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HomeMy WebLinkAboutDec 29, 1976OFFICIAL PROCEEDINGS RECESSED MEETING OF THE CITY COUNCIL CITY OF COLUMBIA HEIGHTS, MINNESOTA DECEMBER 29, 1976 The Meeting was called to order at 7:10 p.m. Roll Call: Heintz, Norberg, Hentges, Nawrocki--present Logacz--absent MINUTES OF PREVIOUS MEETINGS A motion was made at the first part of this meeting as follows: Motion by Heintz, Seconded by Norberg to approve the minutes of November 10, 22, 23, and 24 as presented in writing and the reading be dispensed with. Councilman Norberg had been looking for a section in the minutes which he questioned. He found this section, there was discussion on the item in question and a change was made. Roll Call on Motion to Approve Minutes: Ail Ayes RESOLUTION ON SALARIES FOR NON UNION PERSONNEL Mayor Nawrocki noted that he would recommend to the Council the salary plan as proposed: 6% increase on earnings up to $12,000 annually 5% increase on earnings between $12,000 and $18,000 annually 4% increase on earnings over $18,000 annually He noted that he felt this proposal was deserving of favorable consideration. Resolution 76-64 regarding Salaries for 1977 Non Union Personnel was read by Administrative Assistant Tim Yantos. The Resolution was Offered by Hentges, Seconded by Heintz. Councilman Hentges asked if individual merit raises would continue to come before the Council for their consideration. Mr. Yantos replied in the affirmative. Motion by Hentges, Seconded by Norberg to delete the 16¢ per mile travel allow- ance from the resolution. Councilman Norberg noted that he did not feel this provision belonged in a salary resolution. He stated that mileage allowances were a payment of expenses rather than an income item. Roll Call on Motion to Delete 16¢ per mile: Norberg, Hentges--aye Heintz, Nawrocki--nay Motion fails. Mayor Nawrocki suggested restating the provision as 16¢ per mile for travel within the seven county Metropolitan area, and 14¢ per mile outside the seven county Metropolitan area. December 2:9, 1977 Motion by Norberg, Seconded by Hentges to amend the resolution to read "16¢ per mile for travel within the seven county Metropolitan area, and 14¢ per mile outside the seven county Metropolitan area." Roll Call: Norberg, Hentges, Nawrocki--aye Heintz--nay Motion carries. Roll Call on Resolution: Resolution. is Adopted. Heintz, Hentges, Nawrocki--ave Norberg--nay Councilman Norberg noted that he did not feel mileage rates and travel compensation belonged in a salary resolution. RESOLUTION' 76-64 BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLU~{BIA HEIGHTS, that WHEREAS, extensive work has been done on a position classification and pay plan for the municipal service of Columbia Hei~hts, and ~4HEREAS, it is the intent of the City Council to continue to utilize said plan in 1977 including a personnel evaluation of ail affected employees, and WHEREAS, it is necessary to make salary adjustments as of January 1, 1977 to give recognition of cost increases in our area, NOW THEREFORE, BE IT RESOLVED, that the following monthly salaries be established effective January 1, 1977 for the City employees listed herein, with their salary range as shown. Said employees shall also be granted up to $55 per month toward their hospitalization coverage. All adjustments listed apply to the individual in said position as of January 1, 1977: lq76 1977 RANGE/STEP MO.RATE MO.~\TE Administrative Assistant to City Manager (Tim Yantos)-- 24 C $ 1,282 S 1,356 Secretary III (vacant) 14 A 731 775 City Clerk/Treasurer (John Schedler) 30 D 1,796 1,893 Accountant (Bob Kolb) 19 B 958 1,016 Account Clerk I (Sara Kennedy). 