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HomeMy WebLinkAboutOct 9, 1984OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 9, 1984 The Council meeting was called to order by Mayor Nawrocki at 7:30 P.M.. 1. Roll Call Hovland, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation There were no ministers available to offer an Invocation. 3. Minutes of Previous Meetings Motion by Petkoff, second by Hovland to approve the minutes of the Regular City Council Meeting of September 24th; and the Board of Trustees, Columbia Heights Fire Fighters n~eeting of September 24th as presented in writing and that the read- ing be dispensed with. Roll call: All ayes 4. Oral Petitions A representative of Jiffy Lube, located at 50th and Central Avenues, requested a temporary occupancy permit. He explained that due to the weather the firm has been unable to complete the blacktopping, striping, and landscaping. They are anxious to open and expressed a willingness to escrow funds in an amount adequate to cover the costs of the improvements not yet completed. The Mayor requested that he meet with the City Attorney and the City Building Inspector to determine how this matter could be handled and report back later in the meeting. A resident had concern with two issues that deal with sidewalks. The first concern dealt with snow removal from City sidewalks. He reviewed what he had seen in this regard this past winter and inquired if the present snow removal ordinance has been changed. The City Manager advised him that the ordinance is being reviewed but has not been changed. The resident also shared some of his opinions regarding the mark- ing sidewalks for repair or replacement. The Mayor stated that a public hearing will be held regarding sidewalk improvements and requested that this resident be sent a notice of this public hearing. 5. Ordinances and Resolutions a. Second Reading of Ordinance No. 1092 Vacating Part of an Alley The alley addressed in Ordinance No. 1092 is south of 40th Avenue between Central and Van Buren Street located at what is now the municipal parking lot. Motion by Carlson, second by Peterson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1092 BEING A~ ORDINANCE AMENDING ORDI~ANCE NO. 853, CITY CODE OF 1977, VACATING PART OF AN ALLEY SOUTH OF 40TH AVENUE NORTHEAST, BETWEEN CENTRAL AND VAN BUREN STREETS NORTH- EAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the alley easement des- cribed as follows, to-wit: That portion of the platted alley within Block 62, Columbia Heights Annex to Minneapolis, lying westerly of the southerly extension of the easterly line of Lot 40, Block 62, Columbia Heights Annex to ~Regular Council Meeting October 9, 1984 page 2 Minneapolis, Anoka County, Minnesota Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: September 24, 1984 October 9, 1984 October 9, 1984 Offered by: Peterson Seconded by: Carlson Roll call: All ayes Jo-Anne Student, Council Secretary Bruce G. Nawrocki, Mayor b. Resolution No. 84-55 Certification of Delinquent Special Assessments Motion by Carlson, second by Hovland to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 84-55 CERTIFICATION OF DELINQUENT SPECIAL ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that The County Auditor be, and he is hereby directed, to levy the delinquent special assessments on the attached sheets and filed in the Assessment Book for 1984, totaling $122,759.36. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the indivi- dual real estate tax statements for the current year and identified thereon as "Special Assessments - Fund #913" SAID LEVIES shall be enforced and collected in the manner provided for the enforce- ment and collection of State and County taxes under and in accordance with the pro- visions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments of these levies until November 15th, 1984. Upon receipt of said payments the County will be notified to remove this levy from the tax rolls. Passed this 9th day of October, 1984. Offered by: Hovland Seconded by: Peterson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary c. Resolution No. 84-56 Certification of Delinquent Utility Charges Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Regular Council Meeting October 9, 1984 page 3 RESOLUTION NO. 84-56 CERTIFICATION OF DELINQUENT UTILITY CHARGES BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE ';ITY OF COLUMBIA HEIGHTS, that WHEREAS, all delinquent utility users have been sgnt a delinquent bill, shutoff notice and a certification letter. BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that the County Auditor be, and he is hereby directed, to levy the delinquent utility charges on the properties in the City of Columbia Heights as submitted on the attached sheet, totaling $753.51 pursuant to Minnesota State Statute 444.075 Subd. 3. BE IT FURTHER RESOLVED that the foregoing amounts shall be included in the indiv- idual real estate tax statements and identified thereon as "Delinquent Utility Charges - Fund #990". SAID LEVIES shall be enforced and collected in the manner provided for the enforce- ment and collection of state and county taxes under and