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HomeMy WebLinkAboutAug 8, 1977 BadOFFICIAL PROC~,]EDINGS REGULAR MEETING OF THE, CITY COUNCIL CITY OF ,20LTJMBIA HEIGHTS, MINNESOTA AUGUST 8, 1977 The Meeting was called to order at. 8:08 p.m. Roll Call: Logacz, Heintz, Norberg, Hentges, Nawrocki--present Motion by'Norberg,Seconded by Heintz to name Karen DeBt, in secretary for the meeting. Roll Call: All Ayes INVOCATION The Invocation was given by Pastor Walter Wahl of First Lutheran Church. MINUTES Mayor Nawrocki noted that the minutes for consideration were those from the February 14 regular meeting. Motion by Heintz, Seconded by Logacz to approve the minutes as presented in writing and the reading be dispensed with. Roll Call: All Ayes PAYMENT OF BILLS Motion by Hentges, Seconded by Heintz to pay the bills as listed out of their proper accounts. Roll Call: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--nay Councilman Norberg noted that he did not approve of bill #22023 which was for a staff budget discussion dinner at Arthur's. BIDS ON SEWER FLOW [~TERS Mr. Custafson gave a brief report on the situation Councilman Norberg had brought up at the last meeting regarding a reimbursement to a municipality by the Metro Sewer Commission because of the Commission's using faulty meters. He then recommended purchase of the sewer flow meters requested by Sewer and Water Superintendent Donald Jolly. Motion by Norberg, Seconded by Heintz to authorize the purchase of two Surveyor 9 manhole meters and two insertable type flumes, in a total amount of $3,745. Roll Call: Ail Ayes REQUEST TO CALL FOR BIDS ON SEWER INSTALLATIONS It was reported that bids should be taken on three sewer installation projects which had recently been authorized: 5th Street, Gould Avenue, and 40th and University Avenue. The proposal was to tie these bids, let them as a single project, to make the project more desirable to larger contractors in hopes of more competitive bids. 2'oll ~a~s..: , ~j~,.. , :~,e[:l~ ', lorbeLv~-, Lawrrm~---aye ~.rm.3%~i h all{J ali ~.F:~.L:::~- time stare: ~vu,.~.- ~ he ~ou!d i~ke tn' :~hange,~:"~s puoposal los :; are proposed, to remain 2-1, lots .. .... n~ae;~ . proposed to be re-zone~ , ,ou~..L..% ~, wh!cP~ ha(i D'?evio~is~'¢ now proposed t,o be ~'e-zo~!E,~ lit was .... ,:,~;¢'~¢~ that lots ~ '~ '-~u,,~.u&~ >"Cz xou!~ be used only +'¢,r~_ sin;~4ie family , ..~1 o--, ou~ uni. s 3t, ipulatLon :~ou:l! not bu ~eq~ ...... on outlot &. co:';s]dered hhe !-2 proposal, but :'ell Lhat there should be no chaqge l.n the :ies~.~qiatio~i on on,lo% A t~t:.l s'.~c~k ~i::~e a:5 there is a ~eve!o~ment plan :'or t, he property. .,oF:er /:5%enLer~, .:hairman of ~ .... ~,~,e F!.amnin(} ~q'z 2onin6 Commission, stated rna% as ion{/ :-i~c3 there was no deve].ooment mi}wi for the ian2 ~f. would n,:)~ be good planning 3ouztci. lma:t }[er~tdes abked !i' the iii'st rea, lin6 of ordir'.~tce ./S?& ~4ouli have to nel:}:, over again becaus~ c,i' the chansc: *4 ~ -~r ,,- , .... o .... *-z Kal;,.r.a stated that since the ::han~e did noL :nvolve ....... a haavl, er us~: of '~'~ lam:i, e~:otner" ........ o~-,~:t ,-e~,~,,b- ~ .... would GOt b~: ne(?~Jss~ry, The second reading of' ordinamce (:' ?i:~;-,~ri:.:e (. :'fe-~,~ %, }{,~ r.~:e.:;, Zc~,:,,,:,~, i~ ,i '~-,', :[~ ~P~'~ ~,,. August 8, 1977 Councihan Norberg asked how much delay would be involved if this proposal were to go back to the Planning Commission for further review. Mayor Nawrocki explained that, as the land presently exists, only one building could be built on outlot A because it is just one large lot. He went on to say that this would not economically be a very feasible development. He stated that before the land could be developed, it had to come before the Planning Commission in the form of a subdivision request. There was a brief discussion