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Home My WebLink AboutMar 24,1975-4- Garbage Pick-up Service Service generally improved in 1975. Complaint calls were down 20% over the previous year. A new complaint reporting system was developed jointly with Modern Services. The system rec- ords a11 complaints received by both Modern Services and the City. Modern Services then processes each complaint and sends the City individual reports on each complaint that has been called in. Total calls received in 1975 were approximately 170. City Safety Program In July, a Safety Committee was appointed to represent all de- partments in the City. This committee, with the Safety Coor- dinator, began reviewing the City Safety Manual. This was completed in December of 1975 and will be implemented early in 1976. All Public Works Superintendents attended an O.S.H.A. Training Program. City Personal and Vehicle Accident Rep~r~ 1. Personal Injury Accidents. Total Number of Cases Involv- Total Number of Year Full & Part- lng Loss of Days Lost time Employees Work Days 1973 243 ~ 6 69 1974 240 3 21 1975 329 7 18½ City Vehicle Accidents. Major accidents involving $100.00 or more in damage. Department Engineering Park Fire Police* Number of Vehicles 1 1 2 4 Costs $350 $200 $4,600 $2,700 Police car #7, which was totaled out beyond repair, was estimated at a repair of $3,800. -5- Cl.ty Newsletter In March, May, and September Newsletters were sent out at a total cost of $1,769 for printing and $1,147 for postage. Custodial Service Maintenance Experts, Incorporated was the cleaning contractor throughout 1975 and was awarded the contract in October for 1976 in the amount of $725.00. There were no major changes in the specifications for 1976. Awards Committee The City Awards Committee was formed in July with five mem- bers from various departments. In accordance with the spirit of "Service is Our Business," the Awards Committee was esta- blished to recognize and to present letters of appreciation to employees who are doing their jobs in an outstanding fash- ion. Me Personnel Work New forms were developed to help organize personnel ~fianag~me~ operations. Job descriptions were written and clarified for C.E.T.A. and other newly established positions. Interviews were handled for all C.E.T.A. county.working pro- grams and other City positions. A Position Classification Questionnaire was developed to help recognize any change in job duties and responsibilities for City personnel. Worked with Local 49 Union on general problem solving. Ngnnepin County and State Joint Purchasing Program This program has now been turned ove~ to the Finance Director. I wish to take this opportunity to thank You, Mayor Bruce Nawrocki, members of the City Council, all Department Heads, my secretary, and all City department employees for being most cooperative and helpful during the past year. City of Columbia Heights TO: FROM: SUBJECT: DATE: Malcolm O. Watson Timothy Yantos 1975 M.A.P.S.I. STATISTICAL SURVEY FEBRUARY 1, 1975 TO