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Home My WebLink AboutAugust 10, 1998 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, AUGUST 10,1998 7:00 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA 4. CONSENT AGENDA Move to adopt the consent agenda items as listed below: a) Adopt Minutes of July 14, 1998 Special Meeting, July 20, 1998 Continued Special Meeting and July 27, 1998 Regular Council Meeting. b) Establish Council Work Session c) Res. No. 98-73 Election Judges d) Change Order #2 for Zone 3 Construction e) Joint Powers Agreement with Minneapolis f) Final Payment for Zone 1 and Zone 2 Construction g) Award of 1998 Street & Parking Lane Striping Project h) Establish Hearing Dates - Revocations for Rental Properties i) NATOA Conference Attendance Request j) Permit Request/Fee Waiver from Columbia Heights/Fridley Kiwanis k) Aid Association for Lutherans Request to Serve Beer 1) Authorize Additional Funds - Dishwasher Replacement at Murzyn Hall m) Payment of Bills 5. I*,ECOGN~TIONS, PROCLAlX,{ATIONS, PRESENTATIONS AND GUESTS Presentations: Citizen Recognition, Bruce Buddick 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Ordinances/Resolution - None B. Bid Considerations 1) & 2) Res. No. 98-74 Accepting Bids & Awarding TH65 Traffic Signal Revisions and Change Order No. 1 C. Other Business 1) 1998 CDBG Contracts 8. ADMINISTRATIVE REPORTS A. Report of the Ci_ty Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) July 7, 1998 Library Board of Trustees Meeting 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT wr/js ' Mayor CITY OF COLUMBIA HEIGHTS (i'-) Jose hs,,,rde..n, Councilmembers Donald G. Jolly 590 40TH AVENUE N.e., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806Marlaine Szurek Gary L. Peterson Robert W.. Ruettimann ADMINISTRATION City Manager Walter R. Fehst AUGUST 7, 1~8 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday August 10, 1998 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights 'does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETI2XlG AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed fi:om consent agenda approval will be taken up as the next order of business.) MOTION: Move to adopt the Consent Agenda items as follows: a) Approval of Council Meeting Minutes MOTION: Move to approve the minutes of the (1) July 14, 1998 Special Council Meeting, the (2) July 20, 1998 Continued Special Council Meeting and the (3) July 27, 1998 Regular Council Meeting as presented. b) Establish Council Work Session Date/Time for August MOTION: Move to establish a Cotmcil Work Session for August __ ,1998 at__ p.m. c) Approval of Resolution No. 98-73 Being a Resolution Approving the List of Election Judges for the 1998 Primary and General Elections MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-73 being a resolution designating election judges for the 1998 Primary General Elections. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA LETTER AUGUST 10, 1998 PAGE 2 d) Approval of Change Order #2 for Zone 3 Construction MOTION: Move to authorize Contract Change Order #2 for additional gate valve, remobilization, loop detector, mill and overlay, manhole and subgrade stabilization construction work to Midwest Asphalt Corporation in the amount of $23,800.04 with funding out of Water Construction Fund 651 of $5,466.25; Sewer Construction Fund 652 of $12,666.25; PIR Fund of 415 of $1,000.00 and the State Aid Maintenance Fund 212 of $4,667.54. e) Authorization to Sign Joint Powers Am:eement with the City of Minneapolis MOTION: Move to approve the Joint Powers Agreement with the City of Minneapolis to construct a concrete surfaced railroad crossing on 37th Avenue west of Stinson Boulevard within the cities of Minneapolis and Columbia Heights. f) Final Payment for Zone 1 and Zone 2 Construction MOTION: Move to accept the work for 1997 Street Rehabilitation - Zones 1 and 2, Municipal Project Numbers 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423, 9614, 9615, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 and 9625; and authorize final payment of $74,152.14 to Midwest Asphalt Corporation of Hopkins, Minnesota. g) Award of 1998 Street and Parking Lane Stripin~ Project MOTION: Move to award the 1998 Street and Parking Lane Striping Project to AAA Striping Service Company of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $4,772.41 to be appropriated from Fund 212-43190-4000 and $652.09 to be appropriated from Fund 101- 43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. h) Establish Hearing Dates for License Revocations for Rental Properties MOTION: Move to establish a hearing date of August 24, 1998 for revocation or suspension of a license to operate rental properties at 1407-09 Circle Terrace (Susan Loewenthal) and 525 38th Avenue (Alan Schultz) within the City of Columbia Heights against the above named property owners regarding their rental property. i) Attendance at NATOA Conference - Assistant to the City Manager MOTION: Move to authorize the attendance ofLinda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in San Diego, California, from September 9-12, 1998; and that all related expenses be reimbursed from Funds 225- 49844-3105 and 225-49844-3320. j) Approval of Permit Request/Fee Waiver from Columbia Heights/Fridley Kiwanis Club MOTION: Move to approve the permit request of the Columbia Heights/Fridley Kiwanis Club to conduct their annual Peach Sale on August 18 - 22, 1998 to be held in parking stalls south of Blockbuster Video at 5220 Central Avenue and that the fee be waived as all funds raised in the sale are for local charitable purposes. Page 2 · COUNCIL AGENDA LETTER AUGUST 10, 1998 PAGE 3 k) Aid Association for Lutherans Request to Serve Beer MOTION: Move to approve the request from Les Linngren of the Aid Association for Lutherans, Branch 2244, to serve 3.2 beer in Sullivan Park on August 18, 1998 from 6:00 p.m.to 9:00 p.m. during their event. 1) Authorize Additional Funds for Replacement of Dishwasher at John P. Murzvn Hall MOTION: Move to authorize an additional $281 for the replacement of the Murzyn Hall dishwasher with the new dishwasher at a cost not to exceed $7,531 installed, which would be funded out of the City antenna fund. m) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 5. PROCLAMATIONS. INTRODUCTIONS, PRESENTATIONS AND GUESTS A. Presentations: Citizen Recognition - Brace Biddick 6. PUBLIC HEARINGS NONE 7. ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances NONE B. Bid Considerations 1) & 2) Resolution No. 98-74 Being a Resolution Accepting Bids and Awarding TH65 Traffic Signal Revisions and Accepting Change Order No. I MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-74 being a resolution accepting bids and award the TH 65 (Central Avenue) traffic signal revisions, Project #9505 to Egan-McKay Electrical of New Hope, Minnesota, based upon their low, qualified, responsible total bid in the amount of $441,728.15 with funds to be appropriated from Fund 402-59505-5130 and authorize the Mayor and City Manager to enter into a contract for the same. MOTION: Move to accept Change Order No. 1 in the amount of $80,445.00 deduct for the elimination of Backlit street signs. Page 3 COUNCIL AGENDA LETTER AUGUST 10, 1998 PAGE 4 C. Other Business 1) 1998 CDBG Contracts MOTION: Move to approve the Agreement for the Anoka County Community Development Block Grant Program for 1998/1999 between the County of Anoka and the City of Columbia Heights, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 8. ADMINISTRATIVE REPORTS A. Report of the Ci_ty Manager B. Report of the Ci_ty Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) July 7, 1998 Library Board of Trustees Meeting t0. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an oppommity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is bing discussed.) 11. ADJOURNMENT Walter Fehst, City Manager wF/js Page 4 Mayor -- CiTY OF COLUMBIA HEIGHTS (l") Councilmembers - ~ Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806Marlaine Szurek Gary L. Peterson Robert Bi. Ruettimann ADMINIS TRA TION City Manager Walter R. Fehst AUGUST 7, 1998 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday August 10, 1998 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights 'does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to adopt the Consent Agenda items as follows: a) Approval of Council Meetint Minutes MOTION: Move to approve the minutes of the (1) July 14, 1998 Special Council Meeting, the (2) July 20, 1998 Continued Special Council Meeting and the (3) July 27, 1998 Regular Council Meeting as presented. b) Establish Council Work Session Date/Time for August MOTION: Move to establish a Council Work Session for August __ ,1998 at ~p.m. c) Approval of Resolution No. 98-73 Being a Resolution Approving the List of Election Judges for the 1998 Primary and General Elections MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-73 being a resolution designating election judges for the 1998 Primary General Elections. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT Or THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA LETTER AUGUST 10, 1998 PAGE 2 d) Approval of Change Order #2 for Zone 3 Construction MOTION: Move to authorize Contract Change Order #2 for additional gate valve, remobilization, loop detector, mill and overlay, manhole and subgrade stabilization construction work to Midwest Asphalt Corporation in the amount of $23,800.04 with funding out of Water Construction Fund 651 of $5,466.25; Sewer Construction Fund 652 of $12,666.25; PIP, Fund of 415 orS1,000.00 and the State Aid Maintenance Fund 212 of $4,667.54. e) Authorization to Sign Joint Powers A~eement with the Ci_ty of Minneapolis MOTION: Move to approve the Joint Powers Agreement with the City of Minneapolis to construct a concrete surfaced railroad crossing on 37th Avenue west of Stinson Boulevard within the cities of Minneapolis and Columbia Heights. f) Final Payment for Zone 1 and Zone 2 Construction MOTION: Move to accept the work for 1997 Street Rehabilitation - Zones 1 and 2, Municipal Project Numbers 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423, 9614, 9615, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 and 9625; and authorize final payment of $74,152.14 to Midwest Asphalt Corporation of Hopkins, Minnesota. g) Award of 1998 Street and Parking Lane Striping Project MOTION: Move to award the 1998 Street and Parking Lane Striping Project to AAA Striping Service Company of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $4,772.41 to be appropriated from Fund 212-43190-4000 and $652.09 to be appropriated from Fund 101- 43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. h) Establish Hearing Dates for License Revocations for Rental Properties MOTION: Move to establish a hearing date of August 24, 1998 for revocation or suspension ora license to operate rental properties at 1407-09 Circle Terrace (Susan Loewenthal) and 525 38th Avenue (Alan Schultz) within the City of Columbia Heights against the above named property owners regarding their rental property. i) Attendance at NATOA Conference - Assistant to the Ci_ty Manager MOTION: Move to authorize the attendance ofLinda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in San Diego, California, from September 9-12, 1998; and that all related expenses be reimbursed from Funds 225- 49844-3105 and 225-49844-3320. j) Approval of Permit Request/Fee Waiver from Columbia Heights/Fridley Kiwanis Club MOTION: Move to approve the permit request of the Columbia Heights/Fridtey Kiwanis Club to conduct their annual Peach Sale on August 18 - 22, 1998 to be held in parking stalls south of Blockbuster Video at 5220 Central Avenue and that the fee be waived as all funds raised in the sale are for local charitable purposes. Page 2 COUNCIL AGENDA LETTER A13GUST 10, 1998 PAGE 3 k) Aid Association for Lutherans Request to Serve Beer MOTION: Move to approve the request from Les Linngren of the Aid Association for Lutherans, Branch 2244, to serve 3.2 beer in Sullivan Park on August 18, 1998 from 6:00 p.m.to 9:00 p.m. during their event. 1) Authorize Additional Funds for Replacement of Dishwasher at John P. Murzvn Hall MOTION: Move to authorize an additional $281 for the replacement of the Murzyn Hall dishwasher with the new dishwasher at a cost not to exceed $7,531 installed, which would be funded out of the City antenna fund. m) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS A. Presentations: Citizen Recognition - Bruce Biddick 6. PUBLIC HEARINGS NONE 7. ITEMS FOR CONSIDERATION A. Other Resolutions and Ordinances NONE B. Bid Considerations 1) & 2) Resolution No. 98-74 Being a Resolution Accepting Bids and Awarding TH65 Traffic Sig-nal Revisions and Accepting Change Order No. 1 MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-74 being a resolution accepting bids and award the TH 65 (Central Avenue) traffic signal revisions, Project #9505 to Egan-McKay Electrical of New Hope, Minnesota, based upon their low, qualified, responsible total bid in the amount of $441,728.15 with funds to be appropriated from Fund 402-59505-5130 and authorize the Mayor and City Manager to enter into a contract for the same. MOTION: Move to accept Change Order No. 1 in the amount of $80,445.00 deduct for the elimination of Backlit street signs. Page 3 COUNCIL AGENDA LETTER A'OOZ3$T 10, l~gB PAGE 4 C. Other Business 1) 1998 CDBG Contracts MOTION: Move to approve the Agreement for the Anoka County Community Development Block Grant Program for 1998/1999 between the County of Anoka and the City of Columbia Heights, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 8. ADMINISTRATIVE REPORTS A. Report of the Ci_ty Manager B. Report of the Ci_ty Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) July 7, 1998 Library Board of Trustees Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is bing discussed.) 11. ADJOLrRNMENT Walter Fehst, City Manager WF/js Page 4 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL COUNCIL MEETING JULY 14, 1998 1. CALL TO ORDER The Mayor called the meeting to order at 6:00 p.m. 2. ROLL CALL Mayor Sturdevant and Councilmembers Szurek, Jolly, Ruettimann and Peterson were present. Also present were the following staff members: City Manager, Fehst, City Planner, Hollman and Housing Coordinator, Bergrnan. In attendance as well were the CEO of Crestview Corporation, Barnes and the President of NEI, College of Technology, Dettmann. Representatives of the Development Company and the architectural firm were at this special meeting to make their presentation. 3, CONCEPT PLAN FOR LIVABLE COMMUNITIES DEMONSTRATION PROGRAM GRANT APPLICATION The presentors reviewed some of their past development/redevelopment projects. It is proposed that this project will be comprised of for-sale townhouses, senior assisted living units~ and low- income, tax credit housing. Discussion continued relative to the space needed by NEI for parking, the costs associated with the project for which the City would be responsible, and any obligations the City may have to these developers and their proposed project. Councilmember Ruettimarm expressed his concern with features of the application for the grant. He again stated his concern with the inclusion and proposed location of a transit hub. He also suggested consideration should be given to locating the senior assisted living feature of the proposal on the "St. Tim's" property. One of the presentors stated that the Metropolitan Council prefers a concentrated, cohesive approach and probably would not find the St. Tim's location acceptable because of its distance from the 41st and Central Avenues development and needed services. Ms. Barnes commented on the need for more living units for seniors than could be accommodated at the St. Tim's site. To make it economically feasible it could not be located at that site. She related the results of a demographic study relative to senior housing needs and income. Mr. Dettmann stated that NEI needs 500 parking spaces. He reiterated his interest in cooperating with the City on this venture but the parking needs must be met before he can participate. SPECIAL COUNCIL MEETING YULY 14, 1998 PAGE 2 Ms. Barnes and Mr. Dettman both expressed their support for the transit hub. They felt their institutional populations would benefit fi:om the hub. Councilmember Jolly also supports this transit project since it has been scaled down. 4. APPROVAL OF RESOLUTION NO. 98-58 BEING A RESOLUTION AUTHORIZING APPLICATION FOR THE LIVABLE COM2VILS~TIES DEMONSTRATION PROGRAM Councilmember Ruettimann questioned the need to approve this resolution at this time. He felt more time should be allowed for discussion and deliberation of the final application. The City Planner stated he can have the final application drafted for a meeting in the near future. 