on the City's policy regarding notification to property owners of hearings. Mr. Herringer was questioned as to what he was considering for out lot A; he stated that it would probably be very similar to the rest of the plat, with a cul de sac street with several lots. The difference would be the development of duplexes instead of' single family dwellings. Roll Call on Ordinance: All Ayes SECOND READING OF ORDINM~CE #866 BEING AN ORDINANCE AMENDING ORDINANCE #853 COLUMBIA HEIGHTS CITY CODE OF 1977, REPEALING ORDINANCE #854 AND REPEALING ORDINANCE #863 The second reading of Ordinance #866 was held. Ordinance Cffered by Norberg, Seconded by Heintz. Roll Call: All Ayes DISCUSSION ON ORDINANCE #867 REGARDING REORGANIZATION OF THE CITY RECRF~TION COMMISSION There was some discussion on this proposed ordinance and it was decided to hold the second reading at the next regular meeting. PRESENTATION OF 1978 PROPOSED BU~]ET Mr. Watson passed out copies of the 1978 proposed budget to the Council and asked them to review it. A short discussion followed wherein some general comments were made and ques- tions asked. ~tr. Watson concluded by stating that the budget must be certified for the levy by October 10. TRAFFIC COMMISSION RECO~ENDATIONS: 1. REMOVE TWO HOUR PARKING SIGNS ON THE WEST SIDE OF RESERVOIR BOULEVARD, NORTH OF THE SHELL STATION ALLEY Motim by Logacz, Seconded by Norberg to concur in the Traffic Commission recommendation regarding the removal of two hour parking signs on the west side of Reservoir Boulevard north of the Shell Station alley. Roll Call: All Ayes ilotl, on b,/ Hehi:,z, S~conueu, by l,o(ia,:z to request. Z{,. Arlthony's con;arrence " ~ ....... '~' '3~'s~--~ 5ouieverd r the Apeche .:'. ,',a~oor, reported that ~ letter nad oe~.u rc, celve~i from [iu. Don 3urton of School '2istrici. {;I~ 2nforminC the i',ity that a certain parcel of i~d. on t}'.e west side of Unlversit}' Avenue wher~~ /~-!s% Avenue would ~,e~, conveyed vo the State :~ecause 'the School needed i't. -:"..~ ,,,~,..;un o~o. te ~ that the ~.n~'c,._~.: :Ls .'~:(~ reef wi. oe ~d~u'~ feet aeep ~d would ~:i'¢e e2~e 3ity room !or ~t.u~a~:,~: oJ' sewer pipe~ durLn~ '", "* ...... '"' of Th. ere was some fliscussion on M:e ~istory of this property and some quasi,ohs ~P~..",}-. could not 'be amswered at ti~is tLme w .... ., asked ~as staled that the parcel ahould, no±, nave ~on~ ta~rk to ~',,~..~, ~+"*~=~..., '!)ut shou.ia have gone to ~" '~,:,.~:: }foil. on :?y Hentges, Seconded by Norber{l to re+2er for ciari, ri. cak[on. 2oll "~"*: ~z! All it was rioted *'~',af, , a de'tai2~,i '~: :po.: , ........ na.i been p~ .~ved rroP. Fire ..;h~e~ Johnson rega.rdir:g old ..... life ensine .;1}. Soma i[scussions had recen*'~y ~een heli on what to io with the old engine ~td whal, cot~d!.'t!on i,h was presently in. ]ourtc~lman i[ent6es sussested 'that the ensi. ne be put up foz .... " '~{"~- ~,rocess. He also sucgestei having a sor~ of io?~,ery ~y contacting all commtmities 'in Anoka ]o~'~ty and puttinC the names of the communities interested [n hav:intj the fire engine h:to a. hal amd irawinc the name of a comn'~ity. ~:y!.ne"' ',' %0 ,:iecid.~. _ about this vehicle. ..... .om:om, expiaine,i Lhat the :lty of An. dover' mac. contacted ........ ,~.,~ .... t.hLs w~h/cle. The sequence of' evc:nts ii-or; that 'poznt' ' to zne" prese:lt was ~evLe~ed. 'layer Na',:rocki asked 2:2ef' J'onnson il' he felt ~, would be desirable to have oid '71} Yof sta. n,2-oy. ~r~'h~- ~ :e~ explained ti~at h6 {~-; uc, t feel i+ would Oe necessary because ~t would 'nor, ~e worth the amount or money' it ~.