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HomeMy WebLinkAboutApr 23, 1984O.~FICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING APRIL 23, 1904 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation The Invocation was offered by Jo-Anne Student, Council Secretary. 3. Minutes For Approval Motion by Carlson, second by Peterson to approve the minutes of the Regular Council Meeting on April 9th, the Continued Public Hearing of April 16th, and the Special Council Meeting of April 16th as presented in writing and that the reading be dis- pensed with. Roll call: All ayes 4. Oral Petitions A representative of Kraus-Anderson came to the Council requesting a temporary occupancy permit for Rainbow Foods who will be occupying approximately half of the building being refurbished by Kraus Anderson on Central Avenue between 43rd and 44th Avenues. Many of the items in the project's site plan as submitted to the Planning and Zoning Commission were not completed nor are they expected to be by the scheduled grand opening. A leng- thy discussion followed regarding what items are yet to be completed and what avenue could be taken to insure that these items were done. Motion by Peterson, second by Carlson that the Mayor and City Manager be authorized to enter into a letter of credit agreement subject to the City Manager's determining the amount of work to be completed and that the City Manager determine the amount of the letter of credit. The amount of the letter or credit will be based on the approximate costs that would be incurred to complete the six items detailed in the April 6th memo of the Community Development Specialist. The Council determined that the work must be done by July l, 1984. Roll call: All ayes 4a. Proclamations Mayor Nawrocki read for the record proclamations for Loyalty Day, Poppy Day and the Health and Fitness Fair. 5. Ordinances and Resolutions a. First Reading of Ordinance No. 1085 Pertaining to the Sale of Real Estate This property is being sold to the HRA and is located at 4001 Third Street N.E. Motion by Petkoff, second by Hovland to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1085 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE SALE OF CERTAIN REAL ESTATE AT 4001 Third STREET N.E. TO THE HOUSING AND REDEVELOP- MENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA. The City Council of the City of Columbia Heights does ordain: Section l: The City of Columbia Heights shall sell and convey unto the Housing and Redevelopment Authority of Columbia Heights, Minnesota the real property described as follows, to-wit: Regular Council Meeting April 23, 1984 page 2 Lot Five (5), except that part of said lot lying Easterly of a line running parallel with and distant 144 feet Westerly of the following described line: Beginning at a point on the North line of Section Thirty-five (35), Township Thirty (30) North, Range Twenty-four (24) West, distant 1,270.16 feet East of the Northwest corner thereof; thence run South- erly at an angle of 90o18'30'' with said North Section line (when mea- sured from West to South) for 734.8 feet; thence deflect to the right at an angle of 2o30' for 458.51 feet; thence deflect to the left at an angle of 2o30' for 1,320.4 feet; thence deflect to the left on a 0o45' curve (delta angle 4°17'45'' for 572.78 feet and there terminating. All in Block One (1), Rearrangement of Block D, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: The Mayor and City Manager are hencewith authorized to execute a Quit Claim Deed to effectuate the conveyance of the said real estate. Section 3: 'The purchase price shall be $24,000.00. Section 4: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: April 26, 1984 b. Resolution 84-25 Three City Joint Bidding Authorization This resolution would authorize City staff to jointly seek bids with the Cities of Fridley and New Brighton for seal coating. Motion by Hovland, second by Petkoff to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION 84-25 A RESOLUTION AUTHORIZING THE JOINT BIDDING OF MAINTENANCE AND REPAIR WORK FOR STREETS WITH THE CITIES OF COLUMBIA HEIGHTS, FRIDLEY AND NEW BRIGHTON. WHEREAS: sealcoating of asphalt streets are required; and, WHEREAS, the combination of these requirements into a single request for competitive sealed bids is desirable to obtain quantity economics; and, WHEREAS, it is the desire of the cities of Columbia Heights, Fridley and New Brighton to solicit bids by a single request for bids in accordance with the following pro- cedures: 1. Any municipality desiring to contract for the purchase of any materials, supplies or work in cooperation with the other municipalities which are parties to this agre- ement shall, by its representative, notify the other municipalities of such desire, indicating the items and the quantity. 2. If two or more of such municipalities decide to cooperate in the joint bidding, the Public Works Director of the participating municipalities shall prepare the necessary plans and specifications, submit the same to the participating municipalities for their approval, and following such approval by each participating municipality, the Public Regular Council Meetinq April 23, 1984 page 3 Works Directors of the participating municipalities shall advertise for bids in the name of ali participating municipalities. All solicitations or advertisements for bids, shall be done in accordance with established practices and applicable laws. 3. Within five days after the receipt of bids, the Public Works Directors of the par- ticipating municipalities shall determine which, in their opinion, is the best bid submitted, and they shall notify each of the participating municipalities of their findings. 