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HomeMy WebLinkAboutOct 14, 1975OFFICIAL PROCEEDINGS REGULAR MEETING OF THE CITY COUNCIL Tuesday, October 14, 1975 -284- Meeting was called to order at 8:00 p.m. Roll Call: Logacz, Heintz, Norberg, Land, Nawrocki-present Motion by Norberg,Seconded by Heintz to name Margo Emerson Secretary for the meeting. Roll Call: All Ayes Invocation was given by Father Rask, Immaculate Conception Church MINUTES OF LAST MEETINGS Mayor Nawrocki noted that the minutes of the special meeting of September 25 had not as yet been distributed. Councilman Norberg noted a correction in the minutes of the regular meeting of September 22 on page 267 where the word "days" had been left out of the motion on the Artistic Screening lease, following the amount "180". Mayor Nawrocki noted that at the meeting of October 7 in regard to the Firemen's Pension Program and problems associated thereto in the volunteer department, he had asked for a report from the City Manager outlining the problems being encountered, and had not asked for a meeting as was stated in the minutes of that meeting. Motion by Heintz, Seconded by Logacz to approve the minutes of the regular meeting of September 22, and the special meeting of October 7 as presented in writing with the corrections as noted, and the reading be dispensed with. Roll Call: All Ayes PAYMENT OF BILLS In relation to the payment of bills Councilman Norberg pointed out the amount for maintenance of the Motorola Equipment stating that perhaps the maintenance is more than the equipment is actually worth. Mr. Watson stated that this maintenance contract may deserve a review. Motion by Land, Seconded by Heintz that the bills as listed be paid out of their proper funds. Roll Call: All Ayes Minnesota Distillers N.W. Orient Airlines Indep. School Dist. #287 Payroll Account Famous Brands, Icn. Johnson Bros. Whsle. Liq. McKesson Liquor Minnesota Distillers Richard "Tiny" Ovshak Group Health Plan Minn. Hosp. Serv. Assn. C N A Insurance James Lord, Mn. State Treas. First Nat'l. Bank of Mpls. State Treas., Soc. Sec. Contr. H.B. Fuller Co. Griggs, Cooper, & Co. Johnson Paper & Supply 1,428.00 184.10 60.00 61,073.77 478.82 4'73.04 304.10 1,832.48 360.00 553.88 2,492.64 73.08 3,691.17 185,000.00 8,069.66 6O.55 1,074.09 223.07 Johnson Wine Co. McKesson Old Peoria Co. Ed Phillips & Sons Famous Brands,Inc. Griggs, Cooper & Co. Johnson Bros.Whsle. Liq. Minnesota Distillers Blumberg Photo Sound Co. Hgts.&Dist.#13 Recr. Linda Hansen Holiday Village 256.9O 496.77 177.55 3,028.58 790.71 736.97 7.65 1,313.45 19.50 49.96 114.00 13.52 Kokesh Athletic Supplies 782.18 David Mac Gregor 45.00 Nat'l.Recr.&Park Assn. 35.00 Mary Sceary-M.R.P.A. 40.00 Zayre Shoppers City 18.50 Mt. Morris Vossberg 60.00 -285- Action Radio Center A & M Industrial Tractor American Linen Supply Anoka County Treasurer Automotive Drive Line Automotive Paint Specialists B & B Seat Cover Clayton Berg Bill Boyer Business Fruniture Inc. Mildred V. Carlson Central Chrysler Plymouth Chapib Publishing Co. Chies Brothers Contractors City' of Columbia Heights City' of Co].Hgts. Petty Cash-ADM. City' of Col.Hgts. Petty Cash-GAR. City' Wide Locksmithing Coast to Coast Columbia Hgts. Fire Dept. Cot.Hgts. Park Board-Petty Cash Columbia Heights Pharmacy Columbia Hgts. Recr. Commission Columbia Metal Fabrication Commissioner of Revenue Commissioner of Revenue Crown Iron Works Custom Electronics Systems Davies Water Equipment Delegard Tool Co. Robert E. Diedrich Downtown Chevrolet Dunkley Surfacing Co. Electronic Center Inc. Firside Office Supply Firestone Stores Fu]]wel] Motor Products Gateway Hardware Hank Martin Gavic Genuine Parts Co. Germundsen Contracting Mrs. Merle Glader Glen's Hires Floral Glenwood Inglewood Goodin Company Gross Industrial Services G.T. Parts Co. Donald Hanson Hans Rosacker Co. Harmon Glass Hayden Murphy Equipment Co. Jerry Hedlund 17.95 4.56 171.27 551.70 7.7O 142.21 49.50 33.50 1.35 320.30 33.04 43.14 14.28 495.00 1OO.O0 46.55 44.98 46.00 97.48 631.00 62 11 39 16 5 38 535 8O 1,563 36 4 78 124 70 116 18 96.80 28.83 285.00 42.22 4,517.13 28.98 292.95 17.74 92.86 32.O1 233.00 733.27 1OS.OO 450.O3 7.5O 41.97 411.35 15.60 141.06 5O.OO 25.00 36.58 177.50 61.92 Heights Electric Inc. Hewi tt Associates Margaret Hosch House of Rental H & S Asphalt Co. Immaculate Conception School lndep. School District #13 W.G. Jaques Co. Wm. P. Johnson Electric Co. Harland B. Jones Keep Fill Products Koch Refining Co. Robert Lampert Building Center Law Enforcement News Lawco Company Leer Bros. Inc. Robert Lieske Maintenance Experts, Inc. Mason Publishing Co. Vicki Maternowsky M.A.P.S.I. Metro. Waste Control Comm. Metro Printing Co. Mid-Central Fi re & Safety Miller Davis Company Milsco Engineering New Minar Ford Mincis Minneapolis City Treas. Minneapolis Oxygen Co. Minneapolis Star & Tribune Minnesota-Documents Sect ion Minn. Electric Motor Service Minnesota Fi re Equipment Minn. Mining $ Mfg. Minnesota Safety Equipment Minnesota Toro, Inc. Merrill Moen Morgan County Ambulance Motorola Inc. 113.65 98.00 31.88 13.50 728.00 30.00 30.00 21 56' 8 76 44 OO 75 53 984 82 4 32 104 70 500 29.18 151.37 39.28 718.00 12 O0 69 13 6]5 oo 1,287 O0 646 O0 6 O0 31 50 35.63 79.09 401.13 118.38 47.14 161.40 35.OO 10.OO 38.50 237.00 18.96 13.15 1,O50.OO 45.OO 606.90 Nat'l. Recreation & Neenah Foundry 215 Northern State Power 3,960 The Northfield Co. 21 N.Lexington Landscaping Inc.998 North Star Concrete Co. 597 Leonard Olson 50 Olson's Plumbing 16 Dean Otterson 149 Ovshak Printing 159 Richard "Tiny" Ovshak 180 Park As. 50.00 OO 55 3O 4O 88 O0 O0 39 OO OO October 14, 1975 -.286- Perterson & Kalina 2,029.45 Power Process Equipment 46.10 Prentice Hall, Inc. 46.87 Rich / Lynn Corp. 21.80 City of Robbinsdale 45.34 Rogers 42.59 Eugene Salay 181.28 John E. Schedler 50.40 L.N. Sickels Co. 52.25 Singer Business Machines 18.96 H.V. Smith Co. 32.00 S 0 S Office Equipment 7G.12 Sprayrite Lawn & Tree Serv. 480.00 State Treas.,Surplus PropertyFD 165.25 State Treas.,State Bldg. Insp. 193.77 Sterling Electric Co. 38.54 Sun Newspaper 10.00 Superior Products 72.90 Thompson Trane Air Cond. 12,479.OO Tracy Printing 162.89 Twin City Testing & Engr. Lab. 24.00 Uniforms Unlimited 135.65 Waldor Pump & Equip. 