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Home My WebLink AboutDecember 28, 1998 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, DECEMBER 28, 1998 CITY COUNCIL CHAMBERS, CITY HALL, 590 40TM AVENUE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALl ~(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA 4. CONSENT AGENDA a) Approval of Meeting Minutes - December 14, 1998 Council Meeting b) Re-Issue Rental Housing License After Revocation c) Close Hearing on Rental Property - 1035-1037 43 ½ Avenue d) Close Heating on Rental Property - 3718 Central Avenue e) Close Hearing on Rental Property - 615 40th Avenue f) Close Hearing on Rental Property - 939-941 42 ½ Avenue g) Close Hearing on Rental Property - 5007-5009 Jackson Street h) Workers' Compensation Insurance i) Revisions to Murzyn Hall Rental Policy j) Approval of License Applications k) Payment of the Bills 1) Establish Hearing Date for License Revocations, Rental Properties 5. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUESTS None None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions '- -D Second Reading of Ordinance No. 1381 Pertaining to Loud Parties ~2ySecond Reading of Ordinance No. 1382 Pertaining to Background Checks 3) Res. No. 98-118 JPA Relating to Law Enforcement Records Project 4) Res. No. 98-119 SACCC Joint Powers Agreement 5) Res. No. 98-120 Rental License Revocation - 4357-4359 7th Street Northeast B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS a) Report of the City Manager b) Report of the City Attolmey 9. GENERAL COUNCIL COMMUNICATIONS a) Minutes of Boards and Commissions 1) December 10, 1998 Park and Recreation Commission 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT W-F/is Mayor CITY OF COLUMBIA HEIGHTS (I--) JC°;ThncZ/Ulddeed;'ffrs Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD ....... MarlaineSzurek /~'-'-:.'~o~ Gary L. Peterson Robert gZ.. Ruettflnann A DMINIS TRA TION City Manager Walter R. Fehst DECEMBER 23, 1998 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, December 28, 1998 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) MOTION: Move to approve Consent Agenda items as follows: a) Approval of Meeting Minutes MOTION: Move to approve the minutes of the December 14, 1998 Council Meeting as presented. b) Re-Issue Rental Housing License After Revocation MOTION: Move to issue a rental housing license to Susan Loewenthat to operate the rental property located at 1407-09 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. c) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Thomas Ferrara regarding rental property at 1035-1037 43 ½ Avenue in that the property is in compliance with the Housing Maintenance Code. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA LETTER DECEMBER 28, 1998 PAGE 2 d) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Madeline VonHeideman regarding rental property at 3718 Central Avenue in that the property is in compliance with the Housing Maintenance Code. e) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Sharon Vermeer regarding the rental property at 615 40th Avenue in that the property is in compliance with the Housing Maintenance Code. f) Close Hearing - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Multi Patel regarding rental property at 939-941 42 ½ Avenue in that the property is in compliance with the Housing Maintenance Code. g) Close Hearin~ - Rental License Revocation MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Gordon Hines regarding rental property at 5007-5009 Jackson Street in that the property is in compliance with the Housing Maintenance Code. h) Workers' Compensation Insurance MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with St. Paul Companies for workers' compensation coverage under the standard premium plan at a cost of $89,486. i) Revisions to Murzvn Hall Rental Policy MOTION: Move to authorize staff to implement the revisions listed in the Council Letter dated December 2, 1998 from the Recreation Director to the Murzyn Hall rental policy, including the rental rates for the year 2000 and the revised Decorating Rules. j) Approval of License Applications MOTION: Move to approve the license applications as listed. k) Payment of the Bills MOTION: Move to pay the bills as listed out of proper funds. 1) Establish Hearing Dates License Revocations, Rental Properties MOTION: Move to establish a hearing date of January 11, 1999 for revocation or suspension ora license to operate a rental property within the City of Columbia Heights against the following properties/properties holders: Page 2 COUNCIL AGENDA LETTER DECEIf/fBER 28, 1998 PAGE 3 Thomas Brownrigg at 4008-4010 Cleveland Street Mohsen Dessouki at 4610-4612 Fillmore Street Sandra Chu at 4456 Washington Street 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Second Reading of Ordinance No. 1381 Pertaining to Loud Parties MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1381 being an ordinance amending the participation in loud parties and gathering ordinance to include the renter and those present. 2) Second Readin~ of Ordinance No. 1382 Pertainin g to Background Checks MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1382 being an ordinance to allow the Columbia Heights Police Department to perform Minnesota criminal history checks on potential tenants of the City. 3) Resolution No. 98-118 Being a Resolution Pertaining to a JPA Relating to Law Enforcement Records Prqiect MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-118 being a resolution to authorize the execution and delivery of a joint powers a~reement relating to the Anoka County law enforcement records project. 4) Resolution No. 98-119 Being a Resolution Extending the SACCC Joint Powers A~eement for a Period of Two Years and Approving Funding for the Year 1999 MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to approve Resolution No. 98-119 being a resolution extending the Southern Anoka County Community Consortium Joint Powers A~reement for a period of two years. MOTION: Move to approve the City of Columbia Heights portion of the funding of the Southern Anoka County Community Consortium in the amount of $4,959 for the year 1999. Page 3 cor.~ciL KGEbrD 3,. LETTER DECEMBER 28, 1998 PAGE 4 5) Resolution No. 98-120 Being a Resolution Approving Revocation of Rental License Held by Janene Unke Regarding Rental Property at 4357-4359 Seventh Street Northeast MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 98-120 being a resolution of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) o£the rental license held by Janene Unke regarding rental property at 4357-4359 Seventh Street Northeast. B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS A. Report o£the Ci_ty Manager B. Report of the CiW Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) December 10, 1998 Park and Recreation Commission I0. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an oppommity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Page 4 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING DECEMBER 14, 1998 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Sturdevant at 7:00 p.m. Present were Mayor Sturdevant and Councilmembers Szurek, Jolly, Ruettimann and Peterson. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA (The Council, upon majority vote of its members, make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) Due to a change in the amount of the final payment, the Public Works Director requested that item 4-y Final Payment for Street Rehabilitation be removed from the Consent Agenda for consideration immediately following. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval wilt be taken up as next order of business.) Motion by Szurek, second by Sturdevant to approve the Consent Agenda as follows: a) Minutes for Approval The Council approved the minutes of the November 23, 1998 Regular Council Meeting as presented. b) Establish Council Work Session for January 1999 The Council established Monday, January 4, 1999 at 7:00 p.m. as the date and time for a Council work session. c) Final Payrnent for Library Roof The Council accepted the re-roofing project at the Library and authorized final payment of $16,505.90 to Dalco Roofing and Sheet Metal. d) Resolution No. 98-114, 1999 Seasonal and Temporatw Wage Adjustments The Council waived the reading of the resolution there being ample copies available for the public. REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 2 RESOLUTION NO. 98-114 ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART TIME LIBRARY POSITIONS, SEASONAL PUBLIC WORKS POSITIONS, SEASONAL/TEMPORARY RECREATION POSITIONS, AND BIKE PATROL OFFICER WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes wage ranges for non-unionized temporary part-time Library position, seasonal Public Works positions, seasonal/temporary Recreation positions, and bike patrol officer, an indicated on Schedule I, II, III, and IV, which are on file in the Office of the City Manager; and BE IT FURTHER RESOLVED, that such schedules are effective January 1, 1999. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary e) Resolution No. 98-106 Being a Lotsplit for 1923 40th Avenue Northeast and 4020 Arthur Street The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98 - 106 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 3 I, George W. Knoll, Jr., hereby request a split of PIN 36 30 24 42 0027, Legally described as: That part of Lot 9, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION lying east ora line drawn parallel with and 130 feet west of the East line of Lot 10 and .all of Lot 10, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, Except The South 70 feet of the North 120 feet of Lot 10 and that part of the South 70 feet of the North 120 feet of Lot 9, lying east ora line 130 feet west of the East line of Lot 10, All in Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, Anoka County, Minnesota, Except The North 50 feet of Lot 10, Block 17, and that part of the North 50 feet of Lot 9, Block 17, lying east ora line 130 feet west of the East line of Lot 10, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, Anoka County, Minnesota. THE DESCRIPTION HENCEFORTH TO BE: That part of Lot 10, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, Anoka County, Minnesota, described as follows: Beginning at the point of intersection of the East tine Lot 10 and the South line of the North 120 feet of Lot 10; thence south 00 degrees 16 minutes 11 seconds east (astronomic bearing based on solar observation), along the East line of Lot 10, A distance of 30 feet; thence south 89 degrees 33 minutes 06 seconds west, parallel with the South line of the North 120 feet of Lot 10, a distance of 82.16 feet; thence north 33 degrees 36 minutes 01 seconds west, a distance of 35.83 feet to the South line of the North 120 feet of Lot 10; thence north 89 degrees 33 minutes 06 seconds east, along the South tine of the North 120 feet of Lot 10, a distance of 101.85 feet to the point of beginning. TO BE COMBINED WITH PIN 36-30-24- 42-0028, 4020 ARTHUR ST. o (Remainder) That part of Lot 9, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION lying east of a line drawn parallel with and 130 feet west of the East line of Lot 10 and all of Lot 10, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, REGULAR COUNCIL MEETING DECEMBER 14,1 998 PAGE 4 Except The South 70 feet of the North 120 feet of Lot 10, and that part of the South 70 feet of the North 120 feet of Lot 9, lying east of a line 130 feet west of the East line of Lot 10, and that part of Lot 10 described as follows: Beginning at the point of intersection of the East line of Lot 10 and the South line of the North t20 feet of Lot 10; thence south 00 degrees 16 minutes 11 seconds east (astronomic bearing based on solar observation), along the East line of Lot 10, a distance of 30.00 feet; thence south 89 degrees 33 minutes 06 seconds west, parallel with the South line of the North 120 feet of Lot 10, a distance of 82.16 feet; thence north 33 degrees 36 minutes 01 seconds west, a distance of 35.83 feet to the South line of the North t20 feet of Lot 10; thence north 89 degrees 33 minutes 06 seconds east, along the South line of the North 120 feet of Lot 10, a distance of 101.85 feet to the point of beginning; all in Block 17, AUDITOR'S SUBDMSION OF WALTON'S SECOND SUBDIVISION, Anoka County, Minnesota. Except The North 50 