DECEMBER 31, 1975 January 27, 1976 Total number of hours patrolled Total number of animals picked up Total number of special call outs Total number of calls received by Police and Administration (Tim) 65O 100 75O 690 246 81 75O TOTAL FUNDS PAID OUT Patrolled 3 hours per day, 5 days per week. Flat fee per month of $483.00. $483.00 x 12 Special call outs 81 x $9.00 Euthanasia 91 x $2.00 TOTAL FUNDS PAID $5,795.00 $ 729.00 $ 182.00 $6~706.00 REIMBURSEMENT - COLLECTED FEES Found Fees Board Fees Licenses sold 88 x $10.00 $ 880.00 179 days x $2.25 $ 402.75 $ 270.00 REIMBURSE5~NT TOTAL $1~552.75 Dogs Cats Other Released 88 4 Unknown Destroyed 52 45 " " U of M 26 16 " " Died 2 2 " " Sold 5 1 " " TOTAL 173 68 5 GRAND TOTAL 246 Tickets issued = 29 Timothy Yantos Administrative Assistant TY/bap -6- City of Columbia Heights TO: FROM: SUBJECT: DATE: City Manager Timothy Yantos 1975 M.A.P.S.I. Sl'ATISTICAL SURVEY FEBRUARY 1, 1975 TO JANUARY 31, 1976 February 9, 1976 Total number of hours patrolled Total number of animals picked-up Total number of animals, days boarded Total number of special call-outs Approximate number of calls received by Police 700 and Administration (Tim) 1OO 756 268 762 87 8OO TOTAL FUNDS PAID OUT Patrolled 3 hours per day, 5 days per week Flat fee per month of $483.00. $483.00 x 12 Special call-outs 87 x $9.00 Euthanasia 95 x $2.00 TOTAL FUNDS PAID $5,795.00~ 783.O0 190.OD $6,768.00 Pound Fees Board Fees REIMBURSEMENT - COLLECTED FEES 97 x $10.00 $' 970.00 190 days x $2.25 $ 427.50 REIMBURSEMENT TOTAL .$1,397.50 Dogs Cats Other Released 88 4 Destroyed 52 45 U of M 26 16 Died 2 2 Sold 5 1 173 Unknown II II II II II II II II 5 GRAND TOTAL 246 Tickets issued = 46 Licenses sold Timothy Yant~s Administrative Assistant $373.00 416.15 TY/bap Genera To Transf Trans f CITY OF COLUMBIA HEIGHTS, MINNESOTA FINANCE DEPARTMENT HIGHLIGHTS OF THE FINANCIAL REPORT FOR THE CALENDAR YEAR 1975 Fund tal Revenue tal Expenditures General Capital Outlay er from Liquor Fund er to Recreation Operations addition to Fund Balance Other adjustments to Fund Balance Increase Fund Balance Fund Balance 12-31-75 $2,000,934 98,166 $ 80,000 56,608 $ 246,094 $2,200,085 $2f099,100 100,985 23,392 124,377 10,631 $ 135,008 Federa 1975 E I CITY OF COLUMBIA HEIGHTS, MINNESOTA FINANCE DEPARTMENT HIGHLIGHTS OF THE FINANCIAL REPORT FOR THE CALENDAR YEAR 1975 1 Revenue Sharing ederal Grant nterest xpenditures: ire Truck auvitte Building & Lighting ark Improvement aBelle Park Well ree Planting ~and Stand quad Cars ~ther Public Safety Equipment 'inancial Adminstration ~mp Truck )owntown Development ~SHA )ther Equipment $154,036 11,530 $165',566 $ 69,895 55,957 21,457 10,650 5,170 9,278 8,509 4,363 5,901 9,257 4,396 2,697 10,530 $218,060 Cash ~nd Investments on Hand 12-31-75 $134,890 SOURCE GENERAL FUND Taxes Licenses & Permits Fines & Forfeits I n tergovernmental .' Local government ai Other Charges for Current S Public Safety Park Refuse Collection Other Miscellaneous Revenue Transfer from Liquor GENERAL FUND Federal