~ould tak~ to z'e:::on,lition it.. August 8, 1977 Public Works Director Gustafson suggested talking to the City of Andover about trading free dumping privileges for the fire engine since they have public dumping grounds there. Motion by Logacz, Seconded by Heintz to authorize the City Manager to discuss with the City of Andover the deeding over of old #3 fire engine in exchange for free dumping privileges. Councilman Norberg askedif it was intended to do dumping with City crews. Mr. Gustafson replied that the material to be dumped would be taken ar~y way it could be transported. He noted that if the dumping fee could be avoided, the distance to Andover would be justified. Roll Call: Logacz, Heintz, Nawrocki--aye Norberg, Hentges--nay Motion carries. REQUEST FOR TWO NEW STREET LIGHTS IN CIRCLE TERRACE 5~. Watson discussed the need for the two additional proposed street lights. Motion by Hentges, Seconded by Norberg to authorize the City Manager to contact Northern States Power Company and have them install two additional street lights along Circle Terrace. Roll.Call: All Ayes REQUEST FROM CITIZF~S FOR DRIVEWAYS ASSESSED IN CONJU~[CTION WITH THE SIDEWALK REPLACF~IENT PROGRAM Mr. Watson explained that requests had been received from citizens asking to have the City's sidewalk contractor put in driveways on their private property and have the cost put on the assessment rolls. Attorney Kalina stated that since this was on private property and not a public improvement, there was no authority to assess the cost. SCHOOLS AND CONFERENCES: SEWER AND WATER SUPERINTENDenT DON JOLLY REQUESTS TO ATTEND THE AMERICAN WATER WORKS ASSOCIATION NORTH C]~TRAL SECTION ANNUAL MEETING AT ROCHESTER, MINNESOTA, OCTOBER 4~ ~ AND 6 Councilman Hentges asked why the same people always go to the same schools and conferences. Mr. Gustafson replied that Mr. Jolly and himself are the only two people on staff who are members of the American Water Works Association, ~. Jolly being an active member. Roll Call: Logacz, Heintz, Hentges, Nawrocki--aye Norberg--nay LOT SUBDIVISION - DONALD MOORE - ~ST SIDE OF POLK STREET, SOUTH OF 39TH AVENUE Mr. Moore had previously been denied a subdivision of this lot and was not back with an alternate plan. Previously, there had been some question on the condition of the existing house; Mr. Hovland, Building Inspector, reported on that at this time. Mayor Nawrocki asked if the building is structurally sound and M~. Hovland replied that it is, but that he would recommend tearing down the garage. Mr. Moore stated that he would like to leave the garage until the proposed new structure is built so he can utilize it for storage. Councilman Heintz asked if there was a way the removal of this garage could be ~uaranteed. It was stated that sm. occupancy permit would not be issued for louncilnal: Noz~}er6 askei for~.,,,~=,'-¢. time 'bo :}a. lnui~te the. area '~-".._ 'the. io:.s · to ' - ...... ' ' :<e::onverze: i0:20 p.::~. :i,e- .... ' ...... ' ' . ..n,,,:..,,, !_n c~n ',. l'l~ere was :!!.scusslon o:~ the itc. m:': to be ie!e±.el. 'ne sp~.¢c2fSed acrylic don:es at 'jlj,?~-{l; were 3onsi,iere.[ a ne.:l:~;2sa.!'~, .]e:iu.:.~t, :si_hoe the alternate ]crees al'e i.:r'ice] at ~6~.0. 7-;. ~-,as ].et{del i,ha% ,ieieti. n6 the other items would be :',a~n ten.'~lce. less ~,~:f~O for specil'ied acryli::: bm~:s xhich were ieiet, ei plus ~i~O for alter- Jh~ '2it'.y [ia::t~!l,~r was ~i. recteJ t.o .<ee: if the aiiivicaa mo::l, es for %his project :&~ come ]r,D~ o'bh~r s~2chions of [he !%tN ~u:i~e%. }{~ was hlformed -hhat ir Lhe r,onl, ea are not avaiLa~5!e 2n the Park budget~ they should soho from Senera! lrhsh! con'hi.n{[ency {the ?ayor po~r:i.e} out that !{event~e 5harl.rt{i Ls 3onsiqered part or August ~, 1977 SH~iDI TNEF DIS?ASE CONTROL COST SHARING ALLOTMENT A letter had been received from the State of Minnesota Department of Agriculture regarding shade tree disease control activities. It stated that 48 percent of the City's reforestation costs not to exceed ~4,800 would be reimbursed. It also stated that 37 percent of the cost of removing diseased trees would be reimbursed. The City had been anticipating reimbursement in an amount of 45 percent of the cost of removal. Previously, the Council had authorized a plan whereby the cost of removing a tree on private property would be divided 45 percent State, 27½ percent City, and 27½ percent property owner. Mr. Watson was suggesting at this time that the amount not picked up by the State (63 percent) be split between the City and the property owner. Councilman Norberg stated that the City share should be left at 27½ percent until there is an estimate on how the new proposal wou].d affect the budget. Councilman Logacz stated that, in reference to replanting, many people, had suggested to him that larger trees be used. Mayor Nawrocki suggested that a final plan regarding Tree Disease Control activities be presented at the next regular meeting. LATE REQUESTS: INFORmaL QUOTATIONS ON REDASHINC FIELD HOUSE It was reported that two informal quotations had been received on redashing the east and west sides of the Field House and related work. J. A. Nelson Stucco Company Inc. was low bid in. an ~mount of $1,134. Motion by Heintz, Seconded by Logacz to award the bid on redashing the Field House to J. A. Nelson Stucco Compsny Inc. in an amount of $1,134 based on low, competitive bid and the Mayor and City Manager be authorized to enter into contract for same, and also that the permit fee be waived. Roll Call: All Ayes INFORM~L QUOTATIONS ON INDOOR-OUT[X)OR CARPETING FOR THE FLOOR OF THE BANDSTAND Informal Quotations were also taken on carpeting for the bandstand. Weiss- Carlson Carpet Company was low at $475. Motion by Heintz, Seconded by Logacz that the bid on carpeting for the bandstand be awarded to Weiss-Carlson Carpet Company in an amount of $475 and the Mayor and City Manager be authorized to enter into contract for same. It was noted that this carpet was to come in four pieces and would be placed in the bandstand only when someone is performing there. The primary purpose of the carpet is to better the acoustics. Councilman Norberg noted that perhaps this purchase could be deferred until next year and use the money for the Southwest Park Building. Councilman Heintz pointed out that next year the cost of carpeting would be higher. Councilman ~'~orberg replied that this was merely speculation. E'LLFaJ',Q~ 0;2 ,_,~Vre ~-'.xiC, DD~I' o i-[~ expiai..ued the st..-ps as follow:s: 2. Arras:,,{_,le l'o:' a~; (;pt:Lot: A: Use,ohs~u_ ..... _:. l'ukitc .,.. :3~( L August 8, 1977 4. Preliminary Screening 5. Final Screening (interviews, reference checks) 6. Physical and Psychological Testing 7. Final Selection 8. New Manager on Staff He estimated the new manager would start some time in I~cember. Also contained on the information sheet was information~ on salary gathered from other communities. The Mayor suggested that the Council try to make a decision on whether to use a consultant or conduct an in house search for the new manager. Councilman Heintz stated that he would feel more confident using a consul- rant. Councilman Hentges did not want 'to use a consultant. Councilman Norberg agreed with Councilman Heintz, but. stated that the City should use a general consultant rather than one who is primarily interested in government activities. Councilman Logacz stated that he felt the Council should be looking for someone who is familiar with the type of s.ystems Columbia Heights uses, and the area, instead of having someone spend a lot of time trying to "figure it out." City Manager Watson interjected that Loren Law and Associates, a consulting firm that specializes on government placements, was currently doing a search for a City Manager in an area municipality, and perhaps the firm would be able to find someone for Columbia Heights from the applicants they