5. CONTINUATION OF SPECIAL MEETING Motion by Peterson, second by Ruettimarm to continue this Special Meeting until Monday, July 20, 1998 at 6:00 p.m. Roll call: All ayes OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL CONTINUED SPECIAL MEETING JULY 20, 1998 1) RECONVENE CONTINUED SPECIAL MEETNG The Special Council Meeting was reconvened at 6:00 p.m. Present were Mayor Sturdevant, Councilmembers Szurek, Jolly, and Ruettimarm, Assistant to the City Manager, Magee, EDA Director, Anderson, City Planner, Hollman, Housing Coordinator, Bergman, S. Barnes, CEO of Crestview Corporation, C. Dettmann, President of NEI, College of Technology and J. Slama, Operations Manager, NEI, College of Technology and a representative of the development £1rm.~ 2) CONTINUED DISCUSSION OF CONCEPT PLAN FOR LIVABLE COMMUNITIES DEMONSTRATION PROGRAM GRANT APPLICATION. The proposed fmal draft of the grant application was included in the packet for this special meeting. Attachments B and C and summary financial information was distributed at the meeting. There was a discussion regarding sources of funding for necessary components of the project. It was understood that a critical mass was necessary to make this a viable project and the deletion of one of the three components or any other strategy which would scale back the project would be detrimental to its funding being approved. Parking for NEI is an issue which must be resolved. Location of the transit hub is another issue. The need to do all three components of the project was discussed. It was noted that doing all three would be the most cost effective plan but staging over a period of time could also work. The EDA Director advised that some modifications can be made to the application and that the City is not locked into it in every detail. He noted that this is a concept plan, not a firm plan. 3) ADOPTION OF RESOLUTION NO. 98-58 BEING A RESOLUTION AUTHORIZING APPLICATION FOR THE LIVABLE COM_MLrNITIES DEMONSTRATION PROGRAM Motion by Sturdevant, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-58 CITY OF COLUMBIA HEIGHTS, MINNESOTA BEING A RESOLUTION AUTHORIZING APPLICATION FOR THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM CONTINUED SPECIAL COUNCIL MEETING JULY 20, 1998 PAGE 2 W-I-IEREAS, the City of Columbia Heights is a participant in the Livable Communities Act's Housing Incentives Program for 1998 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS, the City has identified as a proposed project within the City that meets the Demonstration Account's purpose/s and criteria; and WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS, the City Council of Columbia Heights, Minnesota agrees to act as legal sponsor for the project contained in the Demonstration Account application submitted on July 22, 1998; THEREFORE, BE IT RESOLVED that the Mayor and City Manager are hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Columbia Heights and to execute such agreements as are necessary to implement the project on behalf of the applicant. Offered by: Sturdevant Second by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 4. AD JOLrRNMENT Motion by Jolly, second by Sturdevant to adjourn the Continued Special Meeting at 6:50 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JULY 27, 1998 o CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Sturdevant at 7:00 p.m. Present were Mayor Smrdevant and Councilmembers Szurek, Jolly, Ruettimann and Peterson. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA There was one block party request added to the Consent Agenda. The resolutions regarding rental license revocations were moved from Other Business to Public Hearings at the direction of the City Attorney. The second work session date was removed from consideration on the Consent Agenda. This date will be discussed at the next Council Meeting. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) Motion by Peterson, second by Jolly to approve the consent agenda as follows: a) Approval of Council Meeting Minutes The Council approved the minutes of the July 13, 1998 Regular Council Meeting as presented and there were no corrections. b) Authorize Final Payment for Retaining Wall Construction The Council accepted the work for retaining walt construction at 44th Avenue N.E. and 40th Avenue N.E., Municipal Project #9530 and #9606 and authorized final payment of $4,931.42 to Sunram Construction, Inc. of Corcoran, Minnesota. c) Authorize Final Payment for Joint and Crack Sealing The Council accepted the work for 1998 pavement joint and crack sealing, Municipal Project #98-IA and authorized final payment of $43,888.00 to Northwest Asphalt Maintenance, Inc. of Goodridge, Minnesota. REGULAR COUNCIL MEETING J-U-LY 27, 1998 PAGE 2 d) Application for One Time Gambling Request for East River Hockey Association The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to be conducted by the East River Hockey Association at the Church of the Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights, on August 8 and 9, 1998 and the Council also waived the remainder of the th/rty day notice to the local governing body. e) Block Party_ Request - 4457 Van Buren Street The Council approved the request ofTracy Fearon, 4457 Van Buren Street N.E., to block off Van Buren Street between 44th and 45th Avenues for a block party from 6:00 p.m. to 8:30 p.m. on August 4, 1998. f) Block Party Request - 4101 Washin~on Street 'The Council approved the request of Darlene Buboltz for St. Matthew Church, 4101 Washington Street N.E., to block off Washington Street N.E. from 4tst Avenue to 42nd Avenue from 6:00 p.m. to 9:00 p.m. on Tuesday, August 4, 1998, National Night Out. g) Block Party Request - 4926 Monroe Street The Council approved the request of Fred Zajac, 4926 Mom'oe Street, to block off the street between 49t~ and 50th Avenues, 49 ½ Avenue at Jackson Street between 6:00 p.m. and 8:30 p.m. on August 4, 1998. h) Block Party_ Request - 625 47th Avenue The Council approved the request of Ruth Graham, 625 47th Avenue N.E. to block offthe cut-de-sac on the top of the hill west from Monroe and 47e' Avenue N.E., for a block party between 6:30 p.m. and 9:00 p.m. on August 4, 1998. i) Block Party_ Request - 4908 6th Street The Council approved the request of Edwin Eaton, 4908 6th Street N.E., to block off Sixth Street between 49th Avenue and 50th Avenue for a block party between 5:30 p.m. and 8:30 p.m. on August 4, 1998. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 3 j) Block ParW Request - 2115 Highland Place The Council approved the request of Kay Mayer, 2115 Highland Place, to block off Highland Place for a block party between 6:30 p.m. and 8:30 p.m. on August 4, 1998. k) Block Party Request - 3708 Second Street The Council approved the request ofKathryn Bixler, 3708 Second Street, to block off Second Street from 37th Avenue to 38th Avenue for a block party between 5:00 p.m. to 10:00 p.m. on August 4, 1998. 1) Block Party_ Request - 4058 Quincy Street The Council approved the request of Lisa Hartwig, 4058 Quincy Street, to block off Quincy from 40th Avenue to 41st Avenue for a block party between 6:00 p.m. and 8:30 p.m. on August 4, 1998. m) Establish Date for Council Work Session The Council established Monday, August 17, t998 at 7:00 p.m. as the date and time for a Council work session. A second date and time will be established at the next Council Meeting. n) Re-Issue Rental Housing License After Revocation The Council approved the reissuance of a rental license to Amy Wazwaz to operate the rental property located at 1013-15 43 1/2 Avenue in that the provisions of the Housing Maintenance Code have been complied with. o) Close Heating - Rental License Revocation The Council closed the public heating regarding the revocation or suspension of the rental license held by Susan Loewenthal regarding rental property at 1206-08 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. p) Close Hearina - Rental License Revocation The Council closed the public hearing regarding the revocation or suspension of the rental license held by Wilton Smith regarding rental property at 4544 Madison Street in that the provisions of the Housing Maintenance Code have been complied with. REGULAR COUNCIL MEETING ~ULY 27, 1998 PAGE 4 q) Block Party Request - 4219 Fourth Street The Council approved the request of Missy Lee, 4219 Fourth Street, to block off Fourth Street between 42nd and 43rd Avenues for a block party between 6:00 p.m. and 8:30 p.m. on August 4, 1998. r) Block Party_ Request - 1348 Buchanan Place The Council approved the request of Germaine Peterson, 1348 Buchanan Place, to block off Buchanan Place for a block party between 6:00 p.m. and 8:30 p.m. on August 4, 1998. s) Pawnent of Bills The Council approved the payment of the bills as listed out of proper funds. t) Approval of the License Applications The Council approved the license applications as listed. u) Police and Fire Reserve Appreciation Event The Council authorized the expenditure of up to $3,360 from the Special Events budget to host an annual appreciation night for the Fire and Police Reserves Units and the Mayor and City Manager were authorized to enter into contracts for this event. v) Block Party Request - 4328 McLeod Street The Council approved the request of Brian Pardun, 4328 McLeod Street, to block off McLeod Street for a block party between 2:00 p.m. and 8:00 p.m. on August 15, 1998. w) Block Party Request - 1332 45 ½ Avenue The Council approved the request of Cheryl Alonzo, 1332 45 1/2 Avenue, to block off45 ½ Avenue at Fillmore Street for a block party from 6:00 p.m. to 8:30 p.m. for a block party on August 4, 1998. x) Block Party_ Request - 999 41st Avenue The Council approved the request of Stan Wontor, 999 41st Avenue, for a block party between 12:00 p.m. and 8:00 p.m. on August 4, 1998. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 5 Roll call on Consent Agenda: All ayes 5, PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS A. Proclamation for National Night Out The proclamation designating August 4, 1998 as National Night Out in Columbia Heights was presented to Sergeant Bill Roddy. He thanked the Council for its on-going support of the event and noted this is the eleventh year that the City of Columbia Heights has participated. B. Introductions The following people were recently hired for positions in the City of Columbia Heights: Tend Kelly, meter reader and Jill Teetzel, Police Support Services Supervisor. C. Recognition by Police Department - Citizen Commendations The Police Department recognized four citizens and two police reserves for their assistance over the last few months. 6. PUBLIC HEARINGS A. Resolution No. 98-60 Being a Resolution Closing Hearing and Revoking Rental License Held by Anthony Wilczek for Property_ at 3935 Tyler Street Northeast The Fire Chief gave the history of the attempts made to reach this property owner. Staff has had no success in reaching him nor has the department been contacted by him. One of the tenants in this property requested information relative to the posting of the building and the need to move out. The City Attorney advised that the premises need to be vacated sixty days from the date of posting the revocation. He also noted that the City has a history of working with landlords and their tenants in situations such as this. It was reported that this property is in foreclosure. Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 6 RESOLUTION NO. 98-60 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY ANTHONY WILCZEK (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 3935 TYLER STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBL~ HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUN-E 17, 1998 OF A PUBLIC HEARING HELD ON JULY 27, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on March 1, 1998, Charlie Kewatt, Enforcement Officer for the City of Columbia Heights, mailed by regular mail a relicensing application and a notice to schedule an annual inspection to the owner of the property at 3935 Tyler Street. 2. That on April 21, 1998, a second notice to schedule an annual inspection and notice of late relicensing application was sent by regular mail to the owner's address of 3935 Tyler Street. 3. That on May 14, 1998, it was noted by the owner of the property had not yet called and scheduled an inspection for the property and had not returned the relicensing fee and application. A final notice was sent certified by certified mail to the owner's address of 3935 Tyler Street. 4. That on June 15, 1998, shortly after the mailing of the notice the owner called the Fire Department's Housing Maintenance Code office and set up an inspection for June 16, 1998 at 2:00 p.m. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 7 5. That on June 16, 1998, Gary Gorman, Inspector for the City of Columbia Heights, was present to inspect the property at 3935 Tyler Street at 2:00 p.m. and no one was there to let the inspector into the rental unit. 6. That on June 17, 1998, a Statement of Cause and Notice of Revocation Hearing was mailed by certified mail to the owner's address at 3935 Tyler Street. Copies of the notices were sent by certified mail to the tenants at 3935 Tyler Street also. 7. That based on said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAIl JURE TO SCHEDULE AN ANNUAL INSPECTION B. FAILURE TO SUBMIT A RELICENSING APPLICATION AND FEE OF $22.50 C. FAILURE TO SUBMIT THE NO-SHOW INSPECTION FEE OF $40.00 8. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 3935 Tyler Street is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F2308 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license as held by License Holder. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 8 Passed this 27th day of July, 1998 Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Resolution No. 98-61 Being a Resolution for Revocation - 5141 UniversiW Avenue Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-61 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5141 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBLA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 9 1. That on July 22, 1997, Rich Hinfichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address hsted on the Rental Housing License Application. 