Revenue Federal Revenue Shar I nte res t TOTAL REVENUE SHAR Recreation School District Current Services Transfer from Genera TOTAL RECREATION Civil Defense. Taxes Other 'OTAL CIVIL 9EFENS State Aid Construction Maintenance TOTAL STATE AID CITY 1975 REVE~tUE REVENUE THIS THIS YEAR MONTH TO DATE OF COLUMBIA HEIGHTS, MINNESOIA FINANCE DEPARTMENT STATEMENT OF ACTUAL AND ESTIMATED REVENUE Except Liquor and Construction Funds (Modified Accrual Basis*) YEAR 1975 ESTIMATED REVENUE d ervi ces: 1,21a3,275 $ 668 $ 1,191,780 31,240 13,928 47,807 20,900 2,516 26,610 464,776 - 464,776 78,570 16,299 80,320 17,050 413 11,500 554 246,000 19,012 12,350 3,706 57,000 51,722 8O,OOO - $ 2,183,111 $1o8,818 i6.157 12.111 249 134 2O OO4 92 381 80 000 2,281 080 NG $ 143,070 $ 41,161 5,000 11,530 $ 148,070 $ 52,691 $ 154,036 11,530 $ 165,566 Fund 58,410 $ - 5,650 360 58,410 58,608 122,470 $ 58,968 58,410 5,799 58,6O8 122,817 4,000 $ 1,904 5,755 2,551 9,755 $ 4,455' ACTUAL UNDER (OVER) ESTIHATED REV. $ 134,000 $ - 12,000 3,925 $ 146,000 S 3,925 $ 23,495 (16,567) (5,71o) (1,75o) 893 (611) (3,134) (7,654) (35,381) $-- (46,419), S (lO,966) (6,530) $ (17,496) PERCENT COLLECTED 98.1 153.0 127.3 100.O 102.2 94.8 105.3 101.3 162.0 162.1 lOO.O lO2.1 107.7 230.6 111.8 - 100.0 (149) 102.6 (198) 100.3 (347) 100.3 $ 3,904 $ 96 8,798 (3,043) $ 12,702 $-- (2,9~}7) $ 6,476 (4,565) $ 1,9]]_1 $ 127,524 16,56~ $ 144,O89 97.6 152.9 130.2 95.2 138.0 98.7 SOURCE Debt S:rvice 'faxes Other Gov't. Share OEher Transfers In TO-FAL DEBT SERVICE ~-!ater Llti]itv Service Sta:;dpipe--]O~.': Surtax Other OTAL ~,~,I.:R UTILI Sewer [Itil it¥ Service Ci~arges Other TOTAL SL\-,'ER UIILIT¥ ] n v e s__t~?_n_k ~. r_.J_~_;_t_. __F_c Interest Received Other LESS: Interfund Trans 6RAHD TOTAL *HODIFIED ACC CITY OF COLUMBIA HEIGHTS, MINNESOTA FINANCE DEPARTMENT STA1EHENT OF ACTUAl. Ak'D ESTII-',ATED REVENUE Except l_iquor and Construct~.,,n Fur. ds (Hodified Accrue.] Basis¢~) YEAR 1975 1975 EST IHATED REVEL'[i£ REVEUUE REVEHUE -[ttlS TI!iS YEAR I,O,,T,t TO DATE 113 9Z;O $ 55,585 18, i3o - ACTUAL UNDER (OVER) PEP, fEInT EST I ~' ' TM = ~ '~..',, L L) RE'V. COLLECTED $ 420,000 $ 53,818 $ 426,066 $ (6,066) 101.4 42,O00 4,628 42,324 (324) 100.8 20,200 1,159 15,605 4,595 77.2 Yi~';~-i¥0-6- $ 59,605 $'-T,~-~-9-5- $---('T,')-~i) ;oo. 4 $ 35.5,000 $ 33,229 $ 380,272 $ (25,272) lo7.~ % 9,400 ._.2_.~_,_ ?_7__4__ 34,432 (25,032) 366.3 ,-~-3'~fF;'f;ltFO- $ 5°~,003 $---&i%,--)~o-F, $ .... -i::;d]~K) 11:~78-% $ _ $ __ $ _ $ _ _ % Fers $ 379,870 $ 58,608 $ 336,608 $ 43,262 88.6 % _S__3_,5_0_1_,~_1_6- $ 374,82!; $3,643,370 $ (141 ,554) IOQ.O % RUAL BASIS of accounting records exper, ditures other than accrued interest on general long--Lc. Fro debt at the time liabilities ~re incurred anC revenues are recol'¢',o(I v,'hei] reccivc:d in cash, except for material anc/oF ava[ loble l-eve/lue, s which sJ~ould be accrued to I'eflect properly the taxes levied and the re\,enLmS earned. ~ Iil,478' $ °,]~62 o, 8 i2~0~5 6,685 6~.3 ...... ::-:L_?!"