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HomeMy WebLinkAboutSept 24, 1984OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 24, 1984 The meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation There were no ministers available to offer the Invocation. 3. Minutes of Previous Meetings Motion by Carlson, second by Hovland to approve the minutes of the Regular Council Meeting of September lOth; and the Budget Hearing of September 12th; as presented in writing and that the reading be dispensed with. Roll call: All ayes 4. Oral Petitions A resident of the City advised the Council of an Home Occupation business he is pro- posing. This business which would be contained in a van would deliver a specific type of food to resident's homes. Many aspects of this business were discussed and the City Attorney advised the Council that additional information should be gotten by the staff before a decision could be made regarding a business permit. Motion by Hovland, second by Peterson tO refer this apDlication to staff for hand- ling and that a report should be made back to the Council. It was noted that if the staff deemed it necessary, it should be an agenda item for the Planning and Zoning Commission's meeting on October 2nd. Roll call: All ayes 5. Ordinances and Resolutions a. Second Reading of Ordinance No. 1089 Vacating an Utility Easement at 825 50½ Ave. This ordinance also includes easement vacations of other properties within the area. Motion by Hovland, second by Petkoff to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1089 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING AN UTILITY EASEME~T NEAR THE REAR OF 825 50½ AVENUE NORTHEAST The City Council of the City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the utility easements over, under, and across the following described property, to-wit: That portion of the platted utility easement along the west line of Lot 2, Block 2, Robbie's Addition lying south of a line parallel to and 39.7 feet north of the south lot line of said Lot 2. Also, all of the platted 5 foot utility easement along the west line of Lot 3, Block 2, Robbie's Addition. Also, that portion of the platted utility easement along the east line of Lot 4, Block 2, Robbie's Addition lying south of a line 5 feet south of and parallel to the north line of said Lot 4. Regular Council Meeting September 24, 1984 page 2 Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: ~eptember 10, 1984 Second Reading: September 24, 1984 Date of Passage: September 24, 11984 Offered By: Hovland Seconded By: Peterson Roll Call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor b. Second Reading of Ordinance No. 1090 Vacating An Alley This ordinance would vacate the east/west alley from the north/south alley to Van Buren at the site of the new Credit Union Office. Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1090 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING AN ALLEY NEAR 40TH AND VAN BUREN STREETS NORTHEAST The City Council of the City of Columbia Heights does ordain: Section l: The City of Columbia Heights herewith vacates the alley easement described as follows, to-wit: That portion of the platted alley within Block 60, Columbia Heights Annex to Minneapolis, lying easterly of the southerly extension of the westerly line of Lot 12, Block 60, Columbia Heights Annex to Minneapolis, according to the recorded plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: September 10, 1984 September 24, 1984 September 24, 1984 Offered By: Carlson Seconded By: Peterson Roll Call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary c. First Reading of Ordinance No. 1092 Vacating Part of An Alley The alley addressed in Ordinance No. 1092 is located at what is now the municipal parking lot on the southside of 40th Avenue between Van Buren and Central Avenue. Motion by Carlson, second by Hovland to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes Regular Council Meeting September 24, 1984 page 3 ORDINANCE NO. 1092 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, VACATING PART OF AN ALLEY SOUTH OF 40TH AVENUE NORTHEAST, BETWEEN CENTRAL AND VAN BUREN STREETS NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the alley easement described as follows, to-wit: That portion of the platted alley within Block 62, Columbia Heights Annex to Minneapolis, lying westerly of the southerly extension of the easterly line of Lot 40, Block 62, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: September 24, 1984 The second reading of Ordinance No. 1092 is scheduled for October 9, 1984. 