HomeMy WebLinkAboutSeptember 14, 1998 ExecutiveCITY OF COLUMBIA HEIGHTS (1")
590 40th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
ADMINISTRATION
NOTICE OF COUNCIL EXECUTIVE SESSION
Notice is hereby given that a Council Executive Session will be held.
DATE:
TIME:
Location:
PURPOSE:
MONDAY, SEPTEMBER 14, 1998
6:00 P.M.
CONFERENCE ROOM II - CITY HALL
CITY MANAGER'S PERFORMANCE
REVIEW
AND
COMPENSATION
The City of Columbia Heights does not discriminate on the basis of disability in the
admission or access to, or treatment or employment in, its services, programs, or
activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary
at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only.)
THE CItY OF COLUMBIA HEIGHTS DOES NOT DiSCRimiNATE O~q THE EASiS Of DiSABILItY IN E~IPLOYN~ENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS - MONDAY, SEPTEMBER 14, 1998 7:00 P.M.
CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE
Auxiliary aids for handicapped persons are available upon request when the request is made at least
96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make
arrangements.
1. CALL TO ORDER/ROLL CAI JI ~(CommencementofCablecastingofRegMtg on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
4. CONSENT AGENDA
a) Approval of Meeting Minutes - August 24, 1998 Regular Council Meeting
b) Block Party Request - 4048 Second Street, T. Herrick
c) Block Party Request - 2115 Highland Place, K. Mayer
d) Establish Date for Public Special Assessment Levy Hearing
e) Second Rdg. Ordinance No. 1376 Excluding Police Vehicle
f) Quotes fi:om Consultants for a New Telephone System
g) Developent Agrnt/Declaration of Covenants for Columbia Village/Crest View Corp.
h) Removal and Replacement of Used Oil Tanks
i) Res. No. 98-77 Approving Final Plat for Crest View Communities
j) Variance Request - 3843 Tyler Street
k) 1998 HOME Agreement
1) Six Month Review of Adopted Goals and Objectives
m) Replacement of Fuel Monitor System Located in the MSC.
n) Award of I and I Study
o) Authorization to Seek Quotes for Roof Improvements at Various Locations
p) Authorization to Seek Bids for Retaining Wall Construction
q) Approval of License Applications
r) Payment of Bills
s) Reappointments to Human Services Commission
5. P,_ECOGN!T~ONS, PROCLA1VIATIONS, PRESENTATIONS s~.~D GUEST~ =
A. Introductions of Newly-Hired Employees, CSOs and Police Officer
B. Presentation of Clock to R. Paulson for Service on P & Z Commission
C. Recognition of Seniors Successful Competition in Senior Olympics
6. PUBLIC HEARINGS
A. Res. No. 98-78 Rental Property License Revocation - 1013/1015 43 ½ Avenue
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution No. 98-79 - Adopting Proposed Budget
B. Bid Considerations
None
C. Other Business
1) Conditional Use Permit- Case #9808-41, 3827 Central Avenue
2) Mission Statement Selection- City of Columbia Heights
3) Request to Hold Fundraising Concert at Huset Park Bandshell
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Board and Commission Meetings
1) August 26, 1998 Park and Recreation Commission Meeting
2) August 31, 1998 Traffic Commission Meeting
10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
11. ADJOURNMENT
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CITY OF
Mayor
COLUMBIA HEIGHTS (i") JosCs,.r,eu..,
Councilmernbers
Donald G. Jolly
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806Marlaine Szurek
Ga0' L. Peterson
Robert W. Ruettimann
ADMINISTRATION City Manager
Walter R. Fehst
SEPTEMBER 11, 1998
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, September 14, 1998 in the City Council Chambers, City Hall, 590 40th Avenue N.B.,
Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation ~vill be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements.
(TDD/782-2806 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
FILES
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
MOTION: Move to approve the Consent Agenda items as follows:
a) Approval of Meeting Minutes
MOTION: Move to approve the minutes of the August 24, 1998 Regular Council Meeting as presented.
b) Block Party_ Request - Tom Herrick, 4048 Second Street Northeast
MOTION: Move to approve the request of Tom Herrick, 4048 Second Street Northeast, to block off41st
Avenue between Main Street and Second Street for a block party between 4:00 p.m. and 11:00 p.m. on
September 19, 1998.
c) Block Party Request - Kay Mayer, 2115 Highland Place
MOTION: Move to approve the request of Kay Mayer, 2115 Highland Place, to block off Highland Place
for a block party between 3:00 p.m. and 9:00 p.m. on September 19, 1998, or in case of rain, on the
alternate date of September 26, 1998.
Page 1
THE CITY OF COLUMEMA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OF~ THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
COUNCIL AGENDA LETTER
d) Establish Date for Public Special Assessment Lew Hearing
MOTION: Move to establish Monday, November 16, 1998 at 7:00 p.m. as the Public Special Assessment
Levy Hearing to be held in the City Council Chambers.
e) Second Reading of Ordinance No. 1376 Being an Ordinance Excluding Police Vehicles
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to approve the second reading of Ordinance No. 1376 being an ordinance amending
Ordinance No. 853, City Code of 1977, to exclude motor vehicles used in a police operation from the
provision that no person in control of a motor vehicle, as owner or operator, shall permit such vehicle to
stand unattended anywhere within the city, whether on public or private property, without first locking the
ignition and removing the key from the vehicle.
f) Quotes From Consultants for a New Telephone System
MOTION: Move to authorize staff to request quotes from consultants for consulting work to include
determining specifications for a new telephone system for the City and writing a Request For Proposal to
~vendors for such a system.
g) Development Agreement and Declaration of Covenants for Columbia Village/Crest View Corporation
MOTION: Move to approve the Development Agreement and Declaration of Covenants and First
Amended Deed of Appurtenant Easement between Crest View Corporation, Columbia Village, and the
City of Columbia Heights, Minnesota; and furthermore, to authorize the Mayor and City Manager to enter
into an agreement for the same.
h) Removal and Replacement of Used Oil Tank
MOTION: Move to authorize the Mayor, Council and City Manager to approve the contract with Keepsie
Tank and Petroleum Equipment for the removal and replacement of tank for used oil, payments and
reimbursements to be made from the Refuse Fund.
i) Resolution No. 98-77 Being a Resolution Approving Final Plat for Crest View Communities, Case
#9804-20, 1515 44th Avenue, 4470 Reservoir Boulevard, 4444 Reservoir Boulevard and 1675 44th Avenue
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to approve Resolution No. 98-77 approving the final plat for Crest View Communities.
j) Variance Request - Case #9809, 3843 Tyler Street Northeast
MOTION: Move to approve the variance of 10 feet at 3843 Tyler Street because the topography of the
property creates a hardship.
k) 1998 HOME Agreement
MOTION: Move to approve the contract agreement for the 1998 HOME Investment Partnerships Program
between Anoka County and the City of Columbia Heights; and furthermore, to authorize the Mayor and
City Manager to enter into an agreement for the same.
Page 2
COUNCIL AGENDA LETTER
~oV_,PTV_,MBEIK 14, 1998
1) Six Month Review of Adopted Goals and Objectives
MOTION: Move to approve and place on file the six month review of adopted goals and objectives fi:om
the March Workshop as noted in the memo dated September 3, 1998 fi:om the City Manager.
m) Replacement of Fuel Monitoring System Located at the Municipal Service Center
MOTION: Move to authorize staff to obtain quotes for the replacement of the fuel monitoring system at
the Municipal Service Center.
n) Award of I and I Study
MOTION: Move to award the I/I Study update to OSM of Minneapolis, Mn. in the amount of $13,000.
o) Authorization to Seek Quotes for Roof Improvements at Ostrander, Silver Lake Beach and Keyes Park
Buildings
MOTION: Move to authorize staff to seek quotes for roof improvements at Ostrander, Silver Lake Beach
and Keyes Park buildings.
p) Authorization to Seek Bids for Retaining Wall Construction
MOTION: Move to authorize staff to seek bids for retaining wall construction at 3857 Van B uren Street
(on 39th Avenue), 4001 Cleveland Street, 4000 Benjamin Place (on 40th Avenue), 1306 and 1312 44th
Avenue.
q) Approval of License Applications
MOTION: Move to approve the license applications as listed.
r) Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
s) Reappointments to Human Services Commission
MOTION: Move to reappoint Toni LaMere and Barbara Karol to the Human Services Commission with
their respective terms to expire in April of 2001.
5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS
A. Introductions
Newly Hired Employees: Jon Wegner, Community Service Officer, Kyle Wilson, Community Service
Officer and Matt Markham, Police Officer
B. Presentations
Engraved clock to Russ Paulson for service on Planning and Zoning Commission.
Page 3
COUNCIL AGENDA LETTER
g~!:'TE~]P, ER. 14, 1998
C. RecomTitions
Recognition of the Columbia Heights Seniors successful participation in the Senior Olympics held on
September 10, 1998.
6. PUBLIC HEARINGS
A. Public Hearing/Resolution No. 98-78 Regarding Revocation of a Rental ProperW License for Property_
at 1013-1015 43 ½ Avenue Northeast, Owned by Amy Wazwaz
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 98-78 regarding the revocation of a rental property license for
1013-1015 43 1/2 Avenue owned by Amy Wazwaz.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution No. 98-79 Being a Resolution Adopting Proposed Budget
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 98-79 being a resolution adopting a proposed budget setting the
City, HR_A, and EDA proposed local levy, and establishing a budget heating date for property taxes
payable in 1999, with the total HRA levy set at $80,239, and the City, Library and EDA levy set at
$3,238.625 and the Truth in Taxation hearing date of December 7, 1998.
B. Bid Considerations
None
C. Other Business
1) Conditional Use Permit, Case #9808-41, 3827 Central Avenue Northeast
MOTION: Move to approve the Conditional Use Permit to allow off-street parking in the R-3 District at
3827 Central Avenue Northeast, subject to the listed conditions.
Page 4
COUNCIL AGENDA LETTER
SEPTEMBER 14, 1998
2) Mission Statement Selection - CiW of Columbia Heights
MOTION: Move to consider the attached mission statements and adopt one statement which represents
the wishes of the Council for Columbia Heights.
3) Request to Hold Fundraising Concert at Huset Park Bandshell
MOTION: Move to authorize use of the Huset Park Bandshell for a public concert sponsored by Barry
Cole, 4624 Washington Street N.E., Columbia Heights, Mn., on Sunday, September 27, 1998 within the
guidelines listed in the Council Letter.
8. ADMINISTRATIVE REPORTS
A. Report of the Ci_ty Manager
B. Report of the CiW Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) August 26, 1998 Park and Recreation Commission Meeting
2) August 31, 1998 Traffic Commission Meeting
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is bing discussed.)
11 ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Walter
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Page 5
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
AUGUST 24, 1998
1. CALL TO ORDER/ROLL CA_LT,
The meeting was called to order by Mayor Sturdevant at 7:00 p.m. Present were Mayor
Sturdevant and Councilmembers Szurek, Jolly, Ruettimann and Peterson.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions nor deletions to the agenda.
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted upon as part of
the Consent Agenda by one motion. Items removed from the consent agenda will be taken up as
the next order of business.)
Motion by Peterson, second by Ruettimann to approve the consent agenda as follows:
a) Approval of Meeting Minutes
The Council approved the minutes of the August 10, 1998 Regular Council Meeting as
presented.
b) Authorize Quotes for Purchase of LCD Projector and Screen
The Council authorized staffto seek quotes for an LCD projector and screen with 50% of
the funds to be appropriated from the Cable Fund balance and 50% from the Refuse Fund
balance.
c) Authorization to Sell, Salvage, or Dispose of CiW Property on Saturday, September 12.
1998
The Council authorized the sale, salvage, or disposal of surplus City property as indicated
on the attached listing of surplus property, to include Municipal Units g404-1991 Ford
Crown Victoria, g415-1993 Ford Crown Victoria, and Police Department #62-1993 Ford
Crown Victoria.
d) First Reading of Ordinance No. 1376 Being an Ordinance Addressing Keys Left in
Vehicle
The reading of the ordinance was waived there being ample copies available for the
public.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 2
ORDINANCE NO. 1376
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PROHIBITING LEAVING A VEHICLE
UNATTENDED WITH KEYS IN IGNITION
Currently, the ordinance reads as follows:
Chapter 10, Article III, Section X:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit
such vehicle to stand unattended anywhere within the City, whether on
public or private property_, without first lockin~ the i_~nition and removing
the key from the vehicle.
Is herewith amended to read as follows:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit
such vehicle to stand unattended anywhere within the city, whether on
public or private property, without first locking the i~nition and removin?
the key from the vehicle.
Notwithstanding the above, this provision shall not apply to any motor
vehicle which is used in a police operation.
First Reading:
August 24, 1998
The second reading of Ordinance No. 1376 was scheduled for September 14, 1998 at
approximately 7:00 p.m.
e) Authorization to Purchase One Unmarked Downsized Veh/cle
The Council authorized the purchase of one 1998 Ford Taurus unmarked, mid-size vehicle
from the State of Minnesota bid #417583 with funding coming fi.om 431-42100-5150 and
the Mayor and City Manager were authorized to enter into a contract for the same.
f) Accept Donation from Browning-Ferris Industries to Repaint Forfeiture Van for DARF,
Use
The Council accepted the $1,550 donation from Browning Ferris Industries (BFI) to be
used for the repainting and graphics for a 1989 Ford Aerostar van which will be used by
the Police Department for programs such as D.A.R.E., graffiti clean up, parades and the
Police Explorer program.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 3
g) Resolution No. 98-75 Being a Resolution Accepting A Local Law Enforcement Block
Grant
The reading of the resolution was waived there being ample copies available for the
public.
RESOLUTION NO. 98-75
BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT
EQUIPMENT BLOCK GRANT AND APPROPRIATING
MATCHING FUNDS
WHEREAS, the City of Columbia Heights Police Department has been granted $24,605 in
an equipment block grant from the U.S. Department of Justice for the purpose of funding
equipment, and
WHEREAS, a condition of the grant is that the City provides $2,734 in local match for
this grant, and
WHEREAS, the City of Columbia Heights Police Department has provided the U.S.
Department of Justice a proposal for implementation funding for this grant,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia
Heights that:
The City of Columbia Heights enter into a cooperative agreement with the U.S.
Department of Justice for the project entitled "Local Law Enforcement Equipment
Block Grant Program" for the period of October 1, 1998 to September 30, 2000.
That $2,734 be appropriated from unexpended funds in the Police Department's
1998 budget to pay the local match.
Passed this 24th day of August, 1998.
Offered by: Peterson
Seconded by: Ruettimann
Roll call: All ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 4
h) Authorize Final Payment for Seal Coating
The Council accepted the work for 1998 Seal Coat Program, Municipal Project #9801B
and authorized final payment of $3,471.25 to Allied Blacktop Company of Maple Grove,
Minnesota.
i) Authorize to Seek Quotations for Window Replacement
The Council authorized staff to seek quotations for replacement of single-pane windows at
the Municipal Service Center.
j) Authorization for Braun Intertec to Conduct Road Rater Testing on Zone 4 City Streets
The Council authorized the hiring of Braun Intertec Corp. Inc. to conduct Road Rater
testing on Zone 4 streets, excluding C.S.A.H. and M.S.A.S. for $940.00/mile plus
mobilization and author/zed the Mayor and City Manager to enter into an agreement for
the same.
k) Acceptance of Feasibility Report for Sullivan Lake Sanitary and Waste Water Pumping
Station and Authorization of Final Desitin Improvements
The Council accepted the feasibility report for the Sullivan Lake Sanitary and Waste
Water Pumping Station to RLK-Kuusisto of Mendota Heights, Minnesota and approved
the final design of the improvements for a new wetwell/dry well pumping station,
forcemain, gravity sewer and appurtenant improvements.
1) Establish Hearin~ Dates - License Revocation, Rental Properties
The Council established a hearing date of September 28, 1998 for revocation or
suspension of a license to operate a rental property within the City of Columbia Heights
against Yinsheng Zhang at 4636 Washington Street Northeast.
The Council established a hearing date of September 14, 1998 for revocation or
suspension of a rental license to operate a rental property within the City of Columbia
Heights against Amy Wazwaz at 1013-15 43 ½ Avenue Northeast.
m) Close Hearing - Rental License Revocation
The Council closed the public hearing regarding the revocation or suspension of the rental
license held by Alan Schultz regarding rental property at 525 384 Avenue in that the
property is in compliance with the Housing Maintenance Code.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 5
n) LaserFiche Maintenance
The Council authorized the Mayor and City Manager to enter into a maintenance contract
with Software Tailors for ongoing annual maintenance of the LaserFiche Optical Imaging
System.
o) Purchase of Jukebox and Scanning Equipment
The Council authorized the Mayor and City Manager to enter into an agreement with
Wybrite for the purchase of an optical jukebox and production scanner at a total cost of
$18,640.
p) Payment of Bills
The Council approved the payment of the bills as listed out of proper funds.
q) Approval of License Applications
The Council approved the license applications as listed and the rental license applications
as noted in the memo dated August 18, 1998 from C. Kewatt, Fire Chief.
r) Council Work Session Dates
The Council established Tuesday, September 8, 1998 at 7:00 p.m. and Monday,
September 21, 1998 at 8:30 p.m. as dates and times for Council work sessions.
Roll call on Consent Agenda: All ayes
5, PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS
A. Proclamations
The Mayor read the proclamation designating August 28th through August 30th as U¢ited
Way Weekend.
B. Introduction of Newly-Hired Employee
Denise Cully, the newly-hired Accounting Clerk, was introduced to the City Council.
C. Presentations
An engraved clock was presented to Vernon Moore for his twenty-four years of service to
the City on the Police and Fire Civil Service Commission.
An engraved clock was accepted by Councilmember Peterson on behalf of Dick Petkoff
who had served on the Park and Recreation Commission for six years.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 6
6. PUBLIC HEARINGS
None
7. ITEMS FOR CONSDERATION
A. Other Resolutions and Ordinances
1) Resolution No. 98-76 Being a Resolution Approving Revocation of Rental License for
Property at 1407-09 Circle Terrace
Motion by Peterson, second by Ruettimann to waive the reading of the resolution there
being ample copies available for the public. Roll call: All ayes
The Assistant Fire Chief reviewed the Findings of Fact and the history of the violations
regarding this property. He also reviewed the attempts made for re-inspections and the
changes made regarding the responsible party for the property owner's interest. It was
noted that the conservator for the property had been contacted in person. There was an
understanding this conservator was authorized to access funds for any repair of the
property. He has been virtually non-responsive to the notifications received regarding re-
inspections. Also, it appeared from an inspection of the exterior of the building, no repairs
nor refurbishing has taken place.
RESOLUTION NO. 98-76
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION
5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY
SUSAN LOEWENTHAL (HEREINAFTER "LICENSE HOLDER").
WHEREAS: LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL
PROPERTY LOCATED AT 1407-09 CIRCLE TERRACE, COLUMBIA HEIGHTS,
MINNESOTA,
AND WHEREAS, PURSUANT TO COLUIvlBIA HEIGHTS CODE SECTION
5.104(1)(A), WRITTEN NOTICE SETTING FOR THE CAUSES AND REASONS FOR
THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE
LICENSE HOLDER ON AUGUST 13, 1998 OR A PUBLIC HEARING TO BE HELD
ON AUGUST 24, 1998.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 7
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL
ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS,
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE
FOLLOWING:
FINDINGS OF FACT
That on October 15, 1997, Matt Field and John Larkin, inspectors for the City of
Columbia Heights, noted fourteen violations. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address
listed on the Rental Housing License Application.
That on December 11, 1997, a 30 day extension was requested and granted.
Extension orders listing the violations were mailed by regular mail to the owner of
the property at the address listed on the Rental Housing License Application.
That on January 20, 1998, a 30 day extension was requested and granted. Four of
the fourteen violations (exterior violations) listed were given time extensions to
April 30, 1998. Extension orders listing the violations were mailed by regular mail
to the owner of the property at the address listed on the Rental Housing License
Application.
That on February 19, 1998, Gary Gorman and Rich Hinrichs, inspectors for the
City of Columbia Heights, attempted to reinspect the property. The owner/owner
representative was not present at the inspection. Inspectors found tenants on both
sides of the building were home, but stated they had not been notified of the
inspection that day. Inspectors did not inspect, due to improper tenant notification.
Compliance orders listing the violations were mailed by regular mail to the owner
of the property at the address listed on the Rental Housing License Application.
That on March 26, 1998, Matt Field and John Larkin, inspectors for the City of
Columbia Heights, attempted to reinspect the property. The owner/owner
representative was not present at the inspection. Inspectors found tenant on the
1407 side was not home, and the tenant on the 1409 side was home, but stated that
they had not been notified of the inspection that day. Inspectors did not inspect,
due to improper tenant notification. Compliance orders listing the violations were
mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 8
10.
11.
That on May 19, 1998, Matt Field and John Larkin, inspectors f.or the City of
Columbia Heights, attempted to reinspect the property. The owner/owner
representative was not present at the inspection. Inspectors found tenants on both
sides of the building were home, but stated that they had not been notified of the
inspection that day. Inspectors did not inspect, due to improper tenant notification.
Compliance orders listing the violations were mailed by regular mail to the owner
of the property at the address listed on the Rental Housing License Application.
That on or before May 20, 1998, Assistant ChiefAlexon had telephone
conversation with a tenant of the Loewenthal properties who stated that Mr. Kurt
Loewenthal has passed away and that she was paying her rent to an attorney f.or
Susan Loewentahl. Assistant Chief Alexon wrote the attorney a letter asking for
information on the status of the property.
That on May 26, 1998, Assistant Chief. Alexon received a letter fi.om attorney at
law, Mr. David M. Jacob's law firm stating that Mr. Jacobs has been appointed
special conservator of Susan Loewenthal. The letter also stated that it was only
recently that Mr. Jacobs had become involved in these matters and would have a
difficult time correcting any violations prior to the June 8, 1998 deadline.
That on June 5, 1998, Assistant ChiefAlexon received a letter fi.om Mr. Jacob's
office stating that they could not correct the violations due to Mr. Jacobs just
recently becoming involved with the Loewenthals and complications in the
conservatorship process. The letter went on to ask for a 60-day extension. A 60-
day extension was granted by Assistant Chief Alexon, with a reinspection date of,
August 5, 1998 being set. Also, a letter was sent to Mr. Jacobs detailing a list of.
immediate concern violations that Assistant Chief Alexon felt need to be corrected
as soon as possible.
That on August 5, 1998, Matt Field and John Larkin, inspectors for the City of
Columbia Heights, inspected the property and found that none of the violations
were corrected. A $40.00 reinspection fee was assessed. A Statement of Cause and
a Notice of Revocation Heating listing the uncorrected violations, was sent to the
owner of'the property listed on the Rental Housing License Application and to the
conservator of the Estate of Susan Loewenthal by certified mail.
That based upon said records of the Enforcement Officer, the f,otlowing conditions
and violations of the City's Housing Maintenance Code were f.ound to exist, to-wit:
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 9
A. FAILURE TO CORRECT VIOLATIONS OF THE HOUSING
MAINTENANCE CODE
B. FAILURE TO SUBMIT REINSPECTION FEES OF $40.00
12.
That all parties, including the License Holder and any.occupants or tenants, have
been given the appropriate notice of this heating according to the provisions of the
City Code Section 5A.306(1) and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
That the building located at 1407-09 Circle Terrace is in violation of the provisions
of the Columbia Heights City Code as set forth in the Compliance Order attached
hereto;
That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the revocation or suspension of the
license held by License Holder.
0
That all applicable rights and per/ods of appeal as relating to the license holder,
owner, occupant, or tenant, as the case may be, have expired, or such rights have
been exercised and completed.
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified
by license number F2242 is hereby revoked/suspended (cross out one);
o
The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
o
All tenants shall remove themselves fi:om the premises within 60 days fi:om the
first day of posting of this Order revoking the license as held by License Holder.
Passed this 24th day of August, 1998.
Offered by: Peterson
Seconded by: Ruettimann
Roll call: Alt ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 10
B. Bid Considerations
None
C. Other Business
1) Replacement of Unit #234 MT Trackless
It was noted that the need for this equipment has increased because of its varied uses and
its versatility. $5,000 was allowed for the trade-in of the MT Trackless purchased in 1988.
Motion by Jolly, second by Szurek to approve the purchase of an MT Trackless 4-wheel
drive multi-purpose tractor with 120" rotary mower deck, 51" two stage snow blower, 5'
angle snow plow and 60" x 34" power angling sweeper offthe State Contract from
MacQueen Equipment Inc. of Minneapolis for $76,623.00 plus tax with funds to be taken
from the Parks Capital Equipment Replacement Fund 431-45200-5150. Roll call: All ayes
2) Conditional Use Permit - Case #9808-38, 715 39th Avenue Northeast
This CUP request is to allow' the addition of used car sales in conjunction with the existing
auto body repair business. Essentially, the plan is to purchase, repair and resell vehicles as
an additional source of income for the operation. The owner stated that the hours of
operation will be 8:00 to 5:00, Monday through Friday and 9:00 to 1:00 on Saturday.
Motion by Peterson, second by Ruettimarm to approve the conditional use permit to allow
auto sales as an accessory use in the 1-2, Heavy Industry District, at 715 39th Avenue NE,
subject to the following conditions:
2.
3.
4.
5.
6.
7.
This conditional use permit will become null and void if the principal use of the
property changes, and is no longer used for auto repair;
All required state and local codes will be met and in fall compliance;
Lighting can not exceed 3 foot candles at the property boundary, and a lighting
plan will need to be reviewed and approved by staff;
All autos offered for sale must be stored within a securely fenced area;
All autos presented for sale must be parked on spaces no smaller than twenty feet
in length by ten feet in width;
The parking spaces will need to be illustrated on a site plan drawn to scale which
will be reviewed and approved by staff;
The parking spaces will need to be striped on the lot and a bumper curb will be
provided;
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 11
o
10.
11.
12.
13.
14.
15.
Improvements to both the on-site parking lot and the recently approved off-site
parking area shall be complete before any sales are permitted;
The maximum number of autos available for sale shall not exceed the number of
parking spaces designated for the auto sales;
The designated auto sales space not be used for the storage of inoperable vehicles;
There shall be a minimum of two feet open space maintained between the parking
spaces and adjacent property lines, buildings and fence;
All signage shall comply with City sign regulations, and any signage for vehicles
shall be approved by staff and be limited to signs located in the vehicle windows;
The applicant shall file the required paperwork for the State license and shall
obtain a yearly City license;
Property shall be evaluated for necessary easements for public facilities; and,
Tenant shall supply a written agreement for fence installation between the
property owner to the east and his land owner.
Roll call: All ayes
3. Rezonint Conditional Use Permit, Variance - Case #9808-37, 4417 Universi _ty Avenue
and 315 44th Avenue
The applicant has requested this issue be tabled until the September 14, 1998 Regular
Council Meeting. At that time, it is his intention to submit a revised site plan. At its most
recent meeting, the Planning and Zoning Commission had reviewed the site plan
submitted and recommended denial of the site plan as well as denial of the rezoning,
conditional use permit, and variance requests.
Members of the Council felt the revised site plan should be viewed by the Planning and
Zoning Commission and by the Traffic Commission before it is returned to the City
Council.
Motion by Ruettimarm, second by Szm'ek to table this matter until the October 12, 1998
Council Meeting at which time it will have been reviewed by the Planning and Zoning
Commission and by the Traffic Commission. Roll call: All ayes
4) Potential Alley Cul-De-Sac Behind Autoworld
The resident at 3830 Reservoir Boulevard stated his opposition to the cul-de-sacing of the
alley and requested a formal denial by the Council.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 12
A motion was made to deny the alley cul-de-sac but no action was taken as it was noted
that this had not been approved in the first place.
Motion by Sturdevant, second by Ruettimann to require that the alley behind the east site
of Jeff's, Bobby and Steve's Autoworld has access to both 39th Avenue and Reservoir
Boulevard. Roll call: All ayes
8. ADMINISTRATIVE REPORTS
A. Report of the Ci_ty Manager
The City Manager mentioned the Police Department handout on the Council table
regarding offender policies and notification requirements.
There is a meeting scheduled with City staff and representatives of Medtronic to discuss
the pump station and Medtronic's phase II.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
The minutes of the August 11, 1998 Planning and Zoning Commission Meeting and the
August 3, 1998 Library Board of Trustees Meeting were included in the agenda packet. No
Council action was required.
10. CITIZENS FORUM
Barry Cole, who resides at 4624 Washington Street, advised the Council of his intention to hold a
two-day fundraising outdoor benefit in the Huset Park bandshell. He stated the benefactors of the
funds raised were to be the storm victims in St. Peter, Minnesota. He requested the support of the
Council.
Mr. Cole was advised by members of the Council he must obtain permission to use the bandshell
and obtain any necessary licenses and permits fi.om the City. He was cautioned that these
permissions must be gotten before any further activity.
REGULAR COUNCIL MEETING
AUGUST 24, 1998
PAGE 13
It was also mentioned he should contact the Police Department regarding any related
issues. He responded he had already contacted the Police Department.
11. ADJOURNMENT
Motion by Peterson, second by Szurek to adjourn the meeting at 8:18 p.m. Roll call: All ayes
Jo-Anne Student, Council Secretary
Mayor Joseph Sturdevant
AGENDA SECTION: Consent
NO.
ITEM: Block Party Request: Tom Herrick,
NO. 4048 2~a Street N'E'
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson /~
DATE: AugUst 31, 1998 ~
Meeting of: September 14, 1998
CITY MANAGER
APPROVAL:
BY:
DATE:
Attached is a block party request from Tom Herrick, 4048 2na Street N.E., to conduct a block party on Saturday,
September 19, 1998, from 4:00 p.m. to 11:00 p.m., with barricades blocking off 41st Avenue between Main SWeet
and 2nd Street.
RECOMMENDED MOTION: Move to approve the request of Tom Herrick, 4048 2~a Street N.E., to block Off41st
Avenue between Main Street and 2nd Street for a block party between 4:00 p.m. and 11:00 p.m. on September 19,
1998.
mid
98-300
Attachments
COUNCIl. ACTION:
REQUESTOR'S NAME:
BLOCK PARTY REQUEST
REQUIRING STREET TO BE BLOCKED
REQUESTOR'S ADDRESS:
DATE OF EVENT:
TIME STREET SHOULD BE BLOCKED
STREETS THAT SHOULD BE BLOCKED:
NOTE: (ATTACH MAP IF NECESSARY)
THIS FORM MUST BE SIGNED AND RETURNED TO THE COLUMBIA I-IEIGHTS.POLICE
D=~A~'~,~N'r, POUC~ CmOS OreCk, ~S9 m~'~ S'~=~' ~.~., CO[U~
THIS FORM MUST BE RECEIVED BY THE CITY ON THE MONDAY PRECEDENG A CITY
COUNCIL MEETING. CITY COUNCIL MEETINGS ARE HELD THE SECOND AND
FOURTH MONDAYS OF EACH MONTH.
YOU WILL BE NOTIFIED IF YOUR REQUEST HAS BEEN APPROVED.
******************************************************************************
IF YOU HAVE QUESTIONS, PLEASE CONTACT THE POLICE CI4rF~F'S SECRETARY AT
782-2845.
No.AGENDA S~TION: Consent
ITEM: Block Party Request: Kay Mayer,
2115 Highland Place
NO.
CITY COUNCIL LETTER
ORIGINATING DEPARTM]ENT
POLICE
Meeting of: September 14, 1998
CITY MANAGER
APPROVAL:
BY: Thomas M. Johns?????????o~~ ] BY:
DATE: August25'1994~'t' ~)I DATE:
Attached is a block party request from Kay Mayer, 2115 Highland Place, to conduct a block party on Saturday,
September 19, 1998, from 3:00 p.m. to 9:00 p.m., with barricades blocking of-f Highland Place. In case of rain, Ms.
Mayer plans to hold the block party on Saturday, September 26, 1998.
