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August 24, 1998 Regular
AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, AUGUST 24, 1998 7:00 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA 4. CONSENT AGENDA Move to adopt the consent agenda items as listed below: a) Approval of'Meeting Minutes - August 10, 1998 Regular Council Meeting b) Authorize Quotes for Purchase of LCD Projector and Screen c) Authorization to Sell, Salvage or Dispose of City Property on September 12, 1998 d) First Reading of Ordinance No. 1376 Addressing Keys Left in Vehicles e) Authorization to Purchase One Unmarked Downsized Vehicle f) Accept Donation from BFI to Repaint Forfeiture Van for DARE Use g) Resolution No. 98-75 Accepting a Local Law Enforcement Block Grant h) Authorize Final Payment for Seal Coating i) Authorize to Seek Quotations for Window Replacement j) Authorization for Braun Intertec to Conduct Road Rater Testing on Zone 4 Streets k) Acceptance of Feasiblity Report Sullivan Lake Sanitary/Waste Water Pumping Station 1) Hearing Dates - License Revocation, 4636 Washington St. and 1013-1015 43 ~/2 Avenue m) Close Hearing - Rental License Revocation, 525 38th Avenue n) LaserFiche Maintenance o) Purchase of Jukebox and Scanning Equipment p) Payment of Bills q) Approval of License Applications r) Council Work Session Dates 5 RE. COGNITIONS. PROCLA_MAT!O.NS~ PRE, SENTATIONS A_ND GUESTS ..... A. Proclamation - United way Weekend B. Introductions of Newly-Hired Employees, CSO and Police Officer C. Recogntion of Volunteers 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 98-76 Rental License Revocation - 1407-09 Circle Terrace B. Bid Considerations None C. Other Business 1) Replacement of Unit #234 MT Trackless 2) Conditional Use Permit - 715 39th Avenue 3) Rezoning and CLIP, 4417 University Avenue and 325 44~ Avenue 4) Potential Alley Cul-De-Sac Behind Autoworld 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) August 11, 1998 Planning and Zoning Commission Meeting 2) August 3, 1998 Library Board of Trustees Meeting 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT wr/js Mayor CITY OF COLUMBIA HEIGHTS ([-) Donald G. Jolly 590 4OTH AV£NU£ N.E., COLUMBIA H£1GHT$, MN 55421-~,~,78 (612) 782-2800 'I'DD ?82-2806Marlaine S~rek Gary L. Peterson Robert W. Ruettimann ADMINI$ TRA TION City Manager Walter IL Fehst AUGUST 19, 1998 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 24,1998 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Cotumbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGL&NCE Fl LES 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to adopt the consent agenda items as listed below: a) Approval of'Meeting Minutes MOTION: Move to approve the minutes of the August 10, 1998 Regular Council Meeting as presented. b) Authorize Quotes for Purchase of LCD Projector and Screen MOTION: Move to authorize staffto seek quotes for an LCD projector and screen with 50% of thefunds to be appropriated from the Cable fund balance and 50% from the Refuse Fund balance. c) Authorization to Sell, Salvage, or Dispose ofCiW ProperW on Saturday, September 12, 1998 MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing of surplus property, to include Municipal Units g404-1991 Ford Crown Victoria, g415- t993 Ford Crown Victoria, and Police Department #62-1993 Ford Crown Victoria. d) First Reading of Ordinance No. 1376 Being an Ordinance Addressing Keys Left in Vehicles MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASTS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCTT, AGENDA AUGUgT 24, 199g PAGE 2 MOTION: Move to schedule the second reading of Ordinance No. 1376 for September 14, 1998 at approximately 7:00 p.m. e) Authorization to Purchase One Unmarked Downsized Vehicle MOTION: Move to authorize the purchase of one 1998 Ford Taurus marked mid-size vehicle fi.om the State of Minnesota bid g417583 with funding coming fi.om 43142100-5150 and that the Mayor and City Manager are authorized to enter into a contract for same. f) Accept Donation fi.om Browning-Ferris Industries to Repaint Forfeiture Van for DARE Use MOTION: Move to accept a $1,550 donation fi.om Browning-Ferris Industries (BFI) to be used for the repainting and graphics for a 1989 Ford Aerostar van. This van is to be used by the Police Department for programs such as D.A.R.E., graffiti cleanup, parades, and the Police Explorer program. g) Resolution No. 98-75 Bein~ a Resolution Accepting a Local Law Enforcement Block Grant MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-75 being a resolution to accept the local law enforcement block grant for $24,605 and appropriating local match monies for this grant for $2,734 to come fi.om unexpended funds in the 1998 Police budget. h) Authorize Final Pawnent for Seal Coating MOTION: Move to accept the work for 1998 Seal Coat Program, Municipal Project #9801B and, authorize final payment of $3,471.25 to Allied Blacktop Company of Maple Grove, Minnesota. i) Authorize to Seek Quotations for Window Replacement MOTION: Move to authorize staff to seek ,quotations for replacement of single-pane windows at the Municipal Service Center. j) Authorization for Braun Intertec to Conduct Road Rater Testing on Zone 4 Ci_ty Streets MOTION: Move to authorize Braun Intertec Corp. Inc. to conduct Road Rater testing on Zone 4 streets, excluding C.S.A.H. and M.S.A.S. for $940.00/mile plus mobilization; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. k) Acceptance of Feasibility Report for Sullivan Lake Sanitar? and Waste Water Pumping Station and Authorization of Final Design Improvements MOTION: Move to accept the feasibility report for the Sullivan Lake Sanitary and Waste Water Pumping Station to RLK-Kuusisto of Mendota Heights, Minnesota and approve the final design of the improvements for a new wetwell/dry well pumping station, forcemain, gravity sewer and appurtenant improvements. Page 2 COUNCIL AGENDA AUGUST 24, 199g PAGE 3 1) Establish Hearing Dates - License Revocation, Rental Properties MOTION: Move to establish a hearing date of September 28, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Yinsheng Zhang at 4636 Washington Street Northeast MOTION: Move to establish a hearing date of September 14, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Amy Wazwaz at 1013- 1015 43 ½ Avenue Northeast. m) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Alan Schultz regarding rental property at 525 38~ Avenue in that the property is in compliance with the Housing Maintenance Code. n) LaserFiche Maintenance MOTION: Move to authorize the Mayor and City manager to enter into a maintenance contract with Sol, are Tailors for ongoing annual maintenance of the LaserFiche Optical Imaging System. o) Purchase of Jukebox and Scanrfing Equipment MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Wybrite for the purchase of an optical jukebox and production scanner at a total cost of $18,640. p) Pawnent of Bills MOTION: Move to pay the bills as listed out of proper funds. q) Approval of License Applications MOTION: Move to approve the license applications as listed and the rental license applications as noted in the memo dated August 18, 1998 from C. Kewatt, Fire Chief. r) Council Work Session Dates MOTION: Move to establish Tuesday, September 8, 1998 at 7:00 p.m. and Monday, September 21, 1998 at 8:30 p.m. as dates and times for Council work sessions. 5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS A. Proclamations 1) United Way Weekend Proclamation B. Introductions 1) Newly-Hired Employees: Denise Cully, Accounting Clerk and Andy Knutson, Community Service Officer Page 3 DUNCIL LETTER ;AUGUST 24, 1998 PAGE 4 C. Presentations 1) Veto Moore for service on the Police and Fire Civil Service Commission and Dick Petkoff for service on the Park and Recreation Commission. 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A) .Other Ordinances and Resolution 1) Resolution No. 98-76 Being a Resolution Approving Revocation of Rental License for Property_ ~t 1407-09 Circle Terrace MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-76 being a resolution of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental license held by Susan Loewenthal regarding rental property at 1407-09 Circle Terrace. B. Bid Considerations None C. Other Business 1) Replacement of Unit #234 MT Trackless MOTION: Move to approve purchase of an MT Trackless 4-wheel drive multi-purpose tractor with attachments off the State Contract from MacQueen Equipment, Inc. of Minneapolis for $80,000 from Parks Capital Equipment Replacement Fund. 2) Conditional Use Permit - Case #9808-38, 715 39th Avenue Northeast MOTION: Move to approve the Conditional Use Permit to allow auto sales as an accessory use in the t-2 Heavy Industry District, at 715 39th Avenue Northeast, subject to the following conditions: (t) This conditional use perafit will become null and void if the principal use of the property changes and is no longer used for auto repair; (2) All required state and local codes will be met and in full compliance; (3) Lighting can not exceed 3 foot candles at the property boundary and a lighting plan wilt need to be reviewed and approved by staff; Page 4 .JUNCYI'~ AGENDA AUGUST 24, 1998 PAGE 5 (4) All autos offered for sale must be stored within a securely fenced area; (5) All autos presented for sale must be parked on spaces no smaller than twenty feet in length by ten feet in width; (6) The parking spaces will need to be illustrated on a site plan drawn to scale which will be reviewed and approved by staff; (7) The parking design will need to be striped on the lot and a bumper curb shall be provided; (8) Improvements to both the on-site parking lot and the recently approved off-site parking area shall be complete before any sales are permitted; (9) The maximum number of autos available for sale shall not exceed the number of parking spaces designated for the auto sales; (10) The designated auto sale space shall not be used for the storage of inoperable vehicles; (11) There shall be a minimum of two feet open space maintained between the parking spaces and adjacent property lines, buildings, and fence; (12) All signage shall comply with City sign regulations, and any signage for vehicles shall be approved by staffand be limited to signs located in the vehicle windows; (13) The applicant shall file the required paperwork for the State license and shall obtain a yearly City license; (14) Property shall be evaluated for necessary easements for public facilities; and (15) Tenants shall supply a written agreement for fence installation between the property owner to the east and his land owner. 3) Rezoning, Conditional Use Permit, Variance Case #9808-37, 4417 Universit~ Avenue and 315 44th Avenue MOTION: Move to table the requests until the Regular Council Meeting on September 14, 1998. ALTERNATE MOTION: Move to deny the request for the rezonlng, the conditional use permit, and the variances for the subject property. Page 5 COUN~C[L AGENDA AUGUST 24, 1998 PAGE 6 4) Potential Alley Cul-De-Sac Behind Autoworld MOTION: Move to require that the alley behind the east site of Jells, Bobby and Steve's Autoworld has access on both 39th Avenue and Reservoir Boulevard. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) August 11, 1998 Planning and Zoning Commission Meeting 2) August 3, 1998 Library Board of Trustees Meeting 10, CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is bing discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager wF/js Page 6 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL lViEETING AUGUST 10, 1998 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Sturdevant at 7:00 p.m. Present were Mayor Sturdevant and Councilmembers Szurek, Jolly, Ruettimann and Peterson. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA One addition to the agenda was the closing of a rental license revocation hearing for the property at 1020 44th Avenue. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be acted upon as part of the Consent Agenda by one motion. Items removed from the consent agenda will be taken up as the next order of business.) Motion by Ruettimarm, second by Szarek to approve the consent agenda as follows: a) Approval of Council Meeting Minutes The Council approved the minutes of the July 14, 1998 Special Council Meeting, the July 20, 1998 Continued Special Council Meeting and the July 27, 1998 Regular Council Meeting as presented. b) Establish Council Work Session for August It was determined by the City Council there would be no agenda items of consequence which would require a second Council work session in August. c) Approval of Resolution No. 98-73 Being a Resolution Approving the List of Election Judges for the 1998 Primary and General Elections The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-73 BEING A RESOLUTION DESIGNATING ELECTION JUDGES FOR THE 1998 PRIMARY AND GENERAJ~ ELECTIONS WHEREAS: There are scheduled elections in the City of Columbia Heights and the State of Mirmesota; and REGULAR COUNCIL MEETING AUGUST 10, 1998 PAGE 2 WHEREAS: Pursuant to City Charter, Section 30, and M.S.S. 204A, the Council shall appoint qualified voters of each election district to be judges of election. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the attached list of judges, by precinct, for the Primary and General Elections to be held on September 15, 1998 and November 3, 1998, respectively, with an hourly remuneration of $9.50 for head judge and $9.00 for an election judge. Passed this 10m day of August, 1998. Offered by: Ruettimarm Seconded by: Szurek Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary d) Approval of Change Order #2 for Zone 3 Construction The Council authorized Contract Change Order #2 for additional gate valve, remobilization, loop detector, mill and overlay, manhole and subgrade stabilization construction work to Midwest Asphalt Corporation in the amount of $23,800.04 with funding out of Water Construction Fund 651 of $4,466.25; Sewer Construction Fund 652; PIP, Fund of 415 of $t,000.00 and the State Aid Maintenance Fund 212 of $4,667.54. e) Authorization to Sign Joint Powers Agreement with the CiW of Minneapolis The Council approved the Joint Powers Agreement with the City of Mirmeapolis to construct a concrete surfaced raikoad crossing on 37t~ Avenue west of Stinson Boulevard within the cities of Minneapohs and Columbia Heights. f) Final Payment for Zone 1 and Zone 2 Construction The Council accepted the work for 1997 Street Rehabilitation - Zones 1 and 2, Municipal Project Numbers 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423, 9614, 9615, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 and 9625 and authorized final payment of $74,152.14 to Midwest Asphalt Corporation of Hopkins, Minnesota. REGULAR COUNCIL MEETING AUGUST 10, 1998 PAGE 3 g) Award of 1998 Street and Parking Lane Striping Proiect The Council awarded the 1998 Street and Parking Lane Striping Project to AAA Striping Service Company of Rogers, Minnesota, based upon their low, qualified, responsible bid in the mount of $4,772.41 to be appropriated from Fund 212-431904000 and $652.09 to be appropriated from Fund 101431704000 and authorized the Mayor and City Manager to enter into a contract for the same. h) Establish Hearing Dates for License Revocations for Rental Properties The Council established a hearing date of August 24,1998 for revocation or suspension of a license to operate rental properties at 1407-09 Circle Terrace (Susan Loewenthal) and 525 38~h Avenue (Alan Schultz) within the City of Columbia Heights against the above named property owners regarding their rental property. i) Attendance at NATOA Conference - Assistant to the Citw Manager The Council authorized the attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in San Diego, California, from September 9-12, 1998 and that all related expenses be reimbursed from Funds 225-49844-3105 and 22549844-3320. j) Approval of Permit Request/Fee Waiver from Columbia Heights/Fridle¥ Kiwanis Club The Council approved the permit request of the Columbia Heights/Fridley Kiwanis Club to conduct their annual Peach Sale on August 18-22, 1998 to be held in parking stalls south of Blockbuster Video at 5220 Central Avenue and that the fee be waived as all funds raised in the sale are for local charitable purposes. k) Aid Association for Lutherans Request to Serve Beer The Council approved the request from Les Lirmgren of the Aid Association for Lutheran, Branch 2244, to serve 3.2 beer in Sullivan Park on August 18, 1998 from 6:00 p.m. to 9:00 p.m. during their event. 1) Authorize Additional Funds for Replacement of Dishwasher at John P. Murzvn Hall The Council authorized an additional $281 for the replacement of the Murzyn Hall dishwasher with the new dishwasher at a cost not to exceed $7,531 installed, which would be funded out of the City antenna fund. m) Payment of Bills The Council approved the payment of the bills as listed out of proper funds. REGULAR COUNCIL MEETING AUGUST 10, 1998 PAGE 4 n) Close Heating on Rental License Revocation - 1020 44th Avenue The Council closed the public hearing regarding the revocation or suspension of the rental license held by Greg Heinen regarding rental property at 1020 44th Avenue in that the scheduled inspection was missed by the Fire Department and compliance was not determined. Roll call on Consent Agenda: All ayes 5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS, GUESTS A. Presentation Police Chief Johnson presented a Citizen Recognition award to Bruce Biddick, a resident of Columbia Heights. Mr Biddick had assisted the Police Department in the apprehension of criminals. 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances None B. Bid Considerations 1) & 2) Resolution No. 98-74 Being a Resolution Acceptin~ Bids and Awarding TH65 Traffic Signal Revisions Discussion was held regarding the Backlit street signs. It was noted that they were included in the funding in Resolution No. 98-74. The Pubhc Works Director advised that the Bacldit street signs can be paid for from State Aid funds. The contract for them must be awarded before the application for State Aid funding is submitted. The total cost for the Backlit street signs is $80,445. Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY DEPARTMENT: MANAGER'S NO: 4 SPECIAL PROJECTS APPROVAL OF LCD PROJECTOR AND SCREENq~} DATE: August 14, 1998 DATE: In preparing the 1999 budget, Cable staffhad included the purchase o fan LCD projector and the necessary projection screen. Staff was directed to pursue this for 1998, as it would be helpful in the budget and Troth in Taxation presentations to the public. Monies were not included in the 1998 budget for this item, however, funds could be appropriated from the Cable fund balance for the purchase. The projector would not specifically enhance cable viewing but would facilitate presentations in the council chambers, as welt as other city offices, and would enhance communications with residents and increase the audience understanding of materials presented. MIS and Special Projects Coordinators have begun gathering information for the purchase of an LCD projector. The Proxima 5900 is the machine borrowed on several occasions from the School District and performed very well for us, and was easy to operate. Retail on this machine is $5,999 but through the State Contract the cost would be $5,249. The Panasonic 595 will be demonstrated to staffon August 19, as we have no first hand experience with that unit. Cost would be $4,700. Staffis in agreement that the LCD projector should not be permanently mounted in the Council Chambers since we would reasonably anticipate using this unit in the Conference room, Murzyn Hall and possibly off-site for community presentations. Staff would prefer a permanently mounted projection screen in the Council Chambers. The best location for such a screen is still under discussion. Cost for a manually operated 6' x 8' screen would be approximately $200 for a totally manual screen. A screen with tension control that rises slowly would be $500-$600, and a fully electric screen would be between $800 and $2000. RECOMMENDED MOTION: Move to authorize staff to seek quotes for an LCD projector and screen with 50% of the funds to be appropriated from the Cable fund balance and 50 % from the Refuse Fund balance. COUNCIL ACTION: AGENDA SECTION: Consent NO. d~ ITEM: Authorization to Sell, Salvage, or Dispose of City Property on Saturday, September 12, 1998 .t. NO. .CITY COUNCIL LETTER ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE: August 14, 1998 Meetin 24, 1998 BY: The annual City auction win be held at 10:00 a.m on Saturday, September 12, 1998, with review of articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold storage building" behind the Municipal Service Center. Attached is a listing of all items by deparUnent considered surplus material and ready for sale, salvage, or disposal for the City auction~ Surplus items are first offered to other departments and then placed in the City auction; and if a sale does not occur, then the items are either salvaged through local salvage firms er otherwise disposed of. Included in the auction are the following City vehicles: 1991 Ford Crown Victoria g4434, 1993 Ford Crown Victoria g415, and 1993 Ford Crown Victoria P.D. #62. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus Citypr~m3, as indicated on the attached listing of surplus property, to include Municipal Units # 404-1991 Ford Crown Victoria, g415-1993 Ford Crown Victoria, and Police Department #62-1993 Ford Crown Victoria. Attachments ~d 98-272 COUNCIL ACTION: DEPARTMENT Police . ITEM 101 DESCR!mTION Compaq laptop 102 Noise meter SERIAL/MODEL 7633HYC41947 MIN/BID 1BUYER ~ not worki~ 105 BB Bat 104 Amplifier 105 Alarm monitor 104 Backpack 107 Raip and AMp 108 Misc. bag Polaroid Camera 110 Misc.-computer 111 Motorola Cell Phone 112 Hair curler 115 Radio 114 Jetsonic light bar 115 Police cage 116 Police cage 117 Misc. red lights 118 Umbrella Heater 120 Television 121 Pump 122 Bungle cord 125 Speakers 124 Suitcase 125 Radio 126 Lunch cooler 127 Misc. auto parts 2 bags clothing 12e Golf club AMT RECEIVED ITEM I DESCRIPTION 150 Roller blades 151 t Christmas decorations 152 t Misc. clothing 155 Bike lock BERIAL/MODEL # 1 MIN/BID 154 Miscellaneous clothing 155 140 BUYER AMT RECEIVED 14i 142 143 tz~4 145 14~ 14'7 149 150 152 155 155 15a 157 DEPARTHENT ~PA~TMSNT Fixed Asset ~'~'" I ~==~nl~u~ i ~iAL/MODEL # }~Z]~iBUYER ~iAMT RECEIVE , 242-3 2021 Echo weed trimmer ! 054200SRM250119911462222.!0 205 Echo weed trimmer 059081 199~ 2302 ~?~2510 222,,,12 204 Echo weed trimmer 053010 1991 1463 SRM 2501 222-9 205 Snapper lawn mower ~ 45183472 1995 2592 R2i500 206 Manual sod cutter ~07 Work light with stand-- ~omemade 208 Scythe, two handed 209 Winch--hand 210 Winch--hand 211 Winch--hand 212 Hinges--miscellaneous 215 Hand pump Wheel barrow zl=l wheel barr°w 21~ Napkin dispenser 1~9i 933- 217 Stihl chain saw 222389099-009-2 0291 1961 21M Craftsman table saw Model t00 219 Dowling machine 2O 21 22 24 25 27 28 ITEM I DEBCRIPTION 2~Ot Air jack, floor- 20 ton Z~I Sun engine Analyzer Misc. parts 1 box SERIAL/MODEL 820 945/937 Fixed Asset # X~X]~ BUYER 1120 1398 ~1nzsc' parts m m°x 2~4 Misc. parts 1 b~x 2~5 Misc. parts41 box 2~& Misc. parts 1 box 2~7 Misc. parts 1 box 2~8 Misc. parts 1 box 2~ Misc. parts 1 box 240 Misc. parts 1 box 241 1991 Ford Cro~ Victori~ 27ACP72GO~ t 72473 #404 242 1993 Ford Cro~ Victori~ 2FACPT1W9PX 175336 ~;415 24~ 1993 Ford Cro~ Victori~ 2FACPT1WOPX 175337 FD62 ~5 4~ 47 4~ 50 52 54 55 5~ 57 AMT RECE I DEPARTMENT TEM 259 260 262 264 265 266 267 268 269 270 271 2 72 Street DESCRIPTION set clamp on lifting 2 74 Tape backup unit 2 75 Monitor--Casper (Mono) 2 76 Keyboard 77 78 79 80 82 84 85 86 SERIAL/MODEL !orks MIN/BID Fixed Asse 851 BUYER AMT RECEIVED DEP~RTI'~£NT En~ineering ITEM 288 289 290 291 292 295 294 295 297 298 299 DESCRIPTION SERIAL/MODEL #I MIN/BID BUYER # Office chair 00844 Fixed Asslt # Office chair 00874 " I Harris Lanier Dictaphone-recorder 00782 Lanier Dictaphone 00786 " Lanier Dictaphone 00814 " Lanier Dictaphone 01087 ,, A0C color monitor I0 COMMMonitor Keyboard T-scan portable Hayes smart modem 2400 Magazine files (4) Flip 'n files (2) Complete sit K346LAKSP 02500094 (mono) EY008816 90361334 00823 ,, None None AMT RECEIVED ]~F_..PA~R'I' MIEN-f' !:' t r e ITEM DESCRIPTION IBM typewriter SERIAL/MODEL # MIN/BID 01750 Good cond:,tton o2 BUYER #1AMT RECEIVED O6 07 08 09 10 14 17 18 20 21 22 25 24 25 2& 27 28 DEPARTMENT A~miuis ~ra~ion/A~se~inE ITEM DESCRIPTION SERIAL/MODEL 45t MIN/BID iBUYER 45 AMT RECEIVED 401 ACCO diskette holder 1 402 Disk cover 50 I 40~I Disk cover 5U 404I Flip 'n Fiie /50 405 No smoking sign Desk calendar holder 407 Desk calendar holder 408 Desk calendar holder 409 Desk calendar holder 410 Rubber stamp rack ABC-Z1 wireless remote 1 Cnntrnt 412 Metal file storage box 415 Sharp remote control 414 ' Black metal. C3530A 415 H.P. fax machine JP538PlO3R 17 18 2O 21 22 25 24 25 27 28 DEPARTMENT Recreation ITEM DESCRIPTION SErIAL/MODEL # MIN/BID1BUYEr # AMT RECEIVED 502 Plastic hangers (box) 505 Plastic hangers (box) 504 Plastic hangers (box) 505 Plastic hangers (box) 506 Plastic hangers (box) 507 Desk with wheels 02022 508 Chair, orange 509 Desk, tan and brown 510 Drafting table 00873 511 Commercial dishwasher Toastmaster 12 17 2O 24 DEPARTMENT ITEM 701 702 703 Communi t,y Development DESCRIPTION Westinghouse 18.6 cu. ft. Frost Free Refrigerator 4 legged, black table on wheels Secretarial Chair - Dlue swivel/casters 07 08 SERIAL/MODEL ~I MIN/BID LA 148i1159/ RT 193MCWZ $25.00 i City property #01783 $ 0 none $15.00 10 ii 14 15 17 20 21 24 25 27 BUYER ~ AMT RECEIVED Lfbr ary ITEM 801 802 DESCRIPTION SERIAL/MODEL Security panel S~curi ty panel 300099 300103 FIXED ASSET 4; ~IBUYER #IAMT RECEIVED 805' Security panel 300111 00253 804 Wood computer surround .... 805 Free standing coat rack .... 806 86 plastic coat hangers .... 807 Depressible book truck .... 808 Wood computer surround .... 809 Wood computer surround .... 810 Gold book truck .... 811 Gold book truck .... 812 Typing table .... 815 Desk return .... 8151 Computer print stand with sb~v$$ .... 816 Desk (1 drawer/1 shelf) .... 817 Desk counter attachment .... 818 Hardware for security p~nels -- 819 Kroy lettering machine 16416 00269 820 Omnikey/Plus keyboard 08824-0B-0.2 -- 821 Mtek K108 keyboard K90148830 -- 822 Digital LAS0 printer TC36345A 00273 825 Rainbow computer ZG23904 00281 824 Rainbow monitor KG38727 -- 825 Microdata multiplexor QEO000MG 01972 826 Digital keyboard B062808KS1 -- 827 IBM Selectric typewritel 21-9637207 00240 828 Califona record player 1447-57136 00258 829! Olivetti 221 typewriter 3525264 00233 ITEM DESCRIPTION 85O 852 Ultratec superprint TDD Texxon Bataphone Bell & Howell 16mm proj, SERIAL/MODEL 49532 6073-84-93034 ctor 5325017 Fixed Asset # ~ BUYER # 00330 00319 AMT RECEIVED ~.~{ ~e£1 ~ ~oweli -omm pro]~ctor JuuzuJJ 854 DCA 932 modem 930 00267 855 Kensington pullout keyb/,ard drawer -- 8~= Monarch papercutter .... 57 4~ 4~ 4~ ~2 57 DEPARTMENT: Finance/MIS ITEM DESCRIPTION SERIAL/MODEL# MIN/BID BUYER# AMT REC'D 901 Epson Stylus 300 ESC/P2 printer 1NH1004881/P830A 902 HP Deskjet 500C printer 2~3A39166/C2114A 903 Okidata Microline 390 Plus Printer 103A0053017/GE5290P 904 NEC Silentwriter 2 model 90 printer 2913236249011/LC300 ... 905 NEC Silentwriter model 95f printer 292574156F9212/LC350 906 Citizen GSx140 printer AH1083087/AH10-M01 907 : Citizen GSx140 printer AH 1107127/AH 1 O-MO 1 .. 908 Epson FX-1050 printer :0000032255/P12PA 909 I Epson FX-1050 printer 0000015096/P12PA 910 ! Monitor, monochrome N910700326/SM 1416 911 Lead the Field audiotapes I Model 116-2A LearnPC WordPerfect Basic 912 Videotapes, parts 1, 2 & 3 913: LeamPC Lotus 1-2-3 videotapes 914 I LearnPC Lotus macros videotapes .. 915iLotus 1-2-3 beginners videotapes 916 Lotus 1-2-3 intermediate videotapes 917 Lotus 1-2-3 advanced videotapes 918 Keyboard NB0594997/KB-5311 919 Keyboard 71003280/BTC-5339 i 920 Keyboard K89019583/K104 921 Keyboard K90049620/K104 922 Keyboard EY008821/FKB4800 923 Keyboard NB0594352/KB-5311 924 Keyboard K90141812/K108 9?..5 Keyboard 5B1751638/KB.534 -: ITEM DESCRIPTION SERIAL/MODEL# MIN/BID BUYER# AMT REC'D 926 WordPerfect 5.2 for Windows 927 WordPerfect 6.0 for DOS 928 WordPerfect 5.1 for DOS 929 WordPerfect 5.1 for Windows 930 486DX-33 motherboard & chip 931 486SX-33 motherboard & chip 932 386SX-33 motherboard & chip 933 386SX-40 motherboard & chip 934 386SX-40 motherboard & chip 935 286-12 motherboard & chip 936 386DX-40 motherboard & chip 937 486SX-33 motherboard & chip 938!119 MB hard drive 939 130 MB hard drive 940 85 MB hard drive 941 41 MB hard drive 8 bit 10B2 network interface cards 942 (qty 2) 943 Media Magic sound card & CD-ROM 944 ~ Novell NE2000+ 10B2 NIC (qty 8) 945 Fiber optic transceivers (qty 2) 946 RF modulator 947 WordPerfect Office 2.0 9481WP Presentations, 2.0 DOS 949 WordPerfect for Windows 6.0A 950 Lotus Smartsuite 2 : DEPARTMENT: Finance/MIS ITEM DESCRIPTION SERIAL/MODEL# MIN/BID BUYER# AMT REC'D 951 Lotus 4 for DOS 952 Flowcharting 3 953 PC Anywhere Norton 4.5 954 Lotus Release 3 955 PC Tools/DOS, Version 9 956 Xoftware for DOS 957 IBM DOS 3.3 958 959 Map Assist 960 Lotus 1-2-3, 3.1 961 Lotus SmartSuite 1996 962 WordPerfect clip art, 2.0 963 Copy I1 PC 964 Sign Designer 965 Resc-U 966 Net Commander 967 Q Assist 968 Map Assist 969 Octacomm 970 Nodevision 97 t Monitor, monochrome MB90618718/1210A 972 Monitor, monochrome 871793311/SM12SFA7 973 Goldstar monitor, monochrome MB-00310995/1210A 974 Masonic color monitor 343260185B1 975 Goldstar monitor, monochrome 1 MB-90606109/1210A -. DEPARTMENT: Finance/MIS I ITEM 1 DESCRIPTION SERIAL/MODEL # MINIBID BUYER# AMT REC'D 976 Leading Tech monitor 00700266/1230V 977 Goldstar monitor, monochrome MB-90606036/1210A 978 Samsung monitor Z10401274/ML2611 979 Goldstar monitor MB-90900021/1401A 980 Goldstar monitor, monochrome MB-00417694/1210A 981 IBM monitor Model 8512-01 982 Arche monitor 079168559/PX-14 983 984 Computer stands 985 Ethernet repeater 9060040-10/MP,2000C 986 Misc. modems/items 987 Misc. computer boards 988386 IBM PS/2 computer 23-6543144/PS2/80 989 486 IBM PS/1 computer 23MV240/PS1 990 386 computer 24446 991 386 computer 24418 992 386 computer 993 386 computer 994 386 computer 995 386 computer 996 286 computer 997 486 computer 998 386 computer 999 286 computer CITY COUNCIL LETTER Meetin~ of: August 24, 1998 AGENDA. ~ECTION: Consent NO. ~ ITEM: Ordinance No. 1376Amending Ordinance #853 to exclude police vqhicles NO. dl/,,d ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE: August 18, 1998 CITY MANAGER APPROVAL: BACKGROUND: In January of this year we began a program in conjunction with the Anoka County Sheriff's Office aimed at reducing the number of auto thefts in our community. Part of this program is the use of a "bait car" with the keys left in the ignition. When we researched our current ordinances and state statute, we found that we would be violating the law if we left the bait car unattended with the keys in the ignition. Since we did not want to be in violation of our own ordinance, we put the bait car under constant surveillance while we had it out, which is expensive and defeats the purpose of the program. ANALYSIS/CONCLUSION: Below is how the ordinance currently reads and how we would suggest it be amended: 10.305(3) No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand unattended anywhere within the city, whether on public or private property, without first locking the ignition and removing the key from the vehicle. REVISED: 10.305(3) No person in control of a motor vehicle, as owner or operator, shah permit such vehicle to stand unattended anywhere within the city, whether on public or private property, without first locking the ignition and removing the key from the vehicle. RECOMMENDED MOTION: Motion: Move to waive the first reading of Ordinance 1376, there being ample copies available for the public. Motion: Move to schedule the second reading of Ordinance 1376, being an ordinance amending Ordinance 853, City Code of 1977, to exclude motor vehicles used in a police operation from the provision that no person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand unattended anywhere within the city, whether on public or private property, without first locking the ignition and removing the key from the vehicle, for September 14, 1998, at approximately 7:00 p.m. TMJ:mld 98-275 COUNCIL ACTION: ORDINANCE NO. 1376 BEING AN ORDINANCE AMENDING ORDINANCE 853, CITY CODE OF 1977, PROHIBITING LEAVING A VEHICLE UNATTENDED WITH KEYS IN IGNITION Currently, the ordinance reads as follows: Chapter 10, Article III, Section X: 10.305(3) No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand unattended anywhere within the city, whether on public or private property, without first lockin? the ignition and removing the key from the vehicle. is herewith amended to read as follows: 10.305(3) No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand unattended anywhere within the city. whether on public or private property, without first locldn~, the imaition and removin~ the key from the vehicle. a_. Nothwithstandin~ the above, this provision shall not apply to any motor vehicle which is used in a police operation. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant AGENDA SECTION: Consent ORIGINATING DEPART1VfENT NO. ~ POLICE ITEM: Authorization to purchase one BY: Thomas M. Johnson..~ unmarked downsized vehicle . DATE: August 18, 1998 CITY COUNCIL LETTER ...... M_~?n~_of_.'_August 24, 1998 CITY MANAGER APPROVAL: BACKGROUND: The State of Minnesota has been awarded the contract for the delivery of mid-sized unmarked police vehicles for 1998. This award is to Superior Ford, Inc. of Plymauth, Minnesota. The base vehicle price listed in the award for the mid-sized seda_ n is $17,241. As in past years, the deduc~ for the mid-sized sedan include, but are not necessarily limited to, engine block heater, noise suppression package, and the deletion of silicone hoses. Add-ons include battery controlled driver's side deck release, driver/front passenger door lock control, and driver/front passenger window control. After the deducts and add-ons, the price of the car comes to $16,134. 1998 Ford Taurus: 4-door, base price with add-ons and deducts Plus sales tax 6.5% Total $16,134.00 1,048.71 $17,182.71 GRAND TOTAL $17,182.71 ANALYSIS/CONCLUSION: The Police Depaxhnent has reviewed both the Hennepin County bid and the State of Minnesota bid for police vehicles and have found that the State bid is lower. It is our recommendation to the Council that a new mid-size administrative vehicle be purchased from the State of Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota. The Police Department will reduce its department fleet by one vehicle upon receipt of the new vehicle. RECOMMENDED MOTION: Move to authorize the purchase of one 1998 Ford Taurus unmarked mid-size vehicle, the State of Minnesota bid g417583. With funding corning from 43142100-5150, and that the Mayor and City Manager are au~ to enter into a contract for same. TMJ:mld 98-277 COUNCI~ ACTION: CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: Consent NO. ~ ITEM: Accept donation from Browning- Ferris to Repaint Forfeiture Van for DARE Use ORIGINATING DEPARTMENT POLICE Thomas M. Johns~ August 18, 1998 - ~ } BY: DATE: CITY MANAGER APPROVAL: DATE: BACKGROUND: Early this year our officers were able to obtain through a DWI forfeiture a 1989 Ford Aerostar van. This van is in excellent shape and is a seven-passenger van. To convert this van for use by our department, we are proposing to repaint the van to match our new squads. We are also proposing to mark it as our D.A.R.E. and anti-graffiti van, to be used for transporting our graffiti trailer, and for transportation needs of our Explorer Post. ANALYSIS/CONCLUSION: We have approached Browning-Ferris Industries (BFI) about contributing the $1,550 we estimate it will cost to repaint the van and to place the decals and markings on it. BFI has generously offered to donate this amount and in re. mm, they only ask for some recognition on the side of the van. RECOMMENDED MOTION: Move to accept a $1,550 donation from Browning-FeaTiS Industries (BFI) to be used for the repainting and graphics for a 1989 Ford Aerostar van. This van is to be used by the Police Department for programs such as D.A.R.E., graf-fiti cleanup, parades, and the Police Explorer prograrn~ TMJ:mld 98-276 COUNCIL ACTION: David Weidenfeller Community Affairs Manager July 29, 1998 Columbia Heights Police Department Officers McGee and Dietz 559 Mill Street NE Columbia Heights, MN 55421-3882 Dear Officer(s) McGee and Dietz: Congratulations. Browning-Ferris Industries (BFI) is pleased to support the fine work of the Columbia Heights Police Department. Within the next 30-40 days, you will be receiving a check for $1,550. In addition to a check, you will also be receiving a Tax Reporting Form. Please take a moment to complete and return it to the address listed. If you have any questions, please call me at 914-2158. All of us at BFI wish you the very best in your endeavors and a continued success. ' cerel · CC Chief' of Police, Colum City Manager, Co!.umbia }leights City Mayor, Colurnbia Heights 9813 Flying Cloud Drive. Eden Prairie, Minnesota 55347. Fax 612-946-5333 www.bfi.corn CITY COUNCIL LETTER Meeting of: Au~-ust AGENDA SECTION: NO. ~ NO. Consent Resolution Accepting Law Enforce- ment Equipment Block Grant and Appropriating Matchi.ng Funds ORIGINATING DEPARTM2E~ POLICE BY: DATE: Johnson Th°mas M' 1998 %to August 18, CITY MANAGER APPROVAL: BACKGROUND: The U.S. Department of Justice has granted the Columbia Heights Police Deparmxent an equipment block grant for $24,605. To accept this grant the City must agree to a match of $2,734. The Department would like to use this money to pay for equipment we would normally not be able to afford. This would include miscellaneous training equipment, computer equipment, upgrades to our indoor gun range, etc. ANALYSIS/CONCLUSION: At the present time it appears that there would be adequate funds available in the 1998 Police Department budget to cover the match. The grant is available to us as soon as a public hearing can be held and the Resolution is approved. RECOMMENDED MOTION: Move to adopt Resolution 98-75, being a resolution to accept the local law enforcement block grant for $24,605 and appropriating local match monies for this grant for $2,734 to come from unexpended funds in the 1998 PoLice budget. TMJ:mld 98-278 COUNCIL ACTION: RESOLUTION 98-75 BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT EQUIPMENT BLOCK GRANT AND APPROPRIATING MATCHING FUNDS WHEREAS, the City of Columbia Heights Police Department has been granted $24,605 in an equipment block grant from the U.S. Department of Justice for the purpose of funding equipment, and WHEREAS, a condition of the grant is that the City provides $2,734 in local match for this grant, and WHEREAS, the City of Columbia Heights Police Department has provided the U.S. Department of Justice a proposal for implementation of funding for this grant, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that: Passed this Offered by: Seconded by: Roll Call: The City of Columbia Heights enter into a cooperative agreement with the U.S. Department of Justice for the project entitled "Local Law Enforcement Equipment Block Grant Program" for the period October 1, 1998 to September 30, 2000. That $2,734 be appropriated frOm unexpended funds in the Police Department's 1998 budget to pay the local match. day of ,1998. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: 8/24/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ~ DATE:BY: K. Hansen~8/19/9$a~-'''~-- DATE:BY: ITEM: FINAL PAYMENT FOR SEAL COAT__ Background: The Contractor has completed the 1998 seal coating work. The work consisted of seal coating in Zone 3 not included with the Street Rehabilitation Program. Analysis/Conclusions: Staff is recommending approval of final payment to Allied Blacktop Company and acceptance of the work. A copy of the final payment voucher and the Engineer's Acceptance Report is attached. Recommended Motion: Move to accept the work for 1998 Seal Coat Program, Municipal Project #9801B; and authorize f'mal payment of $3,471.25 to Allied Blacktop Company of Maple Grove, Minnesota. KU.'jb 98-285 Attachment: Payment Voucher Engineer's Acceptance Report COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS, MN FINAL PAYMENT '1998 IMPROVEMENT PROJECTS - SEAL COAT PROGRAM MUNICIPAL PROJECT #980'1 Allied Blacktop Company 10503 89th Avenue N Maple Grove, MN 55369 Bituminous Seal Coat Material Cover Aggregate (FA-3 Modifed) 5,092 Liter ,§85 Met~c Ton $0.27 $24,15 $31,074.84 $38,350.20 TOTAL BID COMPLETED TO DATE MINUS WITHHOLDING (5%) MINUS PREVIOUS PAYMENTS $69,425.04 $o.oo ($65,953.79) TOTAL DUE $3,471.25 I hereby certify to the City Council of Columbia Heights that I have been in charge ct the work required b~( the abo~(e contract; that all work has been done and performed as measured by and in acc rdance 'th and pursuant to the terms of said contract, DAT - I accept the above payment as final for the work done under this contract. CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 1998 IMPROVEMENT PROJECTS MUNICIPAL PROJECT NUMBER 980105) August 17, 1998 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Allied Blacktop Company. The work consisted of seal coating streets in Zone 3 construction area not included with the street rehabilitation program. The contractor has completed the project in accordance with the contract. It is recommended'; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS FINAL CONTRACT AMOUNT $ 68,745.00 $ 680.04 $ 69,425.04 FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 69,425.04 ($ 65,953.79) BALANCE DUE $ 3,471.25 Sincerely, City Engineer CITY COUNCIL LETTER Meeting of: 8/24/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK QUOTATION~ BY: K. Hansen ~r'~ ) BY: FOR WINDOW REPLACEMENT ~ m ~ DATE: 8/19/98~ DATE: Staffbudgeted $10,000 for continued replacement of single pane windows in the Municipal Service Center. Window replacement is proposed on the Mezzanine level in the Park Department and Engineering Technician area of the building. Replacement of the windows will result in an energy savings. Recommended Motion: Move to authorize staff to seek quotations for replacement of single pane windows at the Municipal Service Center. 98-286 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/24/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ITEM: AUTHORIZATION FOR BRAUN INTERTEC TO BY: K. Hanse~ BY: NO. CONDUCT ROAD RATER TESTING O/II ZONE 4 DATE: 8/19/98 ~ DATE: c TY S ETS 'd Staffhas contacted Braun Intertec Corp. Inc. and obtained a quote for performing a visual and mechanical condition survey of the existing streets in Zone 4 with a Road Rater. Zone 4 is the area between University Avenue Service Road and Central Avenue from 48t~ Avenue to 53:d Avenue and scheduled for construction in 2000. The report from Braun will provide strength analysis and maintenance recommendations for the streets. Zone 4 has approximately 6.6 miles of local streets. The quoted cost is as follows: $940.00/mile mobilization for an estimated cost of $6,362.00 Braun Intertec is the only company with this equipment located locally. RECOMMENDED MOTION: Move to authorize Braun Intertec Corp. Inc. to conduct Road Rater testing on Zone 4 streets, excluding C.S.A.H. and M.S.A.S. for $940.00/mile plus mobilization; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KH:jb 98-284 COUNCIL ACTION: Proposecl Scope o~ Services: City of Columbia Heights Braun Intertec proposes to provide the City Columbia Heights with the following: Nondestructive deflection testing will be conducted at 200-foot intervals in both travel directions on the roads selected by the City of Columbia Heights. The testing will be staggered yielding a 100-foot interval. Analysis of all data to determine recommended spring axle load limits, effective subgrade soil strength and recommended overlay thickness or improvement design thickness. o Two copies of the report will be furnished to the City of Columbia Heights. The report will include: description of the work performed; table summarizing information reported by City; table summarizing results of the testing; analysis and recommendations as requested; copies of the field data with analysis results; and profile plots of the analysis results. Items to be provided by the City of Columbia Heights on the attached Data Analysis Form: "'~ Sections to test including beginning and ending termini, and a map highlighting the sections. 2. Pavement structure (as built) and subgrade soil type. 3. Traffic volumes including any information on the truck traffic. 4. Date of surfacing or last overlay. 5. Current spring axle load restrictions. The proposed basis for the work described in the Scope of Services will be on a per-mile basis. The rate for this work is $940 per mils plus mobilization at $158 per hour. Please sign and return this agreement to Braun Intertec Corporation. Receipt of the letter will serve as our authorization to proceed. Invoices shall be submitted on a monthly basis with payment due within 30 days of invoice date as noted on the enclosed General Conditions. Authorized by: Braun Intertec ~~ Erland Lukanen, P.E. Principal, Braun Intertec Corporation Aoeepted by: City of Columbia Heights By: Date: j :\wpfilesXndt98\citykscope.wpd CITY COUNCIL LETTER Meeting of: 8/24/98 AGENDA SECTION:,t CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: ACCEPTANCE OF FEASIBILITY REPORT FOR BY: K. Hans BY: SULLIVAN LAKE SANITARY AND WASTE WATER DATE: 8/18/9fi/[~ DATE: PUMPING STATION AND AUTHORIZATION OF FINAL DESIGN IMPROVEMENTS ~, ~ Background: The city Council awarded the feasibility report preparation, design services, and construction administration to RLK-Kuusisto at their October 13, 1997 meeting. Attached herewith is the feasibility study with design alternatives and final recommendation for the Sanitary Sewer Lift Station and new Sanitary Sewer pipe construction. Analysis/Conclusions: Two anticipated development proposals, the Medtronic Expansion and St. Tim's Senior Housing project, required the sewer line relocation and increased pumping capacities for the lift station. The project is funded through an Economic Development Program Grant (MIF) in the amount of $250,000 and Parks Capital Improvement Fund in the amount of $11,000 for a total budget of $261,000. The established budget is consistent with the Engineer's Estimate of $251,000 which includes site landscaping, engineering, administration and legal. Recommended Motion: Move to accept the feasibility report for the Sullivan Lake Sanitary and Waste Water Pumping Station to RLK-Kuusisto of Mendota Heights, Minnesota, and approve the final design of the improvements for a new wetwell/dry well pumping station, forcemain, gravity sewer and appurtenant improvements. REMINDER: PLEASE BRING FEASIBILITY REPORT FROM 8/17/98 WORK SESSION. KH:jb 98-288 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 24. 1998 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 4 Fire ITEM: Establish Hearing Dates BY: Charlie Kewatt BY License Revocation, Rental Properties NO: i~i1- ~,~ DATE: August 13, 1998 DATE: Revocation or suspension ora license to operate a rental property within the City o fColumbia Heights is requested against the following owner regarding his/her rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Yinsheng Zhang .............................. 4636 Washington Street 2. Amy Wazwaz .................................. 1013-1015 43-1/2 Avenue RECOMMENDED MOTION: Move to Establish a Hearing Date of September 28, 1998 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Yinsheng Zhan~ at 4636 Washington Street. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 14, 1998 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Amy Wazwaz at 1013-1015 43-1/2 Avenue. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 24. 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER 4~ Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt Rental License Revocation NO: ¢~ DATE: August 24, 1998 DATE: ¢¢~ The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Alan Schultz regarding rental property at 525 38th Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of August 24, 1998. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Alan Schultz Regarding Rental Property at 525 38th Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Work Sessk AGENDA SEC~ON: Coment Agenda ORIGINA~NG DEPT.: C~ MANAGER NO: ~ HNANCE ~P~OVAL q. DA : DA : /__ With the implementation of the City's LaserFi~e Optical Imaging System, it is t~c~ssary to k~p up-to-clat~ with that software's upgm&s, patches and tecimical support. Software is constarttly ~volving ar~ tbe City m~ls to be able to have a~cess to the latest versions of tbe software a~ access to technic, al support staff for troubleshooting purposes. Cm-renfly, LaserFiche is up anti rtmning sucoessfully. Staff are able to s~rch for and firfl items in the LaserFiche system in a matter of rnlna,teS rather tha,~ m~nually searching through stacks of paper. Ancl tl~ system is C~nrlnLlhlg to grow. Ou.rrent~y there are over 16,000 documents in tl~ system c. omisting of over 100,000 pages, including all City Council minutes going back to 1914, City Ordirmn~s elating back to Ordin~?~e 1 in 1921, and agenaas and minutes for numerous otl~r City boards and commlssiom. To maintain this vast database, updates and technical support have been required. To that end, an ongoing annual maintenance contract with Compulink, the makers of LaserFiche, through Software Tailors, an authorized LaserFiche support ~nter, is required. The annual maintenance cur~ntly costs $3,659.00 and is exp~cmd to go up slightly each year. In the initial purchase of the LaserFiche system, th~ City Council authorizexl tl~ first ye. ar maintenance corm'act with Software Tailors, but did not provide for ongoing rrmlnt~nance. Software Tailors provided the City with its LaserFiche system and is familiar with its workings and is therefore the best choice for providing ongoing support in tar~em with Compulink. At the present me f'nncting for the LaserFiche system comes from the Cable TV ftmcl number 225. RECOMMENDED MOTION: Move to authorize the Mayor and the City Manager to enter into a maintenance contract with Software Tailors for ongoing annna] rnail:~nane~ of the LaserFiche Optical lmagi.tlg System. COUNCIL ACTION: Invoice ~ Inv. Date Jul 16 98 DUE DATE Jul ~6 98 TERMS Net Due 10 Days P~ge ~ C~ty Of Columbia Heights 590 40th Ave. NE Columbia Heights, MN 554~1 City Of Columbia Heights 590 40th Ave, NE Columbia Heights, MN 55421 Customer ~ C~T006 Customer PO Sf Wo~-k O~'der~ . 6alesperson CLJ I]e scri pt i on Unit Amount LaserFicne Annual S, uppcrt 1.00 em 5,659.0~ i. 00 em ~5.00 Sub-Total ~ales Tmx DownPay~ent Net to Pay ~58,97 0.00 CITY COUNCIL Me. etbag of:.,, December 2~ 1996 A~A SF.,Cq']ON: ITEM$ FOP, CONS I DERATI ON ORIGINATING DEPAR.~: CT'f'Y M. ANAGF-R IWC). 0 FINAYqC~ AG~ WITH $OPTWA_R~ TAILOP~ FOR 12q~OR.%iATION COIVlMITI'~ LA~:P,P'ICI-t~ DOCL~NT. MANAG~ DAT~: On October 14, 1996, Council authorized staff to prepare anti pubt~sh a RetlUeSt for Proposal (RFP) for a computeriz~ document management software program to be used throughout the City. In phase I of the project, the document management software will be ~tall~ o~ the computers of 30 key users. The program will be s~rv~d wkh a d~iicated network server. Documents generated by employees (beginning with City Code, Council minutes and Council r~oludons) will 'be saved in a central location and accessible to the 30 key users. Security on documents can be set at any level needed. Once document m~nagement software is fully operational, it will store documents generated by employees and mat=rials scanned into t.he system. The cent:al location of information accessible by desk- top computers will make it much ea&ier and mom efficient for suffY to access. The RFP for a computerized document management system was requested by 12 vendors. Five sealed proposals were submitted to the City by the deadline of 12:00 noon on November 27, 1996. The Vendor Selection sub-committee, consisting of interested division/department heads and selected members of the Manag~men! I.n.formation Cornvn~ttee, met on December 3 to discuss the proposals. There was good representation of all the departments. A ~rn~ry of the vendors, products and prices is attached. The proposals were evaluated by the group for the software product best meeting the needs of the City and cost. AMI Imaging Systems was eli,,donated because of the l:figh cost. $~nger Business Systems, Inc. was el~,~ated bemuse of the extensive hardware network requJa'ed. aA minimum of three dedicated servers were required compared to one. Stringer also wanted m supply and service the optical drive and sc. atm~g hardwm-~, instead of these items being ma]y non-proprietary. ~ak Imema~ional did not provide enough information to adequately evaluate the product proposed. Tt~s was viewed as a lack of eommittment on the company's part. Trds marrowed the field to one software prodiact (LaserFiche) and two vendors. PC Pros and Software Tailors, Inc. were requested to clarify or provide more kdormation concerning sections of their proposal and provide demons'mafions. A cost comparison is ana~bed. Based on the demonstrations, Software Tailors was judged to be the most knowledgeable about Laserfiche. Ctm'~ntty, the City also contracts with Software TaBors for network support and maintenance. Staff has found them to be knowlexigeable about their product and responsive to olzr needs. Stuff is requesting authorization to enter into an agreement with Software Tailors, Inc. I~CO~ED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Software Tailors, Inc. for the LaserFiche electrorfic document management system and related hardware, i~tallaticm and training as Listed in their proposal of November 21, 1996, with funding to come from the 1996 cable televisio~ fund budget. COUNCIL ACTION: ELECTRONIC DOCUMENT MANAGEMENT SYSTEM - LASERFICHE VENDOR PROPOSALS SOFTWARE DESCRIPTION ,. TAILORS PC PROS Document Management System 30 User LaserFiohe Package $17,840 $19,765 Snapshot Module $2,495 $2,000 COLD Module $2,500 $2,500 Server with the following: Pen~ium 200 MHz, Novell Certified 256K Pipeline Burst Cache 96 MB RAM 9 GE Hard Drive, SCSi Ac~aptec Controller Kit Medium Tower Case 3 1/2" Floppy Ddve CD Rom Drive (internal on file server), 4X 2 Serial, 1 Parallel Port Video Card Novelt Certified lO-Base.T Network Card 101 Enhanced Keyboarci Dos 6.22 3 Year Carry-in Warranty 14~ SVGA Monitor $5,650 $4,373 IntranetWare Novell 4.11, 5 user (Based on Number of Servers) $895 $3,127 HP DAT Drive, Server Based HP, 8 GB, External Adaptec ControlIer Seagate Arc. ada Back-up Exec, Single Netware Server $2,010 $1,581 HP DAT Drive Supplies (approximate) $80 $80 Uninterruptible Power Supply Tripp Lite Network Pro 675 Include NLM and Cable $345 $299 Installation Performance Bond ArtnuaJ Maintenance Total Proposal Cost $3,100 $1,900 81,200 $9OO ~ $3,000 $3,890 $3,490 $40,00S $43,015 CITY COUNCIL LETTER Meeting of: AUGUST 2.4, 199a AGENDA SECTION: OPJGINATING DEPT.: CITY MANAGER NO: a~ FINANCE APPROVAL sc e, o NO: In 1996 the Information Management Committee recommended to the City Council the purchase of a LaserFiche program for permanent record storage. This is a multi-phase program. In 1996 the first phase of the program was started with the purchase ofthe basic system and setting up 30 initial users on the system. The program is now expanding so that all compmer users in the City have access to the stored data. Attached is a list of the current data that is in the LaserFiche program. Under the initial plan, phase 2 encompassed the purchase of a jukebox which would actually hold the laser disks and the storage of the reformation. This information is currently t~eing stored on a computer hard drive and does not meet State archive standards. The purchase of the jukebox and laser disks will meet State archive standards. It is also proposed to purchase a production scanner which will allow us lo scan documents in-house. Scanning of ali documents v,-ith the exception of Police Department records is now being outsourced. The cost to purchase the scanner is $6,907, and the jukebox is $11,733. Attached are various excerpts from previous documents that have gone to the Council on this project, including the initial plan. As can be seen from the initial plan, the actual cost of the scanner and jukebox are down significantly. I~ECOMMEN~DED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Wybrite for the purchase of an optical jukebox and production scanner at a total cost of $18,640. VC]5:dn 9808131 COUNCIL ACTION: and are working on Finance. Commur~ty Development, Recreation, Library and Public Works will ail be added by the end of the year. Here is an updated list of documents available for general viewing. .Admir~straiion - Cable Commission agendas, 1998, minutes, 1987-1998; City Charter Commission minutes, 1971-1972,1975,1980- 1998; Annual Reportz 1940-1997; Green Sheets, 1998, SCORE reports, 1998. .Communi~ Development - Downtown Development Committee agencl~% 1977-1981, minutes, 1977-1981 & resolutions, 1977- 1980; EDA Board agenda, 1996-1997, minutes 1996-1997, resolutions 1996-1997; I-IRA Board agendas, 1969-1970,1972-1996, list ofbilts, 1981,1987-1994, minutes, 1969- 1996, resolutions 1969-1970,1972-1975,1977- t995. Finance - MiS Project Reports, updated monthly; State Contract List, updated monthly. ~ibrarv - Library Board minutes, 1940-1997. Mayor/Council -City Council agendas, 1992- 1997, minutes, 1914-1998, minutes indexes, 1951-1966, A-Z; ordinances, 1921-1997; resolutions, 1921-1961,1970-1988,1991-1997; resolution indexes, by subject. public Works - Traffic Commission minutes, 1961-1996. ~Recreaiion -Park Board minutes, 1939,1946- 1970,1973-1991; Park & Rec Board minutes, 1991-1997. Please realize that th/s list is by no means complete, and it lists only documents currently available for general viewing. Any document thai has been put in a reraqcted area is not on this list. There are also documents in the process of being scanned that are not on this list yet. A~ always, we encourage everyone to use l.~erFiehe to find ird'ormation. If you need assistance doing so, don't hesitate to either review your Information Systems Guide or contact MIS. TIP O' THE DAY MUltitasking. You've all heard it, but wh.o really knows what it is or how to do it? Simply put, multitasking is what Windows is about. It allows you to have multiple programs (tasks) running simultaneously. Th. is allows you to be more productive. You can open up several programs and take info from one for u~e in another. Or, if you are interrupted a lot, you can simply switch to the program thai has the irfformaiion the person wants, then sw/tch back once they are gone. Th.is all sounds good, but how do you do it? You may have noticed that whenever you open a program, a rectangular box w/th its name appears on your taskbar. Simply by left- clicking on these rectangles, you can switch between open programs. Alternatively, you can press the <ALT> and <TAB> keys together to m~itch between programs. Hold down <ALT> and press <TAB> once and you get a mnall window that lets you cycle through programs bypressing <TAB> until you are on the one you want. Let go of <ALT> and it takes you there. Try it out and see all the things you can do at once! CITY OF COLUMBIA HEIGHTS DATE: TO: FROM: RE: AUGUST 12~, 1~$ ~]ZLIAM ELR.ITE, FINANCE DIKECTOR ALEXANDER C EDWARDS, MIS COORDrNATOR OPTICAL JUKEBOX AND PRODUCTION SCANNER QUOTES have to date received two quotes o~ an opfic~ jukebox and a production so. truer, one set fi.om Wybri~e and one set fi.om Sof['wa.re Tailors. GTI h~s not yet responded to my reclue~t for a quote. The prices were as follows: production Scanner Software Tailors - $1,280 for the computer system to control the sea-ncr, $325 for the mort/tot; .$230 for a SCSI controller, $$,760 for Bell & Howell I$00FB sc, a~mer, and $707.50 for kmallatio~ for a total of $8,302.$0. Wybrite - $4,961 for Bell & Howell 1500FB sca.truer, $1,596 for computer, monitor and SCSI r~mroller, $350 estimate for i~stallafion, for a total ot'$6,907.00. Optical Jukebox So/ware Tailors - $10,385 for MD1 SCSI Express jukebox, t;325 for SCSI controller, $1,160 for 20 etisks, $1,062.50 for installation, for a tot~ of $12,932.50. Wybrite - $9,368 for MDI SCSI Express jukebox, $185 for SCSI controller, t;58 for SCS1 cable, $1,230 for 20 disks, sad ~ estimated $892.50 for il~t~atio~, for a total ors11,733.50. Au ti'tis point Wybrite is the Iow bidder for both systems. While it is true that Software Tailors is fm'niliar v'kh our L~erFiche system, we have rezeived excellent customer serv/¢e from Wybrite in the past and I see no reason that it would fluc-'tuate ,,ow. Therefore 1 am eo~.fidem in rezo~men~g Wybrite as the veador we chose for these systems. I have arazhe~l copies of the quotes to this memo. Pt~se do not hesitate to contact me for aflflifioral iaformation ffnezessary. M~g of: AG~,~'DA $]~CTION: I TEH$ FOR CON $ I DE PAT 1 ON ~: A~O~ON ~ ~ ~0 ~ DA~: O~ October 14, 1996, Cou~c~ 30 ~y ~er~. S~ on ~enu ~ ~ set ~ ~y lev~ n~, Once d~e~t ~l~=nt ~ofl~ ~ ~ty ~on~, it will m~ doc~e:u ~en~ by ~ployces ~d ma~ ~n~ in~ ~ sys~. ~e ~=~ l~on of ~o~ ~ssible by ~esk- ~ by ~c d~d~ne of 12:~ ~v~o~p~cnt ~ ~i ~, ~ cf one ~O~ ~cl ~N~he) ~fl ~ ~do~. PC ~ ~ So~ T~o~, ~:, ~ ~ ~ ~ ~ ~o~e more ~onswa~o=s, Sohw~ T~Icn ~ j~ed to ~ ~e ~ost ~owl~g~le ~out ~cht. ~fly, ~e ~ ~o ~=~cu with SO~gc T~on for netw~k Su~ i.~ ~e~ues~=g au~h~o~ to emer into a~ M'memem ~ $ofl,,v~rt 'l'sil~, R.~CO~~ NIOTION: Move to au~cr~ze flae M~y~ tu~ ~ ~ ~ ~= ~ ~ ~mem ~ Soflw~ T~lors, ~:. for 21, 1996, ~ ~ ~ ~e ~ ~ 1996 ~le ~le~o~ ~ b~ge~ COUNC~., ACTION: TO: FROM: CITY OF COLUM~B~ HEIG~$ KEN ANDERSON BILL TOM ~OF~$ON CHARZ.~$ KEWA~ IBECKY LOADER RANDY QUAI~ MARK WIN$ON LI~DA L. MAGI~ CA.ROLE BLOW~$, CMAIR INFORMATION MANAO~ COM~vt~ i~VI~D I:LEI>ORT/R~C~~ATION$ I~OM ~ INFOKMATION MANAG~ OO~ AND M] S CELLA.Nm_OU$ ISSUES Altach~:] for your review is ~ r~d r~ort ~fl r~o~enfla~ons from ~ ~m~u~. ~e ~mmit~ m~t o~ CODS. . ~e cost of up~a~s refl~t updating 486's for ~n~ u~s to ~ndums for f~ ~, to~ing ~e 486's to ~o~ ~ ~ent ~86'~ ~ ~6's ~ot ~ ~t pilot ~e com~tt~ ~so dis~s~ ~e fotlo~g ~ues r~: . ~e issue of ~visio~d~p~em ~s ~g ~ ~ effluent ~~licy ~e co~miu~ fli~ how v~ous d~p~n~ wolff w~t ~ir ~or~ fit~. ~ Pohc~ ~p~em, for ~x~pl~, wo~ pref, r ~m to ~ mor~ by ~ ~bv, i~f~aion will giv~ you some ~e i~ue of ~ty was ~gan di~, ~ ~e c~i~ f~Is ~ ~h di~sion/d~p~em he~ must identi~ d~n~ ~v~ i~ ~ g~ ~d ~o ~o~d ~v~ ~ bo~ ~ ~e~ o~ ~ ~ ou~de of ~mr - ~ venting for ~: conair to fai~ ~e n~wor~nt ~w~ ~ Libr~ ~ ~aio~ ~d City ~ ~ b~ ~on~ by ~ ~blic Wor~ ~~nt ~e w~k of ~tob~r ?~, if ~prov~ is r~eiv~ o~ ~tob~ ~ by ~ co~cil. ApWov~ of ~s ~ ~pon ~1 ~ sought ~om you ~t ~ ~f ~i o~ Monday. H yo~ ~rova is given, ~ ~o~u~ plas to ~e~nt ~s m ~e Co.cfi st Money ~ight's w~ ~ao~ st Commit~ wo~d ~w~iam yo~ ~p~n of o~ r~omm-n~ons by ~mg ~t m ~ work ~io~ o~ Monday ~i~t. follo~ng: a. ~ ~e nmw~g of ~ Libr~ ~d ~o~ to Ci~ ~ b. ~e ~e ~rson~ compu~s of ~I ~U~ um ~ ~ve ~ id~nfifi~ by you c. ~o~de W~dows ~n~g fg ~ ~fi~ ~rs ~t ~v~ ~ ide~Ufi~ by you To pr~ o~ ~e ~ ~e pilot ~o~ =ompu~ m~~ev~ ~smm report ~d ~nd out a ~ ~ soo~ ~ possible. Pleas~ call me if you have questions prior to Monday's $,.aff ~ti~{~. Tr~k you. REPORT/RECOMMENDATIONS FROM THE INFORMATION MANAGEMENT COMMrlTEE FORMATION OF THE COMMITrEE The Universal Filing Commitme was originally established by the then City Manager, Pat Hentges, in the spring of 1995, with the following members: lo-Anne Student, Joanne Baker, Kathy Young, Barb Sanclberg, Ralph Duray, Mary Dugdale, lane Oleason, Kathy Pepin, Becky Townsley, Jeanine Sehmidt, Carol Femling, Janiee McGhee-Fetzer, Ecl O'Donnell, Deb Noval~, and Carole Blowers as Chair. The charge of the committee was to investigate the possibility and feasibility of a universal filing system for the City. ; In July of 1995, the committee's name was changed to 'Information Management Committee", to more accurately refle~t the work of the committee which quickly expanded beyond its original charge. WHAT THE COMMITTEE HAS BEEN DOING The committee met seven times in 1995 and six times thus far in 1996. Also, in May of 1995, we toured the Friclley City Hall to view their central i'fling system. In June of 1995, we toured the Maple Grove City Hall to view their optic document scanning/storage system. In addition, several committee members attencled a local seminar on ;Iune 12, 1996, regal:ling document maagement systems. On July 10th and August 19th, the committee and division heads respectively were given demonstrations of a computerized document storage/retrieval system. Basecl on our meetings/tours/discussions, the committee identified several priorities beyond our original cha'ge, but which all dealt with the handling of the City's mass of information. These priorities were: - current retention schedules needed to be dispersed to members of the committee - a].l divisions/departments ne.~l ~o be connected to the network (Recreation, Library, a.nd Community Development still were not) - original software should be stored off-site - mandatory annual clean up day(s) city-wide should be established ~ work on computers/fries and hard copy fries in individual departments - the current "central filing area' in Administration should be continued, where resolutions and ordinances, property records, deeds, abstracts, titles, and agendas are fried - a data privacy class for employees should be held. Rz:p,3rtt'i~m,m~o~ from P,~e 1 an RFP for document storage/retrieval should be presented to the City Council after review by the committee and divizion/department beads Many of these priorities have bun completed or are in the works. The committee also concluded that a universal f'fl.i.ng system at City Hail would not be the most beneficial for all employees. Being that employees are scattered over four different buildings (Library, Recreation, Public World, and City Hall), it was not efficient to have a central i'fling area at City Hall that would be e~sfly accessed by all employee.~. Therefore, ,~.nee that conclusion was made, the commitme has been pursuing and studying information on the idea of optical document storageYretrieval for the City of Columbia Heights for the past several months. Much discussion has gone into what the committee felt this system should be able to do or have, i.e.: large sized mo~tors, large scanner for maps, etc., wor~paee for the equipment and personnel to do the scanning, truing_hi to all users, ongoing service, upgrades to existing computer system, networking capabLlities, and ability to clean up old, faded, or dark items (,just to name a few). If the City does not pursue optica~ scanning, the City must consider (as an alternative) replacement of our current microf~rnmg machines. This would allow compact storing of mass quantities of information, but would not address an efficient manner in retrieving in.formation for a/] employees. There is much time involved in re. eying information from miero£fla'n form (finding the right microfiche page, inserting it in the reader, locating the document, printing a copy of it, and return the microfiche page to its original location). Not only is a lot of time involved in retrieving information, but the quality of copies is poor. The cost of a new microffl.m machLne in 1994 w~ $14,aO0-$20,000. The city would need three microfilm ma:hines: one for the Police Department, one for Admini~ation, and one for Public Works. REASONS FOR OUR R.ECOMMEN'DATION The ma~ arguments for having a computerized document management~storage system are: 1. We need better quality of storage. At the pregem ti.me, there is a lack of storage space and quality of storage. 2. We ne~l easy retrieval of ir~'ormation for everyone, which in turn saves time and money. At the present time, no such retrieval method is used or is available. 3. We need easy sharing of information between city departments, including those i~ different buildings, with .~..,curity i.n place for ~haring that information. 4. The cost of the microfil.mi.ng machines is high, compared to the quality of items produce& and time it is supposed to save. ~~Uo~ from ~ IMC ~ 4, 1996 F'TRST R.EQL~ST TO ~ COU"NC1q~ At a work session in Much of 1996, the request for an optical document storage/retrieval system was made to the Council by the commir~e. The Council was briefed on the format.ion of the committee, and its work to dam by the Cha/r of the committee. The MIS Coordinator addressed Council members on the specifics of the optical scanning sys~m under consideration and recommendations from the comminee. At that work session, some City Council members 1~ specific quest, ions, and requested that a survey be done of cities in the meu'opol.it~.n area. Specific questions that were to be researched wel"~: - Do you have an optical scanning sysmm? - If so, from whom was it purchased md when? - If so, what kind of problems have you encounmred fl'~t wer~ unexpected? - Is support services ava/lable, and i.f so, at wha~ cost? - If they do not have such a system, are they thinking about it? A phone survey was done by volunteers of the committee. A det~led survey summary is aru~ched. It should ~Iso be no,ed here that them are several counties, law firms, st~t~ agencies, and other businesses who are cun'~nfly us/rig a comput~Kz~l document storage and retrieval sysmm and have used this type of system successfulJy for some ~me. FL~'I'H~R INVESTIGATION BY TH~ COMMITTEE In the course of ma. king phone ca/Is for the survey, it was learned that a soft'war= package for document stora~eYretrieval has been used at the City of Oakdale since :July of 1995, Si.ncc we lea.reed of this, our MIS Coordinator has met with the supplier of this soft'ware package, Net. Link, to gain fur~er in.format.ion on the produck and to arrange a demonsu'~tion for thc commitme. An Ca.rrut.h from Ner~Link gave a presentation of PC-DOCS, a document storage and retrieval system, Lo commiu.ee members on May 23, 1996. In .June, the committee met to discuss PC-DOCS, a.nd to formulam a suggested plan with dates and costs for this project. This in.formation was presenmd to Division/dep~ru'nent heads by the Chair and MIS Coordinator on .July 10, 1996. Concerns surfaced from that presentation which needed further considerat, ion/cl~'i.fication from the commits, ce. These concerns were: a demonsu'ation of PC.DOCS should be set up for division/department heads - a RFP for this system should be prepared for r~view by the division/deparu'nent heads - a pt~n for the tr~L,'d.ng for employees on Windows needs to be devised - essential users for the pilot program n~4 to be identified by division/dep~uaent .- a policy of how to cr~at~ and s~ve documents in the most efficiem m~.nner must be complet~l - a security a~cess plan for documents in system must be completed PC'S for the essential users must be upgraded before the pilot project can begin the networking of the Library and Recreation with City Hall must be completed personnel needs throughout this project must be addressed. Since .July 10th, the following concerns have been addressed: - our MIS Coordinator set up a demonstration of PC-DOCS for division/department heads and the Council, which was held on August 19, 1996 . - a sub-eoramittee was formed on :Iuty 2$th to develop an P,.F'P for review by the commit't.ee and division/depa.,'trnent heads - we are looking into Windows tra.inLng alternative, s for ~LI employees CPC-DOCS is Windows-based) and the possibLLity of doing di.f'ferent levels of training - division/deparm3ent heads have been asked to ident/f7 their ~sential users by August 29, 1996. Further, it is lhe r~commendation of this committee: - that all division/department heads be respo~ible for setting up an efficient procedure/policy for creating/saving/archiving documents for their own division/deparu'nent. that all division/clepanment heads be responsible for assigning security levels for accessing all documents created/savect/archived for their own division/department that all division/department heads be responsible for taking an inventory of the computer sk~l~ levels of their employees to determine who needs what type of Windows training in preparation for the PC-DOCS program. It is realized that all employees will need some training, which can either be done in mass at our location or off-site. Advanced Windows training could be given to key people in each division/department by the MIS Coordinator. The actual training of the PC- DOCS program should be the responsibility of the vendor from whom the system is purchased from. based on the in.formation provided from division/depa~u,,ent heads regarding essential users for the pilot project, the MIS Coordinator will then be able to determine what upgrades must be done to whose computers and at what cost - networking between City Halt and Recreation and the Library be completed as soon as possible - the MIS department identify its personnel needs to proceed with th/s project, sun/rig at the point of Windows uaining to actually suning the PC-DOCS program. Attached is a chart summ~ri~ng the steps, the ~netable, and costs involved for this project. .OUR P,.EQUEST TO THE COUNCIL Based on these recommendations, it is clearly evident that in order to reach our goal of having L~d.~o~ from ~e 13VIC PRe 4 Ocmbe~ 4, 1995 an document storate/mt, fieval system in place by 1998, the fo~o~ fo~ow~ order: - ~e ne~or~g of ~e Lib~ ~d Recreation Dcp~'u~en~ to'Ci~ H~ m~t be comple~d - we m~t upg~e ~e ~on~ compu~ of ~e iden~ ~senfi~ ~ers for ~e pilot pmg~ - ~ d~ument m~agement sof~, suppo~ p~ch~ con~ue ofi~n~fion ~d d~um~nt s~rag~re~tv~ sys~m - ~e Ci~ C~t, ~solufio~, o~~, ~d m~u~ shofld ~ ~ ~t i~ms pl~ ~ ~t sysmm - opfic~ storage should ~en - ongo~g support m~t ~ con~ued - ~l so~ p~kag~ ~ ~ ~e ciff m~t ~ ~mff~ ~ ~e new sysmm (GI$, F~, Assess~g, ~c~ns~g, e~.) - ~difion~ hcens~ for 15-20 mom ~ers should ~n ~ p~ch~ - ~ ou~ide soume could ~ ~ m sc~ ~ ~gh pfiofiff ~or~ ~at were previously micro~ - we may n~ to con~ue m hav~ ~ ou~ide so.ce sc~ ~ microF~ records on ~ ongoing b~is. ~ 4. 1~96 SUMMARY: Based on the above plan, the committee r~quests that the Council allow the original m"aoum of $70,000 which has b~en in the budget for the prat two years, ~.nd $75,000 budgeted in 1997 for a records managemem/reu-ieval system be u~ed to: complete the networking of the Library and Recreation to City Hail upgrade ~1] the computers of the identified essential users of the pilot program provide for the essential users tra.lning in Windows environment, with different training for the different levels of users' expertise (i.e., beginning, intermediate, ~van~..~) purchase the document m~agement softwar: and support for 30 users purchase the imaging se~er purchase optical storage purchase the interfacing with City-specific programs, i.e., Ass~ing, Fire, GIS, licensing, etc. convert the exisrin~ City Code, minutes, resolutions, and ordin~ces fu'st into the system ('NOTS: On PC-DOCS, ~ new documents are created, they are immectiamly put into the storagedrerrieval sysmm.) have a contingency fund of $36,300 to provide the ]rEIS Coordinator assism.nce on a contract for basis. The committee f~ls that the funds budget~cl will cover the above items, if the Council allows us to proceed. Then. the committee recommends that we proceed to Phase IV in 1988 and in 1999, or as soon ~ the)' can budgemri]y be done. R~por,dR~.~,~cms ~a-:m the P~: 6 Oc:u~et 4. 1996 STEP~ THAT M'DST lie ACCOM]~L1SHED %'I-IETI-IER A COMiPUTER/Z,ED I)OCLt~F_.~'T STOR.AG.T./KETItEEVAL SYSTEM L% I]VI2~LEM:ENTED OR NOT: arable ~ up~ ~o~ compu~ ~ comple~ 2. MI5 ~p~ent w~ comple~ ~ ~e~or~ of Commu~ D:velopme~u MIS ~p~en~ ~ up~e ~e ~rso~ compu~ of ~1 employ~ at a cost of ~pro~ly $~0,~ ($20,~ for pilot pro~ ~; $30,~ for ~ 4. T~ ~1 employ, ~ ~=d~, ~ a W~dows ~o~em at a cost of ~pro~a~ly SL~ ($~,~ f~ pilot pro~ ~; $~,~ for ~ o~). TOTAL: Approum&t=b' S$0.100 plus supphes on ~ ongoi.ng basis PLAN A PROS AND CONS: PROS: - /,mu~J cosu ~t~ cheaper · ~ ~n ~cep~btc ~.,'ct'uve m~ium - I,.~ss involvement by thc MiS Dcpz,~ment - Mmm:~3 ex=a ~-am,mi i.nvoiv~ CONS: - ~.m~y to muf~e or 1o~ mi~ofiche - Copies no~ ~Jwnys - T~e w~ ~ ~g for ~o~auon - No ~s mf~i of ~ ~v~le . ~o~a~on ~ibl: . Two ~o~ ~i~F~ PL.~N B: D~T1ATE COMiPUTER.IZ,ED DOCU'MENT STORAG~VAL S YST'E,M 1. Copyin~Posal. ~m for prLnt~nl/s~',d/.nI ~ out at a~ ~prcum~ ~xt of Wo~='~, ~t a ~st not ~ ~ S36.~ B. ~e j~ At A cost of S20.~ ~ ongo~g suppom at Wo~: Resolu~om, o~n~c~s, city Li~nsmi, ~cssmi) a~ C. ~ P~ ~e Pemon ~ do ~mng at D. ~ ~dlOon~ D~s for 20 ~e~ ~t a cost of $20,~ ~h~e on: E-~ ~er at a cost of $20,~ cost u~own ~ ~ ~c. ~c~ ~: S175d~. ~pro~a~ly ~: S179,~ plm ~phes on ~ ongo~g ~N B PROS A~ CONS: - ~omc f~g ~es duphca~on of d~enu CONS: - l"'Zigher irdt. i~J cos.t · Heavier ~H on th'e MIS D~pa.n~ent - TraJ.,~g must be done BRC F:':r. htAI'4C.];At... SYSTEM 08/20/98 .1.5: 42:24 C h e c k H i.:: 'ko ry Ft..JN):) F;.'IECAF:': FrLJN):) DE:SCRI F'T]:ON D ]; SBURSEMENTS .1. O ;I. G E:N E]:L'A L.. 202 COMMUN:[TY DIEVIF'LOF'MEIqT F:'UIqD 202 ANOI<A COUNTY C::D:SG 203 F'AF;.'KVIEW V];LI...A NOF;:TH 204 ECONOM]:C t)Ei:VEL'I...OF'ME:_'NT AUTH 205 SE:'CT:[ ON 8 2.1.2 STATE; A]:D MAINTE;r..!ANCE 2.1.:.:~ I::'ARt<VZEW VZI._LA SC.R]TH 225 C:A'.Y.':L..E: .,= ..... I:;:tEhlT Al._ H(]US ;[NG 240 L.. :[ BF;.'ARY 250 COL I"I(3HTS AF:'TIi'-R SCHOOl... E:NRZ :':;85 MU!...T];-LJSE:] RE:DE;VE]...OF'ME]".tT F:'L. AN 40:L CAP:[TAL :£ MF:'F;"OVEM!ENTS 402 STA]"Ii: A]::O CONSTF;,'LJCT]:C]N 405 DOWN'¥OWN MA;i:IqTE;NAI'ICIE 4 :L 5 (.';Al::' ]: TAL. ]] MF:'F;;OVE:MIEhFT' - F:' ]: F;.' 4;':; 1 CAF' tFQLJ 60! WATE]R L. JT ]:1... ]; TY <60 ¢-.:_' ::'3 E:. W LEl':.' I...IT ]]L :[ TY 603 F;.:E:F'USE t::'LJhI);) 609 t_ ZQLJOF,' 65:L WATtEF;: CONSTF;.'UCT];Obl F:'LJND ,:552 SEWIEF;: COI'!STF;:UC;T;EON FUI'iD 70:f. C::EN TFL'A1... GARAGE 7].0 IEI'IlERGY MANAGIF..ME;NT 720 DATA F:'I:;~QC['i;SS !:;8:L C(]N]-F4 ]:BUTE:D F'ROJECTS....REC ,B84 ]; htSURANC:E; '&~85 ESCF,:OW E:87 FL.E;X t.3ENF.:F':r.T TF,'US.)T F:'UND 'TOTAl... AI.J_ FUNDS 43,827.25 3,840 .. 42 7,.1.69.00 .1. :, 315,, ;59 .1.66.33 :1., .1. 45 ,, :L 8 ]. , .1. 04.00 46 3 -'"' 2 :, :t. 04,48 229.89 5 :, 906.94 2 :, 792 ,, 37 2,929.89 2.1. :, 708.84 1.9,41..3;. 8?' .1. , 977.2.2 65,762,66 6 :, 384 ,, 68 .1.4, .I. 60. :f. 63,166,, 61 9.27 .1.73,226,,45 9,3.1.6.03 :L20 ,. 05 .1.2,426.90 8,223.77 E')9. O0 236.20 24,753.75 8., 847.23 762,27 .1.., :LO OAN K F;,'IECAF:' BANK NAME: I) ]: SBLJF;,'S F.:: M E hit S BAN I< TOTAL. C::FIE:CI<]:NG ACCOLJN]" ALI_ )BANKS 762,27t.. :LO BF;,'C F' ! NANC i AI... E')YE!;T1EM ()8/20/98 ;L 5: 4 Check I.~ i,.'.-; t o ry 8/24/98 COUI,tC ;1; I... 1... ;t: E:;'I" CITY GI._540R-V05,i..'.~O F'AGIE .t. 8AN K VIEt".t D 0 F;,' CHIFC I,( NI.J M B li:'t;,' AMOUN'I" '(';~AI'~IK C]I"II~X:~ I'(:t;t',IG ACCOUI".I'T I'-IOR'i"Ftli!:AE;T ,"i';]"ATIE BANI< ABl...lii: 1"IO~31E & Ail:;,' ]"0 ICI"! CEI...L. Ut..AR A lq Y;'ii'] F;,' ~0 Iq / J 0 Alq AI'.tOI(A FIE]',INEi]::'];tq TECFt BL.ICFIE;L}/' KA-f' )'3 U F;::'-':~NtE I'.t/}.B E l;,'lq A CIE!'ITRAI... AVtii;NI...IE R:'.'.':D! ATOR C'OCA-COI...A BO]"TI._;£1,1G M :[.DWIE f, X3L. L.tMi'."', t A PAl:;: I( Mr..i;D.]: CAE ((iF;,' I.:.'h:'.'~GI...E W ;1; I'~!tE CO~'It::'ANY lEAST E;ZDIE BIEVIEI:;:A(:]IE GtElqL.llh!r:i; I::'AI:;,"T'S/t'qAr.:'A AUTO GLIii;I-,IWOOD [3(3 F;.'. M A N/' G A !:;:Y GF;,' Z GGS.---t'3OOF:'tER & H ;I; l...CbZ V ;1; C:"F 0 F;,' I"!OHE;I'.I'.:'.~YTIE Z 1~.I,<-) Z NC O'Cq.-lh!E;Ol'..l BI:;,'OS. I...!QL.IOR CO,, ,3'(3t..!l'-I:i7X]I,.1 F:'AF'IER & .E;UF:'F:'t...Y C K MART I(UtiiYTI.-tlZI;: :C,Z.'.'~'T',. (]:i'D. L. ;t; I',IN (3 R E; h! /MA"f"i" t"h'.":d:;: !( V Z ;I; )) Z ?B'T, MC';F:'OA -.. ATTN : TOM I'(EI...I...Y 1~1Z DWli~.li'B T A SI'~'t"IAt...T M :I: t',tN E SOTA M ;I;lql".llF_i']O TA tqCF:'ERS I"!0 I;,' T E N E; 0t',1/B 0 N I',I .'!: lil l',h'¥i"O A I'-t0 F;,'T H ,~ ]"A F;,' I:'AF;,'TS F:'L. US F:'tE F:'!~ Y. -.CO LA..- 7UF' F'IZ'T'ERS Pl..AC;E; .'I;NVFZt:;eE~TMIENT I='EYTTY CAE;H --. JLtl....];E~. DEFIME F:'!i"']"'i"Y CA'.i'~H - KARIZIq MOE:L.L F:'f"tlI...L..IP!!'; WINE: & E;!::' :I: F;,'-I"E:~ F't:~ :i: OR W Z QUAL. ITY WIl',tr:i: & Rr.':~D Y. 0 i:il..IA C K I;:Ot...L..E F;,' (3AF;,'D r:i;N 73669 2,215.00 73671 245.24 ?3672 !09,,79 7;~673 19 ,, 00 73674 324 ,, 00 73675 721 ,, 45 -'-'"; ~o' -",, o" I 0 ,, 3 9 73677 6 ,, 00 73678 8 ,, O0 '"~'::'6'"' '~' = ,, 00 73680 196. ~';0 73682 ~. :, 977,22 7,':; 68 ,":'; .1. 50 ,, 00 73684 ........ "," 7 :.':":; 685 7 :, 7 :L 7 ,, ©0 ?3686 230,95 73687 .1. 3 ,, 42 73688 403 ,. 9'0 7.'.".'.;6~.~ 9 :!.6 :, 354 ,, 22 77:';690 100. O0 73.69:1. 1, ':727 ,, 90 73692 9,926 ,, 2.1. 73693 :L 83 ,, 99 73694 '1. 17 ,, 50 ,' ,~ ;~ ~, .1. 2 :, 549' ,, "" ~: 73696 I04,,75 73697 3 ,., 24~i.-'~ ,, 90 73698 90 ,, 00 73699' 74 :, ;L 52,, :I 4 72;700 57.86 7370 .1. :L 38 ,, 00 73702 4, J. 59. O0 73703 ' ,' --,, ,q.o., 0() 73704 93,,60 73705 31 ,, 03 73706 22.7.1. 73707 30 ,, 69 72;708 427 ,, O0 73709 85 ,, 54 737.1. 0 48. ?9 737 .~ .1. 23 ,, 06 737.1.2 t , 242.23 737.t. 3 .t. , 464 ,, 64 737 :t. 4 89 ,, :I. 4 737.l 5 4 ,, 04 77;'1716 373 . 75 BRC F- 1[ I".IANC I. AL. SYSTIi",U 08/20?98 15: 4- Check History 8/24/98 COUI',IC CITY OF COI_UM)BT.A HIE!GH]"S · . =: / ¢' · f~ =: . E,I ...... :~ .) F,, --. ~/ u~ ,, 20 PAGE BAN I< VF.i:NI) OR CHECK NUMBr'.]R AMOUNT )BANK CHIECK];ht[:.) ACC(]LJN'f' ROSAF:/CHARLES I:;:YDER STUDEN'T 'rF,,'ANSPORTA '.-E-) ]"A F.'. T F;~ :I: B U t-,I Iii: S'i"U RD E V AI".I ]'/,'¥ 0 S E F:'H SUI-;4WAY StJN D):{dZRG/F"I.. (]REt--!CE 'i" AH C.i S F:'O F;,' ]" S W r:.] ¢-~ R 'TARGE¥ STOI';,'ES--AC, C'¥S t--dFC WA KE:MAN/I...AF;.'RY W AL. KO W ]: A K/'TH ii-] F;.'E:iD A W ;I; hi 1< E: L M;:':'d',l/E 0:0 :[ Z ]: C K E R M A hit"4 /1.. (3 F: ]: Z ]: C I<F.!:F.:MAN N/W A L.T AI,IOKA COUN]"Y SOCIAl... :i~;EF:,.'V F:' ]: l:;:(~;'f' C':OMMUI',I :[ TY CRF.-]i) ]: T U (:';F;di:_'AT WE:F~T' I..]:F"IF & AI'-tI'.IUiT HtEAL.]"H P A F;:'Y'N r:i]:;:S ]; Cl"! A R Ii."]" :[ RI!-] MIEIq T '¥ F;: U :iF;]' 45 ME;I):[CA CHO]:C[E MtEI) I CA SIEI'..t ]: OR M :I; tq hi F.i;E;O Y A M U T' U Al... t... ]: F-- ii; MN STATE RI!:'T:[R1EME:NT SYST I'.IOF;.'.L,.IrEST i-:.:AI,.II( -. F:'AYRCil...t... A F'tii:F;:A -. DIEF:' ]: hiE:I) CON]"F: 1: BU]" I::'I!EI~A F'OLICE RELT. E]:.- C01'.I.%0 F'UBL..:[C MANA(3E:R.c..; ASSOC]:AT STATIE C:AF:']:-r'CiL CRiED]:T UNT. UI'.1:1:0 hi12 :t. 6 UN :[ 0t,1 320 LiN ]; TE]:O WAY WYANDOTTE COI..,'NTY C:OURT H AARP AiR TOUCH CiEL_L.ULAR AI...D R t CH/LY E]'.M',IE TT El AT & T AY:BE hl/L .ORRA T hie BAF:,'R[FTT/WANDA B A F.'.T l<ObJ ]: CZ/KEV Z I"t I.~AUE:R/F'iERRY BtE!...L.t':'~OYBAR SUF'F'L.Y I.~IELI...BOY COF.'F'OF;~ATI(31q CH ]: .~;¢'.',GOL.A KE!:S t) ]: Ei;TF;..' ]: BUT ]; CZ'f'Y WZ)}E WINDOW SIERV:ECIE COt_.F.!;/O' ]; M C(]t.J. JM)B]EA HE]:(3HTS HIGH SC Ii.P~%]' SII)Y:':'. ~.G:VERA['.4f:[ CE) 7372.7 3,010.00 737.1.8 954. ,, 00 75;7 .1. 9 54.02 73720 :122 ,, 62 73721 56.39 73722 5 ,, 00 73723 2,999 ,, 00 73724 1 :, 404.79 / -~/~:. ~ ~:'. 12 ,, 00 73726 .1. 5 ,, 00 73727 15.00 73728 5 ,, 00 73729 500,,00 7372;1 o': ~,': ,, 80 73732 1,580,, 00 7372';3 4 :, 059 ,, 00 7 Z";72']4 16 :, 3:1. 5 ,, 68 73735 10, .1.20,05 7372;6 22 ;, 27:!. ,, 40 73737 907 ,, 50 / ..~ / ~>c:, .1. , if; .1. 0 ,, O0 7373;9 2,0.1.6 ,, 00 73740 138,704 ,, 96 7374 t 23 :, 915 ,, :L 9 73742 94.62 73743 939 ,, :L 5 73744 50, O0 73745 .1., :LO() ,, 00 73746 80 ,, O0 73747 978 ,, C,O 73748 42":;, O0 7374',4' 150, O0 /.)7.,,:. ~'= ' 00 73753 57 ,, 754 73754 25.00 73755 142 ,, ;;'2 73756 25';5 ,, 2.3 7;:~ 7'= '"' .... 00 73758 J. 10 ,, O0 73759 71';760 328 ,, 96 7376.1. 6 :, 657 ,, 76 73762 3,696,65 73767~ 24 ,, 50 73764 1.1. 0.00 73765 225 ,, 00 "'~"::'" ~ / J. 9 37n '-' B RC F Z hlA I'-.IC T. A L. 8 Y S T L:'] M 08/2:0/98 15: 4 Check History 8/24/98 COUhIC CZTY OF COI.~UMB:[A I'qE]~£3I-IT8 GL. 540R--VOS. 20 PAGE 7."; B A N I( V E N i} 0 R BA!',tl( [.THIECK]~I',IG ACCOUN'T CHECK NUMBER AMOUNT Ei]L. ECTROt',IIC DATA STORAGE F'IFL EGY/DA RI._E'_-IqE GIENL.]]NF' PARTS/NAPA AUTO [30(]Lli.'Y/W I.. GF;,' I [:!i[:'~E;'"£::C)OF'Ei:R & CO t"ItFA1._T'H F'AI'TTNER8 t-IOHE:fqE:;"FEi: :l: t'qS ]: NC :[F'C F'RiNT:[Iq(3 JAN :[ S,H/':() ]: AhlE lxl::.l...l.. ~; I L:I',.I',, 1< ]: S8 E]...I...,; 8A Nl') ]: IE K 1"-1U T 80 lq / :[ R LE N LE I'( 008 PI A N./(B F;: Ei] G I(I. JtET'HL:_]7 DZ8T, CO, MA G!E E:/'I... ]: f-.I:O A MARK VI::[ DZST. M[:.': COE';I"I/"MAF;: ]: MIiD.') :[ CA CHO :[ CIE Mlii::O :[ C;A 8Ebl ]: OF;.'. PIt!:JD :I: C; ]: NIE LA KIF -f'Ol...IF;,'?] I'! :1: N N E: [3 A 8 C:: 0 M :[ NNE'.8OTA COAC;I'-HZ8 Mt'-! I)E:F:'T OF' RE:VE:Nt...IIE lq :~3 F' tq IE LJ Ei:i',l 8 C;l"lt'J A N:[) E: bI(DF;.'S;EMAI"-I AWARDS ;~ EhIGRAV I'-IC.11'?.b,IEST F:'F[:OF:'FZF;~T ]: r..i:E-:; ]: NC:: F:'AFL'I(.':[ I,-f/'JAC K 8-: PAT F'ALJS'T']: S 8~. F:'Ei:]"T'Y CASH -'- KAI;:E:Iq MOE:L.L F' :1: lqNACL.['i: :[) ]: S'T'F;,' I::' ]: T'IqE:Y t?,OWE']:S LOU :[ 8V :[ t._I_tF [~;¢..JAL..:[]"Y t.,J]:NE: & SP]:RI:TS FL'A):) ]: 0 8HAC K LJ S WE,~i:.;'T' V08S W:t:hlE: ME]:;:CHANTE'] ACE I-~,ARDWARE AC:ME: ]"YF'E~:WF;.:.I:]"ER A)} ]: AI...AI)i):[N POOl... ~;.: AMtEI:;.:.'I: [lAN AGENCY ]: NC A Mlli: FL' ]: P R ]: :0 E: AI'.IDON At'.IOKA CT¥ -. CEN]"RAL. COMM z:,,::~,::,~'t~ i'i.LL,L.o,~ Ir'lC;,, 73767 73768 73769 73770 73771 73772 7377~; 73774 73775 73776 73778 73779 73780 73781 73782 73783 73784 73785 73786 73787 73788 73789 73790 73791 73792 73793 73794 73795 73796 73797 73798 73799 73800 73801 73802 73803 73805 73806 73807 73808 73809 73810 7T~81 :l 73813 73814 ]., 139.48 159., T:~;8 155.77 62.64 12,277.77 16 :, 241 .. I5 2:~5:L1.35 1~S8 ,, 93 202..23 9,, :19 t I 0,00 3:1. ,, OO 47 ,, 78 500 ,, 00 12 :, 2.29 ,, :L .t. .24 ,, 00 968 ,, 40 .1. :,679, O:L 640 ,, 00 .I. 2 :, 290 ,, O0 20 .,, 290 ,, 5;.l 2.23,, 65 2':50 ,, 7~4 48 ,, 00 2.73 ,, 90 686 ,, 00 23 ,, 40 2:2.1..77 .I.'-7':!. ,, 56 60,00 166,42 .'I. 7,500 ,, 00 ~,:1., 50 8 ,, 52:". 21.8,80 222 ,, 50 BRC 'irZNANCZAL_ iBYSTL:;M · r..: . ~i 08/20/9E: ] ...... -,- Ch.eck History 8/24/98 COUI,IC]:I... I...:[,EFT CITY OF COlJJMB];A 1..IIEIGH-I"S .!BANI( VE;NBOt:( CHECI< NL.IMBE]R AMOUN-I" BAI,tI< CHIi..".E}t<];I,1G ACCOUNT BAKE:F;.: & TAYI_.OF;.: BA'T'i"ti"RY CZTY ]:FIC :E': ]: TLIt'"t:[ l',ICd...Ii; F;,'OA:OWAYE'), ]; t',IC ):.'::f.]I'.Ili"':!'E;T'ROCI F;.:(]:E';I.T.I'IE:' AI'tDti:'.F;~L.. ]: .'~?,00 I< DJ!..IOI...IESAL. r-!;F;,'S ]: NE;: I')CJO I(MIEN ]: NC/THE': E',[:)¥'E{;F;.:' TF;:UC I< F:'AR'TS I.:..: F;.: 0 ]:) A f:;,' T' CAT[Z] PARTS sr:i;F;:V];C:E: CIEI'I'i"IRAI...F'ObJIEi:;: Z:' ]: S'T'R El; i.')flJ TO CtEt,t'T'F;.:At... ROOF:' ]; I".IG [:::.r..'ll'"tF:'C':'~hl"i' [~:IEt'-I T'F;,' Al._ i~'T (] F;;E;::-] CHAEi;I<A Ct..t!EM]:CAI... CO ]:hi(::: C :I: 'T' Y b,I :I: I) I.:_- 1.. 0 [."; K S M :1: -r't..1:1: N G CCIBB G 1:;,' 01...t F:'/-f' H Ii: COC;A-(.":OI...A }_.-.~OTTL :[ 1,-I(::; 1'! ]: DL~Ili.- C'. 0t... !... 1E: C T 0 F;; BO0 I<!:; C[]I'1MIFI~:L:; (.:(31"4).") :I: 'T Z Ol'-tii:D 14A-t"IE CCH'IMI...II, I]:TY F;:I.'E.E:;OI..JF;:(:.':E PAr.;:Tt-.I COMI::'I:;:IE.'.:E;E.~r:~ :[ F;,' & tFQt..J :[ F'I'!f.;::I'..I-I" CCIhlE;-f'F;,'L·ICT ]: 07-I MATIEF;,' .'I: CSC CI:;HEL".~ ]: ·/" :0 I:;,'[]C:I( CIEf',tTE;F;,' ;OANKA Ot:."F.-F"];CIE :(MAGI;t,!(..3 C,O .'() A V EE. ' iii; A F:' F:'I... :t: A i) liE. M C 0 F_":/:'."K:.4L..EE. I,,,I]: i-,fIE COI'qF:'ANY lei.') U C A-f'CJF;;S F:' F': 0 G F;.: E'. S ::"3 F'AC"f'OF;:Y MO'T'OF;.: F:'ART::".'i; ]:I'-IE: G & 1< G A!...['i; I:;:FE. E';I!i;A R CH GOOZ:, M.D/ DI'7' GARY GC]F'HE:F,' %TA~I"E ONE-.CAL. L. GF;4 ;[ G(';dE;"-COOF'IEF'( & CO HACH COMI::'AI'¥Y I"IAI".II'.h.~Y ' S Il'lC HAF:'PE!.. BBA F't...ANE'~][GH'¥/JE]R HATCH "- PETEI~SON SAI..IES HfEAL. TH SRFL'V!CIES OF N I"IOF:'F'-IEI~S PA .T. NT HOMIE DEF:'OT I'~.01";,' ~[ Z(]IqS ~[ I%1(] i!] I<ON OF'F' ]i C['E. ~-R)l...[.r¥ ].' ON ]Ii t,II)I.]STI.~< ;[ At... MACH][lqERY CJI ]i I::'C PR]iNT]iNG J(]!..ll'..l'.:'~;(]t,f BROS. I._Ir.'IU(]R CO. 7381" 73816 ;L43 ,, 77 73817 1 o~. ~:.~., / o.~lo 3,209 ,, ~4 7,3820 :L 4J; ,, 77 73821 639 ,, 29 73822 6:L., 44 73;S~23 36 ,, 29 / ,. o,::,... :1. 57 ,, 60 '7~S82~ :L 6 :L., 83 73829 89. O0 ,' o,=,o :t. 12 ,, 46 / o~. o,; ::¢5-' ,, .L .. -"~"'-" ...... - , O0 / oo,.~,., :I., 010 ,, 69 -~"~ '~ ' :L 87 ,. / oo.-~ / ]. 97 ,, 19 7:::8:'~;8 804 ,, 91 73840 409 ,, 4 7B841 383.24 / ._,o,q-,: .:, .L ,, 90 73E~43 40 ,, :L 6 72~ 844 "~ '=" .. ,: o (~., 9:1. 7BE 45 144 ,. 50 73846 260 ,, 00 7B847 ]. x oo, ,.o 7,339 ,, 90 7B849 ]. 32 ,, 94 75850 :L :L ,, 73 758~ ]. 4,226 48 73852 25() ,, 68 738 - .-: 58. O0 7,B8 = a ...... 80 7B8,., ": = o 99.38 /oooo, 2, Z00.00 o 7 ioo = ~'., 55 / o,:~ 58 109 ,, 2.2 738":c' , 7,386() 3,964., 86 BRC F~[NAhICZAL SYSTEM 08/20/98 ]. 5: 4 Check. History 8/24/98 COLJI'-,IC Z I... I,,, Z (3"!" CZTY OF COLlJMBZA HEZGHT'S GL540R-'V05.20 PAGE 5 B A bl K V E N :() 0 t::,' CHECK NUP1BER AMOUNT BAN K CI"ItZC K ]] FIG ACCOUI'~I"I" KATFI FUEl... 0It.,. SF, ERV]:CE KENt'-IE)}Y & [']RAVEN I...:I:BRARY V]::OEO COMF'ANY LYNDE (]:OMF'AIq'~K MAi';,DEN & A,fi;SOC:]: ATEE,?;/F:'F;:Ahl MASYS COF,,'F', MC C:OL.L.]:STt:i:F;,' & CO MIE:R:ET )[.:.:A~!)G,r:~: COMPANY Iq :[I',IN[.=8(]'¥A COACI..ItiE8 MN :()E:F:"f' OF:' I...A:80R ~ M'T ]: )} :[ ('3TR ]:)'3U'T :[ I"-IG t,tEE]--h':.',h[ F'OUN)DF;:Y CORF:' NtE:WMAI'-I S][[}hlS I".!OF;:THEF;:N F:'OWER PRO]DLIC'T'S Ot'!F.! :[ F:'F;:ODIJCTS F'AM 0 ]: I... F:'C COMF"UT'.[ NG F'EF:'S:[-COL..A-7 UF' F'HY(_:;:[ (3 CONTROL F'F;,' 7[ OR WINE F;: J M]:t...L.F. EF;,' PLLIMB]:NG & HliE RAD:[O SHACK F;,'AMSEY COLIIqT¥ ATTORt'-I~Y/T F;,'OY~ :[ F.I,"BON I..ANDSCAF' :[I',IG ZNC RON I<A(FX~;A CONS]"RUCT]:ON F~.'(] YAI... TZRE S R F' CON~]~LJI...T]:NG GROUF' .~CI"II~Et:dF]I:( )BROS LUM)BER ,~CH:[N[)t...r-i:R EI_.E:VATOR COF~P SEARS COMMER(].'[AI._ CRED:[ T Slii]q-FRY SYS]"EM{:'.) ]: NC 73862 51. :t. 2 73863 2,929 ,, 89 73864 34:I.. 25 73865 123 ,, 39 73866 2,976~ 40 73867 I ,040.78 73868 408.2:1. 73869 11 ,, 97 73870 57.00 7387]. 559.52 7387~:; 57,919.4 :L 73874 600 ,, 00 73875 287 ,, 49 73876 6,597.22 73877 140 ,, :LO 73878 24 ,, 00 73879 245.00 73880 45.00 73881 628 ,, :L 5 73882 J., 853. :1.0 73883 6 :L ,, 83 73884 505., 20 73885 964 ,, 86 73886 441 ,, 53 73887 3:L 4.22 73888 ]. , 465 .. 60 73889 1. 8,403 ,, 20 73890 14 ,, 95 73891 14.97 73892 3I 5.74 73893 6,569 ,, 04 73894 ! 68 ,, 00 x .~o ~' ~, I , 430 ,, 76 73896 256.2t 73897 24 ,, 13 73898 347.25 73899 24 ,,86 73900 5~951.40 73901 825 ,, 9:1. 73902 21 , 708.84 73903 :L 31 ,, 02 73904 3 ~ 580 ,, 7:1. 73905 280 ,. 65 73906 169 ,, 47 73907 50 ,, O0 73908 355.00 08/20/9E.~ .1. 5: 4 Check Hi~:,tory 8/24/98 COUI',IC CiTY GL. 540F,'-V05 ,. 20 [:'AGE: 6 BAN 1< VI~EI',lY) OR CHF"]C K NL.IMBE:F,' AMOUNT BAI',ll< C]"iL'ZCt<:I:lqG ACCC)UI'.I'¥' ,fi') Ei:R eX:) LABS ~.~:I:MON & ~BCHI. JSTER E;QLJE[i:GE:E: F:'RO WZNZ,~OW CL. EA :BT F:'AUI.../THIi[ E'Y't"A(.".'~E 2 F:'FL'E:V'i:E:WEF. t) VIE:DOS S'i"A-I"JiE (3F: bl :I:NN, DE:JF:'T, LABOR (-3'/"F;..'F.E]: CHEF;: (SUN ' (C'; ]: NC/I)ON ,c.-XJ)'-'~UR)3AN t_AWIq (~I."ZIq'I"tZF:,' .'[lq~ E')UI'E':URBAN RA't"['!: ALJT'HOR]:TY !~ t.J Iq E:; 0 U F;: C liE'"' F'" A l.J V li.'E R CO ~d;Y E'[-I" E:M ~i'; SUF'Pt...Y TOWN ."~ I.'_':ouIqTI"(Y OF:'F:']:CEE 'l"t.,..t :t: b! C::I:'T'Y U!'.l :I: F'"OF;,'MS Ulql... Z lq :[ ]"li'_'i) :I7 NC V A bi-' 0-' I .. :l: T E ViE F;,' M lii:[i:_'R VC)E;,"E; L.. :1: GH't" 71: lq(."; W ,!'~: W GIi"_'NIii:F;:ATOR F;,'Iii::I3LJJt:L.)Dti[ WHI'_::F.!:L.E]:;: CCtNE;(:)!... :17 i>A'TF.i:I) WW [-:~I';,'A :t:t"-K3IZR 73909 :t. 81. O0 7~3910 129 ,, 0.I. 7~9! J. 50.00 739.1.2 7,253 ,, 75 739 .1, 3 68 ,, 32 739.I. 4 75.00 72;9 i 5 58 ,, 58 7391.6 :L 14 ,, 29 73917 800,, 00 739 ].8 ]. , 054 ,, 36 73919 255,, 60 73920 2,990.20 73921 83 ,, 07 73922 927 ,, 67 73923 32 ,, 59 73924 573.49 7~;925 252.07 7;:;926 148 ,, 04 73927 I08.87 73928 .1.00 ,, 77 CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Approval of Rental Housing License BY: Chartie Kewatt BY: Applications NO: ~ ~ DATE: August 20, 1998 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: 'To: Walt Fehst, City Manager From: Charlie Kewatt Re: Rental Housing Licenses Date: 08/20/1998 Date of Council Approval: ~,-,..,~L¢- ~ ~ Date Printed: Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: March 1998 Permit # Occupany I.D. Property Owner Name Property Address 30031 Donald E. Anderson Family Trust 711 37th Avenue F2684 30040 City of Columbia Heights E.D.A. 965 40th Avenue F965 30037 Irving Bassin 543 40th Avenue F2709 30030 Vance Blahnik 647 37th Avenue F2920 12005 Andrew Danko 5037 Madison Street F2753 30137 Arnold Elmquist 4911 University Avenue F2697 30155 Arnold Elmquist 4935 University Avenue F2700 12178 Richard Emanuelson 1006 Gould Avenue F2686 20331 Ralph Johnson 4450 Tyler Place F2683 30099 Mujtaba Khan 1045 Peters Place F2698 20004 David Lange 1218 Circle Terrace F2722 20008 David Lange 4506 Fillmore Street F2725 20048 David Lange 1307 Circle Terrace F2724 08/20/'f 99 1' 1': 1'9 Page 1 Re-Licensing Month: Columbia Heights Fire Dept March 1998 Property Address Permit # Occupany I.D. Property Owner Name 20418 David Lange 1231 Circle Terrace F2723 30042 David Lange 1026 40th Avenue F2727 30104 David Lange 4656 Polk Street F2726 30015 David Lasky 4318 3rd Street F2671 30016 David Lasky 4322 3rd Street F2670 30017 David Lasky 4330 3rd Street F2669 30068 Samuel Mikre 3855 Jackson Street F2713 30097 Tad Sonneman 1035 Peters Place F2676 10058 Robert Zschokke 1827 41st Avenue F2746 06/20/'1' 99 1' f: 1' 9 Page 2 To: Walt Fehst, City Manager From: Charlie Kewatt Date of Council Approval: Re: Rental Housing Licenses Date Printed: Date: 08/20/1998 Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: April 1998 Property Address Permit # Occupany I.D. Property Owner Name 10019 Wilmer Adams 5001 Washington Street F2772 12053 Lowell Brown 3943 Tyler Street F2749 12033 Frederick Bu rsch 5134 Washington Street F2765 12017 Katherine Cote 4626 Washington Street F2781 30055 Martha Demetrioy 1400 47th Avenue F2750 12052 Nathan Duncanson 4803 7th Street F2737 20018 David Engebretson 218 42nd Avenue F2786 20179 Phyllis Fudali 5128 Washington Street F2815 12019 Tod Hanson 4918 Tyler Street F2769 20143 Bette H arian 5140 Washington Street F2766A 20213 Larry Larson 4622 7th Street F2738 12016 Jean Nixon 4700 Jefferson Street F2763 12018 Richard Olin 5218 Washington Street F2776 08/20/199 11:31 Page I Columbia Heights Fire Dept Re-Licensing Month: April '1998 Property Address Permit # Occupany I.D. Property Owner Name 30110 Kenneth Pearson 538 Summit Street F2855 20168 Jessie Rudensky 4534 Washington Street F2732 20169 Jessie Rudensky 4518 Washington Street F2733 10078 Alan Schultz 525 38th Avenue F2768 20056 Laurence Schultz 4630 Washington Street F2771 12035 Gale Seever 5208 Washington Street F2783 12014 Stewart Tingelstad 561 46th Avenue F2784 30054 Frank Trisko 950 47th Avenue F2806 30056 Robert Turcotte 1440 47th Avenue F2770 Chartie Kewatt, F~e Chief 08/20/199 11:31 Page 2 To: Walt Fehst, City Manager From: Charlie Kewatt Re: Rental Housing Licenses Date: 08/20/1998 Date of Council Approval: Date Printed: Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: May 1998 Property Address Permit # Occupany I.D. Property Owner Name 10042 Robert A. Guzy Trustee 1000 41st Avenue F2819 20105 Thomas Blomberg 4852 Monroe Street F2876 10071 Brian Bona 4015 7th Street F2868 12006 Todd Braman 3879 Polk Street F2835 12040 Leslie Burchett 3747 2nd Street F2801 12046 Dorothy Canfield 4943 Jackson Street F2810 20332 Schroeder Charles 3835 Tyler Street F2856 20006 Michael Coty 1236 Circle Terrace F2873 12039 Richard Deering 3824 3rd Street F2789 20195 Bruce Evans 4154 2nd Street F2854 20068 Donald Fischer 4919 Jackson Street F2975 20146 Bette Harlan 5037 Jackson Street F2864 20335 Bette Harlan 1301 Circle Terrace F2865 05/20/')99 ')2:59 Page 1 Columbia Heights Fire Dept Re-Licensing Month: May 1998 Permit # Occupany I.D~ Property Owner Name Property Address 12068 Diaa Hassan 4317 3rd Street F2870 12045 Marvin Herman 1339 Circle Terrace F2796 20003 Mark Hess 4029 2nd Street F3099 20376 Helen Hilden 3982 Tyler Street F2849 12176 Timothy Johnson 4949 Jackson Street F2830 20115 Dwight Jotblad 1116 45th Avenue F2811 12069 Nickolas Konopliv 1253 Circle Terrace F2788 12038 Peter Kotzer 4203 2nd Street F2805 30079 Alois Kroll 4557 Madison Street F2822 12070 Elizabeth Langley 3833 Reservoir Boulevard F2952 12048 Richard Levine 3939 Tyler Street F2797 10046 Britt Lundgren 1324 42nd Avenue F2798 12074 Gary Magliato 4608 Fillmore Street F2826 30116 Mary Marth 4619 Tyler Street F2814 10081 Kevin McGinnity 4432 2nd Street F2816 10005 David Nelson 3911 Tyler Street F2860 20271 Alice Nopola 4937 Jackson Street F2818 30122 David Rust 4653 Tyler Street F2833 08/20/?99 '~2:59 Page 2 Columbia Heights Fire Dept Re-Licensing Month: May 1998 Occupany i.D. 0045- Property Owner Name Joseph Ryan Property Address Permit # 1000 41st Avenue F2845 30120 Thomas Sathre 4633 Tyler Street F2794 12064 Alvin Schubkegel 2012 43rd Avenue F2812 20321 Mohamed Shokeir 3951 Polk Street F2823 12061 Stephen Stenger 3967 Polk Street F2857 12063 John Sundeen 1153 Cheery Lane F2884 10002 Thevendra Thuraisingham 1000 41st Avenue F2804 12025 William Westman 4909 Jackson Street F2802 10003 Karen Wichmann 999 41st Avenue F2817 10092 Donald Woods 4901 5th Street F2869 Charlie Kewatt, [~'re Chief 08/20/199 12:5,9 Page 3 To: Walt Fehst, City Manager From: Charlie Kewatt Re: Rental Housing Licenses Date: 08/20/1998 Date of Council Approval: Date Printed: Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: June 1998 Permit # Occupany I.D. Property Owner Name Property Address 10096 Hage-Kobany Investments 4235 Washington Street F2912 12008 Rolan Anderson 1400 Circle Terrace F2922 20204 Patricia Anderson 3742 3rd Street F2919 20151 Kuo Chang 1356 Circle Terrace F2280 12175 Jane Charbonneau 4509 Fillmore Street F2918 20273 Kimberly Dahline 4315 Main Street F3070 20274 William Dombrowsky 4427 Main Street F2880 10112 Dean Doying St, 528 40th Avenue F2915 12022 Greg Dunbar 1325 Circle Terrace F2984 20202 Mark Erickson 3722 3rd Street F2905 20311 David Ferrier 4631 Pierce Street F2924 20053 Raymond Fritz 1332 Circle Terrace F2932 20011 Rebecca Glover 3861 Edgemoor Place F2911 08/20/199 '~ 3: '~ 3 Page 1 Columbia Heights Fire Dept Re-Licensing Month: June 1997 Property Address Permit # O~ccupany I.D. Property Owner Name 12106 Kenneth Henke 4427 2-1/2 Street F2930 10055 Michael Hildebrand 4344 3rd Street F2885 20075 Edward Howe 1221 Circle Terrace F2944 20017 Leo Jackets 1212 Circle Terrace F2956 20049 Nurhan Kasar 1215 Circle Terrace F2933 12126 Amy Knoll 4817 5th Street F303t 20147 Leroy Kuglin 1319 Circle Terrace F2904 12179 W. LeRoy LaRocque 1200 Circle Terrace F2949 30162 Daniel Larson 4556 Tyler Street F2931 30169 Richard Larson 4201 3rd Street F2947 10059 Brian LeMon 5140 7th Street F2953 20036 Joe Maciaszek 4351 Washington Street F2910 20037 Joe Maciaszek 4357 Washington Street F2909 10039 Ernest Matt 4251 Jefferson Street F2916 10048 Joy Morris 3945 Main Street F2901 30022 Lee Olson 4220 4th Street F2927 12128 Shirley Poore 4533 University Avenue F2889 12141 Ganga Ram narine 4526 Tyler Street F2921 08/20/199 13:13 Page 2 Columbia Heights Fire Dept Re-Licensing Month: June 1998 Property Address Permit # 0ccupany I.D. Property Owner Name 12166 Jai Ramnarine 4532 Tyler Street F2925 34011 Joanna Rocha 501 Mill Street F3030 10023 Bob Thompson 1000 41st Avenue F2978 20070 Stanley Van Blaricom 4500 Tyler Street F2961 30085 Arnold Weckwerth 3857 Edgemoor Place F2934 20277 P, onald Wilcox 4512 Monroe Street F2908 20227 Mark J. Zimmerman 1807 41st Avenue F2939 Charlie Kewatt, F~e Chief 08/20/199 13:13 Page 3 To: Wait Fehst, City Manager From: Charlie Kewatt Re: Rental Housing Licenses Date: 08/20/1998 Date of Council Approval: ~-"- 911L~- ~ ~ Date Printed: Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: July 1998 Property Address Permit # Occupany I.D. Property Owner Name 34009 Phillip Bamford 1331 42nd Avenue F3101 20270 Walter Bauer 1428 42nd Avenue F3080 12084 Lorayne Childs 1838 39th Avenue F2972 30051 Bernard Gulland 970 43-1/2 Avenue F3026 10044 Jeffery Hage 320 44th Avenue F2996 12089 Anthony Hamrin 4534 Fillmore Street F3088 10051 Nistar Maharaj 1001 46th Avenue F2971 12088 Jean Michaels 1717 37th Avenue F3028 12104 James Nelson 1745 37th Avenue F2979 20279 Candace Peickert-Arndt 1415 Parkview Lane F2974 12102 Dale Simenson 1235 37th Avenue F2988 20020 Leland Stauch 4545 Fillmore Street F2989 12194 Sonya Wooten 1403 Parkview Lane F2958 08/20/199 '~3:75 Page Charlie Kewattr;~ To: Walt Fehst, City Manager From: Charlie Kewatt Date of Council Approval: Re: Rental Housing Licenses Date Printed: Date: 08/20/1998 Date Sent: The owners of the following rental proper[les have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Re-Licensing Month: August 1998 Property Address Permit # Occupany I.D. Property Owner Name 12113 Morris Ballingrud 3940 Johnson Street F3084 12112 Steve Boxmeyer 4624 Taylor Street F3092 34004 Theodore Novak 4635 University Avenue F3075 Charlie Kewatt, Fi~ Chief D$/2D,/J99 J 3: J $ Page I TO CITY COUNCIL AUGUST 24, 1998 1998 BUSINESS LICENSE AGENDA APPROVED BY BUILDING OFFICIAL CONTRACTORS All-Brite Sign *American Heating & Air Supply, Inc. *Hardscape Construction, Inc. *LAN Construction LeRoy Signs, Inc. *Larry MacDonald *Merit Siding, Inc. *Northland Fire Protection Pfiffner Heating and A/c *Preferred Sign and Crane, Inc. *Progressive Concrete and Masonry *Rouse Mechanical, Inc. *Valley-Rich Co., Inc. LOCATED AT 5223 Lakeland Ave. N. 8347 University Ave. N.E. 12320 Allen Drive 3940 Quebec Ave. N. 6325 Welcome Ave. N. 1503 Mississippi St. N.W. 4044 N.E. 6~ St. 4445 West 77'" St. 6301 Welcome Ave. N. 303 Darrell Ct. 345 Atwater 2916 Nevada Ave. N. 7167 Shady Oak Rd. .FEES 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.O0 40.00 40.00 40.00 40.00 40.00 CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: Establish Council Work Session Dates for BY: J. Student BY: September ~./~ DATE: August 21, 1998 DATE: MOTION: Move to establish,Tuesday, September 8, 1998 at 7:00 p.m. and Monday, September 21, 1998 at 8:30 p.m. as dates and times for Council work sessions. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: Establish Council Work Session Dates for BY: J. Student BY: September ~,../~, DATE: August 21, 1998 DATE: MOTION: Move to establish,Tuesday, September 8, 1998 at 7:00 p.m. and Monday, September 21, 1998 at 8:30 p.m. as dates and times for Council work sessions. COUNCIL ACTION: ,2806 critical servmes one in four and .ax affiliated a :encies are located in and serve~ the Way i.~ ~m~ ',~.gd to reventing problems before the take hold in Sturdevant. , 1998, as ~: A~,:~.~[~~ t~h~..~Ci~~u~n~b1&~I-I___e!gh~__o- [fi~i~!!y ~ c~g off th e OF SERVICES CITY COUNCIL LETTER Meeting of August 24. 1998 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER ~ Fire APPROVAL NO: ITEM: Close Hearing/Adopt Resolution For BY: Charlie Kewatt BY:/~//~/_/~ Revocation NO: 98-'/, ~o ~I~ -l DATE: August 18' 1998 DATE: ~ ~-/~ Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Susan Loewenthal regarding rental property at 1407-1409 Circle Terrace for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 98-'74 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 98-'7 ~, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Susan Loewenthal Regarding Rental Property at 1407-1409 Circle Terrace. COUNCIL ACTION: RESOLUTION 98- RESOLUTION OF THE CITY COUNCIL FOR TIlE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTHAL (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1407-1409 CIRCLE TERRACE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUA_NT TO COLUMBIA HEIGHTS CODE SECTION 5.t04(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES A_ND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON AUGUST 13, 1998 OF A PUBLIC HEARJ2WG TO BE HELD ON AUGUST 24, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINA_NCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCI-r~ OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT' 1. That on October 15, 1997, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted fourteen violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on December 11, 1997, a 30 day extension was requested and granted. Extension orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 3. That on January 20, 1998, a 30 day extension was requested and granted. Four of the fourteen violations (exterior violations) listed were given time extensions to April 30, 1998. Extension orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That on February 19, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, attempted to reinspect the property. The owner/owner representative was not present at the inspection, inspectors found tenants on both sides of the building were home, but stated that they had not been notified of the inspection that day. inspectors did not inspect, due to improper tenant notification. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 5. That on March 26, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, attempted to reinspect the property. The owner/owner representative was not present at the inspection, inspectors found tenant on the 1407 side was not home, and the tenant on the 1409 side was home, but stated that they had not been notified of the inspection that day. Inspectors did not inspect, due to improper tenant notification. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 6. That on May 19, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, attempted to reinspect the property. The owner/owner representative was not present at the inspection. Inspectors found tenants on both sides of the building were home, but stated that they had not been notified of the inspection that day. Inspectors did not inspect, due to improper tenant notification. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 7. That on or about May 20, 1998, Assistant ChiefAlexon had telephone conversation with a tenant of the Loewenthal properties who stated that Mr. Kurt Loewenthal had passed away and that she was now paying her rent to an attorney for Susan Loewenthal. Assistant ChiefAlexon wrote the attorney a letter asking for information on the status of the property. 8. That on May 26, 1998, Assistant ChiefAlexon received a letter from attorney at law, Mr David M. Jacobs's law firm stating that Mr Jacobs has been appointed special conservator of Susan Loewenthat. The letter also stated that it was only recently that Mr. Jacobs had become involved in these matters and would have a difficult time correcting any violations prior to the June 8, 1998 deadline. 9. That on June 5, 1998, Assistant Chief Alexon received a letter from Mr. Jacobs's office stating that they could not correct the violations due to Mr. Jacobs just recently becoming involved with the Loewenthals and complications in the conservatorship process. The letter went on to ask for a 60-day extension. A 60-day extension was granted by Assistant Chief Alexon, with a reinspection date of August 5, t998 being set. Also, a letter was sent to Mr. Jacobs detailing a list of immed/ate concern violations that Assistant Chief Alexon felt need to be corrected as soon as possible. 10. That on August 5, 1998, Matt Field and John Lark_in inspectors for the City of Columbia Heights, inspected the property and found that none of the violations were corrected. A $40.00 reinspection fee was assessed. A Statement of Cause and a Notice of Revocation Hearing listing the uncorrected violations, was sent to the owner of the property listed on the Rental Housing License Application and to the conservator of the Estate of Susan Loewenthal by certified mail. 11. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATIONS OF THE HOUSING MAINTENANCE CODE B. FAILURE TO SUBMIT REINSPECTION FEES OF $40.00 12. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 1407-09 Circle Terrace is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F2242 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves fi-om the premises within 60 days fi-om the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF ,19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STLrDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of: 8/24/98 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: REPLACEMENT OF UNIT #234 MT BY: K. Hanse~ BY: TRACKLESS TRACTOR AND ATTACHMENTS ~,~f~ DATE: 8/18/91tT2--'~ DATE: Background: In 1988, the City purchased the MT Trackless for $38,881.00 to improve sidewalk maintenance and mowing operations. This unit has operated for 3,721 hours and has proven to be a real workhorse for the city. It served as the primary bulk lawn mowing machine until 1996, and continues to be the primary sidewalk maintenance machine. The tractor and attachments are worn out. The repair cost have been high in the last five years, but understandable when you consider the extreme adverse workload. After careful consideration, Public Works recommends that sidewalk maintenance equipment should be on a five-year instead of a ten- year replacement schedule. Discussion: The MT Trackless and its closest competitor, the Holder, were field tested at various locations in Columbia Heights by the Public Works crew. The MT Trackless ranked first in performance and operator preference. The MT Trackless has the speed to travel quickly from one location to the next, the power to move steadily through heavy snow, and the versatility to mow steep hills. Last year sidewalks on Johnson St. by Ramsdell Park, and 44th Ave between Central Ave. and McLeod were added to the maintenance schedule. With the increased interest in walking trails and bike paths it is possible that additional areas will be added in the near future. The MT Trackless and attachments are available for purchase offthe State Purchasing Contract from MacQueen Equipment Inc. for a cost of approximately $76,623.00 with trade-in of $5,000. Delivery time would be 60 to 90 days. The 1998 Capital Equipment Replacement Fund indicates that $122,000.00 has been budgeted in 1998. Requested Action: Motion to approve purchase of an MT Trackless 4-wheel drive multi-purpose tractor with 120" rotary mower deck, 51" two stage snow blower, 5' angle snow plow and 60" x 34" power angling sweeper offthe State Contract from MacQueen Equipment Inc. of Minneapolis for $76,623.00 plus tax with funds to be taken from the Parks Capital Equipment Replacement Fund 431-45200-5150. KHjb 98-280 COUNCIL ACTION: CITY COUNCIL LEWrER Meetin~ of: August 24, 1998 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: 9 Community Development APPROVAL ITEM: Conditional Use Permit BY: Joe Hollnm~t4/' BY:~~~~ NO: Case # 9808-38, 715 39~' Ave. NE ~"~-~ DATE: Au~ust17,'1998 Issue Statement: The applicant requests a Conditional Use Permit to allow the addition of used car sales in conjunction with the existing auto body repair business at 715 39~ Avenue NE. As stated in the application, the reason for the request is essentially to purchase, repair, and resell vehicles as an additional source of income for the operation. Back~round: The Planning and Zoning Commission held a Public Hearing for the request on August 11, 1998. They voted unanimously to recommend City Council approval of the Conditional Use Permit, subject to the 15 conditions listed in the recommended motion. There were a number of neighboring residents presen who voiced some concerns about the proposal. Their primary concern seemed to be centered around the use of the newly approved parking lot across the street at 3856 Quincy Street. They do not want this area to be used for the outdoor storage of inoperable vehicles or vehicles on display for sale. Note that Section 9.116(2)(m) of the Zoning Ordinance states that "Required off-street parking space in all Districts shall not be used for open storage of goods.., or for the storage of vehicles which are inoperable or for sale or for rent." Please find the following information attached: Staff Report to the Planning and Zoning Commission; completed application form; site plans; and Public Notice. Recommended Motion: Move to approve the Conditional Use Permit to allow auto sales as an accessory use in the I-2, Heavy Industry District, at 715 39th Avenue NE, subject to the following conditions: 1. This Conditional Use Permit will become null and void if the principal use of the property changes, and is no longer used for auto repair; 2. All required state and local codes will be met and in full compliance; 3. Lighting can not exceed 3 foot candies at the property boundary, and a lighting plan will need to be reviewed and approved by staff; Alt autos offered for sale must be stored within a securely fenced area; All autos presented for sale must be parked on spaces no smaller than twenty feet in length by ten feet in width; The parking spaces will need to be illustrated on a site plan drawn to scale which will be reviewed and approved by staff; The parking design will need to be striped on the lot and a bumper curb shall be provided; Improvements to both the on-site parking lot and the recently approved off-site parking area shall be complete before any sales are permitted; The maximum number of autos available for sale shall not exceed the number of parking spaces designated for the auto sales; 10. The designated auto sale space shall not be used for the storage of inoperable vehicles; 11. There shall be a minimum of two feet open space maintained between the parking spaces and adjacent property lines, buildings, and fence; 12. All signage shall comply with City sign regulations, and any signage for vehicles shall be approved by staff and be limited to signs located in the vehicle windows; 13. The applicant shall file the required paperwork for the State license and shall obtain a yearly City license; 14. Property shall be evaluated for nec. x~sary easements for public facilities; and, 15. Tenant shall supply a written agreement for fence installation between the property owner to the east and his land OWIler. COUNCIL ACTION: OF COLUMBIA HEIGHTS (I-') ~0 40TH AVENUE N,E:,, COLUMalA HEIGHTS, MN ~42'1 Case: 9808-38 Page: 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE AUGUST 11, 1998 PUBLIC HEARING Case #: 9808-38 GENERAL INFORMATION Owner: J&M Investment Partnership Address: 701 39* Ave. NE Columbia Heights, MN Phone: 788-7656 Parcel Address: 715 39* Ave. NE Zoning: I-2, Heavy Industry Comprehensive Plan: I - Industrial Applicant: Weber Bodyworks 715 39* Ave. NE Columbia Heights, MN 782-8680 Surrounding Zoning and Land Uses: North: I Zoning Land Use North: Huset Park South: I-2 South: Industrial East: I East: Industrial West: I-2 West: Industrial BACKGROUND Explanation of Request: The applicant requests a Conditional Use Permit to allow the addition of used car sales in conjunction with the existing auto body repair business at 715 39~ Avenue NE. As stated in the application, the reason for the request is essentially to purchase, repair, and resell vehicles as an additional source of income for the operation. Case History: Case 9704-10 was a request for site plan approval and variance to allow the construction of a cold storage building on an existing foundation. The request was approved by the City Council subject to three conditions: 1. Stripe parking tot and provide bumper curbs at both sites; 2. Provide required one-hour fire wall separation; 3. Provide required inspections per the Building Official for existing foundation. ANALYSIS Surrounding Property: The surrounding property is zoned either Industry or Heavy Industry in all four directions. The property on the north is used for Huset Park, and the surrounding THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EOUAL OPPORTUNITY EMPLOYER Case: 9808-38 Page: 2 property on the east, west, and south is used industrially. Technical Review: Section 9.115 A(2) of the Columbia Heights Zoning Ordinance allows auto sales in the 1-2 District as a Conditional Accessory Use, subject to the seven conditions listed below. 1. The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. The existing use of the property is an auto repair operation, so the proposal meets this requirement. 2. The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. 3. An open auto sales lot must comply with the provisions of Section 9.116(14). Please refer to the following paragraph for these provisions. 4. All autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. The proposed parking area is currently paved. 5. No more than fifteen (15) cars may be available for sale at any given time. The applicant is proposing to offer only a few cars for sale at a time, and the number of cars will be restricted by the amount of space available in the designated area. All cars offered for sale must be stored within a securely fenced area. Fencing is proposed. All customer and employee park/ng must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. As mentioned above, the parking areas are currently paved. Condition number 3 states that open auto sales lots must comply with the provisions of Section 9.116(14), Open Sales Lots. These provisions are summarized below: · The required yard abutting the public right-of-way shall be landscaped and said landscaping shall be separated from the usable portion of the lot by a curb or fence. The front yard requirement in the 1-2 District is 20 feet. The proposed site plan indicates that the designated location of the open auto sales tot will be 20 feet from the property line. Regarding the landscaping, the area in front of the building is currently paved and is used as the driveway. It is my opinion that it would not be practical to require landscaping between the buildings and the public right-of-way, and that the proposed site plan seems to meet the intent of this requirement which is to provide a separation between the right- of-way and the open sales lot. · All of the lot other than the portion occupied by building or landscape treatment shall be surfaced to control dust and drainage. The site currently meets this requirement. · Lot shall be constructed according to a grading plan approved by the Cky Engineer. The proposal w/il not impact the grade of the lot. · When such lot is abutting a lot located in the "R" District, a fence shall be erected along the property line. The site does not abut a lot in the "R" District. · The outdoor lighting system for a sales lot shall be so designed that no direct source of Case: 9808-38 Page: 3 light ks visible from the public right-of-way or adjacent land. · Should a public address system be installed, the volume of the sound transmitted shall not be over 50 decibels at 75 cycles per second at the property line. A public address system is not proposed. · A site plan shall be approved by the City. Parking requirements for an auto repair operation are four parking spaces plus one for each 800 square feet of floor area over the first 1,000 square feet. The entire Weber Bodyworks building is approximately 4,940 square feet which requires nine parking spaces. The site plan indicates that there are 14 parking spaces available on-site. Although, those spaces do not meet the dimensional requirements for a parking space (9'x 20'). Also, eight of those 14 spaces will be removed, and the area will be u61iT, ed for the open sales lot. This leaves five spaces on-site for Weber Bodyworks. On July 13, t998, the Cky Council approved a Conditional Use Permit for an off- street parking lot at 3856 Quincy Street. This parking lot will consist of 14 parking spaces to be used by the subject property and 701 39~ Ave. NE. There ks also space inside the building for employee and/or customer parking. The combination of on-site parking along wkh the new parking lot ks enough to meet minimum parking requirements of the Zoning Ordinance. The parking design as shown on the site plan ks not adequate. Condition number 4, listed above, requires that parking spaces be 10 feet wide by 20 feet in length for the auto sales. Having scaled off correctly-sized parking spaces on the ske plan, I determined that there ks room for only three, possibly four vehicles to be parked in the designated area. Based on past conversations wkh the applicant, this should not pose a problem, as he ks only proposing to have a few cars available for sale at one time. Staff will recommend as one of the conditions of approval that a new site plan will need to be submitted that designates specific 10' x 20' parking spaces and that the total number of vehicles awil~ble for sale at any one time can not exceed the number of spaces that fit into the designated area which should be approximately 3 or 4. These spaces will need to be striped on the pavement. Note that the City Engineer has had the opportunity to review the proposal, and he offered the following comment: "Property should be evaluated for necessary easements for public facilities. A storm sewer runs along the east side of the property." Compliance with City Comprehensive Plan: The Cky Comprehensive Plan designates this area for future industrial use. The Plan states that the Cky should continue to pursue opportunities to assist the industrial redevelopment and upgrading of these sites. The proposal ks consistent with the Comprehensive Plan. Summary: The positive aspects of this proposal are as follows: 1. The use will have a minor impact on the surrounding property, and k will provide an additional source of income for the applicant. Case: 9808-38 Page: 4 2. If properly maintained, the proposed use may enhance the site and surrounding area. The negative aspects of this proposal are as follows: 1. There is not much space available for parking in the entire area, and the proposed use will eliminate some existing parking. However, the parldng in the designated area which will be replaced is inadequately designed right now, and the minimum number of parking spaces required will still be met. CONCLUSION Sta_OC Recornmendation: Staff recommends approval of the Conditional Use Permit for auto sales as an accessory use, subject to the conditions listed in the recommended motion. Recommended Motion: Move to recommend City Council approval of the Conditional Use Permit to allow auto sales as an accessory use in the 1-2, Heavy Industry District, at 715 39~ Avenue NE, subject to the following conditions: 1. This Conditional Use Perm.it will become null and void if the principal use of the property changes, and is no longer used for auto repair; 2. All required state and local codes will be met and in full compliance; 3. Lighting can not exceed 3 foot candies at the property boundary, and a lighting plan will need to be reviewed and approved by staff; 4. Ail autos offered for sale must be stored within a securely fenced area; 5. All autos presented for sale must be parked on spaces no smaller than twenty feet in length by ten feet in width; 6. The parking spaces will need to be illustrated on a site plan drawn to scale which will be reviewed and approved by staff; 7. The parking design will need to be striped on the lot and a bumper curb shall be provided; 8. Improvements to both the on-site parking lot and the recently approved off-site parking area shall be complete before any sales are permitted; 9. The maximum number of autos available for sale shall not exceed the number of parking spaces designated for the auto sales; 10. The designated auto sale space shall not be used for the storage of inoperable vehicles; 11. There shall be a minimum of two feet open space maintained between the park/ng spaces and adjacent property lines, buildings, and fence; 12. All signage shall comply with Cky sign regulations, and any signage for vehicles shall be approved by staff and be limited to signs located in the vehicle windows; 13. The applicant shall file the required paperwork for the State license and shall obtain a yearly Cky license; and, 14. Property shall be evaluated for necessary easements for public facilities. Attachments: · Completed application form, site plans, and Public Notice CITY OF C0LUM~IA HEIGHTS Appllca=ion For: Rezoning Variance Privac7 Fence Condi:ional Use Permi: Subdivision Approval Site Plan Approval Other Fee :~/'2-0 Eeceipt No: Date Paid AcknowledMmen~ and Signature: The unders£~ned hereby represents upon all of the penalties of law, for ~he purpose of inducing the City of Columbia NeiEhus to take the action herein requested, are ~rue and ~ha~ all work herein of the City of Columbia Heights =ha= all mentioned will be done in acc~=.~.~n-c~s--w~.~ Applicant Siva=ute of : Taken By :_ -- { I I \N _.[.~ '-" (,9 ?, ~C.,I,T'E OF ST/RV'EY CITY OF COLUMBIA HEIGHTS sgo 40TH AVENUE N.B., COLUMBIA HEIGHTS, MN ~,4,~ 'J-38"78 (612) '78~-2800 TOD Mm#m/ne JMn~ John Hunter T~n PZANIVllVG ANO ZOIVItVG £OtV/I~I$$1OIV ItlOT1CE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, August 11, 1998. The order of business is as follows: A request for a Conditional Use Permit and Site Plan Review to allow the addition of used car sales in conjunction with the auto body repair business at 715 N.E. 39'" Avenue. Section 9.115A(2)(b) of the t-2, Heavy Industry, Section of the Columbia Heights Zoning Ordinance allows auto sales by Conditional Use Permit subject to the following conditions: i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. ii) The permitted and access, cry uses must be on a site plan approved by the Planning and Zoning Commission or by the CiTy Council. iii) an auto sales lot must comply with the provisions of Section 9.116(14), open sales lots. iv) all autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. v) No more than fifteen (15) cars may be available for sale at any given time. vi) All cars offered for sale must be stored within a securely fenced area. vii) All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete. Said surface must be maintained in a condition of good repair. viii) Ali land on which vehicles to be repaired, stored, stripped, or reduced shall be covered with an impermeable to water or oil surface, such as asphalt or concrete. Said surface shall be maintained in a condition of good repair. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Wait Fehst City Manager kp The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, extension 209, to make arrangements. (T00/782-2806 for deaf only.) CITY COUNCIL LETTER Meeting of: August 24, 1998 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: ~ Cormnunit7 Development APPR~OVAL ITEM: Rezoning, Conditional Use Permit, Variances BY: Joe Hollman ~ ~oo~ NO: Case ~9808-3.7, 4417 University and 315 44th Ave. DATE: August 17, 1998 Issue Statement: The applicant requests a Rezoning from LB, Limited Business District to RB, Retail Business District along with a Conditional Use Permit and Site Plan Review to allow a retail grocery/minor motor fuel station at the northeast corner of 44t~ Ave. and University Ave. (315 44t~ Ave. NE and 4417 University Avenue NE). Seven different variances have also been requested. These are listed below. 1. Request to allow 13 parking spaces in front of the building rather than the requirement that all parking must be to the side or rear of the building which requires a variance of 13; 2. Request to allow no service stalls rather than the required two (2) which requires a variance of two (2). 3. Request to eliminate the requirement for a ten (10) foot landscaped yard along all abutting right-of-way lines; 4. Request to eliminate the requirement that all trash and waste material be stored behind the building; 5. Request to allow a free-standing sign adjacent to the front property line rather than the required 15 foot setback which requires a variance of 15 feet; 6. Request to allow a 105 square foot free-standing sign rather than the required maximum of 75 square feet which requires a variance of 30 feet; and, 7. Request to allow a total square footage of all signs of 199 square feet rather than the required maximum of 138 square feet which requires a variance of 61 square feet. Background: The Planning and Zoning Commission held a Public Hearing for the request on August 11, 1998. There were a number of neighboring property owners present, voicing concerns about the proposal. These concerns seemed to be centered around potential traffic impacts and the perceived lack of a need for this type of use in the area. The Commission voted to recommend City Council denial of the Rezoning, Conditional Use Permit, and variances for said property. They also moved to deny the site plan. There were four votes in favor of the motion to deny and one abstention. The applicant has requested that these requests be tabled from the August 24, 1998, City Council Agenda to the September 14, 1998, City Council Agenda. It is my understanding that they would like the opportunity to submit and present a revised site plan. Please find a copy of the letter requesting this action attached to this Council letter. Please find the following information attached: I_~er from Casey's General Stores; Staff Report to the Planning and Zoning Commission; Completed application forms; Site plan and legend; Sign Diagrams; University Avenue RB zoning map; Land Use Plan map; List of permitted uses in the RB District; Memo from City Engineer; and Public Notice. Reconm~nded Motion: Move to table the requests until the regular City Council meeting of September 14, 1998. Alternative Motion: Move to deny the request for the rezoning, the conditional use permit, and the variances for the subject property. COUNCIL ACTION: O87~8795 Z4:49 ~5159656160__ CASE~'S GEN STOR 1~002/00~ C/tSEY'$ GENER/r L STORES, INC. RO. Box 3001 · One Coavenience Blvd., Ankeny, Iowa 80021-8045 · SlS-965-S100 Mr. Joe Hotlman City Planner 590 40th Avenue N.E. Columbia Heights, MN 55421 August 18, 1998 Proposed Casey's General Store 4417 N.E. University Avenue Columbia Heights, Minnesota Dear Joe, Per our request, please place us on the agenda for the next City Council meeting on September 14th, 1998 for rezoning, conditional use, and variances. If you have any questions or need additional information, please give me a call at 515/965-6593. Thank you for your t/me and assistance in this matter. Sincerely, Karen Lage Store Development Secretary C ;TY OF COLUMBIA HEIGHTS (1'-') ~r~o 40TI~ AVENUE N.~"., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Ca~: ~0~-37 Page: 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE AUGUST 11, 1998 PUBLIC HEARING Case #: 9808-37 GENERAL INFORMATION Owner: Ronald B~llinger (Estate) Applicant: Address: 4417 University Ave. NE 315 44"' Ave. NE Columbia Heights, MN Phone: 788-7745 (5 t5) 965-6502 Casey's General Stores, Inc. PO Box 3001 Ankeny, IA Parcel Address: 315 44"' Ave. NE and 4417 University Ave. NE Zoning: LB, Limited Business Comprehensive Plan: MDR - Medium Density Residential and potential light rail transit station Surrounding Zoning and Land Uses: North: LB South: LB East: R-2 West: R-2 Zoning Land Use North: Muki-Family South: Residential East: Residential West: Residential BACKGROUND Explanation of Request: The applicant requests a Rezoning from LB, Limited Business District to RB, Retail Business District along with a Conditional Use Permit and Site Plan Review to allow a retail grocery/minor motor fuel station at the northeast comer of 44"' Ave. and University Ave. (315 44"' Ave. NE and 4417 University Avenue NE). The proposal will also require seven different variances which are listed in a following section of this report. Case History: Due to the condition of the existing vacant buildings on the subject property, the City Building Official has issued a suspended occupancy on both buildings. Both properties have also been declared hazardous buildings by the City Building Official. On 6-29-95 compliance orders were THE CI~-Y OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER Case: 9808-37 Page: 2 issued by the Fire Department. The orders were never fulfilled, and the structures remain in noncompliance with national, state, and local codes. ANALYSIS Surrounding Property: The surrounding property on the north and south is zoned LB, Limited Business and the property On the east and west is zoned R-2, Two Family Residential. The adjacent property to the north is used for multiple family and the adjacent properties in the other three directions are used primarily for single family residential. Note that there is one single family lot to the south which separates the subject property from multiple family. Rezoning The property is currently zoned LB, Limited Business District. The proposed use of the property as a minor motor fuel station with retail grocery sales is neither a permitted or conditional use in the LB District. As a result the property needs to be rezoned to permit the proposed use. The most appropriate zoning designation is RB, Retail Business which allows the retail sale of grocery items as a permitted use and minor motor fuel stations as a conditional use. When evaluating a rezoning request it's important to consider how the proposed zoning change fits in with the surrounding area. The City needs to take care to ensure that a spot-zoning situation does not occur. The entire stretch of University Avenue between 37o= Avenue and 53rd Avenue is a mix of multiple zoning districts. A number of different along Universky areas are currently zoned RB, Retail Business. Please refer to the attached map illustrating the pattern of RB zoning in the area. Because of this existing pattern of zoning along University, the proposal is not considered to be a spot-zoning. When considering the rezoning request, it is important to note that a change in zoning districts changes the uses that would be permitted on the property. I have attached the section of the Zoning Ordinance listing permitted uses in the RB zoning district. Naturally, any new use or change of use would need to meet minimum requirements for screening, parking, etc. Conditional Use Permit, Site Plan Review, and Variances Technical Review: According to Section 9.113(2) of the Zoning Ordinance, a Conditional Use Permit is required for minor motor fuel stations in the RB District, subject to Section 9.117. These requirements are listed below. 1. The setback of. any canopy or weather protection, free standing or projecting from the station structure shall not be less than ten (10) feet from the street right-of-way line nor less than twenty (20) feet from an abutting property line. The proposed site plan indicates that the canopy will be more than 20 feet from the nearest property line which meets this requirement. Case: 9808-37 Page: 3 o o o o 10. The sale or rent of motor vehicles, wailers, campers, boats and other items which are not kept entirely within the building shall require an approved open sales lot. The proposal does not include any sale or rent of motor vehicles, trailers, etc. A minimum ten (10) foot landscaped yard shall be provided along all abutting public right- of-way lines, except where approved driveways occur. There are three abutting public right-of-way lines involved (University Avenue frontage road, alley, and 44~ Avenue). The proposed site plan indicates that there will be a landscaped yard along the 44~ Ave. frontage, but not along the alley or frontage road which will require a variance. All goods offered for sale on the motor fuel station site other than those generally required for the operation and maintenance of motor vehicles shall be stored, sold and displayed witkin a building. The operation as proposed meets this requirement. All trash, waste material and unwanted motor vehicle parts shall be stored within a separate enclosure behind the building. The proposed site plan indicates that there will be a dumpster located along the western side of the building which will require a variance. Al/outside park/ng spaces shall be located to the side and/or rear of the principal building. The proposed site plan indicates that there will be 13 parking spaces located in front of the building which will also require a variance. The outdoor lighting system shall be approved by the City and shall be so designed to prevent any undue light there from being directly visible from the public right-of-way or abutting lots. A lighting plan will need to be submitted, reviewed, and approved by staff prior to the issuance of any building perm/ts. Light can not exceed a glare of 3 foot candies at the property line. Wherever a motor fuel station abuts an "R" District, a fence not less than 50% opaque nor less than six feet high shall be erected and maintained along the side and rear property line that abuts the "R" District. The property across the alley to the east is zoned residentially and the property to the north is used residentially. Technical/y, the subject property does not abut a residentially zoned lot, but adequate fencing w/it be recommended as one of the conditions of approval. Minor motor fuel station shall have two service stalls. There are no service stalls proposed in this application which will require a variance. Access or egress curb cuts to a motor fuel station shall not be less than 50 feet from the curb line intersection on secondary thorough.fares. The proposed approach is roughly 55 feet from the curb line intersection of 44~ Avenue and the University Avenue frontage Case: 9808-37 Page: 4 road which meets this requirement. Note that the City Engineer stated that the ske access off' the frontage road needs to go before the Traffic Commission, and its location should be moved as far north as possible. The developed site will consist of four pump stations for gas, a canopy over these pump stations, and one 40' x 68' (2,720 square feet) building. Building setback requirements in the RB District are as follows: Front Yard - 15 feet; Side Yard - None; and Rear Yard - 10 feet. The building as shown on the proposed site plan meets these requirements. Parking requirements are based on the use of the building as a retail store, which will be the principal use of the structure. Requirements are at least one space for each 200 square feet of floor area. The proposed building will require 14 parking spaces. There are 15 standard spaces plus one handicap accessible space shown on the site plan which meets the m/nimum requirements of the Zoning Ordinance. This includes parking at the gas pumps. There will also need to be one loading berth provided that is no less than 12 feet in width and 25 feet in length. At this point, there are no loading berths indicated on the site plan. All open off-street parking areas need to provide a bumper curb of 5-7 inches high, around the perimeter of the parking area and a curb of no less than five (5) feet from a building that has parking around it. Also, a curb of 5-7 inches high is required along the front yard setback line which is 15 feet in the RB District. The site plan does indicate a curb around the perimeter of the parking area except along the alley. A/so, the curb in the front yard is shown at 12 feet from the lot line in the southwest comer. This will need to be extended to the required 15 feet. Staff has several concerns regarding the design of the site plan. These concerns are summarized below. The site plan indicates that the approach off 44~ Avenue will utiliTe the existing alley. Commercial traffic is not desired in public alleys. Staff will recommend that the site plan be modified to locate the approach entirely on the subject property. The proposed approach is approx/rnately 32 feet in width. If it is relocated to the west so k is entirely on the subject property, the approach will still be a distance of roughly 95 feet from the curb l/ne intersection of 44'~ Avenue and the University Avenue frontage road. Th/s will exceed the minimum requirement of 50 feet. As mentioned above, a variance will be required to develop the site wkhout the required ten foot landscaped yard along abutting right-of-ways. Staff will recommend denial of this request, as there is enough room on the property to provide the required landscaping. Also, there is no landscaping proposed adjacent to the alley. Considering that there are residential uses directly across the alley, a landscape buffer will help alleviate the potentially negative impacts that the proposed use can have on the neighboring properties. This buffer area will also provide space along the alley and Casey's parking lot for snow removal Staff recommends the construction of a Case: 9808-37 Page: 5 privacy fence, or a landscaped berm if feasible, along the eastern and northern property lines along with the ten foot landscape yard to screen visual and noise impacts from the neighboring residential properties. The proposed location of the dumpster along the western edge of the building requires a variance and is not in the most desirable location. Staff will recommend denial of th.is variance as there is room on the property to locate the dumpster behind the building. Also, access to the dumpster on the site plan is restricted because there is a handicap accessible parking space located directly in front of the dumpster. Regarding the handicap accessible parking space, staff recommends that this be relocated to be immediately in front of the main entrance into the building rather than to the side. The park/ng design as proposed meets mum standards of the Zoning Ordinance. Note that the site plan indicates that the parking spaces mediately in front of the store will be set at an angle. This is necessary to maintain an adequate drive aisle between the park/ng spaces and the canopy. However, the building can be set closer to the rear lot line which will provide more space between the canopy and building. Currently, the building is proposed to be 50 feet from the rear lot Iine. It would only need to be a few feet closer to the rear lot tine to provide enough space to design 90 degree parking spaces which will allow the handicap accessible space enough room to be located in front of the main entrance wkhout dimimshing the number of park/ng spaces. There will still be enough space between the building and adjacent multiple family structures to provide an adequate buffer. The ske plan indicates there will be a free-standing sign adjacent to the front property line. Section 9.113(4)(e) requires that free-standing signs meet front yard setback requirements, which is 15 feet in the RB District. A 15 foot variance is requ/red to erect the sign at the proposed location. Staff will recommend denial of the request because there appears to be enough room on the site to meet the setback requirement. Also, the total square footage of the proposed free- standing sign is 105 square feet. The maximum amount allowed is 75 square feet, so the proposed sign will require a variance of 30 square feet. The total square footage of all signs can not exceed 138 square feet for this site (2 square feet for each front foot of the building). The proposal indicates a 105 square foot free-standing sign and 94 square feet of wall signage for a total of 199 square feet which requires a variance of 61 square feet. In order for a vahance to be granted hardship needs to be established. At this point in time a hardship has not been demonstrated. A drainage and grading plan will need to be submitted to the Department of Public Works for review and approval Note that no land shall be developed in a manner that results in water run- off causing flooding, or erosion on adjacent properties. The Cky Engineer has had an opportunity to review the proposed site plan. Attached, please fi.nd written comments from the Cky Engineer. Case: 9808-37 Page: 6 There appears to be enough room on the site to provide adequate internal circulation. Although, the proposed layout of the site creates concerns regarding safe vehicle movement. The plan indicates that the parking lot will be paved all the way to the alley, leaving access wide open. If the alley is used for an approach, traffic should be directed into one opening along the alley, rather than the entire length of the alley. Note that staff recommends that the alley not be used as an approach. Also, the site plan does not indicate any space for snow removal and storage. This is especially a concern along the alley. The m/nimum ten (10) foot landscaped yard requirement will provide some room for snow removal from the parking lot as welt as the alley. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area for medium density residential use. The site is also labeled as a potential site for light rail transit. The proposal is not consistent with the Comprehensive Plan. As a resuk, an amendment to the Plan will need to be processed. Plan amendments need to be forwarded to the Metropolitan Council for their review and approval. I have attached a copy of the "Land Use Plan" map for your reference. Please note that the plan designations along University Avenue seem to reflect the existing land use pattern, and do not necessarily reflect a vision of future land use in the area. The issue of light rail transit seems to be gaining momentum again. In 1992, when the current Plan was updated, light rail transit was being discussed along the University Avenue corridor. As stated in the Plan, only two of the three locations are expected to be selected and plan implementation does not appear to be imminent. Since 1992, the issue of light rail transit seemed to fade away, but as I mentioned it seems to be reappearing as an issue. The potential for light rail transit at this site should be considered when evaluating this request. A timeline for light rail transit is not known at this point, possibly 10-15 years down the road. The question arises whether the property should be developed when it is being considered as a potential light rail transit site. Another issue worth considering is the future vision for th.is area. As you know, the City is currently in the process of updating the Comprehensive Plan. At this point in time, recommendations for future land use have not been developed. The Commission should consider whether tkis site is appropriate for retail business zoning, and if it is deemed to be appropriate, where should the RB zoning district stop. 44~ Avenue may be an appropriate border. The appropriate zoning south of 44t~ Avenue is another pertinent issue. The first three lots south of 44~ are currently zoned LB, L/m/ted Business, but are used residentially (one single family and two muki-family structures). This particular issue does not necessarily need to be resolved mediately, but it does pertain to the rezoning issue at hand. The positive aspects of this proposal are as follows: 1. Due to the amount of traffic at this intersection, this is a good location for the type of use Case: 9808-37 Page: 7 proposed. 2. The size of the subject property appears to be large enough to adequately contain the proposed use, provided the adjacent properties are screened appropriately. The negative aspects of this proposal are as follows: 1. The proposal does not comply with the City Comprehensive Plan. CONCLUSION Staff Recommendation: Due to the extent of recommended changes to the site plan, staff recommends that the Site Plan Review be continued until a new site plan is submitted that reflects the changes recommended in the staff report. Staff also recommends tabling the Rezoning, Conditional Use Permit, and Variance requests until a modified site plan is submitted. However, if the Commission determines it appropriate to take more definite action at this time, recommended alternative motions are provided below. Recommended Morion: Move to continue the Ske Plan Review until a modified site plan is submitted. Move to table the Rezoning, Conditional Use Permit, and Variance requests until a modified site plan is submitted. Recommended Alternative Motions to Approve the Request: Move to approve the site plan, subject to the following modifications: 1. Locate the approach off 44~ Avenue NE entirely on the subject property. 2. Provide a minimum of a 10 foot landscaped yard along the alley right-of-way, as well as the Universky Avenue frontage road where there is not a driveway. 3. The landscape yard shall be separated by a bumper curb of 5-7 inches high. 4. Relocate the dumpster to a suitable location behind the building. 5. Move the building to the north, and redesign the parking layout to provide 90 degree parking in front of the building. 6. Relocate the handicap accessible parking space in front of the main entrance into the building. 7. Find a location for the free-standing sign that meets the 15 foot front yard setback requirement and does not interfere with safe vehicle movement. 8. Provide a screening fence and/or landscaped berm along the east and north property lines in an effort to screen the adjacent residential uses. 9. An area for loading and unloading shall be designated on the site plan. 10. The curb in the front yard shall be extended to the required 15 feet. Move to recommend City Council approval of the following two (2) variance requests because Case: 9808-37 Page: 8 precedent has been established in other areas of the City: 1. Recommend approval of the request to allow 13 parking spaces in front of the building rather than the requirement that all parking must be to the side or rear of the building which requires a variance of 13; and 2. Recommend approval of the request to allow no service stalls rather than the required two (2) which requires a variance of two (2). Move to recommend City Council approval of the Conditional Use Permit, subject to the following conditions: 1. A drainage and grading plan shall be submitted to the Department of Public Works for review and approval. 2. A lighting plan will need to be submitted to the Community Development Department for review and approval. Glare can not exceed three (3) foot-candles at the property line. 3. Approval of the site access by the Traffic Commission. 4. A modified site plan shall be submitted to the Community Development Department for review and approval 5. Final approval of the rezoning request. 6. Approval of the Comprehensive Plan amendment by the Metropolitan Council. 7. A concrete sidewalk shall be constructed along 44~ Avenue to match into the existing bus stop at the expense of Casey's General Stores, Inc. 8. Existing water service lines shall be disconnected at the ma/n. 9. Existing sanitary sewer services shall be disconnected and capped at the property line. 10. Adequately designed screening shall be constructed along the north and east property lines. This can be in the form of a privacy fence or a landscaped berm. 11. A mum ten (10) foot landscaped yard shall be provided along all abutting public right- of-way lines except where driveways occur. 12. All trash and solid waste material shall be adequately screened and stored within a separate enclosure behind the building. 13. The handicap accessible parking space shall be located as close as is practical to the main entrance to the building. 14. The existing alley shall not be used as an approach for the subject property. 15. Sign Ordinance requirements shall be met and in full compliance. Move to recommend City Council approval of the rezoning of the properties listed in the attached legal description from LB, Limited Business to P_B, Retail Business. Move to recommend Cky Council der~i~l of the following five (5) variance requests because hardship has not been established: 1. Recommend denial of the request to el/minate the requirement for a ten (10) foot landscaped yard along all abutting right-of-way lines; 2. Recommend denial of the request to eliminate the requirement that all trash and waste material be stored behind the building; Case: 9808-37 Page: 9 3. Recommend denial of the request to allow a free-standing sign adjacent to the front property line rather than the required 15 foot setback which requires a variance of 15 feet; 4. Recommend denial of the request to allow a 105 square foot free-standing sign rather than the required maximum of 75 square feet which requires a variance of 30 feet; and, 5. Recommend den/al of the request to allow a total square footage of all signs of 199 square feet rather than the required maximum of 138 square feet which requires a variance of 61 square feet. Attachments: · Completed Application forms; Legal Description; Site Plan and Legend; Sign Diagrams; University Avenue RB zoning map; Land Use Plan map; List of permitted uses in the RB District; Memo from City Engineer; Public Notice Applicat.ion For: Variance Privacy Fence ¢onditionai Use Permit Subdivision Approval Site Plan Approval Or. her CT-T~' OF COLUI~!A H~IGHTS 2. Lesal Description of Subject Property: Application Date: June 23? !998 Street Address of Subject. Property: ~ University Avenue and .!~.th ,a,vcnue ..... See attached l~al description Applicant: Name: Casey's General Stores, Inc.(Contract Purchaser) Address: P.O. Box 3001 Ankeny, IA 5002!-80!5 Phone: 5i5/~5-6502 O~ne r: Ronald Ball~inger/. Name: Estate of uo~0thv /iq~ 44i7 N.E. University Ave/ Address: 315 N.E. 44th Ave 6i2/788-7745 Phone: 612/78~07!1 Description of Eequest.: Please see. ~he attac,qed sheet Zoning: Applicable Ci:y Ordinance Number Present Zoning ~-Limi~d Business District Present Use Existing struc~res on p~per~y Section Proposed ZoningRB-Re~il Business District Proposed Use CCmT~rcial use ?. Eeason for Eequest: Please see the attached sheet S. ~xhibi:s Submitted (maps, diagrams, etc.) Site Plan Previously Submitted ~¢know!ed~ment and Si,,zguature: The undersiTned hereby represents upon all of the penalties of law, for :he purpose of inducing ~he City of Columbia Heish:s to take :he action herein requested, that all statements herein are true and t.ha: all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws o£ :he State ef Ninnesoua. .1 Signature of Applicant: ~ ~~ '~-' Date: ~une ~sK, nust, ~sey'sGeneral S~s, Inc. For: RezonlnB Variance Privacy Fence Conditional Use Permit Subdivision Approval Site ?lan Approval Other CITY OF COLUMBIA HEIGHTS Applica:ion Da:e: Case No: ~ee: 3/C~ Receipt No: June 23, !9~8 S:reet Address of Subject ?roperty.. Corner of University Avenue and 44th Avenue N.E. Legal Description of Subject ?:oper:y: See. attached legal description A=:licant: 4. Name: Casey's General Stores, Inc. (Contcact Purchaser) Address: P.O. ~ox 3001 Ankeny, IA 50021-8045 Phone .. 5i5/965-6502 --Ronald Ballinger / Name: Estate of Dorothy Tigue 44t7 N.E. University Ave / Address: 315 N.E. ~U~%h Ave. 6tZt/~-114b Phone: 612/789-0711 5. Descrip:ion of ~eques:: Please see the at%ached variance requests ~oninz: Applicable City Ordinance Number Presen: ZoninB LB-Limited Business District Presort= Use Existing slp~uctures on property Section 9.116(18) Proposed Zoning RB-Re*~il Business District Proposed Use Ccmrercial use 7. Reason for ~equest: Please see the attached skeet 8. Emhi~t:s Submi:ted (maps, ~iaSrams, etc.) Site plan previously sutmitted Acknowledgment and Si;nature: The undersiTaed hereby represents upon all of the penal=les of law, for the purpose of inducinB the City of Columbia HeiEh~s :o take :he ac:ion herein toques:sd, that all statements herein are true and =hat all work herein mentioned will be done in accordance with ~he Ordinances of the City of Columbia HeiEh:s and :he laws of ~he S~a:e.~f ,~esota. $isna:ure of Applican:: ' ~ ,~.~ %L Da~e: ~une 23. 199~ Les ~ust, Casey'sGeneral Sto~s, Inc. Taken By:. 2.) Casey's General Stores, Inc. requests the approval for rezoning of the property located at the comer of University Avenue and 44th Avenue N.E. from Limited Business District to Retail Business Distr/ct (R-B) to allow the construction of a convenience store with gasoline pumps and prepared foods. Casey's General Stores, Inc. requests the granting ora Conditional Use Permit to construct and operate a convenience store with gasoline pumps in a R-B Distr/ct zoning. Casey's is also seeking site plan approval for the proposed location at the comer of University Avenue and 44th Avenue N.E. (site plan previously submit-ted). 5.) 6.) 1.) Casey's Genera/Stores, Inc. requests the granting ora variance to section 9.116(18)(C) of the City Ordinance for a I 0' landscaped yard along a/l abutting right-of-way lines. 2.) Casey's General Stores, Inc. requests the granting ora variance to section 9. t 16(18)(e) which requires that al/trash and waste material be stored behind the build/rig. 3.) Casey's General Stores, Inc. requests the granting o£a variance to section 9.116(18)(f) which requires that al/outside par/ring spaces be located to the side and/or rear of the building. Casey's General Stores, Inc. requests the granting ora variance to section 9. i 16(18)(~[) which requires that ail minor motor fuel stations shall have two service stalls. Casey's Genera/Stores, Inc. requests the granting ora var/ance to section 9.116(18)(i) which requires that curb cuts shail not be less than 50 feet from the curb I~e intersection on secondary thoroughfares. Casey's Genera/Stores, Inc. requests the grantLng ora variance for the pylon sign to be located iess than 15' on both property, lines. LEGAL DESCRIPTION Lots 16, I7, 18, 19, 20, and 21, Block 20, Columbia Heights annex to Minneapolis, according to the plat thereof on file in the County Recorder's Office, Anoka County, Minnesota; except for the west 10.00 feet thereof; also excepting therefrom that part of said Lot 16, known as parcel 238A of Trunk Highway No. 47 fight-of-way plat described as follows: Beginning at the southeast comer of said Lot 16; thence westerly on and assumed azimuth from north 270 degrees 22 minutes 01 seconds a distance of 119.60 feet to the easterly right-of-way line of Un/versity Avenue east frontage road; thence northerly 359 de~ees 52 minutes 56 seconds azimuth along said easterly fight-of-way line a distance of 20.00 feet; thence easterly 279 degrees 50 minutes 49 seconds azimuth a distance of 121.43 feet to the point ofbegirming. Said tract contains 27,499 square feet more or less. I 11 I 11 .11 II ,t RING 8~4.M 48'X60' ELECI~ 4OO A~P, 3 ~ 120/20~ ;ELEP~E 8 20'-9' ~ST. or, SE ® 20'-0" PROPOSED JOINT 60- R,CP SI S, -~ ~F~'O~ art ~ - C,~IE 44TH AVE. NE 32'-0' FiN FL, 8g0=42 CASE% One C( ELECTRIC 40O Al/P, 3 S Co, sr. o ~J~ ®1 2o'-o' 890 42 FIN. Fl.. 801,94 PROPOSED JOINT · NOTES: 1.) 2 - 10,000 GALLON SINGLE WALL FIBERGLASS TANK ?'-Il' ~ U = UNLEADED: S = SUPER UNLEADED GASOLINE PRODUCTS. 2.1 T~K ~E~NG DETNLS PAGE D8 3,) FILL PIPE AND UANHOLE DETAIL PAGE D8 4) CIRCUff BRESRER PANEL PAGE D4 5 ) RFFRIGERMION ,YIRING PAGE D5 6) OIl:BARCO WIF, IM;'; F'~uE D6 7) ISleD SIZE 4 t~OG~ONE ~ 8' W/DU~L GUARD 8.) 4 - 4 HOSE ,;iLBARCO OU~D (~DV~HT~GE) DISPEhT~PC 9.) ISLED DETAILS P~GE D7 lO.) ISLAND CONDUII DETAIL PAGE OS 11.) DO NOT PLACE PRODUCT PIPING UNDER ISLAND 12.) 18' MIN. FROM lANK PIPING lO FmNISH SURFACE 133 SIGN BASE DETAILS PAGE DIO i4) SIGN DETAILS PAGE 15.) DRIVEWAY JOINTS T~h BE PALKED ,k F~ULrEE, 20) ~LOPE RAMP ~OR BIJILDIt~G $IDEWAL~ 1.2G 21 ) RUH VENT LIN[~ UP CANOPY I:OLI.IMI: (2 M;, i, 22.) VERIFY ALL UIILffY LOCATIONS & 2]) P~RKING SPACES (PAINT LINES) ~ 00 NO[ ~AIN[ P4RKING SPACES AT iSLANDS ~ 24 ) EXISTING ELEVA[[OHS .................................... 25) PPO~OSED ELEVATIONS (SU~EC~ TO CHANGE', ~ ~FILL ~ICH BASIN W/OVERSPILL PROTECTiOII ~(~TURBINE EMCLOSUR[ TYP CONTAINS. TAHk PROBE. SUB-PUMP W/LINE DETECTiOll. VENT EXTRACTOR W/BALL FLOAT W/OVErFiLL PROTEChOH PROPOSE[; E,~A!HaGE FTC,', LEGEND ......... ¥. ...... C£hTEF ...... PROPERT f LIH£ o I/2' REB,:RS C. 3,t4' tRON PIPES · FOUND MONuHENTS (~r~L. aOO. EK.J 4, NO MONUUDiTS FOUND OR SET ~ ~ POWER POLE ~ND Gu~ ~ EXISTIhC 'Ii:T[R SHUT OFF ........ On u . [xfSTtNG O~[Mt[~D ...... ~x 0 x EXISTING 'FREE lO BE REMOVED ~* EXISTING .FREE fO NOTICE: ALL WORK IN/ON THE R.O.W. AREA IS SUBJECT TO Cll~ OF COLUMB~ HEIGHTS, ~PROV~ AND SPECIFI~TIONS. <~> ~W CUT AND REUOV~ L~XISTING CURB ~ GUI'FER. ~ PROPOSED N~ DEPRESSED CURB AND GUI'FER. ~ TIE INTO ~ ~TCH EXISTING CURB HEIGHT & GUI'FER FLOW LINE. <~) PROPOSED NEW 20 FI'. CURBED ~DIUS. <~> PROPOSED N~¥ 15 Fl'. CURBED RADIUS. <)~D PROPOSED NEW t2 FT. CURBED RADIUS. -_ , ' . ' ~"' ~'..,,,~A~PROACH I i --- ~: ~- - -~ ': ?,LUMBIA HEIGHTS, MINNESOTA ' ~ ISDN 06 tCASEY'S CASEY'S t1'-1' 'iE]''~';t o~o, University Avenue Columbi~Heights RB Zoning Pattern Pro~ L E G E N D ~ ~fion , - ....... , --. ~ ~: ~ map illuffiates ~e Retail r . , ~.[,~:~~ ~~as Y~ ~ Busine~ (RB) Zoning Di~ct , paff~ along ~l~i~:~i[~f~] W~ F~ Avenue , . :?),.f?~ 1 ~- 1,~ f~ ~ - 1:19~ SECTION 13 Ord. 11 7¢ eff.2-23-8~ "~B" RETAIL BUSIFESS DISTRICT Permitted PrinCipal Uses Wi:bin =he "~" Xe=a~ Bus,ess Distric=, no s=~c~=e o~ ~nd a~ll be used ~cep~ for one or more of ~he foll~s us~: 1. ~ose uses pe~i~ed ~ Section 9.112(1) (~D) and as re~la~ =here~ ~cep= as herein ~en~. (~-1) 2~ U~ots:erv s~o7s wh;ch ~o no= excee~ =hree-:~ousend (3000) square ~ee= ~n ~oor a~es. .! I Ord. 11 61 elf.4-25-88 Ord.ll61 elf. b-25-$8 Or:l. #1340 elf. 4/97 Ord. 1047, e. ff. 8/2~/83 Conditional Uses Within any "P~B" Business Dis:rio:, no s:ructure or land shall be used fo the following uses excep= by conditional use permit. (a) Accessory buildings. D~e!!ingunits provided.. (i) -'The ~n{ts do not occupy the f;rst floor. (iT) That a roof intended for usable space shall be enclosed by a wall or fence not less than five (5) feet in height. (c) Day care centers. (d) Off-s:reet parking lots subject :o Section 9.116(2). Public utility structures which shall conf6rm to :he yard quirenents and architectural style of the neighborhood. (f) Open sales lots subject to Section 9.116(14). Motor fuel stations (minor) an~ major fuel stations with minor repairs subject to Sec=ion 9.117. (h) Restaurant, cafe, :em room, bar, prepared food outlets subJec= to Section 9.116(15) and Prepared Food Delivery Establishments as such es:ab!lshments are defined in Section 9.!03(63). (1) Drive-in businesses subject to the following Tequirements: ' Hours of operation shall be confined to :he perio~ Between I0:00 a.m. &n~ 1:00 a.m. for =hose serving £oo~ or drink. [ii] The ~ntire area shall have a drainage system approved by the City Engineer. [iii] The entire area other than that occupied by the structure or planting shall be surfaced wi:h a material which will control dust and drainage ~o :he approval o~ the City Engineer. 9f112(1) "CBD" BUSINESS DISTRICT .' one (1) or more of the follow/rig uses: ~erm/tted Principal Uses Businesses prov!dlmg the fol!o%rlmE sales am4/or services: . '(e) --' (o) Ord. 1033, (~) ~ff. 3/28/83 (q) (~) (v) (w) (×)' (v) '(: ) (cc) Antiques. Appllance sales an~ service. - Ar~ and school supplles Bakery goods. Banks Barber S~ops. Beauty Parlors. Books and office supplies. Bo-]lng Alleys. Broadcasting studio. Busin%ss School. Bus and Transportation c~nter. Candy, ice cream, popcorn, nuts, frozen desserts and soft drinks, but not where a drive-ln service ls provided. Camera and photographic sales and repair. Carpets and rugs. Tennis, rac~ue:~all, han~a!l, :able tennis and box/nE clu~s. alonE wi=h clubs define~ b~ Minnesota S:atute ~3&0.07, Subd. 15. ¢o~ns and stamps. Costume and formal wear ren:alt De]icatessen. Department stores. Drugs. Dry cleaning.and laundry p~ck-up locatlon~ ~ncluding Inclden:al pressing and repalr. .'- Dry cleanlng and laundry self,service facility. Employment agency. Florlst Shop. Floor covering. Frozen foo~s, not ~ncludlng a locker plant. Furniture, Including upholstery, when conducted as a secondary use. Fur products and the processing of furs when directly related to retail sales fro~ the site. Gifts or noveltles. - 322 - (fl) (hh) mm) (oo) (pr~) (vv) (xx) (yy) (zz) (aaa) ( (ddd~ (eee) (fff) (ggg) (hhh) (.ijj) (kkk) Glass, china and pottery. Grocery, fruit and vegetables. Hardware. Hobby crafts including handicraft classes. Ho:et. Interior decorating studio. Jewelry, time pieces and repalrs. Leather goods and luggage. Library, both public and private. Liquor store (off-sale) Meat market, but not including processing for a locker plant. Musical instruments and repairs. Newsstands. Offices-business and professional. Offices-governmental. Paint, wallpaper and related n~terials. Pet shop, provided the operation shall not include the boarding of pets for a fee, the n~intalning of pens outside of the building or the operating so as to cause an offensive odor or noise. Photographic studio. Pipe and tobacco shop. Post office or telegraph sub-station. Printing shops which occupy not more than three thousand (3,000) square feet of gross floor area. Records, television, radlo, hi-fi and recording equipment. Savings and loan offices. Sewing machine, related equipment and sewing classes. Shoes and shoe repair. Sporting goods. Stationery supplies. Tailor shop. Theater, not of drive-in variety. Television studio. Toys. Transportation center. Travel bureau. Variety store. 323 CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: KENNETH ANDERSON COMMUNITY DEVELOPMENT DIRECTOR KEVIN HANSEN E~R PUBLIC WORKS DIRECTOR/CITY PLAN REVIEW FOR AUGUST 11TM PLANNING & ZONING COMMISSION DATE: AUGUST 3, 1998 I have reviewed the submittal documentation for the August 11m P & Z Meeting and offer the following comments and/or questions: I. CASE 9808-37: CASEY'S GENERAL STORES The site access off the University Avenue frontage road needs to go before the Traffic Commission. Its location should be moved as far north as possible. The 44m Avenue/University Avenue/frontage road intersection is a poorly operating intersection and adding another opening at less than the 50' spacing would add another conflict resulting in a more dangerous intersection. For Public Works review, what is the before/after impervious coverage for the proposed development. How will the site be separated from the alley? A conflict in maintenance issues is possible without clem- delineation of the alley and drive entrance and/or parking lot. How wilt the site be screened from the residential property to the east and north? Site drainage and erosion control is unclear. Existing water service lines must be disconnected at the main. Existing sanitary sewer services shall be disconnected and capped at the property line. A concrete sidewalk should be required along 44th Avenue to match into the existing bus stop. It CASE 9808-38: WEBER BODYWORKS Property should be evaluated for necessary easements for public facilities. A storm sewer runs along the east side of the property. Plans, rev.isions and/or nan'ative response to Public Works plan review for the subject cases needs to be submitted prior to final plan approval. Four (4) copies should be provided for our review. KH.'jb 98-63 CC: Joe Holman, City Planner Mol Collova, Building Inspector C(TY OF COLUMBIA HEIGHTS 59~ 4(~q'H~AV£NUI-' N.='., CO~.UMBIA HEIGHTS, ~N 55421-3878 (612) 782-2800 l'DD 782-280~ John Hunt~ T~n R~n~feil P/_4NNING ANO ZONING CaMM/SS/ON NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, August 11, 1998. The order of business is as follows: A request for rezoning of the property located at 4405 University Avenue, which is the northeast corner of 44~ Avenue and University Avenue, from LB, Limited Business to RB, Retail Business to a/low a retail grocery/minor motor fuel station. A request for a Site Plan approval and a ConditionaJ Use Permit for the minor motor fuel station. The site plan, as proposed will require seven different variances. These are described as fotlows: 1. A request for a variance to Section 9.116(18)(c) of the Zoning Ordinance which requires a ten (10) foot landscaped yard along ail abutting right of way lines. The proposal indicates that there will not be tandscapin§ in certain areas atong abutting right of way lines which requires a variance of ten (10) feet. 2. A request for a variance to Section 9.116(18)(a) which requires that all trash and waste material be stored behind the building. The proposal indicates that trash and waste material will be stored along the west side of the building which requires a variance. 3. A request for a variance to Section 9. t16(18)(f) which requires that ail outside parking spaces be located to the side and/or rear of the building. The proposal indicates there w/il be 13 parking spaces in front of the buitding which requires a variance of 13 parking spaces. 4. A request for a variance to Section 9.116(18)(i) which requires that all minor motor fuel stations shall have two (2) service stalls. The proposal indicates that there will not be any service stalls which requires a variance of two (2). 5. A request for a variance to Section 9.113(4)(e) which requires a pylon sign to be located a minimum of fifteen (15) feet from the front property line. The proposal indicates that the sign will be adjacent to the front property line which requires a variance of fifteen (15) feet. 6. A request for a variance to Section 9.117A(10) which requires that free-standing signs do not exceed 75 square feet. The proposal indicates a 105 square foot free-standing sign which requires a variance of 30 square feet. 7. A request for a variance to Section 9.117A(10) which requires that the total square footage of ail signs can not exceed I38 square feet for this site. The proposal indicates 199 square feet of total signage which requires a variance of 61 square feet. THE CitY OF COLUMBIA HEIGHTS OOES NOT DISCRIMINATE ON THE BASIS OF OISABILITY IN EMPLOYMENT OR THE IPROVI$1ON OF SERVICES ~., Page 2 Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Wait Fehst City Manager kp The City of Cotumbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, extension 209, to make arrangements. (TDD/782-2806 for deaf only.) CITY COUNCIL LETTER Meetin~ of: A1 ust 24, 1998 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: q Community Development APPROVAL ITE M:P otenti al At tey Cul-De-Sac behind Au toworld BY:JoeHollman--7,/,19'9~"~:~t~ BY: NO: ~' ~ ~' q DATE: August t Issue Statement: It has been suggested by a resident along Reservoir Blvd. that the proposed alley be a cul-de-sac on the 37s' street end of the block between Reservoir Blvd. and Central Avenue. The attached site plan indicates a possible design for the cul-de-sac which was prepared by the developer. This issue was discussed during the August 11 Planning and Zoning Commission meeting Background: A new alley right-of-way with access on Reservoir Blvd. and 39th Ave. NE has been approved as part of the preliminary plat review. This will provide a distance of 38 feet between the commercial use and residential property to the north. The question is whether or not the alley should be cul-de-sac in this 38 foot right-of-way. The diameter of the proposed cul-de-sac is 40 feet which would extend the entire wirlth of the alley right-of-way plus an additional two feet which is located on the owners property. Should this design be approved, it is my recommendation that the preliminary plat be revised to widen the right-of-way at the point where the potential cul-de-sac crosses onto private property. Also, the edge of the hard-surfaced area would extend right up to the property line on the northeast side. This creates concerns regarding snow removal. With the proposed desigrk some snow would be piled on the adjacent property. Some other potential draw backs include: Fire and rescue service may be compromised; Alley could be subject to a large volume of traffic; Maintenance is more difficult with one access; The ability for vehicles to turn around would be difficult in the winter; Garbage pick up would be a problem for businesses along Central; Street lighting may be required or desired in the cul-de-sac; Most dead-end alleys are in residential areas, where they cause a minimum of inconvenience to residents, but in a commercial area it has the potential to inconvenience patrons and residents. Also, a cul-de-sac would interfere with the existing use of the alley and I have not heard any negative comments about the existing use. There are some potential benefits which include: The proposed cul-de-sac would lessen traffic on adjacent streets by eliminating all through-traffic from 39t~ Ave. to Reservoir Blvd.; and a dead-end alley would prevent any customers from using the alley as a short-cut from 39t~ Avenue to the station. The Planning and Zoning Commission discussed this issue during the August 11, 1998, meeting. They voted unanimously to recommend that the City Council require the alley to have access on both 39th Avenue NE and Reservoir Blvd. There were a number of neighboring property owners present. Individuals opposing the cul-de-sac outnumbered the individuals in favor of the cul-de-sac. Recommended Motion: Move to require that the alley behind the east site of Jeff's, Bobby and Steve's Autoworld has access on both 39th Avenue and Reservoir Boulevard. COUNCIL ACTION: 'CITY OF COLUMBIA HEIGHTS 5gO 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5~421-3878 (61~.) 782-2~00 TDD 782-~-806 PLANNING AND ZONING COMMISSION REGULAR MEETING OF AUGUST 11, 1998 MINUTES The August 11, 1998 Planning and Zoning Commission meeting was called to order by Commissioner Szurek at 7:00 p.m. Members present were Hunter, Ramsdell, Fowler, Peterson and Szurek. Aisc present were Joe Hollman (City Planner), Ken Anderson (Director of Community Development), and Kathryn Pepin (Secretary). MOTION by Fowler, seconded by Ramsdell, to approve the minutes as presented in writing from the meeting of July 7, 1998. Voice Vote: All Ayes. Motion passed. NEW BUSINESS: Ac Public Hearing Rezoning, CUP, Site Plan, Variances Case #9808-37 Casey's General Stores, Inc. RE: 4417 University Ave. And 315 N.E. 44th Avenue Mr. Holiman presented the request from Casey's General Stores, Inc. for Rezoning from LB, Limited Business District to RB, Retail Business District along with a Conditional Use Permit and Site Plan Review to allow a retail grocery/minor motor fuel station at the northeast corner of 44~' Ave. and University Ave. which encompass the lots addressed as 315 44~ Ave. NE and 4417 University Avenue NE. The proposal will also require seven different variances. He presented some backround to the Commission recjarding the properties existing at the proposed site adding that due to the condition of the existing vacant buildings on the subject property, the City Building Official has issued a suspended occupancy on both buildings. Both properties have also been declared hazardous buildings by the City Building Official. On June 29, 1995 compliance orders were issued by the Fire Department. The orders were never fulfilled, and the structures remain in noncompliance with national, state, and local codes. Mr. Hollman informed the Commission that the surrounding property to the north and south of the proposed development is zoned LB, Limited Business and the property to the east and west is zoned R-2, Two Family Residential. The adjacent property to the north is used for multiple family and the adjacent properties in the other three directions are used primarily for single family residential. He stated that there is one single family lot to the south which separates the subject property from the multiple family residential. Rezoninq Mr. Hollman stated that the property is currently zoned LB, Limited Business District. The proposed use of the property as a minor motor fuel station with retail grocery sales is neither a permitted or conditional use in the LB THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BAS)S OF DISAB]LITY )N EMPLOYMENT OR THE t~ROVlS~ON OP SERVICES EQUAl- OPPORTUNITY EMPLOYER PLANNING AND AUGUST 11, 1998 PAGE 2 District. As a result, the property needs to be rezoned to permit the proposed use. The most appropr~ zoning designation is RB, Retail Business which allows the retail sate of grocery items as a permitted use and.~inor motor fuel stations as a conditional use. He stated that when evaluating a rezoning request, it is important to consider how the proposed zoni~change fits in with the surrounding area adding that the City needs to take care to ensure that a spot-zoning situa~n does'not occur. The entire stretch of University Avenue between 3~ Avenue and 53~ Avenue is a mix of multye zoning districts. Four separate areas are currently zoned RB, Retail Business. He directed the Commission'$~ttention to a map illustrating the pattern of RB zoning in the area. Because of this existing pattern of zoning alo~ University Avenue, the proposal is not considered to be a spot-zoning. Mr. Hollman added that when considering the rezoning request, it is important to note that a change ~zoning districts changes the uses that would be permitted on the property referring to the permitted uses in Iie RB zoning district. Any new use or change of use would need to meet minimum requirements for screening, parl:i~, etc. Conditional Use Permit, Site Plan Review, and Variances Mr. Hollman informed the Commission that according to Section 9.113(2) of the Zoning Ordinance, a ~nditional Use Permit is required for minor motor fuel stations in the RB District, subject to Section 9.117 and a~ as follows: o The setback of any canopy or weather protection, free standing or projecting from the statio~ structure shall not be less than ten (10) feet from the street right-of.way line nor less than twenty (20)feet from an abutting property line. He stated that the proposed site plan indicates that the canopy will I~ more than 20 feet from the nearest property line which meets this requirement. The sale or rental of motor vehicles, trailers, campers, boats and other items which are not kapt entirely within the building shall require an approved open sales lot. He stated that the proposal does eot include any sale or rental of motor vehicles, trailers, etc. A minimum ten (1 O) foot landscaped yard shall be provided along all abutting public right-of-way lines, except where approved driveways occur. He stated that there are three abutting public right-of-way lines involved: University Avenue frontage road, the alley, and 44~ Avenue. The proposed site plan indicates that there will be a landscaped yard along the 44t~ Ave. frontage, but not along the alley or frontage road which will require a variance. All goods offered for sale on the motor fuel station site other than those generally required for the operation and maintenance of motor vehicles shall be stored, sold and displayed within a building. He stated that the operation as proposed meets this requirement. REGULAR MEETING- MINUTES AUGUST 11, 1998 PAGE 3 o All trash, waste material and unwanted motor vehicle parts shall be stored within a separate enclosure behind the building. He stated that the proposed site plan indicates that there will be a dumpster located along the western side of the building which will require a variance. All outside parking spaces shall be located to the side and/or rear of the principal building. Mr. Hollman stated that the proposed site plan indicates there will be 13 parking spaces located in front of the building which will also require a variance. The outdoor lighting system shall be approved by the City and shall be so designed to prevent any undue light therefrom being directly visible from the public right-of-way or abutting lots. He stated that a lighting plan will need to be submitted, reviewed, and approved by staff prior to the issuance of any building permits. Light can not exceed a glare of 3 foot candles at the property line. Wherever a motor fuel station abuts an "R" District, a fence not less than 50% opaque nor less than six feet high shall be erected and maintained along the side and rear property line that abuts the "R" District. He stated that the property across the alley to the east is zoned residentially and the property to the north is used residentially. Technically, the subject property does not abut a residentially zoned tot, but adequate fencing will be recommended as one of the conditions of approval. A minor motor fuel station shall have two service stalls. He stated that there are no service stalls proposed in this application which will require a variance. 10. Access or egress curb cuts to a motor fuel station shall not be tess than 50 feet from the curb line intersection on secondary thoroughfares. He stated that the proposed approach is roughly 55 feet from the curb line intersection of 44t~ Avenue and the University Avenue frontage road which meets this requirement. He noted that the City Engineer stated that the site access off the frontage road needs to go before the Traffic Commission, and its location should be moved as far north as possible. Mr. Hollman stated that the developed site will consist of four pump stations for gas, a canopy over these pump stations, and one 40' x 68' (2,720 square feet) building. Building setback requirements in the RB District are as follows: Front Yard- 15 feet; Side Yard- None; and Rear Yard- 10 feet. The building as shown on the proposed site plan meets these requirements. He informed the Commission that parking requirements are based on the use of the building as a retail store, which will be the principal use of the structure adding that the requirements are at least one space for each 200 square feet of floor area. He stated that the proposed building will require a minimum of 14 parking spaces. There are 15 standard spaces plus one handicap accessible space shown on the site plan which meets the minimum requirements of the Zoning Ordinance. This includes parking at the gas pumps. He also informed the Commission that there will also need to be one loading berth provided that is no less than 12 feet in width and 25 feet in length. At this point, there are no loading berths indicated on the site plan. ?LANNIN(~ AND ZONIN(~ CO~I$$10N AUGUST ~, ~998 PAGE4 Mr. Hollman stated that all open off-street parking areas need to provide a bumper curb of five to seven inches high around the perimeter of the parking area and a curb of no less than five (5) feet from a building that has parking around it. Aisc, a curb of five to seven inches high is required along the front yard setback line which is 15 feet in the RB District. The site plan does indicate a curb around the perimeter of the parking area except along the alley. Aisc, the curb in the front yard is shown at twelve feet from the lot line in the southwest corner. He added that this would need to be extended to the required 15 feet. Mr. Hollman stated that Staff has several concerns regarding the design of the site plan. The site plan indicates that the approach off 44~ Avenue will utilize the existing alley. Commercial traffic is not desired in public alleys. Staff will recommend that the site plan be modified to locate the approach entirely on the subject property. The proposed approach is approximately 32 feet in width. If it is relocated to the west so it is entirely on the subject property, the approach will still be a distance of roughly 95 feet from the curb line intersection of 44~ Avenue and the University Avenue frontage road. This will exceed the minimum requirement of 50 feet. A variance will be required to develop the site without the required ten foot landscaped yard along abutting right-of- ways. Mr. Hollman stated that Staff will recommend denial of this request, as there is enough room on the property to provide the required landscaping. Also, there is no landscaping proposed adjacent to the alley. Considering that there are residential uses directly across the alley, a landscape buffer will help alleviate the potentially negative impacts that the proposed use can have on the neighboring properties. This buffer area will also provide space along the alley and Casey's parking lot for snow removal. Staff recommends the construction of a privacy fence, or a landscaped berm if feasible, along the eastern and northern property lines along with the ten foot landscape yard to screen visual and noise impacts from the neighboring residential properties. Mr. Hollman added that the proposed location of the dumpster along the western edge of the building requires a variance and is not in the most desirable location. He indicated that Staff recommends denial of this variance as there is room on the property to locate the dumpster behind the building. Aisc, access to the dumpster on the site plan is restricted because there is a handicap accessible parking space located directly in front of the dumpster. Regarding the handicap accessible parking space, Mr. Hollman stated that staff recommends this be relocated to be immediately in front of the main entrance into the building rather than to the side. Mr. Hollman stated that the parking design as proposed meets minimum standards of the Zoning Ordinance noting that the site plan indicates the parking spaces immediately in front of the store will be set at an angle. This is necessary to maintain an adequate drive aisle between the parking spaces and the canopy. However, the building can be set closer to the rear lot line which will provide more space between the canopy and building. Currently, the building is proposed to be 50 feet from the rear lot tine. It would only need to be a few feet closer to the rear lot line to provide enough space to design 90 degree parking spaces which will allow the handicap accessible space enough room to be located in front of the main entrance without diminishing the number of parking spaces. There will still be enough space between the building and adjacent multiple family structures to provide an adequate buffer. REGULAR MEETING- MINUTES AUGUST 11, 1998 PAGE 5 The site plan indicates there will be a free-standing sign adjacent to the front property line. He informed the Commission that Section 9.113(4)(e) of the Zoning Ordinance requires that free-standing signs meet front yard setback requirements, which is 15 feet in the RB District. A 15 foot variance is required to erect the sign at the proposed location. Mr. Hollman stated that staff recommends denial of the request because there appears to be enough room on the site to meet the setback requirement. He added that the total square footage of the proposed free-standing sign is 105 square feet. The maximum amount allowed is 75 square feet, so the proposed sign will require a variance of 30 square feet. The total square footage of all signs can not exceed 138 square feet for this site (2 square feet for each front foot of the building). The proposal indicates a 105 square foot free-standing sign and 94 square feet of wall signage for a total of 199 square feet which requires a variance of 61 square feet. Mr. Hollman reminded the Commission that tn order for a variance to be granted, hardship needs to be established. At this point in time, he stated that a hardship has not been demonstrated. Mr. Hollman informed the Commission that a drainage and grading plan will need to be submitted to the Public Works Department for review and approval. He noted that no land shall be developed in a manner that results in water run-off causing flooding, or erosion on adjacent properties. The City Engineer has had an opportunity to review the proposed site plan and directed the Commissioners attention to the written comments from the City Engineer. Mr. Hollman stated that there appears to be enough room on the site to provide adequate internal circulation although the proposed layout of the site creates concerns regarding safe vehicle movement. The plan indicates that the parking lot will be paved all the way to the alley, leaving access wide open. If the alley is used for an approach, traffic should be directed into one opening along the alley, rather than the entire length of the alley. He noted that staff recommends that the alley not be used as an approach. Aisc, the site plan does not indicate any space for snow removal and storage. This is especially a concern along the alley. The minimum ten (10)foot landscaped yard requirement will provide some room for snow removal from the parking lot as well as the alley. Mr. Hotlman informed the Commission that the City Comprehensive Plan designates this area for medium density residential use. The site is also labeled as a potential site for light rail transit. He stated that the proposal is not consistent with the Comprehensive Plan adding that, as a result, an amendment to the Plan will need to be processed. Plan amendments need to be forwarded to the Metropolitan Council for their review and approval. Mr. Hollman directed the Commissions attention to a copy of the "Land Use Plan" map included for their reference. He noted that the plan designations along University Avenue seem to reflect the existing land use pattern, and do not necessarily reflect a vision of future land use in the area. Mr. Holtman stated that the issue of light rail transit seems to be gaining momentum again. In 1992, when the current Ptan was updated, light rail transit was being discussed along the University Avenue corridor. As stated in the Plan, only two of the three locations are expected to be selected and plan implementation does not appear to be imminent. Since 1992, the issue of light rail transit seemed to fade away but it seems to be reappearing as an issue. He added that the potential for light rail transit at this site should be considered when evaluating this REGULAR MEETING-MINUTES AUGUST11,1998 PAGE6 request. A time line for light rail transit is not known at this point, possibly 10-15 years down the road. The question arises whether the property should be developed when it is being considered as a potential light rail transit site. Mr. Hollman added that another issue worth considering is the future vision for this area indicating that the City is currently in the process of updating the Comprehensive Plan. At this point in time, recommendations for future land use have not been developed. He felt the Commission should consider whether this site is appropriate for retail business zoning, and, if it is deemed to be appropriate, where should the RB Zoning District stop adding that 44t~ Avenue may be an appropriate border. The appropriate zoning south of 44~' Avenue is another pertinent issue. The first three lots south of 44~ are currently zoned LB, Limited Business, but are used residentially (one single family and two multi-family structures). He stated that this particular issue does not necessarily need to be resolved immediately, but it does pertain to the rezoning issue at hand. Commissioner Hunter asked what the area would be used for where the dumpster is currently located if it is required to be relocated to the rear of the building. Mr. Hollman stated that the area could be used for additional parking spaces. Council Representative Peterson stated that the site plan indicated 50 feet from the rear of the proposed building to the rear property line and asked if the building could be moved back. Mr. Hollman stated that the building could be relocated closer to the rear property line, however, a buffer area and screening would be required along the alley. Chuck Tweat, General Broker to Casey's General Store, spoke on behalf of'the application and request and described the company's philosophy of replacing the old neighborhood style grocery store with an updated version, hiring local people and maintaining a local atmosphere. He stated the hours of operation are determined by the area in which the store is located adding that they do not deal with video tape rental or nude magazines. It was his opinion that some of the issues addressed by Planner Hollman could be resolved. He stated that the company normally will present the basic proposal and then build the structure according to the requirements outlined in the plan review. He explained that all their stores have the handicap parking spaces to the side of the store so that the vans can unload and the handicap person does not encounter the danger of being in any traffic circulation patterns or paths. The ownership prefers that parking be at an angle versus straight in as that is usually the way the cars are parked anyway. He stated that the gas pumps are the latest technology. Commissioner Szurek asked what would keep the snow removal from not affecting the adjacent lots to the alley. Mr. Tweat responded that snow removal would be by contract and the contractor would be able to store some snow on site at the rear or the snow would be removed immediately from the site depending on the amount of snowfall. Council Representative Peterson stated that there is sufficient area to install the 10 foot green area along the alley. Commissioner Ramsdell stated that the required loading dock is not indicated on the site plan. Mr. Tweat stated that there is a "no parking" area where unloading is done at the front or side of the building used by d~ivery vehicles and they run a ramp to the rear door. Chairperson Szurek opened the public hearing. Don Halva, attorney representing John Emerson of 4457 University Avenue, stated that Mr. Emerson is opposed to the rezoning of the area to accommodate the proposed development which would make four gas statimts in 4.5 blocks and three grocery stores in four blocks. Hazel Erickson of 4425 N.E. 4th Street was present to infer that this is a "done deal" adding that there is no sense in constructing another grocery/gas station so close to the others. She stated that the area of 44t~ ar~ University is a very high traffic intersection and that this development would increase the danger of the intersection. She further stated that people and trucks using the development would turn to the residential area to get ~ and out of the store rather than that heavily used intersection. Beth MacDonald of 4444 r~.E. 4th Street was present to state that this development would make the i~tersection a "traffic nightmare". It is hard for traffic to exit or enter the alley at this time with this development making it worse in her opinion as they will get caught in traffic backup from the stop lights. She felt there are enough grocery stores and gas stations in the area. She feared the overflow of large delivery trucks into the residential areas due to the traffic backup problems in the area caused by the stop lights. David Thompson of 4416 N.E. 4th Street stated that a privacy fence installed along the rear of the proposed development abutting the alley could cause problems for the residents and the city as snow removal is a problem now and a fence would further restrict snow removal access. At a neighborhood meeting, they were told that this development would increase the property values. However, in discussion with a realtor, he found that the development may decrease the value of the residential lots in the area due to the impact. Robert Janousek of 4440 N.E. 4'h Street was present to state that the proposed dumpster should be enclosed. He felt that there was no way to get out of the site with a large truck due to his experience as a truck driver and that the service road was not wide enough for a large truck to make the turn. He asked the Commission to take a look at what is already in the neighborhood and that a development be compatible. Alison Pafko of 4420 N.E. 4'~ Street