72.60 Wallace Supply Co. 26.13 Warden's GTC Auto Parts 21.41 Warning Lites, Inc. 15.O0 Waterous Company 24.50 Water Products 582.17 Water Works Supply 25.00 Malcolm O. Watson 235.00 Wayne Protection Agency 833.00 A. Weisman Co. 91.49 Williams Steel & Hardware 139.O4 Woodland Container Co. 108.80 W. & W. Generator 111.90 Zahl Equipment Co. 5.79 Henry Zeug 331.40 American Linen Supply 120.93 Bronner Exterminating Co. 12.OO Coca Cola Bottling 153.50 Commissioner of Revenue 3,733.25 City Wide Locksmithing 252.00 Doherty Dist. Co. 1,!17.90 East Side Beverage Co. 8,2!~!.20 City of Col.Hgts. Petty Cash-LIQ. 97.75 Eberhard Candy & Tobacco 368.30 Ganzer Distributors Inc. 3,068.30 Glenwood Inglewood 37.95 Gold Medal Beverage 141f.lO Grosslein Beverages, inc. 7~.95 Heights Electric 39.05 C.V. Hewitt 23.85 Hi-Mount, Inc. 802.60 Home Juice Co. 153.OO Jimbos Inc. 161.74 Kuether Distributing 3,834.95 McKesson 404.74 Merrill Chapman Co. 17.55 Midwest Wine Co. 542.10 Betty Myers 138.00 Pepsi Cola Bottling 68.10 Plastic Prod. Div.- Interpiastics 434.46 F'ohle Sales, inc. 4,356.20 Joe Rak 21.60 Rex Distributing Co. 4,784.45 John Roach 18.72 Ron's Ice Co. 146.60 Royal Beverage Distributing J30.88 Seven Up Bottling 252.60 Signcrafters Outdoor Dis.120.OO South Side Distributing 27.30 Sunderland, Inc. 193.40 Sun Newspapers 7.68 Superior Products 16.80 Anoka County Library 87.50 A and R Book Co. 10.40 Better Homes & Gardens 8.67 The Bookmen Inc. 12.32 Bro-.Dart, Inc. 13.53 Collectors Books 1OO.48 Independent School Dist#!3 23 90 Doubleday & Co. inc. 76 72 Franklin Watts, Inc. 68 61 Geste'~ner Corp. 123 75 G.K. Hall & Co. 280 47 Jostens Library Books 485 26 Lundblad's Bindery 34 90 ~lacmi]lan Publishing Co. 17 92 McGraw :Jill Book Co. 19.92 The New York Times 57.00 Outdoor Life Book Club 10.64 Ovshak Printing 15.90 Shoppers Charge 17.55 Quality Books, Inc. 277.20 Sup't. of Documents 12.60 Walt Disney Educ. Media 21.77 Alexander Construction22,718.79 Bitu. Const. Co. i3,O36.94 Chicago Bridge & Iron 27,362.00 Gopher Elec. Cont. 3,545.00 -287- October 14, 1975 Magnaflux Corporation N.D.H., Inc. White Construction Co. TOTAL BILLS 1,402.15 8,687.99 4,322.40 440,412.52 BIDS ON CUSTODIAL SERVICES Mr. Watson reported on the three bids which had been received that day for custodial service for the City buildings including the municipal building, library, and municipal service center. These bids, in total, were as follows: Sanitas Services of Minn $819.O0 Jim's Bldg. Maintenance 710.00 Maintenance Experts 725.00 Mr. Watson reported that Mr. Yantos had done some checking on the apparent low bidder, Jim's Bldg. Maintanance, in regard to other buildings which this company is contracted to serve and the report was that they do an "okay job" Mr. Watson stated his reluctance to recommend that low bidder at this time because not enough time had been available to check them out completely. He stated that the bids are very close, and the second low bidder, Maintenance Experts, is the present contractor with the city and have done a good job in the past. Mr. Watson asked for a delay of action on these bids until more investigation can be done on the low bidder. Councilman Heintz questioned who Jim's Bldg. Maintenance presently serves. Mr. Watson reported that they serve the following: Dr. Plothe Clinic for 13 years, Dr. Lien Clinic for 13 years, Dr. John Kennedy Clinic for 12 years, and a cafe in the Hamm's Bldg. for 14 years. Mr. Heintz pointed out that they must do a good job in order that these people would keep them as their custodial contractor for so many years. Motion by Logacz, Seconded by Land to table further consideration of the bids for custodial service until the next regular meeting. Roll Call: All Ayes BIDS ON STORM DRAIN INSTALLATION, between 42nd and 42½, West of Fillmore, and WATERMAIN EXTENSION, between 45th and 46th on Monroe Street Mr. Watson reported that five contractors had bid on this work with the bids ranging from $18,205.O0 to $22,725.00. Mr. Watson stated that the recommendation to the Council is to reject all the bids and have the city crews do the work themselves. He indicated that these bids are not representative of what the work can actually be done for. Mr. Clayton Berg, Assistant City Engineer, was present and explained the problems to be encountered on both projects. In particular he stated that the bidders had indicated October 14, 1975 -288- that the reconnecting of the ten service lines to the new watermain on Monroe Street was a very "messy" job in that they must avoid several other utilities presently in Monroe Street on the west side. Discussion was held on whether the city crews could actually do the work any cheaper than the contractors had bid the work. Mr. Berg pointed out that the city can get the materials cheaper than the contractors. Discussion was held on how long the two jobs would take. Mr. Berg reported that the reconnecting of the services on Monroe Street would probably take a day a piece, with two a day being the most possible. He indicated that it would take two or three days on the storm sewer west of Fillmore between 42nd and 42½. The Council then commented that this would tie up city crews for two weeks time or more. Following further discussion on the time element involved and the costs, the Council indicated their desire that an actual comparison in cost be made between having the contractor do the work and the city crews doing the work. Motion by Heintz, Seconded by Norberg to table further discussion on the storm sewer installation between 42nd and 42½, west of