RECOMMENDED MOTION: Move to approve the request of Kay Mayer, 2115 Highland Place, to block off
Highland Place for a block party between 3:00 p.m. and 9:00 p.m. on September 19, 1998, or in case of rain, on
We alternate date of September 26, 1998.
mld
98-291
Attachments
COUNCIL ACTION:
RECEIVEI .,
BLOCK PARTY REQUEST
REQUIRING STREET TO BE BLOCKED
TIME STREET SHOULD BE BLOCKED
STREETS THAT SHOULD BE BLOCKED:
/
NOTE: (ATTACH MAP IF NECESSARY)
THIS FORM MUST BE SIGNED AND RETUR_NED TO THE COLUMBIA HEIGHTS POLICE
DEPARTMENT, POLICE CI4'~F'S OFFICE, 559 Mir .I. STREET N.E., COLUMBIA HEIGHTS,
MN 55421.
THIS FORM MUST BE RECEIVED BY THE CITY ON THE MONDAY PRECEDING A CITY
COUNCIL MEET'lNG. CITY COUNCIL MEETINGS ARE HELD THE SECOND AND
FOURTH MONDAYS OF EACH MONTH.
YOU WILL BE NOTIFIED IF YOUR REQUEST HAS BEEN APPROVED.
I:F YOU HAVE QUESTIONS, PLEASE CONTACT THE POLICE CI-ITI=.F'S SECRETARY AT
782-2845.
CITY COUNCIL LE¥[ER
Meeting of - SEPTEMBER 14~ 1998
AGENDA SECTION' CONSENT ORIGINATING DEPT.: CITY MANAGER
ASSESSING APPROVAL
NO: ~
ITEM: ESTABLISH DATE FOR PUBLIC SPECIAL BY: JANE GLEASON BY'
ASSESSMENT LEVY HEARING~ I~'~o~
DATE:
8-28-98
NO:
The City Council has, on an annual basis, conducted a special
assessment levy hearing in the month of November. Staff is recommending
Monday, November 16, 1998, at 7'00 P.M. for Council's consideration.
RECOMMENDED MOTION: Move to establish Monday, November 16,
1998, at 7:00 P.M. as the Public
Special Assessment Levy Hearing to be
held in the City Council Chambers.
cal 11 evy, 1 et
COUNCIL ACTION:
CITY COUNCIL LETTER
Meetin~ of! September t4, 1998
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. ~ POLICE APPROVAL:
ITEM: Second Reading Ordinance No. 1376 Amending BY: Thomas M. Johnson BY:
Ordinance No. 853 to Exclude Police Vehicles DATE: August 25, 1998~Talx~
DATE:
NO. '/,1~" ~,,~
BACKGROUND:
In January of this year we began a program in conjunction with the Anoka County Sheriff's Office aimed at
reducing the number of auto thefts in our community. Part of this program is the use of a "bait car" with the keys
left in the ignition. When we researched our current ordinances and state statute, we found that we would be
violating the law if we left the bait car unattended with the keys in the ignition. Since we did not want to be in
violation of our own ordinance, we put the bait car under constant surveillance while we had it out, which is
expensive and defeats the purpose of the program.
ANALYSIS/CONCLUSION:
Below is how the ordinance currently reads and how we would suggest it be amended:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand
unattended anywhere within the city, whether on public or private property, without first locking the
ignition and removing the key from the vehicle.
REVISED:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand
unattended anywhere within the city, whether on public or private property, without first locking the
ignition and removing the key from the vehicle.
RECOMMENDED MOTION:
Motion: Move to waive the second reading of Ordinance 1376, there being ample copies available for the public.
Motion: Move to approve Ordinance 1376, being an ordinance amending Ordinance 853, City Code of 1977, to
exclude motor vehicles used in a police operation from the provision that no person in control of a motor vehicle,
as owner or operator, shall permit such vehicle to stand unattended anywhere within the city, whether on public or
private property, without first locking the ignition and removing the key from the vehicle.
98-289
COUNCIL ACTION:
ORDINANCE NO. 1376
BEING AN ORDINANCE AMENDING ORDINANCE 853,
CITY CODE OF 1977,
PROHIBITING LEAVING A VEHICLE UNATTENDED WITH KEYS IN IGNITION
Currently, the ordinance reads as follows:
Chapter 10, Article III, Section X:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand
unattended anywhere within the city, whether on public or private property, without fa'st locking
the i~nition and removing the key from the vehicle.
is herewith amended to read as follows:
10.305(3)
No person in control of a motor vehicle, as owner or operator, shall permit such vehicle to stand
unattended anywhere within the city. whether on public or private property, without fa'st locking
the ignition and removing the key from the vehicle.
Nothwithstandin~ the above, this provision shall not apply to any motor vehicle which is
used in a police operation.
First Reading: August 24, 1998
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll call:
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGENDA St~CTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO:~'~ FINANCE APPRC},V.,~L ,~ ,,
i W
For some time now, the City's Siemens telephone system has been unreliable and required constant repairs
to be kept in an operating fashion. There has been only one vendor who will do the repairs for the system
due to its obsolescence, and even they admit it is a losing battle. The technology behind the Siemens
system is antiquated and not year 2000 compliant, so a new system will need to be implemented before
then. To this end, a proposal to research solutions for a new system was presented to the
Telecommunications Commission at their meeting of July 16, 1998. The Commission passed a motion to
recommend the City Council authorize staff to seek proposals for a consultant to write a Request For
Proposal for a new telephone system. Monies for such a consultant would be appropriated from the Cable
fund balance. Subsequently, staff conducted a survey of 30 cities to determine how they went about
implementing their telephone systems. Of those that responded, the majorky used a consultant to help staff
determine specifications and write a Request For Proposal to potential vendors.
Staff would like to send out requests for quotes for consulting work as detailed above (determine
specifications and write a Request For Proposal) to those consultants listed in the survey as recommended
by the ckies who used them. The quotes would be reviewed by the Telecommunications Commission for
further recommendation to the City Council.
RECOMMENDED MOTION: Move to authorize staff to request quotes from consultants for consulting
work to include determining specifications for a new telephone system for the City and writing a Request
For Proposal to vendors for such a system.
COUNCIL ACTION:
w
C~
uJ
~J
w
CITY OF COLUMBIA HEIGHTS
Meeting of: September 14, 1998
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ I~(. Communit~ Development APPROVAL
ITEM: Development Agreement and BY: Kenneth R. Anderson 2~r7~ BY:
Declaration of Covenants for Columbia DATE: September 11, 1998c(5~ x
Village/Crest View Corporation
BACKGROUND: (?
Attached is a copy of a proposed Development Agreement and Declaration of Covenants for the proposed
Columbia Village Senior Housing facility on the Crest View Corporation campus at ~.~. ~.4 Reservoir Boulevard.
You will note that there is a cover letter from the attorney for Columbia Village identifying the purpose of the
Development Agreement. The previous Development Agreements between the City and Crest View Corporation
were executed in 1984 and 1991.
Also attached is the First Amended Deed of Appurtenant Easement. This document establishes an utility
easement across City property as well as an ingress/egress easement for driveway purposes.
ANALYSIS:
The attached Development Agreement terminates previous agreements between the City and Crest View
Corporation prepared and executed in 1984 and 1991. The Agreement also lays out new conditions which apply
to the proposed Columbia Village project which has been previously approved by the City Council. The final plat
has been recommended for approval by the Planning and Zoning Commission and will be on the City Council
agenda of September 14, 1998. The Agreement essentially lays out the requirements and variances set aside for
Crest View Corporation from the parking requirements in the City's Zoning Ordinance. There are also some
variances to the square foot requirements for units at Royce Place. The Agreement and easement have been
reviewed by the City Attorney. His comments have been incorporated into the revised documents attached
hereto.
RECOMMENDATION:
The City Attorney and Staff recommend City Council approval of the Development Agreement and Declaration of
Covenants and First Amended Deed of Appurtenant Easement. The Development Agreement and easements are
necessary for submission by Crest View Corporation to the U.S. Department of Housing and Urban Development
(HUD) in order for Crest View to secure approval of HUD to enable the Columbia Village project to close on or
before September 30, 1998 and commence construction in October of 1998.
RECOMMENDED MOTION:
Move to approve the Development Agreement and Declaration of Covenants and First Amended Deed of
Appurtenant Easement between Crest View Corporation, Columbia Village, and the City of Columbia Heights,
Minnesota; and furthermore, to authorize the Mayor and City Manager to enter into an Agreement for the same.
Attachment
HACouncilXltrg- 14-98cresVAew
COI. LNCIL ACTION:
SAM'UEL D. ORRO¥ICH
JUDITH H. GARTNER
SUSAN 1~ $CHAFFER
THOMAS L. SKORC-ZESKI
ORBOVICH & GARTNER
CHARTERED
writer's Maiting Address
~67 Parkrkige Drive
Eagan, Minnesota 55123
Writer's Direct Dial and F~x
Telephon,: (651) aSa.7538
Facslmile: (651) 454-822S
BARBARA J. BLUMER
Of Counsel
September 11, 1998
Via Facsimile only
782-2857
Ken A~derson
Director, Economic Development Agency
City of Columbia Heights
590 - 40th Avenue NE
Columbia Heights, MN 55421
Re: City/Crest View/Columbia Village Deed of Appurtenant Easement
Dear Mr. Anderson:
Enclosed is an updated draf~ of a First Amended Deed of Appurtenant Easement for the
Council's consideration at its meeting on September 14, 1998.
This dra5 updates the draft sent to you on September 8 in the following ways:
· Widens the ingress and egress easement from 30 feet to 44 feet
· Includes a utility easement
An updated draft of the Development Agreement will follow later today.
Please call if'you have questions, comments, or corrections. Thank you for your continuing
cooperation on these matters.
Very truly yours,
Barbara J, Blumer
cc: Shirley Barnes, Crest View Corporation
FIRST .aMENDED DEED
OF APPURTENANT EASE~
This First Amended Deed of Appurtenant Easement is made and entered into this
~ day of ,1998, by snd between the City of Col~_~bia Heights,
Minnesota, a 1Vlinnesota municipal corporation, ("Grantor"), and Crest View Corporation,
a 1Viinnesota non-profit corporation ("Crest View") and Columbia Village, a Minnesota
non-profit corporation ("Columbia Village"), (both collectively referred to as "Grantees").
RECITALS
Crest View is the owner of those tracts 'of real property lying and being in the
County of Anoka, State of Minnesota, legally described in Exhibit ,4. attached hereto and
incorporated herein as if set forth at length herein (~Crest View Property"). Crest View
was formerly known as Crest View Lutheran Home.
The real property legally described in Exhibit C ("Columbia Village Property"),
which is a portion of the Crest View Property, will be conveyed from Crest View to its
affiliate Columbia Village, a 1Vlinnesota nonprofit corporation, on or about September 30,
1998 for purposes of the construction and operation o£ a residential facility for elderly
persons.
The real property legally described in Exhibit B ("Remaining Crest View Property")
contains those tracts of the Crest View Property remaining after the conveyance of the
CoI-mbia Village Property; the improvements called Crest View Lutheran Home, Royce
Place and The Boulevard are all located on the Remaining Crest View Property.
Grantor is the owner of the tract of real property lying and being in the County of
Anoka, State of'Minnesota, containing the parcels legally described in Exhibit D and
Exhibit E attached hereto and incorporated herein as if set forth at length herein ("City
Property"). The City Property lies to the south of the Crest View Property.
Grantor and Crest View are parties to that certain Deed of/kppurtenant Easement
dated June 12, 1992 (the "1992 Easement"), by and between the City and Crest View
Lutheran Home filed of record in the office of the Anoka County Recorder, on June 17,
1992, as Document No. 984339. Grantor and Crest View wish to release one another from
the 1992 Easement and to replace it with the easement hereinai~er described for the
benefit o£ Grantees.
Grantor and Grantees have agreed upon the easement hereinafter described.
AGREEMENT
Ink, tess and Egress Easement: The Grantor, in consideration of One ($1.00) Dollar
to it in hand paid by Grantees, the receipt and sufficiency of which is hereby
acknowledged, and other good and valuable consideration, hereby grants, conveys and
quitclaims to said Grantees and each of them, their successors and assigns, a
non-exclusive easement for purposes of ingress, egress, and construction and maintenance
of a roadway, said construction and maintenance to be at the sole expense of Grantees.~
and each of them, in, over and upon that part of said City Property described in Exhibit D,
together with all hereditaments and appurtenances belonging thereto, and subordinated
md s~bSsst t~ th~ C-ra~tor'~ interest in said City property for road and utility purposes,
including, but not lfrn~ted to, installation, repair and maintenance of ex~sting and future
utilities and roadways.
Utility Easement: The Grantor, in consideration of One ($1.00) Dollar to it in hand
paid by Grantees, the receipt and sufficiency of which is hereby acknowledged, and other
good and valuable consideration, hereby grants, conveys and quitclaims to said Grantees
and each of them, their successors and assigns, a non-exclusive easement for utility
purposes over and upon that part of said City Property described in Exhibit E, together
with all hereditaments and appurtenances belonging thereto, and subordinated and
subject to the Gran~or's interest in said City Property for road and utility purposes,
including, but not llr-~ted to, installation, repair and maintenance of ex/sting and future
utilities and roadways.
To have and to hold said easements unto Grantees, and each of them, their
successors and assigns, as appurtenant to the property of Grantees described in Exhibit~
A, iq and C, or any of them.
The 1992 Easement is hereby superceded and replaced and is hereby declared to be
released and of no further force and effect.
CITY OF COLUMBIA HEIGHTS
a municipal corporation
By
And
By
Joseph Sturdevant
Its Mayor
Walter R. Fehst
Its City Manager
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me on this .... day of
,1998, by Joseph Sturdevant and Walter R. Fehst, the Mayor and City
Manager, respectively, of the City of Columbia Heights, a municipal corporation under the
laws of the State of Minnesota, on behalf of said corporation.
2
Notary Public
THIS DEED TAX EXEMPT
This instrument was draf%ed by:
Orbovich & Gartner, Chartered (BJB)
710 NCL Tower
445 Minnesota Street
St. Paul, MN 55102
~9/10/t998 22:~8 61245~8225 BLUHK~ ~AGK 86
EXI{IBIT A
CREST VIEW PROPERTY
Lots 1, 2, 3, and 4, Block 1, Crest View Commurfi~ies, City of Columbia
Heights, County of Anoka, State of Minnesota
09/18/~998 22:48 612~5~8225 BLUMER PAGE
EXHIBIT B
REMAINING CREST VIEW PROPERTY
Lots 1, 2 and 3, Block 1, Crest View Communities, City of Columbia Heights,
County of Anoka, State of 1VIinne~ota
EXHIBIT C
COLUMB~ VILLAGE PROPERTY
Lot 4, Block 1, Crest View Communities, City of Columbia Heights,
County of'Anoka, State of Minnesota
EXHIBIT D
ENTRANCE FROM 44TH AVENUE OVER CITY PROPERTY
An easement for ingress and egress purposes over that par~ of the east 44.00 feet of the
west 183.00 feet of the Northeast Quarter of Sec~on 36, Township 30, Range 24, Anoka
County, Minnesota lying southerly of the South line of CREST VIEW COMMUNITIES to
the northerly curb line of 44th Avenue N.E. as now laid out and constructed.
An easement for utility purposes over that part of the Northeast Quarter and the
Northwest Quarter of Section 36, Township 30, Range 24, Anoka County, Nlinnesota lying
southerly of CREST VIEW COMMUNITIES and northerly of the North line of
ANDERSON'S FIRST ADDITION, ANDERSON'S SECOND ADDITION, and
ANDERSON'S THIRD ADDITION, easterly of the West line of Royce Street and it's
Northerly extension and westerly of the East line of Leander Lane and it's Northerly
extension.
0~:44 Bi24548225 BLUMER PAGE 02
DEVELOPMENT AGI:~EE~ AND DECLARATION OF COVENANTS
This Agreement made this day of ,1998 by and between
Crest ¥iew Corporation, a Minnesota non-profit corporation, hereinafter referred to as
"Crest View", Columbia Village, a Minnesota non-profit corporation, an affiliate of Crest
View, and the City of Columbia Heights, Minnesota, a municipal corporation, hereinafter
referred to as "City".
WHEREAS, Crest View currently operates a nursing home, hereinafter referred to
as "Crest View Lutheran Home", within the boundaries of the City on the property legally
described in Exhibit A; and
WHEREAS, Crest View currently operates a board and lodging assisted living
residence, hereinafter referred to as "Royce Place', wit~n the boundaries of the City on
the property legally described in Exhibit A; and
WHEREAS, Crest View currently operates a senior citizen housing building,
hereinafter referred to as "The Boulevard", within the boundaries of the City on the
pr?perry legally described in Exhibit A; and
WHEREAS, on January 12, 1984, the City and Crest View entered into a
Development Agreement and Declaration of Covenants, hereinafter referred to as the
~1984 Development Agreement", which Agreement was recorded on January 24, 1984 as
Document No. 634210 in the Office o£the County Recorder, County of Anoka, State o£
Minnesota, wherein Crest View subjected the property described therein to certain
covenants and the City made certain committments with respect to the construction and
operation ogThe Boulevard; and
WHEREAS, the 1984 Development Agreement was -~ended on February 28, 1984
through an Agreement of Amendment, which Amendment was recorded on March 5, 1984
as Document No. 636928 in the Office of the County Recorder, County of Anoka, State of
Minnesota; and
WHEREAS, on September 29, 1987, the City and Crest View entered into a
Development Agreement and Declaration of Covenants, hereinafter referred to as the
"1987 Development Agreement", which Agreement was recorded on March 15, 1988 as
Document No. 80029 in the Office of the County Recorder, County of Anoka, State o£
Minnesota, wherein Crest View subjected the property described therein to certain
covenants and the City made certain committments with respect to the addition to and
remodeling of Crest View Lutheran Home; and
WHEREAS, on March 13, 1991, the City and Crest View entered into a
Development Agreement and Declaration of Covenants, hereinafter referred to as the
~Recorded 1991 Development Agreement", which Agreement was recorded on March 15,
1991 as Document No. 926018 in the Office of the County Recorder, County of Anoka,
State of Minnesota, wherein Crest View subjected the property described therein to
certain covenants and the City made certain committments with respect to the
construction and operation of Royce Place and Crest ¥iew Lutheran Home, and by which
the 1987 Development Agreement was terminated; and
WHEREAS, on December 20, 1991, the City and Crest View entered into an .
Amended Development Agreement and Declaration of Covenants, heremai~er referred to
ceas the ~Amended 1991 Development Agreement", about 'which recording information is not
available, wherein the parties amended the Recorded 1991 Development Agreement in
rtain respects; and
WI-IEREAS, Crest View, through its affiliate Columbia Village, wishes to construct
an additional residential facility for elderly persons within the boundaries of the City
property legally described in Exhibit B, which will be conveyed from Crest View to
Columbia Village on or about September 11, 1998, which construction would make
necessary certain ~mendments to the 1984 Development Agreement and the Recorded
1991 Development Agreement; and
WHEREAS, the City's Zoning Ordinance does not recognize within either its strict
letter or variance criteria ~,A~e lesser number of vehicles owned by persons who are likely to
become residents o£The Boulevard, Royce Place, or Col-r-bia Village; and
WHEREAS, the City and Crest View recognize that properly maintained green area
is preferable to a paved parking lot so long as parking is not needed; and
WHEREAS, the City is willing to currently allow construction and operation of
parking facilities to an extent less than the number of parking spaces required by strict
letter vf the Zoning Ordinance; and
WHEREAS, the City's Zoning Ordinance does not recognize within either its strict
letter or variance criteria the lesser need for space for each living unit due to the absence
of kitchens within each un.it in Royce Place, which is targeted at individuals who do not
need nursing home care, but who need and desire more extensive supportive and personal
services than would be offered at a traditional senior citizen housing building; and
WHEREAS, the City and Crest View recognize that a common kitchen, dining room,
living area, fitness and craft area, and personal laundry area are preferable to individual
kitchens in a facility like Royce Place; and
WHEREAS, the City wishes to reserve the right to demand that Crest View or its
successors in title provide parking at a later date should the buildings have a need for
parking based upon a demand for parking area greater than the spaces provided for and
allowed in this Agreement or upon the conversion of the buildings referenced herein to
certo~Jn other uses; and
h~ WHEREAS, in order to provide for consistency between the 1984 Development
ement, the 1987 Development Agreement, the Recorded 1991 Development
eement, the Amended 1991 Development Agreement and this Agreement, the parties
esire to terminate the 1984 Development Agreement, the Recorded 1991 Development
eement, and the Amended 1991 Development Agreement and incorporate those of
eir terms which will reme_~n in effect into this Agreement;
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
and declarations hereina~er set forth, Crest View and Columbia Village hereby declare
that the prom/sea described in Exhibits A and B shall be subject to the following
covenants, which shall run with the land and shall inure to the benefit o£ and be binding
upon ali parties having any right, title or interest in said prom/sos and their respective
heirs, personal representatives, successors and permitted assigns:
09/10/19S8 23:~4 612~548225 BLUMER P~GE 0~
~ermination of 1984 Development A_m*eement. The 1984 Development
Agreement, as amended by the Agreement of Amendment dated February 28,
1984, is hereby terminated and both parties are hereby released
from its terms.
[~unination pi~ Recorded 1991 Development A~reement and Amended 1991
Development AaTeement. The Recorded 1991 ~]evelopment Agreement and
the An{ended 1§91 Development Agreement, are hereby terminated and
both parties are hereby released from their terms.
]~r0visions Relating_ to Crest View Lutheran Home:
(a), C01~versiOn of Crest View Lutheran Hom~.
If* Crest View Lutheran Home is conver~d in whole or in part from a
nursing home for elderly persons to non-elderly housing, Crest View
shall, at its own expense, construct such addi~onal parking capacity
as would be required for the new use by the ~oning Ordinance of the
City then in effect.
(b) _Provision o{ Aclditional Parking Spaces.
In the 1991 Development Agreement, the City had consented, and hereby
reat~ms its consent, to the construction and operation of a chapel, lounge
and office area and remodeling of Crest View Lutheran Home, with no
addition to the current sixty-seven (67) space parking lot; provided, however,
that if Crest View Lutheran Home's sixty-seven (67) space parkin, g lot for the
parking of residents, staff and visitors is deemed inadequate in raze in the
sole discretion of the City (such inadequacy of size may be evidenced by the
f~equent use of on-street parking or other off-street parking for residents and
their visitors), Crest View shall provide up to twenty-one (21) additional
parking spaces.
Pr0.visigns Relating to The Boulevard.
(a) Parkq____~ng for The Boulevard.
So long as The Boulevard is used for housing for elderly persons, the
aforementioned Zoning Ordinance, which permits Crest View a varlance o£ 75
spaces of the otherwise required 154 parking spaces, shall remain in full
force and effect; provided, however:
(1) If the seventy-seven (77) space lot becomes no longer large enough for
the parking of residents and their visitors (such inadequacy of size may
be evidenced by the frequent use of on-s~reet parking or other off-street
parking for residents and their visitors), as determined in the sole
discretion of the City, Crest View shall provide additional parking
capacity as the City may require, which may not exceed an additional
seventy-seven (77) parking spaces; and
(2) If the number of private vehicles owned or used by residents of The
Boulevard shall exceed fifty percent (50%) of the total number of
3
(3)
housing units in the building, Crest View shah provide additional
parking capacity as the City may require, which may not exceed an
additional seventy-seven (77) parking spaces, based on a formula that
one (1) additional parking space shall be provided for each vehicle to
the extent that the number of private vehicles owned or used by
residents of The Boulevard shall exceed fifty percent (50%) of the total
number of housing units in the building; and
If the Boulevard is converted in whole or in part from housing for
elderly persons to non-elderly housing, Crest View shall, at/ts own
expense, provide such additional parking capacity as would be required
for the new use by the Zoning Ordinance of the City then in effect.
Crest View recognizes that, under the current Zoning Ordinance,
seventy-seven (77) garage spaces would be required if such conversion
were made. This provision does not obviate the requirement that a
new conditional use permit will be required before such conversion is
made.
Provisions Relatin~ to Royce Place:
(a) Apartment UDits Size for Royce Place.
in the Recorded 1991 Development Agreement and the Amended 1991
Development Agreement, the City had consented, and hereby
reaffi~s its consent, to the construction of Royce Place with three (3)
of the twenty-one (21)efficiency apartment un~ts containing three hundred
and two (302) square feet of floor area, which consti~tes a variance of
ninety-eight (98) square feet ~rom the four hundred (400) square feet
of required floor area, ~r~d with the twenty-nine (29) one-bedroom
apartment un, ts confining Four hundred fo~y-three (443)
square feet of ~loor area, which constitutes ~ variance of one hundred
~Lncy-seven (157) square feet from the six hundred (600) square feet of
required floor area in a R-3 zone.
If Royce Place is conver~ed in whole or in part from a board and lodging
assisted living residence for elderly persons to another use (including
traditional elderly housing), then Crest View shall, at its expense, convert the
non.conforming ~,~ts to a floor area size equal to or in excess of the minimum
required by the Zoning Ordinance of the City even though the building may
contain less units after such conversion.
(b) _Parking for Royce Place.
So long as Royce Place is used for an assisted living residence for elderly
Fso?nsSOnS, the City Zoning Ordinance variance granted to Crest View for the
truction of Royce Place, which permits Crest View a vari ,an~.?f fifty
) spaces (at least thr~e (3) of which must be garage spaces~ o~ ~ne ,
otherwise required one hundred (100) parking spaces (K?cy (50) of which are
garage spaces), shall remain in full force and effect; provided, however:
If the fifty (50) space lot becomes no longer large enough for
the parking of residents and their visitors (such inadequacy of size may
4
09/10/1998 23:4d 612d5~8225 BLUMER PAGE
(2)
(3)
be evidenced by the frequent use of on-street parking or other off-street
parking for residents and their visitors), as determined in the sole
discretion of the City, Crest View shall provide additional parking .
(-capacity as the City may require, which may not exceed an additional
fifty (50) parking spaces; and
If the number of private vehicles owned or used by residents o£ Royce
Place shall exceed fifty percent (50%) of the total number of housing
units in the building, Crest View shall provide additional parking
-cfff~apacity as the City may require, which re_ay n_ot excee, d_.an additional
(50) parking spaces, based on a formula that ,one ,~1.)
[.additional parking space shall be provided for each vemcxe ~o me
extent that the number of private vehicles owned or used by residents
of Royce Place shall exceed fifty percent (50%) of the total number of
housing units in the building; and
If Royce Place is converted in whole or in part from an assisted living
residence for elderly persons to non-elderly housing, Crest View shall,
at its own expense, provide such additional parking capacity as would
be required for the new use by the Zoning Ordinance then in effect.
Crest View recognizes that, under the current Zoning Ordinance,
(50) garage spaces and fifty (50) other parking spaces would be
requ/red if such conversion were made. This provision does not obviate
the requirement that a new conditional use permit will be required
before such conversion is made.
Provizion~ Re!atin~ ~o Columbia Vill _ag_~:
(a) Parking for Col~,mbia Village.
So long as Columbia Village is used for housing for elderly persons, the
aforementioned Zoning Ordinance, which permits Columbia Village a
variance of sixty (60) spaces of the otherwise requ. i~re~ eighty (80) parking
spaces, shall remain in full force and effect; prowaea, however:
(1) If the twenty-two (22) space lot becomes no longer large enough for
the parking of residents and their visitors (such inadequacy of size may
be evidenced by the frequent use of on-street parking or other off-street
parkir~g for residents and their visitors), as determined in the sole
discretion of the City, Crest View shall provide additional parking
capacity as the City may require, which may not exceed an additional
fifty-eight (58) parking spaces; and
(2) If the number of private vehicles owned or used by residents of
Columbia Village shall exceed fifty percent (50%) of the total number of
housing units in the building, Columbia Village shall provide
additional parking capacity as the City may require, which may not
exceed an additional fifty-eight (58) parking spaces, based on a
fo,:a~ula that one (1) additional parking space shall be provided for
each vehicle to the extent that the number of private vehicles owned
or used by resident~ of Cob~mbia Village shall exceed £i~y percent
(50%) of the total nvmber of housing units in ~he building; and
5
09/10/1998 23:44 B124548225 ~LU~ER ~a~ 07
(3)
If Columbia Village is converted in whole or in part from housing for
elderly persons to non-elderly housing, Columbia Village shall, at its
own expense, provide such additional parking capacity as would be
required for the new use by the Zoning Ordinance of the City then in
effect. Columbia Village recognizes that, under the current Zoning
Ordinance, forty (40) garage spaces would be required if such
conversion were made. This provision does not obviate the
requirement that a new conditional use permit will be required before
such conversion is made.
k~~v~a 7. Detention Pond.
Crest View will main~min the detention pond shown on the 1998 site plan at the
tions agreed upon, in good condition, and clean it at least monthly. Crest View will
the baffle weir/tee from debris at all times to prevent damming.
8. Enforcement Provisions:
The covenox~ts herein shall run with the land and shall be in favor of the City. This
Agreement shall be enforceable by the City in any court of competent jurisdiction through
actions either in equity or in law. Should the City wish to enforce this Agreement with
respect to provision of additional parking, garages, or larger living units, the City shall
first give thirty (30) days written notice to Crest.View or Col:~__mbia Village, respectively, at
4444 Reservoir Boulevard, Columbia Heights, Mlq 55421.
Additional parking capacity required to be furnished shall be located within the
areas described in Exhibits A and B. ~hould Crest View or Columbia Village, res.p.e.ctively,
not comply with parking capacity expansion or additionffi garage ap_ace _o.r. lar~e.~r
unit provisions as rquired by the City pursuant %o this Agreement, the City, ff tz cnooses
not to first compel compl/ance in a court of competent jurisdiction, may enter upon the
land described in Exhibits A and B and construct such improvements as it requires at the
expense of Crest View or Coh,~mbia Village, respectively, and assess the cost thereof,
together with related administrative, legal, and engineering charges, against said property
as if such construction was a public improvement under Minnesota Statutes Chapter 429.
Should the City apply to a court of competent jurisdiction to enforce compliance
with this Agreement or to obtain payment of construction and associated costs, Crest View
or Cob~r~bia Village, respectively, shall pay the City's attorneys' fees and costs therein
incurred.
This covenant shall run with the land for a period of thirty (30) years.
9. Entire _AKreement.
No other agreement, statement or promise made by any party or by any employee,
officer, or agent of any party shall be binding unless in writing and signed by all parties to
this Agreement.
10. Comoliance wi~h Laws. R~es and Re_m~lationa.
Crest View and Columbia Village shall comply with the requiremen~ of ail
6
09/10/199B 23:4~ B12A54B225 BLUMER PAGE ~B
applicable restrictions, conditions, ordinances, regulations, rules, orders and laws of' any
governmental authority and shall not violate any private restrictions or covenants or
encroach upon or interfere with easements affecting the property.
IN WITNESS WHEREOF, the parties have hereunto set their hands to this Agreement
and Crest View and Columbia Village have caused this Declaration to be executed.
CITY OF COLUMBIA HEIGHTS
a municipal corporation
CREST VIEW CORPORATION
a Minnesota non-profit corporation
By By
Joseph Sturdevant John B. Rice
~ Its Mayor Its Chairman
And
By
Walter R. Fehst
Its City Manager
By
Shirley E. H. Barnes
Its Chief Executive Officer
COLUMBIA VILLAGE
a Minnesota non-profit corporation
By
And
By
Paul Madson
Its Chairman
Shirley E. H. Barnes
Its Chief Executive Officer
b~V Z-6£Z~'~23: ~-~ 61~2z~48225 ~LUf,4ER P~,GE 89
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me on this ~ day of
..., 1998, by Joseph Sturdevant and Walter R. Fehst, the Mayor and City Manager,
re~spect-ively, of the City of Columbia Heights, a municipal corporation under the laws of
the State of Minnesota, on behalf of said corporation.
Notary Public
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
The foregoing instrument was acknowledged be£ore me on this ~ day of
,1998, by John B. Rice and Shirley E. PI. Barnes, the Chairman and Chief
Executive Officer, respectively, of Crest View Corporation, a Minneso~ nonprofit
corporation, on behalf of said corporation.
