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HomeMy WebLinkAboutJun 30, 1980RECEIVED JUL- } 1980 MANAGER City of Columbm Heights July 3, 1980 City Manager City of Columbia Heights 540 40th Ave. N. E. Columia Heights, Mn. Dear Sir: E~closed is a petition requesting a reconsideration of City Council action as taken on June 30, 1980 on the Klley paving project #8008 and/or PIR757. This project is for the paving of the alley on the 2000 and 2100 blocks of Fair~ay Drive. The original petition to have this project started was signed by sewn of the eight property owners involved. At that ti~e, the cost for this project as given by the City of Columbia Heights Engineering Department would be at $600.00 per property owner. Upon presentation at the time of the project approval on June 30th, this cost bad risen to $759.00 plus~ or a cost imcrease of 26 3/4%. Bids for this project have not yet been obtained. Due to this high cost increase, the property o~uers as signed on the enclosed petition request the favorable reconsideration be given this project for it full cancellation. Is it at all possible for this matter to be placed on the agenda of the July 14, 1980 Council Meeting? Respectfully s~b~tted:.// /~. //] onard o. Mue rleile I~ons ~I~rleile 2102 Fair~ay Dr. 571-0264 E~cl: 1 PETITION TO CITY OF COLUMIA HEIGHTS, MINN. JUly 2, 1980 We the undersigned as legal and present residents and owner of properties scheduled for Alley Paving ou the 2000 aud 2100 block of Fairway Drive by the City of Colnmia Heights project #8008 and/or PIR757 do hereby request that said project be cancelled and abandou~ed by the City of Columia Heights. Reconsideratiou is requested by .reason of the large cost increase from the originally presented $600.00 per resident to a new cost increase of 26 3/4% to $760.00. DATE: .... ?- ) OFFICIAL PROCEEDINGS PUBLIC HEARING MEETING OF THE CITY COUNCIL OF COLUMBIA HEIGHTS COLUMBIA HEIGHTS, MINNESOTA June 30, 1980 The meeting was called to order at 7:35 Roll Call: Logacz, Heintz, Hentges, Nawrocki--present - Norberg--absent Purpose ~f the hearing: To review various proposed improvements concerning alleyways, back)or drainage, and street construction. ).Alleyway improvement-Alley which extends west of Chatham Road and south of Fairway Drive. The City Manager stated that there had been a petition signed by seven residents presented to the City requesting this improvement. He explained the two alternatives from which to choose for this improvement. The first being a ten-foot concrete alleyway the length of the alley totalling an assessment to each lot owner of $39.88 per assessable foot. The total project would be in the amount of $1,994.00 per owner. The second consideration was for a twelve- foot bituminous covering whose costs would be $15.19 per assessable foot or a total assessment of $759.50 for each owner.Since each lot on this alley is the same measurement the total for each owner would be the same. Nawrocki questioned if those figures are based on firm bids or cost estimates. The City Manager said they were cost estimates. Nawrocki informed the residents present that prices could be subject to change as they were not firm bids. If the firm bids reflect a change upwards from the estimates the hearing will be reopened. If there is a drop in monies on the firm bids from the cost estimates there would be no need to reopen the hearing. Mt. Fred Swan, 2106 Fairway Drive, questioned since the City has an easement from the City of Minneapolis, can this easement be improved upon. Fred Salsbury, Director of Public Works, responded that it could since it is considered a "perpetual easement" and the use of the property is not being altered. Mildred Carlson, the City Assessor, was questioned as to whether the property at 2108 Fairway Drive was included in the assessment since the owner has no use for the alle~ "' .It was advised that all properties abutting the alley would be assessed. The City Assessor explained how the total costs could be paid depending on the recommendation of the Council.She suggested that five years would probably be the time extension limit. If more than thirty is taken to pay this assessment there would be an interest charoe as set by the Council. In the past this interest figure has been set at 8% on the unpaid balance. The City Manager made the point that in the citizen petition the request was for a bituminous covering. He reminded the residents that the figures used tonight were estimates, not bids. Bids are not taken until the project has been approved. He had hoped to get the bids early as the City would like to get started this year, if approved. The Public Works Director said the project would take about a month from the time the contract is signed and the residents would be without access to their garages from the alleyway for about a week. The Police Chief advised the people to inform the Police Department during that time so they are permitted on-street parking. OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 2 Motion by Heintz, seconded by Hentges to authorize the City Manager to proceed with alleyway improvements west of Chatham Road, south of Fairway Drive, using bituminous materials. Roll Call: All ayes 2. Alle~2½ Street N.E. to 3rd Street N.E. from 37th Avenue N.E. to 38th Avenue N.E. The City Manager stated there had been a petition presented to the City for