the ~e, nor ~use the ~o~t le~ ~o~t r~red to ~ raise~ for the a~ci~ ~poees for ~ich l~ied, but in ~me the m~plum mh~l ~ ~to ~e ~d belo~s. ~e ~enty-five ~11 t~ li~t ~cri~d ~ Section ~, ~ener~ Statue of ~, ah~l mot apply to ~ia ~. shall be amended to read as follows: Regular Council Meeting March 26, 1984 page 9 Ls~y a~d Collactin~ of ~axas. The city clark shall trane-4t to the county auditor annually, not later than October 10 or such other data as · ay be fixed by state law, the budget resolution, ~hich shall Lndioata the a~ount of taxes to be levied. Such taxes shall be collecte~ and l~Y~ent thereof shall be enforced in accordance eSth this charter and applicable state law. No tax shall be invalid by re--on of an~ Morsality in the "anner of levy~n~ the ease, nor shall a~y tax be invalid because the mount levied shall exceed the a~ount r~quSred to be raised for the special let- pose for ehich the as~e is levied, but in such cass the excess shall ~o into the fund to ~hich such tax belows. Section 15 Chapter 7, Section 68 of the Charter Of the City of Columbia Hai4hts which reade as follows'. D~sbursa~estl, lo, Ilada. ~1 ~mbursemente be ~e o~7 u~n the o~er of the ~or ~ ~ ~er, d~y ~ a resolut~o~ off the c~cil nd eve~ such ~solution ~ o~er s~c~fy the p~pose for ~ch the disbursement is ~de, ~ ~ioatt ~t it is to ~ ~d ~t of the ~o~r ~d. ~ch ~uc~ o~r eMI to the order of the ~on ~n ~ose favor it is ~. ~t ~o s~ sh~l ~ ~ssued ~t~ the~ ~s ~on~ sufff~ent ~ ~y ~e ~e credit of the ~d out of ~hich it ~ ~ ~ ~d, ~e~er ~ outst~ o~e~ Ma~mt such ~d. ~ o~er or molutio~ for p~ent of ~ney v~o~t~ ~ provision of ~s ~ct~on sh~l ~ ~d, a~ officer ~ t~ c~ v~o~t~ ~ provisLon of this ~ction pe~o~ ~~ble for the ~o~t of such ~nt, if ~ su~ ~nt is ~de c~t~ to the provis~o~ he~. ~o contract ~~ p~ent of aon~ ~ ~e ~ sh~l ~ ~lid ~less ~e ~iou~r ~d ~t of ~ich the s~e is to ~ ~d Ls s~c~f~ ~ su~ contr~t. ~o a~a~t the c~ shall ~ all,ed ~less accm~nt~ ~ ~ tt~ised ell a~ voucher, ~y roll, or t~e ~eet si~ed ~ ~e ~s~ble offLcer h~ ~onal ~o~led~ of the facts ~n the ~se ~ ~u~es for correctness and reasonablen~s of the c~. shall be amended to read as follows: Payment of ~ills, low Iads. Lll payment of bills shall be "adc only upon the order of the "ayor and city "ana~er, duly authorSsed by the coun- cil. The payment order shall specify the fund fro~ which payment is ,adc, and that such order "ay only be paid out of the proper fund. Fo claLa for payment against the city shall be allo~ed by the council unless such clay had been accompanied by a state~ent of a responsible officer of the city indicatin~ the correctness and reasonableness of the cla4~ or unless the city council finds that the subject bill is a ~alid clay ~ainst the cit~. Any order or resolution for payment of aoney v~olatin~ any provision of this section shall be void, and the officer of the cSty l~olatin~ any pro- vision of this section shall be personally responsible for the a~ount of such payment. Section 16 Chapter 7, Section 69 of the Charter of the City of Columbia which reade as follows: Fuads to be lept. There shall be "aintaSned the c$~ tre~ the foll~$~ f~ds for ~e ~p~ of ~ich Regular Council Meeting March 26, 1984 page l0 (a) A si~i~ fund for the purpose, or payment when due, of any bonds or any other debt of the city and to pay the interest om all bond· and other obligations of the city. The council ·hall levy au annmal tax ~uf- ficient to meet all obligations against this f~nd when due, unle·· other- wise provided for. (b) A public utility fund or funds for the acquisition, construction, extention, maintenamce, and operation of any public utility owned or operated by the city, including -the payment of the interest on ax~ Bond· or other indebtedness which may be a lien upon ~uch utility. There ·hall be paid into this fund all moneys derived from the male of bonds issmed on account of any utility, and fr~m the operation of such utility, and from the ·ale of any property acquired for or u~ed in connection with any much utility. There ·hall b~ paid ~ut of this fund the coat of the purchase, construction, extension, operation, maintenance a~ repair of ~uch utility, including the interes2 upon all bonds or other indebtedness which may be a lien upon such utility. Ax~ ·urplus in said fund ~ay be used for the purchase of az~ Bonds or certificates of indebtedness issued against maid utility, and for the payment of much bonds or other indebtedness upon their ·aturity. ~eparate funds and accounts shall be kept for each much utility operated ·eperately, and in case t~o or ~ore utilities are operated together the funds and accounts shall be kept separately as far as prac- ticable. (c) A general fund for the ~upport of such other funds amd for the payment of such expenses of the city as the council ~ay deom proper. Iuto this fund ·hall be paid all moneys not herein provided to be paid into other fund. (d) A'permanent improvement fund, into which fund ·hall Be paid all moneys received from the male of certificates of Indebtedness iesus~ for the purpose of creating or ~aintaining such fund; also all ~oneys received from the sale of Certificates of Indebtedness issued to anticipate the playment of special assessments; also all ~oneys received frc~ the proceeds of assessments levied for local improvements. shall be amended to rea~ as folloes: Fuads to be Xept. There shall be maintained ia the city treasury the following funds for the support of ehich the council may levy taxes, ·ell bonds, issue certificates of indebtedness, or otherwise collect revenues as is provided by law, to-wit: (a) A debt service fund for the purpose of payment when due of Bonds or any other debt of the city -~ to pay the interest on all bonds and other obligations of the city. The council shall levy au ann~al tax sufficient to meet all obligations against this fund when due, u~le·a otherwise provided for. (b) A public utility fund or funds for the acquisition, construction, extention, maLutenance, and operation of amy public utility owned or operate~ by the city, including the payment of the interest on any bomd· or other indebtedness which may be · lien upon much utility. There shall be paid into this fund all moneys derived from the male of bonds i··t~ed on account of any utility, and from the operation of much utility, ~ from the ·ale of any property acquired for or used in connection with ax~ such utility. Regular Council Meeting March 26, 198q page 11 ~q3ere aha~l be paid eat of this t~md the coat of the co, fructOse, exte~ioa, o~ration, ~ainten~ce ~ ~ir ef ~ ut~i~, inclu~i~ the infarct u~n ~1 ~ or other ~ebt~e ~ioh ~ ~ a lien u~n much utili~. ~ e~lue ~ ~id ~d ~ ~ ~ed for ~e p~ese of ~ bo~o or oe~ifica~o of ~ebt~neso isocal ~a~t ut~l~, ~ for the ~o~t of ou~ ~l or otbr Mobt~nuo M~rL~, h~rate f~ds ~ tcoGt8 ~1 b b~t for each neb ut~ o~rated separately, ~ in ~se bo or ~re ut~lYtLfl are ~rat~ t~ether the f~ds ~d acco~to bhall b b~t ~rately u hr u (c) A general operating fund which shall contain an undesignated equity into which shall be paid all Boneys not herei~ ~rerAded to be paid l~to a~ other fund. (d) A special assessment fund, into which fund shall be paid all ~neya received from the asle of certificates of indebtedness issued for the ~ose of creating or -aintaining ouch fund; ·leo all ~oneys received fro the asle of Certificates of Indebtedness imbued to anticipate the of special assessments; alee all ~neyo received from the ~rooaeda of assessments levied for local i~provoBenta. (e) Such other funds the council ~ay create at a~ ti~e, ~ubJect to the limitation= of this charter. Section 1'7 Chapter ?, Section 71 of the Charter of the City of Coluabia Heights which reade as foll~s: Acoouata a~d Re, rte. The city -anagar shall be the chief accounting officer of the city and of every branch thereof, a~d the council -ay prescribe and enforce proper accounting -ath~da, fo~, blanks, and other devices consistent ~ith the law, this charter, and the ordinances in accord ~ith it. He shall ~ubmit to the council · otate~ent each Bonth showing the amouut of ~oney in the custody of the city treasurer, the status of all funds, the a~ouut spent or chargeable against each of the annual budget allowances and the balance left in each, and ·uch other information relative to the finances of the city an the oouncil require. O~ce each year, on or before the last day of Jannary, the city · anager shall submit a report to the oouncil covering the entire f~naacial operations of the city for the past year. This report ·hall ahoy the actual total receipts and actual total expenditures, c~itti~g duplicatioas, an~ stating the cash balance at the beginning of the last fiscal year at the close; the total outlays for operation and ~aintenaace, a~d the total capital outlays; the conditions of each of the funds; the total receipts by sources and th~ total expenditures by general purposes; the total outstanding bonds and debts of the city, when due, the amount of nee bonds issued and the amount redeemed, the interest rate of each; the oon- dition of all the anneal budget allowances; and an inventory of all the property ached by the city; and ·uch further inforeation a~ the oouncil and other city officials and the taxpayer~ should know. shall be amended to reed as follo~s: Accounts and Re,otto. The city ~nqer shall be the shier acceunti~ officer of the city. The council .ay enforce the obligation ~f the city mnqer to u~e generally accepted aOC~Auting principles in all aco~ti~g oblieations in this chapter. Regular Coun, cil Meeting March 26, 1984 page 12 Such obligation shall include a thorough monthly report and an annual report covering the entire financial operation of the city for the past year which the city manager must provide to the council on or before March 30th of each year. The annual report shall include a comparison of actual expenditures and actual revenues for each fund, divided into. such categories as the budget presented by the city manager for the subject fiscal year, along with such additional information as required by the council. Section 18: Chapter 11, Section 105-of the Charter of the City of Columbia Heights which reads as follows: CITY TO PAY FOR SERVICES. The council shall make a reasonable charge, based on the cost of service, for lighting the streets and public buildings, or for supplying heat, power, or any other utility, and a reasonable hydrant rental and other charges for supplying the city with water, and shall credit the same to the publicly owned utlity supplying the service. Such rentals and other charges for light, heat, power, water and other services, shall be collected in the same manner as from other consumers, unless the council provides some other plan. shall be amended to read as follows: CITY TO PAY FOR SERVICES. The council shall make a reasonable charge, based on the cost of service, for lighting the streets and public buildings, or for supplying heat, power, or any other utility services, and shall credit the same to the publicly owned utility supplying the service. Such charges for light, heat, power, water and other services, shall be collected in the same manner as from other consumers, unless the council provides some other plan. Section 19: This ordinance shall be in full force and effect from and after 90 days after its passage. First reading: Second reading: Date of passage: February 13, 1984 March 26, 1984 March 26, 1984 Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary c. Second Reading of Ordinance No. 1080 Vacating an Alley This ordinance would vacate the platted alley running north and south across the Nelson School property. Motion by Carlson, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1080 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING AN ALLEY The City Council of the City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over the following described property: Regular Council Meeting March 26, 1984 page 13 All of the alley lying in Block 7, "Roslyn Park" as dedicated and shown on the plat of "Roslyn Park", Anoka County, Minnesota. Section 2: This ordinance shall be in full force and effect from andlafter thirty (30) days after its passage. First reading: Second reading: Date of passage: March 12, 1983 March 26, 1984 March 26, 1984 Offered by: Petkoff Seconded by: Peterson Ro11 call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary d. First Reading of Ordinance No. 1082 General Obligation Improvement Bonds This ordinance would authorize the issuance of $2,6000,O00 general obligation impro- vement bonds. Motion by Petkoff, second by Hovland to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1082 ORDINANCE AUTHORIZING THE ISSUANCE OF $2,~00,OO0 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1984 City of Columbia Heights does ordain: 1. The City of Columbia Heights (the "City") is a home rule charter city and a pol- itical subdivision of the State of Minnesota. 2. Pursuant to Ordinance No. 1012 and Resolution No. 82-55 the City issued its General Obligation Permanent Improvement Fund Bonds of 1982, dated December I, 1982, in the aggregate principal amount of $2,550,O00 (the "Temporary Issue"), which bonds were issued as temporary bonds maturing on December 1, 1985, and which are subject to redemption on June 1, 1984, December 1, 1984, and June I, 1985 at a price equal to par plus accrued interest. 3. It is hereby found and determined that it is in the best intersts of the City to issue its General Obligation Improvement Bonds, Series 1984, in an aggregate prin- cipal amount not in excess of $2,600,000 for the DvroQse of redeeminQ.the Temporary Issue, and providing long term. financing for the local improvements financed with the proceeds of the Temporary Issue. The City Council of the City will by resolu- tion provide for the public sale of the Bonds. First reading: March 26, 1984 e. First Reading of Ordinance No. 1083 General Obligation Tax Increment Bonds This ordinance would authorize the issuance of $475,000 general obligation tax increment bonds. Motion by Hovland, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes Regular Council Meeting March 26, 1984 page 14 ORDINANCE NO. 1083 ORDINANCE AUTHORIZING THE ISSUANCE OF $475,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1984 City of Columbia Heights does ordain: 1. The City of Columbia Heights (th~ "City") is a home rule charter city and a political subdivision of the State Of Minnesota. 