4. After receipt of the recommendation of the Directors, or after the expiration of fourteen days, whichever occurs first, any municipality desiring to execute a contract shall award the contract to the bidder which it determines to be the lowest respon- sible bidder, and each participating municipality shall enter into a separate con- tract with the successful bidder for the materials, supplier or work advertised. In- asmuch as the purpose of this Agreement is to allow the participants to benefit from purchasing labor and materials in larger quantities, each municipality agrees to order and pay for the estimated quantities of goods, materials, supplies and labor purchased for them under this Joint Agreement as initially requested by them; con- sistent with their actual needs. 5. All advertising costs in connection with the proposed purchase of any materials, supplies or work shall be borne equally by the participating municipalities. 6. Not withstanding any other language to the contrary, each municipality reserves the right to reject any or all bids, in whole or in part, in connection with the proposed contract of any materials, supplies or work. 7. It is understood and agreed that each participating municipality will make its own separate contract with the successful bidder, that each participating municipality shall only be liable to the successful bidder for materials, supplies or work con- tracted for by such municipality without any liability for purchases contracted for by any other participating municipality, and each successful bidder shall be required to bill each participating municipality directly for the materials, supplies or work ordered by it. 8. In the event of any dispute between the municipality and a successful bidder arising after a contract has been executed, such dispute shall be handled by and between the particular municipality affected and the contractor. 9. By agreement of all the parties hereto any other municipality may become a part- icipant to this procedure. 10. Each party hereto further agrees to save harmless any of the other parties hereto suffering loss or damage with respect to the contract supplier for failure to pay for any items actually ordered or failure to take the amount initially designated by such party and included in the award on behalf of such party pursuant to this contract. BE IT RESOLVED by the City Council of the City' of Columbia Heights, as follows: 1. That the Public Works Director is hereby authorized to work with the Public Works Directors of the cities of Fridley and New Brighton in the development of plans and specifications for joint bidding of asphalt street sealcoatlng. Regular Council Meeting April 23, 1984 page 4 2. That consolidated advertisement of bids for asphalt street sealcoating is authorized between the cities of Fridley and New Brighton. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS THIS 23RD DAY OF APRIL, 1984. Offered by: Hovland Seconded by: Petkoff Roll call: All ayes CITY OF COLUMBIA HEIGHTS ATTEST: Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary Robert S. Bocwinski, City Manager c. Resolution 84-26 Adopting Changes in Non-Union Salary Ranges and Fringe Benefits This resolution would make adjustments to the market rates of certain non-union emplo- yees and increase the employer paid contribution to employer-paid insurance programs from $120 to $145 per month. Motion by Carlson, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION 84-26 ADOPTING CHANGES IN NON-UNION GROUP SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNION- IZED CITY POSITIONS, AND CHANGING EMPLOYER'S CONTRIBUTION TO FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Union- ized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable survey data; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for its non-unionized employees to compare what is paid for other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes salary ranges for groups of non-unionzed City positions as indicated on the attached schedule which is on file in the Office of the City Manager, effective Januaryl, 1984; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the salary for specific non-unionized City employee positions to be effective as per the attached schedule upon such affected City employee fulfilling the requirements specified in the Wage Compensation Program for a salary change for such employee; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the Employer's share of non-union employees' insurance programs, effective January l, 1984, at $145.OO per month. Regular Council Meeting April 23, 1984 page 5 Passed this 26th day of April, 1984. Offered by: Hovland Seconded by: Petkoff Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor d. Resolution 84-27 MEGA Labor Agreement The items open for negotiation on the MEGA Agreement were wages and employer contri- bution to insurance. The proposed changes are an increase of 5% over the )983 Stanton Survey mean and an increase in employer contribution to insurance from the curren,t $120 per month to $135 per month. Motion by Hovland, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The Administrative Assistant to the City Manager gave the Council the individual in- creases by percentage for all of the members of the MEGA group. RESOLUTION 84-27 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND MANAGEMENT EMPLOYEES OF GOVERNMENTAL AGENCIES, LOCAL NO. ONE WHEREAS, negotiations have proceeded between the Management Employees of Governmental Agencies, Local No. One, representing supervisory employees of the City and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar year 1984; WHEREAS, a copy of said contract is available for inspection at the office of the City Manager and is made a part hereof by reference; NOW, THEREFORE BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar year 1984, for MEGA bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 23rd day of April, 1984. Offered by: Hovland Seconded by: Peterson Roll call: Ali ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor e. Resolution 84-28 Single Mortgage Revenue Bond Program This resolution was being proposed to amend the agreement relating to the single mortgage revenue bond program undertaken jointly by the cities of Brooklyn Center, Columbia Heights and Moorhead and the HRA for the City of Robbinsdale. Specifically, the resolution would extend the timeframes for the City of Columbia Heights to ac- commodate a major development in the City. Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Regular Council Meeting April 23, 1984 page ~ RESOLUTION 84-28 BEING A RESOLUTION APPROVING AMENDMENTS TO THE INDENTURE OF TRUST, THE MORTGAGE ORIGINATION AND SALE AGREEMENTS, THE RESALE COMMITMENT AGREEMENT, AND APPROVING THE EXTENSION OF BUILDER-DEVELOPER COMMITMENT AGREEMENTS RELATING TO THE SINGLE MORTGAGE REVENUE BOND PROGI:LAM UNDERTAKEN JOINTLY BY THE CITY OF BROOKLYN CENTER, THE CITY OF COLUMBIA HEIGHTS, THE CITY OF MOORHEAD AND THE HOUSING AND REDEVELOP- MENT AUTHORiITY IN AND FOR THE CITY OF ROBBINSDALE, MINNESOTA WHEREAS, pursuant to its Single Family Mortgage Revenue Bond Program (the "Program"), the City of Columbia Heights, Minnesota (the "City") authorized the issuance of Single Family Mortgage Revenue Bonds, Series 1982, issued jointly with the City of Moorhead, Minnesota, the City of Brooklyn Center, Minnesota and The Housing and Redevelopment Authority in and for the City of Robbinsdale, Minnesota; and WHEREAS, there have been prepared certain amendments to the Indenture of Trust dates as of December 29, 1982, and to the several Mortgage Origination and Sale Agreements dated as of December 29, 1982, in order to more accurately and efficiently carry out the intent of the Program; and WHEREAS, there has been prepared an amendment to the Builder-Developer and Resale Commitment Agreement, dated as of December 29, 1982 and approved by the City, to permit the extension of such agreement to a date determined by the Originator and approved by the City if the period of originating mortgage loans under the Program is extended pursuant to the Indenture of Trust; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota: 1. The Mayor' and City Manager are hereby authorized and directed to execute and deliver the Amendment of Indenture of Trust, the several Amendments to Mortgage Origination and Sale Agreement, and the Amendment to the Builder-Developer and Resale Agree~ment, which documents are hereby approved in the form now on file with the City Manager, with such necessary and appropriate variations, omission, add insertions as are not materially inconsistent with such form, and as the Mayor, in his discretion, shall determine. 2. The Mayor and City Manager are hereby authorized and directed to execute and deliver on behalf of the City such additional certificates and documents as are deemed necessary by bond counsel to effectuate the agreements contained in the aforementioned Amendments. 3. First Trust Company of St. Paul (the "Trustee") is hereby directed to enter into an investment agreement (the "Agreement") in substantially the form of the Investment Agreement dated December 29, 1982 between the Trustee and The First National Bank of Saint Paul, with such changes as are approved by the Mayor, under which Agree- ment the Trustee may withdraw moneys at any time, upon not more than fourteen days notice, the effect of which Agreement is to permit the investment of amounts then remaining on deposit in the Mortgage Loan Fund from the date of expiration of the Investment Agreement dated December 29, 1982, at a rate of interest per annum equal to or greater than the average weighted interest rate on the Bonds, upon receipt of a favorable opinion of bond counsel as described in Section 5.05(E) of the Indenture. 4. The extension of the Builder-Developer and Resale Agreement to April l, 1985, is ~egular Council Meeting April 23, 1984 page 7 hereby approved, and the City Manager is directed to notify the Program Administrator of such approval if and when the origination period is extended pursuant to Section 5.05 of the Indenture of Trust. Adopted this 23rd day of April, 1984. Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor 6. Communications a. Appointment to Boards and Commissions The Council received a list of those persons interested in being reappointed to boards or commissions on which they already are serving. Motion by Petkoff, second by Carlson to reappoint to various boards and commissions those persons whose names appear on the list prepared by the Council Secretary. Roll call: AIl ayes It was noted that interviews are being scheduled for those residents who have applied for boards or commissions where vacancies exist. b. Suburban Rate Authority - 1984 Membership Assessment The 1984 membership assessment for the City of Columbia Heights is based on population and is in the amount of $1,227. It was noted that for most of its existence the Sub- urban Rate Authority has not requested funding. The Mayor reviewed some of the past activities of the Authority as well as its present activities. Motion by Petkoff, second by Hovland to authorize the payment of $1,227 to the Sub- urban Rate Authority as the City's 1984 membership assessment. Roll call: Ali ayes 7. Old and New Business a. Old Business 1. Health