2. That on October 30, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 5, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking offMinnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Sturdevant Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary C. Resolution No. 98-62 Being a Resolution for Revocation - 5131 UniversiW Avenue, Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 10 RESOLUTION NO. 98-62 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5131 I. YNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 22, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 30, 1997, John Larkin and Rich Hinfichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 5, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 11 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Mirmesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Sturdevant Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary D. Resolution No. 98-63 Being a Resolution for Revocation - 5121 University Avenue Motion by Smrdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: Al1 ayes RESOLUTION NO. 98-63 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAI2Xl RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 5121 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWDqG: REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 12 FINDINGS OF FACT 1. That on July 22, 1997, Rich Hin_richs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 30, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 5, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Sturdevant Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary E. Resolution No. 98-64 Being a Resolution for Revocation - 4715 University Avenue Motion by Ruettimann, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING YULY 27, 1998 PAGE 13 RESOLUTION NO. 98-64 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (IffEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4715 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 22, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 30, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 5, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 14 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Ruettimann Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary F. Resolution No. 98-65 Being a Resolution for Revocation - 4707 UniversiW Avenue Motion by Ruettimarm, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-65 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4707 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 15 NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 16, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on November 14, 1997, John Larkin and R/ch Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. Alt of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 30, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. Inspectors were notified by. the city attorneys' office that the owner was probably not going to be present to let inspectors into individual units and was refusing to comply by the City's search warrants. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking offMirmesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Ruettimann Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 16 G. Resolution No. 98-66 Being a Resolution for Revocation - 4441 Universitw Avenue Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-66 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4441 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 16, 1997, Rich Hindchs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on November 14, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 17 3. That on December 30, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary H. Resolution No. 98-67 Beina a Resolution for Revocation - 4433 Universi _ty Avenue Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-67 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING R_EVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4433 UNIVERSITY AVENI~, COLUMBIA HEIGHTS, MINNESOTA, REGULAR COUNCIL MEETING JI_~Y 27, 1998 PAGE 18 AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 16, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on November 14, 1997, John Larkin and Rich Hirmichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 30, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 19 Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary I. Resolution No. 98-68 Being a Resolution for Revocation - 4425 UniversiW Avenue Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-68 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4425 UNIVERSITY AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 16, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 20 2. That on November 14, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. Alt of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 30, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors tef~ the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary J. Resolution No. 98-69 Being a Resolution for Revocation - 4120 4th Street MOTION: Move to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98-69 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (H-EREINAFTER "LICENSE HOLDER"). REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 21 WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4120 FOURTH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 14, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 31, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 9, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection oft he common areas of the building, checking off Mirmesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 22 Passed this 27th day of July, 1998. Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary K. Resolution No. 98-70 Being a Resolution for Revocation - 4100 Fourth Street Motion by Peterson, second by Smrdevant to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-70 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4100 FOURTH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 23 FINDINGS OF FACT 1. That on July 14, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 31, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 9, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors le~ the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary L. Resolution No. 98-71 Being a Resolution for Revocation - 4060 Fourth Street Motion by Peterson, second by Ruettimarm to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 24 RESOLUTION NO. 98-71 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4060 FOURTH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 14, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 31, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 9, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 25 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking off Minnesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary M. Resolution No. 98-72 Being a Resolution for Revocation - 4050 Fourth Street Motion by Peterson, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-72 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAI2xl RESIDENTIAL RENTAL LICENSE HELD BY BENNIE ROZMAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4050 FOURTH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLU1Vfl3IA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 26, 1998 OF A PUBLIC HEARING TO BE HELD ON JULY 13, 1998. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 26 NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on July 14, 1997, Rich Hinrichs and John Larkin, inspectors for the City of Columbia Heights, noted numerous violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on October 31, 1997, John Larkin and Rich Hinrichs, inspectors for the City of Columbia Heights, went to the rental property address and did a reinspection. All of the violations listed in the compliance orders were not corrected. Compliance orders listing the outstanding violations and a billing statement for a $50.00 reinspection fee was mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 3. That on December 9, 1997, Rich Hinrichs and Charlie Kewatt, inspectors for the City of Columbia Heights, were present to perform a reinspection of the building. No owner or owner representative showed up, and inspectors left the property. Compliance orders listing the outstanding violations and a billing statement for a $50.00 no-show fee were mailed by regular mail to the owner of the property listed on the Rental Housing License Application. 4. That on April 27, 1998, Rich Hinrichs, inspector for the City of Columbia Heights, performed a reinspection of the common areas of the building, checking offMirmesota Uniform Fire Code violations. Inspectors were told through the city attorneys' office that we would not be allowed into individual units to recheck violations. Violations of the Fire Code in the common areas were corrected. Passed this 27th day of July, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 27 There was a lengthy discussion among the members of the City Council, the City Attorney, members of the City staff and the property owner's legal counsel regarding the history of the building violations and inspections. Motion by Ruettimann, second by Szurek to stay the revocations for the buildings owned by Bennie Rozman (dba Lynde Investments) at the following addresses: 5141 University Avenue, 5131 University Avenue, 5121 University Avenue, 4715 University Avenue, 4707 University Avenue, 4441 University Avenue, 4433 University Avenue, 4425 University Avenue, 4120 Fourth Street, 4100 Fourth Street, 4060 Fourth Street and 4050 Fourth Street until July 29, 1998 at 4:00 p.m. and that the total amount of fees due will be paid at City Hall at that time. Roll call: All ayes 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions NONE B. Bid Considerations NONE C. Other Business 1) Library_ Roof A statement prepared by the Library Director was read which addressed the history of the problems experienced with the Library's current roof. The consultant, Bill Holman, whose services were employed to address the roof problems and to prepare specifications for a new roof, was introduced. He reviewed his recommendation for a roofing firm and stated his past professional working relationship with this contractor. Discussion continued with the type of roof to be installed. Motion by Sturdevant, second by Jolly to authorize the Mayor and City Manager to enter into an agreement with Dalco Roofing and Sheet Metal, Inc. for the purchase and installation of a roof at the Library for the amount of $86,237 based on their low, formal written bid. Roll call: All ayes REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 28 Motion by Sturdevant, second by Jolly to appropriate and transfer $95,980 from the General Fund undesignated fund balance to the capital improvements general government building fund to cover expenditures related to re-roofing the City's Library; specifically, $86,237 for Dalco Roofing and Sheet Metal, Inc., up to $5,000 for disconnecting and connecting the mechanical systems, and $4,743 for consulting fees to R_HA Architects, Inc. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the Ci_ty Manager The City Manager reported on the following items: 1) Update on J-PM Roof: The City Manager advised that the consultant for the Library roof is also performing the consulting work for the roof at Murzyn Hall. Upon inspection, the insurance adjuster found substantial damage to the roof due to storms. A settlement for damage will be coming from the insurance company. 2) Meeting Reminders: The City Manager reminded the Council of a neighborhood meeting scheduled for July 29th and a public meeting to discuss the City's Comprehensive Plan on July 30th. B. Report of the Ci_ty Attorney The City Attorney has nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings Included in the agenda packet were the minutes for the following meetings: 1) June 24, 1998 Park and Recreation Commission 2) July 7, 1998 Planning and Zoning Commission 3) July 16, 1998 Telecommunications Commission No Council action was needed as these minutes were for informational purposes only. REGULAR COUNCIL MEETING JULY 27, 1998 PAGE 29 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A resident of Fifth Street commented on crime in his neighborhood and lengthy parking of a truck in front of his home. He had not reported any of this activity to the Police Department. A resident of Seventh Street told how his garage was damaged by a neighbor's tree. He intends to rebuild the garage. He stated his concerns with the requirements of the City to build his garage. He disagrees with the need for a survey and a fire wall. Discussion continued with the possible ways the City requirements could be met. The City Attorney stated this property owner must bring his concern to the Planning and Zoning Commission with a variance request or he must find the monuments on his property. A variance is needed as the garage being proposed is not the same dimensions as the garage which was demolished. The Council cannot grant a variance. 11. ADJOURNMENT Motion by Ruettimann, second by Szurek to adjourn the meeting at 9:35 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: August 10, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY NO. 4~ Administration MANAGER'S APPROVAL ITEM: Establish Council Work Session - August BY: J. Student BY: ~- ~ DATE: 8-10-98 DATE: At its July 27, 1998 Council Meeting, the City Council established one work session for the month of August. The Council direction for the second work session in August was to have this consideration included on the agenda for the August 10, 1998 Council Meeting agenda. MOTION: Move to establish a Council Work Session for August ,1998 at__ p.m. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 10, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY NO. ~I~ Administration MANAGER'S APPROVAL ITEM: Resolution No. 98-73 Designating Election BY: J. Student BY: Judges ~ - ~,~ DATE: 8-7-98 DATE: Attached is a list of election judges for the 1998 Primary Election and General Election and the resolution designating those judges. RECOMMENDED MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-73 being a resolution designating election judges for the 1998 Primary and General Elections. CITY OF COLUMBIA HEIGHTS (l") 590 40TH AVENUE N.E., COlUmbia HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782~2806 RESOLUTION NO. 98-73 BEING A RESOLUTION DESIGNATING ELECTION JUDGES FOR THE 1998 PRIMARY AND GENERAL ELECTIONS WHEREAS: There are scheduled elections in the City of Columbia Heights and the State of Mirmesota; and WHEREAS: Pursuant to City Charter, Section 30, and M.S.S. 204A, the Council shall appoint qualified voters on each election district to be judges of election. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does appoint the attached list of judges, by precinct, for the Primary and General Elections to be held on September 15, 1998 and November 3, 1998, respectively, with an hourly remuneration of $9.50 for head judge and $9.00 for an election judge. Passed this l0th day of August, 1998. Offered by: Seconded by: Roll call: Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary THE CltY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY tN EMPLOYMENT OR the PROVISION OF SERVICES EQUAL OPPOiRTUINITY EMPLOYER 1998 PRIMARY AND GENERAL ELECTION JUDGES Primary - September 15 General - November 3, 1998 Precinct 1 - Mur _zyn Hall, 530 Mill Street Faye Cleasby Ruth Hillestad Mona Lundholm Fran Jensen Marge Rosen 4346 Seventh Street 965 40th Avenue 4134 Seventh Street 3907 Jackson Street 1000 41st Avenue 789-7889 788-7583 788-2727 788-0924 781-1849 Precinct 2 - NEI College of Technology. 825 41st Avenue Clara Shatmck 3971 Quincy Street 788 4292 Rose Wasut 4208 Seventh Street 788-5974 Jan Peterson 4113 Quincy Street 788-5589 Lauri McGee 4233 Jefferson Street 789-6524 Nancy French 3969 Tyler Street 788-2125 Irene Ricci 4241 McLeod Street 788-3529 Marsha Stroik 3938 Polk Street 788-6734 Pauline Pafko 4449 Jackson Street 788-0494 Precinct 3 - Parkview Villa, 965 40th Avenue Muriel Nichols Laura Lindahl Betty Spratt Gladys Zernke Gloria Tarman 3812 Johnson Street 3723 Johnson Street 1709 40th Avenue 3970 Tyler Street 4709 Upland Crest 788-8528 788-0246 788-3118 788-5737 571-8540 Precinct 4 - Highland Elementary School, 1500 49th Avenue Mary Jensen Averille Lestina Mavis Sibelt Lud Pafko Martin Heining Gladys Luitjens 1332 Buchanan Place 4831 W. Upland Crest 4049 Washington Street 4449 Jackson Street 4212 Fourth Street 4601 Johnson Street 571-0187 571-0925 788-4008 788-0494 788-6605 574-0561 Precinct 5 - First Lutheran Church, 1555 40th Avenue Edna Miracle May Lyons Lorde Nalezny Joan K/nde JoAnn Kewatt Barb Karol 4449 Reservoir Blvd. 4354 Arthur Street 609 37th Avenue 3952 Arthur Street 636 48th Avenue 1400 46th Avenue 788-0716 788-0240 788-3719 788-5391 572-1766 574-0466 Precinct 6 - Highland Elementary School, 1500 49th Avenue Precinct 6 - Highland Elementary School, 1500 49th Avenue Betty Jenkins 4700 Heights Drive Vonnie Seim 1425 Barbara Elrod 1610 Judy Lee 1705 Delores Marquette 1029 Kay Mayer 2115 571-0265 Molan Terrace 574-0480 Innsbruck Pkwy. W 571-4294 Innsbruck Pkwy. 571-7052 44 t/2 Avenue 788-2577 Highland Place 574-1017 Precinct 7 - Valley View Elementary School, 800 Kay Handley Karin Mattson Rose Corbett 5152 Lillian I-Ioltzlider 4445 Ann Kronstedt 5240 Frances Fleisher 4223 49th Avenue 809 50 1/2 Avenue 5030 Monroe Street Fifth Street Jackson Street Washington St. Second Street 574-0658 572-1822 572-2161 788-0694 572-9044 788-6331 Precinct 8 - Valley View Elementary_ School. 800 49th Avenue Pat Jindra Mary Dowdle Noranda Anderson Marie Marquart Ken Kronstedt 4753 Fourth Street 4904 Fifth Street 4751 University Ave 714 50th Avenue 5240 Washington St. 572-8447 572-1839 572-1916 571-0680 572-9044 CITY COUNCIL LETTER Meeting of: 8/10/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: APPROVAL OF CHANGE ORDER #2 FOR BY: K. Young /~~~ BY: ZONE3 CONSTRUCTION ~l~, ~ DATE: 7/31/98 ~ DATE: Background: The change order provides for the construction of the following items: Chatham Road New gate valve to replace old, leaking valve. $1,000.00 Cost to be appropriated from water construction fund. East Upland Crest Remobilization to reshape driveways. Cost to be included with the street construction. $1,000.00 50a Avenue New loop detector in conduit for the signals $1,750.00 at 50t~ Avenue and Central Avenue. Furore loop detector work at this location should not require disturbing new overlay. Cost to be appropriated from the State Aid maintenance fund. Johnson Street Mill and overlay section between 49~' Avenue $ 2,917.54 and Innsbmck Parkway. Cost to be appropriated from the State Aid maintenance fund. Fillmore Street Manhole construction required to relocate $ 8,200.00 storm sewer away from the curb and gutter and the gas main. Cost is offset by less curb and gutter reconstruction and restoration work. Cost to be appropriated from the sewer fund. Upland Crest Subgrade excavation and fill to compensate $ 8,932.50 for soft organic soils. Cost to be appropriated from the sewer and water construction funds. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/10/9 8 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: APPROVAL OF CHANGE ORDER #2 FOR BY: K. Young BY: ZONE 3 CONSTRUCTION DATE: 7/31/98 DATE: Continued - Page 2 Other than the mill and overlay work on Johnson Street, the contract does not have unit prices for the work described above, in the respective sections of the proposal. The work on Johnson Street was included in the change order because the scope of the project had changed. Analysis/Conclusions: Staffrecommends approval of Change Order #2 in the amount of $ 23,800.04. RECOMMENDED MOTION: Move to authorize Contract Change Order #2 for additional gate valve, remobitization, loop detector, mill and overlay, manhole, and subgrade stabilization construction work to Mid,vest Asphalt Corporation in the amount of $ 23,800.04 with funding out of Water Construction Fund 651 of $ 5,466.25; Sewer Construction Fund 652 of $12,666.25; PIR Fund 415 orS 1,000.00 and the State Aid Maintenance Fund 212 o£$ 4,667.54. KY:jb 98-262 COUNCIL ACTION: CHANGE ORDER NO. 2 Project: 1998 Street Rehabilitation - Zone 3 City Project: 9703, 9710, 9724, 9730, 9732, and 9743 Owner: Contractor: City of Columbia Heights 637 384 Avenue N.E. Columbia Heights, MN 55421 Midwest Asphalt Corporation P.O. Box 5477 Hopkins, MN 55343 Date of Issuance: Engineer: City Engineer You are directed to make the following changes in the Contract Documents: Description: See attached. Purpose of Change Order: The contract has been modified to include the following: Work added by the City for plan modifications for work items not in original contract as described on attached sheet(s). CHANGE IN CONTRACT PRICE Original Contract Price: $1,095,419.56 Previous Change Orders No. 1 to No. Contract Price Prior to this Change Order: $1,102,319.56 Net Increase of this Change Order: $ 23,8OO.O4 Contract Price with all Approved Change Orders: $1,126,119.60 Recommended Assistant Ctt~Eng~neer Approved By: By: CHANGE IN CONTRACT TIME Original Contract Time: Net Change from Previous Change Order: Contract Time Prior to this Change Order: Net Increase (Decrease) of Change Order: Contract Time with Approved Change Orders: Approv. ed ! ~ t Iv~i~tw'es~sphalt Corporation J Date of Council Action Joseph Sturdevant, Mayor Engineer CITY COUNCIL LETTER Meeting of: 8/10/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: AUTHORIZATION TO SIGN JOINT POWERS BY: K. Young ~,~t~ BY: AGREEMENT WITH THE CITY OF MINNEAPOLIS DATE: 7/31/98 ~ DATE: Background: The railroad crossing on 37th Avenue west of Stinson Blvd. will be reconstructed this summer. Council has already awarded the necessary purchases (concrete crossing material) and contracts (miscellaneous concrete) to accomplish the work. Analysis/Conclusions: The attached Joint Powers Agreement provides for the work to be done under these contracts and for Minneapolis to reimburse Columbia Heights for their share of the work. Minneapolis' estimated cost for the project is lA the cost or $24,525.00. This includes construction and engineering costs. RECOMMENDED MOTION: Move to approve the Joint Powers Agreement with the City of Minneapolis to construct a concrete surfaced railroad crossing on 37th Avenue west of Stinson Blvd. within the cities of Minneapolis and Columbia Heights. KY:jb 98-259 Attachment: Joint Powers Agreement KY:jb 98-258 COUNCIL ACTION: ~PPhOVY~D ~Y CiTY COUNC~ JUN ~ 6 12'"9o Agreement No. City of Minneapolis City Project No. City of Columbia Heights City Project No. 9805 S.A.P. 113-101~09 AGREEMENT FOR PARTICIPATION IN THE CONSTRUCTION OF CONCRETE SURFACED RAILROAD CROSSING THIS AGREEMENT, Made and entered into this __ day of ,1998, by and between the City of Minneapolis, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as "Minneapolis" and the City of Columbia Heights, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as "Columbia Heights". WITNESSETH: WHEREAS, it is considered mutually desirable to reconstruct the at-grade railroad crossing on 37th Avenue, at McKinley Street (Minneapolis); and WHEREAS, Canadian Pacific Railway will reconstruct the crossing and install concrete surfaced crossing material, provided Minneapolis and Columbia Heights supply the crossing material; and WHEREAS, traffic control including detours and reconstruction of the street is the responsibility of Minneapolis and Columbia Heights; and WHEREAS, both parties have expressed willingness to participate in the equipment, labor and material cost required to accomplish the construction; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes. MPLS. CiTY FINANCE DEPT. COPY CO,NTRAC'F # ~ 4 ~:; u !) NOW THEREFORE, IT I8 HEREBY AGREED: Columbia Heights will be the lead agency. specifications and proposals. Agreement No. __ Page 2 I Columbia Heights shall prepare the necessary plans, The work will be accomplished as noted below. Ao Traffic Control Columbia Heights shall obtain a minimum of two informal quotes for the traffic control. The traffic control will be .awarded to the lowest responsible bidder. Removal of Bituminous and Concrete Street Surface Removal and disposal of bituminous and concrete street surface will be accomplished with City of Columbia Heights force~] or this work will be done under the City of Columbia Heights' contract for 1998 Miscellaneous Concrete Repairs and Installations. Co Concrete Surfaced Crossing Material Columbia Heights shall solicit quotes to purchase the concrete surfaced crossing material from suppliers approved by C.P. Railway. The contract will be awarded to the lowest responsible bidder. Do Concrete Pavement The area outside the ne~v concrete surfaced railroad crossing shall be repaired with concrete pavement. The work shall be done under the City of Columbia Heights' contract for 1998 Miscellaneous Concrete Repairs and Installations. II. The construction of this project shall be under the supervision and direction of Columbia Heights' City Engineer. However, City of Minneapolis shall cooperate with the City Engineer and his staff at their request to the extent necessary, but will have no responsibility for the supervision of the work. Agreement No..~ Page 3 III. It shall be the responsibility of each of the cities to relocate or cause the relocation of any and all public and/or private utilities presently located within it's respective municipal boundaries which must be reloc~i{ed to construct the project as designed. Unless provided other,vise, each City shall be responsible for one hundred percent (100%) of any costs incurred for the relocations of any existing utilities within its respective municipal boundaries. IV. All cities agree that any license or permits required to perform work, except electrical, within their boundaries shall be issued at no cost. Electrical inspection fe~s shall not be more that those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. Vo Minneapolis shall reimburse Columbia Heights for their respective share in the construction cost of the Concrete Surfaced Railroad Crossing. The estimate of the total cost for the work for the project is $??? It is further agreed that this is an estimate of the construction cost for the work on' said project and that the final quantities as measured by Columbia Heights City Engineer shall govern in computing the total final construction cost. In addition to the construction cost, Mirmeapolis also agrees to pay to Columbia Heights a sum equal to eighteen percent (18%) of the construction cost for engineering cost incurred by Columbia Heights in connection with the work performed under this contract., It shall be the responsibility of Columbia Heights to invoice Minneapolis for the aforestated reimbursements together with information reasonably necessary to support the invoiced amounts. Reimbursement shall be remitted to Columbia Heights within sixty (60) days of receipt of said invoice. Agreement No. ~ Page 4 VI. All records kept by each party with respect to this project shall be subject to examination by the representatives of the other parties hereto. VII. It is further agreed that each party of this agreement shall not be responsible or liable to any of the other parties or to any other person or persons whosoever for claims, damages, actions, or causes of action of any kind or character arising out of or by reason of the performance of any work or part hereof by the other parties as provided for herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim whatsoever character arising in connection with., or by virtue of performance hereunder by that party. VIII. It is further agreed that any and all employees of each party of this agreement and all other persons engaged by that party in the performance of any work or services required or provided herein to be performed by that party shall not be considered employees of any of the other parties, and that any and all claims that may or may not arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of any of the other parties. IX. The provisions ofM. S. 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the affirmative action policy statement of the City of Minneapolis shall be considered a part of this agreement as though fully set forth herein. Agreement No. __ Page 5 In accordance with Minneapolis Affirmative Action Policy and the Minneapolis City Council's policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or activity on the grounds of race, color, creed, religion; age, sex, disability, marital status, affectional/sexual preference, public assistance status, ex-offender status, or national origin; and no person who is protected by applicable. Federal or State laws against discrimination shall be otherwise subjected to discrimination. IN TESTIMONY WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF MINNEAPOLIS COUNTERSI?~ED: .~//-. City Finance Officer Date: Approve as to Legality: Assistant City Attorney Date: Attest: ity U rk Date: CITY OF COLUMBIA HEIGHTS By: Date: Mayor City Manager Date: 0 < CITY COUNCIL LETTER Meeting of: 8/10/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPART1V[ENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: FINAL PAYMENT FOR ZONE 1 AND ZONE 2 BY: K. Young '~~ BY: CONSTRUCTION ~q~ m ~ DATE: 7/31/98 ~ DATE: Background: The Contractor substantially completed the construction work in the fall of 1997. Final payment was delayed because of documentation needed to substantiate final quantities. Analysis/Conclusions: Staff is recommending approval of f'mal payment to Midwest Asphalt Inc. and acceptance of the work. A copy of the f'mal payment voucher and the Engineer's Acceptance Report is attached. The deduction is for reimbursement for a car that was towed and repairs to a sprinkler head. Pitting on 43rd Avenue east of Central Avenue is being investigated. Early indications are that the surface will be serviceable for the life of the pavement. RECOMMENDED MOTION: Move to accept the work for 1997 Street Rehabilitation - Zones 1 and 2, Municipal Project Numbers 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423, 96t4, 9615, 9616, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 and 9625; and, authorize f'mal payment of $74,152.14 to Midwest Asphalt Corporation of Hopkins, Minnesota. KY:ih 98-258 Attachment: Final Payment Engineer's Report of Final Acceptance COUNCIL ACTION: PAGE 1 CITY OF COLUMBIA HEIGHTS, MN FINAL PAYMENT 1997 STREET REHABILITATION - ZONES 1 AND 2 MUNICIPAL PROJECTS 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423 9614, 9615, 9616, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 AND 9625 MIDWEST ASPHALT CORPORATION P.O. BOX 5477 HOPKINS, MN 55343 STREET CONSTRUCTION NO. DESCRIPTION UNIT NIT PRICE QUANT, 1 CLEAR AND GRUB TREE In. $27.50 376 2 REMOVE CONCRETE CURB & GUTTER L.F. $2.85 13,824 3 REMOVE CONCRETE ALLEY S.F. $0.50 358 4 REMOVE CONCRETE DRIVEWAY S.F. $0.30 11,140 5 REMOVE CONCRETE WALK S.F. $0.30 2,224 6 REMOVE BITUMINOUS SURFACE S.Y. $0.40 49,248 7 REMOVE BITUMINOUS ALLEY S.Y. $1.00 4 8 REMOVE BITUMINOUS DRIVEWAY S.Y. $1.00 454 9 REMOVE CATCH BASIN Ea. $165.00 9 10 REMOVE DOUBLE CATCH BASIN Ea. $220.00 1 11 REMOVE R.C.P. L.F. $7.65 56 12 REMOVE C.M.P. ~'~ L.F. $6.55 209 13 REMOVE WATER SERVICE Ea. $165.00 1 14 REMOVE CURB STOP BOX Ea. $110.00 1 15 SAW CUT CONCRETE L.F. $3.50 492 16 SAW CUT BITUMINOUS L.F. $2.50 400 17 MILL BITUMINOUS PAVEMENT S.Y. $0.50 30,119 t8 SALVAGE CATCH BASIN CASTING Ea. $60.00 20 19 1" CORPORATION Ea. $165.00 4 20 1" CURB STOP AND BOX Ea. $110.00 4 21 1" K TYPE COPPER PIPE bF. $10.65 100 22 WATER SERVICE DETERMINATION Ea. $110.00 25 23 RELOCATE STOP BOX Ea. $190.00 2 24 12" R.C.P. L.F. $26.20 177 25 15" R.C.P. L.F. $29.45 124 26 CONSTRUCT CATCH BASIN Ea. $875.00 9 27 CONSTRUCT CATCH BASIN (SPECIAL DOUBLE) Ea. $1,745.00 1 28 INSTALL CATCH BASIN CASTING Ea. $410.00 5 29 REINSTALL SALVAGED CATCH BASIN CASTING Ea. $85.00 7 30 SANITARY SEWER SERVICE Ea. $436.00 3 31 COMMON EXCAVATION (P) C.Y. $8.25 7,499 32 SUBGRADE EXCAVATION C.Y. $8.25 7,018 33 BORROW (L.V.) C.Y. $10.25 7,830 34 4" BASE (L.V.) C.Y. $10.25 5,506 35 PiPE BEDDING Ton $18.55 3 36 AGGREGATE BASE CLASS 5 Ton $8.35 8,436 37 AGGREGATE CLASS 2- DRIVEWAY Ton $12.00 9 38 TYPE 41 WEARING COURSE MIXTURE Ton $25.60 10,212 39 TYPE 41 BINDER COURSE MIXTURE Ton $23.50 6,095 40 TYPE41 LEVELING COURSE MIXTURE Ton $27.40 0 41 PATCH BITUMINOUS STREET S.Y. $6.00 77 42 BITUMINOUS ALLEY S.Y. $10.00 0 43 BITUMINOUS DRIVEWAY S.Y. $9.00 460 TOTAL $10,340.00 $39,398.40 $179.00 $3,342.00 $667.20 $19,699.20 $4.OO $454.00 $t ,485.0O $220.00 $428.4O $1,368.95 $165.00 $110.00 $1,722.00 $1,000.00 $15,059.50 $1,200.00 $660.00 $44O.OO $1,065.00 $2,750.00 $38O.OO $4,637.4O $3,651.80 $7,875.00 $t ,745.OO $2,050.00 $595.00 $1,308.00 $61,866.75 $57,898.50 $8O,257.5O $56,436.50 $55.65 $70,440.60 $108.00 $261,427.20 $143,232.50 $0.00 $462.00 $0.00 $4,140.00 PAGE 2 NO. DESCRIPTION 44 TACK COAT 45 CONCRETE CURB AND GUTTER 46 8' CONCRETE ALLEY 47 6" CONCRETE DRIVEWAY 48 6" CONCRETE WALK 49 4" CONCRETE WALK 50 LOOP DETECTOR 51 LANDSCAPE RESIDENCE - 4332 L (LEANDER) 52 LANDSCAPE RESIDENCE - 4328 R (RESERVOIR) 53 LANDSCAPE RESIDENCE -4320 R 54 TRANSPLANT OR REPLACE TREE CLUMP -4320 R 55 TRANSPLANT OR REPLACE HEDGE BUSH- 4326 L 56 TRANSPLANT TREE 57 CENTERLINE STRIPING 58 SOD WITH TOPSOIL CO2 SAWCUT WALL CO2 REMOVE RETAINING WALL CO3 CONSTRUCT 5' DIAMETER CATCH BASIN CO3 INSULATE CATCH BASIN UNIT NIT PRICE Gal. $1.60 L.F. $8.45 S.F. $5.50 S.F. $3.90 S.F. $5.50 S.F. $3.50 Ea. $735.00 L.S. $1,000.00 L.S. $800.00 ES. $800.00 Ea. $600.00 Ea. $100.00 Ea. $200.00 LF. $0.33 S.Y. $3.OO L.S. $600.00 L.F. $28.00 Ea. $1,450.00 LS. $85.00 QUANT. 