HomeMy WebLinkAboutSeptember 8, 1998 RegularO'1-1-/" OF COLUMBIA HEIGHTS (i"')
590 40th AVENUE N.E., COLUMBIA HeighTS, MN 5542 I-3878 (612) 782-2800 TDD 782-2806
ADMINISTRATION
Mayor
Joseph Srurdevanr
Councilmembers
:Donald G. Jolly
Gary L. Peterson
~Robert V/. ~uettimann
Marlame Szurek
CiO, Manager
Walter ~. Fehst
NOTICE OF OFFICIAL MEET~G
Notice is hereby given that an official meeting
is to be held in the
as follows:
CITY OF COLUMBIA HEIGHTS
Meeting of'
Date of gdeeting:
Time of ggeeting:
Location of Meeting:
Purpose of Meeting:
CITY COUNCIL/CITY STAFF
TUESDAY, SEPTEMBER 8, 1998
7:00 P.M..
CITY HALL CONFERENCE ROOM
WORK SESSION
AGENDA
CONSENT ITEMS:
1. Permission to Hold Fundraising Concert at Huset Park Bandshell
2. Allocate Monies from the Sale of Sullivan ParkLand Toward the
Construction ora Community Center
3. Staff Authorization for Consultant Work to Determine New
Telephone System Specifications
4. Contract for Removal/Replacement of Tank For Used Oil
5. Conditional Use Permit - 382 7 Central Avenue N.E.
6. A~pp~ rove Proposed Amendments to Youth Initiative Commission
DISCUSSION ITEMS:
1. Extension. of Refuse~Recycling Contract with BF]/Woodlake
Sanitary Service with Provision of Company-Provided Wheeled
Carts
2. Resolution Adopting Proposed Budget, Setting the City, HRA, and
EDA Proposed Local Levy, and Establishing a Budget Hearing
Date for Property Taxes Payable in 1999
3. 1998 HOME Investment Partnership Program Between Anoka
County and the City
4. Six Month Update on City Goals/Objectives
5. Contract Award for I & I Study
6. City Fueling System Replacement
7. Review Anoka County/Adetro Transit Proposal for Transit Hub
8. Review Development Agreement of Declaration of Covenants for
Columbia ViIIage/Crestview Corporation
ADJOURN TO EXECUTIVE SESSION TO DISCUSS CITY MANAGER
COMPENSATION
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights'so,ices, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City CounciI Secre-
tary at 782-2800, Extension 209, to make mwangements. ~DD/782-2806 for deaf or hearing impaired onl)9
Ci_ty of Columbia Heights
Public Works Department
Work Session Discussion Item
Work session date: September 8, 1998
Prepared by: Kevin Hansen, Director of Public W°r
Item: Award of I/I Study Update, Municipal Project #9807
Background:
In 1983 a City-wide I/I study was completed by Professional Services Group (PSG). The PSG study
conducted an I/I field investigation and analysis. The report recommended various preventive
maintenance activities to reduce Vi. The City, over time, has implemented the following Ill reducing
activities:
Manhole lid replacement (replacing multi-holed lids with single holed or solid lids)
Manhole rehabilitation
Lining of sanitary sewers
Replacement of sanitary sewers
As recommended in the 1983 PSG Report, the last item to complete a successful I/I program would be
the development and implementation of a cross-connection elimination program.
The objective in developing a cross-connection program would be to systematically eliminate sources of
inflow and infiltration including sump pumps, foundation drains and roof leaders to the sanitary sewer
system. These private property sources were identified as the major source of I/I to our sanitary sewer
system, but have not been acted on to date.
The purpose of the program would be to provide a cursory update of the 1983 PSG Ill Study, develop a
cross-connection elimination program in ordinance format, and to provide a complete economic
assessment of performing a City-wide program.
Discussion:
Requests for quotes were sent to 2 firms, with costs ranging from $13,000 to $17,000. Staff has
reviewed each of the proposals. The lowest cost was submitted by OSM. Both firms have substantial
background in setting up and conducting I/I studies within the state of Minnesota. Staff feels that OSM
emphasized public information and education in their proposal, which is a critical element in an I/I
program.