Fillmore, and the watermain extension on Monroe, 45th to 46th, until the next regular or special meeting. Roll Call: All Ayes BIDS ON TREE AND SHRUB PLANTING Lengthy discussion held on the bids for tree and shrub planting in various park areas. Mr. Watson reported that the low bid of Summerhill Landscaping was recommended to be rejected because they did not supply certain forms which were specified as having to be signed in order for the bid to be accepted. These forms included the Affidavit of Non-Collusion, OSHA Compliance form, and Affirmative Action Compliance Form. The second low bidder is Up-A-Tree, Inc. of Osseo, Minn. at a total base bid of $10,538.00. This is the bid that was recommended for award. Mayor Nawrocki asked whether or not the specifications allow the Council to waive informalities on the bid in their consideration of accepting or rejecting. Mayor Nawrocki stressed that a $5,000 difference between the two bids demands that certain questions be asked to make certain that the bid is awarded properly. Councilman Norberg pointed out that it is possible if the contractor is a small enough business, then they are exempt from Non-Collusion Compliance, and OSHA Compliance, and the Affirmative Action. Discussion held during which the Mayor asked that further investigation be made as to what the Council is allowed to do in awarding bids. Also he asked that the low bidder be contacted to see why they did not sign the forms as stated. Motion by Logacz, Seconded by Heintz to table further consideration of the bids on tree and shrub planting to the next regular or special meeting, and the Park Board is asked to look over these bids and make a recommendation, and the staff is directed to do more checking on the -289- October 14, 1975 capabilities of the low bidder. Roll Call: All Ayes BIDS ON NOISE METER Councilman Norber9 spoke at length on the bids received informally for a noise meter. He explained to the Council the different possibilities on types of equipment which could be purchased, and stated that he is confident that the city could 9et bids on this equipment on all three levels. He explained these levels as follows: 1. A base level of equipment without any expandabi]ity for future adaptability. The same general equipment but it can be expanded a lot easier. He estimated the cost of this type at under $1,000. The third level he explained is equipment which already actually has all the capabilities included-- can measure all types of sound levels. He estimated the cost of this equipment at over $1,000, Councilman Norberg expressed his recommendation that the Council consider the purchase of either ]eve] two or ]eve] three, preferrably level three. At this time he recommended that all the bids received be rejected or tabled. He stated that the decision must be made as to what ]eve] of enforcement is wanted, which would also determine which ]eve] of equipment should be purchased. Motion by Norberg, Seconded by Land to table further consideration of these informal bids on a noise meter until the next regular meeting for additional information. Roll Call: All Ayes HEARING ON STORM DRAIN INSTALLATION, BETWEEN 42nd and 42½, west of Fillmore Street Clayton Berg, Assistant City Engineer, presented the plans and explained them to the people present for this hearing and to the Council members. Discussion held on where the water flow problem is. Mr. Dale Eckman, 1033-42nd Avenue, spoke in opposition to the storm drain. She stated that she figures that about one-fourth of her property drains unto the problem area and their whole property wou'ld be charged the assessment. Discussion held on whether or not a line could be drawn on their property so as only the part which draiins would be figured in the assessment. Mrs. Eckman also spoke at 'length on general conditions surrounding her area. She stated that at the time 42½ was put in she and her husband were against this construction. She pointed out that the low levels could have been filled with fill from excavating on 42½ Avenue and the drainage problem would not exist. She pointed out that they had given permission for the city to fill on their property. October 14, 1975 -290- It was explained that the problem will be increased regarding drainage problems in this area when the property on the south side of 42½ is built on. Mrs. Eckman then repeated that the City created the problem themselves when they put 42½ in in the first place and created this new land to build on. Mr. Berg again explained at length what the storm drain is needed for and where it would be placed. He stated that the estimated cost for this project is $3,070, $825 of which is for sodding. Mr. David Hegquist, 1130-42½ Avenue, stated that he can see that this storm drain will eventually have to be put in at some time, and he would want it done now. Councilman Norberg, asked if the City has a legal obligation to drain private lots. Discussion was held in which it was pointed out that any one person is allowed to build up their own property, regardless of whether it causes water to run off onto a neighbor's property. It was pointed out that the old zoning ordinance recommended a minimum grade, but not a maximum, on new properties. Arden Hovland, Building Inspector, pointed out that in the case of 42nd and 42½, under discussion, one property will unfortunately be the one to end up with all the water. Councilman Logacz stated that he feels that the city has a moral obligation to drain these lots, if not a legal obligation. Mr. Berg again pointed out that the problem will be with the properties already built upon, they will get water when the undeveloped lots are developed. Councilman Land expressed his opinion that the Council and Engineering look over the land under discussion before the special meeting on Thursday, October 16, and then further consideration be made following that. Motion by Logacz, Seconded