opposed the development as it would be in her back yard. She asked the Commission to consider how they would feel if such a development would be in their back yard. Cory Tigue, representing the estate of Dorothy Tigue at 315 N.E. 44~' Avenue, was present and stated that Casey's General Store was one of the better operations. He informed the audience and the Commission that the estate has looked at a number of proposals for this site but have been turned down by the city. He added that there are not many alternatives for the site other than tow income or Section 8 housing. He stated that the family is trying to put something into the neighborhood that would benefit the area. PLANNING AND ZONING COMI~ISSION AUGUST 11, 1998 PAGE 8 Mary Miller of 720 N.E. 38~ Avenue stated that Section 8 and Iow income housing programs have bern very successful in many areas. She did not feel this lot would be big enough for an apartment building. Annette Tigue, representing the estate of Dorothy Tigue and 315 N.E. 44'~ Avenue, was present to state that for years the estate has been burdened with the taxes and clean-up of this property and that they would Me to sell it. She added that they have had many offers that were vetoed by the city. She added that the site had i~en designated for light rail transit use at one time. However, she found in contacting Anoka County that ~ey would not take responsibility for that designation. It is her opinion that the formerly designated light rail transit corridor in this area would not be used or, if it was, it may not be for ten to twenty years. Ron Bollinger of 4417 University Avenue stated that Section 8 tenants "are hard to get in and hard to §et out". Council Representative Peterson responded to the comments of the Tigue's that the city has vetoed a ~mber of uses for the lot on the corner of 44t~ and University. He stated that if a inquiry was made and it did not comply with the zoning, Limited Business, of the lot, staff would have supplied the caller with the procedure necessary to gain approval. It may have been the realtor or person who inquired who dropped the ball as the Planni~j and Zoning Commission has only been approached by one other interested party for this site. That proposal was too large for the site and could have been approved if scaled down. He had Planner Hollman read the uses allowed i~ the Limited Business District and those allowed by Conditional Use Permit. Commissioner Hunter asked Mr. Tweat what made his company decide on this site for this development, did they do a feasibility study, and is the storet a franchise or corporate owned? Mr. Tweat stated that the stores are all corporate owned and maintained. He added that when a site is considered, the area, traffic, the size of the site, and site availability are considered. They try to stay away from sites where a gas station may have been located in the past so as to not incur any clean-up costs. He stated that people who object the most to one of their developments often end up being their best customers. The public hearing was closed as no one else was present to speak to this case. Commissioner Szurek felt that the proposal was rather large for this small piece of property. She stated that she had a problem with the number of variances requested and added that compliance with the Sign Ordinance would be expected. She stated that a number of chain operations have come before the Commission stating that they need more signage than allowed as they have a standard size for all developments and she is not in agreement with that statement. She also had a problem with the access to the site for delivery trucks stating that this corner is a high traffic corner where there are already problems. She indicated that she was not willing to approve a development that would make it worse. She was concerned with truck traffic using the alley or residential streets due to inadequate access. She stated that there is a problem with the dumpster location, and added that there is not enough room for adequate parking and was not in favor of the proposed angle parking. It was her opinion that the site is too small for such an intense development. Commissioner Szurek stated that there are too many unresolved items and questions regarding the proposal. Council Representative Peterson indicated that he was not sure he could support this proposal due to the intensity of the development and the traffic problems it would cause for the area. Commissiioners Ramsdell and Fowler agreed. Motion by Fowler, seconded by Szurek, to deny the Site Plan as submitted, the rezoning, conditional use permit and multiple variances for 315 N.E. 44~h Avenue and 4417 University Avenue due to the intensity of the development and lack of a hardship as required by the Zoning Ordinance. Roll Call: Hunter- Abstain; Ramsdell. Aye; Fowler- Aye; Peterson - Aye; Szurek - Aye. Motion carried. **THIS ITEM TO APPEAR ON THE AUGUST 24, 1998 CITY COUNCIL AGENDA. Public Hearing CUP/Site Plan Case #9808-38 Weber Bodyworks 715 N.E. 39~ Avenue Columbia Heights, Mn. Mr. Hollman presented the request of Weber Bodyworks for a Conditional Use Permit to allow the addition of used car saJes in conjunction with the existing auto body repair business at 715 39~ Avenue NE. As stated in the application, the reason for the request is essentially to purchase, repair, and resell vehicles as an additional source of income for the operation. Mr. Hollman included past history of this site adding that in April of 1997 under Case 9704-10 a request was considered for site plan approval and variance to allow the construction of a cold storage building on an existing foundation. The request was approved by the City Council subject to three conditions: 1. Stripe parking lot and provide bumper curbs at both sites; 2. Provide required one-hour fire wall separation; 3. Provide required inspections per the Building Official for existing foundation. Mr. Hollman stated that the surrounding property is zoned either for Industrial or Heavy Industrial in all four directions. The property on the north is used for Huset Park, and the surrounding property on the east, west, and south is used industrially. PLANNING AND ZONING COWMI$$10N AUGUST 1t, 1998 PAGE l0 He stated that Section 9.115 A(2) of the Columbia Heights Zoning Ordinance allows auto sales in the I-2 District as a Conditional Accessory Use, subject to the seven conditions listed below. The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. He stated that the existing use of the property is an auto repair operation, so the proposal meets this requirement. The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. 3. An open auto sales lot must comply with the provisions of Section 9.116(14). Ail autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10')in width. Mr. Hollman stated that the proposed parking area is currently paved. No more than fifteen (15) cars may be available for sate at any given time. He stated that the applicant is proposing to offer only a few cars for sale at a time, and the number of cars will be restricted by the amount of space available in the designated area. All cars offered for sale must be stored within a securely fenced area. Mr. Hollman stated that fencing is proposed. o All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. Again, Mr. Hollman stated the parking areas are currently paved. All land on which vehicles to be repaired, stored, stripped, or reduced shall be covered with an impermeable to water or oil surface, such as asphalt or concrete. Said surface shall be maintained in a condition of good repair. Mr. Hollman stated that condition # 3 states that open auto sales tots must comply with the provisions of Section 9.116(14), Open Sales Lots. These provisions are summarized as follows: 1. The required yard abutting the public right-of-way shall be landscaped and said landscaping shall be separated from the usable portion of the lot by a curb or fence. The front yard requirement in the I-2 District is 20 feet. The proposed site plan indicates that the designated location of the open auto sales lot will be 20 feet from the property line. Regarding the landscaping, the area in front of the building is currently paved and is used as the driveway. It was Mr. Holtman's opinion that it would not be practical to require landscaping between the buildings and the public right-of-way adding that the proposed site plan seems to meet the intent of this requirement which is to provide a separation between the right-of-way and the open sales lot. REGULAR MEETING-MINUTES AUGUST 11, 1998 PAGE 11 2. All of the lot other than the portion occupied by building or landscape treatment shall be surfaced I~ control dust and drainage. He stated that the site currently meets this requirement. 3. Lots shall be constructed according to a grading plan approved by the City Engineer. Mr. Hollman stated that the proposal will not impact the grade of the lot. 4. When such lot is abutting a lot located in the "R" District, a fence shall be erected along the property line. Mr. Hollman stated that the site does not abut a lot in the "R" District. 5. The outdoor lighting system for a sales lot shall be so designed that no direct source of light is vis[l~e from the public right-of-way or adjacent land. 6. Should a public address system be installed, the volume of the sound transmitted shall not be over 50 decibels at 75 cycles per second at the property line. Mr. Hollman stated that a public address system is not propesed. 7. A site plan shall be approved by the City. Mr. Hollman informed the Commission that parking requirements for an auto repair operation are four parking spaces plus one for each 800 square feet of floor area over the first 1,000 square feet. He stated that the entire Weber Bodyworks building is approximately 4,940 square feet which will require nine (9) parking spaces adding that the site plan indicates there are 14 parking spaces available on-site. Mr. Hollman stated that the spaces indicated on the site plan do not meet the dimensional requirements for a parking space (9' x 20'). He added that eight of those 14 spaces will be removed, and the area will be utilized for the open sales lot. This leaves five spaces on-site for Weber Bodyworks. Mr. Hollman informed the Commission that on July 13, 1998, the City Council approved a Conditional Use Permit for an off-street parking lot at 3856 Quincy Street. This parking lot will consist of 14 parking spaces to be used by the subject property and 701 39"' Ave. NE. There is also space inside the building for employee and/or customer parking. The combination of on-site parking along with the new parking lot is enough to meet minimum parking requirements of the Zoning Ordinance. Mr. Hollman referred to Condition number 4, previously addressed, which requires that parking spaces be 10 feet wide by 20 feet in length for the auto sales. Having scaled off correctly-sized parking spaces on the site plan, he determined that there is room for only three and possibly four vehicles to be parked in the designated area. Based on past conversations with the applicant, Mr. Hollman stated that this should not pose a problem, as he is only proposing to have a few cars available for sale at one time. Me. Hollman indicated that Staff would recommend as one of the conditions of approval that a new site plan will be required to be submitted that designates specific 10' x 20' parking spaces adding that the total number of vehicles available for sale at any one time can not exceed the number of spaces that fit into the designated area which should be approximately three to four spaces. These parking spaces will need to be striped on the pavement. AUGUST 11, ]998 PAGE 12 Mr. Hollman noted that the City Engineer has had the opportunity to review the proposal, and he offered the following comment: "The property should be evaluated for necessary easements for public facilities. A storm sewer runs along the east side of the property. Mr. Hollman informed the Commission that the City Comprehensive Plan designates this area for future industrial use and further states that the City should continue to pursue opportunities to assist the industrial redevelopment and upgrading of these sites. He felt that the proposal is consistent with the Comprehensive Plan. Commissioner Fowler asked the applicant what his plans were for the sales portion of his business. Dave Lavalle stated that he took possession of the property on June 1, 1998. He would be purchasing insurance recovery vehicles to repair and resell to the public from his lot during slow times of his regular body work business allowing him to continue making money. It is his intent to keep the vehicles inside the building especially at night when no one is at the site to eliminate possible vandalism. He stated that he intends to install a fence along the rear property line in conjunction with the adjacent property owner/tenant to the east, and then extend it along his east property line. Chairperson Szurek opened the public hearing. Mary Miller of 720 N.E. 38t~ Avenue was present to represent residents regarding this proposal and presented a petition of 36 signatures which also relate to the former approval given to the use of the vacant lot at 3856 Quincy Street as a parking lot. Ms. Miller stated that she was not aware of the review for the site at 3856 Quincy Street as she lives beyond the 300 foot designation for mailing public hearing notices. She asked the Commission to consider changing that distance as decisions often affect residences further than the 300 foot distance. Ken Anderson informed Ms. Miller that the 300 foot distance was in compliance with State law. Ms. Miller stated that the concerns the neighborhood has were that cars may be parked on 3856 Quincy that are for sale or junk vehicles. She was not in favor of the installation of a fence closing off the break in a long fence that is the only close access to the park for kids as there are no sidewalks in the area and would put kids on the street with their bikes, etc. She added that she wanted restrictions placed on the parking lot that there be no sales conducted there and no junk cars stored at 3856 Quincy Street. She asked that the residents be assured that there be no drainage to the adjacent residences and that it all be directed to the street. Mr. Lavalle stated that he has no intent to use 3856 Quincy Street for sales or the storage of junk cars. That lot is designated for employee parking for the two businesses. Council Representative Peterson informed Ms. Miller and the rest of the audience that 3856 Quincy Street must comply with all local and state ordinances as stated during the approval of the Conditional Use Permit. He addressed her concern with the closing off of the area between Mr. Lavalle's property and the lot to the east stating that, if the area is privately owned, the City has no say if the owners wish to discontinue public access through their site. He added that it is a liability to the property owner as it is an attractive nuisance. PLAf~I~(N~] ANO ZONIN{3 COMMISSION REGULAR MEETING- MINUTES AUGUST 11, 1998 PAGE 13 Chairperson Szurek closed the public hearing. Chairperson Szurek accepted the petition into public record. Council Representative Peterson asked the audience to assist the City to monitor the area if non-compliance occurs or inappropriate activity occurs by contacting the Police Department or the appropriate department to report such occurrences. Motion by Fowler, seconded by Ramsdell ,to recommend to the City Council approval of the Conditional Use Permit to allow auto sales as an accessory use in the 1-2, Heavy Industrial District, at 715 39~' Avenue NE, subject to the following conditions: 1. This Conditional Use Permit will become null and void if the principal use of the property changes, and is no longer used for auto repair; 2. All required state and local codes will be met and in full compliance; 3. Lighting can not exceed three foot candles at the property boundary, and a lighting plan will need to be reviewed and approved by staff; 4. All autos offered for sale must be stored within a securely fenced area; 5. All autos presented for sale must be parked on spaces no smaller than twenty feet in length by ten feet in width; 6. The parking spaces will need to be illustrated on a site plan drawn to scale which will be reviewed and approved by staff; 7. The parking design will need to be striped on the lot and a bumper curb shall be provided; 8. Improvements to both the on-site parking lot and the recently approved off-site parking area shall be complete before any sales are permitted; 9. The maximum number of autos available for sale shall not exceed the number of parking spaces designated for the auto sales; 10. The designated auto sate space shall not be used for the storage of inoperable vehicles; 11. There shall be a minimum of two feet open space maintained between the parking spaces and adjacent property lines, buildings, and fence; J~.A/~I~ AND ZO~J~8 COMMI$$10I~ REGULAR MEETING - MINUTES AUGUST 11, 1998 PAGE 14 12. All signage shall comply with City sign regulations, and any signage for vehicles shall be approved by staff and be limited to signs located in the vehicle windows; 13. The applicant shall file the required paperwork for the State license and shall obtain a yearly City license; 14. Property shall be evaluated for necessary easements for public facilities; and 15. Tenant shall supply a written agreement for fence installation between property owner to east and his landowner. Voice Vote: All Ayes. Motion carried. **THIS iTEM TO APPEAR ON CiTY COUNCIL AGENDA FOR AUGUST 24, 1998. STAFF REPORTS: Potential Alley Cul.de.sac for Autoworld Mr. Hollman informed the Commission that the City Manager has requested that the potential cul-de-sac of the alley on the east site for the Autoworld project be discussed and recommended for either approval or denial to the City Council. He presented information pertaining to a review by City staff of the proposed cul-de-sac. Mr. Hollman stated that a new alley right-of-way with access on Reservoir Boulevard and 39t~ Ave. NE has been approved as part of the preliminary plat review. This would provide a distance of 38 feet between the commercial use and residential property to the north. The question is whether or not the alley should be cul-de-saced in this 38 foot right-of-way. He informed the Commission that it has been suggested by a resident along Reservoir Boulevard that the proposed alley be a cul-de-sac on the 37~ street end of the block between Reservoir Boulevard and Central Avenue. The attached site plan indicates a possible design for the cul-de-sac which was prepared by the developer. The diameter of the proposed cul-de-sac is 40 feet which would extend the entire width of the alley right-of-way plus an additional two feet which is located on the owners property. Should this design be approved, Mr. HoItman recommended that the preliminary plat be revised to widen the right-of-way at the point where the potential cul-de- sac crosses onto private property. He added that the edge of the hard-surfaced area would extend right up to the property line on the northeast side which creates concerns regarding snow removal. With the proposed design, some snow would be piled on the adjacent property. Mr. Hotlman stated that some other potential draw backs include: PLANNING AND ZONING COMMISSION REGULAR MEETING - MINUTES AUGUST 11, 1998 PAGE 15 1. Fire and rescue service may be compromised; 2. The alley could be subject to a large volume of traffic; 3. Maintenance is more difficult with one access; 4. The ability for vehicles to turn around would be difficult in the winter; 5. Garbage pick up would be a problem for businesses along Central Avenue; 6. Street lighting may be required or desired in the cul-de-sac; 7. Most dead-end alleys are in residential areas, where they cause a minimum of inconvenience to residents, but in a commercial area it has the potential to inconvenience patrons and residents. 8. A cut-de-sac would interfere with the existing use of the alley. Mr. Hollman stated that he has not heard any negative comments about the existing use. He added that there would be some potential benefits to the cul-de-sac which include: 1. The proposed cul-de.sac would lessen traffic on adjacent streets by eliminating all through-traffic from 39~ Ave. to Reservoir Blvd.; 2. A dead-end alley would prevent any customers from using the alley as a short-cut from 39t~ Avenue to the station. Mr. Hollman stated that there are several dead-end alleys throughout the City, but one of the questions is whether the City should continue to allow cut-de-sac alleys. Mr. Gullickson of LAN Construction was present representing the owners of the proposed Auto World at 3701 Central Avenue stating that the owners have no preference either way regarding the cul-de-sac. He added that the cul-de-sac provides more room for landscaping and more room to provide a noise buffer between the proposed development and the residential area. Dave Mahoney of 3814 Reservoir Boulevard was present to state that he considered the cul-de-sac a real positive for the area in that it would provide additional area for landscaping, and snow storage. He added that Vi Tabb, who lives at the first tot north of the proposed development, also feels that more landscaping would be better. Sue Amundson of 3741 Reservoir Boulevard asked what the possibility would be of the vacated street area being sold to the adiacent property owners in the future and who would maintain the area. REGULAR MEETING- MINUTES AUGUST 11, 1998 PAGE 18 Ken Anderson, Community Development Director, stated that under the Final Plat, the City has no optim to sell the public alley right of way if vacated. The City could only divide the vacated area among the adjacent property owners to be combined with the individual properties. He added that if a cul-de-sac is approved, an olio/could be proposed by the City Council in the future. Dr. Gary Good of 3827 Central Avenue stated that he is in favor of retaining the alley as during the v~er, it is easier for his employees and customers to leave his office by the rear of the property and take the allot to Reservoir Boulevard than it is to access Central Avenue. Matt Kraft of 3833 Reservoir Boulevard stated that his garage accesses the alley. He would prefer tlmt both ends of the alley be left open for access by fire fighting apparatus. He stated that fire fighting protection m~ans more to him than green area and landscaping. Chair Person Szurek closed the public hearing. Motion by Fowler, seconded by Ramsdell, to recommend to the City Council that they require the alley to have access on both 39~h Ave. NE and Reservoir Blvd. Voice Vote: All Ayes. Motion Carried. **THIS ITEM TO APPEAR ON THE AUGUST 24, 1998 CITY COUNCIL MEETING. Motion by Fowler, seconded by Ramsdell, to adjourn the meeting at 9:30 p.m. Voice Vote: All Ayes. Motion Carried. Secretary to the Planning and Zoning Commission kp MINUTES August 3, 1998 The meeting was called to order by Chair, Barbara Miller. Those present were: Barbara Miller, Patricia Sowada, Richard Hubbard, Don Jolly, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 7th meeting as mailed. The July 27~ , 1998, bill list was reviewed. It was moved, seconded, and passed that they be paid. The August 10~ , 1998, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: The Long Range Planning draft document was reviewed again. Several issues were raised when talking about the possibility of a joint facility, including time lines, and location. The Board wished to add to the Desired Service Outcomes area the following: Extended public service hours on Sundays, daily delivery of requests to possibly include School District #13, greater emphasis on technology aspects of library services. The Board would like to keep working on the draft and discuss it again at future meetings. The article that appeared in the Minneapolis Star & Tribune concerning the Minneapolis Public Library and their attempt at a new building was reviewed. An update on the roof was presented. The bid was awarded to Dalco Roofing and Sheet Metal. It is projected that this job should take from 4 to 5 days, and we have been slotted into their schedule. Staff is working with the mechanical contractors to deal with the HVAC equipment. There was a major teak in the East Room along the west wall on 8/3/98. Bill Holman, consultant, was on top of the situation today, trying to arrange with the roofing contractor to make an emergency repair. They were unable to make the repair, so Bill contacted the second lowest bidder and as a personal favor to him, they came out and made the necessary repairs to prevent the Library from sustaining further damage from expected rains. A joint meeting of the boards and commissions will take place on Wednesday, August 5, 1998, to discuss the City's Comprehensive Plan. All Board members present will try to attend. The meeting will be held at Murzyn Hall at 7:00 p.m. ~ New Business: The budget documents that have been submitted to Finance were reviewed. The revenue page was reviewed. A 5.5% increase in the levy is proposed for 1999. Line items were reviewed, the Board was alerted to the fact that no labor contracts are settled at this time. The Capital Outlay items were reviewed and after discussion were ranked as follows: 1.) Office furniture, 2.) Basement copier room improvements, 3.) Courtyard. It was moved, seconded, and passed to approve the proposed 1999 budget as presented. The dates of future meetings were reviewed: a. September 1, 1998, is Volunteen Recognition Night. Certificates will be awarded from 6:30 - 7:30 in the activity room. The regular Board meeting will follow. b. October 6, 1998 is the potential date of the joint City Council/Library Board Budget Meeting. The Board would hold its business meeting at 6:30 p.m. and the joint meeting would begin at 7:00. The Board will be updated when this date is confirmed. c. November 3~d , is election day, so the Board Meeting must be rescheduled. Possible dates were discussed and the decision was November 10t~, 1998, as the meeting date. 3. The Sister City group that is planning a trip to Poland in September has asked for a gift for the Lomianki 5. 6. 7. librarian. A library t-shirt, a summer reading club button, and bookmarks were chosen as gifts. The Board thought these items were excellent choices. Summer Reading Club statistics were shared with the Board. There were 840 children registered as of July 31, 1998. This is an all time record number of participants. The Children's Programming Annual Statistics were reviewed by the Board. The draft building program document for the Rum River Area, Anoka County Library was shared with the Board. Page training started today for library page, Emi Stave. A meeting to negotiate fall schedule with the pages will be held on August 17. After that meeting, Marsha and Becky will have a scheduled meeting with each page to discuss job expectations for each individual's shift assignment. Mary Huschen, evening Library Supervisor, has accepted a 24 hour position at Hennepin County Library. Negotiations are underway to have a possible change in supervisor assignments. An ad has been placed in the newspaper to hire additional evening supervisors so that them is a backup plan in place and substitutes available. It was noted that Sheila Hatchell, Library Supervisor, was the recipient of the Kathi Kohli Memorial Award from the Special Library Association on June 28. There being no further business the meeting was adjourned at 8:25 p.m. Respectfully submitted, J.eanine M. Schmidt Secretary to the Library Board of Trustees. The Cio' of Columbia Heights does nor discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.