_~ 9,953 .......... $ ~5,o25 $'--]~']lo5 '?.9 FUN D Gene ra i Mayor & Council City Manager Finance-Clerk Assessing Elections Auditing Legal Human Rights Planning Building Police Fire Inspections Animal Control Civil Serv. Comm E~gineering Streets Street Lighting Traffic Signs & Parking Meters Tree Trimming Refuse Collectic Weed Control Library Parks Adm. & Mai Wading Pools Skating Rinks Mini Parks Contingencies Tranfers-Out TOTAL GENERAL: Revenue Sharing Recreation Civil Defense State Aid Debt Service Water Utility Sewer Utility LESS: Interfun~ Trans ND L CITY OF COLUMBIA HEIGHTS, MINNESOTA FINANCE DEPARTMENT .TATEMENT OF ACTUAL AND ENCUMBERED EXPENDITURES. Except Liquor and Construction Funds (Modified Accrual Basis*) YEAR 1975 EXPENDED & ENCUMB. 1975 THIS THIS YEAR PROJECTED MONTH TO DATE $ 56,660 46,475 59,310 41,665 5,ooo 6,000 33,260 575 · 22,835 35,155 471,025 211,785 47,325 7,989 1OO 86,295 242,570 38,140 ~ig. 36,180 2,980 34,77O ~s 223,000 2,300 143,900 ~t. 221,650 2,200 19,266 2,700 '69,735 58,410 $'2,231,255 238,770 129,795 25,260 133,900 409,980 431,215 368,105 3,546 4,881 5,833 39 2 2,519 (4,116) 1,897 101,852 '43,131 5,243 (261) 9,451 (636) 6,151 2,052 36 20,514 18,981 150 19,~83 22,047 1 1,657 35 (537) 55,6O8. $ ~22,459 11,903 12,016 1,~05 23 .236,55l 56,904 70,428 44.930 39.471 59,944 39 008 6,999 5 100 32 208 232 19,411 29,711 472,691 210,940 49,684 6,560 85,379 242.O38 ~1.263 32.O43 1.736 32 779 223 225 1 344 147,851 211,257 1,736 20,862 544 33,553 58,608 2.1S1 .107 218 061 120,967 23 756 1 416 4O8340 426.960 35~ 7O7 292 ,O70 71,659 144,659 UNEXPENDED BALANCE 11,730 7,004 (634) 2,657 (1,999) 9OO 3,052 343 3,424 5,444 (1 ,666) 84S (2,359) 1,429 100 916 532 (3,123)- 4,137 1,244 1,991 (225) 956 (3,951) 10,393 464 (1 ,596) 2,156 36,182 (198) $ 80,148 20,709 8,828 1,50~' 132,484 1,640 4,255 9,398 147,411 PERCENT EXPENDED 79.3 84 a 101.1 93.6 140.0 85.O 91.3 40.4 85.O 84.5 100.4 98.9 105.O 82.1 98.9 99.8 108.2 88.6 58.3 94.3 100.1 58.4 102.8 95.3 78.9 108.3 20.2 48.1 100.3 96.4 91.3. 93.2 94.1 1.1 99.6 99.O 97.4 49.5 TYPE U.S. Treasury Bills Federal Home Loan Ban U.S. Treasury Bills Col. Hgts. - Park Bon U.S. Treasury Bills Col. Hgts. - Storm Se Col. Hgts. - Storm Se Columbi Home F( Twin C Petty Changs TOTAL CITY OF COLUMBIA HEIGHTS, MINNESOTA FINANCE DEPARTMENT CASH and INVESTME;IT REPORT December 31, 1975 INVESTMENTS ks wer 1965 wer 1965 DUE YIELD FACE VALUE 2-13-76 7.18 100,OOO 2-25-76 9.20 200,000 4-15-76 5.95 200,000 2- 1-77 3.40 5,000 2-15-81 7.38 330,000 1- 1-84 4.80 3,750 1- 1-84 4.86 3,700 CASH BALANCES a Heights State Bank deral Savings ty Federal Savings :ash Funds Funds 40,644 60,173 35,000 375 7,55O ;ASH and INVESTMENTS $ 842,450 143,742 $ 986,192 CITY OF COLU>~BIA HEIGHTS .FIN_~CE DEPARTMENT STATISTICAL DATA YEAR 1975. ACTIVITY Payroll Checks Regular Checks 5468 3'905 Utility Bills: Regul ar Past Due Final Notice 22~880 3077 451 Miscellaneous Billing 224 Licenses: General Bikes Animal Licenses $3.00 Fee 6.00 Fee 8.00 Fee 298 ' 513 177 122 .98 Switchboard Incoming Calls 50,040