by Heintz to table further consideration on this hearing until a special meeting at 6:30 p.m. on Thursday, October 16, at the site, between 42nd and 42½ West of Fillmore. It is understood that the Council will meet at the site and then return back to the Council Chambers for the remainder of the meeting. Roll Call: All Ayes RESOLUTION #74-54 AMENDING RES. #75-52 CERTIFYING DELINQUENT SPECIAL ASSESSMENTS Resolution was offered by Norberg, Seconded by Land Roll Call: All Ayes Resolution #75-54 was adopted. -291- October 14, 1975 BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that WHEREAS, two corrections are found to be necessaFy COFFecting a total and a deadline on accepting payments on assessments as verified subsequent to passage of Resolution #75-52 NOW THEREFORE BE IT RESOLVED that paragraph number one of Resolution #75-52 which reads: "The County Auditor be, and he is hereby directed, to levy the delinquent special assessments on the properties in the City of Columbia Heights as submitted on the attached sheets and filed in the Assessment Book for 1975, totaling $40,896.11" be corrected as follows: "The County Auditor be, and he is hereby directed, to levy the delinquent special assessments on the properties in the City of Columbia Heights as submitted on the attached sheets and filed in the Assessment Book for 1975, totaling $44,985.64 which includes Interest and Penalties per City Charter.~ BE IT FURTHER RESOLVED that the final paragraph of Resolution #75-52 which reads: "The City of Co]umbia Heights sha]] accept payments on these ]evies until the end of the ca]endaF year. Upon receipt of said payments the County wi]] be notified to remove this levy from the tax ro]]s." be corrected in accordance with Minnesota Statutes governing same to read as fo]lows: "The City of Columbia Heights sha]l accept payments on these levies until November 15, 1975. Upon receipt of said payments the County wi]] be notified to remove this levy from the tax rolls." October 14, 1975 -292- ORDINANCE #839 SALE OF LAND Second reading was held on this ordinance for sale of land to David J. and Joyce A. Hegquist. The description of the land is as follows: The North 165 feet of the West 10 feet of Lot 42 (Subject to road and utility easement in, over, upon, under, and across the North 30 feet thereof) Block 3 Reservoir Hills Offered by Heintz, Seconded by Logacz Roll Call: All Ayes Ordinance #839 was adopted. ORDINANCE #840 SALE OF LAND Second reading held on this ordinance for sale of land to George Kordiak Jr. and Dorothy R. Kordiak The description of the land is as follows: The West 10 feet of Lot 42, Except the North 165 feet thereof, Except the South five feet thereof, and (Subject to Storm Sewer Easement in, under, upon, and across the South 10 feet of the North 175 feet of the West 10 feet of Lot 42) Block 3 Reservoir Hills Offered by Heintz, Seconded by Norberg Roll Call: All Ayes Ordinance #840 was adopted. ORDINANCE #841 SALE OF LAND First reading held on Ordinance #841 on Sale of City owned triangle of land in the Northeast corner of 39th Avenue and Reservoir Blvd. to the adjoining grocery store owner. Second reading and hearing to be at the next regular counci! meeting, October 27. ZONING CODE VARIANCE -- CHARLES SAXON -- 4101 5th Street Mr. Watson explained that this variance is to allow an addition on the South side of the home at 4101 - 5th Street. He explained that the Building Inspector had discovered that this addition was being made without a permit, and then found that a variance would be needed to allow the building to be located one foot from the side yard. Motion by Logacz, Seconded by Heintz to grant the side yard waiver to allow the addition to be located one foot from the lot line, as recommended by the Planning and Zoning Commission. Roll Call: All Ayes Councilman Norberg asked whether there is a maximum allowed by the zoning ordinance on variances, and was told that there is not. SPECIAL FENCE PERMIT -- RICHARD MILLER -- 4222 POLK STREET Request was to erect a six foot basket weave fence along the rear of the property at 4222 Polk Street to enclose a swimming pool area. Councilman Land asked whether the neighbors had been notified, and if they have given their approval for this fence. Councilman Logacz, council representative on the Planning and Zoning Commission, stated that the neighbors had given their consent. Motion by Logacz, October It, 1975 -293- Seconded by Norberg to grant the special fence permit for the basket weave fence at 4222 Polk Street, as recommended by the Planning and Zoning Commission. Roll Call: Ail Ayes CAR-X-SYSTEMS -- 4457 CENTRAL AVENUE N.E. -- CONDITIONAL USE PERMIT Lengthy discussion was held on this request for a conditional use permit to allow CAR-X-SYSTEMS to operate a muffler sales and service at 4457 Central Avenue N.E. in the old vacant service station. This includes a proposal to put an addition on the existing structure. Mr. Watson reported briefly on the actions of the Planning and Zoning Commission. He stated that they had informed CAR-X-SYSTEMS that there is a muffler service center one-half block down, and that CAR-X-SYSTEMS is aware of this competition. Councilman Logacz spoke at length on the actions of the Planning and Zoning Commission, stating that the minutes of the meeting did not adequately reflect concerns of the Commission. In particular he pointed out that no loud equipment is to be used-- the loudest of which was reported to be a torch. He also spoke about adequate parking and screening. In addition he stated that the hours of operation are to be from 8:00 a.m. to 6:00 p.m. Ne][ghbors from the vicinity of this proposed muffler sales and service center were present at the Planning and Zoning Commission an(] had expressed their concerns along these lines. The Planning and Zoning Commission had beeen emphatic to point out to the CAR-X-SYSTEMS that if they should