2. Pursuant to Ordinance No. lO12 and Resolution No. 82-56 the City issued its General Obligation Tax Increment Bonds of 1982 dated December 1, 1982 in the ag- gregate principal amount of $450,000 (the "Temporary Issue") which bonds were issued as t~mporary bonds maturing on December ~, 1985, and which are subject to redemption on June 1, 1984, December l, 1984 and June 1, 1985 at a price equal to par plus accured interest. 2. It is hereby found and determined that it is in the best interest of the City and the Authority of the City to issue its Genera] Obligation Tax Increment Bonds, Series 1984 in an aggregate principal amount not to exceed $475,O00 (the "Bonds") for the purpose of redeeming the Temporary Issue and thereby providing long term financing for the public redevelopment costs funded with the proceeds of the Temp- orary Issue.. The City Council of the City will by resolution provide for the public sale of the Bonds. First reading: March 26, 1984 f. First Reading of Ordinance No. 1084 General Obligation Tax Increment Bonds This ordinance would authorize the sale of SI,OO0,O00 in general obligation tax increment bonds for use in conjunction with the University Avenue tax increment financing dlistrict. Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. )O84 ORDINANCE AUTHORIZING THE ISSUANCE OF $1,000,O00 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES, 1984 City of Columbia Heights does ordain: 1. The City of Columbia Height~ (the "City") is a home rule charter city and a pol- itical subdlivision of the State of Minnesota. 2. Pursuant to Minnesota Statutes, Section 273.77 the City is authorized to issue general oblilgation bonds to finance public redevelopment costs incurred by The Housing and Redevelopment Authority in and for the City of Columbia Heights, Min- nesota (the "Authority") pursuant to Minnesota Statutes, Chapter 462. 3. It is hereby found and determined to be necessary and in the best interest of the City for the City to issue its General Obligation Tax Increment Bonds, Series 1984 ( the "Bonds" ) in a principal amount not to exceed $1,O00,OOO for the pur- pose of financing the public redevelopment costs incurred by the Authority in conn- ection with the C.B.D. Revitalization Project. The City Council of the City will by resolution provide for the public sale of the Bo~ds. Reguiar Council Meeting March 26, 1984 page 15 First reading: March 26, 1984 g. Resolution Adopting a Record Retention and Microfilming Schedule This resolution was withdrawn at the request of the City Manager. h. Resolution 84-19 Labor Agreement Between City and AFSCME, Local No. 495 This agreement is for the calendar fear 1984 and addresses changes only In wages and employer contribution to insurance. There are two changes in the agreement; wages, an increase of 3% over the 1983 Stanton Survey mean; employer contribution to in- surance from the current $120 per month to $135 per month. Motion by Hovland, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roli call: All ayes RESOLUTION NO. 84-19 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, COUNCIL NO. 14, LOCAL NO. 495 WHEREAS, negotiations have proceeded between the American Federation of State, County and Municipal Employees, Council No. 14, Local No. 495 representing clerical and tech- nical employees of the City and members of the City negotiating team, and said neg- otiations have resulted in a mutually acceptable contract for calendar year 1984; WHEREAS, a copy of said contract is available for inspection at the office of the City Manager and is made a part hereof by reference. NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar year 1984, for AFSCME bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 26th day of March, 1984. Offered by: Hovland Seconded by: Carlson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary 6. Communications a. Vista Construction - Sundial Realty Vista Construction Company has been denied a certificate of occupancy and a building permit for two structures on 49th Avenue. These denials were made on the basis of an on-going problem with drainage, grading and sodding In the development. Discussion followed regarding the history of the performance of this construction company in the City and those verbal and written agreements they have failed to keep. A memo from the Building Inspector contained alternatives that could be considered. These alt- ernatives were not issue any permits until agreed to work ls completed and that Vista Construction provide a nonrevocable letter of credit payable to the City for comple- tion of drainage easement grading and sodding on rear of lots 1 through 9, Cherry Heights Addition. Staff discussed other problems being experienced in the subdivision Regular Council Meeting March 26, 1984 page 16 besides those on lots 1 through 9. Motion by Hovland, second by Peterson to direct the City Attorney to draft a letter of credit agreement for the contingencies of this matter and that it be brought back to the City Council. Roll call: All ayes b. Metropolitan Council Letter Regarding Proposed Projects for Sewer Service Area #1 An informational meeting is scheduled to discuss three interceptor sewer projects planned within Sewer Service Area #1-. The City of Columbia Heights is within this service area and two representatives from the City's staff plan on attending. The Mayor stated that he felt one of these individuals should not attend this meeting and pursue methods for reducing administrative costs on public works projects.instead. c. Mayor's Proclamations The Mayor proclaimed Loyalty Day and Buddy Poppy Day in the City of Columbia Heights. 7. 01d and New Business a. 01d Business 1. Overnight Parking in City Owned Parking Lots Presently city owned parking lots are posted for no parking between 2:00 a.m. and 6:00 a.m.. These hours were primarily designated to accommodate the plowing and sweeping of the lots. A representative of Colortyme, Inc. requested the Council to consider amending the parking restrictions as he is experiencing problems with the parking of some of his business vans. The staff submitted proposals for alternatives to the present parking re- strictions. These proposals were discussed and the City Attorney drafted a motion that incorporated some of these suggestions. The consensus of the Council was to give auth- orization for a year to specific vehicles for all night parking and then review what, if any, problems that had developed. Motion by Carlson, second by Peterson that the City allow vehicles to be parked over- night in the municipal lots within the parking assessment district upon the following conditions: l) Only vehicles prominently displaying a parking sticker properly issued by the HRA will be allowed to remain overnight in the municipal lot within the parking assess- ment district 2) Approved vehicles must park only in specfic parking stalls designated by the MPA, said stalls to be located on the Van Buren side of the municipal lots. 3) No vehicle may be approved which has a gross curb weight of over 10,000 pounds. 4) No vehicles may be approved unless it is owned or leased by a business located within the parking assessment district. Roll call: All ayes 2. ~estaurant Development - Trucker Development, Inc. Three items for this restaurant development need Council action: a variance of three parking stalls associated with the restaurant/lounge operation; an amendment to the Conditional Use Permit as recommended by the City Attorney; and, approval of the de- velopment agreement. Motion by Peterson, second by Carlson to approve the variance of three parking spaces for Hemingway's Restaurant. Roll call: All ayes The ordinance would require 79 off' street parking spaces, however, the developer is proposing 76 parking spaces. At the March 12th Council meeting a conditional use permit had been granted. The City Attorney requested it be reconsidered. Regular Council Meeting March 26, 1984 page 17 Motion by Petkoff, second by Peterson to reconsider the conditional use permit for the restaurant on 4)st and Central as approved at the last Council meeting. Roll call: Ali ayes. Motion by Carlson, second by Peterson to amend condition #4 of the conditional use per- mit granted to Trucker Development as follows: a) The applicant shall provide an additional 94 parking spaces within one and one- half blocks of the restaurant property for use by its banquet patrons. b) Should the parking referred to above become unavailable for use by the banquet patrons, the applicant may use the municipal parking ramp for its banquet pat- rons during the hours of 6:00 P.M. and 1:30 A.M.. The applicant shall Instruct banquet patrons to park in the municipal ramp should onsite parking not be available. c) Should the City Council determine that a parking problem for banquet patrons exists, even after compliance with provisions a) and b) above, the applicant shall provide substitute parking or consent to be incorporated into the City's parking assessment district at the applicant's expense. d) Should the City find that a parking problem exists for banquet patrons even if the applicant complies with provisions al, bi, and c) above, the City may term- inate the conditional use permit insofar as it applies to the operation of the banquet facility. Should the City find that a parking problem exists for banquet patrons and also finds that the applicant has not complied with one or more of provisions al, bi, and c) above, the City may also terminate the conditional use permit insofar as it applies