Notary Public
STATE OF MINNESOTA )
)
COUNT OF ANO )
The foregoing instrument was acknowledged be£ore me on this __ day of
. , 1998, by Paul Madson and Shirley E. H. Barnes, the Chairman and Chief
Executive Officer, respectively, of Col-robie Village, a Minnesota nonprofit corporation, on
behalf of said corporation.
Notary Public
89/18/1998 23:~4 612~548225 BLL~ER PAGE
This instr~rnent was draped by:
Orbovich & Garmer, Chartered (BJB)
710 NCL Tower
445 lVlhmesota Street
St. Paul, MN 55102
EXHIBIT A
CREST VIEW PROPERTY
Lots 1, 2 and 3, Block 1, Crest View Communities, City of Columbia Heights,
County of Anoka, State of M/nnesota
EXIqlI~IT B
COLUlVIBIA VILLAGE PROPERTY
Lot 4, Block 1, Crest View Communities, City of Columbia Heights, County of
Anoka, State of'Minnesota
CITY COUNCIL LETTER
Meeting of: September,S, 1998
ORIGINATING DEPARTMENT: CITY MANAGER' S
AGENDA SECTION: CONSENT AGENDA SPECZA~. PROJECTS APPROVAL
NO: ~
ITEM:NO:
REMOVAL
REPLACEMENT
OF
Due to the age of the current tank, and the lack of monitoring equipment, the City has been
directed by the MPCA to replace the tank or discontinue its use by December 22, 1998,please
reference the attached memo from the MPCA.
The waste oil tank is heavily used by our Public Works Department, as well as by residents
and is the only publicly operated tank in the area.
Reimbursement grants are available for the removal and replacement of such a tank and staff
is applying for both. Grants will not cover the entire cost of the project as a 25%
contribution by the City is required. In kind services may we used in lieu of cash
payments.
TASK:
!. Pump out current tank
2. Removal of existing oil tank
3. Soil test
4. Remediation of soil, if needed
5. Installation of new !000 gallon
double walled tank, with monitors
6. Replace soil where tank removed
7. Secure permits
8. Concrete pad with rim
9. Tank Vent risers and caps, install
10.Installation of Bollards
COST ESTIMATE:
1.$1,500
2.$2,000
3.$300/site
4.$1,000
5.$8,880
6. City staff
7. City Staff
8. City Staff
9. City Staff
10.City Staff
Tanks will be delivered
4-8 weeks after ordered.
Grant for the replacement of the used oil storage tank is through the Minnesota Office of
Environmental Assistance, and requires a 25% matching City contribution.
A grant for the removal of the current tank is available through the Department of Commerce
Petro Fund.
The Public Works department will coordinate the work listed as being done by "city staff,"
and such cost will be considered as the 25% matching funds as required by the grants.
Staff has obtained quotes from Columbia Tank, Pump and Meter and Detterman in addition to
the above numbers from Kteepsie Tank and Petroleum.
RECOMMENDED MOTION: Move to authorize, Mayor, Council, and City Manager to approve
contract with Kleespie Tank and Petroleum Equipment for the removal and replacement of tank
for used oil, payments and reimbursements to be made from the Refuse fund.
COUNCIL ACTION:
February12,1998
SPEEDMEMO
To:
Mr. Kevin Hansen, P.E.
Director of Public Works
City of Columbia Heights
637 - 38th. Avenue N.E.
Columbia Heights, Minnesota 55421
From: Roger Fisher, Inspector
Compliance and Assistance Unit
Tanks and Emergency Response Section
Hazardous Waste Division
Minnesota Pollution Control Agency
Underground Storage Tanks at 637 - 38th Avenue N.E.
Enclosed is a database printout of the underground storage tanks at your facility. As we
discussed during my compliance assistance visit of February 11, 1998 tanks 005 and 006 are in
compliance with new tank standards and need no attention. According to our database, tank 003
is fiberglass with fiberglass piping but needs spill containment and overfill prevention by
December 22, 1998. This tank information was provided at the time of tank registration and is
not a result of an inspection by agency staff.
To refresh your memory the three elements of upgrading that many older tanks need are 1)
corrosion protection, 2) spill containment, and 3) overfill prevention.
Tank 007, the waste oil tank, although made of fiberglass and exempt from spill containment and
overfill prevention requirements poses a leak detection problem.
Here's why:
Inventory control combined with period tank tightness testing is being phased out because it
is not a monthly monitoring method.
Similarly, manual tank gauging with periodic tank tightness testing, a suitable leak detection
method for smaller tanks, is also being phased out for the same reason mentioned above.
· However, following tank system upgrade, tanks may use one or the other method mentioned
above for ten years or until December 22, 1998, whichever is later.
· The date that this 'ten year clock' starts ticking is the date that the tank system meets tank
corrosion protection requirements.
· Since tank 007 is fiberglass, its 'ten year clock' began ticking at the date of installation,
October 1, 1988. Thus its ten years wilt elapse on October 1, 1998.
RECEIVED
FEB 1 7
PUBLIC WORKS
· Since October 1, 1998 is earlier than December 22, 1998, manual tank gauging plus tank
tightness testing may be used until December 22, 1998.
· Automatic tank gauges don't work well for waste oil because of its high viscosity and lack of
homogeneity.
Statistical Inventory Reconciliation (SIR) won't work because the product isn't metered.
· Vapor monitoring won't work because of waste oil's l~)w volatility.
Groundwater monitoring won't work because of waste oil's low permeability (tendency to
migrate through soil).
· Manual tank gauging alone won't work because this method is allowed as the sole method of
leak detection only for tanks of 1,000 gallons capacity or smaller.
· Conducting a monthly tightness test on the tank would satisfy the leak detection requirement
but would be cost prohibitive.
Again, you may continue to use tank 007 as is until December 22, 1998 at which time it must be
taken out of service. It may remain in temporary closure status for up to one year, thus it may sit
idle until December 22, 1999 by which time it should have been properly closed (removed from
the ground or properly closed in place).
I hope you find this information helpful.
IfI may be of further assistance, feel free to call me at 612/297-8570.
F&X 1 612 717 9545
KLEESPIE
5 August, !0~$
Steve Synowczynski
City Of CoiumNa Heights
037 - 380, Ave, N.B,
Columbia l leights, MN 55421
BRUCE .tlAb SEN
POi ~
50~ 1~th S',re~
612 459 932U
Re: Waste Oil Tank
[')ear Steve:
We are pleased to offer the Dllowing revised proposal as outline below for your
consideration.
SCOPE OF WORK
Services to provide you with a self contained skid mounted steel tank.
Equipment
Skid Tank:
1,000 Gallon doublewall skid tank. W/the following openings;
[ 1 ] 14"H x 18"W x 48"/, drop fill assembly, with particle catch grating, top cover, cover to be
held open with fused fire link and latch device and lock hasp.
[ 1 ] 2" pump-out pipe
[ 1 ] Z" tank remote vent
[1] visual level gauge openings
Tank to be primed and finish coated black,
Tank Accessories:
2" Morrison part "A" cam-lock coupler for pump-out adapter
2" Morrison part "dust cap" for pump-out adapter
2" Momson 1515 2" UpctraR Vent
Kroger visual level gauge
2" x 12' galvanized vent riser
Note: All site work to be accomplished by the City unless other arrangements are made.
i.e.; concrete, building, permits, installing tank vent rLsers and caps
Qty
1
TOTAL INCLUDING TAX & FREIGHT :$8,880.00
BRUCE ~ADSEN
PO2
Alternate:
Se~i¢¢s to supply and instal! [11 tank level probe unit to connect to your present
tank console.
Add $1,34~.00 · Tax & Fr~.
Note, El~'cUical by the city~
Kleespie Tank will honor this proposal for a period of 30 days, proposal extensions
will only be granted in writing from the initiator Of Kleespie Tar~.
The delivery of the tanks would be tbur to six weeks after receipt of order,
This should cover areas as discussed, should you have any question please call me at
your convenience.
Sincerely,
Bruce Madsen
Consulting Engineer
Accel:~"d gubj~ To Ail Terms And Cond. ilion~ Stated
Her~in, And On Any Attachments Hereto and on the back of
tlus ~ge
CITY OF COLUMBIA FIEIGItTS
Approved:
Date:
Purchase Order #
1998
CITY COUNCIL LETTER
meetm Z or: ~eptemoer x~,
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~'~ Communit~f Development APPROVAL
ITEM: Resolution 98-'1q ,which isa resolution BY: Joe Hollman~r/'/
approving Final Plat for Crest View Communities
NO: Case # 9804-20, 1515 44~ Ave., 4470 DATE: September 2, 1998
Reservoir Blvd., ~,444 Reservoir Blvd., and 1675
44~ Ave. 't4 -/'
Issue Statement: Crest View Corporation submitted a request for preliminary and final plat approval for the
April 7, 1998 Planning and Zoning Commission. This request was accompanied by the following: 1. Conditional
Use Permit to allow a low income Senior Housing Complex (retirement home) in the R-3 zoning district - this
request was approved by the City Council; 2. Variances to Sections 9.116(4)(f), 9.116(2)(d), 9.109(4)(a)(iv),
9.109(4)(a)(v) of the Zoning Ordinance - these variances were granted by the City Council; and, 3. A lot split
request - the lot split was approved by the City Council.
Back_mound: The request for plat approval was tabled until the necessary information was provided. The
preliminary plat was approved by the City Council on June 8, 1998. The Council also waived the required 10%
land or cash equivalent dedication requirement. Note that this plat is not required and is not reconfiguring any lot
lines, but is being completed in an effort to simplify legal descriptions for the property.
Analysis: There are several new easements being proposed on the property, including: A 10 foot wide drainage
and utility easement around the perimeter of the property; Utility Easement "A" is a fire lane easement from
Reservoir Blvd. serving the HUD 202 building and Crest View Lutheran Home; Utility Easement "B" is a fire lane
easement off 45~ Avenue NE intended to serve Royce Place and The Boulevard; and, A drainage easement
around the detention pond. One change from the preliminary plat that has been made is that the drainage
easement off the southeast comer of Lot 4 has been expanded to include an additional t0 feet around the
perimeter of the easement. This was made in response to comments from the City Engineer.
Please find the following information attached: A copy of the draft Resolution 98-
and, A copy of the staff report for Case #9804-20.
; A copy of the final plat;
Recommendation: The Planning and Zoning Commission held a public hearing for the final plat request on
September 1, 1998. The Commission voted unanimously to recommend City Council approval of the final plat
subject to final approval by staff. This final staff approval will essentially consist of double-checking the revised
drainage easement to ensure that it has been revised correctly.
Recommended Motions:
Move to waive the reading of Resolution 98-"/'/ , there being ample copies available to the public.
Move to adopt Resolution 98-'~q , approving the final plat for Crest View Communities.
COUNCIL ACTION:
RESOLUTION 98-
BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL
APPROVING THE FINAL PLAT FOR CREST VIEW COMMUNITIES
WHEREAS, Crest View Corporation has submitted a request to the City of Columbia
Heights, Minnesota for final plat approval for the properties located at 44!. 4 4 Reservoir Boulevard,
4470 Reservoir Boulevard, 1515 44a Avenue NE, and 1675 44a Avenue NE; and,
WHEREAS, the preliminary plat was approved by the Columbia Heights City Council on
June 8, 1998; and,
WHEREAS, the Columbia Heights Planning and Zoning Commission held a public
hearing for the final plat request on September 1, 1998; and,
WHEREAS, the Columbia Heights Planning and Zoning Commission recommended City
Council approval of the f'mal plat, subject to final approval by staff; and,
WHEREAS, the f'mal plat is in compliance with all pertinent State and Local Codes and
Ordinances.
NOW, THEREFORE BE IT RESOLVED by the Columbia Heights City Council that
the fmal plat for Crest View Communities is hereby approved.
NOW, THEREFORE BE IT FURTHER RESOLVED by the Columbia Heights City
Council that staff is hereby authorized to sign-off on the f'mal plat and submit it to the County
Surveyor for final review and recording.
PASSED THIS DAY OF , 19
Offered by:
Seconded by:
Roll Call:
Major Joseph Sturdevant
Jo-Anne Student, Council Secretary
ATTACHMENT TO CASE 9804-20
AppLicant:
Request:
Crest View Corporation
Final Plat approval
ANALYSIS
Crest View Corporation submitted a request for preliminary and final plat approval for the April 7, 1998
Planning and Zoning Commission. This request was accompanied by the following:
· Conditional Use Permit to allow a low income Senior Housing Complex (retirement home) in the
R-3 zoning district - this request was approved by the City Council;
· Variances to Sections 9.116(4)(f), 9.116(2)(d), 9.109(4)(a)(iv), 9.109(4)(a)(v) of the Zoning
Ordinance - these variances were granted by the City Council; and,
· A lot split request - the lot split was approved by the City Council.
Note that the development agreement is currently being mended and will include language that allows the
CiD' to require additional parking if a need arises. This need can be identified by an observed problem,
change of use, significant complaints, etc.
This plat is not required and is not reconfiguring any lot lines, but is being completed in an effort to
simplify the legal descriptions for the property. The request for plat approval was tabled until the
necessary information was provided. A preliminary plat was reviewed and approved by the City Council
on June 8, 1998. The City Council also waived the requirement from Section 9.406(6) which requires a
dedication to the municipality an area not less than 10% of the total proposed area to be subdivided.
There are several new easements being proposed on the property.
· A 10 foot wide drainage and utility easement around the perimeter of the property.
· Utility Easement "A" is a fire lane easement from Reservoir Blvd. serving the HUD 202 building
and Crest View Lutheran Home.
· Utility Easement "B" is a fire lane easement off 45~' Avenue NE intended to serve Royce Place and
The Boulevar& As shown on the plat, tiffs easement stops on the western edge of Lot 2, Block 1.
It will need to continue into Lot 3, Block 1.
· A drainage easement around the detention pond.
An earlier version of the final plat was submitted in July. Upon review of that plat, the City Engineer
required an additional 10 feet around the perimeter of the drainage easement. Tl~s current plat reflects that
change. At this point in time, I have not heard from the City Engineer whether the new easement is
adequate however. As a result, the recommended mot/on is subject to final approval by the City Engineer.
Recommended Morion:
Move to recommend City Council approval of the final plat for Crest View Community, subject to final
approval by staff.
Attachments:
A copy of the final plat, dated August 25, 1998
A copy of the previous staff report for Case # 9804-24
CiTY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5~421-3878 (612) 782-2800 TDD 782-2806
Pa~e 1
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE APRIL 7, 1998 PUBLIC HEARING
Case #: 9804-20
Crest View Corporation
4444 Reservoir Blvd. NE
782-1611
Owner:
Address:
Phone:
GENERAL INFORIVIATION
Applicant:
Parcel Address: 4444 Reservoir Blvd. NE (existing)
Zoning: R-3 Multiple Family Residential
Comprehensive Plan: H~DR High Density Residential
Crest View Corporation
4444 Reservoir Blvd. NE
782-16t 1
I675 44a' Ave. NE (proposed)
Surrounding Zoning
and Land Uses:
Zoning
North: R- I
South: R-1
East: R-1
West: R-2
Land Use
North: Minn. waterworks/Keyes Park
South: Residential
*Last: Residential
West: Residential
BACKGROUND
Explanation of Request:
Crest View Corporation is requesting a Conditional Use Permit, Variances, a Lot Split, and Plat
to construct a HUD 202 40 unit tow income Sen/or Housing Complex (retirement home) at 1675
44~ Ave. NE, which is the proposed address of the lot split parcel. The Department of Housing
and Urban Development (HLrD) is providing financing for this project, and one of the
requirements for this financing is that the complex be constructed on a separate parcel. This is the
reason for the lot split. The plat is not required, but is being requested by the City in an effort to
simplify legal descriptions for the entire Crest View property. After the property is platted it will
be legally described with a lot and block number, rather than a metes and bounds description,
which is used to legally describe the lot split. Crest View Corporation is requesting the lot split
because it is the quickest method in which to subdivide the necessary parcel. The timing is needed
for the HUD 202 financing (see attachment entitled "Summary of HUD 202 Capital Advance
Grant Application" and the attached memo to Ken Anderson from Shirley Barnes dated June 19,
1997). At this point, information has not been provided for the plat.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY [N EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL (~PP~RTUNI~'Y EMPLOYER
Case: 9804-20
Page 2
Case ttisto~:
The Crest View property currently consists of three different uses. The Boulevard Apartments
are designed for Seniors aged 62 and better who desire independent living. Royce Place consists
of 50 units and is used for individuals needing assistance but are still able to maintain an
independent lifestyle. Crest View Lutheran Home is used for those who need a full range of
health care services.
Crest View Corporation has had several proposals (18) before the Planning and Zoning
Commission. The most recent was a Planned Unit Development Concept Plan (case 9802-17),
which was approved by the Planning and Zoning Commission. This current case will alleviate the
need to pursue preliminary and final Planned Urfit Development plans.
AaNALYSIS
Surrounding Proper'tv: (see map)
The adjacent land to the north of the subject property is zoned R-1 Single Family Residential and
is used for Keyes Park and Minneapolis Water~vorks. The lots to the east and south of the subject
property are zoned K-1 Single Family Residential and are used residentially~ Parcels to the west
of the subject property are zoned R-2 Two Family Residential and are also used residentially.
The ex/sting use of the subject property consists of the three uses listed above (Boulevard
Apartments, Royce Place, and Crest View Lutheran Home). The HUD 202 building will provide
a slightly different service than the ex/sting three buildings in that it will provide affordable
housing for Iow income Seniors. The proposed use is compatible with the character of the
surrounding property.
Technical Revie, v:
The following summarizes parking requirements:
Section 9.116(4)(f) requires two parking stalls for each dwelling unit, which would require
80 stalls for the proposed HUD 202 building - Crest View Corporation is requesting .5
spaces per unit, which will require a variance;
Section 9.116(2)(d) states that parking must meet required front yards, which is 30 feet -
Crest View Corporation requests to locate parking stalls in the front yard, which requires
a variance.
· Section 9.116(6)(d) states that there shall be provided adequate off-street loading space
for all buildings which require receipt or distribution of material by vehicle.
The following summarizes lot width and yard requirements in the R-3 district (Section 9.109(4))
Structure Height shall not exceed three (3) stories - proposal meets or exceeds this
requirement
· Front yard shall be 30 feet or more - proposal meets or exceeds this requirement;
- Side yard shall be 1/4 the height of the building or 10 feet, whichever is greater - variance
required;
Case: 9804-20
Page 3
Rear yard shall be ~ the height of the building or 20 feet, whichever is greater - variance
required;
Floor area requirements per dwelling unit shall be 600 square feet for one-bedroom
apartments and 720 square feet for two-bedroom apartments - proposal meets or exceeds
this requirement;
Minimum lot width shall be 70 feet - proposal meets or exceeds this requirement;
Minimum lot area shall be 10,000 square feet - proposed lot area is approximately 35,215
square feet, which exceeds this requirement.
Conditional Use Permit:
Crest View Corporation requests a Conditional Use Permit for a new HUD 202 40 unit Senior
Housing Complex (retirement home) at 1675 44c' Avenue NE. Section 9. t09(2)(h) of the Zoning
Ordinance requires a Conditional Use Permit for the construction of retirement homes in the R-3
Multiple Family Residence District. This section of the ordinance states that the site shall contain
not less than 400 square feet of lot area for each person to be accommodated and buildings are
required to be 25 feet or more from a lot line of an abutting tot in an "R" District. The proposed
tot contains over 35,000 square feet, which exceeds the lot area requirement.
Strict enforcement of the 25 foot setback from a lot line abutting an "R" district would require
that the building be set back 25 feet from the newly created property, lines because the existing
Crest View property is zoned residentially. However, that requirement can be interpreted to be
intended to create a buffer between the proposed use and adjacent residential property under
different ownership. It is my interpretation that the proposal meets the intent of this requirement.
Section 17, Performance Standards, of the Zoning Ordinance requires the following:
· Solid waste material shall be so located and fenced as to be removed from public view;
Mechanical equipment located on the roof of any building shall be screened with material
designed to blend harmoniously with that building's facing material so that such equipment
is not visible at street level or from neighboring properties;
· Lighting shall be directed away from adjoining properties and public right-of-way;
Water run-off shall be channeled into a storm drain, water course, ponding area or other
suitable facility.
Prior to the issuance of any building permits, the following plans will need to be reviewed and
approved: building plans, lighting plan, grading and drainage plan, and an erosion control plan.
These plans will be reviewed by various departments, including Fire, Engineering, and the
Building Official.
Variances:
Along with the Conditional Use Permit and lot split, six variances are being requested to allow the
development of the HUD 202 building as proposed. The following summarizes these six requests.
Case: 9804-20
Page 4
Variance 1. A request for a variance from the strict requirements of Section 9.116(4)(0 of the
Zoning Ordinance, which requires two parking stalls for each dwelling unit, to allow .5 stalls for
each unit. The requirement is 80 parking stalls. Crest View Corporation is proposing 20 parking
spaces, plus two handicap spaces. As a result, a variance of 60 parking spaces is requested. The
closest category in the Zoning Ordinance for determining parking for this type of use is Multiple
Family. These requirements can be considered strict as many Seniors do not drive. Also,
considering the existing configuration of the Crest View complex and the proposal for shared
parking, providing the required 80 spaces on the newly created lot would not be practical.
According to the site plan submitted with the application, there are 184 total parking spaces
available on the campus including the proposed spaces.
Variance 2. A request for a variance from the strict requirements of Section 9.116(2)(d) of the
Zoning Ordinance, which states that parking must meet required front yards according to the
'district in which such parking is located. The front yard setback requirement is 30 feet in the R-3
Multiple Residence District. Crest View Corporation is requesting a variance of 30 feet to allow
parking in the front yard. Based on the configuration of the existing buildings and the HLrD 202
requirement that a separate lot be created for the proposed building, it would not be practical to
design the complex in a manner that would not allow parking in a front yard.
Parr of the proposal is to construct two approximately 8foot wide enclosed walkway links to
existing buildings in the complex. These links will require variances, as explained below.
Variance 3. A request for a variance from the strict requirements Section 9.109(4)(a)(iv) of the
Zoning Ordinance, which requires a 10 foot side yard setback. A variance of 10 feet is requested
from the side yard setback requirement to allow a zero foot side yard setback for the construction
of the link between the existing Crest View Nursing Home building and the proposed HUD 202
building.
Variance 4. Section 9.109(4)(a)(v) of the Zoning Ordinance requires a 20 foot rear yard setback.
A variance of 20 feet is requested from the rear yard setback requirement to allow a zero foot rear
yard setback for the construction of the link between the existing Royce Place building and the
proposed HU'D 202 building.
Variance 5. A variance of I 0 feet will be required from the side yard setback requirement to
allow a zero foot side yard setback on the remainder lot ai%er the lot split for the link from Royce
Place to the proposed HUD 202 building.
Variance 6. A variance of 10 feet will be required from the side yard setback requirement to
allow a zero foot side yard setback on the remainder lot aller the lot split for the link from the
Crest View Lutheran Home to the proposed HUD 202 building.
The links addressed in variances 3 through 6 are needed to maintain the campus atmosphere and
Case: 9g04-20
Page 5
to provide easy mobility between buildings in the Crest View complex for residents, staff, and
visitors.
Lot Split:
Crest View Corporation requests a tot split and plat of the property located in part of the
Northeast Quarter of Section 36, Township 30, Range 24, Anoka County, Minnesota for Crest
View Corporation. The proposed site address is 1675 44~' Avenue NE. The proposed lot will be
approximately 35,215 sq. f~., and will contain the HUD 202 40 unit Senior Housing Complex
(retirement home).
The following summarizes lot width and yard requirements in the R-3 district (Section 9.109(4)),
which pertain specifically to the lot split application:
· Minimum lot width shall be 70 feet - proposal meets or exceeds this requirement;
, Minimum lot area shall be 10,000 square feet - proposed lot area is approximately 35,215
square feet, which exceeds this requirement;
· Setback requirements which are listed above require variances for the proposed links
between existing and proposed buildings.
Typically, when subdividing property regular-shaped (grid-type pattern) lots are preferred.
However, considering the existing configuration of the property, the irre_malar shaped lots are
needed to meet building setback requirements. The principal structures will meet setback
requirements, but the requested links will need variances.
Plat:
Information has not been provided for review of the plat.
Compliance with City Comprehensive Plan:
The City of Columbia Heights Comprehensive Plan designates the subject property for High
Density Residential. One of the policies of the Population, Households and Employment Plan
states the following: "Providing attractive options for senior citizens who might desire to move
out of their detached house." Also, a goal of the Housing Plan is to up~ade and improve
attractive multiple-family housing for those segments of the population that cannot afford or do
not desire to live in detached housing. Policy # 5in this plan states the following: "The City shall
continue to promote and protect equal housing opportunity in publicly assisted and private
housing." The proposal is consistent with the City Comprehensive Plan.
Summon:
The positive aspects of this proposal are as follows:
1. The proposal in consistent with the City Comprehensive Plan.
2. The proposal will provide needed housing options for Iow income Sen/ors.
3. The proposed structure will be compatible with the character of the surrounding area.
4. The proposed lot split will be used to meet HUD 202 financing requirements, and Crest View
Case: 9804-20
Page 6
Corporation will plat the property which will simplify legal descriptions for the entire property.
The negative aspects of this proposal are as follows:
1. The proposed lot configuration is not ideal, but it maximizes the space available.
Stafi£ Recommendations:
Conditional Use Permit:
following conditions:
1.
2.
CONCLUSION
Staff recommends approval of the Conditional Use Permit with the
Solid waste material shall be so located and fenced as to be removed from public view;
Mechanical equipment located on the roof of any building shall be screened with material
designed to blend harmoniously with that building's facing material so that such equipment
is not visible at street level or from neighboring properties;
Lighting shall be directed away from adjoining properties and public right-of-way;
Water run-off shall be channeled into a storm drain, water course, ponding area or other
suitable facility.
Prior to the issuance of any building perm/ts, the following plans will need to be reviewed
and approved: building plans, lighting plan, grading and drainage plan, and an erosion
control plan. Ail required state and local codes, permits and inspections will be met and in
full compliance.
Ail loading and unloading must be performed on site and not encroach into the public
right-of-way.
Variances: Staff recommends approval of all 6 variances.
Lot Split: Staff recommends approval of the Lot Split as it meets or exceeds the requirements of
the Zoning Ordinance and is in compliance with the City Comprehensive Plan.
Plat: Staff recommends that the Planning and Zoning Commission table the plat request until the
applicant provides the necessary information.
Recommended Mort'on:
Move to recommend approval of the Conditional Use Permit to allow a low income Senior
Housing Complex (retirement home) in the R-3 zoning district, subject to the following
conditions:
1. Solid waste material shall be so located and fenced as to be removed from public view;
2. Mechanical equipment located on the roof of any building shall be screened with material
designed to blend harmoniously with that building's facing material so that such equipment
is not visible at street level or from neighboring properties;
3. Lighting shall be directed away from adjoining properties and public right-of-way;
4. Water run-off shall be channeled into a storm drain, water course, ponding area or other
Case:
Page 7
suitable facility.
All required state and local codes, permits and inspections will be met and in full
compliance.
All loading and unloading must be performed on site and not encroach into the public
right-of-way.
Move to recommend approval of variances to Sections 9.116(4)(f), 9.116(2)(d), 9.109(4)(a)(iv),
9. t 09(4)(a)(v) because strict adherence to the provisions of this Ordinance would create a
hardship to the landowner.
Move to recommend approval of the lot split, as it meets the requirements of the Zoning
Ordinance and is compatible with the Comprehensive Plan.
Move to table the plat request until Crest View Corporation provides the necessary information.
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGEND.,~ SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: t,~ Communit,/Development APPROVAL
ITEM: Variance BY: Joe Hollman~/~ BY'~~d~~
NO: Case g980940, 3843 Tyler St. NE Zit,. i DATE: September~2, 1998
Issue Statement: This is a request for a varianc allow the placement of the garage five feet off the rear property line
with the vehicle entry door facing the alley. Section 9.104(5) of the Columbia Heights Zoning Ordinance requires that a
garage be designed so that if the vehicle entry door faces a public street or alley, the distance between the door and the lot
line shall be 20 feet or more. This will require a variance of 15 feet.
Background: The applicants also requested site plan approval from the Planning and Zoning Commission to move the
garage onto the property at 3843 Tyler St. from a site in St. Paul. This is a prior built 12' x 20' (240 square foot) garage.
Site Plan approval is one of a number of requirements needed to obtain a Moving Permit. Please see page 3 of the attached
staff report which lists the remaining requirements. The Planning and Zoning Commission approved the site plan on
September 2, 1998, subject to three conditions.
1. A modified site plan illustrating the 10 foot setback will need to be submitted with the building permit application.
2. The garage shall not be located over the existing water service.
3. City Council approval of the variance.
Analysis: With the exception of the 20 foot setback requirement, the proposal meets all the minimum requirements of the
Zoning Ordinance. Also, Section 9.116(4) requires that single family dwellings provide at least two (2) off-street parking
spaces, one of which shall be a garage. The applicant is proposing to add a 240 square foot garage on the property. At this
point there is not a garage on the property. The addition of the garage will bring the property into compliance with this
requirement. Staff conducted a pre-moving inspection of the garage on August 25, 1998. The City Building Official has
the following comments regarding the condition of the garage: The stucco needs to be repaired; Windows need to be repaired;
Trim needs to be painted; A separate electrical permit will be needed for all wiring; and, The bottom plate needs to be
treated. Provided these items are taken care of, the garage will meet City Building Code requirements. In order for a
variance to be granted, hardship needs to be established. According to the applicant, it would be a hardship to set the garage
back 20 feet due to a steep hillside on the property. Staff did visit the site, and there is a hillside on the property. However,
the base of the hillside is located approximately 35 feet off the rear property line. As a result of the hillside, it does not
appear that the garage can meet the 20 foot setback requirement without cutting into a portion of the hillside, but not to the
extent that is being requested. A larger setback could be met. Also, should the garage be located 5 feet from the lot line, a
car parked in the driveway would be partially parked into the alley right-of-way. The Planning and Zoning Commission
discussed this issue with the applicants, and the applicants stated that they were agreeable to a 10 foot variance rather than
the 15 foot variance originally requested.
Please find the following information attached: Staff Report; Completed application form; Site Plans; and, Public Notice.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the variance request on September 1,
1998. They voted unanimously to recommend City Council approval of a variance of 10 feet at 3843 Tyler St. because the
topography of the property creates a hardship.
Recommended Motion: Move to approve the variance of 10 feet at 3843 Tyler St. because the topography of the property
creates a hardship.
COUNCIL ACTION:
C TY OF COLUMBIA HEIGHTS (1--)
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5S421-3878 (612) 782-2800 TDD 782-2806
Case: 9809-40
Page: 1
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE SEPTEMBER 1, 1998 PUBLIC HEARING
Case #: 9809-40
Phone:
GENERAL INFORMATION
Owner: Floyd & Patty Skogstad Applicant:
Address: 3843 Tyler St. NE
Columbia Heights, MN
788-1171
Parcel Address: 3843 Tyler St.
Zoning: R-2 Two Family Residential
Comprehensive Plan: LDR, Low Density Residential
Surrounding Zoning
and Land Uses:
Zoning
North: R-2
South: R-2
East: R-2
West: R-2
same
Land Use
North: Residential
South: Residential
East: Residential
West: Residential
BACKGROUND
Explanation of Request:
This is a request for site plan approval from the Planning and Zoning Commission to move a
garage onto the property at 3843 Tyler St. from a site in St. Paul. This is a prior built 12' x 20'
(240 square foot) garage. Site Plan approval is one of a number of requirements needed to obtain
a Moving Permit. Please see page 3, which lists the remaining requiremems.
This is also a request for a variance to allow the placement of the garage to be five feet off the
rear property line with the vehicle entry door facing the alley. Section 9.104(5) of the Columbia
Heights Zoning Ordinance requires that a garage be designed so that if the vehicle entry door
faces a public street or alley, the distance between the door and the lot line shall be 20 feet or
more. This will require a variance of 15 feet.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPOrTUNIt~ EMPLOYER
Case: 980940
Page: 2
Case History:
There are no previous Planning and Zoning Commission cases on this site.
ANALYSIS
Surrounding Property:
The surrounding property in all four directions is zoned R-2, Two Family Residential, and is used
residentially. This is a white stucco garage and the existing house on the property is also white
stucco. The garage will be consistent with the character of the surrounding neighborhood.
Technical Review:
Accessory structures are regulated under Section 9.104(5) of the Zoning Ordinance.
Requirements are as follows:
· No accessory structure shall exceed the height of the principal structure or fifteen (15)
feet, whichever is less;
· No accessory structures shall exceed 1,000 square feet, and any lot over 6,500 square feet
may have a lot coverage of up to 30%;
· Detached accessory structures must be six (6) feet or more from the principal structure;
and,
· Whenever a garage is designed so that the vehicle entry door is facing a street or alley, the
distance between the door and the lot line shall be 20 feet or more.
The site plan that was provided with the application does not indicate the distance from the
proposed garage to the house or the side lot line, but it appears that there is more than enough
space to meet the setback requirements. The lot coverage on the property if the new garage were
built would be approximately 22%, which meets requirements. With the exception of the 20 foot
setback requirement, the proposal meets the requirements of the Zoning Ordinance.
Section 9.116(4) requires that single family dwellings provide at least two (2) off-street parking
spaces, one of which shall be a garage. The applicant is proposing to add a 240 square foot
garage on the property. At this point there are no garages on the property. The addition of the
garage will bring the property into compliance with this requirement.
Staff conducted a pre-moving inspection of the garage on August 25, 1998, and the City Building
Official offers the following comments: The stucco needs to be repaired; Windows need to be
repaired; Trim needs to be painted; A separate electrical permit will be needed for all wiring; and,
The bottom plate needs to be treated. Also, prior to the issuance of any building permits, staff
will need to coordinate with the Public Works Department to ensure that the garage is not placed
over water service. Provided, these items are taken care of, the garage will meet City Building
Code requirements.
Section 9.105(3)(d) states the following: "In recommending a variance, it shall be found that by
reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography,
Case: 9809-40
Page: 3
soil conditions, tree number or location or water conditions the owner of such lot would have an
undue hardship in using his lot in a manner customary and legally permissible within the rules of
the zoning district." In order for a variance to be granted, hardship needs to be established.
According to the applicant, it would be a hardship to set the garage back 20 feet due to a steep
hillside on the property. Also, if the garage were faced sideways, the neighbor is afraid that she
will run into the garage because her driveway is on a steep hill. The applicant also stated that
there are other garages along the alley that do not meet the setback requirement.
Staff did visit the site, and there is a hill.qde on the property. However, the base of the hillside is
located approximately 35 feet off the rear property line. As a resuk of the hillside, it does not
appear that the garage can meet the 20 foot setback requirement without cutting into a portion of
the hillside, but not to the extent that is being requested. A 15 foot setback could be met without
cutting into the hillside. Also, should the garage be located 5 feet from the lot line, a car parked
in the driveway would be partially parked into the alley right-of-way.
Should the garage be located on the lot sideways, it would fit and meet setback requirements.
However, the distance between the side lot line and the door of the garage would only be 17 feet.
This does not allow much room for vehicle maneuverability. Also, the neighboring property on
the north has a driveway that crosses over the property line of the subject parcel, further
diminishing the amount of area for vehicle movement. Based on these reasons, it would appear
that the more appropriate location would be to place the garage with the vehicle entry door facing
the alley.
Staff measured a number of garages up and down the alley. Those garages with vehicle entry
doors facing the alley are set back a variety of distances, but staff did not see any that were as
close as 5 feet from the lot line. There were a couple that were approximately 10 feet off the lot
line, but most were between 15 and 20 feet off the rear lot line.
Other Requirements:
The following steps will need to be completed and approved prior to the issuance of any permits:
· A lot survey showing location (setbacks) and drainage of the proposed structure, driveway
and landscaping will be required prior to issuing a building permit.
· Plans showing how the proposed foundation will be constructed and fastening of the
structure to the foundation;
· Approval of the moving route by the Columbia Heights Public Works Department, Anoka
County Department of Transportation, and Minnesota Department of Transportation;
· Moving route and times must be approved by the Columbia Heights Police Department;
· All work must be conducted by contractors licensed by the Cky;
· The building will be treated as new construction and, therefore, must comply with all
current state and municipal codes;
· Applicants must notify and receive approval from all utility companies.
Case: 9809-40
Page: 4
.,Compliance with City Comprehensive Plan:
The City Comprehensive Plan designates this area for low density residential development, which
includes one and two family dwellings. This proposal does not impact the goals and objectives of
the Comprehensive Plan.
The positive aspects of this proposal are as follows:
1. A garage is needed on the property to comply with Section 9.116(4) of the Zoning
Ordinance.
2. Provided the necessary repairs are made to the garage, it will be consistent with the
character of the surrounding area.
The negative aspects of this proposal are as follows:
1. The garage style/size is outdated, but it will be consistent with the character of the
surrounding area.
CONCLUSION
Sta~_ Recommendation:
Staff recommends denial of the variance request of 15 feet because the hardship on the property
does not necessitate a 15 foot var/ance. Staff recommends approval of a variance of 5 feet
because the hillside does create a hardship and the 15 foot setback would be consistent with many
of the other garages located along the alley. Staff also recommends approval of the site plan
subject to the following conditions:
1. A modified site plan illustrating the 15 foot setback will need to be submitted with the
building permit application.
2. The garage shall not be located over the existing water or sewer service.
3. City Council approval of the variance.
Recommended Motion:
Move to approve the site plan, subject to the listed conditions.
Move to recommend City Council approval of a variance of 5 feet at 3843 Tyler St. because the
topography of the property creates a hardship.
Attachments:
Completed application form; Area map; Site plans; Public Notice
CITY OF COLUMBIA HEIGHTS
Application For:
Rezoning
· -Variance ~
Privacy Fence
Conditional Use Permit
Subdivision Approval
-Site Plan Approval v"
Other
Street Address o~ Sub.~ect Property: B[3W:?, -Fyl<r' ~4-~.~-t- MC-:, Gdc~mgj. l'~ ~/'
Legal Description of Subject Property: L~ ~. ~ioc~ ~',, COCt, t-~X :~ib--a{~.
Applicant:
Address:
Owner:
Addres::
Phone:
ZoninK:
Applicable City Ordinance Number~
Present Zoning ~ ' ~-'
Section
Proposed Zoning
Proposed Use
Acknow!edMment and S£Knature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of inducin$ the City of Columbia Heights to take the
action herein requested, %hat all statements herein are true and that all work herein
mentioned will be done in accordance with :he Ordinances of the City of Columbia Heights
and the laws of the State of ~innesota.
I
Taken By:
LOT 47
3839 TYLER
ALL FOUR CORNER
IRONS LOCATED &
MARKED
LOT 48
19.3
3843 TYLER
SKOGSTAD
RESIDENCE
PROPOSEE
12'X20'
GARAGED
ALLEY
LOT 49
3847 TYLER
LOT 47
3839 TYLER
ALL FOUR CORNER
IRONS LOCATED &
MARKED ~
LOT 48
19.3
3843 TYLER
SKOGSTAD
RESIDENCE
PROPOSED
12'X20'
G. ARAGED
ALLEY
LOT 49
3847 TYLER
' CITY OF COLUMBIA HEIGHTS
~90 40TH AVENUE N.E., CoLuMBIA HEIGHTs,
PLANNING ANO ZONING COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 1, 1998. The order of business is as follows:
A request for site plan approval to move a previously built 240 square foot garage onto the property at 3843
Tyler Street. Site plan approval is required prior to issuance of a moving permit for any new or prior built
structure being moved into or within the City limits.
A request for a variance to allow the placement of the garage five (5) feet from the rear lot line with the vehicle
entry door facing the alley. Section 9.104(5) of the Columbia Heights Zoning Ordinance requires that a garage
be designed so that if the vehicle entry door faces a public street or alley, the distance between the door and the
lot tine shall be twenty (20) feet or more. This will require a variance of fifteen (15) feet.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
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The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-
2800, extension 209, to make arrangements. (TDDI782-2806 for deaf or hearing impaired only.)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: ~t. Community Development APPROVAL
ITEM: 1998 HOME Agreement BY: Joe Hollman<~
NO: /'~ "/~ DATE: September 1, 1998
Issue Statement:
Attached, please £md a copy of the agreement between Anoka County and the City of Columbia Heights for the
1998 HOME project. At this point the City Council is being asked to approve the agreement.
Background:
In March, 1998, an application for HOME funds was submitted to Anoka County in the amount of $70,000.
Once this agreement is approved by the City Council and all three copies are signed by the appropriate City
officials ail the copies will need to be sent back to the County where they will obtain the necessary remaining
signatures. One original will be returned to the City.
Analysis:
As stated in the agreement under #807 Columbia Heights Acquisition of Substandard Housing: The City of
Columbia Heights has created a Housing Redevelopment Tax Increment Financing District, consisting of 55
scattered sites throughout the City. The purpose of this district is to remove substandard dilapidated homes and
replace them with newer homes. These sites will be prioritized and two will be selected for improvement utilizing
the 1998 HOME Program funds.
HOME Funds $70,000.00
Match $17,500.00'
*Columbia Heights will provide a non-federal match of at least $17,500.00, in compliance with the HOME
program's 25% non-federal match requirement. This amount is reflected in the 1998 adopted EDA budget.
Improvement of the two selected sites will include acquisition, demolition of existing structures, and sale of the
property to Habitat for Humanity for development. Note that staff will be forthcoming with options for
recommended sites. The Project is to be completed by July 1, 2000.
Recommendation:
Staff recommends approval of the contract agreement for the 1998 HOME Investment Partnerships Program
between Anoka County and the City of Columbia Heights.
Recommended Motion:
Move to approve the contract agreement for the 1998 HOME Investment Partnerships Program between Anoka
County and the City of Columbia Heights; and furthermore, to authorize the Mayor and City Manager to enter
into an agreement for the same.
COUNCIL ACTION:
98-0744
HOME INVESTMENT PARTNERSHIPS PROGRAM
AGREEMENT
between
ANOKA COUNTY, AS A MEMBER OF THE ANOKA, DAKOTA, RAMSEY,
AND WASHINGTON COUNTIES HOME CONSORTIUM
AND
CITY OF COLUMBIA HEIGHTS
This agreement entered into this 1st day of July, 1998, between the COUNTY OF
ANOKA, a political subdivision of the State of Minnesota, by and through the Anoka County
Housing and Redevelopment Authority, a public body corporate and politic (hereinafter the
"COUNTY"), and City of Columbia Heights, 590 40th Avenue N.E., Columbia Heights, MN
55421 (hereinafter the "AGENCY").
RECITALS
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The County of Anoka is a member of a Consortium composed of Anoka, Dakota,
Ramsey and Washington Counties, and an urban county applicant for HOME
funds under Home Investment Partnerships Act, Title II of the Cranston-Gonzates
National Affordable Housing Act, Pub. Law No. 101-625, 42 U.S.C. § 12701 et
sea., and will receive HOME funds for the purpose of carrying out eligible
housing activities under the Act, and under regulations at 24 C.F.R. Part 92;
The County of Anoka has entered into a joint powers agreement with the
COUNTY to administer the Anoka County Home Investment Partnerships
Program and delegated to the COUNTY the rights, duties and obligations to
disperse, monitor and administer funds under the Home Investment Partnerships
Program, in a manner consistent with terms and conditions imposed on the
COUNTY by agreement, County of Anoka resolution, HUD regulations and the
Home Investment Partnerships Program;
The COUNTY desires to have certain services performed by the AGENCY as
described within this agreement, and as authorized by Resolutions of the Anoka
County Board for the purpose of implementing eligible activities under the Act
and applicable regulations;
It is appropriate and mutually desirable that the AGENCY be designated by the
COUNTY to undertake the aforementioned eligible activities, so long as the
requirements of the Act, applicable regulations, state law, and local law are
adhered to, as provided for herein;
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The purpose of this Agreement is to provide for cooperation between the
COUNTY and the AGENCY, as the parties in this agreement, in implementing
such eligible activities in the manner described above;
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The par. ties are authorized and empowered to enter into this Agreement by the
Laws of the State of Minnesota;
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PART I.
1.
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The attached exhibits as listed below are hereby incorporated in this agreement
and made a part hereof:
Exhibit A Project Description and Budget
Exhibit B Individual Project Summary
Exhibit C Section 3 of the Housing and Urban Development Act of 1968
Exhibit D Certification
Exhibit E Declaration of Covenants and Restrictions
In consideration of payments, covenants, and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties mutually covenant
and agree as provided for in this agreement.
GENERAL CONDITIONS
SCOPE OF AGREEMENT
The Agreement between the parties shall consist of: the signature page; the general
. conditions; the federal, state, and local program requirements; the evaluation and record
keeping requirements; Attachment A; each and every project exhibit incorporated into
the Agreement; all matters and laws incorporated by reference herein; and any written
amendments made according to the general conditions. This Agreement supersedes any
and all former agreements applicable to projects attached as exhibits to this Agreement.
SCOPE OF SERVICES
The Agency shall perform and carry out in a satisfactory and proper manner the services
set forth in the exhibit(s) attached hereto. In the case of multiple projects, each project
shall correspond to a separate exhibit. This Agreement may be amended from time to
time, in accordance with the general conditions, for the purpose of adding new projects,
amending the scope of work, or for any other lawful purpose.
COMMENCEMENT AND TERMINATION OF PROJECTS
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Upon release of project related funds by H.U.D. pursuant to federal regulations,
the COUNTY shall furnish the AGENCY with written notice to proceed. No work
on the project shall occur prior to the notice to proceed without written approval
from the COUNTY. Termination dates for individual projects shall be specified
in the Appropriate exhibits. The termination date may be changed through
amendment of this Agreement.
In general, a project is expected to be completed within 24 months from the date
which the Agreement is executed. Projects which do not show substantial
progress within the time span specified in the application may be terminated at
the sole discretion of the COUNTY upon 30 days written notice to the AGENCY.
If a project is for rehabilitation or new construction, the written agreement
executed by the AGENCY must provide that construction shall begin within six
months of execution of the agreement. If a project is for acquisition, the
agreement must provide for purchase within six months of execution, and must
further provide that the owner will transfer title within that period.
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This agreement is in effect for the period of affordability, as established in
Section 10-A-5 of Part II of this Agreement, required by 24 C.F.R. § 92.252, or
as long as the AGENCY has control over HOME funds, whichever is longer.
ADMINISTRATION
The AGENCY shall appoint a liaison person who shall be responsible for the overall
administration of HOME funded project(s) and coordination with the COUNTY. The
AGENCY shall also designate one or more representatives who shall be authorized to
sign the monthly Voucher and Reporting Form. The names of the liaison persons and
representatives shall be specified in the exhibits.
COMPENSATION AND METHOD OF PAYMENT
The COUNTY shall reimburse the AGENCY for the services specified in the
exhibits. Reimbursement shall be based on a Community Development Voucher
and Reporting Form submitted with supporting documents and signed by the
AGENCY's authorized representative.
The AGENCY shall submit a properly executed Voucher and Reporting Form no
later than fifteen (15) working days after the close of each billing period. The
COUNTY will make payment to the AGENCY not more than twenty-one (21)
working days after said invoice is received and approved by the COUNTY. The
COUNTY will issue a statement of correction voucher in the event that the
voucher request is erroneous. Payment does not constitute absolute approval.
The AGENCY shall not request disbursement of funds until needed for payment
of eligible costs. The amount of each request shall be limited to the amount
needed.
OPERATING BUDGET
The AGENCY shall apply the funds received from the COUNTY under this Agreement in
accordance with the requirements of the exhibit(s) attached hereto.
FUNDING ALTERNATIVES AND FUTURE SUPPORT
The AGENCY shall report all project income generated under this Agreement or
generated though the project(s) funded under this Agreement. All project income
must be returned to the COUNTY unless prior written agreement to the contrary
is obtained. Any project income retained by the AGENCY shall be for the sole
purpose of future use for eligible HOME activities consistent with the scope and
purpose of this project as established in this Agreement and the attached
exhibits. Project income retained by the AGENCY shall be applied in accordance
with federal requirements.
The COUNTY makes no commitment to future support and assumes no
obligation for future support of the activities contracted for herein, except as
expressly set forth in this Agreement.
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Should anticipated sources of revenue not become available to the COUNTY for
use in l~he HOME Program, the COUNTY shall immediately notify the AGENCY
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PART
1.
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The attached exhibits as listed below are hereby incorporated in this agreement
and made a part hereof:
Exhibit A Project Description and Budget
Exhibit B Individual Project Summary
Exhibit C Section 3 of the Housing and Urban Development Act of 1968
Exhibit D Certification
Exhibit E Declaration of Covenants and Restrictions
In consideration of payments, covenants, and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties mutually covenant
and agree as provided for in this agreement.
I. GENERAL CONDITIONS
SCOPE OF AGREEMENT
The Agreement between the parties shall consist of: the signature page; the general
· conditions; the federal, state, and local program requirements; the evaluation and record
keeping requirements; Attachment A; each and every project exhibit incorporated into
the Agreement; all matters and laws incorporated by reference herein; and any written
amendments made according to the general conditions. This Agreement supersedes any
and all former agreements applicable to projects attached as exhibits to this Agreement.
SCOPE OF SERVICES
The Agency shall perform and carry out in a satisfactory and proper manner the services
set forth in the exhibit(s) attached hereto. In the case of multiple projects, each project
shall correspond to a separate exhibit. This Agreement may be amended from time to
time, in accordance with the general conditions, for the purpose of adding new projects,
amending the scope of work, or for any other lawful purpose.
COMMENCEMENT AND TERMINATION OF PROJECTS
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Upon release of project related funds by H.U.D. pursuant to federal regulations,
the COUNTY shall furnish the AGENCY with written notice to proceed. No work
on the project shall occur prior to the notice to proceed without written approval
from the COUNTY. Termination dates for individual projects shall be specified
in the Appropriate exhibits. The termination date may be changed through
amendment of this Agreement.
In general, a project is expected to be completed within 24 months from the date
which the Agreement is executed. Projects which do not show substantial
progress within the time span specified in the application may be terminated at
the sole discretion of the COUNTY upon 30 days written notice to the AGENCY.
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If a project is for rehabilitation or new construction, the written agreement
executed by the AGENCY must provide that construction shall begin within six
months of execution of the agreement. If a project is for acquisition, the
agreement must provide for purchase within six months of execution, and must
further provide that the owner will transfer title within that period.
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10.
in writing and the COUNTY will be released from a~l liability for that portion of
the Agreement covered by funds not received by the COUNTY.
AMENDMENTS
Either party may request modifications in the scope of services, terms, or conditions of
this Agreement. Proposed modifications which are mutually agreed upon shall be
incorporated by written amendment to this Agreement. A written amendment may
affect a project or projects authorized by this Agreement or may be of general
application.
ASSIGNMENT AND SUBCONTRACTING
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The AGENCY shall not assign any portion of this Agreement without the written
consent of the COUNTY, and it is further agreed that said consent must be
sought by the AGENCY not less than fifteen (1 5) days prior to the date of any
proposed assignment.
Any work or services assigned or subcontracted hereunder shall be subject to
each provision of this Agreement and proper bidding procedures contained
therein. The AGENCY agrees that it is as fully responsible to the COUNTY for
the acts and omissions of its subcontractors and of their employees as agents,
as it is for the acts and omissions of its own employees and agents.
HOLD HARMLESS AND INDEMNIFICATION
The AGENCY further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence or failure to comply with the terms
of this Agreement.
The AGENCY, if a unit of local government, and COUNTY mutually agree to
indemnify and hold harmless each other from any claims, losses, costs,
expenses, or damage resulting from the acts or omissions of their respective
officers, agents, and employees relating to activities conducted by either under
this Agreement, the Act, or the Regulations, up to any applicable statutory limits
of tort liability.
The AGENCY, if not a unit of local government, agrees to indemnify and hold
harmless the COUNTY from any claims, losses, costs, expenses, or damages
resulting from the acts or omissions of the AGENCY's officers, agents, and
employees relating to the performance of this Agreement.
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1 1. INSURANCE
AGENCY, if not a unit of local government, shall secure following insurance
coverage and comply with all provisions noted. AGENCY shall assure that any
subcontractor providing services under this contract carry like coverage.
1. Comprehensive General Liability Insurance
a) Minimum Limits
Bodily Injury and Property Damage
~ 750,000 per occurrence
1,000,000 aggregate
b)
The following coverage must be specifically insured and certified
with no internal subtimits
c)
1) Premises and operations.
2) Independent Contractor's Contingent Liability or Owner's
Protective Liability
3) Products/Completed Operations (if applicable)
4) Products/contractual liability coverage written to specifically
cover this contract or on a blanket basis
5) "X,C,U" Hazard Liability (if applicable)
6) Personal injury liability including claims related to employment
and coverage a through c
7) Broad form property damage liability, or deletion of the "care,
custody, and control exclusion"
8) Aircraft liability (if applicable)
9) Watercraft liability (if applicable)
The County of Anoka, its officials and employees shall be added as
additional insureds with a cross liability endorsement. The policy is
to be written on an occurrence basis or as acceptable to the
County's Director of Risk Management.
2. Automobile Liability Insurance
a) Minimum Limits
$ 750,000 combined single limit
b) Coverage shall include: hired, non-owned, and owned auto
3. Workers' Compensation
Minimum Limits per state statute
Employer's Liability
Minimum Limits: $ 500,000 per accident
Policy shall include an All States endorsement
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12.
4. Professional Liability Insurance
Minimum Limits
$ 750,000 per occurrence
$1,000,000 aggregate
Fidelity Bond (covering employees having access to money) in an amount
to be determined by the County Risk Manager.
B. License as Required
A program of self-funded insurance covering the above will be considered by the
COUNTY in lieu of commercial coverage. Such approval shall be at the sole
discretion of the County Risk Manager. Limits of liability of any municipality that
meet the statutory limits as defined in MINN. STAT. §466.04 are acceptable.
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The AGENCY shall not commence this project until it has obtained required
insurance and filed an acceptable certificate of insurance with the COUNTY. All
insurance policies shall be submitted to the COUNTY upon request.
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All certificate of insurance shall provide that the insurance company shall give
the COUNTY thirty (30) days prior written notice of cancellation, non-renewal,
or any material changes in the policy.
Paragraphs A-1 through A-5 establish minimum insurance requirements and it is
the sole responsibility of the AGENCY to purchase and maintain additional
insurance that may be necessary in connection with this contract.
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Certificate shall specifically indicate if policy is written with an admitted or non-
admitted carrier. Best's rating for the insurer shall be noted on the certificate
and shall not be less than a B+.
Nothing in this contract shall constitute a waiver by the COUNTY of any
statutory limits or exceptions on liability.
On certificate, agent shall certify whether or not errors and omissions coverage
is carried.
CONFLICT OF INTEREST
Interest of Officer. Emolovees. or Agents. No officer, employee, or agent of the
AGENCY who exercises any functions or responsibilities in connection with the
planning and carrying out of the HOME Program, or any other person who
exercises any functions or responsibilities in connection with the program, shall
have any personal financial interest, direct or indirect, in this Agreement, and the
AGENCY shall take appropriate steps to assure compliance.
Interest of Subcontractor Cnd Their Emotovees. The AGENCY agrees that it will
incorporate into every subcontract required to. be in writing and made pursuant
to this Agreement the following provisions:
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13.
The contractor covenants that no person who presently exercises any
functions or responsibilities in connection with the HOME Program, has
any financial interest, direct or indirect, in this contract. The contractor
further covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which would conflict in any manner or
degree with the performance of its services hereunder. The contractor
further covenants that in the performance of this contract no person
having any conflicting interest shall be employed. Any interest on the
part of the contractor or its employees must be disclosed to the AGENCY
and the COUNTY.
TERMINATION
This Agreement is subject to termination upon thirty (30) days written notice by
the COUNTY should:
1)
The AGENCY mismanage or make improper or unlawful use of Agreement
funds;
2)
The AGENCY fail to comply with the terms and conditions expressed
herein or the applicable federal, state, or county regulations and
directives;
3) The AGENCY fail to provide work or services expressed by this
Agreement; or
4)
The AGENCY fait to submit reports or submit incomplete or inaccurate
reports in any material respect.
This Agreement may be terminated by the COUNTY immediately upon the receipt
by the COUNTY~of notice of the toss of federal funding for the HOME Program
or any project of the AGENCY.
This Agreement is subject to termination upon thirty (30) days written notice by
the AGENCY should:
1)
The COUNTY fail in its commitment under this Agreement to provide
funding for services rendered, as herein provided; or
2)
HOME Funds become no longer available from the federal government or
through the COUNTY.
This Agreement may be terminated by the parties, in whole or in part, under
such terms and conditions as they may agree, subject to the provisions of
paragraphs A, B, and C herein.
Otherwise, this Agreement shall terminate on the latest termination date
specified on the exhibit(s) attached hereto and shall be subject to extension only
by mutual agreement and amendment in accordance with the General Conditions
of this Agreement.
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14.
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Upon termination of this Agreement, any unexpende, d balance of Agreement
funds shall remain in the County HOME Investment Trust Fund.
In the event that termination occurs under paragraph A(1) of this section, the
AGENCY shall return to the COUNTY all funds which were expended in violation
of the terms of this Agreement.
REPAYMENT OF INVESTMENT
In accordance with 24 CFR §92.503, any repayment of HOME funds (including
repayment required if the housing no longer qualifies as affordable housing), and any
payment of interest or other return on the investment of HOME funds, shall be deposited
in the County's HOME Investment Trust Fund. When a project is funded with HOME
funds and funds from other sources, the amount that shall be deposited in the County's
HOME Investment Trust Fund shall be an amount equal to a fraction of the repayment,
interest or other return received by the Agency, where the numerator of the fraction is
the HQME funds invested in the project and the denominator is the initial cost of the
project (including the HOME funds invested in the project). HOME funds include the
HOME grant and the Agency's dedicated match.
Where an Agency has an ongoing project for which it received approval from the County
to establish a revolving fund, the repayment, interest or other return shall be deposited
in the County's HOME Investment Trust Fund. In such case the County will reserve the
Agency's contribution to the fund for continuing use on the designated project. If the
project should be completed and/or terminated, the reservation of funds for the Agency
shall be canceled for any balance remaining. Such balance will then become part of the
general HOME budget available for other activities as designated and determined by the
County.
PART I1. FEDERAL AND LOCAL PROGRAM REQUIREMENTS
1. PROGRAM ADMINISTRATION
The AGENCY shall comply with the applicable uniform administrative requirements
established at 24 C.F.R.§ 92.505.
2. PROCUREMENT STANDARDS
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General. In awarding contracts pursuant to this Agreement, the AGENCY shall
comply with all applicable requirements of local and state law for awarding
contracts, including but not limited to, procedures for competitive bidding,
contractor's bonds, and retained percentages. In addition, the AGENCY shall
comply with the requirements of the U.S. Office of Management and Budget
Circular A-122, relating to bonding, insurance, and procurement standards, and
with Executive Order 1t246, as amended by Executive Order 11375, and as
supplemented in Department of Labor regulations, 41 C.F.R. Part 60, regarding
nondiscrimination bid conditions for projects over Ten Thousand and no/100
($10,000.00) Dollars. Where federal standards differ from local or state
standards, the stricter standards shall apply. The federal standard of Ten
Thousand and no/100 (810,000.00) Dollars for competitive bidding shall apply
only if the applicable state or local standard for competitive bidding is less strict
than Ten Thousand and no/100 ($10,000.00) Dollars.
Construction. All contracts and subgrants for construction or repair shall include
a provision for compliance with the Copetand "Anti-Kickback" Act, 18 U.S.C. §
874, as amended, and as supplemented in Department of Labor regulations, 29
C.F.R. part 3. This Act provides that each contractor or subgrantee shall be
prohibited from inducing, by any means, any person, employed in the
construction, completion, or repair of public work, to give up any part of the
compensation to which the person is otherwise entitled.
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D~bsrment and Susoension. As required by 24 C.F.R. Part 24, the AGENCY
must require participants in lower tier covered transactions to include the
certification in Appendix B of 24 C.F.R. Part 24 in any proposal submitted in
connection with the lower tier transactions.
ENVIRONMENTAL REVIEW
National EnvirQnm~ntal Policy Act. The COUNTY retains environmental review
responsibility for purposes of fulfilling requirements of the National
Environmental Policy Act as implemented by H.U.D Environmental Review
Procedure (29C.F.R. Parts 50 and 58). The COUNTY may require the AGENCY
to furnish data, information, and assistance for the COUNTY's review and
assessment in determining whether an Environmental Impact Statement must be
prepared.
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State Environmental Policy Act. Agencies which are branches of government
under Minnesota law retain responsibility for fulfilling the requirements of the
state law regarding environmental policy and conservation, and regulations and
ordinances adopted thereunder. If the agency is not a branch of government
under Minnesota law, the COUNTY may require the AGENCY to furnish data,
information, and assistance as necessary to enable the County to comply with
the State Environmental Policy Act.
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$stisfaction of Environmental Reauirements. Project execution under this
Agreement by either the COUNTY or the AGENCY shall not proceed until all
applicable requirements of the National and State Environmental Policy Acts have
been satisfied. The COUNTY will not issue a written notice to proceed until all
such requirements are met.
NON-DISCRIMINATION
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General. The AGENCY shall comply with all federal, state, and local laws
prohibiting discrimination on the basis of age, sex, sexual orientation, marital
status, race, creed, color, national origin, or the presence of any sensory, mental,
or physical handicap, or any other basis nor or hereafter prohibited by law.
These requirements are specified in Section 109 of the Housing and Community
Development Act of 1974, as amended; Civil Rights ct of 1964, Title VI, as
amended; Civil Rights ct of 1968, Title Vtll, as amended; Executive Order 11063,
as amended; Executive Order 11246, as amended, Section 3 of the Housing and
Urban Development Act of 1967, as amended: and §504 of the Rehabilitation
Act of 1973, as amended, and implementing regulations at 24 C.F.R. Part 8.
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Specifically, the AGENCY shall comply with the requirements of 24 C.F.R.
§92.350.
Fair Housing. The AGENCY shall take necessary and appropriate actions to
affirmatively further fair housing. Actions enumerated at 24 C.F.R. §570.904(c)
will satisfy this requirement.
Employment.
1)
In all solicitations under this Agreement, the AGENCY shall state that all
qualified applicants will be considered for employment. The words "equal
opportunity employer" in advertisements shall constitute compliance with
this section.
2)
The AGENCY shall not discriminate against an employee or applicant for
employment in connection with this Agreement because of age, marital
status, race, creed, color, national origin, or the presence of any sensory,
mental or physical handicap, except when there is a bona fide
occupational limitation. Such action shall include, but not be limited to,
the following: Employment, upgrading, demotion or transfer, recruitment
or recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training. (Executive Order
11246 as amended.)
3)
To the greatest extent feasible, the AGENCY shall provide training and
employment opportunities for lower income residents within the area
served by HOME projects in accordance with the requirements of the
Ramsey County Section 3 Plan. As appropriate, the Section 3 Clause, a
copy of which is attached hereto as Attachment A and made a part
hereof, shall be included in contracts between the AGENCY and
contractors and subcontractors, o
Contractors and Suoolier8
1)
No contractor, subcontractor, union, or vendor engaged in any activity
under this Agreement shall discriminate in the sale of materials,
equipment, or labor on the basis of age, sex, sexual orientation, marital
status, race, creed, color, national origin, or the presence of any sensory,
mental or physical handicap. Such practices include upgrading,
demotion, recruiting, transfer, layoff, termination, pay rate, and
advertisement for employment. (Executive Order 11246 as amended.)
2)
All firms and organizations described above shall be required to submit to
the AGENCY certificates of compliance demonstrating that they have, in
fact, complied with the foregoing provisions; provided, that certificates
of compliance shall not be required from firms and organizations on
contracts and/or yearly sales of less than $10,000.
