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September 16, 1998 Canvass Election
CiTY OF COLUMBIA HEIGHTS (l"') 590 ~.OTH AVENUE: N.E., COLUMBIA HEIGHTS, MN $542-1-387'8 (612) 782-:~800 TDD 782~:~806 NOTICE OF OFFICIAL MEETING Notice is hereby given that an official meeting Is to be held in the CITY OF COLUMBIA HEIGHTS as follows: MEETING OF: DATE OF MEETING: TIME OF MEETING: LOCATION: PURPOSE OF MEETING: MAYOR AND CITY COUNCIL ' SEPTEMBER 16. 1998 5:00 P.M. CITY HALL COUNCIL CHAMBERS PRIMARY ELECTION CANVASS 1) 2) AGENDA Call to Order Canvass ElectiorffAdoption of Resolution MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt the resolution being a resolution canvassing primary election returns. 4) Adjournment MOTION: Move to adjourn the Election Canvass. w-F/is THE CITY OF COLUMBIA ~-~EIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER ' ClZFY OF COLUMBIA HEIGHTS 590 40Th AVENUe N.E., COlUmbia HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 NOTICE OF OFFICIAL MEETING Notice is hereby given that an official meeting Is to be held in the CITY OF COLUMBIA HEIGHTS as follows: MEETING OF: DATE OF MEETING: TIME OF MEETING: LOCATION: PURPOSE OF MEETING: MAYOR AND CITY COUNCIL SEPTEMBER 16. 1998 5:00 P.M. CITY HALL COUNCIL CHAMBERS PRIMARY ELECTION CANVASS 1) 2) 3) AGENDA Call to Order Canvass Election/Adoption of Resolution MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt the resolution being a resolution canvassing primary election returns. 4) Adjournment MOTION: Move to adjourn the Election Canvass. WF/js THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF- SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER SPECIAL MEETING OF: SEPTEMBER 16, 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO.: FINANCE APPROVAL ITEM: CANVASSING MUNICIPAL BY: WILLIAM ELRITE BY: PRIMARY ELECTION RETURNS DATE: Sept. 15, 1998 NO.: On September 15, 1998, the City held a primary election to select two Mayor candidates and two Council Member candidates. Attached are the results of the election and the resolution canvassing said election. RECOMMENDED MOTION: copies available to the public. RECOMMENDED MOTION: election returns. Move to waive the reading of the resolution, there being ample Move to adopt Resolution #98-80 canvassing munidpal primary WE:dn 9809151 Attachments: Resolution 98-80 Summary COUNCIL ACTION: RESOLUTION NO. 98-80 CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS WHEREAS, the City of Columbia Heights, did on the 15th day of September, 1998, conduct and hold a Primary Municipal Election for the purpose of nominating candidates for office of Mayor and a Council Seat to be voted on at a General Municipal Election on November 3, 1998; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 16th day of September 1998, did canvass the returns and results of said Primary Municipal Election; and WHEREAS, the following results were determined by said canvass of said Primary Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: 3,490 Valid Votes Cast for Mayor Rick R. Johnson 463 Gary L. Peterson 1,026 Joseph S. Sturdevant 1,708 Overvotes 0 Times Blank Voted 293 Valid Votes Cast for 4-Year Council Seat Mark A. Fox 234 James P. Johnson 426 Robert W. Ruettimann 792 Julierme Wyckoff 1,672 Overvotes 2 Times Blank Voted 364 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Joseph S. Sturdevant and Gary L. Peterson are hereby declared to be the candidates for Mayor, and that Julierme Wyckoff and Robert W. Ruettimarm are hereby declared to be the candidates for the four-year Council Seat at the General Municipal Election to be held on November 3, 1998. Passed this 166 day of September, 1998 Offered by: Rue t t i ma n n Seconded by: P ete r s on Roll Call: A1 1 ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary !:!:!:!:!:!:!:!:!:!:!:!: !:!:!:!:!:!:!:!:!:!:!: :::::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::::: :.:,:.:,:.:.:.:.:.:.:.:. !i! !i! :::::::::::::::::::::::: ::::::::::::::::::::: .:.:.:,:.:.:.:.:.:.:.:.: :::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::: :::::::::::::::::::::::: ::::::::::::::::::::: !:!:!:!:!:!:!::.:!:!:!:!: :~:~:~:~:~:~E:~:~:~ :::::::::::::::::::::::: :::::::::::::::::::::: !:!:!:!:!:!:!:!:!:!:!:!: :::::::::::::::::::::: :!:!:!:!:!:!:!:!:!:!:~ :~:~:~:~:~:i:~:i:i:~:i:~ :::::::::::::::::::::: CIi-Y OF COLUMBIA HEIGHTS (1") 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 NOTICE OF OFFICIAL NIEETING Notice is hereby given that an official meeting is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL WEDNESDAY, SEPTEMBER 16, 1998 IMMEDIATELY FOLLOWING THE ELECTION CANVASS CITY HALL COUNCIL CHAMBERS DISCUSSION REGARDING GENERAL ELECTION BALLOT QUESTION AGENDA. 1. Roll Call 2. Presentation of Options for Wording on Ballot Question 3. Selection of Wording on Ballot Question 4. Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Uponrequest, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS DATE: SEPTEMBER 15, 1998 TO: FROM: THE HONORABLE MAYOR JOSEPH STURDEVANT CITY COUNCILMEMBERS DONALD JOLLY GARY PETERSON BOB RUETTIMANN MARLAIN-E SZUREK WILLIAM ELRITE FINANCE DIRECTOR GENERAL ELECTION BALLOT QUESTION At the July 8th City Council work session, there was a discussion regarding placing a question on the General Election ballot to change the mayoral term from a two-year term to a four-year term. The following is the wording of the question as proposed by the City Attorney: Shall the Columbia Heights City Charter be amended to change the mayoral term from a two-year term to a four-term, with the change being effective January ], 2OOO? As this item was only discussed at the work session and did not have formal City Council approval, the City Attorney recommends holding a special meeting to have the City Council approve the wording of the ballot question. The recommended motion is: Move to have the following question ]2laced on the November 3, t998, General Election ballot: "Shall the Columbia Heights City Charter be amended to change the mayoral term from a two-year term to a four-term, with the change being effective January l, 2000?" WE:dh 9809152 cc: Walt Fehst, City Manager o m~_..