to the operation of the banquet facility. Roll call on amendment: All ayes Motion by Petkoff, second by Carlson to adopt the conditional use permit as amended. Roll call: Ail ayes A motion regarding the development agreement was distributed by the City Attorney. He recommended the last five words of the substituted motion ("as it pertains to parking") be deleted before the motion.is acted on. Motion by Petkoff, second by Peterson to approve the Housing and Redevelopment Auth- ority of Columbia Heights, Minnesota and Trucker Development, Inc. entering into a redevelopment agreement for construction of a restaurant/lounge, including banquet facilities. Roll call: All ayes 3. Authorization to Purchase Motion by Hovland, second by Peterson to authorize the purchase of a memory type- writer, Olympic Professional Model, from McNallan's Office Products in the amount of $899 for use in the Police Department and the funding to come from the Revenue Sharing Fund in the Police Department budget. Informal quotations were received for this purchase. Roll call: All ayes RECESS: 9:50 P.M. RECONVENE: 10:20 P.M. b. New Business 1. Joint Purchasing Agreement with St. Paul for Purchase of Various Supplies, Materials and Equipment Although approval for this agreement came at the request of the Fire Chief it was noted that it could be used for all City departments. Motion by Petkoff, second by Hovland to authorize the Mayor and City Manager to execute a joint purchasing agreement with the City of St. Paul for the purchase of various supplies, materials and equipment. Roll call: All ayes Regular Council Meeting March 26, 1984 page 18 2. Authorization to Seek Bids a. Water Wagon Three options for a water wagon were presented to the Council and the City Engineer recommended option #2. This option would replace the cab and chassis, and remount the existing water tank with remodelled controls and piping. Councilman Carlson supported this option and noted that a new tank would require more expensive maint- enance. Motion by Petkoff, second by Hovland to authorize the City Manager to seek bids re- garding the purchase of a cab and chassis, and remounting and remodelling of the City's streer flusher (water wagon) with bids to be submitted to the City Council on either April 23rd or May 14th. Roll call: All ayes b. Resurfacing Tennis Courts The tennis courts in Prestemon Park were last surfaced approximately six years ago. Motion by Petkoff, second by Peterson to authorize the City Manager to seek bids for resurfacing the tennis courts at Prestemon Park; and, furthermore, that bids be presented on May 1st and awarded by the Council May 14, 1984. Roll call: All ayes c. Playground Equipment Motion by Petkoff, second by Carlson to authorize the City Manager to seek bids for miscellaneous playground equipment. Roll call: All ayes 3. Authorize Hiring of Architect for Improvements to J.P. Murzyn Hall Motion by Carlson, second by Petkoff to table for additional bids. Roll call: All ayes 4. Conferences and Seminars a. 1984 American Library Association Annual Conference Motion by Carlson, second by Peterson to authorize Rebecca Loader, Library Director, to attend the 1984 American Library Association Annual Conference to be held June 22- 27, 1984 in Dallas, Texas; and furthermore, that reimbursement of expenses up to $950 be allowed. Roll call: All ayes b. Municipal Administration of Cable Television Motion by Peterson, second by Carlson to authorize Joan Niznik, Cable Communications Commission Member, to attend the Municipal ~dministration of Cable Television to be held in Madison, Wisconsin on April 11-13; and furthermore, that reimbursement of expenses up to $525 total be allowed. Roll call: All ayes Motion by Peterson, second by Carlson to authorize Robert Bocwinski, City Manager, to attend the Municipal Administration of Cable Television to be held in Madison, Wisconsin on April 11-13, 1984; and, furthermore, that reimbursement of expenses up to $525 total be allowed. Roll call: Peterson--aye Hovland, Petkoff, Carlson, Nawrocki--nay Motion fails. c. APA National Planning Conference Motion by Hovland, second by Peterson to authorize Tod~ Stutz, Community Development Specialist, and one member of the Planning and Zoning Commission to attend the Amer- ican Planning Association's National Planning Conference to be held in the Twin Cities May 5-9, 1984; and furthermore, that reimbursement of expenses up to $560 total be reimbursed. Roll call: All ayes Regular Council Meeting March 26, 1984 page 19 5. Establish Date for Board of Review Motion by Petkoff, second by Carlson to establish Monday, May 21st at 7:30 P.M. as the date and time for the Board of Review Meeting to be held by the Columbia Heights City Council. Roll call: All ayes 6. Award of Bid - Miscellaneous