prove to be a nuisance to the neighborhood then the conditional use permit can be voided. In particular Mr. Logacz pointed out nuisance as being noise and pollution. Councilman Norberg asked if this use is a permitted use in the RB district according to the zoning ordinance. Following further discussion on concerns as to the operation of this company, it was pointed out that they must conform to all requirements of the RB district according to the zoning ordinance. A conditional Use Permit does not allow them to waive any of these requirements, and in particular related to parking and screening with reference to the residential area adjoining the property. Again it was pointed out that if they do not adhere to the ordinance, then their permit can be revoked. Mot:ion by Heintz, Seconded by Logacz to grant the conditional use permit to CAR-X-SYSTEMS, 4457 Central Avenue, to operate a muffler sales and service operation. Their hours of business are to be from 8:00 a.m. to 6:00 p.m. Monday through Saturday, and closed on Sunday. Roll Call: All Ayes SPECIAL FENCE PERMIT -- ROBERT RICHARDS -- 1629 - 41st Avenue N.E. Motion by Land~ Seconded by Norberg to grant the special fence October 14, 1975 -294- permit, as recommended by the Planning and Zoning Commission, to Robert Richards, 1629-41st Avenue to erect a six foot alternating board fence. Roll Call: All Ayes It was pointed out that this fence is to screen a patio area, and the nieghbors do not object to its installation. SPECIAL FENCE PERMIT -- MARVIN ROGHOLT JR. -- 4149 POLK STREET Motion by Land, Seconded by Norberg to grant the request for a special fence permit to erect a 48" high chain link fence instead of a 42" high at 4149 Polk Street as recommended by the Planning and Zoning Commission. Roll Call: All Ayes ZONING CODE VARIANCE -- VERN NORDAHL -- 4039 CLEVELAND STREET Mr. Watson explained that steep grades on this property make building difficult without a rear yard variance from the required 30 ft. to five ft. The Planning Commission had agreed that the only way to construct a single family home would be to grant this rear yard variance to be located five ft. from the rear lot line. Councilman Norberg expressed concern whether this location would allow fire rigs to get to it in case of an emergency. It was pointed out that they would come from the front and locating the house as proposed would not change the conditions any. Motion by Land, Seconded by Logacz to grant the 25 ft. rear yard variance to allow the house construction five feet from the rear lot line at 4039 Cleveland Street, as recommended by the Planning and Zoning Commission. Roll Call: All Ayes. CONDITIONAL USE PERMIT -- ROOT EQUIPMENT -- 3930 UNIVERSITY AVENUE Mr. Watson explained that this request for a conditional use permit is to build an accessory building to house some materials presently lying out at Root Equipment Co., 3930 University Avenue. He stated that the nieghbors are pleased with this proposed accessory building. The Council looked over the drawings of the proposed building, and discussed what it would contain. Motion by Norberg, Seconded by Heintz to grant the Conditional Use Permit to allow the building of the 24' X 40' accessory building on the property at 3930 University Avenue, as recommended by the Planning and Zoning Commission. Roll Call: All Ayes PETITION FOR ALLEY LIGHTING Mr. Watson reported that a petition had been received signed by 55% of the property owners along this alley from 4Oth to 41st, between 6th and 7th streets. Motion by Heintz, Seconded by Norberg ot authorize the City Manager to advertise for a hearing for this alley light installation, with the hearing to be held November 10 at the regular City Council Meeting. Roll Call: All Ayes. October 14, 1975 -295- RECESS was called at 9:38 p.m. Meeting reconvened at 9:55 p.m. STIJDY OF POSITION CLASSIFICATION PAY PLAN Mr. Watson requested that up to $750 be designated to spend toward an update on the postion classification and pay plan developed by Ted Cox. The Mayor asked what problems are being encountered in what positions. Mr. Watson explained that it has been found that some positions and the duties of that position do not accurately relate to similar positions in other municipalities, and a need is found to find which positions are overstated and which are understated, and different position classifications be applied to certain individuals. Specifically, he stated that study is needed in the engineering, and bookeepin9 and accounting areas. Mayor Nawrocki stated that he finds it hard to believe that this plan needs an updating so soon after all the time spent in its original inception. Councilman Heintz pointed out that there are already detailed job descriptions and that he felt that the City Manager should be able to make the study and find out where the problems lie, and recommend adjustments, based on this "Cox Plan Information" Councilman Norberg stated that he thinks that too much is done toward trying to identify job descriptions with the people filling them, rather than to have the job description first. He pointed out that if some peop]e have extra qualifications which they are using which are not directly in a particular job description to which they are assigned then two job descriptions ma!