© RESOLUTION NO. 98-44 CANVASSING MUNICIPAL GENERAL ELECTION RETURNS WHEREAS, the City of Columbia Heights did on the 21st day of April, 1998, conduct and hold a Special Municipal Election to determine the following question: SHALL THE CITY OF COLUMBL4 HEIGHTS ADOPT SECTION 2 OF ORDINANCE NO. 1369, BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY: which, in substance, is as follows: That certain property legally described as Lot Ten (JO) [3802 Reservoir Boulevard.], Lot Eleven (I ]) [3740 Reservoir Boulevard.], Spains Addition, Anoka County, Minnesota, which is currently zoned R-3, Multiple Family Residential shall hereafter be zoned RB, Retail Business District. WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 22"d day of Ap~l, 1998, did canvass the returns and results of said Special Municipal Election; and WHEREAS, the following results were determined by said canvass of said Special Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: Yes 3,007 No 1,726 Overvotes 0 Times blank voted 2 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that certain property legally described as Lot Ten (10) [3802 Reservoir Boulevard], Lot Eleven (11) [3740 Reservoir Boulevard], Spains Addition, Anoka County, Minnesota, which is currently zoned R-3, Multiple Family Residential, shall hereafter be zoned R_B, Retail Business District. Passed this 22~d day of April, 1998 Offered by: Pete r son Seconded by: Szurek Roll Call: A1 1 ayes ~Secretary /~/Jo~ept~ Sturdevant, Mayor ~ ~D r~ Z 0 m > ~ z o ~ ~ 0 0 ~ ~~> m © RESOLUTION NO. 97- CANVASSING MUNICIPAL GENERAL F_J.,ECTION RETURNS WHEREAS, the City of Columbia Heights did on the 4th day of November, 1997, conduct and hold a General Municipal Election for the purpose of electing two Council Members; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 5th day of November, 1997, did canvass the returns and results of said General Municipal Election; and WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: Valid Votes Cast for 3-Year Council Seat Valid Votes Cast for 5-Year Council Seat Doug Hill 905 Meg Jones 1331 Donald Jolly 1720 Marlaine Szurek 1378 Write-ins 23 Write-ins 10 Overvotes 0 Overvotes 1 Times blank voted 101 Times blank voted 29 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Donald Jolly is hereby elected to the 3-year Council Seat, and Marlaine Szurek is hereby elected to the 5-year Council Seat; assuming said office on January 1, 1998, and being officially seated at the ftrst regular meeting of the City Council in 1998. Passed this 5th day of November, 1997 Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor William Elrite, Secretary Pro-Tern 9711055 RESOLUTION NO. 95-73 CANVASSING MUNICIPAL GENERAL ELECTION RETURNS WHEREAS, the City of Columbia Heights did on the 7th day of November, 1995, conduct and hold a General Municipal Election for the pta'pose of:electing a Mayor and three Council Members; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 8th day of November, 1995, did canvass the returns and results of said General Municipal Election; and WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: Valid Votes Cast for Mayor Valid Votes Cast for 3-Yr Council Seat Joseph S. Sturdevant 2,095 Joel Cason 1,331 Nan Tilkens 1,341 Robert Ruettimann 1,882 Write-ins 13 Write-ins 15 Overvotes 0 Overvotes 0 Times Blank Voted 49 Times Blank Voted 270 Valid Votes Cast for 2-yr Council Seat Valid Votes Cast for 5-Yr Council Seat Meg Jones 1,808 Bruce Nawrocki 1,431 Rim Petkoff 1,562 Gary L. Peterson 1,989 Write-ins 6 Write-ins 7 Overvotes 0 Overvotes 0 Times Blank Voted 122 Times Blank Voted 71 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Joseph S. Sturdevant is hereby elected Mayor, Meg Jones is hereby elected to the 2-year Council Seat, Robert Ruettimann is hereby elected to the 3-year Council Seat, and Gary L. Peterson is hereby elected to the 5-year Council Seat; assuming said office on January 1, 1996, and being officially seated at the fa'st regular meeting of the City Council in 1996. Passed this 8th day of November, 1995 Offered by: Seconded by: Roll Call: William Eh-itc, Secretory Pro-Tem 9511033 RESOLUTION NO. 95-62 CANVASSING MUNICIPAL PRIMARY ELECTION RETURNS WHTaR.EAS, the City of Columbia Heights, did on the 12th day of September, 1995, conduct and hold a Primary Municipal Election for'the purpose of nominating candidates for office of Mayor and the two-year Council Seat to be voted on at a General Municipal Election on November 7, 1995; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 13th day of September 1995, did canvass the returns and results of said Primary Municipal Election; and WHEREAS, the following results were determined by said canvass of said Primary Municipal Election, to wit: TOTAL BALLOTS CAST IN I~I. ECTION: 2,133 Valid Votes Ca.gt for Mayor Valid Votes Cast for 2-Year Council Seat Joseph S. Sturdevant 1,041 James P. Johnson 412 Nan Tilkens 578 Meg Jones 816 James D. Verbrugge 511 Rim M. Petkoff 877 Undervotes 0 Undervotes 0 Overvotes 0 Overvotes 0 Times Blank Voted 3 Times Blank Voted 28 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Coltmabia Heights, that Joseph S. Sturclevant and Nan TiIkens are hereby declared to be the candidates for Mayor, and that Meg Jones and Rim M. Petkoff are hereby declared to be the candidates for the two.year Council Seat at the General Municipal Election to be held on November 7, 1995. Passed this 13th day of September , 1995 Offered by: Ruettimann Seconded by: Petkoff Roll Call: Al 1 ayes William Elrite, Secretary Pro-Tern // .d/ Joseph' Sua'devant, Magor 95090'7.