The city has been awarded a matching grant of $10,000 from the Metropolitan Council which require us
to provide matching dollar commitments. Matching funds may be in-kind services as staff time, city
services such as televising sewer lines or cash for consultant services.
Requested Action: Award the UI study update to OSM at the Council meeting on September 14,
1998.
City of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: September 8, 1998 x,,j~-~j)._
Prepared by: Lauren McClanahan, Superintendent of Public Wor
Steve Synowczynski, Shop Foreman
Item: Replacement of Fuel Monitoring System located at the Municipal Service Center
Background:
The fuel monitoring system currently in use is a Tech 21 series 1000 system. It was purchased
in
1988 when the fuel storage tanks were replaced as required by Federal mandate. Fueling
systems must be capable of reliably delivering the product, accurately monitoring consumption
and also testing for leakage in the storage tanks and delivery systems.
The Tech 21 fuel monitoring system is designed to meet all of the Federal requirements, but it
has been plagued with failures and has become unreliable. In the last two years the system has
failed numerous times and the mechanic had to be called to troubleshoot and run the pumps in a
bypass mode so emergency vehicles could fuel. The Tech 21 service representative has been
called seven times and $1,897.54 has been spent on repairs. To activate the system requires the
use of two magnetic cards, the employee card and the vehicle card. The card reader does not
work well if the cards are worn or the reader is dirty and the system will not activate. The test
probes that are located in the storage tanks need to be replaced. One failed last year and the
factory representative informed us that this style of probe is no longer manufactured and that
repair parts are in very short supply.
Analysis/Conclusions:
The fueling system located at the Municipal Service Center is required to be in service 24 hours
a day to provide fuel for emergency and maintenance vehicles. It is imperative that the system
operate with a high degree of reliability, accountability, and security. It must also meet or exceed
all current Federal regulations.
Public Works has received informal quotes on new fuel monitoring systems and the estimated
cost of replacement is between $12,000 and $15,000. This price includes installation,
and software but does not include tax. The new system is capable of key or card activation.
Replacement of the fuel monitoring system is an unbudgeted expense. In the 1998 Capital
Equipment Replacement Budget, $10,000 was budgeted for the replacement of an engine
Work Session - September 8, 1998
Page 2
analyzer. The 1999, Capital Equipment Replacement Budget, has $5,000 budgeted
for the replacement of the tire changer. Staff recommends postponing the purchase of the
engine analyzer and tire changer to facilitate the purchase of a new fuel monitoring system.
Requested Action:
Request Council approval to obtain quotes for the replacement of the fuel monitoring system
at the Municipal Service Center, for consideration at the September 14, 1998, Council
Meeting, funding to be provided from the 1998 Capital Equipment Replacement Fund.
CITY COUNCIL LETTER
Work Session of: September 8, 1998
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
SPECIAL PROJ~ECTS APPROVAL
NO:
ITEM: Extension of Refuse/Recycling BY: JEAN KUEHN BY:
contract with BFI DATE: August 28, 1998 DATE:
NO:
Staff had requested information and pricing from BFI regarding providing wheeled carts to all
single family and duplexes in the City.
BFI is willing to provide, deliver and maintain heavy duty carts in three sizes with no
additional costs for service if the city agrees to a five year extension of the current three
year contract for refuse, yardwaste and recycling in the City of Columbia Heights. The current
contract expires December 31, 1999. The original contract was bid in 1990 as a three year
contract and was renegotiated for an additional three years in 1993. This would be additional
extension of that original contract with minor additions and changes. The five year contract
would be from January 1, 2000 to December 31, 2004. The company believes a five year contract
is essential to allow them to recover the approximately $300,000 expense they will incur to
provide carts to all residents
BFI proposes foregoing the increase for 1999 and maintaining the 1998 prices of $10.84 for
full service, along with no increase in the low-volume or senior rates for 1999. In addition
BFi would offer to our residents, three levels of service-90 gallon cart, with full service;
60 gallon and 32 gallon, both limited service. The 90 gallon service would still include bulky
items and they would be picked up at this level with no added fee. Appliance pickup would
continue for all levels of service. BFI would notify residents of the various cart options
and would receive residents choices directly, providing the City with a list of changes.