12 C 731 775 Account Clerk II (Loraine Reisowitz) 15 E 915 970 Account Clerk I (Adelaide Blonck) 12 D 764 810 Account Clerk I (Judy LaPointe) 12 A 669 709 Clerk Typist I (Mary Bowe) 6 B 538 570 Clerk Typist I (Jackie Niccum) 6 C 562 596 Utilities Clerk (Mary Soliday) 13 E 857 886 Permits-License Clerk (Janet Bertrand) 11 C 699 741 Services Director & Building Official (Arden Hovland)-- 29 D 1,711 1,804 City Assessor (Mildred Carlson) 26 D 1,482 1,566 Property Appraisor (Gerald Hedlund) 19 B 958 1,016 Clerk Typist II (Ellen Prince) 7 C 586 621 Clerk Typist II (Ardelle Burr) (CETA) 7 A 538 570 Secretary II (Lucy Beckwell) 12 A 669 709 Public Works Director (Earl Gustafson) 32 A-B 1,7~9 1,854 City Engineer (George Brown) 29 D 1,711 1,804 Engineering Aide IV (Clayton Berg) 25 D 1,412 ],493 December 29, 1976 1976 1977 RANGE/STEP MO.RATE MO.RATE Engineering Aide Ill (Bob Owens) 20 E Engineering Aide II (H.B. Kerr) 19 D Public Works Secretary (Vicki Maternowsky) 13 D Secretary I (Bev Peterson) (CETA) 8 B Secretary II (Betty Johnson) 12 E Fire Chief (Don Johnson) 28 D Deputy Fire Chief (Richard Homicke) 26 C Street Superintendent (Mitch DeMars) 26 C Sewer and Water Superintendent (Donald Jolly) 26 C Park Superintendent (John Murzyn) 26 C Librarian (Harriet Deeble) 24 D Children's Librarian (Joanne Scudder) 14 D Assistant Librarian (Rebecca Loader) 19 B Secretary I (Debra Rogers) 8 B Clerk Typist I (Macrina Galuski) (CETA) 6 C Administrative Aide (Charles Stevenson) (CETA) 17 B-C Police Records and Communication Technician (Martha Will) 12 A Police Records and Communication Technician (Bob Field)- 12 C Assistant Building Inspector (David Almgren) (CETA) ..... 18 A $ 1,282 $ 1,356 1,057 1,120 800 848 586 621 836 848 1,722 1,412 1,493 1,412 1,493 1,412 1,493 1,412 1,493 1,345 1,422 836 886 958 1,016 586 621 562 596 4.95/hr. 932 669 709 731 775 5.10/hr. 937 BE IT FURTHER RESOLVED, that salary adjustments for the individual employees on their anniversary dates may be made within their salary range as based on job performance evaluations. Said adjustments would occur on their anniversary date. For those whose salary exceeds the top step after the January 1 adjustment is made, there will not be a further change during the calendar year 1977. BE IT FURTHER RESOLVED that a mileage allowance of 16¢ per mile for travel within the seven county Metropolitan area and 14¢ per mile for travel outside the seven county Metropolitan area be granted for all employees required to use their personal automobile for City business. RESOLUTION RE-ALIGNING PRECINCTS The map of the precincts as proposed to be re-aligned was presented to the Council. Councilman Norberg stated that he felt this re-alignment would 1) confuse voters, 2) make voting lines longer, and 3) cause parking problems. It was noted that due to a change in state law, precinct boundaries must follow clearer, more natural lines such as streets and fences. There was lengthy discussion on the arrangement of the precincts with regard to voter convenience, parking, voting equipment and voting-related costs. RESOLUTION 76-65 ELECTION PRECINCT BOUNDARY CHANGES EFFECTIVE JANUAKY 1, 1977 WHEREAS, the 1976 Legislature, desiring to facilitate its required reapportionment following the 1980 census, enacted Chapter 132 of Laws, 1976. Chapter 132 provides for implementation of a federal law which will guarantee that the first census data returned to Minnesota will be by precinct, and WHEREAS, the Legislation also required that the government body of the municipality shall set boundaries between precincts so that each boundary follows visible, clearly recognizable physical features. A :'Clearly recognizable feature" is a street, road, boulevard, parkway, river, stream, shoreline, drainage ditch, railway right of way or any other line which is clearly visible from the ground. December 29, 1976 A street or roadway which has been platted but not graded is not a clearly recognizable physical feature for this purpose. Where precinct boundaries coincide with corporate boundaries, they need not be visible to the eye. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Columbia Heights, Minnesota. that: nine (9) election precincts be established as outlined on the attached city map recognizing the state determined legislative boundaries. Offered by: Heintz Seconded by: Hentges Roll Call: Heintz, Hentges, Nawrocki--aye Norberg--nay Resolution is Adopted. ORDINANCE 854 REGARDING ALCOHOL IN PARKS No action was taken on this item due to the absence of Councilman Logacz, who is very interested in this ordinance. RESOLUTION CANCELLING AN ASSESSMENT LEVIED IN ERROR Motion by' Norberg, Seconded by Heintz to take the matter of this resolution from the table. Roll Call: All Ayes RESOLUTION 76-66 CANCELLING AN ASSESSMENT LEVIED IN ERROR WHEREAS, the property known and described as Lot 26 and the south one half of Lot 27, Block 36, Columbia Heights annex was assessed $435.60 for local improvement No. 620, and WHEREAS, 4241 Jackson Street was not benefitted by said improvement No. 620; BE IT T~EREFORE qE$OLVED, by the City Council of the City of Columbia Heights, that the City Clerk be and is hereby authorized and directed to strike from Local Improvements No. 620, the Sidewalk Repair charged against Lot 26 and the south one half of Lot 27, Block 36, Columbia Heights annex in the amount of $435.60. Offered by: Heintz Seconded by: Norberg Roll Call_: Ail Ayes RESOLUTION ADJUSTING 1976 BUDGET TO PROJECTED ANNUAL AS RECORDED IN 1977 BUDGET DOCUMENT RESOLUTION 76-67 WHEREAS, the City Council of the City of Columbia Heights has reviewed projected annual 1976 expenses in conjunction with the 1977 Budget, and WHEREAS, the City Treasurer has reviewed each General Fund object classification after passing of the bills approved by Council on December 13, ]976, and allowing for year end accruals, and WiiEREAS, several departments in total will approximate their approved 1976 budget, NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the following departmental budgets by increased or (decreased) with a balance to the General Fund contingency: December 29, 1976 Assessing Auditing Legal Planning General Government Buildings Police Inspections Animal Control Engineering Streets Street Lighting Parking Meters Tree Trimming and Removal Weed Control Library Parks Insurance and Bonds Transfers - Out Offered by: Hentges Seconded by: Heintz Roll Call: Ail Ayes $ (2,000) (4,800) 20,000 (1 000) 3 500 (16600) (5 300) (4 ,600) (3 ,850) (17,600) 3,500 (1,900) 30,050 (1,O00) 2,200 (23,700) 18,000 7,800 $ (12,900) RESOLUTION DESIGNATING DEPOSITORIES FOR FUNDS OF THE CITY OF COLUMBIA HEIGHTS FOR THE YEAR 1977 RESOLUTION 76-68 The City Council of the City of Columbia Heights hereby resolves that the Marquette State Bank of Columbia Heights, the Fidelity Bank and Trust Co., and the Third Northwestern National Bank, be hereby designated as the depositories for monies of the City of Columbia Heights for a period of one year beginning the first day of January, 1977, and the Treasurer of this City is hereby directed to deposit monies of this City in said banks, and the Marquette State Bank of Columbia Heights, the Fidelity Bank and Trust Co., and the Third Northwestern National Bank are hereby authorized and directed to honor and pay any checks or orders, when signed by the City Treasurer for the withdrawal or transfer of funds on deposit in said banks in whatever form. BE IT FURTHER RESOLVED that in case such deposit shall at any time exceed the sum for which its deposits are insured under the acts of Congress of the United States relating to insurance of bank deposits, said depository shall immediately furnish bonder securities in lieu of bond according to the law, and the Marquette National Bank for the Marquette State Bank of Columbia Heights, and the Federal Reserve Bank for Fidelity State Bank, and the Third Northwestern National Bank, are hereby designated as the places for the safekeeping of all securities furnished in lieu of such bond. Offered by: Hentges Seconded by: Norberg Roll Call: Ail Ayes December 29, 1976 DISCUSSION ON LABELLE PARK PHASE II Councilman Heintz read a list of items that should be included in the LaBelle Park Phase II project from a recent set of Park Board minutes. Dredging LaBelle Pond was one of the items on the list. The estimated cost for the dredging was $26,000. The Park Board was recommending that $15,000 of this amount be taken from LaBelle Park Phase II project funds and that $11,000 be taken from the City's storm sewer construction funds. The Park Board was also suggesting that the Park Budget be responsible for no more than $10,000 of consulting fees. Wolverton Engineering is the consultant on the project. Councilman Hentges noted that the project costs were running over originally anticipated estimates, and this was a problem. ~ayor Nawrocki noted that the dredging would be beneficial to the City's storm sewer system, as LaBelle Pond is a storm sewer holding pond. Councilman Hentges suggested that, if the project budget can't be met, certain items should be cut from the plan. There was. some discussion on [lie management of the project. Councilman Norberg noted that payments to~lverton could be broken into two categories - management fees and consulting fees. (It was noted that Mr. Wolverton was handling the management of the project and also the consulting work.) Councilman Norberg suggested having the City pay for the management fees and consulting fees come out of Park Board funds. It was noted that Mr. Wolverton had spent much time designing and re-designing and he did not feel his time and expense would be covered by the originally agreed upon amount. There was more general discussion on costs of the project and the Mayor stated that he would like to have a summary of all costs related to the project prepared to be reviewed by the Council. Motion by' Hentges, Seconded by Norberg to table this item for purposes of additional information. Councilman Norberg Coted that he would like to commend the Park Board for their work on this project. Roll Call on Motion to Table: Ail Ayes Mayor Nawrocki noted that Mr. Wolverton should receive some compensation for his work to date on the project. Motion by Hentges, Seconded by Norberg to authorize payment to Wolverton Engineering Company in an amount of $4,000 as partial payment on invoices #1 and 2. Councilman Norberg stated that he felt a specific fund should be designated for the payment. Unallocated contingency was suggested. Councilman Hentges felt the payment should come from the project grant money. Mayor Nawrocki noted that this decision would be made by John Schedler, the City's Finance Director. December 29, 1976 Roll Call: Heintz, Norberg, Hentges--aye Nawrocki--abstain A list of items being requested for the Field House was presented to the Council; the list included improvements items such as electrical work and other items like tables, chairs, and kitchenware. Councilman Norberg asked if these things were budgeted for. Councilman Heintz replied that there were no specific funds intended for these items. Mayor Nawrocki suggested authorizing $12,000 of Federal Revenue Sharing monies for these items and authorize the City Manager to prepare specifications for the requested items. Motion by Hentges, Seconded by Heintz that $12,000 be committed out of Federal Revenue Sharing funds for capital improvements in the Field House and that the City Manager be authorized to prepare specifications and bid documents for same. Mayor Nawrocki pointed out that this was not an authorization to call for bids. Roll Call: Heintz, Hentges, Nawrocki--aye Norberg--abstain The Housing Authority was requesting that two special meeting dates be set for purposes of holding public hearings on proposals for Community Development Block Grant applications. Monday, January 17 at 7:00 p.m. and Monday, January 24 at 7:00 p.m. were set as the dates for these hearings. Motion by Heintz, Seconded by Hentges to adjourn at 9:29 p.m. Roll Call: Bru'ce~. Nawrocki, Mayor All Ayes Secretary