~ RESOLLrrION NO. 93- CANVASSING iVII3NICIPAL GENERAL HLECTION P.E/TIRNS WHEREAS, the City of Columbia Heights did on the 2nd day of November, 1993, conduct and hold a General Municipal Election for the purpose of electing a Mayor and two Council Members; and Vq}{EREAS, the City Council of the City of Coltmabia Heights at a meeting of said Council held on the 3rd day of Novembex, 1993, did canvass the returns and results of said General Municipal Election; and WH]~KEAS, the following results were determined by raid canvass of said General Municipal Election, to wit: TOTAL BALLOTS CAST IN ~ON: 4,106 Valid Votes Cast for Mayor Valid Votes Cast for Council Members Donald J. Murzyn, Sr. 1,912 James P. Jolmson 1,208 Joseph S. Sturdevant 2,167 Donald G. Jolly 2,119 Write-ins 14 Bruce Nawrocki 2A38 Undervotes 0 Nanette L. T'flkens 1,654 Overvotes 1 Write-ins 18 Times Blank Voted 19 Undervotes 693 Overvotes 0 Times Bl~m~e Voted 41 NOW, THEREK)RE, BE IT HEREBY RF~OLVED by the City Cotmcil of the City of Columbia Heights. that Joseph S. Sturdevant is hereby elected Mayor, and Bruce G. Nawrocki and Donald G. ;olly ~e he.by elected members to the City Council; ass,mains said office on January 1, 1994, snd being of Scially seated at the first regular meeting of ti~ City Council in 1994. Passed this 3rd day of Novembex, 1993 Offered by:. S~xmded by: Roll Calk Mayor William ELite, Secretory Prg-. Tern KESOLLFrION NO. 93-/45 CANXzASSING MUNICIPAL PRIMARY ELECTION RETURNS WHEREAS, the City of Columbia Heights, did on the 21st day of September, 1993, conduct and hold a Primary Municipal Election for the purpose of nominating candidams for office of Mayor and Council Members to be voted on at a General Municipal Election on November 2, 1993; and WHEREAS, the City Council of the City of Columbia Heights al a meeting of said Council held on flae 22nd day of SePtember 1993, did canvass the reaxtms and results of said Primary Municipal Election; and ~AS, the following results were determined by said canvass of said Primary Municipal Election, to wit: TOTAL BALLOTS CAST IN ELECTION: 1,854 Valid Votes Cast for Mayor Donald J. Mu~zyn, Jr. 799 Barry Rosar 147 Joseph S. Sturdevant 892 Undervotes 0 Overvotes 0 Times Blank Voted 16 Valid Votes Cast for Council Members Doug Hill 258 James P. Johnson 454 Donald G. Jolly 820 Brace Nawrocki 941 Naneue L. Tilkens 598 Undervotes 293 Overvotes 0 Times Blank Voted 19 NOW, THEREFORE, BE IT I-[EREBY RESOLVED by the City Council of the City of Columbia Heights, that Donald J. Murzyn, Jr. and Joseph S. Sturdevant are hereby declared to be the candidates for Mayo~, and that James P. Johnson, Donald G. Jolly, Bruce Nawrocki and Nanette L. Tilkens are hereby declared to be the candidates fc~ Council Members at the General Municipal Election to be held on November 2, 1993. Passed this 22nd day of Sept;ember ,1993 Offered by: Murzyn Seconded by: C 1 e r k i n Roll Call: A1 1 ayes William Elrite, Secretary Pro-Tem RESOLUTION NO. 91- 6~ CANVASSING MLrN~CIPAL GENERAL ELECTION RETLYRNS WHEREAS, the City of Columbia Heights, did on the 5th day of November, 1991, conduct and hold a General Municipal Election for the purpose of electing a Mayor and two members to the Council; and WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 6th day of November, 1991, did canvass the retumas and results of said General Municipal Election; and WHEREAS, the following results were determined by said canvass of said General Municipal Election, to wit: Total ballots cast in election 2,303 Valid votes cast for Mayor Non-valid ballots for Mayor 2,301 Valid votes cast for Council Non-valid ballots for Council 3,589 1,017 VOTES FOR MAYOR Edward M. Carlson Donald J. Murzy'n, Jr. Write-ins 953 1,330 18 VOTES FOR COUNCIL Gary L. Peterson 1,844 Robert W. Ruettimann 1,663 Write-ins 82 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Donald J. Murzy'n, Jr. is hereby elected Mayor, and Gary L. Peterson and Robert W. Ruettimarm are hereby elected members to the City Council; assuming said office on January 1, 1992, and being officially seated at the first regular meeting of the City Council in 1992. Passed this 6th day of November, 1991. ':' Offered by: Peterson Seconded by: C l e r k i n Roll Call: A1 1 Ayes William Elrite, Secretary Pro-Tern Edward M. Carlson, Mayor 9111063 Z .lc -lc 4.: .lc ,.lc .lc -lc Z 0 0 CO 0 ~ ~O~Z 0 ~Z~ RESOLUTION NO. 91- 52 CANVASSING MUNICII'~AL PRIMARY ELECTION RE~S WHEREAS, the City of Columbia Heights, did on the 24th day of September, 1991, conduct and hold a Primary Municipal Election for the purpose of nominating candidates for office of Mayor to be voted on at a General Municipal Election November 5, 1991; and, WHEREAS, the City Council of the City of Columbia Heights at a meeting of said Council held on the 25th day of September, 1991, did canvass the retua'ns and results of said Primary Municipal Election; and WHEREAS, the following results were determined by said canvass of said Primary Municipal Elec~on, to wit: Total Ballots Cast Valid Votes Cast For Mayor 1500 Edward M. Carlson 463 Donald J. Murzyn Jr. 621 Bruce G. Nawrocki 412 Undervotes 3 Overvotes NOW, THEREFOR.E, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that Edward M. Carlson and Donald J. Murzyn Jr. are hereby declared to be the candidates for Mayor at the General Municipal Election to be held on November 5, 1991. Passed this 25th day of September, 1991 Offered by: Na wroc k i Seconded by: Peterson Roll Call: Ali ayes Edward M. Carlson, Mayor ':,, William Elrite, Secretary Pro-Tern ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Mayor Joseph Sturdevant Councilmembers Donald G. Jolly Marlaine Szure£ Gary L. Peterson Robert W. Ruettimann City Manager Walt Fehst Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: CITY COUNCIL/CITY STAFF MONDAY, SEPTEMBER 21, 1998 8:30 P.M. CITY HALL CONFERENCE ROOM I AGENDA Recodification Proposals - Wd l,./ ~lt.s~'/[/~.~e-,~ P/X,J* Proposed Changes to Licensing Section of City Code (Ordinance No. 1377) and 1999 Business License Fees ~ Procedures for: Block Party Requests~z Procedures for Beer in City Parks By-Law Changes - Youth Initiative Commission Representative to Traffic Commission/Youth Commission Meeting of' Date of Meeting: Time of Meeting: Location of Meeting: 1) The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf or hearing impaired only) CITY COUNCIL LETTER Meeting of: September 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: RECODIFICATION OF CITY CODE BY: LINDA L. MAGEE BY: NO: DATE: DATE: At the May 11, 1998, City Council meeting, staff was authorized to request proposals for the recodification and publication of the City Code. Proposals for the recodification and publication of the City's 1977 City Code were accepted until 4:45 p.m. Wednesday, August 19, 1998. A notice was published in the Focus on July 16, 1998. Requests for Proposals were sent to three organizations; two of which submitted proposals. Proposals were received from the League of Minnesota Cities and General Code Publishers (see attached). Interviews with representatives from the two organizations were held September 16, 1998. As a result of staff review of the proposals and interviews with the representatives, staff recommends entering into a contract with the League of Minnesota Cities for the recodification and publication of the City Code. The League's proposal was felt to better fit our needs for several reasons: the proposal includes a review by their legal counsel the League of Minnesota Cities is knowledgeable and conversant on laws and regulations affecting Minnesota cities and thus was felt to be better able to determine what sections of the code should be eliminated, added, or modified the tooseleaf supplement service cost is less the League of Minnesota Cities has extensive experience conducting similar projects for Minnesota cities. RECOMMENDED MOTION: Move to authorize staff to enter into a contract with the League of Minnesota Cities for the recodification and publication of the City Code, based on their proposal dated August 4, 1998. COUNCIL ACTION: QUOTATION $HEET · INITIAL KECODIFICATION: (1) Base Cost (2) Base Cost includes: (a) Co) (c) (d) Number of copies Number of binders Number of sets of divider tabs Format (number of printed pages included in the above cost) 8-1/2 x 11 inch, single column 8-1/2 x 11 inch, double column $16,300 11' 11' 11' 650 455 (e) Legal analysis of code (f) Code on disk in WordPerfect ~Th¢ city reXlUe~t~l a bid base~ on 11 copi~ of thc code. Up w 20 copie~ wilt be provki~l for the in4icam5 b~s~ cost if re~ue~u~l by the cit~. (3) Variable costs: Per page increase/decrease for additional/less pages (5 % increase at no additional cost): i. 8-1/2 x 11 inch, single column $18 (32 pages over 650 are included at no additional charge) (a) ii. 8-1/2 x 11 inch, double column $22 (23 pages over 455 are included at no additional charge) (b) Tabular matter, additional per page included (c) Freight charges included LOOSELEAF SUPPLEMENT SERVICE: (1) Annual Fee none (2) Per page cost: (a) 8-1/2 x 11 inch, single column (b) 8-1/2 x 11 inch, double column (c) Tabular matter, additional per page (3) Electronic Supplements (WordPerfect) Folio 4.1 (if supplementing once a year) (4) Sample Ordinance Service *A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages. $18 $22 no charge no charee $25o no charge OPTIONAL SERVICES: (1) Search and retrieval software (Folio 4.1) (Optional Training and Installation - $695/day + travel) Phone Support Code on Internet Supplements to Folio version (if updating once a year) (2) Pamphlets (per page) Computerization of Meeting Minutes is another service offered. $795 free $25/month $250 $.075 (1-50 copies) $.070 (51-99 copies) $.065 (100 + copies) PAYMENT: (1) (2) (3) (4) Upon signing of the contract Upon submission of proofs/draft Upon submission of analysis memorandum Upon delivery of Code Firm: By: Title: Address: Telephone: Date: League of Minnesota Cities and American Legal Publishing Kent Sulem Codification Attorney 145 University Avenue West St. Paul, MN 55103-2044 (612) 281-1245 August 4, 1998 $50O 30% 3O% balance QUOTATION S I:VI~ET INITIAL REPUBLICATION: (1) Base Cost ? (2) Base Cost includes: (a) (b) (c) (d) (e) Number of copies 11 Number of binders 11 Number of sets of divider tabs 11 Format (number of printed pages included in above cost)~ 8 ½ inches by 11 inches, single column Legal analysis of code (3) Variable costs (a) Per page increase/decrease for additional/less pages: 8 ½ inches by 11 inches, single column s /v~ i)q Bo LOOSELEAF SUPPLEMENT SERVICE: (1) (2) (3) (4) Annual fee Per page cost: 8 ½ inches by 11 inches, single column Electronic Supplements Sample Ordinance Service OTItER CHARGES: Specify: s $ 'A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages. -6- '; D. PAYM'ENT: (3) (3) (4) Upon signing of contract Upon submission of analysis memorandum Upon receipt of proofs Upon delivery of Code $ $ $ $ Firm: By: Title: Address: Telephone: Date: ,'x./7 I,.-/¥ o.o GENERAL PUBLISHERS Phone: 800-836-8834 FA.X: 716-328-8189 Ginny Butler 72 Hinchey Road, Rochester, NY 14624-2991 gbutlerOgeneral¢ode.eom -7- TO: FROM: SUBJECT: DATE: MAYOR, MEMBERS OF THE CITY COUNCIL & CITY MANAGER COUNCILMEMBER JOLLY CITY COMMISSIONS SEPTEMBER 16, 1998 THIS WEEK I H_AVE SPOKEN TO MARLAINE SZUREK A_ND MATT LINNGREN ABOUT ME GOING BACK ON THE TRAFFIC COMMISSION. THIS WAS AGREEABLE TO MARLAINE, THAT SHE THEN WOULD BE THE NEW LIAISON TO THE YOUTH COMMISSION. THE YOUTH COMMISSION IS OFF TO A GREAT START AND I WOULD CONTINUE TO HELP WHENEVER NEEDED. WE WOULD LIKE THE COUNCIL TO LOOK FAVORABLY AT THIS AND MAKE THE CHANGE AS SOON AS POSSIBLE. THANK YOU CITY OF COLUMBIA FFEIGFITS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER [f~ SEPTEMBER 4, 1998 PROPOSED CHANGES TO LICENSING SECTION OF CITY CODE For the past several months, the Licensing Committee (Kathy Pepin, Tom Johnson, and Jim Hoer0 have been reviewing the City Code for possible revisions. A great deal of time and effort has been spent with their review. At this time, the Licensing Committee is proposing a number of changes in Ordinance No. 1377. Attached are copies of these proposed changes. Due to the large volume of pages and changes, we are submitting this to you at this time. The changes will be discussed at the September 2]st work session. If you have any questions, do not hesitate to contact Kathy Pepin in Community Development before September 21st. Thank you. Cb Attachments CITY OF COLUM]~IA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER ~g~~ SEPTEMBER 17, 1998 REQUESTS FOR BLOCK PARTI~ES THAT REQUIILE STREETS TO BE BLOCKED OFF For many years, the procedure for handling block party requests that require a street to be blocked off.required several steps. They are as follows: First, the citizen makes a request to the City, indicating date, time, and street to be blocked. A council letter is prepared by the Police Department summarizing the citizen's request. The council item is then placed on the consent agenda at the next regularly scheduled council meeting. The council approves the request. The City Manager sends a letter to the citizen informing them that the request has been approved with conditions as stated in the letter. Copies of that letter are then distributed to the Police Chief, Fire Chief, Public Works Director, and the Public Works Superintendent. This is the procedure that has been followed for each individual request. It has been brought to my attention that this process produces a great amount of time and paperwork (duplicating the council letters and citizen request forms, adding several lines to the council agenda, and duplicating the confirming letter to the citizen and those stated in #6 above). For example, at the July 27th, 1998, City Council meeting, there were approximately a dozen requests for block parties requiring street closure. It has been suggested, and I concur, that this item could just be approved internally (by the Police Chief), and then the Fire Department, the Public Works Director, and the Public Works Superintendent would be notified. Council members could be notified of the locations and dates of the block parties in the weekly green sheet. In other words, this would mean that these items would not appear on the council agenda and would be approved admiaistratively. So the new procedure would begin, we have been advised to prepare a resolution stating just that. Attached is this resolution for your consideration. RESOLUTION NO. 98 - RESOLUTION DELEGATISNG AUTHORITY FROM THE CITY COUNCIL TO THE CITY MANAGER OR HIS/HER DESIGNEE TO APPROVE BLOCK PARTY REQUESTS REQUIRING STREET CLOSURES WHEREAS, the existing procedure authorizes the City Council to approve block party requests requiring street closures; and WHEREAS, the existing procedure for processing such a request requires extensive paperwork involving the citizen, the Police Department, Fire Department, Public Works Department, and Administration; and WHEREAS, in order to process such requests more efficiently, it is proposed that the City Manager or his/her designee (the Police Chief) be delegated the authority to approve such request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of'the City of Columbia Heights hereby delegates to the City Manager or his/her designee (the Police Chief) the authority to approve block party requests requiring street closures. This delegation of authority shall be effective the date of passage of this resolution. Passed this Offered by: Seconded by: Roll Call: __day of ~ 1998. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCII~ WALT FEHST, CITY MANAGER ~J SEPTEMBER 17, 1998 REQUESTS FOR BLOCK PARTIES THAT REQUIRE STREETS TO BE BLOCKED OFF For many years, the procedure for handling block party requests that require a street to be blocked off required several steps. They are as follows: 2. 3. 4. 5. 6. First, the citizen makes a request to the City, indicating date, time, and street to be blocked. A council letter is prepared by the Police Department summarizing the citizen's request. The council item is then placed on the consent agenda at the next regularly scheduled council meeting. The council approves the request. The City Manager sends a letter to the citizen informing them that the request has been approved with conditions as stated in the letter. Copies of that letter are then distributed to the Police Chief, Fire Chief, Public Works Director, and the Public Works Superintendent. Tiffs is the procedure that has been followed for each individual request. It has been brought to my attention that this process produces a great amount of time and paperwork (duplicating the council letters and citizen request forms, adding several lines to the council agenda, and duplicating the confirming letter to the citizen and those stated in #6 above). For example, at the July 27th, 1998, City Council meeting, there were approximately a dozen requests for block parties requiting street closure. It has been suggested, and I concur, that this item could just be approved internally (by the Police Chief), and then the F~re' Department, the Public WorKsw/~,~i~,~ector,. .and the Public Works Superintendent would be notified. Council members ofthe block parties in the ~,~,.