/ apply to that individual, Mayor Nawrocki asked that before anythln9 be done on this item a list be given as to exactly which positions have controversy in them and need review. October 14, 1975 -296- BICENTENNIAL BUDGET Mr. Robert Nelson was present from the BiCentennial Committee, as chairman of that organization, and requested a budget total of $5,700.00 for 1976 for various items as listed on the budget presented. These included: Oratorical contest Essay Contest Art Contest Ecumenical Service Float Mrs. Jaycess Sale History of Public Schools Booklet Historical Marker BiCentennial Decorating Flag Pole Speakers for BiCentennial Week Lincoln's Coach Reconstruction Films Time Capsule Tree Planting Taping of Speeches Banners Mr. Nelson explained that the Mrs. Jaycees Sale would be an expenditure which would be returned after the sale. In regard to the historical marker he explained that the school is donating $1,5OO toward this item to be placed in the Mini-Park, a brass plaque and flag pole, to mark the location of the first high school in Anoka County. The Council discussed this budget briefly. The Mayor noted that there is already $5,000 in the 1976 City Budget for the Bicentennial purposes. Motion by Heintz, Seconded by Logacz that the City Council concurs in the items listed in the proposed budget for the Bicentennial Committee and asks that the committee stay within the $5,000 that has been budgeted by the Council for Bicentennial purposes. Roll Call: All Ayes SEWER DESIGN SHORT COURSE Brief discussion on this course to be held in Madison, Wisconsin November 10 through 14. Mr. Watson explained that there are ample funds in the school and conferences portion of the Engineering budget to cover this course, at an estimated total cost of $375. He indicated that the request is for the Assistant City Engineer, Clayton Berg, to attend. Mayor Nawrocki questioned what the balance of the whole Engineering budget is, and not just the school and ~onferences section. He answered his own question by stating that the Engineering Dept. is running at 70% at this time, and there are indeed funds available. Discussion held on the need for this particular course, and whether Mr. Berg would benefit by attending. Mr. Berg stated that Mr. Gustafson had taken this same course a few years ago and felt that it was beneficial and that Mr. Berg should attend. Discussion held on whether this -297- October 14, 1975 is fin update on new methods of design, or a review of former methods. Motion by Norberg, Seconded by Logacz to table this item until the next: regular meeting pending further information on the course contents. Roll Call: All Ayes ARTISTIC SCREENING LEASE Mr. Watson explained to the Council what the request of Artistic Screening was following the Council meeting when the lease had been set up with a 180 day notice on the part of both the lessor and lessee in the case of the termination of the lease, Artistic Screening asks that the lessee be allowed to give a 90 day notice to the lessor in the case of termination of the lease. Mr. Watson also explained that he has spoken to someone who will honor the lease with Artistic Screening and interested in buying the building. Mayor Nawrocki voiced his opinion that both the lessee and lessor should have: the same amount of time for termination of the lease. Mr. Laird Mills, President from Artistic Screening, pointed out that the former lease required the lessee to give only 90 days notice and he can see no reason to change that provision. The Vice-President of Artistic Screening, Oliver W. Lotz, stated that he un- derstands that the best thing for them to do is make arrangements to move, as the way he sees it, the City wants to sell the building and having a renter in the building prohibits the prompt sale. Councilman Norberg explained the situation briefly where the Council had decided on the indefinite lease with a 180 notice to vacate. He stated that it was brought before the Council at the last moment, and they had to act fast, and this was what has resulted. He pointed out that Artistic Screening is a good tenant, and if the city should be unable to sell the property, they would want Artistic Screening to remain as tenants. Mayor Nawrocki indicated that he is not interested in selling the property, and asked if the other potential buyer of the property would be interested in leasing the half of the building which is presently empty. Councilman Heintz stated that the Council should make up its mind as to whether to sell the property or not, or whether to give Artistic Screening a long term lease. Motion by Norberg, Seconded by Heintz to reconsider the lease with Artistic Screening Co., 3755 California Street. Mr. Heintz stated that the City should go out for bids on the property and if no suitable bid comes in, then a long term lease should be arranged with Artistic Screening Co. The other Council members, Logacz, and Land, also stated that the City should consider selling the property. Mr. Norberg indicated that selling would depend on whether the city can find a suitable buyer, if not, then it should not be sold. October 14, 1975 -298- Motion by Heintz, Seconded by Land to authorize the City Manager to call for bids for the sale of 3755 California Street. Roll Call: All Ayes Mayor Nawrocki noted that since no changes are proposed, the lease agreement as previously approved by the Council still stands. Mr. Mills stated that he is satisfied with the lease as it stands knowing that something definite will be done toward selling the property, so that Artistic Screening is able to make some plans accordingly. REQUEST FOR BUMP, in front of 2000 Argonne Drive Mrs. Glen Stout was present to speak in favor of the Council considering the placement of a bump in front of her house at 2000 Argonne Drive to help slow down traffic. She explained the speeding problems encountered on her street. Motion by Norberg, Seconded by Heintz to accept the petition for a "bump" in front of 2000 Argonne Drive, and that it be placed on file. Roll Call: All Ayes Councilman Land stated that the Traffic Commission does not want any "bumps" in Columbia Heights, and that it would therefore be useless to refer this request to that board. During the discussion on this request for a "bump", the primary election results came in and Mayor Nawrocki read them as follows: Norberg 756 Aanerud 501 Hentges 479 Sherohman 469 Hadrath 377 Mady 297 Cornel ius 101 16.6% of the registered voters voted. Councilman Land spoke at length on his feelings that "bumps" are unsensible and should not be considered. Discussion held on other possible alternatives to the "bump" and Mrs. Stout agreed that the people in that area would agree to the place- ment of stop signs at the corner of Argonne Drive and Innsbruck Parkway, if that would help deter the speeding problem. Motion by Norberg, Seconded by Logacz to refer consideration of the traffic speed problem at Argonne Drive and Innsbruck Parkway to the Traffic Commission for their recommendations. Roll Call: All Ayes CALL HEARING ON STORM DRAIN Mr. Berg and Mr. Watson explained the drainage problem between houses #1303 and 1309 N.E. 45½ Avenue and noted the need for a storm drain to alleviate this problem. Motion by Land, Seconded by Logacz to authorize the City Manager to advertise for a hearing for a storm drain between 1303 and 1309 - 45½ Avenue to be held at the regular council meeting November 10. Roll Call: All Ayes -299- October 14, 1975 REQ[JEST FOR STORM DRAIN EXTENSION ON 50th AVENUE Discussion was held on a request from Dr. Hugo Wolfe for the City to install a storm drain extension on 50th Avenue to his property at 999-50th Avenue N.E. and charge the costs back to his property. The architect for the new dental clinic at 999-50th Avenue was present and explained the needs for this storm drain. It was explained to Dr. Wolfe that he could 9et the job done faster and perhaps more economically than could the city because the city would have to advertise for a public hearin9 on the project and call for formal bids and this takes time. Dr. Wolfe and his architect stated that they were aware of this and would proceed accordingly if the council would give their approval for them to enter upon city property. The Council informed the architect that this work must be done according to city specifications and restoration must be lO0:~ completed after the storm drain installation, especially in view of the fact that Dunkin Donuts on the corner just completed their drive and parking area. The architect stated that he had obtained the specifications for the storm drain from the City Engineer so the work would be done according to city specificiations. Motion by Norberg, Seconded by Heintz to grant permission for this storm drain extension on city property with a bond to be posted running in favor of the city, conditional on the fact that the work meets city inspection on the work and restoration following. Roll Call: All Ayes LICENSES Motion by Heintz, Seconded by Norberg to grant the licenses as listed upon payment of proper fees. Roll Call: All Ayes LIGHTS IN LABELLE PARK Councilman Logacz expressed his displeasure that the lights for replacement of broken lights in LaBelle Park have to date taken 18 months to replace. He stated that the fact that they have to be ordered from California is the problem and the City should be working with a local vendor. He asked Councilman Heintz to bring this matter before the Park Board. Councilman Land questioned the actual need for these lights and indicated that it should be investigated as to if they are really used for the purposes intended, or if in view of the frequent vandalism, they might be eliminated altogether. OLD BUSINESS Councilman Norberg asked whether the City Manager had as yet prepared a proposal forlo~ering license fees on older dogs and cats. Discussion held briefly by the Council on whether this is what a majority of the Council wants and if the City Manager should prepare a proposal along these lines if the majority of the Council does not want it. Motion by Norberg, Seconded by Heintz to instruct the City Manager to prepare an amendment to the resolution establishing fees for canine and feline animals in the following Manner: Waive license fees for the fourth and October 14, 1975 -300- subsequent license applications. Roll Call: Logacz, Land, Nawrocki-Nay Norberg, Heintz-Aye Motion failed. NEW BUSINESS Councilman Norberg pointed out that senior citizens do not receive their social security checks until the 2nd or 3rd and utility bills must be paid by the 3Otb. He stated that this poses a problem to senior citizens when they do not get their checks until after the 30th. Mr. Watson stated that this has not been brought up as a problem before but that he would have a spot check made on late fees to see how many of these apply to senior citizens. Mr. Norberg asked what can be done about land behind K-Mart washing down onto 49th and to the 49th Avenue sidewalk. Mr. Berg stated that this comes off from Herringer's property and that there is nothing legally which can be done to stop it, unless there were an errosion ordinance which the city could then enforce to make him stop the erosion of the soil. POSITIONS CLASSIFICATIONS Mr. Norberg stated that when the position classification and pay plan was first set up it was discussed about having a level of personnel set, pointing out that he feels there is a need to find how many people are working in each department in what capacity, etc, so that the Council can set some kind of a need level. Mr. Watson indicated that this relates to the item previously discussed on the agenda about needs for changes in the positions classifications, and that in his study he would incorporate the item which Mr. Norberg had just mentioned. GRADE AND DRIVEWAY PROBLEMS, CLEVELAND STREET, 39th to 4Oth Mayor Nawrocki asked if a report has been prepared on the cause for the numerous poor spots in the new street construction on Cleveland Street. The Assistant City Engineer, Clayton Berg, explained that there was a bad base prepared on the part of the street department in this location, and therefore, it is the city's responsibility to repair. Mr. Watson stated that he had been told by the City Engineer that the contractor was told not to construct the street because of the poor base, but that he did it anyway, therefore it is his fault. Mayor Nawrocki