In addition to items specified in the contract BFI has provided additional service to the City
at no additional charge and they would continue to do so. For example, BFI would continue to
service the Streetscape containers along Central Ave as they have been doing. A_nd BFI would
continue to service the Recycling Center in the removal and marketing of materials from that
site. Also, the company has been very cooperative in assisting the City's residents with
removal of storm damaged trees after severe storms. BFI drivers in Columbia Heights currently
participate in the "True Blue Looking Out for You" program, whereby drivers would radio in any
suspicious activity or unusual circumstances so the police department could investigate it
more closely, and BFI has donated funds for the DARE vehicle.
When comparing the rates proposed by BFI with those in other communities, our contract
compares very favorably.
RECOMMENDED MOTION: Move to authorize City Manager, Mayor and Council to enter into five year
extension of the Refuse/Recycling contract with BFI/Woodlake Sanitary Service and to have the
company provide and deliver heav~; duty plastic, wheeled carts to all single and doufole
households. _ _
<z~Z
~ RUG-lO-98 NON 11:25 RM BF[ MPLS. ROOOUNTING F~X NO, 6129218559 P, 04/08
Proposal for Adding
Carts to the City of Columbia Heights
BFI has worked with your staffto provide you with the following proposal to add carts to your
cities residents.
Below are the recommendations and procedures to adding carts to your city.
1) BFI would provide carts of three different sizes to all ofyour residents. These sizes would be
30 gallon, 60 gallon, and 90 gallon. These carts would be distributed by BFI to all of your
residents.
2) Change from a unlimited service and low volume/senior rate to a three rate system based on
the size of the cart issued.
3) BFI woutd handle all notification and service level changes that would occur in coordination
with the city.
4) BFI would retain ownership of the carts and be responsible for all repairs to the carts and
service level changes.
5) BFI and staffwould work on moving the 700 backdoor residential service to curbside service
except for the handicapped or elderly residents.
6) BFI will provide a recycling newsletter eve~ quarter for all city residents.
7) All other operational aspects of the contracts would remain the same as currently provided.
AUG-lO-98 MON 11:25 RM BFI MPLS, ROOOUNTING F~X NO, 6129218559 P, 05/08
City of Columbia Heights
Cart Implementation Plan
The tbllowing plan is for the implementation of garbage carts for the City of
Columbia tieights. This plan could be implemented in about two months
at, er any renegotiated contract is signed.
All residents would be notified by mail of the new cart system and their new
choice in levels of service. Their would be self addressed postcards
that the residents could fill out and mail back to notify BFI of any changes.
A date would be selected to start delivering the carts to the residents. We would
deliver about 250 carts per day to the residents. This would accomplish the whole
city in about five weeks.
Placed in the delivered carls would be a handout on the proper use and placement of
carts for the residents to use.
IBFI would send out reminders in proper cart placement so the residents can have
plenty of time to adapt to the new system,
As in the old system all handicapped citizens would have their carts picked up at
the back door if so requested. Their could be a separate postcard in the first
mailing that residents could fill ora but would have to bring to city hall to verify
the service.
This implementation plan will be very easy to use for all of the residents to follow. If their
are a.ny other recommendations that the city would like BFI to do, we would be more than
happy to accommodate,
CITY OF COLUMBIA HEIGHTS
MEMO
TO:
MAYOR, COUNCIL AND MANAGER
FROM:
JEAN KUEHN, SPECIAL PROJECTS COORDINATOR
DATE:
AUGUST 31, 1998
AUTOMATED GARBAGE CONTAINERS
Staffhas requested BFI to present a proposal that would provide the city's residents with
wheeled carts for garbage. Below is a list of possible considerations.
1. Durability
PROS
CONS
1. Requiresspecializeequipmentbyhauler
2. Uniform appearance for all houses.
3. Ease of Cleaning for resident.
4. Easy for resident to move to designated
collection site.
5. Reduced chance of injury for hauler.
6. Increase choices fi:om 2 to 3.
32 gallon= low volume
60 gallon= mid-range, no extras
90 gallon= full service
2. Must be placed in specific locations for
collection.
3. Carts are not fire proof
4. Costly to replace whether by city or
hauler.
5. Large initial investment or lengthy
extended contract.
6. Second truck need to pick up large items,
that are outside container.
7. Purchase or lease option
8. Easily converts volume based system to a
weight based collection if necessary.
7. Limited "back door" service to seniors or
handicapped persons. Not a choice.
8.Awkward to place in some hilly areas.
9. Permanently attached lids. 9. Maneuverability in the snow uncertain.
h-
Z
0
0
Z
0
0
O~
CITY OF COLUMBIA HEIGHTS
Work Session Meeting of: September 8,1998
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Transit Hub BY: Kenneth R. Anderson f"'./~..~ BY:
DATE: September 3, 1998
FIeF
BACKGROUND:
The Council Members previously received a letter dated August 5, 1998 from Jim Kordiak, Anoka
County Commissioner. The letter was in regards to the proposal of Metro Transit to locate and construct
a "surface transportation hub" in Anoka County and Columbia Heights, in particular. The proposal for
development and construction of the Hub includes an investment of $800,000 from Metro Transit and an
additional $200,000 from Anoka County. A number of sites have been considered by Anoka County
generally between 39t~ and 42na along Central Avenue NE. As indicated in Commissioner Kordiak's
letter, the focus of their attention has been at the preferred location at 39t~ and Central Avenue.
However, Anoka County "now feels it has exhausted options at this location and must look to alternate
sites".
In addition to the work that Anoka County and Metro Transit have done to locate a Transit Hub within
Columbia Heights, the Minnesota Design Team recommended that a Transit Hub also be located in the
vicinity of the central business district and, in particular, had recommended the site at the northeast corner
of 41~t and Central Avenue. Another issue of concern is the Livable Communities Demonstration
Account grant application that was submitted to the Metropolitan Council. This application included as
part of the project activities the placement of a transit hub within the central business district project area.
This item is being presented to the City Council to discuss possible site options and to consider the merits
of locating a transit hub within the City of Columbia Heights. Attached please fhnd a copy of the August
5% 1998 letter and attachments from Commissioner Kordiak. Also please fred copies of a spreadsheet
prepared by staff which identifies certain parcels, lot sizes, and tax values in the vicinity of 40t~ to 42nd
Avenue between Central Avenue and Jackson Street.
ANALYSIS:
There are several issues of concern related to the grant project as well as the transit hub proposal.
Primary of these is the actual site for the proposed transit hub and the need to provide adequate parking
for NEI College of Technology. Staff has prepared a map identifying potential sites and properties that
could be acquired and assembled for locating the proposed transit hub as well as providing additional
parking for NEI, if necessary. NEI would like to maintain parking in close proximity to their current site
for at least 500 vehicles. Their current parking layout provides approximately 480 spaces. With the
proposed townhouse and senior housing development on their site occupying approximately one-half
their site, the concept plan shows remaining spaces to be 220.
Staff has explored the possibility of a shared parking agreement with neighboring properties that would
pro¥i6e the requirec[ number of spaces. For instance, one option may include shared parking agreements
Transit Hub
September 8, 1998
Page two
to use the existing surfaced parking lots for the Assembly of God church and Immaculate Conception
Catholic Church and School. Furthermore, the existing parking ramp is in close proximity to this site and
normally has parking spaces available within the ramp. There are also sites in which existing single family
homes are located within this general vicinity that potentially could be acquired and removed to allow on-
site parking and or construction of a parking ramp. Springsted, Incorporated has been consulted
regarding exploring potential financing options for parking ramps. A spreadsheet has been prepared
showing the property owner, current land use, address, lot size, and property value and is attached
hereto.
The developer has also considered as another option the possible acquisition of the NEI building for
conversion to a multi-family residential structure (i.e. affordable senior housing). NEI would then
relocate to another facility more suitable to their education needs which does not have as much unusable
space such as the current auditorium and gym spaces. In this scenario, the primary advantage would be
that the area parking requirements would be reduced significantly, thus providing for more inffil
developments.
RECOMMENDATION:
Staff is requesting City Council review and consideration of these various issues. Furthermore, staff
needs Council direction to determine if and to what extent the City may choose to be ~v~!v. ed in helping
to locate a transit hub in this area or some other location within the community. A site ~
this
area
should be suitable to both Anoka County and Metro Transit to meet the regional as well as local transit
needs and services.
RECOMMENDED MOTION:
None
Attachments:
COUNCIL ACTION:
t
COUNTY
COUNTY OF ANOKA
Office of the County Board of Commissioners
GOVERNMENT CENTER
2100 3rd Avenue · Anoka, Minnesota 55303-2265
(612) 323-5700
August 5, 1998
JIM A. KORDIAK
County Commissioner
District #4
Mr. Ken Anderson
Community Development Director
City of Columbia Heights
590 - 40th Avenue NE
Columbia Heights, MN 55421
Dear Ken:
As you know, the Metro Transit Agency has offered to Anoka County and Columbia Heights an exciting
opportunity to construct a surface transportation hub in our community. This hub would accommodate existing
bus routes which currently serve Columbia Heights including the 10, 18, 25, and 29 bus routes as well as the
Anoka County Traveler, Metro Mobility and other forms of transportation. Their proposal includes nearly
$800,000 for the development and construction of a hub, and Anoka County would support an additional
$200,000 of those costs.
Anoka County has looked with you at numerous possible sites, and the focus of those discussions preferred
a 39th and Central location. Anoka County now feels it has exhausted options at this location and must look
to alternate sites.
I believe that Anoka County can take this examination no further. I feel it is now best to extend the opportunity
for development of this hub to local leaders who can best assist in development of this proposal. I recognize
that each council member has different opinions about the location of this hub, and the concept demands further
development. I also recognize that the Minnesota Design Team's visit to our community has resulted in many
interesting models, proposals and visions about how our community may look in the future. Attached are
several design model locations considered which may be helpful to you as you consider both the
comprehensive planning process and the Minnesota Design Team proposals.
I and Anoka County are eager to work closely with you as you develop community models which will include
effective, clean, safe and convenient transportation as an integral part of any development plans and serve as
a great transit improvement to Columbia Heights' residents.
Jim Kordiak
Anoka County Commissioner
Attachments
FAX:
323-5682
Affirmative Action / Equal Opportunity Employer
TDD/TTY: 323-5289
"B'N enueA¥ I~J~,ueo
111
I II I1 I I
0
'~'N enue^¥ I~lueo
\
Concept C5
41st Avenue N.E. Site- North Side
Columbia Heighbs
Transit Hub
Northeast Corridor
0 50 100 Feet
Apd129, 1998
Concept C6
41stAvenue N.E. Site - North Side
Columbia Heights
Transit Hub
Northeast Corridor
0 50 100 Feet
Apdl 29, 1998
Concept D1
40stAve. N,E. & Van Buren St, Site
Columbia Heights
Transit Hub
Northeast Corridor
0 50 100 Feet
ApdJ 29, 1998
%--2::-'-5
USE';
L.JF-'~F I
Address Book
Address Book - First Revision
Section 35
NE 1/4
'4323' I 4~26
4~07 ~
7555, !,~300
{4246!
,4333 ~
4319 ~43Z4
4~1~ !4310
43-~3 f4~4~
4345 t4344
433~:
43~2
4~0~= [ 4306
4~0~ t 4300
4244
4132
4S0 j
Columbia Heights
Address Book
Address Book - First Revision
Section 35
SEV4
40:~-~ _
4047:; 404~:
40~7 403~
40~ 4022:
~02~ 4026
14021 4022-
u. or Address Book - First Revision
Columbia Heights
Address Book ~ 1/4 Section 36
~; ~ ~;~;' ~s o~ t ,} ~' ~ ~ ~. ~ ~'. ~5'~.:5'~' ::
~~ f04i [ ~ Z~29 ~ ~ ] ~ * ~ ........ i i,, m 43(
; ' ~ ' { ~ 4 ~4 ~ ' 301
/
. -;..A;;,.;:-;;.. : ::4:;;: :7::.::::;::: : :;::: :: ' ~. ~' ' 72 ~
~~ ~: ~ ~TA~~ ~~ ~¢~~)~ ~. Fa~ll
Columbia Heights
Address Book
Address Book - First Revision
Section 36
sw V4
C~- ~- Police
.~re -,4me~rg
+