and Fitness Day Motion by Petkoff, second by Peterson to authorize the expenditure of $687.50 to Gopher Athletic for the purchase of various T-shirts and to authorize the expen- diture of $1,576.00 to Apache Print for the printing of brochures; and furthermore, that both purchases are based upon low, informal quotation. Roll call: All ayes b. New Business 1. Wargo Court - Maintenance Agreement There was a lengthy discussion regarding various points of the maintenance agreement. Basically, the agreement would require Trucker Development Inc. to maintain that portion of Wargo Court which will remain after development of their site on 41st and Central. Motion by Petkoff, second by Carlson to table this matter for additional information. Roll call: All ayes 2. Establish Date for Public Hearing The public hearing is regarding the proposed tax-increment district modification. Mayor Nawrocki stated that he expects all of the affected property owners to receive notice of this public hearing. Regular Council Meeting April 23, 1984 page 8 Motion by Carlson, second by Peterson to schedule a Public'Hearing for Monday, May 14th, at 7:00 P.M. to consider modifications to the City's tax-increment district. Roll call: All ayes 3. Award of Bid a. Tree and Stump Removal Motion by Pe~tkoff, second by Carlson to award the tree and stump removal to Bluemel's Tree and Lar, dscape, Inc. of Hudson, Wisconsin in the amounts of $6.45/inch for tree removal, and $1.O0/inch for stump removal; and furthermore, that the Mayor and City Manager be authorized to enter into a contract for such. Roll call: All ayes b. One-Ton Siteel Wheel Roller Motion by Peterson, second by Carlson to award the purchase of a one-ton steel wheel roller to Ruffridge-Johnson Equipment Company, Inc. of Minneapolis in the amount of $4,000 based upon low, formal quotation. Roll call: All ayes It was noted that the existing roller will be traded in. 4. Damage to Police Vehicle Motion by Petkoff, second by Hovland to authorize the City Manager to sell Police Squad #27 at the Hennepin County Joint Purchasing Group Auction to be held in the Fall of 198~; and furthermore, that such vehicle be sold in an "as is" condition. Roll call: All ayes 5. Joint Meeting - City Council, Park Board, and Architect A joint meeting of the City Council, Park Board and an architect was scheduled for Monday, May 7th at 8:00 P.M. at Murzyn Hall. The agenda item for this joint meeting is possible improvements to Murzyn Hall. 6. Authorization to Seek Bids Regarding Miscellaneous Concrete Repairs Motion by Carlson, second by Peterson to authorize the City Manager to seek bids for miscellaneous concrete repairs. Roll call: All ayes Although formal bids on this matter will be sought, the City Engineer advised the Council he estimates the approximate cost to be about $4,000. 7. Appropriate Funds to Move Wargo Court Hockey Lights to Mathaire Park Motion by Peterson, second by Hovland to transfer $6,400 from the Undesignated Equity of the Park Dedication Fee Fund to the General Fund Park Department Budget - Account #4751-1520 for the purpose of financing the movement of hockey lights from Wargo Court to Mathaire Park. Roll call: All ayes 8. 1983 Audit It was noted that the Council received copies of the 1983 Audit and can expect the auditor's management letter in about a week. The Mayor suggested a meeting with the auditor and the Council should be considered to discuss the audit and the letter. Mayor Nawrocki observed that the City ended the year 1983 in fiscally good condition and that the General Fund Surplus had increased. RECESS: 9:15 P.M. RECONVENE: 9:45 P.M. 8. Reports a. Report of the City Manager The City Manager's report was submitted in written form. One item was discussed which ~egular Council Meeting ~April 23, 1984 page 9 dealt with lane markings on 44th Avenue. The request for these markings had come from a resident who felt they would afford pedestrians on this avenue more safety. The City Engineer gave the Council written data that stated longitudinal pavement markings used to create an impression of a narrower street have no effect on mean speeds or speed distribution on residential streets. The striping is being done but there is no guarantee of success to reduce speed. The City Manager updated the Council on the status of having the Service Center floor repaired. Initially, the contractor who installed the floor stated he felt no res- ponsibility for the cracks in the floor and other problems that are being experienced. After the City Manager sent a letter to the contractor regarding damage covered under warranty it was agreed that someone would come to inspect the floor. It was determined that an appraisal would be done and the work to protect the floor from further damage and erosion would proceed. b. Report of the City Attorney The City Attorney had nothing to report at this time. The Mayor inquired if the City Attorney had an opportunity to pursue additional information at the £ourt House re- garding some property on Central Avenue. The City Attorney advised him he will be doing this soon. Mayor Nawrocki inquired if there is any additional information on the request by a local restaurant owner for a wine license. He stated he felt this should be dis- cussed at a work session. 9. Licenses Motion by Carlson, second by Peterson to grant the license applications as listed upon payment of proper fees. Roll call: All ayes 10. Payment of Bills Motion by Carlson, second by Petkoff to pay the bills as listed out of proper funds. Roll call: All ayes Adjournment Motion by Carlson, second by Peterson to adjourn the meeting at 9:55 P.M All ayes A6ne Student-, Counc-il ~cretary 11 call: