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HomeMy WebLinkAboutDec 28, 1981OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING DECEMBER 28, 1981 The meeting was called to order by Mayor Nawrocki at 8:15 pm. 1. .Roll Call Logacz, Heinz, Norberg, Hentges, Nawrocki--present. 2. Invocation The Invocation was offered by Jo-Anne Student, Council Secretary. 3. Minutes of Previous Meetings Motion by Heintz, second by Logacz to approve the minutes of the November 9th Regular Council Meeting; the December 14th Regular Council meeting; the December 15th Continued Council Meeting; and the December 19th Special Council Meeting; as presented in writing, and that the reading be dispensed with. Roll Call: All ayes. 4. Oral Petitions Mrs. Audrey Vanous, 4051 5th Street, addressed the Council concerning the street paving and water main project scheduled for 5th Street. She, as well as a number of her neighbors, did not attend the public hearing previously held on this project. She indicated concerns of the affected persons with the cost of this project and asked that the heatings be re-opened. She was directed to seek counsel from the City Attorney as to how to draw up a petition for the Council to consider reopening the hearing. The Mayor informed Mrs. Vanous and the other residents from 5th Street as the meeting that a major part of this project dealt with the watermain, which is very old and in poor condition. Councilman Heintz noting that this is his last meeting as a Councilman, thanked the staff for the cooperation he has received from them in the twelve years he has served on the Council. 5. Resolutions and Ordinances A. Resolution ordering improvements---49th Avenue to 50th Avenue, Jefferson Street to Madison Street. In response to a citizen petition a public hearing was held on November 16th regarding alleyway improvements in this area. At that hearing staff proposals were presented for reconstruction of the alleyway. Residents from the area met with members of the staff to discuss their concerns. From that meeting further staff recommendations were brought to this meeting. Discussion followed between staff and residents as to the particulars of the reconstruction. The residents opted for normal maintenance rather than a major reconstruction. Motion by Norberg, second by Hentges to deny the project. Roll call: All ayes. Second Reading of Ordinance No. 986 being an ordinance amending Ordinance No. 853, City Code of 1977, pertaining to the Traffic Commission. Motion by Norberg, second by Heintz to waive the reading of the ordinance there being ample copies available to the public. Roll Call: All ayes. Ordinance No. 986 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 PERTAINING TO THE TRAFFIC COMMISSION Regular Council Meeting December 28, 198l page 2 The City Council of the City of Columbia Heights does ordain: Section l: Section 3.308(1) of Ordinance No. 853, City Code of i977, passed June 21, 1977, which reads as follows, "A Traffic Coamission is hereby established, which shall consist of five members to be appointed by the Council for a ter~ of one year each. Co~ission shall be composed of one member of-the ¢ounci!, ·n employee of the school district, a person transacting retail business person transacting business in the industrial district of in the Cicv,· any other resident of the City. the City, ~nd 'The City Engineer and the Chief of Police shall serve as ex-officio is herewith ~ended ~o read as follows, to-~it: "A Traffic Co~ission is hereby established which shall consist of five members to be organized as follovs: (a) Fogr members shall be appointed by the Council and ~ay be reaovad by a'four-fifths vote of the Council. One ~ember shall be designatet by t~e Council fro= among /ts membership, who shall serve ·: the wall of the Council. The Public ~orks Director, or · person designated by him, and the Chief of Police shall serve as ex-officio members of. the Co~lsston. (b) The four appointed me~bers shall serve for a te.-~ of four years to be staggered so that the ter~ of one meaber shall expire ea~b year.. The membership shall include an employee of the school district, · person transact/nE retail business in the City, a person transacting busines~ in the industrial district of the City, and a resident of the City. Every appointed member shall take an oath that he will faithfully discharge the du~tes of office. Section 2: 'The Co~isslon shall elect a chairman from among its membership, '.The Secretary need not be designated from the Co=mission ~embershiP., This ordinance-shall be in full force and effect from and ai~er thirty (30) days after its passage. First reading: Second reading: Date of passage: 12-14-81 12-28-81 12-28-$1 Offered by: Hentge~ Seconded by: Helntz Roll call: All oyes cry to Bruce G. Na~rocki, l~ayor ~egular Council Meeting December 28, 1981 page 3 c. Resolution 81-73 being a resolution designating depositories for funds of the City ~f Columbia Heights for the year of 1982. *,orion by Norberg, second by Heintz to waive the reading of the resolutlon-there being ample copies available to the public. Ro11 call: A11 ayes - ~RESOLUTION 81-73 DESIGNATING DEPOSITORIES FOR FUNDS OF THE CITY OF COLUMBIA HEIGHTS FOR THE YEAR OF 1982 The City Council of the City of Columbia Heights, HEREBYiRESOLVES,;:that the Marquette State Bank of Columbia Heights, the FidetJty Bank and ...' Trust Co., the Northeast State Bank, the First Security. State. Bank. Of'.,: St. Paul, First Federal, Third Northwestern National Bank and Federal be hereby designated as the depositories for m~neys of the:.CJt~ of Columbia Heights for a period of one ?ar.beginning the first-day:. of January, 1982 and the Treasurer of this City is hereby dlrected~o deposit moneys of this City in said Banks, and the Marquette State Bank- of Columbia Heights, the Fidellty Bank and Trust Co., the: Northeast State Bank, the First Securlty State Bank of St. Paul, Fi. rst Federal,~ and Third Northwestern Natlonal Bank and Twin Clty Federal ace here. by authorized and directed to-honOr and pay any checks or orderS:, when signed by the City Treasurer for the withdrawal or'traosfer of funds on deposit in said banks in whatever form. ' BE IT FURTHER RESOLVED that In case such deposit shall at an~.~in~ee~.ceed~ the sum for which its deposits are insured under the acts of Congres~Of. the United States relating to insurance of bank deposits,-said depository shall immediately furnish bonder securities in 1leu of bond according to the law, and the Marquette Natlonal Bank for the Marquette State Bank of Columbia Heights, the Federal Reserve Bank for Fidelity State Bank, North- western National Bank for the Northeast State Bank, Midland National Bank for Twln City Federal, Federa) ReserVe Bank for Third Northwestern National Bank, Northwestern National Bank.'forFIrst Federal,.and Paul for the First Security State. B&nklof St. paUl' are hereby ~emLgnated as the places for the ~afekeeping.of all securities furni.s.hed of such bond. Passed this 28th day of December, 1981. Offered by: Norberg Seconded by: Logacz Roll Call: All ayes Bruce G. Nawrocki, Mayor Regular Council Meeting December 28, 1981 page 4 d. Resolution 81-74 being a resolution maintaining investment account with Merrill Lynch, Pierce, Fenner & Smith, Inc. ' Motion by Heintz, second by Norberg to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION 81-74 BE IT RESOLVED that the City of Columbia Heights be, and it hereby is, authorized and empowered to open and maintain an account with Merrill Lynch Pierce Fenner & Smith, Inc., and its successors, by merger, con- sol)dation or otherwise, and assigns, hereinafter called the brokers, for the purchase and sale of governmental securities, including purchase agreements based on such securities, on exchanges of which the brokers are members or otherwise, and that any of the officers hereinafter named be, and they hereby are, authorized to give written or verbal instructions by telephone, or telegraph, or otherwise, to the brokers to buy or sell governmental securities, either for immediate or future delivery and, if they deem proper to secure payment therefor with property of this corporation; and they shall at all times have authority in every way to bind and obligate this corporation for the carrying out of any contract, arrangement or transaction which shall, for or on behalf of this corporation, be entered into or made with or through the brokers; and that the brokers are authorized to receive from this corpora- tion, checks and drafts drawn upon the funds of this corporation by any officer or employee of this corporation, and to apply the same to the credit of this corporation or to its account with said brokers and saio brokers are authorized to receive from said officers or from any other officer or employee of this corporation, governmental securities for the account of this corporation with said brokers; said brokers are further authorized to accept instructions from any officer herein named as to the delivery of governmental securities from the account of this corporation and at their direction to cause certificates of governmental securities held in said account to be transferred to the name of any officer hereinafter named or of this corporation in the discretion of said officer; and delivery to any such officer of such governmental securities, issued as directed by hlm, shall be deemed delivery to this corporation; and any such officer shall have the fullest authority at al) times with reference to any transaction deemed by him to be proper to make or enter into for or on behalf of thls corporation with the brokers or others. All confirmations, notices, and demands upon this corporation may be delivered by the brokers verbally or in writing, or by telegraph, or by telephone to any such officer and he is auth- orized to empower any person, or person, that he deems proper, at any time, or times, to do any and all things that he is hereinbefore authorized to do. That this resolution shall be and remain in full force and effect until written notice of the revocation hereof shall be deli- vered to the brokers. The officers herein referred to are named as follows, to-wlt: William Elrite, Acting Finance Director Robert S. Bocwinski, City Manager Passed this 28th day of December, 1981 Offered by: Norberg Seconded by: Heintz Roll call: All ayes Jo-Anne Student, Council Secretary ~ruce G. Nawrocki, May~ Regular Council Meeting December 28, 1981 page 5 e. Resolution 81-75 being a resolution adjusting the 1981 budget to projected annual budget. Motion by Heintz, second by Norberg to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The City Manager gave the background on the increases or decreases addressed in this resolution. RESOLUTION 81- 75 ADJUST 1981 BUDGET TO PROJECTED ANNUAL BUDGET WHEREAS, the City Council of the City of Columbia Heights has re- viewed the projected annual 1981 expenses in conjunction with the 1982 bJdget, and WHEREAS, the City Treasurer has reviewed each General Fund object class:fic~tion after passing of the bills approved by Cc.,~il on November 23, 1981, and allowing for year-end accruals, NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the Ci[y of Columbia Heights that the following departmental budgets be creased {or decreased) with a balance to the General Fund Contingency: Mayor-Council .... $ 4,592 City Manager .... 9,990 Finance-Clerk · · · 16,987 Assessing .... 11,413 Planning .... {2,808) Police .... 54,581 Engireerin~ .... (14,284) Streets .... (29,38!) Street lighting .... (4,556) Tree Trim & Dutch Elm .... 1,987 Refuse Collection .... 39,516 Library .... 23,673 Parks .... (7,000) Decrease Contingency .... $104,709 AND, the City's 1981 share for Funding the Para-Transit Fund be trans- ferred from the General Fund to Fund 214 in the amount of $10,210; AND, the City's 1981 share for Funding the Recreation Fund be transferred from the General Fund to Fund 205 in the amount of $87,000. Regular Council Meeting December 28~ 1981 page 6 Passed this 28th day of December, 1981. Offered By: Hentges Seconded By: Heintz Roll Call: All ayes il Secretary Bruce G. Nawrc~cki, Mayor 6. Communications There were no communications at this time. 7. Old and New Business a. Old Business I. Public hearing improvement projects to be scheduled for March 1982 hearing Motion by Heintz, second by Logacz to authorize the City Manager to establish a public improvement hearing on the following projects: seal coat of streets in southwest quadrant of the City; storm drainage improvements within Reservoir, Tyler, Circle Terrace area; reconstruction of 39th Avenue from Central to Reservoir and from Tyler to Buchanan; alleyway improvements between Tyler and Polk from 37th Avenue to Ostrander Park; and sanitary sewer replacement on Quincy Street from 43rd to 44th Avenues; and furthermore, that the hearing be held on March 4th, 1982, at 8pm in City Hall Council Chambers. Motion to amend by Norberg, second by Nawrocki that the hearing be held on Monday, March 15th, 1982 at 8pm. Roll call on amendment: Logacz, Heintz, Norberg, Nawrocki--aye Hentges- abstain Roll call on amended motion: All ayes 2. On-Sale Liquor Store Location At a previous meeting of the Council a specific location for the on-sale liqunr store had been discussed. The Mayor requested additional information on three speci~ic points: 1) physical structure of this building, 2) adaptability of the building to a bar operation, and, 3) purchase price. Discussion followed regarding some of these three points but it was felt more information is still needed before a decision can be made. 3. Columbia Junior High School--Community Center A resolution relative to the disposition of Columbia Junior High School was received by the members of the Council from the Mayor. Mayor Nawrocki spoke to the two options con- tained in the resolution. He also addressed the primary intention of this resolution, that being, to provide necessary space for the Community Education and Recreation program. The School Board had previously indicated that they are supportive of continuing the use of this facility for this purpose. Councilman Norberg feels that the School Board is not in a position to do the things required in the resolution and that they will not accept the conditions as written in the resolution. Councilman Hentges discussed alternative uses for the property at Columbia Junior High School, one of those being development by a private developer. Motion by Heintz, second by Logacz to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes Motion to amend by Norberg, second by Hentges that the resolution include a third option incorporating the proposal presented by Councilmen Hentges, Logacz, and Norberg for a building at the Senior High School site and the agreement previously put forth in the Regular Council Meeting December 28, 1981 page 7 original proposal. Discussion followed regarding funding for this third option. Council- man Norberg said the original proposal included funding with a bond issue, and also in- cluded changes to be made at Murzyn Hall. Roll call on the amendment: Norberg, Hentges--aye Logacz, Hentges, Nawrocki--nay Motion to amend fails. RESOLUTION 81- 76 WHEREAS: WHEREAS: The City of Co)umbia Heights and Independent School District # 13 have for many years jointly operated a very successful Recreation and Community Education program which has been very well accepted by