this improvement signed by eight of the fifteen resident- owners who file Homestead. Resident comments supported their agreement that the whole alley should be done not just part of it. Many of the people have water trouble. The Public Works Director assured the audience that the work anticipated would solve water drainage problems and avoid any more breakage of the surface of the alley. The City Manager advised that this project must be done in con- junction with the 37th Avenue construction. The cost breakdowns for the three types of construction under consideration are: twelve-foot blacktop the entire length of the alley with grading and some concrete repair would be $5.60 per assessable foot; twelve-foot blacktop for 273 feet of the alley and the remainder seal-coated would be $2.52 per assessable foot; ten-foot concrete surface the entire length of the alley way would be $18.46 per assessable foot. Motion by Heintz, seconded by Hentges to authorize the City Manager to proceed with alley improvements, the alley being 2½ Street N.E. to 3rd Street N.E. from 37th Avenue N.E. to 38th Avenue N.E. using blacktop for the resurfacing and covering the entire length of the alley. Roll Call: All ayes 3. Alley--Monroe Steet N.E. to Madison St.N.E. from 4Oth Avenue N.E. to 41st Avenue N.E. The City Manager stated there had been no petition on this improvement but the City Engineering Department's recommendation was based on complaints of the residents of this area. Fred Salsbury presented the alternatives for this project explaining each in detail and answering any questions of affected residents at the hearing. The costs of the three alternatives he presented are: cut and repave the entire alley with blacktop, $10.66 per assessable foot; cut, regrade and repave with some replacement of the storm sewer, $17.45 per assessable foot; concrete construction for the entire project, $24.52 per assessable foot. Time for completion of the project is a~out two weeks according to the Public Works Director. He felt there would probably be some evenings that the residents would not have access to their garages and would have to park on the street. Again, they were advised to contact the Police Department when this occurs. Lo k'40~; it nay 1,~e ar~ writing tlis let~r in ~otest *~ ~: ti.at is ~i~,g ~m~e ag~,~t sewe~ iota. .ccordir~. to m~t again, mt 'oLe con~ctor for ti'is r~.a~. According to tlc en~neers~ certes, in ~eci~c'-tions should have l~en met ~fors ~sement ~s cons~ct~. App~ntly, these ~ere not net but if tLey ~,ere hot~ ~e Colm~a ~eigh~:' InsDecters ~e~ ~e!%~.itely n~gligent to have a~o~ *-he ~:i~ng ~ go ~,e~ ii.out tha prope= p~oc~ s ~ing follow, ed. ~e fau].t lays tte~'~c ~,:lt~ *-Be L~lder, ~e i~ectors ~ho ~d not foll~ t~.ro~l~, ~d prolabl-., i,~ -~ eg~:~ p~pie ~ ~ ~hicB ~o~ me~ ~t l%l~,ng ~ one ~de c~not solve the entire problem. Co-op~crs of lot !!~ OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 3 Motion by Hentges, seconded by Logacz to authorize the City Manager to proceed with alley resurfacing Monroe St.N.E. to Madison St.N.E. from 40th Avenue N.E. to 41st Avenue N.E. using blacktop materials. - Roll ~all: All ayes 4. Backlot drainage problem at 1029 42½ Avenue N.E. Area includes parts of Lot 11, 12, Block 3, Reservoir Hills. This particular problem was brought to the attention of the City by an affected citizen. The City Manager presented the recommendation for correcting the problem. He specified that two areas would be cut an filled £o eliminate a low area and allow for drainage into the street and to direct the water to the catch basins.There would, also, be some sodding, grading and replacement of two trees that would have to be removed to complete this work. Total cost of this project would be $4356.00, with an assessment cost of $.08 per square foot. This would be charged to all property owners in the assessment district. The Mayor read two letters received by the Council regarding this drainage problem. One was authored by four co-owners of adjacent property and the other came from owners of neighboring property who were unable to attend the hearing. A spokesman for Rosemary Woxman, owner of the property at 1029 42½ Avenue N.E.,presented pictures to the City Council showing flooding from last year and this spring. He felt the pictures clearly showed that the property in question was not the cause of the water problem but the lots around it manifested the problem by their water runoff. The City Engineer indicated to the Council that he and the City Building Inspector went to the property for an inspection. He then advised the contractor what needed to be done before a building permit was authorized. The contractor agreed to these necessary provisions. The City Attorney was asked what the City's liability would be if the contractor had not complied with the requests of the City Engineer and the requirements of the building permit. Recess: 9:25 Reconvene: 9i40 The City Attorney reviewed the requests of the City Engineer to the contractor and felt the City would bear no responsibility. The City Attorney was then asked if the contractor had met the requirements of the building permit. He requested more time to study the permit. Nawrocki asked the City Manager, if, in his opinion, these requirements had been met. From the information he had gotten he felt that they had, but, he did not have a copy of the permit with him. Heintz felt the Council was being asked to make a decision without enough information. Motion by Heintz, seconded by Logacz to continue this hearing on the backlot drainage problem at 1029 42½ Avenue N.E., pending more OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 3O, 1980 page 4 information from the contractor, City Building inspector and the staff, at the next Council meeting on July 14, 1980at 8:00. Roll Call: All ayes. 5. M.S.A.S. construction of 37th Avenue N.E. Central Avenue to Main Street. This action results from an agreement that the City of Columbia Heights and the City of Minneapolis entered into in the repair of 37th Avenue N.E. from Main Street to Central Avenue. The roadway construction would be paid for from state aid funds. No assessment would be made when curb, gutter and sidewalk already exist. No assessment would be made for replacement of sidewalk. The City Manager explained that the assessments for curb and gutter would be assessed 100~ and the s~dewalk would be assessed 40% to the benefitting owners. The remaining 60% assessment w~uld be paid out of state aid. The City Manager, with the assistanceiof the City Assessor and the City Engineer, explained the assessments rates for both avenue assessments and street assessments giving dollar amounts for each type of improvement; curb, gutter and sidewalk. Nawrocki requested a total dollar amount of each assessment, block by block. The City Public Works Director gave this breakdown so each resident present could be informed as to just ~hat his particular costs would be. A more specific cost breakdown was given by the City Manager. The total cost for the curb and gutter is $31,693.75. The rates for the curb and gutter per assessable foot is $8.25 at the street rate, $2.75 at the avenue rate. The total cost for the sidewalk is $31,536.96. The rate for the sidewalk per assessable foot is $3.60 at the street rate, and $1.20 at the avenue rate. The street is totally paid for by the state aid funds per the City Council policy. Forty percent of the sidewalk costs are assessed to the benefitting residents and sixty percent is paid from state aid funds as per the Council policy. Avenue rates include property owners to the midway point on the block. QUESTIONS AND COMMENTS The resident at 3705 Second St.N.E. asked if there had been a petition circulated for the sidewalk. The Mayor answered there had not but it was proposed because 37th Avenue N.E. is a major thoroughfare and there is concern for pedestrian traffic. He suggested the grocery store and bus lines generated considerable pedestrian traffic. The resident at 583 37th Avenue N.E. requested the results of a survey done questioning affected residents as to their feelings toward having a sidewalk. The Mayor responded that the majority did not want the sidewalk. Many citizens expressed they felt the sidewalk on the Minneapolis side of 37th Avenue N.E. would be sufficiient to protect the safety of the pedestrians. This avenue will continue to be a truck route as it has in the past. The Public Works Director gave the timetable for the ~roject OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 5 to be completed. If the bids for the work are let in the near future and Minneapolis completes its underground work, he is hopeful that the major portion of the work would be completed by this fall. The entire project should be completed by next spring. Robe_r~t Guzy, whose office in on Central Avenue at 37th Avenue N.E., thinks the project is long overdue and supports it. He feels the energy crisis may result in more people using public transportation, therefore, there would be more pedestrian traffic. He would like to see the Council investigate the use of more state aid funds for the curb and gutter assessments,thereby, making the assessments for sidewalks more affordable for the residents involved. Motion by Logacz, seconded by Nawrocki to authorize the City Manager to proceed with the project as presented by the Engineering Department to include curb, gutter and sidewalks. Motion to amend offered by Heintz, seconded by Hentges to remove from the main motion the inclusion of sidewalks where they do not exist, just for replacement where they need it. Heintz withdrew his motion to amend. Hentges withdrew his second on the motion to amend. Roll Call:Logacz, Nawrocki--aye Heintz, Hentges--nay Motion fails. Motion by Heintz, seconded by Hentges to authorize the City Manager to proceed with the project as presented by the Engineering Department with the deletion of the sidewalk construction. Roll Call: All ayes. OFFICIAL PROCEED!NGS---PUBLIC HEARING MEETI~G OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, page 6 _ _.ES 0 L_UT ON NO. 80- ] BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights. WHEREAS, the City Council of the City of' Columbia Heights by Hot. lon on the 27th day of May, J5180 ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents Ippeared at a Council Meeting on the 30th day o'f June, 1~80, and WHEREAS, the Council determines to proceed with thls local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the location and extent of such improvements is as follows: Curb, gutter on the North side of 37 th Avenue N.E.,. Main St. to Central Ave. 2. That the materials to be used are as fol)ows: Concrete. 