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HomeMy WebLinkAboutDecember 7, 1998 Work SessionCiTY OF COLUMBIA HEIGHTS Mayor Joseph Sturdevant Councilmembers 590 40TH AVENUE N.E., COlUmbia HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806Marlaine Szurek Gary L. Peterson Robert gd. Ruettimann City Manager Watt Fehst ADMINIS TRA T/ON Meeting of: Date of Sleeting: Time of Meeting: Location of Meeting: NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a Council Work Session is to be held in the CITY OF COL UMBIA HEIGHTS as follows: COLUMBIA HEIGHTS CITY COUNCiL MONDAY, DECEMBER 7, 1998 IMMEDIATELY FOLLOWING TRUTH IN TAXATION HEARING CITY HALL CONFERENCE ROOM I AGENDA A. CONSENT ITEMS l) Resolution 98-114 1999 Seasonal/Temporary Wage Adjustments 2) Minor Amendment(s) to the Joint Powers Agreement for Six Cities WMO 3) Authorization to Purchase Salt Storage Shed Materials 4) Appropriations to Reimburse Grant Funds to Public Works Department Budget 5) Resohttion 98-113 Adopting City Snow and Ice Control Policy 6) Resolution 98-]12 Cost Sharing Cooperative Agreement 7) Ordinance 1382 - Tenant Background Checks 8) Ordinance 1381 - Participation on Loud Parties 9) Resohttion 98-107 Increasing Income Guidelines 10) Resolution 98-108 Designating City Depositories 1]) Resolution 98-110 Approving New Laws Re: Housing Replacement Project 12) Resolution 98-11 t Volunteer Fire Relief Association 13) Designating an Official City Newspaper for 1999 14) City Hall Duct Cleaning B. DISCUSSION ITEMS (~3 l) Ad~rders - Basic Tier Rates and Equipment ~ates ..---. 5) Southern Anoka Community Assistance (SACA) House 6) License Revocation - Issued to Dave's Appliance, Heating and Air ~. 7) Razing of Hazardous Structures 8) Resolution 98-109 - Adopting a Budget and Setting CiO; Tax Levy for 1999 CITY COUNCIL LETTER Meeting of: December 14, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ADMINISTR3iTION APPROVAL ITEM: 1999 SEASONAL & TEMPOP~ARY WAGE BY: LINDA L. MAGEE /~ BY: ADJUSTMENTS DATE: 12-2-98~Y' ~ATE: NO: Attached are proposed 1999 wage schedules for non-union part-time temporary Library employees, seasonal Public Works employees, seasonal/temporary Recreation employees, and bike patrol officer. The entry rate for pages and chorepersons was increased $.66/hour and reflects 80% of the maximum for that range. In order to maintain the same ratio between the pages and library aide, the entry rate for library aide was increased by $.75/hour. The maximum of the range for pages would then remain at 92% of the maximum for library aide. The entry rate for library supervisors was increased by $.52/hour, and reflects 90% of the maximum for that range. In the past year, it has been difficult to attract qualified applicants for these positions. These adjustments would make our rates for such positions competitive with similar jobs in the marketplace. The Public Works Director is recommending increasing the wage schedule for seasonal laborer, warminghouse attendant and warminghouse lead attendant by $1.00 per hour, based, in part, on the difficulty we have experienced obtaining seasonal employees. These adjustments would make our rates for seasona!s in the Public Works Department competitive with other cities. The Recreation Director is recommending an increase of $.50/hour to each step of the range for Facility Supervisor, a $.50 increase per game for scorekeepe~ a $3.00 per game increase for youth official/umpire, and a $11.50 per game increase for intermediate official/umpire. No other increases to wages for seasonal/temporary recreation employees is recommended. The Recreation Director is recommending such increases based on an attempt to stay competitive in the marketplace for similar positions. The Police Chief is recommending the 1999 entry rate for bike patrol officer be increased by $.79/hour, with a $.25 per hour increase each step of the range to a maximum of two years. The recommended wage range is based, in part, on what other agencies are paying for similar positions. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-~]~, adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 1999. COUNCIL ACTION: RESOLUTION 98- ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART-TIME LIBRARY POSITIONS, SEASONAL PUBLIC WORKS POSITIONS, SEASONAL/TEMPORARY RECREATION POSITIONS, AND BIKE PATROL OFFICER WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data. NOW, TH]EREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes wage ranges for non-unionized temporary part-time Library positions, seasonal Public Works positions, seasonal/temporary Recreation positions, and bike patrol officer, an indicated on Schedule I, II, ]II, and IV, which are on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such schedules be effective January 1, 1999. Passed this __ day of ,1998. Offered by: Seconded by: Roll Call: Joseph Sturdevant JoAnne Student, Council Secretary 1999 SCHEDULE I _E_a_ges and Choreperson Entry 6 months 12 months 24 months 36 months Librar~ Aide Entry 6 months 12 months 24 months 36 months $6.00/hour $6.38/hour $6.75/hour $7.13/hour $7.50/hour $6.53/hour $6.94/hour $7.35/hour $7.76/hour $8.16/hour Library__~_pSu ervis ors Entry 6 months 18 months $14.05~our $14.83/hour $15.61/hour 1999 SCHEDULE II ENTRY 1 2 3 4 5 6 YEAR YEARS YEARS YEARS YEARS YEARS SEASONAL LABORER $7.25 $7.50 $7.75 $8.00 $8.25 $8.50 $8.75 (12NCLUDING RINK rNTEN CE) WARMING HOUSE $7.00 $7.25 $7.50 $7.75 $8.00 $8.25 $8.50 ATTENDANT WARMING HOUSE LEAD $8.00 $8.25 $8.50 $8.75 $9.00 $9.25 $9.50 ATTENDANT Schedule III 1999 Seasonal/Temporary Recreation Employee Wage Schedule Movement through the wage schedule is contingent upon satisfactory performance as judged by the City. Position Title Entry Summer Playground Asst. $6.50 Facility Supervisor 7.50 Scorekeeper (per game) 8.00 Youth Official/Umpire 13.50/game Intermediate Official/Umpire 25.00/game Adult & Traveling Athletics Umpire/Officials (Softball, Baseball, Basketball, Volleyball, Football, and Soccer Performing Arts Instructor (Gymnastics, Cheerleading, and Ballet) After School Instructor Summer Playground Supervisor Program Instructor 6 Months 1 Year 2 Years 3 Years 4 Years $6.73 $6.97 $7.21 $7.46 $7.72 7.75 8.00 8.25 8.50 8.75 8.25 8.50 8.75 9.00 9.25 (Wage range of $16.00 to $25.00 per game; wage to be set by the Recreation Director and approved by the Assistant to the City Manager.) (Wage range of $8.00 to $15.00 per hour; wage to be set by the Recreation Director and approved by the Assistant to the City Manager.) (Wage range of $7.00 to $20.00 per hour; wage to be set by the Recreation Director and approved by the Assistant to the City Manager.) (Wage range of $7.00 to $15.00 per hour; wage to be set by the Recreation Director and approved by the Assistant to the City Manager.) (Market rate - contingent upon approval of the Recreation Director and the Assistant to the City Manager.) 1999 SCHEDLFLE IV ENTRY ONE YEAR TWO YEARS BIKE PATROL OFFICER $7.00/hour $7.25/hour $7.5 O/hour Ci_ty of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 ,j~,. Prepared by: Kevin Hansen, Public Works Director/City Engine Item: Minor Amendment(s) to Six Cities Water Management Organization Background: The Six Cities Watershed Management Organization was formed on December 30, 1983 through a Joint Powers Agreement under the authority conferred to the member parties in 1982 through the Metropolitan Surface Water Management Act. The cities are comprised of Andover, Columbia Heights, Coon Rapids, Fridley, Hilltop and Spring Lake Park. In 1995, legislation was passed that required the WMO to update its Watershed Management Plan. The revised plan has been written and submitted to the Minnesota Board of Water and Soil Resources (BWSR) for approval. In 1996, the Legislature passed language that required WMOs to amend their Joint Powers Agreements to address issues regarding Board Officers, Advisory Committees, and organization/structure of the WMO. BWSR has approved the Watershed Management Plan conditional upon each community within the Six Cities WMO approving the minor amendments to the Joint Powers Agreement. Analysis/Conclusions: A revised Joint Powers Agreement is attached w~th added areas ~: ~ and are essentially housekeeping measures. The amendments regarding Board Officers, Advisory Committees, and organization/structure are straightforward. The main issue has to do with those aspects of the JPA that deal with capital improvements. Section 3.11 Subdivision (a) on page 8 of the amended JPA reads that capital improvements affecting the WMO shall be consistent with Minnesota State Statutes section 103B.211, Subd. l(c). That section provides that decisions regarding a capital improvement require a two-thirds approval of the board members. It should be noted that the Six Cities WMO has historically left capital improvements up to the individual member cities. The WMO instead has focused on water quality initiatives and promoting educational resources and oppommities. Requested Action: Request Council approve amended JPA for the Six Cities Watershed Management Organization, dated 1998. RESTATED JOINT POWERS AGREEMENT ~:~ded: 1998: THIS AGREEMENT entered into as of the date of execution by and between the Cities of: BLAINE COLUMBIA HEIGHTS COON RAPIDS FRIDLEY HILLTOP SPRING LAKE PARK for the establishment of a watershed management organization. WHEREAS, the cities to this Agreement have authority pursuant to Minnesota Statutes, Section 471.59 to jointly or cooperatively by agreement exercise any powers common to the contracting bodies pursuant to Minnesota Statutes, Section 103B; and WHEREAS, the cities bound into this Agreement desire to jointly manage the programs required by Minnesota Statutes Chapter 103: NOW THEREFORE, the parties to this Agreement do mutually agree as follows: SECTION I GENERAL PURPOSE 1.1 It is the general purpose of the parties to this Agreement to establish an organization to jointly and cooperatively develop a Watershed Management Plan and a Capital Improvement Program for the purposes of preserving and using natural water storage and retention systems in order to (a) reduce to the greatest practical extent the public capital expenditures necessary to control excessive volumes and rates of runoff; (b) improve water quality; (c) prevent flooding and erosion from surface flows; (d) promote groundwater recharge; (e)protect and enhance fish and wildlife habitat and water recreational facilities; and (f) secure the other benefits associated with the proper management of surface water. 1.2 Definitions: The following terms and words are defined for use in this Agreement: (a) City - a municipality which enters into this Agreement. (b) Governing body - the elected officials of the City entering into this Agreement. (c) (d) (e) (f) Improvement - construction projects which are either designed or affect the surface water flow and/or quality. Member - representative of a city appointed in accordance with this agreement to serve in the organization. Party - a city which executes and enters into this Agreement. Shall - is mandatory and not directory. SECTION II SIX CITIES WATERSHED MANAGEMENT ORGANIZATION 2.1 Establishment: (a) There is hereby established the "Six Cities Watershed Management Organization" whose membership shall be appointed in accordance with the provisions of this section and whose duties shall be to carry out the purposes contained herein. (b) The Six Cities Watershed Management Organization shall be the parent organization for the six subdistricts identified as Coon Rapids West which includes Coon Rapids; Pleasure Creek including Blaine and Coon Rapids; Spring Brook Creek including Blaine, Coon Rapids, Fridley and Spring Lake Park; Stonybrook Creek including Fridley and Spring Lake Park; Oak Glen Creek including Fridley and Spring Lake Park; and CFH South including Columbia Heights, Fridley and Hilltop as identified in Exhibit "A". (c) The Organization shall notify the Board of Water and Soil Resources of member appointments and vacancies in member positions within thirty (30) days. The governing body of each party shall fill vacant positions within 90 days after the vacancy occurs. (d) The governing body of each party shall publish a notice of vacancies resulting from expirati, on of members' terms and other reasons. The notices must be published at least once in a newspaper of general circulation in the Watershed Management Organization area. The notices must state that persons interested in being appointed to serve on the Watershed Management Organization may submit their names to the governing body of each party for consideration. Published notice of the vacancy must be given at least fifteen (15) days before an appointment or reappointment is made. (e) The governing body of each party may remove appointed members of the Watershed Management Organization for just cause. 2 The Six Cities Watershed Management Organization, hereinafter referred to as the "Organization", shall be constituted as described in Section 2.2. 2.2 Membership Appointment: (a) The governing body of each party to this Ag-reement shall appoint one representative to serve as a member of the Organization. Each member shall have one vote. Membership in or representatives to the Organization shall be evidenced by resolution of the governing body of each party, filed with the Organization. (b) The appointed member of the Organization shall also be the designated member to the appropriate subdistrict. 2.3 Alternate Members: One alternate member to the Organization shall be appointed by appropriate resolution of the governing body of each party to this Agreement and filed with the Organization. The alternate may attend any meeting of the Organization and, where the regular member is absent, vote on behalf of the party the member represents. If an Organization member is also an officer of the Organization, the alternate shall not be entitled to serve as such officer. 2.4 Term: The members of the Organization shall not have a fixed term but shall serve at the pleasure of the governing body of the party appointing such member to the Organization. 2.5 Vacancies: A vacancy in the Organization shall be filled by the governing body of the party whose membership position in the Organization is vacant, within ninety (90) days after the vacancy occurs. 2.6 Compensation and Expenses: The Organization members shall not be entitled to compensation or reimbursement for expenses incurred in attending meetings, except to the extent that the governing body of a party might determine to compensate or reimburse the expenses of the member it appoints, in which case the obligation to make such payments shall be that of the party not that of the Organization. 2.7 Officers. The Organization shall elect from its membership a chair, a vice-chair, a secretary and a treasurer and such other officers as it deems necessary to reasonably carry out the purposes of this Agreement. The Chair shall P~eSide at all meetings of the Organization .~and shall x r.,cis e ?1her d~uties c0nfe~ed upon him by the Organization. The vice-chair shall perform all of the dutiessof~the:Ch~r in case of t~e dl~iSi1~-~rr iilJsenc4-d'~'~e~hair and shall haVe suCh other duties as gonferfed upon himby the Organization. The secretary shall keep minutes of all meetings of the Qrganization, preserve all'documents and records of the Organization, perform such necessary: general c0rr.e, sppndpnc~<as directed by the Org~.zation, and~s?h other duties as conferred upon him ~g ~t.,h~p~:g~z~fi?n, ~e ~easurer_s.hall~ sig~ al?es~ip:t~ :~d_vpuchers on behalf of the Organization, ~h~!! k~ee~P al;~fu!! ar~, ~d a~curate record of all funds reCeiv~ed and paid out on behalf of the Organization,. g[~!k.¢a~e.~hi~ rP~c0[~s ppen, at alt r¢~s~o}~abl¢ :limes2 tO.,t)e inspection of any member by the ~za,t. iofi, ~hal1 ~tiat~ ~the annual fmancia!.~di~ for.the Organization, and upon the election of 3 his ~Uccess¢r, he Shall delive~ ~l:::,:f¢C6fdS and funds to_his sUcceSsor.- Ail such officers shall hold office for a term of one year and until their successors have been elected and qualified by the Organization. An officer may serve only while a member of the Organization and may be re-elected to an office. A vacancy in an office shall be filled from the membership of the Organization by election for the remainder of the unexpired term of such office. 2.8 Quorum: A majority of all voting members to the Organization shall constitute a quorum, but less than a quorum may adjourn a scheduled meeting. 2.9 Meetings: Regular meetings of the Organization shall be established by the Organization. Special meetings may be held at the call of the chair or by any two members giving not less than forty-eight (48) hours written notice of the time, place and purpose of such meeting delivered or mailed to the office of each Organization member. The__©rganizatiOn shal! provide reasonable nc~tic~.to the publi~ ~g~d~g th~ l~Cation and:time Of Organizati°n meetings. Meeting~ Sh~!l be~C~ed~le~ at~:!eag'[::~?nuall~.~ :All meetings of the Organization are SUbject to Mi~es°ta Statutes, Section 471.705 and shall be conducted in accordance with Roberts Rules of Order. 2.10 Organization Office: The office of the Organization shall be determined by the Organization on an annual basis. All notices to the Organization shall be delivered or served at said office. SECTION III POWERS AND DUTIES 3.1 Upon execution of this Agreement by the parties, the Organization shall have the authority as follows: (a) The authority to prepare and adopt a Watershed Management Plan meeting the requirements of Minnesota Statutes, Section 103B.231. (b) The authority to review and approve local water management plans as provided in Minnesota Statutes, Section 103B. 235. (c) The authority of a Watershed District under Minnesota Statutes, Chapter 103D, to initiate and complete capital improvement projects and regulate the use and development of the land when issues cannot be resolved at the subdistrict level. (d) Other powers necessary to exercise the authority under clauses A through C including the power to enter into contracts for the performance of functions with governn~ental units or persons. 3.2 Subdistricts: (a) Each member of a subdistrict shall advise the other members within the subdistrict of any changes to the Local Watershed Management Plan or changes in land use or zoning involving more than one acre. Responses will be submitted within ten (10) days. Failure to respond shall imply approval. (b) The members of the subdistricts shall attempt to resolve any disputes involving the Watershed Management Plan. If the issue can.not be resolved, it will be presented to the Organization for decision in accordance with the provisions of Section 3.6 of this Agreement. (c) Disputed changes involving watershed management issues shall not be consummated until the dispute is resolved. 3.3 Employrnent: The Organization may contract for services, may utilize existing staff of the parties, and may employ such other persons as it deems necessary. The Organization shall at least every two years solicit interest proposals for legal, professional, or technical consultant services before retaining the services of an attorney or consultant or extending an Annual Services Agreement as provided by Minnesota Statutes, Section 103B.227, Subd. 5. Where staff services of a party are utilized, such services shall not reduce the financial commitment of such party to the operating fund of the Organization. Where the utilization of staff services is substantial, such services shall reduce the financial commitment of such party when the Organization so authorizes. 3.4 Committees: ~'!;asg~e public participatiOn and-organization matters, the prg~i~fi~n:.~, '~rpm~,~,;t!me to fime~ app6int :S~c~! committees and ~ubcO~ittees it deems n~~? h?l~di~g ~ .9!t!~S~ a~nd tec~i.~a! advisory SO~tee' 3.5 Rules and Regulations: The Organization may prescribe and promulgate such rules and regulations as it deems necessary or expedient to carry out its duties and the purposes of this Agreement. 3.6 Review and Recommendations: (a) Where the Organization is authorized or requested to review, make recommendations, and/or resolve any matter, the Organization shall act on such matter within seventy (70) days of receipt of the matter referred, unless the Organization requests and receives from the referring party an extension of time to act on the matter referred. If the matter involves works of improvement projects, the Organization may establish a time limit for resolution to allow for appropriate engineering review and analysis. (b) Where the Organization makes recommendations or decisions on any matter to a party, the governing body of a party choosing not to act in accordance with such recommendations or decisions shall submit a written statement of its reasons for doing otherwise to the Organization within twenty-one (21) days of the Organization's action. The Organization shall review the written statement and affirm or modify its recommendations or decisions within twenty-one (21) days after receipt of the written statement. (c) The decisions of the Organization shall be determined by a two-thirds (2/3rds) vote. 3.7 Financial Matters: Subdivision 1 - Method of Operation: (a) The Organization may tax and receive money, in equivalency thereof, from the parties in accordance with Minnesota Statutes, Sections 103B.205 to 103B.231, at the discretion of the parties and said funds shall be due and payable on the date that taxes would normally be received by the Organization. (b) The Organization may apply for and receive funds from any other source it may approve. (c) The Organization may incur expenses and make expenditures and disbursements necessary and incidental to the effectuation of the purposes of this Agreement. Funds may be expended by the Organization in accordance with procedures established herein. (d) Orders, checks and drafts shall be signed by the chair or vice-chair and the treasurer. Other legal instruments shall be executed on behalf of the Organization by the chair and secretary. Subdivision 2 - Operating Funds: On or before August 1 st of each year, the Organization shall prepare an operating budget for the following year for the purpose of providing funds to operate the Organization's business. Annual administrative expenses shall be budgeted and borne by each party in proportion to its current assessed valuation under the jurisdiction of the Organization as compared to the assessed valuation of all property under the jurisdiction of the Organization. The budget shall be recommended to the parties for ratification only upon two-thirds approval of all voting members of the Organization. After approval by two-thirds of the parties, the Secretary shall certify the recommended budget to the County Assessor on or before September 1 st of each year. The Organization shall receive the amount owing through taxes unless a city requests separate billing, whereby the Organization shall notify the County Assessor of this change and obtain payment in two equal installments; the first on or before January 1 st and the second on or before July 1 st in accordance with the tax year for which the amount due is being paid. Subdivision 3 - Cost for Review Services: (a) When the Organization is authorized or requested to undertake a review, submit recommendations to a party or resolve an issue as provided in this Agreement, the Organization shall conduct such review, without charge, except as provided below. Co) Where the project size and complexity of review are deemed by the Organization to be extraordinary and substantial, the organization may charge a fee for such review services, the amount to be based upon direct and indirect costs attributable to that portion of review and services determined by the Organization to be extraordinary and substantial. Where the Organization determines that a fee will be charged for extraordinary and substantial review services, the party to be charged shall receive written notice from the Organization of the services to be performed and the fee therefor, prior to undertaking such review services. (c) Unless the party to be charged objects within twenty-one (21) days of receipt of such written notice to the amount of the fee to be charged, such review services shall be performed and the party shall be responsible for the cost thereof. If the party to be charged objects to the proposed fee for such services within twenty-one (21) days and if the party and the Organization are unable to agree on a reasonable alternative amount for review services, such extraordinary and substantial review services shall not be undertaken by the Organization. 3.8 Annual Accounts: The Organization shall make full and complete financial accounting and report to each party annually. All of its books, reports and records shall be available for and open to examination by any party at all reasonable times. 3.9 Gifts. Grants. Loans: The Organization may, within the scope of this agreement, accept gifts, apply for and use grants or loans of money or other property from the United States, the State of Minnesota, a unit of government or other governmental unit or organization, or any person or entity for the purposes described herein; may enter into any reasonable agreement required in connection therewith; shall comply xvith any laws or regulations applicable thereto; and shall hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. 3.10 Contracts: The Organization may make such contracts and enter into any such agreements as it deems necessary to make effective any power granted to it by this Agreement. Every contract for the purchase or sale of merchandise, materials or equipment by the Organization shall be let in accordance with the Uniform Municipal Contracting Law, Minnesota Statutes, Section 471.345 and the Joint Exercise of Power Statute, Minnesota Statutes, Section 471.59. No member or employee of the Organization or Officer or employee of any of the parties shall be directly or indirectly interested in any contract made by the Organization. 3.11 Works of Improvement: (a) (b) (c) (d) (e) Alt capital improvement projects affecting the adopted Watershed Management Plan shall be reviewed by the Organization to insure they are not in conflict with the Plan. The Organization shall act on said projects within seventy (70) days. Ratificat!~n ~f.c_apita! :improvement projects sha!! 15~:~.~onsistent with Minnesota Statutes S~ti0n 103B.21 i~ Sul0d. 1 ~c). Projects for protection and management of the natural resources of the Watershed Management Area, including but not limited to, improvements to property, land acquisition, easements or rights-of-way, may be initiated by: (1) (3) Subdistricts in which the improvement is located; or Recommendation of the Organization to a party or parties; or Petition to the Organization by the governing body of a party or parties. When projects are recommended by the subdistrict, the parties involved with each subdistrict shall endeavor to develop and agree on any projects including the extent of the project and the financing. (1) If agreement is reached, one or the other of the parties shall design and cause such work to be done and certify said costs to the Organization for certification to the County and/or billing to the parties including engineering costs, if so agreed upon. (2) If agreement cannot be arrived at amongst the subdistrict parties, said project may be appealed to the Organization for resolution in accordance with the provisions of Section; 3.6 of this Agreement. When projects are recommended by the organization, and it determines that the benefits from the improvement will be local, or not affect properties outside the boundaries of the party in which the improvement is to be established, the Organization shall recommend such improvement to the party which the organization determines will be benefited thereby, with the total estimated cost of the improvement and a description of the benefits to be realized by said party. When projects are recommended by the Organization, and it determines that benefits fi:om the improvement will be subdistrict wide or realized beyond the boundaries of the party in which the-improvement is to be established, the Organization shall recommend such improvement to each party which the Organization determines will be benefited thereby. The recommendation of the Organization shall include the total estimated cost of the improvement, a description of the extent of the benefits to be realized by each party and the 3.12 portion of the cost to be borne by each party in accordance with the extent of the benefit to each party as described by the organization. (1) Each party to whom the Organization submits such recommendation shall respond within twenty-one (21) days from receipt of such recommendation. (2) All parties to whom such recommendations are directed shall ratify and undertake said improvement, or the Organization shall resolve the issues in accordance with the provisions of Section 3.6 of this Agreement. When projects are initiated by the governing body ora party or parties to this Agreement, said party or parties shall submit a petition to the Organization setting forth a description of the proposed project, the benefits to be realized by said improvement, its total estimated cost and a proposed cooperative method for implementation of the improvement, if applicable. The Organization shall review and make recommendations on the proposed improvement and its compliance with the Organization's management plan in accordance with the provisions of Section 3.6 of this Agreement. (g) When a proposed improvement may be eligible for federal or state funds as a cost-shared project, the Organization may apply for said funds subject to the Organization's ratification by two-thirds (2/3rds) of the members. (See Minnesota Statute, Section 103B.211 (1) (C). (h) The Organization is further authorized to undertake experimental improvement projects within the Area to serve as a basis for evaluation of other improvements by the parties. When the Organization determines to undertake an experimental improvement project, it shall follow the procedure outlined in Section 3.1 l(e). Maintenance of Improvements: (a) The Organization shall levy taxes for the maintenance of facilities within the jurisdiction of one of the parties upon request of the governing body of said party. In addition, upon agreement by the parties within a subdistrict, in any manner agreed upon by said parties, the Organization shall levy taxes within the subdistrict as requested by the parties. (b) This Agreement shall not preclude any subdistrict's members from entering into Joint Powers Agreements for operation, maintenance, or improvements within the subdistrict to the extent they do not conflict with rules, regulations, and the capital improvement plan of the Organization. Such agreements shall not require approval of the Organization. 3.13 Insurance: The Commission may purchase property and public liability insurance as it deems necessary. 3.14 General: The Organization may take all such other actions as are reasonably necessary and convenient to carry out the purposes of this Agreement. SECTION IV ARBITRATION 4.1 The parties to this Joint Powers Agreement agree that any controversy that cannot be resolved between the parties and the Organization through the review and recommendation procedures outlined herein shall be submitted to binding Arbitration. The Uniform Arbitration Act (Minnesota Statutes, Sections 572.08 - 572.30) is adopted by the Organization as the authority to be followed in submitting all controversies to Arbitration. The result of the Arbitration shall be binding on the parties and the Organization. Arbitration shall be by a panel of three arbitrators. The parties and the Organization shall each select one arbitrator to represent its position in the controversy. The two arbitrators shall then select a third arbitrator, and in the event they are unable to agree on a third arbitrator, either side may petition the District Court to appoint a third arbitrator. Thereafter, Arbitration shall proceed as outlined in the Uniform Arbitration Act. SECTION V TERMINATION OF AGREEMENT 5.1 This Agreement may be terminated by approval of two-thirds vote of the governing bodies of each party hereto, provided that all such approvals occur within a ninety (90) day period. ~ addit~on~,~nirlety (~Q).days notice ~if i~ t?d!~So!ve shall be provided to Anoka County and the Minnes6ta Bo~d bf Wateglof Soil ResOurceS, SECTION VI DISSOLUTION OF ORGANIZATION 6.1 Upon dissolution, all personal property of the Organization shall be sold and the proceeds thereof, together with monies on hand after payment of all obligations, shall be distributed to the parties. Such distribution of Organization proceeds and monies on hand shall be made in proportion to the total monetary contributions to the Organization made by each party. All payments due and owing for operating costs under Section 3.7, Subdivision 2, or other unfulfilled financial obligations, shall continue to be the lawful obligation of the parties. 