the residents of the City and the School District, and, Declining school enrollments have caused the School District to close three school facilities which have in the past been very useful in providing space for Recreation and Community Education program needs, and, WHEREAS: WHEREAS: WHEREAS: The City Council of Columbia Heights and the Board of Independer, t School District # 13 have expressed a desire to continue providing a quality Recreation and Community Education program for the resi- dents of the City and the School District, and, The City Council and School Board feel that keeping Columbia Junior High School building available for Recreation and Community Education programs is desirable, and, The School Board has indicated its feeling that keeping the Columbia Junior High 5choo1 building available for the Recreation and Com- munity Education program.can best be accomplished by the City of Columbia Heights taking title to the property. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that the City Council would agree to accept title to the Columbia Sc'i~u. ol property for the Recreation and Community Education program u~d~r one of two options: Preferred Option That the School District turn over title to the Columbia School property along with title to the Oakwood site property and the Nelson School property to the City with the understanding that the City will make the Oakwood, Nelson, and unneeded Columbia School property available for sale, the proceeds of such sale(s) to be used for renovation of the Columbia School property and/or the Recreation and Community Ed- ucation program. It is further understood that under this preferred option, that the City will attempt to use 198i Community Development Grant receipts to demolish the Silver Lake School building, but that title to the Silver Lake School property would remain with the School District. Alternative Option OThat the School Oistrlct turn over title of the Columbia School property to the City with the understanding that the City will attempt to sell off any part of the property not deemed to be needed for the Recreation and Community Education programs, and that the proceeds of the sale of any such unneeded property would be used for renovation of the Columbia School property and for the Recreation and Community Education program. Regular Council Meeting December 28, 1981 page 8 BE IT FURTHER RESOLVED that a condition of either option would be that the School District and the City agree to share expenses of the Columbia School building for Recreation and Community Education purposes for the year 1982 in an amount not to exceed $25,000 for the School District, and an amount not to exceed $35,000 for the City, It is agreed that cost sharing would cont- inue in future years in amounts not to exceed the 1982 dollar amounts adjusted by a cost of living index percentage change, Passed this 28th day of December, 1981 Offered by: Heintz Seconded by: Roll Call: ///Jo-Anne Studen~t- I~/ Counci] Secretary Logacz Logacz, Heintz, Nawrocki--aye Hentges--nay Norberg--abstain Bruce G. Nawrocki Mayor 4. Commission and Board Vacancies The Council received a list of the vacancies on various boards and commission. The Mayor suggested that a common date for appointments would be advantageous. Councilman Heintz suggested that April would be a good month. The City Attorney was directed to draft an ordinance for the next regular meeting that would make the time for appointments uniform. b. New Business 1. Metropolitan Waste Control Commission-Sewer Use Rental Agreement Motion by Heintz, second by Hentges to authorize the Mayor and City Manager to execute the statement of agreement renewal for the joint use rental agreement #145 with the Metropolitan Waste Control Commission for the calendar year 1982. Roll call: All ayes 2. Library Basement Modifications Wes Hendrickson of TKDA spoke to the specifics of the report received by the Council. He addressed in partucular those parts of the report that dealt with the sprinkler system, lighting and the heating of the library. Becky Loader gave the details as discussed by the Library Board. Considerable discussion followed regarding removal of a furnace and the sources of funding for the proposed modifications. Motion by Heintz, second by Logacz to table this matter for additional information, that information to include the following: where the additional funds are going to come from; from what fiscal year's budget the anticipated funds are going to come from; what portion the Library Board intends to pay for; and, how much money the Library is turning back to the General Unallocated Fund Balance for fiscal 1981, including the overruns for the Library roof. Motion to amend by Norberg to strike all of the additional verbiage from the motion to table. Motion to amend dies for lack of a second. 'Regular Council Meeting December 28, 1981 page 9 Roll call: Logacz, Heintz, Hentges, Nawrocki--aye RECESS: 10:20 RECONVENE: 10:35 Norberg--nay 3. Establish Salary for Receptionist/Cashier Motion by Heintz, second by Logacz to establish $749 as the monthly salary for Nancy French, Receptionist/Cashier to be effective December 21, 1981. Roll call: All ayes 4. Award of Custodial Services Contract Members of the Council received the bid tabulation sheet for this award. The City Manager explained why he was recommending Maintenance Experts, Inc. over the low bidder and the next low bidder. The City Attorney advised that the observations of other City's personnel as told to the City Manager be incorporated in any Council action regarding this award. It was agreed by the Council that the City Manager's reference check of the low bidder and the next Iow bidder, as well as, his opinion of performance by these two companies, was acceptable in verbal form. Motion by Heintz, second by Logacz that the Council adopt the following facts: that based upon statements from the City Manager and Assistant City Manager of the City of Crystal, Triangle Maintenance has given the City of Crystal 3½ years of bad service including frequent failures to mop the floors, failures to even touch some rooms, and failures to clean 1eaves from entryways, and, that based upon statements from Rollie Blakely of the Ramsey County Juvenile Detention Center, Triangle Maintenance has skipped work, has failed to do work in conformance with specifications, and has failed to do required mopping, vacuuming, dusting, and, that Triangle Maintenance be declared an irresponsible bidder for purposes of this bid, and, that Mid-City Cleaning be declared an irresponsible bidder based upon Mid-City's failure to include the cost of cleaning light fixtures as part of its bid, and, that the contract be awarded ~or custodial service to Maintenance Experts, Inc. for the years 1982 and 1983 in the amount of $19,675.00 and $20,659.68 based upon being the low responsible bidder; and, furthermore, that the Mayor and City Manager be authorized to execute a contract for such services. Roll call: All ayes 5. Me, it Adjustments Motion by Heintz, second by Hentges to concur with the recommended merit adjustments, Don Jolly, 2% and Don Johnson, 4%. Councilman Hentges requested that the motion be divided and the roll call on these two adjustments be taken separately. Roll call on merit adjustment for Don Jolly: Logacz, Heintz, Nawrocki--aye Hentges--nay Norberg--abstain Roll call on merit adjustment for Don Johnson: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--abstain 6. Reimbursement of Initiation Dues to the Police Secretary The Mayor and Police Chief are recommending that Mary Dugdale, Police Secretary, be reimbursed for her initiation dues paid to the National Secretaries Association. She has been paying annual dues. and meeting expenses herself. It was noted by the Mayor that she attends meetings of this association on her own time and he feels this membership reflects well on her commitment and dedication to her job. Councilman Norberg stated that he knows of no such practice in private industry that supports this kind of action and had reservations of granting this reimbursement. The Mayor thought this request is justified and felt it should be granted. He was of the opinion that it is common practice in private industry to pay initiation dues as well as dues and any other expenses incurred. i~Roll call: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--nay 7. Letter from Housing and Redevelopment Authority Regarding CDBG Use Councilman Hentges referred to a letter received from the HRA which suggested that the Regular Council Meeting December 28, 1981 page l0 CDBG funds be used for improving the Voss parking lot and reconstruction of the west side of Central Avenue in the downtown development area. These funds will be available until approximately the second week in January, 1982. Councilman Norberg felt these funds shou be considered for use in the 5th Street project. Motion by Hentges, second by Norberg to concur with the Housing Authority and to expend 1981 funds for reconstruction and beautification of the City-owned parking lot (Voss lot), and the west side of Central Avenue. Roll call: Hentges, Norberg--aye Logacz, Heintz, Nawrocki--nay Motion fails. 8. Reports a. Report of the City Manager This report was submitted in writing and the City Manager spoke to some of the items contained in it. b. Report of the City Attorney There was nothing to report at this time. 9. Licenses Motion by Heintz, second by Hentges to grant the licenses as listed upon payment of proper fee. Roll call: All ayes 10. Payment of Bills Motion by Heintz, second by Logacz to pay the bills as li'sted out of proper funds. Roll call: All ayes Appreciation Expression to Councilmen Heintz and Logacz Motion by Norberg, second by Nawrocki to express the Council's thanks to Councilman Hei and to Councilman Logacz for the years they have served on the City Council. The Mayor added that he feels that the City has benefitted from their participation not only as members of the City Council but on the numerous boards and commissions on which they have served. They will be missed. Roll call: All ayes Adjournment Motion by Heintz, second by Logacz to adjourn the meeting at 12:30 am. Roll call: All ayes Anne ~tudent, Coun~ci~ Secretary Br'uce G. Nawrocki, Mayor