already had. Councilman Norberg suggested asking some other consulting firms if they could or would do this search. There was additional discussion o~ the information the Mayor had presented. Motion by Heintz, Seconded by Hentges to authorize the Mayor to finalize the details of Mr. Watson's termination, make a recommendation for Interim City Manager, and arrange for advertising in the indicated publications. Councilman Norberg suggested also advertising in the Wall Street Jou~%al. Roll Call: All Ayes There was some discussion on the present salary and possible future salary of the City Manager position. The Mayor stated that the Council should consider who they would like to see as Interim City Manager. A special meeting was set for 7:30 p.m. Monday, August 15 to discuss further the new Maz~ager selection, primarily choosing an Interim Manager. REPORT ON MUNICIPAL BUILDING EXPANSIO~ GRANT Mayor Nawrocki briefly reported that the City was still pursuing funds for the municipal building expansion project. pay'.::en{, :;~' prope~ ..... ~ e,:::,, lcll fail; ,ili. A:,:,~ c out oY %he 5~neral .... ' ~' :: ,'-~ ,,:-] ' ;~n,,'o~,c- coui,i oppose a simple 'cookkeepin~5 p:'O:3~::lt.n'~ SUcfl ~i:-~ t,:~l::, ,O~l~::i.a;~n l:o:'bf:6 s~a ~.~,~ b August 8, 1977 PUBLIC WORKS DIP~CTOR REPORTS Mr. Gustafson reported that he had received another quote on the utility stubs for paving projects. Earlier in the meeting he had only had one quote, the second one had been taken over the telephone during this meeting. Mr. Gustafson read the quotations to the Council and then recommended award of bid to Olson Plumbing Company. Motion by Heintz, Seconded by Logacz to award the bid on utility stubs to 01son Plumbing Company on the basis of low, informal quotation in the following amounts: water services $416.75 each sewer services $344.75 each l0 - 15 feet additional depth ~450 15 - 20 feet additional depth $550 Councilman Hentges asked if bids could be taken over the phone. Attorney Kalina stated that bids taken over the phone could be binding provided they were later put in writing and kept on file. He further stated that the award of bid should be made pending confirmation in writing of this bid. Amendment by Hentges, Seconded by Norberg to condition the award upon receipt of written confirmation of the bid. Roll Call: All Ayes Roll Call on Main Motion including Amendment: All Ayes Mr. Gustafson stated that he had done some additional :research on the tank for unleaded gas and key controls and he was now ready to take bids on these items. Motion by Heintz, Seconded by Norberg to authorize the City Manager to call for bids on a buried tank for unleaded gas and key controls, bids to be opened September 8 at 2:00 p.m. Roll Call: All Ayes There was a short discussion on a preliminary agreement that was received from the County regarding safety devices which were to be installed along 49th Avenue. The entire cost was estimated at $8,000, to be split between City and County at $4,000 each. There was some discussion on the proposed agreement and Councilman Hentges stated that he would not vote in favor of the agreement unless the School District paid their "fair share." Motion by Hentges, Seconded by Norberg to table discussion on this proposed agreement for purposes of contacting the School District Administration with a request 'to enter into a cost sharing on safety devices to be installed along 49th Avenue. Roll Call: All Ayes City Engineer Brown reported that to have 37th Avenue from University Avenue to Central Avenue paved in 1980 with F.A.U. Funds, the application must be submitted shortly. Motion by Hentges, Seconded by Heintz 'to authorize application for F.A.U. Funds for street construction on 37th Avenue from University Avenue to Central Avenue. Roll Call: All Ayes :u::;_ '. ::a~;uoc2i,