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HomeMy WebLinkAboutMay 17, 1982 (2)OFFICIAL PROCEEDINGS
SPECIAL MEETING OF THE CITY COUNCIL
CITY OF COLUMBIA HEIGHTS, MN.
MAY 17, 1982
The special meeting was called to order by Mayor Nawrocki at 11:03 pm.
1. Roll Call
Hovland, Petkoff, Norberg, Hentges, Nawrocki--present
2. Purpose of the Special Meeting
To award construction bids for special assessment projects.
The City Manager and the Public Works Director reviewed the 1982 street and
utility improvement projects. Some of the bids came in higher than was est-
imated and presented at the assessment hearing. Three projects that were of
concern were Project #8024, alley, 39th to 0strander Park, Tyler to Polk;
Project #8202, Quincy Street sanitary sewer; Project #80]7, Reservoir Boul-
evard storm sewer. The Public Works Director gave his department's tabulations
defining the percentage differences between the hearing estimates as presented
and the bid costs as submitted.
Also discussed in detail were the specifics of all of the other areas included
in the special assessment projects. The company that submitted the lowest total
base bid for the package was higher in some parts of the project than were other
bidders. The Council was concerned about whether some portions of the project
could be dropped after the bid was awarded. Various methods for dealing with
the high cost of parts of the bid were discussed.
Motion by Norberg, second by Hentges to award the bid to Northwest Asphalt, Inc.
on Iow total base bid and not to exceed $610,982.90. Roll call: Norberg, Hentges--
aye Hovland, Petkoff, Nawrocki--nay Motion fails.
There was additional discussion on Project #8202 (Quincy Street sanitary sewer)
regarding the sources of funding.
Motion by Hovland, second by Petkoff to proceed on this project (Project #8202)
on the basis of indicating a policy of assessing the $18.33 as estimated at the
hearing with the balance of costs to come from negotiated contract with Hill-
top, and negotiated reduction costs with the contractor, the balance to come from
the General Fund.
Motion to amend by Hentges, second by Petkoff that a portion of the funding come
from the P I R Fund if the City Attorney advised that it is a legal source or
from the Sewer Utility Fund if it is not legal. Roll call on amendment: Hovland,
Petkoff, Hentges, Nawrocki--aye Norberg--nay
Roll call on amended motion: Hov]and, Petkoff, Hentges, Nawrocki--aye Norberg--
nay
Potential contractual changes for specific parts of the special assessment pro-
jects were discussed and it was determined that those items would be brought
back for Council consideration before any final action was authorized or project
was dropped.
Motion by Petkoff, second by Hovland to award the bid to Northwest Asphalt, Inc.
to exceed $610,982.90, based on low total base bid and authorize the Mayor and City
Manager to negotiate a contract for same.
Special Meeting
May 17, 1~82
page 2
Roll call: Hovland, Petkoff, Hentges, Nawrocki--aye Norberg--abstain
Councilman Norberg left the meeting at 1:22 am.
Motion by Hentges, second by Petkoff to award the bid for Project #8200, bit-
uminous seal coat to Bituminous Roadways based on the low, competitive formal
bid in the amount of $66,717.67 and that the Mayor and City Manager be auth-
orized to enter into a contract for same. Roll call: All ayes
Motion by Hovland, second by Hentges to award the bid for Project #8203, mis-
cellaneous concrete repair, to Lindah) and Carlson, Inc. based on iow, formal
competitive bid in the amount of $25,669.65, and that the Mayor and City Manager
be authorized to enter into a contract for same. Roll call: All ayes
ADJOURNMENT ~
Motion by Hentges, second by Hovland to adjourn the meeting at 1:30
call: All ayes
Nawrocki Mayor
Keith Masuda, Secretary, Pro-Tem