asked further report be made on this verifying whose responsibility this street is and who should do the repairs. CLEAN UP OF JACKSON POND Mayor Nawrocki asked what the progress is on the clean up of Jackson Pond. Mr. Watson stated that following the first report of the need for the clean up the park department was instructed to handle this clean up. Mayor Nawrocki asked that this be sure and include cleaning the grocery carts out of the pond. Mayor Nawrocki also asked if a report was ready on recommendations for tree trimming on Reservoir Boulevard, and Mr. Watson stated that this would be done in the near future. -301- October 14, 1975 SPECIAL COUNCIL MEETING At this time Mayor Nawrocki called a special council meeting for Thursday, October 23 at 7:00 p.m. for the purpose of discussing, and listening to any comments that anyone might want to give, on the possibility of a Public Safety Director for the City of Columbia Heights. WINTER PARKING PROBLEMS Mr. Watson reported on various suggestions from various staff members on parking policies to help alleviate the problems encountered during winter snowplowing when cars are parked on the streets. Mayor Nawrocki pointed out that the Council has stated in the past that the present system of following up on snow removal as soon as possible after the snow fall is all right and that the parking "snowbirds" are not a great problem. He !stated that this discussion had taken place during the ordinance recodification discussions. He stated that under the circumstances, the previous policy would remain in effect until the recodification is completed. He pointed out his personal opinion that those recodification changes which are substantial should be subject to formal public hearings. Councilman Heintz stated his disagreement that snowbirds are not a problem. He pointed out that his own street is a problem for snowbirds as are others in his neighborhood where there are not front drives such as exist in the Mathaire and Innsbruck areas. HUMAN RIGHTS COMMISSION INTERVIEWS Mayor Nawrocki stated that Human Rights Commission applicants should be set up for interviews beginning at 8:00 on Thursday, October 16 following the special council meeting. NON-CONSERVATION LANDS Motion by Heintz, Seconded by Land that the City Council concur in the action of the County Board of Commissioners in Classifying certain parcels of 1land listed on the lands forfeited to the State of Minnesota in the County of Anoka for non-payment of taxes for the years 1969-1975 as nonconservation lands. Roll Ca]i: Ail Ayes (Act:ual description of these lands made a part of the attachments to the Council minutes hereto) CHARTER COMMISSION Mayor Nawrocki indicated that there is a question on whether certain appointments on the Charter Commission have their terms running out at this; time, and asked that it be checked into. He stated that he has the ]err:er of resignation from Lynette Thomson. MEETING ON FIRE PENSION PROGRAM Mr. Watson reported that the previous Thursday he and the City Attorney met with paid and volunteer firemen and went over the pension bi]] as to how it applies to the volunteers. The City Attorney reported that: he will have a follow-up report on the status of the pension plan and changes that came about because of the bill passed. He stated that the only way around the problems being encountered by the volunteers October 14, 1975 -302- will be another special legislative bill. He stated that the problem is that two boards have been created and it does not adequately allow for the phasing out of the other pension board. Mayor Nawrocki stated that he wants a report telling him what the actual plan is that the volunteers work work under. LETTER FROM MINNEAPOLIS ELECTRIC STEEL CASTINGS CO. Mayor Nawrocki indicated a letter received from Minneapolis Electric Steel Castings requesting consideration of the Fifth Street Storm Sewer and explaining problems they have because of the lack of this storm drain system. Mayor Nawrocki asked that a letter be sent to Mpls. Electric Steel Castings telling them what the status is on this storm sewer relating to requesting federal funding for the project. PUBLIC WORKS DIRECTOR REPORTS Mr. Berg reported that the interior painting of the water tower is complete and that the buff primer is done on the outside and the painting should be done shortly. Councilman Land asked whether the Engineering Dept. had received any complaints from 41OO Tyler Street on potholes in the street. Mr. Berg stated that they had and the street department was told to take care of this. He pointed out the deteriorating condition of the street and the need for a hearing to have this street resurfaced. Mayor Nawrocki asked if these potholes would be taken care of during the regular patching. Mr. Berg said that it would be as a part of the patching which is being done every day, but it is hard to tell when they will be in that area, so they were told to make a special effort to take care of the problem. Councilman Norberg pointed out that someone should check the catch basin in front of 3844 VanBuren Street. Mr. Watson pointed out that each of the Council members had received the report from the telephone company outlining the telephone systems and their economics for the city. Mayor Nawrocki asked that everyone take a look at this report. Mr. Watson stated that he would have the telephone company representative appear at the council meeting if that was desired. Mayor Nawrocki asked what is being done on the parking lot behind the liquor store. Mr. Watson stated that the base was put on but the rest of the work would be done next summer. Mayor Nawrocki asked why this work was never brought to the Council as it appears to be major repair work. Brief discussion held. Motion by Heintz, Seconded by Logacz to adjourn12:30,~.~, //~ ,at : . Roll Call: All Ayes /~/~/jJJ_ '~/~~ ~ Bruce G. Nawrocki, Mayor s'ecretaJy