10 SECTION VII AMENDMENT 7.1 The Organization may recommend changes in and amendments to this Agreement to the governing bodies of the parties. Amendments shall be adopted by a two-thirds (2/3rds) vote of the governing bodies of each party within ninety (90) days of referral. Amendments shall be evidenced by appropriate resolution of the governing bodies of each party filed with the Organization and shall, if no effective date is contained in the amendment, become effective as of the date all such filings have been completed. SECTION VIII AGREEMENT 8.1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day of complete execution hereof by the parties. CITY OF BLAINE SEAL Dated: By By Mayor City Manager CITY OF COLUMBIA HEIGHTS SEAL Dated: By By Mayor City Manager 11 CITY OF COON RAPIDS SEAL Dated: By. By_ Mayor City Manager CITY OF FRIDLEY SEAL Dated: By_ By Mayor City Manager CITY OF HILLTOP SEAL Dated: By By Mayor City Clerk CITY OF SPRING LAKE PARK SEAL Dated: By By Mayor City Clerk 12 Ci_ty of Columbia Heights Public Works Deparm~ent Work Session Discussion Item Work Session Date: December 7, 1998 x~~ Prepared by: Kevin Hansen, Public Works Director/City Engin Item: Purchase of Construction Materials for a Salt Storage Facility Background: For the last four years, Public Works has requested a salt storage facility for the following reasons: More cities are changing their deicing operations from salt/sand application to straight salt or salt brine application. As a result, and dependent on demand, availability may be affected. Therefore, it is strongly recommended that an average season's supply of salt be kept on hand to avoid supply and delivery problems. Uncovered salt or salt/sand piles waste a lot of material. The salt leaches out of the piles when they become wet. This material goes directly into the storm sewer with no benefit to the City and may cause environmental concerns to the receiving water body or even ground water. Covering the storage piles with tarps is only partially successful and access to the material is made more cumbersome. It is very difficult to find disposal sites for street sweepings from heavy sanding applications. Staff will be evaluating conversion to straight salt or salt brine application over the next couple of years. The requested amount of $40,000 for the construction of a salt storage facility has been cut from the Public Works budget in each of these years, and is proposed to be cut again in 1999. Analysis/Conclusions: The construction of a salt storage facility would improve the City's snow and ice control operations and help protect the environment. At the October 14t~ Public Works Budget Hearing with the City Council, an alternative plan was presented with the work being performed in-house at an estimated material and rental cost of $15,000. The winter weather in 1998 has been, and continues to be very mild. As a result, it appears the 1998 Street budget wilt not expend all budgeted funds. As of October 31, 1998, the remaining balance was $223,377.53. This amount equates to 38% of the total Street Department budget. With just two months remaining in the budget year, Public Works is recommending to purchase the material nveded to construct the salt storage facility from the 1998 budget, leaving the request Work Session Discussion Item Work Session Date: December 7, 1998 Purchase of Construction Materials for a Salt Storage Facility Page 2 out of the 1999 City budget as originally proposed. Requested Action: Request Council approval to purchase construction materials to construct a salt storage facility in the Municipal Service Center yard with funds to be taken from 101-43121- 2160, in an amount not to exceed $15,000. City of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 e~~ Prepared by: Kevin Hansen, Public Works Director/City Engin Item: Appropriation of Reimbursed Grant Funds to Public Works Department Budget Background: At their July 9, 1998 regular meeting, the City Council approved an agreement with the Federal Emergency Management Agency (FEMA) for reimbursement of City costs incurred during the storm events of May 15 and May 30. The City received $17,303 in November which reimbursed 90% of the tree removal, overtime, and force account equipment costs incurred by the City. Analysis/Conclusions: The amount of $17,303 has been received and placed in the General Fund Revenue Account. I am requesting that the City Council direct this money to be appropriated from the General Fund Revenue to the Public Works Department's budget under the following line items: 101-46102-3050 $ 7,259 101-46102-1070 $ 2,065 101-46102-1700 $ 2,641 101-46102-5180 $ 1,830 101-43121-5180 $ 3,508 $17,303 This will reimburse those department budgets that incurred costs for the May and June storm events. Requested Action: Request Council appropriate $17,303, the total amount reimbursed from FEMA from the General Fund Revenue to the Public Works Department's 1998 budget Attachment: 11/09/98 FEMA Notice Alcohol & Gambling Enforcement Bureau of Criminal Apprehension Capitol Security Driver & Vehicle Services Emergency Management/ Emergency Response Commission State Fire Marshal/ Pipeline Safety State Patrol Traffic Safety Division of Emergency Management Emergency Response Commission 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-6223 Phone: 651/296-2233 FAX: 651.296.0459 T'I-Y: 651/282-6555 Internet: http:#www.dps.state.mn.us November 9, 1998 Mr. Kevin Hansen, Public Works Director City of Columbia Heights 637 38th Avenue NE ' Columbia Heights, MN 55421 RECEIVED NOV1 1998 Dear Mr. Hansen: Subject: Disaster Declaration DR- 1225 Returned is the City of Columbia Heights's fully executed Sub-grant Agreement relating to your natural disaster project application, 003-12700. A check in the amount of $17,303, representing the federal share, should be received within the next 15 days. All previously received documents should be retained as part of your natural disaster project application. If you have any questions, please give our office a call at 651-215-6937. Sincerely, Paul Aasen State Coordinating Officer Sharon Kelly Public Assistance Recovery Manager PA:SK:elk Attachment EQUAL O.PPORTUNiTY EMPLOYER City of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 ,~_¢~ Prepared by: Kevin Hansen, Public Works Director/City Enginee Item: Resolution Adopting Snow and Ice Control Policy Background: The Snow and Ice Control Policy was reviewed by city staff and updated th~s year. Several changes have been made in the assignment of plow routes to make better use of new equipment and improve salt/sand application. Based upon an October 8th, 1998 Snow and Ice Control workshop sponsored by the League of Minnesota Cities, it is strongly recommended by attorneys at the LMC that every city have a snow and ice control policy that is reviewed by the City Council and approved by resolution. Our policy has been reviewed with the council in the past but a resolution approving the city's Snow and Ice Control Policy has never been adopted. Analysis/Conclusions: In an effort to improve ice control, the following changes to the policy have been made: The depth of snow accumulation required for a full City plow has been changed from 3 ½" to 3". Two drop style sanders have been replaced with spinner style sanders. Roof maintenance at Murzyn Hall, Police Station and Library was added to the policy. Requested Action: Request Council approve the resolution which adopts the Snow and Ice Control Policy for the City of Columbia Heights. Attachment: Resolution Snow and Ice Control Policy RESOLUTION NO. ~Y- I1 .,2 RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. Dated this day of December, 1998. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota Coanty of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the day of December, 1998, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk CITY OF COLUMBIA HEIGHTS PUBLIC WORKS DEPARTMENT SNOW AND ICE CONTROL POLICY NOVEMBER 1998 MASTER PLAN FOR SNOW PLOWING, ICE CONTROL AND REMOVAl, The City of Columbia Heights believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use city employees, equipment and/or private'contractors to provide this service. POLICY The types of snow, wind conditions, time of day and time Of the year the snow falls will affect the decision on when snow plowing and ice control operations will be performed. It has been our general policy to begin plowing snow when there is three inches or more of accumulation. Plowing may also be scheduled when consecutive smaller snow~alls, within a short time frame, amount to three inches. Plowing during the parking ban has proven to be the most efficient. Generally, operations shall continue until all roads are passable. Widening and clean-up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing/removal operations may be terminated after 10-12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited visibility. Any decision to suspend operations shall be made by the Director of Public Works and shall be based on the conditions of the storm. The City will still provide access for emergency fire, police and medical services during a major snow or ice storm. CALL-OUT PROCEDURE During non-City office business hours, the Police Department notifies the County Central Dispatcher, who in mm alerts the duty person of the conditions. In the case of a call for sanding, duty person will call out the required number of sanding trucks. In the case of an unscheduled request for plowing, the duty person notifies the Public Works Superintendent, who, in turn, makes the decision to begin plowing operations. If the Superintendent is not available, the duty person will contact the Public Works Director, Street Foreman or City Manger in that order. Should the Superintendent have any questions or concerns, the Superintendent shall confer with the Public Works Director. The Public Works Superintendent has pre-arranged a schedule of assignments for personnel and equipment. On evenings and weekends the employees are called out based on department, overtime priority and availability. PRIORITIES The following general priorities shall be observed for snow plowing, ice control and removal. Some priorities are performed simultaneously depending on conditions and existing situations. Priority # 1 - Main thoroughfares, low volume residential and commercial streets, Fire and Police Department ramps and accesses, alleys, cul-de-sacs, dead ends, pump and lift station accesses. -2- Priority #2 - Municipal building parking lots and sidewalks, pedestrian bridges, designated sidewalk routes. Priority #3 - Clear intersections for visibility, walkways through parks, skating and hockey rinks, bus stops needing clearing for handicap accessibility and the Municipal Service Center walkways and stairways. Priority #4 - Industrial and school hydrants. Priority #5 - Hauling snow when necessary. etc.) (Business District, parking lots, widening streets, Priority #6 - Roof maintenance JPM, Police Station, Library. Check for ice, dams and plugged drains. .: Priority #7 - Residential hydrants. As~sist Adopt-a-Hydrant Program. INITIAL PLOWING EMERGENCY When we know we are going to plow snow, the following assigned schedules are put into effect: A. Assignments by department 1. The Street Department shall do as follows: a.. Assign personnel as necessary for street plowing and sanding operations. b. Remove snow from main thoroughfares and apply sand. c. Remove snow from residential streets and alleys and apply sand. d. Remove snow from municipal parking lots. e. Clean up alley openings, intersections and the deposits of snow left by snowbirds. Follow up on complaints from the public and others. Any personnel that become available will be assigned to help others wherever needed. They may have to widen streets again the next day. The Sewer and Water Department. shall remove snow according to the following priorities: Furnish personnel as necessary for street plowing operations. Plow entrances and areas around tower site, pump houses, and lift stations. Clean side~valks and entrances at the Library before it opens. If necessary in the afternoon, the sidewalk snow removal will be done by personnel employed by the Library under the School Work Program, if available. Personnel can then assist others who are hand shoveling other areas. -3- do The Personnel shall assist the Fire Department in digging out hydrants as they become available. Certain hydrants have been designated as critical and will be witnessed by flag extensions. Park Department shall remove snow according to the following priorities: Furnish personnel as necessary for street plowing operations. Clear snow and deice all City Hall, Police Department, Fire Department and J-PM sidewalks and entrances. Fire Department: For snow conditions of three inches or more the Fire Department shall initially clear all doorways, stairs, the bus shelter, and open the walks around City Hall. If there is only one person in the Fire Department, they will contact Public Works who will supply one person Go help them. After all other work is accomplished, Public Works shall finish widening the walkways. ~ J-PM maintenance personnel: Responsible for clearing snow from sidewalks and entrances on weekends, holidays and evenings. If conditions warrant, they may use the snow blower frq,m the Fire Department. c. Remove snow from sidewalk · Central Avenue between 4022 and 4024 · City Hall and parking lot · Recreation and JPM - Mill St. sidewalk · 49th, University to Central · Library - 40th Avenue sidewalk and Jackson Street sidewalk · Van Buren - parking lot and sidewalk along side Anoka County building · 40% University bus stop, 3ra St. to University, Central to Hayes. · 37th Avenue, north side, Reservoir to first alley east · 5th Street, 47th-48th, east side sidewalk · Jefferson Street, Huset east and west · Jackson Pond, south end sidewalk · Edgemoor Park, 2nd Street sidewalk · Ostrander Park, Tyler Street sidewalk and front entrance sidewalk · Wargo Park, exterior sidewalk · 4601 Jefferson Street - driveway entrance · 42nd and University (walk bridge) - west side · 44th Avenue (Tyler Street to Reservoir Blvd.) · Central Avenue sidewalk in front of4150 Central Avenue Remove snow from pathways: · McKenna park pathway · Sullivan Park pathway · LaBelle Park pathway · Prestemon Park pathway · Curt Ramsdell Park pathway d. Remove snow from skating areas and park parking lots. e. Roof Maintenance JPM, Police Station, Library · Remove ice dams and unplug roof drains, -4- The Sign Department personnel shall hand shovel the pedestrian bridges and spread deicer. Furnish personnel as necessary for street plowing operations. 42nd and University (walk bridge) 49t~ and Central (walk bridge) o The Engineering Department Techs shall remove snow and deice the walks and steps around the Municipal Service Center building, parking lots and assist the Sign Department in the removal of snow from the pedestrian bridges. Drivable Equipment Used in Snow Emerg6ncies: Heavy_ #7 #9 #14 #104 #167 Equipment , Caterpillar front end loader with plow (two stage snow blower - used for snow removal) Case front end loader with plow Caterpillar motor grader with ~low JCB backhoe loader Ford backhoe loader Dump #18 #19 #24 #45 #69 #70 #99 #200 #218 Trucks 1 ton Ford dump truck with front plow. 33,000 G.V.W. GMC dump truck with front plow, underbody plow and sander (SE Quadrant) 27,500 G.V.W. dump truck with front plow and sander (alleys) 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NW Quadrant) 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NE Quadrant). 54,000 G.V.W. Ford Tandem dump truck with reversible front plow, underbody plow, wing plow and sander (Main drags). 33,000 G.V.W. Ford dump truck with reversible front plow, wing plow and sander (SW Quadrant). 1 ton Ford dump truck with front plow 1 ton Ford dump truck with front plow Pickups #12 4 x 4 3/4 ton Chev pickup with front plow #125 Z~ x 4 3/4 ton Chev pickup with plow (designated for Police use until streets are passable) #207 4 x 4 3/4 ton Chev pickup with plow - (designate for park use) Misc. Equipment #217 Melroe Bobcat (with snow bucket attachment) #296 MT Trackless (with snow blower), plow and broom -5- Street Plowing Routes Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru alleys, parking lots and snow removal areas. 1. Main thoroughfares - Tandem dump truck and motor grader 2. Quadrants SW, NW, SE, NE - dump trucks 3. Thru-alleys - #24 dump truck with V plow 4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump trucks 5. Parking tots - front end loader (#7 and #9) 6. MSC, SACA, Library, load sand trucks backhoe JCB #104 When a starting time is determined, the following procedures are followed: Main Thoroughfares Tandem dump truck · 37th Avenue, · · · · · · · · · #70 and motor grader #14 will work together to plow: Central to Stins6h (or) 37th Avenue, Main to Central Main Street, 37th Avenue to 40th Avenue. 40th Avenue, University to Stinson Stinson, 40th Avenue to 43ra Avenue Benjamin - 43ra Avenue to 45th Avenue 44th Avenue, Main St. to Arthur Arthur Street, 44th to 45th Avenue 45th Avenue, Arthur to Stinson 49th Avenue, University to Fairway Drive Fairway Drive, Upland Crest to Fairway Drive When the main thoroughfare combined routes have been completed, the grader will proceed to NE Quadrant and assist with plowing the avenues. Tandem dump truck #70 will plow the remainder of the main thoroughfares. · 39th Avenue, 5th Street to Central Avenue · 45th Avenue, University to McLeod · McLeod, 45th Avenue to Reservoir Blvd. · 51st Avenue, University to Central · Fillmore, 46th Avenue to 49th Avenue · 46th Avenue, Fillmore to Reservoir Blvd. · Reservoir Blvd., 37th Avenue to 46th Avenue · Chatham Road, 45th Avenue to Fairway Drive · Stinson Blvd., Fairway Drive to Silver Lake Beach · Arthur Street, 39t~ Avenue to 44th Avenue · Hart Blvd., 37th to 39th Avenue The tandem will have the primary responsibility for sanding the main thoroughfares. Quadrants Four dump truck plows - each operator is assigned to a specific quadrant. SW Quadrant. This area is from 37th Avenue to 45th Avenue from Main Street to Central Avenue. In this quadrant we have two main arterials we open up first. They are the University Avenue Service Road and Jefferson Street. The operator in this area will plow Jefferson and the Service Road before plowing any other streets or avenues. When these two streets have been plowed, the operator will start plowing on 37th Avenue and Van Buren Street going north and working in a westerly direction. Usually when the operator reaches University Avenue, one of the other plows from a different quadrant is finished and will help to finish the area west of University Avenue. Alternate starting p6ints may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1st to October 1st. For 1998-99 Columbia Heights maintains Central Avenue to Stinson Blvd. NW Quadrant This area includes University Avenue to Central from 45th Avenue to 53rd Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials to be plowed first, that being Jefferson Street and the University Avenue Service Road. The operator in this quadrant will start on the west end one time and the east end another time in order to equalize the complaint of always being plowed last. Again, when the operator has finished or another operator has finished plowing their own area, they will combine to finish whatever area is not completed. Alternate starting points may be used each time. SE Quadrant. This area includes 37th Avenue to 45th Avenue between Central Avenue and Stinson Blvd. In this area the plow starts plowing Tyler Street from 37th North and then works avenues from 37th to 44th, then streets easterly to Stinson Boulevard. When this has been accomplished, the plow will work the streets between Central Avenue and Reservoir Boulevard. Alternate starting points may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1st to October 1st. For 1998-99 Columbia Heights maintains Central Avenue to Stinson Blvd. NE Quadrant: This area includes 45th to 51st ~ Avenues from Central to Stinson. We will either begin plowing Mathaire Addition or Sheffield Addition, depending on the time of day and the number of cars that could be in the Sheffield Addition. Whichever way, we will pick up the Hilltop Addition and the Innsbruck Addition. Alternate starting points may be used each time. Thru-Alleys The alley "V" plow is pushed by a dump truck. This plow usually starts on the west side of town being California Street to University Avenue, 37th to 45th Avenue and works its way east. Alternate starting points may be used each time. Equipment problems may require the use of 4-wheel drive vehicles to clear alleys, as last resort. Dead-end alleys and cul-de-sacs The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead end alleys, and hard-to-get at places. When each operator has their own designated areas finished, they will check with the other operators and will help each other finish plowing where needed. They may assist the "V" plow in finishing his alley routes if assigned by the Superintendent. When alleys are finished, operators will clean intersections in their assigned area. Parking lots The actual plow route for #9 from end loader and #104 backhoe with plow is as follows: 2. 3. 4. 5. 6. Administration Building, Police & Fire lots M.S.C. Area (includes SACA driveway) JPM lot on Mill Street Library Van Buren lot south of 40th JPM rear lot, then wherever needed, (i.e., other lots, intersections, drifted areas, etc.), priority mainly depends upon the amount of snowfall. ICECONTROL When there is any accumulation of snow or ice, it normally is necessary to sand streets. This function begins when reports from the police indicate that slippery conditions exist. On weekends and evenings the duty person is called by the Police or County Central Dispatcher. The duty person organizes the sanding operation based on the Superintendent's standing instructions. Main thoroughfares, busy intersections, hills, emergency routes, are given priorities. Police reports of slippery conditions are also considered. Application is limited on Iow volume streets and cul-de-sacs. Sanding provides for traction but is not intended to provide bare pavement during winter conditions. Sand and salt is ordered and mixed in controlled quant!ties, usually 300 ton at a time. The standard mix ratio will be 5 parts sand to t part salt. Mix ratios sand to salt may vary to maximize effectiveness. Salt sand will be furnished for residents in the designated area behind the Municipal Service Center outside the Recycling Center. The City cannot be responsible for damage to grass caused by the sand/salt mixture and therefore will not make repairs or compensate residents for salt damage to turf areas in the street right-of-way. -8- SAND BARRELS Sand barrels are located at the following 17 locations throughout the City. They are put in place the first week of November and removed by the 15th of April. EAST SIDE · Alley behind 3827 Central Ave. (so. end of Doctor's Office) · Alley behind 3813-15 Pierce St. · 1305 37th Ave. (N.E. comer of37th & Pierce) · 3850 Stinson Blvd. (by Height's Manor Nursing Home) · Across from 4088 Stinson Blvd. (by street sign) · Across from 4410 Stinson Blvd. (Beach road) · Across from 4464 Stinson Blvd. (Beach road) · 3984 Reservoir Blvd. (S.W. comer of40th & Reservoir) · 2 Barrels at 965 40th Ave. (High Rise) - t near main entrance and 1 on the circle island in front. · 1300 Pierce Terrace (S.E. comer) WEST SIDE · · · · · · · 4707 Jefferson (by driveway north side) 951 46 ½ Ave. (north side by pole) 4101 Washington (N.E. comer) 4059 Monroe (on 41st Ave. by alley by pole on west side) 590 40th (police lot by steps) Behind Murzyn Hall (back door entrance) 530 Mill St. Alley behind 3935 Van Buren (by steps on. the north side) As we approach the end of the winter season, the Public Works Department concentrates on exposing catch basins in critical areas where early runoff may cause serious damage. Storm drains are inspected for freezing. Some steam thawing and chemical treatment may be necessary. SNOW REMOVAL Certain actions and areas were designated by the City Council on January 11, 1982, and amended from time to time, for services. These services are shown on the attached drawing #1. They specifically point out services other than normal street plowing and sanding that the City will perform. When accumulated piles of snow in the business areas, around schools, churches and public buildings indicate hazardous conditions, the Street Dept. begins loading and hauling to storage areas. Snow is to be hauled for storage to 1) Huset Park East Quincy parking lot, 2) Huset Park East Jefferson lot, and 3) Silver Lake Beach parking lot. Snow Removal at Library A. Parking Lot The Library parking lot will be cleared in accordance with the priorities established in this policy. the lot will be cleared in conjunction with the other municipal lots after snow plowing has been completed on the streets, Police and Fire areas and the pump and lift station accesses. B. Sidewalks During the work week, Sewer & Water Department will remove snow and ice from the sidewalks and entrances to the Library before the Library opens whenever possible. If necessary in the afternoon, the sidewalk snow and ice removal will be done by personnel employed by the Library under the School Work Program if available. The Weekend Duty_ Person will be responsible for clearing snow and ice from the sidewalks and entrances before opening of the Library on Saturday mornings (currently 10:00 a.m.). Library personnel are responsible for snow and ice clearing on Saturdays after opening and, if conditions warrant, may call out the weekend duty person for assistance. In most cases, the School Work Program employee will be responsible for clearing snow from the stairwells. -21.0- PLOWING/SANDING INFORMATION 1. 3" ACCUMULATION REQUIRED BEFORE SNOW EMERGENCY FULL CITY PLOWING o o o ° FIRST PRIORITY - MAIN DRAGS, ARTERIALS, AND RESIDENTIAL AREAS ALLEY PLOWING: "THRU-ALLEYS" PLOWED WITH "V" PLOW · DEAD END ALLEYS PLOWED WITH PICK-UPS · UNPAVED ALLEYS PLOWED WITH PICKUPS AREAS ARE TO BE SANDED IN CONJUNCTION WITH PLOWING OPERATIONS - OTHER SANDERS OUT AS PLOW OPERATORS FINISH. · EMERGENCY SANDING - 4 SANDERS OUT - 4 ON STREETS, ALLEYS TO BE DONE AFTER STREETS ARE COMPLETED · SNOW DEPTH 1" TO 3" - PLOW DRIVING LANES AND SAND 53RD AVENUE FROM UNIVERSITY TO CENTRAL: FRIDLEY PLOWS - COLUMBIA HEIGHTS SANDS STINSON BLVD. FROM 37TM TO 40TH: ST ANTHONY PLOWS - COLUMBIA HEIGHTS SANDS 37TH AVENUE MAINTENANCE: · MAIN STREET TO CENTRAL AVENUE (1998-99) MINNEAPOLIS · CENTRAL AVENUE TO STINSON BLVD.(1998-99) COLUMBIA HEIGHTS (SEGMENTS ALTERNATE EACH YEAR) z i I I1 I I 11 I Z ~ 0 0 "1- I-" >- Z r,~ II AqUGIWJ JO AIIO = = I = I Ci_ty of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 in. ~t~~ Prepared by: Kevin Hansen, Public Works Director/City Eng Item: Resolution Requesting Mn/DOT Consideration of a Cost Sharing Cooperative Agreement for Construction of a Traffic Corridor Cooperative Improvement Program Background: At their September 28, 1998, the City Council discussed and accepted the Traffic Study Report for Central Avenue, from 37th Avenue to 43rd Avenue. Analysis/Conclusions: The Central Avenue traffic study presented several recommendations for improvements of both safety and traffic flow along the corridor. One of the recommendations was for the application of cooperative Funds to MrdDOT for a Central Avenue Improvement Project from 37th to 43rd Avenues. By procedure, Mn/DOT requires a resolution approved by the City Council which provides that if Cooperative Funds are awarded, the City will enter into an agreement with the State for a cost sharing cooperative agreement. It is then the City's responsibility for project design and contract administration. Requested Action: Request Council approve the resolution which requests Mn/DOT to enter into a cost sharing agreement for Central Avenue as prescribed in the August 1998 traffic study. RESOLUTION NO. ,~,~0.! RESOLUTION REQUESTING MN/DOT CONSIDERATION OF A COST SHARING COOPERATIVE AGREEMENT FOR CONSTRUCTION OF A TRAFFIC CORRIDOR COOPERATIVE IMPROVEMENT PROGRAM WHEREAS, the City of Columbia Heights proposes to make certain intersection improvements at the intersection of Trunk Highway 65 WHEREAS, the improvements will benefit both the City of Columbia Heights and the Minnesota Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the City shall be responsible for the preliminary engineering, project design, right-of-way acquisition and permitting functions of said improvements; and BE IT FURTHER RESOLVED that the construction costs of the improvements be shared between the Minnesota Department of Transportation and the City of Columbia Heights; and BE IT FURTHER RESOLVED, that following approval by the Minnesota Department of Transportation of plans and specifications for said improvements, and before the contract letting for the construction of said improvements, the Minnesota Department of Transportation shall prepare an agreement to provide for the State to pay its share of the costs of the improvements in accordance with the latest "Procedures for Cooperative Projects with Municipalities". Dated this day of December, 1998. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented t° and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the day of December, 1998, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Walt Fehst, City Manager Thomas M. Johnson, Chief of PoliceC>~N~ Work Session Item on Tenant Background Checks October 20, 1998 BACKGROUND For the past several years the Columbia Heights Police Department has been a part of the Crime Free Multi-Housing program. Part of this program is helping property owners and landlords in the selection of new tenants. Part of the assistance we would like to offer the property owners and landlords is the ability to run Mirmesota criminal history checks on potential tenants. In order to do this, the Bureau of Criminal Apprehension requires that we have an ordinance that allows us to nm these checks. ANALYSIS/CONCLUSION With the assistance of the City Attorney, the Police Department has developed the attached ordinance, which we would like to see approved. RECOMMENDED ACTION Direct the Police Chief to place the attached ordinance on the next Council meeting consent agenda. TMJ:mld 98-350 Attachment ORDINANCE NO. XX. XXX ' ? ~-;, BEING AN ORDINANCE CREATING SECTION XXXXX OF THE COLUMBLk HEIGHTS CITY CODE WHICH AUTHORIZES THE USE OF THE BUREAU OF CtLIMINAL APPREHENSION CRIMINAL JUSTICE DATA TERMIN~ FOR THE PURPOSE OF TENANT SCREENING ON RENTAL PROPERTIES WITHIN COLUMBIA HEIGHTS. WHEREAS, the City of Columbia Heights is a participant in a program known as "Crime Free Multi Housing," a major concept of this program is the screening of new tenants by the property owners for the protection of local residents, property owners, tenants, and the overall public safety of the community; WHEREAS, part of said screening consists of a Minnesota criminal history check through the Minnesota Bureau of Criminal Apprehension; WHEREAS, the Minnesota Bureau of Criminal Apprehension requires that a city have a city ordinance authorizing the city to nm Minnesota criminal history checks for the purpose of screening potential tenants of rental property; and WHEREAS, this is a process that will be beneficial to the residents of Columbia Heights and its property owners; NOW THEREFORE BE IT ORDAINED by the City Council of the City of Columbia Heights that Section XXXX of the Columbia Heights Code be created to read as follows: Subd. 1. That for the protection of local residents, property owners, tenants, and the overall public safety of the community, the Columbia Heights Police Department is hereby authorized to conduct Minnesota criminal history checks for the purpose of screening potential tenants of real property, subject to the following conditions: a) a request is made by the property owner/landlord in writing b) a signed consent form fi:om the subject of the check is received by the Columbia Heights Police Department c) authorization is received fi:om the subject of the check to release said information to the property owner/landlord the purpose and use of said information is solely for assisting in the screening of potential tenants. This ordinance shall be in full force and effect from and after thirty (30) days after its passage. CITY OF COLUMBIA HEIGHTS 559 MILL STREET N.E., COLUMBIA HEIGhT$~ MN 55421-3882 (612)782-2800 TDD 782-2806 MINNESOTA CRIMINAL HISTORY CHECK ON POTENTIAL TENANT Full Name (First, Middle, Last) Full Address , being the landlord or property owner of , which is a rental property in the City of Columbia Heights, Minnesota hereby request that the Columbia Heights Police Department run a Minnesota Criminal History Check and a local records check on the below listed individual(s). In understand this information is to be used for the sole purpose of tenant screening. Signature Date Day Time Phone Number I hereby authorize the Columbia Heights Police Department to run a Minnesota Criminal History check and a local records check on myself and authorize them to give this information to the landlord/property owner listed above. The sole purpose of this check is for tenant screening. Applicant #1 Full Name (First, Middle, Last): Maiden Name or Other Names used: Date of Birth: Sex: [] Male [] Female Race: Current Address City: State: Zip Code: Signature Applicant #2 Full Name (First, Middle, Last): Maiden Name or Other Names used: Date of Birth: Current Address Date Day Time Phone Number Sex: [] Male [] Female Race: City: State: Zip Code: Signature Date Dav Time Phone Number THE CiTY OF COLZUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT Ot~THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Wait Fehst, City Manager C',,. Thomas M. Johnson, Chief of Police~([~'b0~ × Suggested Change in Ordinance 10.312(3), Participation in Loud Parties October 20, 1998 BACKGROUND Recently we have run into loud party complaints where the subjects of the loud party have refused to cooperate, or it is rental property and the renter is not around or does not admit their identity, or the subjects simply refuse to tell us who is in charge or having the party. The current ordinance only allows us to tag the o~vner if they "have knowledge" of the party. We feel that the "have knowledge" portion ofth/s ordinance should be dropped so that we would have leverage to get to whomever is having the party by being able to charge the owner of the property or the renter. ANALYSIS/CONCLUSION The Police Department is recommending the foltowiflg change in Ordinance 10.312(3). EXISTING ORDINANCE Any owner or person in charge of the building or place who has knowledge of the disturbance and fails to immediately abate said disturbance upon order ora police officer shall be guilty ora violation of this section. ' · / PROPOSED ORDIN.42q'CE Any owner, RENTER, or person in charge of the building or place who lias kixc,-~vledge o£ FROM %VI-tlCH the A disturbance EMANATES and THOSE PRESENT fail to immediately abate said disturbance upon order of a police officer shall be guilty of a violation of this section. RECOMMENDED ACTION Direct the Police Chief to place this item on the next Council meeting consent agenda. TMJ:mld 98-349 MEETING OF: DECEMBER 14. 