5,012 16,982 1,975 11,769 373 5,484 0 0 0 0 0 0 2 2,540 6,320 2 120 TOTAL $8,019.20 $143,497.90 $10,862.50 $45,899.10 $2,051.5O $19,194.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $838.20 $18,960.00 $1,200.00 $3,360.00 $1,450.00 $85.00 TOTAL STREET CONSTRUCTION COMPLETED TO DATE $1,116,142.45 WATER MAIN CONSTRUCTION NO. DESCRIPTION 1 CLEAR AND GRUB TREE 2 REMOVE CONCRETE CURB & GUTTER 3 REMOVE CONCRETE DRIVEWAY 4 REMOVE CONCRETE WALK 5 REMOVE BITUMINOUS SURFACE 6 REMOVE BITUMINOUS DRIVEWAY 7 REMOVE WATER MAIN 8 REMOVE HYDRANT LEAD 9 REMOVE GATE VALVE AND BOX 10 REMOVE GATE VALVE BOX 11 REMOVE PRESSURE RELIEF VALVE 12 REMOVE WATER SERVICE 13 REMOVE CURB STOP BOX 14 SAW CUT CONCRETE 15 SAW CUT BITUMINOUS 16 SALVAGE HYDRANT 17 TEMP. WATER SERVlCE- EASEMENT, W. OF RESV. 18 TEMP. WATER SERVICE - TYLER ST, 43RD-44TH 19 10" D.I.P. WATERMAIN 20 6" D.I.P. WATERMAIN 21 6" HYDRANT LEAD 22 10" GATE VALVE AND BOX 23 6" GATE VALVE AND BOX 24 6" HYDRANT GATE VALVE AND BOX 25 10" TEE 26 10" X 6" X 10" TEE 27 8"X 6"X 8" TEE 28 6" 45 BEND 29 6" 22 1/2 BEND UNIT NIT PRICE IN. $27.3O L.F. $3.85 S.F. $0.50 S.F. $O.5O S.Y. $0.55 S.Y. $1.00 L.F. $7.65 L.F. $11.00 Ea. $110.00 Ea. $55.00 Ea. $380.00 Ea. $165.00 Ea. $110.00 L.F. $3.5O L.F. $2.5O Ea. $327.00 LS. $1,100.00 LS. $4,100.00 L.F. $30.55 L.F. $21.80 L.F. $22.O0 Ea. $930.00 Ea. $490.00 Ea. $490.00 Ea. $545.00 Ea. $490.00 Ea. $490.00 Ea. $165.00 Ea. $165.00 QUANT. 0 0 0 0 1,089 0 2,572 46 7 1 1 5 5 0 0 4 1 1 1,428 1,727 46 7 5 3 4 2 1 1 3 TOTAL $0.00 $0.00 $0.00 $0.00 $598.95 $0.00 $19,675.80 $5O6.0O $770.00 $55.00 $38O.OO $825.00 $550.00 $0.00 $0.00 $~t ,308.00 $1,100.00 $4,100.00 $43,625.40 $37,648.60 $1,012.00 $6,510.00 $2,450.00 $1,470.00 $2,180.00 $980.00 $490.00 $165.00 $495.0O 3O 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 5O 51 52 53 CO1 CO1 CO1 CO1 DESCRIPTION UNIT NIT PRICE 10"X 8" REDUCER Ea. $220.00 10"X 6" REDUCER Ea. $240.00 10" SLEEVE Ea. $380.00 8" SLEEVE Ea. $330.00 6" SLEEVE -. Ea. $220.00 8" PLUG Ea. $110.00 INSTALL HYDRANT Ea. $2,000.00 1" CORPORATION Ea. $165.00 1" CURB STOP AND BOX Ea. $110.00 1" K TYPE COPPER PIPE L.F. $10.65 RELOCATE STOP BOX Ea. $190.00 COMMON EXCAVATION (P) C.Y. $8.25 4" BASE (LV.) C.Y. $10.25 PIPE BEDDING Ton $18.55 AGGREGATE BASE CLASS 5 Ton $10.60 TYPE 41 BINDER COURSE MIXTURE Ton $23.60 PATCH BITUMINOUS STREET S.Y. $7.50 BITUMINOUS DRIVEWAY S.Y. $9.00 CONCRETE CURB AND GUTTER L.F. $8.50 6" CONCRETE DRIVEWAY S.F. $3.90 4" CONCRETE WALK S.F. $3.50 PLANT HEDGE Ea. $600.00 PLANT MAPLE TREE, 2 1/2" DIA. B & B Ea. $300.00 SOD WITH TOPSOIL S.Y. $3.05 MOBILIZATION L.S. $1,750.00 TEMP. WATER SERVICE - McLEOD, ROYCE TO 44T L.S. 84,900.00 6"X 6" X 6" TEE .~. Ea. $345.00 6" 90 BEND Ea. $190.00 TOTAL WATER MAIN CONSTRUCTION COMPLETED TO DATE QUANT. 1 1 3 0 2 1 4 63 8 488 0 0 403 85 350 612 0 0 0 0 0 1 0 1,000 TOTAL $220.00 $240.00 $1,140.00 $0.00 $440.00 $110.00 $8,000.00 $10,395.00 $880.00 $5,197.20 $0.00 $0.00 84,130.75 $1,576.75 $3,710.00 $14,443.20 $0.00 $0.00 $0.00 $0.00 $0.0o $600.00 $0.00 $3,050.00 $1,750.00 $4,900.00 $1,380.00 $190.00 $189,247.65 PAGE 3 TOTAL BID COMPLETED TO DATE MINUS WITHHOLDING (5%) MINUS PREVIOUS PAYMENT MINUS DEDUCTIONS $1,305,390.10 $0.00 ($1,231,055.93) ($182.03) TOTAL DUE $74,152.14 I HEREBY CERTIFY TO THE CITY COUNCIL OF COLUMBIA HEIGHTS THAT I HAVE BEEN 1N CHARGE OF THE WORK REQUIRED BY THE ABOVE CONTRACT; THAT ALL WORK HAS BEEN DONE AND PERFORMED AS MEASURED BY AND IN ACCORDANCE WITH AND PURSUANT TO THE TERMS OF SAID CONTRACT. KEVIN R. HANSEN, P.E. REG. NO. 21426 DATE ACCEPT THE ABOVE PAYMENT FOR THE WORK DONE UNDER THIS CONTRACT. DATE CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 1997 STREET REHABILITATION - ZONES 1 AND 2 MUNICIPAL PROJECT NUMBERS 9415, 9416, 9417, 9418, 9419, 9420, 9421, 9423 9614, 9615, 9616, 9617, 9618, 9619, 9620, 9621, 9622, 9623, 9624 AND 9625 August 3, 1998 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Midwest Asphalt Corporation. The work consisted of Zone 1 and 2 full street reco~struction, partial street reconstruction, mill and overlay and water main and storm sewer reconstruction. The contractor has completed the project in accordance with the contract. It is recommended, herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS FINAL CONTRACT AMOUNT $ 1,256,447.80 $ 74,986.50 $ 1,331,434.30 FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 1,305,390.10 ($1,231,237.96) BALANCE DUE $ 74,152.14 Sincerely, City Engineer CITY COUNCIL LETTER Meeting of: 8/10/98 AGENDA SECT. I~3N: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO.~ PUBLIC WORKS ITEM: AWARD OF 1998 STREET AND PARKING BY: K. Hansen ~ BY: NO. LANE STRIPING PROJECT ~ - ~, DATE: 8/4/98'~ DATE: Background: On June 8, 1998, Council authorized staffto seek proposals for the 1998 Street and Parking Lane Striping project. Plans and specifications were sent to two companies which have bid on the project in the past. Two proposals ~vere received by the deadline on August3 at 3:30 p.m. The bids received were as follows: Company Amount AAA Striping Precision Pavement Marking Inc. $5,424.50 $5,479.50 Funds are budgeted for this project in the State Aid Maintenance account ($4,500.00) and the General Fund - Traffic Signs and Signals ($750.00). The bid price for striping the State Aid streets is $4,772.41 and striping the local streets is $652.09. RECOMMENDED MOTION: Move to award the 1998 Street and Parking Lane Striping project to AAA Striping Service Co. of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $4,772.41 to be appropriated fi:om Fund 212-43190-4000 and $652.09 to be appropriated from Fund 101-43170-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. KH~b 98-266 COUNCIL ACTION: PROPOSAL 1998 STREET AND PARKING LANE STRIPING The undersigned, as bidder, hereby proposes and agrees to enter into a Contract on the forms attached hereto with the City of Columbia Heights, Minnesota, to supply all labor, materials and equipment necessary for the1998 Street and Parking Lane Striping within the City of Columbia Heights, all in accordance with the Plans and Specifications prepared by the City Engineer, City of Columbia Heights, Minnesota, for the following sum: Unit Price/Mi. Total Amount 1. 12.13 miles + of broken yellow centerline $. 184.0 0 $ 2,231.9 2 2. 0.41 miles + of broken white centerline $ 184.00 $ 75.44 3. 0.09 miles + of dotted white centerline $4,000.00 $ 360.00 5.88 miles _+ of solid white parking lane and lane marking. $. 407.00 $2,393.16 o 0.07 miles + of 8" wide solid white taper marking. $ 81~.00 $ 56.98 6. 0.24 miles +,of solid yellow centerline. $, 307.00 $ 73.68 o 0.38 miles + of double yellow centerline, both solid $ 614.00 $ 233.32 TOTAL BID $5,424.50 Respectfully submitted, AAA STRIPING SERVICE CO. Business Name P~.0. Box 339 Address RSgers, MN 55374 (Seal if bid is by a corporation) (~Sig~t~e A~uthorized .~gent Signature Witness Corporate Secretary Title ., Secretary Title Date Submitted:. August 3 , 19.98 CITY COUNCIL LETTER Meeting of: Au ust 10 1998 AGENDA SECTION: NO: 4 ITEM: NO: CONSENT Establish Hearing Dates License Revocation, Rental Properties 4-h ORIGINATING DEPARTMENT: Fire BY: Charlie Ke~vatt DATE: August 7, 1998 CITY MANAGER APPROVAL BY: DATE: Revocation or suspension ora license to operate a rental property within the City o f Columbia Heights is requested against the following owner regarding his/her rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Alan Schultz ................................. 525 38th Avenue 2. Susan Loewenthal .............................. 1407-1409 Circle Terrace RECOMMENDED MOTION: Move to Establish a Hearing Date of August 24, 1998 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Susan Loewenthal at 1407-1409 Circle Terrace. RECOMMENDED MOTION: Move to Establish a Hearing Date of August 24, 1998 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Alan Schultz at 525 38th Avenue. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : August 10, 1998 AGENDA,~ECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ CITY MANAGER ! aka/ AP~}? ITEM:NATOA CONFERENCE-Asst. to the BY: Linda Mage~i BY: ~[~ City Manager ~ ~ NO: ~ I DATE: August 3~ 1998 Each year, the National Association of Telecommunications Officers and Advisors holds a national conference. The conference provides an opportunity to learn more about cable regulation, legislation, technology, protection of the public rights-of-way, municipal programming and franchise administration. This conference is particularly timely due to the ever changing legislative environment surrounding telecommunications. Monies are budgeted for this conference in the cable budget. RECOMMENDED MOTION: Move to authorize the attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in San Diego, California, from September 9-12, 1998, and that all related expenses be reimbursed from Funds 225-49844-3105 and 225-49844-3320. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of : August 10, 1998 AGEND~ECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ CITY MANAGER ITEM:NATOA CONFERENCE-Asst. to the BY: Linda Mag BY: ~ City Manager ~ ' NO: ~ $ DATE: August 3~ 1998 Each year, the National Association of Telecommunications Officers and Advisors holds a national conference. The conference provides an opportunity to learn more about cable regulation, legislation, technology, protection of the public rights-of-way, municipal programming and franchise administration. This conference is particularly timely due to the ever changing legislative environment surrounding telecommunications. Monies are budgeted for this conference in the cable budget. RECOMMENDED MOTION: Move to authorize the attendance of Linda Magee, Assistant to the City Manager, at the National Association of Telecommunications Officers and Advisors Conference to be held in San Diego, California, from September 9-12, 1998, and that all related expenses be reimbursed from Funds 225-49844-3105 and 225-49844-3320. COUNCIL ACTION: CITY OF COLUM]]IA HEIGHTS AUTHORIZATION REQUEST FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of atte~nce. Date of Request: ~>-- ,-~ ~ Name of Activity: /~O/V/gz-- ff,3~d~/¢/-70,,-~, Of '7'-~--~-~0/~~/~,'~O~, Estimated Cost: Registration: ~ cf~-z (,&e~ec F/ai/gZ)Account ¢: ~- ~7~ - a/~ Travel: Budgeted for: /~ Yes [] Name of Individuals Attending: No Sn~cient Funds Remaini,~g: /~ Yes [] No Signaturesj / _ Department Head Date: Division Head Date: City Manager Date: If Required, Date of Approval by City Council: Upon approval by the City Marmger or City Council (if applicable), this form will be submitted to the Finance Department with a copy of the form to the appropriate Division Head. This form is not a registration form or a request for pre-registration monies without a payment voucher and backup completed arid attached. AN I#YITATiOli 10 TEI. ECO~IRUNICATIOli$ ~PIIOFE$SIONAI. S HA H G E: NaVigating the Next Generation olTelecommunications and CableTV A ~c~ Goverment Perspe~ve --- ~ational -Association -of Telecommunications ~-aDfficers and Advisors ::-.:~mnual Conference ~an ~Diego, California --:-.~-tyatt .Regency San Diego ,-:September 9-12, 1998 NATOA has reserved a block of rooms for our conference partial- pants at the Hyatt Regency San Diego, One Market Place, San Diego, CA 92101. Reservations may be made by call- Lng the Hyatr's central reservations line at 1.800-233-1234, or via the Intemet at www.hyatt.com. The telephone number of the Hyatt Regency San Diego is 619-232- 1234. The hotel's fax number is 619-233-6464. Be sure to indicate you are a NATOA attendee to receive the discounted rate of $115.00 per night, single or double, plus tax (cur- rently 10.5%). To be guaranteed availability and the NATOA discounted room rate, you must make your reservations by Monday, August 10, 1998. Suites and upgrades are available at additional fees. Please consult the reservations operator for more details. No deposit will be charged to your credit card until check-in. [f you wilt be flying to San Diego, our official travel agent, Diplomat Travel, has a toll free Association Desk at 1-800-826-0888, or with- in the Washington-metropolitan area at 703-709-1162. Please inform the reservation agent that you are participating in the NATOA Annual Conference. NATOA has also made arrangements with American Airlines to give our participants discounted air fares. You may call American Airlines direct for inquiries or to book your reservations at 1-800- 433-1790. Be sure to indicate the NATOA code -- HTT3004980902, to receive special discounted rates. Casual business attire is suggested for the conference sessions and semi-formal attire for Friday night's Local Government Programming Awards Banquet. AT Ifil SAN DIEGO 100 NATOA'$ JOE [APOSI GOLF TOURNAMENT Welcome to the world-famous San Diego Zoo! Among its 100 acres and 5,000 spedes, you ~v21 find the world's largest collection of mammals, birds and reptiles. The San Diego Zoo has been the gem of the dry for more than 80 years, when respected physidan, Dr. Harry Wegeforth, rescued animals from a roadside zoo in 1915. From those meager beginnings and the roar of one lonely lion, the San Diego Zoo now enjoys world-renowned stature as a conserva- tion institution. You're invited behind the scenes to at least two enclosures closed- off to the general public. Your private bus will be waiting to take you inside the park for an exclusive behind the scenes tour. You'll learn more about the zoo's breeding practices, find out how the ani- mals are fed and treated for ailments, see first-hand how the zoo operates on a day-to-day basis, and more. During flee time, guests may choose to explore the Tiger River, Gorilla Tropics, Hippo Beach or the newest addition, the Panda Research Station. (PRICE PER PERSON: $46.00. Lndudes trans- portation to and from the Hyatt Regency San Diego, scenic tour, admission to Behind the Scenes tour, uniformed escort, narra- tion throughout, and all taxes and gratuities.) San Diego is a golfer's paradise with its year-round perfect weather. And tucked away in the San Pasqual Valley is an 18-hole championship course, cre- ated by master architect, David Rainvilte, called Eagle Crest. Famous for its rolling hills, bril- liant wildflowers and picturesque waterfalls, Eagle Crest was designed for players of all skill levels. Your package will include all greens fees, guaranteed reservations, golf cart (shared basis), transportation to and from the hotel, and com- plete coordination. Don't mass your chance to tee-off on one of San Diego's finest! (PRICE PER PERSON: $69.00. Includes transportation to and from the Hyatt, greens fees, shared golf cart, reserved tee times, and all taxes and gratuities.) PLEASE NOTE: AVAILABILITY IS LIMITEO. Rr SERV^'nONS VaLL BE ACCEPTED ON A FIRST COME, FIRST SERVED BASIS. (To regis- ter for these activities, please use the conference registration form.) II [OLtEAGUE, SEA CHANGE: No lesser term could begin to describe the sweeping evolution of the telecommunications world we have witnessed in the past three years alone. The breathtaking pace of that evolution - in terms of technology, policy and opportunity - continues undiminished, one precipitous event following another, with the constancy of waves breaking against a shoreline. For those of us who wish to influence or manage these waves of change and avoid getting swept away by them, timely, concise and dependable information is a critical need. NATOA's annual conference is meticulously designed to provide you with that information - with the tools you } need to better understand and influence telecommuni- cations pollo3', technology, programming, and relational strategies. In fact, we are adding two additional subject area tracks to our program this year, in order to provide ¢//" you with greater learning opportunities. NATOA welcomes public and private sector attendees to our 16th Annual Conference in sunny, seaside San Diego, California. Our program provides opportunities to learn different perspectives, chal- lenge current positions and discover shared object~ves. Speakers will come from diverse backgrounds and areas of specialization, and will encourage you to engage in dialogue to further your understanding of the issues. In addition to our general session topics, we will explore spe- cific topics in the areas of cable franchise