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HomeMy WebLinkAboutNov 20, 1973Page 2B9 SPECIAL MEETING OFFICIAL PROCEEDINGS November 20, 1973 The Meeting was called to order at 8:04 p.m. Roll CA]] - Connor, He~ntz, Norberg, Land, Nawrocki - Present. Motion by Heintz, seconded by Norberg to appoint Barb Branco as Secretary Pro- Tem for this special Meeitn9. Roll Call All Ayes. Mayor Nawrocki stated the purpose of the special meeting was for the consideration of Award of Bids on the La Belle Park Project. City Manager Watson, requested that the award be made to the lowest responsible bidders in total for the project. He also recommended that the award of bid on construction be awarded to Metro Engineering on groundwork, concrete asphalt, piling, and retaining walls, arbor, bridge, boardwalk and wood structures, seed, sod, and planting. The lighting would be awarded to Electric Service. In ad- dition to the base bid, he further recommended award of alternates as follows: Division II I~ivision IV A1 ternate A ~'Founta i n~ A]ternate A "Park Sign~' All:ernate B '~Sitting Area #2~ " C "Chain Link Fence" " D "North Playlot " E All to Metro Engineering and: Division VI Aiter,n, ate E] E2 To Electric Service Co. "Electric to Fountain'' "Sidewalk Path Lights'' A lengthy discussion was held between the City Council and the City Planner on the funding for the project. The total Federal Share .......................... $115,000.00 The total State Share ............................ 59,780.00 plus o~' minus The City Share ................................... Balance Metro Engineering had tied the bids when other companies had only bia on one certain item. The question of legality was raised about making the award. City Manager Watson said he understood th;s would not be an improper award to Metro Engineering on their tied bid. They were not the lowest in certain individual divisions but when added together they were the lowest on the total job. The City Attorney felt that the specs were not put together very well as they did not give the council enough criteria to decide. He also said that on the basis of the specifications the council can say that Metro Engineering is the lowest responsible bidder. His decision was either accept the award from Metro Engineering as recommended or reject all bids. Page 240 Jerry Pirkl, the representative from Brauer and Associates said the job would be somewhat simplified for us with a single contractor, but the time element would be the same. He said that they will have a man out there to do the coordination, and The City will do some of the work for them. In view of the single contractor (l~etro Engineering) the coordination work would be easier and the cost for that service could be less than anticipated. Motion by Land, seconded by Heintz that the bid be awarded to Metro Engineering for the earthwork, concrete asphalt, piling, retaining wa'l, arbor, bridge, boardwalk and wood structures, seed, sod, and planting and E~ectric Service Co be awarded the bid for lighting, including the alternates recommended. Roll Call - All Ayes. RESOLUTION # 73 - 79 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO CONTRACTS FOR THE DEVELOPMENT OF AN OPEN SPACE AREA KNOWN AS LABE~E PARK. WHEREAS, the City Council in and for the City of Columbia Heights, Minnesoba is in the process of developing an open space area known as LaBelle Park in conjunction with a Federal HUD Open Space Grant under Tit'e VII of the Housing Act of 1961; and WHEREAS, On November 8, 1973 at 3:00 p.m. CST, sealed bid~ for site improvements in said park were recei.ved and read aloud in the City Council Chambers by the Cty Planner, and WHEREAS, these bids were based on plans and specifications prepared by Brauer & Associates, Inc. acting as a duly authorized agent of the City, and WHEREAS, said specifications al low responsible contractors to bid iq one or more of the six bidding divisions, further allowing them to tie or qualify these bids under provisions of these specifications and. WHEREAS, two Contractors, Metro Engineering and Carl Bolander & Sons, elected to tie bids under provisions of these specifications and, WHEREAS, tabulation of said bids indicates that the apparent lowest bid totals by responsible contractors are: VISION VISION V I SON VISION VISION VISION ~ Metro Engineering II Metro Engineering III Metro Engineeri~lg IV Metro Engineering V Metro Engineering VI Electric Service TOTAL '~39,116 20 :~41,125 00 '~56,385 OO :~33,065 OO ~ 7,356 OO ~ 3,970 O0 $'181,O17.20 and, WHEREAS, The City Council desires to incorporate the following add alternates in their respective divisions to the Contracts for site improvements: Page 2~1 DIV DIV DIV SON II SON IV S ON VI Alt. A - Fountain Complete Alt. A - Park Sign Alt. B - Sitting Area #2 A]t. C - Sitting Area ~3 A1 t. D - Cha i n L ink F:ence Alt. E - North Piayiot Alt. El- E]ectrica] Service to Fountain Alt. E2- SW Pa~k, Lighting TOTAL $3,600.00 450.00 375.00 375.00 4,100.00 1,775.00 363.18 3,939.00 14,977.18 NOW, THEREFORE BE IT RESOLVED THAT: The Mayor and City Manager be authorized by the City Council in and for the Cty of Columbia Heights, .~oexecute contracts for site improvements in the open space area known as LaBel le Park, and The City Council finds that Metro Engineering is the lowest responsible bidder in Division I _ V based upon the total of the base bids submitted in these Divisions, and 3 Electric Service is the lowest responsible bi~der ils Division VI, and 4. Contracts be awarded to Metro Engineering and Electric Service in the fo]lowing divisions for the amounts herein stated: DIV DIV DIV DIV DIV DIV ON I Metro Engineering ON II Metro Engineering ON III Metro Engineering ON IV Metro Engineering ON V Metro Engineering ON VI Electric Service $39,116.20 $41,125.O0 $56,385.O0 $33,065.00 S 7,356.00 $ 3,970.00 TOTAL $1 81 ,0] 7.20 and, 5. That the fo lowing alternates by Division be incorporated into said contracts for the amounts herein stated: DIVISION II Alt DIVISION IV Alt Alt Alt Alt DIVISION VI ATt Alt A-Fountain Complete A-Park Sign B-Sitting Area #2 C-Sitting Area #3 D-Chain Link Fence E-North Piaylot El-Electrical Service to Fountain E2-SW Path Lighting TOTAL $3,6oo.oo 450.00 375.00 375.00 4,1oo.oo 1,775.oo 363.18 3,.939.oo $ 14,.977.]8 and, 6. Aw~r,] of said contracts be contigent upon concurrence by the Department of Housing and Urban Development, and Page 242 7. The LaBelle Park Project be designated as OSL MN-546, 1045C on all documents related to the project.,and 8. Expenditures for work completed under executed contr~cts be paid for from an account entitled I'LaBelle Park Expenditure Account #~iO2.4931.91" Passed this 20th day of November, 1973 Offered by Land Seconded by Heintz Roll Call: All Ayes. Adopted CONSIDERATION OF AWARD OF BID ON STORM SEWER CONSTRUCTIOII NORTH OF 52nd AVENUE. City Engineer, George Brown, said they have received no ':urther information from the Highway Department as of today. It is a matter of simply getting the paper work through the main office. This will be scheduled for the meeting Thursday, November 29, 1973. Motion by Heintz, seconded by Connor to adjourn at 9:14 P.M. Roll Call - All Ayes. Secr/etary to the CoUncil