3)
To the greatest extent feasible, the AGENCY shall purchase supplies and
services for activities under this Agreement from vendors and contractors
whose businesses are located in the area served by the HOME Program
br owned in substantial part by project area residents.
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Pursuant to the provision of 24 C.F.R. §92-354, for any Project for the construction
(rehabilitation or new construction) of affordable housing with 12 or more units assisted
with HOME funds, the AGENCY shall require that project construction contractors and
subcontractors pay their laborers and mechanics at wage rates in accordance with the
David-Bacon Act, as amended (40 U.S.C. §276a-5). Such contracts are also subject to
the overtime provisions, as apphcable, of the Contract Work Hours and Safety Standards
Act, 40 U.S.C. § §327-332.
REPAYMENT
HOME funds must be repaid to the COUNTY's HOME Investment Trust Fund: (i) ifthe
funds are spent on a project that is terminated before completion; (ii) if housing assisted
with the funds does meet the affordabiiity requirements for the period specified in 24
C.F.R. §92-252 or §92-254; or (iii) if the housing ceases to qualify as affordable before
the period of affordability expires.
HOUSING QUALITY STANDARDS
Housing that is assisted with HOME funds must, at a minimum, meet the housing quality
standards of 24 C.F.R. §882.109. In addition, housing that is newly constructed or
substantially rehabilitated with HOME funds must meet all applicable local codes,
rehabilitation standards, ordinances, and zoning ordinances. The AGENCY must have
written standards for rehabilitation. Newly constructed housing must meet the current
edition of the Model Energy Code published by the Council of American Building
Officials. Substantially rehabilitated housing must meet the cost-effective energy
conservation and effectiveness standards in 24 C.F.R. part 39. Housing for home
ownership that is to be rehabilitated after transfer of the ownership interest must be
free from any defects that pose a danger to health or safety before transfer of the
ownership interest, and must meet the applicable property standards not later than two
years after the transfer.
AFFIRMATIVE MARKETING
The AGENCY must adopt affirmative marketing procedures and requirements for HOME
Assisted housing containing five or more housing units. Such steps consist of actions
to provide information and otherwise attract eligible persons from all racial, ethnic, and
gender groups in the housing market area to the available housing. Minimum program
requirements and procedures are set forth at 24C.F.R. §92.351(b). The AGENCY must
assess annually the affirmative marketing program to determine its effectiveness and
take any necessary corrective actions.
PROJECT
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For purposes of this agreement "Project" means a site or an entire building, or
two or more buildings, together with the site or sites upon which the building or
buildings are located, that are under common ownership, management, and
financing, and are to be assisted with HOME Funds, under a commitment by the
owner. It includes all the activities associated with the site and building. If there
is more than one site associated with a project, the sites must be within a four
block area.
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10.
11.
12.
Housing that accounts for less than one hundred percent of the dwelling units
in a project qualifies as affordable housing if it meets the affordabitity criteria set
established at 24 C.F.R. §92.252 or §92.254. Each building in the project must
contain housing that meets these standards.
Co
Housing in a project that is designed in part for uses other than residential use
qualifies as affordable housing if it meets the criteria of 24 C.F.R. §92.252 or
§92.254. A project that contains, in addition to dwelling units, laundry and
community facilities for the exclusive use of the project residents and their
guests does not constitute a project that is designed in part for uses other than
residential. Residential living space must constitute at least fifty-one percent of
the project space. Each building in the project must contain residential living
space.
AFFORDABILITY
Affordable Housing. HOME Funds shall be used only for Projects which provide
affordable housing for persons of low or very Iow income families. To qualify as
"affordable housing," the Project must meet and the AGENCY shall comply with
the terms of requirements contained in 24 C.F.R. §92.252 and §92.254. The
affordability requirement must be memorialized by appropriate deed restrictions
for the duration of the period of affordabitity.
B. Annual Review. Maximum rents and utility allowances permitted hereunder must
be reviewed and approved by the COUNTY. The Project owner shall re-examine
the income of each tenant household living in Iow income units at least annually.
The maximum monthly rental must be recalculated and approved by the COUNTY
annually. Any resulting increase in rent for lower income units is subject to the
provision of outstanding leases and, in any event, tenants shall be given not less
than thirty days prior written notice of any increase.
TENANT PROTECTION
The lease between a tenant and an owner of rental housing assisted with Home funds
must be for not less than one year, unless by express mutual agreement between the
tenant and the owner,.and may not contain any of the provisions enumerated at 24
C.F.R. §92.253. An owner of rental housing assisted with HOME funds must maintain
the premises in compliance with all applicable housing quality standards and local
building requirements and comply with the tenant's selection procedures as enumerated
and as provided for in 24 C.F.R. §92-253, and all other provisions contained therein.
PROPERTY MANAGEMENT
Ao
The AGENCY agrees that any nonexpendable personal property, purchased
wholly or in part with agreement funds at a cost of $5,000 or more per item for
units of local government, and $300 or more per item for non-profit
organizations, is, upon its purchase or receipt, the property of the COUNTY
and/or federal government. Final ownership and disposition of such property
shall be determined under the provision of 24 C.F.F §85.32 for local units of
government and O.M.B. Circular A-110 for nonprofit organizations.
12-
13.
14.
Bo
The AGENCY shall be responsible for all such property, including its care and
maintenance.
Co
The AGENCY shall admit the COUNTY's property management officer to the
AGENCY's premises for the purpose of marking such property, as appropriate,
with COUNTY property tags.
Do
The AGENCY shall meet the following procedural requirements for all such
property:
1)
Property records shall be maintained accurately and provide for: a
description of the property; manufacturer's serial number or other
identification number; acquisition date and cost; source of the property;
percentage of HOME used in the purchase of property; and location, use,
and condition of the property.
2)
A physical inventory of property shall be taken and the results reconciled
with the property records at least once every two (2) years to verify the
existence, current utilization, and continued need for the property.
3)
A control system shall be in effect to insure adequate safeguards to
prevent toss, damage, or theft to the property,. Any loss, damage, or
theft of the property shall be investigated and fully documented.
4)
Adequate maintenance procedure shall be implemented to keep the
property in good condition.
ACQUISITION AND RELOCATION
The AGENCY must ensure that it has taken all reasonable steps to minimize the
displacement of persons (families, individuals, businesses, non-profit organizations, and
farms) as a result of a project assisted with HOME funds in accordance with 24 C.F.R.
§92.353. Specifically, the AGENCY must comply with the following requirements:
Ac
Any acquisition of real property for any activity assisted under this Agreement
shall comply with Title II1 of the Federal Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform
Act), 42 U.S.C. § § 4201-4655 and the Regulations at 24 C.F.R. Part 42 and 49
C.F.R. Part 24.
Bo
Any displacement of persons, businesses, non-profit organizations, or farms
occurring as the result of acquisition of real property assisted under this
Agreement shall comply with Title II of the Uniform Act and the Regulations at
24 C.F.R. Part 42. The AGENCY shall comply with the regulations pertaining to
costs of relocation and written policies, as specified by 24 C.F.R. Section
570.602(c) and (d).
HISTORIC PRESERVATION
The AGENCY shall meet the historic preservation requirements of Public Law 89-665
and the Archaeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and
Executive Order 11593, including the procedures prescribed by the Advisory Council on
-13-
15.
16.
17.
lB.
19.
20.
Historic Preservation in the Regulation at 36 C.F.R. Part 800. Activities affecting
property listed in or found to be eligible for inclusion in the National Register of Historic
Places will be subject to the requirements of 24 C.F.R. Part 58.
ARCHITECTURAL BARRIERS
Any facility constructed pursuant to this Agreement shall comply with design
requirements of the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151 et. seq.
and 24 CFR § 4,3, et. seq.).
NON-PARTICIPATION IN POLITICAL ACTIVITIES
The AGENCY shall comply with the provision of the Hatch Act (5 U.S.C. Ch. 15).
CONDITIONS FOR RELIGIOUS ORGANIZATIONS
HOME funds may not be provided to primarily religious organizations, such as churches,
for any activity including secular activities. In addition, HOME Funds may not be used
to rehabilitate or construct housing owned by primarily religious organizations or to
assist primarily religious organizations in acquiring housing. However, HOME funds may
be used in accordance with 24 C.F.R. §92.257.
NATIONAL FLOOD INSURANCE
The AGENCY may not receive HOME funds for acquisition or construction in any area
that has been identified as having special flood hazards and is not participating in the
National Flood Insurance program, as provided by Section 3(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234) and the Regulations thereunder (24 C.F.R. Ch.
X, subchap. B).
AIR AND WATER POLLUTION
The AGENCY shall comply with the provisions of the Clean Air Act, as amended (42
U.S.C. Section 1857 et seq.) and the Federal Water Pollution Control Act, as amended
(33 U.S.C. Sections 1251, et seq.) and the regulations issued thereunder (40 C.F.R. Part
15).
LEAD-BASED PAINT POISONING
The AGENCY shall comply with the H.U.D. Lead-Based Paint Regulations (24 C.F.R. Part
35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.
Sections 4831 et seq.) requiring prohibition of the use of lead-based paint (whenever
funds under this Agreement are used directly or indirectly for construction,
rehabilitation, or modernization of residential structures); elimination of immediate lead-
based paint hazards in residential structures; and notification of the hazards of lead-
based paint poisoning to purchasers and tenants of residential structures constructed
prior to 1978.
22.
23.
24.
2_5.
2.6.
NON-$t)~$Tt'rLiTION FOR LOCAL FUNDING
The HoME funding made available under this Agreement shall not be utilized by the
AGENCY to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to the availability of funds
under this Agreement.
PUBLIC OWNERSHIP
For agencies which are not municipal corporations organized under the laws of the State
of Minnesota, it may become necessary to grant the COUNTY a property interest where
the subject project calls for the acquisition, construction, reconstruction, rehabilitation,
or installation of publicly owned facilities and improvements. The AGENCY shall comply
with current COUNTY policy regarding transfer of a property interest sufficient to meet
the public ownership requirement.
PUBLIC INFORMATION
If requested by the COUNTY, the AGENCY shall comply with the following:
In all news releases and other public notices related to projects funded under this
Agreement, the AGENCY shall include information identifying the source of funds
as the Anoka County HOME Program.
For all construction projects, the AGENCY shall erect a sign to COUNTY
specifications at the construction site, identifying the source of funds.
REVERSION OF ASSETS
The AGENCY shall transfer to the COUNTY any HOME funds, including but not limited
to project income, on hand at the time of expiration of this Agreement, or received
thereafter, and any accounts receivable attributable to the use of HOME funds.
PROHIBITED USE OF EXCESSIVE FORCE
The AGENCY, if a unit of government, certifies by the execution of this Agreement that
it has adopted and is enforcing a policy prohibiting the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations. (Pub. Law No. 101-104, § 519.)
LOBBYING PROHIBITION
The AGENCY certifies by the execution of this Agreement that it has adopted and is
enforcing the following as required by Pub. Law No. 101-121, § 319:
1)
No federal appropriated funds have been paid or will be paid by, or on
behalf of, the undersigned to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress,
an officer or employee of Congress, or an employee of a member of
Congress, in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
-15-
PART I!!.
1.
o
renewal, amendment, or modification of any federal contract, grant, loan,
or cooperative agreement.
2)
If any funds other than federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in
connection with this federal contract, grant, loan, or cooperative
agreement, the AGENCY shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
3)
The AGENCY shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
EVALUATION AND RECORD KEEPING
EVALUATION
The AGENCY agrees to participate with the COUNTY in any evaluation project or
performance report, as designated by the COUNTY or the appropriate federal agency,
and to make available all information required by any such evaluation process.
AUDITS AND INSPECTIONS
The records and documents with respect to all matters covered by this contract shall
be subject at all times to inspection, review or audit by the COUNTY, federal or state
officials so authorized by law during the performance of this contract during the period
of retention specified in this Part III.
Pursuant to 24 C.F.R. § 92.506, the AGENCY, regardless of the amount of HOME funds
received from the COUNTY, shall obtain at its own expense an annual certified financial
and compliance audit made in accordance with 24 C.F.R. Part 44 and OMB Circular A-
133.
All audits shail be submitted to the COUNTY within six months of the close of the
AGENCY's fiscal year and shall be prepared by an independent auditor who meets the
independence standards specified in the General Accounting Office's yellow book,
"Government Auditing Standards."
The AGENCY shall submit a copy of the annual financial audited statements with the
management compliance letter as such letter pertains to the Project in which HOME
funds are utilized. Such audit statements shall be submitted to the Director of
Community Development within six months of the end of the AGENCY's fiscal year.
RECORDS
The AGENCY must maintain sufficient records to enable H.U.D. to determine compliance
with the requirements of the 24 C.F.R. Part 92. Records must be kept in a manner that
-16-
~d,~t~s t~ so~c~ of ~r~ds of each project (e.g. allocation and reallocation identified
by federal fiscal year appropriation and funds in the local amount of the HOME
Investment Trust Fund). At a minimum, the AGENCY must maintain the records
required by 24 C.F.R. §§ 92.508(a)(3), (4), (5).
RETENTION OF RECORDS
Required records shall be retained for a period of three (3) years after closeout of HOME
fund, except that records relating to litigation, the duration of affordability, and
displacement and acquisition must be maintained in accordance with 24 C.F.R. §
92.508(c).
REPORTS
The AGENCY shall submit reports as required by the COUNTY on a monthly and annual
basis and also prior to project execution.
COUNTY
AGENCY
Maureen Devine
Governmental Services Division Manager
(Signature)
Date:
Approved as to form:
Assistant Anoka County Attorney
This Agreement drafted by:
Anoka County Attorney's Office
Anoka County Government Center
2100 Third Avenue
Anoka, Minnesota 55303
Name (Typed)
Title
Date:
(Signature)
Name (Typed)
i:\cdbg\contract\home.mas
Title
Date:
-17-
EXHIBIT A
PROJECT DESCRIPTION AND BUDGET
Amount of HOME funds provided by Anoka County for the program year beginning in 1998 to
City of Columbie Heights
for: Acauisition of Substandard HQgsing
$70,000.00
A description of goods and/or services to be provided by the above-named organization with
the assistance of the HOME funds and the target population to be served:
#$07 Columbia Heights Acquisition of Substandard Housing
The City of Columbia Heights has created a Housing Redevelopment Tax
Increment Financing District (HRTIFD), consisting of 56 scattered sites
throughout the City. The purpose of this district is to remove
substandard dilapidated homes and replace them with newer homes.
These sites will be prioritized and two will be selected for improvement
utilizing the 1998 HOME Program funds.
Budget $70,000.00
Columbia Heights will provide a non-Federal match of at least
$17,500.00, in compliance with the HOME program's 25% non-federal
match requirement.
Additional details on the Individual Project Summary attached as Exhibit
B.
Liaison per Section 4: (typed) ~1~ H¢llmCn
Authorized to sign vouchers & reports per Section 4:
Project to be completed by:
t July 1, 2000
CDBG-69
Exhibit
!,9~8 I:IOMZE
INDIVIDU*L PRO,ri;CT SUM_WDU~Y
Sponsor: Ckv of Columbia Hci~h~
Is rh~ Sl~nsor · CHDO? No
Project De~rlptlon - Include · brlef title ti.st can be u.~d.
The Cky of Columbia Hefi$~'~ has cr~r_~ a Housing Rczic~lopmzmt Tax Iacr~ Financing Dis~ria
(I-EK'I-iFD), ¢cn~isZin8 of 56 ~ sires thr~t ~c City. Thc purpo~ oftt'd~ distri~ is to i~r, ov¢
~bs~mada.,xt ~lapida~ed homes and replace them with now~ horne~. ~ ~i~'~ will bc priontizeci ~xi 2
will be ~elcc~ for improvemern utilizing ti~ 1~9S HOM'~ Program fun~.
Project Address:
this 2mc
How w~ need identified (st~eh a~y doeumefrtaifion)~.
Atthe rm:tuesl ffthe Ec. omxnic l~evetogment Authority, s~a.ffide~ 36 slt~ a.s b~irt~ i~ poor e.x:~iki~rn
and.pia~:~! Ih~ si*as on a Housing ~iogmant Tax ~t Financi~ Districz.
Censu~ Tract:
Project Type:
X A~uisific~ __$ubsmz:~ !~m~bilit~c~
Oth~ R.zhabilimtio,a Nvw Cvns~
Budget: ,
Total $87.50{) HOI~E $70.(K~0
Tmam-Ba.~ ~ .~s~ista~ce
loan or ~va.noe
Other (Crive amouazs by soarze):
$17,500 Mar. ah
Totsl Number of Unlef by Bedroom Size:
Total # Fersons or Households Served:
R~t~ or Ov. mer.-~c~tpied:
E~ddence of site comTol:
Se~,,,,dute for Project ComplY. ion:
unkaowa u :his ~
s~ All~ehrnc~: 3 of HOME Program Project
December, 1~
SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1965
Exhibit C
Housing and Urban Development regulations implementing Section 3 of the Housing and Urban
Development Act of 1968 require that to the greatest extent feasible, opportunities for training
and employment be given to lower income residents of the project area and contracts for work
in connection with the project be awarded to business concerns which are located in or owned
in substantial part by persons residing in the area of the project.
As evidence of Compliance, the undersigned certifies that he/she will:
(1)
take affirmative steps to hire and train lower income residents of the project
area, and
(2)
solicit the participation of businesses located in or owned substantially by
persons residing in the area of the project,
(3)
maintain records and documentation of activities carried out for (1) and (2)
above for periodic review by HUD officials to determine compliance.
Signed
Title
Contractor or
Developer
Date
CERTIFICATION
Exhibit D
The Undersigned, on behalf of the Agency, certifies, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
'Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1332, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not tess
than ~10,000 and not more than ~100,000 for each such failure.
AGENCY
By: 7. By: 'i
Its: Its:
Date: Date:
Exhibit E
DECLARATION OF COVENANTS AND RESTRICTIONS
THIS DECLARATION is made as of the day of , 1998,
by the City of COLUMBIA HEIGHTS, Minnesota, a municipal corporation under the laws of
Minnesota (COLUMBIA HEIGHTS).
WITNESSETH
WHEREAS, COLUMBIA HEIGHTS intends to acquire the Property legally described on
Exhibit A attached (the "PROPERTY"); and
WHEREAS, COLUMBIA HEIGHTS intends to
(the "HOME UNITS"), on the PROPERTY;
and
WHEREAS, COLUMBIA HEIGHTS has applied to the Anoka County Housing and
Redevelopment Authority (the "AUTHORITY") for a grant in the amount of $ (the
"GRANT") the proceeds of which are to be used to finance COLUMBIA HEIGHTS' acquisition of
the PROPERTY; and
WHEREAS, in order to satisfy the requirements of the HOME Investment Partnership Act,
Title 1t of the Cranston-Gonzatez National Affordable Housing Act, Pub. Law No. 101-625, 42
1
Exhibit E
U.S.C. Section 12701 et seq., and applicable regulations (the "ACT"), and to enable the
AUTHORITY to make the GRANT, COLUMBIA HEIGHTS does hereby make this Declaration of
Covenants and Restrictions.
NOW, THEREFORE, COLUMBIA HEIGHTS does hereby impose upon the PROPERTY
the following covenants and restrictions which shall be covenants running with the land and shall
be binding upon COLUMBIA HEIGHTS, its successors and assigns, and shall inure solely to the
benefit of the AUTHORITY:
1. COLUMBIA HEIGHTS represents, covenants and agrees to take such steps and
execute such documents to insure that each HOME UNIT shall be maintained in compliance with
the affordability requirements specified in 24 CFR §§ 92.254 for a period of not less than 20
years from the date hereof. To that end, COLUMBIA HEIGHTS hereby represents, covenants
and agrees as follows:
a. Insure that the HOME UNITS will be the principal residence of an owner
whose family qualifies as a "Iow income family" as defined in 24 C.F.R. § 92.2, at the time of
purchase.
b. For a period of 20 years from the date hereof make the HOME UNITS
available for subsequent purchase only to subsequent purchasers whose family qualifies as a
"low income family" which will use the HOME UNIT as its principal residence.
c. These affordability restrictions terminate upon the occurrence of any of the
following termination events: foreclosure, transfer in lieu of foreclosure, or assignment of an FHA
insured mortgage to HUD. The affordability restrictions shall be revived according to their
original terms if, during the original affordability period, the owner of record before the termination
event, or any entity that includes the former owner or those with whom the former owner has had
family or business ties, obtains an ownership interest in the PROPERTY.
2
Exhibit E
2. In the event that COLUMBIA HEIGHTS, its successors or assigns, shall default in
its performance or observance of any covenant, agreement or restriction set forth herein and
such default shall remain uncured for a period of thirty (30) days after notice thereof shall have
been given by the AUTHORITY to COLUMBIA HEIGHTS its successors or assigns, then in such
case, (i) the AUTHORITY may institute and prosecute any proceeding at law or in equity to
abate, prevent or enjoin any such violations; (ii) the AUTHORITY may require COLUMBIA
HEIGHTS, its successors or assigns, to demonstrate to the satisfaction of the AUTHORITY that
any default has been corrected and the AUTHORITY may take any action reasonably necessary
to investigate and substantiate the existence or correction of the default, or (iii) the AUTHORITY
may seek specific performance of the covenants and restrictions contained herein. COLUMBIA
HEIGHTS, its successors or assigns, hereby agrees to pay, indemnify and hold the AUTHORITY
harmless from any and all costs and expenses, including reasonable attorney's fees, actually
incurred in any such action for specific performance hereof following a default hereunder if the
AUTHORITY should prevail.
IN WITNESS WHEREOF, COLUMBIA HEIGHTS caused this declaration to be executed
by its duty authorized representatives, as of the day and year first written above~
CITY OF COLUMBIA HEIGHTS
By:
Joseph Sturdevant, Mayor
By:
Walter Fehst, City Manager
3
Exhibit E
STATE OF MINNESOTA )
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
, by Joseph Sturdevant, Mayor, and Walter Fehst, City Manager, for and on behalf of
the City of Columbia Heights, Minnesota, for and on behalf of said Corporation.
Notary
This instrument was drafted by:
Anoka County Attorney's Office
2100 3rd Avenue North
Anoka, MN 55303
This instrument is exempt from registration tax and from recording fees under Section 386.77 of
Minnesota Statutes.
4
Exhibit E
EXHIBIT A
LEGAL DESCRIPTION
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGENDA SECTION: Consent ORIGINATING DEPT: CITY
Administration MANAGER'S
.t
NO. ~ W. Fehst APPROVAL
Review of Adopted Goals and BY: J. Student BY:~~~_ _~
ITEM:
Six
Month
Objectives g~/,, ~ DATE: 9-10-98 DATE:
At the September 8th Council Work Session, the six month review of adopted goals and objectives were
discussed. The City Manager was given direction as to these goals and obi ectives which were to be brought back
to the September 14, t998 Council Meeting for adoption.
MOTION: Move to adopt and place on file the six month review of adopted goals and objectives from the March
Workshop as noted in the memo dated September 3, 1998 from the City Manager.
COLrNCIL ACTION:
TO:
FROM:
DATE:
MAYOR AND CITY COUNCIL
CITY MANAGER
SEPTEMBER 3, 1998
SIX MONTH REVIEW OF ADOPTED GOALS AND OBJECTIVES FROM
MARCH WORKSHOP
The status of all ten of the adopted goals from the March workshop are attached. We broke the
goals down into the proposed action steps and assigned these action steps to specific division
head(s). Additionally, all of the individual goals were assigned to one key staff coordinator to
oversee the progess and coordination needed with other departments. This report represents a
summary of those views.
Recommendation
That the City Council review the stares of the various action steps and goals and place the report
on file.
wf/js
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
DATE:
RE:
WALT FEHST, CITY MANAGER
LINDA L. M_AGEE, ASSISTANT TO THE CITY MANA~
SEPTEMBER 3, 1998
STATUS OF GOALS
Per your request at the August 31, 1998, staff meeting and our follow up discussion, listed below
is the status of the goals assigned to the Administration Department.
GOAL 1: - INTERNAL
TO IMPROVE OVERALL COMMUNICATION AND TEAMWORK OF THE
COUNCIL AND PROFESSIONAL STAFF.
ACTION STEPS:
Consider Annual Retreat For Team Building And Goal Development And
Assessment.
Monies were included in the 1999 department proposed budget for a facilitator for
a goal setting retreat. Specifically, $2,000 was budgeted in the Mayor/Council
budget for this purpose.
B. Consider Team Building Exercises Within Each Department.
Bill Hudson of Brass Tacks Network, conducted and completed team building
exercises within the Community Development Department. Arrangements have
been made to utilize his services in the Fire Department, as well, in order to
address the working relationships within the Fire Department, and to restore
relationships to healthy and productive work interactions.
Determine a Feasible Way to Ensure Staff Awareness of Council and Division
Head Staff.Meetings (i.e., To Include Information to All Employees).
Each Division Head has regular staff meetings with the various levels of their
employees. The City Manager attempts to attend at least one of these meetings
each quarter. The "green sheet" is disseminated consistently to all Division Heads
and is posted for employee review.
Furthermore, the "green sheet" is printed to LaserFiche for access by employees.
The administrative summaries will soon be printed to LaserFiche as well.
Establish Committee to Consider Ways to Empower Additional Employee Input to
Decision Making Process.
Although one overall committee has not been established for this particular action
step, there is a Labor Management Committee operating within the Public Works
Department which provides an organized forum for employees to provide input to
issues affecting the work place.
Furthermore, the Fire Department is interested in exploring the concept of a Labor
Management Committee, as well. Exploration of this will be delayed until the
conclusion of team building.
Establish Protocol to Guide Communications.
This action step is still being explored.
GOAL 2: - INTERNAL
TO ESTABLISH A TWO TO THREE YEAR GOALS PROGRAM (WORKING
INTERDEPENDENTLY WITH COUNCIL & STAFF)
ACTION STEPS:
A. Assessment of Where We Are - Challenges Facing The City -Now And In The
Future.
The ten goals have been incorporated into departmental strategic plans, and action
steps have been assigned to each division.
B. Establish Goals And Prioritize Goals With Target Dates.
Goals are established. Target dates are periodically reviewed and adjusted, as
necessary.
C. Assign Responsibility To Achieve Goals.
City Manager continues to meet with all division heads, as necessary, to assess
progress toward goals.
D. Develop Department Strategic Plan.
The results of the goal setting retreat, Minnesota Design Team visit, and input
from the public have helped to formulate departmental goals. These items,
together with day-to-day concerns and issues, are addressed and implemented
within budgetary guidelines and restraints.
E. Annually Assess Progress.
To be completed by the date of the next Goals Retreat session.
If you have any questions, please contact me.
cb
COLUMBIA HEIGHTS POLICE DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Walt Fehst, City Manager
Thomas M. Johnson, Chief of Polic~ ~
Goals and Objectives Update
September 1, 1998
As requested by you, what follows is an update of the Police Department involvement toward obtaining goals
and objectives set in March 1998.
Internal Goals ~--'~,, ~' · :· ~5
1. The need to improve overall communications and teamwork between the Council members and staff.
This goal has been met and improved upon over the last several months. Imernally, the department
currently holds monthly meetings in the following areas: community oriented policing, sergeants
(supervisors) meeting and civilian meeting. We also have department meetings every other month.
These meetings are open to any member of the Council. The Mayor and/or City Manager fi:equently join
us at these meetings. We have also started posting the results of all Council meetings on our squad room
bulletin board and the weekly green sheet is circulated to all members of the department.
The need to develop a two-three year goals program for the city (Council and staff working
interdependently).
The Police Department goals for the coming two to three years are staying consistent in the direction of
community policing. We continue to interact w/th the public through our schools, (D.A.R.E. program,
D.A.R.E. Jr. High program and School Liaison Officer), with the property owners through our landlord
training program, with the community through our neighborhood picnic program and National Night
Out. We also attempt to complete one winter program involving our neighborhood block captains. All
of these programs are very well received by the community and the city.
3. The need to update the city's five-year capital improvement program.
The CIP program has been somewhat of a point of confusion for the Police Depart_mem. As I stated to
you and Bill Elrite at our budget review meeting, Kevin Hansen wanted me to include items such as our
squads in this program. I advised him that it was my understanding that items such as our squad cars
were covered in the capital equipment budget and therefore did not need to be covered in the CIP. When
I brought this to your attention at the budget meeting, you concurred and stated that you were going to
talk to Kevin about this. It seems to me that there should be a dollar amount set on these items and a
definition of what a CIP is. At this time I have not turned anything in to Kevin Hansen reference CIP.
Goals and Objectives Update
Page 2
September 1, 1998
o
The need to promote the city in a positive way.
Everything that the Police Department does is an attempt to promote the city in a positive way. The
neighborhood picnics, National Night Out, landlord training, D.A.R.E., speed monitor and speed trailer,
talks to civic organizations, the appearance of our officers and the equipment they use, and the new
design on the squad cars are all attempts to give Columbia Heights a unique and positive identity.
The need to improve two-way communications with the public.
The Columbia Heights Police Department is continuously trying to improve on our communication with
the public. Our neighborhood picnics, National Night Out, participation in the City open house, landlord
training program, and our D.A.R.E. graduations give the public the opportunity to meet officers in a
positive setting. It gives people a chance to talk to officers about the issues in their neighborhood and
to find out what we as a police department are doing to address these issues.
We also have a crime flyer program used when we have a rash of crime in any one area. Through our
neighborhood block captains and via the Explorers and youth with community service time to serve, we
flyer areas with relative information and numbers to call should they have information that may assist
with capturing the offenders.
We will continue to look for ways to improve on our communication skills within the community.
External Goals
Although we have not been given any direct responsibility for any of the external goals, we would be
more than willing to assist with the brainstorming of any of these goals and the development of ways to
obtain each and every goal listed.
TMJ:mld
98-302
1-1"Y OF
COLUMBIA HEIGHTS
(l") PUBLIC LIBRARY
820 40Th AVENUE N.E., ColUmbia HEIgHT$~ MN $5421-3878 (612) 782-2805 TDD 782-2806
TO:
FROM:
SUBJECT:
Watt Fehst, City Manager
M. Rebecca Loader, Library Director
Progress report on goals
Board of Trustees
Barbara Miller
Chair
Patricia Sowada
Vice. Chair
Richard Hubbard
Secretary
Nancy Hoium
Member at large
Donald Jolly
Council Representative
M. Rebecca Loader
Library Director
DATE: 8/31/98
Report to follow on the Library's involvement in the City goals program:
Internal Goals
Goal #1: The Library staff holds weekly staff meetings on Fridays at 9:30 a.m.
Minutes are taken of items covered, updates are made for the Cable Channel, the
following week calendar is planned, and reports are given on meetings attended by staff.
Additional information on City-wide functions is presented.
Staff prepares a Seasonal Plan incorporating departmental and individual
goals. This plan is reviewed at the last staff meeting of each month and updated as
needed.
.G_0~_I ~_3.2~.A copy of the Library's 5-Year Plan (includes Capital Outlay and Capital
Improvements) has been forwarded to Kevin Hansen, Public Works Director. This
document is reviewed annually by the Library Board.
Goal #4: See memos attached dated 8/4/98 and 8/17/98.
THE CiTY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 40th AVENUE N.E., COLUmbia HEighTS, MN 55421-3878 (612) 782-2805 TDD 782-2806
Walt Fehst, City Manager
M. Rebecca Loader, Library Director
Future planning for celebrations
TO:
FROM:
SUBJECT:
Board of Trustees
Barbara Miller
Chair
Patdcia Sowada
Vice-Chair
Richard Hubbard
Secretary
Nancy Hoium
Member at large
Donald Jolly
Council Representative
M. Rebecca Loader
Library Director
DATE: August 4, 1998
At the Library Board of Trustees meeting on August 3, the Board started discussing the
Library's 75th anniversary year, which will occur in 2003. Previously, the 50th
anniversary was celebrated in 1978 with special events during the year and an open house
in December, when the Library was actually founded.
In 2003, the City wilt be 105 years old, and it might be the time to contact other agencies
in Columbia Heights to celebrate their anniversaries (whatever they may be) in the same
year with a combined event. I thought about the following groups as potential
collaborators: Chamber, Women of Today, the churches, School District 13, Golden Age
group, Ministerial Association. I would suggest that a citizen commission be set up, as
was done for the Bicentennial celebration, and that at least one year be given to them to
coordinate the event. Funds would need to be allocated and raised in advance so that they
would know how much they could do. I do not know who coordinated the Bicentennial
celebration, but there may be some records at City Hall. The Library would be interested
in being a part of any combined event.
C_.I-TY OF
COLUMBIA HEIGHTS
(:1'") PUBLIC LIB"A"Y
820 40TH AVENUe N.E., COLUMBIA HeighTS~ MN 55421-3878 (612) 782-2805 TDD 782-2806
TO:
FROM:
SUBJECT:
Walt Fehst, City Manager
M. Rebecca Loader, Library Director
Progress report on goals program
Board of Trustees
Barbara Miller
Chair
Patdcia Sowada
Vice-Chair
Richard Hubbard
Secretary
Nancy Hoium
Member at large
Donald Jolly
Council Representative
M. Rebecca Loader
Library Director
DATE: August 17, 1998
In April of 1998, the City Council adopted goals based on a work session attended by the
City Council and staff. These goals were divided into external and internal and were
assigned to various staff members for follow-through. I was assigned to work on the
internal goal of promoting the City in a positive way.
One of the City's major obstacles has been its negative image amongst the citizenry. The
Library has always tried to appeal to the positive side and in an effort to expand this to the
general City, I have encouraged staff involvement in the Community. To date these are
some of the outreach items the staff has tried:
1. Marsha and I were involved in the Minnesota Design Team visit.
2. The Library staffed two tables at the City open house in May.
3. The Library Board and staff participated in the Jamboree Parade.
4. I was recruited by the Anoka County Historical Society to represent Columbia
Heights in an agency that is trying to get the southernmost City in the County to
participate in County-wide programs. So far, Mayor Sturdevant was invited to participate
in "Drums, Dreams, and History" on July 18 as a guest for the festivities, and my husband
and I volunteered in the museum for their open house. We saw many Columbia Heights
residents.
5. I worked at the Anoka County Fair in the Old Farmhouse on August 7. I talked to
many people about the Historical Society and about the history of Columbia Heights.
This is an "FYI" memo so that you are aware of staff outreach on behalf of the city.
THE CItY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO: WALT FEHST
CITY MANAGER
FROM:
SUBJECT:
DATE:
KEVIN HANSEN ~
PUBLIC WORKS DIRECTOR/CITY ENG
STATUS REPORT ON CITY'S GOALS AND OBJECTIVES
SEPTEMBER 3, 1998
Through a retreat held this past spring with City Council members and Division and Department
Heads, specific goals and objectives were formulated and adopted by the Council. A status
update on those goals and objectives assigned specifically to Public Works are as follows:
Goal #3: To Develop a Five Year Capital Improvement Program -- -~ b,'q-ev v. cc l'
1. Objective: Review and adjust current plan through the year 2003.
Through this summer, Public Works has been updating the capital improvements for the
years 1999-2003. This includes the areas of Parks, Sewer, Water, Storm, Street
(consistent with city's Rehab Program), engineering and garage. Information sheets
(detail and request) have been distributed to the Police and Fire departments. The Library
has assembled their own CIP, and the content of that document will be incorporated into
the city-wide CIP. Input from other city departments for the CIP will be requested by
Public Works for data assembly.
Objective: Develop updated Plan.
Public Works is currently assembling an updated 'Plan' in draft format for department
and council review. It is anticipated that the draft document including summary
information and objectives (but not detail data sheets), will be available for council
review and distributed just before the 1999 proposed budget in early October.
Memorandum to Watt Fehst
September 1, 1998
Page 2
o
Objective: Present Plan to Council
As stated previously, a draft version of a summary plan wilt be presented to council for
review and comment just prior to the 1999 budget review. Based upon this review, work
will continue to complete the project and equipment detail sheets, CIP objectives, funding
identification, departmental review, city manager review, and appropriate commission
review prior to resubmitting for council review and approval.
4
Objective: Make adjustments as per City Council Direction: It is intended to have the
document reviewed by the council in a draft 'summary' version in October of 1998 and a
draft 'detail' version 1st Quarter of 1999 before consideration for final approval, and plan
implementation.
K jb
98-305
City of Columbia Heights
Recreation Department
TO:
FROM:
RE:
DATE:
Walt Fehst, City Manager
Keith Windschitl, Recreation Director~
Promoting the City in a Positive Way ( ~ ~ ~
September 2, 1998
The City of Columbia Heights is promoting the City in a positive way. I have been active in
'working with the Police Department with the neighborhood park picnics. I have encouraged the
Park and Recreation Commission to participate as well. We have created surveys that are filled
out by community members stating what they like about their parks and what they would like to
see added to their parks. They are also giving their names to serve on committees for the parks
so they will have input on their specific park.
The City played a large role in the Columbia Heights Jamboree. We facilitated a softball game
against the Columbia Heights Chamber of Commerce. Our Recreation Department also set up
the celebration of the City's 100 year birthday and fireworks program which took place at Huset
Park. Several departments participated in the parade held during Jamboree. The Police
Department organized and ran the "Tour de Heights."
In recent months the Community Development Department has organized several meetings for
the public to attend and exchange dialogue to gain input on some issues that are facing the city.
Information gathered from these meetings will be put into the comprehensive plan.
The City of Columbia Heights open house was one of the more successful open houses based on
comments from staff and the public. It was beneficial for the public to put a face with the name
and for people to see what City staff do. Public Works organized the event and did a great job.
The City brochure went out in the mail at the end of August. Janice McGhee-Fetzer of the
Recreation Department does a great job putting the brochure together for the printer. This is a
very successful way to relay information from the City to the community. The mailing goes out
to all residents of the City four times per year. In addition to the mailing of the brochure, the
Recreation Department distributes the brochure to the schools each time it is published. These
2,900 brochures are distributed to the students at five schools.
Another way the City is promoted in a positive way is with the Cable Commission. Jean Kuehn,
Special Projects Coordinator, promotes many of our upcoming events during her cable show.
This cable show is very popular and reaches 52% of Columbia Heights residents. Publicity in
Page Three
one form or another is done on cable for all of the departments of the City.
At the present time, I feel the City has many great staff on board who are serving the public and
promoting the City in a positive way.
KBXk~jlrn
K-Promot
CITY OF COLUMBIA HEIGHTS
TO:
FROM:
DATE:
RE:
WALT FEHST, CITY MANAGER
DANA ALEXON, ASSISTANT FIRE CHIF. F
SEPTEMBER 3, 1998
STATUS OF GOALS
Per your request at the August 31, 1998, staff meeting, listed below is the status of the goals
assigned to the Fire Department.
GOAL 5: '---"'- --~' "~/( ~ ~'~/
TO IMPROVE TWO W~MUNICATION WITH THE PUBLIC.
ACTION STEPS:
A. Assess What we Currently Do (Open Mic, Board and Commission Meetings)
Several comprehensive plan meetings have been held with different "publics"
(business, general public, volunteer commissions). Surveys have been collected
from all these groups. Also, traffic studies for Reservoir, Central, and 37th
required public input at two meetings. Public Works Director considering plans
for cut-de-sac for Reservoir based on public input. Minnesota Design Team
extremely helpful.
Additional ways we currently communicate with the public:
· Telephone conversations
· One-on-one interactions-Police, Public Works, Meter Reading, Fire,
Housing, Commercial Inspections, Building Official, City Hall Staff, Mayor
and Council
· National Night Out, Neighborhood Picnics
· Heights Happenings Newsletter, Focus and Northeaster Newspapers
· Utility Billing Inserts
· Landlord Training Sessions, Senior Citizen Safety Training, Neighborhood
Watch Group Meetings
· Cable IV Channels
· Council and Commission Meetings
· Storm Sewer Study included Direct Communication with Affected Parties
Explore Alternative Ways to Communicate (Web sites, E-Mail, Town
Meeting-State of the City, Talk to the Mayor)
Internal communications with the use orE-mail. Have investigated, though have
not yet spent the time or money necessary for a web site for information to
citizens. All Division Heads have regular (weekly, monthly) staff' meetings with
appropriate work groups. Quarterly newsletter continues to be sent out.
Evaluate Top Priorities.
Minnesota Design Team recommended priorities and presented them to he City
Council on June 16th. The Design Team oversight committee continues to meet, as
have the five sub-committees (Bike Trail, City Gateways, Neighborhood
Development, Central Avenue/Business Development, Community Center).
Staff in all divisions continue to work on means of conveying progress to all
citizens.
Implement.
All of the present methods of communication appear to be working. Also, the
Park and Recreation Commission did some polling at the annual park picnics. This
feedback is being assimilated into work plans and budgets as necessary.
Re-Evaluate AtSer Given Period of Time to Assess Best Methods.
Continual evaluation of all communication methods. Will also review successes
and failure during annual goal session retreat.
GOAL
TO IMPROVE THE CITY'S HOUSING STOCK
ACTION STEPS
COLLABORATION WITH OTHER NOT-FOR-PROFITS (Realtors, Banks, ACCAP)
TO LEVERAGE FEDERAL AND STATE FUNDS.
Staff: Community Development Director and Housing Coordinator
A number of steps have been initiated to leverage outside sources of funds.
· Letters have been sent to the five primary financial institutions serving Columbia
Heights requesting a total of $5,000 to pay for preparation of the Residential
Planbook on concert with 13 other suburban communities. To date, $250 has been
received from one institution.
· The St. Timothy's Lutheran Church site development of senior housing has a new
developer (investor) and is interested in starting construction in the fall of 1998.
The moratorium must be lifted by the Council, revised site plans reviewed by the
Planning and Zoning Commission, and a TIF development contract negotiated and
approved with the EDA prior to construction start.
· A Livable Communities Demonstration Account grant application in the amount of
$771,000 has been submitted to the Metropolitan Council. The grant will fund
land acquisition for town house and senior housing construction with a private
developer not-for-profit (Crest View) in and near the NEI College of Technology
site.
· Staff continues to administer the Minnesota Housing Finance Agency (MHFA)
loan programs, Anoka County (CDBG) housing rehabilitation program, and first-
time home buyer mortgages through the Minnesota Cities Participation Program
(MCPP).
· Staff is exploring joint projects with ACCAP using local CDBG monies combined
with ACCAP deferred loan monies available to low income residents from MHFA.
· HOME grant funds of $70,000 have been received to finance acquisition of two
properties for sale and development by Habitat for Humanity. Anoka County
Contract approval by the Council is set for September, 1998.
COMPLETE HOUSING LIFE CYCLE PROGRAM TO DETERMINE LONG TERM
NEED.
Staff: The Life-Cycle Housing Study has been completed by the consultant and presented
to the City Council for adoption. The study indicated 99 townhouses/condominiums were
needed as well as move-up housing options.
DETERMINE DOLLARS NECESSARY TO MEET THE HOUSING NEED.
Staff: Housing Coordinator and Community Development Director
Staff is exploring other financing options/sources in addition to the MHFA Minnesota Fix-
up Fund, Home Energy Loans, Accessibility Loans, Manufactured Housing Home Energy
Loan, and MCPP first time home buyer mortgage program. The MHFA Community Fix-
up fund is being considered which has higher income limitations ($69,920) for a specific
type of housing improvement program or defined target area of the City. CDBG funds
will be accessed as will HOME funds where appropriate.
DESIGN PLAN TO PRIORITIZF~ & PURCHASE HOMES (TIF & additional houses
necessary for purchase).
Staff: City Manager and Community Development Director
Staff is preparing a Est of up to ten properties on the TIF Scattered Site Program of 55
properties which are most severe, least cost to acquire, and which the property owners
have identified a voluntary intent to sell to the EDA. The first site is being acquired as
authorized by the EDA at 3913 Polk Street NE. The option of identifying a target area to
focus resources from other sources such as the Abatement Fund is also being considered.
City proceeds from the housing revenue bond finances are being considered for transfer to
the EDA to finance property acquisitions. Finally, also considering $300,000 to $400,000
transfer from the Solid Waste Fund upon completion of financing the sewer, water, and
road program.
EDUCATION PROCESS-PRESENT & FUTURE HOME OWNERS-AS TO
MAINTENANCE OF HOUSEHOLD AND FINANCING IMPROVEMENTS.
Staff: Community Development Director and Housing Coordinator
Conduct homeowner education programs as part of Heights Pride or other events to
heighten awareness and training about how to maintain and improve an aging home.
Furthermore, provide information about private financing of home improvements through
home equity loans and existing financing programs administered by the EDA/City such as
MHFA, CDBG, and HOME and technical resources such as the Remodeling Planbook.
The Building Official has also budgeted funds to conduct contractor informational
briefings to update them as to code changes, City inspection and plan review
requirements, etc.
CONTINUE TO MAINTAIN RENTAL HOUSING INSPECTION PROGRAM AND
SINGLE FAMILY, OWNER-OCCUPIED INSPECTIONS.
Staff: Assistant Fire Chief and Building Official
Pending the outcome of litigation currently in process, the Fire Department will explore
modifications to the Housing Maintenance Code to conduct rental unit inspections once
every two years. Staff time will be utilized to continue single family, owner occupied
inspections on a once every four years basis which was started, but not completed in 1996.
Four dates each month are being set aside to conduct required annual Section 8 Housing
Quality standard (HQS) inspections which are performed by Fire Department inspectors
and the Occupancy Specialist. Staff continues to conduct inspections of all properties on a
complaint basis. Inter-departmental monthly meetings have been set up starting in August
1998 with the Fire Department, Community Development Department, Police
Department, and Public Works Department personnel to coordinate activities for problem
properties.
CITY OF COLUMBIA HEIGHTS
Public Works Department
TO:
FROM:
SUBJECT:
DATE:
WALT FEHST
CITY MANAGER
KEVtN HANSEN ~
PUBLIC WORKS DIRECTOR/CITY ENGINE
STATUS REPORT ON CITY'S GOALS AND OBJECTIVES
SEPTEMBER 1, 1998
Through a retreat held this past spring with City Council members and Division and Department
Heads, specific goals and objectives were formulated and adopted by the Council. A status
update on those goals and objectives assigned specifically to Public Works are as follows:
Goal #2: ,To continue to rehab the City's streets
1. Objective: Review and insure project funding is available.
Actual costs for Zones 1 and 2 were summarized and adjusted in 1998 and compared to
original projected costs. The City's contribution for fzmding has been utilized as
projected. The cost estimates for years 4-8 will be reviewed and compared to original
projections with any required adjustments in funding presented to the City Manager. After
review of Zone 1, 2 and 3 by Public Works, actual construction costs and assessments are
comparable to original projections indicating consistency with required City contributions.
By Zone, streets will be rated the prior year to construction which will allow development
of preliminary cost estimates. Any substantial discrepancies with the projected program
costs will be reported to the City Manager. Estimating, based upon accurate field data
along with updating projected cash flows on an annual basis, will allow a sustainable and
successful program.
2. Objective: Re-educate public on program
Zones 1, 2 and 3 representing the east half of the City are now complete. To ensure a
successful program, re-educating the public for the west half of the City will be conducted
in 1999. A combination of information flyers, cable TV broadcast and open houses would
Memorandum to Walt Fehst
September 1, 1998
Page 2
o
o
be proposed. Incorporating the before and after in any areas of Zones 1, 2 and 3 would
also assist in providing a visual/physical impact.
Objective: Establish adequate funding for utility portion of rehabilitation.
The City does not currently assess any portion of the costs for replacing utility mains and
services. The City's sewer and water construction funds have been the only revenue
source for replacing aged utilities. Thus, increasing user rates needs to occur immediately
for adequate fund balances and should be reviewed more frequently for small adjustments.
The Public Works Department is currently working on an RFP for a storm water utility.
Once established, this provides a dedicated revenue source for storm water related
activities.
An alternative funding source would be assessing for utility replacement, or some portion
of such as service lines.
Objective: (a.) Incorporate alleys into annual street program: Public Works/Engineering
is preparing a feasibility report for the 1999 program which includes paving all remaining
raw alleys and seal coating other alleys. (b.) Retaining wall program: The City's current
program consists of replacing/constructing retaining walls on State Aid routes. Evaluating
who originally constructed a deficient wall section will be a factor in replacement on non-
State Aid routes.
Objective: Review/incorporate new technology into the program.
Public Works continually reviews and investigates new products or methodology that
provides cost effective solutions. Where appropriate cost savings may be realized, they
will be implemented. A recent example is the use of HDPE storm sewer pipe replacing
concrete pipe, providing a cost savings to the City and a pipe with better hydraulic
characteristics.
rH.'jb
98-301
GOAL #3 -- .E'~ ~-e r'*~ / ~
TO CONTINUE TO IMPROVE THE PHYSICAL APPEARANCE OF THE CITY'S
BUS/NESS AREAS
ACTION STEPS
ON SITE ASSESSMENT OF CURRENT BUSI2qESS. (Community Development &
Building Inspections).
Staff: Building Official and Community Development Director
Staff has identified some preliminary steps to perform to "assess" the areas needing
physical appearance upgrades. A windshield survey will be conducted to assess properties
needing upgrade. If the properties are geographically concentrated, a proposed target
area will be submitted for Council consideration. If they are scattered throughout the
community, a map will be prepared identifying the property location. Attachments will
include year structures built, current land and building value, property owner, size, etc.
The recently completed business retention and expansion survey will also be reviewed to
identify needs. The City Council will examine the type and use of garbage containers for
the entire City. The September 8 Work Session will include Council consideration of a 5
year extension of the BFI contract for purchase of standardized cans for garbage
collection.
PRIORITIT. F. NEEDS (Community Development, Council, Chamber).
Staff: Building Official and Community Development Director
Staff and Council have established a project area generally from 37t~ to 42nd on both sides
of Central Avenue for the Livable Communities Demonstration Account grant application.
This project area can be used as a focal point to prioritize redevelopment needs and
resources. Citizens, Staff and consultants are also considering how the industrial zoned
areas of the City can be addressed in the update to the Comprehensive Plan. This area and
others along the northern sector of Central Avenue and all of University Avenue will also
be considered.
HOLD MEETINGS. (Town, Chamber, Business, & Residential Surveys, Internal-
staff/council) (Community Development, Council).
Staff: Community Development Director
Meetings will need to be scheduled after the on-site assessment and prioritization steps are
completed. The Comprehensive Plan update meetings with the business community,
citizens, and advisory commissions will also be incorporated. Minnesota Design Team
public comments provided an excellent resource to identify community strengths and areas
needing more attention.
DEVELOP ACTION PLAN (Funding, re-zoning, marketing, outside assistance, time
lines) (Community Development, P & Z, Council).
Staff: Planner, Building Official, Communitv Development Director
As follow-up to the Minnesota Design Team suggestions, a Livable Communities
Demonstration Account grant application was submitted seeking funds to provide inffl/
and redevelopment of market rate and affordable housing units. Adoption of the
Comprehensive Plan will set goals, policies and priorities to guide future redevelopment
efforts.
o
IMPLEMENT PLAN.
Staff: Community Development Director, Public Works Director
Implementation of the plan and policies will likely include streetscaping improvements to
the targeted areas using state aid funds and special assessments of benefitting properties, if
warranted. Demolition of substandard and/or non conforming structures may be
undertaken using CDBG commercial revitalization account monies. Focus should be
given to pedestrian friendly, small scale beautification improvements such as street
lighting, benches, sidewalks/trails, waste receptacles, water features and other amenities to
promote the downtown as a friendly, welcoming atmosphere conducive to human
interaction. Completion of the traffic study with recommendations for installing a cul-de-
sac or one-way roadway on Reservoir Boulevard to improve public safety at the Reservoir
Boulevard, 37t~ and Central Avenue intersection. A Fall 1998 follow-up visit of the
Minnesota Design Team will assess progress made by the City regarding Design Team
recommendations.
o
GOAL #4 -'-'
TO INCREASE THE CITY'S COMMERCIAL & INDUSTRIAL TAX BASE
ACTION STEPS
ACQUIRE AND REMOVE SUBSTANDARD PROPERTIES.
Staff: Community Development Director
Inventory and identi~ potential properties for acquisition using TIF proceeds and/or
CDBG commercial revitaliTation account funds. Staff will explore the use of state funds
for "Brownfield" properties to promote site clearing and redevelopment. The Livable
Communities Demonstration Account grant funds will also be used to acquire vacant
property (parking lot) and other structures for ~fill and redevelopment.
CONTINUE TO FUND BUSINESS REVOLVING LOAN PROGRAM UTILIZING
CDBG FUND & EXISTING PROGRAMS.
Staff: Community Development Director
Nothing performed to date. Staff will draft for Council/EDA consideration revised
policies to insure the BRLF program monies including principal and interest are dedicated
and available for loan to other qualifying businesses. Certain administrative costs may be
offset with a set aside of interest earnings from existing loans, if necessary. Staff will
survey other cities using CDBG funds for revolving loan funds to determine if the program
guidelines are too limiting for this purpose.
DEVELOP MARKETING PLAN.
Staff: Community Development Director
The proposed 1999 EDA budget includes $2,000 for limited advertising and marketing
purposes. A promotional brochure/booklet needs to be prepared to market community
strengths to prospective companies.
LAND AND BUILDING INVENTORY.
Staff: Planner and Community Development Director
A basic land and building inventory is being maintained by the Planner to serve as an easy
reference and resource for available properties and buildings for sale or lease. The
Building Official has been coordinating with officials from Grief Brothers about the
possible sale of 2 to 3 acres of property with older, substandard buildings on site. A
feasibility study has been prepared to relocate and install sanitary sewer mains and lift
station improvements to facilitate the Phase II expansion of Medtronic. State grant funds
are available for drawdown for machinery and equipment purchases by Medtronic.
Growth has exceeded initial expectations.
LEGISLATIVE CHANGES TO CHANGE CHARTER AND DEVELOP PUBLIC
SAFETY OFFICER.
Staff: Community Development Director
No change or progress.
o
CITY COUNCIL TO DEFINE TARGET AREAS.
Staff: Community Development Director
Prioritization steps as part of other goals can be used to define target areas for
redevelopment and thus increases to the tax base. 37~ Avenue to 42na Avenue on both
sides of Central Avenue NE has been established as a project area for the Livable
Communities Demonstration Account grant. Industrial zoned areas will also be reviewed
to identify specific properties or areas which should be targeted for redevelopment using
TIF proceeds or other funds as a public incentive.
goals
City of Columbia Heights
Recreation Department
TO:
FROM:
RE:
DATE:
Walt Fehst, City Manager
Keith Windschitl, Recreation Directo?~J
Improving the City's Facilities ~-- ( ~ ~' ~ /
September 2, 1998
The existing facilities at City Halt seem too small and do not accommodate all departments for
the most part. Division heads at City Hall have expressed many complaints due to lack of space
for their departments.
The Library is currently getting a new roof~vhich should be done in the next week. After this is
completed, the Library should be in good shape.
Murzyn Hall is receiving an insurance check for approximately $15,000 which I feel should be
held until ~ve decide to repair Murzyn Hall the right way. With adding ventilation and putting a
new roof on the building, that will cost approximately $80,000. This will have to be done in the
next five years.
The surveys gathered from neighborhood park picnics and information received at public
meetings have indicated that there is a tremendous need for a community center. Community
residents have informed me that the schools are not user friendly, and they are always locked up.
Kids don't have a facility where they can hang out and attend programs. Our Recreation
program is limited as to space and programs due to facility unavailability. We get the leftover
time slots that are after the normal hours of operation. The existing facilities for recreation are
very sub-standard. The NEI gyms are in very poor shape and need extensive repair.
The public has indicated to me that a community center needs to be put in a priority status. Our
community members are going to other cities to partake in recreation. Cities like New Brighton,
which has an excellent community center, has many of our residents attending and joining to be
members of their community center. Every night they have large amounts of students and adults
utilizing their facility and participating in their recreation events and programs. If Columbia
Heights wants to keep residents moving into the community and keep them in our community,
we need to provide facilities that are at the level or above the surrounding suburbs. This includes
outdoor ball fields as well as indoor gyms and recreation areas.
I feel we have taken some of the preliminary steps in achieving this goal of a community center.
Page Two
We have surveyed and gathered information from neighborhood park picnics. At Park and
Recreation Commission meetings, we have discussed bringing Jon Gurban (MN Recreation and
Park Association Executive Director) in to speak about a bond referendum and how we need to
take the appropriate steps to successfully pass a referendum. The Park and Recreation
Commission has dedicated the monies from the sale of the Sullivan Park land toward the use of
building a community center. We are currently planning to apply for a State matching grant to
help bring in funds to build a community center.
This is a very important issue for the community and needs to be treated as such. I have heard
comments that a community center has been talked about for years, but nothing ever comes of it.
I think we need to take a serious look at this, and it needs to be a city-wide issue. There needs to
be several, if not all departments involved with this. We need to plan this facility with other
departments that could potentially be located within this facility, they should be active in selling
this to the community and doing some of the designing of the project.
I personally will do everything that I possibly can to make this a success. Speaking from
experience of failing on a referendum one year and passing it the next year, you need to have
many people involved. A referendum will not be successful if just one person is organizing it.
AdminkK-Improv
CITY COUNCIL LETTER
Meeting of:
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~,~ PUBLIC WO ~R~S~
ITEM: REPLACEMENT OF FUEL MONITORING BY: K. Hansen~/j BY:
SYSTEM LOCATED AT THE MUNICIPAL SERVICE DATE: 9/10/911~7.~~ DATE:
CENTER ~,,, ~
Background:
The City's motor fuel dispensing system currently in use is a Tech 21 series 1000 system. It was purchased in 1988 when the
fuel storage tanks were replaced as required by Federal mandate. Fueling systems must be capable of reliably delivering the
product, accurately monitoring consumption and also testing for leakage in the storage tanks and delivery systems.
The Tech 21 fuel monitoring system is designed to meet all of the Federal requirements, but it has been plagued with failures
and has become unreliable. In the last two years the system has failed numerous times and the mechanic had to be called to
troubleshoot and run the pumps in a bypass mode so emergency vehicles could fuel. The Tech 21 service representative has been
called seven times and $1,897.54 has been spent on repairs. To activate the system requires the use of two magnetic cards, the
employee card and the vehicle card. The card reader does not work well if the cards are worn or the reader is dirty and the
system will not activate. The test probes that are located in the storage tanks need to be replaced. One failed last year and the
factory representative informed us that this style of probe is no longer manufactured and that repair parts are in very short supply.
Analysis/Conclusions:
The fueling system located at the Municipal Service Center is required to be in service 24 hours a day to provide fuel for
emergency and maintenance vehicles. It is imperative that the system operate with a high degree of reliability, accountability,
and security. It must also meet or exceed all current Federal regulations.
Public Works has received informal quotes on new fuel monitoring systems and the estimated cost of replacement is between
$12,000 and $15,000. This price includes installation, and software but does not include tax. The new system is capable of key
or card activation.
Replacement of the fuel monitoring system is an unbudgeted expense. In the 1998 Capital Equipment Replacement Budget, only
$79,900 was expended for the MT Trackless replacement with $122,000 originally allocated for this expense. This unexpended
balance would be sufficient for the fuel monitoring system.
Recommended Motion:
Municipal Service Center.
K~b
98-310
Move to authorize staff to obtain quotes for the replacement of the fuel monitoring system at the
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/14/98
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
ITEM: AWARD I AND I STUDY BY: K. Hansen ~[/-' BY:
~ N DATE: 9/11/98-~- ~-''- DATE:
Background:
In 1983 a City-wide I/I study was completed by Professional Services Group (PSG). The PSG study conducted an I/I
'field investigation and analysis. The report recommended various preventive maintenance activities to reduce I/I. The
City, over time, has implemented the following I/I reducing activities:
Manhole lid replacement (replacing multi-holed lids with single holed or solid lids)
Manhole rehabilitation
Lining of sanitary sewers
Replacement of sanitary sewers
As recommended in the 1983 PSG Report, the last item to complete a successful I/I program would be the development
and implementation of a cross-connection elimination program.
The objective in developing a cross-connection program would be to systematically eliminate sources of inflow and
infiltration including sump pumps, foundation drains and roof leaders to the sanitary sewer system. These private
property sources were identified as the major source of I/I to our sanitary sewer system, but have not been acted on to
date.
The purpose of the program would be to provide a cursory update of the 1983 PSG I/I Study, develop a cross-
connection elimination program in ordinance format, and to provide a complete economic assessment of performing a
City-wide program.
Discussion:
Requests for quotes were sent to 2 firms, with costs ranging from $13,000 to $17,000. Staff has reviewed each of
the proposals. The lowest cost was submitted by OSM. Both firms have substantial background in setting up and
conducting l fl studies within the state of Minnesota. Staff feels that OSM emphasized public information and education
in their proposal, which is a critical element in an Ill program.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/14/98
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AWARD I AND I STUDY BY: K. Hansen BY:
DATE: 9/11/98 DATE:
Continued - Page 2
The City has been awarded a matching grant of $10,000 from the Metropolitan Council which require us to provide
matching dollar commitments. Matching funds may be in-kind services as stafftime, city services such as televising
sewer lines or cash for consultant services.
Recommended Motion: Move to award the I/I Study to OSM of Minneapolis, MN in the amount of $13,000.
r~.'jb
98-313
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/14/98
AGENDA~SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO:
d~ PUBLIC WORKS
ITEM:~AUTHORIZATION TO SEEK QUOTES FOR BY: K. Hanse~,~,~
ROOF IMPROVEMENTS AT OSTRANDER, SILVER DATE: 9/10/98 x0 DATE:
LAKE BEACH AND KEYES PARK BUILDINGS
Background:
Park building roof maintenance began in 1996 with improvements at Prestemon Park. Roof maintenance work continued in 1997
with improvements at Lomianki, Gauvitte and Mathaire Parks. This project is a continuation of the park building roof
maintenance work.
Analysis/Conclusions:
Ostrander: The building was constructed in 1973. There has been no work done on the roof other than patching as needed.
Silver Lake Beach: The building was constructed in 1970. There has been no work done on the roof other than patching as
needed.
Keyes: The building was constructed in 1976. There has been no work done on the roof other than patching as needed.
The existing roof'mg materials will be removed on all three park buildings. New roofing felt, water and ice barrier, shingles,
stacks and aluminum facia will be installed. On the Keyes Park building, the exposed rafters and supporting column near the
building entrance will also be removed.
The 1998 Park budget includes $4,000 to reroofthe buildings at Ostrander, Silver Lake Beach and Keyes Park. Staff anticipates
the work will exceed the budget amount. Two budgeted park projects are not being done in 1998 so the funds to do the work are
available. Based on work done in 1997, the estimate for the work is $6,000 per building.
The two projects not being done are baltfield improvements at Huset Park, Field #2 ($15,000) and playground improvement at
Huset East ($15,000). The playground equipment purchased for Prestemon is being installed in Huset East. The work at
Prestemon is being postponed because of the anticipated storm water detention basin construction.
At the last regular meeting of the Park and Recreation Commission on August 26, 1998, the Commission recommended
proceeding with the roof improvements at each park.
Recommended Motion: Move to authorize staff to seek quotes for roof improvements at Ostrander, Silver Lake Beach and Keyes
Park Buildings.
rd-t~b
98-309
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 9/t4/98
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WORI~Sx4~
ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: K. Hansen ~r~) BY:
RETAINING WALL CONSTRUCTION &tit,- p DATE: 9/10/98 ~ DATE:
Staff is preparing plans for retaining wall construction/replacement at the following locations:
3857 Van Buren St. (on 39~' Avenue)
4001 Cleveland St. - 4000 Benjamin Place (on 40~ Avenue)
1306 and 1312 44a Avenue
Staffhas been discussing the proposed work with property owners. Work done will be paid for with Municipal State Aid Funds.
RECOMMENDED MOTION: Move to authorize staff to seek bids for retaining wall construction at 3857 Van Buren St. (on 39~h
Avenue), 4001 Cleveland Street, 4000 Benjamin Place (on 40~h Avenue), 1306 and 1312 44~ Avenue.
KU~b
98-308
COUNCIL ACTION:
TO cITy COUNCIL SEPTEMBER 14, 1998
1998 BUSINESS LICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
*Clarion Contracting
*Cross Window & Siding
*Dalco Roofing & Sheet Metal
*Sela Roofing & Remodeling
*Single-Ply Systems, inc.
*Watson-Forsberg Co.
*C.A.S.T., Charters H. Anderson
*Wetterlund & Sons Const.
LOCATED AT
13961 Elmcrost Ave. N.
500 E. Traveler Tr.
15525 - 32"" Ave. N.
4100 Excelsior Blvd.
909 Apollo Road
1433 Utica Ave. S.
4030 Central Ave.
8436 Able St. N.E.
FEES
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
POLICE DEPT.
SINGLE EVENT CLUB ON SALE BEER
*Columbia Heights Lions Club
C/o Roger Giliespie
Huset Park Bandshetl area
September 27, 1998
REQUEST FEE
BE WAIVED
POLICE DEPARTMENT
CIGARETTE/TOBACCO SALES
*Dwayne Martin Richards
D/B/A Dwayne's World
4110 Central Ave. #204
50.00
POLICE DEPARTMENT
SOLIC1TORIPEDDLERS
*David John Figge d/bla
Universities Choice
Within the city door to door
Seafood, chicken & steak
8500
license.ag
"THIRTY YEARS OF SERVICE"
Columbia Heights, Minnesota 55421
September 9, 1998
Columbia HeTghts City Council
Columbia Heights Park Board
590 N.E. 40th Ave
Columbia Heights, MN 55421
Dear Park Board Members,
The Columbia Heights Lions have applied for a permit to
opperate their Beer Wagon at the event on Sunday night,
September 27th, t998.
Since we are a non-profit, Community Service Organization,
we would like the license fees to be waived.
Sincerly~Yours,
Roger Gillespie
Past President and Board Member
!010 N.E. 42nd Ave
Columbia Heights, MN 55421
Telephone 789-0304
BRC FINANCIAL SYSTEM
09/10/9S i2:2!:51
FUND RECAP:
=UND DESCRIPTION
i0!
20t
203
204
705
2!3
225
226
735
240
278
437
60i
602
603
609
~52
701
720
BGO
~84
B85
GENERAL
COMMUNITY DEVELOPMENT FUND
PARKViEW VILLA NORTH
ECONOMIC DEVELOPMENT AUTH
SECTION 8
PARKViEW VILLA SOUTH
CABLE TELEVISION
SF'ECtAL PROJECT REVENUE
RENTAL HOUSING
LiBR~ARY
~", ,-'~r,I = JUSTICE
CAPITAL IMF'ROVEMENT - F'!R
CAP EQUIP REPLACE-DATA PROC
WATER UTILITY
SEWER UT!L. iTY
REFUSE FUND
L i Q UOR
WATER CONSTRUCTION FUND
S~:WER CONSTRUCTION FUND
CENTRAL GARAGE
DATA PROCESSING
PERMIT SURCHARGE
i NS URANCF
ESCROW
FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
BANK RECAP:
~,~ ~ ~.,~ i-, NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
Check Register
DISBURSEMENTS
2,052.82
8,613.25
56.46
22.i8
4,296.01
5,931.50
7,530.87
586.71
7,140.08
246.00
2!0,!93.40
!,318.47
9!,015.80
4,~)40.86
i00,602.96
2!6.63
i3,982.29
62,!35.00
3,308.3t
1,266.83
264.02
11,I90.50
2,062.28
170.00
DISBURSEMENTS
580,575.51
BRC FiNANCiAL SYSTEM
09/t0/98 12:2!
Check Register
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE I
VENDOR
CHECK~ DATE
AMOUNT
BANK CHECKING ACCOUNT
002665
008635
003890
013270
097800
000245
000290
002625
007340
009200
002945
000430
000525
012010
010680
003].65
011650
000710
000725
011595
000390
001085
001120
001140
000565
001290
001405
001435
001440
002200
012085
002265
002275
002280
006050
005020
007770
011250
002700
003830
002775
002305
009500
0!1 ....0
009495
011160
011130
ACE HARDWARE
ADT
AID ELECTRIC SERVICE iN[
AIR TOUCH CELLULAR
AMERICAN FORESTS
AMER t F'R i D E
ANCHOR F'APER
ANDERSON'S NEW CARPET DE
ANDON
ANOKA CTY - CENTRAL. COMP'.
APWA COIqFERENCE REGiSTRA
ASPEN MiLL. S, iNC.
BAKER & TAYLOR
BARNA ELIZY & STEFFEN L. TD
BERNiCK AND LIFSON
BiFF 'S,iNC.
BRASS TACKS NETWORK iNC
BRAUN ENGINEERING TEST!N
BRODART
CD! COMMUNICATIONS
CENTRAL STORES
CITY WIDE LOCKSMITHiNG
COCA-COLA BOTTLING MiDWE
COLUMBIA HGTS-FRiDLEY KI
COMP USA INC
CONTINENTAL SAFETY EQUIP
[;REST VIEW LUTHERAN HOME
DALCO ENTERF'R!SE8 iNC
DAVIES WATER EQUIP CO.
DAY-TiMERS, tNC.
DEMCO
DETERMAN WEL. DING& TANK
DOMINO'S PIZZA
DON'S APPLIANCE
DONAGHUE DOORS !NC
DUSTIN/RiCHARD
FLEX COMPENSATION, INC
FRONT LINE PLUS
G & K SERVICES
GALE RESEARCH CO.
GALLS tNC
GENERAL SAFETY EQUIPMENT
GOOD MD/ DR GARY
HAPPEL DBA PLANS!GHT/JER
HOBART CORPORAT!GN
HOME DEPOT ~2802
HORIZONS INC
HOSPITALITY SUPPLY COMF'A
74190 09/10/98
74191 09/10/98
~.~= 09/10/'98
74193 09/10/98
74194 09/i0/98
74195 09/10/98
74196 09/10/98
74197 09/i0/98
74198 09/10/98
74199 09/!0/98
74200 09/!0/98
74201 09/10/98
74202 09/!0/98
74203 09/10/98
74204 09/t0/98
74205 09/t0/98
74206 09/10./'~'8
74207 09/10/98
74208 09/10/98
74209 09/10/98
742].0 09/!0/98
74211 09/!0/98
742].2 09/10/98
74213 09/I0/98
74214 09/!0/98
74215 09/10/98
74216 09/!0/98
74217 09/10/98
74218 09/10/98
74219 09/10/98
74220 09/i0/98
74221 09/10/98
74222 09/10/98
74223 09/10/98
74224 09/10/98
74,:~., 09/10/98
74226 09/10/98
74227 09/10/98
74228 09/10/98
7422t 09/10/98
74230 09/10/98
74231 09/10/98
74232 09/10/98
74233 09/10/98
74234 09/10/98
74235 09/10/98
74236 09/!0/98
74237 09/10/98
459. ~o, ~
115.40
50.00
71.47
426.17
75.00
720.00
42.00
!!1.50
2,266.16
18,638.83
2.72.50
667.60
='~' O0
244.00
13.32
302.95
29.99
10 ;=
! 65.00
443.43
!02.11
i9.06
i2~2.64.79
182.31
!00.82
27.74
154.~,?
124.13
246.00
350.39'
101.75
"~ 00
170.00
985.00
224.40
214.51
17.97
y7.,. 60
120.00
062.28
1,782.00
50.03
t,100.00
.,, 766.76
BRC FINANCIAL SYSTEM
09/10/98 12:21
Chmck Rmgister
CITY OF COLUMBIA HEIGHTS
GL.,qOR- VO.,.~n PAGE Z
BANK VENDOR
H~.K~ DATE
AMOUNT
,~ANk CHECKING ACCOUNT
003500
008905
003455
003465
001500
006020
005280
004015
080035
011560
00418}
012030
004365
004460
003900
011620
004550
004640
004920
004925
0049'35
00471,3
004090
007320
005345
00812~
096330
080480
009420
011485
003020
005690
005980
009465
000085
002850
007~
010805
004590
004810
IBM CORF'ORATION
iKON OFFICE SOLUTION
INSITUFORM CENTRAL, INC
iNTEGRA BUILDERS
iF'C F'RINT ING
IF'MA- MINNESOTA
J-CRAFT tNC
JiNDRA/PATRIC!A
JOE SCHM!TZ BOOKSELL. ER
K MART
F. EWATT/CHARLES
LAWN '-' ~- ~ .........'~ I,-,,,, ",''
LEAGUE OF MINNESOTA CiTI
LOCATOR & MONITOR SALES
LYNDE COMF'ANY
M & S ROOFING iNC
MAC QUEEN EQUIPMENT CO.
MASYS CORP.
MC COLL];STER & CO
MCC BEHAVIORAL CARE INC
MENARDS - COON RAPIDS
MENARDS CASHWAY LUMBER-F
METRO
MIDWEST ASPHALT CO.
M!NWEAF'OLIS EQUIPMEWT CO
MINNEAPOLIS FINANCE DEF'T
MINNEAPOLIS SAW CO.
MINNESOTA COUNTY ATTORNE
MINNESOTA DEPARTMENT OF
MINNESOTA SHREDDING LLC
MINNESOTA SUN PUBLICATIO
MN COMM PAGING
MORGAN/GERALD i NE
MUSCOVtTZ/PATRICiA
NATIONAL FIRE PROTECTION
NEEHAN FOUNDRY CORP
NORTH METRO HUMANE SOCIE
NORTHERN SANITARY SUPPLY
NORTHLAND ELECTRIC SUPPL
NYSTROM PUBLISHING COMPA
OFFICE DEPOT
OFFICETEAM
ORKIN
PARK SUPPLY tNC
PC SOLUTIONS
F ..... 0~ DECISIONS INC
PHILkiPS WINE & SPIRTS
P!ONEERLAND LIBRARY SYST
74238 09/10/98
74239 09/10/98
74240 09/10/98
74241 09/10/98
74242 09/10/98
74243 09/i0/98
74244 09/10/98
74245 09/10/98
74246 09/i0/98
74247 09/i0/98
742:48 09/10,/98
74249 09/10/98
74250 09/10/98
74251 09/10/98
74252 09/t0/98
74253 09/10/98
7~254 no,in,~.o
7~ .... n~,'l r~ ,'98
74256 09/10/98
74257 09/t0/98
74258 09/10/98
74259 09/10/98
74260 09/10/'98
7426] 09/10/98
74262 09/10/98
74263 09/I0/98
74264 09/10/98
74265 09/10/98
74266 09/i0/98
74267 09/t0/98
74268 09/10/98
74269 09/10/98
74270 09/10/98
74271 09/10/98
74272 09/10/98
74273 09/10/98
74274 09/10/98
74275 09/t0/98
74276 09/10/98
~ 0%/10/~8
74278 09/10/98
74279 09/10/98
74280 09/10/98
74281 09/10/98
74282 09/10/'98
74283 09/10/98
74284 09/10/98
74285 09/10/98
!95.00
285..,5
65,085.00
390.00
33.0!
25.00
1.309.~':
:O0
2.5 45
2'5 64
509.00
316.31
40.00
89.00
329.44
2!2.00
662.66
i , Fw~F~ 78
207.30
488.~,~,
31 ~'~
319.74
619
223,931.69
o 212.87
162.52
715.25
..1.Z.O0
36.63
92.40
71.64
263.20
25.00
187.
823.~=
963.21
57.50
130.~,~,
5,167.48
889.11
694.00
44.00
83.07
3,100.00
93.65
10.00
BRC FiNANCiAL SYSTEM
09/!0/98 12:21
Check Register
CiTY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 3
BANK VENDOR
CHECKff DATE
AMOUNT
BANK CHECKING ACCOUNT
002355
010930
009575
011515
006260
006320
002940
000605
002055
002790
011710
002560
005390
009290
009545
006660
002270
011590
006790
010965
009470
013155
011670
005310
005315
013555
007230
006875
001760
008605
006915
002485
PROEX PHOTO SYSTEM
PRYOR RESOURCES, INC
RAP!T PRINTING - FRiDLEY
RESPOND SYSTEMS
ROAD RESCUE
SAM GIBSON SEWER COMPANY
SBSI INC
SCHINDLER ELEVATOR CORP
SCRANTON GILLETTE COMM
SIGN LANGUAGE & GOLDEN A
S!MLINiTION LIMITED
SOFTWARE TAILORS
SROGA'S AUTOMOTIVE SERVI
ST PAUL/THE
STAGE 2 F'REVIEWED VtEDOS
STATE TREASURER BL.D
STREiCHER GUN'S iNC/DON
SUNBURST CHEMICALS iNC
SYSTEMS SUPPLY INC.
TELEPHONE ANSWERING CENT
TERRY OVERACKER PLBG
TOWN & COUNTRY OFFICE CL
TRUGREEN CHEMLAWN
UMt
UNIFORMS UNLIMITED tNC
US FILTER/WATER PRO
VALUE LINE F'UBLISHING IN
WAGER'S iNC.
WALL.. STREET JOL/RNAL/THE
WOODLAKE SANITARY SERV!C
WW GRAiNGER
WYBRITE INC
ZARNOTFt BRUSH WORKS, iNC
74286 09/10/98
74287 09/10/98
74288 09/10/98
74289 09/10/98
74290 09/10/98
74291 09/10/98
74292 09/10/98
74293 09/10/98
74294 09/10/98
~4~., 09/10/98
74296 09/10/98
74297 09/10/98
~ ..... 09/10/98
74299 09/10/98
74300 09/10/98
74301 09/10/98
74302 09/t0/98
74503 09/10/98
74304 09/10/98
~q.~g., 09/10/98
74306 09/!0/98
74307 09/10/98
74308 09/10/98
74309 09/10/98
74310 09/t0/98
74311 09/10/98
74312 09/10/98
74313 09/10/98
74514 09/t0/98
74315 09/10/98
74316 09/10/98
74317 09/!0/98
74318 09/10/98
29.22
198.00
304.48
531.28
157.25
94.00
319.50
162.09
40.00
22.37
3~= 00
4,269.00
7,253.75
106 47
264 02
57 07
309 60
472 47
92 50
!72.82
2,990.20
2t0.79
2,352.00
396.50
3,224.33
570.00
99.88
~=.00
100,602.96
75.43
1, .,7.~ .40
1,564.70
CHECKING ACCOUNT 580,575.51 ***
BRC FINANCIAL SYSTEM
09,,'10,"98 12:21
gANK VENDOR
REPORT TOTALS:
Check Register
CHECK~
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 4
DATE AMOUNT
580,575.51
RECORDS F'RiNTED- 0~0~ .... ~,~,'"
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY
Administration MANAGER'S
NO. 4 W. Fehst APPROVAL
ITEM: Reappointments to Human Services Commission BY: J. Student BY:
'~tg.- ,~ DATE: September 11, 1998 DATE:
The terms of Barbara Karol and Toni La.Mere on the Human Services Commission expired in April of this
year. Their reappointment was delayed as the Council was considering the future of this Commission.
While there has been no definitive action taken by the Council regarding this Commission, it has continued
to meet or meetings have been scheduled.
Staffhas requested these reappointments.
MOTION: Move to reappoint Barbara Karol and Toni LaMere to the Human Services Commission with
their terms to expire in April of 2001.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of September 14, 1998
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
~,q PUBLIC HEARINGS Fire APPROVAL
NO:
ITEM: RevocationCl°se Hear in g/Adopt Resolution For BY: Ch ar lie Kewatt BY: ~~f~
DATE: September 9, 1998 DATE:
No:
Revocation of the license to operate a rental unit xvithin the City of Columbia Heights is requested
against Amy Wazwaz regarding rental property at 1013-1015 43½ Avenue NE for failure to meet the
requirements of the Housing Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 98- ~, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 98-'/~', Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Amy Wazwaz Regarding Rental Property at 1013-1015 43½ Avenue NE.
COUNCIL ACTION:
RESOLUTION 98-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY AxMY WAZWAZ
(HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 1013-1015 43-1/2 AVENUE, COLUMBIA HEIGHTS, MINNESOTA,
ANT) WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
AUGUST 13, 1998 OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 14, 1998.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
ANrD REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINrDINGS OF FACT
That on February 18, 1998 an annual inspection of 1013 43 ½ Avenue NE was conducted
by Matthexv Field and John Larkin, Housing Inspectors for the City of Columbia Heights;
and also, that on February 19, 1998, an armual inspection xvas conducted by Gary Gorman
and Richard Hinrichs, Housing Inspectors for the City of Columbia Heights, of the property
at 1015 43½ Avenue NE. A total of 25 violations were found by the inspectors and
compliance orders were mailed to the property owner at her address of 783 Mimosa Lane,
New Brighton, on February 20, 1998.
That on April 8, 1998 an initial follow-up inspection was attempted by Gary Gorman and
Richard Hinrichs, Housing Inspectors for the City of Columbia Heights of the property at
1013-1015 43 ½ Avenue NE. The tenants were unaxvare of the inspection on that date and
no inspection xvas conducted. Compliance orders were mailed to the property owner on
April 16, 1998. A $40.00 re-inspection fee was charged.
That on May 20, 1998 a second folloxv-up inspection was attempted by Gary Gorman and
Richard Hinrichs, Housing Inspectors for the City of Columbia Heights of the property at
1013-1015 43 ½ Avenue NrlE. The tenants xvere again unaware of the inspection on that date
and no inspection was conducted. Compliance orders were mailed to the property owner on
July 28, 1998. A $40.00 re-inspection fee was charged.
That on August 10, 1998 a third folloxv-up inspection was conducted by Gary Gorman and
Richard Hinrichs, Housing Inspectors for the City of Columbia Heights of the property at
1013-1015 43 ½ Avenue NE. Inspectors noted that 3 exterior violations had been corrected.
A total of 22 interior violations remained. Compliance orders were mailed to the property
owner on August 13, 1998. A $40.00 re-inspection fee was charged.
o
That on September 8, 1998 a final, pre-revocation inspection was attempted by Gary
Gorman and Richard Hinrichs, Housing Inspectors for the City of Columbia Heights, of the
property at 1013-1015 43 ½ Avenue NE. No one answered the door at 1015 43 ½ Avenue NE
and the occupant at 1013 43½ Avenue NE was not aware of why the fire department was
there. No inspection was conducted. A $40.00 fee is being charged for this inspection.
6. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO CORRECT HOUSING MAINTENANCE CODE VIOLATIONS
B. FAILURE TO SUBMIT RE-INSPECTION FEES AND NO-SHOW FEES
TOTALLING $160.00.
7. That all parties, including the License Holder and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(t)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 1013-1015 43-1/2 Avenue is in violation of the provisions of the
Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
t. The rental license belonging to the License Holder described herein and identified by license
number F3135 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS DAY OF ., 19
MOTION BY:
SECOND BY:
ROLL CALL VOTE:
ATTEST:
AYES:
NAYS:
CITY OF COLUMBIA HEIGHTS, M1-N-NESOTA
JO-ANNE STUDENT
CITY COUNCIL SECRETARY
JOSEPH STURDEVANT
MAYOR
CITY COUNCIL LETTER
MEETING OF: SEPTEMBER 14, 1998
AGENDA SECTION: OTHER BUS1 NESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ FINANCE APPROVAL
ITEM: Being a Resolution Adopting a BY: WILLIAM ELRITE
Proposed Budget, Setting the City,
EDA, and HRA Proposed Local Levy, DATE: 8/31/98
and Establishing a Budget Hearing
Date for Property Taxes Payable in
1999
At the work session of September 8, 1998, the City Council reviewed the proposed 1999 budget and the proposed
local levy for t999. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget,
and a public Truth in Taxation hearing date to the County Auditor by September 15th, On or before December 29,
1998, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy but
it cannot be more than the proposed levy.
In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax.
This area-wide tax increased last year, and it is currently estimated that there may be a slight increase for 1999.
For budgeting purposes, we have used $729,149 for area-wide tax in 1999. The final area-wide tax figure will be
available prior to the City's adoption of a final tax levy. The attached resolution includes the current maximum
estimated area-wide tax amount and the City Manager's proposed local levy.
Under Minnesota state statutes, the City's public budget hearing date cannot conflict with the dates of the County's,
school district's, or metropolitan agencies' hearings. Listed below is a schedule of their hearing dates. The City can
hold their hearing on any other date between November 30th, and December 21, 1998.
Anoka County
School District 13
Metropolitan Agencies
Hearinq Date
December 3
December 1
December 2
Reconveninq Date
December 15
December 8
December 9
The resolution also ratifies the Housing and Redevelopment Authority tax levy of $80,239, the Economic
Development Authority tax levy of $111,048, and establishes the budget hearing date.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for
the public.
RECOMMENDED MOTION: Move to adopt Resolution 98-'~ 9, Being a Resolution Adopting a Proposed Budget,
Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes
Payable in 1999, with the total HRA levy set at $80,239, and the City, Library and EDA levy set at $3,238,625 and
the Truth in Taxation hearing date of December 7, 1998.
WE:dh/9808311
Attachments:
Sivanich letter of 8/20/98
COUNCIL ACTION:
RESOLUTION 98-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A PROPOSED BUDGET, SITTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY,
AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1999
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 1999 is hereby approved and adopted
with appropriations for each of the funds as listed below.
General Fund
Community Development Admin
CDBG/HOME
Parkview Villa North
Parkview Villa South
EDA
Section 8 Housing
Temp Housing/Vacant Land
HRA
State Aid
Cable Television Fund
Library
DARE Project
Police Grant
Fast Cops
Capital Improvement Fund
MultiUse Redevelopment
Infrastructure
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
8,039,098
243,902
259,918
318,019
168,887
532,456
1,085,944
40,633
91,239
182,810
189,073
519,755
7,950
0
0
611,200
0
94,500
609,447
418,194
6,214,249
1,434,399
1,211,863
1,478,013
237,000
316,818
175,931
85,000
2,238,034
26,804,332
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including
general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 1999:
Revenue
General Fund 8,039,098
Community Development Admin 243,902
CDBG/HOME 259,918
Parkview Villa North 318,019
Parkview Villa South 168,887
EDA 532,456
Section 8 Housing 1,085,944
Temp Housing/Vacant Land 40,633
HRA 91,239
State Aid 182,810
Cable 'Television Fund 189,073
Library 519,755
Police Grant
Fast Cops
Capital Improvement Fund
MultiUse Redevelopment
Infrastructure
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Revenue Including Inter'fund Transfers
7,950
0
0
611,200
0
94,500
609,447
418,194
6,214,249
1,434,399
1,211,863
1,478,013
237,000
316,818
175,931
85,000
2,238,034
26,804,332
Section C. The following sums of money are levied for the current year, collectable in 1999, upon the taxable
property in said the City of Columbia Heights, for the following purposes:
Estimated Area-Wide
Estimated General Fund Levy
Estimated Library Fund Levy
Estimated EDA Fund Levy
Total Proposed Levy
729,149
1,930,910
467,518
111,048
3,238,625
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for fiscal year 1999 in the amount of $80,239.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA:
That the budget hearing shall be held on December 7th at 7:00 P.M. in the City Councit Chambers.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 14th day of September 1998
Offered By:
Seconded By:
Roll Call:
Joseph S. Sturdevant, Mayor
Jo-Anne Student, Council Secretary
COUNTY OF ANOKA
DIVISION OF PROPERTY RECORDS AND TAXATION
Edward M. Tres~a, Division Manager
GOVERNMENT CENTER · 2100 3RD AVENUE · ANOKA, MN 55303
August 20, !998
The Honorable Joseph F. Sturdevant
Mayor
City of Columbia Heights
590 40th Ave. NE
Columbia Heights, Yn%. 55421
Dear Mayor Sturdevant:
The Truth in Taxation law, M.S. 275.065 requires cities to hold a public
budget hearing for property taxes payable in the year 1999. The dates for
this hearing cannot conflict with the initial hearing set by the county,
metropolitan agencies or the school districts located in your city. However,
your continuation hearing may conflict with the continuation hearing of
another taxing district. These hearings must be held between November 29 and
December 20. The continuation hearing must be at least 5 but no more than 14
business days after your initial hearing. Additionally, Chapter 389, Laws of
1998, require that the first and second Mondays of December are reserved for
use by the cities until September 15. The following taxing districts within
your city have set the following hearing dates:
TAXING HEARING RECONVENING
DISTRICT DATE DATE
Anoka County ................ December 3 ........ December 15
Metropolitan Agencies ....... December 2 ........ December 9
SD #13 ...................... Dece,-Lber i ........ December 8
With this information you can now set the initial date for your public
hearing and a date for reconvening the meeting, if necessary. In addition,
the time and location of the initial meeting, the phone number an interested
taxpayer may call and your payable 1999 certified proposed property tax levy
is due on or before September 15, 1998. I have enclosed a proposed levy and
hearing date certification form and a copy of your bonded indebtedness for
your convenience.
Affirmative Action / Equal Opportunity Employer
If you have any questions concerning the Truth in Taxation process, please
contact me at 323-5438.
Sincerel)~, -- ~
Manager, Property Tax Support Services
enclosures
c City Manager/Administrator
f/tnt/propcity.doc
CITY COUNCIL LETTER
~v~eetma oi: aeptemver 14, 1998
AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER
NO: q Community Development APPROVAL
ITEM: Conditional Use Permit r}"t~'"] BY: Joe Hollman<~/-~ BY:
NO: Case #9809-41, 3827 Central Ave. NE DATE: September'2, 1998
Issue Statement: The applicant requests a Conditional Use Permit to allow an off-street parking lot to be paved
in the R-3 Multiple Family Residential District at 3827 Central Ave. NE. Section 9.109(2)(k) of the Columbia
Heights Zoning Ordinance permits off-street parking as a Conditional Use in the R-3 District.
Baekm'ound: The property in question is located across the alley to the east of Doctor Good's office at 3827
Central Avenue NE (see attached area map). The property is currently used as a parking lot and can continue to
be used as such. This is considered a legal non-conforming use. However, if the lot is to be paved, it will require
a Conditional Use Permit.
Analysis: Section 9.109(2)(k) allows off-street parking in the R-3 District when the proposed lot is located in
any block or area which is zoned, used, or otherwise permitted for any non-residential use or uses and abuts on a
lot or parcel which is in a "B" or 'T' District and is in the same ownership or control as the land in the "B" or 'T'
District. Other conditions in the Ordinance state that the subject parcel shall not be located between two abutting
residential uses, and provided that such off-street parking is restricted to an area for a distance from the abutting
edge of the "B" or "I" District equal to the combined widths of three contiguous platted lots or 150 feet,
whichever is greater. The request is in compliance with these requirements.
An agreement between the applicant and the owners of Jeff's, Bobby and Steve's Autoworld for the paving of the
lot has been established. The lot will be used for the temporary storage of dirt during construction of the
Autowofld project. Also, the lot would be used by Autoworld employees in the future. Section 9.116(2)(j) of the
Zoning Ordinance states that joint parking facilities may be provided in any district (except R- 1 and R-2),
provided that the total number of spaces provided shall equal the sum of the separate requirements of each use.
Autowofld will meet the minimum parking requirements with on-site parking. This will provide additional off-
street parking for employees, leaving the on-site parking spaces available for customer use. One concern is that
the site may be used for the storage of inoperable vehicles or vehicles waiting to be repaired at Autoworld. Please
note that Section 9.116(2)(m) of the Zoning Ordinance states that parking spaces in all districts shall not be used
for open storage of goods or for the storage of vehicles which are inoperable or for sale or for rent.
Please find the following information attached: Staff Report; Completed application form; Area map; Site
Plan; and, Public Notice.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the variance request on
September 1, 1998. They voted unanimously to recommend City Council approval of the Conditional Use
Permit, subject to the following 11 conditions.
1. All required state and local codes will be met and in full compliance;
2. Any new lighting used to illuminate the off-street parking area shall be shaded or diffused so as to reflect
the light away from the adjoining property and a lighting plan will need to be reviewed and approved by
o
o
o
o
8.
9.
10.
11.
A fence, not over 6 feet high nor less than 3 ½ feet high, and/or landscaping shall be erected along the
property line abutting a residential district and shall be at least 50% opaque;
A bumper curb of 5-7 inches high, is required around the perimeter of parking area;
There shall be a minimum of two feet open space maintained between the required bumper curb
surrounding the parking area and the property line;
Driveways shall not exceed 6% grade and the parking lot shall be graded according to a drainage plan
which has been approved by the Department of Public Works;
The maximum slope of any banks shall be 1:3 (1 is vertical and 3 is horizontal);
The parking lot will need to be striped and parking stalls are required to be 9' x 20';
A curb island with a minimum width of 5 feet shall be provided between the two driveways;
A copy of the agreement between the property owner and Jeff's, Bobby and Steve's Autoworld shall be
submitted for City fries, and this agreement shall include a provision restricting the use of the parking lot so
that tow truck vehicles can not be parked on the lot after the paving has been completed; and,
The parking lot may not be used for the storage of inoperable vehicles or for vehicles that are scheduled for
repair at Jeff's, Bobby and Steve's Autoworld.
Recommended Motion: Move to approve the Conditional Use Permit to allow off-street parking in the R-3
District at 3827 Central Avenue NE, subject to the listed conditions.
COUNCIL ACTION:
C ;TY OF COLUMBIA HEIGHTS (!--)
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3578 (612) 782-2800 TDD 782-2806
( -- Case: 9809-41
Page: 1
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE SEPTEMBER I, 1998 PUBLIC HEARING
Case #: 9809-41
Owner:
Address:
Phone:
Parcel Address: 3827 Central Ave.
Zoning: R-3 Multiple Family Residential
Comprehensive Plan: HDR - High Density Residential
Surrounding Zoning
and Land Uses:
Dr. Gary Good
3827 Central Ave. NE
Columbia Heights, MN
788-9091
Zoning
North: R-3
South: R-3 and R-2
East: R-2
West: RB
GENERAL INFORMATION
Applicant:
sal'ne
Land Use
North: Multi-Family Residential
South: Residential
East: Residential
West: Commercial
BACKGROUND
Explanation of Request:
The applicant requests a Conditional Use Permit to allow an off-street parking lot to be paved in
the R-3 Multiple Family Residential District. Section 9.109(2)(k) of the Columbia Heights
Zoning Ordinance permits off-street parking as a Conditional Use in the R-3 District. The
property in question is located across the alley to the east of the Doctor's Office property (see
attached area map). The property is currently used as a parking tot and can continue to be used
as such. ~ is considered a legal non-conforming use. However, if the lot is to be paved, it will
require a Conditional Use Permit.
Case Histo~_ :
There are no previous Plann/ng and Zoning Comrrdssion cases on the site. Note that this case was
originally on the Agenda for the July 7, 1998 Planning and Zoning Commission meeting. The
THE CI~-~ OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE SASIS OF DISABILITY tN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNitY EMPLOYER
Case: 980941
Page: 2
applicant chose to withdraw the case at that time.
ANALYSIS
Surrounding Property:
The surrounding property on the north and south is zoned R-3, Multiple Family Residential The
property to the east and partially to the south is zoned R-2, Two Family Residential, and the area
to the west is zoned RB, Retail Business. Land use on the west is commercial and Multiple-
Family Residential on the north. The area to the east and partially to the south is used for single-
family residential
Technical Review:
Section 9.i09(2)(k) allows off-street parking in the R-3 District when the proposed lot is located
in any block or area which is zoned, used, or otherwise permitted for any non-residential use or
uses and abuts on a lot or parcel which is in a "B" or 'T' District and is in the same ownership or
control as the land in the "B" or 'T' District. The property across the alley to the west is zoned
and used commercially. Also, the subject property is in the same ownership as the Doctor's
Office which is across the alley to the west and a short distance to the south. The request is in
compliance with these requirements.
Other condkions in the Ordinance are that the subject parcel is not located between two abutting
residential uses, and provided that such off-street parking ks restricted to an area for a distance
from the abutting edge of the "B" or 'T' District equal to the combined widths of three
contiguous platted lots or 150 feet, whichever is greater. The subject parcel is within 150 feet of
the Doctor Office which it will be serving. Note that k has residential uses on two sides, but due
to the unique shape and size of this lot, it is not located between two abutting residential uses.