in accordance with the pro- visions of the general laws of the State. All assessments with penalities and inter- est, as indicated thereon, paid to the County Treasurer shall belong to the City of Columbia and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. Passed this 9th day of October, 1984. Offered by: Carlson Seconded by: Petkoff Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary Mayor's Proclamation Mayor Nawrocki proclaimed the week of October 15th through October 21st, 1984 as Columbia Heights Athletic Boosters Week in the City of Columbia Heights. Danco Development Corp./Jiffy Lube/Temporary Occupancy Permit Earlier in the meeting the representative of Jiffy Lube met with the City Attorney and the City Building Inspector to discuss a temporary occupancy permit for the Jiffy Lube located at 5Oth and Central Avenues. A motion was prepared by the City Attorney. Motion by Peterson, second by Carlson to authori::e the Mayor and City Manager to enter into an agreement with Danco Development Corporation to allow Danco a temp- orary occupancy permit to open Jiffy Lube provided that Danco escrows adequate funds to allow the City to enter and complete the site improvements to Jiffy Lube should Danco not complete the improvements on a l:imely basis. Roll call: All ayes d. Resolution No. $4-57 Adopting a Budget for the Year 1985 and Levying Taxes Motion by Petkoff, second by Hovland to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Regular Council Meeting October 9, 1984 page 4 RESOLUTION NO. 84-57 ADOPTING A BUDGET FOR THE YEAR 1985 AND LEVYING TAXES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS as follows: Section A. The budget for the City of Columbia Heights for the year 1985 is hereby approved and adopted with appropriations for each of the departments and funds as follows: GENERAL FUND Mayor-Council City Manager Finance-Assessing-Elections General Buildings Legal Planning Public Safety Public Works Sanitation Library Parks Contingency & Transfers TOTAL GENERAL FUND REVENUE SHARING FUND PARA TRANSIT FUND CABLE TELEVISION FUND RECREATION & COMMUNITY ED. FUND STATE AID FUND CAPITAL IMPROVEMENTS FUND CENTRAL GARAGE FUND LIQUOR FUND WATER UTILITY FUND SEWER UTILITY FUND REFUSE FUND DEBT SERVICE FUND TOTAL Less: Interfund Transfers TOTAL 120 490 123.O40 300.485 105.340 88 OOO 26.O55 1,759.295 67O 175 59,235 219 425 439 420 532,260 4,443 220 234 600 32 525 42 430 319 540 268.375 764 200 171 095 4,707,780 835,655 785,960 5t4,995 1,211,505 14,331,880 934,360 13,397,520 Section B. The estimated gross revenue of the City of Columbia Heights for all funds, including general and ad valorem tax levies as hereinafter set forth for the year 1985, the same being more fully detailed in the City Manager's official copy of the same 1985 budget, are hereby found and determined to be as follows: FUND GENERAL FUND REVENUE SHARING FUND RECREATION FUND PARA TRANSIT FUND REVENUE FUND BAL. REVENUE USED INCREASE (DECREASE) 4,155,395 (287,825) 4,443,220 131,790 (102,810) 234,600 307,540 (12,0OO) 319,540 32,525 O 32,525 Regular Council Meeting October 9, 1984 page 5 CABLE TELEVISION STATE AID CENTRAL GARAGE FUND LIQUOR FUND WATER UTILITY FUND SEWER UTILITY FUND REFUSE FUND DEBT SERVICE FUND CAPITAL IMPROVEMENTS FUND TOTAL Less: Interfund Transfers TOTAL 51,lO0 257 280 171 100 4,390 O00 842.950 837 178 516.320 1,423 420 7O3,O0O 8,670 (11,O95) 5 (317,780) 7,295 51,218 1,325 211,915 (61,200) 42,430 268,375 171,O95 4,707,780 835,655 785,960 514.995 1,211,505 764,20O 14,331,880 934,360 13,397,520 Section C: There is hereby levied upon all taxable property in the City of Columbia Heights a direct ad valorem tax in the year 1984 payable in 1985 for the following purpose and in the following amounts: PURPOSE AMOUNT GENERAL FUND (Including RECREATION) BOND & INTEREST TOTAL 1,776,468 0 1,776,468 Provision has been made in the General Fund for payment of the City's contributory share to Public Employee's Retirement Association. Provision has also been made in the General Fund revenues for receipt of the State local government aid dis- tribution. Section d. A certified copy of this resolution shall be transmitted to the County Auditor. Passed this 9th day of October, 1984. Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary I hereby certify that the above is a just and true copy of a resolution adopted by the City Council of the City of Columbia Heights on October 9, 1984. William Elrite, City Clerk Mayor Nawrocki noted that two positions on the City staff which had been previously deleted were reinstated. Those positions were one person on the Fire Department and one person in the Police Department. The Mayor also stated that each expenditure as it appears in the budget is again reveiwed by the Council before receiving final ap- proval. Each item in the budqet is not always aDDroved~ Regular Council Meeting October 9, 1984 page 6 e. Resolution No. 84-58 Confirming Tax Levy by Housing and Redevelopment Authority Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 84-58 CONFIRMING TAX LEVY BY THE HOUSING AND REDEVELOPMENT AUTHORITY FOR 1985 BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS THAT: WHEREAS, the Housing and Redevelopment Authority of Columbia Heights, Mn. has adopted a budget as shown on their attached resolution; WHEREAS, said Authority has also resolved that a special tax to be levied of $34,500 upon all taxable property, both real and personal, in the City of Columbia Heights, and WHEREAS, Section 462.545, Subdivision 6, of the Minnesota Statutes, requires approval by the governing body of the municipality in and for which said Auth- ority was created. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights approve and consents to the levy of $34,500 upon all taxable property both real and personal, in the City of Columbia Heights, by said Authority, es special taxing district for use for the purpose of the redevelopment pro- visions of Section 462.711 of the Minnesota Statutes. Passed this 9th day of October, 1984. Offered by: Peterson Seconded by: Petkoff Roll call: All ayes Bruce G. Nawrocki, Mayor Jo-Anne Student, Council Secretary 6. Communications a. Planning and Zoning Commission 1. Special Purpose Fence, 4130 Second Street Motion by Peterson, second by Hovland to grant approval for a special purpose fence along the north property line of 4130 Second Street which will be six feet in height as recommended by the Planning and Zoning Commission. Roll call: All ayes 2. Variance, 5'200 Sixth Street Motion by Petkoff, second by Hovland to grant an eight foot garage setback variance for the construction of a new 22' x 24' garage at 5200 Sixth Street as recommended by the Planning and Zoning Commission. Roll call: All ayes Regular Council Meeting October 9, 1984 page 7 3. Final Development Plan Amendment University Heights Planned Unit Development This requested amendment is due to additional information regarding soil conditions and the elimination of one five unit coach home building and will affect only the coach home portion of the development. A property owner in the area of the deve- lopment stated she had not known of this proposed change and had not been aware of the proposed location of a street. In order to maintain the total of 153 units, the proposed coach home structures, not currently under construction, have been modified to include a living unit above the garage spaces. Motion by Petkoff, second by Hovland to approve the amendment to the University Heights PUD Final Development Plan contingent upon satisfaction of those concerns expressed by the Public Works Department in a memo dated October 2, 1984, from Tom Madigan, Assistant City Engineer; as well as contingent upon approval by the Housing and Redevelopment Authority Board. A representative of the developer stated that he preferred that the engineering considerations as stated in the Assitant City Engineer's memo be considered sep- arately from the site plan changes. The Council made no changes in the stated motion. Roll call: All ayes b. Traffic Commission The Council received minutes from the last Traffic Commission meeting. There was no Council action necessary. c. Cable Television Information Center (CTIC) By letter the Council was advised that the CTIC is pursuing in the Appeals Court a decision of the Federal Communications Commission regarding community cable TV. Basically, this case dealt with local rate regulation of cable franchises and that the FCC decision was to pre-empt all rate regulations except for the least expensive level of basic service. CTIC is seeking participation from communities to assist them in pursuing this litigation. Presently, cable legislation is pending in Congress. It is the opinion of the City Manager that this item will not be addressed in this session therefore CTIC will pursue its appeal of the FCC ruling. Mayor Nawrocki ad- vised the Council he had viewed the proceedings on this matter in Washington and that he was also of the opinion that no action would be taken. Motion by Petkoff, second by Carlson to authorize an expenditure of up to $250.00 to participate with the Cable Television Information Center's appeal of the Federal Communications Commission regarding cable TV and, furthermore, this expenditure shall come from the Cable TV Fund. Roll call: Petkoff, Carlson, Peterson, Nawrocki - aye Hovland - abstain d. City of Hilltop Request for Utility Service Paster Enterprises Development The City of Hilltop had requested that Columbia Heights investigate the feasibility of providing water and sewer services to the proposed Paster Development at 45th and Monroe. The Council indicated this matter would be pursued if the City of Hill- top entered into an agreement with Columbia Heights rather than the developer and that Columbia Heights would be reimbursed for any costs incurred. The City Engineer stated that there should be some discussion regarding potential problems with inter- connecting with Hilltop's water system and had so advised the developer. Motion by Peterson, second by Carlson to authorize the Mayor and City Manager to negotiate an agreement with the City of Hilltop to cover City of Columbia Heights' costs in exploring the requested utility services. Roll call: All ayes Regular Council Meeting October 9, 1984 page t) 7. Old and New Business