administration, technology, programming, infrastructure development and competitive markets. We hope you will join us September 9-12. Whether you are in the pub- lic sector or private; whether you deal with cable TV or other forms of telecommunications; whether your function involves Public Works, Planning, MIS, Legal, Franchise Enforcement or Programming - you wilt leave our conference with keen insights, new Lrfformation and a fresh perspective on the issues important to you. If you are not currently a member, you can receive a discounted "mem- ber's'' conference rate by joining NATOA today. Simply complete the information requested in the membership registration section, include your membership payment with your registration and enjoy the many benefits that NATOA membership brings - starting with our stimulating annual conference in the sun-filled, fun-filled City of San Diego. See you there, Tom Weisner NA TOA President [,~TO,~'s onnuol conlerence procare is desioned to provid~ th~ lull or port [imR [Rlecommunica[ions pro~RssEono~ w~h th~ brRadth o~ subject op~ ,, ~u,,,~y Jo ~ocus o~ a bro~d array of top[cs, or General sessions spotlight topical subjects of general interest, including up-to-the-minute reports on Federal and State legislative and regulatory activities. Concurrent sessions are organized into five program tracks, described below, and provide ample detail on narrowly defined top- ics, often utilizing case studies from across the nation. Conference program tracks include: The Telecommunications Planning and Infrastructure Track CIT) highhghts the variety of pressing pohcy and planning issues confronting com- munities today, including wireless facilities siting, the rote of t-NETS, and the elements of comprehensive telecom planning. The Cable Franchise Administration Track (CFA) provides insights on a variety of topics to those over- seeing cable franchises including renewal case studies, rates and other regulatory issues, transfers and more. The Competitive Markets Track (CM) examines rapidly emerging changes in the local telecommunica- tions market, focusing on a variety of new technolo- gies and delivery systems (OVS, DBS, MMDS, DTV, etc.) and discussing their interaction and potential impact on your community. The Technical Track (T) promises a learning experi- ence to everyone, from the serious technidan to the technologically challenged. The progression of ses- sions covers subjects ranging from basic cable technol- ogy, I-Nets, telecommunications and wireless technol- ogy to the latest in cable system testing and technical standards. The Programming Track (P) presents options to local governments for development and implementation of government access channels, approaches to effectively staffing and operating your channels, digital technolo- gies, Web sites, and well-tested methods for positively positioning government access in your community. If you are dedicated to further developing your ability to serve the cable and telecommunications needs of your community, you won't want to miss NATOA's 1998 Annual Conference! JOIN NOW & SAVE ON CONFERENCE FEES Don't AJss the Opportunity to Become NATOA ember Vihether you are a telecommunications administrator, a local government offidal or manager, a dry or county attorney, or an industry representative, a NATOA membership will greatly bene- fit you. NATOA offers four levels of membership. Please choose the membership category that best describes you or your organiza- tion, complete the application form below, and include your membership fee with your conference registration payment. For further information regarding NATOA's membership bene- fits, please contact NATOA's national office at 703-506-3275, e-mail us at cpasalic~natoa.org, or visit our Web Site at www.natoa.org. Individual $ 285 Agency<50,0OO population $ 370 Agency>50,000 population $ 550 Associate, Non-Profit $ 220 Associate, Profit-Making $ 495 Student $ 80 Name: Tide/Organization: Agency (if applicable): Address: City: State: Phone: Fax: E-mail: Zip: Dues paid to NATOA me not tax-deductible as a charitable con- tribution. Eighty percent of your dues payment may be deductible as a business expense. Pursuant to IRS Section 162(E), 20% of your dues is not tax-deductible under any circumstances because it is used for lobbying efforts. NATOA Federal ID# 52- 1938715. Thank you for supporting NATOA. 6:00 - 8:00 p.m. CONFERENCE REGISTRATION OPEN 4:00 p.m. BOARD OF DIRECTORS MEETING ..~ ' it- i~ .~-'"~ .... OPTIONAL NETWORKING ACTIVITIES 6:30 a.m. NATOA's Joe Laposa Golf Tournament 9:00 a.m. Behind the Scenes at the San Diego Zoo 9:00 a.m. CONFERENCE REGISTRATION OPENS 12:45 p.m. WELCOME LUNCHEON 2:00 p.m. CONCURRENT WORKSHOPS · Community Telecommunications: The Big Picture (provided by SCAN-NATOA) · Telecommunications Technology Today- Services/Systems Available · Focus on Government Programming- Shared Programming, Creating a Look for Your Channel, and Video "Show and Tell" (Bring your VHS tapes in standard play and be pre- pared to talk shop!) 5:00 p.m. STATE CHAPTER MEETINGS 6:00 p.m. EXHIBIT HALL RECEPTION 7:30 p.m. CHAPTER PRESIDENTS DIN~NrER (by invitation only) 7:00 a.m. BREAKFAST 8:00 a.m. CONFERENCE REGISTRATION OPENS 8:30 a.m. GENERAL SESSION - Telecommunications and the Local Landscape Brian O'Neill, N~LC President, City Councilman, Philadelphia, PA 10:30 a.m. GENERAL SESSION- Washington/Federal Update Mayor Michael Guido, Dearborn, MI; Ken FelLman, Chair of FCC's Local and State Government Advisory Committee (LSGAC) 1 t:00 a.m. - 4:00 p.m. EXHIBIT HALL OPEN 12:00 p.m. LOCAL GOVERNMENT/INDUSTRY ROUND TABLES (lunch on your own) 1:15 p.m. GENERAL SESSION - Cities-Cable Discussion ;30 plg'.' ........... ............................. ·Telecommunications Planning - Case Studies CFP) · Renewal and Transfer Primer (CFA) · The Changing Face of the Local Telecommunications Market (CM) · Developing and Applying Government Access Channel PoLicies (P) 4:00 p.m. GENERAL SESSION - States Update 8:5% p.m. I~CEI'q'I ON (Program subject to change.) 7:00 a.m. BREAKFAST 8:00 a.m. CONFERENCE REGISTRATION OPENS 8:00 a.m. - 11:00 a.m. EXHIBIT HALL OPEN 8:45 a.m. CONCURRENT SESSIONS · Rights-of-Way Management and Compensation: Current Models (TP) · Current Cable Regulatory Issues (MDUs, Inside Wire) (CFA) · Introduction to Telecommunications Technology (T) · Starting a Government Access Operation (P) 10:30 a.m. CONCURRENT SESSIONS · I-Nets 10t (TP) · Haying Now in Your Community: OVS and Other New Video Providers (CM) · Technology and Franchise Renewal - Conflict and Practice (CFA) · How to Prepare for the Digital Production World (P) 12:00 p.m. KEYNOTE LUNCHEON John Zegtis, President, AT&T Corporation (invited) 1:30 p.m. - 4:00 p.m. EXHIBIT HALL OPEN 1:30 p.m. NATOA ANrNUAL BUSINESS MEETING 3:30 p.m. CONCURRENT SESSIONS · I-Net Applications ~ GIS and Utility Monitoring (TP) · Tackling the "Leveling the Playing Field" Issues in Franchising Today (CM) · Telecommunications/Cable Administration: Rates and More (CFA) · Vendor Demos (P) 7:00 p.m. GOVERNMEN~r PROGRAMMING AWARDS BANQUET 7:00 a.m. BREAKFAST 8:00 a.m. CONFERENCE REGISTRATION OPENS 8:45 a.m. CONCURRENT SESSIONS · Wireless/Broadcast FaciLities Siting Issues: Where Do They Stand Today (TP) · Cable Franchise Renewal -- Case Studies (CFA) · Cable Technical Standards (Testing) (T) · Developing and Maintaining an Interactive Municipal Web Site (P) 10:30 a.m. GEN~ERAL SESSION - Smart Communities 8:00 a.m. NEW/OLD BOARD OF DIRECTORS BREAKFAST 9:30 a.m. 1998/99 BOARD OF DIRECTORS MEETING TP = Telecommunications Planning and Infrastructure Development; CFA = Cable Franchise Adminis~ation; CM = Competitive Markets; T = Technical; P = Programming September 9-12, 1998 Hyatt Regency San Diego, San Diego, CA Please return this form with payment to: NATOA, 1680 Tysons Boulevard, Suite 200, McLean, VA 22102 Telephone: 703-506-3275 Fax: 703-506-3266 Emarl: cpasaliog~aatoa.org Web site: www.natoa.org Please print or type. Use a separate form for each person registering for the conference. Name: Name preferred for badge: Title: Organization: Address: City: State:__Zip: Telephone: E-marl: Please indicate any special needs here: [U[[ CON[ERENC[ (includes one t~¢ket to each meal func~:~on. Does NOT ~e Re~s~a~on un~l 8/2t/98 A~ 8/21/98 ~ NATOA~LC Member: $465 $535 ~ Gove~ent Non-Member: $550 $620 ~ ~ o~er Non-Member: $675 $775 ONE-DAY REGISTRATION FOR WEDNESDAY (~d~des one ~c~et ~o each meal ~n~on on ~ednesda~. ~oes ~OT include op~ona] a~es.) ~e Re~s~a~on until 8/21/98 A~ 8/21/98 ~ NATOA~LC Member: $125 $150 ~ Government Non-Member: $150 $175 ~ ~ o~er Non-Member: $175 $2~ W0~]0~: Plebe indicate any Wor~hop ~at you plan to a~d on Wednesday: ~ Commu~ Telecommunica~ons: ~e Big ~re (pro,dad ~ SCAN-NATOA) ~ Telecommunica~ons Tec~olo~ Today - Se~dces/Systems Avagabte ~ Fores on Government ~o~g (does NOT ~clude mad ~n~ons or op~on~ a~es. Mad ~ckets may be purchased for yo~ conveyance.) ~e Re~a~on un~I 8/21/98 A~ 8/21/98 ~ NATOA~C Member: $145 $170 ~ Government Non-Mem~r $170 $195 ~ ~1 o~er Non-Member $195 $215 ~ ~u~y ~ Brea~t $15 ~ Eyeing Recep~on $55 ~ F~y ~ Brea~t $15 ~ Ke~ote L~eon $35 ~ Awat6 Banquet $55 ~ Sa~y ~ Breaker $15 breathtaking pace of that evolution - in te~ opportunity- continues undiminished, on another, with the constancy of waves brea For those of us who wish to inflr of change and avoid getting concise and dependable info NATOA's annual conferen pro~'ide you with that info I need to better understand cations policy, technolog) strategies. In fact, we are a area tracks to our program t you with greater learning op~ I1 I1 tl NATOA welcomes public and prix 16th Annum Conference in sunny, seas Our program provides opportunities to lea: lenge current positions and discover sharec come from diverse backgrounds and areas t encourage you to engage in dialogue to fur the issues. In addition to our general sessic cific topics in the areas of cable franchise at programming, infrastructure development We hope you will join us September 9-12. lic sector or )rivate; whether you deal with telecommunications; whether your functio Planning, MIS, Legal, Franchise Enforcemel leave our conference with keen insights, ne perspective on the issues important to you. ti If you are not currently a member, you can bet's" conference rate by joining NATOA tc information requested in the membership t your membership payment with your regist benefits that NATOA membership brings - s annual conference in the sun-filled, fun-fill, See you there, Tom Weisner NA TOA President CITY COUNCIL LETTER Meeting of: August 10, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY 1/.. Administration MANAGER'S NO. APPROVAL ~ BY: J. Student BY: ITEM: Kiwanis Permit Request Jt __ °d DATE: 8-10-98 DATE: Attached is the request letter from a representative of the Columbia Heights/Fridley Kiwanis regarding their upcoming peach sale. Also attached is a letter from the owner of the property where the sale is being conducted granting permission to use the property. MOTION: Move to approve the permit request of the Columbia Heights/Fridley Kiwanis Club to conduct their annual Peach Sale on August 18 - 22, 1998 to be held in the parking stalls south o£Blockbuster Video at 5220 Central Avenue and that the fee be waived as all funds raised in the sale are for local charitable purposes. NOTICE The data requested of you will be used in considering your application for said license and will be disseminated to the public. You are not legally required to allow the City of Columbia Heights to obtain the data, however, failure to supply sa/d data may result in disapproval of your application. Further, the City of Columbia Heights may receive from other governmental agencies, including but not limited to the Bureau of Criminal Apprehension, or the Minnesota Department of Public Safety, data relating to the consideration of your application. Said data may be classified pursn~nt to Minnesota Stat'ute #15.162, et. seq. as private and therefore, c-nnnot be released to the public without your written consent. WAIVER I have read the above and understand that any data concerning my application which is classified as private pursuant to Minnesota Statute #15.162, et.seq, may not be released to the public without my permission. I also understand that said data must be considered by the Columbia Heights City Council at a public meeting in considering my license application and, accordingly, will be publicly disseminated. Therefore, I hereby authorize the release of all of said dam by the Columbia Heights City Council or agents or employees thereof at any City Council meeting at which my license application is considered. Said information shall not be released if [ withdraw my license application by personally serving written notice of said withdrawal upon the Columbia Heights City Manager prior to said Council meeting. President Richard Walquist Columbia Heights - Fridley Kiwanis Club 4230 Central Ave. N.E. Columbia Heights, MN 55421 Aug. 3,1998 Dear Mr. Walquist, In accordance with our earlier discussions, permission is hereby granted for your Kiwanis Club to sell peaches as a community service fi. md raiser on my parking stalls on the south east corner of my property at 5220 Centrat Ave. (actually no address on these vacant parking stalls). These stalls are in the northwest corner of the intersection of Central Ave. (Hwy 65) and 52nd Avenue. It is understood that your liability insurance coverage includes activities of'this sort and the property owner shell be held harmless. Yours truly, Gerrat G. Herringer Kathryn Pepin License / Permit Clerk City of Columbia Heights 590 40th Ave. N.E. Columbia Heights, MN 55421 Aug. 3,1998 Dear Kathy, Enclosed herewith is our application t'or a permit to conduct our annual Peach Sale (fund raiser for community activities) on Aug, 18 - 22, t 998. Our application was delayed due to a specific location problem. Mr. Herringer is allowing us the use of some parking stalls south of' the Blockbuster building which are not a part of the Blockbuster lease. For convenience we are using the 5220 Central Ave. address. We respectfully ask that the license fee be waived as all funds raised in the sale are for local charitable purposes. Malcolm O. Watson Columbia Heights - Fddley Kiwanis Club CITY COUNCIL LETTER Meeting of:August 10, 1998 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER : ~1~ Recreation APPROVAL NO ITEM:.~ BY: Keith Windschitl BY: NO: ~ '~ ~ DATE: July 29, 1998 Les Lirmgren of the Aid Association for Lutherans, Branch 2244, is requesting permission to serve 3.2 beer in Sullivan Park on August 18, 1998 from 6:00 to 9:00 p.m. during their event. This item has been approved by the Park and Recreation Commission. RECOMMENDED MOTION: Move to approve the request from Les Linngren of the Aid Association for Lutherans, Branch 2244, to serve 3.2 beer in Sullivan Park on August 18, 1998 from 6:00 to 9:00 p.m. during their event. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 10, 1998 AGENDA SECTION:., Consent Agenda ORIGINATING DEPT.: CITY MANAGER NO : ~ Recreation APPROVAL ITEM: Replacement of Murzyn Hall Dishwasher BY: Keith Windschitl,~ BY: NO: ,, Recreation Directo'Y DATE: August 5, 1998 At the City Council meeting of July 13, 1998, the City Council authorized staff to seek bids to replace the current Murzyn Hall dishwasher with a new dishwasher at a cost not to exceed $7,250 installed, which ~vould be funded out of the City antenna fund. Bids for the dishwasher and installation ~vere as follows: Hospitality Supply $5,398 Nielsen's 5,450 Palm Brothers 5,445 St. Cloud Restaurant 5,525 Inslaltaliml2&~ Hobart Corporation $1,782 Hospitality Supply 1,950 Superior Products 1,825 The two low bids of $5,398 plus $351 tax for the dishwasher and $1,782 for the installation total $7,531. Our original authorization for $7,250 needs to be increased to $7,531 for a difference of $281. RECOMMENDED MOTION: Move to authorize an additional $281 for the replacement of the Murzyn Hall dishwasher with the new dishwasher at a cost not to exceed $7,531 installed, which ;vould be funded out of the City antenna fund. COUNCIL ACTION: CITY COUNCIL LETTER August Meeting of =hd~10, 1998 AGENDA SECTION: C 0 N SEN T ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ,/__ DATE: August 7, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Greg Heinen regarding rental property at 1020 44th Avenue for failure to meet the requirements o£the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of July 10, 1998. The public hearing on this property may now be closed in that the fire department missed the scheduled inspection on July 21, 1998 to determine compliance. A new inspection must be scheduled. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Greg Heinen Regarding Rental Property at 1020 44th Avenue in that the Scheduled Inspection was Missed by the Fire Department and Compliance was not Determined. COUNCIL ACTION: Close Hear/ng Council Letter CITY COUNCIL LETTER Meeting of: 8/10/98 AGENDA SECTION: BID CONSIDERATIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: A-Resolution Awarding Contract PUBLIC WORKS B- Change Order No. 1 q ITEM: ADOPT RESOLUTION AND AWARD OF BY: K. Hanse BY: CONTRACT FOR CENTRAL AVENUE ~RAFFIC DATE: 8/6/9~,._~~ DATE: SIGNAL REVISIONS-PHASE II I~, ~, ~j~ Background: On October 27, 1997, City Council ordered traffic signal improvements for Central:Avenue. Plans and specifications were advertised for bids with four contractors or suppliers requesting copies of the bidding documents. Two bids were received and publically read aloud at the June 16, 1998, bid opening. A copy of the Bid Opening Minutes is attached. Analysis/Conclusions: The low base bid was submitted by Egan-McKay Electrical in the amount of $441,728.15. An issue with the project is the cost of Backlit Streets Signs for Central Avenue. Thirty-one (31) internally lit street name signs were included in the base bid at a total cost of $80,445.00. A plan sheet detailing their placement is attached for reference. Removing the backlit street signs from the project would make contract cost consistent with the Engineer's Estimate of $365,000 (which did not include the Backlit Street Signs). Because of the cost, it is Public Works recommendation to not include backlit street signs under this contract. Alternative street name signs may be pursued if the Council so desires. Reviewing this matter with the City Attorney, the contract should be awarded on the low base bid. Any action regarding the backlit street signs should be considered under a separate motion through a change order procedure. The funding sources are from Mn/DOT Funds, State Aid Construction Funds, and State Aid Maintenance Funds. Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 98- '/4 accepting bids and award the TH65 (Central Avenue) Traffic Signal Revisions, Project #9505, to Egan-McKay Electrical of New Hope, Minnesota, based upon their iow, qualified, responsible total bid in the amount of $441,728.15, with funds to be appropriated from Fund 402-59505-5130; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Recommended Motion: Move to accept Change Order No. 1 in the amount of $80,445.00 deduct for the elimination of Backlit street signs. KH:jb - 98-269 Attachment: Bid Opening Minutes Backlit Street Sign Names Resolution Change Order No. 1 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS 637 38th Avenue NE Columbia Heights, Minnesota 55421 Minutes of Bid Opening on Tuesday, June 16, 1998 at 10:00 a.m. City Project No. 1995-05 (phase II) TH 65 Traffic Signal Revisions Pursuant to an advertisement for bids for City Project 1995-05 (phase II), an administrative meeting was held on June 16, 1998 for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Kevin Hansen, City Engineer Jerry Wagoner, Ridgedale Electric Robert Green, BRW, Consulting Engineer Tony Juettner, Egan-McKay Electrical Bids were opened and read aloud as follows: Bidder Egan-McKay Electrical, Inc. Minneapolis, MN 55427 Ridgedale Electric, Inc. Long Lake, MN 55356 Bid Deposit 5% Bid Bond Bid Bond Base Bid $441,728.15 $452,710.50 Ke)~ ~Ian~Engineer 98proj/S[gnals/Bidmints CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782~2800 TDD 782-2806 RESOLUTION NO. 98-74 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR TRAFFIC SIGNAL REVISIONS, TH65 (CENTRAL AVENUE) CITY PROJECT #9505 TO EGAN-MCKAY ELECTRICAL WHEREAS, pursuant to an advertisement for bids for City Project #9505, Traffic Signal Revisions, TH65 ( Central Avenue), bids were received, open and tabulated according to law. The following bids were received complying with the advertisement. WHEREAS, it appears that Egan-McKay Electrical of 7100 Medicine Lake Road, New Hope, Minnesota, is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MI2WNESOTA The Mayor and Clerk are hereby authorized and directed to enter into a contract with Egan-McKay Electrical in the name of the City of Columbia Heights for Traffic Signal Revisions, TH65 (Central Avenue), City Project No. 9505, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder shall be retained until the contract has been signed. Dated this 10th day of August, 1998. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the l0th day of August, 1998, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk S ......~2HS O~ lib ~00~ 133HS J SN01$ a '~dd,.L '0J..3'~0-0~0-~[~ 'ON 'd¥$ J I 69--/0~0 'ON 'd'S 'SNOISIAO~d 'l¥10~ldS '~2]S '£rl ATIYNN'-41Ni '~8 TIYH~ SN91S (3 :~cU,,Z '~ 'C]3ZI~OI0~L:r~w ATll73 '(':INN3A¥ Tf~LLN30 ~0.:1 aNr~0~:)>K:>¥8 N.~I0) 'aNrK)~:~-O~K)¥8 ~rlq8 NO ~aa:)8 aN',, aN~3'l ~INM - ~0"J0O '1. ,,N. Pi=liS,kS T gg 'H'i D-1 gg 'H'.L D-1 D-1 cJg 'H'.L LSAS D--1 c~g 'H'£ ='I= ~31SAS gg 'H'.L .1. ~3£SAS gg' 'H'J, CHANGE ORDER NO. 1 Project: 1998 Central Avenue Signal Revisions - Phase II City Project: 95-05, II Owner: Contractor: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, MN 55421 Egan-Mckay Electrical 7100 Medicine Lake Road Minneapolis, MN 55427 Date of Issuance: August 10, 1998 Engineer: City Engineer BRW, Inc You are directed to make the following changes in the Contract Documents: Description: Item No. 8. Backlit Street Name Signs. Purpose of Change Order: The contract has been modified to include the following: Elimination of Backlit Street Name Signs from the contract. CHANGE IN CONTRACT PRICE Original Contract Price: $ 441,728.15 Previous Change Orders No. __ to No. __ Contract Price Prior to this Change Order: $ 441,728.15 Net Decrease of this Change Order: $ (80,445.00) Contract Price with all Approved Change Orders: $ 361,283.15 Recommended Assistant C~t~Engineer(-, ApProved By: loseph Sturdevant, Mayor CHANGE IN CONTRACT TIME Original Contract Time: Net Change from Previous Change Order: N/A Contract Time Prior to this Change Order: Net Increase (Decrease) of Change Order: N/A Contract Time with Approved Change Orders: Approved By: Egan-Mckay Electrical Date of Council Action DRA'~ING N~J~E: S~GNS-ZDW'G PLOT DATE: 5-- ~T '~ D-s > 9-2 m 52~ A~. N.E. Z 0 CITY OF COLUMBIA HEIGHTS Meeting of: August 10, 1998 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ Community Development APPROVAL BY: Kenneth R. Anderson t(.~[l _ BY: ITEM: 1998 CDBG Contracts ~" t~ '~ DATE: August 4, 1998 BACKGROUND: Anoka County has distributed agreements to the agencies in the County receiving Community Development Block Grant (CDBG) funds. We have attached portions of the Agreement and Exhibit A and Exhibit B describing the projects and budget for the application. ANALYSIS: Funds allocated to the City of Columbia Heights must be expended between July 1, 1998 and December 31, 1999. The 1998 application was approved for three major programs: Public Service Agencies, Commercial Revitalization Program, and Single-Family/Duplex-Family Housing Rehabilitation Program. The allocations to each program for 1997 and 1998 are: Public Service Agencies Senior Outreach Program (ACCAP) Alexandra House (Shelter for Abused V~omen) Hot Meals for Shut-Ins Southern Anoka Community Assistance, Inc. Community Emergency Assist. Program, Inc. ARC of Anoka County SUBTOTAL Commercial Revitalization Program Housing Rehabilitation TOTAL 1997 1998 $14,000 $14,539 3,000 3,500 3,500 3,100 5,000 5,0O0 1,500 2,000 1,000 2,000 28,000 129,036 70.000 227,036 30,139 124,473 65,437 220,049 Of the total allocation, $1,000 is retained by Anoka County for administrative purposes. The County also allocates funds for housing rehabilitation to the City. In 1998, this amount is $49,663 ($48,788 in 1997) in addition to the City portion of $65,437 shown above. For public service agencies funding is limited to 15% of the total City allocation. The total of the 1998 City allocation of $220,049, plus $49,663 in the County- wide housing rehabilitation allocation, bring the 1998 total to $269,712. This compares to a total of $275,824 in 1997 for a total reduction of $6,112 from last years amount. RECOMMENDATION: Staff recommends the City Council approve the contracts as submitted. A full copy of the Agreement is available in the Community Development office if the City Council wishes to review these in further detail. CDBG Contracts August 18, 1998 Page two RECOMMENDED MOTION: Move to approve the Agreement for the Anoka County Community Development Block Grant Program for 1998/1999 between the County of Anoka and the City of Columbia Heights, and furthermore, to authroize the Mayor and City Manager to enter into an agreement for the same. Attachments. COI/NCiL ACTION: h: Council \ltr8 -i8 -9 $CDBG 98-0704 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE COUNTY OF ANOKA, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA, BY AND THROUGH THE ANOKA COUNTY HOUSING & REDEVELOPMENT AUTHORITY, A PUBLIC BODY CORPORATE AND POLITIC AND THE CITY OF COLUMBIA HEIGHTS This Agreement is entered into this 1st day of July, 1998, between the County of Anoka, a political subdivision of the State of Minnesota, by and through the Anoka County Housing and Redevelopment Authority, a public body corporate and politic (hereinafter referred to as the "HRA"), and the City of Columbia Heights, 590 40th Avenue N.E., Columbia Heights, MN 55421, (hereinafter referred to as the "Agency"): RECITALS Ao The County of Anoka (hereinafter "County") is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Deve. lopment (HUD at 24 CFR p. 570; An Urban County Consortium has been established by a Joint Cooperation Agreement between the County and municipal corporations within the County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by HUD; C° The County has entered into a joint powers agreement with the HRA to administer the Community Development Block Grant Program and delegated to the HRA the rights, duties and obligations to disperse, monitor and administer funds under the Community Development Block Grant program, in a manner consistent with terms and condition imposed on the County by agreement, County resolution, HUD regulations, and the Community Development Block Grant Plan; Do The HRA desires to have certain services performed by the Agency as described within this agreement, and as authorized by County resolutions for the purpose of implementing eligible activities under the Act and HUD regulations; It is appropriate and mutually desirable that the Agency be designated by the HRA to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided for herein; -1- Go Ho The ~urOose ot' this Agreement is to provide for cooperation between the HRA and tt~e Agency, as the parties in this agreement, in implementing such eligible activities in the manner described above; The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: PART 1. PART 1t. PART Exhibit A Exhibit B Exhibit Exhibit D Exhibit E Exhibit F Exhibit G GENERAL CONDITIONS FEDERAL AND LOCAL PROGRAM REQUIREMENTS EVALUATION AND RECORD KEEPING Project Description Summary and Budget Preliminary Project Request 1998 Program as approved by County Board Anoka County Board Resolution No. 85-42 Anoka County Board Resolution No. 85-23 Anoka County Board Resolution No. 86-70 Certification tn consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. COUNTY AGENCY By: Maureen Gaalaas, Division Manager Governmental Services Dated: APPROVED AS TO FORM: By: Name (typed): Title: Dated: By: Assistant County Attorney Dated: By: Name (typed): Title: Dated: -2- EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 1998 to City of Columbi~ H~ight~ for: Proiects Listed Below A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: Budgets: #828 Columbia Heights Public Service Pool $3,100 Funding to public service agencies that deliver services to primarily Iow income persons and families including but not limited to: Meals on Wheels to fund meals from Mercy Hospital to homebound seniors and' disabled adults. *ADDITIONAL FUNDING OF ~27,039 UNDER MULTI-CITY CONTRACT for: ACCAP Senior Outreach, Alexandra House, Southern Anoka Community Assistance, and CEAP. #830 Columbia Heights Commercial Revitalization $124,473 This activity involves the acquisition and clearance of blighted and deteriorated commercial and industrial properties. The properties that are acquired and cleared must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. The acquisitions will also clear spot blight problems in the major commercial corridors. Properties to be considered will be either vacant or have willing seller. Acquisitions would comply with the applicable relocation policies. Properties will be identified by Community Development (CD) Department staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. The acquisition and clearance of blighted commercial and industrial properties will be on a scattered site basis and will be available City wide. Properties which are acquired and cleared must be located in commercial and industrial zoning districts and wilt consist of commercial structures and non-conforming single family homes in commercial zoned districts. Please see attached map for commercial and industrial zone areas. The benefits of the program will be eliminating blight and making property available for commercial redevelopment. '#855 Columbia Heights Housing Rehabilitation $115,100 This activity involves the rehabilitation of low income owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Ahome improvement grant/deferred loan may be used for three primary types of improvements. The City Building Inspector will complete a thorough inspection of the entire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. (This includes the Columbia Heights allocation of $65,437 to Rehabilitation and $49,663 of County-wide.) Tot~]l $ 242,673 Project Details: Adetailed description of the goods and/or services to be provided by the above-named organization is contained in the Preliminary Project Requests, which are attached hereto as Exhibit B, and incorporated herein by reference. Note: Above total does not include allocations to Public Services that are under Multi-City Contracts (shown above) or 81,000.00 to County Administration. Liaison per Section q-A: K~nneth R. Anderson Authorized to sign vouchers & reports per Section 4A: Project to be completed by December 31, 1999: Per Anoka County Board Resolution #85-23 CDBG-69 Exhibit B II: CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1998 APPLICATION PROJECT NAME: Public Service PROJECT ACTIVITIES: The following projects will be carried out under this activity: Senior Outreach Program for Columbia Heights Anoka County Community Action Proqram. Inc. (ACCAP% 1201 - 89th Avenue N.E., Suite 345 - Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a part- time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need of medical, financial, nutritional, housing or advocacy services. It is anticipated that 350 persons will be served by this program. Funding for Fiscal Year 1997 ....................................... $ 14,539 See Exhibit 4-1 for additional information. A!exandra House P.O. Box 424 - Circle Pines, MN 55014-0424 Alexandra House will use CDBG funds to operate its 24 hour emergency shelter for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room & board) to Columbia Heights women and their children. Funding for Fiscal Year 1997 ....................................... $ 3,500 See Exhibit 4-2 for additional information. Hot Meals for Shut-Ins 550 Osborne Road N.E. - Fridtey, MN 55432 Hot Meals for Shut-Ins a/k/a Meals on Wheels will use CDBG funds to provide nutritious meals to home-bound seniors and disabled adults in Columbia Heights. The funds will be used to pay for the cost of meals purchased from Unity Hospital. Funding for Fiscal Year 1997 ........................................ $ 3,100 See Exhibit 4-3 for additional information. Southern Anoka Community Assistance. Inc. (SACA} 627 - 38th Avenue N.E. - Columbia Heights, MN 55421 SACA will use CDBG funds for its existing food shelf which serves the southern Anoka County area. The funds will be used to purchase food stuffs. Funding for Fiscal Year 1997 ........................................ $ 5,000 See Exhibit 4-4 for additional information. Page ! SECTION 4 Community Emerqency Assistance Proqram CEAP 7231 Brooklyn Boulevard, Brooklyn Cen~er, MN 55434 CEAP will use CDBG funds to serve Columbia Heights residents and families in need. Service include food, clothing and financial assistance. This program provides services, and works cooperatively with other organizations before a crisis becomes critical. Funding for Fiscal Year 1997 ...................................... $ 2,000 See Exhibit 4-5 for additional information. ARC of Anoka County 120! 89th Avenue N.E., Suite 305, Blaine, MN 55434 ARC of Anoka County will use CDBG funds to provide support and advocacy services to individuals with developmental disabilities and their families living in the City of Columbia Heights. This support includes information and referral services; one-to-one advocacy and problem solving with adults with disabilities and the Toy and Adaptive Equipment Lending Library. Funding for Fiscal Year 1997 ....................................... $ 2,000 See Exhibit 4-6 for additional information. Page 2 SECTION 4 Exhibit B II. III · IV. CITY OF COLUMBIA HEIGHTS COM~4UNITY DEV~LOPM]~NT BLOCK GRANT PROGRAM 1998 APPLICATION PROJECT NAME: Commercial Revitalization Program, Acquisition and Clearance of Deteriorated Commercial Properties PROJECT ACTIVITY: This activity involves the acquisition and clearance of blighted and deteriorated commercial and industrial properties. The properties that are acquired and cleared must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. The acquisitions will also clear spot blight problems in the major commercial corridors. Properties to be considered will be either vacant or have willing seller. Acquisitions would comply with the applicable relocation policies. Properties will be identified by Community Development (CD) Department staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. The acquisition and clearance of blighted commercial and industrial properties will be on a scattered site basis and will be available City wide. Properties which are acquired and cleared must be located in commercial and industrial zoning districts and will consist of commercial and industrial structures and non-conforming single family homes in commercial and industrial zoned districts. Please see attached map for commercial and industrial zone areas. The benefits of the program will be eliminating blight and making property available for commercial redevelopment. This activity will be carried out by the Community Development Department under the program known as the "Commercial Revitalization Program." PROJECT DURATION: This activity is part of a continuing effort by the City to acquire substandard ~and deteriorated properties which are considered blighting influences to major commercial corridors and in the industrial zoning district. PREVIOUS FUNDING: The 1997 application included CDBG funds to be used for this type of Commercial Revitalization Program. COMMUNITY PROBI. RMS ADDRESSED: This activity will help the City address the problem of vacant, substandard commercial structures or single family structures in commercial zoning districts which represent not only a blighting influence on surrounding properties, but also a hazard to the general public. The existence of blighted commercial properties may retard the marketability of a commercial Page ! SECTION 2 COLUMBIA HEIGHTS/CDBG (COMI~ERCIAL ACQUISITION/CLEARANCE) area and can often limit plans for expansion of an adjoining business. The activity is considered eligible under CDBG regulations "Special Economic Development" and meets CDBG National Objectives found in s570.203 (a) and (b) "Activities to address blight on a spot basis." VI. FUNDING SUMMARY: Total projected funding for Fiscal Year 1997 ...................... $129,036 The funds will be expended as follows: Project Expenses ................................ $121,293.84 (Acquisition, Demolition and Clearance) City Administration of the Program .............. $ 7,742.16 (Time spent by City staff identifying properties to be acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment.) VII. COST DETAIL: See Above. VIII. PROJECT AREA: The overall project area is limited to commercial zoning districts including the Central Business District (CBD), Retail Business District (RB), Limited Business District (LB), General Business District (GB), and Industrial Districts (I) and I-2). The project will be carried out on a spot basis with emphasis on the City's major corridors, both Central and University Avenues. IX. LARGER EFFORT: This activity is part of a larger effort to apply both grant funds and City financing to eliminate blighted commercial structures in commercial districts and single family structures in commercial and industrial districts. X. CONTACT PERSON: This activity will be carried out by the Community Development Department of the City of Columbia Heights. Questions regarding the program should be directed to Joseph Hol!man at 782-2856. II. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: Kenneth R. Anderson - Community Development Director Walt Fehs= - City Manager Page 2 SECTION 2 CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1998 APPLICATION PROJECT NAME: Single Family/Duplex Family Housing Rehabilitation Program PROJECT ACTIVITY: This activity involves the rehabilitation of owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Should the recipient sell, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: Within 1st Year ........................ 100% of Grant/Loan Amount Within 2nd Year ......................... 90% of Grant/Loan Amount Within 3rd Year ......................... 80% of Grant/Loan Amount Within 4th Year ......................... 70% of Grant/Loan Amount Within 5th Year ......................... 60% of Grant/Loan Amount Within 6th Year or anytime thereafter...50% of Grant/Loan Amount Grants/Deferred Loans of up to $15,000.00 are awarded. A home improvement grant/deferred loan may be used for three primary types of improvements. The City Housing Inspector will complete a thorough inspection of the entire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given, to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: Own and live in the property to be improved. Have an adjusted gross income at or below the limits listed below, which are based on household size. Household Preference Non-Preference Size .... 1 $ 21,300.00 $ 31,700.00 2 $ 24,300.00 $ 36,250.00 3 $ 27,350.00 $ 40,750.00 4 $ 30,400.00 $ 45,300.00 5 $ 32,850.00 $ 48,900.00 6 $ 35,250.00 $ 52,550.00 7 $ 37,700.00 $ 56,150.00 8 $ 40,t50.00 $ 59,800.00 Page 1 SECTION 3 CITY OF COLUMBIA HEIGHTS/CDBG These limits are subject to change during the course of the program. For program purposes, Adjusted Gross Income.is calculated by subtracting $750.00 for the first and second resident over age !8, and $500.00 for each additional resident, from Gross Annual Income. The income from all residents is included in the calculation. Grants/deferred loans made under this program with FY 1997 CDBG funds are to be approved by the EDA Board of Commissioners. Have total net assets of $25,000 or less, excluding "personal property and the property to be improved (if less than 2 two) acres). The property cannot contain more than 2 (two) dwelling units, one of which must be owner-occupied. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Preference Income Limit" and "Non-Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the "Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Official may be given priority over others on the waiting lists. III. PROJECT DURATION: This activity is part of a continuing effort by the City to improve its housing stock. Funds for Fiscal Year 1997 includes approximately $70,000 from the City's share of the Anoka County CDBG Entitlement Program Fund and $30,000 - $35,000 from the Anoka County CDBG rehabilitation fund pool. IV. PREVIOUS FLrNDING: This activity has been funded since 1978. A breakdown of the total funding and number of grants/deferred loans completed is shown below: !978 $ 150,667 51 1987 $ 25,145 4 1979 $ 40,100 8 1988 $ 12,195 3 1980 N/A N/A 1989 $ 54,980 8 1981 $ 71,843 16 1990 $ 53,735 6 1982 $ 23,568 6 1991 $ 51,376 8 1983 $ 29,020 5 1992 $ 58,900* 8 1984 $ 23,535 5 1993 $ 58,757** 9 1985 $ 28,325 5 1994 $ 157,195'** 14 1986 $ 17,395 3 1995 $ 73,830 4 1996 $ 0 0 1997 $ 0 Q TOTAL: $ 930,566 163 * Includes $32,000 of Federal HOME Program Funds. ** Includes $16,293 of Federal HOME Funds. *** Includes $70,000 of Federal HOME Funds. Page 2 SECTION 3 CITY OF COLUMBIA ~EIGHTS/CDBG Vo COMMUNITY PROBLEMS ADDRESSED: This activity will help address the problems with the City's aging housing stock. Much of the City's housing stock was built before 1960 and is in need of repairs (i.e. roofs, furnaces, windows and doors, etc.). This activity will assist in the preservation of the housing stock. This program will also maintain the large amount of affordable housing which exists in Columbia Heights. This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202 "Eligible Rehabilitation and Preservation Activities" It meets CDBG National Objectives found at 24 CFR Part 570.208(a)(3) "Activities benefiting !ow and moderate income persons, as a Housing Activity". Vl. FUNDING SUMMARY: The funds for this activity will be expended as follows: Project Expenses .................................... $ 65,100 (93%) (Rehabilitation Grants/Deferred Loans) HRA Administration .................................. $ 4,900 ( 7%) (Time spent by Housing Coordinator and EDA/City Contract Housing Inspector/Specification Writer processing applications, preparing bid specifications and monitoring construction, estimated at 430 hours for the program; note this covers the time spent on rehab files funded under the regular County Rehab Program, as well.) TOTAL FUNDING ....................................... $ 70,000 (100%) * Includes approximately $30,000 - $35,000 from Anoka County distribution of County-wide CDBG Rehabilitation Program funds for Columbia Heights. VII. COST DETAIL: See above. VIII. PROJECT AREA: The project area is contiguous with the boundaries of the City of Columbia Heights. Based on 1990 Census Data, the City of Columbia Heights had a population of 18,910. The data indicated the following: Number of Households ................................... 7,741 - With One of More Person Over Age 65 .................. 2,!28 (27%) Number of Dwelling Units ................................ 7,950 - Single Family ......................................... 5,609 (71%) - 2 Unit Structures ..................................... 546 II. LARGER EFFORT: This activity is part of an effort by the City to improve its neighborhoods. In addition to this program, the City also offers the following programs: - MHFA Home Improvement Loan Program (171 loans since 1979 for a total of $972,890) - MHFA Home Enercy Loan Procram (45 loans since 1983 for a total of $157,268) - MHFA Deferred. Accessibi!itv and Revolving Loan Procrams (115 loans since 1976 for a total of $369,660) - MFFIA Rental Rehabilitation Grant Program (~2 grants since !984 for a total of $82,925) Page 3 SECTION 3 CITY OF COLUMBIA HEIGHT$/CDBG - MFHA Rental R~habilitation Loan Program (8 loans since 1990 for a total of $105,017) - First-Time Homebuyer Procram 1997 Program ............................... $ 365,754; 1996 Program ............................... $ 426,222; 1995 Program ............................... $ 454,048; 1994 Program ............................... $ 1,278,022; 1993 Program ............................... $ 1,632,000; 1992 Program ............................... $ 1,400,309; 1991 Program ............................... $ 1,477,000; 5 loans 6 loans 7 loans 18 loans 23 loans 22 loans 21 loans 1982 Program ............................... $ 8.408.000; 175 loans TOT~tL: S!5,44!,355 277 CONTACT PERSON: This activity will be carried out by the Economic Development Authority of Columbia Heights in coordination with the City. Questions concerning the program should be directed to Joseph Hollman at 782-2856. XI. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: - Kenneth R. Anderson, Community Development Director - Walt Fehst, City Manager /II. NOT APPLICABLE Page 4 SECTION 3 rvlI31UTF_.$ July 7, 1998 The meeting was called to order by Chair, Barbara Miller. Those present were: Barbara Miller, Patricia Sowada, Richard Hubbard, Nancy Hoium, Don Jolly, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the June 2"d meeting as mailed. The informational minutes from the Long Range Planning meeting were reviewed. The June 22"d, 1998, bill list was reviewed. It was moved, seconded, and passed that they be paid. The July 13th , 1998, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: The changes to the 1999 Capital Outlay and Capital Improvement Plans were reviewed. It was moved and seconded to adopt and insert the revised 1999 plans into the five-year Capital Improvement Plan. All ayes. 2. A substitute page position has been filled. Emi Stave will begin training in August. The draft documents for the Long Range Plan were reviewed. The Board felt they should take further time to study and review the document, for discussion and adoption at the August Board Meeting. A. It was reported that a date in August is being chosen to conduct a joint Boards and Commissions Meeting with the Comprehensive Plan Consultant, Pat Peterson. B. The regularly scheduled August Library Board Meeting conflicts with National Night Out. Since several members would be unable to attend due to local block parties, it was decided to change the date of the August meeting. The Library Board will meet on Monday, August 3, 1998, at 7:00 p.m. in the Library Board Room. A report on the roof project was presented. A. A pre-bid conference was held on June 29th, 1998. Four roofing companies were present for the conference along with Bill Holman, the roofing consultant. B. The bid opening is scheduled for July l0th, 1998, at 2:00 p.m. The results of the bid opening will be discussed at the July 20th City Council work session. The final motion will then be presented at the Council Meeting of July 27, 1998. The Jamboree Parade was discussed. It was a wet and stormy night, but the library remained in the parade and handed out buttons and balloons to those who braved the weather to watch. 6. The monetary results of the annual booksale were reviewed. 7. Thank you sent by the Don Jolly family was shared with the Board. 8. The Intellectual Freedom draft that was presented at ALA was not adopted. New Business: 1. It was reported that a repair to the ground fault on the sump pump was made. 2. The library' s mats and carpeting on both floors were cleaned. 3. Repairs were made to the micro film cabinets and the money cabinet on the microfilm reader/printer machine. 4. The linkage in the safe required replacement on 6/17. 5. The Anoka County Library one-page annual report was reviewed. 6. The newspaper article discussing the need for censorship of Internet access to juveniles at Hennepin County Library was reviewed and discussed. 7. Becky will be on vacation the week of July 13. Any inquiries can be referred to Mary Kloss. 8. On July 18, the City of Anoka will be celebrating its 120th birthday in conjunction with the Anoka County Historical Society's "Drums, Dreams, and History" festival. Activities wilt include carriage rides, tours of Colonial Hall, a classic car show, and many others. The event is from 9:00 a.m. to 5:00 p.m. in downtown Anoka. There being no further business the meeting was adjourned at 8:23 p.m. Respectfully submitted, Jehnine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ali City of Colu~nbia Heights' services, programs, and activities.