Road Materials Motion by Peterson, second by Carlsqn to approve the purchase of miscellaneous road materials; and furthermore, to authorize the Mayor and City Manager to execute a contract for the following road materials based upon low, formal quotation. The City Engineer noted that most of the prices were the same as last year and only a few were slightly higher. Roll call: All ayes 7. Authorization to Purchase Contour Mapping Aerial Photos These photos are being requested by the Public Works Department so that photographical maps and topographical maps can be made of the City which will be used to review the City's storm drainage systems. This review is being requested as part of the Surface Water Management plan by the Six Cities Water Management Organization. Each proposal that was submitted for this aerial survey had four items included: I) aerial photo- graph flyover; 2) reproducible photographic enlargements; 3) composite mosaic photographic map of the entire City; and, 4) reproducible topographic maps. The fourth item was the most costly. Discussion followed regarding item #4. Motion by Petkoff, second by Carlson to authorize the purchase of professional services for the preparation of aerial photographic maps and topographic maps of the City from Mark Hurd Aerial Survey, Inc. of Minneapolis at a total cost ot $20,695 based upon low, formal quote; and furthermore that the City Council authorize expenditures of $19,345 from the Sewer Utility Fund - Retained Earnings Balance, and remainder of expenditure to be charged to the 1984 Engineering Department budget; and,.all of the aforementioned activity be done with the understanding that only three of the items in the proposal be done and that the fourth item be optional and be subject to deletion if the Council so decides; and that the Mayor and City Manager be authorized to enter into an agreement for same. Discussion fol)owed regarding what aerial services the other members of the Six Cities Water Management Organization may be considering. Roll call: All ayes 8. Reports a. Report of the City Manager The report of the City Manager was submitted in written form. One of the items on the report dealt with the subleasing of property by the City. The Council wished not to do this. A number of the items on the report will again be addressed at the Council work session scheduled for April 2nd. Of particular interest to the Council was additional informa- tion on items considered at the March 19th Public Improvement Hearing. It was also noted that a cab company wishing to operate in the City prefers to Oot buy licenses in the City. Mayor Nawrocki stated that he had hoped for more discussion regarding the recent authorization to purchase microcomputers. He prefers equipment for data processing and not word processing. b. Report of the City Attorney The City Attorney had nothing to report at this time. Regular Council Meeting March 26, 1984 page 20 9. Licenses Motion by Petkoff, second by Carlson to approve the licenses as listed upon payment of proper fees and that the fee for the V.F.W. Post #230 license be waived and that the on sale liquor/Sunday liquor license for the First Edition Restaurant at 5085 Central Avenue be contingent upon full data about ownership of the land and building being provided to the City prior to the issuance of the license Roll call: All ayes A letter from the Honeywell facility in Columbia Heights had been received requesting permission to serve non-intoxicating liquor at their employee picnic. The use of Huset Park had been granted by the Park Board. Motion by Petkoff, second by Carlson to authorize that Honeywell be allowed to possess and consume non-intoxicating liquor in conjunction with their employee picnic in Huset Park on eitlher June 5th or June 6th between the hours of 3:00 P.M. and 8:00 P.M. Roll call: All ayes Communications The City Engineer had received a report from a developer who is proposing the constru- tion of approximately 600 housing units north of County Road E in New Brighton. The developer had previously asl~ed that the City of Columbia Heights supply the wa~r for his development. The Engineering Department had responded to the request with a number of concerns dealing with the impact this may have on the City of Columbia Heights. The repor~ addressed this. The developer was also advised to contact the City of Minnea- polis. The City Engineer felt this had not been at this point in time. He stated that he had not had ample time to study the report. 10. Payment of Bills Motion by Hovland, second by Carlson to approve the payment of bills as listed out of proper funds. Roll call: All ayes Adjournment Motion by Petkoff, second by Carlson to adjourn the meeting at 12:40 A.M.. Roll call: All ayes Jo-Anne Student, Council Secretary