Specific requirements for a parking lot are as follows:
· A fence, not over 6 feet high nor less than 3 ½ feet high, shall be erected along the
property line abutting a residential district;
· Parking area for 21 spaces or more shall have 200 square feet of landscaped area for each
20 spaces;
· A bumper curb of 5-7 inches high, around the perimeter of parking area and a curb of no
less than 5 feet from a building that has parking around it;
· Driveways shall not exceed 6% grade and the parking lot shall be graded according to a
drainage plan which has been approved by the City Engineer;
· The maximum slope of any banks shall be 1:3 (1 is vertical and 3 is horizontal);
· The parking lot will need to be striped and parking stalls are required to be 9' x 20'.
Note that parking lots and driveways are required to be surfaced wkh a mater/al to control dust
and drainage. Currently, the lot is crushed rock. The applicant proposes to pave the lot which
will bring it into compliance. Another requirement which is not listed above is that parking and
loading areas are subject to required front yards. Front yard is defined as a yard extending along
Case: 980941
Page: 3
the full width of the front lot line between side tot lines and extending from the abutting front
street right-of-way line to a depth required in the yard regulations for the district in which such lot
is located. The subject parcel does not have frontage on a public road therefore has no front yard
so this requirement does not apply.
Parking requirements for a Medical clinic are at least 3 spaces for each staff doctor according to
design capacity. There is only one doctor on staff at this location, so the current parking situation
is adequate. The proposal will provide additional parking for the Doctor's office, and will also
provide additional parking should the future use of the property change. Required handicap
parking is provided on-site.
The proposed site plan indicates a total of 21 parking spaces on the ske with 25 foot drive aisles.
Staff has a few concerns about the proposed design. These are outlined below.
· There are 3 or 4 spaces that have access facing the base of the bank which will make the
ability of drivers to maneuver in and out of those spaces difficult. Staff recommends that
these spaces be removed or the bank will need to be cut away to make room for vehicle
maneuverability.
· The internal circulation pattern is inadequate. There are 2 approaches to the alley
proposed, but there is not a drive aisle on the site connecting them. As mentioned above a
couple parking spaces in the center area will need to be removed to allow for vehicle
maneuverability, or the bank will need to be cut away. A circulation aisle can be located
in place of these spaces.
· Parking spaces abut the north property line. With this design, vehicles would hang over
adjacent properties. Staff recommends a min/mum of two feet open space be maintained
between property lines and the required bumper curb. Currently, there are 25 foot drive
aisles indicated on the site plan. Should the parking spaces be set back two feet off the
property line, a 23 foot drive aisle would exist. Typically 22-24 foot drive aisles are
recommended, so a 23 foot aisle would be sufficient.
· The site plan indicates that the parking lot will be paved all the way to the alley. In an
effort to ensure safe vehicle movement, the two driveways should be clearly designated.
This can be accomplished by providing a m/nimum of a 5 foot wide curb island between
the two access points. This will provide separation between the driveways, but will also
decrease the number of parking spaces available.
· There ks not an area designated for snow removal, but there appears to be ample room
along the base of the bank for adequate snow storage. Staff recommends that the base of
the bank be cut away from the parking lot to allow a flat surface for snow storage. Also,
the parking lot should be separated from the bank by a curb.
It is important to consider future development potential of the ske when evaluating this request.
This is essentially a landlocked parcel that has very little potential as a separate building site due
to the lack of frontage. Considering the historical use of the ske as a parking lot, k appears that
improving the site to create a parking lot that is in compliance with Cky regulations is an
Case: 980941
Page: 4
appropriate use for the property.
One concern is the potential impact a paved parking lot can have on surrounding property.
Paving will increase the rate of water runoff. Care will need to be taken to ensure that the water
runoff will be directed into appropriate facilities and not onto adjacent property. Note that the
Department of Public Works will need to review and approve drainage and grading plans. Any
additional lighting of the parking lot will need to be shaded or diffused to reflect the light away
from the adjoin/ng property. The applicant has stated that he is not proposing any addkional
lighting.
An agreement between the applicant and the owners of Jeff's, Bobby and Steve's Autowortd for
the paving of the lot has been established. The lot will be used for the temporary storage of dirt
during construction of the Autoworld project. Also, the lot would be used by Autowortd
employees in the future. Section 9.116(2)(j) of the Zoning Ordinance states that joint parking
facilities may be provided in any district (except R- 1 and R-2), provided that the total number of
spaces provided shall equal the sum of the separate requirements of each use. Autoworld will
meet the minimum parking requirements wkh on-site parking. This will provide additional off-
street park/ng for employees, leaving the on-site parking spaces available for customer use.
One concern is that the site may be used for the storage of inoperable vehicles or vehicles waiting
to be repaired at Autoworld. Please note that Section 9.116(2)(m) of the Zoning Ordinance states
that park/ng spaces in all districts shall not be used for open storage of goods or for the storage of
vehicles which are inoperable or for sale or for rent.
Compliance with Cie: Comprehensive Plan:
The City Comprehensive Plan designates this area for high density residential development. The
proposal does not impact the goals and objectives of the Comprehensive Plan.
Summary:
The positive aspects of this proposal are as follows:
1. The Conditional Use Permit will allow the parking lot to comply with City regulations.
2. The parking lot will provide additional off-street parking for the Doctor's Office as well as
Autowortd employees.
The negative aspects of this proposal are as follows:
1. There is a concern that the site may be used for the storage of inoperable vehicles or for
vehicles scheduled for repair at Autoworld. However, the Zoning Ordinance prohibits
this type of use in parking areas.
CONCLUSION
Staff Recommendation:
Staff recommends approval of the Conditional Use Permit to allow an off-street parking lot in the
Case: 980941
Page: 5
R-3 District, subject to the following conditions:
1. All required state and local codes will be met and in full compliance;
2. Any new lighting used to illuminate the off-street parking area shall be shaded or diffused
so as to reflect the light away from the adjoining property and a lighting plan wilt need to
be reviewed and approved by staff;
A fence, not over 6 feet high nor tess than 3 V2 feet high, shall be erected along the
property line abutting a residential district and shall be at least 50% opaque;
A bumper curb of 5-7 inches high, is required around the perimeter of parking area;
There shall be a minimum of two feet open space maintained between the required bumper
curb surrounding the parking area and the property line;
Driveways shall not exceed 6% grade and the parking lot shall be graded according to a
drainage plan which has been approved by the Department of Public Works;
The max/mum slope of any banks shall be 1:3 (1 is vertical and 3 is horizontal);
The parking lot will need to be striped and parking stalls are required to be 9' x 20';
A curb island with a minimum width of 5 feet shall be provided between the two
driveways;
A copy of the agreement between the property owner and Jeff's, Bobby and Steve's
Autoworld shall be submitted for City f'zles; and,
The parking lot may not be used for the storage of inoperable vehicles or for vehicles that
are scheduled for repak at Jeff's, Bobby and Steve's Autoworld.
4.
5.
6.
7.
8.
9.
10.
11.
Recommended Morion:
Move to recommend City Council approval of the Conditional Use Permit to allow off-street
parking in the R-3 District at 3827 Central Avenue NE, subject to the listed conditions.
Attachments:
· Completed application form; Area map; Site Plan; and, Public Notice
A_pplication For:
Rezoning
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
CITY OF COLUMBIA HEIGHTS
Fee: / Date Paid
1. Street Address of Subject Property:
'Legal Description of Subject Property:,
Applicant
Address:
4.
Name:
~~/~/v~/p'~¥~/ Address:
Phone:
Zoning:
Applicable City Ordinance Number
Present Zoning
Present Use
Proposed Zoning
Proposed Use /' t
7. Reason for Request:
8. Exhibits Submitted (maps, diagrams, etc.)
AcknowledMment and SiMnature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of inducing ~he City of Columbia Heights to ~ake the
action herein requested, that all statements herein are true and =hat all work herein
mentioned will be done in accordance with the Ordinances of the City of Columbia Heights
and the laws of the State of Minnesota.
Taken By:_
Otyof
Columbia Heights
Address Book
Address Book - First Revision
SW 1/4 Section 36
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C 'Tv OF COLUMBIA HEIGHTS
590 40th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 -3878 (612) 782-2800 TDD 782-2806
MEMBERS
Mattair~ Szur~k, Chair
Ja~s F~w/er
John Hunter
G~ P~ter~on
Tom flamsde/I
PLANNING ANO ZONING COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September t, 1998. The order of business is as follows:
A request for Conditional Use Permit to allow an off-street parking lot to be paved in the R-3 Multiple Family
Residential Zoning District at 3827 Central Avenue. The subject property is in the same ownership as the
Doctor's office at 3825 Central Avenue.
Section 9.109(2)(k) of the Columbia Heights Zoning Ordinance permits off-street parking as a Conditional Use in
the R-3 District.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
kp
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 98 hours in advance. Please call the City Council Secretary at 782-
2800, extension 209, to make arrangements. (TOD/782-2806 for deaf or hearing impaired only.)
THE CI~f OF COLUMBIA HEIGHTS DOES NOT ~]SCRIM1NAtE ON THE BASIS OF DISAEIL[TY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGENDA SECTION: ITEMS FOR ORIGINATING DEPT: CITY
CONSIDERATION - OTHER BUSINESS Administration MANAGER'S
NO. ~ W. Fehst APPROVAL
STATEMENT-CITY OF BY: J. Student BY:
ITEM:
MISSIONS
COLUIvlBIA HEIGHTS '~ - ~ -- ~ DATE: 9-10-98 DATE:
The attached mission statements are the seven that were proposed to us for consideration by Don Salverda in
his summary report of the City's Team Building Retreat.
In follow-up staff sessions to set time frames for goal development, we also considered the mission statements,
debated them, and voted based on how well these statements followed the direction of the goals adopted by the
Council.
The top three options voted on by the city staff are as follows:
Option 2
** 2 Option 4
Option 5
Recommendation: The Council should consider the attached mission statements and vote to adopt that one which
represents their wishes for Columbia Heights.
MOTION: Move to consider the attached mission statements and adopt one statement which represents the
wishes of the Council for Columbia Heights.
COUNCIL ACTION:
PROPOSED CITY MISSION STATEMENTS
FOR THE CITY OF COLUMBIA HEIGHTS
OPTION 1
"Our Mission is to provide high qu~Hty public services
that effect citizen and community needs in Columbia
Heights."
OPTION 2
"Our Mission is to provide high quality public services.
Services sh-11 be provided in a fair, respectful and
professional manner that effectively address changing
citizen and community needs in a fiscally responsible
and customer-friendly manner."
OPTION 3
"Our Mission is to provide high quality public services
that effectively address community needs in a customer-
friendly manner.-~
OPTION 4
"The Mi~stoll of the City of Columbia Heights is to
provide~r~"e'quality public se~ces th,t effectively
ad~esg' chang~g clt~en and communi~ needs ~ s
fiscally responsible and customer-friendly manner."
OPTION 5
'The Mission is to provide high quality public services
that effectively address citizen and community needs in
a fiscally responsible and friendly manner."
OPTION 6
"Our Mission is to provide high quality public services
that creatively address community needs in a fiscally
responsible manner."
OPTION 7
"Our Mission is to provide high quality community
services that address changing citizen-and community
needs?
23
CITY COUNCIL LETTER
Meeting of: September 14, 1998
AGENrDA SECTION: 0THE R BUS I N E S S- ORIGINATING DEPT.: CITY MANAGER
NO: I'~ Recreation ~ APPROVAL
RAISING CONCERT AT HUSET PARK BANDSHELL DATE: September 2, 1998 -
No: - -
BACKGROUND:
Barry Cole, 4624 Washington Street N.E., Columbia Heights, advised the City Council on August 24, 1998 that he is planning a fund-
raising two-day concert for September 26 and 27, 1998 in the Huset Park Bandshell. Members of the Council directed him to get
permits before he goes any further with the plans. The benefactors of the funds realized from these concerts are residents of St. Peter,
Mhnmesota who had experienced a tornado and much damage in March of 1998.
The Recreation Director called Mr. Cole on Tuesday, August 25, 1998 and asked him to write a letter to the Park and Recreation
Commission (attached) and also asked him to attend the Park and Recreation Commission meeting on August 26, 1998.
At the Park and Recreation Commission meeting on August 26, 1998, the Commission had many concerns regarding the concert.
Parking was a major issue due to the t~vo large events to be held at Murzyn Hall on September 26 and 27, 1998. Other concerns were
liability insurance and the sale of beer. The Park and Recreation Commission decided to approve a one-day permit for Sunday,
September 27, 1998, with the Lion's Club serving the beer and with final approval needed by the City Council.
The Recreation Director, Keith Windschitl,; Police Chief Tom Johnson; and the City Attorney, Jim Hoeft met on September 2, t998
and determined the following recommendations.
Security - Public safety issues with the amount of people that potentially could sho~v up (500-700). Requirement of two off-duty
police officers at $38 per hour per officer, to be paid by permit holder. Contact Captain Olson to arrange scheduling of officers.
Event Hours - Huset Park closes at 1 t :00 p.m. Music must stop at 8:00 p.m. per the Park Policy and local City ordinance. Permit
holder must assure that the entire park is vacated prior to 11:00 p.m.
Music Volume - Upon receipt of complaints and police determining that the event is too loud, the music volume must be turned down.
Upon the second complaint and police determining that the event is too loud, the music must cease.
Admission Charged - Perrn/t holders are not allowed to charge a parking fee or an admission fee to any park or facility. Donations
may be accepted, but you must not charge admission to the park.
Alcohol - The only alcoholic beverages wilt only be those sold by the Columbia Heights Lion's Club, and they must have insurance
and perm/ts for this specific event.
Insurance - The City must be provided with a certificate of liability insurance prior to the day of the event. The liability insurance
must have the City named as an additional insured party and must be for the amounts of $300,000 per individual occurrence and
$700,000 aggregate.
Park Clean-up - Park clean-up is to be the responsibility of the permit holder. All clean-up must be accomplished by 11:00 p.m.
Extra garbage cans may be brought to the park upon request.
Damage Deposit - A damage deposit of $300 is required. Upon satisfactory clean-up and no damage occurring, the deposit will be
refunded.
Portable Restrooms - One satellite for every 200 people is required.
Food - Any food items being sold need to have Anoka County approval.
Vehicles - All vehicles need to be parked in parking designated areas only. Only vehicles loading and unloading may be brought down
to the bandshell area. No attendees may park on City property other than where designated.
'Page ~ wo
City Council Letter - Meeting of September 14, 1998
REQUEST PERMISSION TO HOLD FUN~D-RAISING CONCERT AT HUSET PARK BANDSHELL
Anything not covered in the above items must bee followed according to the Columbia Heights Recreation Department Park Facility
Use Policy.
RECOMMENDED MOTION:
Move to author/ze use of the Huset Park Bandshell for a public concert sponsored by Barry Cole, 4624 Washington St. N.E., Columbia
Heights, MN, on Sunday, September 27, 1998 within the guidelines listed above.
Admin\CC-Conce
COUNCIL ACTION:
BRAVEN MUSIC
NETWORK LTD
August 26, 1998
BRAVEN MUSIC NETWORK LTD
4626 Washington St NE
Columbia Heights Mn 55421
Dear Columbia Heights Park & Recreation Board:
This letter is a in reference to the benefit concert for the St. Peter tornado victims. We would like to
hold an outdoor concert September 26-27, 1998, and are requesting use of the Huset park band shell
and facilities. All profits from the concert will go to storm victims of St. Peter to help rebuild their
community. Many local musical acts are set to perform at the event, including the Crazy Souls, Mpls
Molines, Voodoo Soup, plus many others of note. We will be requesting support from the Columbia
Heights business community and others to help sponsor the event, and appreciate any help the city
can provide in achieving this goal. We are requesting permission to do the following:
·access power in the band shell and surrounding area
· serve alcohol and soft drinks
· provide catered food
· ask patrons of the event to donate $5.00/day to the cause
We also request information on availability of the following:
· parking for patrons
· possible usage of barricades to enclose part of the park
· access to city volunteers to help run the event
· any rules/regulations of park usage
We appreciate any assistance the city 'can provide to help this event in being successful, and
appreciate your attention on this important outreach event.
Sincerely, ~
Ba~ C.;ol~ President--'~mven Music Network Ltd
City of Columbia Heights
Park and Recreation Commission
August 26, 1998
THESE MINUTES HAV[
NOT '":'"""'"""" -
q-, ./
The meeting was called to order at 6:45 p.m. by Chairwoman Eileen Evans.
ROLL CALL
Members present:
Members absent:
Also present:
Eileen Evans; Bruce Magnuson; Gary Mayer; Gary Peterson; Keith
Windschitl, Recreation Director; Kevin Hansen; Public Works Director/City
Engineer
Jerry Foss; Bob Ruettimann
Barry Cole; Braven Music Network, Ltd.
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the July 1998 meeting (no meeting).
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
APPROVAL CONSENT AGENDA
Motion by Member Magnuson, second by Member Mayer to approve the consent agenda. All ayes,
motion carried.
LETTERS AND REQUESTS
PAYMENT FOR DAMAGE TO WOOD FLOOR/COLUMBIA HEIGHTS WOMEN OF TODAY.
The Recreation Director gave a brief explanation on the mount of the checks that were paid by the
Women of Today. Member Evans questioned why the payment was from Roseville, if they met
here. The Director explained that the Roseville organization caused the damage. One third payment
was from Roseville, one third from Columbia Heights and the other third is the responsibility of
JPM.
PAGE TWO
PARK & RECREATION COMMISSION M1NUTES
MEETING OF AUGUST 26, 1998
OLD BUSINESS
REQUEST USE OF MAIN HALL/CRESTVIEW FOUNDATION:
The Recreation Director had spoken with Shirley Barnes again. He felt it should be put back on the
agenda since there wasn't a quorum at the July meeting. Member Evans asked the Commission
what their feelings were on the issue and it was the same as before, if the Gala was held on a week
night the fee would be waived. On a weekend where a rental fee could be obtained, the members
felt that there should be a charge. A motion by Member Magnuson to waive the fees this time with
the understanding that it will have to be on a week night in the future. Second by Member Nelson.
All ayes: motion carried.
NEW DISHWASHER INSTALLED AT JPM
The Recreation Director gave an update that the dishwasher was installed last week. He also stated
that Hobart would remove the old one for an additional $200.00. The decision was made to be put
in the City auction on September 12, instead. The old dishwasher had bleached ceiling tiles and
carpet due to leaking.
BACK TO THE PARKS
Member Ruettimarm was not present and the Recreation Director felt that he would like to wait until
he was present to look at Back to Parks, since this was Member Ruettimann's concept of Back To
The Parks.
ROOF REPAIR/MURZYN HALL
The Recreation Director passed out an adjustment letter from the St. Paul Companies at a cost of
$15,301.46 less the $1,000.00 deductible for a final figure of $14,301.46. He also talked with
Finance Director and the Building Inspector with the option of installing it over the old roof having
some kind of ventilation. The Commission members made a suggestion that the Director should
check with the St. Paul Companies and inquire if the adjustment includes the ice and water shield.
Motion by Member Peterson second by Member Magnuson to let the Director to use the check as
a base price and handle the adjustments with the St. Paul Companies. All ayes: motion carried.
NEW BUSINESS
PARK BUILDING ROOF MAINTENANCE
The Public Works Director explained that $4,000.00 had been budgeted to reroof each of the
buildings at Ostrander, Silver Lake Beach and Keyes Park. It appears that it will run closer to
$6,000.00 for each building. The Director would like the have the Commission in concurrence
before presenting it to the City Council.
PAGE THREE
PARK & RECREATION COMMISSION MINUTES
MEETING OF JUNE 24, 1998
SALE OF LAND TO MEDTRONICS - DISPOSITION OF FUND PROCEEDS
Member Peterson felt that more discussion was necessary. The Recreation Director stated the
possibility o£a grant from the State. The State would match two dollars for every one dollar of the
City. Motion by Member Nelson with a second by Member Magnuson to direct the funds from the
sale of the land to a Community Center and grant application. All ayes: Motion carried.
USE OF HUSET BANDSHELL FOR FUND-RAISER - BARRY COLE
Mr. Cole was present to discuss the use of the Huset bandshell for a fund-raiser, for the tornado
victims in St. Peter, MN, on Saturday and Sunday September 26 and September 27. He also
presented a letter to the Commission members explaining the request for usage.
Member Peterson inquired if Mr. Cole was solid on the dates he had chosen. There are two large
events at Murzyn Hall on that weekend, which could cause problems for parking. The Recreation
Director explained there is a wedding $'n Saturday with 500-600 guests present and asked Mr. Cole
how many he expected to attend the fund-raiser (500-1,000). On Sunday the Fire Department will
be holding there Pancake Breakfast. Member Nelson inquired if he had the liability insurance for
serving & selling alcohol, at this point he does not and a suggestion was made that it might be
feasible for the Lions Club to provide and serve alcoholic beverages, since they have insurance.
Member Nelson suggested going to the City Council at which time Member Peterson stated that the
City Council was receptive to the idea. Discussion was held with the final approval made by the
City Council. Motion by Member Nelson with a second by Member Magnuson for one day permit
for September 27, with the Lions serving the beer and with final approval needed by the City
Council. Alt ayes: Motion carried.
REVIEW OF 1999 PARKS CAPITAL OUTLAY BUDGET
The Public Works Director stated that the City Council has not yet seen the outlay, as it was drained
by the staff.
DAMAGE TO STOVE AND INJURY TO CATERER AT AUGUST 8, 1998 WEDDING
The Recreation Director explained what happened and that the Finance Director had heard from the
attorney of the injured party. The approximate damage to the stove was $600.00. Precautions have
been made to prevent this type of accident from happening in the future.
DAMAGE TO BUILDING AFTER WEDDING ON AUGUST 8. 1998
The Recreation Director had pictures of the damage that occurred and gave them to the Commission
to look at. The Commission members were also told that a report had been processed by the police
department. The Recreation Director indicated that the wedding party had consumed a very large
amount of alcohol and pre-mix, as the event was an "open bar".
PAGE FOUR
PARK & RECREATION COMMISSION MINUTES
MEETING OF JUNE 24, 1998
OTHER NEW BUSINESS
The Public Works Director informed the Commission members that the fountain at LaBelte was not
operational due to the electrical control which was damaged when the panel was flooded. The Public
Works Department is working on the issue.
REPORTS
RECREATION DIRECTOR
The Recreation Director reported to the Commission Members that Bill Antazaras is no longer
employee of the City of Columbia Heights. The Head Custodian position is currently being
advertised and should be filled soon.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
The Director updated the commission on the status of Labelle pathway project. The Street Dept. has
been working on the construction last week.
The plan is to level the hockey rink at Keyes Park. It has a beehive slope in the center causing the
ice to be uneven.
COMMISSION MEMBERS
No report
ADJOURNMENT
Motion by Nelson, second by Peterson to adjourn. All ayes, motion carried. Meeting adjourned at
8:30 p.m.
Bonnie Morinvitle, Park and Recreation Commission Secretary
Sep 11 B8 12:20p PUBLIC WORKS (612) 782-287S p.2
OFFICIAL PROCEEDINGS
COLUMBIA I-IEIGHTS TRAFFIC COMMISSION
AUGUST 31, I998
The Traffic Commission meeting was called to order at 7:00 P.M
I. ROLL CALL
Present:
Staff:
Carlson, Goodman, Sturdevant, Smmpf, Szurek
Kevin Hansen, Public Works DirectodCity Engineer
Kathyjean Young, Assistant City Engineer
Tom Johnson, Police Chief
II APPROVAL OF JULY 6, 1998 MINUTES
Motion by Sturdevant, second by Smmpf, to approve the minutes of the July 6, 1998
Meeting. Roil calk All ayes.
III. OLD BUSINESS
TRAFFIC STUDY FOR CENTRAL AVENUE CORRIDOR FROM 37TM TO
40TM AVENUES
Bob Green of BRW was present to update the Commission on the results of the
traffic study for Central Avenue Corridor. Accident summary data on Central
Avenue from 37~ Avenue to 40~ Avenue was given. In addition, Mn/DOT and
City of Minneapolis comments relating to potential change~ to Central Avenue
and/or Reservoir Blvd. were given. Mn/DOT's main concern was the two median
openings between 37~ and 39a' Avenues and the lack of left mm lanes which
raises potential safety problems. Their review concluded that the following
conditions would have to be met if the median openings were to remain open: 1)
eliminate parking on both sides of TH 65 between 37'h and 39t~ Avenues, 2)
provide left mm lanes at each opening, and 3) design the median opening and
driveways to eliminate the left turn onto TH 65 from the proposed access points.
Closing Reservoir Blvd. would cause State Aid funding to be lost for the portion
between 37~' and 39~ Avenues and convening it to a one-way would mean loss of
at least half of the State Aid funding for the portion that is convened to one-way.
The City of Minneapolis is in agreement that the elimination of the Reservoir Blvd.
phase of the intersection would improve traffic operations. The Water Works
currently uses Reservoir Blvd, for delivery of materials to the Reservoir Blvd. and
Official Proceedings
Columbia Heights Traffic Commission
August 31, 1998
Page 2
45t~ Avenue site and favors making Reservoir Blvd, one-way northeast bound.
The public meeting held on August 18t~ for property owners and businesses in the
traffic study area provided input on the proposed alternatives for the Central
Avenue study. A questionna/re was available for the public to provide comments.
The City also hand-delivered questionnaires to businesses along Central Avenue.
A summary of the survey results were presented.
Short term improvements (within the next year) were presented. Some of those
suggested improvements would be to add signage for the northbound Central
Avenue traffic to better delineate which lane traffic vehicles should use when going
northbound on Reservoir Blvd., work with the City of Minneapolis to review the
traffic signal phasing and skip phases if no cars are present, and modify the signal
timing to allow pedestrians adequate time to safety cross at this intersection. Long
term improvements (2-4 years) would include a system of left mm lanes along
Central Avenue from 374 Avenue to 40th Avenue. Installing a cul-de-sac on
Reservoir Blvd, at 37"' Avenue or malting it one-way northeast bound would be a
potential improvement in that it would eliminate one phase of the signal sequence.
Pedestrian activities would also be improved in that it would shorten the distance
needed to cross at the intersection.
Kevin Hansen, City Engineer, concluded that the report was consistent with the
Design Team's recommendation for improvements within the City.
Motion by Goodman, seconded by Sturdevant, to approve the traffic study
prepared by BRW and forward it to the City Council for consideration and
approval. Roll Call: All ayes.
REQUEST FOR "BLIND INTERSECTION"SIGN ON WESTBOUND 45TM
AVENUE AT 6TM STREET.
This request was originally presented to the Traffic Commission for stop signs on
45'h Avenue at 5t~ or 6~ Streets. The concern is the spe~d of traffic on 45t~ Avenue
and the reduced visibility for westbound traffic because of the hill. Commissioners
concluded at a previous meeting that the warrants for stop signs on 45"` Avenue
were not met. The Police Department conducted a traffic survey along 45"`
Official Proceedings
Columbia Heights Traffic Commission
August 31, 1998
Page 3
IV
Avenue and found that 85% of the traffic was driving at or less than the 30 MPH
speed limit. Commissioners directed staffto look into the possibility of adding
signage such as "blind intersection" at 6* Street. For westbound traffic on 45t~
Avenue, the alley entrance between 5* Street and 6. Street cannot be seen until
the driver is at the crest of the hill on 6t~ Sla'eet. The minimum stopping sight
distance is 158' for vehicles traveling 30 mph and 236' for 40 mph. Based on this
information, a warning sign is appropriate.
Motion by Sturdevant, second by Goodman, to install a warning sign for "Blind
Alley Entrance" on westbound 45~ Avenue at 5~ Street. Roll Call: All ayes.
OTHER OLD BUSINESS
Commissioner Carlson asked staffto check on the status of reinstalling a one hour parking
limit sign on the corner of 40t~ Avenue and 5t~ Street.
NEW BUSINESS
REQUEST FOR "NO PARKING" ON 42'~ AVENUE FOR 8' ON EACH SIDE
OF THE PARKING LOT ENTRANCE FOR 233 42~ AVENUE.
The property manager has requested no parking be designated adjacent to the
driveway entrance for 233 42'~ Avenue. The concern is that the trucks for garbage
and recycling cannot turn into the parking lot when cars are parked on both sides
of42'~ Avenue.
The problem has not been reported by BFI to the City's Special Projects
Coordinator.
Motion by Goodman, second by Stumpf, to table the request for "No Parking" on
each side of the driveway at 233 424 Avenue pending additional information from
the Property Manager. Roll Call: All ayes.
REQUEST FOR STOP SIGNS ON WEST UPLAND CREST AND EAST
UPLAND CREST AT HIGHLAND PLACE AND FOREST DRIVE.
Rick and Lori Genadek of 2227 Highland Place have requested stop signs on West
Upland Crest and on East Upland Crest at Highland Place and Forest Drive.
Official Proceedings
Columbia Heights Traffic Commission
August 31, 1998
Page 4
VI.
VI1.
A neighborhood petition was submitted to the Traffic Commission. A 6-year old
boy was smack by a vehicle while in-line skating on East Upland Crest. The
vehicle was traveling north on East Upland Crest and his speed was unknown.
The child came out a driveway and skated into the street.
This is an unfortunate accident that could occur any where in the City. The Police
Department conducted a speed and volume survey the week of August 24th and
found the speeds were not excessive in the area.
The MMUTCD warrants for stop signs are not met on West Upland Crest and
East Upland Crest. Traffic on Highland Place and Forest Drive are required
yield to vehicles on West Upland Crest and East Upland Crest.
Discussion was held as to whether playground signage could be added on West
Upland Crest coming out of Kordiak Park.
Motion by Sturdevant, second by Szurek, to direct staffto review playground sign
locations for Kordiak Park. Roll Call: All ayes.
OTHER NEW BUSINESS
None.
REPORTS
A. CITY ENGINEER
Kevin Hansen presented the City Wide Bike Trail report which included an
analysis of proposed at-grade and off-street bike la, ail alignment
improvements for a City-wide bike traiI as a result of recommendations
from the Design Team. Police Chief Johnson indicated that a two-way bike
t~ail as proposed would be in violation of State law as bikers are to go w/th
the flow of traftic. Kevin was not aware of such a law as he had patterned
the bike route similar to the Regional Trail in Minneapolis. Chief Johnson
stated the loop could be one way, with cyclists getting on and offthe bike
trail as desired. The Commissioners questioned the need and benefit of a
designated bike trail.
Bep Ii 8~lp PUBLIC WORKS
Official Proccexiings
Columbia Heights Traffic Commission
August 3
Page 5
2. DEAD END SIGN ON THE 3900 BLOCK OF QU/NCY STREET
A petition was received by the residents on this block to move the dead end
sign closer to 40t~ Avenue. The Public Works staffwill move the sign to
the north side of the light pole as soon as the Star and Tribune newspaper
box can be moved.
3. REQUEST FOR SPEED HUMP ON JOI-INSON STREET
At the May t998 Traffic Commission, Gary Gorman of 5010 Johnson St.
requested speed humps be installed on Johnson St. due to the speed of cars
in the area.
Staffprovided Mr. Gorrnan with the cost ofinstailing a speed hump on
Johnson St. The cost for two speed humps was $2,800 including the
humps, pavement reflectors, pavement marking and signs. Mr. Gorman
checked with the neighborhood to see if they were interested in sharing the
cost to install a speed hump. They do not want to proceed with the work.
B. POLICE CHIEF
Police Chief Johnson reported that the new laser equipment used on Central Ave.
between 37~h and 494 Avenue detected speeds in excess of 60 mph.
C. COMMISSIONERS
Commissioner Goodman asked when the no parking signs wilI be in on 40'~ and
Central. Kathy Young said it would be part of the signal work.
VIII. ADJOURNMENT
Motion by Sturdevant, second by Goodman, to adjourn the meeting at 9:00 P.M.
Roll Call: All ayes.
Respectfully submitted,
Joa~e Baker
Traffic Commission Secretaxy