~. In other words, this would mean that these items would not appear on the council agenda and would be approved administratively. So the new procedure would begin, we have been advised to prepare a resolution stating just that. Attached is this resolution for your consideration. RESOLUTION NO. 98 - RESOLUTION DELEGATING AUTHORITY FROM THE CITY COUNCIL TO THE CITY MANAGER OR HIS/HER DESIGNEE TO APPROVE BLOCK PARTY REQUESTS REQUIRING STREET CLOSURES WHEREAS, the existing procedure authorizes the City Council to approve block party requests requiting street closures; and WHEREAS, the existing procedure for processing such a request requires extensive paperwork involving the citizen, the Police Department, Fire Department, Public Works Department, and Administration; and WHEREAS, in order to process such requests more efficiently, it is proposed that the City Manager or his/her designee (the Police Chief) be delegated the authority to approve such request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights hereby delegates to the City Manager or his/her designee (the Police Chief) the authority to approve block party requests requiting street closures. This delegation of authority shall be effective the date of passage of this resolution. Passed this Offered by: Seconded by: Roll Call: __ day of : 1998. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS TO: FROM: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER DATE: SEPTEMBER 17, 1998 REQUESTS FOR SERVING BEER IN THE PARKS For many years, the procedure for handling requests to serve beer in the parks required several steps. They are as follows: First, the citizen makes a request to the Park and Recreation Commission. The Park and Recreation Commission approves the request. The Recreation Department prepares a council letter for the next regularly scheduled council meeting. The council approves the request. The City Manager sends a confirming letter to the person making the request. Copies of the letter are distributed to the Recreation Director and the Police Department. This is the procedure that has been followed for each individual request. It has been brought to my attention that this process produces an inefficient and slow response. It has been suggested, and I concur, that this item could just be approved by the Park and Recreation Commission for large groupings of people (50 people or more), and by the City Manager or his designee (the Recreation Director) for groupings of less than 50 people. Then the Recreation Department would notify the Police Department of the date, location, and time. In other words, this would mean that these items would not appear on the council agenda and would be approved administratively. If the Council concurs, we have attached a resolution to this effect for your consideration at the next meeting. RESOLUTION NO. 98 - RESOLUTION DELEGATING AUTHORITY FROM THE CITY COUNCIL TO APPROVE REQUESTS TO SERVE BEER IN CITY PARKS WHEREAS, the existing procedure authorizes the City Council to approve requests to serve beer in the city parks; and WHEREAS, the existing procedure for processing such a request requires extensive time and paperwork involving the citizen, the Recreation Department, Police Department, Public Works Department, and Administration; and WHEREAS, in order to process such requests more efficiently, it is proposed to allow the Park and Recreation Commission to be the delegated authority to approve all such requests over 50 people. It is also proposed to allow the City Manager or his designee to be delegated the authority to approve all such requests under 50 people. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights hereby delegates to the Park and Recreation Commission the authority to approve requests to serve beer in our city parks for large groupings of people (50 people or more), and to delegate to the City Manager or his designee (the Recreation Director) the authority to approve requests to serve beer in our city parks for groupings of less than 50 people. This authority shall be effective the date of passage of this resolution. Passed this Offered by: Seconded by: Roll Call: __ day of , 1998. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS TO: FROM: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER DATE: SEPTEMBER 17, 1998 REQUESTS FOR SERVING BEER IN THE PARKS For many years, the procedure for handling requests to serve beer in the pa~ks required several steps. They are as follows: First, the citizen makes a request to the Park and Recreation Commission. The Park and Recreation Commission approves the request. The Recreation Department prepares a council letter for the next regularly scheduled council meeting. The council approves the request. The City Manager sends a confirming letter to the person making the request. Copies of the letter are distributed to the Recreation Director and the Police Department. This is the procedure that has been followed for each individual request. It has been brought to my attention that this process produces an inefficient and slow response. It has been suggested, and I concur, that this item could just be approved by the Park and Recreation Commission for large groupings of people (50 people or more), and by the City Manager or his designee (the Recreation Director) for groupings of less than 50 people. Then the Recreation Department would noj~.ify ~he l~o~ice Department of the date, location, and time. GTc~,~ c ;/~/r~¢ In other words, this would mean that these items would not appear on tl~e councn agenc~a anu ' would be approved administratively. If the Council concurs, we have attached a resolution to this :~'o/~. effect for your consideration at the next meeting. RESOLUTION NO. 98 - RESOLUTION DELEGATING AUTHORITY FROM THE CITY COUNCIL TO APPROVE REQUESTS TO SERVE BEER IN CITY PARKS WHEREAS, the existing procedure authorizes the City Council to approve requests to serve beer in the city parks; and WHEREAS, the existing procedure for processing such a request requires extensive time and paperwork involving the citizen, the Recreation Department, Police Department, Public Works Department, and Administration; and WHEREAS, in order to process such requests more efficiently, it is proposed to allow the Park and Recreation Commission to be the delegated authority to approve all such requests over 50 people. It is also proposed to allow the City Manager or his designee to be delegated the authority to approve all such requests under 50 people. NOW, THti;REFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights hereby delegates to the Park and Recreation Commission the authority to approve requests to serve beer in our city parks for large groupings of people (50 people or more), and to delegate to the City Manager or his designee (the Recreation Director) the authority to approve requests to serve beer in our city parks for groupings of less than 50 people. This authority shall be effective the date of passage of this resolution. Passed this Offered by: Seconded by: Roll Call: __ day of , 1998. Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: September t4, 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: BY: MattLirmgren ~[~1,.~' BY: NO: DATE: September 2, 1998 Background: When the By-Laws of the Columbia Heights Youth Initiative Commission were adopted by the City Council on May 27, 1997, Article VII (Amendments to By-Laws) provided that "these by-laws may be amended by the City Council by a recommendation of the majority of the Commission at any regular meeting providing notices of such amendment request is given at the preceding regular meeting." During the late spring and early summer of 1998, the members of the Youth Initiative CommAssion reviewed the current By-Laws and made recommendations for several amendments: · The recommended amendments in Article III, Section 2 are to clarify some of the language ~vhich was confusing, and to remove unnecessary references to Columbia Heights High School. An amendment allowing charter members of the CommAssion to serve consecutive terms was added as the Comm/ssion felt it would provide for some continuity as the Commission struggles to get £Lrrnly established in its 2nd year. · The proposed change to Article IV, Sections 4 deletes references to School District #13 as the District has no official role in the Commission. · The changes to Article IV, Section 5 delete specific references to the City Council and School Board, and replaces them with generic references. At the Youth Initiative Commission meeting on August 17, 1998, the Commission by majority vote adopted the proposed amendments and recommended that they be forwarded to the City Council for approval. As required by Article VII of the By-La~vs, notice of such amendment request is required to be delivered to the City Council at its preceding regular meeting. Please accept this letter as said notification. I further request that the recommended amendments to the By-Laws of the Columbia Heights Youth Initiative Commission (see attachment) be placed on the agenda for the September 28, 1998 City Council meeting. I will provide an additional Council letter prior to the work session on September 21, 1998. RECOMMENDED MOTION: No action required. COUNCIL ACTION: RESOLUTION NO. 98-XX BEING A RESOLUTION AMENDING RESOLUTION NO. 97-38, PERTAINING TO THE BY-LAWS AND PROCEDURES OF THE COLUMBIA HEIGHTS YOUTH INITIATIVE COMMISSION RESOLUTION NO. 97-38 SHALL HEREAFTER BE AMENDED TO READ AS FOLLOWS: BEING A RESOLUTION ESTABLISHING THE CITY OF COLUMBIA HEIGHTS' YOUTH INITIATIVE COMMISSION AND APPROVING ITS BY-LAWS AND PROCEDURES BE IT RESOLVED BY THE YOUTH INITIATIVE COMMISSION OF THE CITY OF COLUMBIA HEIGHTS, that the following rules of procedure are adopted: ARTICLE I. NAME WHEREAS: The Youth Initiative Commission is established and so named in accord with City Code. ARTICLE II. PURPOSES AND OBJECTIVES WHEREAS: The goals of the Youth Commission are as follows: · To advocate for youth and their environment as a community priority; · To promote the development of youth socially, emotionally, spiritually, educationally and physically; · To identify and prioritize unmet needs of area youth; · To recommend strategies and solutions to meet identified needs of youth; · To encourage community and school involvement through dissemination of information; · To evaluate commission activities on an ongoing basis; · To promote the seven identified core values of Values First. ARTICLE III. MEMBERSHIP AND VOTING Section 1. WHEREAS: The Youth Initiative Commission shall consist of sixteen (16) representatives. Fourteen (14) are chosen from students attending schools licensed by the State of Minnesota and home schools located within the City of Columbia Heights. Section 2. WHEREAS: The distribution of the fourteen (14) students selected from '-'-' ..... ,_ o¢~,,,,,1, schools located within Columbia Heithts is are as follows: Three from grade 12 Three from grade 11 Two from grade 10 Two from grade 9 Two from grade 8 Two from grade 7 Two at-Jamge youths who reside within the corporate limits of Columbia Heiehts and/or Hilltop but do not attend a school located within Columbia Heights are also selected to serve as at-large members of the Commission. 11 UII/ W ILILtll LIIC WHEREAS: The Commission itself will have input in the selection process. WHEREAS: No student shall serve as a youth member on the Commission beyond August 31 st in the year in which the youth graduates,,u~, ~ ....... ,~,mmo,~ ....... ' ...."-' ..... :-'-~,~,,,~, ° -' .... or · .,l~,~***~** in which they reach 19 years of age or if they cease to be enrolled in '-'-' ..... '-: .... '-' ..... :-'- °-'-- -' school. WHEREAS: Youths are limited to one single consecutive two year term. The youth may reapply after one year's absence from the Commission as voting member. Charter members of the Commission shall be exempt from the prohibition on serving two consecutive terms. WHEREAS: Each member of the Commission shall be entitled to vote at all regular and special meetings of the Commission. WHEREAS: Youths with expired terms can act as advisors but not have voting privileges. Section 3. WHEREAS: Anytime a member does not record his/her vote, an abstention must be entered as such in the minutes with a reason recorded. ARTICLE IV. MEETINGS OF THE COMMISSION Section 1. WHEREAS' Regular meetings of the Commission shall be held each month. Specific times and locations to be determined at the first meeting along with the selection of officers. Section 2. WHEREAS: A majority of the members of the Commission shall constitute a quorum in order to accomplish Commission business. Section 3. WHEREAS: At least three days' notice reminder of each monthly and special meeting shall be given to each member of the Commission either personally or by mail addressed to such member at the address appearing from the records of the Commission. WHEREAS: Such notice shall state the date, time, place and purpose of the meeting. Section 4. WHEREAS: Any Commission member missing three meetings without satisfactory explanation to the Commission may forfeit his/her membership. The Commission, by resolution, may recommend to the City Council~.l~--- ~ o,,1,,~,,," -~ ..... =,~t,l~L'-~--' -~ rrl.,~'" that such a member be replaced by a person to serve the remainder of that member's term. Section 5. WHEREAS: A Commission member who attends tt any_ meeting,,1- School Board as a representative of the Commission should follow these guidelines: 1) Copies of any report should be made available to each member Board audience gathered. Such a report may be delivered orally. 2) The representative should answer questions about the Commission's policies if these are addressed to him/her by "- - '-' ...... "--- ~' ..... ~- - -' ..... ~ 3) The representative should support the Commission's majority report and should not present his/her own point of view nor that of the minority unless specifically asked. 4) The representative may ask the City Council,m~--- ~',,, .....O,~l,,,,,,~- ~ -' ,_,,,,~,~ to meet jointly with the Commission before making a determination which reverses or is contrary to the recommendation of the Commission. 5) Meetings for the-tatum'ret any months, Jui~e-July-A~ig~ist, can be suspended by a majority vote of the Commission. ARTICLE V. OFFICERS The officers of the Youth Initiative Commission shall be Chairperson, Vice Chairperson and Secretary. 1) The Chairperson shall preside at all meetings. The duties of this office shall also include; initiating meetings, calling meetings to order; doing public presentations or delegating another member to do so; encouraging participation from all committee members; following up on problems of member non-attendance; arranging for speakers at committee meetings; setting up agenda. 2) The Vice Chairperson shall perform all the duties of the Chairperson in his/her absence. The duties of this office shall also include; assisting Chairperson with any agreed upon task; perform duties of administrative recorder in his or her absence; securing another member to perform these duties; setting up agenda. 3) A Secretary shall be elected to serve in the absence of the Chairperson to open any meeting. The duties of this office shall also include; recording member attendance at meetings; informing chairperson of members that are reaching absence limit; taking minutes at meetings; setting up agenda; official correspondence; seeing that staff person receives minutes/agenda by deadline; meeting with staff person at recorder's convenience for editing. 4) The Secretary shall be responsible for keeping records of the Commission and performing such other services for the Commission as are customary to this role. Section C. ELECTION OF OFFICERS The members shall elect all officers for the Youth Commission for terms of one year and each shall hold office until they shall resign or shall be removed or disqualified or until their successors are elected. Elections shall be held in September of each year. Section D. VACANCIES OF OFFICERS In case any office of the Youth Commission becomes vacant by resignation, retirement, removal, disqualification, illness, death or any other cause, a majority vote of the membership, shall elect an officer to fill the unexpired term. The officer elected shall hold office and serve until the next election of officers. ARTICLE VI SUBCOMMITTEES Section 1. The Chairperson shall appoint subcommittees as needed. Section 2. The Chairperson may appoint a chairperson for each subcommittee or may serve in this capacity him&erself. Section 3. The Chairperson is an ex-officio member of all subcommittees. ARTICLE VII AMENDMENTS TO BYLAWS These bylaws may be amended by the City Council by a recommendation of the majority of the Commission at any regular meeting providing notices of such amendment request is given at the preceding regular meeting. ARTICLE VIII RULES Except where otherwise provided by these rules, the proceedings of the Commission shall be governed by Roberts Rules of Order, Revised. NOW, THEREFORE BE IT RESOLVED that the Columbia Heights City Council hereby establishes a Youth Initiative Commission and approves its bylaws and procedures. Passed this 28th day of September, 1998. Offered by: Seconded by: Roll call: Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant