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HomeMy WebLinkAboutAug 11, 1977OFFICIAL PROCEEDINGS SPECIAL MEETING OF THE CITY COUNCIL CITY OF COLUMBIA HEIGHTS, MINNESOTA AUGUST 11, 1977 The Meeting was called to order at 9:32 p.m. Roll Call: Logacz, Heintz, Norberg, Hentges, Nawrocki--present Motion by Hentges, Seconded by Heintz to name Karen DeBruin secretary for the meeting. Roll Call: All Ayes STATEMENT OF PURPOSE OF MEETING Mayor Nawrocki noted that the purpose of the meeting is to handle the items listed on the agenda. PRESENTATION OF OPTIONS REGARDING THE ECONOMIC DEVELOPMENT ADMINISTRATION GRANT FOR MUNICIPAL PUBLIC SAFETY BUILDING In a memo to the Council dated August 9, Dean Otterson, City Planner/HRA Director, stated that the Economic Development Administration has reduced the planning target on the Municipal Public Safety Building grant from $413,000 to $223,000. He stated that efforts were being made to regain the full amount, but certain actions must be taken in the very near future or the City would risk losing the entire amount. He explained that the Council had three options: 1) reduce the scope of the project The Council could authorize the Architect/Engineer to significantly reduce the scope of the project to come within the target amount. 2) Appropriate Municipal Resources Otterson felt this would be a natural alternative; formal action in the form of a resolution would be required. 3) Use the Funds for a separate project. Mr. Otterson then explained that he was recommending alternative 2 for the following reasons: 1) Reducing the scope of the project would result in less than desirable project, one that would require future commitment of resources to complete. The building addition is needed; however, renovation of the existing struc- ture should be considered as a priority item. In addition, the work required to redesign the project would be costly and time consuming. 2) Designing the Planning Target for a new project, in Otterson's opinion, would put the City back to a starting point where an entirely new application would be required. It is also doubtful that construction could be started within the 90 day time frame from approval of the grant. Also, this alternative would require architectural drawings, etc, at the City's expense. 3) There is a possibility that the total planning target amount will be restored to the City. A decision to appropriate municipal resources would August 11, 1977 preserve the $223,000 grant, especially if language in the resolution conditioned the appropriation of City funds on no further adjustments in the planning target. He noted /:hat in the event the EDA funded the City at the $413,000 level, the City's action on appropriating local funds would be rescinded. RESOLUTION 77-47 BEING A RESOLUTION APPROPRIATING MUNICIPAL FUNDS TO THE MUNICIPAL PUBLIC SAFETY BUILDING ADDITION AND RENOVATION PROJECT WHEREAS, The City of Columbia Heights made application to the Economic Develop- ment Administration (herein referred to as EDA) for Federal Grant Assistance in the amount: of $413,000, pursuant to the requirements of Local P~blic Works Capital Development and Investment Program, to renovate and construct an addi- tion to the City's Municipal Public Safety Building, based upon EDA's calcu- lation of funds available to the City, and WHEREAS, subsequent to submission of said application, EDA notified the City of a reduction in the amount available from $413,000 to $223,000 creating a need for the allocation of $190,000 in Municipal Funds to preserve the scope of the project, and WHEREAS, the City has encouraged the Department of Commerce to consider allocation of available funds to correct our loss of grant monies, and WHEREAS, the City Council of Columbia Heights, after consideration of various alternatives, finds it necessary and appropriate to allocate Muni- cipal Funds, recognizing that said allocation will create a hardship for other programs in :he City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, that: 1. The C~ty Council shall appropriate the sum of $190,000 to the Municipal Public Safety Building Addition and Renovation project, to be combined with funds from the Economic Development Administration for the implementation of said project. 2. In the event the U. S. Department of Commerce re-allocates funds in an amount equal to or in excess of the original Planning Target amount to the City subsequent to this resolution, and prior to the start of construction thereof, the action taken herein to appropriate Municipal Funds would be automatically rescinded. 3. Said monies to be allocated from the City's General Eut,d. Resolution Offered by Heintz, Seconded by Logacz. Roll Call: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--abstain Resolution is Adopted. August 11, 1977 DISCUSSION ON NEW CITY MANAGER SELECTION Administrative Assistant Tim Yantos reported that ads for City Manager applications would be placed in the National League of Cities magazine, the Minnesota League of Cities magazine, the ICMA newsletter, and the Minneapolis Star and Tribune newspaper. He stated that the ICMA newsletter would not print ads that did not carry an approximate salary range. There was much discussion on what the Council felt would be an appropriate range, with each member stating what he felt the range should be and why. The consensus was that $28,000 to $34,000 per year should be the City Manager salary range. Discussion then centered around the subject of who should be charged with City Manager duties during the upcoming interim period. Mayor Nawrocki requested that he be authorized to appoint the Interim City Manager. Motion by Heintz, Seconeed by Hentges to authorize the Mayor to appoint an Interim City Manager subject to concurrence of the Council at the regular Council meeting. Roll Call: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--abstain Councilman Norberg did not feel it was proper to delegate this duty to the Mayor. Motion by Logacz, Seconded by Heintz to adjourn at 10:29 p.m. Roll Call: All Ayes Br ki Ma or seir~ary - --