a. Old Business 1. Authorization to Seek Proposals for Data Processing Equipment and Software The Council received copies of the draft Request for Proposal for computer services. This RFP was compiled by the Finance Director using information received from our needs assessment consultant, various hardware and software vendors and other cities' experiences. Discussion continued as to the needs projected by the Finance Director for various city departments. Motion by Petkoff, second by Carlson to refer the matter of the Request for Pro- posal for data processing equipment and software to the Science, Technology and Energy Commission. Roll call: All ayes 2. Establish Salary for Acting Property Appraiser Motion by Carlson, second by Hovland to authorize the position of Acting Property Appraiser at an hourly rate of $8.88 per hour and that Carrol McCain be authorized to fill that position, said authorization be for a period of time not to exceed one year or at such time as the existing position of Property Appraiser is filled. There was discussion regarding the reason for establishing this position and the work hist- ory of this particular employee. It was decided if needed this position would be reassessed by staff after one year. Roll call: All ayes In conjunction with the establishment of the salary for the Acting Property Appraiser position, the Mayor requested that the Council members consider the past practice of having the matter of new hires come before the Council. 3. General Revenue Sharing Regulations - Handicapped The Council received copies of the summary of findings regarding a study done in the City to respond to the Revenue Sharing Regulations regarding handicapped. This study addressed the City's employment policies and practices, programs and services, and existing buildings and facilities and their response to the needs of the handicapped. It was the observation of Mayor Nawrocki that in preparing this study the staff had gone far beyond what was being asked for. He expressed concern that what was pro- posed in the study might in time be mandated as needed to be done to continue to receive revenue sharing funds. It was decided that the plan needed to be reworked and that lower cost alternatives should be included. No Council action was taken. bo New Business 1. Award of Bid - Garbage and Refuse Contract Motion by Carlson, second by Peterson to award the garbage and refuse contract for the contract period beginning December 3, 1984 to November 30, 1986 to Waste Mana- gement, Blaine for a total estimated contract cost of $806,748 based upon low, formal bid received; and furthermore, that the Mayor and City Manager be authorized to execute a contract for garbage and refuse service. Roll call: All ayes A representative of the Waste Management firm advised the City Council of the firm's proposed recycling plan. He addressed the specifics of the plan as well as how items picked up would be recycled. He was advised that residents would be informed about the plan in the City's quarterly newsletter. The City Manager stated that the pre- sent refuse ordinance would need to be changed. RECESS: ll:O0 RECONVENE: ll:15 Regular Council Meeting October 9, 1984 page 9 2. Award of Bid Sewer and Water Vehicle Motion by Carlson, second by Hovland to award the purchase of a sewer and water vehicle to Superior Ford of Plymouth, Minnesota in the amount of $9,641 based upon low bid; and furthermore, that the Mayor and City Manager to authorized to execute a contract for same. Roll call: All ayes 3. Authorization to Seek Bids - Para-Transit Motion by Pekoff, second by Hovland that the City Manager be authorized to seek bids for the Shared Ride Program for calendar year 1985; with the awarding of such bids to be presented to the Council on November 5, 1984. Roll call: All ayes 4. Final Payment Bituminous Roadways, Inc. Projects #8024 and 8206 Motion by Petkoff, second by Hovland to authorize the final payment to Bituminous Roadways, Inc. in the amount of $3,456.40 for Project #8024 and Project #8206, alley improvements. Roll call: All ayes 5. Final Payment Bituminous Roadways, Inc. Projects #8002 and 8221 Motion by Petkoff, second by Peterson to authorize final payment to Bituminous Roadways, Inc. in the amount of $35,694.12 for Project #8002 and Project # 8221. Project #8002 is state aid street construction and reconstruction Reservoir Blvd., 44th Avenue to 46th Avenue, 46th Avenue, Reservoir Blvd. to Fillmore Street, Fil- lmore Street, 46th Avenue to 47th Avenue. Project #8221 is residential street con- struction, Arthur Place from 44th Avenue north to the Minneapolis Reservoir property. Roll call: All ayes 6. Authorization to Purchase and Install Acoustical Ceiling Motion by Peterson, second by Hovland to authorize the City Manager to purchase and have installed acoustical ceiling tile in the Police Department Records Room from Ceilings, Inc. in the amount of $1,200 based upon low, informal quotation; and further- more, that the Mayor and City Manager be authorized to execute an agreement for same. Roll call: All ayes 7. Name of New Liquor Store The liquor operations Manager had requested that the name of the new liquor store be Valu Liquor. Mayor Nawrocki noted that this name had not been the preference of the entire City Council when this matter had been discussed previously. Motion by Petkoff, second by Hovland to accept the name of Valu Liquor for the City's new liquor facility on Central Avenue at 44th. Roll call: Hovland, Petkoff, Peterson aye Carlson, Nawrocki - nay 8. Reports a. Report of the City Manager The report of the City Manager was presented in written form and the following items were discussed: 1. Stolen and Recovered Police Vehicle The City Manager reviewed reimbursement received by the City from the insurance com- pany for vehicular damage as well as City-owned items in the vehicle. He stated that it is the intent of the staff to replace those articles that have not been reimbursed by the insurance carrier. Motion by Hovland, second by Carlson to authorize the expenditure of funds from the Police Department Contingency Account to replace the flack vest and shot gun not to exceed $500.00. Roll call: All ayes Regular Council Meeting October 9, 1984 page 10 2. Resolution Regarding P.E.R.A. The Mayor had received a sample resolution regarding P.E.R.A. Board activities and election procedures. The City Manager had also included a resolution recently ad- opted by the Metropolitan Area Management Association concerning the same matter. Discussion followed which addressed the most recent practices of the Board and other administrative matters of the P.E.R.A.. Mayor Nawrocki read, for the record, the sample resolution received from the League of Minnesota Cities. RESOLUTION 84-59 RESOLUTION ON THE PUBLIC EMPLOYEES RETIREMENT SYSTEM WHEREAS, most of the employees of the City of Columbia Heights belong to the Public Employees Retirement Association; and WHEREAS, a number of Public Employees Retirement Association Board members have raised significant questions relating to PERA Board election procedures, to the appointment process used to hire an interim Executive Director of the Public Em- ployees Retirement Association, as well as other administrative matters; and WHEREAS, the present method for electing PERA board members results in electing only those with such financial backing as to permit expensive mailed information campaigns, permitting a single organization or individual to determine board member- ship; and WHEREAS, greater diversity on the board would assure that decisions of that body are better considered; NOW, THEREFORE BE IT RESOLVED that the City Council of Columbia Heights, Minnesota, requests the following actions: 1. That the Legislature conduct an investigation into PERA Board election practices and also into the administration of PERA. 2. That the Legislature consider amending the statutes which determine the method by which the PERA Board is constituted to provide that three fewer members shall be elected by the PERA general membership and three additional members shall be appointed by the governor from among non PERA member citizens of Minnesota. That immediate action be taken to remove the interim Executive Director and to provide for an open process to select a Public Employees Retirement Assoc- iation Executive Director. Adopted by the Council on October 9, 1984. ATTEST: Bruce G. Nawrocki, Mayor William Elrite, City Clerk Offered by: Petkoff Seconded by: Hovland Roll call: All ayes Regular Council Meeting October 9, 1984 page 11 Mayor Nawrocki noted that the League of Minnesota Cities is sending its material only to the Mayor and City Manager of its member cities. This is a new practice. He requested that copies of all of the material from the League be copied and forwarded to members of the City Council. Also, the Mayor requested that the City Manager send copies of Resolution No. 84-59 to the appropriate elected officials. 3. Appointment of Part Time Meter Readers Tim Roddy and Jeff Weber have been appointed to the position of Part Time Meter Reader effective October 9, 1984 at a starting rate of $4.00 per hour. They will be considered as permanent part time employees. 4. Liquor Operations Manager's Report A memo from the Liquor Operations Manager was included in the Manager's Report stating why he felt the name Valu Liquor is an appropriate name for the City's new liquor facility. A second memo addressed items such as the interior and lay- out of the store, pricing policies, merchandising and capital expenses. An opening date for the store was also discussed. b. Report of the City Attorney The City Attorney had nothing to report at this time. 9. Licenses Motion by Petkoff, second by Hovland to grant the licenses as listed upon payment of proper fees, except the license for a food catering vehicle. It was noted that the owner of the food catering vehicle has not as yet received approval from Anoka- County nor from the City's Zoning Inspector. Roll call: All ayes 10. Payment of Bills Motion by Peterson, second by Carlson to approve the bills as listed to be paid out of proper funds. Roll call: All ayes Adjournment Motion by Carlson, second by Peterson to adjourn the meeting at 12:05 call: All ayes .M.. Roll ?fAnne Stude'nt, C~6nc~ Secretary