6. Communications a. Planning and Zoning Commission 1. Special Purpose Fence, ]125 50th Avenue On a three to one vote, the Planning and Zoning Commission recommended approval of the special purpose fence at 1125 50th Avenue. Staff recommended denial based on the inclusion of beams on the fence that connect with the roof of the garage. Staff members contend that these beams, because of size and placement, constitute a struc- ture and cannot encroach into the seven foot sideyard setback in an R-1 zone. Also staff was of the opinion that this structure could create a fire hazard. The fence was constructed on top of a retaining wall. The retaining wall encroaches in one area approximately two inches on the neighbor's yard at 1105 50th Avenue. Members of the Council expressed concern with this encroachment even though the neighbor at 1105 50th is aware of it and has expressed no opposition. To protect future property owners of these two parcels it was decided that this lack of opposition should be stated in writing. A long discussion continued regarding water drainage and possible alternative methods to support the fence if the beams were removed and the posts were cut off to permissable fence height. Motion by Hovland, second by Carlson to approve the special fence at 1125 50th Avenue provided that the lattice work and other timbers that run between the house and the fence be removed and contingent on the applicant obtaining written permission of the neighbor regarding the encroachment, such permission to be filed with the Council Secretary. Roll call: All ayes 7. Old and New Business a. Old Business l. Water Wagon Chassis Originally the Council awarded the bid for the water wagon chassis to Superior Ford of Plymouth. In reviewing the bid specifications staff noticed an error was made and that a double reduction axle and the double channel frame work had not been included R&gular Council Meeting September 24, 1984 page 4 in Superior Ford's bid. In writing, Superior Ford stated that they would not provide these two items without addit,ional costs. With these additional costs Superior Ford would not be the low bidder. Motion by Hovland, second by Carlson to reconsider the action of the City Council of September 10th.awarding the purchase of a cab and chassis to Superior Ford of Plymouth, Minnesota as further review shows Superior Ford not meeting minimum specifications, and furthermore, that the bid be awarded to purchase a cab and chas- sis from Lakeland Ford Company in the amount of $18,597 based upon formal bids received; and furthermore, that the Mayor and City Manager be authorized to exe- cute an agreement for same. Roll call: All ayes 2. Cable Communications Rate Review and Performance Audit (Technical Analysis) Two proposals were received for the rate review and performance audit. The City Manager reviewed his recommendations supporting one of the proposals. Motion by Petkoff, second by Peterson to authorize the Mayor and City Manager to execute an agreement with Herbst & Thue Law firm for the purpose of undertaking a rate review and performance audit (technical analysis) of the Columbia Heights/ Hilltop Group W Cable system at a cost not to exceed $10,O00. Roll call: Petkoff, Carlson, Peterson, Nawrocki - aye Hovland - abstain Motion by Petkoff, second by Peterson to direct the City Manager to pursue an agre- ement with Group W to agree to pay the costs of the rate review and the performance audit based on our franchise agreement and to pursue with Hilltop a cOSt sharing. Roll call: Petkoff, Carlson, Peterson, Nawrocki - aye Hovland - abstain 3. Refuse Hauler Specifications A resident has questioned why the refuse haulers specifications had included the City's Spring Clean Up. He felt this requirement automatically eliminated smaller haulers who did not have the equipment to handle the Spring Clean Up but could handle the other hauling required in the specifications. The City Manager stated that the specifications would allow a refuse hauler to subcontract upon approval of the City Council. b. New Business 1. Joint Powers Agreement for Transfer of Industrial Development Revenue Bond Allocation to City of Brooklyn Park All of the monies allocated to the City of Columbia Heights was not used. It is allowable for the City to transfer the unused portion of its bond money to another municipality if there is a request for so doing. The City of Brooklyn Park made this request. Columbia Heights will be credited with use of these funds which will then be used in calculating the City's future industrial development revenue bond allocations. Motion by Peterson, second by Carlson that the Mayor and City Manager are authorized to execute an agreement regarding the use of Columbia Heights' industrial deve- lopment revenue bond allocation by the City of Brooklyn Park in the amount of $2,347,900. Roll call: All ayes 2. Schools and'Conferences a. Managing for Effective Discipline Motion by Carlson, second by Peterson to approve the attendance of the Police Chief at Managing for Effective Discipline in Daytona Beach, Florida on November 12-15, 1984; and furthermore, to authorize reimbursement of related expenses. Roll call: All ayes Regular Council Meeting September 24, 1984 page 5 b. High Risl~ Incident Management Motion by Hovland, second by Peterson to approve the attendance of Police Sergeant Leonard Olson at High Risk Incident Management in Evanston, Illinois on November 19-20, 1984; and furthermore, to authorize reimbursement of related expenses. Roll call: All ayes ~ 3. Purchase of Turnout Gear The turnout gear being requested is five bodyguard coats and five bunker pants. Motion by Petkoff, second by Peterson to authorize the City Manager to purchase turnout gear items from Clarey's Safety Equipment in the amount of $1,346.80 based upon our Joint Purchasing Contract. Roll call: All ayes 4. Purchase of Cash Registers for Liquor Store Operations The purchase of four cash registers for the liquor store operations in the City had been the subject for discussion at a number of Council work sessions. These cash registers will have scanning capabilities and maintain perpetual inventory records. Motion by Petkoff, second by Carlson to authorize the purchase of four D.T.S. cash registers from Minnesota Cash Register Company at a cost not to exceed $35,205, based upon low bid; and furthermore, that the Mayor and City Manager be authorzed to execute an agreement for same. Roll call: All ayes 5. Establish Date for Special Assessment Public Hearing Motion by Petkoff, second by Peterson to establish Tuesday, November 20, 1984 as a date for a Special Assessment Public Hearing to be held at 7:30 P.M. in the City Council Chambers. Roll call: All ayes 6. Resolution Changing Dates of Council Meetings in the Month of November, 1984 Motion by Peterson, second by Carlson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 84-54 BEING A RESOLUTION ESTABLISHING NOVEMBER 5TH AI~D NOVEMBER 19TH, 1984, AS DATES FOR REGULAR COUNCIL MEETINGS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: That the City Council meetings heretofore scheduled for the second and fourth Mondays in November, 1984, be and herein are rescheduled for the first and third Mondays in November, 1984. Passed this 24th day of September, 1984. Offered by: Peterson Seconded by: Carlson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary Regular Council Meeting September 24, 1984 page 6 7. Selection of Soil Testing Company - University Heights A letter was received from the developer of University Heights requesting the Council to reconsider its choice of companies for soil testing at the University Heights site. Mayor Nawrocki had responded by letter to one of the companies who had requested con- sideration for selection a~ the soil testing company for this project. All members of the Council had received copies of this letter. The letter state~ the reasons the Coun- cil made the selection it did. 8. Reports a. Report of the City Manager The City Manager's Re[orr was submitted in written form. The first item o;~ the report, ~oint ambulance purchase, was informational. The second item advised the Council that the Burroughs bookkeeping machine In the Finance Department is no longer repairable. The Finance Director will meet with the Science, Technology and Energy Commission for its input on this matter. The last item concerned water service connection at 4217 Central Avenue. This item was informational. Additional items discussed were proposed changes in the City's personnel policy ad- dressing reimbursement for school expenses and how much had been budgeted for this purpose in the 1985 budget. Mayor Nawrocki stated he has been waiting a considerable length of time for this information. The Mayor inquired as to the progress on getting information on the Volunteer Retire- ment Plan as he is anxious to get this information back to the volunteers. The City Finance Director is following up on this matter. b. Report of the City Attorney The City Attorney had nothing to report at this time. 9. Licenses Motion by Hovland, second by Peterson to grant the licenses as listed upon pay- ment of proper fees. Roll call: All ayes 10. Payment of Bills Motion by Peterson, second by Carlson to pay the bills as listed out of proper funds. Roll call: All ayes Adjournment Motion by Carlson, second by Peterson to adjourn the me~ call: All ayes J~nne Student, Council Secretary