3. That a careful estimate of the cost of the improvements has been made by the City Manager and the several lots and parcels of land fronting upon and adjacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and 4. That the City Manager shall also list the names and owners of the several parcels so Improved as nearly as can be ascertained. Passed this ~]0 day of~JuQ~_ These improvements shall also be known as Project No. 747. , 1980. Offered by: Heintz Seconded by: Hentges Roll Call: All ayes Mayor Secretary to the Counci) OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 7 Motion by Heintz, seconded by Hentges to dispense with the reading of Resolution No.80-2~, alley improvement west of Chatham Road and south of Fairway Drive; Resolution No. 80-29, alley repair 2½ St.N.E. to 3rd St. N.E. from 37th Ave. to 38th Ave.; and Resolution No 80-30, alley repair Monroe St.N.E. to Madison St. N.E. from 40th Ave. to 41st Ave., there being ample copies of the reso_lzutions available to the public. Roll Call: All ayes Motion by Logacz, seconded by Heintz to adopt Resolution No.80-28. R E S 0 L_U T I 0 N NO.~ BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights. WHEREAS, the City Council of the City of Columbia Heights by Motion on the 27th day of May, )980 ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council Meeting on the 30th day of June, 1980, and WHEREAS, the Council determines to proceed with this local Improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the location and extent of such improvements Is as follows: 12 inch bituminous alley surfacing In alley South of Fairway Drive and West of Chatham Road. That the materials to be used are as fo))ows: 6 inch gravel base, 2 inch bituminous, 80 sq.ft, concrete apron and adjust 3 manholes. 3. That a careful estimate of the cost of the improvements has been made by the City Manager and the several lots and parcels of )and fronting upon and adjacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and That the City Manager shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. 5. These improvements shall also be known as Project No. 757. Passed this __~ day of June , 1980. Offered by: Logacz Seconded by: Heint? Roll Cal. l: All ayes Mayor OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 8 Roll Call: All ayes Motion by Logacz, seconded by Heintz to adopt Resolution No. 80-29. -- R E S 0 L U T I 0 N NO.~ BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights. WHEREAS, the City Council of the City of Columbia Heights by Motion on the 27th day of May, 1980 ordered notice of a hearing to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at a Council Meeting on the 30th day of June, )980, and WHEREAS, the Counci) determines to proceed with thls local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location and extent of such improvements Is as fo)lows: 12 inch bituminous al)ay surfacing between 2½ and 3rd St., from 37th to 38th Avenue. All in Block 92, Co). Hts. Annex. That the materials to be used are as follows: 6 inch gravel base, 2 inch bituminous and 80 sq. ft. concrete apron. 3. That a careful estimate of the cost of the improvements has been made by the City Manager and the several )ors and parcels of land fronting upon and adjacent to such proposed improvements, which be deemed benefited thereby, were properly notified of said hearings, and 4. That the City Manager shall also list the names and owners of the several parcels so improved as nearly as can be ascertained. 5. These improvements shall also be known as Project No. 758. Passed this 20 day of June , 1980. Offered by: Logacz Seconded by: Heintz Roll Ca)): All ayes Mayor Secretary to the Council OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 9 Motion by Logacz, seconded by Heintz to adopt Resolution No.80-30. R E S_0 L U T_I 0 Ill NO4~d:)-tO mm Imm m BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Councll of the City of Columbia Heights· WHEREAS, the City Council of the City of Columbia Heights by Hotlon on the 27th day of May, 1980 ordered notice of a hearlng to be given to property owners, and WHEREAS, pursuant to a notice of hearing certain residents appeared at · Council Meeting on the )0th day of June, )980, and WHEREAS, the Council determines to proceed with this local Improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the location and extent of such Improvements Is as fol)ows: 12 foot bituminous al)ay surfacing between Nadlsoh and Monroe, from 40th to &)st Avenue. 2. That the materials to be used are as follows: Inch gravel base, 2 inch bituminous and concrete driveways. 3. That a careful estimate of the cost of the Improvements has been made by the City Manager and the several )ors and parcels of land frontlng upon and adjacent to such proposed Improvements, which be deemed benefited thereby, were proper)y notified of said hearings, and That the City Manager shall also Ilst the names and owners of the several parcels so improved as near)y as can be ascertained. Passed this 9fl day of These improvements shall also be known as Project No. 759. June , 1980. Offered by: Loga~z Seconded by: Heintz Rol) Call: All ayes Mayor ~ecretary to the Council OFFICIAL PROCEEDINGS--PUBLIC HEARING MEETING OF THE COLUMBIA HEIGHTS CITY COUNCIL JUNE 30, 1980 page 10 Motion to adjourn by Hentges, seconded by Heintz. Roll Call: All ayes Hearing adjourned at 10:50. Bruce G. Nawrocl<i, Mayor Jo-Anne Student, Councit Secretary