feet of Lot 10, Block 17; and that part of the North 50 feet of Lot 9, Block 17, lying east ora line 130 feet west of the East line of Lot 10, Block 17, AUDITOR'S SUBDIVISION OF WALTON'S SECOND SUBDIVISION, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, are paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: Signature of Owner, Notarized This lst__ day of_December, 1998 Offered by: Ramsdell Seconded by: Fowler Roll Call: 4 ayes 1 abstain 1923 - 40t~ Ave., Columbia Heights Owner's Address Telephone No. 612-788-7087 REGULAR COUNCiL MEETING DECEMBER 14, 1998 PAGE 5 Zoning Officer CITY COUNCiL ACTION: APPROVED SUBSCRIBED AND SWORN TO BEFORE ME this 20t~ day of November, 1998__. Jane Gleason Notary Public This 14th day of December, 1998.. Offered by: Szurek Seconded by Sturdevant Roll Call: All ayes Jo-Anne Student, Council Secretary Joseph Sturdevant, Mayor FEES150.00 DATEPAID 11/12/98 RECEIPT No. : 37943 The Council also approved a variance of five feet at 4020 Arthur Street because of tree location on the property creates a hardship. f) Minor Amendments to Six Cities Water Management Organization (WMO) The Council approved the amending of the Joint Powers Agreement for the Six Cities Watershed Management Organization dated 1998. g) Purchase of Construction Materials for a Salt Storage Facili _ty The Council approved the purchase of construction materials to construct a salt storage facility in the Municipal Service Center yard with funds to be taken from 101-43121- 2160 in an amount not-to-exceed $15,000. h) Appropriation of Reimbursed Grant Funds to Public Works Department Budget The Council approved the appropriation of $15,652, the total amount reimbursed from FEMA from the General Fund Revenue, to the Public Works Department's 1998 budget. i) Resolution No. 98-113 Being a Resolution Adopting Snow and Ice Control Policy The reading of the resolution was waived there being ample copies available for the public. REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 6 RESOLUTION NO. 98-113 RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. Dated this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 14th day of Minnesota, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk j) Resolution No. 98-112 Being a Resolution Requesting Mn/DOT Consideration of a Cost Sharing Cooperative Agreement for Construction of a Traffic Corridor Cooperative Improvement Program The reading of the resolution was waived there being ample copies available for the public. REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 7 RESOLUTION NO. 98-112 RESOLUTION REQUESTING MN/DOT CONSDERATION OF A COST SHARING COOPERATIVE AGREEMENT FOR CONSTRUCTION OF A TRAFFIC CORRDOR COOPERATIVE IMPROVEMENT PROGRAM WHEREAS, the City of Columbia Heights proposes to make certain intersection improvements at the intersection of Trunk Highway 65 WHEREAS, the improvements will benefit both the City of Columbia Heights and the Minnesota Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the City shall be responsible for the preliminary engineering, project design, right-of-way acquisition and permitting functions of said improvements; and BE IT FURTHER RESOLVED that the construction costs of the improvements be shared between the Minnesota Department of Transportation and the City of Columbia Heights; and BE IT FURTHER RESOLVED, that the following approval by the Minnesota Department of Transportation of plans and specifications for said improvements, and before the contract letting for the construction of said improvements, the Minnesota Department of Transportation shall prepare an agreement to provide for the State to pay its share of the costs of the improvements in accordance with the latest "Procedures for Cooperative Projects with Municipalities." Dated this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 8 k) First Reading of Ordinance No. 1382 Being an Ordinance Amending City Code Pertaining to Background Checks The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1382 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, PERTAINING TO BACKGROUND CHECKS WHEREAS, the City of Columbia Heights is a participant in a program known as "Crime Free Multi Housing," a major concept of this program is the screening of new tenants by the property owners for the protection of local residents, property owners, tenants, and the overall public safety of the community; WHEREAS, part of said screening consists of a Minnesota criminal history check through the Minnesota Bureau of Criminal Apprehension; WHEREAS, the Minnesota Bureau of Criminal Apprehension requires that a city have a city ordinance authorizing the city to run Minnesota criminal history checks for the purpose of screening potential tenants of rental property; and WHEREAS, this is a process that will be beneficial to the residents of Columbia Heights and its property owners; NOW THEREFORE BE IT ORDAINED by the City Council of the City of Columbia Heights that the Columbia Heights Code of 1977 be amended by adding Article IV, Section 11, as follows: $A.411(1). That for the protection of local residents, property owners, tenants, and the overall public safety of the community, the Columbia Heights Police Department is hereby authorized to conduct Minnesota criminal history checks for the purpose of screening potential tenants of real property, subject to the following conditions: a) a request is made by the property owner/landlord in writing b) a signed consent form from the subject of the check is received by the Columbia Heights Police Department c) authorization is received from the subject of the check to release said information to the property owner/landlord REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 9 d) the purpose and use of said information is solely for assisting in the screening of potential tenants. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: December 14, 1998 The second reading of Ordinance No. 1382 was scheduled for December 28, 1998 at approximately 7:00 p.m. 1) Resolution No. 98-107 Being a Resolution Establishing Senior Citizen Eligibili _ty Standards The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-107 RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizens for Refuse Service, Disposal and Water Supply; and WHEREAS, it has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That anyone over 62 years of age with a maximum household income of $17,200 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 1999. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 10 m) Resolution No. 98-108 Being a Resolution Designating Depositories for CiW Funds of the Ci_ty of Columbia Heights The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-108 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast State Bank and Norwest Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast State Bank and Norwest Bank as designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts and other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk-Treasurer and that the Northeast State Bank and Norwest Bank shall be entitled to honor and to charge this corporation for all such checks, drafts and other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of his corporation. REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 11 BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified as to governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation with said banks prior to adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Accounting Coordinator Passed this 14th day of December, 1998 Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary n) Resolution No. 98-110 Regarding Approving Special Law 1997 Chapter 231, Article 10. Sections 12, 13, Authorizing the Housing Replacement District The reading of the resolution was waived there being ample copies available for the public. REGULAR COUNCIL MEETiNG DECEMBER 14, 1998 PAGE 12 RESOLUTION NO. 98-110 RESOLUTION APPROVING SPECIAL LAW 1997 CHAPTER 231, ARTICLE 10, SECTIONS 12, 13, AUTHORIZiNG THE HOUSiNG REPLACEMENT DISTRICT WHEREAS, the City of Columbia Heights desired a scattered site housing replacement district, and WHEREAS, special law 1997 Chapter 231, Article 10, sections 12, 13, established a special law authorizing the designation of up to 50 parcels in the City to be included in a housing replacement district, THEREFOR_E, BE IT RESOLVED that the City Council of the City of Columbia Heights approves law 1997 Chapter 231, Article 10, sections 12, 13 designating the housing district. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary o) Resolution No. 98-111 Regarding Approving Special Law 1998 Chapter 390, Article 7, Section 1 Establishing the Board of Directors of the Columbia Heights Volunteer Fire Department Relief Association The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-111 RESOLUTION APPROVING SPECIAL LAW 1998 CHAPTER 390, ARTICLE 7, SECTION 1, ESTABLISHING THE BOARD OF DIRECTORS OF THE COLUMBIA HEIGHTS VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION AND DESIGNATING A DEFINED CONTRIBUTION PENSION PLAN WHEREAS, the City of Columbia Heights desired to have the Board of Directors of the Columbia Heights Volunteer Fire Department Relief Association structured in accordance with State statutes, and REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 13 WHEREAS, the City of Columbia Heights desired to have the current pension plan convert from a defined benefit to a defined contribution plan, and WHEREAS, the City Council requested special legislation to accomplish this, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights approves law 1998 Chapter 390, Article 7, Section 1 in relationship to the Columbia Heights Volunteer Fire Department Relief Association. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Smrdevant Jo-Anne Student, Council Secretary p) First Reading of Ordinance No. 138 ! Being an Amendment Regarding Participation in Loud Parties The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1381 BEING AN ORDINANCE AMENDING ORDINANCE 994, CITY CODE OF 1977 PARTICIPATION IN LOUD PARTIES AND GATHERINGS Currently, the ordinance reads as follows: 10.312(3) Any owner or person in charge of the building or place who has knowledge of the disturbance and fails to immediately abate said disturbance upon order of a police officer shall be guil _ty of a violation of this section. Is herewith amended to read as follows: 10.312(3) Any owner, RENTER, or person in charge of the building or place FROM WHICH A disturbance EMANATES and THOSE PRESENT fail to immediately abate said disturbance upon order of a police officer shall be guilW of a violation of this section. 'P,.~C~I_}-LA__~ COI.YN CIL MEETING DECEMBER 14, 1998 PAGE 14 First Reading: December 14,1998 The second reading of Ordinance No. 1381 was scheduled for December 28, 1998 at 7:00 p.m. q) Desig-nating an Official Newspaper for 1999 The Council designated the Focus News as the official City newspaper in 1999 and authorized the Mayor and City Manager to enter into an agreement with Focus News for required publications. r) CiW Hall Duct Cleaning The Council approved awarding the City Hall duct cleaning to Metro Cleaning Services, Inc. based upon their low, qualified, responsible bid in the amount of $3,600.00 with funds to be appropriated from 101-41940-5120 and authorized the Mayor and City Manager to enter into an agreement for the same. s) Establish Hearing Dates - License Revocations, Rental Properties The Council established a hearing date of December 28, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the following properties/property owners: Heidi VonHeideman at 3718 Central Avenue Northeast Sharon Vermeer at 615 40th Avenue Northeast Janene Unke at 4357-59 Seventh Street Northeast Thomas Ferrara at 1035-1037 43 ½ Avenue Northeast Mulji Patel at 939-941 42 ½ Avenue Northeast Gordon Hines at 5007-5009 Jackson Street Northeast t) Re-Issue Rental Housing License After Revocation The Council re-issued a rental housing license to Amy Wazwaz to operate the rental property located at 1013-1015 43 ½ Avenue Northeast in that the provisions of the Housing Maintenance Code have been complied with. u) Resolution No. 98-116 Establishing Special Assessment Deferral The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98 - 116 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 15 Whereas, immediate payment of special assessments or installments on special assessments cast an undue hardskip on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes §435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City of Columbia Heights Assessment Clerk. o In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: DECEMBER 14, 1998 PAGE 16 a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; c. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 8. No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after adoption of the assessment by the Council. 9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $17,200.00. 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute §435.195 and this Resolution. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll Call: Ail ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary RF_,GLTLAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 17 v) Authorization to Obtain Price Quotes for Printing and Mailing the 1999 Citw Newsletter The Council authorized staff to obtain price quotes for printing and mailing the 1999 "Heights Happenings" city newsletters. w) Central Avenue Median Left Turn Lane Installation at 37th Avenue The Council authorized expenditures from the City's State Aid Account for median work on Central Avenue at 37th Avenue from Fund 212-43190-5130. x) Final Pawnent for Miscellaneous Concrete Project #9800 The Council authorized Contract Change Order No. 1 for additional work added to the contract by the City to Ron Kassa Construction, Inc. in the amount of $14,622.61 with funding out of the appropriate funds. y) Final Payment for Street Rehabilitation - Removed from Consent Agenda z) Request for School Zone on 49th Avenue (west of Central Avenue) The Council approved the requesting of Anoka County to establish a school zone on 49th Avenue Northeast from Monroe Street to Central Avenue with reduced and flashing amber lights when children are present based on a recommendation of the Traffic Commission. aa) Extension of GIS Range Rider Contract The Council approved an extension to the GIS Joint Powers Agreement and authorized the Mayor and City Manager to enter into an agreement for the same. bb) Approval of License Applications and Rental Housing License Applications as Listed in the Memo Dated November 24, 1998 from ChiefKewatt The Council approved the license applications as listed and the rental housing license applications as listed in the memo dated November 24, 1998 from ChiefKewatt. cc) Pawnent of Bills The Council approved the payment of the bills as listed. dd) Adopting Orders - Basic Tier Rates and Equipment Rates The reading of the Orders was waived there being ample copies available for the public. ORDER REGARDING THE REVIEW OF FORM 1240 (BASIC TIER RATES) SUBMITTED BY MEDIA ONE WHEREAS, the City of Columbia Heights (hereinafter "City") is certified as a rate regulatory authority pursuant to the rules of the Federal Communications City (hereinafter "FCC"); g~F_~G~-LA_~ COUNCIL MEETING DECEMBER 14, 1998 PAGE 18 WHEREAS, the City has notified MediaOne fka Meredith Cable (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City. WHEREAS, the City has received fi:om the Company an FCC Form 1240 Updating Maximum Permitted Rates for Regulated Cable Services on or about September 30, 1997; WHEREAS, the Form 1240 filing implicates the City's authority to regulate Basic Tier rates in requesting an increase in the Company's maximum permitted equipment rates, on a going forward basis; WHEREAS, the City has reviewed FCC Form 1240 to ensure that the proposed rates are within the FCC standards for such rates; WHEREAS, the City's legal counsel retained accounting expert to solicit, review, and analyze additional information related to said review by the City, staff, and consultants; WHEREAS, the City has determined, and the Company has acknowledged, that the Company's Form 1240 rate filing produces a" maximum permitted rate" which exceeds permissible levels pursuant to FCC regulations due to overstatement of certain costs/expenses; WHEREAS, the City has further determined that the Company's actual charges for the Basic Tier are sufficiently below the "maximum permitted rate" such that no refunds are due and no changes to rates charged necessary; WHEREAS, the City has determined that the Company must "true up" any overstatement of costs and the resultant "maximum permitted rate" in the Company's 1999 FCC Form 1240 rate filing, which the City has received; NOW, THEREFORE, IT IS HEREBY ORDERED by the City that the Company's FCC Form 1240 filing for 1998 is not accepted. FURTHER, no adjustment to 1998 rates or refunds are required, FURTHER, that no action may be reconsidered upon review of the Company's Form 1240 filing for 1999, FURTHER, that this Order shall be effective immediately. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 19 ORDER REGARDING THE REVIEW OF FORM 1205 (EQUIPMENT RATES) SUBMITTED BY MEDIAONE WHEREAS, the City of Columbia Heights (hereinafter "City") is certified as a rate regulatory authority pursuant to the rules of the Federal Communications City (hereinafter "FCC"); WHEREAS, the City has notified MediaOne fka Meredith Cable (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City; WHEREAS, the City has received form the Company an FCC Form 1205 Determining Regulated Equipment and Installation Costs "Equipment Form" on or about September 30, 1997; WHEREAS, the Form 1205 filing implicates the City's authority to regulate equipment rates in requesting an increase in the Company's maximum permitted equipment rates, on a going forward basis; WHEREAS, the City has received FCC Form to ensure that the proposed rates are within the FCC standards for such rates; WHEREAS, the City has determined, that the Company's Form 1205 equipment rate filing is reasonable pursuant to FCC regulations; NOW, THEREFORE, IT IS HEREBY ORDERED by the City that the Company's FCC Form 1205 filing for 1998 is accepted. FURTHER that this Order shall be effective immediately. Passed this 14th day of December, 1998. Offered by: Szurek Seconded by: Sturdevant Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULKP,~ COLrtqCkT. MEETI2qG DECEMBER 14, 1998 PAGE 20 ee) Performance Report for Local Performance Aid The Council received and accepted the 1998 performance report for Local Performance Aid dated December 1, 1998. Roll call on Consent Agenda: All ayes 4-y) Final Pawnent for Street Rehabilitation - Zone 3 (previously removed from Consent Agenda) The Public Works Director advised that a revised Council Letter and corrected dollar amounts for the final payment were on the Council table. Motion by Sturdevant, second by Jolly to authorize Change Order No. 3 for water service work, storm sewer work, bituminous leveling course and concrete driveway to Midwest Asphalt Corporation in the amount of $28,020.00 with funding out of the Water Construction Fund 651 in the amount of $2,670.80; Sewer Construction Fund 652 of $5,515.20 and the Infrastructure Fund 430 of $19,834.00. Roll call: All ayes Motion by Sturdevant, second by Jolly to accept the work for 1998 Street Rehabilitation, City Project Numbers 9703, 9704, 9705, 9706, 9707, 9708, 9709, 9710, 9723, 9724, 9725, 9726, 9727, 9728, 9729, 9730, 9731, 9732 and 9743; and authorize final payment of $69,942.06 to Midwest Asphalt Corporation of Hopkins, Minnesota. Roll call: All ayes 5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS a) Introductions of Newly-Hired Employees Newly-hired employees Hugh Curry, Part time CSO and Henry Henry, Head Custodian were introduced. 6. PUBLIC HEARINGS A. Close Hearing - Adopt Resolution No. 98-117 Approving Revocation of Rental Property The Assistant Fire Chief recommended adoption of the resolution. He advised the Council of the outstanding items which has resulted in non-compliance. The most recent inspection was December 10th. The tenants of the building have been notified of the pending revocation process. Motion by Sturdevant, second by Jolly to waive the reading of the resolution there being ample copies available for the public. REGULAR COUNCIL MEETING DECEMBER 14,1998 PAGE 21 RESOLUTION NO. 98-117 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBL~ HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTOIN 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY RENAE NOVAK (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4023 SIXTH STREET, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1) (A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON DECEMBER 11, 1998 OF A PUBLIC HEARING TO BE HELD ON DECEMBER 14, 199. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on May 20, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted nine violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on July 20, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted eight violations still existed. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 3. That on September 21, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted that two violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That on November 4, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted that two violations were uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. ~KC_.C~K~-LIk~ C(SX3-~C[L MEETING DECEMBER 14, 1998 PAGE 22 5. That on November 19, 1998, Gary Gorman and R/ch Hin_richs, inspectors for the City of Columbia Heights, noted that two violations still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at that address listed on the Rental Housing License Application. 6. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATIONS OF THE HOUSING MAINTENANCE CODE B. FAILURE TO SUBMIT REINSPECTION FEES OF $160.00 7. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5a.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4023 Sixth Street is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. That rental license belonging to the License Holder described herein and identified by license number F2968 is hereby revoked/suspensed (cross one out); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this 14th day of December, 1998. REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 23 Offered by: Sturdevant Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 98-109 Adopting a Budget for the Year 1999/Setting the Total City Levy_ and Approving the HRA Levy_ Councilmember Ruettimann made comment regarding the potential tax increase with the School Board's portion of the property taxes for the year 2000. He noted that levy limits were frozen by the State for this year and the City may need to increase taxes in the future just to meet salary increases. Motion by Szurek, second by Peterson to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98-109 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SITTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1999 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1999 is hereby approved and adopted with appropriations for each of the funds as listed below. Expense General Fund Community Development Admin CDBG/HOME Parkview Villa North Parkview Villa South 7,696,776 261,147 259,918 318,019 168,887 P..EGLII~AtK COUNCIL MEETING DECEMBER 14, 1998 PAGE 24 EDA Section 8 Housing Temp Housing/Vacant Land State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Capital Improvement Fund MultiUse Redevelopment Infi:astructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Expense Including Interfund Transfers 532,456 1,085,944 36,116 91,239 182,810 189,073 508,255 7,950 0 65,785 397,200 0 0 574,599 418,194 6,404,526 1,434,399 1,277,096 1,563 013 237.000 3t6.818 175.931 85.000 2,193 534 26,481 685 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 1999: Revenue General Fund Community Development Admin CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp Housing/Vacant Land State Aid Cable Television Fund 7,696,776 261,147 259,918 318,019 168,887 532,456 1,085,944 36,116 91,239 182,810 189,073 REGULAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 25 Library DARE Project Police Grant Fast Cops Capital Improvement Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 508,255 7,950 0 65,785 397,200 0 0 574,599 418,194 6,404,526 1,434,399 1,277,096 1,563,013 237,000 316,818 175,931 85,000 2,193,534 Total Revenue Including Interfund Transfers 26,481,685 Section C. The following sums of money are levied for the current year, collectable in 1999, upon the taxable property in the City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimated EDA Fund Levy 729,149 1,930,910 467,518 111,048 Total Proposed Levy 3,238,625 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1999 in the amount of $80,239. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing was held on December 7th at 7:00 p.m. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. ?,Y_~GX3-L2X, IK COl,32qC12L MEETI2~G DECEMBER 14, 1998 PAGE 26 Approved this 14th day of December 1999. Offered by: Szurek Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Joseph Sturdevant Motion by Peterson, second by Sturdevant to waive the reading of the ordinance there being ample copies available for the public. ORDINANCE NO. 1380 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING A PORTION OF A DRAINAGE AND UTILITY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates a portion of that certain drainage and utility easement over and across the following described property, to wit: That part of the drainage and utility easement as dedicated on the recorded plat of NORTHWESTERN ADDITION and now to be vacated lying within Lots 1 and 2, Block 1 in said plat which lies westerly of the west line of the East 27.00 feet of said Lot 1 and northerly of the south line of the North 38.00 feet of said Lot 2. That part of the drainage and utility easement as granted in the document recorded in the Office of the Anoka County Recorder as Document No. 643516 and now to be vacated lying within Lots 1 and 2, Block 1, in NORTHWESTERN ADDITION, which ties westerly of the west line of the East 27.00 feet of said Lot 1 and northerly of the south line of the North 38.00 feet of said Lot 2. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: November 23, 1998 December 14, 1998 2. Second Reading of Ordinance No. 1380 Being an Ordinance Vacating a Portion of a Drainage and UtiliW Easement R_EGLTLA_R COUNCIL 7MEETING DECEMBER 14, 1998 PAGE 27 Date of Passage: Offered By: Seconded By: Roll Call: December 14, 1998 Peterson Sturdevant All ayes Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary 3) Resolution No. 98-115 Being a Resolution to Levy Assessments Councilmember Jolly inquired if the policy for property owners to participate in consruction projects is going to be reviewed. The Public Works Director responded this will be done in the coming year. Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98- 115 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement has been made and ratifying and conforming an authorization by petition/waiver under the "Private Construction Agreement to remove and construct driveway aprons, curb and gutter, heretofore received: Special Assessments numbered PIR 1008, Project #9800 and #9730. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 14th day of December, 1998, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, and a notice mailed to the property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMB~ HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered PIR t 008, Project #9800 and #9730. IL~GWLAtL COWNCIL Nk-EETEqG DECEMBER 14, 1998 PAGE 28 Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvement in an amount not less than the amount set opposite in the column headed "Total Assessment". And this Council further finds and determines that the proper proportion of the cost of such improvements to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3. That said assessment may be paid in part or in full without interest on or before January 14, 1999, or in armual installments for a period of two years as designated on the assessment roll, payable on or before the 15th day of September, annually, with 8% interest thereon. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered PIR 1008, Project #9800 and #9730. Section 5. This resolution shall take effect immediately upon its passage. Passed this 14th day of December, 1998. Offered by: Jolly Seconded by: Szurek Roll call: Alt ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 4) Second Reading of Ordinance No. 1379 Being an Ordinance Amending Charter Pertaining to Council Meetings Councilmember Ruettimann requested an explanation regarding the "emergency" meeting referred to in the ordinance and what currently is stated in State Statute. The City Attorney responded that the twelve hour requirement stated in the ordinance is stricter than state law. Motion by Ruettimann, second by Sturdevant to direct the City Attorney to advise the Charter Commission that the City Council requests the Commission to draft language for the Charter which would coincide with the State's. Roll call: All ayes The ordinance was not read. R~EGLrLAR COUNCIL MEETING DECEMBER 14, 1998 PAGE 29 B. Bid Considerations None C. Other Business 1) Ci_ty Wide I.D. System, Gas Card, and CiW Owned Buildings Securi _ty System Police ChiefJohson reviewed the specifics of the security software and hardware. There was some discussion regarding safety concerns for the interior of the building. Motion by Ruettimann, second by Peterson to authorize the City Manager and Mayor to enter into a contract to purchase software and equipment needed to create a security system in City Hall at a cost of $10,457.85 plus tax; and to authorize the contracting of chases in City Hall to run the required wiring at a cost not to exceed $6,300. Roll call: All ayes 2) Razing of Hazardous Structures Councilmember Ruettimann requested the building at 4150 Central Avenue be added to the list of structures to be razed. Motion by Smrdevant, second by Ruettimann to authorize staffto solicit a minimum of three bids for the addresses mentioned in the Council Letter plus 4150 Central Avenue; award the projects to the lowest, qualified, responsible bidder, with funds appropriated out of appropriate PII~ funds; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 3) Conditional Use Permit, Case #9812-52, 3800 Central Avenue The City Planner reviewed the conditional use permit request and the conditions. A floor plan was submitted to the Planning Department today. There is sufficient parking allocated on the plan. The owner of the new restaurant advised the Council of his concerns regarding the location of a driveway. He felt the location being proposed for this access driveway is too close to the door of the building. There was a critical safety concern in his mind which he felt should be addressed with Mn/DOT who is requiring this location. Some members of the Council felt this was a valid concern and made suggestions as to how the safety measures could be increased. Discussion continued about meeting the requirements of the conditional use permit relative to giving permission to open for business. Councilmember Ruettimarm felt it was ill-advised to approve an immediate opening for this business without some assurance that all of the conditions of the permit are met and a site plan has been submitted. t~,_~G~ COUNCIL MEETING DECEMBER 14, 1998 PAGE 30 The City Planner noted that most of the conditions have been met and those remaining have been discussed in detail with the owner. The site plan will be reviewed. Motion by Szurek, second by Sturdevant to approve the conditional use permit to allow the operation of a restaurant in the Retail Business District at 3800 Central Avenue, subject to the following conditions: 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2) Waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3) All proposed signage must be submitted on a City prescribed application form and must fully comply with the Zoning Ordinance. 4) The screening fence shall be maintained in a safe and functional condition. 5) A site plan drawn to scale shall be submitted for review and approval by staff. This site plan shall provide at a minimum, the following information; layout of parking lot; modified access point; van accessible parking space; provisions for loading/unloading; dumpster enclosure; and snow storage by January 1, 1999. 6) At least one van accessible handicap parking space shall be provided as near as possible to the main entrance to the building. This space shall be clearly marked and signed. 7) The parking lot shall be restriped and circulation routes shall be clearly marked by July 1, 1999. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager advised the Council that a compromise has been reached with a local contractor whose issue had been brought before the Council previously. The duct work at the Library is scheduled for cleaning next week. A recent meeting with the City's Legislative Representative was very productive and many issues of concern to the City were discussed. B. Report of the Ci_ty Attorney The City Attomey had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS Minutes from the following board/commission meetings were in the agenda packet for informational purpose only: P.~PolP-LA1R. COlJlq CIL MEETING DECEMBER 14, 1998 PAGE 31 October 20, 1998 EDA Meeting November 12, 1998 Park and Recreation Commission Meeting November 19, 1998 Telecommunications Commission December 1, 1998 Planning and Zoning Commission Meeting November 9, 1998 Library Board of Trustees Meeting November 17, 1998 EDA Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A resident from 51st Avenue and 4th Street expressed her concerns with many issues in her area. Staff had responded to this resident's concern in the past but will again check her concerns. 11. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the meeting at 8:45 p.m. Roll call: All ayes Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER 4 CONSENT AGENDA Fire APPROVAL NO: ITEM: Re-Issue Rental Housing License after BY: Charlie Kewatt BY: Revocation ~ ~'1~"~ DATE: December21, 1998 DATE: NO: The ma~ter of the revocation of the license to operate a rental unit(s) with/n the City of Columbia Heights against Susan Loewenthal regarding rental property at 1407-1409 Circle Terrace for failure to meet the requirements of the Housing Maintenance Codes has been resolved. The above mentioned owner has paid all fees due. RECOMMENDED MOTION: Move to issue a Rental Housing License to Susan Loewenthal to operate the Rental Property located at 1407-1409 Circle Terrace in that the provisions of the Housing Maintenance Code have been complied with. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER 4 CONSENT AGENDA Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~'~~'~ DATE: December 28, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Thomas Ferrara regarding rental property at 1035-1037 43-1/2 Avenue for failure to meet the requirements of the Housing Maintenance Codes ,,vas previously scheduled to conm~ence at the City Council meeting of December 28, 1998. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Thomas Ferrara Regarding Rental Property at 1035-1037 43-1/2 Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER 4 Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation mi _m DATE: December 28, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Madeline VonHeideman regarding rental property at 3718 Central Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of December 28, 1998. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension o£the Rental License Held by Madeline VonHeideman Regarding Rental Property at 3718 Central Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of December 28. 1998 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: q ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~,l ~ DATE: December 28, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Sharon Vermeer regarding rental property at 615 40th Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of December 28, 1998. The public hearing on tkis property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Sharon Vermeer Regarding Rental Property at 615 40th Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER CONSENT AGENDAS Fire APPROVAL NO: h}g ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation .j ,~ DATE: December28, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unSt(s) within the City of Columbia Heights against Mulji Patel regarding rental property at 939041 42-1/2 Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of December 28, 1998. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Mulji Patel Regarding Rental Property at 939-941 42-1/2 Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER ~k~ CONSENT AGENDA Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation DATE: December 28, 1998 DATE: NO: "1~ The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Gordon Hines regarding rental property at 5007-5009 Jackson Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of December 28, 1998. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Gordon Hines Regarding Rental Property at 5007-5009 Jackson Street in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of: DECEMBER 28, 1998 AGENDA SECTIONcoNSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ FINANCE APPROVAL ITEM: WORKERS' COMPENSATION BY: WILLIAM ELI~..,~] ~,,- BY: NO: 4' h INSURANCE DATE: 12/16/98[,/;c,)~,,~' DATE: The City's current ~vorkers' compensation insurance policy expires December 31, 1998. On January 1, 1997, the City switched workers' comp carriers from the League of Minnesota Cities' Insurance Trust administered by Berkley Administrators to St. Paul Companies. This was done for two reasons: first, the rate quoted by St. Paul Companies was slightly lower than the rate quoted by Berkley; secondly, the low quality of service from Berkley Administrators over the past 11 years. During the past two years, the quality of service from St. Paul Companies has been very favorable, and has been a noted improvement from Berkley Administrators. As an historic note, in the mid-1980s most private insurance companies withdrexv from writing municipal liability and workers' comp insurance in Minnesota. This left Berkley Administrators, in association with the League of Minnesota Cities, as the predominant insurance provider in the state. Since then more private insurance companies have been returning to the municipal market. As a result, we have seen a significant decrease in liability insurance premiums from the premiums charged by Berkley Administrators/League of Minnesota Cities Insurance Trust. The City's insurance agent has solicited workers' comp price quotes from various insurance companies, and St. Paul Companies' quote has an estimated annual premium of $89,486 compared to $87,045 in 1998. The only other quote received was from Hartford Insurance Company for $130,000. It should be noted that in 1998 the City had 33 workers' comp claims. The reserves and paid-outs for these claims totaled $263,216. Based on this loss ratio our premium of $89,486 is very low. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with St. Paul Companies for workers' compensation coverage under the standard premium plan at a cost of $89,486. WE:dn 9812161 Attachment COUNCIL ACTION: American Agency, Inc. D~cember 16, 1998 5851 Cedar Lake Road P.O. Box 16527 Minneapolis, MN 55416-0527 (6t2) 545-1230 · Fax (612) 593-8733 William Elrite City of Columbia Heights 590 40th Ave Northeast Columbia Heights, MN 55421-3878 Workers' Compensation Renewal Policy Term: 01/01/1999 to 01/01/2000 Dear Bill: I am forwarding St. Paul Fire and Marine's Workers' Compensation renewal premium which is $89,486. In comparison, the 1998 to 1999 premium was $87,045. There were 33 paid and reserved claims for 1998, totaling $263,216 which certainly supports the change to a guaranteed cost plan from a retro. I am forwarding the loss runs for your review. An alternate proposal was received from the Hartford Insurance Company. They indicated their premium would be in the $130,000 range with a loss sensitive dividend. Based on the margin of premium difference between carriers, we did not pursue the matter further. Please review and phone me with any questions. Sincerely, Richard Scheldroup RS/dj CITY COUNCIL LETTER Meeting of: December 28, t998 AGENI?~ SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~' Recreation~,..~ APPROVAL ITEM: Revisions to Murzyn Hall Rental Policy BY: Keith Windschitl'//r~'~,/ BY: NO: ~'i DATE: The Park and Recreation Commission met on Thursday, December 10, 1998 and approved the following revisions to the Murzyn Hall Rental Policy: 3o Lintit size of rental groups to a maximum of 375 people. Rental groups with more than 275 people must use the Columbia Heights Lion's Club for bartending, thereby prohibiting an open bar for this size group. Groups with 275 or tess people may have either a Lion's Club cashbar or an open bar. BYOB events are prohibited. Indicate on our Decorating Rules that any caterer the renter chooses must be licensed. The renter would be made aware of this requirement at the time of initial rental. The renter would then sign the Decorating Rules, which would be kept on file. Groups who do not clean up after their event and/or damage the facility should be billed for cleaning and/or damages incurred (including fee-waived groups). Indicate on our Decorating Rules that renters are not allowed to drop off items earlier than 12:00 noon, and they are not allowed to leave items in the building after their rental ends at 1:00 a.m. This includes decorations, beer kegs, food, linens, china, etc. The City of Columbia Heights is not responsible or liable for any items left in the building. If adopted, these policies would take effect immediately on all new rentals of Murzyn Hall. Motion by Foss, second by Magnuson to approve the revisions to the Murzyn Hall rental policy, including the rental rates for the year 2000 and the revised Decorating Rules. All ayes, motion carried. RECOMMENDED MOTION: Move to authorize staff to implement the above-listed revisions to the Murzyn Hall rental policy, including the rental rates for the year 2000 and the revised Decorating Rules. COUNCIL ACTION: Admin\CC-2000rates John P. Murzyn Hall Rental Rates <' Ren~a!s~in I999 will pay the 1999 rate, and rentals in 2000 xvill pay the 2000 rate. Rental Rates 1999 2000 Main HalI/KitcherffLaBelle Lounge $710.00 $780.00 Main Hall 500.00 550.00 Kitchen 85.00 95.00 LaBelle Lounge 145.00 160.00 Gauvitte Room 120.00 135.00 Prestemon Room 120.00 I35.00 Edgemoor Room 120.00 I35.00 Keyes Room 120.00 135.00 Youth Lounge I20.00 135.00 Mathaire Room 120.00 135.00 McKenna Room 120.00 I35.00 Mathaire/McKenna Room 180.00 200.00 Senior Room 120.00 135.00 Ostrander Room I20.00 135.00 Senior/Ostrander Room 180.00 200.00 Other Fees Damage deposit $250.00 $250.00 Security deposit 100.00 100.00 CSO Hourly charge 19.00 19.50 Pm-Mix deposit I00.00 I00.00 Pre-Mix canister 19.00 19.50 Early entry per hour * 60.00 60.00 Custodial charge per hour 11.00 11.00 CO2 system usage fee ** 15.00 16.00 Discounts Events lasting 1 hour or less 75% 75% Events lasting 2 hours or less 50% 50% Events lasting 4 hours or less 25% 25% Columbia Heights discount *** 35% 35% Equipment Available Audio/visual equipment rental, per day. (TV/VCR, slide projector, 25.00 $25.00 overhead projector, screen, PA system. PA System included at no additional cost for Main Hail rentals.) · Subject to approval by Recreation Director and/or Park & Recreation Commission. · * For use of CO2 system to tap kegs of beer. Fee waived if renter purchases pm-mix from the City or if the Lion's Club provides bartending services. · ** 35% discount is exclusively limited to the renter or their parents, providing one is a Columbia HeightsResident. MurzynL2000rates Appendix E 5~tt1',~ t'. lx4IIP, ZYN IAALL BECORATING RULES & USAGE POLICY The lessee is responsible for passing on the information in this usage policy to all people involved with the rental (decorators, DJ/Band, caterer, guests, etc.) Decorating 1. A wood decorating board is provided around perimeter of hall (approximately 9' above the floor). Use of tacks, tape, pins, staples, etc. to hang decorations are allowed on this board only (no tacks, tape, etc. allowed on wails, floors or ceilings). 2. The four permanent hooks in the ceiling may also be used for hanging decorations. 3. Decorations may not be hung from the sprinkler heads (Fire Code regulation) or from the ceiling tile T-bars. 4. Decorations may not be hung in main (northeast) entrance to hall or in the bathrooms. 5. Decorations may not be hung over exit signs, no smoking signs, fire alarm boxes, thermostats, or emergency lights. 6. Helium filled balloons work well for decorating; they can be taped to the underside of banquet tables, float free to the ceiling or be xveighted down with small bags of candy, mints, metal ~vashers, a horseshoe, etc. The use of sand, bird seed, rice, or similar items to weigh down helium balloons is prohibited. 7. The lessee should contact the Recreation Department at least one week prior to the rental date to confirm that decorating plans comply with the hall's decorating rules. Kitchen The lessee (or caterer) is responsible for cleaning kitchen, dishes and any other utensils used along with taking their trash to the dumpster. Grease may not be dumped down the drain. The lessee is to leave kitchen in the same condition as they found it. If the ldtchen is not cleaned properly, forfeiture of the damage/cleaning deposit may occur. Kitchen is not equipped with serving utensils, pots, pans, dish towels, dish cloths, pot holders, etc. The renter must choose a licensed caterer whenever food is being served at Murzyn Hall. Clean-Up/End of Evenin~ 1. All leftover food and beverages must be removed from the hall at the end of the evening. 2. The lessee is required to wash down the bar and back bar area. If the bar and bar area are not cleaned properly, forfeiture of the damage/cleaning deposit may occur. 3. The City ~viI1 provide overall cleaning of the facilities and put all tables and chairs away. 4. City ordinance requires the bar to close no later than I2:30 a.m. Everyone (including guests, caterer, DJ/band, etc. must be out the building by 1:00 a.m. Miscellaneous 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. t5. No open flame candles are permitted; flame may not be above glass container. (Fire Code regulation). No supplies are provided for the bar (i.e. towels, pourers, etc.) No smoking in the hall (smoking allowed in LaBelle Lounge only). No artificial smoke, bubble or fog machines (may set off smoke detectors/fire alarm and make ~vooden dance floor very slippery). Food may not be served from the carpeted porch area of the main hall. No confetti, "silly" string, glitter, rice, sand, bird seed or water balloons allowed in or around the building. If tables need to be moved, please contact the caretaker for assistance. Food carts stay inside (two xvheeler available by request). No powders, sawdust or similar materials allowed on the wooden floor. Absolutely no tape or sharp objects on the main hall wooden floor. Do not drag any objects across the main hall wooden floor. Deliveries of supplies or equipment are allowed only during the times listed on the lease agreement. Items may not be dropped off before the rental begins, and items may not be left in Murzyn Hall after the rental ends. The lessee shall bear all responsibilities and liabilities for deliveries for their event. The City will not be responsible for accepting or unloading any deliveries. The City of Columbia heights is not responsible for lost or stolen articles. The lessee shall hold the City harmless from any liability whatsoever during the use of the facilities. No food, beverages or other gratuities shall be g/ven to an employee of the City for services rendered. No gambling or gambling devices on the premises without proper license. The lessee shall abide by all rules and regulations of the State of Minnesota, the City of Columbia Heights, the hall's rental policy and the lease agreement. Should any violations occur: 1) Offenders may be removed from the premises; 2) All beer, wine and intoxicating liquor may be removed from the premises; or 3), the lease may be revoked and all persons shall be ordered from the premises (without a refund of rental fees). I have read and understand the above rules and usage policy (please sign below): MURZITV: DECOR ULE Re~'ised 12/2/08 Signature of Lessee ~0 CITY COUNCil DECEMBER 28, 1998 ~%~%~N~'~s~ ~-~m~ Acc~rnpa~'~ed Application 1999 BUSINESS UCENSE AGENDA APPROVED BY POLICE DEPARTMENT 7! CIGARETTE/TOBACCO SALES City of Columbia Heights Liquor Dept. City of Columbia Heights Liquor Dept. *K-Mart Corporation City of Columbia Heights Liquor Dept. 2241 N.E. 37th Avenue 4340 Central Avenue 4747 Centrall Avenue 5225 University Avenue Fees Waived Fees Waived 100.00 Fees Waived APPROVED BY BUILDING OFFICIAL CONTRACTORS *American Heating and Air Supply, Inc. *Anderson Heating and Air Asphalt. Driveway *Besco Masonry, Inc. *Bonfe's Plumbing Chiller Technology *Commercial Drywall Cronstrom's Heating and Air *Golden Valley Heating *W.L. Hall Company *Harris Air Systems *Harris Companies *Kaufman Sign Co. *Kraus Anderson Construction Co. *Lawrence Sign Co. *McGuire and Sons *Metropolitan Mechanical Cont. *R.J. Miller Plumbing *Minneapolis Allied Alum. *Nagel Building, Inc. *Norblom Plumbing Nordquist Sign Company *Aaron Oquist Roofing *Riccar Heating *Sedgwick Heating and Air *Sela Roofing and Remodeling *Sharp Heating *Sign Solutions *Standard Heating and Air *Steinkraus Plumbing, Inc. *Walker Roofing Co. Wellington Window & Door Co. ADDRES~ 8347 University Ave. N.E. 4347 Central Avenue 1211 East Hwy. 3.6 308 D. Brighton Ave. S. 505 Randolph Avenue 6225 Butterworth Lane 9155 Davenport St. N.E. 6437 Goodrich Ave. 5182 West Broadway 14800 Martin Dr. 909 Montreal Circle 909 Montreal Circle 1622 Central Avenue 525 So. Eighth St. 945 Pierce Butler Rte. 605 - 12th Ave. S. 7340 Washington Ave. S. 834- 40th Avenue N.E. 7341 Commerce Ln. N.E. 506- 3,6 St. 2905 Garfield Ave. S. 312 West Lake St. 26380 Rum River Dr. 2387 Commercial Blvd. NW. 8910 Wentworth Ave. S. 4100 Excelsior Blvd. 4854 Central Avenue 3810 W. Broadway 410 West Lake St. 1800 Lake Lucy Rd. 2701 - 36~h Ave. S. 3938 Meadowbrook Rd. FEES 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Parle 2 APPROVED BY CONTRACTORS (COPJT'D.) Western Steel Erection, Inc. Lin Zelinsky Contracting LOCATION FEES 2345 Daniels St. 50.00 8100- 114th Ave. N. 50.00 APPROVED BY POLICE DEPARTMENT GAMES OF SKILL *St. Croix Amusement LOCATiO~I FEES. 547 N.E. 40th Avenue 8200.00 HUMANE OFFICER, POLICE DEPARTMENT PET SHOPS *Tropica! Concepts *Exotic Aquatics 4056 Central Avep, ue 50.00 ***APPROVAL CONTINGENT UPON APPROVAL OF HUMANE OFFICER 4923 Central Avenue 50.00 ***APPROVAL CONTINGENT UPON APPROVAL OF HUMANE OFFICER PUBLIC WORKS TREE CONTRACTOR SERVICES *Aaspen Tree Service *Arbor/Design Tree Service 970 Wayzata Blvd. W. ~ 50.00 7300 Noble Ave. 50.00 POLICE DEPARTMENT TAXICAB DRIVERS *Jerome George Emond *Charles William Meckstroth *Dwayne Leonard Urban 2232 Pierce St. N.E. ¢ 25.00 1101 · 96t" Lane N.E. 25.00 3307- 6~ St. N. 25.00 POLICE DEPARTMENT TAXICAB VEHICLES *Suburban Taxi Corporation 1 taxi vehicle #203 75.00 license.ag CITY COUNCIL LETTER Meeting of: December 28, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ Fire ITEM: Establish Hearing Dates BY: Charlie Kewatt BY: License Revocation, Rental Propertin~s . NO: ~I~.~..~ DATE: December 23, 1998 DATE: Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested against the following owner regarding his/her rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Sandra Chu .................................. 4456 Washington Street 2. Mohsen Dessouki ............................... 4610-4612 Fillmore Street 3. Thomas Brownrigg ............................. 4008-4010 Cleveland Street RECOMMENDED MOTION: Move to Establish a Hearing Date of January 11, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Thomas Brownrigg at 4008-4010 Cleveland Street. RECOMMENDED MOTION: Move to Establish a Hearing Date of January 11, 1998 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mohsen Dessouki at 4610-4612 Fillmore Street. RECOMMENDED MOTION: Move to Establish a Heating Date of January 11, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against S andra Chu at 4456 Washington Street. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: December 28 1998 AGENDA SECTION: OTHER ORD INANCES ORIGINATING DEPARTMENT CITY MANAGER NO. q RESO[UTI ONS POLICE APPROVAL: ITEM: Second Reading of Ordinance 1381 to Amend BY: Thomas M. Johnson ~ BY: Ordinance 994City Code of 1997 Pertaining to DATE: December 15, 1998 ~2J~ DATE: Loud Parties BACKGROUND Recently we have run into loud party complaints where the subjects of the loud party have refused to cooperate, or it is rental property and the renter is not around or does not admit their identity, or the subjects simply refuse to tell us who is in charge or having the party. The current ordinance only allows us to tag the owner if they "have knowledge" of the party. We feel that the "have knowledge" portion of this ordinance should be dropped so that we would have leverage to get to whomever is having the party by being able to charge the owner of the property or the renter. ANALYSIS/CONCLUSION The Police Department is recommending the following change in Ordinance 10.312(3). EXISTING ORDINANCE Any owner or person in charge of the building or place who has knowledge of the disturbance and fails to immediately abate said disturbance upon order of a police officer shall be guilty of a violation of this section. PROPOSED ORDINANCE Any owner, RENTER, or person in charge of the building or place ,~ ,l,~ ~,~wl¢~ of FROM WHICH the A disturbance EMANATES and THOSE PRESENT fail to immediately abate said disturbance upon order of a police officer shall be guilty of a violation of this section. RECOMMENDED MOTION Motion: Move to waive the second reading of Ordinance 1381, there being ample copies available for the public. Motion: Move to approve Ordinance 1381, amending the participation in loud parties and gathering ordinance to include the renter and those preserrt. 98-412 TMJ:mld COUNCIL ACTION: ORDINANCE NO. 1381 BEING AN ORDINANCE AMENDING ORDINANCE 994 CITY CODE OF 1977 PARTICIPATION IN LOUD PARTIES OR GATHERINGS Currently the ordinance reads as follows: 10.312(3) Any owner or person in charge of the building or place who has kno~vledge of the disturbance and failes to immediately abate said disturbance upon order of a police officer shall be ~uil _ty of a violation of this section. Is herewith amended to read as follows: 10.312(3) Any owner. RENTER. or person in charge of the building or place FROM WHICH A disturbance EMANATES and THOSE PRESENT fail to immediately abate said disturbance upon order of a police officer shall be guilty of a violation of this section. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: December 14, December 28, December 28, Sturdevant Szurek A] ] ayes 1998 1998 1998 Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: December 28. 1998 AGENDA SECTION: OTHER ORDINANCES ORIGINATING DEPARTMENT CITY MANAGER NO. 0 RESOLUTI ONS POLICE[ APPROVAL: ITEM: Second Reading of Ordinance No. 1382 Amending BY: Thomas M. Johnson ~) BY: Ordinance 853 City Code of 1977, Pertaining to DATE: December 15, 199~,~' DATE: Background Checks. & BACKGROUND For the past several years the Columbia Heights Police Department has been a part of the Crime Free Multi-Housing program. Part of this program is helping property owners and landlords in the selection of new tenants. Part of the assistance we would like to offer the property owners and landlords is the ability to nm Minnesota criminal history checks on potential tenants. In order to do this, the Bureau of' Criminal Apprehension requires that we have an ordinance that allows us to nm these checks. ANALYSIS/C ONCLUSION With the assistance of the City Attorney, the Police Department has developed the attached ordinance, which we would like to see approved. RECOMMENDED MOTION Motion: Move to waive the second reading of Ordinance 1382, there being ample copies available for the public. Motion: Move to approve Ordinance 1382, to allow the Columbia Heights Police Department to perform Minnesota criminal history checks on potential tenants of the city. TMJ:mld 98-411 Attachment COUNCIL ACTION: ORDINANCE NO. 1382 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 CITY CODE OF 1977, PERTAINING TO BACKGROUND CHECKS WHEREAS, the City of Columbia Heights is a participant in a program known as "Crime Free Multi Housing," a major concept of this program is the screening of new tenants by the property o~mers for the protection of local residents, property owners, tenants, and the overall public safety of the community; WHEREAS, part of said screening consists of a Minnesota criminal history check through the Minnesota Bureau of Criminal Apprehension; WHEREAS, the Minnesota Bureau of Criminal Apprehension requires that a city have a city ordinance authorizing the city to run Minnesota criminal history checks for the purpose of screening potential tenants of rental property; and WHEREAS, this is a process that will be beneficial to the residents of Columbia Heights and its property owners; NOW THEREFORE BE IT ORDAINED by the City Council of the City of Columbia Heights that the Columbia Heights Code of 1977 be amended by adding Article IV, Section 11, as follows: 5A.411 (1). That for the protection of local residents, property owners, tenants, and the overall public safety of the community, the Columbia Heights Police Department is hereby authorized to conduct Minnesota criminal history checks for the purpose of screening potential tenants of real property, subject to the following conditions: a) a request is made by the property owner/landlord in writing b) a signed consent form from the subject of the check is received by the Columbia Heights Police Department c) authorization is received from the subject of the check to release said information to the property owner/landlord d) the purpose and use of said information is solely for assisting in the screening of potential tenants. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: December14,1998 December 283 1998 December 28, 1998 Offered by: Peter son Seconded by: S t u rd eva n t Roll call: A1 I ayes Joseph Sturdevant, Mayor Jo-Anne Student, Secretary CITY COUNCIL LETTER Meeting of: December 28. 1998 AGENI~A SECTION: OTHER 0RD I NANCE S ORIGINATING DEPARTMENT CITY MANAGER RESOLUTI 0NS POLICE ~, ~ APPROVAL: NO. : ' .... ITEM: Res, No. 98-118 JPA Joint Law BY: ThomasM. Johnso~ BY: NO. Enforcement Records Project DATE: December 18, 1998" ~1_~' DATE: BACKGROUND In early 1997 the Joint Laxv Enforcement Council started a process that would allow all Anoka County La~v Enforcement agencies to work under the same records management system. We started by hiring a consultant, Mr. Kent Anderson of Labyrinth Consulting Inc. Mr. Anderson developed a Request for Proposals (RFP). From this RFP we received seven proposals. Mr. Anderson and a subcommittee of the Joint Law Enforcement Council reviewed the proposals and Visions Software was selected as the best product available for our use. The Joint Law Enforcement Council in August 1998 voted to go with Visions Software and Assistant Anoka County Attorney Tony Palumbo entered into contract negotiations with Visions Software. At this time Anoka County Attorney Bob Johnson is asking that each law enforcement agency in the County enter into a joint powers agreement for the purchase of software, hardware, maintenance on the proposed systems, and the cost of a project manager and network infrastructure implementation. The County is fronting $400,000 of this project and is willing to float bonds to cover the entire project, with cities being able to pay back their costs over a period of four years starting in the year 2000. The County Commissioners have approved this project contingent upon 80 per cent of the cities belonging to the Joint Law Enforcement Council approving the joint powers agreement. The County would like to have as many cities approve this joint powers agreement before January 1, 1999, as soon as possible so they can get Visions Software signed to the contract and for bonding purposes. ANALYSIS Before looking into the Anoka County process, the Columbia Heights Police Department looked into the possibility of replacing our current mainframe system with our own independent system. We found, as did many other departments in our county, that just the main frame and sof~ccare would run about $250,000. From a chscussion at a Joint Law Enforcement Council meeting, it ~vas determined that most-if not all-of the Anoka County agencies were in need of system replacement or major upgrades for their records management systems. We found that by working togther we could share a system that would maintain all of our records, allows us to share this information for enhanced criminal charging, current warrant checks, jail records, and other functions, and to save substantial dollars. The system we are looking at which will give us the latest software available in a Windows environment, the most current hardware, direct connection to other departments and the State of Minnesota, and the most advanced network environment is available to the Columbia Heights Police Department for approximately $120,000. Tkis est/mate has been placed on the high side. We feel when the project is complete we will be very close to the $100,000 we now have set aside in the Capital Improvement budget. The County is offering to £mance this project and allowing the cities the option of paying it back over a period of four years. The Finance Director feels that there are some advantages to using this £mancing. Please see the attached memo from the Finance Director. The attached joint powers agreement has been reviewed by the City Manager, City Attorney, Chief of Police, and the Finance Director, and they are in agreement with it. Because of the need to get tiffs item reviewed by the Council for approval and because there is no set work session before the December 28, 1998, Council meeting, the City Manager and~or Chief of Police will be available to meet with any Council member prior to the meeting date to discuss this issue. The Chief of Police has also arranged to Assistant County Attorney to answer any questions you may have of them reference the contract or the records system. RECOMMENDED MOTION Move to waive the reading of Resolution 98-118, there being ample copies available to the public. Move to adopt Resolution 98-118, being a Resolution to authorize the execution and delivery of a joint powers agreement relating to the Anoka County law enforcement records project. TMJ:mld 98-413 Attachment COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS RESOLUTION NO. 98-118 Authorizing the Execution and Delivery of a Joint Powers Agreement Relating to the Anoka County Joint Law Enforcement Central Records Project. WHEREAS, it has been proposed that the County of Anoka, Minnesota, (the "County") issue its capital notes on behalf of itself, the Anoka Joint Law Enforcement Council (the "Council") and the various cities that are represented on the Council (the "Cities") to finance the acquisition and installation of an integrated law enforcement central records communication system, including computer hardware and software (the "System"); and WHEREAS, in order to provide for the joint fmancing and operation of the System by the County, the Council and the Cities, it is necessary for the County and the Cities to enter into a joint powers agreement as required by Minnesota Statutes, Section 471.59; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA (the "City"): Section 1. The City Council of the City hereby authorizes and directs the Mayor of the City and the City Manager of the City (together, the "Authorized Officers") to execute and deliver the Joint Powers Agreement, dated as of December 28, 1998 by and between the Cities and the County (the "Joint Powers Agreement"). The Joint Powers Agreement shall be substantially in the form on file with the City Clerk on the date hereof, with such necessity and appropriate variations as the Authorized Officers, with the advice of the City Attorney, shall determine; provided that the execution thereof by the Authorized Officers shall be conclusive evidence of such determination. Section 2. This resolution shall be in full force and effect from and after its passage. Passed and adopted by a majority vote of the City Council of the City of Columbia Heights, Minnesota, at a regular meeting held December 28, 1998. I, the undersigned, being the duly qualified and appointed City Clerk of the City of Columbia Heights, Minnesota, hereby certify that I have carefully compared the foregoing resolution adopted at a meeting of the City Council of said City held on December 28, 1998, with the original thereof on file in my office, and the same is a full, true, and complete transcription thereof. WITNESS my hand officially as such City Clerk and the corporate seal of the City this of December, 1998. day William Elrite, City Clerk RESOLUTION NO. 98-118 AUTHORIZING THE EXECUTION AND DELIVERY OF A JOINT POWERS AGREEMENT RELATING TO THE ANOKA COUNTY JOINT LAW ENFORCEMENT CENTRAL RECORDS PROJECT WHEREAS, it has been proposed that the County of Anoka, Minnesota, (the "County") issue its capital notes on behalf of itself, the Anoka Joint Law Enforcement Council (the "Council") and the various cities that are represented on the Council (the "Cities") to finance the acquisition and installation of an integrated law enforcement central records communication system, including computer hardware and software (the "System"); and WHEREAS, in order to provide for the joint financing and operation of the System by the County, the Council and the Cities, it is necessary for the County and the Cities to enter into a joint powers agreement as required by Minnesota Statutes, Section 471.59; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI_;NCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA (the "City"): Section 1. The City Council of the City hereby authorizes and directs the Mayor of the City and the City Manager of the City (together, the "Authorized Officers") to execute and deliver the Joint Powers Agreement, dated as of December 29, 1998 by and between the Cities and the County (the "Joint Powers Agreement"). The Joint Poxvers Agreement shall be substantially in the form on file with the City Clerk on the date hereof, with such necessity and appropriate variations as the Authorized Officers, with the advice of the City Attorney, shall determine; provided that the execution thereof by the Authorized Officers shall be conclusive evidence of such determination. Section 2. This resolution shall be in full force and effect from and after its passage. Passed this 28th day of December, 1998. Offered by: Ruettimarm Seconded by: Jolly Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION I, the undersigned, being the duly qualified and appointed by City Clerk of the City of Columbia Heights, Minnesota, hereby certify that I have carefully compared the foregoing resolution adopted at a meeting of the City Council of said City held on December 28, 1998, with the original thereof on file in my office, and the same is a full, true, and complete transcription thereof. WiTNESS my hand officially as such City Clerk and the corporate seal of the City this 28th day of December, 1998. William Elrite, City Clerk CITY COUNCIL LETTER Meeting of: December 28, 1998 AGENDA SECTION: OTHER ORD I NANCES ORIGINATING DEPARTMENT CITY MANAGER NO. ~ /RESOLUT10NS POLICE~,~ APPROVAL: ITEM: SACCC Joint Powers Agreement and Financial BY: Thomas M. Johnson~ BY: NO. Allocation ~,,,iIt~ ,, ~ DATE: December 22, 1998 DATE: BACKGROUND At the most recent meeting of the Southern Anoka County Community Consortium, the Consortium recommended that the participating members consider renewing the current Joint Powers Agreement by extending the term to December 31, 2000. This is permitted by the current Joint Powers Agreement under Article 8. Also, the Consortium is recommending that a 25-hour per week Values First/Southern Anoka County Coordinator be hired. This recommendation comes after several months of analysis to determine the most efficient means of coordinating the Values First program and in assisting the Consortium with a small amount of coordination. The Consortium recommends a 25-hour per week coordinator, of which 20 hours per week will be dedicated to the Values First program and five hours per week will be dedicated to the Southern Anoka County Community Consortium. The Consortium is recommending that this be a contract position for two years. The total cost for the position in 1999 would be $32,600 and in 2000 $33,579, wkich represents a 3 per cent increase. The amount paid by the City of Columbia Heights in 1998 as dues to the Consortium was $2,750. The requested dues for 1999 are $4,959. ANALYSIS It is felt by the City Manager and the Chief of Police, who are the City's representatives on the SACCC Board and Values First respectively, that the cities continued involvement in SACCC and the Values First program will benefit the city and its citizens. It is also felt that the investment in the Values First Coordinator position will allow the Values First program to proceed to its next phase, which will allow for its growth and the growth of the seven core values in our community. It is very rare that you will find a program that will do as much as Values First does for the small investment made. RECOMMENDED MOTION Motion: Move to waive the reading of Resolution #98-119, there being ample copies of the Resolution available to the public. Motion: Move to approve Resolution #98-119, being a Resolution extending the Southern Anoka County Community Consortium Joint Powers Agreement for a period of two years. Motion: Move to approve the City of Columbia Heights portion of the funding of the Southern Anoka County Community Consortium in the amount of $4,959 for the year 1999. TMJ:mld 98-415 COUNCIL ACTION: RESOLUTION NO. 98-119 Contract #950154A EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMLFNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, the cities of Columbia Heights, Fridley, and Hilltop, and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First, which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate. NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights supports the efforts of the Southern Anoka County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 2000, un/ess earlier terminated or extended under the term thereof. Passed this 28th day of December, 1998. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary RESOLUTION #98-119 Contract #950154A EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM Joint Powers Agreement WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, the cities of Columbia Heights, Fridley, and Hilltop, and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First, which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate. NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights supports the efforts of the Southern Anoka County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 2000, unless earlier terminated or extended under the terms thereof. Passed this 28th day of December, Offered by: J~Ily Seconded~zby: Szurek Roll catl: All ayes do-Anne Student, Council Secretary 1998 Mayor Joseph Sturdevant p--ax ~.b~z-~oZo-~o~Z B~ ~F~~iTU5 ~'. UZ COUNTY OF ANOKA GOVERNMENT CENTER 2100 3rd Ave~lue · Anoka, IVlirmeso~ 55303-226~5 (612) 323.5700 December 17, 1998 MEMO TO: Commissioner Jim Kordiak Dr. David L. Behtow, Superintendent ind. School District #13 Waiter Fehst, City Manager, City of Columbia Heights Dr. Mary Ann Netson, Superintendent, Fddley Ind. School District #14 Dr. William W. Burns, Mail,jet, City of Fridley Ruth Nelson, Clerk, City of Hilltop FROM: Tim Yantos, Deputy County Admirdstrat~ SUBJECT: Rerlewal of Joint Powers Agreement and Hiring of Valu~ First/SACCC Coordinator At~e most recent meeting of the Southern Anoka County Community Consortium, the consortium recommended that the participating Southern Anoka County Commu~ity Consortium members consider renewing the cument Joint Powers Agreement by extending the term to December 31, 2000. According to Article 8 of the current Joiot Powers Agreement, "l'his agreement may be renewed for an ~u:tditional term of two yearn each by resolution of all of the govemi~g bodies of the pa'ties hereto, prior to the expiratkm date of this agreement., i have attached a sample resolution you mc~y wish to use to allow for ttds extension. The Soutt3em Anoka County Community Consortium also recommended that a 25-hour per week Values First/Southem Anoka County Coordinator be hired. This recommendation came after several mo~ths of ar~ysis to determine the most efficient means of coordinating the Values First program in existence and providing a smafl amount of coordination for the Soutt3ern Anoka County Community Consortium itself. The Consortium recommends a 25-hour per week coordinator of which 20 hours per week would be dedicated to the community values program and approximately five houm per week for the $(3~them Anoka CoUnty Commur~ty Consortium. The consortium recommended that ttlis contract ~n ~ld be for two years. The total cost forthe position in 1999 would be $32,600 and in 2000, $33,579 which represents ~ three percent irmrease. The Values First Ix:~rtiort, or ~l~6,100, for 1999 is requested from each member as follows: Affirmative Action I Equal Opportunlly ~loyer TDD/'T'rY: 323-5289 ..... 7 '98 11:05 P. 03' ' COUNTY ADHIN ". Fax:612-:325-5682 Dec i December 17, 1998 Page 2 City of Fridley c~y of ~a H~gr~s School District #13 $c!~oi District #14 C~ty of HilRop Anoka County 1999 2000 $ 4,959 $ 5,108 $ 4,959 $ 5,108 $ 3,654 $ 3,764 $ 3,654 $ 3,764 $ 261 $ 269 Up to $ 8,613 Up to $ 8,871 ~ 6,500 ~ 6,6~5 $32,600 $33,579 The remaining $6.500 for 1999 and the $6,695 for the year 2000 for the Southern Anoka County Community Consortium Coorclinstm would come from current budgeted reserves. The consortium requests each member governing body take action on the approvaJ of the extension for the Joint Powers Agreement and the hi, rig and funding of the co~dinator by Deoember 31, 1998. Sttould you have any questions regarding this matter, please do no~ hesitate to contact me. Tim Yantos 'r'¥:mg CITY COUNCIL LETTER Meeting of December 28. 1998 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER ~,~ Fire APPROVAL NO: ITEM: Close Hearing/Adopt Resolution For BY: Charlie Kewatt BY: Revocation DATE: December 22, 1998 DATE: No: Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Janene Unke regarding rental property at 4357-4359 7th Street NE for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No. 98- , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 98-/d~, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Janene Unke Regarding Rental Property at 4357-4359 7th Street NE. COUNCIL ACTION: RESOLUTION 98- RESOLUTION OF THE CITY COT, YNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JANENE UNKE (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4357-4359 7TH STREET, COLUMBIA HEIGHTS, MINrNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON DECEMBER 11, 1998 OF A PUBLIC HEARING TO BE HELD ON DECEMBER 28, 1998. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on or about Septemberl, 1998, Charlie Kewatt, Enforcement Officer for the City of Columbia Heights, mailed by regular mail a relicensing application and a notice to schedule an annual inspection to the owner of the property at 4359 7th Street. 2. That on October 29, 1998, a second notice to relicense the property was sent by regular mail to the owner's address of 4359 7th Street. 3. That on November 25, 1998, Charlie Kewatt, Enforcement Officer for the City of Columbia Heights, mailed by certified mail a notice explaining that the Rental Housing License for that property was expired to the owner of the property at 4359 7th Street. 4. That on December 11, 1998, a Statement of Cause setting forth the reasons for revocation and a notice of revocation hearing was sent by certified mail to the owner of the property at 4359 7th Street. 5. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: FAILURE TO SUBMIT A ANNUAL RELICENSING APPLICATION AND ACCOMPANYING LATE FEES 6. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4357-4359 7th Street is in violation of the provisions of the Colmnbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F2641 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA JO-ANNE STUDENT CITY COUNCIL SECRETARY JOSEPH STURDEVANT MAYOR CITY COUNCIL LETTER Meeting of December 28, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation DATE: December 28, 1998 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) xvithin the City of Columbia Heights against Janene Unke regarding rental property at 4357-4359 7th Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of December 28, 1998. The public hearing on th_is property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Janene Unke Regarding Rental Property at 4357-4359 7th Street in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter NOT ROLL CALL Members present: Members absent: CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES The meeting was called to order by Chairwoman Eileen Evans at 6:42 p.m. Eileen Evans; Jerry Foss; Bruce Magnuson; Gary Mayer; James Nelson; Gary Peterson; Bob Ruettimann; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer. Move to approve the minutes of the November 12, 1998 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Foss, second by Peterson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST USE OF MURZYN HALL AT DISCOUNTED RATE/COLUMBIA HEIGHTS HIGH SCHOOL CLASS OF 1969 COMMITTEE Members discussed the request and agreed to allow the usage at a discounted rate. Motion by Peterson, second by Foss to allow the rental at the discounted rate with the understanding that the renter must pay the standard $250 damage deposit and show proof of personal liability insurance orS100,000 minimum. All ayes, motion carded. City of Columbia Heights Park and Recreation Commission December 10, 1998 PAGE TWO REQUEST USE OF MI_YRZYN HALL AT DISCOUNTED RATE/CHRISTINE PEDERSON, MI2qNEAPOLIS FIREFIGHTERS RELIEF ASSOCIATION. Members reviewed the letter submitted by Ms. Pederson which asked for a discounted rental rate and waiving of the $250 damage deposit for the rental on January 9, 1999. Motion by Peterson, second by Nelson to allow the rental on January 9, 1999 at the discounted rate with the understanding that the renter must pay the standard $250 damage deposit and show proof of personal liability insurance of $100,000 minimum. All ayes, motion carried. REQUEST USE OF LABELLE LOUNGE/JIM GALUSKA, COLUMBIA HEIGHTS TEACHERS SOCIAL CHAIR. M_AN Members reviewed the letter submitted by Mr. Galuska which asked for use of the LaBelle Lounge for a social gathering on Thursday, January 28, 1999. Mr. Galuska requested that the fee be waived. In discussing the request, it was determined that the group will be too large (100 people) for the LaBelle Lounge. Motion by Nelson, second by Peterson to allow the group to use the LaBelle Lounge, Gauvitte Room, and Keyes Room on Thursday, January 28, 1999 with the fee waived; however, the group must pay the standard $250 damage deposit, show proof of personal liability insurance, pay security charges. Final decision is to be made by the Recreation Director. All ayes, motion carried. NEW BUSINESS There is no new business at this time. OLD BUSI2,TES S PROPOSED CHANGE IN ROOF ORDER FOR PARK BUILDINGS The Public Works Director/City Engineer discussed the proposed change in the roof work order for Silver Lake Beach, Ostrander, and Keyes Parks. Members agreed that it was a good idea to tear offthe old shingles. Motion by Magnuson, second by Foss to approve the change in the roof work order to indicate that the vendor will provide a dumpster and tear offthe old shingles on each park building at an additional cost of $800 per building, or $2,400 total. REVISIONS TO J-PM RENTAL POLICY Members indicated they had reviewed the proposed revisions. The Recreation Director indicated that a reference to groups of 400 people will be removed fi:om the J-PM Rental Fee sheet as it is no longer applicable. Motion by Foss, second by Magnuson to approve the revisions to the Murzyn Hall rental policy, including the rental rates for the year 2000 and the revised Decorating Rules. Alt ayes, motion carried. The revisions will be brought to the City Council for final approval. PAGE THREE .REPORTS RECREATION DIRECTOR The Recreation Director discussed JPM staff concerns about the Lion's Club usage of the LaBelle Lounge. Staff has reported that the group has left the room without cleaning up after themselves and not treating the room with respect. Chairwoman Evans indicated that a letter would be sent from the Park and Recreation Commission to the Lion's Club, and the concerns would be addressed. The Recreation Director thanked the members for their support during the year. Members indicated they appreciated the good job the Recreation Director has done this year. PUBLIC WORKS DIRECTOR The Public Works Director/City Engineer reported that he has received notice of funding that is available from the state for new programs in Recreation and Parks. We have the opportunity to apply for matching grants in the amount of $50,000 which would be used for parks, trails, athletic facilities, etc. The application deadline is February, 1999. The grant applications would also be brought to the City Council for their input. Motion by Ruettimann, second by Foss to authorize staff to prepare the state grant applications with the Design Team recommendations in mind. All ayes, motion carried. COMMISSION MEMBERS Members discussed the importance of starting on the Multi-Use Center project. Perhaps Jon Gm:ban could speak at the January, 1999 meeting regarding what steps we should be taking in the process. Members also discussed the list of fee-waived groups and agreed to discuss the issue in more depth at the next meeting. Members thanked staff for doing an excellent job this year. ADJOURNMENT Motion by Nelson, second by Peterson to adjourn. All ayes, motion carried. Meeting adjourned at 7:07 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary P&RCOMMXMIN-DEC98 TIM YANTOS Deputy County Adrn~nistzator D~rect #323-56~2 MEMO TO: COUNTY OF ANOKA Off~e of County AdminiaCration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (612) 323-5700 December 10, 1998 ~ ~ Commissioner Jim Kordiak ~' Dr. David L. Behlow, Superintendent Ind. School District #13 Walter Fehst, City Manager, City of Columbia Heights Dr. Mary Ann Nelson, Superintendent, Fridley Ind. School District #14 Dr. William W. Bums, Manager, City of Fridley Ruth Nelson, Clerk, City of Hilltop FROM: Tim Yantos, Deputy County Administrator SUBJECT: Renewal of Joint Powers Agreement and Hiring ofValues First/SACCC Coordinator At the most recent meeting of the Southern Anoka County Community Consortium, the consortium recommended that the participating Southern Anoka County Community Consortium members consider renewing the current Joint Powers Agreement by extending the term to December 31, 2000. According to Article 8 of the current Joint Powers Agreement, 'q'his agreement may be renewed for an additional term of two years each by resolution of all of the governing bodies of the parties hereto, prior to the expiration date of this agreement." I have attached a sample resolution you may wish to use to allow for this extension. The Southern Anoka County Community Consortium also recommended that a 25-hour per week Values First/Southern Anoka County Coordinator be hired. This recommendation came after several months of analysis to determine the most efficient means of coordinating the Values First program in existence and providing a small amount of coordination for the Southern Anoka County Community Consortium itself. The Consortium recommends a 25-hour per week coordinator of which 20 hours per week would be dedicated to the community values program and approximately five hours per week for the Southern Anoka County Community Consortium. The consortium recommended that this contract position would be for two yearn. The total cost for the position in 1999 would be $32,600 and in 2000, $33,579 which represents a three percent increase. The Values First portion, or $26,100, for 1999 is requested from each member as follows: FAX: 323-5682 Affirmative Action/~al Opportunity Employer TDD/TTY: 323-5289 December 10, 1998 Page 2 City of Fridley City of Columbia Heights School District #13 School District #14 City of Hilltop Anoka County 1999 2000 $ 4,959 $ 5,108 $ 4,959 $ 5,108 $ 3,654 $ 3,764 $ 3,654 $ 3,764 $ 261 $ 269 Up to $ 8,613 Up to $ 8,871 $ 6~500 $ 6,695 $32,600 $33,579 The remaining $6,500 for 1999 and the $6,695 for the year 2000 for the Southern Anoka County Community Consortium Coordinator would come from current budgeted reserves, The consortium requests each member governing body take action on the approval of the extension for the Joint Powers Agr6ement and the hiring and funding of the coordinator by December 31, 1998. Should you have any questions regarding this matter, please do not hesitate to contact me. TY:mg Enclosure RESOLUTION #98- Contract #950154A EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, the Cities of Columbia Heights, Fridley and Hilltop and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very' successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout the country as a model for promoting core values consistently across alt sectors of the commun'ity so that youth and adults have a common, inclusive foundation upon which to operate: NOW, THEREFORE, BE IT RESOLVED that the supports the efforts of the Southern Anoka County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement until December 31, 2000, unless earlier terminated or extended under the terms thereof.