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: RESOLUTION INCREASING INCOME BY: ROXANE SMITH ~j~ BY: GUIDELINES NO: DATE: NOV. 20, 1998 Income eligibility guidelines for senior citizen utility rates are established on an annual basis. The 1998 maximum income eligibility level was set at $16,800. Attached is a resolution establishing the 1999 maximum income eligibility level at $17,200 to receive reduced senior citizen rates in 1999. This amount was computed utilizing the same formula that has been used in prior years. The formula used is the maximum Social Security benefits for an individual 65 years old, plus 4% rounded to the next even $100 increment. For 1999, the maximum Social Security level for a 65 year old individual is $16,476. The 4% adjustment to this figure in the City's eligibility leveI allows for $724 in other income. The City Council can set any formula or amount for income eligibility. The formula used here and in the past is equitable for the truly low income senior citizens. If the City establishes the income eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the utility fund. For several years, the number of seniors receiving the reduced rate has remained constant at approximately 200 residents. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the general public. RECOMMENDED MOTION: Move to adopt Resolution 98-/~Tbeing a resolution Establishing Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates. RS:dn 9811204 COUNCIL ACTION: RESOLUTION NO. 98- RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizens for Refuse Service, Disposal, and Water Supply; and WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That anyone over 62 years of age with a maximum household income of $17,200 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 1999. Passed this day of ,1998 Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER MEETiNG OF: DECEMBER t4. 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO.: FINANCE APPROVAL ITEM: DESIGNATING DEPOSITORIES FOR BY: WILLIAM BLRITE BY: FUNDS OF WaE CITY OF COLUMB HEIGHTS DATE: NOV. 20, 1998 NO.: Each year the Council passes a resolution designating depositories for City funds and for investment purposes. The attached resolution follows the general format of the resolution passed in previous years. Under this resolution, investment firms that may be used by the City must be located in the State of Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes. The resolution also contains a section covering access to City safe deposit boxes. It is staffs recommendation that the City Council adopt this resolution. RECOMMENDED MOTION: Move to waive the reading of Resolution 98-Z&~rthere being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-/l_~being a resolution designating depositories for City funds of the City of Columbia Heights. WE:dn 9811203 Attachment COUNCIL ACTION: RESOLUTION NO. 98- RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast State Bank and Norwest Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast State Bank and Norwest Bank as designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk-Treasurer and that Northeast State Bank and Norwest Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in alt things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set orth tn Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Accounting Coordinator Passed this Offered by: Seconded by: Roll Call: __ day of ,1998 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary 9811203 CITY COUNCIL LETTER ~,.//t Meeting; of: DECEMBER 14, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: SPECIAL LAWS ENACTED IN THE BY: WILLIAM ELRITE BY: 1997 AND 1998 SESSIONS DATE: DEC. 3,199 DATE: NO:/ The City Council requested legislative action on passing two special laws, one in 1997 and one in 1998. The 1997 law was for the scattered site housing replacement district. This law author/zed the City of Columbia Heights to designate up to 50 parcels in the City to be included in a housing replacement district. The 1998 law was in relationship to the Columbia Heights Volunteer Fire Department Relief Association Board of Directors and pension plan. Under this taw, the Board of Directors was established in accordance with State statutes, and the pension plan was converted from a defined benefit to a defined contribution plan. Both of these laws were initiated by the City Council and were passed in accordance with the request from the City Council. At this time, the Office of the Secretary of State requires that the Council adopt a resolution approving the special law chapters and to file a Certificate of Approval with the Secretary of State. RECOMMENDED MOTION: Move to waive the reading of Resolution 98-110, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-1 t0, being a resolution approving special law 1997 Chapter 231, article 10, sections 12, 13, authorizing the housing replacement distr/ct. RECOMMENDED MOTION: Move to waive the reading of Resolution 98-1 t 1, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-1 t 1, being a resolution approving special law 1998 Chapter 390, article 7, section 1, establishing the Board of Directors of the Columbia Heights Volunteer Fire Department Relief Association and designating a defined contribution pension plan. WE:dn 9812032 COUNCIL ACTION: RESOLUTION NO. 98-110 RESOLUTION APPROVING SPECIAL LAW 1997 CHAPTER 231, ARTICLE 10, SECTIONS 12, 13, AUTHORIZLNG TE[E HOUSING REPLACEMENT DISTRICT WHEREAS the City of Columbia Heights desired a scattered site housing replacement d/strict, and WHEREAS special law 1997 Chapter 231, Article 10, sections 12, 13, established a special law authorizing the designation of up to 50 parcels in the City to be included in a housing replacement district, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights approves law 1997 Chapter 231, Article 10, sections 12, 13 designating the housing d/strict. Passed this Offered by: Seconded by: Roll Call: __day of ,1998 Joseph S. Smrdevant, Mayor Jo-Anne Student, Council Secretary 98 t2032 Office of the Secretary of State State of Minnesota Joan Anderson Growe ~ecretary of State Elaine ross Deputy Secretary of State 100 Constitution Ave., 180 State Office Bldg. St. Paul, MN 55155-1299 August 1, 1998 JUL 16 1-~ Election Division: (612)296-2805 Business Service Information: (612)296-2803 General information: (612)296-3266 UCC & Business Service Fax: (612)297-584.4 Election Division Fax: (612)296-9073 TO: FROM: SUBJECT: Local Government Units Election Division Secretary of State SPECIAL LAWS ENACTED IN THE 1997 and 1998 SESSIONS Chapter .%c)~7', A,'~cxC__\-~ x"7. ~,e-c--'~,~,~ J , 199 ,_.~_ session laws requires a copy of the Resolution 'approving the "chapter and a Certificate of Approval (which we have enclosed for your use) to be filed with this office in order for the chapter to become law. The Resolution and Certificate of Approval must be filed before the start of the legislative session (January 5, 1999), otherwise the chapters requiring approval by local units of government will not become law. If you have any questions please contact Renee Coffey at (651)297-5845. enc. 0898.1tr "An Equal Opportunity Employer" Pdnted with Soy Ink., on Recycled Paper Ch. 390, Art. 6, § I 80th LEGISLATURE ARTICLE 6 UNCLASSIFIED STATE ENIPLOYEE PENSION PLAN MODIFICATIONS Section 1. Minnesota StaV_~tes 1996, sect/on 352D.12, is amended to read: 352D.12 TRANSFER OF PRIOR SERVICE CONTRIBUTIONS (a_J) An employee who is a participant in the unol~-~ed program and who has prior sarvice credit in a covered plan under chapters 3A, 352, 352C, 353, 354, 354A, and 42:2A may, within the time limits specified in this section, elect to transfer to the unc!~-~i~ed program prior service contributions to one or more of those plans. Participants with six or more years of prior service credit in a plan governed by chapter 3A or g52C on July 1~ 1998~ may not transfer prior service contributions. Participants with less than six years of prior service credit in a plan governed by chapter 3A or 352C on July 1, 1998~ must be contributing to the unclassified plan on or after January 5, 1999, in order to transfer prior contributions. (b) For participants with prior service credit in a plan governed by chapter 352~ 353, 354~ 354A~ or 422~ "prior service contributions" means the accumulated employee and equal employer contributions with interest at an annual rate of 8.5 percent compounded annually, based on fiscal year balances. For participants with less than six years of service credit as of July 1, 1998, and with prior service credit in a plan governed by chapter 3A or 352C? "prior service contributions" means an amount equal to twice the amount of the accumulated member contributions plus annual compound interest at the rate of 8.5 percen% computed on fiscal year balances. (c) If a participant has taken a refund from a .~'_ndretirement plan listed in this section, the participant may repay the ~un, d to that .~'-~.dplan, notwithstanding any restrictions on repayment to that ~ plus 8.5 percent interest compounded annually and have the accumulated employee and equal employer contributions tr~u~ferred to the unclassified program with interest at an annual rate of 8.5 percent compounded annually based on fiscal year balances. If a person repays a refund and subsequently elects to have the money transferred to the unc!~sified program, the repayment amount" including interest, is added to the fiscal year balance in the year which the repayment was made. (d) A participant eleciing to transfer prior service contributions credited to a retirement plan governed by chapter 352, 353, ~4, 3.54~ or ~-& as provided under this section must complete the application for the transfer and repay any refund within one year of 3'2y !, ~ the commencement of the employee's participation in the unclassified program, ~. A participant electing to t~rt~fer prior service contm"outions credited to a retirement plan governed by chapter 3A or 352C as provided under this section must complete the application for the transfer and repay any refund beWeen January 5~ 1999, and June 1, 199% if the employee commenced participation in the unclassified program before January 5~ 1999, or within one year of the commencement of the employee's participation in the uno~,~ned program if the employee cor,~enced participation in the unclassified program after January 4, 1999. Sec. 2. FUNDING. Money appropriated in Laws 1997, chapter 202~ article 1~ section 31, may be used to make tran~ers of funds on behalf of legislators and constitutional officers under section 1. Sec. 3. EFFECTIVE DATE. Sections 1 and 2 are effect/ye July 1, 1998. ARTICLE 7 LOCAL POLICE AND FIRE RELIEF ASSOCIATION PENSION CHANGES Section 1. COLUMBIA HEIGHTS VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION; INCORPORATION ~ PLAN RESTRUCTURING. Subdi~ion 1. ORGANIZATION AND PLAN RESTRUCTURING. Notwithstanding the provisions of Law~ 1977, chapter 374, sections 38 to 60, as amended~ the entity eu.,-rently 880 A~Ui(m~ mm m~m~ by ..~er~ne; ~i~i bV ~ 1998 REGULAR SESSION known as the "Columbia Heights f become incorporated under Minne~ bia Heights volunteer fire departzm Minnesota Statutes, chapters 69, volunteer fire department relief a~ ment relief as,sociztion may department relief association, volu provide that future benefits payabl, lump sum service pensions under Subd. 2. BOARD RESTRUC~ with Minnesota Statutes, section section. See. 2. MINNE~OLIS FIRE SURVfVORS. (a) Notwithstanding Laws 1997 an~ service pensioner or disability association who died between 3u~ spouse benefit equal to the 100 pe: would have been eligible to sele~ optional annuity, form on the date (b) The benefit under paragral the Minneapolis fire depar~nent r (c) The benefit under this sect~ day of the month next fol]owir~ ti must include the increase ~nount Sec. 3. Laws 1977, chapter 61, is amended to read: Sec. 6. FINANCIAL REQUIR Corm-:-..~.".cing ...... ~ .... ~"~'., 1, ~__. amount sufficient tn pay ~ investment income of the Wu~c fl flind for the succeeding year as c _+~._-_~fc~c~_ +_~ +~c _+~'~t (b) ~ ~e ~ of Evele~ f~ y~ no ~s~ement ~ 4. La~ 1~5, ~p~ ~ ~on 1. E~LE~ POLl No~~g ~Y gen~ ~o~ ~d o~er tenement k ~ ~d ~Hce o~ce~ ~d ~ ~d~t~d ~~ ~. 5. EFFEC~ DA~. (a) ~c~on I ~ ~e ~e ~mpli~uce ~ ~~ ~t 80th LEGISLATURE MODIFICATIONS to read: n and who has prior service ,54A, and 422A may, within unclassified program prior ~ with six or more years of on July 1~ 1998~ may not six years of prior service must be contributing to the reefer prior contributions. d by chapte~ 352~ 353~ 354~ /ated employee and equal ~ent compounded annually, ~'eare of service credit as of :.hapter 3A or 352C~ '~prior. nount of the acmnnulated f 8..5 percent~ computed on kn Hsted in this section, the nding any restrietiorm on ed annually and have the ferred W the unda~sffied ~d annually based on fu;m. al elects to have the money Iuding interest, is added to s credited W a retirement · d under this section must un one year of ~ ~sified program, .w!cd~h~:cr .us credited to a retirement · ection must complete the '5~ 1999~ and June 1~ 1999~ ~rn before January 5~ 1999~ .ipation in the unclassified ed program ai%er January ~,31, may be used w officers under sect/on 1. :NSION CMANGES 'EPARTMENT RELIEF .'RING. Not'withstanding nded~ the"en~ty am-enfly 1998 REGLV,.JLR SESSION Ch. 390, Art. 7, § 5 *,~. m.~m_~ra~utes cna ters 69, 3t7A, 3~,~ and ~o~ volt,er ~ de ent ' · · ~eD~- ~ ~ ~~o~ ~oer ~~ S~~on ~ su~ion 4. ~o~ ~. 2. ~~O~ F~E; O~ON~ ~ E~NSION TO CERT~ S~O~. ~ ~o~8~e ~ s ~e of ~e~ef ~~~~ 1~ ~ O~r 1 1~ ~ en~ed ~ a s~ ~~~%~ ~~e decedent ~u ~v~ e~l~ ~l~ff ~e ~ent had ~n en~ed ~d able ~o~ ~m~ fo~ on ~e da~ of dea~. : -- ~) ~e ~nefit ~der ~ph (a) ~ ~ Heu of ~y o~er s~vor ~nefit pavab]e ~e ~ea~ ~ dep~ent ~ ~a~on. ~~6~~ ~~ ~ ~ O~ ~c. 6. F~C~ REQ~REME~ OF ~ TRUST F~. ...... a) ~e ci~ of Evele~ sh~ pm~de by ~u~ ~o~t s~Ment ~ pay *~ -~r ~ --~ ~ ~ ........ (a) ~ ~o~t ~ch when added ~ ~e ~ves~ent ~come of ~e ~t ~d ~ s~Ment ~ ~y ~e ~d for ~e succ~g ye~ ~ ceded by ~e ~ of ~s of ~e ~fe~ ~ thc ~ ~d. ~ Y~t no ~s~ment ~ent ~ ~d~ T,~ -.,. .... ~'- ---', ~'~ ~, ~me z, ~on 19, ~ ~ble ~ ~e foHo~g ye~. ~on 1. E~LE~ POLICE ~ F~EFIG~; BE~F~ ~CRE~E.m N?~~g ~y ~n~ or ~ ~w ~ ~e ~n~, ~ ~on ~ ~e ~ent ~o~ ~d o~er ~ment ~n~ pa~b]e, ~e ~io~ ~d ~ment ~n~ payable ~ ~ ~Hce o~c~ ~d ~gh~ ~d ~ ~g s~ by ~e Eve]e~ ~Hce ~d~t~d~~by$1~amon~. ~ ~a~e~ J~ 1, ~. 5. EFFE~ DA~. (a).~on. ~ '9 ~e me ~y ~ app~ by me Col,~hm Meigh~ ~ co~ ~d ~mp~ee mm ~~ S~m~, ~on ~.~1. t Ch. 2~1, An. 10 LAWS of MRqN'~OTA for 1997 tax rat~s or (B) ~e ofi~ 1~ ~ ~te to ~e ~ ~p~ au~ofi~ ~ ~e ~ ~cmcnt of ~t au~ofi~. ~a for w~ch ~ ~ for ~t~o~ w~ ~ ~r ~~$ pl~ p~u~t to ~ion ~9.175, suMiv~ion 3, (1) ~ ofi~n~ net ~ ~aci~ shall ~ d~t~m~ed before fis~ disp~ty prov~ions of chapter 276A or 473F. ~e ~ent n~t ~xcludc any ~ disp~ ~mm~rci~-~dus~al net mx ~paci~ ofi~n~ y~a ~d ~c ~nt y~ mul~plied by ~ fi~ ~sp~ty ~o d~t~m~ p~- s~t to ~on 2~6~, subdivision ~, or ~73F.08, suMivision 6. ~re ~e o~ net ~ ~padty is ~ual to or ~t~r ~ ~ ~nt net ~ ~paci~, ~er~ net ~ ~pacity ~d no ~ ~cr~m~nt d~t~m~a~on. ~erc th~ o~ net t~ ~ 1~ th~ ~e ~nt n~t ~ ~pacity, ~e diff~rcn~ ~e~n thc o~ net ~ ~pac- ity ~d ~ ~nt n~t ~ ~paci~ is the ~pmrM n~t mx mpaci~. ~nion ~r~f which thc au~ofi~ h~ d~si~ated, ~ i~ t~ iu~m~nt fm~c~s pla, to shae wi~ ~e I~1 ~$ distdc~ is ~c r~mined ~pmrM net mx ~paci~ of~e au~or- ity. (2) ~c ~unty auditor sh~l ~xclud~ thc re,nM ~ptured net au~ofity ~om th~ n~t ~ ~city of tbe 1~I ~in~ dis~cm dis~a ~ ~t~s. ~ 1~ ~ rates so d~te~ined ~ to ~ extend~ a~t th~ ~pm~ net ~ ~aci~ of~ au~ofi~ ~ w~ll ~ ~c net ~ ~paci~ of ~s~. ~ ~ $~ne~t~ by ~ ~ension of the le~er of (A) ~ ~tes or ~) ~ oN~ I~I t~ rat~ to ~ r~ta~M ~pmr~ net ~ ~ci~ of~: au~o~ is th~ ~ ~m~nt of ~e au~ofity. (3) ~ cl~on by ~ $ov~m~$ ~y pumu~t to p~a~ph ~) sh~l ~ submi~M to ~ ~un~ au~tor by ~e au~ofity at thc ~m~ of ~ r~uest for ~n~tion p~t to suMiv~ion 1. (c) ~ m~ of ~mpumfion of ~ in~m~nt ~pli~ to ~h (a) or ~) ~1 mm~ ~e ~e for ~e d~on of governs ~y may ~I~ to ~ge im ~l~on ~m ~ m~ of ~pu~on ~h (a) to ~ m~ ~ ~ph ~). ~ 1Z hws 1~, ~t~r 2~, ~cl~ 5, ~on ~, su~ion ~ 1~, ~pter 4~1, ~ ?, ~on 21, ~ ~nd~ to SuM. 4. A~O~. For ho~$ r~pla~m~nt proj~ ment '~ ~ ~ d~ of Ffi~ey, "aumon~ m~ m~ no,mi au~o~l~ ~d for ~e ~ of F~dley or a suer ~ ~ter~t. For ho~g r~la~m~ velo merit a ency. For ho~mg repla~ment pro~ m ~e m~ ~e S~Paul ho~g ~d r~evelopment auto,ry. For j~ ~ ~e ~ of D~u~, "au~o~W" m~s ~e D~u~ ~no~c development au~r' i~. For ho~g repla~ment proj~ ~ ~e ci~ of ~ch~eld,"autho~ty' ~ defin~ ~ ~e~ S~tes, s~on ~9.1~4, su~ivision 2, LAWS of MINNF~ governing body of ~e city of Pdchfield. For Columbia ~"authority" is the authorit~ ~s~bdivisi~ ~d~'s~'~ated by ~ Sec. 13. Laws 1995, chapter 264, article I~ws 1996, chapter 471, a.,'ticte 7, section Subdivision 1. CREATION OF PRO~ ~g replacement project under sections 4.~ to (b) For the cities of Crystal, Ffidley, ~ thofity may designate up to 50 parcels in the district. No more than ten parcels may be inch ~ditionat parcels added to the district in each Minneapolis, St. Paul, and Duluth, each auth city to be included in a housing replacement i~rcels that may be included in a district ~re ( Muses, or (3) parcels containing houses tha Minnesota Statutes, section 469.174, subdix (c)The city in which the authority is lng replacement project costs from its gene ~'iaed money, not including t~x increment (d) The housing replacement district ph of parcels for the purpose of preparing the in this section, "market rate housing" means ~xe~l 150 percent of the average market vz : Sec. 14. ~51TY OF BROOKLYN CE NANCING. Subdivision 1. APPLICATION OF' d~ri~' number 3, established on Decemb~ .:'~~, Minnesota Statutes, section4~ Sub& 2. EFFE~ DATE. This ~~-_of the city of Brooklyn Sec. 15. CITY OF BUFFALO LAK] Subdivision 1. EXTENSION OF' ~ the prov~o~ of .Mi~e~ta ~.e_.e_.e_.e_.e_.e_~ ~xri'~'--un-~i Minnesota Suatutes, c~i'~-6~-th-~"~'~ of a 'c~ Subd. 2. EFFECTIVE DATE. This , of the city of Buffalo Lake a.uc ion 3. New language h indicated by underline, ddetion~ by ~ New language is indicated b? TA fbr 1997 2568 'etained captured net tax capacity of to any economic ~ent subdivision 3, ~ ~1~ ~ ~ ietermined before the application of tt~ ~.73F. The current net tax capacity ~ -ial net tax capacity increase between tl~ the fiscal d/sparity ratio determined lzn'- ~E08, subdivision 6. Where the original 'rent net tax capacity, there is no captm~ tion. Where the original net tax capac~ -ence between the original net tax eap~ -'d net tax capacity. This amount less an! ed, in its tax increment financing plaa, to d captured net tax capacity of the author. etained captured net tax capacity of tt~ xing districts in determining local ta,x~ sd are to be extended against the retained as the net tax capacity of the local taxi~ the lesser of (A) the local taxing distria retained captured net tax capacity of tl~ suant to paragraph Co) shall be submitt~l of the request for certification pursuant ~I zrement applied to a district r~e duration of the district, except that from the me section 4.4, subdivision 4, as amendedt is amended to read: ~lacement projects in the city of lopment authority. For "means the housing and essor in interest. rojects in the city of St. Paul, t authority. For housing ae Duluth ?4, subdivision 2, that isdesi~z~l~ 2569 LAWS of MINNESOTA for 1997 Ch. 231, Art. 10 governing body of ~e city of,,Ri,'chfield. For housing replacement projects in the city of Columbia Heights, authority is the auth-S'~ty--a~'~'~e-fi.n~~t~'te'~. ~-- .... . ..'w-w-~--~.. ~ .----- .--- ~__ ~__ ~ , section ~59.174, subd~vtsmn 2, that ts des~ by th._.~e governing_body of the ~l"-~-'S~a Sec. 13. Laws 1995, chapter 264, article 5, section 45, subdivision 1, as amended by l.,aws 1996, chapter 471, article 7, section 22, is amended to read: Subdivision 1. CREATION OF PROJECTS. (a) An authority may create a hous- ing replacement project under sections 44 to 47, as provided in this section. (b) For the cities of Crystal, Fridley, ~d Pdchfield, and Columbia ~ the au- thority may designate up to 50 parcels fin the city to be inc[~'~t"ed/n-'~n"~"fi~'-usi~g replacement district. No more than ten parcels may be included in year one of the district, with up to ten ~:ld/fionai parcels added to the d/strict in each of the following n/ne years. For the cities of Mianeapolis, St. Paul, and Duluth, each authority may designate up to 100 parcels in the c/ty to be included in a housing replacement distr/ct over the life of the district. The only parcels that may be included in a distr/ct are (1) vacant sites, (2) parcels conta/ning vacant houses, or (3) parcels containing houses that are structurally substandard, as defined in Minnesota Statutes, sect/on ~69.174, subd/vision 10. (c) The city in which the authority is located must pay at least 25 percent of the hous- ing replacement project costs fi.om its general fund, a property tax levy, or other unxe- str/cted money, not including tax increments. (d) The housing replacement district plan must have as its sole object the acquisition of parcels for the purpose of preparing the site to be sold for market rate housing. As used in this sect/on, "market rate housing" means housing that has a market value that does not exceed 150 percent of the average market value of single-fan:fily housing in that munici- ~ity. Sec. 14. CITY OF BROOKLYN CENTER; USE OF TAX INCR~NT FI. NANCING. S_.ulxtivision 1. APPLICATION OF ~ L~. For tax increment financing district number 3, established on December 19, 1994, by B~'~n--"~-'~er Resolution ~__~g _. p~rio~ ~-~/__~ y,ars for commencement of ~'~--~';-dis---~-a7 Subd. 2. EFFECTIVE DATE. This section is effective upon ~ by the gov- ~ body of the city of Broo~yn Ce~ ~--'~G'm3~ C'"~MmT~esota St~-tuT~,'~'--- Sec. 15. CITY OF BUFFALO LAKE; TAX INCRE/VIENT FINANCING DIS- m .- ota 273. 3 9, _~fl_~[/~ o~.,_ ca,use (2), tax increment financing district 1-1~ ~1 ~"~e"~"-~ _~ ~._.~_~ by the commissioner of a~y-"~---~'~~.' -- .0.~_. 2. EFFE~ BATE. This section is effective upon approval by the £ov- CITY COU'NCI~ LETTER Meeting of: DECEMBER 14, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: SPECIAL LAWS ENACTED IN THE BY: WILLIAM ELRITE BY: 1997 AND 1998 SESSIONS DATE: DEC. 3, 199~,4 ~' DATE: NO: The City Council requested legislative action on passing two special laws, one in 1997 and one in 1998. The 1997 law was for the scattered site housing replacement district. This law author/zed the City of Columbia Heights to designate up to 50 parcels in the City to be included in a housing replacement district. The 1998 law was in relationship to the Columbia Heights Volunteer Fire Depariment Relief Association Board of Directors and pension plan. Under this law, the Board of Directors was established in accordance with State statutes, and the pension plan was converted from a defined benefit to a defined contr/bution plan. Both of these laws were initiated by the City Council and were passed in accordance with the request from the City Council. At this time, the Office of the Secretary of State requires that the Council adopt a resolution approving the special law chapters and to file a Certificate of Approval with the Secretary of State. RECOMMENDED MOTION: Move to waive the reading of Resolution 98-t 10, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-110, being a resolution approving special law t997 Chapter 231, article 10, sections 12, 13, authorizing the housing replacement district. RECOMMENDED MOTION: Move to waive the reading of Resolution 98-I 11, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 98-111, being a resolution approving special law 1998 Chapter 390, article 7, section 1, establishing the Board o£Directors of the Columbia Heights Volunteer Fire Department Relief Association and designating a defined contribution pension plan. WE:dn 9812032 COUNCIL ACTION: RESOLUTION NO. 98-111 RESOLUTION APPROVING SPECIAL LAW 1998 CHAPTER 390, ARTICLE 7, SECTION 1, ESTABLISHING TFrE BOARD OF DIRECTORS OF THE COLUMBIA FFEIGFITS VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION AND DESIGNATING A DEFINED CONTRIBUTION PENSION PLAN WHEREAS the City of Columbia Heights desired to have the Board of Directors of the Columbia Heights Volunteer Fire Department Relief Association structured in accordance with State statutes, and WHEREAS the City of Columbia Heights desired to have the current pension plan convert from a defined benefit to a defined contribution plan, and WHEREAS the City Council requested special legislation to accomplish this, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights approves law 1998 Chapter 390, Article 7, Section 1 in relationship to the Columbia Heights Volunteer Fire Department Relief Association. Passed this Offered by: Seconded by: Roll Call: ~day of ,1998 Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary 9812032 Office of the Secretary of State State of Minnesota Joan Anderson Growe Secretary of State Elaine ross Deputy Secretary of State 100 Constitution Ave., 180 State Office Bldg. St. Paul, MN 55155-1299 August 1, 1998 JUL 1~ 1-ORS Election Division: (612)296-2805 Business Service Information: (6t2)296-2803 General Information: (612)296-3266 UCC & Business Service Fax: (612)297-5844 Election Division Fax: (612)296-9073 TO.' FROM: SUBJECT: Local Government Units Election Division Secretary of State SPECIAL LAWS ENACTED IN THE 1997 and 1998 SESSIONS Chapter .~, A,~c~ ¥"7. %e_c._-¢-~ ) , 199 ,_~_ session laws requires a copy of the Resolution 'approving the ~chapter and a Certificate of Approval (which we have enclosed for your use) to be filed with this office in order for the chapter to become law. The Resolution and Certificate of Approval must be filed before the start of the legislative session (January 5, 1999), otherwise the chapters requiring approval by local units of government will not become law. If you have any questions please contact Renee Coffey at (651)297-5845. enc. 0898.1tr "An Equal Opportunibt Employer" Pdnted with Soy Ink., on Recycled Paper Ch. 390, Art. 6, § 1 80th LEGISLATURE ARTICLE 6 UNCLASSIFIED STATE EMPLOYEE PENSION PLAN MODIFICATIONS Sec~on 1. Minnesota Statutes 1996, section 352D.12, is amended to read: 352D.12 TRANSFER OF PRIOR SERVICE CONTRIBUTIONS (a) An employee who is a participant in the unclassified program and who has prior service credit in a covered plan under chapters 3A, 352, 352C? 353, 354, 354~ and 422A may, within the ~rne 1/m/ts specified in this section, elect ,to trm~.~fer to the unclassified program prior service contributions to one or more of those plans. Participants with s/x or more years of prior service credit in a plan governed by chapter 3A or 352C on July 1~ 199~.~ may n. ot transfer prior service contributions. Participants with less than aix years of prior servme credit in a plan governed by chapter 3A or 352C on July 1, 1998, must be contributing to the unclassified plan on or after January 5, 1999~ in order to trs_usfer prior contn'bu~/ons. CO) For partidpants with prior service credit in a plan governed by chapter 352, 353, 354, 354A~ or 422A~ "prior service contributions" means the accumulated employee and equal employer contributious wi~ interest at an annual rate of 8.5 percent compounded ~-~nually, based on fiscal year balances. For participants with less than six years of service credit as of July t, 1998, and with prior service credit in a plan governed by chapter 3A or 352C, "prior service conimibutions" means an amount equal to t~vice the amount of ~he accumulated member contributions plus ~unual compound interest at the rate of 8.5 percen~ computed on fiscal year balances. (c~) If a pertidpant has taken a refund from a .~ndre~.rnent plan listed in this section, the participant may repay the ~refund to that .%ndplan, not~thstanding any res~mictions on repayment to that ~ plus 8.5 percent interest compounded annually and have the accumulated employee and equal employer contributious tr~n~'erred to the un~ed program with interest at an aunu~l rate of 8.5 percent compounded annually based on fiscal year b~lances. If a person repays a refund and subsequently elects to have the money transferred to Me unc!~si~ed progran~ the repayment amount, including interest, is added to the fiscal year balance in the year which the repayment ~s made. (d._~) A participant electing to transfer prior service con~butions credited to a retirement plan governed by chapter 352~ 353, 354, 354~ or ~. as provided under this section must complete the application for the transfer and repay any refund within one year of 3'Ey !, !9~ ~ the commencement of the employee's participation in the unclassified program, As-~,~-. A participant electing to transfer prior service conm~butions credited to a re~rement plan governed by chapter 3A or 352C as provided under this section must complete the application for the tr'~er and repay any refund between January 5, 1999, and June 1~ 1999, if the employee commenced participation in the unclassified program before January 5, 1999, or within one year of the commencement of the employee's participation in the unclassified program if the employee commenced par~cipation in the und~i~ed program after January, 4, 1999. Se~ 2. FUNDING. Money appropriated in Laws 1997~ chapter 202~ article 17 section 34 may be used to make transfem of funds on beha~ of legislators and constructional officers under sec~on 1. Sec. 3. EFFECTIVE DATE. Sections 1 and 2 are effec~ve July L 1998. ARTICLE 7 LOCAL POLICE AND FIRE RELIEF ASSOCIATION PENSION CHANGES Section L COLUMBIA [[EIGHTS VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION; INCORPORATION AND PLAN RESTRUCTURING. Subdh'ision 1. ORGANIZATION AND PL.MV RESTRUCTI. YRING. Notwithstanding the pro~ions of Laws 1977~ chapter 374? sections 38 to 60, as amended~ the entity currently 880 Addltio,n'~ m'e m~m~! t./ underUne; deleUm'~ by ~ 1998 REGLU~R SESSION known as the "Columbia Heights become incorporated reader bia Heigh~ vol=~r ~ dep~ ~o~ Smtu~s~ c~p~ 69, vM~ ~e dep~ent reh~ m~t reH~ ~on may dep~ent ~Hef ~on, vo~ provide that future benefits ~aFabl. lump sum service pensions under ~ Sub& 2. BOARD RESTRUCI with Minnesota Statute% section section. Sec. 2. ME~NEAPOLIS FIRE SURVIVORS. (a) Not~vithstanding Laws 1997 any service pensioner or disabili~~ association who died bet~veen Ju~ spouse benefit equal to the 100 pe would have been eligible to sele( optional annuiD' form on the date Co) The benefit under paragra] the Minneapol~ fire department r (c) The benefit under this secfi day of the month next following fi must include the increase amount Sec. 3. Laws 1977, chapter 61, is amended to read: Sec. 6. FINANCIAL REQUIR amount sufficient to pay ~ investment income of the trust f~nd for the succeeding year as li~b~' of the _+~_':t 5'.-nd by ~ ~+~a~a+~-., Sec+jot_~ 69.77, Co) ~ the city of Eveleth fails year, no poslmetirement adjusts, 1, or Laws 1997, chapter 24~ Se~ 4. Laws 1995, chapter Section 1. E~'ELETlt POL' No~vithstanding any genere2 pensions and other retirement to retired police officers and fi and ~ trust fund are increas~ Sec. 5. EFFECTI-V'E DATE. (a) Section 1 .is effective the compliance with Minnesota AddiUom; ~ ,80th LEGISLATURE 'MODIFICATIONS ~ to read: ~ and who has prior sex'w/ce 54A, and 422A may, within unclassified program prior with six or more years of o.n Ju/y 1~ 1998~ may not mx years of prior service nust he contributing to the .aTsfer prior contributions. ] .by ~hapter 352~ 353~ 354~ lated employee and equal -ent compounded annually, 'ears of service cred/t as of :hapter 3A or 3,52C, "prior~ ~ount of the accumulated f 8.5 percen~ computed on I/sted in ~ sect/on, the uding any rest~ctions on ed annually and have the ~erred to the unclassified annually based on fiscal ~Aects to have the money !uding interest is added to ~ credited to a retirement d under thiz section mu~t ~ one year of 3~y !, !9!5 ,sifted program, w.~j:hcvor m credited to a retL,-ement e, cfion mu~t complete the 5~ 1999, and June L 1999~ m. ,before January 5~ 1999~ ipation in the unclassified ed program after January, 31, may he ueed to Je officers under s~-t/on 1. NSION C1FANGEs EPARTMENT RELIEF 'RING. No~d/ng nded~ the"entity currently 1998 REGULAR SESSION Ch. 390, Art. 7, § 5 ~known _. the ~~_hts fire d~e artrnent relief association, volunteer d~on" shah ~'he newenti wi~~ed bv ~~icable to ~ws of the "Colum~h~s ~xe ~ ~ ~.w an m_emver o~the assodat/on ~ defined ~._~_p_sum serv~ penmor~ under M_inn~m StamPs, section 424~02, subdivisionS. .......... .~.~ 2. $o~v REsr~ucrr~INa..~.e ~o~ ~ ~_ =~2~ti~_~,. ~ ?~o~an~e w~th M/nnesota S~m~on ~ ~ ~ da~ ~e eff~e da~ of ~on~ ~. 2. M~OLIS F~E; O~ON~ ~ E~NSION ~ CERT~ S~O~. ~ ~or ~ ~ decedent ~no~ ~m~ ~om on ~e aa~ of dea~. : m) ~e ~ =~ n (a) ~ ~ ~e. o~mer ~vo~ ~.e~t~ ~m ~e ~~~ent ~ ~~. ~t ~ude ~~ ~o~ re~a~o ~ ~ ~ ~ ~ ~ ~ ~n~ed ~ ~ad ' P , ~on 6, ~ ~end~.by La~ 1981, ~ap~r ~, s~fion 39, ~c. 6. F~C~ REQ~REME~ OF ~ TRUST F~. .................. ~,a) ~e d~ of Evele~ sh~ p~de by ~uE ~o~t s~dent ~ pay +~ ~a~cr of o!+~r (a) ~ ~o~t ~ch when added W ~e ~ves~ent ~me of ~e ~t ~d ~ s~dent W ~y ~e ~n~ p~ded ~der ~e ~d for ~e su~g ye~ ~ ceded by ~e ~ f ~s of.~e ~t ~d:~ ~r ~ ~4 ~pmr ~1, ~e z~ ~on 19, ~ parle ~ ~e fo~o~g ~ 4. ~ 1~5, ~p~ 2~, ~e 10, ~on 1, ~ ~end~ ~ ~M: ~on 1. E~LE~ PONCE ~ F~EFIG~; BE~F~ ~C~E~E.m Ng~~ ~y ~ne~ or ~ ~w ~ ~e ~n~, ~ M~fion ~ ~e ~ent ~o~ ~d o~er ~ment ~nefi~ ~ble, ~e ~io~ ~d ~ment ~n~ payable ~ ~ o~ ~d ~~ ~d ~ ~g s~ by ~e Evele~ ~d~t~d~~by$1~amon~. ~~a~e~ J~u~l, ~. 5. EFFE~ DA~. ~ ....... ~'- .... (,).~o~3.9 ~e 9~ ~y ~r ~ ~y me Co~-~m Seigh~ ~ ~o=~ Ch. 231, An. 10 LAWS of MINNF_SOTA for 1997 2.568 tax rates or 03) the original local tax rate to the r~tained captured net tax capacity of the authority is the tax increment of the authority. o-'~'~isu'ict for which the governing taooy ma:y, uy resoiuuon app,~, :.u~ me ~ m~- m---'~'~ ~-a~'~-in'~,'-plan pursuant to section ¢69.175, subdivision 3, ~ ~ (1) The original net tax capacity shall be determined before the application of the fiscal disparity provisions of chapter 276A or 473F. The current net tax capacity sinll exclude any fiscal disparity commercial-industrial net tax capacity increas~ betw~-~ the original year and the current year multiplied by the fiscal disparity ratio determine~ pur- suant to se. etlon 276A.06, subdivision 7, or 473F.08, subdivision 6. Where the original net tax capacity is equal to or greater than the ~a-rent net tax capacity, there is no captur~ net tax capacity and no tax increment determination. Where the original net tax capacity is less than the current net tax capacity, the difference between the original net tax capac- ity and the current net tax capacity is the captured net tax capacity. This mount less any portion thereof which the authority has designated, in its tax increment financing plan, to share with the local taxing districts is the retained captured net tax capacity of the author- ity. (2) The county auditor shall exclude the retained captured net tax capacity of the authority from the net tax capacity of the local taxing districts in determining local taxing district tax rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacity of the local taxing districts. The tax generated by the extension of the lesser of (A) the local taxing distric~ tax rates or 03) the original local tax rate to the retained captured net tax capacity of the authority is the tax increment of the authority. (3) An eleation by the governing body pursuant to paragraph CO) shall be submitteA to the county auditor by the authority at the time of the request for certification pursuant to subdivision 1. (c) The method of computation of tax increment applied to a district pursuant to paragraph (a) or (b) shall remain the same for the duration of the district, except that the governing body may elect to change its election from the method of computation in para- graph (a) to the method in paragraph (b). Sec. 12. Imws 199'5, chapter 264, article 5, section ~, subdivision 4, as amenc~d by Laws 1996, chapter 471, article 7, s~tion 21, is amended to r~ad: Subd. 4. AIo'TFIO~. For housing replacement projex~s in the city of Crystal, "authorit , means the Crystal economic development authority. For housing ment p~'e~ in the city of Fridley, "authority" means the housing and redev¢lopm~ authority in and for the city of Fridley or a successor in interest. For housing replaC~m~t velo merit agency. For housing replacement projects m me aty oi :~t. taut, au m~ the St. Paul housing and redevelopment authority. For housing replacement P~- jeers in the city of Duluth, "authority" means the Duluth economic development author' ity. For housing replacement proj~ in the city of Richfield, "authority" is the authoriq' as defined in Minnesota Statutes, s~ction 469.1'74, subdivision 2, that is designated by t~ 2569 LAWS of MINNF-~ governing body of the city of Richfield. For __. Columbia Height, "authority" is the authori~ <bdivisi . 2' 7, ~ Sec. 13. Laws 1995, chapter 264, article Laws 1996, chapter 471, article ?, section 22 Subdivision 1. CREATION OF PRO,Il i~g r~placement project under sections 44 to Co) For the cities of Crystal, Fridley, thority may designate up to 50 parcels in the c dislrict. No more than ten parcels may be inclt additional parcels added to the district in each Mkmcapolis, St. Paul, and Duluth, each auth, citl/robe included in a housing replacement parcels that may be included in a district ar~ houses, or (3) parcels containing houses tbs! Minnesota Statutes, s~ction 469.174, subdi~, (c) The city in which the authority is loc~ ing replacement project costs from its gcrm~ striaed money, not including tax increment (d) The housing replacement district pla of parcels for the purpose of preparing the sit i~ ~ section, "market rate housing" m~ns ~ceed 150 percent of the average market va ., Sec. 14. ~crrY OF BROOKLYN CE NANCING. Subdivision 1. APPLICATION OF' distri~' number 3, established on Dec~mbe 0.iq'~--94--273, Minnesota Statutes, section Subd. 2. EFFEC'rIvE DATE. This s ..~~-_of the city of Brooklyn Cen'-~ · crrv or B ALO Subdivision 1. EXTENSION OF' ~ the provisions of Minnesota Stat Subd. 2. EFFECTIVE DATE. This , of the city of Buffalo Lake and subdivision 3. New language is indicated by underline, detetious by ~ New language is indicated TA ,for 1997 2568 -etained captured net tax ~pacity of the ~ to any economic ~ent ~s made ~-te-~e~, 1997, and ~ subdivision 3, ~t~;~ ~a~ fe~k~i~ m~h, ietermined before the application of t~ S73E The current net tax capacity shall -iai net tax capacity increase betwee~ ~ · e fiscal disparity ratio determined pur- ~E08, subdivision 6. Where the origix~ -rent net tax capacity, there is no tion. Where the original net tax cap~ -ence between the ori~/nal net tax ~ .-d net tax capacity. This amount less ed, in its tax increment financing plan, to d captured net tax capacity of the author. etained captured net tax capacity of t~: xing districts in determining local tax~ ed are to be extended against the ret,xin~l as the net tax capacity of the local ~ the lesser of (A) the local taxing distr~ retained captured net tax capacity oft~ 5uant to paragraph (b) shall be submitt~' of the request for certification pursuant :rement applied to a district pursuant ne duration of the district, except that t~_ from section 44, subdivision 4, is amended to read: ~lacement projects in the city lopment authority. For housing "means the housing essor h "means the Minneapolis rojects in the city of St. t authority. For homing v of Richfield, "authority" is the :74, subdivision 2, that is designated~! 2569 LAWS of MINNESOTA for 1997 Ch. 231, Art. 10 governing body of the city of Richfield. For housin.g replacement projects in the city of Columbia Heights, "authority" is the authority as deemed in Minnesota Statutes, section ~~o~d~'sTgnated by the ~overning.bod~~l'~a Sec. 13. J.~ws 1995, chapter 264, article 5, section 45, subdivision 1, as amended by Laws 1996, chapter 471, article 7, section 22, is amended to read: Subdivision 1. CREATION OF PROJECTS. (a) An authority may create a hous- ing replacement project under sections 44 to 47, as provided in ~ section. (b) For the cities of Crystal, Fridley, a~l Rich. field, and Columbia Heights, the au- thority may designate up to 50 parcels in the city to be included in a housing replacement district. No more than ten parcels may be included in year one of the district, with up to ten additional parcels added to the district in each of the following nine years. For the cities of Mimaeapolis, St. Paul, and Duluth, each authority may designate up to 100 parcels in the city to be included in a housing replacement district over the life of the district. The only parcels that may be included in a district are (1) vacant sites, (2) parcels contalaing vacant houses, or (3) parcels containing houses that are structurally substandard, as defined in Minnesota Statutes, section 469.174, subdivision 10. (c) The city in which the authority is located must pay at least 25 percent of the hous- ing replacement project costs from its general fund, a property tax levy, or other u_nre- stricted money, not including tax increments. (d) The housing replacement district plan must have as its sole object the acquisition of parcels for the purpose of preparing the site to be sold for market rate housing. As used in this section, "market rate housing" means housing that has a market value that does not exceed 150 percent of the average market value of single-family housing in that munici- Sec. 14. CITY OF BROOKLYN CENTER; USE OF TAX INCREMENT FI- NANCING. Subdivision 1. APPLICATION OF TIME II_MIT. For tax increment financing district number 3, established on December 19, 1994, by B~'~yn Center Resolution ~27-'~---, Min~e-'"~-'~ Statutes, section 469.1-~'63--~-Tv~ applies to the district ~_----'~ a .period 3f--i~'-years for commencement of acti~vi~'~--th'~"di~'trict. Subd. 2. F.,FFE~ DATE. This section is effective upon approval by the gov- ~ body-sf the city of Brooklyn Ce~ ~---~m-p~---~Mmn'--~ ~-~-~,'~-~. Sec. 15. CITY OF BUFFALO LAKE; TAX INCREMENT FINANCING DIS. Subdivision 1. EXTENSION OF TIME FOR CERTIleICATION. Notwith- ~ by the commissioner o_f~~y~r 31, 1998~ ~ 2. EFFECTIVlg DATE, Thh section is effective upon ~ by the £ov- CITY COUNCIL LETTER MEETING OF: DECEMBER 14. 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: DESIGNATING AN OFFICIAL BY: WILLIAM ELRITE BY: NEWSPAPER FOR 1999 D)~'E:-DEC. 3, 1998 NO: Each year the City Council designates an official newspaper for publishing of legal notices and other required publications. State statutes require the newspaper to be published on a minimum ora weekly basis. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial users. Based on this, there are only two newspapers serving Columbia Heights that meet the criteria: Focus News and the Star Tribune. Based on rates charged to commercial customers, the Focus News is the least expensive alternative. The Star Tribune's 1999 rate will be $3.13 per line. The following is a comparison of the 1998 rates to the 1999 rates for the Focus News: 1998 Rate 1999 Rate % Increase One Column Width: Per line, first insertion 0.90 0.95 5.6 Per line, subsequent insertion 0.50 0.53 6.0 Two Column Width: Per line, first insertion 1.80 1.90 5.6 Per line, subsequent insertion 1.00 1.06 6.0 RECOMMENDED MOTION: Move to designate Focus News as the official City newspaper for 1999 and to authorize the Mayor and City Manager to enter into an agreement with Focus News for required publications. WE:dn 9812031 Attachment COUNCIL ACTION: DEC. ~.1998 ll:llAM December 2, 1998 Focus News NO.1BS P.2×2 Ms. Deborah Novak City of Columbia Heights 590 40th Avenue, NE Colmnbia Heights, MN 55421 Dear Deb: We would be pleased if you would consider the Focus News as the City of Columbia Heights' official news- paper for the year 1999 at your City Council Meeting, We also want to thank you for your patronage this past year and we look forward to the future. We value the city's legal business very much. For several years we have increased the rate for legals as minimally as possible and last year we did not increase the rate at all. However, with rising printing and paper costs coming at us again tiffs year, we will need to ham'ease the cost of legals by approXimately 5%, This is st/ll marginal as we try to give the cities and school districts the best break we can, The rates will be as follows: I colum width: $0.95 per line - first insertion ($10,45 per col. in.) $0,53 per line - subsequent insertions ($5,83 per col, in.) 2 colunm width: $1,90 per line - first insertion ($20.90 per col in.) $1.06 per line - subsequent inse. xtion ($11.66 per col. in.) Notarized affidavits will be provided for each of your publications. We endeavor to print each legal accurately and to follow any written specificaaons you may have included with your legal. All publications should be received in our office by Friday at noon preceding our Thursday publications. In order to expedite our service to you, please direct your legal notices to Focus News, attention Linda MeIntyre, Legal Publications, 2819 Harnline Avenue N, Roseville, MN 55113. We prefer legals not be faxed. We are having great success using E-mail or a disk and transferring information into our computer system, These procedures have made this year's legal ads error free which is what we all strive for in a legal publication. If you have budget reports or anything done on a spread sheet, we will still continue to use your hard copy and reduce your original to fit our paper's size; there- fore, no disk is needed. If you have any questions or are in doubt on a specific legal, please give Linda a call at 651-633-3434. Our e-mail address is: info@focusnews.eom. Thank you for considering the Focus News as your official newspaper for the upcoming year, We axe honored and pleased to serve you and look forward to a mutually beneficial working relationship with the City of Columbia Heights. Richard Roberts Publisher Focus News 2819 Hamline Avenue N, Roseville, MN 55113 · 651.-633-3434 · Fax 651-633-9550 CITY COUNCII, LETTER Meeting of: December 14, 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: City Hall Duct Cleaning BY: Mel Collova BY: NO: DATE: December 1, 1998 Issue Statement: The 1998 approved budget account #101-41940-5120 provided funds for the cleaning of the City Hall duct work. At this time there are no recent records of this procedure being conducted. Background: In early October the Building Official solicited bids from several firms engaged in the business of commercial duct cleaning. There were only three different firms who made contact with staff to preview the building environmental systems. Only two of the three submitted bids for the cleaning with the lowest bid being submitted by Metro Cleaning Service Inc. All the firms were instructed to seal any insulating duct liner ( a fiberglass lining inside the ducts ( along with the cleaning of the rooftop heat-cool units. Although there is a wide range of price staff feels the lowest bidder would do an adequate job on the project. The difference is also that the higher bidder would do the project in double shifts raising labor costs on the project. Recommended Motion: Move to Award City Hall Duct Cleaning to Metro Cleaning Service Inc., Based Upon Their Low, Qualified, Responsible Bid in the Amount of' $3,600.00, With Funds to be Appropriated from 101-41940-5120; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. Attachments COUNCIL ACTION: I CI$ION EAi"III"Ifi INC. 277 COON RAPIDS BLVD. #114 COON RAPIDS, MN 55433 (612) 780-8465 FAX (612) 784-0757 DATE: 11-13-98 TO: CITY OF COLUMBIA HTS. COMMUNITY DE\. DEPT. ATT. MEL COLLOVA 590 40TH AVE NE COL. HTS. MN 55421 FROM: LARRY HAGNER PRECISION CLEANING INC. RE: DUCTWORK CLEANING Thank ?'ou for the interest you expressed in receiving a bid proposal from PCI for the cleaning services listed: BID PROPOSAL: CLEAN DUCTWORK-HEATING,COOLING,VENTILATION EQUIPMENT AT CITY HALL,POLICE,FIRE BUILDING RE-SEAL DUCTWORK THAT IS EXPOSED TO WEATHER WORK START DATE NO LATER THAN 12-15-98 COMPLETION PROJECTED NO LATER THAN 12-18-98 (Work crews will be double shifted) $7977.00 cleaning $993.00 re-sealing Tills PROPOF\I EXPIRf~, I2-15-Q8 IF '-.OT ~,CCFPTFD PCI carries all required Minnesota Workmens Comp. and S1,000,000 tiabi tv coverages. \'Ye are bonded and licensed. We currently service over t200 restaurants and food service companies in 7 states including Buffets Inc. Cub Foods,Ashland OII. VVe have the expertise and equipment to meet all of your specialty cleaning requirements. Other Services: Acoustical Ceiling Tile Cleaning Carpet Cleaning Concrete Cleaning Graffiti Removal Kitchen/Equipment Cleaning Please contact me at 784-0757 to consult further on an,.' service offered or to schedule. THANK, S/~. AIN FOR YO UR INTERES T, Larry Hagner Mgr. SE'R~'IN~ AdZNNE'SOT/q SI/VCE 7985 Metro-Cleaning Service, Inc. RYAN INDUSTRIAL PARK 208 RYAN DRIVE ST. PAUL, MINNESOTA 55117 Phone: (651) 484-9799 Fax: (651) 484-2237 November 5, 1998 City of Columbia Heights 590 - 40th Ave. N.E. Columbia Heights, MN. 55421 Attention: Mel Collova We hereby agree to perform the following work and services for you and furnish labor, equipment and material necessary thereto. To clean seven (7) roof-top units and all the supply and return ductwork, to spray a coating on the loose insulation and to seal any loose duct work located at the above address as described below. Metro has thirty (30) years expgrience in this type of cleanin9 and maintain that. all work be done in a satisfactory manner. We provide the following insurance: (1) Worker's Compensation, Employer's Liability, (2) Public Liability, Property Damage. A Certificate of Insurance will be furnished if requested. Description of work to be done: Metro will use truck powered and/or commercial portable vacuums and air pressure to clean the duct work. Duct work will be air pressured with 200 psi through holes drilled by us. Holes will be plugged with plastic plugs and access holes will be cut where needed. Access holes will be covered with sheet metal. The diffusers will be wiped clean. Metro will lay plastic, where needed, to protect from falling light dust. A coating will be sprayed on any loose insulation in the duct work. Any loose duct work will be sealed. The roof-top units will be air pressured and vacuumed to remove accumulation. Ail areas worked will be left in a clean condition. Price for the above work ..... $3,600.00 Plus Minnesota Sales Tax NET TERMS: 10 days Sincerely,~ ~/~'~/' ~ Russell J. ,~ischer ~ President To accept this proposal, you must sign ~~nd return one copy before work commences. ( ~ Signature; Date: (ME?RO } ,/~itle: P. O. ~ CITY COUNCIL LETTER Meeting of: Meeting of: December 14. 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER' S NO: CITY MANAGER ' S APPROVAL ITEM: ADOPTING ORDERS-BASIC TIER RATES AND BY: LINDA BY: EQUIPMENT RATES DATE: 12-3-9~/~' ,,DATE: NO: On September 30, 1997, City staff received notice from Meredith Cable that they would be adjusting equipment rates as well as rates for both Basic and Preferred Service levels beginning January 1, 1998. For 1998, the company elected to utilize the FCC 1240 Form instead of the 1210 Forms which have been utilized in the past. By using the 1240 Form, the Company is limited to one increase per year, as opposed to the quarterly increase allowed when using the 1210 Form. The company implemented the rates effective January 1,1998, subject to rollback and refunds if the franchising authority (City) finds that the rates are not within the FCC's standards. Staff,: the Cable Attorney, and a Certified Public Accountant have reviewed the FCC forms 1240 and 1210 submitted by Meredith Cable, and have found that the rates being charged are acceptable. Such rates are: Monthly Equipment Rates Prior to Effective 1-1-98 !-1-98 Converters Remote Control Units Cable Care (per outlet) $2.10 $2.15 $ .25 $ .27 $ .44 $ .50 Monthly Rates for Basic and Other Franchise Fees Maximum Company Permissible Proposed Prior to Effective Effective t-1-~8 1~1-98 ~rlr.98 Basic Service $8.09 $10.93 $8.33 PEG Fee $2.07 $ 2.03 $2.03 However, the 1998 rates were adjusted according to projected costs. The 1998 rate filing was based on Charter Communication's programming choices and costs, as Charter was expected to be the owner of the system in 1998. These programming assumptions and related costs were COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: Meeting of: December 14. 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: ADOPTING ORDERS-BASIC TIER RATES AND BY: LINDAMAGEE BY: EQUIPMENT RATES DATE: 12-3-98 DATE: NO: Page 2 incorrect once the Charter acquisition was canceled. MediaOne's actual programming choices and costs are different and likely lower. An amended 1998 rate filing was not filed by MediaOne. It is MediaOne's position that the 1999 rate filing is the appropriate mechanism to amend the incorrect 1998 filing. At their meeting of November 19, 1998, the Columbia Heights Telecommunications Commission passed a motion recommending the City Council pass the Order Regarding the Review of Form 1240 (Basic Tier Rates) and the Order Regarding the Review of Form !205 (Equipment Rates). Passage of the Order Regarding the Review of FQrm 1240 (Basic Tier Rates) would result in the City not accepting the Company's FCC Form 1240 filing for 1998, requiring no adjustment to 1998 rates or refunds, and allowing the City to reconsider this action upon review of the company's form 1240 filing for 1999. Passage of the Order Regarding the Review of Form 1205 (Equipment Rates) would result in the City accepting the Company's FCC Form 1205 filing for 1998. RECOMMENDED MOTION: Move to waive the reading of the orders, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt the Order Regarding the Review of Form 1240 (Basic Tier Rates),Submitted by MediaOne and the Order Regarding the Review of Form 1205 (Equipment Rates) Submitted by Media One. COUNCIL ACTION: ORDER REGARDING TFrle~ REVIEW OF FORM 1240 (BASIC TIER RATES) SUBMITTED BY MEDIAONE WHEREAS, the City of Columbia Heights (hereinafter "City") is certified as a rate regulatory authority pursuant to the rules of the Federal Communications City (hereinafter "FCC"); WHEREAS, the City has notified MediaOne fire Meredith Cable (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City; WHEREAS, the City has received from the Company an FCC Form 1240 Updating Maximum Permitted Rates for Regulated Cable Services on or about September 30, 1997; WI-I]EREAS, the Form 1240 filing implicates the City's authority to regulate Basic Tier rates in requesting an increase in the Company's maximum permitted equipment rates, on a going forward basis; WHEREAS, the City has reviewed FCC Form 1240 to ensure that the proposed rates are within the FCC standards for such rates; WHEREAS, the City's legal counsel retained accounting expert to solicit, review, and analyze additional information related to said review by the City, staff, and consultants; WHEREAS, the City has determined, and the Company has acknowledged, that the Company's Form 1240 rate filing produces a "maximum permitted rate" which exceeds permissible levels pursuant to FCC regualtions due to overstatement of certain costs/expenses; WHEREAS, the City has further determined that the Company's actual charges for the Basic Tier are sufficiently below the "maximum permitted rate" such that no refunds are due and no changes to rates charged necessary; WHEREAS, the City has determined that the Company must "true up" any overstatement of costs and the resultant "maximum permitted rate" in the Company's 1999 FCC Form 1240 rate filing, which the City has received; NOW, THEREFORE, IT IS HEREBY ORDERED by the City that the Company's FCC Form 1240 filing for 1998 is not accepted, FURTH]ER, that no adjustment to 1998 rates or refunds are required, FURTHER, that this action may be reconsidered upon review of the Company's Form 1240 filing for 1999, FURTHER that this Order shall be effective immediately. Passed this day of ,1998. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor Council Secretary ORDER REGARDING TI~ REVIEW OF FORM 1205 (EQUIPMENT RATES) SUBMITTED BY MEDIAONE WHEREAS, the City of Columbia Heights (hereinafter "City") is certified as a rate regulatory authority pursuant to the rules of the Federal Communications City (hereinafter "FCC"); WHEREAS, the City has notified MediaOne fica Meredith Cable (hereinafter "Company") that the Company is subject to the rate regulatory authority of the City; WHEREAS, the City has received from the Company an FCC Form 1205 Determining Regulated Equipment and Installation Costs "Equipment Form" on or about September 30, 1997; WHEREAS, the Form 1205 filing implicates the City's authority to regulate equipment rates in requesting an increase in the Company's maximum permitted equipment rates, on a going forward basis; WHEREAS, the City has reviewed FCC Form 1205 to ensure that the proposed rates are within the FCC standards for such rates; WHEREAS, the City's legal counsel retained accounting expert to solicit, review, and analyze additional information related to said review by the City, staff, and consultants; WHEREAS, the City has determined, that the Company's Form 1205 equipment rate filing is reasonable pursuant to FCC regulations; NOW, THEREFORE, IT IS HEREBY ORDERED by the City that the Company's FCC Form 1205 filing for 1998 is accepted, FURTHER that this Order shall be effective immediately. Passed this day of ,1998. Offered by: Seconded by: Roll Call: Joseph Sturdevant, Mayor JoAnne Student, Council Secretary Sent by: BERNICK LIFSON P.A. 612 546 1003; 11/20/98 2:53PU;.~LF_~L_#297;Page 2/7 BEN. NICK. AND LIFSON A~N~Yt A? ~W MEMORANDUM TO:. MEDIAONE/MEREDITH CLIENTS FROM: THOMAS D. CI~IGHTON ROBF_~T J.V. VOSE R.E: RATE ISSUES DATE: NOVEMBER 13, 1998 MediaOne, Inc. (formerly Meredith Cable; hereinafter "MediaOne") elected to switch rate filing methodologies with rcspecl to ils rates effective in 1998. On or about Seplembcr 30. 199'7, MediaOne filed a I-'onn 1240 "annual filing" form with th~ various local authorities This fihng methodology r~quired MediaOne Io calculate its 1998 tales based on certain projections including expired programming cosls. Therea,qer, in the subsequent 1999 ra~e filing, MediaOne is required to "true up" the 1998 projections, cost assumptions a~d resu[tan! rates and make corresponding tales changes to account for any discrepancies or miscalculations. Because this annual rate filing methodology constimt~i a significant change, and bccau~ tl~ various franchising authorities served by MediaOne had not re~i~ed certain related issues such as the "revenue neutral" shift or franchise fee calculations, an accountant (Lou Karrison of Crowe Chizek and Company LLP) was re~ined to review thes~ issues. The accountant was provided with a sample oftbe filings received by the syslcms served by MediaOne and repre~ by Bemick and Lifson. MediaOne was advised that the franchising authorities would be using an accountant and that addkioml information regarding: the filings would be requested and mu.si be provided. Thc nccount, snt requested additional information on two occ~ons. Responses and partial restxm.~s were provided over a period of many months. Finalization of the accountant's rcpon has been delayed by this process. On or about October 13, 1998, the accountanl provided a draft report for review b)' Bemick and Lifson. The draft report contained ceriain negative conclusions regarding MediaOne's rate calculations and reLa~.d mallets. On October 23, 1998, we prepared a draft memorandum and r~commendations. We provided this draft memo to MediaOne to encourage the submission of' additional information prior to finalizing our recommendations. On November 9, 1998, MediaOne provided additional irdormalion, some of which had not previously been submitted to the accountant. We received the accoun:ant's final report, which did nol incorporate the new information provided by MediaOne, on November 12, 1998. Attached is a copy of'the information most recently supplied by MediaOne and the accountant's report regarding these issues. ~ Memorandum summarizes the information and provides recommendations regarding the issues raised. Back_v. ro_ und Prior to submitting the 1998 rate filing, MediaOne had executed a purchase agreement with Charter Communications ("Charier") to sell the former Meredith systems and certain other systems. Subsequent :o filing for thc 1998 rates, MediaOne succcssthlly canceled its agreement with Charier and retained :he systems. Because Charier was expected to bt the owner ofthe systems by 1998, the ! 9911 tale filing was based on Charier programming choices and costs. Ofr. ours~, these programming assumptions and rela~ed cos'ts were incorrect once the Charter acquisition was canceled. MediaOn~'s actual programming choices and costs ~re different and likely lower. MediaOne did not amend its 1998 rate filing based on this significan! change in corporate organization nor initially provided a rationale for f~iiing lo do. To complicate ma~ers further. MediaOne indicated in response to the accountam's r~quesls that Charter's programming contracts (reflecting programming coas) a~¢ not available lo MediaOne and therefore could r~ be provided lo justify the programming cost projections made in the 1998 rale filings. MediaOne indicated thai certain other requested information was not available for the same In the mos~ recent information provided, Mc. disOne explains that ils 1999 filing is the appropriate vehicle to "am~ncl" thc incorrec! 1998 filing and represented that the 1999 filing corrects for any overcharges and interest. Form 1240- Basic Tier Rates MediaOne agreed ~o allow h% accountant to review its programming contracts for tM initial "true up" period reflected on ~e Form 1240 (periods prior to 199g) but nnly ifa confidentiality agreement was signed ~ only l! the MediaOne's Roseviile office. MediaOne indicated that programming con,.acts to ju~fy the iwojec~ period talcs (Jan. 1. Ii)aS to Dec. 31, 1998) could or would noi bc provided under any circumstances. Because review of the projected period programming contracts was o£primary importance, and because thc accountant's travel from Chicago to Roscville would Sent by: BERNiCK LIFSON P,A. 612 546 1003; 11/20/98 2:53PM;J~#297;Page 4/7 have been expensive and unnecessary, no basic tier programming contracts were reviewed. Accordingly, the accomltan~ could ~ verify the propriely oft.he Form 1240 basic tier rates. MediaOne repres~tatives have repe. azedly acknowledged that the 199g rates filings were based on faulty assumplions due to cancellation of the Charier acquisition. In the most recent information MediaOne provides figures u~¢ dernor',,str~e that the Charier projected Basic tier programming costs exceed the actual MediaOne programming costs ~, appl'oximamly S.08 de. pending on the system. In addition, MediaOne indicates that the projected combined Ra,sic/expanded basic tier (hereinafter "CPST") programming costs exceed actug costs by $.83 depending on the system (meaning the projected CPST programming costs not under local jurisdiction were far more inaccurate than Iht Basic costs). There is no dispute that had the filing been based on MediaOfle projections, the permitted rates as reflected in the 1998 filing would have been. lower. However, MediaOne representatives have also indicated tha~ zht rates ~ are below the permitted rate generated by the incorrect 1998 filings by as much as $2.00 MediaOn~ indicated that the difference between the actual rate charged and the ~lrmttedly incorrect permitted rate, refo-red to by MediaOae as "headroom", more tha~ offsets any discrepancy. Subsequently. MediaOnc has provided a specific breakdown of the actual and permitted charges from the 1998 filings. MediaOne left "headroom" ofbetween $1.26 and $1.93 which exceeds the difference in combined programming fees ($.83) by between $.43 and $1.10. In other words, the "headroom" more than offsets the ovemtatern~t of combined prog~ing costs in the incorrec! 1998 filing. Of course, it was not possible to analyze the "headroom" p~ovided on v. he Basic tier alone because of the revenue neutral shift discussed below. However, it is clear that the Basic programming costs were overstated only slightly in the 1998 filing and the combined actual charges were well below pea'mitred. Further, the actual Basic charges were between S2.60 and $3.80 below the permitted charges. Finaily, as digussed above, Me~iaOne was obligated lo correct any discrepancies caused by u~ of Claner projections in the 1999 filings wh/ch have now been submined to the local authorities. ~ local authori~s may verify the accuracy or,he "true up" ofthese filings. In the event the correction or true up does not adequately account for errors in the 1998 filing, the appropriate remedy would be m deny the 1999 filing and order refunds based on any overcharges. Recommendation We recmnmend that the local authorities not ac~,el~ the 1998 Form 1240 filing regarding the maximum permitted rate subject to verification of"true up" of the 1998 filing in the 1999 filing. Form 1205. Equipment Rat~ MediaOne refused to provide r~ain requested tax inform_~_!on necessary to verify the amount of the hourly servic~ charge ("HSC"). Thc NSC is a fundamental componem ofth~ equipment rates. In addition, the accountant, discovered what appeared to be an inconsistency in the costs for installa:ion ora pie-wired home. MediaOne ~epor~ed time for burial of drops au pre-wired homes which appeared :o the accountan! to be non~nsica]. Average installation time is a fundamental component of installation rates. Based on Ogse eonoems the ac¢ounuxnt concluded that the cquipmcn! and installation rates 'were likely overstated in Form 1205. The accountant could not recalculate the exact correct ~nounts bn.sed on lhe information provided. Subsequently, MediaOnc provided additional information acknowledging that thc tax rates used to cal~-ula~ capitat costs, which was not provided,could impact equipment taxes. However, MediaOnc demortsuated that it had again left "headroom" in the equipracnt rates charged. MediaOne also provided figures indicating that cvcn if it were not taxed (and therefore had no tax related cost to include in the equipment rme calculation), the actual equipment talc charged in 1998 was less than the permitted equipment rate as adjusted to reflect a C~A tax rate. Collect:rely, this information demonstrates that the equipment hue "headroom" mort than offsets any over-calculation in the permitted equipment rates based on the tax information which was not provided. Further, MediaOne explained that in roughly I out of 3 c~s~s, a drop burial must be performed for pre-wired installs. This ts based on cases where a home has been wired by the developer but has not previously hooked up lo cable, cases where the customer requests a relocation of the drop, or the drop must be replaced. This projection has been us~ ia prior equipment rates filings, has be:n previously accepted by the local authorities and appea~s r~.sonable based on our experience. Another apl~'oa:h would be for MediaOne to segregate install charges for pre-wired homes between those requiring drop burial and those that do not, rather than avctaging su:h costs over all pre-wired home installs. The accountant did not identi~ any requirement lo segregate install cha~ges in this fashion and we aze not aware of such requirement. The difference in rates were such a distinction made would be de minimis. Reeommeadatioa We r~commend that the loc, al authorities accept the 1998 Form I205 filing. Revenue Neulral Shift A number of years ago, MediaOne moved cheragls from CPST to the Basic tier. The applicable FCC rate rules indicated tha~ this ci~trmcl migration would significantly increase basic rates and decrease CPST rates. Instead, MediaOne shifted the permitted Basic tier rate Lncrease to the CPST in order to keep Basic rates Iow. This rate shift was consented to by the local authorities and has been cazried forward in subsequent filings, Subsequently, thc FCC reviewed this issue and ordered MediaOne to reverse the shift and change both basic ami CPST r~tes. Oddly, the FCC indicategl that such shifts are not permitted by the rules Sent by: SERNiCK LIFSON P.A. 612 546 1003; 11/20/98 2:54PM;JelEag_#297;Page 6/7 although the FCC itself has entered into Social Contracts with idcnticaJ provisions. The net affect of this decision would be [0 require a substantial Basic tier i~rease that would harm Basic ord¥ subscribers. The local authorities ami MediaOne have cooperatively petitior~d the FCC to reconsider the decision in light of the local authorities' consen~ to the sluft and the ha.,-m that would result the FCC's decision. The FCC has not ),et acsed on this request. The rag shift was consented to by thc local authorities with the express requirement that such shift be "revenue neutral". This requirerrmnt prevents the company from increasing the CPST ra~es to produce more total revenues than could have been rec~ved vi· the ra/.e modifications permitted by applicable rate rules. The accountant was asked to review MediaOne's shift ofperrnit~d basic tier increases to the CPST to ensLu'e thaz additional revenues have not been producecL MediaOne refused to provide necessat~ information requested by lhe accountant including programming contracts for ,.he Basic tier or CPST. MediaOne provided total programming fees/costs by tier, not individually. Without such information has been impossible for the accountant to determine what rites were permitted for both the Basic tier and CIa"ST or the total amount of revenue which would have been produced. Accordingly, the accountant could not verify whether the shift has been accomplished in a revenue neuu-al fashion. Subsequently, MediaOne has indicated that it will provide programming f~es/costs by service to Bemick az,gl Lifson on · confidential basis. In addition, MediaOne ~ committed to meeting w/th us as needed to verify the revenue neutral shift. However, MediaOne also indicated that it has eliminated the revenue neutral shift in its 1999 rate filing based on rte FCC decision, in order to ·void a substantial Basic tier rate increase, MediaC~e has indicated that a number of'channels will be migrated from the Basic tier to the CPST. Recommendation Coasicleration and action on this issue is not direcdy tied to the review of the 199g rates. We recommend further inquiry by staff. F_re. Fees The accountant reviewed Medi·One's calculations of gross revenues to determine whether the franchise fees paid to the loc~ authorities were corract. The accountant noted that an item identified as "collect revenues" was not included in the calculation of gross revenues and accordingly n~ franchise fees were paid on these revenues. There is no exclusion in The applicable franchises for "collect revenues". MediaOne representatives have indicated that such revenues were related to a charge for collection efforLs on delinquent accounts but that such charge was discontinued in 1997. Mo,~ recently, MediaO~ indicates that this issue was resolved · number ofyears ago when the local authorities s Sent by: BERNICK LIFSON P.A. 612 546 1003; 11/20/98 2:54PU;~J~_&~_#297;Page 7/7 audited gross revcnues and discovered ovcrpaymeats of franchise fees basccl on inclusion of sales tax in ~ross rev~-nues. MediaOne re. quests a m~ting with statTto resolve the issue. Recommendation Coasideration and actiom on this issue is not directly tied to the review of thc ]998 rat~s. We recommend further inquiry by staff. MediaOne ~3~ Woodhdf Drive Rosewlle. MN 55~ ~3 November 9, 1998 Mr. Robert J. Vose Mr. Thomas D. Creighton Bernick & Lifson 5500 Wayzata Blvd. The Colonnade, Ste. 1200 Minneapolis, MN 55416 MediaOne Th~ is Bn~lband. This is the RE: RATE ISSUES Dear Gentlemen: I am in receipt of your draft memorandum of October 23, 1998. The following are responses to items or issues brought up by the memorandum: Background [Please provide the rationale, including applicable FCC authority, regarding whether MediaOne was obligated to file an amended 1240 upon successful cancellation of the sale to Charter Communications.] Tbe 1240 form that MediaOne is utilizing is unlike the previous vear's 1210 forms in that the 1240 requires a true up of prior period relative to programming fees, subscribers, revenue received, eta. As a result of this, and the fact that the 1240 fo~im accounts for interest relating to under or over charges, the 1240 form flied for 1999 is the correct manner to "amend" the 1998 1240 form. Form 1240 - Basic Tier Rates [Please provide information indicating the amount of difference in rates between the MediaOne rate ~ing which would have been made by MediaOne for 1998 and the actual 1998 ~ing to allow verification that the difference is less than above.] Attached please find a chart, that amone other thines, lists out programming fees for the Basic Service Level (BST), Preferred Tier Service Level (CPST) and Goine ~'orward (services that are part of the CPST tier that are additional channels added under the EoinE forward rules) for 1997 (actual MediaOne fees), Pro]ected Period 1998 (Charter fees~, Actual Period 1998 (the MediaOne actual t~roeram fees for 1998)~ and the 1999 Pro[ected Period Fees. 2 of 4 You will note that, in every franchise area's case, the 1998 MediaOne vrofframmine fees were less than those fees pro~ected bp Charter for 1998 (roughly $0.83 in total). I-Iowever~ and as pointed out to you in prior discussions, and in the rate notifications served on the cable commissions for 199& in every instance the company did not take the full amount of rate increase allowed by the 1240 form for 1998. The company, in effect, left money on the table during 1998, from $1.26 (in the case of the North Suburbs) to $1.93 (in the case of the City of Coon Rapids). The amount actually charged bp the compant5 as well as the Maximum Permitted Rate (MPR) allowed by the 1240 form calculations, along with the variance (Head Room) is also included on the attached char~ In every instance the headroom far exceeds the difference in programmin~ fees ffrom $0.43 to $1.10 more). Form 1205 - Equipment Rates [We need explanation for the inclusion of drop burial costs in pre-wired home installs. We will expect clarification of whether such costs have been so allocated in prior 1205 filings and regardless of the answer, a justification for such allocation. In addition, please indicate whether the HSC has changed based on changes in tax rates used to calculate capital costs, in turn used to calculate equipment charges.] I have taken the liberty of including the same sheets provided to Crowe Chizek in response to earlier questions from thent Relating to the question on why there is an inclusion of drop costs in pre. wired homes, I would first like to point out that only 10 minutes of the 60-minute averaee pre-wired home installation was included Not every home that has been prewired has a drop installed at the time of the prewirin~, wortc Therefore~ we conservatively included this 10 minutes as it relates to the 1 out of.3 times where a pre-wired home is either not already hooked up to cable (as is the case with many newer homes in new developments), where the drop to the home needs to be re-done due to customer desire for different locations, or where the drop needs to be ftxed or corrected due to poor reception, to name a few. The H~C, and associated equipment rates calculated in the 1205 form, do change based on tax rates used to calculate capital costs, Also included on the attached chart is an analysis, which shows that even if our tax rates were 0% all rates that were presented to you would either increase substantially, or in one case, stay the sam~- Revenue Neutral Tier Shift The company, previously provided pro?amming_fees by tier and would be harpy to provide it again by service, con_fidential!¥. In addition, the Company would be happ¥ to share, on a confidential basis, the pro?amming contracts with commission staff that had previcn~s_tv been o_ffered to rate consultant in our o_ffices. Vose./Crel~hton Ltr. ;~ of 4 While the Compcmy, as a result qf the recent FCC decision, has eliminated the revenue neutral tier shift, we don't believe it is appropriate_for the commissions to withdraw their support from this mutually reached implementation qf the sh~ft. The revenue neutrali~ qf the tier shift can be verified ~¥ the information alrea~, provided. [ would also be ve~. happy to meet with anyone the commissions desire, to help them understand how the math for the tier shift works. Franchise Fees 17 would like to su~eest that the company and commission staff eet together to review franchise fees for collect revenues. Some of you may recall that this is an issue that goes back to the franchise fee audit conducted a number of years ago~ and is tied into the company over~avine £ranehise fees by including franchise fees on sales tax. At the time of this audit~ and the franchise fee payment of sales tax being raised by the company, it was decided that subsequent meetings would be held to resolve both issues and come up with a better definition for gross receipts Perhaps now is a eood time to resolve those issues and the company would be happy to meet with the appropriate individuals. I would also like to take this opportunity to inform you that the company, on its own, has made a decision to leave equipment and installation rates at the same level as they were in 1998. This means that we will not be taking the maximum permitted rate allowed by the 1205 forms in 1999. The fact that your rate consultant recommended the commissions take this action had no bearing on our decision, as can be evidenced by the fact that our calculations, even if we reflected that we had zero tax liability, would still allow us to raise the equipment and installation rates. I would be happy to demonstrate this with whomever the commissions or staff would like. Should staff of the commissions desire to have an opportunity to review our program fees in confidentiality, I would be happy to coordinate that also. Please feel free to contact with any questions, or for further clarification. Regards, .~ ~K '~in'C~, Griffin Director, Engineering/Operations KCG/grs Enclosures 4 of 4 11/09/98 C¢~ K. Donnelly-Cohen D. Seykora Average Installation Times Unwired Home Tn~'~llstion Total Time Ti e 10rain 5min 5 rain 5 rain 5 15 rain 15 mi~ 5 5 rain lhr. 15 rain Pre-wired Home Tn.~mllafion Drive time Meet customer, confirm services and TV location Explain installation and drop~ry proceSure to~e customer Pull parts and equipment Lay out underground drop ~nd groun~ inst~ Hook up TV and VCR Customer oriemafion Complete paper work and collect COD Dr. op bury (average of 1/3 of the time) Total Tune 10rain 5 rain 5 rain 5min 10 5 rain 5 rain 5 6O rain Additional Connection Tn_~llation at Time of Initial Inntallation Wire ~dition~ outlet Hook up TV and VCR Customer oriennuion Complete paper work and collect COD Total Tnne 15 rain 5 5min 30 rain Addiitioral Connection Tr~allation Requiring Separ-t_e lr~alla~on Drive time Meet customer, con'tm services and TV location Explain installaho,', procedure m the customer Pull pans ~nd equipment Wire home Hook up TV and VCR Customer orienu~fion Complete p~per work and collect COD Total Time Other Tn~llations (underground) Drive time Meet customer, confirm services a.ud TV loc~ion Survey install for wire routing Explain wiring routing ~nd cable Iz~allafion p~-ar~ the customer Pull parts and equipment Lay ou~ underground drop and ground install Explain drop bury procedure ~o the customer Hook up TV and VCR Customer orientation Complete paper work and collect COD Drop bury Total Time 10 mitt 5 rain 5 mitt 5 rain 5 rain 5 rain 60 rain t0 rain 5min 5 5rn~n 10 rain '5 5 rain 5 rain 5min 45 lhr. 45 rnin 149 ~96 Stat. by-StAte Guicies--Minnesota 5677 ~y mf~ble or non~fundable ~its am ~lowed only to a co~oration with a Minn~ta nex~ ~d must ~ b~ on ~t co~o~tion's expenditures (~inn. Rec. ~19.0~). [.14] DiffeHn~ accountin~ periods I~ pmp~ng a combin~ mpo~. the income ~d apDo~ionment facto~ of all co~tions m~t ~ dete~in~ on the bmis of t~ ~e account~nF ~n~ (~inn. Reg. 8019.03~: I~t~ctions for Using ~e CombJn~-lncome Me~ of Reposing: ~e ~ 3220.18 for ye~ of fo~ ~t~). ~e common income year to u~ in the ~e of a p~nt-subsidi~ mlation~p is that of t~ p~nt or the co.option filing the Minn~ota retu~. If there is no parent co.option, the mem~m may select the ~counting ~ of one of the related co~o~tions. If the p~ent co~oration does not file a Minn~ota retu~, ~ income ~d factom of the ~lat~ co~oration required to file a Minn~ta mtu~ =e u~ (Inspections For Usin~ ~ Combined-Income Me:h~ of Reposing; ~ ]3220.18 for year of fo~ dt~). Once the reporting ~n~ is selected, it c~not ~ c~ng~ without ~e con~nt of the Commissioner. T~payem may el~t to u~ actual fi~r~ t~en from the b~ks of each unita~ mem~r for the months included in the common accountin~ ped~. Alte~ativeiy, income ~d appo~ionment factom of mem~m with accountin~ ~d~s diffe~nt from the common accountinF year used in prepadn~ the report may be prorated (Rele~e, Department of Revenue. Feb~' 19~, CCH MIN~. ST. T~x REP.. ~ I I-5~.30). For e~ple, if a parent co.option o~t~ on a calendar-year b~is and a subsidia~' o~t~ on a final-year b~is endinF ~ptem~r 30, 9/12 of the su~idia~'s unita~' income and appo~ionment factom of one year and 3/12 of the succ~ding year must be includ~ in t~ combined report. If this procure ~uits in usin~ the income and factom of a co~oration whose income year h~ not yet cto~, an ~timate b~ed on available info~ation must ~ made. and the retu~ must be ~end~ at a later date. After t~ combin~ unit~ income of the ~lat~ co~o~tions is dete~in~ on the b~is of t~ common t~ble ye~. the income is appo~ioned witch and without Minn~ta by appli~tion of the apportionment fo~uia. ~e ~mbin~ Minn~a income is t~n msi~ed to ~ individu~ mem~ 5y using e~ co~oration's appor- tionment ~rcentage, ~d each of thee individual incom~ is t~n conve~ to the common accounting ~d~ adopt~ by ea~ co.option. ~is convemion is made on t~ b~is of ~e numar of months f~ling ~t~n t~ t~ble ye~ of ~ parent or other common mem~r. For e~ple, ii ~ p~nt o~t~ on ~ ~end~-ye= ~is ~d the su~idi~ o~t~ on a f~-ye~ b~is ~nning ~t. 1. ~e parent fil~ a tatum b~ on its ~endar ye= but t~ su~idi~ fii~ a tatum b~ on t~ l~t ~i~ of ~e ~end=- ye~ combin~ income ~d t~ flint tw~thi~ of ~ succ~ing ~lendar ye= (Rele~ (Minn. ~pt. of R~.. Feb~ 19~) CCH MINN. ST. T~ REP.. [19~19~ T~sfer Bin~r~ ~ ~1-3~). ~ S2I~ T~ Eate an~ ~ t~ rote is 9.8% (~inn. ~c. ~.~,1). ~m is no minimum t~ but ~ ~te~tive mi~mum ~ payable if it ~s the n~al f~i~ ~ liability, is im~ (~ .03. ~1~). Co~tions am ~ene~ly subj~t to ~ additional fmnchi~ t~ b~ on t~ sum of ~t~ t~payer's Minn~ota pro~y, pa~oll, and ~1~ or ~eipts (Minn. ~. 2~.~22). ~ following co~o~tions =e exempt from the additional t~: (1) co~- tions exempt from t~ under Minn. ~. ~.05: (2) REITs: (3) RlCs: (4) REMICs: (5) town ~d f~em' mutu~ insurance compani~; ~d (6) c~mtiv~ ~at(a) =e o~iz~ under Ch. 3~A of the Minn~ta Statute, (b) provide housing exclusively to ~ns who ~e at lemt 55 yearn of a~e, and (c) a~ cl~ifi~ m ~m~teads ~der Muitd~ Co~orl~e Income Tax Guide Minnesota [ 3218 5678 st,.-~,y-s~e Guides--Minnesota ~ ~-~' Minn. Sec. 273.124.3. S corporations are also subject to an additional tax. substantially similar to the additional tax generally imposed on corporations. The additional tax is imposed in the following amounts: ~am of pro~:~'xy, ~a.vroll. an~ ~tes or receipts Less than SF:~O.000 At, least $S00,000, but less than S I million At leas: S1 millio~ but less than SS million At least $5 miLlion~ but Jess than $I0 million At least $I0 million, but less than $20 million $20 million, or more A/nount of TaJ~ $ 0 $ $ 300 $2.000 $$.000 Credits applicable to the Minnesota corporate franchise tax are as follows: Aircraft maintenance base jobs . .~t7 Alternative minimum tax credit Desi_enated counties jobs creation credit ..................... 51 [.03] Alternative minimum tax Enterprise zone credits ......... 41 Enterprise zone jobs credit ...... 53 Research and development ...... 08 Rural job creation credit ........ 55. The franchise (income) tax includes an alternative tax equal to the excess, if any, of 5.8% of Minnesota alternative minimum taxable income over the corporate tax (Minn. Sec. 290.0921.1). The term "alternative minimum taxable income" means Minnesota net income including the adjustments and tax preference items of IRC Sees. 56---58 and Sg(d), (el. (fl. and (h) (Minn. Sec. 290.0921.3). The term "alternative minimum taxable net income" means alternative minimum taxable income (I) less an exemption amount of $40,000 reduced, but not below zero. by 25~ of the exces, of alternative minimum taxable income over $150.000. and (2) apportioned or allocated to Minnesota (Minn. Sec. 290.0921.2(b)). The term "Minnesota alternative minimum taxable income" means alternative minimum taxable net income less certain deduc- tions (Minn. Sec. 290.0921.2(e)). The sum of such deductions may not exceed 90'; of the alternative minimum taxable net income. For purposes of calculatine the adjustment for adjusted current earnines under IRC Sec. 56(e), the term "alternative minimum taxable income" means alternative minimum taxable income as defined under Minnesota law, without re;ard to the adjustment for adjusted current earnin~ contained in IRC Sec. 56(;) (Minn. Sec. 290.0291.3(10)). For purposes of determinin; the amount of adjusted current earnines under IRC Sec. 56(IzX3), no adjustment shall be made with respect to (1) the amount of any foreigm dividend moss-up subtracted for Minnesota purposes. (2) the amount of any refunds of income, exci~, or franchise taxes subtracted for Minnesota purposes, and (3) the amount of any royalties, fees. or other like income subtracted for Minnesota purposes. The definition of the term "rent." for purpose~ of the alternative minimum tax. has been held to include all payments required to be made under a lease for the u~e of property (see Nelson ~ Office Supply 5zores, Inc. v. Commissioner o£ Hevenue (Minn. SCi 1993), which is discussed at ¶ 50,972 [1993---1994 Transfer Binder] ). The alternative minimum tax does not apply to insurance companies subject to the premium tax. real estate investment trusts (REITs), or re~zulated investment companies or a fund thereof (Minn. Sec. 290.0921.3a). In addition, certain cooperatives and REMICs are also exempt from the alternative minimum tax. A corporation may take a credit atza,inst the corporate tax for qualified alternative minimum tax previously paicl uncler Minn. Sec. 290.0921 (Minn. Sec. 290.0921): see .44, below, for a discussion of the credit. ¶ 3218.03 Minnesota :x~ Co~.~ cl.~.~.o..~.,n~. · 12S.OCX) (o,',e-e,a*f ~ SSO.CXX)) on Ik,e · $12..f430 (c)ne-~a~ o{ ~25.000) =n Ik',e ~). ~~ (~ of M~,~) on ~ = ~ lOO,(x~o 1&?lo. ~ ?s~oo (Form 11~00flly) md Meclicm~ T~m I:~:1 m C4rt~ ~ O~dR k)r PTWr YMf III1Mllml TIx BERNICK AND LIFSON RF; NORTH SUBURBAN CABLE COMMUNICATIONS COMMISSION REPORT ON AGREED-UPON PROCEDURES CABLE TELEVISION BASIC RATE REGULATION FCC FORM 1240 FILI!:D BY MEREDrI~ CA.BI~I~ PROJI~CTL~ PI!ILIOD JANUARY 1,1998 TO DECE2vt'B~ ~'1, 1998 CROWE CHIZEK REPORT OF INDEPENDENT ACCOUNTANTS ON APPLYING AGREED-UPON PROCEDURES Mr. Robert J. V. Vose, Esquire Bemick and Lifson MinneapoLis, Minnesota Re: Sample FCC Forms Filed with the North Suburban Cable Cornmtmications Commission We have performed the procedures enumerated in the accompanying Procedures and Findings section of this report to the FCC Form 1240 (setting rates for Projected Period January 1, 1998 to December 31, 1998), filed by Media One d/b/a Meredith Cable ('2v~eredith Cable") with the North Suburban Cable Communications Commission. Such procedures were agreed to by Berrdck and Lifson and were performed solely to assist you in your evaluation of the degree of compliance by Meredith Cable in accordance with the instructions and regulations promulgated by the Federal Communications Commission (FCC). This engagement to apply agreed-upon procedures was performed in accordance with the standards established by the American Institute of Certified PubLic Accountants. The sufficiency of the procedures is solely the responsibility of Bernick and Lifson. Consequently, we make no representation regarding the sufficiency of the procedures described in the accompanying Procedures and Findings section of this report either for the purpose for which this report has been requested or for any other purpose. Our procedures and findings are presented in the final section of this report. FCC regulations do not require the underlying assumptions for the projected period to be presented as part of Form 1240. We were not engaged to, and did not, perform an audit or examination, the objectives of which would be the expression of an opinion on any of the amounts or items referred to in this report. Accordingly, we do not express such an opinion or an opinion on whether the underlying assumptions provide a reasonable basis for the presentation. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. Furthermore, there will usually be differences between the projected and actual results, because events and circumstances frequently do not occur as expected, and those differences may be material. We have no responsibiLity to update this report for events and circumstances occurring after the date of this report. This report is intended solely for the use of Bernick and Lifson and should not be used by those who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their purposes. However, this report is a matter of public record and its distribution is not limited. Oak Brook, Illinois October t3, 1998 Crowe, Chizek and Company LLP 1 CROWE, CNITt:K AND COMPANY LiP ON~ MID AMERICA PLAZA PO~T OFFICE BOX 3697 OAK BROOK, ILLINOIS 60522-3697 630.574.7878 FAX 630.574.1608 A member of Hor'~'a~ Intemauonal PROCEDURES AND FINDINGS RE: BERNICK AND LIFSON NOI{TI-I SI3BI3RBA!~ CABLE COMACL~ICATIONS COMMISSION FCC Form 1240 Filed by Meredith Cable Projected Period January 1, 1998 to December 31, 1998 Procedures and Findings Background Meredith Cable submitted its Form 1240 (setting rates for Projected Period ~anuary 1, 1998 to December 31, 1998) (Form 1240) to the North Suburban Cable Communications Commission. We requested additional information from Meredith Cable in February 1998 and July 1998. Procedures and Findings 1. Read Form 1240 Instructions and applicable FCC Regulations. 2. Compare amounts entered on Form 1240 to supporting information submitted by the cable operator. See Sumumary section for exceptions noted. 3. Recalculate Estimated Average Subscribership for Projected Period per Tier. No exceptions were noted. 4. Recalculate amounts entered as the Inflation Factor for True-Up Period 1. No exceptions were noted. 5. Recalculate amounts entered as the Base Rate per Tier. No exceptions were noted. 6. Recalculate amounts entered as the Maximum Permitted Rate for the True-Up Period 1 and True-Up Period 2 per Tier. See Summary section for exceptions noted. 7. Recalculate amounts entered as the Total True-Up Adjustment and Remaining True-Up Adjustment per Tier. No exceptions were noted. 8. Recalculate amounts entered as the Projected Period Rate Eligible for Inflation and the Maximum Permitted Rate for the Projected Period per Tier. See Summary section for exceptions noted. 2 BERNICK AND LIFSON RE: NORTH SUBURBAN CABLE COMMUNICATIONS COMMISSION FCC Form 1240 Filed by Meredith Cable Projected Period ~anuary 1, 1998 to December 31, 1998 Procedures and Findings 9. Recalculate the Average Inflation Factor for True-Up Period 1 in Worksheet 1. No exceptions were noted. 10. Recalculate the Average Period 1 Caps Method Adjustment in Worksheet 2 per Tier. No exceptions were noted. 11. Recalculate the Marked Up External Costs, Total External Costs, and Monthly Subscriber External Costs for Period I in Worksheet 7 per Tier. See SummmT section for exceptions noted. 12. Recalculate the Average True-Up Rate Charged for Period 1 in Worksheet 8 per Tier. No exceptions were noted. Summary Programming Costs Meredith Cable responded to the data requests indicating that it would provide programming agreements and invoice documentation for the basic service tier, for the True-Up Period, but only ff a confidentiality agreement were executed and only ff the review were done at its Roseville, Minnesota office. Such review would have required travel and expenses not contemplated by our agreement with Berrdck and I.J.fson. With respect to the Projected Period, Meredith Cable responded that its costs were based upon estimates provided by Charter Communications, and that since that deal did not occur, Meredith Cable has no access to any documentation to support the projected costs, and no such documentation was provided although requested. Meredith Cable further responded by stating that the cable programming services tier is subject to review by the FCC and not by the local franchise authorities, thus no documentation was offered to be provided. Without reviewing all programming agreements and invoice documentation, it is not possible to test the amounts reported on the Form 1240 filing. The true-up and projected programming costs are si~-icant in the computation of the maximum permitted rates. Revenue Neutrali~ Since the maximum permitted rates for the basic and cable programming services tiers cannot be tested due to a lack of supporting documentation, a calculation of revenue neutrality cannot be made. 3 BERNICK AND LIFSON RF.: NORTH SUBURBAN C. ABLE COMMUNICATIONS COMMISSION REPORT ON AGREED-LrPON PROCEDURES CABLE TEI. EVISION BASIC RATE REGULATION 1CC FORM FILI~ BY MEREDITH CABLE PROJECTED PERIOD JANUARY 1,1998 TO DECEMBER :~1, 1998 CROWE CHIZEK REPORT OF INDEPENDENT ACCOUNTANTS ON APPLYING AGREED-UI:~N PROCEDURES Mr. Robert J. V. Vose, Esquire Bernick and Lifson Minneapolis, Minnesolm Re: Sample FCC Forms Filed with the North Suburban Cable Telecommunications Commission We have performed the procedures enumerated in the accompanying Procedures and Findings section of this report to the FCC Form 1205, dated September 30, 1997, filed by Media One d/b/a Meredith Cable ("Meredith Cable") with the North Suburban Cable Telecommunications Commission. Such procedures were agreed to by Bemick and I_ifson and were performed solely to assist you in your evaluation of the degree of compliance by Meredith Cable in accordance with the instructions and regulations promulgated by the Federal Communications Commission (FCC). This engagement to apply agreed-upon procedures was performed in accordance with the standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of Bernick and l. ifson. Consequently, we make no representation regarding the sufficiency of the procedures described in the accompanying Procedures and Findings seckion of this report either for the purpose for which this report has been requested or for any other purpose. Our procedures and findings are presented in the final section of this report. FCC regulations do not require the underlying assumptions for the projected period to be presented as part of Form 1205. We were not engaged to, and did not perform, an audit or examination, the objectives of which would be the expression of an opinion on any of the amounts or items referred to in this report. Accordingly, we do not express such an opinion or an opinion on whether the underlying assumptions provide a reasonable basis for the presentation. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. Furthermore, there will usually be differences between the projected and actual results, because events and circumstances frequently do not occur as expected, and those differences may be material. We have no responsibility to update this report for events and circumstances occurring after the date of this report This report is intended solely for the use of Bemick and Lifson and should not be used by those who have not agreed to the procedures and taken responsibility for the suffidency of the procedures for their purposes. However, this report is a matter of public record and its distribution is not limited. Oak Brook, Illinois Octob~ 13, 1998 Crowe, Chizek and Company LIP 1 CROWE, CPI!TI:K A.N'ID COMPANY LLP ONE MID A~M.ERICA PI.A~.A POST OFFICE BOX 3697 OAK BROOK, ILLINOIS 60522-3697 630.574.7878 FAX 630,574,1608 A m~mb~r of Ho~'a~ Im:ma~ona PROCEDURES AND FINDINGS Background BERNICK AND LIFSON RE: NORTH SUBURBAN CABLE COMMUNICATIONS COMMISSION FCC Form 1205 Filed by Meredith Cable Projected Period ~anuary 1, 1998 to December 31,1998 Procedures and Findings Meredith Cable submitted its Form 1205, dated September 30, 1997, ~orm 1205) to the North Suburban Cable Communications Commission. We requested additional information from Meredith Cable in February 1998 and ]'uly 1998. Procedures and Findings 1. Read Form 1205 Instructions and applicable FCC Regulations. 2. Recompute the mathematical accuracy of the calc~,l~tions made and entered on Form 1205. No exceptions were noted. 3. Compare mounts entered on Form 1205 to supporting information submitted by the cable operator. See Surrm'mry section for exceptions noted. 4. Review attachments to Form 1205 and compare to amounts entered on Form 1205. No exceptions were noted. Tax Rates Meredith Cable responded to the data requests indicafi.~tg that it would provide copies of tax returns but only if a confiden~llty agreement were executed and only ff the review were done at its Roseville, Minnesota office. Without reviewing the tax returns, it is not possible to test the amounts reported on the Form 1205 filing. The tax rates are part of the computation of capital costs, and capital costs are part of the computation of the hourly service charge (HSC). The HSC is a factor in most of the maximum permitted rates for equipment and installation. 2 BER_NICK AND LIFSON RE: NORTH SUBURBAN CABLE COMMLrNICATIONS COMMISSION FCC Form 1205 Filed by Meredith Cable Projected Period January 1,1998 to December 31,1998 Procedures and Findings Schedule D - Average Hours per Instal~tion With respect to pre-wired installations, Meredith Cable responded by indicating that sixty minutes of time is required to perform such installation. Ten of those minutes are for "lay out underground drop and ground install," and another ten of those minutes are for "drop bury (average of 1/3 of the time)." These tasks do not appear to be necessary for a "pre-wired" installation. If such twenty of the sixty minutes average time were deducted, the maximum permitted rate for that charge would be reduced by one-third. 3 PUBLIC WORKS ([..~ · CENTRAL GARA. GE CITY OF COLUMBIA HEIGHTS · ENGINEERING · STREETS 637 38TH AV~'NIJE N. ~'., COLUMBIA HEIGHTS, MN 55421-3806 (612) 782-2880TD0782-2806 · PARKS PERFORMANCE MEASURES PROGRAM: SNOW AND ICE CONTROL Department: Public Works/Street Department Program Output: Output Activity_ Full Service Activity General Service Maintenance Unit of Output Miles of Streets Plowed Sanding, Salt Application Effectiveness/Outcome Measure (Quality, Timeliness, Process) · Percentage of main routes lane miles plowed before rush hour (7:00 a.m. and 5:00 p.m.) for each event. · Percentage of full call-out events completed within ten hours. · Average time to complete full call-out events. · Average number of complaints per 100 lane miles per event or total annually. · Average number of mail boxes and/or boulevards damaged per 100 lane miles per event or annually. Efficiency Measures (cost per unit of output) · Average total cost (personnel, salt/sand) per event. · Average total cost (personnel, salt/sand) per miles of road · Average total cost (personnel, salt/sand) per alley · Annual cost of mailbox and sod damage Productivity Measures (personnel hours per unit of output) · Person hours per event and lane mile · Person hours for alleys per year · Person hours annually for mailbox and sod damage repair THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPOrtUNITY EMPLOYER PERFORMANCE MEASURES 1997/1998 TABULATIONS 1. % of main routes plowed before peak hours Factor: less than 6" snowfall event Factor: greater than 6" snowfall event 2. Percentage of full call out events completed within 10 hrs Factor: less than 6" snowfall event Factor: greater than 6" snowfall event 3a. Avg time to complete full call out ever~ts, snow plowing: 3b. Avg time to complete full call out events, ice control: 4. Total number of complaints annually ~; Streets: Alleys: 5. Average number of complaints/100~ane miles annually Streets: Alleys: 6. Average number of mail boxes/boulevards damaged per 100 lane miles annually Streets: Alleys: 100.0% 100.0% 85.0% N/A 100.0% 100.0% 0.0% N/A 7.71hrs 5.50hrs 3.79hrs 3.87hrs 93 24 73 12 3.12 0.80 2.09 0.34 0.30 0.10 0.03 0.00 1. Average total cost (personnel, salt/sand) per event Snow Plowing: Ice Control: 2. Average total cost (personnel, salt/sand) per mile of roadway Snow Plowing: Ice Control: 3. Annual cost of mailbox and sod damage: $5,330.00 $5,360.25 $2,542.54 $3,383.50 $483.29 $277.73 $428.15 $350.62 $975.00 $85.00 Productivity. 1. Person hours per event and lane mile Snow Plowing-- Event: Lane Mile (annually): Ice Control Event: Lane Mile (annually): Person hours for alleys per year Person hours annually for mailbox and sod damage repair: 268.57 223.00 12.18 5.78 62.62 57.25 5.27 2.97 309.00 114.00 42 9 g:~kevinh\Streets~Performance_report.xls Ci_ty of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 Prepared by: Kevin Hansen, Public Works Director/City Engineer Item: Performance Report for Local Performance Aid Background: The City has applied for and receives Local Performance Aid under Minnesota Statute 477A.05. In 1998, the City received $23,687 in performance aid from the State. To qualify and cominue to receive this aid, the City must: Spend the aid on programs for which it has developed a system of perforrnance measures and will be regularly compiled and presented to the City Council at least once a year. A copy of the Statute Section dealing with LPA is attached and highlighted. Analysis/Conclusions: The report format is set up to be consistent with guidelines established by the League of Minnesota Cities and Minnesota Department of Revenue. The report is broken down into the following sections: Program or service to be measured Output or result of program or service Measure the workload Cost effectiveness Productivity Maintain database and compare results from year to year The attached report has been prepared for the City's Snow Plowing and Ice Control Service for years 1997and 1998 (to date). Requested Action: Request City Council receive and accept the 1998 Performance Report for Local Performance Aid dated December 1, 1998. Attachment: Local Performance Aid Statute 477A.05. CHAPTER 477A AIDn LOCAL GOVERNMENT 477A.05 Local performance aid. Subdivision 1. Qualification. By May 25 of each year, the commissioner shall send a local performance aid qualification form to each county and city in the state. Jurisdictions that are eligible to receive the aid must retum the completed form by June 30 in order to receive aid in the following calendar year. For each determinator specified in subdivision 2, the form shall have a space for the judsdi~ion to indicate that it has satisfied the conditions of the determinator. For counties, the form must be signed by the chair of the county board. For cities, the form must be signed by the mayor, if the city has a mayor, and the chair of the city council. Applications may be filed jointly by jurisdictions planning to spend the aid jointly. Subd. 2. Eligibility determinator. For calendar year 1998 and subsequent calendar years, a jurisdiction is eligible to receive local performance aid if the jurisdiction affirms that (1) the aid will result in a reduction in property taxes at least equal to the amount of aid received, and (2) the jurisdiction will spend the aid on programs for which it has developed a system of performance measures and that these measures will allow for the measurement of continuous improvement and will be regularly compiled and presented to the county board or the city council at least once a year. The jurisdiction must identify the program or programs that are to be funded with the aid. A jurisdiction is eligible for aid if it affirms that it is in the process of developing and implementing a system of performance measures for the program or programs for which the aid is being sought; however, aid amounts under this section may not be spent on the program or programs until the performance measurement system has been instituted, unless the aid is being used to establish the performance measurement system. Subd. 3. Determination of aid amount. The commissioner shall sum the populations of all jurisdictions that have met the conditions specified in subdivision 2. The commissioner shall determine a per capita aid amount by dividing the aggregate aid available under subdivision 5 by the sum of the populations for all qualifying jurisdictions, separately for counties and cities. Each jurisdiction shall then be eligible for aid equal to the jurisdictions's population times the per capita aid amount. For purposes of this subdivision, population means the most recent population established under section 477A.011, subdivision 3, in the year in which the aid is determined. Subd. 4. Notification and payment. Jurisdictions shall be notified of their aid under this section at the same time as the notification for aid under section 477A.014, subdivision 1. Payments of aid under this section shall be made on the dates prescribed in section 477A.015. Subd. 5. Appropriation. (a) For payments to counties under this section, there is annually appropriated from the general fund to the commissioner of revenue an amount equal to the sum of $558,625 plus the amount by which county aids were reduced under Laws 1996, chapter 471, article 3, section 49, adjusted for inflation as provided under section 477A.03, subdivision 3. For payments to cities under this section, there is annually appropriated from the general fund to the commissioner of revenue an amount equal to the sum of $441,735 plus the amount by which city aids were reduced under Laws 1996, chapter 471, article 3, section 49, adjusted for inflation as provided under section 477A.03, subdivision 3. (b) For aids payable in 1998 under this section, an additional amount of $560,000 for counties and $440,000 for cities is appropriated from the general fund to the commissioner of revenue. CiTY OF COLUMBIA HEIGHTS · ENGINEERING · STREETS 637 38TH AVENUE N. E.~ COLUMBIA HEIGHTS~ MN 55421-3806 (612) 782-2880 TDD 782-2806 PERFORMANCE MEASURES PROGRAM: SNOW AND ICE CONTROL Department: Public Works/Street Department Program Output: Output Activi _ty Full Service Activity General Service Maintenance Unit of Output Miles of Streets Plowed Sanding, Salt Application Effectiveness/Outcome Measure (Quality, Timeliness, Process) · Percentage of main routes lane miles plowed before rush hour (7:00 a.m. and 5:00 p.m.) for each event. · Percentage of full call-out events completed within ten hours. · Average time to complete full call-out events. · Average number of complaints per 100 lane miles per event or total annually. · Average number o£mail boxes and/or boulevards damaged per 100 lane miles per event or annually. Efficiency Measures (cost per unit of output) · Average total cost (personnel, salt/sand) per event. Average total cost (personnel, salt/sand) per miles of road Average total cost (personnel, salt/sand) per alley · Annual cost of mailbox and sod damage Productivity Measures (personnel hours per unit of output) · Person hours per event and lane mile · Person hours for alleys per year · Person hours annually for mailbox and sod damage repair THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER PERFORMANCE MEASURES 1997/1998 TABULATIONS 1997 1998 1. % of main routes plowed before peak hours Factor: less than 6" snowfall event Factor: greater than 6" snowfall event 2. Percentage of full call out events completed within 10 hrs Factor: less than 6" snowfall event Factor: greater than 6" snowfall event 3a. Avg time to complete full call out ever~ts, snow plowing: 3b. Avg time to complete full call out events, ice control: 4. Total number of complaints annually streets: Alleys: 5. Average number of complaints/100'4ane miles annually Streets: Alleys: 6. Average number of mail boxes/boulevards damaged per 100 lane miIes annually Streets: Alleys: 100.0% 100.0% 85.0% N/A 100.0% 100.0% 0.0% N/A 7.71hrs 5.50hrs 3.79hrs 3.87hrs 93 24 73 12 3.12 0.80 2.09 0.34 0.30 0.10 0.03 0.00 Efficiency 1. Average total cost (personnel, salt/sand) per event Snow Plowing: Ice Control: 2. Average total cost (personnel, Salt/sand) per mile of roadway Snow Plowing: Ice Control: 3. Annual cost of mailbox and sod damage: $5,330.00 $5,360.25 $2,542.54 $3,383.50 $483.29 $277.73 $428.15 $350.62 $975.00 $85.00 Productivity. 1. Person hours per event and lane mile Snow Plowing -- Event: Lane Mile (annually): Ice Control Event: Lane Mile (annually): 2. Person hours for alleys per year 3. Person hours annually for mailbox and sod damage repair: 268.57 223.00 12.18 5.78 62.62 57.25 5.27 2.97 309.00 114.00 42 9 g:~kevinh\Streets~Performance_report.xls City of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: December 7, 1998 in .~f~ Prepared by: Kevin Hansen, Public Works Director/City Eng Item: Central Avenue Median Left Turn Lane Installation at 37th Avenue Background: The Bobby and Steve's AutoWorld project was required to obtain a driveway and access permit from Mn/DOT for work along Central Avenue. Since the AutoWorld project was originally proposed in 1997, Mn/DOT indicated that the median accesses would be closed as part of this proposal. Analysis/Conclusions: Mn/DOT issued the permit to AutoWortd on or thereabouts the last week of October. On Monday, November 2, a crew from Mn/DOT closed both accesses. On Tuesday, November 3, the City Manager, Director of Public Works, Council Members Jolly and Szurek, representatives from AutoWorld and Bridgemans met with Mn/DOT representatives to discuss the concerns and impacts of the median closure on the businesses. Mn/DOT would consider opening the southerly median access contingent upon a signing and left turn lane plan being prepared by the City. A plan was prepared and submitted by the City and approved by Mn/DOT on November 25, 1998. The Public Works Department pursued contract services for performing the work. Please review the past two department activity reports in the weekly green sheet for our work effort regarding this. The total cost for the work will be $22,000 to $24,000. State Aid is an eligible source to pay for the work. I would also recommend that the two benefitting parties, AutoWorld and Bridgemans, also contribute to the cost of the work. Requested Action: Authorize expenditures from the City's State Aid Account for the median work on Central Avenue at 37th Avenue, and request reimbursement from the two properties, Bridgemans and AutoWorld, benefitting from the left turn lane installation by the City. COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Walt Fehst, CityManager Thomas M. Johnson, Chief of Polic City Wide I.D. System, Gas Card, and City Owned Buildings Security System November 6, 1998 BACKGROUND For many years the City has given each employee a City I.D. card, gas card, and issued keys as required, dependent upon the individual's position. Over the years the photos for these I.D.'s have been taken by a camera located in the Police Department. Approximately two months ag$ this camera malfunctioned to the point where the photos are unusable, and we cannot find a vendor that can fix the camera. Also, due to individuals not turning in keys, keys given to various civic organizations not being returned, and keys lost or misplaced, the City has had to re-key several doors throughout the city. The costs for this locksmith function-especially when using the Medico key system-is extremely high ($346 for one lock installed). When the Medico system was first purchased, it was a patented system. Since then the patent has run out and any locksmith can obtain and cut the keys we use. This defeats the high security level that Medico locks have had in the past. Recently the Public Works Director has begun looking into the replacement of the current fueling system. This system-the Tech 21-uses two cards to fuel vehicles. When we started to look for a replacement for our I.D. camera, we asked the question "what other functions could an I.D. card be used for that would reduce the need for additional cards or keys?" We decided that there were three areas that we could address: identification, building security and access, and the fueling of city vehicles. We researched the Hennepin County and State bids to see if such a system was available and we found one. That system will be described in the Analysis/Conclusion section of this Council letter. The City Finance Director, the Public Works Director, and the Chief of Police met to discuss the needs in each of the areas listed and if one card could be produced that would handle each of these functions. We decided that this could be done, and currently there is approximately $20,000 budgeted for the security of City Hall that could be put toward this purpose. Because the system will ultimately cost more than the $20,000 budgeted, it was decided to propose a multi-phase plan to accomplish all of the goals we have for this system. It is also suggested that minimally the following buildings be included in the security system: City Hall, Murzyn Hall, Public Works, and the Library. It was determined that if cost feasible, we could also include each of the park buildings, well houses, and water tower in this system. Walt Fehst, City Manager Page 2 November 6, 1998 ANALYSIS/CONCLUSION The system we found and received a quotation on from the State contract is called Pro Tee. This system allows for identification cards that can also be used for security entrance and fueling of vehicles. The process we are proposing to follow is: Phase I, Winter of 1998: Purchase the sof~-ware and equipment needed to create identification cards. Also, nm the chases necessary to nm the wiring for the security system to each of the exterior doors located in City Hall. Estimated cost: $20,000. Phase II, Spring/Summer of 1999: Purchase the security sofb,vare and hardware for City Hall security to come on line. Estimated cost: $18,000. Phase III, Spring/Summer of 2000: Purchase and have installed hardware for Public Works building security to come on line. Estimated cost: $15,000. Phase IV, Spring/Summer of 2001: Purchase and install hardware for Library building security to come on line. Estimated cost: $10,000. Phase V, Spring/Summer of 2002: Purchase and install hardware for Murzyn Hall security to come on line. Estimated cost: $15,000. Phase VI, 2003 budget: Determine feasibility and cost of extending security system to well houses, park buildings, and any other City owned facilities. RECOMMENDED ACTION Direct the Finance Director, Public Works Director, and the Chief of Police to bring the attached plan for employee I.D.'s, building security, and fueling of City equipment to the next City Council meeting for approval. TMJ:mld 98-366 August 12, 199g - Leonard Olson Columbia Heights Police Department 559 Mill Street 'NE Columbia Heights, MN 55421 Pro-Tec Design, Inc. Attention: Ret~rence: Proposal: Leonard Olson Building Card Access, CCTV and Photo ID Badging NB0$12 Agg Dear Leonard It was a pleasure meeting with you the other day at the CoIumbiaHeights Police Department site. The concerns at hand are to initially provide for building perimeter Access Control and security, to replace existing outdated CC"TV equipment and to provide a proposal for Photo [D Badging for various City functions such as permits. You have identified the need ~o design a system meeting your requirements to provide *bt future expansion while beginning phase I with budget allocation *bt 199g. As we did a building walk through you idemified potential doors that would be likely access controlled application in the thture, You also discussed lhe capability of providing for access control and s~curiry at remote city budldings. You have asked Pro-Tec Design to provide these proposals because of Pro-Tec Design's involvement with other state projects and as a provider on the state "M" [/st. I am going to *brward to you at this time the propo~! tbr the ID Badging Portion. I am continuing to work on the Access Control Portion with the raceway and cabling port, on. [ will t'r3' to get tha~ portion back to you by the beginning ofne×t week. Pro-Tec Design would like the opportunity to work with you. We would like to establish a long- term relationship to provide you with a system that will meet the needs you have identified currently and be expandable for the fi.m~e. The following is a break down of the identified areas with material and work scope: PC to facilitnte both the Access Control and ID Badging System · Pentium PC and 17" Monitor (Includes Net work card and remo~e diagnostic modem) $3,225.00 Photo ID Badging System Equipment purchas~ Option. 1 G & A EpiSuitc Software I - Sony MVC-FD7 Camera with tripod 1 - Fargo Pro-L phnter (dual sided prin~ng with lamination) $11,915.00 ID Badge System Setup o System Setup and Installation Including initial Badge Design and databa$c setup $ 600.00 · Training for system opera~ors and aflministrators (4 Hr) $ 240.00 Pro-Tec Design, Inc. 2950 Xemum Lane Nort~$uite t136 Minneapolis, Minneso~a"~$441-2627 (612) 553-1477 FAX (612) 553-0204 2. 3. 4. Columbia Heights Police Department Summary of systems proposed: PC to facilitate both card Access Control and ID Badging Photo ID Badge System Equipment Purchase Photo ID Badge System setup, badge design and training Photo ID Badge System Service option Database and Badge setup Service fee per card printed (on customer owned card) Card Access Control System Access Control Software, install, setup and training 1. Front Police Department Door equipment and termination Front Police Dept Door cable, cable install lA.Police Entrance Interior Top of Stairs equipment/termination Police Entrance Interior cable, cable install 2. Employee Entrance equipment and termination Employee Entrance cable, cable install 3. Sally Port Equipment and termination Sally Port cable, cable install 4. Investigative Man door equipment and termination Investigative Door cable, cable install 5. City Hall Back Door equipment and termination City Hall Back Door cable, cable install 6. Main CiD' Hall Entrance equipment and termination Main City Hall Entrance cable, cable install 7. Loxver CiD' Hall Entrance equipment and termination Lower City Hall Entrance cable, cable install 7A. Lower Interior City Hall Door equipment and termination Lower Interior City Hall Door cable, cable install 8. Fire Station Man Door equipment and termination Fire Station Man Door cable, cable install 9. Roof Top Door equipment and termination Pro-Tec Design, Inc. $3,225.00 $11,915.00 $ 840.00 $1,150.00 $ 95.00 $ 4.25 / ea $ 605.00 S1,842.00 $ 425.00 S1,585.00 $ 465.00 S2,372.00 $ 84O.00 $ 4O5.0O $ 460.00 S 80.00 $ 470.00 S 80.00 $ 315.00 $3,626.00 $ 955.00 $2,910.00 $ 955.00 $2,685.00 $ 660.00 $2,065.00 $ 660.00 $ 80.00 RoofTop Door cable, cable install Cable, cable install Budget for Electrical Contractor install raceway and AC Power (for Access Control System) CCTV Camera Replacement (2) CCTV Camera application Add at upper elevator lobby area $ 315.00 Equipment / termination $18,335.00 $ 6,520.0O $6,215.00 950.00 / each 1,675.00 Service Options Pro-Tec Design, Inc. 2950 Xenium Lane North Suite #136 Minneapolis, Minnesota ~;5441-2627 (6'i2) 553-'1477 FAX (612) 553-0204 Service Option ! - Sony MVC-FD7 Camera with Tr/pod $ 1,150.00 (The Sony digital camera can be u~ed for many other uses because of the date time stamp. It is being used at other facilities to record ev/dence, property damage, etc;) You lake picture and ~rnd diskette or e-mail to Pro-Tec Design. Pro-Tee ma/nm.ins damba~e, pr/ars card and returns card to you. You pureh~ the PVC and Proximity Cards. Dalabaze and Badge Setup $ 95.00 Service fee per card printed $ 4.25 each (printed on customer owned card) ID Badging System Consumables · 81733 Printer Ribbon (prints 250 cards $118.00 · $1754 PolyGuard Overlaminate (prints 124 cards) $ 35.00 Card Options · 81763 Ultra III PVC card (500 count) $115.00 · HLDC1386GG Prox Direct Print access card $ 4.80 each (Can be ur,~:l both as access and rD) Pro-Tee can also assist you with alternative financing ol~ons for the ID Badging system and computer. One option would be a three year lease with aS1.00 buy out at the end of thc lease period. This option would require the first monthly lease payment of $497.00 upon signed agreement to proceo:l with the proposal. ! appreciate this opportumty to work with you. Please call me at 612-553-1477 with any questiom or when you are ready to place your order. Sincerely, Nola Bengry 2 Meeting of: December 14, 1998 AGENDA SECTION: Public Heatings ORIGINATING DEPT.: CITY MANAGER NO: Communit7 Development APPROVAL ITEM: License #90576 Revocation Issued to BY: Mel Collova BY: Dave's Appliance, Heating and Air NO: DATE: December 1, 1998 Issue Statement: Code violations on August 19, 1998. Back.round: On April 6, 1996, a letter was sent to Mr. Roberts informing him that if, in fact, his firm was conducting work in the CID'. he was in violation of several State and Local Codes. Mr. Robert later appeared before the City Council on April 22, 1996 and requested the City Council approve a license for him to do business in the City. On February 6,1998 another letter was sent to Mr. Roberts informing him of the State and Local Code requirements. Since the letter dated February 6, 1998, the Inspection Department has discovered three separate instances where the firm operated by Mr. Roberts has been in violation of the Code and several citations were issued. An additional letter was sent to Mr. Roberts on August 21, 1998 again informing him of the Code requirements and requesting him supply the Inspection Department with all permit applications for work done prior to that date. There is no response from Mr. Roberts as of this date. On October 30, 1998. the Building Official was again notified and confirmed that the firm operated by Mr. Roberts did conduct a furnace replacement on or about October 13, 1997. There was no permit applied for or obtained for the work which was done before the first of two letter mailed since February 6, 1998. Alternative 1: Move to revoke license #90576 issued to Dave's Appliance, Heating and Air; allow the firm to conduct warrant), work only on equipment installed by the contractor and to direct City staffto obtain an administrative search warrant to investigate the records of Mr. Roberts' firm for any additional non-permitted activities within the city limits of Columbia Heights and to deny any future license applications by the contractor and to bill the contractor for any outstanding permit fees and/or legal fees. Alternative 2: Move to direct Cit)~ staff to obtain an administrative search warrant to investigate the records of Mr. Roberts' firm for any additional non-permitted activities within the city limits of Columbia Heights and den5' any further license applications by the contractor and to bill the contractor for any outstanding permit fees and/or legal fees. Recommended Motion: Move to revoke license #90576 issued to Dave's Appliance, Heating and Air; allow the firm to conduct warranty work only on equipment installed by the contractor and to direct city staffto obtain an administrative search warrant to investigate the records of Mr. Roberts' firm for an5' additional non-permitted activities within the city limits of Columbia Heights and to den5' any future licenses applications by the contractor and to bill the contractor for any outstanding permit fees and/or legal fees. COUNCIl. ACTION: April 8, 1996 Dave Roberts Dave's Refrigeration and Appliance 160t N.E. 37th Avenue Columbia Heights, Mn. 55421 Dear Mr. Roberts: This letter is in response to newspaper ads you are running on behalf of your company, Dave's Refrigeration and A'ppliance. The advertisement states that your company performs central air conditioning'installations as welt as performing service calls on furnaces and other appliances. Section 5.607(2)(f) of the City Ordinance requires licensing of all contractors performing heating, ventilation and refrigeration, including gas piping, gas service, gas equipment installation, oil heating, and piping work. Enclosed you will find an application for the 1996 license to work as a contractor within the City of Columbia Heights. If you are performing any of the previously stated installations or repairs to the same equipment within this City, you will be required to submit the completed license application, along with the required bond and insurance documents and the 940.00 license fee, to this office. The 1995 Mn. State Building Code adopts the 1991 Uniform Mechanical Code. Section 301(A) of the 1991 UMC states "No mechanical system regulated by this code shall be installed, altered, repaired, replaced or remodeled unless a separate mechanical permit for each separate building or structure has first been obtained from the Building Official". Amendment 1346.0204 to the 1991 LIMC Section 204 states"A violation of this code is a misdemeanor (Mn. Statutes, Section 168.69) punishable by a fine of 8700, 90 days in jail or both". I will enforce these sections and a citation will be issued should you continue to ignore these requirements. If you have any questions, you may contact this office at 782-2818. Sincerely, Mel Collova #1727 Building Inspector REGULAR COUNCIL MEETING' APRIL 22, 1996 PAGE 2 APPROVAL OF LICENSE APPLICATIONS The contractor's license being applied for by Dave Roberts, the owner of Dave's Refrigeration, was discussed independently of the license application list. Mr. Roberts stated he had applied for a heating license with the understanding he had all the credentials necessary for approval. Recently, he was advised that there may be a delay in the issuance of his license based on a complaint received about a competency card. He stated his opinion regarding the reason for the complaint. Mr. Roberts advised the Council of the competency cards he had received from numerous other cities, the training he had ,received, and his firm's history of work. He. noted that Columbia Heights did not require a competency card. The Community Development Director stated that he had contacted the Better Business Bureau and was advised there have been no complaints filed against this firm. Members of the Council felt the issue of competency tests should be investigated and a policy regarding this matter should be drafted by staff. Motion by Sturdevant, second by Ruettimann to approve the contractor's license applied for by Dave's Refrigeration at 1601 37th Avenue N.E. Roll call: Jones, Ruettimann, Peterson, Sturdevant - aye Jolly - nay Councilmember Jolly was mot opposed to approving the license but felt tabling for two weeks to address some of the associated issues would have been appropriate and not a detriment to Mr. Roberts. Motion by Peterson, second by Ruettimann to approve the license applications as listed upon payment of proper fees. Roll call: Ail ayes RECOGNITION. PROCLAMATIONS. PRESENTATIONS. GUESTS Mayor Sturdevant read the proclamation designating April 26, 1996 as Arbor Day and May, 1996 as Arbor Month. The City Manager advised there will be a tree planting on Friday, April 26th at Pump Station #2. City of Columbia Heigh=s License Depar=men~ 590 N.~. 40~h Avenue Cotum~ia Heigh=s, Mn. 55421 782-2817 (fax) 782-2857 Cus=omer id# CITY OF COLUMBIA HEIGHTS 1998 CONTRACTORS LICENSE APPLICATION t~."~, _ . ~=5¢,,,/. ~-~-<., ..~ '~ C- hereby submits application for a license to perform ~'~c'~ '~ ~ ~,.C, ' (Company 'N~ame) -3 CfYpe of Wor~ contracting within the City of Columbia Heights in accordance with the code of said City regulating the ~me. Submitting, along with this application, is a $2.000 Comoliance Bond (in concurrence with the license year of Jam i to Dec. 31) payable to the City of Columbia Heights, conditioned upon compliance with the applicable code of said City, and a Certificate of Insurance in the limits of $100,000 per person, $300,000 per accident for bodily injury and $5,000 for property t~am~ge and a Certificate of Insurance evidencing the holding of Workm~n's Compensation as required by Law. The above described documents will be required to be on file in this office prior to any perm/ts being issued for work in the Cky. Corm'~ctor/Company Name: Telephone Number: (<~ ~ Comply Offic:~ or: Sig~ng Agenu 3. Position: If Plumbing Contractor, list State Master Lice~e No./Holder: If Heating Contractor, attach hearing competency test card, copy of gas lice~e. If ~ice~ i,, any othe~ cities, p~e list:~C'~l~'t ~ %Cru_r,~ L~t ~\(.; {-~V'CC<~Y~I~,,' ~ ~-k-xOi//_.cr-r-~ . DO NOT WRITE IN SPA(~E BELOTM DEP.~V, TMENT REPORT/COMMENTS mount: CITY OF COLUMBIA HEIGHTS (]'-) 590 40TH AVENUE N,E., COLUMBIA HEIGHTS, MN 554;21-3878 (612) 782-2800 TDD 782-2806 February 6, 1998 Dave Robe£ts Dave's Refrigeration and Appliance 1601 37th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Roberts: Your firm has been licensed by this community for another year. As of this date this Department has not received a permit application. Most contractors do not invest in a license or bond until after receiving a contract. Since this office has not received a permit application, I must state what the policies are on work without a permit. On the first offense, the contractor assessed a DOUBLE Permit fee. On the second offense, the contractor assessed a TRIPLE fee. A second offense also guarantees a Misdemeanor Citation for violation of the Minnesota State Building Code (MN Statute i6b.69). If your firm has not conducted any work that would require a permit within the City limits, please drop me a line stating so. If you have conducted work that would require a permit, I suggest you submit the application with the proper fees. If you wish to discuss the content of this letter, feel free to contact me at 782-2818 during normal business hours. Sincerely, . Mel Collova Building Official THE: C["i"Y OF' CO~..UMBIA HE:IGHT$ DOE:S NOT DtSCRIMINATE: ON THE: BASIS OF' DISABIL[T'Y IN E:MPLOYME:NT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER August 21. 1998 David Roberts Dave's Refrigeration and Appliance 1601 37th Avenue N.E. Columbia Heights, MI~ 55421 Dear Mr. Roberts: This Department is returning your recent permit applications along with your check for the fees. The fees were calculated in error, since the work was conducted prior to the permit applications. At this time, your case remains under investigation and any permits for prior work cannot not be issued. Upon completion of the investigation ALL fees will be assessed for ALL work c6nducted without permit. I urge you to review all your records since the issuance Of your Mechanical Contractor License (see enclosed notice). You are required to submit applications for ALL the work your firm has conducted within the City Limits of Columbia Heights. You could speed up the investigation by providing your firm's records showing if, in fact, any additional work was conducted in this City. Failure to comply could lead to a Subpoena or Administrative Search Warrant being obtained. If you wish to discuss the content of this letter, feel free to contact me at 782-2818 during normal business hours. Sincerely, Mel Collova Building Official c: Contractor Licensing File City Attorney INCIDENT REPORT COLUMBIA HEIGHTS POLICE I CODE~; I:!~REPORTER VeVlCTIM/COMPL.A&N~'~ WeWlTNESS 4=.JUVENILE SU==SUSPECT ~ASSENGER DRaORIVER A,~A~IRESTED a,D'~DULT PR=PARENT ADDRESS CITY STATE ZIP HOME PHONE HGT WGT TAGS MA~LEDfOFFENSES. CLQT'HING DESCRIFrT'ION. OTHER INFO EMPLOYED AT WORK PHONE -- EYES HAIR ADDRESS CITY STATE ZiP HO~4E PHONE HGT WGT TAGE MAtLEDIOFFENSEB. CLOTHINC~ OEBCRIPTION. OTHER INPO~ / ~ ~ 79/ I EMPLOYEDAT WORKPHONE EYES HAIR CODE I PUrl' NAM~ ~ST, FIRST. M}DbLE) DOB or AGE RACE SEX ADDREBB CiTY STATE ZiP HOME PHONE HG,T WGT TAGS MAfLED/CFFE'qSE$. CLOTHING DESCRIPTION. OTHER INFO I EMPLOYED AT WORK PHONE EYES HAIR COOEB: RPaREC. PROPERTY FP=FOUND PROPERTY ST-.STOLEN DA~DAMAGED ~JMPOUNDED =-EVIDENCE R=-REC. STOLEN IN=,INFO aT=ACCJNVOLVED VEHICLE MODEL VEHICLE STYLE VEHICLE COLOR OTHER IDENTIFIERS WHERE RECOVERED OWNER NOTIFIED BY DATETIME CODE OTY DESCRIPTION, COLOR, BRAND. NAME OF BANK, ACCT NUMBER, SE,~IAL NUMEER, CHECK NUMBER $ DAMAGE t $ STOLEN DESCRIPTION OF DAMAGE, SIGNATURE OF OWNER/REPOR't'~R I TOTAL DAMAGE TOTAL STOLEN TOTAL LOSE I $0.00 $0.00 $0.00 ITEM NUMBER(S) LOCAT]ON STORED BY DATE.~TIME NARRATIV~ ARRE~ 1.~ CHK FORM ~ ~REST ~ ~USE FRM APPR Phone: 788-0071 Brand: LUXAIRE' Model#: PACE-LI)I2N080 .7. fDate Purch: / / Serv Agr ~: Exp Date: / / Spec Auth$: ~r,:,b Dmso: .Defect Code: RE,=LACE ,~gRNACE, CENTRAL AIR MfgCode/BM#: ". :"'~/'"-~'::- '- -:-' Customer ~0~: Serviced by: EL Repair Code: ~E~LACE LUXAI~E FU~NAC~ ~C~NTRAL DATE DESCRIPTION I01i31~7 LUXAi~ F. URNAC~ 10/!31'B7 807. FgRNACE 10/i3/'B7 CENTRAL AIF~ 2.0 10/i4/'B7 PRE-~EA$ON SPEC DETAIL OF CHA~E8 ~ CREDITS PA~T NUMBER PAYOR QTY UNIT PRICE Balance Due TE~MS: DUE UPON ~ECEIPT sO. OC) Customer Signature: gate: Summary ,:,f Char,*=_._-_- ,~.; Credits L a ~,:, r: P a r t s: 0.0 0 Other: Sales Tax: 0.00 Total Charges: Payments: 5, ~E.~. 5'B- Bmlmncm Due: ~0.00 Page 1 - B~and :' Date ' Put,h:' / Serv 'Ag~ #: Exp Date: / / Spec Auth#: Prob Desc: Defect Code: l NST~ L L DATE DESCRIPTION DETAIL OF CHARGES 3~ C,~'ED!TS .................. PART NUMBER PA'KO~ ~TY UNIT PRICE EXTENDED Bm!ante Due TERMS: DUE UPON R;:Cr-'IPT $0.00 ~xl~ t--~-0}: I(~__~,--- Summary ,2f Char~es & Credits L.~b¢,r: O. O0 Par ts: 0.00 0 t h e r: O. O0 Sa i ms Tax: Total Charges: :',. ~aianc~ Due: Page lg<J1 UNIFORM MECHANICAL CODE ,101-302 Chapter PERMITS AND INSPECTIONS I~rmits Sec. 301. la) Permits Required. Except as ~,,'m'fitted in Subsection (b) of this sect/on, no mechamcal system re~,ulated by this code shai! be mstalied, altered. r~paired, repiaced or rer~odeted '~n/ess a separate mechanical permit for each separate building or strucrur~ has first been obtained from the hal/dina officiat. (b) Exempt ~brk. A mechanical permit shall not be required t'or:he'?ollowin~: I. A porrabie heatm¢ appliance, portabte ventl]atm~ equipment, portabte cooIin~ unit or portable evaporative coo)er. - 2. A. closed system of steam, hot or chilled ',~ater p~pmg within heatm,.z or coolifig equipment regulated by this code. - 3. Replacement or' ;~n? component part or a..sem~L~ or' an appiianc,' which does not ,diet ;rs onmnal approval and comuiie~ ~tn Other at~olicabte r~quiremems or' th~s code. · 4. Rer~i~er=tm~ equmment which is p~ of the e~ui~men[ for which ~ ~rmi~ h~ ~n ~ssued pursuam [o the requiremems o~'~s code. 5. A unit ref~$emtm~ system. ~zemption from the ~rmit mqui~men/s of thzs code shah no~ be deemed ~nt authofizauon for wo~ co ~ done in violation of the provisions of this code or o~er ~ws or ordinances of this jurisdiction. Application for ~rmit appiication therefor m ~ntln~ on a for~ thmished b~ :h~ code enr'orcem~nt agency ~or that pu~ose. Ever~such application ~hai~: 1. [den/fly and de,ct:be :he work to be toyetic ~s :he ~rm~[ rot which application ~s ,ma~e ' 2. Describe ~he ]an~ m '.~hich :he propose~ descnptmn, street ,uure~ or ~mi/ar descrm/~on :h:r .~ dj re~dih' ~dcnr~r'v and der'imte!y ~ocute :~e proposed buitdin~ ,'~r 3. Indicate the use or occupancy for which the 2roDosed ~,~rk ~ intended. a. Be accompamed by pians, diagrams, computations and specfficanons and other data as required in Subs~don t b) o(th~s sectmn. 5. Be signed by the applicant or an uuthorized agent of the applicant. 6. Give such other data and information as may ~ required by the buildin= official. . (b) Plans and 5pecifimtio~. Plans. enmneedng calculations, diagrams and o~er ~ta shall ~ submitted in one or m~ sets with each application ~mit. When such plans ~ not Pmp~d by an official may require any a=pficanr submimng ~uch plans or other data to demon- state that s~ate law do~s n~t require that ~he¢lans be re amd v. : itect or .',fl t'- t'.. I" f-., t'. CITY OF COLUMBIA HEIGHTS 590 N.E. 4Otb At'enue Columbia Heights Mn. 55421 'Permit Department' 782-2817 PERMIT APPLICATION FOR MECHANICAL WARM AIR,. WOOD..HI~ATING, AIR CONDITION.lNG, HVAC Job Site Address:. Building Owner/Occupant: Kind of Building Telephone: CONTRACTORtPersonOoingWork: Phone: Address: City: ,Zip: Estimated Cost of Work Including all materials/parts: RESIDENTIAL INSTALLATIONS, REPLACEMENTS, ALTERATIONS, ADDITIONS TO HEATING EQUIPMENT: MINIMUM FEE: $25.00 PLUS SURCHARGE OF $0.50. "~Furnaceslboilers up to 125,000 btu input Furnaces/boilers over 125,000 btu input Gas piping' Central Air Conditioning Unit up to 2.5 tons Central Air Conditioning Unit 3 ton or over Gas Firepiaceflnserts Gas piping in oonjunction with fireplace Chimney Flues Air Cleaners Humidifiers Air to Air Exchanger or Air Handler Each Vent Fan Duct Each Vent Hood Ductwork 50.00 75.00 10:00 25.00 35.00 50.00 10.00 10.00 10.00 10.00 15.00 5.00 10.00 25.00 For each above item, include the following: Make: Model: Make: Model: Input BTU/CFM: Input BTU/CFM: COMMERCIAL/INDUSTRIALJlNSTITUTIONAL MEC~IANICAL PERMITS MINIMUM PERMIT FEE: $36.00 PLUS SURCHARGE. Peri, it and Surcharge fees will be based on the total cost of the work calculated by using the Building Permit fee schedule. The total cost of the work shall include all labor and materials supplied by the contractor as well as materials supplied by other sources when these materiels are normally supplied by the contractor. .~as Piping Permits for any installation, alteration, or repair to any gas line serving heating or cooling equipment shall refer to this fee schedule. DAV~'S APPLIANCE HTG& AIR INC Invoice Date: 8/06/98 i601 37TH AVE NE COLUMBLA H~IG"HTS, MN. 55421 612-781-6901 Billing Address: Ticke= Number: 5318 Date of Call: 7/13/98 Da=e Comple=ed: 7/24/98 Call Type: ESTIMATE Servicer S=a=e~: 3360543 Service Address: BROOKE 0'BRI~--N 1226 43RD AVE N~ COL EGTS, 5~N 55421 BROOK~ O'BRIEN 1226 43RD AVE ATE COL HGTS, MN 5~421 Phone: 758-$311 Phone: 788-8311 Br=_nd: Model =,': Daue Purch: / / Serv Agr #: Exp. Da:e: . / / Spec Auuh.=.': Prcb .-'esc: Defec'- Code: NONE iNSTD--L FL-?~.N'ACE & WATER '.'- _aR SERVICE INFOP~TI 0N Prod: ESTIMATE Serial.a.: MfgCode/BM.=-.: Dealer: Customer .=0~: Mileage: Se_--ii.'ed by: DR Repair Code: NCI~ iNSTD. LLE2 k WATER HEATER, ~--~".-E, C0~ENSOK~ A=~ A-COiL. .......................... DETAIL OF Ci~GES & CReDiTS ........................ DATE DESCRiPTiON PA~T NL~M~ER PAYOR QTY. UNiT PRICE 7/24/98 B.~FOP~D W~.iTE 7/24/98 XE 80% 80,000 7/2~/98 TT.~,N-E FL-R,~ACE 7/24/98 WATER ~.ATER 7/24/98 7/24/98 WATER HEATER 7/24/98 M~MiQ03T~NiI-! 7/24/9~ 7/24/9S M$~080C924K% 7/24/9S S~N2620M4!G 7/24/98 CC~ENSOR 7/24/98 M~P024C!00A3 7/24/98 COiL 7/24/98 M~F~!0436A!65A0 7/24/98 ~.~DiT-COQ~ON 7/28/98 1.00 ! 00 I 00 i 00 ! 00 i 00 .- 00 ! 00 ! 00 ! 00 ! 00 i 00 ! 00 !.00 !.00 !.00 1.00 0.00 0.00 ~00 00 0 00 1,7~-9 00 0 00 !, 927 00 0 00 0 0O 0 0C 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Balance Due TEP.MS: DUE U~CN RECEIPT EXTENDED 400 00 0 00 !,7~9 00 0 00 1,927 00 0 00 0 0O 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 200 00- 3,876 00- $0.00 Page I DAVE' S A~PLIJ~NC~ HTG & AZ~ INC L~0! 3?TH AVE NE COLUMBLA H~IGHTS, MN. 55421 612-781-6901 Bi!!ingAddress: BRO0~ 0'BRIAN 1226 43RD AVE NE COL HGTS, M~ 55421 Ticket Number: 5318 Da=e of Caf%: 7/13/98 Date Commie=ed: 7/24/98 Call Type: ESTIMATE Servicer Sta=e#: 3360543 Service Address: BROOK~ 0' BKIE~ 1226 43RD AVE N~ COL HGTS, M~ 55421 Phone: 788-8311 Phone: 788-83!1 Cus=cmer Si?r..a=ure: Su~=~---y of Charges & Credits Labor: Sales T~x: Toga! Charges: Pa.vraen~$: Balance Due: 4,07~.00 %,07~.00- Page 2 INCIDENT REPORT COLUMBIA HEIGHTS POLICE WGT WGT HAIR 1991 UNIFORM MECHANICAL COI3E 301-302 Chapter 3 ( .... PERMITS AND INSPECTIONS Permits Sec. 301. la) Permits Required. Except as :~ermitte~ in Subsection ~b~ or' this section, no mechanical system regulated 'Vv this code shatl be installed, altered. repaired, replaced or r~modeied ~niess a 'separate mechanical permit for each separate building or structure has first be'.n o~tamed from the buiidinv official. (bt Exempt WorR. A mechamcai permit shall not be ~uired for the~'ollowin~: 1. A portable heann$ a~piiance, portable '.'enfiiatmg equipment, portable cooting un,t or porta~ie e'.'aporaw.'e :ooier. 2. A closed system of steam, t~ot or chiiled water p~p~ng within heatrol, or cooling equipment reguiated by th,s code. ' 3. Replacement of an)' component part or assembix of an a~oiiance Which does not alter its ong:nai approvai and comvii~s ~'.'~tn differ at~rfiicab e requirements of this code. ' ' 4. Refn~'e."atm.~ eoui~m-nt which i~ part of the e",ui.-,ment for which a permit has been issued pursuan~ :o :ne reu. u:remen~s oi' :fi:.~ code. 5. A umt refrigeratm_e system. Exemption from the ~rm~t requirements of :ms c~ee snail not be deemed ~o .~rant authorlzatlon for work to oe alone in v;oiat~on or' tn~ provisions of mis code or other laws or ordinances of mis.iunsdic:;on. Application for ~rmit Sec. 302. ta~ Application. To ovtain a ~er.m:t. '.he av~iic:.nt Shall first file an appticanon therefor in writ:n,:, on a forr~ ."um,sneci ~,.: :ne code enforcemen~ agency for that purpose. -'-':er]." such appiicat:on shail:' i. Identify and desc~be the wori< to be covereci ~.v :ne verm t for which application is made. 2. Describe the land on which the proposed work :s :o be done by le.~al descnvtion street address or s;miiar .:escnm~on that wit/ readily i~ient~'fv and definitely locate the proposed building ~r wont. 3. Indicate ti'~e use or occupancy for which the propose= work is intendeci. ,4.. Be ac¢ompamed by ptans, diaam, ms. :omr~utat,ons and specifications and other data as required in Subse'ction t b ~ of'this section. 5. Be signed by the applicant or an authorized agent of the applicant. 6. Give such other data and information as may ~ reauired bv the buiiciina official. ' ' · - lb) Plans and Specifications. Plans. enz:neenn,, calculations, diam"ams and o~er data shatl be submitted in one or m~re sets'wire each application for a permit. When such pians are not prepa'ed by an architect or engineer, me buitdina i official may require any applicant subminin~ such plans or other data to demon~ I swam that state law does not re:2uzre that the plans be prepared by an architect or engineer. The buiiding officiat 'may requir~ plans, computations and speeifica- ~ DAVE'S A~PLZANC~'HTG & AIR INC lg01 3?TH AVE NE COLUMBIA HEIG~HTS, M~. 55421 612-781~690~ Bi!!iag A~dress: M~C-GiE BLOOMQUIST 1700 49TH AVE N~ COL EGTS, M~ 55421 I=vDice, Ua=e: ?/02/98 Ticke= Number: 5145 Da=e of Call: 7/02/98 · Da=e Com~!e=ed: '/' / Call Ty~e: CASH Servicer S=a=e~: 3360542 Se_-vice Address: MAC-C-iE BLOOMQUIST 1700 49TH AVE NE COL HGTS, M~ 55421 'Phone-':'- $ ?~. --~. 5'0'6- ....... ~hcne']' 574-2,=0'~ .... Brand: Mcde!~: Da~e .Dutch: Se~z A?r ~: Da:e: iNSTALL Code:' NQN~ SERVICE INF©R~ATI©N ............................. ~rcd: FL-F_~ACE Serla!~: Mf~CTde/BM~: Dealer: Mileage: DATE DESCRiPTiON P.~T 7/02/9: CCL~CN 0.00 7/08/9~ LL-~iRE/Y©P~K !. 00 0. CC DETAIL OF C'.=-'-3.GES & CR~=DiTS ........................ Ba!a~-.ce Due T--_?=MS: DUE %-PCN ~C---i-=T EXTE}~ ED 10C.00- O.O0 !,749.~1 Cus=cmer Da=e: Su~aa~; cf Charres Laker: Par~s: Sales T~¢: To=al CharFes: Pal~men:s: Balance Due: !,749.~i 749 ~' !00.0O- _. CITY OF COLUMBIA'HEIGHTS Dave Roberts Dave's Aefrigera~ion and App!ianca I~01 37th Avenue N.E. Co!um~ia ~eigh~s, MN 55421 Dear M£. RcDe£:s: firm has been licensed by :h!~ community for another cern: application. Nos: contracccr~ dc not invest in a has no~ receivec a per~: ~-- ~:~a, ~ mus~ =-are if your firm has ncr cc~ ', +'=~ . ,,'crk '' <;cu!d ' So. ~= you have ccnduc~=~._ ~ork -h-:~ ,= m'cu!d require a per~t, M~I C:l!~va Building Official INCIDENT REPORT COLUMBIA HEIGHTS POLICE OWNER ~CT~F:ED ~Y $ D~,MAG~ ~ STOLEN t - ' 'T = TOTAL .0~-~ 1991 UNIFORM MECHANICAl. CODE 301-302 Chapter 3 PERMITS AND INSPECTIONS [-- P~rmits Sec. 30l. ia) Permits Required. E.xce.m as Permitted in Subset:ion l bI of this section, no mechanical system r~gu/ated by this code shall be installed, altered. re,~aired, replaced or remodeled un/ess a separate mechanical permit for each sepm'=te building or structure h~s first been obtained from the building lb) Exempt Work. A mechanical permit shall not be ~quired for the following: 1. A portable heating apO/in, rice. portabte ventilating equipment, portable cooling umt or por~abte evaporative copier. 2. A closed system of steam, hot or chilled water piping within heating or cooling equipment regulated by mis code, 3. Replacement of any component part or assembly of an appliance which does not airer its original approval and compiles with other appiicable requirements of :his code, -'. Refrigerating ~,qmpment which tS part of:he ,~qmprnent ."or',vh~ch a permit has ~een ~ssued pursuant to the requirements of :ms code. 5. A untt refrigerating system. _ Exempuon from :~qe permtt .,'~quiremenrs or' :nt~ cboe :hail not be deeme.~J to I[, ,m'ant authorization for work :o be ,lone :n '.'ioiauon of :.ne provisions or' tins code or other laws or ordinances of th~s jurisdic::on. A~tipatton for l:~.rrnit Sec. ,302. ra~ Application. To obtain a permit, the applicant shait first file an appiication therefor in writing on a form furnished ~y the ,:ode ~nforpement agency for 'd'tat pur'p, ose. Every such application shall: I. Identify anq desc.~be the work :o be :overe= ~?, the ~rmit for which application is made. 2. Describe the lane on which the proposed work is :o be ~one by legal description, street address or similar description ',hat will m-':diiy identify and defimte!y locate the proposed bulicling ,Jr work. indicate the use or occupancy fer '.vmcn the proposed work is intended. Be accompanied by plans, diag.mms, computations and spec:ficauons and other data as required in Subsection ( b ~ of this sec:ion. $. Be signed by the applicant or an authorized agent of the applicant. 6. Give such other data and information as may be :eqmred by the building of fit:at. lb) Plans and Specifications. PIans. engineering calculations, diagrams and other data shall be submitted in one or more sets with each application for imrmit. When such pians are not prepared by an amhitect or engineen the building officiai may require any applicant submitting such plans or other data to demon- s'tmte that stare law does not require that the plans be prepared by an architect or engineer. The building official may require plans, computations and specifica- '"C1'1%' OF COLUMBIA HEIGHTS 5~ ~ A~u[ N.F.., ~.~.~,~ H~IG~rS, MN $5~421-3878 (612) 782-2800 '1'~0 782-2~ Fabruary 6, !998 Dave Roberts Dave's Refrigeration and Appliance 1601 37~h Avenue N.E. Columbia ~eights, MN 55421 Dear M:. Roberts: You_-firm has been licensed by this community for another year. As cf this date this Depar.-_men~ has not received a per.-,~ application. Mos= contractors dc nc~ inves~ in a -- _=__,.;_ng a con:rac~. Zincs -==~-- ha~ nc~ ~e~=~ =~ - - :c~_cia~ ar~ on w'crk wz:hcu: a :~r~. On th~ fi_~- · -ff-~ = ' ' Petit fee :.s., ~he con~rac~cr~=3~_s= =-~ a DOUBLE . On sec:ndcff_nse= a!sc =~-~= s =- ._ gu~_=..=.e M~demeancr Citation for -u .... ng Code (MN l~b ~ := you: firm has act ccnCucted any =~-~ :nau ~u~d ~=cu; ~-~ = perm-- 'within ~he Ci~,I ii~s, p!~asa drc~ m~ a line s~a~ing sc. ,_ you have conducted m-crk ~hat .... ~u_~ recuire. =- permit, i ~u;~s-~ vcu. sub~ ~he a~c!ica~icn.. ~'i~n the proper =~_s = = . :o ccnuac: me a= 78=-,8=8 during normal business 'hours. M~! Co!!ova Building Official COLUMBIA HEIGHTS POLICE $0.00 $0.00 .tO.g0 CITY COUNCII, LETTER Meeting of: December 14, 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Razing of Hazardous Structures BY: Mel Collova BY: NO: DATE: December 1, 1998 Issue Statement: The Inspection Department is awaiting Court permission to abate the following properties: 1260 N.E. 46th Avenue, 3900 N.E. Central Avenue, and XXXX N.E. 3rd Street. The third street property is still in the preliminary stages and some information is confidential at this time. Background: The City Council, by resolution (see attached), has declared two of these properties hazardous and staff will approach the Council with the third property as soon as approval is received by the County Courts. The funds for these projects are in place and upon completion all costs will be assessed to the property in the form of a special assessment tax, meeting the guidelines as set forth in the Hazardous Building Statutes. Due to anticipated weather deterioration, staff is requesting the council authorize staff to solicit bids for the projects from at least three sources and allow staff, the City Manager and Mayor, to enter into a contract with the lowest bidders and to authorize payment upon completion and a successful final inspection by the Building Inspection, Fire, and Public Works Departments. Funds wilt be used from the PIR Fund. Recommended Motion: Move to Authorize Staffto Solicit a Minimum of Three Bids for the Aforementioned Projects, Award the Projects to the Lowest, Qualified, Responsible Bidder, With Funds to be Appropriated From PI2~ Funds; and Furthermore, to Authorize the Mayor and City Manager to Enter into an Agreement for the Same. COUNCEb ACTION: RESOLUTION NO. 98- 57 RESOLUTION OF THE CITY COUNCI-I, FROM TIlE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF HAZARDOUS STRUCTURES LOCATED AT 3900 NORTIIEAST CENTRAL AVENUE. WHEREAS, there is a substandard building and retaining wall at 3900 Northeast Central Avenue which have been dilapidated, unsafe since February 2, 1998, and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WIIEREAS, the City of Columbia Heights finds this property to be hazardous based on the following code violations as contained in the Finds of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the 1994 Uniform Code for the Abatement of Dangerous Buildings: 302(5) Whenever any portion or member or appurtenance thereof is likely to fail, or to become dislodged, or to collapse and thereby injure persons or damage property. 302(8) Whenever the building or structure, or any part thereof, because of (I) dilapidation, deterioration or decay; (ii) faulty construction; (iii) the removal, movement or instability of the ground necessary for the purpose of supporting such building; (iv) the deterioration, decay or inadequacy of its foundation; or (v) any other cause, is likely to partially or completely collapse. 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(10) Whenever the exterior walls or other vertical structural members list, lean or buckle to such an extent that a plumb line passing through the center of gravity does not fall inside the middle one third of the base. 302(11) Whenever the building or structure exclusive of the foundation, shows 33 percent or more damage or_deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or covetings. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structures at 3900 Northeast Central Avenue are substandard and seriously deteriorated, that they lack minimum standards for habitable space per 1995 MN State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structures be removed, and the lot be graded eliminating the need for a retaining wall. Removal of Hazardous Structure Resolution 98- 57 Page two Conclusions of Council That all relevant parties have been duly notified of this action. That the structures on the property at 3900 Northeast Central Avenue are hazardous and in violation of many local, state and national code requirements. That the structures can not be rehabilitated to bring them into compliance with local, state and national code requirements. Order of Council The remaining portion of retaining wall structure and the existing detached garage at 3900 Northeast Central Avenue, Columbia Heights, Minnesota, is a hazardous.building pursuant to Minn. Stat. 463.152, 463.616. Pursuant to the foregoing findings and in accordance with Minnesota Statutes, the City Council hereby orders the record owner of the above-hazardous building, or his heirs, to raze the building and retaining wall at the west property boundary within thirty (30) days of the date of service of this order. The site must then be restored to a safe condition with fill as necessary. The City Council further orders that personal proper~y or fixtures that may unreasonably interfere with the razing and removal of the structures shall be removed within thirty (30) days, and if not so removed by the owner, the City of Columbia Heights may remove and sell such personal property and fixtures at public auction in accordance with law. The City Council further orders that dnless such corrective action is taken or an answer is served upon the City of Columbia Heights and filed in the office of the Court Administration of the District Court of Anoka County, Minnesota, within thirty (30) days from the date of the service of this order, a motion for summary enforcement of this order will be made to the District Court of Anoka County. The City Council further orders that if the City is compelled to take any correction action herein, all necessary costs expended by the City will be assessed against the real estate concerned, and collected in accordance with Minn. Stat. 463.22. The mayor, the clerk, city attorney and other officers and employees of the City are author/zed and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order, and to assess the cost thereof against the real estate described above for collection, along with taxes. Removal of Hazardous Structure Resolution 98- 57 Page three Passed this 1 t~h day of July Offered by: Sturdevant Seconded by: Jo 1 t y Roll Call: A1 ] ayes o-Anfie Student, Council-Secretary g:\Cod¢~o~:s , 1998. ,20ayor J~eph Sturdevant -- RESOLUTION NO. 98-.s6 RESOLUTION OF TIlE CITY COUNCIl., FROM TItE CITY OF COLIYM:BIA · ItEIGHTS REQUESTING REMOVAL OF A ItAZARDOUS STRUCTURE LOCATED AT 1260 NORTItEAST 46TM AVENUE. WHEREAS, there is an abandoned portion of a building at 1260 46* Avenue which has been vacated since March 20, 1996, and WHEREAS, Minnesota Statute 463.15 to 463.26 author/zes municipalities to address hazardous and substandard structures and properties, and W~I-ir~REAS, the City of Columbia Heights finds this abandoned property to be hazardous based on the following code violations as contained in the Finds of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the t994 Uniform Code for the Al~atement of' Dangerous Buildings: 302(5) Whenever any portion or member or appurtenance thereof is likely to fail, or to become dislodged, or to collapse and thereby injure persons or damage property. 302(8) Whenever the building or structure, or any part thereof, because of (I) dilapidation, deterioration or decay; (ii) faulty construction; (iii) the removal, movement or instability of the ground necessary for the purpose of supporting such building; (iv) the deterioration, decay or inadequacy of its foundation; or (v) any other cause, is likely to partially or completely collapse. 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(10) Whenever the exterior walls or other vertical structural members list, lean or buckle to such an extent that a plumb line passing through the center of gravity does not fall inside the middle one third of the base. 302(11) Whenever the building or structure exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or coverings. 302(12) Whenever the building or structure has been so damaged by fire, wind, or flood, or has become so dilapidated or deteriorated as to become (I) an attractive nuisance to ckildren; (ii) a harbor for vagrants, criminals, or immoral persons; or as to (ii/) enable persons to resort thereto for the purpose of committing unlawful or immoral acts. 302(t 7) Whenever any building or structure is in such a condition as to constitute a public nui~anc~ known to the common law or in equity jurisprudence. Removal of Hazardous Structure Resolution 95- 56 Page two 302(15) Whenever any portion of a building or structure remains on a site after the demolition or destruction of the building or structure or whenever any building or structure is abandoned for a period in excess of six months so as to constitute such building or portion thereof an attractive nuisance or hazard to the public. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structure at 1260 Northeast 46~h Avenue is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per 1995 M2q State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structure be removed, the perimeter fencing be replaced and the lot be graded for future development refilling any and all large excavations presently on the property. Conclusions of Council That alt relevant parties have been duly notified of this action. That the vacant and abandoned structure on the property at 1260 NE 46~ Avenue is hazardous and in violation of many local, state and national code requirements. That the structure can not be rehabilitated to bring it into compliance with local, state and national code requirements. Order of Council The non-occupied remaining portion of a house structure at 1260 NE 46~ Avenue, Columbia Heights, Minnesota, is a hazardous building pursuant to Minn. Stat. 463.152, 463.616. Pursuant to the foregoing findings and in accordance with Mimnesota Statutes, the City Council hereby orders the record owner of the above-hazardous building, or his heirs, to raze the building within tkirty (30) days of the date of service of this order. The site must then be restored to a safe condition w/th fill and fencing as necessary. The City Council further orders that personal property or fixtures that may unreasonably interfere with the razing and removal of the building shall be removed within thirty (30) days, and if not so removed by the owner, the City of Columbia Heights may remove and sell such personal property and fixtures at public auction in accordance with law. The City Council further orders that unless such corrective action is taken or an answer is served upon the City of Columbia Heights and filed in the office of the Court Administration of the District Court of Anoka County, Minnesota, within thirty (30) days from the date of the service of this order, a motion for summary enforcement of this order will be made to the District Court of Anoka County. Removal of Hazardous Stru~u'e Resolution Page three The City Council further orders that ff the City is compelled to take any correction action herein, ail necessary costs expended by the City w/Il be assessed aga/nst the real estate concerned, and collected in accordance with 1Wren. Stat. 463.22. The mayor, the clerk, city attorney and other officers and employees of the City are authorized and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order, and to assess the cost thereof against the real estate described above for collection, along with taxes. Passed th/s 13 t h day of Offered by: Peterson Seconded by: Szurek Roll Call: All ayes July ,1998. -Anne Student, Council SecreTary )~layor fos'eph Sturdevant CITYCOI_YNCILLETTER ~'~"'~ Meeting of: DECEMBER 14. 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY: BUDGET FOR THE YEAR 1999 AND SETTING DATE: 12/3/98 ],,~ DATE: THE TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 1999 AND APPROVE THE I-IRA LEVY o£$80,239 NO: On December 7, 1998, the City Council held the Truth in Taxation budget/levy hearing. At that time it was announced that the proposed total levy for the City increased by $37,192; however, the fiscal disparities area- wide tax increased by $47,453, resulting in a net reduction in the local levy by $10,261. Although the local levy, which is paid by the residents of Columbia Heights, decreased in total, the majority of homeowners in the City will see a small increase. This is due to state legislation which shifted the real estate tax burden from commercial-industrial to residential in t 998, and is continuing that shift in 1999. The net result is that the average home with an $82,400 value will see a City tax increase of$5.10. However, that same home, due to the decrease in the school tax, will see a net decrease on their tax bill of $121.52. In addition to the City levy, the EDA levy is proposed at $111,048 and the library levy at $467,518. At the Truth in Taxation hearing the City Manager noted some of the changes to the final budget as proposed by the City Council. Attached is a list of the changes that were made to the City Manager's proposed budget based on discussions at various work sessions. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 98-109, Being a Resolution Adopting a Budget for the Year 1999 and Setting the Total City Levy Collectable for the Year 1999 in the Amount of $3,238,626 and Approve the HRA levy of $80,239. WE:dn/9812036 COUNCIL ACTION: CiTY OF COLUMBIA HEIGHTS 1999 Proposed City Council Budget Cuts/Adds FIRE 101-42500 CIVIL DEFENSE 4375 Volunteer Recognition GENERAL GOVERNMENT 603-49510 REFUSE DISPOSAL 5150 Vehicles POLICE DEPARTMENT FAST COPS GRANT Regular Employees Overtime Regular Employees Holiday Pay Court Pay Training Pay Longivity PERA Contribution FICA Contribution Insurance Workers Comp. Insurance Premium CAPITAL EQUIP REPLACEMENT- POLICE Other Equipment 273-42100 1010 1020 1031 1041 1043 1045 1210 1220 1300 1510 431-42100 5180 PUBLIC WORKS 431-43121 CAPITAL EQUIP REPLACEMENT STREETS 5050 Vehicles TOTAL AMOUNT OF CHANGE City Item Cut Council or Added $600 Add for Reserves annual dinner $600 Increased budget from $3,500 to $4,100. $85,000 Street sweeper purchase moved $85,000 from Capital Equipment Replace fund. $45,588 Retain the 26th police officer under $1,600 grant fund for 1999 $2,091 $850 $85O $1,566 $5,990 $762 $4,5OO $1,988 $t00,000 Police Computer Equipment $165,785 moved from 1998 budget. ($85,000; Street Sweeper moved to Refuse ($85,000', Disposal fund. $166,385 Total Total Total Total RESOLUTION 98-109 RF_SOLU3'$ON O~F '1'~ C~'~'~ C.O~NCtt_ FOP. 't'~F_. CiTY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SITTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1999 NOW, THEREFORE BE IT RESOLVED BY THE CiTY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 1999 is hereby approved and adopted with appropriations for each of the funds as listed below. Expense General Fund 7,696,776 Community Development Admin 261,147 CDBG/HOME 259,918 Parkview Villa Nodh 318,019 Parkview Villa South 168,887 EDA 532,456 Section 8 Housing 1,085,944 Temp HousingNacant Land 36,1 t6 HRA 91,239 State Aid 182,810 Cable Television Fund 189,073 Library 508,255 DARE Project 7,950 Police Grant 0 Fast Cops 65,785 Capital Improvement Fund 397,200 MuttiUse Redevelopment 0 Infrastructure 0 Capital Equipment Replacement Funds 574,599 Central Garage Fund 418,194 Liquor 6,404,526 Water Utility Fund 1,434,399 Sewer Utility Fund 1,277,096 Refuse Fund 1,563,013 Water & Sewer Construction 237,000 Energy Management 316,818 Data Processing 175,931 Police/Fire Contingencies Reserve 85,000 Debt Service Fund 2,193,534 Total Expense Including Interfund Transfers 26,481,685 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 1999: including Revenue General Fund 7,696,776 Community Development Admin 261,147 CDBG/HOME 259,918 Parkview Villa North 318,019 Parkview Villa South 168,887 EDA 532,456 9ectio~ ~ ~ou~i~g 1,085,944 Temp Housing/Vacant Land 36,116 HRA 91,239 State Aid 182,810 Cable Television Fund 189,073 Library 508,255 DARE Project 7,950 Police Grant 0 Fast Cops 65,785 Capital Improvement Fund 397,200 MuttiUse Redevelopment 0 Infrastructure 0 Capital Equipment Replacement Funds 574,599 Central Garage Fund 418,194 Liquor 6,404,526 Water Utility Fund 1,434,399 Sewer Utility Fund 1,277,096 Refuse Fund 1,563,013 Water & Sewer Construction 237,000 Energy Management 316,818 Data Processing 175,931 Police/Fire Contingencies Reserve 85,000 Debt Service Fund 2,193,534 Total Revenue Including Interfund Transfers 26,481,685 Section C. The following sums of money are levied for the current year, collectable in 1999, upon the taxable property in said the City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimated EDA Fund Levy Total Proposed Levy 895,085 1,764,974 467,518 111,048 3,238,625 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 1999 in the amount of $80,239. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CiTY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on December 7th at 7:00 P.M. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 14th day of September 1998 Offered By: Seconded By: Roll Call: Joseph S. Sturdevant, Mayor Jo-Anne Student, Council Secretary C,[TY OF COLUMBIA HEIGHTS 1999 Proposed Budget Cuts/Adds City City Item Cut Manager Council or Added $10,000 ($1o,ooo) ($1o,ooo) ($1o,ooo ($2o,ooo) $o ($36,000) Delay purchasing new election ($36,000) $0 machines until 2000 ($900) $600 Add for Reserves annual dinner. ($4,100) Duplicate amount - $3,500 left in budget ($5,000) $600 $2,508 Increase in Personal Svcs $1,283 by hiring a full time janitor $1,895 $4,5OO $1,053 ($4,043) ($1o,ooo) ($12,800) Roof for the Police Department ($1,500) ($5OO) ($5OO ($2,5oo) ($5oo) ($5oo) ($2,000) ($2,ooo) ($1,5oo) ($2,ooo) ($1,ooo) ($1 ,ooo) $85,000 Street sweeper Purchase ($3t,104) $85,000 Total Total Total Total ADMINISTRATION 101-41110 MAYOR-COUNCIL 3050 Expert & Professional Svcs 8100 Contingencies 101-41320 CITY MANAGER 3050 Expert & Professional Svcs 101-41610 LEGAL 3044 Paralegal Prosecution FINANCE 101-41410 ELECTIONS 5180 Capital Outlay; Other Equipment FIRE 101-42500 CIVIL DEFENSE 3050 Expert & Professional Svcs 4375 Volunteer Recognition 4374 Employee Recognition GENERAL GOVERNMENT 101-41940 GENERAL GOVERNMENT BLDGS. 1070 Interdepartmental Labor Service 1210 PERA Contribution 1220 FICA Contribution 1300 Insurance 1510 Workers Comp Insurance Premium 1700 Allocated Fdnge 5180 Capital Outlay; Office Supplies 5120 Building & Improvements 2000 Office Supplies 2010 Minor Equipment 2020 Computer Equipment 2030 Pdnted & Printed Forms 2160 Maint & Construction Materials 2161 Chemicals 2171 General Supplies 3840 Refuse Utility 101-45050 RECOGNITION/SPECIAL EVENTS 4374 Employee Recognition 4375 Volunteer Recognition 4378 Special Events 4380 Commissions & Boards 603-49510 REFUSE DISPOSAL 5150 Vehicles C~,TY OF COLUMBIA. HEIGHTS 1999 Proposed Budget Cuts/Adds City City Item Cut Manager Council or Added ($61,557 The elimination of one entry level PoIice Officer ($1,6001 reduces the amount by $49,569. ($1,470' $32,263 is due to retirements ($850 and the hidng of brand new people ($850 starting at the entry-level wage ($7,128 Total personal Services is reduced by $81,832. ($1,310 This reduces the sworn officer level to 25. ($4,500 ($2,567 ($5,o0o ($1,084 $45,588 Retain the 26th police officer under grant $1,600 fund for 1999. $2,091 $85O $85O $1,566 $5,990 $762 $4,5OO $1,988 $100,000 Police Computer Equipment ($87,9t6 $165,785 (16,559) Reduction of Personal Svc's (8,901) for allocations to projects ($40,000) Salt Storage Facility ($2,000) Pull Tarp for a Dump Truck ($1,250) ($1,ooo) ($12,000) Hydraulic Post Pounder ($16,559 Reduction of Personal Svc's for ($7,983) allocation t~) projects ($2,5oo) ($1,50o) ($1,250) ($2,ooo) ($85,000'~ Street Sweeper ($147,002) ($85,000', POLICE DEPARTMENT 101-42100 POLICE 1010 Regular Employees 1020 Overtime Regular Employees 1031 Holiday Pay 1041 Court Pay 1043 Training Pay 1210 PERA Contribution 1220 FICA Contribution 1300 Insurance 1510 Workers Comp. Insurance Premium 5120 Building & Improvement 5130 Improvements Other than Bldgs 273-42100 FAST COPS GRANT 1010 Regular Employees 1020 Overtime Regular Employees 1031 Holiday Pay 1041 Court Pay 1043 Training Pay 1045 Longivity 1210 PERA Contribution 1220 FICA Contribution 1300 Insurance 1510 Workers Comp. Insurance Premium 431-42100 CAPITAL EQUIP REPLACEMENT- POLICE 5180 Other Equipment Total PUBLIC WORKS 101-43100 5180 5170 3050 101-43121 1070 1700 5120 2280 2171 101-43160 3180 101-43170 5180 101-45200 1070 1700 4000 2171 101-46102 3050 101-46104 3050 431-43121 5050 ENGINEERING Capital Outlay; Other Equipment Capital Outlay; Office Equipment Expert & Professional Services STREETS Interdepartmental Labor Svc Allocated Fdnge Capital Outlay; Office Equipment Vehicle Parts General Supplies STREET LIGHTING Electdc Utility TRAFFIC SIGNS & SIGNALS Capital Outlay; Other Equipment PARKS Interdepartmental Labor Svc Allocated Fringe Repair & Maintenance Services General Supplies TREE TRIMMING Expert & Professional Services DUTCH ELM REPLACEMENT Expert & Professional Services CAPITAL EQUIP REPLACEMENT STREETS Vehicles Total RECREATION 101-45129 MURZYN HALL 1010 Regular Employees 1210 PERA Contribution 1220 FICA Contribution 1510 Workers Comp Insurance Premium 5120 Building & Improvement 5180 Capital Outlay; Other Equipment LIBRARY 240-45500 LIBRARY 5120 Building & Improvements 4170 Office equipment TOTAL AMOUNT OF CHANGE TO LIBRARY COMMUNITY DEVELOPMENT 201-46310 COMMUNITY DEVELOPMENT ADMIN 7200 Transfer out to CDBG Ct'FY OF COLUMBIA HEIGHTS 1999 Proposed Budget Cuts/Adds City City Item Cut Manager Council or Added ($6,498' Hiring a new custodian ($337 at entry pay instead of a higher rate ($4971 ($2771 ($12,0001 New Roof ($391, Reduction in pdce for a washer & dryer. ($20,000! $0 ($4,5oo) ($7,ooo) ($11,500) $0 $17,245 $17,245 $0 ($341,277) $166,385 Total TOTAL AMOUNT OF CHANGE TO COMM DEVLPMT TOTAL AMOUNT OF CHANGE (~~"~ CITY OF COLUMBIA HEIGHTS Public Hearing on the 1999 Proposed Budget and Property Taxes December 7, 1998 PUBLIC HEARING ON THE 1999 PROPOSED BUDGET AND PROPERTY TAXES Table of Contents 1999 Budget Preparation Schedule ................................................ 1 City Manager Proposed Budget Analysis (l~rior to levy and Council changes) .............. 2 City Portion of Property Taxes .................................................. 12 Overall 1999 Budget Summary--All Funds ........................................ 13 1999 General Fund & Library Fund Expenditures by Functional Area ................... 14 General Fund & Library Fund Comparison of 1998 to 1999 Expenditures & Revenue ....... 15 Comparison of Revenue Sources to Total Revenue ................................... 16 Comparison of 1997, 1998 and 1999 Taxes ........................................ 17 General Fund & Library Fund Expenditures by Classification .......................... 18 1999 Overall Expenditures by Functional Area ...................................... 19 Sources of General Fund, Library Fund & EDA Revenue ............................. 20 Class Rate Percentages of Real Property Taxes, 1997-1999 ............................ 21 Increase in City Property Taxes Based on Proposed 1999 Tax Levy ............ : ........ 22 Summary of Full-Time Personnel by Department .................................... 23 Who Gets Your Property Tax Dollars? ............................................ 24 What Will $20 a Month Buy? ................................................... 25 CiTY OF COLUMBIA HEIGHTS 1999 BUDGET PREPARATION SCHEDULE May 20, 1998 .................... Departments requests begin preparation of July 15, 1998 .................... All department requests are received by the Finance Department August 14, 1998 .................. City Manager reviews requests with each department August 24, 1998 .................. City prepares final recommended budget September 14, 1998 ............... City Council passes preliminary "not to exceed" tax levy October 5, 1998 .................. City Council receives City Manager Recommended Budget October 6, 1998 .................. City Council department cuts/changes begins a review of each or fund and identifies December 7, 1998 ................ Truth in Taxation Hearing; by law, City Council cannot adopt final budget December 14, 1998 ............... Tentative date to adopt 1999 Budget December 28, 1998 ............... Last day to certify tax levy to Anoka County DATE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS November 10, 1998 MEMBERS OF THE CITY COUNCIL WALT FEHST, CITY MANAGER 1999 BUDGET MESSAGE This budget message accompanies the 1999 budget document distributed to the City Council and available to the public. Overview Budget Highlights The budget reflects the following major changes on the expenditures side: Departmental budgets for tax-supported funds went up less than 1%. This was due primarily to holding the line on all increases. The following chart shows the major expenditure increases: Increase/Decrease 1998 Budget 1999 Budget from 1998 Mayor-Council 194,321 200,647 6,326 City Manager 344,528 358,825 14,297 Assessing 129,832 136,620 6,788 Civil Defense 29,398 34,961 5,563 Engineering 319,001 333,486 14,485 Streets 587,892 602,197 14,305 Traffic Signs & Signals 59,777 66,356 6,579 Senior Citizens 57,277 66,826 9,549 Murzyn Hall 217,829 230,068 12,239 Parks 618,538 627,629 9,091 Significant changes on the revenue side include: In 1997 the state started a new type of funding called Local Performance Aid (LPA). For the first two years, cities were eligible to receive this aid simply by applying for it and indicating that the city was developing performance standards. After the first two years, the City needed performance measurement standards in place to continue to receive the aid. This two-year period ended in June of 1998 when we certified our request for aid for 1999. In 1997 the City received $21,188 in local performance aid; for 1998, $23,687; and for 1999 the City will receive $22,643. It should be noted that this is not additional money to the City. The majority of this money is a reduction in what the City would have received in HACA. Subsequently, if the City does not comply with the state required performance standards, it will be a loss in revenue to the City. %~ne other two maior sources of state re'~enue are Homestead and Agricultural Credit Aid (HACA) and Local Government Aid (LGA). The following chart shows the increases/decreases in the three major state aids for 1999 compared to 1998: Amount of 1998 Budget 1999 Budget Increase/(Decrease) LGA 2,223,693 2,294,210 70,517 HACA 959,829 959,341 (488) LPA 23,687 22,643 (1,044) Total 3,207,209 3,276,194 68,985 The next major source of revenue in governmental-type funds is the City's tax levy. In this area, there were some significant changes by the State legislature for taxes payable in 1998 and 1999. The major change was in class rate percentages of real property. There was a significant shift in the tax capacity value from commercial-industrial to residential. As you can see from the following chart, there was a slight reduction in tax capacity value on homes over $75,000. The reduction was from 2% to 1.85% in 1998 and from 1.85% to 1.70% in 1999; however, there was a more significant reduction in commercial-industrial property as is reflected in the chart. The net result of this is that a significant amount of the tax revenue previously paid by commercial- industrial properties will now be picked up by residential properties. CLASS RATE PERCENTAGES OF REAL PROPERTY TYPE TAXES PAYABLE 1997, 1998 AND 1999 Payable Payable Payable Real Property 1997 Class Real Property 1998 Class 1999 Class Class Description Rate Description Rate Rate la Residential homestead Residential homestead First $72,000 1.00% First $75,000 1.00% 1.00% Over $72,000 2.00% Over $75,000 1.85% 1.70% 3a Commercial-Industrial Commercial-Industrial and public utility and public utility First $100,000 3.00% First $150,000 2.70% 2.45% Over $100,000 4.60% Over $150,000 4.00% 3.50% 4a Residential non- 3.40% Residential non- 2.90% 2.50% homestead homestead 4 or more units 4 or more units 4b(1) Residential non- 2.30% Residential non- 2.10% 1.70% homestead, 1-3 units homestead, 1-3 units In addition to the legislature making changes to the class rate percentages, they also imposed levy limits for tax year payable 1998 and 1999. Under the imposed levy limit, the City's levy limit base, which is comprised of the City's prior year levy, LGA, HACA, and LPA, can only increase by the amount of the implicit price deflator adjustment and the percentage of increased households in the City. For taxes payable 1999, the implicit price deflator adjustment is t .018% and the household growth is 1.001%, for a total levy limit base increase of 1.019%. The net result of th~s is that the levy limit increase is limited to a total of $37,191 for the Library Fund, EDA, and General Fund levy. The following chart shows the breakout of the City's levy for 1997, 1998 and 1999. The total adopted levy for the City in 1999 is an increase of $37,191 over the 1998 levy. As a comparison, the 1998 levy was an increase of $163,290 over the 1999 levy. Subsequently, the actual proposed increase for 1999 is significantly less than the increase was in 1998. FUND REVENUE AND PROPOSED PROPERTY TAXES, 1997 -1999 Increase/ 1997 1998 1999 (Decrease) Library 422,043 443,145 467,518 24,373 EDA 99,000 99,000 111,048 12,048 General Fund 2,517,101 2,659,289 2,660,059 770 Total Levy 3,038,144 3,201,434 3,238,625 37,191 Area Wide (Fiscal Disparities) 728,149 847,632 895,085 47,453 Local Levy 2,309,995 2,353,802 2,343,541 (10,261) The above tax levy includes both the local levy and the area-wide levy that the City receives. At the present time, the area-wide levy is projected by the County to be an increase from the area- wide levy last year. As the area-wide levy reduces the local levy that is paid by Columbia Heights' residents, this has a significant bearing on the final taxes that will be paid by the Columbia Heights' residents. Once this figure is finalized by the County, along with the final property values, we will be able to project the effects of the legislative changes and the proposed levy on individual properties in Columbia Heights. Economic Environment As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights, our finances remain satisfactory with reasonable General Fund reserves. Because of this, the City has maintained an A1 bond rating. Our revenue structure is somewhat vulnerable to economic pressure since approximately 44% of our General Fund revenue base comes from state and other governmental aid. As these aids and the City's property tax revenue is received in the last six months of the year, the City has been maintaining a cash flow fund balance equal to 40% of the General Fund operating budget. The City's primary source for increased revenue is through property tax levies. Over the past several years, the City Council has maintained a very conservative profile in increasing taxes by minimal percentages. To maintain the quality of services provided to the residents of Columbia Heights, it may be necessary to develop a policy of a slightly higher property tax increase. At the present time, with legislative levy limits for 1998 and 1999, the City cannot increase property taxes. The City currently benefits from the surrounding commercial economic environment. For 1999, it is projected that the City will receive $895,085 in fiscal disparities area- wide tax from commercial property in other communities. This area-wide tax acts as a direct decrease to the amount Columbia Heights' residents have to pay in property taxes. 4 Significant Highlights on Expenditures by Functional Area As part of the new budget format for 1998, one of the significant changes was to format the budget by functional area. In the past, the budget was formatted by fund. In converting it to functional area, it is easier to get a true picture of costs for that functional area, such as Public Works, Police, Community Development, etc. In the following I will touch on each of the functional areas and the key expenditure issues for that area. Administration The Administration function includes Mayor-Council, City Manager, assessing, and legal. The total adopted 1999 budget is $901,274, which is an increase of $28,448 over the 1998 budget of $872,826. The largest concentration of this increase is in the area of expert and professional services, with the plan to use more consultant services in 1999. The personnel category increased by $4,965, which did not include any added staff. Another significant increase item was in the area of consultant services. This increased by $34,683, which includes funds for a goals meeting facilitator, a space consultant, and an increase in the County assessing contract. The other significant professional service is the City Attorney. As legal costs have grown significantly in recent years, I strongly recommend that the City Council review options for City Attorney and prosecuting services. ADMINISTRATION EXPENDITURE SUMMARY 0.9- 0.8 0.7 g~ 0.4 0.3 0.2 0.1 0 1996 1997 1998 1999 [] Contingenele~ & Transfers [] Supplies [] Capital Outlay [] Personal Services · Other Service Charges Community Development This functional area covers all services previously provided by the Housing & Redevelopment Authority in addition to expanded areas of economic development and building inspection services. The specific departments covered are Building Inspections, 2 Administration, Community Development Block Grant, Parkview Villa, Economic Development Authority, Section 8 Housing, Home Improvement, Rental Housing, , HRA, and Multi-use Redevelopment. This functional area 1,~- of the City was created in 1996 with the establishment of the EDA and the transfer of previous HRA staff to the l- EDA as a City department. In recent years this budget has seen several changes and modifications with the 0,s- increases and decreases to the Community Development Block grant and Home programs, along 0 with significant changes in the Section 8 Housing program. For 1999 there are only minimal modifications in the budget for this department. COMMUNITY DEVELOPMENT EXPENDYFURE SUMMARY 1996 1~7 1~8 19~ [] Conflngende~ & Transfer~ [] Supplte~ [] CapK~ Outlay · Per~on~ Ser~ce, · O~er Serv~m Charge~ Finance Department This functional area covers elections, finance, data processing, and utility billing administration for the water, sewer and refuse departments. The total increase for 1999 in this functional area is $4,259. Personnel costs in this area actually decreased by $26,357, due to two significant reasons: First, there was significant turnover and several employees are at or near entry level for 1999; secondly, with the conversion of elections to even years, there is not an election department personnel budget for 1999. The lack of an election department budget overall creates a significant amount of the total decrease. Originally the department had proposed including $30,000 in the election budget for upgrading election equipment under the Anoka County plan to replace all election counting equipment in the year 2000. However, this was reduced to zero in the final proposal budget and will be looked at again in the year 2000. Fire This functional area is comprised of the Fire Department, civil defense, and capital equipment replacement of these functions. Overall, the total expenditures in this functional area are up by $17,251. The most significant budget increase is in the area of the Fire Department capital outlay, which increased by $21,103. The primary item being purchased is a new full-sized car for the chief. Other significant items are in the area of computer software enhancements. The most significant reduction in this department is a transfer out for paid Fire Relief pensions. As there are no longer any active paid Fire Relief members, the pension cost was reduced from $45,000 per year to $10,000 per year. In the civil defense budget, the most significant increased items were for hepatitis vaccinations for all reserve officers at an estimated cost of $3,500, and the annual appreciation dinner for the reserves at a cost of $3,500. One significant expense item that will be reviewed in 1999 is the budgeted 60 hours of top police overtime for mandatory training of police reserve officers. This item should be researched to have training done at a non- overtime rate, which would result in a savings of 33%. FlaT. CE EXPENDITURE/EXPENSE SUMMARY 0.8- 0.4 - 0.2 - [] Contingencies & Transfers [] Supplies [] Capital Outlay · Personal Services · Other Service Charges 1.2 FIRE EXPENDITURE SUMMARY 0.8 0.4 0.2 0 1996 1997 1998 1999 [] Contingencies & Transfers [] Supplies ~,~ Cspital Outlay · Per~onsl Services Other Service Charges General Government This functional area as a grouping was totally new for the 1998 budget. It is a collection of all the departmental areas that are not specifically assigned to one division head. This functional area 6 includes the following departments: general government buildings, recognition/special events, contingencies and transfers, cable television, optical imaging, refuse funds, hazardous waste, energy management, and police/fire contingencies fund (pension fund). The total budget increase for 1999 for this functional area is $131,446, with the primary increase coming under capital improvements-general government buildings. This fund increased by $109,000, with the primary item of increase being $100,000 for a new phone system. In the area of general government buildings, the most significant change is the proposal to hire a full-time employee to do janitorial services. Currently this service is contracted out. It is anticipated that hiring a full-time employee will provide a better service and cost less than contracting for this service. In this department, funds were also included for sealcoating the parking lot in the amount of $4,063. In the recognition/special events department the two most significant items are $20,000 for a van and $2,500 for funding towards the "zone" program. In the contingencies and transfers department, there is no significant change in the budgeted transfers. GENERAL GOVERNMF NT EXPENDITUREfEXPENSE SUMMARY 3- 2- 1- 0.~- 0 1996 1997 1998 1999 [] Contingencies & Transfers [] SuppUes [] Capital Outlay · Personal Services · Other Service Charges Contingencies were budgeted at $20,000. Previously a significantly larger amount was budgeted for contingencies to cover pay increases and other unknowns. However, with the severe levy limitations that was not done in the 1999 budget. The cable television budget increased by $15,341 in 1999. There were two primary reasons for this increase. First, $5,400 was included for an intern to assist with videotaping of various commission meetings, and $10,300 was budgeted for a video projector and a replacement of the playback programmer, and a video camera. The other significant item under the cable television fund is the imaging department. This department was created to record expenses for the LaserFische documentation system. For 1999, this budget increased by $24,480. This budget covers primarily equipment, equipment maintenance, and does appropriate $10,000 for outsourcing the scanning of archived documents. The other departments in this area are the refuse fund, the energy management fund, and the police/fire contingencies reserve (pension). In these areas there were no significant changes or highlights from prior years. L RARY E~E~URESUMMARY 0.6 0.5 0.4 0.2 0.! 1996 1997 1998 1999 [] Contingendes & Transfers [] Supplies [] Cspitsl Outlsy · Personal Services · Other Service Charges Library The City's library is located at 820 40th Avenue. The library's main goal is to provide free access to informational and recreational materials for the patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. As a City-supported 7 /¥orary, Co/umb'~a ~e'~ghts participates in the MELSA regional system through a contract with the Anoka County library system, State-wide Borrowers Compact, and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available to other participating libraries. For 1999, the library budget is up $19,126. The major area of increase in the budget is personal services, which is up $14,115. The primary funding for the library is through property taxes, which are $467,518, or an increase of $24,373 over the 1998 budget. Other major revenue items in the budget are charges for services, $7,300; fines and forfeits, $15,000; and interest on investment earnings, $12,000. For 1999 the total proposed revenue for the library is $502,018, compared to expenditures of $508,255, which is a decrease to the library fund balance of $6,237. Liquor The liquor function is comprised of three liquor stores, Top Valu l, Top Valu II, and Heights Liquor, along with a capital equipment replacement fund for each of three stores. Top Valu I is located at 4340 Central Avenue. This store opened in November of 1984 and was the City's first endeavor into a large volume discount liquor operation. Since its opening it has been very successful. The City's second endeavor along this line was Top Valu II at 2241 37th Avenue. This store followed the same concept as Top Valu I and opened in April of 1994. As this store is located in a lower traffic area, its growth has been slower but very steady. Each year it shows a progressive increase in sales and profitability. With the opening of the new Cub store in Apache Plaza, we have seen a significant increase in business and profitability. Heights Liquor is the third store and is located at 5225 University Avenue. This store was opened in 1964 and has remained a small, traditional liquor store. It does not operate on a high volume discount basis. Markups are higher at this store, along with profitability which is due primarily to taking advantage of high volume purchasing discounts based on the volume purchased at Top Valu LIQUOR EXPENSE SUMMARY 0.5 19~ 1~7 1~8 1999 [] Conflngen~es & Trm~fer~ [] Supplies [] Cspt~ Outlay · Person~ Ser~ce~ · O~er ~ce Chm~e~ and the lower overhead expenses of a City-owned operation. The net result is that for a small, traditional liquor store, Heights Liquor is the City's most profitable liquor store. There are no significant operational changes projected for the liquor operation in 1999. Police This functional area is comprised of the Police Department, animal control, DARE, and capital equipment replacement. For 1999, there were no grant funds included in the budget. The most significant item in this budget is personnel costs. Over the past four years, department staffing has been increased from 22 sworn officers to 26. This was done through the addition of three officers by federal grants, and one additional officer over and above the grant requirements. For 1999, all grant funding and the requirement to maintain this staffing level has ended. The City Council needs to deal with the increased staffing level in the Police Department. Without the continued grant revenue, the addition of four sworn officers is a significant increase in the Police Department budget. For 1999 the total projected personnel costs in the Police Department are s~'~ght~y down. -fh'~s is due to several reasons: first, the anticipated retirement of the Captain and his replacement with an entry level officer. Also, the potential of that entry level officer being a promoted staff member whose position would then be filled with an entry level officer. In addition, it is proposed to reduce the sworn officer level in the Police Department budget to 25 officers, which is three over the base of 22 officers prior to the City's involvement in the grant programs. Other significant items in the proposed 1999 budget are $3,000 for computer equipment. This was a change for 1999 as it appears that in prior years the Police Department was under the misunderstanding that the MIS department purchased their computer equipment. Now that this misunderstanding has been cleared up, it has been appropriately included in the Police Department budget. $2,000 has been budgeted for ventilation equipment for the gun range to keep it in compliance with OSHA standards. An additional $800 has been budgeted under food supplies to cover the cost of additional picnics and enhance the community policing program. Other major changes are that POLICE EXPENDITURE SUMM.M~Y 2°5 - 1996 1997 1991~ 1999 [] Contingencies & Tramfer~ [] Supplies [] Capit~l OutLty · Personal Services · Other Service Clmrges professional services reflect the cost of a promotional process for the position of Captain in 1999. As you are aware, Captain Olson has advised the Chief that he will be retiring in June of 1999. The process that we used for our recent promotional process was $4,000. The Chief is looking at $3,000 for the Captain promotional process, as he does not believe there will be as many applicants. This line item also reflects an additional $1,000 for Project Safety Net. Our cost for 1998 went to $6,000 per year on this program. Maintenance and repair costs are estimated to increase by $5,000, which is the department's share of the maintenance agreement on the fingerprinting and photo imaging equipment purchased through a grant in conjunction with Fridley and Spring Lake Park police departments. In the area of capital outlay, there is $5,000 budgeted for refurbishing the training room. This room is in need of carpet, and the current closets are falling apart. This room is used for several training functions and the appearance of the room is important. $1,000 has been included for painting the Police Department, and $600 for a new computer desk for the Chief's secretary. In the capital equipment fund, the budget includes two full-sized vehicles and one slightly down-sized vehicle at a cost of $74,000. Miscellaneous equipment for these squads is $18,400 and a new copier for the Police Department is $10,000, which brings the total expense in the capital equipment replacement fund to $102,400. Pubfic Works This functional area is comprised of several departments crossing several funds. One of the significant advantages to the functional area budget format adopted in 1998 is that it shows the entire Public Works function in one area. The areas covered are engineering, streets, weed control, parks, tree programs, water utility, sewer utility, central garage, and capital equipment replacement funds for the Public Works operation. The total Public Works budget for 1999 is $5,536,005, which is a decrease from the $6,162,438 budget for 1998. The major areas of decrease are in capital improvements for 1999. The state aid construction fund has decreased by $425,800, the infrastructure fund by $63,000, and the water construction fund by $125,000. The total of these decreases is $613,800. Other significant highlights in Public Works is in the area of personnel. There are no additional personnel or changes in staffing for 1999. The budget for seasonal employees is up by $3,400, which proposes a slight hourly rate increase to keep the City more competitive and to better reflect what other municipalities are paying. The engineering department is up 15% over the 1998 budget. Of this, $3,000 is for a cooperative effort for a Silver Lake water quality study, and $25,000 for stereo digitizing the 1998 aerial photos for the creation of a GIS physical feature database. The streets department budget increased for 1999. Supply costs in this budget increased by $13,000, indicating a department migration to using more salt and less sand for snow and ice control, and $6,000 for spinner-type sanders. In addition to this, the department requested $40,000 for a salt storage building. I have cut the full amount from the proposed budget; however, the City Council may wish to consider a lesser structure at a cost of approximately $15,000. Traffic signs and signals budget is increased by $18,600 for 1999. Capital outlay is proposed for PUBLIC WORKS EXPENDITUREIEXPENSE SUMMARY 1~6 1~7 1~8 1999 [] Con~ngencle~ & Tra~fer~ [] Supplte~ [] Capl~ Ou~y · Per~on~ Serdee~ · O~er ~c~ C~ $13,700 for new equipment. Supplies have increased for City-wide bike trail implementation. The overall parks budget is up $38,738 from 1998. Supplies increased $10,550, primarily due to material needed for improving turf and ballfield conditions. Services increased due to the cost of sealcoating alleys ($5,000) and parking lots ($22,935) adjacent to various parks. In the area of tree trimming, sanitation and replacement, the budget has remained approximately the same as 1998. State aid maintenance funds have increased by $40,650 for 1999. The increase is largely due to the allocation of $45,000 for the cost of the railroad right-of-way along 39th Avenue on the south side of Huset West Park. The parks capital improvement budget has increased by $90,350, with major items including wading pool improvements at Huset Park, replacement of the hockey rink and site grading at Ramsdale Park, completion of the bike path reconstruction at LaBelle Park, acquisition of a seeder for improved ballfield turf, and bike path construction consistent with the recommendations of the Design Team. In the area of capital equipment needs for 1999, the following is a list of items included in the 1999 budget: street sweeper to replace the current Mobil sweeper which was purchased in t990; a Heinke reversible plow for caterpillar load #7A; a new water truck to replace the current 1985 model; a Toro G roundsmaster to replace the unit purchased in 1990; a new Toro commercial mower; and a Ryan turf aerator. In the tree department we are proposing to purchase a new woodchipper to replace the unit purchased in 1989. In the utility department major equipment replacement is for a new tractor/backhoe; and in the garage, a new engine analyzer, air compressor, and pressure washer for the wash bay. The final department in Public Works in the central garage. This budget is up approximately 8.7% from 1998. Two major items are supply increases of $5,800, and central air duct cleaning of $15,000. 10 Recreatfor) Recreation is comprised of several departments, including administration, youth athletics, adult athletics, traveling athletics, Back to the Parks program, trips and outings, senior citizens, and Murzyn Hall management. 0.7- For 1999 a new department was added, youth enriChment, with a budget of $22,059. This amount is 0.6- primarily offset by a reduction in the youth athletic budget of $19,708. The other significant area of increase is the Murzyn Hall budget, which is up $12,239. The ~ 0.4- senior citizens program and trips & outings budgets continue to expand, serving more and more seniors each year. The trips & outings budget has'an average of 22 one-day trips each year, serving between 45 and 92 seniors on each outing. This budget is totally self- sustaining in that the fees collected cover all of the 0.1 costs. In general, all of the Recreation programs are doing very well and expanding. Youth athletics and adult athletics each service approximately 1,000 participants each year. The youth enrichment program which is closely associated with the CHASE program, reaches approximately 2,000 residents each year. RECREATION EXPENDITURE S~Y 1996 1997 1998 1999 [] Contingencies & Transfer~ [] Supplies [] Cspitsl Outhy · Personal Services · Other Service Charg~ Conclusion The above description should give an overview of the most salient changes and assumptions included in the budget. As much as feasible, this is a hold-the-line budget, to avoid significant increases in property taxes. However, the budget does give high priority to public safety efforts for the continuation of a high staffing level in the Police Department, even with the discontinuance of the federal grants. Included with the budget document are summary schedules for revenues and expenditures, personnel, and detailed capital budget requests. These are intended to provide an overview of the total City budget. Each functional section and department within the budget includes a narrative of the departments' major goals and objectives. Aisc included are budget summaries of the program totals by division, classification, and fund. It is hopeful that this format by functional area with the summary information, graphics, and narrative, will provide a more user-friendly document. The budget process is a major undertaking by City staff and the City Council, which requires a great deal of work performed by all involved to bring the process to a successful conclusion. I extend my appreciation in this endeavor to all department directors and their staff, and a special thanks to Theresa Ruiz and Deb Novak for their time in compiling the budget and their extensive efforts in ensuring the accuracy of the entire document. This is a very trying and exhausting endeavor, and their extensive efforts are greatly appreciated. 11 CITY PORTION OF PROPERTY TAXES 1999 PROPOSED MISCELLANEOUS 7.3 5.3% COUNTY 29.37 21.4% SCHOOL 68.85 50.1% CITY 31.94 23.2% 12 CITY OF COLUMBIA HEIGHTS OVERALL 1999 BUDGET SUMMARY Administration Community Development Finance Fire General Government Library Liquor- Operating Cost of Goods Sold Police Public Works Recreation Debt Service All Funds 901,274 2,753,726 930,396 814,895 2,979,562 508,255 1,179,608 5,224,918 2,313,274 6,319,855 615,404 2,216,034 GRAND TOTAL ALL FUNDS TOTAL GENERAL FUND TOTAL LIBRARY FUND TOTAL GENERAL AND LIBRARY FUNDS 26,757,200 General Fund 901,274 0 528,709 788,802 790,658 0 0 0 2,196,268 1,569,501 615,404 0 7,390,615 508,255 7,898,870 13 1999 GENERAL AND LIBRARY FUND EXPENDITURES BY FUNCTIONAL AREA Recreation 7.8% Public Works 19.9% Library _ 6.4%1 Administration 11.4% Finance 6.7% Fire 10.0% Police 27.8% General Government 10.0% hearA23 15 o~8 GENERAL , E.D.A. AND LIBRARY FUNDS COMPARISON OF 1997,1998 AND 1999 TAXES BASED ON PROPOSED 1999 BUDGET Council Council Council Adopted Adopted Proposed DOLLAR Percentage 1997 1998 1999 CHANGE Increase E.D.A. Levy 99,000 99,000 111,048 12,048 General Fund Levy 2,517,101 2,659,289 2,660,060 771 Library Levy 422,043 443,145 467,518 24,373 :Total Levy 3,038,144 3,201,434 3,238,626 37,192 Area Wide Tax 728,149 847,632 895,085 47,453 Total Local Levy 2,309,995 2,353,802 2,343,541 (10,261 -0.44% Note: 1. A 1% increase in the total levy generates $32,386 2. State levy limits applied to the total levy. 3. The General Fund and Total Local Levy are Iow because of the significant increase in the Area Wide (Fiscal Disparities) Tax. G :guSget\'fbuc~get\Speciat i nfo\99taxes. 123 17 GENERAL FUND AND LIBRARY FUND EXPENDITURES EXPENDITURES BY CLASSIFICATION Services & Charges 20.4% Capital Outlay 1.8% Contingencies & Transfers 7.3% Supplies 6.2% Personal Services 64.3% 1999 ALL BUDGETARY FUNDS EXPENDITURES BY FUNCTIONAL AREA Debt Service 10.3% Recreation 2.9% Public Works 29.4% Police 10.7% Administration 4.2% Community Development 12.8% Finance 4.3% Fire 3.8% General Government Library 2.4% Liquor 5.5% 13.8% SOURCES OF GENERAL FUND, LIBRARY FUND AND EDA REVENUE 1999 BUDGET INTERGOVERNMENTAL 46.3% CITY LEVY 29.6% AREA WIDE TAX 8.6% TRANSFERS 5.1% OTHER 6.1% SERVICES 4.4% 2O CiTY OF COLUMBIA HEIGHTS CLASS RATE PERCENTAGES OF REAL PROPERTY TYPE TAXES PAYABLE 1997, 1998 AND 1999 Payable Payable Payable Real Property 1997 Class Real Property 1998 Class 1999 Class Class Description Rate Description Rate Rate la Residential homestead Residential homestead First $72,000 1.00% First $75,000 1.00% 1.00% Over $72,000 2.00% Over $75,000 1.85% 1.70% 3a Commercial-Industrial Commercial-Industrial and public utility and public utility First $100,000 3.00% First $150,000 2.70% 2.45% Over $100,000 4.60% Over $150,000 4.00% 3.50% 4a Residential non- 3.40% Residential non- 2.90% 2.50% homestead homestead 4 or more units 4 or more units 4b(1) Residential non- 2.30% Residential non- 2.10% 1.70% homestead, 1-3 units homestead, 1-3 units 21 CITY OF COLUMBIA HEIGHTS tN, CREASE ~N CiTY PROPERTY TAXES THE EXAMPLES HAVING THE SAME VALUE FOR 1998 & PROPOSED 1999 MARKET VALUE (PAYABLE 1998) 50,000.00 Tax Capacity Value 1998 500.00 Tax Capacity Value 1999 500.00 1998 1999 Amount of Taxes Proposed ;Increase Taxes County 139.23 146.86 7.63 City 154.96 159.70 4.74 School 312.08 233.71 (78.37) Other 33.20 36.54 3.34 Total 639.47 576.81 (62.66) MARKET VALUE (PAYABLE 1998) 70,000.00 Tax Capacity Value 1998 700.00 Tax Capacity Value 1999 700.00 1998 1999 Amount of Taxes Proposed Increase Taxes County 194.92 205.60 10.68 City 216.94 223.58 6.64 School 436.90 327.18 (109.72) Other 46.48 51.15 4.67 Total 895.24 807.51 (87.73) MARKET VALUE (PAYABLE 1998) 82,400.00 Tax Capacity Value 1998 886.90 Tax Capacity Value 1999 875.80 1998 1999 Amount of Taxes Proposed Increase Taxes County 246.96 257.24 10.28 City 274.86 279.73 4.87 School 550.35 408.58 (141.77'~ Other 58.89 63.99 5.10 Total 1,131.06 1,009.54 (121.52'~ MARKET VALUE (PAYABLE 1998) 102,900.00 Tax Capacity Value 1998 1,266.15 Tax Capacity Value 1999 1,224.30 1998 1999 Amount of Taxes Proposed Increase Taxes County 352.56 359.60 7.04 City 392.39 391.04 (1.35', School 778.16 569.32 (208.84', Other 84.07 89.46 5.39 Total 1,607.18 1,409.42 (197.76', Page 22 CITY OF COLUMBIA HEIGHTS SUMMARY OF PERSONNEL BY DEPARTMENT BUDGETED FULL-TIME PERMANENT EMPLOYEES 40 30 20 10 0 Actual 1997 ~= Adopted 1998 i Proposed 1999 23 CITY OF COLUMBIA HEIGHTS Based on Payable 1999 Property Taxes Who gets your property tax do Ha rs ? EXAMPLE: Property Tax on a $82,400 Columbia Heights home is School District #13 i Anoka County $1,009.54(400%) ~ Special Districts [ RETURNED AS SERVICES / ~ [ $~,~,o.~,:~ i ~ [ c,,,o, co,um~,a i / · Police & fire · Recreation B [ ·2p;ii°rlie~~ it~~ c e :' ~Pl~~°~hg~ rC~t~ i°htSneySa I ' h k t Heights 9811303 WHAT WILL $20 A MONTH BUY? (Based on 1999 Property Tax) $20/Month Buys Quality and Quantity in Columbia Heights Telephone Cable TV Columbia Heights City Services Dinner for 4 Garbage pick-up Pa rks Streets Police Fi re The average home in Columbia Heights pays $20 per month in City real estate taxes. The average Columbia Heights' resident will spend $20 every month on various services and pleasures, i.e. pizza and pop for 4 at a local restaurant, basic cable TV for the family, monthly phone services, etc. The best value for your money in Columbia Heights is still afl of the City services that $20 of your monthly property tax will buy! (Based on a $75,100 home in Columbia Heights.) CITYSERV 2S Notice Of Proposed Total Budget and Property Taxes The Columbia Heights city council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 1999. SPENDING: The total budget amounts below compare the city's t998 total actual budget with the amount the city proposes to spend in 1999. 1998 Total Actual Budget Proposed 1999 Budget Change From 1998 - 1999 $25,662,146 $25,917,564 0.99% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the city of Columbia Heights for 1998 With the property taxes the city proposes to collect in 1999. 1998 Property Taxes Proposed 1999 Property Taxes Change From 1998-1999 $3,201,434 $3,238,625 1.16% Attend the Public Hearing All Columbia Heights residents are invited to attend the public hearing of the city council to express their opinions on the budget and on the proposed amount of 1999 property taxes. The hearing will be held on: Monday, December 7th, at 7:00 p.m. City Council Chambers Columbia Heights City Hall 590 40th Avenue N.E. Columbia Heights, Minnesota You are also invited to send your written comments to: City of Columbia Heights, Mayor's Office, 590 40th Avenue N.E., Columbia Heights, MN 55421 The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782.2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only)