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HomeMy WebLinkAboutSeptember 25, 2000 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF SEPTEMBER 25, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Homing & Redevelopment Authority (I-IRA) was called to order by John Hunter at 6:30 p.m., September 25, 2000, in Conference Room One, City Hall, 590 409 Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Guests: Marlaine Szurek, Don Jolly, Gary Peterson, Julienne Wyckoff, and John Hunter Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Robert Ruettimann, EDA President Pat Jindra, EDA Vice President 1) Approval of Minutes of Special Meeting of Monday, August 28, 2000. MOTION by Marlaine Szurek, seconded by Gary L. Peterson, to adopt the minutes of Monday, August 28, 2000, Special Meeting as presented in writing. All Ayes. MOTION CARRIED. 2) Adoption of Resolution 2000-03 regarding Section 8 Administrative Transfer. Mr. Schumacher explained that for sometime staffhas been working on the Transfer of the Section 8 Program. He explained that there is some confusion with the Columbia Heights HRA and EDA and to which authority needs to approve the transfer papers. Therefore, staff has duplicated the paperwork for both the HRA and EDA's approval. To date, all Section 8 participant files are in order, re-certifications and physical inspections of all units have been completed. Staffhas been working closely with both Metropolitan HRA staff and the local HUD office to fullffll all transition criteria in order to meet the projected October transfer date. Under state statue, a city may, by resolution, authorize another housing authority to act on its behalf with respect to any powers, as its agent, such as administration of its Section 8 Program. Formal action on such a resolution is required for this transition to take place. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to adopt Resolution 2000-03, transferring all administrative responsibilities for the operations of the Columbia Heights Section 8 Program and to authorize all other related letters of intent be submitted to the appropriate agencies. All ayes. MOTION CARRIED. 3) Adoption of HRA/EDA and Metropolitan Council's Transfer Agreement. Mr. Schumacher explained that the pink copy of the Transfer Agreement that was passed out tonight is the corrected Agreement to be used. In the Agreement under Item #17, the Metropolitan Council has changed this section as of today to say the HUD has to approve the transfer to make it effective before the ~ransfer is made. He also stated that the City Attorney, Jim Hoeft, has reviewed this document and has approved its content. The proposed agreement is a product of the Columbia Heights staff, Metropolitan I-IRA, and our Section 8 consultants. The agreement covers all aspects of the administrative transfer of the Columbia Heights Section 8 program over to the Metropolitan HRA. The effective date of the transfer is November 1, 2000. The client files will be delivered to Metropolitan HRA on October 4, 2000. It affects only the administration of the Section 8 Program, and makes no reference or has no impact on the annual contributions contract from HUD. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to enter into the Agreement governing the transfer of Federal Section 8 Housing Assistance Program administration within the City of Columbia Heights and have the President and Executive Director execute same. All ayes. MOTION CARRIED. Chairman John Hunter expressed his thanks to all of the staff involved in straightening up the files so that the program could be transferred. All Commissioners responded with thanks to Randy Schumacher, Cher Bakken, Carole Ann Mengelkoch and Julie Hanson for their efforts. Economic Development Authority Minutes September 25, 2000 Page 2 '.ADJOURNMENT MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to adjourn the meeting at 6:40 p.m. All ayes. MOTION CARRIED. Respec~ully submitted, Cheryl Bakken Recording Secretary H:LI-IRA-2000KSpecial Mtg.9-25-2000