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Home My WebLink AboutNovember 16, 1998 Special AssessmentCiTY'OF COLUMBIA HEIGHTS 637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (612) 782-2880 TDD 782~2806 NOTICE OF SPECIAL MEETING MEETING OF: DATE: TIME: LOCATION: PURPOSE: Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: CITY COUNCIL AND CITY MANAGER MONDAY, NOVEMBER 16, 1998 7:00 P.M. CITY COUNCIL CHAMBER SPECIAL ASSESSMENT LEVY HEARING 1) 2) 3) AGENDA ROLL CALL RESOLUTION NO. 98-103BEING A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE FOLLOWING IMPROVEMENTS IN ZONE 3: Street Reconstruction, Partial Street Reconstruction, Mill and Overlay and Seal Coat a) Presentation by City Staff providing background information on the above mentioned improvement projects. b) Questions/Comments from City Council and Public c) Recommended Motions: MOTION: Move to close the public hearing and to waive the reading of Resolution No. 98-103 there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-103 being a resolution adopting assessment rolls for improvements. ADJOURNMENT The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD//782-2806 for deaf only.) THE CITY OF COLUMBIA HEIGHTS DOES {qOT DISCRIMINATE ON THE BASIS OF D1BABILITY IN EMPLOYMENT OR the PROVISION OF SEP, VICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Levy Meeting of: 11/16/98 AGENDA SECTION: 1998 LEVY HEARING ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: 1998 LEVY HEARING: RESOLUTION BY: K. Hansen ~q~.~ BY: ADOPTING LEVY FOR ZONE 3 STREET DATE: 11/12/9~52:,~ DATE: RECONSTRUCTION AND 1998 SEAL COATING. Background: The Zone 3 Street Construction work was approved on January 23, 1998 as part of the City's comprehensive Street Rehabilitation Program. The 1998 Seal coating work, approved March 9, 1998, is also part of the City's Street Rehabilitation Program. Attached are: Final cost summary, assessment costs breal(down, Notice of Public Hearing, maps identifying the work area, and a resolution adopting the proposed assessments. Analysis/Conclusions: The f'mal assessment rates are the same as what was proposed at the improvement hearings held in January. Specifically, the f'mal rates and length or term of assessment are: Treatment Method Assessment Rate Term Full reconstruction $ 39.00/front foot 15 years Partial reconstruction $19.00/front foot 10 years Mill and overlay $ 12.00/street & $4.00/ave /front foot 10 years Seal coat $ 2.31/street & $0.71/ave /front foot 1 year The attached spreadsheet summarizes the f'mal costs and funding sources for each rehabilitation treatment method. The costs have increased due to approved and pending change orders in the utility areas, mainly storm sewer and additional driveway ~vork for grade matching. The funding sources, funding amounts and increase/(decrease) from bid amount are: Change from Fund Area Allocation Bid Amount Assessments $554,544 $0 Infrastructure $278,398 $26,695 Sewer Construction $122,693 $30,501 Water Construction $218,588 $(4,606) In 1997 the City adopted the assessment roll with a 9.5% interest rate. With bonding rates near 20 year lows, it is my recommendation to change the 1998 rate to 8.0%. The City Manager, Finance Director and Bonding Consultant are all in concurrence with an 8.0% interest rate. Recommended Motion: Move to close the Public Hearing and to waive the reading of Resolution 98-103, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 98-103, being a Resolution adopting the assessment rolls for Lmprovements. COUNCIL ACTION: CITY OF COLUlVIBIA HEIGHTS DATE: NOVEMBER 13, 1998 TO: FROM: WALT FEHST CITY MANAGER .~. - FINANCE DIRECTOR INTEREST RATE FOR ASSESSMENTS In 1997 the City used an interest rate of 9-½% for assessments, which was 2-½% over the rate we were earning on investments. With interest rates once again falling, we have checked with the City's bond financial advisor, Dan Hartman, from Springsted. Dan has reviewed our current rate of 9-½% and feels that this could be an acceptable rate. He has emphasized that anyplace between 1-½% and 2-½% over the cost of issuing bonds is acceptable, and strongly recommends that the City have a minimum interest rate of 8% for assessments. He indicated that this is the minimum that several other cities use, and if bond rates go higher they raise it accordingly. One fact to keep in mind is that the City is not a financial lending institution. We are not here to compete with banks and other entities in this business. Spending improvements and assessing them over several years is a benefit to residents; however, if it is more cost effective for them to borrow the money through an outside source, it relieves the City of the burden of providing this additional service. In summary, I recommend the City set an assessment interest rate of no less than 8% on the 1998 assessment projects. If you would like any additional information on this, please let me know. WE:dn 9811135 Z Z 0 0 Z 0 Z 0 Z 0 0 ASSESSMENT COSTS STREET REHABILITATION STREET RECONSTRUCTION P.I.R. 958 - COLUMBIA HEIGHTS PROJECT 9708 HIGHLAND PLACE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 959 ~ COLUMBIA HEIGHTS PROJECT 9709 FOREST DRIVE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 960 - COLUMBIA HEIGHTS PROJECT 9710 EAST UPLAND CREST, FAIRWAY DRIVE TO NORTH UPLAND CREST PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST $291,760.87 $45,861.02 $11,578.97 $349,200.86 STORM SEWER CONSTRUCTK:)N WATER MAIN CONSTRUCTION TOTAL PROJECT COST $38,632.33 $37,990.95 $425,824.14 ASSESSMENT FOOTAGE 3,669 STREET FEET 0 AVENUE FEET 3669 + 1/3 (0) = 3,669.0000 ASSESSED FEET FULL ASSESSMENT RATE $425,824.14 3,669.0000 $116.06 / ASSESSABLE STREET FOOT COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST $425,824.14 ($282,733.14) $143,091.00 ACTUAL ASSESSMENT RATE $143,091.00 3,669.0000 $39.00 /ASSESSABLE STREET FOOT 11/12/98 PAGE I G\PW~E NG\PROJ\9708\9708LEVY. 123 FULL RECONSTRUCTION ASSESSMENT PROJECTS P.I.R. 958 - COLUMBIA HEIGHTS PROJECT 9708 HIGHLAND PLACE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 959 - COLUMBIA HEIGHTS PROJECT 9709 FOREST DRIVE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 960 - COLUMBIA HEIGHTS PROJECT 9710 EAST UPLAND CREST, FAIRWAY DRIVE TO NORTH UPLAND CREST CONSTRUCTION COST STREET No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 RECONSTRUCTION CONSTRUCTION Description Mobilization Clear and grub tree Remove concrete curb and 9'utter Remove concrete alley Remove concrete driveway Remove concrete walk Remove concrete step Remove bituminous pavement Remove bituminous driveway Remove timber retaining wall Sawcut concrete Sawcut bituminous Relocate stop box Subgrade excavation Granular borrow Common excavation Aggregate base class 5 Bituminous wear course Bituminous binder course Bituminous driveway Tack coat Concrete curb and gutter- B618 Concrete alley Concrete driveway Concrete walk Concrete step Sod w/topsoil Quantity Unit Unit Price Total 1 L.S. $7,780.60 $7,780.60 95 Inch $37.00 $3,515.00 24 L.F. $3.00 $72.00 120 S.F. $1.00 $120.00 4,816 S.F. $0.45 $2,167.20 951 S.F. $0.15 $142.65 212 S.F. $2.17 $460.04 8,027 S.Y. $1.30 $10,435.10 148 S.Y. $1.00 $148.00 43 L.F. $5.56 $239.08 683 L.F. $2.50 $1,707.50 278 L.F. $2.00 $556.00 64 L.S. $718.50 $45,984.00 2,860 C.Y. $7.25 $20,735.00 5,128 C.Y. $5.80 $29,742.40 2,765 C.Y. $7.25 $20,046.25 3,349 Ton $7.40 $24,782.60 819 Ton $27.25 $22,317.75 928 Ton $24.50 $22,736.00 241 S.Y. $9.00 $2,169.00 400 Gal. $1.90 $760.00 4,499 L.F. $7.10 $31,942.90 84 S.F. $4.15 $348.60 7,048 S.F. $3.60 $25,372.80 993 S.F. $3.10 $3,078.30 353 S.F. $10.70 $3,777.10 4,250 S.Y. $2.50 $10,625.00 $291,760.87 11/12/98 PAGE 1 G\PW~ENG\PROJ\9708\9708LEVY. 123 CONSTRUCTION COST RECONSTRUCTION STORM SEWER CONSTRUCTION No. Description Quantity Unit 1 2 3 4 5 6 7 8 9 10 11 12 Mobilization 1 LS. Remove catch basin 9 Ea. Remove R.C.P. 515 L.F. Salvage catch basin casting 3 Ea. 4" Drain pipe 180 L.F. 12" P.V.C. 62 LF. 12" R.C.P. 182 L.F. 15" R.C.P. 313 L.F. Construct catch basin - manhole 4 Ea. Construct catch basin , 8 Ea. Install catch basin casting 11 Ea. Install beehive catch basin casting 1 Ea. WATER MAIN CONSTRUCTION No.. Description Quantity Unit I Mobilization 1 L.S. 2 Remove watermain 640 L.F. 3 Remove hydrant lead 18 LF. 4 Remove gate valve and box 4 Ea. 5 Remove water service I L.S. 6 Remove stop box 1 L.S. 7 Salvage hydrant 2 Ea. 8 Temporary water service 1 L.S. 9 8" Watermain 640 L.F. 10 6" Hydrant lead 18 LF. 11 8" Gate valve and box 5 Ea. 12 6" Hydrant gate valve 2 Ea. 13 Hydrant 2 Ea. 14 Water main fittings 1,510 Lbs. 15 1" Corporation 9 Ea. 16 Reconnect water service 9 Ea. 17 Pipe bedding 54 Ton Unit Price Total $1,146.58 $1,146.58 $169.00 $1,521.00 $8.50 $4,377.50 $83.35 $250.05 $9.90 $1,782.00 $17.70 $1,097.40 $21.40 $3,894.80 $23.00 $7,199.00 $1,310.00 $5,240.00 $1,013.00 $8,104.00 $335.00 $3,685.00 $335.00 $335.00 $38,632.33 Unit Price Total $1,109.35 $1,109.35 $8.50 $5,440.00 $8.50 $153.00 $56.30 $225.20 $28.20 $28.20 $28.20 $28.20 $56.30 $112.60 $4,240.00 $4,240.00 $21.85 $13,984.00 $18.75 $337.50 $581.50 $2,907.50 $581.50 $1,163.00 $1,575.00 $3,150.00 $1.60 $2,416.00 $62.50 $562.50 $169.00 $1,521.00 $11.35 $612.90 $37,990.95 RECONSTRUCTION COST $368,384.15 11/12/98 PAGE 2 G\PW~ENG\PROJ\9708\9708LEVY. 123 ASSESSMENT COSTS STREET REHABILITATION PARTIAL RECONSTRUCTION P.I.R. 954 - COLUMBIA HEIGHTS PROJECT 9704 HEIGHTS DRIVE, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 955 - COLUMBIA HEIGHTS PROJECT 9705 GOLF PLACE, CHATHAM ROAD TO HEIGHTS DRIVE P.I.R. 957 - COLUMBIA HEIGHTS PROJECT 9707 IVANHOE PLACE, MADDEN LANE TO ALLEY P.I.R. 971 - COLUMBIA HEIGHTS PROJECT 9727 MULCARE DRIVE, PIERCE TERRACE TO POLK PLACE P.I.R. 972 - COLUMBIA HEIGHTS PROJECT 9728 POLK PLACE, 50TH AVENUE TO PIERCE TERRACE P.I.R. 973 - COLUMBIA HEIGHTS PROJECT 9729 POLK CIRCLE, POLK PLACE TO CUL-DE-SAC PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST $243,650.15 $23,589.4O $14,415.86 $281,655.41 STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION TOTAL PROJECT COST $13,219.62 $52,069.26 $346,944.29 ASSESSMENT FOOTAGE 8,239 STREET FEET 0 AVENUE FEET 8,239 + 1/3 (0) = 8,239.0000 ASSESSED FEET FULL ASSESSMENT RATE $346,944.29 8,239.0000 $42.11 /ASSESSABLE STREET FOOT COST SHARING TOTAL PROJECT COST CITY SHARE $346,944.29 ($190,403.29) ASSESSED COST $156,541.00 ACTUAL ASSESSMENT RATE $156,541.00 8,239.0000 $19.00 / ASSESSABLE STREET FOOT 11/12/98 PAGE 1 G~W~ENG~PROJ\1997\9704\9704LEVY. 123 PARTIAL RECONSTRUCTION ASSESSMENT PROJECTS P.I.R. 954 ~ COLUMBIA HEIGHTS PROJECT 9704 HEIGHTS DRIVE, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 955 - COLUMBIA HEIGHTS PROJECT 9705 GOLF PLACE, CHATHAM ROAD TO HEIGHTS DRIVE P.I.R. 957 - COLUMBIA HEIGHTS PROJECT 9707 IVANHOE PLACE, MAIDEN LANE TO ALLEY P.I.R. 971 - COLUMBIA HEIGHTS PROJECT 9727 MULCARE DRIVE, PIERCE TERRACE TO POLK PLACE P.I.R. 972 - COLUMBIA HEIGHTS PROJECT 9728 POLK PLACE, 50TH AVENUE TO PIERCE TERRACE P.I.R. 973 - COLUMBIA HEIGHTS PROJECT 9729 POLK CIRCLE, POLK PLACE TO CUL-DE-SAC CONSTRUCTION COST STREET No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 '17 18 19 2O PARTIAL RECONSTRUCTION CONSTRUCTION Description Quantity Unit Unit Price Mobilization Remove concrete curb and gutter Remove concrete cross street drain Remove concrete driveway Remove concrete walk Remove bituminous pavement Remove bituminous driveway Sawcut concrete Sawcut bituminous Subgrade excavation Granular borrow Common excavation Aggregate base class 5 Recycled base Bituminous wear course Bituminous binder course Bit .u_minous driveway Tack coat Concrete curb and gutter Concrete driveway I L.S. $3,226.29 1,796 L.F. $2.50 90 S.F. $2.90 1,330 S.F. $0.45 2O S.F. $3.OO 17,041 S.Y. $1.30 301 S.Y. $1.20 217 L.F. $2.50 417 L.F. $2.00 312 C.Y. $7.25 420 C.Y. $5.85 3,429 C.Y. $7.25 3,364 Ton $7.40 2,347 Ton $7.40 1,841 Ton $27.25 2,312 Ton $24.30 419 S.Y. $9.00 1,191 Gal. $1.90 1,888 L.F. $12.07 1,246 S.F. $3.30 Total $3,226.29 $4,49O.OO $261.00 $598.5o $60.00 $22,153.3O $361.2O $542.5O $834.00 $2,262.OO $2 457.00 $24 86O.25 $24 893.60 $17 367.8O $50 167.25 $56 181.60 $3 771.00 $2 262.9O $22 788.16 $4,111.80 $243,650.15 11/12/98 PAGE 1 G\PW1ENG\PROJ\1997\9704\9704LEVY. 123 CONSTRUCTION COST PARTIAL RECONSTRUCTION STORM SEWER CONSTRUCTION No. Description 1 2 3 4 5 6 7 Mobilization Remove concrete curb and gutter Remove R.C.P. Remove catch basin 12" R.C.P. Concrete curb and gutter Construct catch basin Quantity Unit Unit Price Total I L.S. $489.62 $489.62 80 L.F. $2.50 $200.00 156 L.F. $8.50 $1,326.00 2 Ea. $575.00 $1,150.00 156 L.F. $21.40 $3,338.40 80 L.F. $12.07 $965.60 2 Ea. $2,875.00 $5,750.00 WATER MAIN CONSTRUCTION No. Description 1 Mobilization - 2 Remove concrete curb and gutter 3 Remove bituminous pavement 4 Remove watermain 5 Remove hydrant lead 6 Remove gate valve and box 7 Sawcut bituminous 8 Salvage hydrant 9 Temporary water service 10 10" Watermain 11 8" Watermain 12 6" Hydrant lead 13 8" Gate valve and box 14 6" Hydrant gate valve 15 Hydrant 16 Water main fittings 17 1" Corporation 18 Reconnect services 19 Granular borrow (CV) 20 Pipe bedding 21 Bituminous binder course 22 Concrete curb and gutter 23 Concrete driveway 24 Concrete walk Quantity $13,219.62 Unit Unit Price Total I L.S. $1,928.51 $1,928.51 50 L.F. $2.50 $125.00 44 S.Y. $1.30 $57.20 60 L.F. $8.50 $510.00 45 L.F. $8.50 $382.50 2 Ea. $42.45 $84.90 60 L.F. $2.00 $120.00 3 Ea. $1,245.00 $3,735.00 I L.S. $2,115.00 $2,115.00 15 L.F. $25.35 $380.25 972 L.F. $21.85 $21,238.20 37 L.F. $18.75 $693.75 3 Ea. $740.00 $2,220.00 3 Ea. $581.50 $1,744.50 3 Ea. $1,575.00 $4,725.00 1515 Lb. $1.60 $2,424.00 31 Ea. $61.50 $1,906.50 31 Ea. $169.00 $5,239.00 150 C.Y. $5.85 $877.50 25 Ton $11.45 $286.25 24 Ton $24.30 $583.20 50 L.F. $12.07 $603.50 5 S.F. $3.30 $16.50 20 S.F. $3.65 $73.00 $52,069.26 PARTIAL RECONSTRUCTION COST I $308,939.03i 11/12/98 PAGE 2 G\PW~ENG\PROJ\1997\9704\9704LEVY. 123 ASSESSMENT COSTS STREET REHABILITATION MILL WITH 2" OVERLAY P.I.R. 953 - COLUMBIA HEIGHTS PROJECT 9703 CHATHAM ROAD, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 956 - COLUMBIA HEIGHTS PROJECT 9706 MAIDEN LANE, HEIGHTS DRIVE TO CUL-DE-SAC P.I.R. 967 - COLUMBIA HEIGHTS PROJECT 9723 LINCOLN TERRACE, TYLER PLACE TO PIERCE TERRACE P.I.R. 968 - COLUMBIA HEIGHTS PROJECT 9724 50TH AVENUE, CENTRAL AVENUE TO FILLMORE STREET P.I.R. 969 - COLUMBIA HEIGHTS PROJECT 9725 BUCHANAN PLACE AND BUCHANAN STREET FILLMORE STREET TO CORPORATE LIMIT P.I.R. 970 - COLUMBIA HEIGHTS PROJECT 9726 PIERCE TERRRACE, POLK PLACE TO MATTERHORN DRIVE P.I.R. 974 - COLUMBIA HEIGHTS PROJECT 9730 FILLMORE STREET, 49TH AVENUE TO PIERCE TERRACE P.I.R. 975 - COLUMBIA HEIGHTS PROJECT 9731. MOLAN TERRRACE, LINCOLN TERRACE TO CUL-DE2SAC P.I.R. 976 - COLUMBIA HEIGHTS PROJECT 9732 JOHNSON STREET, 49TH AVENUE TO'LINCOLN TERRACE PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST STATE AID STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION TOTAL PROJECT COST ASSESSMENT FOOTAGE 18,986 STREET FEET 657 AVENUE FEET 18,986 + 1/3 (657) FULL ASSESSMENT RATE $426,351.00 19,205.0000 $22.20 / 3 = COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST ACTUAL ASSESSMENT RATE $230,460.0O 19,205.0000 $12.00 /3 = $273,079.25 $28,347.67 $27,347.57 $328,774.49 $4,902.52 $48,729.18 $43,944.81 $426,351.00 19,205.0000 ASSESSED FEET $22.20 / ASSESSABLE STREET FOOT $7.40 / ASSESSABLE AVENUE FOOT $426,351.00 ($195,891.00) $230,460.00 $12.00 / ASSESSABLE STREET FOOT $4.00 / ASSESSABLE AVENUE FOOT 11/13/98 PAGE 1 G~PW~ENG\PROJ\1997~9703\9703LEVY.123 MiLL WITH 2" OVERLAY ASSESSMENT PROJECTS P.I.R. 953 - COLUMBIA HEIGHTS PROJECT 9703 CHATHAM ROAD, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 956 - COLUMBIA HEIGHTS PROJECT 9706 MAIDEN LANE, HEIGHTS DRIVE TO CUL-DE-SAC P.I.R. 967 - COLUMBIA HEIGHTS PROJECT 9723 LINCOLN TERRACE, TYLER PLACE TO PIERCE TERRACE P.I.R. 968 - COLUMBIA HEIGHTS PROJECT 9724 50TH AVENUE, CENTRAL AVENUE TO FILLMORE STREET P.I.R. 969 - COLUMBIA HEIGHTS PROJECT 9725 BUCHANAN PLACE AND BUCHANAN STREET FILLMORE STREET TO CORPORATE LIMIT P.I.R. 970 - COLUMBIA HEIGHTS PROJECT 9726 PIERCE TERRRACE, POLK PLACE TO MATTERHORN DRIVE P.I.R. 974 - COLUMBIA HEIGHTS PROJECT 9730 FILLMORE STREET, 49TH AVENUE TO PIERCE TERRACE P.I.R. 975 - COLUMBIA HEIGHTS PROJECT 9731 MOLAN TERRRACE, LINCOLN TERRACE TO CUL-DE-SAC P.I.R. 976 - COLUMBIA HEIGHTS PROJECT 9732 JOHNSON STREET, 49TH AVENUE TO LINCOLN TERRACE CONSTRUCTION COST MILL WITH 2" OVERLAY STREET CONSTRUCTION No. Description Quantity I Mobilization 2 Remove concrete curb and gutter 3 Remove concrete driveway 4 Remove bituminous pavement 5 Remove bituminous driveway 6 Sawcut concrete 7 Sawcut bituminous 8 Mill bituminous pavement 9 Common excavation 10 Aggregate base class 5 11 Bituminous binder course 12 2" Bituminous overlay 13 Bituminous leveling course 14 Patch bituminous street 15 Bituminous driveway 16 Tack coat 17 Concrete curb and gutter 18 Concrete driveway 1 2,781 3,630 2,420 229 523 416 32,994 472 1,324 303 4,066 614 27O 291 1,612 3,169 4,146 Unit LoS. L.F. S.F. S.Y. S.Y. L.F. L.F. S.Y. C.Y. Ton Ton Ton Ton Ton S.Y. Gal. L.F. S.F. Unit Price Total $2,042.78 $2,042.78 $2.50 $6,952.50 $0.45 $1,633.50 $1.40 $3,388.00 $1.20 $274.80 $2.70 $1,412.10 $2.00 $832.00 $0.43 $14,187.42 $11.00 $5,192.00 $9.40 $12,445.60 $46.00 $13,938.00 $27.25 $110,798.50 $46.00 $28,244.00 $46.00 $12,420.00 $9.00 $2,619.00 $1.90 $3,062.80 $12.15 $38,503.35 $3.65 $15,132.90 $273,079.25 11/13/98 PAGE 1 G~W'dEN G~P ROJ\1997\9703\9703LEVY.123 CONSTRUCTION COST ~ILL W)TH 2_" OVERI_AY STATE AID 1 Mobilization 2 Furnish and install loop detector 3 Mill bituminous pavement 4 2" Bituminous overlay 1 1 828 94 STORM SEWER CONSTRUCTION No. Description Mobilization Remove catch basin Remove R.C.P. Abandon storm sewer Salvage catch basin casting 15" R.C.P. Construct high capacity catch basin Construct 5' manhole Construct 5.6' manhole Construct 6' manhole Install catch basin casting Install manhole casting Reinstall salvaged catch basin casting Quantity 1 4 380 1 7 1,179 2 :1 1 1 5 3 2 WATER MAIN CONSTRUCTION No. Description 1 Mobilization 2 Remove watermain 3 Remove hydrant lead 4 Remove gate valve and box 5 Remove water service 6 Remove stop box 7 Salvage hydrant 8 Temporary water service 9 8" Water main 10 6" Water main 11 6" Hydrant lead 12 8" Gate valve and box 13 6" Gate valve and box 14 6" Hydrant gate valve 15 Hydrant 16 Water main fittings 17 1" Type K copper pipe 18 1" Corporation 19 1" Curb stop 20 1" Curb box 21 Reconnect water service Quantity 1 22O 39 4 3 4 2 2 459 2OO 2O 2 1 2 2 1030 105 10 7 8 10 L.S. $234.98 $234.98 L.S. $1,750.00 $1,750.00 S.Y. $0.43 $356.04 Ton $27.25 $2,561.50 Unit $4,902.52 Unit Price Total L.S. $2,335.63 $2,335.63 Ea. $169.00 $676.00 L.F. $8.50 $3,230.00 L.S. $400.00 $400.00 Ea. $83.35 $583.45 LF. $22.90 $26,999.10 Ea. $1,210.00 $2,420.00 Ea. $2,400.00 $2,400.00 Ea. $2,600.00 $2,600.00 Ea. $2,800.00 $2,800.00 Ea. $445.00 $2,225.00 Ea. $500.00 $1,500.00 Ea. $280.00 $560.00 $48,729.18 Unit Unit Price Total L.S. $2,106.31 $2,106.31 L.F. $8.50 $1,870.00 L.F. $8.50 $331.50 Ea. $42.30 $169.20 L.S. $28.20 $84.60 L.S. $28.20 $112.80 Ea. $56.30 $112.60 L.S. $5,750.00 $11,500.00 L.F. $21.85 $10,029.15 L.F. $18.75 $3,750.00 L.F. $18.75 $375.00 Ea. $740.00 $1,480.00 Ea. $957.70 $957.70 Ea. $581.50 $1,163.00 Ea. $1,575.00 $3,150.00 Lb. $1.60 $1,648.00 L.F. $12.65 $1,328.25 Ea. $60.55 $605.50 Ea. $91.00 $637.00 Ea. $87.40 $699.20 Ea. $183.50 $1,835.00 $43,944.81 MILL WITH 2" OVERLAY CONSTRUCTION COST $370,655'76I 11/13/98 PAGE 2 G~PW~N G\P RO J\l 997\9703\9703LEVY. 123 ASSESSMENT COSTS 1998 STREET SEAL COAT- ZONE 3 P.I.R. 961 - COLUMBIA HEIGHTS PROJECT 9801 CENTRAL AVENUE TO STINSON BOULEVARD 47TH AVENUE (CENTRAL AVENUE TO JOHNSON STREET) AND 45TH AVENUE ( ARTHUR STREET TO STINSON BOULEVARD) TO NORTH CORPORATE LIMIT PROJECT COSTS SEAL COAT CONSTRUCTION ENGINEERING ADMINISTRATION SEAL COAT PROJECT COST SANITARY SEWER CONSTRUCTION WATER MAIN CONSTRUCTION ENGINEERING ,~ TOTAL PROJECT COST $24,452.12 $2,189.60 $2,256.24 $28,897.96 $22,111.57 $84,582.72 $8,295.77 $143,888.02 ASSESSMENT FOOTAGE 10,067 STREET FEET 1,555 AVENUE FEET 10,077 + 1/3 (1,555) FULL ASSESSMENT RATE $28,897.96 10,585.3333 $2.73 / 3 = COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST ACTUAL ASSESSMENT RATE $24,452.12 10,585.3333 $2.31 / 3 = = 10,585.3333 $2.73 / ASSESSABLE STREET FOOT $0.91 / ASSESSABLE AVENUE FOOT $143,888.02 ($119,435.90) $24,452.12 $2.31 / ASSESSABLE STREET FOOT $0.77 / ASSESSABLE AVENUE FOOT 11/13/98 PAGE 1 G\PV~EN G\PROJ\9801\9801 LEVY. 123 CONSTRUCTION COST 1998 STREET SEAL COAT - ZONE 3 P.I.R. 961 - COLUMBIA HEIGHTS PROJECT 9801 CENTRAL AVENUE TO STINSON BOULEVARD 47TH AVENUE (CENTRAL AVENUE TO JOHNSON STREET) AND 45TH AVENUE ( ARTHUR STREET TO STINSON BOULEVARD) TO NORTH CORPORATE LIMIT SEALCOATCONSTRUCTION No. Description 1 Curb and gutter repair 2 Surface repair costs 3 Crack sealing 4 Seal coat CONSTRUCTION COST Quantity Unit Unit Price 169 L.F. $21.00 1 L.S. $4,987.28 ~7,313 Lb. $0.84 18,098 S.Y. $0.54 Total $3,549.00 $4,987.28 $8,142.92 $9,772.92 $24,452.12 11/13/98 PAGE 1 G\PW1ENG\PROJ\9801\9801 LEVY. 123 SANITARY SEWER CONSTRUCTION No. Description 1 Mobilization 2 Remove bituminous pavement 3 Remove sanitary sewer 4 Temporary sewer service 5 8" PVC sanitary sewer 6 8" x 4" PVC Wye 7 Reconnect service 8 Subgrade excavation 9 Granular borrow 10 Geotextile fabric 11 Common excavation 12 Aggregate base class 5 13 Bituminous wear course 14 Bituminous binder course WATER MAIN CONSTRUCTION No. Description 1 Mobilization 2 Remove concrete curb and gutter 3 Remove concrete walk 4 Remove bituminous pavement 5 Remove watermain 6 Remove hydrant lead 7 Remove gate valve and box 8 Sawcut bituminous 9 Salvage hydrant 10 Temporary water service 11 8" Water main 12 6" Hydrant lead 13 8" Gate valve and box 14 6" Hydrant gate valve 15 Hydrant 16 Water main fittings 17 1" Corporation 18 Reconnect water service 19 Subgrade excavation 20 Granular borrow 21 Geotextile fabric 22 Aggregate base class 5 23 Bituminous wear course 24 Bituminous binder course 25 Tack coat 26 Concrete curb and gutter 27 Concrete sidewalk TOTAL CONSTRUCTION COST Quantity 1 311 173 1 173 2 2 285 285 165 899 90 64 47 Quantity 1 59 26 2,347 100 3O 3 61 3 1 1,250 37 3 3 3 1,675 30 3O 285 285 166 640 400 290 50 59 26 Unit ES. S.Y. L.F. L.S. L.F. Ea. Ea. C.Y. ¢.¥. S.Y. C.Y. Ton Ton Ton Unit L.S, L.F. S.F. S.Y. L.F. L.F. Ea. L.F. Ea. L.S. L.F. L.F. Ea. Ea. Ea. Lb. Ea. Ea. C.Y. C.Y. Ton Ton Ton Gal. L.F. S.F. Unit Price 384.67 $1.30 $8.50 $1,057.00 $12.75 $81.75 $183.15 $8.95 $5.85 $1.50 $8.95 $7.25 $27.25 $24.50 Unit Price $1,564.67 $2.70 $0.30 $1.30 $8.50 $8.5O $56.30 $2.OO $56.30 $3,600.00 $21.85 $18.75 $74O.OO $581.5O $1,575.00 $1.60 $60.45 $181.00 $8.95 $5.85 $1.5o $7.25 $27.25 $24.5o $1.9o $12.1o $3.65 Total $384.67 $404.30 $1,470.50 $1,057.00 $2,205.75 $163.50 $366.30 $2,550.75 $1,667.25 $247.50 $8,046.05 $852.50 $1,744.00 $1.151.50 $22,111.57 Total $1,564.67 $159.30 $7.80 $3,051.10 $85O.OO $255.OO $168.90 $122.00 $168.90 $3,600.00 $27,312.50 $693.75 $2,22O.OO $1,744.50 $4,725.00 $2,680.00 $1,813.50 $5,430.00 $2,550.75 $1,667.25 $249.00 $4,640.00 $10,900.00 $7,105.00 $95.OO $713.90 $94.90 $84,582.72 15131,146.41 11/13/98 PAGE 2 G~W~ENG\P RO J\9801\9801 LEVY. 123 C¥T¥ OF COLUMBIA HEIGHTS NOTICE OF PUBLIC HEARING PURSUANT TO CITY CHARTER, Notice is hereby given that the City Council of the City of Columbia Heights will conduct a public hearing at 7:00 P.M. Monday, November 16, 1998 in the Council Chambers at 590 - 40'* Avenue N. E., Columbia Heights, for the purpose of adopting an assessment roll for the following improvements, heretofore approved and construction substantially completed: STREET RECONSTRUCTION Assess 15 years ¢_. 9.5% interest $143,091.00 P.I.R. 958-Project #9708 P.I.R. 959-Project #9709 P.I.R. 960-Project #9710 Highland Place, West Upland Crest to East Upland Crest Forest Drive, West Upland Crest to East Upland' Crest East Upland Crest, Fairway Drive to North Upland Crest RECYCLED BASE WITH NEW BITUMINOUS SURFACE Assess 10 years ¢__. 9.5% interest $156,541.00 P.I.R. 954-Project #9704 P.I.R. 955-Project #9705 P.I.R. 957-Project #9707 P.I.R. 972-Project #9728 P.I.R. 973-Project #9729 P.I.R. 971-Project #9727 Heights Drive, 45'~ Avenue to Fairway Drive Golf Place, Chatham Road to Heights Drive Ivanhoe Place, Malden Lane to Cul-de-sac. Polk Place, 50'~ Avenue to Pierce Terrace Polk Circle, Polk Place to Cul-de-sac Mulcare Drive, Pierce Terrace to Polk Place MILL AND 2" OVERLAY Assess 10 years (~ 9.5% interest $230,460.00 PJ.R. 953-Project #9703 P.I.R. 956-Project #9706 P.I.R. 967-Project #9723 P.I.R. 968-Project #9724 P.I.R. 969-Project #9725 P.I.R. 970-Project #9726 P.I.R. 974-Project #9730 P.I.R. 975-Project #9731 P.I.R. 976-Project #9732 Chatham Road, 45"' Avenue to Fairway Drive Maiden Lane, Heights Drive to Cul-de-sac Lincoln Terrace, Tyler Street to Pierce Terrace 50'* Avenue, Central Avenue to Fillmore Street Buchanan Place and Buchanan Street, Fillmore Street to the NdCth Corporate Limit Pierce Terrace, Polk Place to Matterhorn Drive Fillmore Street, 49'~ Avenue to Pierce Terrace Molan Terrace, Lincoln Terrace to Cul-de-sac Johnson Street, 49'~ Avenue to Lincoln Terrace SEALCOATING OF THE BITUMINOUS CITY STREET IN ZONE 3 Assess 1 year (~ 9.5% interest $ 24,452.12 P.t.R. 961-Project #9801 Upland Crest, Heights Drive to Fairway Drive Cheery Lane, Fillmore Street to Cul-de-sac Khyber Lane, Fillmore Street to Cut-de-sac Boreaiis Lane, Fillmore Street to Cul-de-sac Central Ave. Service Drive, approximately 380' south of 50'h Avenue to 195' north of 50'~ Avenue 51" Court, Centrat Avenue N.E. to Central Avenue N.E. Tyler Street, 49'~ Avenue N.B. to 50th Avenue N.E. Fairway Drive, 49'~ Avenue to Fairway Drive North Upland Crest, Pennine Pass to Stinson Boulevard Stinson Boulevard, 5'" St. N.W. to 325' north of centedine of North Upland Crest Notice is hereby given that all persons having an interest herein will be given an opportunity to be heard, and such information pertaining to costs of projects now being assessed will be disclosed at this time. The proposed assessments are presently on file for public inspection at the City Manager's Office. Notices are being mailed to all property owners. Written or oral objections will 'be considered at the meeting. In the case of improvements made pursuant to Minnesota Statutes, an owner may appeat an assessment to District Court pursuant to Section 429.081 by serving notice of appeal on the Mayor or Clerk of Columbia Heights within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service upon the Mayor or Clerk. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the Assessment hearing or presented to the presiding officer at the hearing. In the case of improvements made pursuant to the Charter of the City of Columbia Heights, an owner may bring such appeal within 30 days after the publication of the notice of confirmation of such assessment by the Council. Prepayments will be accepted without interest within thirty (30) days after adoption of the Assessment Roll. Any assessments that are not prepaid on or before 4:30 P.M., December 17, 1998, will appear on an annual statement mailed out from this office. The first annual installment plus interest on the unpaid balance for one (1) year, will be due at City Hall by 4:30 P.M., September 15, 1999. Failure to pay the annual installment at City Hall by 4:30 P.M., September 15'", renders the same delinquent and thereafter a 10% penalty and a county fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, or TDD 782-2806 (for deaf or hearing impaired only) to make arrangements. THE CITY OF COLUMBIA HEIGHTS Publish in "Focus" on October 29, 1998 Walter R. Fehst, City Manager R E S 0 L U T I 0 N NO. 98 - 103 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement has been made and ratifying and conforming all other proceedings, heretofore had: Special Assessments numbered 953, 954, 955, 956, 957, 958, 959, 960,961,967, 968,969,970,971,972,973, 974, 975, and 976. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 16th day of November, 1998, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 953,954, 955, 956,957, 958, 959,960,961,967,968,969,970,971,972, 973, 974,975, and 976. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvement in an amount not less than the amount set opposite in the column headed "Total Assessment". And this Council further finds and determines that the proper proportion of the cost of such improvements to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3. That said assessments may be paid in part or in full without interest on or before December 17, 1998, or in annual installments for a period of from one year to fifteen years as designated on the assessment roll, payable on or before the 15th day of September, annually, with 8% interest thereon. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty and a County Fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered PIR 953-Project #9703, PIR 954-Project #9704, PIR 955- Project #9705, PIR 956-Project #9706, PIR 957-Project #9707, PIR 958-Project #9708, PIP, 959-Project #9709, PIR 960-Project #9710, PIP, 961-Project #9801, PIR 967-Project #9723, PIR 968-Project #9724, PIP, 969-Project #9725, PI R 970-Project #9726, PI R 971-Project #9727, PIR 972-Project #9728, PIR 973-Project #9729, PiR 974- Project #9730, PIP` 975-Project #9731, and PIR 976-Project #9732. Section 5. This resolution shall take effect immediately upon its passage. Passed this 16th day of November, 1998. Offered by: Seconded by: Roll Call: All ayes Jo-Anne Student, Council Secretary Gary Peterson, Council President JG\pirfund%reslevy98.wpd 0 0 Z 0 o~ Z 0 L~ Z W Z ~J Z LLJ LU Z W Z 0 0 Z Z L~ 0 0 Z ,-1 LLI r~ Z .._1 IM LLJ O~ t~ W © Z Z 0 Z 0 dF71[ ~I O d FO 0 7 F:\GiSAENGI NEER~:~ROJ EOT, S',AS~SAPR City of Columbia Heights Engineering / Public Works 1998 Assessmem Projects (Reconstruction) Assessment Project Legend: HIGHLAND PLACE FOREST DRIVE EAST UPLAND CREST Base Map LOT/PARCEL ~ ~LLTOP ~ MINNE~=OUS N Map Date: 11113/1998 City of Cdwnbia ffeigl~ - * ~tgineeringq~ublic rf'brksDepart~,t * GJ.S. Departt~nt City of Columbia Heights Engineering / Public Works 1998 Assessment Projects (Partial Reconstruction) Assessment Project Legend: HEIGHTS DRIVE GC~F PLACE IVANHOE PLACE B~se Map N Map Date: 11113/1998 So~;rces: CiD' of Columbia Heigl~ - * G. ZS..Deparm.~m.t PORTDAIT F:\G [ S"xENG] NiEEk-V:'R~SLASSESSAPR S.T.H. #65 _LS EF-~ ~OgVD07 gD,~tFOard ~+ GOLF PL 45TII PORTRAIT F: \G i b-'~NG t N ~ OJEGT.S'~A S~;A PR City of Columbia Heights Engineering / Public Works 1998 Assessment Projects (Mill & Overlay) Assessment Project Legend: MAIDEN LANE CHATHAM ROAD Ba~e Map ~ LOTfPARC~--1 ~ WA'r'I~ FEATUF~S ~ ~ ~ HILLTO¢ ~ MINNF~I..IS N Map Date: 11/13/t998 Sources: Ci~, of Coh#nbia tareight~ - * ~ne~lic dVf'V ~O~VD07 321~09191A! ~u ),l-IOd IS CENT ILl Ltl I! CITY OF COLUMBIA HEIGHTS (!") 637 38Th AVENUE N. E.~ COLUMBIA HEIGHTS~ MN 55421-3806 (612) 782-2880TDD 782-2806 NOTICE OF SPECIAL MEETING Notice is hereby given that an official meeting is to be held in the City of Columbia Heights as follows: MEETING OF: DATE: TIME: LOCATION: PURPOSE: CITY COUNCIL AND CITY MANAGER MONDAY, NOVEMBER 16, 1998 7:00 P.M. CITY COUNCIL CHAMBER SPECIAL ASSESSMENT LEVY HEARING 1) AGENDA ROLL CALL RESOLUTION NO. 98-103 BEING A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE FOLLOWING IMPROVEMENTS IN ZONE 3: 3) Street Reconstruction, Partial Street Reconstruction, Mill and Overlay and Seal Coat a) Presentation by City Staff providing background information on the above mentioned improvement projects. b) c) MOTION: MOTION: Questions/Comments from City Council and Public Recommended Motions: Move to close the public hearing and to waive the reading of Resolution No. 98-103 there being ample copies available for the public. Move to adopt Resolution No. 98-103 being a resolution adoPting assessment roils for improvements. ADJOURNMENT The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in alt City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD//782-2806 for deaf only.) THE CItY OF COLUMBIA HEIGHTS DOES NOT DISC~{MINAtE ON tHE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Levy Meeting of: 11/16/98 AGENDA SECTION: 1998 LEVY HEARING ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: 1998 LEVY HEARING: RESOLUTION BY: K. Hansen ~.~,~ BY: ADOPTING LEVY FOR ZONE 3 STREET DATE: 11/12/9~:,-~ DATE: RECONSTRUCTION AND 1998 SEAL COATING. Background: The Zone 3 Street Construction work was approved on January 23, 1998 as part of the City's comprehensive Street Rehabilitation Program. The 1998 Seal coating work, approved March 9, 1998, is also part of the City's Street Rehabilitation Program. Attached are: Final cost summary, assessment costs breal~down, Notice of Public Hearing, maps identifying the work area, and a resolution adopting the proposed assessments. Analysis/Conclusions: '" The f'mal assessment rates are the same as what was proposed at the improvement hearings held in January. Specifically, the f'mal rates and length or term of assessment are: Treatment Method Assessment Rate Term Full reconstruction $ 39.00/front foot 15 years Partial reconstruction $19.00/front foot 10 years Mill and overlay $12.00/street & $4.00/ave /front foot I0 years Seal coat $ 2.31/street & $0.71/ave /front foot 1 year The attached spreadsheet summarizes the final costs and funding sources for each rehabilitation treatment method. The costs have increased due to approved and pending change orders in the utility areas, mainly storm sewer and additional driveway work for grade matching. The funding sources, funding amounts and increase/(decrease) from bid amount are: Change from Fund Area Allocation Bid Amount Assessments $554,544 $0 Infrastructure $278,398 $26,695 Sewer Construction $122,693 $30,501 Water Construction $218,588 $(4,606) In 1997 the City adopted the assessment roll with a 9.5% interest rate. With bonding rates near 20 year lows, it is my recommendation to change the 1998 rate to 8.0%. The City Manager, Finance Director and Bonding Consultant are all in concurrence with an 8.0% interest rate. Recommended Motion: Move to close the Public Hearing and to waive the reading of Resolution 98-103, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 98-103, being a Resolution adopting the assessment rolls for improvements. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS DATE: NOVEMBER 13, 1998 TO: FROM: RE: WALT FEHST CITY MANAGER , -..~ - FINANCE DIRECTOR INTEREST RATE FOR ASSESSMENTS In 1997 the City used an interest rate of 9-½% for assessments, which was 2-½% over the rate xve were earning on investments. With interest rates once again falling, we have checked with the City's bond financial advisor, Dan Hartman, from Springsted. Dan has reviewed our current rate of 9-½% and feels that this could be an acceptable rate. He has emphasized that anyplace between 1-½% and 2-½% over the cost of issuing bonds is acceptable, and strongly recommends that the City have a minimum interest rate of 8% for assessments. He indicated that this is the minimum that several other cities use, and if bond rates go higher they raise it accordingly. One fact to keep in mind is that the City is not a financial lending institution. We are not here to compete with banks and other entities in this business. Spending improvements and assessing them over several years is a benefit to residents; however, if it is more cost effective for them to borrow the money through an outside source, it relieves the City of the burden of providing this additional service. In summary, I recommend the City set an assessment interest rate of no less than 8% on the 1998 assessment projects. If you would like any additional information on this, please let me know. WE:dn 9811135 CITY OF COLUMBIA HEIGHTS NOTICE OF PUBLIC HEARING PURSUANT TO CITY CHARTER, Notice is hereby given that the City Council of the City of Columbia Heights will conduct a public hearing at 7:00 P.M. Monday, November 16, 1998 in the Council Chambers at 590 ~ 40~* Avenue N. E., Columbia Heights, for the purpose of adopting an assessment roll for the following improvements, heretofore approved and construction substantially completed: STREET RECONSTRUCTION P.I.R. 958-Project #9708 P.I.R. 959~Project #9709 P.t.R. 950-Project #9710 Assess 15 years ¢__. 9.5% interest Highland Place, West Upland Crest to East Upland Crest Forest Drive, West Upland Crest to East Upland' Crest East Upland Crest, Fairway Drive to North Upland Crest $143,091.00 RECYCLED BASE WITH NEW BITUMINOUS SURFACE Assess 10 years ~ 9.5% interest P.1.R. 954~Project #9704 Heights Drive, 45'h Avenue to Fairway Drive P.I.R. 955-Project #9705 Golf Place, Chatham Road to Heights Drive P.I.R. 957-Project #9707 lvanhoe Place, Maiden Lane to Cul-de-sac. P.I.R. 972-Project #9728 Polk Place, 50'h Avenue to Pierce Terrace P.I.R. 973-Project #9729 Polk Circle, Polk Place to Cul-de-sac P.I.R. 971-Project #9727 Mulcare Drive, Pierce Terrace to Polk Place $156,541.00 MILL AND 2" OVERLAY Assess 10 years @ 9.5% interest $230,460.00 P.I.R. 953-Project #9703 P.I.R. 956-Project #9706 P.I.R. 967-Project #9723 P.I.R. 968-Project #9724 P.I.R. 969-Project #9725 P.t.R. 970-Project #9726 P.I.R. 974-Project #9730 P.I.R. 975-Project #9731 P.I.R. 976-Project #9732 Chatham Road, 45~* Avenue to Fairway Drive Maiden Lane, Heights Drive to Cul-de-sac Lincoln Terrace, Tyler Street to Pierce Terrace 50'~ Avenue, Centra[ Avenue to Fillmore Street Buchanan Place and Buchanan Street, Fillmore Street to the NdCth Corporate Limit Pierce Terrace, Polk Place to Matterhorn Drive Fillmore Street, 49'h Avenue to Pierce Terrace Molan Terrace, Lincoln Terrace to Cul-de-sac Johnson Street, 49'~ Avenue to Lincoln Terrace SEALCOATING OF THE BITUMINOUS CiTY STREET IN ZONE 3 Assess !. year ~.9.5% interest $ 24,452.12 P.I.R. 961-Project #9801 Upland Crest, Heights Drive to Fairway Drive Cheery Lane, Fillmore Street to Cul-de-sac Khyber Lane, Fillmore Street to Cul-de-sac Borealis Lane, Fillmore Street to Cul-de-sac Central Ave. Service Drive, approximately 380' south of 50~* Avenue to 195' north of 50'~ Avenue 51 '~ Court, Central Avenue N.E. to Central Avenue N.E. Tyler Street, 49~ Avenue N.E. to 50th Avenue N.E. Fairway Drive, 49'~ Avenue to Fairway Drive North Upland Crest, Pennine Pass to Stinson Boulevard Stinson Boulevard, 5~" St. N.W. to 325' north of centerline of North Upland Crest Notice is hereby given that all persons having an interest herein will be given an opportunity to be heard, and such information pertaining to costs of projects now being assessed will be disclosed at this time. The proposed assessments are presently on file for public inspection at the City Manager's Office. Notices are being mailed to all property owners. Written or oral objections will be considered at the meeting. In the case of improvements made pursuant to Minnesota Statutes, an owner may appeal an assessment to Distdct Court pursuant to Section 429.08t by serving notice of appeal on the Mayor or Clerk of Columbia Heights within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service upon the Mayor or Clerk. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is fi[ed with the City Clerk prior to the Assessment hearing or presented to the presiding officer at the hearing. In the case of improvements made pursuant to the Charter of the City of Columbia Heights, an owner may bring such appeal within 30 days after the publication of the notice of confirmation of such assessment by the Council. Prepayments will be accepted without interest within thirty (30) days after adoption of the Assessment Roll. Any assessments that are not prepaid on or before 4:30 P.M., December 17, 1998, will appear on an annual statement mailed out from this office. The first annual installment plus interest on the unpaid balance for one (1) year, will be due at City Hall by 4:30 P.M., September 15, 1999. Failure to pay the annual installment at City Hall by 4:30 P.M., September 15% renders the same delinquent and thereafter a 10% penalty and a county fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, or TDD 782-2806 (for deaf or hearing impaired only) to make arrangements. THE CITY OF COLUMBIA HEIGHTS Publish in "Focus" on October 29, 1998 Waiter R. Fehst, City Manager I-- Z Z 0 ~ oo ooo ~ o~ o~o o oo oooo ~ ~o oo ~ ~ o~ ~oo ~ o~ ~ ~ oo oooo ~ ~ ~ z co 0 ,,, ASSESSMENT COSTS STREET REHABILITATION STREET RECONSTRUCTION P.I.R. 958 - COLUMBIA HEIGHTS PROJECT 9708 HIGHLAND PLACE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 959 - COLUMBIA HEIGHTS PROJECT 9709 FOREST DRIVE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 960 - COLUMBIA HEIGHTS PROJECT 9710 EAST UPLAND CREST, FAIRWAY DRIVE TO NORTH UPLAND CREST PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST $291,760.87 $45,861.02 $11,578.97 $349,2O0.86 STORM SEWER CONSTRUCT~N WATER MAIN CONSTRUCTION TOTAL PROJECT COST $38,632.33 $37,990.95 $425,824.14 ASSESSMENT FOOTAGE 3,669 STREET FEET 0 AVENUE FEET 3669 + 1/3 (0) 3,669.0000 ASSESSED FEET FULL ASSESSMENT RATE $425,824.14 3,669.0000 $116.06 /ASSESSABLE STREET FOOT COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST $425,824.14 ($282,733.14) $143,091.00 ACTUAL ASSESSMENT RATE $143,091.00 3,669.0000 $39.00 /ASSESSABLE STREET FOOT 11/12/98 PAGE I G\PW~EN G\PROJ\9708\9708LEVY. 123 FULL RECONSTRUCTION ASSESSMENT PROJECTS P.I.R. 958 - COLUMBIA HEIGHTS PROJECT 9708 HIGHLAND PLACE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 959 - COLUMBIA HEIGHTS PROJECT 9709 FOREST DRIVE, WEST UPLAND CREST TO EAST UPLAND CREST P.I.R. 960 - COLUMBIA HEIGHTS PROJECT 9710 EAST UPLAND CREST, FAIRWAY DRIVE TO NORTH UPLAND CREST CONSTRUCTION COST STREET No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 RECONSTRUCTION CONSTRUCTION Description Mobilization Clear and grub tree Remove concrete curb and 9'utter Remove concrete alley Remove concrete driveway Remove concrete walk Remove concrete step Remove bituminous pavement Remove bituminous driveway Remove timber retaining wall Sawcut concrete Sawcut bituminous Relocate stop box Subgrade excavation Granular borrow Common excavation Aggregate base class 5 Bituminous wear course Bituminous binder course Bituminous driveway Tack coat Concrete curb and gutter- B618 Concrete alley Concrete driveway Concrete walk Concrete step Sod w/topsoil Quantity Unit Unit Price 1 L.S. $7,780.60 95 Inch $37.00 24 L.F. $3.0O 120 S.F. $1.00 4,816 S.F. $0.45 951 S.F. $0.15 212 S.F. $2.17 8,027 S.Y. $1.30 148 S.Y. $1.00 43 L.F. $5.56 683 L.F. $2.50 278 L.F. $2.00 64 L.S. $718.50 2,860 C.Y. $7.25 5,128 C.Y. $5.80 2,765 C.Y. $7.25 3,349 Ton $7.40 819 Ton $27.25 928 Ton $24.50 241 S.Y. $9.00 400 Gal. $1.90 4,499 L.F. $7.10 84 S.F. $4.15 7,048 S.F. $3.60 993 S.F. $3.10 353 S.F. $10.70 4,250 S.Y. $2.50 Total $7,780.60 $3,515.OO $72.OO $120.00 $2,167.20 $142.65 $46O.O4 $10,435.10 $148.00 $239.08 $1,707.50 $556.00 $45 984.OO $20 735.00 $29 742.4O $2O 046.25 $24 782.6O $22 317.75 $22 736.OO $2 169.00 $760.00 $31,942.90 $348.6O $25,372.8O $3,078.30 $3,777.10 $10,625.00 $291,76O.87 11/12/98 PAGE 1 G\PV~EN G\PROJ\9708\9708LEVY. 123 CONSTRUCTION COST RECONSTRUCTION STORM SEWER CONSTRUCTION No. Description 1 2 3 4 5 6 7 8 9 10 11 12 Mobilization Remove catch basin Remove R.C.P. Salvage catch basin casting 4" Drain pipe 12" P.V.C. 12" R.C.P. 15" R.C.P. Construct catch basin - manhole Construct catch basin , Install catch basin casting Install beehive catch basin casting Quantity Unit Unit Price. 1 L.S. $1,146.58 9 Ea. $169.00 515 L.F. $8.50 3 Ea. $83.35 180 L.F. $9.90 62 L.F. $17.70 182 bF. $21.40 313 L.F. $23.00 4 Ea. $1,310.00 8 Ea. $1,013.00 11 Ea. $335.00 I Ea. $335.00 WATER MAIN CONSTRUCTION No. Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Mobilization Remove watermain Remove hydrant lead Remove gate valve and box Remove water service Remove stop box Salvage hydrant Temporary water service 8" Watermain 6" Hydrant lead 8" Gate valve and box 6" Hydrant gate valve Hydrant Water main fittings 1" Corporation Reconnect water service Pipe bedding Total $1,146.58 $1,521.00 $4,377.5O $25O.O5 $1 782.OO $1 097.4O $3 894.8O $7 199.00 $5 240.00 $8 1 O4.OO $3 685.OO 3335.00 $38,632.33 Quantity Unit Unit Price. Total 1 L.S. $1,109.35 $1,109.35 640 L.F. $8.50 $5,440.00 18 L.F. $8.50 $153.00 4 Ea. $56.30 $225.20 1 L.S. $28.20 $28.20 1 L.S. $28.20 $28.20 2 Ea. $56.30 $112.60 I L.S. $4,240.00 $4,240.00 640 LF. $21.85 $13,984.00 18 L.F. $18.75 $337.50 5 Ea. $581.50 $2,907.50 2 Ea. $581.50 $1,163.00 2 Ea. $1,575.00 $3,150.00 1,510 Lbs. $1.60 $2,416.00 9 Ea. $62.50 $562.50 9 Ea. $169.00 $1,521.00 54 Ton $11.35 $612.90 $37,990.95 RECONSTRUCTION COST [ $368,384.15 11/12/98 PAGE 2 G\PVV~ENG\PROJ\9708\9708LEVY. 123 ASSESSMENT COSTS STREET REHABILITATION PARTIAL RECONSTRUCTION P.I.R. 954 - COLUMBIA HEIGHTS PROJECT 9704 HEIGHTS DRIVE, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 955 - COLUMBIA HEIGHTS PROJECT 9705 GOLF PLACE, CHATHAM ROAD TO HEIGHTS DRIVE P.I.R. 957 - COLUMBIA HEIGHTS PROJECT 9707 IVANHOE PLACE, MALDEN LANE TO ALLEY P.I.R. 971 - COLUMBIA HEIGHTS PROJECT 9727 MULCARE DRIVE, PIERCE TERRACE TO POLK PLACE P.I.R. 972 - COLUMBIA HEIGHTS PROJECT 9728 POLK PLACE, 50TH AVENUE TO PIERCE TERRACE P.I.R. 973 - COLUMBIA HEIGHTS PROJECT 9729 POLK CIRCLE, POLK PLACE TO CUL-DE-SAC PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST $243,650.15 $23,589.40 $14,415.86 $281,655.41 STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION TOTAL PROJECT COST $13,219.62 $52,069.26 $346,944.29 ASSESSMENT FOOTAGE 8,239 STREET FEET 0 AVENUE FEET 8,239 + 1/3 (0) = 8,239.0000 ASSESSED FEET FULL ASSESSMENT RATE $346,944.29 8,239.0000 $42.11 / ASSESSABLE STREET FOOT COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST $346,944.29 ($190,403.29) $156,541.00 ACTUAL ASSESSMENT RATE $156,541.00 8,239.0000 $19.00 / ASSESSABLE STREET FOOT 11/12/98 PAGE 1 G~PVV~ENG~P ROJ\1997\9704\9704 LEVY. 123 PARTIAL RECONSTRUCTION ASSESSMENT PROJECTS P.I.R. 954 - COLUMBIA HEIGHTS PROJECT 9704 HEIGHTS DRIVE, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 955 - COLUMBIA HEIGHTS PROJECT 9705 GOLF PLACE, CHATHAM ROAD TO HEIGHTS DRIVE P.I.R. 957 - COLUMBIA HEIGHTS PROJECT 9707 IVANHOE PLACE, MALDEN LANE TO ALLEY P.I.R. 971 - COLUMBIA HEIGHTS PROJECT 9727 MULCARE DRIVE, PIERCE TERRACE TO POLK PLACE P.I.R. 972 - COLUMBIA HEIGHTS PROJECT 9728 POLK PLACE, 50TH AVENUE TO PIERCE TERRACE P.I.R. 973 - COLUMBIA HEIGHTS PROJECT 9729 POLK CIRCLE, POLK PLACE TO CUL-DE-SAC CONSTRUCTION COST PA~,Ti-,~,L ~EC~NSTRUCTION STREET No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O CONSTRUCTION Description Mobilization Remove concrete curb and gutter Remove concrete cross street drain Remove concrete driveway Remove concrete walk Remove bituminous pavement Remove bituminous driveway Sawcut concrete Sawcut bituminous Subgrade excavation Granular borrow Common excavation Aggregate base class 5 Recycled base Bituminous wear course Bituminous binder course Bituminous driveway Tack coat Concrete curb and gutter Concrete driveway Quantity Unit Unit Price I L.S. $3,226.29 1,796 L.F. $2.50 9O S.F. $2.9O 1,330 S.F. $0.45 2O S.F. $3.OO 17,041 S.Y. $1.30 301 S.Y. $1.20 217 L.F. $2.50 417 L.F. $2.00 312 C.Y. $7.25 420 C.Y. $5.85 3,429 C.Y. $7.25 3,364 Ton $7.40 2,347 Ton $7.40 1,841 Ton $27.25 2,312 Ton $24.30 419 S.Y. $9.00 1,191 Gal. $1.90 1,888 L.F. $t2.07 1,246 S.F. $3.30 Total $3,226.29 $4,490.00 $261.00 $598.5o $6O.OO $22,153.30 $361.20 $542.50 $834.OO $2,262.OO $2 457.00 $24 86O.25 $24 893.60 $17 367.80 $5O 167.25 $56 181.60 $3 771.00 $2 262.9O $22 788.16 $4,111.8O $243,650.15 11/12/98 PAGE 1 G\PV~ENG\PROJ\1997\9704\9704LEVY. 123 CONSTRUCTION COST PARTIAL RECONSTRUCTION STORM SEWER CONSTRUCTION No. Description 1 2 3 4 5 6 7 Mobilization Remove concrete curb and gutter Remove R.C.P. Remove catch basin 12" R.C.P. Concrete curb and gutter Construct catch basin Quantity 1 8O 156 2 156 8O 2 Unit Unit Price Total L.S. $489.62 $489.62 L.F. $2.50 $200.00 L.F. $8.50 $1,326.00 Ea. $575.00 $1,150.00 L.F. $21.40 $3,338.40 L.F. $12.07 $965.60 Ea. $2,875.00 $5,750.00 WATER MAIN CONSTRUCTION No. Description 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 Mobilization Remove concrete curb and gutter Remove bituminous pavement Remove watermain Remove hydrant lead Remove gate valve and box Sawcut bituminous Salvage hydrant Temporary water service 10" Watermain 8" Watermain 6" Hydrant lead 8" Gate valve and box 6" Hydrant gate valve Hydrant Water main fittings 1" Corporation Reconnect services Granular borrow (CV) Pipe bedding Bituminous binder course Concrete curb and gutter Concrete driveway Concrete walk Quantity $13,219.62 Unit Unit Price Total I L.S. $1,928.51 $1,928.51 50 L.F. $2.50 $125.00 44 S.Y. $1.30 $57.20 60 L.F. $8.50 $510.00 45 L.F. $8.50 $382.50 2 Ea. $42.45 $84.90 60 L.F. $2.00 $120.00 3 Ea. $1,245.00 $3,735.00 I L.S. $2,115.00 $2,115.00 15 L.F. $25.35 $380.25 972 L.F. $21.85 $21,238.20 37 L.F. $18.75 $693.75 3 Ea. $740.00 $2,220.00 3 Ea. $581.50 $1,744.50 3 Ea. $1,575.00 $4,725.00 1515 Lb. $1.60 $2,424.00 31 Ea. $61.50 $1,906.50 31 Ea. $169.00 $5,239.00 150 C.Y. $5.85 $877.50 25 Ton $11.45 $286.25 24 Ton $24.30 $583.20 50 L.F. $12.07 $603.50 5 S.F. $3.30 $16.50 20 S.F. $3.65 $73.00 $52,O69.26 PARTIAL RECONSTRUCTION COST $308,939.O3 11/12/98 PAGE 2 G\PW~ENG\PROJ\1997\9704\9704LEVY. 123 ASSESSMENT COSTS STREET REHABILITATION MILL WITH 2" OVERLAY P.I.R. 963 - COLUMBIA HEIGHTS PROJECT 9703 CHATHAM ROAD, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 956 - COLUMBIA HEIGHTS PROJECT 9706 MALDEN LANE, HEIGHTS DRIVE TO CUL-DE-SAC P.I.R. 967 - COLUMBIA HEIGHTS PROJECT 9723 LINCOLN TERRACE, TYLER PLACE TO PIERCE TERRACE P.I.R. 968 - COLUMBIA HEIGHTS PROJECT 9724 50TH AVENUE, CENTRAL AVENUE TO FILLMORE STREET P.I.R. 969 - COLUMBIA HEIGHTS PROJECT 9725 BUCHANAN PLACE AND BUCHANAN STREET FILLMORE STREET TO CORPORATE LIMIT P.I.R. 970 - COLUMBIA HEIGHTS PROJECT 9726 PIERCE TERRRACE, POLK PLACE TO MAT-FERHORN DRIVE P.I.R. 974 - COLUMBIA HEIGHTS PROJECT 9730 FILLMORE STREET, 49TH AVENUE TO PIERCE TERRACE P.I.R. 975 - COLUMBIA HEIGHTS PROJECT 9731. MOLAN TERRRACE, LINCOLN TERRACE TO CUL-DE:SAC P.I.R. 976 - COLUMBIA HEIGHTS PROJECT 9732 JOHNSON STREET, 49TH AVENUE TO-LINCOLN TERRACE PROJECT COSTS STREET CONSTRUCTION ENGINEERING ADMINISTRATION STREET PROJECT COST STATE AID STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION TOTAL PROJECT COST ASSESSMENT FOOTAGE 18,986 STREET FEET 657 AVENUE FEET 18,986 + 1/3 (657) FULL ASSESSMENT RATE $426,351.00 19,205.0000 $22.20 / 3 COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST ACTUAL ASSESSMENT RATE $230,460.00 19,205.0000 $12.00 / 3 = $273,079.25 $28,347.67 $27,347.57 $328,774.49 $4,902.52 $48,729.18 $43,944.81 $426,351.00 = 19,205.0000 ASSESSED FEET $22.20 / ASSESSABLE STREET FOOT $7.40 / ASSESSABLE AVENUE FOOT $426,351.00 ($195,891.00) $230,460.00 $12.00 IASSESSABLESTREETFOOT $4.00 /ASSESSABLE AVENUE FOOT 11/13/98 PAGE 1 G~AAENG\PROJ\199719703\9703LEVY. 123 MILL WITH 2" OVERLAY ASSESSMENT PROJECTS P.I.R. 953 - COLUMBIA HEIGHTS PROJECT 9703 CHATHAM ROAD, 45TH AVENUE TO FAIRWAY DRIVE P.I.R. 956 - COLUMBIA HEIGHTS PROJECT 9706 MAIDEN LANE, HEIGHTS DRIVE TO CUL-DE-SAC P.I.R. 967 - COLUMBIA HEIGHTS PROJECT 9723 LINCOLN TERRACE, TYLER PLACE TO PIERCE TERRACE P.I.R. 968 - COLUMBIA HEIGHTS PROJECT 9724 50TH AVENUE, CENTRAL AVENUE TO FILLMORE STREET P.I.R. 969 - COLUMBIA HEIGHTS PROJECT 9725 BUCHANAN PLACE AND BUCHANAN STREET FILLMORE STREET TO CORPORATE LIMIT P.I.R. 970 - COLUMBIA HEIGHTS PROJECT 9726 PIERCE TERRRACE, POLK PLACE TO MATTERHORN DRIVE P.I.R. 974 - COLUMBIA HEIGHTS PROJECT 9730 FILLMORE STREET, 49TH AVENUE TO PIERCE TERRACE P.I.R. 975 - COLUMBIA HEIGHTS PROJECT 9731 MOLAN TERRRACE, LINCOLN TERRACE TO CUL-DE-SAC P.t.R. 976 - COLUMBIA HEIGHTS PROJECT 9732 JOHNSON STREET, 49TH AVENUE TO LINCOLN TERRACE CONSTRUCTION COST MILL WIT~ 2" OVERLAY STREET CONSTRUCTION No. Description 1 Mobilization 2 Remove concrete curb and gutter 3 Remove concrete driveway 4 Remove bituminous pavement 5 Remove bituminous driveway 6 Sawcut concrete 7 Sawcut bituminous 8 Mill bituminous pavement 9 Common excavation 10 Aggregate base class 5 11 Bituminous binder course 12 2" Bituminous overlay 13 Bituminous leveling course 14 Patch bituminous street 15 Bituminous driveway 16 Tack coat 17 Concrete curb and gutter 18 Concrete driveway Quantity 1 2,781 3,630 2,420 229 523 416 32,994 472 1,324 303 4,066 614 27O 291 1,612 3,169 4,146 Unit b.S. L.F. S.F. S.Y. S.Y. L.F. L.F. S.Y. C.Y. Ton Ton Ton Ton Ton S.Y. Gal. L.F. S.F. Unit Price. Total $2,042.78 $2,042.78 $2.50 $6,952.50 $0.45 $1,633.50 $1.40 $3,388.00 $1.20 $274.80 $2.70 $1,412.10 $2.00 $832.00 $0.43 $14,187.42 $11.00 $5,192.00 $9.40 $12,445.60 $46.00 $13,938.00 $27.25 $110,798.50 $46.00 $28,244.00 $46.00 $12,420.00 $9.00 $2,619.00 $1.90 $3,062.80 $12.15 $38,503.35 $3.65 $15,132.90 $273,079.25 11/13/98 PAGE 1 G~VV~EN G~ ROJ\1997\9703\9703LEVY. 123 CONSTRUCTION COST STATE AID MiLL WiTH 2" OVERLAY 1 Mobilization 2 Furnish and install loop detector 3 Mill bituminous pavement 4 2" Bituminous overlay 1 1 828 94 STORM SEWER CONSTRUCTION No. Description I Mobilization 2 Remove catch basin 3 Remove R.C.P. 4 Abandon storm sewer 5 Salvage catch basin casting 6 15" R.C.P. 7 Construct high capacity catch basin 8 Construct 5' manhole 9 Construct 5.6' manhole 10 Construct6' manhole 11 Install catch basin casting 12 Install manhole casting 13 Reinstall salvaged catch basin casting Quantity 1 4 38O 1 7 1,179 2 1 1 5 3 2 WATER MAIN CONSTRUCTION No. Description 1 Mobilization 2 Remove watermain 3 Remove hydrant lead 4 Remove gate valve and box 5 Remove water service 6 Remove stop box 7 Salvage hydrant 8 Temporary water service 9 8" Water main 10 6" Water main 11 6" Hydrant lead 12 8" Gate valve and box 13 6" Gate valve and box 14 6" Hydrant gate valve 15 Hydrant 16 Water main fittings 17 1" Type K copper pipe 18 1" Corporation 19 1" Curb stop 20 1" Curb box 21 Reconnect water service Quantity 1 22O 39 4 3 4 2 2 459 2OO 2O 2 1 2 2 1030 105 10 7 8 10 L,S. $234.98 $234.98 L.S. $1,750.00 $1,750.00 S.Y. $0.43 $356.04 Ton $27.25 $2,561.50 Unit $4,902.52 Unit Price Total L.S. $2,335.63 $2,335.63 Ea. $169.00 $676.00 L.F. $8.50 $3,230.00 LS. $400.00 $400.00 Ea. $83.35 $583.45 LF. $22.90 $26,999.10 Ea. $1,210.00 $2,420.00 Ea. $2,400.00 $2,400.00 Ea. $2,600.00 $2,600.00 Ea. $2,800.00 $2,800.00 Ea. $445.00 $2,225.00 Ea. $500.00 $1,500.00 Ea. $280.00 $560.0Q $48,729.18 Unit Unit Price Total L.S. $2,106.31 $2,106.31 L.F. $8.50 $1,870.00 L.F. $8.50 $331.50 Ea. $42.30 $169.20 L.S. $28.20 $84.60 L.S. $28.20 $112.80 Ea. $56.30 $112.60 L.S. $5,750.00 $tl,500.00 L.F. $21.85 $10,029.15 L.F. $18.75 $3,750.00 L.F. $18.75 $375.00 Ea. $740.00 $1,480.00 Ea. $957.70 $957.70 Ea. $581.50 $1,163.00 Ea. $1,575.00 $3,150.00 Lb. $1.60 $1,648.00 L.F. $12.65 $1,328.25 Ea. $60.55 $605.50 Ea. $91.00 $637.00 Ea. $87.40 $699.20 Ea. $183.50 $1,835.00 $43,944.81 MILL WITH 2" OVERLAY CONSTRUCTION COST $370,655.761 11/13/98 PAGE 2 G~VVENG~PROJ\1997\9703\9703LEVY.123 ASSESSMENT COSTS 1998 STREET SEAL COAT - ZONE 3 P.I.R. 961 - COLUMBIA HEIGHTS PROJECT 9801 CENTRAL AVENUE TO STINSON BOULEVARD 47TH AVENUE (CENTRAL AVENUE TO JOHNSON STREET) AND 45TH AVENUE ( ARTHUR STREET TO STINSON BOULEVARD) TO NORTH CORPORATE LIMIT PROJECT COSTS SEAL COAT CONSTRUCTION ENGINEERING ADMINISTRATION SEAL COAT PROJECT COST SANITARY SEWER CONSTRUCTION WATER MAIN CONSTRUCTION ENGINEERING TOTAL PROJECT COST $24,452.12 $2,189.60 $2,256.24 $28,897.96 $22,111.57 $84,582.72 $8,295.77 $143,888.02 ASSESSMENT FOOTAGE 10,067 STREET FEET 1,555 AVENUE FEET 10,077 + 1/3 (1,555) FULL ASSESSMENT RATE $28,897.96 10,585.3333 $2.73 / 3 = COST SHARING TOTAL PROJECT COST CITY SHARE ASSESSED COST ACTUAL ASSESSMENT RATE $24,452.12 10,585.3333 $2.31 / 3 = = 10,585.3333 $2.73 / ASSESSABLE STREET FOOT $0.91 / ASSESSABLE AVENUE FOOT $143,888.02 ($119,435.90) $24,452.12 $2.31 / ASSESSABLE STREET FOOT $0.77 / ASSESSABLE AVENUE FOOT 11/13/98 PAGE 1 G~PW~ENG\PROJ\9801\9801 LEVY. 123 C, ONSTP, UOT[ON COST 1998 STREET SEAL COAT- ZONE 3 P.I.R. 961 - COLUMBIA HEIGHTS PROJECT 9801 CENTRAL AVENUE TO STINSON BOULEVARD 47TH AVENUE (CENTRAL AVENUE TO JOHNSON STREET) AND 45TH AVENUE ( ARTHUR STREET TO STINSON BOULEVARD) TO NORTH CORPORATE LIMIT SEAL COAT CONSTRUCTION No. Description I Curb and gutter repair 2 Surface repair costs 3 Crack sealing 4 Seal coat CONSTRUCTION COST Quantity Unit Unit Price 169 L.F. $21.00 1 L.S. $4,987.28 ,7,313 Lb. $0.84 18,098 S.Y. $0.54 Total $3,549.00 $4,987.28 $8,142.92 $9,772.92 $24,452.12 11/13/98 PAGE 1 G\PW~ENG\PROJ\9801\9801 LEVY. 123 SANITARY SEWER CONSTRUCTION No. Description 1 Mobilization 2 Remove bituminous pavement 3 Remove sanitary sewer 4 Temporary sewer service 5 8" PVC sanitary sewer 6 8" x 4" PVC Wye 7 Reconnect service 8 Subgrade excavation 9 Granular borrow 10 Geotextile fabric 11 Common excavation 12 Aggregate base class 5 13 Bituminous wear course 14 Bituminous binder course WATER MAIN CONSTRUCTION No. Description I Mobilization 2 Remove concrete curb and gutter 3 Remove concrete walk 4 Remove bituminous pavement 5 Remove watermain 6 Remove hydrant lead 7 Remove gate valve and box 8 Sawcut bituminous 9 Salvage hydrant 10 Temporary water service 11 8" Water main 12 6" Hydrant lead 13 8" Gate valve and box 14 6" Hydrant gate valve 15 Hydrant 16 Water main fittings 17 1" Corporation 18 Reconnect water service 19 Subgrade excavation 20 Granular borrow 21 Geotextile fabric 22 Aggregate base class 5 23 Bituminous wear course 24 Bituminous binder course 25 Tack coat 26 Concrete curb and gutter 27 Concrete sidewalk TOTAL CONSTRUCTION COST Quantity 1 311 173 1 173 2 2 285 285 165 899 90 64 47 Quantity 1 59 26 2,347 100 30 3 61 3 1 1,250 37 3 3 3 1,675 30 30 285 285 166 64O 400 29O 50 59 26 Unit b,S. S.Y. L.F. L.S. L.F. Ea. Ea. C.Y. C.Y. S.Y. C.Y. Ton Yon Ton Unit b.S. L.F. S.F. S.Y. L.F. L.F. Ea. L.F. Ea. L.S. L.F. L.F. Ea. Ea. Ea. Lb. Ea. Ea. C.Y. C.Y. S.Y. Ton Ton Ton Gal. bF. S.F. Unit Price 384.67 $1.30 $8.50 $1,057.00 $12.75 $81.75 $183.15 $8.95 $5.85 $1.5o $8.95 $7.25 $27.25 $24.5o Unit Price $1,564.67 $2.70 $o.3o $1.3O $8.5O $8.5O $56.30 $2.OO $56.3o $3,600.0o $21.85 $18.75 $740.00 $581.5o $1,575.00 $1.6o $6O.45 $181.00 $8.95 $5.85 $1.50 $7.25 $27.25 $24.50 $1.9o $12.10 $3.65 Total $384.67 $404.30 $1,470.50 $1,057.00 $2,2O5.75 $163.50 $366.30 $2,55O.75 $1,667.25 $247.50 $8,046.05 $652.50 $1,744.00 $1,151.50 $22,111.57 Total $1,564.67 $159.30 $7.8O $3,051.10 $850.00 $255.00 $168.90 $122.00 $188.90 $3,600.00 $27,312.50 $693.75 $2,220.00 $1,744.50 $4,725.OO $2,680.00 $1,813.50 $5,430.00 $2,55O.75 $1,667.25 $249.00 $4,640.00 $10,900.00 $7,105.00 $95.OO $713.90 $94.90 $84,582.72 15131,146.41 11/13/98 PAGE 2 G~PW~ENG\PROJ\9801\9801 LEVY. 123 R E S 0 L U T I 0 N NO. 98 - 103 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement has been made and ratifying and conforming all other proceedings, heretofore had: Special Assessments numbered 953,954, 955, 956, 957, 958, 959,960,961,967, 968,969,970, 971,972, 973, 974, 975, and 976. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 16th day of November, 1998, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with resp6ct to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section I. Section 2. That this Council does hereby adopt the afo¢'esaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 953,954, 955,956,957,958,959, 960,961,967, 968,969,970,971,972,973, 974, 975, and 976. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvement in an amount not less than the amount set opposite in the column headed "Total AsSessment". And this Council further finds and determines that the proper proportion of the cost of such improvements to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roil. Section 3. That said assessments may be paid in part or in full without interest on or before December 17, 1998, or in annual installments for a period of from one year to fifteen years as designated on the assessment roll, payable on or before the 15th day of September, annually, with 9.5% interest thereon. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty and a County Fee is added and the said delinquent special:assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered PIR 953-Project #9703, PIR 954-Project #9704, PI R 955- Project #9705, PIR 956-Project #9706, PIR 957-Project #9707, PIR 958-Project #9708, PIR 959-Project #9709, PIR 960-Project #9710, PIR 961 -Project #9801, PIR 967-Project #9723, PIR 968-Project #9724, PIR 969-Project #9725, PIR 970-Project #9726, P1R 971 -Project #9727, PIR 972-Project #9728, PIR 973-Project #9729, PIR 974- Project #9730, PIR 975-Project #9731, and PIR 976-Project #9732. Section 5. This resolution shall take effect immediately upon its passage. Passed this 16th day of November, 1998. Offered by: Seconded by: Roll Call: All ayes Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor JG\pirfund\reslevy98.wpd dVf~ ~O,~VD07 ~ZD~FO~d 'Iit City of Columbia Heights Engineering / Public Works 1998 Assessment Projects (Reconstruction) Assessment Project Legend: HIGHLAND PLACE FOREST DRIVE EAST UPLAND CREST Base Map N Map Date: 11/13/1998 ~l"ce$: City of Cohonbia hreiglzts - * Engineeri~g,'Public tCrorksDetx~zt * GXS. Depar~nt PORTP-AIT F: \Gt~INEEFAI::~OJC-CT,SV~SS~SS, APR City of Columbia Heights Engineering / Public Works 1998 Assessment Projects (Partial Reconstruction) Assessment Project Legend: HEIGHTS DRIVE GC~F PLACE IVANHOE PLACE Base Map LOT/PARCEL ~ WATE~ FEATURES [~ RCW ~ HILLTO~ ~ MiNNEAFOLIS N Map Date: 11/13/1998 City of Cc&~bia Heigl~s - * Engineeri~htblic ~brks PORTRAIT Projed: LocatJo~ F:\GlS-"~X~l~OJECTS%ASSESS. APR ST S.T.H. #65 z+ FK:N:~FFR~JT F~ojectL~m'~ F:\GI~N~NGtNEERL~:~()JECT~'~A~ P?TE City of Columbia Heights Engineering / Public Works 1998 Assessment Projects (Mill & Overlay) Assessment Project Legend: MAIDEN LANE CHATHAM ROAD HILLTOP ~ MINNEAPOLIS N lVr~p Date: 11/13/1998 Ci~' of Coh~iatteigtgs'- * ~gineerb~,~°ublie [,~'b~,:sDe_pc~;.~zt * GZS. De.p~rmw~t dV~ NO. Z VD07 -- ,~D,~£Oarct ~+ ~o 3~IVO-IN IA! L~ oo ),l-lOd IS Zi,/',~' CENT ~+ W W ~E S 0 LUT I ON NO. 98 - 103 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement has been made and ratifying and conforming all other proceedings, heretofore had: Special Assessments numbered 953,954, 955, 956,957, 958, 959, 960, 961,967, 968, 969, 970, 971,972, 973, 974, 975, and 976. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 16th day of November, 1998, in the City Council Chambers, 590- 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section I. Thatthis Councildoes hereby adoptthe a~resaid assessmentrollknown and described as"AssessmentRoll ~r Locallmprovements" numbered 953, 954, 955,956,957, 958,959,960,961,967, 968,969,970,971,972,973, 974,975, and 976. Section 2. Section 3. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvement in an amount not less than the amount set opposite in the column headed "Total Assessment". And this Council further finds and determines that the proper proportion of the cost of such improvements to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. That said assessments may be paid in part or in full without interest on or before December 17, 1998, or in annual installments for a period of from one year to fifteen years as designated on the assessment roll, payable on or before the 15th day of September, annually, with 8% interest thereon. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty and a County Fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered PIR 953-Project #9703, PIR 954-Project #9704, PIR 955- Project #9705, PIR 956-Project #9706, PIR 957-Project #9707, PIR 958-Project #9708, PIR 959-Project #9709, PtR 960-Project #9710, PIR 961 -Project #9801, PI R 967-Project #9723, PIR 968-Project #9724, PIR 969-Project #9725, PIR 970-Project #9726, PIR 971-Project #9727, PIR 972-Project #9728, PIR 973-Project #9729, PI R 974- Project #9730, PIR 975-Project #9731, and PIR 976-Project #9732. Section 5. This resolution shall take effect immediately upon its passage. Passed this 16th day of November, 1998. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes Jo-Anne Student, Council Secretary Gary Peterson, Council President JG\pir fund\res levy98 .wpd PUBLIC WORKS C~TY OF COLUMBIA HEIGHTS ([--) ' ¢"~"'~~"- ~,~,~.~. · ENGINEERING · STREETS 657 3$TH AVENUE N. E., COLUMISIA HEIGHTS, Mi',/ 55421-$806 (612) 752-2~80TDD782-2506 1998 LEVY Hlg~G NOVEMBER 16, 1998 SUMMAKY OF CITY SHARE BY FUND STREET RECONSTRUCTION Engineering Administration Infrastructure ~.. Storm Sewer Water Main $282,733.14 $45,861.02 $11,578.97 $148,669.87 $38,632.33 $37,99O.95 PARTIAL STREET RECONSTRUCTION Engineering Administration Infrastructure Storm Sewer Water Main $190,403.29 $23,589.40 $14,415.86 $87,109.15 $13,219.62 $52,069.26 MILL AND OVERLAY $195,891.00 Engineering $28,347.67 Administration $27,347.57 Infrastructure $42,619.25 State Aid $4,902.52 Storm Sewer $48,729.18 Water Main " $43,944.81 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE bASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUAL OPPORTUNITY EMPLOYEr Looking to Save Time? Money? Employees? Try Telecommuting. ,% alternative route to wor~ At MnDOT's Telework Center in Cambridge, MN (651} 296-1058 48 Date Maturity 7-6 6 7-6 6 7-6 6 7-6 6 7-6 26 7-6 16 7-6 18 7-6 10 7-6 19 7-6 9 7-7 18 7-7 I2 7-8 23 7-8 16 7-9 21 7-13 6 7-13 11 7-13 16 7-15 24 7-20 15 7-20 12 7 -20 15 7-20 16 7-20 21 7-20 12 7-20 5 7-20 21 7-22 22 7-22 11 7-23 16 7 -27 17 7-27 16 7 -27 8 7 -27 22 7-28 10 7-28 17 7-29 19 7-29 21 7-29 2 Municipality Chanhassen Chanhassen Chanhassen Chanhassen ISD 640, Wabasso Austin Bamesville Glencoe Ham Lake ISD 547, Parkers Prairie Lyon County lSD 200, Hastings Glyndon ISD 876, Annandale [SD 273, Edina Sartell lSD 32, Blackduck ISD 100, Wremhatl North Mankato Port Authority North Mankato North Mankato ISD 271, Bloomington Hastings Hastings Hastings lSD 625, St. Paul Big Lake Big Lake Duluth Worthington North Branch North Branch Ouego Todd County Dodge Center ISD 485, tkoyalton Hardey Fails Harfley Falls Bond Sales July 3.998 Amount Type $1,225,000 1,720,000 3,410,000 2,185,000 4,950,000 1,855,000 635,000 600,000 1,105,000 590,000 1,890,000 325,000 43,600,000 1,150,000 2,950,000 12,500,000 2,325,000 4,325,000 4,000,000 t,960,000 3,050,000 1,900,000 8,615,000 1,690,000 1,870,000 210,000 15,000,000 3,500,000 340,000 6,790,000 Rating NIC G.O. Bonds, Series D A- 4 44 G.O. Bonds, Series E AAA 4 G.O, P, efunding, Series F A- G.O. Refunding, Series G A- 5.99 G.O. Bonds Aa 1 487 G.O. Bonds Aa 1 4.57 G.O. Bonds G.O. Sewer and Water Baa 1 4.51 tkevenue G.O. State Aid Street A 3 4.80 G.O. Bonds A 2 4.35 G.O, Bonds Aa 1 461 G.O. Bonds Nil 465 G.O. Bonds Aa 1 4.99 G.O. P,.efunding NR 4.85 G.O. Bonds Aa 1 4.75 G.O. Bonds Aa 1 G.O. Bonds Aaa 4.45 G.O. 1Kefunding Aa 1 4.59 G.O. l:kefunding Aa 1 4.84 G,O, Bonds Aaa 6.65 2,190,000 465,000 270,1300 4,500,000 390,000 1,100,000 6,730,000 310,000 595,000 G.O. Bonds, Series A Aaa 4.52 G,O. Bonds, Series B A 3 4.66 G.O. P,.efunding Aa 1 4.80 G.O. Bonds A 2 4.98 G.O. Improvement A 2 45'~ G.O. Certificates NP. G.O. Bonds AA+ 492 G.O, Bonds, Series A Aaa 4.88 G.O. Bonds, Series B Baa 2 4.69 G.O. Street Improvement, A* 477 Series C G,O. Bonds FSA 4.65 G.O. Bonds, Series A Baa I 4.86 G.O. Bonds, Series B Baa 1 G.O. Sewer & Water AMBAC 4.75 Revenue Series A G.O. Bonds NIK 4.68 G.O. Bonds Baa 2 4.90 G.O.R. efunding Aa I 4.68 G.O. Bonds 5 28 G.O. Temporary Improvement NP,. Se, ts MINNESOTA CITIES SEPTEMBEK t99 'CITY OF COLUMBIA HEIGHTS (8 590 40TH AVENUE N.B., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 OFFICIAL MEETING NOTICE WHAT: CITY COUNCIL BUDGET WORK SESSION WHEN: MONDAY, NOVEMBER 16, 1998 TIME: IMMEDIATELY FOLLOWING THE 7:00 P.M. LEVY HEARING CITY HALL COUNCIL CHAMBERS 590 40Tn AVENUE NORTHEAST AGENDA 1) Budget Review with Various Department and Division Heads THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT Or THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCIL WALT FEHST, CITY MANAGER NOVEMBER 13, t998 BUDGET ITEMS "WISH LIST" Per the request of the City Council at the last council meeting, here are the "wish lists" of items from each department that they would choose to add back if monies were made available. cb Attachments CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: SUBJECT: DATE: WALT FEHST CITY MANAGER KEVIN HANSEN E~ PUBLIC WORKS DIRECTOR/CITY ENG DEPARTMENT BUDGET CUTS: PRIORITY LISTING NOVEMBER 13, t998 As a follow-up to the Public Works budget meeting, I have prioritized the proposed cuts made by the department for possible consideration to be added back in to the 1999 budget: 2. 3. 4. 5. 6. 7. 8. 9. Salt Storage Facility $15,000 Partitions in Engineering Department $ 2,000 Hydraulic post puller/pounder in Sign Department $12,000 Computer replacement in Engineering $ 3,000 Van tool box in Engineering $ 1,000 Dat tape driver and software for P.W. server $ 1,500 Pull-tarp for dump truck #19 in Street Department $ 2,000 Expert and professional Services in Engineering Department $ 1,000 Supplies in Street Department $ 1,250 As discussed at the October 14 Public Works Department budget meeting, I would emphasize the addition back into the 1999 budget of a Salt Storage facility at a revised (and reduced) cost of $15,000, to be constructed in-house. If you have any questions or need further information, please contact me at ext. 882. KH:jb 98-387 ' CI-:I-Y OF COLUMBIA HEIGHTS PUBLIC LIBRARY 820 40th AVENUE N.E., COLUMBIA HeightS, MN 55421-3878 (612) 782-2805 TDD 782-2806 Walt Fehst, City Manager M. Rebecca Loader, Library Director'~'~ Prioritization of cuts to the 1999 proposed Library budget November 12, 1998 TO: FROM: SUBJECT: DATE: Board of Trustees Barbara Miller Chair Patricia Sowada Vice-Chair Richard Hubbard Secretary Nancy Hoium Member at large Donald Jolly Council Representative M. Rebecca Loader Library Director The following items, which are to be cut from the 1999 proposed Library budget, are prioritized in order of importance for consideration by the Council to be added back into the final 1999 Library budget. Priority: Line Item: 1 5170 Description: Cost: Office furniture (children's dept) $5,000 2 5170 Basement copier room upgrade 2,000 3 5120 Courtyard improvements 4,500 1. The Children's Librarian and Clerk-Typist II need new work stations to replace desks purchased in the 1970's. Modular furniture matching that on the main floor would provide more efficieint use of the space and a more productive work environment. 2. The copier room is located in the basement and has a bare concerete floor, unfinished walls, and inadequate lighting. An additional storage shelf is also needed for paper products. 3. The courtyard which faces the south currently has one bench, a snuffer, and three planters. To complete the project the following are needed: trash receptacle, one or two additional benches, and a decorative piece (e.g. sculpture?). The Library Board and staff also support the concept of retaining the use of a cleaning service (line item 4000) instead of an on-staff janitor (line item 7210--transfer of $9,600 to the general fund for the Library's share of potential employee's salary). THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City of Columbia Heights Recreation Department TO: FROM: RE: DATE: Walt Fehst, City Manager Keith Windschitl, Recreation Director~~ Prioritizing Budget Cuts November 13, 1998 In reviewing the budget cuts made for the 1999 budget, I have found that there is only one addition that needs to be made. This would be the Head Custodian salary that was cut to start the new Head Custodian at entry level. The new Head Custodian was hired at $14.29 per hour, which is the mid-point of the wage schedule for the position. At the rate of $14.29 per hour, this would mean that the Murzyn Hall budget needs to be increased by $5,682 for total comp and fringe. This is the only addition that I feel needs to be added at this time. If you have any questions, feel free to call me. KBW/jhm MurzynLKW-99budget CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMENT TO: FROM: RE: DATE: BILL ELRITE, FINANCE DIRECTOR KEITH WINDSCHITL, RECREATION DIRECTO~ BUDGET CUTS SEPTEMBER 9, 1998 I have given consideration to the 1999 budget cuts that need to be made to the Recreation Department and the Murzyn Hall proposed budgets. With the sizable amount of $20,000 needed to be cut from our budget this became a very challenging task. This became very difficult because many of our Recreation Programs have not had significant increases the past two years. After much thought was given to this matter my recommendations are as follows. 1. Eliminate the replacement of the shingles on roof of J.P.M. at a cost of $12,000. 2. Cut the purchase of the washer and dryer from $1500 to $1109 which xvill reduce the expense $391.00. 3. The remaining $7,609 will come from the replacement of the Head Custodian starting at the entry level instead of the top pay rate. The total cuts made to the Recreation and Murzyn budgets is for the amount of $20,000 as requested. Should you have any questions pertaining this matter please do not hesitate to call me. KBW CITY OF COLUMB~ HEIGHTS TO: FROM: DATE: RE: WALT FEHST, CITY MANAGER LINDA MAGEE, ASSISTANT TO THE CITY MANAG/~~ NOVEMBER 12, 1998 ITEMS TO ADD BACK INTO THE 1999 BUDGET I am in receipt of your E-Mail of November 12t~ requesting a list of items I would most like to have added back to the 1999 budget (Assessing, Mayor/Council, Legal, City Manager) in order of their importance to me. Below is a prioritized list: Add back the $10,000 that was taken out of the City Manager budget for labor attorney services, line item #3050. This can be either added back to the City Manager budget, line item #3050, or placed in the Legal budget, line item #3050, wherever is deemed most appropriate. Add back the $10,000 taken out of Legal Services budget, tine item #3044 for paralegal prosecution. This amount had been placed in the proposed budget based on previous expenditures out of this line item. o Add back the $20,000 that was taken out of the Mayor/Council budget, line item #8100, Contingencies. These were the only items that were cut from my general fund budgets. If you have any questions, please contact me. Cb DATE: TO: FROM: SUBJECT: 1. o COLUMBIA HEIGHTS POLICE DEPARTMENT November 13, 1998 Walt Fehst, City Manager Thomas M. Johnson, Chief of Police C>~ Priority for Restoring Budget Cuts for t 999 Budget The number one priority for the Police Department is the maintaining of the 26th officer and associated funds such as overtime, holiday pay, court pay, training pay, PERA Contribution, FICA Contribution, Insurance, and Workers Comp Insurance Premium. It was felt at the October budget hearing with the City Council that this could be done. It was found that funds were available for this officer through fall of 1999 in the grant. It was also suggested that the $32,000 in severance pay that had been deducted from the 1998 police budget which should come from a separate account could be used to cover this officer for the remainder of 1999. The second priority would be restoring Building Improvements of $5,000. This would allow us to clean up the training room and restore shelving, replace carpet and paint. The third priority would be the $1,000 dollars to paint the police department wails. The final priority would be restoring the $29,553 in estimated savings from replacement and new employees. It should be remembered that these are estimated savings and most of these funds are used to help cover increased negotiated pay and benefits from year to year. CITY OF COLLFMBIA HEIGHTS DATE: NOVEMBER 13, 1998 TO: FROM: WALT FEHST CITY MANAGER WILLIAM ELmTE FrN , CE DIRECTOR RE: BUDGET CUTS In reviewing the budget cuts in the Finance functional area, of most sigrfificant concern was the cut of the election equipment. The current election equipment for counting ballots is approximately 10 years old. However, the technology is very old and obsolete. These xvere some of the original ballot box counters ever designed, and the new ones have improved significantly. Each year we are having more and more problems with the equipment, and more and more staff time is being spent replacing chips and getting them ready for the election. This is a problem throughout the County. As a result, the County is recommending that all election equipment be upgraded with new equipment in the year 2000. The cost to the City of Columbia Heights for th/s upgrade would be approximately $30,000, and I had included this full amount in the 1999 budget. As we do not have any other election expenses in 1999, I thought it was a good time to include it as it xvould keep us at a level election department budget. If we do not include it in 1999, it will mean budgeting approximately $60,000 in 2000, $30,000 for the equipment and $30,000 for regular election expenses. If this could be added back to the 1999 budget it would have a sigrdficant impact on reducing the needs for the year 2000. Thank you for your attention to this matter. WE:dn 9811134 CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: WALT FEHST, CITY MANAGER KENNETH R. ANDERSON, COMMUNITY DEVELOPMENT DIRECTOR NOVEMBER 13, 1998 1999 BUDGET PRIORITIES. As you requested, the following table identifies the City Manager cuts from the General Government Buildings proposed 1999 Budget. The table also identifies the priority I have placed on the cuts which I would like to have added back, if possible. Please note that a one (1) ranking has the highest priority. TABLE 1 1999 Budget Cuts/Priorities (in U.S. dollars) Fund Priority/ Department City Manager Number 101-41490 Importance Proposed 1999 Proposed 1999 Difference SUPPLIES 2000 Office Supplies 6 8,750 7,250 (1,500) 2010 Minor Equip. 4 1,500 1,000 (500) 2020 Computer supplies 8 1,000 5,000 (500) 2030 Printing & Printed Form 7 3,000 500 (2,500) 2160 Maint. & Const. Mat. 3 2,800 2,300 (500) 2161 Chemicals 9 1,400 900 (500) 2171 General Supplies 5 8,000 6,000 (2,000) OTHER SERVICE CHARGES 3840 Refuse Utility 10 3,200 1,200 (2,000) CAPITAL OUTLAY 5120 Building & Improve. 2 38,300 25,200 (12,800) * 5170 Office Equipment 1 10,000 0 (10,000) ** TOTAL 32,800 * This cost is for roof replacement work above the Police Department, heating and ventilation updates, and indoor air quality improvements to City Hall. We are soliciting bids/estimates to do this work in 1998. The supplies line items have all been reduced in the amounts shown, presumably to reflect less actual need for this amount of funding. Prioritizing these costs has been somewhat arbitrary. ** This item was for a software program to replace the Banyon program used by Inspections and Assessing. · The amount was to be moved to Building Inspections 201-42400. Tiffs amount was not incorporated into the expenses in the Building Inspections budget when it was removed, therefore, it has been cut. The Community Department Detail Budget information has not yet been completed or provided to the Finance Department, City Manager or City Council. Please contact me if you have further questions. H:'O9budpriorities From: To: Subject: Date sent: Dana Aiexon, Assistant Fire Chief Walt Fehst, City Manager Budget Request November 13, 1998 I looked again at the budget documents for Fire and found that the only cuts made were in the areas of Civil Defense. Reinstatement priority would be: 1. Account 101-42500-3050: City Manager cut $900 from this account. The budget request for this account was almost exclusively to cover the cost of Hepatitis shots for the Police Reserve officers. This series of shots is an OSHA requirement that must be offered to any employee who could reasonably be required to be exposed to Hepatitis during the course of their work. Police Reserve officers could possibly be exposed to this virus while working (Hepatitis is frequently found among those who use or abuse drugs) and therefor should have the shots. 2. Account 101-42500-4374 (and 101-42500-4375) City Manager cut $4,100 from #4374 as this was a duplicate expense item with #4375. The estimated total cost of the recognition event (Chanhassen Dinner Theater for Police Reserves and Fire Reserves) is $4,100. Proposal would be to leave #4374 at a budget of $0, but add $600 to #4375 to bring the budget for this account to a total of $4,100. c2-98332,wpd 1 CITY OF COLUMBIA HEIGHTS S90 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 OFFICIAL MEETING NOTICE SPECIAL COUNCIL MEETING WHAT: COLUMBIA HEIGHTS CITY COUNCIL WHEN: MONDAY, NOVEMBER 16, 1998 TIME: IMMEDIATELY FOLLOWING BUDGET WORK SESSION WHICH FOLLOWED THE 7:00 P.M. LEVY HEARING CITY HALL COUNCIL CHAMBERS 590 40T~t AVENUE NORTHEAST 1) AGENDA CITY MANAGER'S PERFORMANCE EVALUATION THE: CiTY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINAte ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER