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HomeMy WebLinkAboutJune 22, 1998 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, JUNE 22, 1998 7:00 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE NE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the previous portion of agenda, or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Move to adopt the consent agenda items as listed below: 1) Approval of minutes of June 8, 1998 Regular Council Meeting 2) Establish Council Work Sessions 3) Conference Attendance Request - Fire Chief 4) Block Party Request - 4641 Tyler Street 5) Change Order #1 - Install Catch Basin 6) Agreement with Canadian Pacific Railway 7) Street Excavation Permit for Minnegasco 8) Award - Concrete Surfaced Crossing Material - 37~ Avenue 9) Authorization to Dispose of City Property 10) Close Hearing - Rental License Revocation - 3935 Tyler Street 11) Close Hearing - Rental License Revocation - 4023 6th Street 12) License Applications 13) Payment of the Bills 5. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUESTS A. Introduction of New Employee - John Haviland, Police Officer B. Presentation of Plaque -K. Stumpf, Retired Volunteer Firefighter C. Legislative Update, Representative Chaudhary 6. PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) 1st Rdg. Ord. No. 1374 - Science, Technology and Energy Commission 2) 1st Rdg. Ord. No. 1375 - Insurance Commission B. Bid Considerations None C. Other Business 1) Transfer of Funds for Auto Theft Prevention Grant Reimbursement 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings 1) May 21, 1998 Telecommunications Commission Meeting 2) June 2, 1998 Planning and Zoning Commission Meeting 3) May 27, 1998 Park and Recreation Commission Meeting 4) June 2, 1998 Library Board of Trustees Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT CITY OF COLUMBIA HEIGHTS 590 4OTH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542-1-3878 (612.) 782.-2.u Mayor Joseph Sturdevant FI LES ADMINISTRATION JUNE 19, 1998 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 22, 1998 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf only) APPOINTMENT OF SECRETARY PRO-TEM MOTION: Move to appoint Shelley Hanson as Secretary Pro-Tem. 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to adopt the consent agenda as follows: 1) Approval of Minutes of the June 8, 1998 Regular Council Meeting MOTION: Move to approve the minutes of the June 8, 1998 Regular Council Meeting as presented. 2) Establish Council Work Session Dates MOTION: Move to establish Wednesday, July 8, 1998 at 7:00 p.m. and Monday, July 15, 1998 as Council work session dates and times. 3) Conference Attendance Request MOTION: Move to authorize Fire Chief Charles Kewatt to attend the International Association of Fire Chiefs Conference in Louisville, Kentucky, from September 11-15, 1998, and such expenses to be paid from Fund 101-42200-3320 ($1,010) and Fund 101-42200-3105 ($250). Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA LETTER JUNE 22, 1998 PAGE 2 4) Block Party Request - 4641 Tyler Street MOTION: Move to approve the request of Dan Koemer, 4641 Tyler Street N.E., g7, to block offTyler Street between 46th and 47th Avenues for a block party from 12:00 noon to 8:00 p.m. on Saturday, July 11, 1998. 5) Change Order gl to Install Catch Basin on Polk Place and Polk Circle MOTION: Move to authorize Contract Change Order gl to remove and construct catch basins on Polk Place and Polk Circle to Midwest Asphalt Corporation in the amount of $3,450.00 per catch basin for a total contract add of $6,900.00 with funding out of the Sewer Construction Fund g652-49499. 6) Authorization to Enter into an Agreement with Canadian Pacific Railway MOTION: Move to authorize entering into an agreement with Canadian Pacific Railway to install concrete surfaced crossing material on 37~ Avenue west of Stinson Boulevard. 7) Approval of Street Excavation Permit for Minnegasco MOTION: Move to approve Excavation Permit for Minnegasco on 45th Avenue for the purpose of system testing. 8) Award of Concrete Surfaced Crossing Material on 37t~ Avenue West of Stinson Boulevard MOTION: Move to award the Concrete Surfaced Crossing Material to Omni Products, Inc. of McHenry, Illinois, based on their low qualified responsible quote of $17,280.00 and authorize the Mayor and City Manager to enter into an agreement for the same. 9) Authorization to Dispose of Ci_ty Property_ MOTION: Move to authorize the City Manager to dispose ora 1982 Ford F70 Dump Truck, Unit g0021, equipped with Henke snow plow and Swenson sander at the Hennepin County Auction scheduled for August 8, 1998. 10) Close Hearing - Rental License Revocation, 3935 Tyler Street MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Anthony Wilczek regarding rental property at 3935 Tyler Street in that the provisions of the Housing Maintenance Code have been complied with. 11) Close Hearing - Rental License Revocation, 4023 6th Street MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Renae Novak regarding rental property at 4023 6th Street in that the provisions of the Housing Maintenance Code have been complied with. Page 2 COUNCIL AGENDA LETTER ~ 22, 1998 PAGE 3 12) License Applications MOTION: Move to approve the license applications as listed. 13) Pa_wnent of the Bills MOTION: Move to approve payment of the bills as listed out of proper funds. 5. PROCLAMATIONS, INTRODUCTIONS, PRESENTATIONS AND GUESTS A. Introduction of New Employee John Haviland, Police Officer B. Presentation of Service Plaque Plaque for Kenneth Stumpf- 20 Years of Service as volunteer firefighter C. Legislative Update Representative Chaudhary will be in attendance to give a legislative update. 6.PUBLIC HEARINGS None 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) First Reading of Ordinance No. 1374 Being an Ordinance Amending Ordinance No. 853, Ci_ty Code of 1977, Pertaining to the Science, Technology and Energy Commission MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the public hearing and second reading of Ordinance No. 1374 for Monday, July 13, 1998 at approximately 7:00 p.m. 2) First Reading of Ordinance No. 1375 Being an Ordinance Amending Ordinance No. 853, Ci_ty Code of 1977, Pertaining to the Insurance Commission MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. Page 3 COUNCIL AGENDA LETTER JIJIN-B 22, 199B PAGE 4 MOTION: Move to schedule the public hearing and second reading of Ordinance No. 1375 for Monday, July 13, 1998 at approximately 7:00 p.m. B. Bid Considerations None C. Other Business 1) Transfer of Funds for Auto Theft Prevention Grant Reimbursement MOTION: Move to appropriate $1,216, the total mount reimbursed to us from the Anoka County auto theft grant, from the General Fund Revenue to the Police Department 1998 budget under line 1020. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the Ci_ty Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) May 21, 1998 Telecommunications Commission Meeting 2) June 2, 1998 Planning and Zoning Commission Meeting 3) May 27, 1998 Park and Recreation Commission Meeting 4) June 2, 1998 Library Board of Trustees Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager WF/js Page 4 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JUNE 8, 1998 1. CALL TO ORDER/ROLL CALL The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. Present were Mayor Sturdevant and Councilmembers Ruettimann and Peterson. Councilmembers Jolly and Szurek were absent. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS AND DELETIONS TO THE MEETING AGENDA Added to the agenda was the public hearing regarding the rental property license for 1407-1409 Circle Terrace and the block party request for 3927 Hayes Street Northeast. 4. CONSENT AGENDA (Items on the Consent Agenda are considered routine by the City Council and are enacted by one motion. Items removed from the Consent Agenda are taken up as the next order of business.) A. Approval of Consent Agenda Motion by Peterson, second by Ruettimann to adopt the Consent Agenda as follows: 1) Approval of Council Meeting Minutes The Council approved the minutes of the May 26, 1998 Regular Council Meeting. 2) Resolution No. 98-48 - Miscellaneous Concrete Repairs The Council waived the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98-48 RESOLUTION ACCEPTING BID AND AWARDING CONTRACTOR FOR 1998 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT #9800 TO RON KASSA CONSTRUCTION, INC. WHEREAS, pursuant to an advertisement for bids for City Project #9800, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: REGULAR COUNCIL MEETING MAY 26, 1998 PAGE 2 Bidder Ron Kassa Construction, Inc. Scandy Concrete Standard Sidewalk Gunderson Bros. Base Bid $25,946.70 $28,9O7.00 $35,374.50 $35,905.50 WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250 St. East, Elko, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for 1998 miscellaneous concrete repairs and installations, City Project No. 9800, according to plans and specifications therefore approved by the Council. o The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #9800 shall be funded with State Aid Maintenance Fund, General Fund, and Sewer and Water Fund. Dated this 8th day of June, 1998. Offered by: Peterson Seconded by: Ruettimarm Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 3 I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk 3) Resolution No. 98-49 Award of Cracksealing Project The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-49 RESOLUTION ACCEPTiNG BID AND AWARDING CONTRACT FOR CRACKSEALING PROJECT #1998-01(A) TO NORTHWEST ASPHALT MAINTENANCE, INC. WHEREAS, pursuant to an advertisement for bids for Crack Sealing Project #1998- 01 (A), bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Northwest Asphalt Maintenance, Inc. Daffinson Asphalt Maintenance Bergrnan Companies, Inc. ASTECH Allied Blacktop Company Base Bid $44,400.00 $45,120.00 $52,080.00 $54,240.00 $58,320.00 WHEREAS, it appears that Northwest Asphalt Maintenance, Inc., R.R. 2, Box 172, Goodridge, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Northwest Asphalt Maintenance, Inc. in the name of the City of Columbia Heights, for 1998 Crack Sealing Project #1998-01(A), according to plans and specifications therefore approved by the Council. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 4 The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of a successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #1998-(A) shall be funded with approximately 85% State Aid Funds and approximately 15% by assessments. Dated this 8th day of June, 1998 Offered by: Peterson, Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk 4) Resolution No. 98-50 - Award of Sealcoating Project #1998-01 (B) The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-50 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SEAL COATING PROJECT, #1998-01~) TO ALLIED BLACKTOP COMPANY REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 5 WHEREAS, pursuant to an advertisement for bids for 1998 Seal Coating Project #1998- 01(B), bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Alternate Bid Allied Blacktop Co. $65,993.25 $2,751.75 ASTECH Corp. $88,689.00 $2,438.00 WHEREAS, it appears that Allied Blacktop Company, 10503 89th Avenue. No., Maple Grove, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Columbia Heights, for 1998 Seal Coating Project #1998-01 (B), according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project # 1998-01 (B) shall be funded with approximately 85% State Aid Funds and approximately 15% assessments. Dated this 8th day of June, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights REGULAR COI/NCIL MEETING JUNE 8, 1998 PAGE 6 I hereby certify that the foregoing resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk 5) Authorization to Seek Bids for 1998 Street and Parking Lane Striping. The Council authorized staffto seek bids for the 1998 Street and Parking Lane Striping contract. 6) Authorization to Seek Bids for Traffic Control The Council authorized staffto seek bids for traffic control during the construction of the railroad crossing on 37th Avenue. 7) Approval of License Applications The Council approved the license applications as listed. 8) Resolution No. 98-51 - Approving the Public Works Director as an "Authorized Official" to Apply for DNR Grant Assistance Program Fund.q The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-51 BEING A RESOLUTION TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES GRANT ASSISTANCE PROGRAM FOR FUNDS FOR STORM WATER RELATED IMPROVEMENTS AND DESIGNATE THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR BE IT RESOLVED that the Director of Public Works, hereinafter referred to as" Authorized Official" act as legal sponsor of the project comained in the Flood Damage Reduction Grant Assistance Program Application submitted on June 10, 1998 and that Authorized Official is hereby authorized to apply to the Minnesota Department of Natural Resources, hereinafter referred as" State", for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 7 BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickback, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of the application by the State, the Authorized Official may enter into an Agreement with the State for the above-referenced project and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE, BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant. Dated this 8m day of June, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Colurnbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk REGULAR COUNCLL MEETING JUNE 8, 1998 PAGE 8 9. Approval of Met Council Local Planning Assistance Program Grant Agreement The Council approved the Metropolitan Council Local Planning Assistance Program Grant Agreement and acknowledged receipt of $1,500.00 in grant funds and authorized the Mayor and City Manager to enter into an agreement for the same. The Council approved the Metropolitan Council Local Planning Assistance Program Grant Agreement AMENDMENT and acknowledged receipt of an additional $1,000 in grant funds and authorized the Mayor and City Manager to enter into an agreement for the same. 10. Establish Hearing Date for License Revocation, Rental Properties The Council established a hearing date of June 22, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights at 3935 Tyler Street owned by Anthony Wilczek and 4023 Sixth Street owned by Renae Novak. 11. Recommendation to Replace the Library Roof The Council accepted and placed on file the recommendation of the Library Board to direct staff to proceed with retention of A.A.C. Roof Consulting, Inc. for preparing specifications, obtaining quotations and overseeing the project with funding sources to be determined. 12. Recommendation to Replace Roof at John P. Murzvn Hall The Council authorized staff to work with the City Manager to determine the nature of the roof problems, to explore the possibility of hiring a roof consultant, and to seek bids for roof repair at Murzyn Hall. 13. Payment of the Bills The Council approved payment of the bills as listed out of proper funds. Roll call on Consent Agenda: All ayes 5. PROCLAMATIONS,. INTRODUCTIONS, PRESENTATIONS AND GUESTS A. 1998 Humanitarian of the Year Presentation Brace Magnuson was selected as the 1998 Humanitarian of the Year. The Mayor presented him with a plaque recognizing his selection. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 9 6. PUBLIC HEARINGS A. Close Public Hearing for Rental License Revocation - Lynde Investment Company Motion by Peterson, second by Ruettimann to close the public hearing in that the scheduled date of the hearing was incorrect regarding the revocation or suspension of the rental licenses held by Lynde Investment Company at the following addresses: 4050 4t~ Street, 4100 4t~ Street, 4415 University Avenue, 4441 University Avenue, 4715 University Avenue, 5131 University Avenue, 4060 4~ Street, 4120 4t~ Street, 4433 University Avenue, 4707 University Avenue, 5121 University Avenue and 5141 University Avenue. Roll call: All ayes B. Establish Heating Dates for Rental License Revocation, Lynde Investment Company Motion by Ruettimann, second by Peterson to establish a hearing date of July 13, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the Lynde Investment Company at the following addresses: 4050 4th Street, 4060 4th Street, 4100 4th Street, 4120 4th Street, 4425 University Avenue, 4433 University Avenue, 4441 University Avenue, 4707 University Avenue, 4715 University Avenue, 5121 University Avenue, 5131 University Avenue and 5141 University Avenue. Roll call: All ayes 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 98-52 Being a Resolution Establishing a Special Revenue Fund Motion by Ruettimann, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98-52 ESTABLISHING A SPECIAL REVENUE FUND WHEREAS, the City of Columbia Heights has entered into a lease to rent space on the water tower for an antenna; and WHEREAS, the Economic Development Agency has entered into a lease to rent space on Parkview Villa for an antenna; and REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 10 WHEREAS, it is the desire of the City Council that these funds be segregated for projects approved by the City Council; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that a separate special revenue fund be established to account for this revenue and expenditures. Passed this 8th day of June, 1998. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary The EDA Director advised that transfer of funds involving previous antenna revenue and any previous expenditures paid from antenna revenue to this fund must be approved by the EDA. 2) Resolution No. 98-46 Being a Request for a Lotsplit at 4239 Arthur Street Northeast Motion by Sturdevant, second by Ruettimarm to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-46 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 40TM AVENLrE N.E. COLUMBIA HEIGHTS, MN. 55421 I, Gerald H. Hinrichs hereby request a split of 4239 Arthur Street, PIN 36 30 24 14 0011, Legally described as: The north 91.00 feet of the south 150.00 feet of Lot 2, Block 2, AUDITOR'S SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 11 THE DESCRIPTION HENCEFORTH TO BE: 1. The north 78.00 feet of the south 137.00 feet of Lot 2, Block 2, AUDITOR'S SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. 2. The north 13.00 feet of the south 150.00 feet of Lot 2, Block 2, AUDITOR'S SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. THIS IS TO BE COMBINED WITH THE ADJACENT PROPERTY TO THE NORTH. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $64.77 be paid. Any pending or furore assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. PLANNING & ZONING DEPT. ACTION: Move to recommend City Council approval of the lot split. Gerald H. Hinrichs Signature of Owner, Notarized This 2nd day of June, 1998. Offered by: Fowler Seconded by: Peterson Roll call: All ayes 4353 Arthur Street. Owner's Address Phone # 788-9922 J. Hollman Zoning Officer CITY COUNCIL ACTION: Subscribed and swom to before me this 14th day of May, 1998 Jane Ann Gleason Notary Public REGULAR COUNCIL ACTION JUNE 8, 1998 PAGE 12 Approved This 8th day of June, 1998 Offered by: Sturdevant Seconded by: Ruettimann Roll call: All ayes Jo-Anne Student, Council Secretary FEE $150.00 Mayor Joseph Sturdevant DATE PAID: MAY 8, 1998 RECEIPT NO.: 37027 B. Bid Considerations None C. Other Business 1) Preliminary_ Plat for Crest View Communities The City Planner advised that no new lots are being created with this plat and no lot lines are being reconfigured. This plat is an effort to simplify legal descriptions. Motion by Peterson, second by Ruettimarm to waive the requirement for the dedication to the municipality an area not less than 10% of the total proposed areas to be subdivided. Roll call: All ayes Motion by Peterson, second by Ruettimann to approve the preliminary plat for Crest View Communities. Roll call: All ayes 2) Variance Request - 5055 Madison Street Northeast Motion by Sturdevant, second by Ruettimann to approve the variance of seven (7) feet to allow the construction of a garage with the vehicle entry door thirteen (13) feet from the property line at 5055 Madison Street Northeast because tree location and number on the lot create an hardship. Roll call: All ayes REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 13 3) Conditional Use Permit Request - 4757 Central Avenue Northeast Motion by Sturdevant, second by Peterson to approve a conditional use permit to allow the operation of a Subway Restaurant and TCBY Restaurant in the Retail Business Zoning District at 4757 Central Avenue, subject to the following conditions: 1. All required state and local codes, permits, and inspections including, but not limited to, building permits, fire code, and health department regulations will be met and in full compliance. 2. Mechanical equipment located on the roof of the building and waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3. Light directed onto adjoining properties and public streets shall not exceed three (3) foot candles. 4. Water mn-off shall be channeled into a storm drain, water course, ponding area or other suitable facility. 5. Future tenants will be required to comply with all required state and local codes, permits and inspections. 6. A landscaping plan will be reviewed and approved by staff. Roll call: All ayes 5) Variance Request - 3859 Main Street Northeast Motion by Ruettimann, second by Peterson to approve the variance of nine (9) feet to allow the construction of a garage at 3859 Main Street Northeast with the vehicle entry door eleven (11) feet from the property line because the shape of the lot and location of existing trees on the property create a hardship. Roll call: All ayes 6) Preliminary_ Plat Approval - Bobby and Steve's Autoworld The City Planner addressed various parts of the variance request. He also explained why there is a recommendation to table approval of the final plat. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 14 Motion by Peterson, second by Ruettimann to approve the preliminary plat for Bobby and Steve's Autoworld, subject to the final staff review and approval of the preliminary plat and drainage and grading plans and utility plans. Roll call: All ayes Motion by Peterson, second by Sturdevant to table the final plat for Bobby and Stevens Autoworld until such time that three (3) copies of the complete final plat have been furnished to the City Clerk for City files. Roll call: All ayes 7) Close Hearing - Rental License Revocation, 1407-09 Circle Terrace Motion by Ruettimann, second by Peterson to close the public heating regarding the revocation or suspension of the rental license held by Kurt Lowenthal and Susan Lowenthal regarding rental property at 1407-09 Circle Terrace in that the license holder of the property has been assigned a conservator to handle the license holder's affairs. Roll call: All ayes 8) Block Party_ Request - 3927 Hayes Street Northeast Motion by Peterson, second by Ruettimann to approve the request of Ida Peltier, 3927 Hayes Street Northeast, to block off Hayes Street between 39th Avenue and 40th Avenue for a block party from 3:00 p.m. to 7:00 p.m. on Sunday, June 14, 1998. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager 1) Follow-Up to MCES Work at 45th Avenue and 2 ½ Street: The Public Works Director addressed his memo which was distributed at tonight's meeting. He recommends that the associated costs for this work be shared with MCES. 2) Planning Advisory Committee Meeting: The City Manager advised that the Planning Advisory Committee for the Colmubia Heights Comprehensive Plan Update is scheduled for June l0th at 7:00 p.m. The agenda for the meeting was distributed at tonight's meeting. 3) Reservoir Retaining Wall: The City Manager had drawings of the retaining wall being proposed for the reservoir being constructed by the City of Minneapolis. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 15 B. Report of the City_ Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) EDA May 19, 1998 Meeting The EdA Director distributed the minutes of the June 4, 1998 Special Meeting of the Planning and Zoning Commission. No Council action was necessary as this was for informational purposes only. 10. CITIZENS FORUIvl TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA The property owner of 1055 Peters Place explained his situation relative to the City's paved driveway requirement. He noted there are two alleys adjacent to his property. He noted the substandard condition of the alleys and questioned the wisdom of his paving his driveway before the alley is paved. He also mentioned the associated costs. The Mayor advised the property owner that the alley will be paved before he is expected to pave his driveway. Councilmember Ruettimann suggested he contact the EDA Department for assistance in procuring funding assistance. 11. ADJOURNMENT Motion by Ruettimarm, second by Sturdevant to adjourn the Council Meeting at 8:55 p.m. Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: June 22, 1998 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: Establish Council Work Session Dates for July BY: $. Student BY: ~/- t~ o~ DATE: June 19, 1998 DATE: MOTION: Move to establish Wednesday, July 8, 1998 at 7:00 p.m. and Monday, July JJ, 1998 at 7:00 p.m. and dates and times for Council work sessions. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' June 22, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ CONSENT AGENDA Fire ITEM: Conference Attendance Request BY: Charles Kewatt ~ ~/ff~ NO: 4" ~ ",~ DATE: June 11, 1998 DATE: Authorization is requested for Charles Kewatt, Fire Chief, to attend the International Association of Fire Chiefs Conference. The conference entitled, Fire-Rescue International '98, will be held in Louisville, Kentucky, from September 11-15, 1998. This conference provides attendees with an opportunity to hear from experts in many areas of Fire/EMS Services. The conference is an excellent means to seek current information in order to make efficient changes in department operations. The mount requested for this conference is $1,260, which will cover transportation, meals, lodging, and registration fee. Money has been budgeted. RECOMMENDED MOTION: Move to authorize Fire Chief Charles Kewatt to attend the International Association of Fire Chiefs Conference in Louisville, Kentucky, from September 11-15, 1998, and such expenses to be paid from Fund 101-42200-3320 ($1,010) and Fund 101-42200-3105 ($250). 98-75 Attachment COUNCIL ACTION: ThLt completed form must be presented to the City Mtn&ser by the Monchy pre~e .din.~ the l~sultt Council Meetin~ for approval of ane~_d4_~nce. NAME OF ACTIVITY: International $ 1,260 HSTIMATHD COST: , BUDOL~AD FO~ X Y~S NO ME OF IND~UA~ DAT~ OF P~(~UEST: J u n e 1 i1 ,) 19 9 8 Association of Fire Chiefs Conference 101-42200-3320 $1,010 ACCOUNT ~: 101-42200-3105 250 SUFFICIENT PUNDS P. HMAINING: x, %~S .... NO Charles Kewatt N~H]~N: Fri, September 11 through Tuesday, %VHERE: Louisville, Kentucky n PURPOSE OF EVENT: Annual Conference September 15, 1998 HOW%VILLTHIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Experience firsthand the latest in technologyl and services my ability to do a better Job. Networking with colleagues innovation; techniques and services. that will affect and product PLEASE ATTACH ANY BROCHURHS OR INPO~TION P.P. LAT~D TO THIS SIGNATURES: DEPARTMENT I-]:F_AD. DATE DIVISION HE. AD DATE CITY MANAGER DATE I~ R~OUIRED, APPROVAL BY CITY COUNCLtz DATE Upon approval by the City Man~ger, or City Counc~ (if applicable), · copy of this form will be submictecl to the ¥~t~c~ Dt~t~ux t~d ~pprop~tc Dillon H~d. Thh form ~ not a re~s~a~on form or a r~quest for pre- re~stration monies. NAM~ Charles Kewatt "I'RAV'F.L ADVANC~ NAME AND LOCATION OF ~VENT; Intl Assn of Fire Chief Conference DATR ~ROM September 11, 1998 TO September 15, 1998 AMOUNT OF ADVANCE 2 3 9 TRANSPORTATION 7 7 1 MEALS, LODGING AND INCIDENTALS 2 5 0 REGISTRATION FEE CITY MANAGER'S APPROVAL: DATE: OTHER - SPECIFY 101-42200-3320 1,010 $ 1 ~ 260 TOTAL ADVANC~- ACCOUNT CODE: 101 - 42200 - 3105 250 If any item is to be paid directly by the City, ~vrite "direct' in blink and do not include an amount in 'Total Advance'. IN SIGNING BELOW, I l) Acknowledge the above requested amount is an advance payment for travel and attendance at the above stated function. 2) Agree to submit within five working days from the date of my return a travel expense report itemizing authorized expenditures and agree to refund to the City of Columbia Heights that portion of the advance not expended. Date Signature of Recipient 071492 SUNDAY, SEPTEMBER 13, 1998 SATURDAY, SEPTEMBER 12, 1998 9:00 A.M. - S:O0 P.M. Apparatus Maintenance Workshop (Continued] 5eminar/o en Espanol [Continued] OPENING GENERAL SESSION 9:00 A.M.. 11:00 A.M. Keynote Speaker:. Gene Kraaz "Failure ts Not An Option" Gene Kranz's confident and commanding style sets a new standard for fire chiefs and emergency managers throughout the world. He is easily one of the world's foremost authorities on emergency management. As the leader of the 'Tiger Team' of Flight Directors that brought the Apollo 13 spaceship safely back to Earth on April 17, 1970, Kranz demonstrated extraordi- nary courage and heroism. He has received numer- ous awards and honors, including the Presidential Medal of Freedom, which he received from President Nixon for the Apollo 13 mission, and his designation as a distinguished Member of the Senior Executive Service by President Reagan. Gene's challenges and experiences are very similar to the ones you face every day. As fire and emergency service managers you can't call 911 for help, you're the people 911 calls to get the job done. In his business as well as yours, failure is not an option. 7:30 A.M. - 8:30 AM. SUNRISE SEMINARS Market or Die! Selling & Re-selling Fire Service EMS In Your Community The 1998 Problem SoMng Forum for Volunteer Chief Fire Officers: Answers to Your Prablemst The Stark Company Explosion: Legal Issues and Lessons Learned in Newton, M~ssachusetts Customer Service~. Bah Humbug! it's Not important! Competency or Conflict:. Introducing the IAFC's Chief Officer Certification Program Stupid Mistakes & Essential Skills: Fire Chief Survival Course (Part 1] Public Re/ations & Media Management: Two Totally Different Aspects of Media Relations GENERAL SESSION 9:00 A.M. - 11:00 AM. You Will Be Judged By Results: What Is Your Top Level Commitment to Diversity in the Fire Service.~ The President's Ini&ative On Race Teaching An Elephant to Dance: How Labor & Management Worked to Change the FDNY Thomas VonEssen, Fire Commissioner, FDNY Invited Guests: The Honorable Rudolph W. Giuliani, Mayor, Ci¥ of New York, Kevin Gallagher, President, Uniformed Firefighters Association, John McDonr~l, President, Uniformed Fire Officers AFTERNOON WORKSHOPS 1:00 PJVL.- 3:00P. M. The Continuing Volunteer Challenge: Answers for Recruiting & Keeping Good Volunteers . · 2 in~2 Out & Fitness/Wellness: Health & Safety Issues for the Volunteer Fire Service ' ' Developing the Fire Service Leadership Parlnership: Workshop for Chief Fire Officers and Labor Leaders AFTERNOON WORKSHOPS ..; "' .. · , ;i;QQ PM, 'iQ ~;OO P~l~, '~ ~ AFTERNOON WORKSHOPS 1:00 P.M. - 3:00 P.M. The Crash of the F-117 Stealth Fighter: Secrets, Security and Haz Mat The Sixth Bugle: Moving From Fire Chief to City Manager AFTERNOON WORKSHOPS 3:00 P.M. I'0 5:00 P.M. Fire Chiefs Are From Mars, Spouses Are From Venus: Understanding Mrs. Chief MONDAY, SEPTEMBER 14, 1998 AFTERNOON WORKSHOPS 1:00 P.M. TO 3:00 P.M. 2 In~2 Out & Fitness/Wellness: Health & Safety Issues for the Career Fire Service Using The Best of Both Worlds: Implementing Good Business Practices in Fire .Service EMS To Fight Privatization Emergency Management: Why Should the Fire Chief Handle Your Community's Emergency Management Program? AFTERNOON WORKSHOPS 3:00 P.M. TO 5:00 P.M. DISASTER NIGHT 7:00 P.M. TO 9:00 P.M. Disasters can happen anywhere at any time. Known hazards exist in everybody's area, but the fire service is consistently a victim of circumstance. We often wish disasters away, but is your department ready for the "big one" Join us as we present a first-hand look at the anatomy of a disaster and examine how chief officers and emergency managers successfully mini- mize the impact of disasters on their communities. Chief Gary ~ott, Campbell Count, WY, at Sunrise Seminar presentation, "From the A/arm to the Front Door." F~RERESCU.NTERNAT,O.AL TUESDAY, SEPTEMBER 15, 1998 SUNRISE SEMINARS 7:30 A.M. - 8:30 A.M. Re-Creation, Re-Invention, Re-Engineering, Regurgitation! ..... Leading Change In Tomorrow's Fire Service Stupid Mistakes & Essential Skills: Fire Chief Survival Course (Part 2) Job Security for the Fire Chief: How to Build Your Loyalty Base Trying to Stay Out Of Court: Does Meeting Standards Really Lower My Liability? Volunteer Fire Departments: Is Your Interview Process Really Weeding Out the Bad Candidates? Getting Your Community to Fund the Implementation of an AED Program In Your Fire Department Three Successful Ways to Implement Diversity in Your Fire Department GENERAL SESSION 9:00 A.M. - 11:00 A.M. Weapons of Mass Destruction: Terrorism in the Cities of America Invited Guest: ,Senator ,Sam Nunn {D-GA] Former Chair, ,Senate Armed Services Committee Weapons of mass destruction are a very real threat and the fire service is America's first line of defense. The real issue is not "if" a WMD will be used, but "when". Fire-Rescue International and the Department of Defense Fire & Emergency Services Training Conference invite you to join together to focus on the past, present and future of terrorism in the cities of America. This combined session will bring together the membership of the IAFC and nearly t,000 chief officers from the Army, Navy, Air Force, Marines, Coast Guard, and Defense Logistics Agency. REGISTRATION OPTIONS FIRE-RESCUE INTERNATIONAL 98 All options listed on the registration form are described here. Please refer to each item number when making your registration selections.i A. PRE.REGISTRA110N PACKAGES [Available only through Ju~y 1, 1998) ' !. IAFC Member & Partner ($505) Includes exhibits, Sunrise Seminars, general sessions, workshops, Disaster Night, one (1) partner registration, one (1) Partners Brunch ticket, two (2) Presidential Celebration banquet tickets and two (2) Churchill Downs Event tickets. 2, IAFC Member ($325) Includes exhibits, Sunrise Seminars, general sessions, workshops, Disaster Night, one (1) Presidential Celebration banquet ticket and one (1) Churchill Downs Event ticket. 3. Non-Member & Partner ($630) Includes exhibits, Sunrise Seminars, general sessions, workshops, Disaster Night, one (1) partner registration, one (1) Partners Brunch ticket, two (2) Presidential Celebration banquet tickets, two (2) Churchill Downs Event tickets and an IAFC Membership to March 1999. 4. Non-Member ($430) Includes exhibits, Sunrise Seminars, general sessions/workshops, Disaster Night and one (1) Presidential Celebration banquet ticket, two (2) Churchill Downs Event tickets and an IAFC Membership to March 1999. B. A LA CARTE REGISTRATIOfi (If two prices are listed, the first is an "Early Bird" price available until Ju~, 1, 1998.) 5. IAFC Member Regis;rc, fion ($250/$325) Includes, exhibits, general sessions, workshops and Disaster Night. 6. Non-Member Registration ($350/$425) Includes, exhibits, general sessions, workshops and Disaster Night and IAFC Membership to March 1999. 7'. IAFC U[~ Member Registration ($150) . Includes, exhibits, general sessions, workshops · and Disaster Night. · 8. Parlner Registration ($99) Includes, exhibits,: general sessions, workshops, Disaster Night, One (1) Partners Brunch ticket, and admission to the Partners Hospitality Suite and workshops. 9. Weekend Registrat~'on ($175)Includes exhibits, Saturday and Sunday general sessions and w~ekend workshops. - ':- l O. Youth Regis~tion~ ' :. IEee br ages 16 ~d under). Exhibits only. PRE.COHFERENCE WORKSHOPS (Unless otherwise noted, if two prices are listed, the first is an "Early Bird' price available until Ju~y 1, 1998.) 11. Apparatus Maintenance Workshops for IAFC section members ($230/$250) September 9-11. Also includes one day of exhibits. ! 2, Apparatus Maintenance Workshops for non-section members ($255/$325) September 9-1 I. Also includes one day of exhibits. ! 3. Accreditation Self Assessment Workshop sponsored by the Commission on Fire Accreditation International. September 11. Workshop and manual,Fire and Emergency Service Self Assessment Manual. ($200). 14. Accreditation Special Topics Seminar. ($50). 1 S. Ncyn'onal Fire Academy Executive Skills Series: Managing and Leading Change ($125). September 9-10. 16. National Fire Academy Executive Skills Series.- Influencing ($125). September 9-10. 17. Making the Pieces Fit:. Cooperative Service, Contracts, Mergers and Consolidations ($125). September 10. 18. Billing for EMS Services: Opening the Financial Door ($125). September 10. 19'. ~trategy, Tactics and Leadership for the Company Officer ($125). September 11. 20. Recreating the Fire Service ($125). September 11. MORE CHOICES 21. Seminario en espanol: Two half days of workshops and two afternoons of exhibits Sep~mber ~2-~3, ($~30). 22. Fire Museum Network Program September 12-14, ($95). 23. Extra tickets for the Partne/s Brunch Monday, September 14, ($25). 2~. OLS Luncheon Forum Monday, September 14, ($25). ~5o Fire Service Womens Luncheon, Saturday, September 13, ($1 O) · 6. Presidential Celebra~'on, Tuesday evening, September 15, Commonwealth Convention Center, ($40). ~7o 125th IAFC Anniversory Celebration, Churchill Downs Event, Saturday evening, September 12, ($40). 28. Hispanic Chief Officers Luncheon, Sunday, September 13, ($25). AGENDA SECTION: Consent NO. ITEM: Block Party Request: Dan Koerner NO. 464!.,Tyler Street N.E. CITY COUNCIL LETTER I ORIGINATING DEPARTMENT POLICE BY: M. Dugdale ~ DATE: June 15, 1998 Meetin~ of: June 22, 1998 CITY MANAGER APPROVAL: BY: DATE: Attached is a block party request from Dan Koerner, 4641 Tyler Street N.E., #7, to conduct a block party on Saturday, July 11, 1998, from 12:00 noon to 8:00 p.m., with barricades blocking offTyler Street from 46t~ to 47~ Avenues. RECOMMENDED MOTION: Move to approve the request of Dan Koerner. 4641 Tyler Street N.E., #7, to block off Tyler Street between 46th Avenue and 47t~ Avenue for a block party from 12:00 noon to 8:00 p.m. on Saturday, July 11, 1998. mld 98-212 Attachment COUNCIL ACTION: BLOCK PARTY REQUEST REQUESTOR'S NAME: REQUESTOR'S ADDRESS: DATE OF EVENT: REQUIRING STREET TO BE BLOCKED © TIME STREET SHOULD BE BLOCKED STREETS THAT SHOULD BE BLOCKED: NOTE: (ATTACH MAP IF NECESSARY) THIS FORM MUST BE SIGNED AND RETURNED TO THE COLUMBIA HEIGHTS POLICE DEPARTMENT, POLICE CHIEF'S OFFICE, 559 Mil JJ STREET N.E., COLUMBIA HEIGHTS, MN 55421. THIS FORM MUST BE RECEIVED BY THE CITY ON THE MONDAY PRECEDING A CITY COUNCIL MEETING. CITY COUNCIL MEETINGS ARE HELD THE SECOND AND FOURTH MONDAYS OF EACH MONTH. YOU WILL BE NOTIFIED IF YOUR REQUEST HAS BEEN APPROVED. IF YOUHAVEQUESTIONS, PLEASE CONTACT THEPOLICE CHIEF'S SECRETARY AT 782-2845. CITY COUNCIL LETTER Meeting of: 6/22/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: CHANGE ORDER #1 TO INSTALL CATCH BY: K. Hansen~-~~ BY: BASIN ON POLK PLACE AND POLK CIRCLE DATE: 6/16/98~z----~ DATE: Background: The Change Order provides for the construction of the following items: Polk Place: The existing round catch basin structure and casting needs to be replaced with a square catch basin and casting to increase the capacity of the catch basin. Polk Circle: The existing catch basin structure and casting need to be moved out of the driveway entrance at 1087 Polk Circle. The contract does not have a unit price for removal and construction of catch basin structures on the partial reconstruction projects. Analysis/Conclusions: Staff recommends approval of Change Order # 1 in the amount of $3,450.00 per catch basin for a revised contract add of $6,900.00. Recommended Motion: Move to authorize Contract Change Order #1 to remove and construct catch basins on Polk Place and Polk Circle to Midwest Asphalt Corporation in the amount of $3,450.00 per catch basin for a total contract add of $6,900.00 with funding out &the Sewer Construction Fund #652-49499. ~CU~b 98-199 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: . 6/22/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: 4~ PUBLIC WORKS ITEM: AUTHORIZATION TO ENTER INTO AN BY: K. Hansen ~, f~..-~ BY: AGREEMENT WITH CANADIAN PACIFIC DATE: June 18, 199~ DATE: RAILWAY d~.,/~ ,, ~ Background: The City has been working with CP Railway to reconstruct the railroad crossing on 37* Avenue west of Stinson Blvd. Discussion: The agreement outlines the responsibilities of both parties. Soo Line (CP Railway) will provide at its expense: labor, material and equipment to remove the existing crossing material; reconstruct the rail, ties and ballast through the complete crossing area; install concrete surfaced crossing material through the traveled roadway, shoulder and sidewalk areas as required. The City will provide, at its expense: necessary traffic control, signs and detours during reconstruction of the crossing; concrete surfaced crossing material; replacement of the asphalt/concrete pavement. The City has requested State Aid funds to cover all of the City's expenses. The construction is tentatively scheduled for late July or early August. Recommended Motion: Move to enter into an agreement with CP Railway to install concrete surfaced crossing material on 37th Avenue west of Stinson Blvd. KH~b 98-200 COUNCIL ACTION: 105 South 5th Street Box 550 Minneapolis MN 55440 ?-el (612) 347-8000 Operating Department Soo Dist#ct Canadian Pacific Railway October 8, Engr. File: 1997 X-PAY-D05-43-R City of Columbia Heights 637 - 38th Avenue NE Columbia Heights, MN 55421 Attn: Kathy Young Dear Kathy: RE: PROPOSED CONCRETE CROSSING 37TH AVENUE NE MILE POST 5.43 - DOT 688992H COLUMBIA HEIGHTS, MN This letter confirms our phone conversation on Wednesday October 8, 1997 concerning proposed renewal of the 37th Avenue NE at grade crossing in Columbia Heights. Soo Line would provide, at its expense: labor, material and equipment to remove the existing crossing material; reconstruct the rail, ties and ballast through the complete crossing area; install concrete surfaced crossing material through the traveled roadway,. shoulder and sidewalk areas as required. The City will provide, at its expense: necessary traffic control, signs and detours durin$ reconstruction of the crossing; concrete surfaced crossing material; replacement of the asphalt/concrete pavement. The City should purchase.the concrete crossing surface directly. We suggest you obtain price quotations from the following crossing suppliers. Concrete crossing would be for Soo Line standard 115 pound continuous welded rail on 9 foot cross ties. Specify that rubber flange inserts are not required. Omni Products, Inc. 3911 Dayton St. McHenry, IL 60050 Phone: 815-344-3100 Premier Concrete RR Crossings P.O. Box 11305 Portland, Oregon 97211 Phone: 800-426-5556 Soo Line's Manager of Track Maintenance - Ed E. Howard will be handling the scheduling of the crossing installation. We will be in contact with you at a later date to advise our actual schedule and when to order the concrete crossing surface. Crossin~ would be installed during the 1998 construction season. Soo Line is lookin~ forward to working with the City of Columbia Heights on this crossing improvement project and appreciates the City's cooperation. If you concur, please sign one original and return to my attention. Concurrence: Very truly yours, .~,~.y~~ . G. U. Mentjes ~/b~///''c~'/~'-~-' By Manager Public Works ~ Its By: J. H. Krieger Engineer Public Works /mW mc: L. W. Carroll M. T. Olson J. D. Schmeling J. G. Scott CITY COUNCIL LETTER Meeting of: .... 6/22/98, AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: APPROVAL OF STREET EXCAVATION BY: K. Hansen ~j BY: PERMIT FOR MINNEGASCO ~,~ ,, q DATE: 6/16/98-~:~--~ DATE: Background: By policy, authorization is required for an excavation in a newly constructed street. Minnegasco has requested permission to install an anode for testing their system on 45th Avenue. The excavation is about 6" in diameter and a permanent test box and cover is installed. These are normally installed after the final bituminous mat is paved. A typical installation is shown on the attached sketch. Analysis/Conclusion: Staffrecommends Minnegasco be allowed to install the equipment. The anode is required to monitor their system and the integrity of the street will not be compromised. Recommended Motion: Move to approve a Street Excavation Permit for Minnegasco on 45~ Avenue for the purpose of system testing. KU~b 98-201 Attachment: Installation Sketch COUNCIL ACTION: ~ecti'on#~ Location & Nat'ure of ~vork ~,~/~at _.~-_~~/~,/~[~.~_ /~,/'~'~ ? ~ ONE CALL Quadrant ~.~i ://~. / Section Quadrant Section City ~//~,,~ st. Uwy. Twpmange.,, Twp/Range Co. Rd.' AREA ~o,~ SECTION 0 CITY COUNCIL LETTER Meeting of: 6/22/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: d~ PUBLIC WORKS ITEM: AWARD OF CONCRETE CROSSING BY: K. Hansen~ BY: MATERIAL FOR RAILROAD CROSSING AT 37TM DATE: 6/16/98~'~ DATE: AVE W ST OF STINSON BLVO. Background: On May 11, 1998, City Council authorized staffto seek quotations to purchase concrete crossing material for the railroad crossing on 37~ Avenue west of Stinson Blvd. CP Railway provided the City two approved vendors, Premier and Omni Products. Analysis/Conclusions: Quotes were obtained from both vendors and are summarized below: Vendor Co.st Per Track Foot Total Omni Products $135.00 $17,280.00 Premier $215.00 $27,520.00 These quotes are higher than the original estimate provided to the City by CP Railway. Upon receiving the quotes, staff obtained an estimated cost for rubber surfaced crossing material. The rubber surfaced crossing material is approximately $100.00 per track foot more than the concrete surfaced crossing material. The cost for the crossing material will be paid for with State Aid funds. Recommended Motion: Move to award the Concrete Surfaced Crossing Material to Omni Products Inc. of McHenry, Illinois, based on their Iow, responsible qualified quotation of $17,280.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KU.'jb 98-202 COUNCIL ACTION: RE.CEIVE[ .. .... · Is, P/eased 'to Present Pricing foryoUr Consideration PUBLI0 WORKS.. !QUOTATION TO: . ~ "' !QUOTENO.: " · NCP$O'IO6-1A City of Columbia He. ights. .': 63 7-38th Avenue,. NE ' ' . QUOTE DA TE: ' · · l$~Jun-98 Cohtmbia Heights,'MN ~$421 " ~ " ' "' "" ' .. .. :. .. QuoTA TION VALID FOR: .. '. . .. .- . . .~ . . .: .. 90days. Phone: ... 612. 782.2~80 ' ". ':· SHIPPING FREIGHT FOBi. Foot: ', 612. 782.2875' "'"' " ,., . de'lz~ere d . .. A TTN: ' Joanne .. ".. " -- ' "' ': · DESCRIPTION' ' ' · UNIT COST' .EXTENSION 128 TF !OMNI-STANDARD CONCRETE GRADE CROSSING ' · ~ $155.00 . $17,280.00 115 LB RAIL. TANGENT TRA CK. ' ..,. Per'Track Foot . ***OPTIONAL.***.- OMNIEND DEFLECTOR pIMTES . , $265.00 ·" " If End Dbflector Plates are required, ple. axe notate the addiHonal Per ~'et . .' ' ' .. cost on ),our j~urehase order ..... · . . : .. FREIGHT DELIVERED ' " NOTE: DELIVERY IS 6 3.~-.8 ..,-:i~EKS UPONRECiEPT OF p.'o. JOB LOCATION MATERIAL SUBTOTAL $17~280.00 · ,. .' FREIGHT Included COL VMBIA HEiGttr$, .MN . .. VAX. · " ' " ' GP~ND.TOTAL , P~cEsqvOreO~Br: ".,,' . .- . ...:.. :. ..-."',. ..: . .' Net dtie 30 days after date of litvolc, e Great Lake Regional Sales ~gt~age~ ' " " BOB CIGRANG ' '. " COMMENTS: " " · *When su.b. mltting an order, please reference'the above quote number on your purdhase o~der.** · tHANK YOu VERY MUCH FOR CO'NSID~RING OMNI .. ... -O M'N'I',PRO D U C'TS' I N C " : "3911 'Dayton Street ' Mc.H~nry, Illinois ' 60050 . 815-344-3100 ' Fax 815-344-5086 A Subsidiary of C~MNI INTERNATIONAL. RAIL PRODUCTS INC CITY COUNCIL LETTER Meeting of: 6/22/98 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: AUTHORIZATION TO DISPOSE OF CITY BY: K. Hanse~ BY: PROPERTY ~ .~l~. ~ DATE: 6/18/98~'~ DATE: Staff requests pemaission of the City Council to dispose of the 1982 Ford F700 Dump Truck, Municipal Unit #0021, equipped with Henke snow plow and Swenson sander. The request is to place the unit on the Hennepin County Auction scheduled for August 8, 1998. Dump truck #69 was purchased complete with plow and sander in 1998 to replace unit #0021. Recommended Motion: Move to authorize the City Manager to dispose of the 1982 Ford F700 Dump Truck, Municipal Unit #0021, equipped with Henke snow plow and Swenson sander, at the Hennepin County Auction scheduled for August 8, 1998. rU.'jb 98-206 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of June 22, 1998 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER ~t~ Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation DATE: June 16, 1998 DATE: NO: 'it- tq - / The matter of the revocation of the hcense to operate a rental unit(s) within the City of Columbia Heights against Anthony Wilczek regarding rental property at 3935 Tyler Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June 22, 1998. The pubhc hearing on this property may now be closed in that the owner has complied with requirements of the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Pubhc Hearing Regarding the Revocation or Suspension of the Rental License Held by Anthony Wilczek Regarding Rental Property at 3935 Tyler Street in that the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of June 22, 1998 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER 4 CONSENT AGENDA Fire APPROVAL NO: ITEM: Close Heating BY: Charlie Kewatt BY: Rental License Revocation DATE: June 16, 1998 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Renae Novak regarding rental property at 4023 6th Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June 22, 1998. The public hearing on this property may now be closed in that the owner has complied with requirements of the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Renae Novak Regarding Rental Property at 4023 6'h Street in that the Provisions of the Housing Maintenance Code Have Been Complied With. COUNCIL ACTION: Close Hearing Council Letter TO CITY COUNCIL JUNE 22, 1998 *Signed Waiver Form Accompanied Application 1998 BUSINESS LICENSE AGENDA APPROVED BY BUILDING OFFICIAL CONTRACTORS *Norsten Exteriors *Quality Air, Inc. *Shades of Green Landscaping *Stewart Energy Products *Lee Stull Plumbing *Steve Zebro Cement Company LOCATED AT 37 Territorial Rd. 10830 Magnolia St. N.W. 12059 Cree St. N.W. 22739 Hwy. 212E 15532 Nowthen Blvd. 1240- 97a Ave. N.W. ,FEES 40.00 40.00 40.00 40.00 40.00 40.00 license.ag BRC F':I:I',IANC ]: AL. S¥STIEH 06/:1.9/98 :1.0:06:58 F:'uIqD I:::lii]:3Al::' :: F:'LJND I)ESC;R I PT 101'1 :1.0:1. 201 2.03 204 205 213 ;..'.25 235 240 250 265 270 271 2.78 402: 415 431 60:1. 602 60?; 609 652 701 '710 7:20 884 885 G E:lq lii:l:;:A L.. COMMUIq.'Ii'¥Y DI.:_'VI.:i]..OFT'II?I'IT I':UIqD PARI<V ]: EW V I L.L.A IqOF;,"T'H ECOIqOM.'[ C DE'EVE]._OF'MENI" AUI"H ,"i:;EC'/" ]: 01'-I 8 F'AF,:KVIli'EW V.I:I..I...A ,SOUTH CA)}}:L..E: T['i]...E:V I S I ON RE]qTAL. HO1JSIbIG L.. :1: BFi:ARY []OL.. 1'-I[3HTS AF:'TEEF;,' SCHOOl.. E]qF,.:.T COl'IF:' ]: E;E:A T ElD / F:'OF;,'F:' E: I 'T'lii]O F:'ROP DARE: F:'Fi:O JEEC'T' I...OCAI... t..AW E]qF:'OF;,'C:EMlii]qT 98 JUVli:'lq :[ L..E: JLJST.'I: [::Iii: GRAN'T' MLJL..T :I:-LJSE I:i:E:I)F.i:VIE:L..C.]F:'MIE]q'T' PLAN ST'AI"IF_' A :[ 1). CONSI"RUCT Z 01'-I [:;Al::' I'T'AI... :[ MPR[]VE:MEI'-I'T' - F:' I F:,' [3A.F:' E[~ll..J :[ P REF:'I..A[SL'":>-'GEI'qE.~F,:AL.. WA'T'IiEF;.' 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AL.I_ BANKS Check Hi. ss tory D :[ SBLJRSE:I~IEE N'I- S 59,936 .. 78 3 :, 254 ,, 97 5,798 ,, 79 5:1.1.95 2"..., 770.00 8 ;, 2.55 ,, :.':l .'1. 2.. 44 :I.. 98 [-32:8 ,, 98 5,395. :1.9 I :, 48::;. 77 I, 129.00 5.19 2:, 69:L. 78 ':;':S ,, 48 644.80 :1. 9, ;.':';3:='. 70 365.40 :.3,727 ,, 50 82 :, 172: ,, 55 '.:Y7,990 ,, 86 1,300 ,, 00 5 :, 982.. 77 :372 ,, 01 :";7.50 :1. 69 ,, 77 :L88,1 '.'.':,:!; ,, 4'1. 2':, ::~"=,';'0.50 852, :~7:L ,, 58 D I SBU RSE:M E]"TT'E'~ 852 ,., 371 ,, 58 852 .,, 37:1. ,, 58 BRE: F'ZIqANCZAI_ SYSTIEM 06/19/98 ].0: 0 C he (= I,:. H i ~_s to ry 6/22/98 COUIqC~ZL BANI( VENDOR BANK CHIECI<ZIq£3 A[)C~OUIq'¥' IqORWE:S'T' BANK - F:'AYROL. I... A AZR 'T'OUCH CE]...LULAF;~ A M IE R :[ P R :1: DIE AT & T BAIqYOIq DATA BARNA [3UZY & 8T'EF:'F:'F]q LTD BE]_L. BOY CORI::'OF~ATION BEN'T'LIER/BEH~NAI~:D CIENTRAI... F'OWE]:~ DZSTRIBUT[] C H Z I... 80 Iq / I_ ~.J C Z I. CHISAGO L.AKE8 D COCA--COLA BO'f"f'L.. Z NG M Z DWIE COMMLINI'T'Y LiN []I~IEAT Z VIE LAM Z NATZ NJ3 EA[3L.E~ WINE COMPANY lEAST 8ZDIE BIEVE]:~A[3E~ CO E]qGI...EF~/MARY JO GI...IENWOOD zIqGI.]EWOOD G OIE"f' ZEE / MARY (300 D M A N / D 0 N 0 V A N [3RI[B[3S-COOF'ER & CO 140HIENS'f'IE ZNS Z NC ZIq~;IDE COF;:NER LJMF'IF~EES J H LARSOIq IEI...IECT'F~]~C C[3MF' J IE F' F' E S !E N / J 0 H N JOHNSON BROS. I...Z[;~I. JOI~ CO. KIEWATT/CHAF~I...E% KLJlE'I"HIEF~ D Z 8T. CO. LtEA[BL.IIE OF:' MN CITIES INS I...IE El::' BROS. M A H C 0 MAI~K VIZ DZ8T. N S P IqOl~:'l"H STAR ZCE IqORTHERN STATE% POWER NOF~'i"HL. AND ELECTI~:IC 8UF'F:'I_ OF:T'ICEE I)EPOT F:'AI:~T8 F'LU8 F'E]'TY [:ASH - GARY BRAATE I::'IETTY CASH - KAREIq MOIEL. I... F:'IETTY CASH - MARY DLJ[3~A1... F'HZI...I..ZF:'8 WZNIE & 8F'ZRT8 F'Z IqNACI...IE D I STI:~ F:'1...UIqKE'f'T' S, ZNC F:'O~;TA[BE BY F:'I--IONE~ SYSTE~M t::'1:~ I OR W Z NE F:'I:;~OEX F:'HOTO SYSTEM [31-'IIEC 1( NLJMBIEI~ 72404 72406 72407 72408 72409 72410 7241 72412 7241="; '72/4.1. 4 72::4:1. 5 72416 724:1.7 72418 724:1, 9 72420 7242]. 72422 72423 72424 / .c:. '~ ,,::. 7`11426 7`1'.;:427 7242'.9 72430 72431 72432 72433 72434 72435 72436 72437 72438 72439 72440 7244.l 72442 72443 72444 72445 72446 72447 72448 72449 72450 7245:1. CITY OF' COL. UMB.'I:A GI..540R-V05. ,i'-'.0 F'A[31E :I. AMOIJNT 3...45:I. ,, :1.5 2].8., 69 23.11 49. :L]. ]. , 205.48 357 .. 00 :1. :,965.25 8 ,, 00 =";66.41 32 ,, 00 2 ;, 560 ,, ]. 8 304 ,, 10 :1., 2';:1.8., 00 49 ,, 11 53.69 25 :, 530 ,, 25 13.20 2(::, ,, ':?2 20.00 200 ,, 00 ].3 :, 667 ,, 85 6,5¢.:,.1. ,. :1.5 I, 557.50 47 ,, :1. ;:'; 8.00 6,5::L9.76 35,,04 ]. 2 :, 3:1. 5 ,, 20 107,8t7.00 60 ,, 4-8 100.00 :1..., 854 ,, 95 8,740. ;:;4 ':-76¢-,,'1-,, 56 50.28 98.24 62.44 :1. 42.36 64.83 713.35 134 ,, 50 67 ,, 10 6 :~ 000.00 3,464 ,. 78 7.46 BRC FINANCIAl.. SYSTEM 06/:L 9/98 10: 0 Check History /~:.~:.~ ~.~ COUNC:II... C[[TY OF:' ~..CI_LJMB.I.A I"II.-...[(~H{.~ Gl ..... 401',- ~0~,, ~."'.0 PAGE ,~:: BAN K VEl,IT)OR CHECK I".ILJMBE F;~ AMOLJNT BAI'II( CI"II:'~X] I< I IqC'.1 ACCOLJIqT RITEWAY CONCRE'T'E ROB ]1] Dli:'A U / KIEV I Iq S AI',IT I L.I...[]/GI...O R I A SIGN LAI'.tGUA[~E ~'. G[]I..DIEN A E;M I ]"H/MEI... I SSA ,~F:'OI:;.:]"S SOF:I"WAF;,'IT AS.~[][]:I:A'T STAR TF;,':I: BUNE: S'T'Iii:F:'F:'tE/);':',F;.'Y AIq ii:.; 'T' U'T' E/K IE I... L Y U S WE"'ST COMMUI'IICAT]:OI'IS AI...I... F:'T. RE TEST .'T I'tC A Iq ~0 R IE S ? J lie A I',1 AI'IDREW F:' BONA :, F'HYL. LIS J ANOI,~A COUIqT'F F'ROF:'ER]"Y RIE B IE T I"IA I.../S T Iii]::' HIE I'.1 C E F;,' i1: C/'I'-IE]} Z A D D Al._!il;E"l'H/M Al:;,' I L Y N F:' ~[ L L ]: 0 N ? iq A I'-I C Y Gli!]'IU]iI',IE F:'AF;,'TS/NAF:'A AUTO C')OVlii]:;~NME:_'NT' F :[ NAI'I[.";Ii"' OF:'F ]: C H A l',t S E N/K E V ]: N ]: F:'C F:'R :[ Iq T' 1 t'-I[3 JOI"INSOI',I?THOMAS M I...IEIEF:' BRC)S, MARCH I I".11 A K/~D Ei]',l I SE I"1 ]:I'tNIESOTA ' ,~ BO0 KSTOF;,'Ii'] MN T)EF:'T OF:' REVlii]'IUE F:'AR ]"S F'I...US F:'ETEilRS F:"L. ACE: ]:I"IVEF;,'STME:I'I'T' F:'ROEX PHO]"O SYSTIF:M ,t~EF~[]:O L..A~S ,ci~'T' F:'ALJL./'T'I"IE: W A F;,' F:'EI.-I A / M AI~,' G AI~,'IE 1~ WEI...L. MA?,I?JE:AN AF:'S[]:Mli'~ AI"IOKA COLJI'ITY SLgC]:AL. BELLBOY BAF;,' SUF:'F:'L.Y CH I SAGO L.A KES D I STF;," t BLJ]" I C I'T"~" W I DE"' W T NDOW SITRV .'11 CE COCA""C:OL.A BOTTI._ I I',IC~ M ]: DI,,JIE ]}CA IIqC, 72452 72453 72454 72455 72456 72457 72458 72459 72460 7246:1. 72462 72464 72465 72466 72467 72468 72469 72470 7247]. 72472 72473 72474 72475 72476 72477 72478 72479 72480 7248:1. 72482 72483 72484 72485 72486 72487 72488 7248~ 72490 7249]. 72493 724~4 72495 724~6 72497 72498 72499 72500 ,000.00 250 ,, O0 32 ,, 00 22.37 35.00 .].64 ,, 95 ,514.45 2 5 ,, 00 5,00 2 .]. 2 ,, 08 37 ,, 50 168.00 736 ,, 00 9.00 77.76 .].29.00 .].25.00 486 ,, 00 7~;()9.00 612.00 307. :L 5 940.68 4 .]. ~.'.-', ,, 00 :t. 4.44 .].~. 74 27.2.]. 37 ,, 33 100 .. 00 14.67 ,468.00 380.29 525.00 .].6 ,, 07 8.50 520 ,. 00 ,572.00 5.00 25.00 664.40 68.50 305,,73 ,8.].! .75 24 ,, 50 81 .].. 60 2,151.99 238.51 BRC I--ZI'-IAI'tCIAI.. ,SYSTIFM 06/:[ 9/98 10: 0 Check History 6/22/98 COUt,IC~ :1:1... CITY OF' COI..UMBIA I..II.::IGI-.IT,S GL..540R'~VO 5,, 20 F:'A ['; [E 3 BAN K VE:NDOR CHEC:K N LJHBE. F;,' AMOLJN"f' BAI',I K I~:;I.-II[i:l::,~ K :l:lqG AC~C~C)UI,IT I:i:AGI...E: WI NE: C:C:IMI::'ANY li:'A~'T ,C~IDIE BEVE-:RA(31~E C~O I::' :1: I::: ,'-i:; "[' [.";OMMUN I TY GRI.::AT' WF:',S~T I....'[F:'lii: & ANNU:I:T 131:~ I EiO;S-I::C)OF'E:I:~ & H 01.~ lii:l,l,~ Tlii: I Iq,S~ :1: Iq (:, ]:CMA RE:TII-'~E:IqE:I',r'[' 'f'RLJ,'=';T 45 JOHNSON Bl:;:O,C~. LZQUOF~ C,'O. JOHI',I[i;CIN P~PI-.'!:F;,' & ,c3LIF:'F'L.y KUliETHI?I:;,' D :l:'~i~'['. I"h'-':~F~l( V:I: :1: DZ,c.';T .. MZIqlqlF:,c~CITA MUTUAl_ I....'I:F:L:: I~11'-.I ,C'3TA"f'E: RE:'¥' :I:I:~E:HI~[I--I"f' I,IORTI.~ [.~'¥'AI:;,' I,IC)I~WE,ST BANI-', -- F:'AYRCII...L. A I::'l~[l::'[i~ :I:-'--I::OLA--7 UF' I::'t~[:I~,'A F:'I.:.':F~:A '-- Dli:'l::' :I: NED CCII-~I'I"FL' ]:):i~U'T l::'l~i]ZAL.. I I::'E ]: I::'lii:l:;,'~ F:'OI... :1: [::lie IRP::I.. :l:li~:F:' CON,SO F:'H I. 1...I... :1: I::'S W :1: Ntii: F:' :1: NIqAC':I..I~i: 1') :1: ,c~]"l:;,' F:'F;,' :1: C)R W :1: Nlii: I:'l:;,'[J][)lii:lq T' :1: Al... I... ]: F:'IF .'[ N,S~UIR .AIqC I:~UAL. :[ TY W ]:NIE: RAI~'I[:3):)Ii[I_I... ,~i~CI..IOL. AI:;,',C3H :1: F:' F:'UN ,'.~"f'Af, IDAI:::D :I:N,S;UF;,'AI',ICE: COMF'A ~,i~ TA R TR :1: ):..'~LJNIE ,c!~"I"ATE: CAF:':I: TOI... I..JIq :l:l:.]lq 49 UI"I:I: ~f'l~i:]D WAY WYAN):)C)TTI~: COUNTY COLIF~'T H AI[::C:O UN T I~i:MI::'S AC~E: H A F;,'D W Al:;,'li"' A :1: Y.,~ [i:I...ECTR :1: C [;Ei:RV'I: C;E: I NC; A:I:R TOUCH CELI._LJL_AR AMli~:I:i.'.:I:CAI"I AGEI'-IC:Y If-lC A M lii:l:;~ :[ I='R I Al',lDOl',i ANOI<A COUNTY AI:;:AMAR K A~-3F:'['i:lq Mll-I_,C~;, tNC, A"I" ~.~: "f' I~:I:I:;,'F.-:I...E:,S[~ ][.~AKlii:IR& TAYI...OF~: BAKER 8: TAYt..CtR ENTE:RTAIN ):~ARIqA GUZY &. ,c~TEI::'F:Iii:N t_TD BATTE:RY CITY 7250i 242., 95 72502 26,7:33.30 72503 1,580.00 '72504 4,234.00 72505 15,426. :1.8 72506 1 :, 943 ,. 70 72507 7,860.72 72508 5,809.7:1. 72509 19:1.. 82 72510 8,688.30 z ~:. ,. :1. 1 8,673 .. 57 725!2 1, :1.65 ..00 72513 i ,74i. 00 72514 587. :[0 725:1. 5 136,065 ,. 36 725:1.6 :1.03.. 95 72517 24,223.75 725:1. 8 94 ,, 62 72519 126.00 72520 884.12 7252:[ 4,412 .. 00 72522 392.00 ?2523 72524 597.38 72525 1,033.46 72526 49 ,. 25 72527 72528 :1. 13.88 72529 72530 609 .. 00 72531 48.00 72532 150.00 72534 1,156.00 72535 323 .. 40 72536 460.3:1. 7,: ..... ~[, 35 ~ 696.00 72539 4i. 65 72540 143,.25 72541 1,399 .. 04 72542 1,057.39 72543 538.00 72544 i4.22 72545 2,944.04 72546 7:1.. 78 72547 7,373 .. 00 72548 106.63 BF;,'C I:'~ ]-'NAI'-IC :1: AL SY,STIEM 06/19/98 ]. 0: 0 [; he c: t.':. I.-lis tc)ry 6/22'./98 COUI'-IC ]:1_ CITY OF:' COLUMB'I:A I"IIE]:(3H]"S GL540R-V05.20 PAGE: 4 B A N K V ii: I"1 ]6) 0 F;,' CHECK NUMBEF;,' AMOUN'I" BANK CI"IECK]:hlG ACCOUIq'T' BAUEF;,' ]BUIL. T ]"IRE: BIEI:;~I~,IAI'-I ASSO[] :I:A'f'ES BIEI;,'N :[ C: K AN]6) L.. ]: F:'SON )'3 :[ F:'F:' ' S, I lqC. B:l:"l't..tl'q I NOLJS ROAI)WAYS, I NC ]6'31'.1 .SERV ICIF'S ]80NE:S]"F;,'O0 RO~C;IEI"IE: ANTblERI...]; BOYIER 'T'F.~IJCI< F:'AF;,'TS BF;,'AKE: & ['i:QUI:F:'ME:NT WARE:HO ):.3F;~ ]: GH'T'OIq IEXCAVA'T' ]'. Iq[:') BF;,'O-']"E:X :, ]:hiE;. )31:;~ODAF;:T BF;,'W I NC C].EN-f'F;.:AL AVE:.'NLJlE F;,'AD:[ATOF;~ CIEI',ITF;,'AI... F;,'OOF:':[ t".K3 COMF'AIqY CE]'-I'T'RAI... CH E: M c.i':; E: A I:;: C I"l C. :1: TY W ]: DE L..OC KSM I TH :[ NG COCA--COI...A BO"f'TL..'I: I'-IG M ]: :OWE C'OI...E: F'UBL :r. CAT :[ ONS [:;OL..LIMB :[ A I..tO'T'S-F'R]; DL..I:i:Y K COMF:' USA ]:lq(] CONNI:i]..I...Y ]; i',I]OUSTF;," I Al... E:I...E:C: COIqS'T'Ig:UC'T' I ON ]3ULL. E:T :[ N COF;~P[3RATE; E:XF:'F;,'ESS [:;I;,'lii:,~3'f' VIEW I...UTHE;F;-:AN HOMIE []F;,'Y,~i.~TEE:L. 'T'F;,'U[]:K E[;:~LJ]:PME:NT CSC C:I:;,'ED ]: T SEF,:V :[ CIE,";; DAKOTA COt. JI',ITY Tlii:CHN:I:CAL. D~I'-I KA OF:'F'F'I CE I MAG Ilq[:; CO ):)OM ]: NO ' S I::' ]: Z2:A I.ED ]: :[ I'-IC f=']...V:[N SAF:'E:'TY SUF:'F'LY li:.:tJI...I._ CONCRIF'f'E PI;,'ODLJCTS F'L..A :[ R I::'OLJI',F'f'A I his F:'OI...IF;,' )3Y F[]UF;~ F:'F;~I]~)L..E:Y ,c3CHW]:N CYCL..]:NG & F:'R :1: DI._IEY-COI..tJMB ]; A HIE ]: GH"f'S I::'F;," :[ DL..EY/C I TY JIF:' GAI...E: F;:E:,~31i']A RCH [31...A,~ii;S MAST E:R,c3 GO0]O M]O/ DR GARY GOF'HER STATE ONE:-CALL GI:;~IEti:.'N W AY G L J T K A E S / K A R E: N HAF:'F:'IEI.. D]:-~A F'L..P.~NS]:GHT/JE"I;,' HARR]tS/JUDY 72549 37 ,. 2.1. 72550 33 ,, 50 7255:1. 2,429. O0 72552 454 ,, 86 72553 764.99 / ,c. o .) q, :1. ;':~ 7 ,, ;'~; 9 72555 11 :, 74:;. 60 72556 261 ,, 86 72557 72558 .1. 72559 ].86,,97 72560 :L6.2:1. 7256:1. 662.92 72562 68 ,, 00 72563 458.00 72564 244 ,, 53 72565 485,, 55 72566 358 ,, .1.8 72567 454.50 72568 240,, 75 72569 !. 279 ,, 73 72570 507., 29 7257:1. 3:1.7.74 72572 365.40 72573 :1.9 ,, 0:1. 72574 20 :, 937 ,, 39 72575 523 ,, 91 72576 :1. 35 ,, 00 72577 30 ,, 00 72578 :1., 270 ,, 6.1, 72579 60 ,, O0 72580 .1., 562 ,, 29 7258.1. 38.07 72582 481.39 7258Z; 901.59 72584 260.5:.':; 72585 5;"94.7:';7 72586 500 ,, 00 72587 6,000.00 72588 922.44 72585;' 190.00 72590 670 ,, 00 7259:1. 248 ,, 50 72592 63,,90 7255;':'; .1., 652.94 72594 2 :, 67;:; ,, 77 72595 2:1.6. O0 BRC I'?:I:NAI'IC]:AI_ SYSTIEI~ 06/:£9/98 '1.0:0 C tie c: k H i s to ry 6/22/98 CC)UI,IC]:L.. 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I W II::'EF~,Ci} ..~. W I I='ES :[ NC I,~](':I(':I~:)L..AKI~{: ~.:3ANITAR. Y SERVIC 72643 13 ,, 83 72644 82., :L 5 72645 8?.5.64 72646 38.76 72647 1 .~. 7.56 72648 55 .. 08 72649 4 ,, 30 72650 192.40 72652 9 :, 978 .. 72 72653 13.66 72654 184 .. 34 72655 18,674 ,, 78 72656 67:!. ,, 23 72657 _'1., 300.00 72658 67.. 09 72659 225.78 72660 38 .. 64 7266]. ]., 496.18 72662 64 ,. 00 72663 162.09 72664 ].62 ,, 4.'1. 7 ~:.'.'666 140 ,. 00 72667 50.11 72668 96., 92 72669 7,253 .. 75 72670 135 .. 39 72671 54 .. 34 72672 350 .. 00 72673 4,932.02 72674 837.43 72675 43.91 72676 256.19 72677 35..35 72678 37 1.63 72679 B]..95 72680 44..67 7268 ]. 41.09 72682 205.59 72683 37.38 72684 4 :, 329 .. 70 72685 240 .. 80 72686 :L 52., 57 72687 100.64 72688 .'L 85 .. 87 72689 100,6].0.02 BRC F'][IgAN([;];AI_ ~Y,~'I"I.:~M 06/19/98 :1. 0 '.' 0 Check History 6/22/98 COLJI',IC~I[I... CZ'¥'Y OF:' COI.~UMB]:A HliE:I:GI"IT,S C';L.~,40F;,'---V05. =-.::0 F'AC';~'i: '7 BAN K VE:I',I:DOR BAN I< f:;I-Ilii:C K:I:I"IG ACCOLJI"IT CI"JE']C K NUMBER AMOUNT W LJl:::"f'l"l LJE;A WW GI-';,'A.'[IqGli:'I~,' WYBFL'[[ TEi: :1: NC 72690 7269]. 72692 9'1...70 195 ,. 58 298.20 CITY OF COLUMBIA HEIGHTS 5go 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN SE~42 '1~'38~'8 (612) ~E!2--2~00 TDD 782--2806 June 15, 1998 Kenneth Stumpf 403 48th Avenue Northeast Columbia Heights, Mn. 55421 Dear Ken: At the Council Meeting on Monday, June 22nd, the Council would like to recognize you for your twenty years of service as a Volunteer Firefighter. The Meeting starts at 7:00 p.m. and is held in the Council Chambers on the second floor of City Hall. You are to be commended for your many years of service to the community of Columbia Heights and to its residents. It is service and commitment such as yours that makes Columbia Heights a great place to live and rear a family. Looking forward to seeing you on Monday, June 22nd, I am, Sincerely, ./l~layor Joseph Sturdevant JS/js ~HF_. ~ITY Of COLUMBIA HEIGHT!~ DOE.e~ NO"1' D[,'~CRIMINATE ON 'THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: 7 APPROVAL ITEM: BY: BY: DATE: COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 22, 1998 AGENDA SECTION: Other Ordinances/Resolutions ORIGINATING DEPT: CITY Administration MANAGER'S NO. ~ W. Fehst APPROVAL ITEM: First Reading of Ordinance No. 1375 BY: J. Student BY: Insurance Commission ~ - ~, ~ DATE: June 19, 1998 DATE: The Council directed the City Manager to research the current status of the Insurance Commission. There have been no meetings for quite some th'ne. All current members of the Commission were contacted regarding their continued service. One member stated he has no interes~ in serving on any board or commission as he is nearing retirement. The other member requested an application be sent to him. The City Attorney was requested by the City Manager to draft an ordinance disbanding the Insurance Commission. MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the public hearing and second reading of Ordinance No. 1375 for Monday, July 13, 1998 at approximately 7:00 p.m. COUNCIL ACTION: ORDINANCE NO. t375 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE INSURANCE COMMISSION The City Council of the City of Columbia Heights does ordain: Section 1: Sections 3.313(1) - 3.313(5), inclusive of Ordinance No. 853, City Code of 1977, which reads as follows, to wit: "3.313(1) An Insurance Commission is hereby established, which shall consist of not more than seven members to be appointed by the Council for terms of indefinite duration. Members shall serve at will and may be removed or replaced by majority vote of the Council. The Council shall appohat a Chairman, and the Comm/ssion shall select a Secretary from among its members. 3.313(2) 3.313(3) Members shall be selected from the insurance salesmen doing business within the City. Notwithstanding any other provision of this Code, the Chairman of the Commission may be remunerated for his service in such amount as set by resolution of the Council; provided, however, that said Chairman or members of his insurance agency shall do no business with the City of Columbia Heights. The Insurance Commission shall serve as an advisory body to the Council and the administrative service of the City. Tl~e Commission shall study and investigate all areas of potential liability for the City and recomme{ad insurance coverages thcre'~br in the best interests of the City. The Commission shall conduct public hearings as are necessary to give full consideration to such matters. 3.313(4) The City may purchase such necessary coverages or self-insure as the Commission may advise. Nothing contained herein shall relieve the City Council from awarding contracts of insurance to the lowest responsible bidder where such process is lawfully required. 3.313(5) The Commission shall establish a monthly meeting date and direct the Secretary to prepare art agenda for each meeting. Said agenda shall be sent to the Commission members for their consideration at least two days prior to the meeting date." is hereby repealed. Section 2: Th/s ordinance shall be in full force and effect from and after thirty (30) days adex its passage. First Reading: Second Reading: Date oi' Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student Secretary to the Council CITY COUNCIL LETTER Meeting of: June 22, 1998 AGENDA SECTION: Other Ordinances/Resolutions ORIGINATING DEPT: CITY Administration MANAGER'S NO. 't W. Fehst APPROVAL ITEM: First Reading of Ordinance No. 1374 - Science, BY: J. Student BY: Technology and Energy Commission DATE: June 19, 1998 DATE: The Council directed the City Manager to contact members of the Science, Technology and Energy Commission regarding the Commission. The Commission has been inactive for many years. All current members of the Commission were contacted regarding any interest they may have in serving on one of the other boards or commissions. One member expressed an interest in serving on the Telecommunications Commission and he was sent an application. The City Attorney was requested by the City Manager to draft an ordinance disbanding the Science, Technology and Energy Commission. MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the public hearing and second reading of Ordinance No. 1374 for Monday, July 13, 1998 at approximately 7:00 p.m. COUNCIL ACTION: ORDINANCE NO. 1374 BEING AN ORDINANCE AMENDiNG ORDINANCE NO. 853, CITY CODE OF 1977, PERTAiNING 2'0 THE SCIENCE, TECHNOLOGY AND ENERGY COMMISSION Tile City Council of the City of Columbia Heights does ordain: Section 1: Sections 3.314(1) - 3.314(a), inclusive of Ordinance No. 853, City Code of 1977, which reads as follows, to wit: ~'3.314(1) 3.314(2) 3.314(3) A Science, Technology, and Energy Commission is hereby established which shall consist of seven (7) permanent members to be appointed by the Council for terms of three (3) years each. Pe~caanent members shall be residents of the City and shall possess teclmical expertise by virtue of education, training, or experience in the physical sciences, engineering, or mathematics and shall possess at least a baccalaureate degree therein. The Science, Technology, and Energy Commission shall establish and appoint its own ex officio members of such numbers and identity as it shall deem appropriate. Tenns of ex officio members shall be of such durations as is necessary and expedient to the topics being considered by the Science, Technology, and Energy Commission. The Science, Technology, and Energy Commission shall continue thereafter to prepare and maintain a current list of persons who may agree to donate technical expertise helpful to the topics which may bc studied by the Commission. Ex officio members need not be residents of the City auld their expertise need not be limited to physical sciences, engineering or mathematics. Each ex officio member shall possess the title Technical Advisor. The Science, Technology, and Energy Commission shall: (a) evaluate and advise the Council on highly technical proposals such as the use of computer services by the City Administrative Service [as requested by the Council]. (~) analyze, devise and recommend to the Planning and Zoning Commission and Council such changes in the Zoning Code as may be necessary and desirable to both pen'nit and closely regulate energy conservation enhancement in structures; (c) provide analysis and advice to the Planning and Zoning Commission, Council, Administrative Service or other Boards and Commissions on technical subjects referred to it from time to time; 3.314(4) (d) advise fl~e Council and aid thc Administrative Service in the prcpasstion of technical specifications for the purchase of technical equipment or services; (e) review the City Code to dcterminc areas of obsolescence or impending obsolescence and recommend changes to thc City Council before such problems become acute; (0 conduct such studies as are necessary to advise the City Council about the development of a City energy policy and energy action statement; (g) inform the residential, commercial and industrial citizens of the City of the importance of energy conservation and motivate the public to conserve energy as the City Council shall direct; and (h) evaluate its effectiveness in achieving the City Council's objectives. Notwithstanding the foregoing list of duties, the Science, Technology, and Energy Commission shall undertake none of thc tasks provided in this section unless the City Council specifically directs it to perform such a particular duty." is hereby repealed. Section 2: This ordinance shall be in full force and effect from and after tlfirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Joseph Sturdevant, Mayor Jo-Anne Student Secretary to thc Council 2 CITY COUNCIL LE'rTER AGENDA SECTION:No. ~ u"TH~R~ BUSINESS IrEM: Transfer of funds for auto theft NO. prevention p'ant reimbursement "/-4-1 ORIGINATING DEPARTMENT POLICE BY: Thonms M. Johnso~ DATE: June 11, 1998 ~ v Meetin~ of: June 22, 199_8 CITY MANAGER APPROVAL: ^TE: / Background: In 1997 the City Council approved the Columbia Heights Police Department's involve, ment in a countywide auto theft prevention grant. This gram gave us access to equipment such as a bait car and overtime money in order to survey the bait car anti apprehend auto thieves. On May 8, 1998, members of our department assisted with search warrants of scrap yards located in Anoka Coumy, looking for stolen cars and car parts. As a result, eight officers used 32 hours of overtime, totaling $1,216. In order to pay for the overtime on this program, it was necessary fa' us to charge these dollars to our current overtime budget and then to submit to the County for reimbursement. We have now received our second reimbursement from the County in the amount of $1,216. Analysis/Conclusion: Because the $1,216 is considered revenue, it was placed in the General Fund Revenue accamt. I am requesting that the City Council direct that this money be appropriated from General Fund Revenue to the Police Department's budget, line 1020. This will allow us to replace the money that was initially taken from our budget in order to participate in this program. Recommended Motion: Move to appropriate $1,216, the total amount reimbursed to us from the Anoka County auto theft grant, from the General Fund Revenue to the Police Department 1998 budget under line 1020. TMJ:mld 98-210 COUNCIL ACTION: City of Columbia Heights Police Department To: CID Lt. Klink From: Leonard Olson, Captain Subject: County Auto Theft Grant, Billing Date: May 12, 1998 INVOICE The City of Columbia Heights participated in the auto theft program where our officers assisted at a local scrap yard. The detail was on May 8, 1998 from 0900 to 1300 hours. Larry Johnson approved the participation of (8) eight of our officers. 32 manhours X $38.00/hour = $1216.00 Please make check payable to the City of Columbia Heights. cc file CITY COUNCIL LETTER AGENDA SECTION: OTHER BUSINESS NO. t7 ITEM: Approval of Multi-Agency Agreement, Auto Theft Task Force NO. q- -I ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso~ DATE: October 7, 1998 - O' ~/ Meetin~ of October 13, 1997 CITY MANAGER APPROVAL:r. ~,,,~/! / BACKGROUND: ~ is a letter I _rec~___'ved from Pamela MeCabe, Assistant Anoka County Attorney. This letter is in referen~ to an auto theft task force for which Anoka County C.I.D. has received a grant. We are being asked to sign the attached 'Multi-Agency Agreement,' which is required by the grant to show that all agencies in Anoka County are making a joim effort to reduce theft of autos in our county. ANALYSIS/CONCLUSION: I have talked to Investigator Russ Johanson, who will be heading up this task force, and he gave me the following information: 2. 3. 4. There will be no matching funds required from us. One-third of the grant funds will be used for overtime surveillance. One-third of the money is for equipment. One-third of the money is for inspection and investigation of stolen cars and for the establishmem of a data base of stolen autos in the county. This would be accessible by our agency as we needed it. Schools will be offered to Ixain office~, in proper techniques for stolen auto follow-up. Other than the cost of sending an officer to training-which is a straight time line item in our budget-I see no impact on our budget. All surveillance overtime would be reimbursed to the department from the grant through ~ county. I see the program as a way to be more proactive in the investigation of auto thefts in our community. We have been averaging approximately 101 auto thefts per year since 1993. I see no negatives to this program. It appears this is a win/win for our city and our department, and I feel that we should sign the multi-agency agreement and be a pan of this program. RECOMMENDED MOTION: Move to direct the Mayor and City Manager to enter into a Multi-Agency Agreemem with Anoka County for the Anoka County Auto Theft Task Force, to be funded through a grant obtained by Anoka County from the Minnesota Department of Public Safety in the amount of $115,528. Attacl'maent TMJ:mld 97-439 COUNCIL ACTION: ANOKA COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center · 2100 Third Avenue · Anoka, MN 55303-2265 Administration Civil Division Family Law & Mental Health Division (612) 323-5550 (612) 422-7589 Fax Criminal Division Investigation Division Juvenile Division Victim-Witness Services (612) 323-5586 (612) 422-7524 Fax December 1, 1997 Chief Thomas Johnson Columbia Heights Police Dept. 559 Mill Street NE Columbia Heights, MN 55421 Re: Anoka County Auto Theft Task Force Multi-Agency Agreement Dear Chief Johnson: Enclosed is a copy of the executed Anoka County Auto Theft Task Force Multi-Agency Agreement for your city's files. Attached to the copy of the agreement signed by your city is a copy of each of the signature pages signed by the other parties to the agreement. Sincerely, Pamela McCabe Assistant Anoka County Attorney cc: Larry Johnson, Anoka County Sheriff's Office Affirmative Action / Equal Opportunity Employer Anoka County Auto Theft Task Force MULTI-AGENCY AGREEMENT THIS AGREEMENT is made and entered into between the Cities of Anoka, Blaine, Columbia Heights, Coon Rapids, Fridley, Lino Lakes, Ramsey, Spring Lake Park, St. Francis, Circle Pines and Lexington (Cities), and the County of Anoka (County), each acting by and through its governing body. (1) '1'1~¢ County is receiving a Minnesota Auto Theft Prevention Program grant to be used for the Anoka County Auto Theft Task Force. (2) The Anoka County Joint Law Enforcement Council supports implementation of the Anoka County Auto Theft Task Force. (3) The law enforcement agency in each of the Cities has expressed an interest in participating in the Anoka County Auto Theft Task Force. (4) The Minnesota Auto Theft Prevention Program grant requires the grant recipient to have all participating agencies sign a multi-agency agreement. NOW, THEREFORE, in consideration of the mutual agreements contained herein, the parties to this agreement agree as follows: ' 1. pLrRPOSE 1.1 The parties agree that they have joined together for the purpose of implementing the Minnesota Theft Prevention Program grant through the Anoka County Auto Theft Task Force. 1.2 The law enforcement agency of each party signatory is referred to as participating agency. 2.1 This Agreement is effective July 1, 1997, or the effective date of the Minnesota Theft Prevention Program grant, whichever is later. 2.2 This Agreement shall continue in effect until terminated in accordance with the provisions set forth herein. ANOKA COUNTY AUTO THEFT TASK FORCE The Anoka County Auto Theft Task Force will operate as an auto theft investigative unit serving Anoka County and its local municipalities in accordance with the terms and conditions of the Minnesota Theft Prevention Program grant. 3.2 Participating agencies may assign personnel to the Anoka County Auto Theft Task Force. 3.2.1 Personnel will be assigned to the Anoka County Auto Theft Task Force to assist with a specific auto theft investigative detail. 3.2.2 The Anoka County Sheriff will assign an officer to act as the Anoka County Auto Theft Task Force coordhaator. 3.3 2 Participating agencies will cooperate in establishing the computer data base in accordance with the terms and conditions of the Minnesota Theft Prevention Program grant. 3.4 Upon request, participating agencies will assist the County with documentation necessary to complete forms and reports required by the State. 4. CONTRACTS AND OVERTIME 4.1 4.2 All contracts and purchases made pursuant to this agreement shall be made by the County and shall conform to the requirements applicable to the County. Overtime for personnel costs incurred by a participating agency to assist with a specific auto theft investigative detail will be reimbursable to the participating agency by the County from Minnesota Auto Theft Prevention Program grant or other funds received on behalf of the Anoka County Auto Theft Task Force. 4.2.1 In order to be eligible for reimbursement, overtime must have received prior authorization from the Anoka County Auto Theft Task Force coordinator. 5.2 DISBURSEMENT OF FUNDS AND STRICT ACCOUNTABILITY The County agrees to act as the fiscal agent for {he Mir~esota Auto Theft Prevention Program grant and the Anoka County Auto Theft Task Force. All funds disbursed pursuant to this agreement shall be disbursed by the County pursuant to the method provided by law. 5.3 Funds shall be accounted for according to generally accepted accounting principles. 5.4 A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by any party. 6. INDEMNIFICATION 6.1 Each party shall indemnify and hold harmless the other parties against all claims, losses, damage, liability, suits, judgments, costs, and expenses by reason of the actions or inactions of personnel assigned by that party's participating agency to Anoka County Auto Theft Task Force auto theft investigative detail. 6.2 This agreement to indemnify and hold harmless does not constitute a waiver by any party to this Agreement of limitations on liability provided by Minn. Stat. Chap. 466 or any other applicable law. 7. TERMINATION AND WITHDRAWAL 7.1 Any City may withdraw by giving 30 days notice in the form of a certified copy of a resolution of its governing body indicating its intention to withdraw from this Agreement. 7.1.1 Notice shall be delivered in person or by mail to the Anoka County Sheriff. 7.1.2 A copy of the certified resolution shall be forwarded by the Anoka County Sheriff to each of the participating agencies a~t the Anoka County Attorney. 7.2 8.2 This Agreement shall terminate when grant funding from the Minnesota Auto Theft Prevention Program is no longer available to fund the Anoka County Auto Theft Task Force. DISTRIBUTION OF FUNDS AND PROPERTY Funds received by the County as reimbursement for the costs of investigation expenses will be distributed to the party incurring the expense. Upon termination of this Agreement, any remaining funds and any property acquired by the County on behalf of the Anoka County Auto Theft Task Force shall be distributed to the Anoka County Joint Law Enforcement Council for use in its activities or sold in accordance with the terms of the Grant Agreement. 8.2.1 Proceeds from any sale will be equally distr~uted amongst the participating agencies. 9. EN¢I'I RE AGREEMEiN~r 9.1 This agreement constitutes the entire agreement of the parties on the matter related hereto. 9.2 10. The agreement shall not be altered or mended, except by agreement in writing signed by the parties hereto. SIGNATURES 10.1 All parties to this Agreement need not sign the same copy of the Agreement. 10.2 An original Agreement signed by each party to this Agreement shall be maintained in the Office of the Anoka County Attorney. IN WITNESS WHEREOF, the parties have signed this Agreement on the dates stated below: Dan Erhart, Chair Board of Commissioners CITY OF COLUMBIA HEIGHTS By: Dated: /~/ - / ~ , 1997 Dated: /~///~/~'//~/~ y , 1997 AttesU County Administrator THE NI]NLFrES OF THE JOINT MEETING OF THE TELECOMMLrNICATIONS COMMISSION AND THE CITY COUNCIL FOR THE MEETING OF THURSDAY, MAY 21, 1998 The meeting was called to order at 7:35 p.m. by Chairman, Dennis Stroik. ROLL CALL: Commission Members: Council Representative: City Representative: Cable TV Representative: Legal Counsel: Dennis Stroik, Ken Henke, and Reuben Ruen (arrived 7:50 pm). Bob Ruettimann Linda Magee and Jean Kuehn Kathi Donnelly-Cohen Tom Creighton Also present were Joe Sturdevant, Mayor and Ed O'Donnell, the Iv[IS Coordinator for the City. APPROVAL OF MINUTES Motion by Ken Henke, seconded by Dennis Stroik to approve the minutes from the meeting of March 19, 1998. All ayes. OLD BUSINESS A. Channel Check Everytl'fing checked out fine during the channel check. It was noted we need to get a universal remote that will control the TV, VCR, and Cable Box. B. Correspondence Log and Complaint Follow Up. There were no complaints received by the City since the last meeting. C. Status of Digital Light System in Council Chambers Jean reported that she has been in contact with a couple of students from NEI who are willing to do this work as a school project. As they are designing the system for the cost of the supplies only, Jean has told them to proceed. D. Other Old Business There was no other old business. TELECOMMUNICATIONS COM2VIISSION PAGE 2 MAY 21, 1998 NEW BUSINESS A. 1s~ Quarter Franchise Fees A copy of the franchise fees received fi.om MediaOne for the 1~' quarter of 1998 was enclosed in the agenda packets for the commissioners to review. Kathi was asked when the Golf Channel would be added to the line up. She stated that when the system is upgraded to 750 mzh, it will provide more channel capacity, and that the Golf Channel is one of the programming additions that is being considered. B. Status of Review of Rate Increase Forms Tom reported that the forms are being reviewed by a fnma in Chicago. They have requested more information from Kevin Griffin of Meredith Cable. Upon receipt of the information, the firm will prepare a summary of their findings. Tom will keep us updated. C. Receipt of the Annual Report A copy of the Annual Report was enclosed in the agenda packets. Kathi briefly answered questions of the members. We will re-address this at a future meeting so the commission members have an oppommity to review the report. Kathi asked the commission members to consider discontinuing the requirement for an Annual Report as information is available upon request. She stated that other commissions have decided to eliminate their reports as it is very hard to make them system specific anyways. Dennis said this could be discussed at a future meeting when we take action on the 1997 Report that was provided in the agenda packet. D. Recommended Action of the Transfer of Ownership to MediaOne Group, Inc. Enclosed in the agenda packets was a final report, analysis, and the conclusions as prepared by Tom Creighton and Bob Vose regarding the transfer of ownership to MediaOne Group, Inc. Also enclosed was a sample Resolution consenting to the separation of US West Communications and US West Media Group. Tom reviewed some of the details which we need to consider in approving the transfer. He addressed each of the areas we need to analyze-the technical ability, the legal qualifications, the character qualifications, and the financial stability of the company. He explained this is not really a Ixansfer of ownership, but actually a separation of the corporations. US West is splitting apart its cable system and phone systems. This has to be accomplished by July 31, 1998. MediaOne Group, Inc. and New US West, Inc. have agreed to meet the five following conditions: Execution and delivery of a letter reaffn'ming the Corporate Guaranty fi.om MediaOne Group in a form and substance acceptable to the City. Execution and delivery of a copy of the Separation Agreement detailing the understandings and agreements between MediaOne Group and New US West subsequent to separation, the inclusion therein of non-competitive agreements shall void this approval and consent as of the date hereof; and Compliance with all federal, state, and local government orders, decisions, authorizations, or approvals relating to Media One Group's ownership and operation of the system; and TELECOMMUNICATIONS COM2M]SSION PAGE 3 MAY 21, 1998 Successful consummation of the transaction as described in the SEC Form S-4, including receipt of all required regulatory and shareholder approvals, on or before July 31, 1998 with written certification that the transaction was consummated in materially the same manner as indicated in the SEC Form S-4. In the event closing does not occur prior to this date, the City's consent to transfer shall be deemed to be withheld. Reimbursement of ail reasonable fees incurred in the City's review of the proposed transactions. Tom said MediaOne has been very cooperative and has provided information as requested. As they have agreed to the above items, he doesn't see any reason not to approve the separation. Motion by Ken, seconded by Reuben, to recommend the City Council adopt a Resolution consenting to the separation of US West Communications and US West Media Group. All ayes. This will go to the City Council on Tuesday, May 26, 1998 for consideration. Vacancies on the Commission Bob Ruettimann informed the commission members that Council will be interviewing candidates so appointments can be made to the various boards and commissions that have vacancies. The City Council has decided to incorporate the Science and Technology Commission into the Telecommunications Cornnussion as many of the technology changes taking place are in the communications field. Members of the Science and Technology Commission (who have not met for several years), will be contacted to see if they are interested in filling one of the vacancies on this commission. Presentation by MIS Coordinator and Priorities of the City in this Area Ed O'Dormell gave a presentation to those present on the current technology being used by city employees, the progress being made within the constraints we have to work with, as well as resources that could be tapped, such as the internet, which would make interactive information available to employees as well as residents. He explained that we presently have about 80 computers being used throughout the city, with 12 still needing to be updated to a pentium level. Our present phone system is not conducive to establishing multi user internet access. We only have a 10 line analog system and it would be advisable to have a T1 line system installed prior to seeking internet access. He also discussed establishing a web site for the city. With the use of an LCD projector (borrowed from the school district), we briefly viewed the web sites of several other government entities. Ed reviewed estimated costs inyolved in updating our equipment, establishing internet access, as well as costs that would be incurred to establish a web site and to maintain it after it's created. Ed stated that he would not recommend just throwing up a "Stage 1" web site. He said planning the information that the City wants its viewers to obtain is important. Much of the information now found in the City Newsletter would be examples of data we would want to provide access users. And to keep the information current so it is utilized by people is also important. To have something that is not useful would be a waste of time and money. This presentation was very helpful. It gave the commission members and the city council members that were present, a better idea of where the city's at according to today's standards, how we compare to other government entities, and what has to be done to bring us up to speed with communication technology. He presented the priorities he has established to move toward this goal which is subject to the money budgeted for such upgrades. Other New Business There was no other new business. TELECOMMUNICATIONS COM/VlIS SION PAGE 4 MAY 21,199g REPORTS A. Report of Commissioners The Commissioners had nothing to report. Report of MediaOne-Mareh 98 and April 98 Kathi reviewed the reports that were enclosed in the agenda packets. There was a discussion regarding the number of cable outages recently due to the recent storms. Kathi stated that the system will be more reliable after its upgraded. Cable outages will be fewer as the lines will be looped so transmission will have alternative paths to follow to provide service. Report of the Cable Attorney Tom had nothing further to report. D. Report of the Assistant to the City Manager There was nothing further to report. Motion by Ken, seconded by Reuben, to adjourn the meeting at 9:00 pm. All ayes. Respectfully submitted, Shelley HansOn Secretary CITY OF COLUMBIA HEIGHTS S90 40TH AVENUE: N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 PLANNING AND ZONING COMMISSION REGULAR MEETING OF JUNE 2, 1998 MINUTES The June 2, 1998 Planning and Zoning Commission meeting was called to order by Commissioner Ramsdell at 7:00 p.m. Members present were Ramsdell, Fowler and Peterson. Commissioners Paulson and Szurek were absent. Also present were Joe Ho,man (City Planner), Ken Anderson (Director of Community Development), Kathy Young (Asst. City Engineer), and Kathryn Pepin (Secretary). MOTION by Fowler, seconded by Ramsdell, to approve the amended minutes as presented in writing from the meeting of May 5, 1998. Voice Vote: All Ayes. OLD BUSINESS: Ao Public Hearing Preliminary/Final Plat Review Case #9801-02 Jeff Bahe/Bob Williams RE: 3701 Central Avenue Columbia Heights, Mn. Mr. Holtman reminded the Commission that this case was tabled from the January meeting for review of the preliminary and final plat pending the outcome of the referendum. Mr. Ho,man informed the Commission that the revisions to the final and preliminary plats have not been received by staff as of the start of the meeting. He recommended that the case be tabled until the July 7 meeting or to a special meeting to allow staff time to perform a review of the documents. Mr. Gullickson apologized to the Commission for not having the plats to the City in a timely manner stating that his company has been without power and unable to complete work due to storm damage. Kathy Young, Assistant City Engineer, distributed a memo from Kevin Hansen, Director of Public Works providing his comments/requirements regarding his review of the site/civil plans dated May 22, 1998 of the proposed Bobby and Steve's Autoworld. Commissioner Ramsdell stated that he would prefer to delay action on this case rather than approve something without staff review. MOTION by Peterson, seconded by Fowler, to table action on this case to a special meeting to be held Thursday, June 4, 1998 at 8:00 p.m. in the City Council Chambers. Voice Vote: All Ayes. Motion carried. HNE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EOUAL OPPORTUNITY EMPLC~ER PLANNING AND ZONING COMMISSION REGULAR MEETING - MII~U'I-ES JUNE 2, 1998 PAGE 2 Public Hearing Preliminary Plat Review Case//9804-20 CrestView Corporation ~.~.,!?. Reservoir Blvd. Columbia Heights, Mn. Mr. Hollman presented the request of CrestView Corporation for approval of the preliminary plat for the proposed development of a HUD 202, 40 unit Iow income senior housing complex at 1675 N.E. 44t" Avenue. He reminded the Commission that at the April Planning and Zoning Commission meeting the request for iotsplit, Conditional Use Permit and a number of variances were approved for this development with the preliminary and final plats being tabled. He stated that the preliminary plat has been reviewed by staff adding that the plat is not required and would not be reconfiguring any lot lines, but is being completed in an effort to simplify the legal descriptions for the property, Mr. Hollman reviewed the new easements being proposed on the property: A 10 foot wide drainage and utility easement around the perimeter of the property. Utility Easement "A" is a fire lane easement from Reservoir Blvd. serving the HUD 202 building and Crest View Lutheran Home. Utility Easement "B" is a fire lane easement off 45~" Avenue NE intended to serve Royce Place and The Boulevard. As shown on the plat, this easement stops on the western edge of Lot 2, Block 1. It will need to continue into Lot 3, Block 1. A drainage easement around the detention pond. He stated that the approved site plan indicates there would be a second link from the new HUD 202 building to Crest View Lutheran Home adding that this link would need to be shown on the plat. He indicated that this item has been satisfied. Mr. Hollman pointed out to the Commission that Section 9.406(6) of the Zoning Ordinance states that each plat shall provide for a dedication to the municipality an area not less than 10% of the total proposed area to be subdivided. He stated that considering that this plat is not creating any additional lots or reconfiguring lot lines, staff is recommending that this requirement be waived. Section 9.406(6)(c) states that this requirement may be waived and/or modified by the Council, after recommendation from the Planning and Zoning Commission, for one of the following reasons: Ag The enforcement of this provision would act as an extreme hardship to the property owner, because of the size of the tract involved, the topography of the land or the owner has already dedicated comparable areas in other subdivisions in the City; The owner contributes a cash equivalent to the City Treasurer for the "Park and Recreation Funds" of the City. A cash equivalent shall be a sum mutually agreed upon representing 10% of the market value of the tract in an underdeveloped state on the date the preliminary plat is presented to the City. PLANNING AND ZONING COMMISSION l~.~lJL~l~ lvl£E.'l')liG. N~)III)TE$ JUNE 2, 1998 PAGE 3 Mr. Holtman informed the Commission that the Fire Department had an opportunity to review the plat and suggested that the fire access road on the west and north sides be shown. The Public Works Department also had an opportunity to review the proposal adding that he had not received any comments as of the time this report was written. Mr. Hollman informed the Commission that the items addressed in the recommended motion for'the approval of the preliminary plat were addressed and satisfied. Commissioner Ramsdell inquired as to whether the hard surfacing of the fire lane had been resolved. Shirley Barnes, representing the CrestView Corporation, replied that yes, the area would be hard surfaced. Council Representative Peterson inquired if the fire lane would be gated. Ms. Barnes did not have that information available and was not sure if that was a requirement. MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Preliminary Plat for CrestView Corporation. Voice Vote: All Ayes. Motion Carried. MOTION by Peterson, seconded by Fowler, to recommend to the City Council that the City Council waive the requirement for a dedication to the municipality an area not less than 10% of the total proposed area to be subdivided. Voice Vote: All Ayes. Motion Carried. **THESE ITEMS TO APPEAR ON THE CITY COUNCIL AGENDA OF JUNE 8, 1998. Public Hearing Variance Case #9805-24 Walter Horishnyk 5055 Madison St. Columbia Heights, Mn. Mr. Hollman presented the request of Walter Horishnyk for a seven (7) foot setback variance to Section 9.104(5) of the Zoning Ordinance to allow the construction of a 24' x 28' (672 square feet) detached garage at 5055 Madison Street with the vehicle entry doors facing 51'~ Avenue set back thirteen (13) feet from the lot line. This case was tabled from the May meeting for verification of the hardship by staff. Section 9.104(5) requires that a garage be designed so that if the vehicle entry door is facing a street or alley, the distance between the door and the lot line shall be twenty {20) feet or more. Mr. Hollman informed the Commission that an existing 12' x 22' garage and 7' x 22' shed will be torn down. The proposed location of the new garage will keep the front building line the same as the existing garage and house. The addition would expand the footprint of the garage on the east, west, and south sides, while not encroaching any further toward 51'~ Avenue. PLANNING AND ZONING COMMISSION ~[r~UL~P, ~[~_TiNr~ - NU. NUTr~,~ JUNE 2, 1 gg8 PAGE 4 At the May Planning and Zoning Commission meeting, Mr. Horishnyk explained that there is a large oak tree near his property line that is a concern. He stated that construction of the garage at the required location may damage its root system. It is his opinion that the tree is more likely to remain healthy if the garage is constructed away from the trunk. Mr. Hollman stated that on May 13 he and Lauren McClanahan, Public Works Superintendent, visited the site. That visit revealed that there is a very large oak tree in the area that appears to be located on the adjacent property to the south. He directed the Commission's attention to a memo from Mr. McClanahan regarding the potential impact of construction on the health of the oak tree. He also stated that there is a smaller birch tree in the area that Mr. Horishnyk would like to protect adding that this tree is not located right where the garage would be constructed, but it would be very close to the required location. He also added that along with these trees, there is a vegetated area consisting of shrubbery and brush along the south property line that Mr. Horishnyk would also like to maintain. It was Mr. Hollman's determination that this area would be negatively impacted if the garage were constructed at the required location. Mr. Hollman stated that there is not a clear determination of hardship on the property, but, based on the site visit and the Zoning Ordinance definition of hardship, it was his opinion that there is enough evidence on the site to prove that a hardship (being tree location) does exist. MOTION by Fowler, seconded by Paterson, to recommend to the City Council the approval of the variance of seven (7) feet to allow the construction of a garage with the vehicle entry door thirteen (13) feet from the property line at 5055 Madison Street due to the hardship of tree location and number on the lot. Voice Vote: All Ayes. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA OF JUNE 8, 1998. NEW BUSINESS: Petitions, letters and requests. Ac Public Hearing Cond. Use Permit & Site Plan Case//9806-26 Larry A. McDonald RE: 4757 Central Ave. Columbia Heights, Mn. Mr. Hollman presented the request of Larry McDonald for site plan approval and a Conditional Use Permit to open a combination Subway Restaurant and TCBY in the former Peaking Palace Restaurant at 4757 Central Avenue NE. Plans indicate that the entire building will be divided into three separate commercial operations. He explained that the Subway/TCBY will share space, utilizing roughly 2,150 square feet of the approximately 4,846 square foot building. There will be a drive-up window and an outdoor patio for use by restaurant patrons. Mr. Hollman informed the Commission that there were two pertinent zoning cases on the property in 1989. Case 8903-06 was a Conditional Use Permit to allow the remodel and operation of a 163 seat restaurant and Case PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 5 8905-17 was a Site Plan Approval to allow the construction of a 10' x 32' addition to the rear of the building. This building was damaged by fire on December 2, 1997 and is in need of extensive remodeling which is being done by the applicant. Mr. Hollman stated that the surrounding property on the north, south and east is zoned RB, Retail business and is used commercially. The property to the west is in the City of Hilltop and is used commercially. This site contains the former Peaking Palace Restaurant. He felt that the re-use of this building would enhance the character of the surrounding property. Mr. Hollman informed the Commission that restaurants are allowed as a Conditional Use Permit in the RB, Retail Business District. According to Section 9.113(2) of the Zoning Ordinance, a Conditional Use Permit will be required if the proposed use contains a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and prepared food delivery establishments as such establishments are defined in Section 9.103(63). He added that minimum Yard and Density Requirements would be as follows: Lot Width shall be at least 50 feet- subject parcel is 162.69 feet wide; Lot Area shall be at least 6,000 square feet- subject parcel is 47,713 square feet; Front Yard Setback shall be 15 feet- existing structure exceeds this requirement; · There shall be at least one 10 foot side yard, the other side yard can be zero feet. This property has one side yard of about 4.4 feet and the other exceeds the 10 foot requirement; · Rear Yard Setback shall be 10 feet. The existing building exceeds this requirement; · The floor area ratio shall not exceed 1.0. The property has a floor area ratio of approximately 1, which exceeds this requirement; · Need minimum frontage of 40 feet. Subject parcel has 162.69 feet of frontage along Central Avenue. Mr. Hollman informed the Commission that parking for a restaurant requires at least one (1) space for each three (3) seats based on capacity design or where there is no design layout, one (1) space for each thirty-five (35) square feet of gross floor area. He stated that the design layout indicates 56 seats which requires 19 parking spaces adding that there are 64 total parking spaces proposed on the site and two handicap accessible parking spaces indicated near the southwest corner of the building. The patio will accommodate approximately 12-15 additional seats which would require an additional three to four parking spaces plus the 148 square foot office which would require one (1) parking space. He stated that the Subway/TCBY will require between 20-25 total parking spaces out of the 64 proposed spaces which leaves a large amount of available parking for future tenants. One (1) handicap accessible space is required for every 25 regular spaces, so one (1) more handicap accessible space will need to be provided. He informed the Commission that this issue was discussed with the applicant and he does plan to add another handicap accessible space. Also, one (1) parking space will need to be a van accessible space which is indicated on the site plan. PLANNING AND ZONING COMMISSION REGULAR MEETING. MINUTES JUNE 2, 1998 PAGE 6 Mr. Hollman informed the Commission that the site plan indicates 19 existing parking spaces do not meet dimensional standards for parking spaces and 45 new spaces that will meet requirements. Under the Zoning Ordinance, the required dimensions of a parking space are 9' x 20'. The 9' x 18' spaces along the western side of the building can easily be extended into 9' x 20' spaces just by striping. There are twelve spaces with §' x 1§' dimensions located along the western property line which is considered the front yard for the property. Section 9.116 of the Zoning Ordinance requires that parking areas meet front yard setback requirements. A variance would be needed to keep the parking in this location. Also, the dimensions of the parking spaces will need to be extended to meet the 9' x 20' requirement or a variance from this requirement will be necessary This dimensional increase would create an 18 foot drive aisle which is narrow for 90 degree parking design. Mr. Hollman stated that typically, a 22 or 24 foot aisle is desired, but the Zoning Ordinance does not regulate the width of drive aisles. One alternative worth exploring would be the potential to remove and relocate those parking spaces on the site. He added that the 12 spaces are not needed for this proposal, but will more than likely be needed for future tenants. The applicant has been advised of this issue and he is evaluating possible options with his architect. Mr. Holiman stated that loading requirements, as stated by the Zoning Ordinance, are as follows: A loading berth shall be not less than 12 feet in width, 25 feet in length and 14 feet in height and, for retail sales and service stores at least one berth for each building having 2,500- 6,000 square feet. He informed the Commission that there is one 12 x 25 loading berth indicated on the site plan on the east end of the building. Mr. Hollman added that the site will continue to utilize the existing ingress/egress route. The site plan indicates that there will be 16 foot wide one-way drive aisles on the north side of the parking lot. A typical aisle width for 45 degree parking as shown on the site plan is 13 feet when there is parking on one side of the aisle. There is also an existing 25 foot aisle between the 90 degree parking spaces on the west side of the site. Mr. Hollman stated that the proposed method of traffic circulation on the site appears to be adequate. He informed the Commission that the Zoning Ordinance requires all open off-street parking areas to provide a bumper curb of five to seven inches high around the perimeter of the parking area and a curb of no less than five (5) feet from a building that has parking around it. Also, a curb of five to seven inches high is required along the front yard setback line, and grass or plantings shall occupy the space between the right-of-way line and curb. If the parking remains in the front yard, a variance from this requirement will be necessary. Mr. Hollman stated the Zoning Ordinance requires solid waste material to be so located and fenced as to be removed from public view and shall be kept in an enclosed building or properly contained in a closed container for such purposes. Mr. Hollman stated that the site plan indicates an enclosed area off the northeast corner of the building for storage of refuse. He also stated that mechanical equipment located on the roof of any building shall be screened with material designed to blend harmoniously with that building's facing material. Parking areas for 21 spaces or more shall have 200 square feet of landscaped area for each 20 spaces. There is a five foot wide island containing a conifer screen proposed along the northern property line and two vegetated islands located on the east and west sides of the 26 space parking area north of the building. The combination of PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 7 these vegetated islands comply with this requirement. All lighting used to illuminate an off-street parking area shall be shaded or diffused so as to reflect the light away from the adjoining property and away from abutting traffic flow. Also, glare of an intensity exceeding three (3) foot-candles at the boundary of the site, directed onto adjoining properties or onto a public street shall not be permitted. The site plan indicates five (5)light pole fixtures around the property. A lighting plan will be submitted, reviewed and approved by staff during the building permit review and approval process. Mr. Hollman stated that a nine (9) foot wide drive-thru lane is proposed with stacking space for approximately four (4) vehicles. The Zoning Ordinance does not specifically address lane widths or stacking spaces. However, it would seem that nine (9) feet is not enough space for a convenient drive-thru service. This nine (9) foot aisle will be designated with pavement markings rather than a curb which will allow for wider vehicles to pass through and for snow storage. It was his opinion that stacking space for four (4) vehicles should be enough and it appears that there is ample space on the lot for any overflow without impeding traffic circulation. There is an outdoor patio proposed which will contain additional seating. The site plan indicates that this area will cover approximately 450 square feet with screening on the western edge and also along the building. There will be a curb separating the patio from the parking spaces and drive aisles. This patio should be separated from the surrounding parking lot by a protective barrier to separate patrons from vehicle traffic. The applicant does plan to insert bollards around the patio. Mr. Hollman informed the Commission that the site plan indicates that there will be four (4) separate areas for snow storage. The Zoning Ordinance does not contain specific size or area requirements for snow storage, but it appears that these areas will provide adequate space for snow storage. Mr. Hollman stated that specific plans for signage have not been submitted. A sign permit application will need to be submitted, reviewed and approved by staff prior to erecting any signage. He noted that the site plan does indicate a free-standing sign located within the front yard on the western edge of the property. However, free- standing signs are required to meet front yard setbacks so the sign can not be placed in this location without a variance. The applicant has been notified of this requirement. Mr. Hollman stated that the City Comprehensive Plan designates this area for future commercial development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability of the Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan promotes the rehabilitation of existing development land in the City. The proposal will not negatively impact any nearby residential areas and will provide an appropriate reuse of an existing building, so the proposal is consistent with the City Comprehensive Plan. Commissioner Ramsdell opened the public hearing. PLA~{(qING AND ZONING COMMISSION REGULAR MEETING- MINUTES ,JUNE 2, 1998 PAGE 8 Mr. McDonald was present and stated that he would be working with his architect to rework the parking areas so that the parking spaces are the correct size. He stated that the lot would be restriped. Ken Welle, of 4801 Central Avenue, was present to voice his concern regarding the conifer islands in the northerly parking area of Mr, McDonalds property which would be to the south of Mr. Welle's property. He felt that these islands would prohibit the access of semi trucks for deliveries to his business. He would prefer to see the landscaping in other areas. Discussion was held regarding the retaining wall and hill behind Mr. McDonalds property. Council Representative Peterson felt that Mr. Welle and Mr. McDonald should come to an agreement that would work for both parties for use of parking areas, etc. He also stated that this is an old building constructed under old rules. He felt that there has not been a problem in the past with people parking in the front yard area and that people would continue to park there whether the spaces are stripped or not. Commissioner Ramsdell suggested that the conifer island be relocated to outline the drive thru lane. Ken Anderson, Director of Community Development, stated that he would hope that there would be findings unique to this property to allow the variances so as not to set a precedent on hardship requirements especially with the rewrite of the Zoning Ordinance coming up this year. He felt that the former use of a sit down restaurant would not be the same as this proposed higher density use that will generate higher traffic and more turnover of customers. MOTION by Peterson, seconded by Ramsdell, to approve the Site Plan to allow the operation of a SubwaylTCBY Restaurant in the Retail Business Zoning District at 4757 Central Ave., subject to the following conditions: Stripe designating parking spaces along the western edge of the building be extended to comply with the 9' x 20' requirement. The 12 parking spaces along the western edge of the property be brought into compliance through removal and relocation, or application for variances will need to be made. Motion by Peterson, seconded by Fowler, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a Subway Restaurant and TCBY Restaurant in the Retail Business Zoning District at 4757 Central Avenue, subject to the following conditions: All required state and local codes, permits, and inspections including, but not limited to building permits, fire code, and health department regulations will be met and in full compliance. PLANN}NG AND ZONING COMMISS}ON REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 9 o 4. 5. 6. Mechanical equipment located on the roof of the building and waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. Light directed onto adjoining properties and public streets shall not exceed three (3) foot candles. Water run-off shall be channeled into a storm drain, water course, ponding area or other suitable facility. Future tenants will be required to comply with all required state and local codes, permits, and inspections. Landscaping requirements shall be approved by staff. Voice Vote: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE JUNE 8, 1998 CITY COUNCIL AGENDA. Public Hearing Lot Split Case #9806-27 Ronald A. Peltier 4239 Arthur St. Columbia Heights, Mn. Mr. Hollman presented the request of Sharon and Jerry Hinrichs for a lot split to sell a 13 foot wide strip of land from 4239 Arthur St. to the property to the north (4251 Arthur St.) owned by Ronald Peltier, the applicant. Mr. Hollman stated that the adjacent property to the north, south and, partially to the west is zoned R-2, Two Family Residential, while the area to the east and also partially to the west is zoned R-l, Single Family Residential. The adjacent property in all four directions is used residentially. Relocating the property line 13 feet to the north wiil not have an impact on the surrounding property. Mr. Hollman indicated that the property owner at 4239 Arthur St. is proposing to sell a 13' x 110' (1,430 square feet) strip of land to the property to the north. The primary concern when reviewing this request is to ensure that setbacks and lot dimension requirements will still be met. He stated that 4251 Arthur Street is currently 7,073 square feet, 64.3 feet wide, with a five foot side yard setback to the south property line. He stated that 4239 Arthur St. is currently 10,010 square feet, 91 feet wide, with approximately a 25 foot side yard setback to the north property line. If the lot split is approved, 4251 Arthur St. will have the following dimensions: 8,503 square feet, 77.3 feet wide, with approximately an 18 foot side yard setback to the new south property line. 4239 Arthur St. will have the following dimensions: 8,580 square feet, 78 feet wide, and approximately a 12 foot side yard setback to the north property line. PLANNING AND ZONING COMMISSION REGULAR MEETING-MINUTES JUNE 2,1998 PAGEIO Mr. Hollman informed the Commission that Section 9.108(4) of the Zoning Ordinance requires the following lot dimensions in the R-2 District: Minimum lot area shall be 6,500 square feet- both properties will meet this requirement; Lot width shall be 60 feet. Both properties will meet this requirement; Front yard shall be 25 feet. This will not be impacted by the proposal; Rear yard shall be 30 feet. This will not be impacted by the proposal; The property shall have one side yard not less than 10 feet and the other side yard shall be 5 feet. Both properties will meet this requirement {the new property line will decrease the side yard for 4239 Arthur St. from 25 feet to 12 feet and increase the side yard for 4251 Arthur St. from 5 feet to roughly 18 feet). Also, Section 9.104(5) of the Zoning Ordinance requires that any lot over 6,500 square feet may have up to 30% lot coverage. 4239 Arthur St. currently has a lot coverage of approximately 15% and will have a coverage of roughly 17% after the lot split. 4251 Arthur St. currently has a lot coverage of approximately 36% which exceeds the requirement and will have a lot coverage of just under 30% after the lot split which will comply with ordinance requirements. MOTION by Fowler, seconded by Peterson, to recommend to the City Council the approval of the lot split as proposed. Voice Vote: All Ayes. Motion Carried. **THIS ITEM TO APPEAR ON THE JUNE 8, 1998 CITY COUNCIL AGENDA. Upon approval of the Iotsplit, the new legal descriptions will be: A The north 78 feet of the south 137 feet of Lot 2, Block 2, Auditor's Subdivision of Walton's Sunny Acres 4~ Addition, Anoka County, Minnesota. Bo The north 13 feet of the south 150 feet of Lot 2, Block 2, Auditor's Subdivision of Walton's Sunny Acres 4a Addition, Anoka County, Minnesota. This is to be combined with the adjacent property to the north. Co Public Hearing Sign Variance Case #9806-28 Robert Donsker, DDS. 3844 Central Ave. Columbia Heights, Mn. Mr. Hollman presented the request of Robert Donsker for an eight (8) foot setback variance to Section 9.113(4)(e) of the Zoning Ordinance which requires a minimum 15 foot front yard setback in the RB, Retail Business District to construct a sign with the leading edge of the base seven (7) feet from the property line PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 11 He explained that this request is to replace a sign that blew down during a wind storm in April. The original location of the sign was approximately one (1) foot from the property line. He reminded the Commission that this area had been zoned CBD, Central Business District until the area was rezoned to RB, Retail Business earlier this year adding that the front yard setback requirement in the CBD is one (1) foot. When the property was rezoned, the sign became legally nonconforming, therefore, when it blew over it could not be reconstructed at the same location. Mr. Hollman informed the Commission that there is an existing building on the site which is approximately 29.9 feet west of the property line and roughly 40 feet west of Central Avenue. There is an eight (8) foot wide sidewalk and three (3) foot boulevard between the subject parcel and Central Avenue. There are two paved sidewalks on the parcel leading to the building. The proposal is to construct a new sign that is 6 feet high and is approximately 6' x 4' with a 2' x 4' base between the two sidewalks. As a result of the recent rezoning from CBD to RB, the new sign needs to be 15 feet from the property line. There are two crabapple trees that are located 15 feet off the property line on what would be the north and south sides of the new sign. Dr. Donsker is requesting a variance of eight (8)feet to locate the sign in front of these trees. The proposed sign meets all other requirements of the Sign Section of the Zoning Ordinance with the exception of the setback requirement. Mr. Hollman reminded the Commission of Section 9.105(3)(d) which states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district" adding that in order for a variance to be granted, a hardship would need to be established. Mr. Hollman stated that it was the opinion of staff that requiring a free-standing sign to meet the same front yard setback as a building in a commercial district is not a practical requirement. One concern is that a sign should not be allowed to encroach into a public right-of-way or interfere with traffic visibility. In this case, the sign will maintain a seven (7) foot setback which will not interfere with visibility or encroach into the right-of-way. Also, according to the applicant, both trees will need to be removed if the sign is constructed at the required setback, or the sign will not be visible. Due to tree location on the property, it is the opinion of staff that a hardship does exist. Mr. Hollman stated that there is a concern about a precedent being established regarding the location of all freestanding signs in the RB, Retail Business District. It does appear, however, that tree location creates characteristics that are unique to this property and will not apply to all RB zoned property. Commissioner Ramsdell opened the public hearing. Dr. Robert Donsker was present to explain the location of the proposed sign and the reason for the variance requiest. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES PAGE 12 No one else was present to speak regarding this case. Commissioner Ramsdell closed the public hearing. MOTION by Fowler, seconded by Peterson to recommend to the City Council the approval of the variance request of eight (8) feet to allow the construction of a sign seven (7) feet from the property line, because strict adherence to the provisions of the Zoning Ordinance would require the removal of two trees which creates a hardship. Voice Vote: All Ayes. Motion carried. '*'THIS ITEM TO APPEAR ON THE JUNE 8, 1998 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9806-29 This case was withdrawn from action. Joseph & Lori Pollack 5020 Washington St. N.E. Columbia Heights, Mn. Public Hearing Variance Case #9806-30 Patrick Truchinski 3859 Main Street Columbia Heights, Mn. Mr. Hollman presented the request of Patrick Truchinski for a nine (9) foot setback variance to Section 9.104(5) of the Zoning Ordinance to allow the construction of a detached garage at 3859 Main St. NE. He informed the Commission that this section of the Zoning Ordinance requires that a garage be designed so that if the vehicle entry door is facing a street or alley, the distance between the door and the lot line shall be twenty (20) feet or more. Mr. Truchinski's proposal is to construct a 24' x 26' (624 square foot) detached garage with the vehicle entry door facing 39th Avenue NE set back eleven (11) feet from the lot line creating the need for the nine foot variance Mr. Hollman stated that accessory structures are regulated under Section 9.104(5) of the Zoning Ordinance with the following requirements: No accessory structure shall exceed the height of the principal structure or fifteen (15) feet, whichever is tess; No accessory structures shall exceed 1,000 square feet, and any lot over 6,500 square feet may have a lot coverage of up to 30%; Detached accessory structures must be six (6) feet or more from the principal structure; Detached accessory structures must be three (3) feet inside side and rear property lines; PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 13 Whenever a garage is designed so that the vehicle entry door is facing a street or alley, the distance between the door and the lot line shall be 20 feet or more. Mr. Hollman informed the Commission that the site plan that was provided with the application indicates that the garage would be set back three (3) feet, ten (10)inches from the east (rear)lot line and five (5) feet from the south (side) lot line, which meets requirements. The site plan does not indicate the distance from the proposed garage to the house but it appears that there is more than enough space to meet the six (6) foot setback requirement.. The lot coverage on the property if the new garage were built would be just under 35%, which meets requirements. The plan indicates that the proposed garage will be 11 feet south of the property line along 39~" Avenue NE requiring a variance of nine (9) feet. Mr. Hollman quoted Section 9.105{3)(d) of the Zoning Ordinance which states: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district." In order for a variance to be granted, hardship needs to be established. He felt that because of the narrow shape of the lot, the garage can not be constructed in the proposed location and still meet required setbacks. Mr. Hollman stated that there appears to be room on the property to face the vehicle entry door towards the alley and set the garage back 20 feet west of the alley, which would meet all setback requirements except that there is a tree located between the house and the proposed location of the garage that would need to be removed if the alternative plan were followed. He added that the size of the garage could be decreased in size which would lessen the amount of variance necessary, however, the applicant has based the size of the proposed garage on his personal needs. He stated that it is the opinion of staff that the shape of the lot and tree location on the tot create a hardship. Mr. Hollman informed the Commission that Section 9.116(4) of the Zoning Ordinance also requires that single family dwellings have at least two (2) parking spaces, one of which shall be a garage. The variance is necessary to construct a garage on the property which will bring it into compliance with this Section of the Ordinance. However, Mr. Hollman stated that should the variance be granted, vehicles parked in the driveway will be partially parked on public right-of-way. Council Representative Paterson asked if the adjacent driveway would be affected by this construction. The owner, Patrick Truchinski, stated that there would be no affect on the adjacent driveway. Commissioner Ramsdell opened the public hearing. The public hearing was closed as no one was present to speak regarding this case. PLANNING AND ZONING COMMISSION REGULAR MEETING- MIi~UTES JUNE 2, 1998 PAGE 14 MOTION by Peterson, seconded by Fowler, to recommend to the City Council the approval of the setback variance of nine (9) feet to allow the construction of a garage with the vehicle entry door eleven (11) feet from the property line due to the hardship of the shape of the lot and location of existing trees on the property. Voice Vote: All Ayes. Motion carried. **THIS ITEM TO APPEAR ON THE JUNE 8, 1998 CITY COUNCIL AGENDA. STAFF REPORTS: A. Mr. Hollman distributed an information sheet regarding problems the City staff has had in restricting parking of vehicles in the front yard areas of residential properties. He informed the Commission that there have been several requests this spring to construct parking pads alongside driveways. In interpreting Section 9.116(2) of the Zoning Ordinance, Mr. Hollman stated that parking pads are required to be located either in a side or rear yard. He added that given the narrow shape of many of the lots in the City, this may not be feasible. He stated the Section 9.116(2)(d) of the Zoning Ordinance requires that parking and loading areas shall be subject to required front yards according to the district in which such parking is located. He added that Section 9.104(8)(c)(ii) of the Zoning Ordinance allows driveways not exceeding 22 feet in width to encroach into the front yard. He stated that the Ordinance does not make such a provision for parking pads. He added that many of the property owners requesting to construct parking pads are not able to without a variance due to these requirements. He stated that there are currently several parking pads located in front yards throughout the City, many of which are gravel. Given the recent enforcement of the hard surfaced parking requirement, these gravel areas will need to be paved. If they are located in the front yard, they technically would not be allowed to be paved. He also informed the Commission that there are turnaround areas alongside driveways and horseshoe driveways related to 'this issue. Based on the strict interpretation of the Ordinance language, a turnaround would not be allowed and, if a lot has two curb cuts, it is not clear whether a horseshoe driveway is allowed. He asked for direction from the Commission regarding these issues as these requirements are difficult to enforce because permits are not required for driveway installation unless a curb cut is being made. He distributed photographs of some residential lots with these problems. Discussion followed. Commissioner Ramsdell asked for a clarification of a front yard. Mr. Hollman stated that the front yard is the area between the side property lines, from the front property line to the house. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 15 Kathy Young, Assistant City Engineer, stated that when her office issues permits and conducts inspections, they only look at the curb opening, not at the driveway. She was concerned that as streets are reconstructed, these questions arise and, because the driveways were pre-existing, the city provides a new access. She felt that driveways should be defined adding that the problem will become worse as more cars come into the city and more people drive. Ken Anderson stated that parking pads are not well defined. Some extend right up to the curb which cause problems for the Public Works Department during snow removal, they are not aesthetically pleasing, and could also block visibility for other vehicles backing out of adjacent lots. He added that the Building Official, Mol Collova, researched this problem somewhat during 1997 and found an ordinance in White Bear Lake that did not allow parking in front of the principal structure. Commissioner Ramsdell felt a hardship would be having no garage for parking or no alley access. In those cases, a variance would be in order. He wondered if the regulation of on street parking had been the reason for the increase in these parking area problems. Council Representative Peterson could not believe how "overdone" these driveways/parking pads were in the photographs distributed. He felt that the City should do something to put a stop to excessive hard surfacing. It may be necessary that a variance be required in order to maintain some control over the placement of driveways and parking pads on lots and the aesthetics. He directed staff to send residents a letter making them aware of the Ordinance requirements if a parking pad or driveway is seen being installed that may not be in conformance. Kathy Young suggested that there should be no parking in the front yard setback and perhaps a maximum lot coverage for impervious surfacing. Ken Anderson asked the Commission if staff should proceed with amending the ordinance or wait until the recodification of the Zoning Ordinance takes place later this year. Council Representative Peterson wanted to take a look at the White Bear Lake ordinance and put more thought into the situation before making any decisions. Ken Anderson informed the Commission that from this day forward, the Planner will apply the Zoning Ordinance requirements to driveway installations and parking pads which may require a variance and review by the Planning and Zoning Commission. B. Mr. Anderson distributed the recommendations and outcomes from the Minnesota Design Team for the Commissioner's reference. PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 2, 1998 PAGE 16 MOTION by Peterson, seconded by Fowler, to adjourn the meeting at 9:10 p.m. Voice Vote: All Ayes. Motion carried. Respectf~lly~mltted' ,~...- ~ Secretary to the Planning and Zoning Commission kp City of Columbia Heights Park and Recreation Commission May 27, 1998 The meeting was called to order by Eileen Evans at 6:10 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss (6:14); Bruce Magnuson; Gary Mayer; James Nelson (6:33); Gary Peterson; Bob Ruettimann (6:30); Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: None Also present: Dave Dvorak; Tim Lund, Park Foreman APPROVAL CONSENT AGENDA Motion by Magnuson, second by Peterson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS REOUEST TO BORROW FOLDING CHAIRS/KATHY FRIEDMAN (PRE-SCHOOL INSTRUCTOR Members discussed the request from Kathy Friedman to borrow 50 folding chairs for a private party at her residence on Saturday, June 13, 1998. Motion by Magnuson, second by Peterson to allow Kathy Friedman to borrow up to 50 of our older folding chairs with the stipulation that the City of Columbia Heights be released from any liability during the usage. All ayes, motion carried. OLD BUSINESS BIDS FOR FIREWORKS DISPLAY/SATURDAY, JUNE 27, 1998 The Recreation Director advised members that two bids were received for the fireworks display. One bid was from RES, who' did last year's fireworks show at the Homecoming game, and the other bid was from Ben Erickson of Ben Erickson. The bid from RES met all six criteria. The bid from Ben Erickson did not include music choreographed to the fireworks display. Motion by Foss, second by Magnuson to accept the bid from RES because they met all six criteria. All ayes, motion carried. PAGE TWO NEW BUSINESS REQUEST TO START BASEBALL ASSOCIATION/DAVE DVORAK Resident Dave Dvorak, 3935 Van Buren St., Columbia Heights, spoke to members regarding his wish to start a baseball association. He and other House League Baseball parents have formed a group and want to start the baseball association. The purpose of the baseball association would be to raise money to repair the parks. Mr. Dvorak indicated that the baseball fields are in very poor condition and need more upkeep. His group would like to run a concession stand at Huset Park on weekday evenings to raise money for field upkeep. The Park Department does not maintain fields on evenings and weekends. Mr. Dvorak suggested that his group could purchase a small tractor with a drag to maintain fields after games. Members advised Mr. Dvorak to check with the City regarding any licensing requirements for selling concessions. He will work with Marti Madsen on this issue. Staff feels it is important to have good equipment and trained people to maintain the fields or they could be damaged. O..S.H.A. COMPLAINT FROM YPM EMPLOYEE The Recreation Director advised members of an O.S.H.A. complaint that was filed by a JPM employee on May 8, 1998. The employee reported being overcome by fumes while refinishing the wood floor in the main hall The complaint is under investigation. REPORTS PUBLIC WORKS DIRECTOR/CITY ENGINEER The Public Works Director/City Engineer reported that a citywide bike trail map is being planned after input from the Minnesota Design Team's visit. The bike trail will attach to all city parks and to the Mississippi trail corridor. Staff will do a cost analysis to see how much can be accomplished this year. Staff is also planning improvements to the pedestrian overpass on 49t~ and Central. Improvements to the fencing and painting will be done in 1998. The Public Works Director/City Engineer suggested that neighborhood signing start on a trial basis with the Reservoir and Huset neighborhood groups. Final engineering reports from the storm water issue of last summer will be given to the City Council Staff may do some storm water ponding at McKenna and Prestemon Parks. Don Jolly will be consulted on this issue. The DNR will put aeration in Silver Lake this smumer. The Lion's Club have asked permission tO move their beer wagon closer to the street for the Conoco party on Sunday, May 31, 1998. They would like it on the north side of the Jefferson Building. Staff will check with Chief Tom Johnson regarding control/safety precautions. PAGETHREE RECREATION DIRECTOR The Recreation Director reports he has received donations for the upcoming fn'eworks display from the Columbia Heights Boosters and First Community Credit Union. Members suggested staff also contact Tri-City, Wallaby's, and the City of Hilltop for donations. Jon Gurban of MRPA has agreed to speak with members at an upcoming meeting. The fa'st neighborhood meeting with the police department is scheduled for June 10, 1998. The Adopt-A-Park program could be tied in with this event. There is a squirrel problem in JPM. Squirrels are getting into the building through a small hole near the Senior Center. The drainage pipes that were installed have helped keep water out of the building during heavy rainstorms. The roof is in need of immediate repair. Motion by Nelson, second by Foss t° request the City to take immediate action to receive bids to repair the roof in order to protect and maintain Murzyn Hall. All ayes, motion carried. A letter will be sent to the City Council regarding this issue. MEMBERS Members complimented the Public Works Department on their work after the most recent heavy rainstorm. Branches were removed promptly and the streets were swept. Staff also was complimented on the excellent job they did with the City Open House. Over 400 people were in attendance. COMPREHENSIVE PARK PLAN Staff stressed the importance of prioritizing items for the 1999 CIP. The Public Works Director/City Engineer will bring the proposed budget to members for their input on prioritizing. SRF will be able to attend the next Park Board meeting. Members viewed a video tape prepared by Commission Member Foss of Ganvitte, Edgemoor, and Lomianki Parks. At Gauvitte Park, members noted the parking lot is quite small During baseball games, it is difficult to get in and out of the parking lot. The roof on the building appears to be in good shape. A few more picnic tables are necessary. Gauvitte Park has a new play structure. There is a cement wall by the fencing along the property line of a nearby resident. Members are unsure who the wall belongs to, but it is in bad shape. The basketball court overlay is not level, and water collects on it. There is a retaining wall near a hill that is in bad shape. Staff could possibly remove it, grade the hill, and seed in that area. Next year's CIP should look at both the cement wall and the retaining wall for improvements. Edgemoor Park has a new play structure which is used very frequently by citizens. Lomianki Park has an old, metal play structure. This park receives low usage. The baseball field and tennis courts have not been used much and are in very poor condition. There is a walking path around the park and lots of open space. PAGE FOUR Council Member Ruettimann reports that Sullivan Park is not a youth oriented park; it is used primarily by Sullivan Shore residents and Medtronic employees. There is overgrowth on the bike paths. The signs need to be painted. The park building has been vandali?ed quite a bit in the past. The first police department/neighborhood meeting will be held at Sullivan Park. Members suggested that staff be present to hand out a small questionnaire to those in attendance asking what facilities they would like to see added and removed. The tennis courts are in bad shape. The questionnaire could ask citizens ff the tennis courts were improved, would they use them and help pay for them. Other questions to ask would be if they would serve as an advisory group member and if they would support a referendum to improve the parks. Ramsdell and Hilltop Parks were both empty when they were viewed by Commission Member Magnuson. Kordiak Park, however, was full of people. Both Ramsdell and Hilltop Parks need picnic areas. The volleyball court at Ramsdell is not being maintained as it should be by the High School. Ramsdell Park has only one bench at the playground. At Hilltop Park there is a playground, but nothing else. The neighbors have said they would like to have a building at the park and a soccer field. There is no picnic area at all. The bulletin board has not been put up yet at Hilltop Park. Ostrander Park was viewed by Council Member Peterson. The concrete is tearing away from the building on one side. He observed lots of kids using the new play structure. Council Member Peterson also toured LaBelle Park. There is one dead tree near the play structure. The area by the sculpture needs to be cleaned up, as does the exit on the southwest comer. The timbers are wearing, but some have been replaced. The hill on the east side is still having an erosion problem and the landscaping fabric is exposed. Other than these items, the park looks pretty good. Commission Member Nelson toured Keyes Park. This park has a level playing field, but needs bleachers on the north side of the field. There is an erosion problem on the south side which could be improved with some ground cover and a picnic area. This is a good site for a concert because it is a natural amphitheater. Keyes Park has a premiere sliding hill A pull rope to assist children in climbing the hill would be beneficial The upper edge could be used more with some improvements. Commission Chairperson Eileen Evans toured Prestemon Park. Lights are needed on the ballfields, as well as bathrooms and a water fountain. The water has not been turned on for a long time. The tennis courts are in bad condition, but there is not rhuch interest in using them. The basketball courts are used, but nearby residents do not want lights at the court. A picnic area would be a nice feature to add. She has never seen any children playing on the play structure. The park has a good walking path which senior citizens use quite a bit. Silver Lake was also viewed by Chairperson Evans. The lake access needs to be dredged so boats can get into the lake. The DNR is planning to put in a fishing pier. If the beach area had a snack PAGE FIVE bar open, more people would use the beach. The picnic shelter is in bad condition. There is a drainage problem on the east side. Neighbors would like the park closed and locked at 10:00 p.m. The Public Works Director/City Engineer will send a memo with the dates of the police meetings at each park. Members should try to attend. Staff will try to put together a questionnaire and get name badges for members. Members wondered if our paver would work to fix the tennis courts. ADJOURNMENT Motion by Ruettimann, second by Foss to adjourn. All ayes, motion carried. Meeting adjourned at 8:45 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary P&RCOMIvlX, MINMAY98 June 2, 1998 The meeting was called to order by Chair, Barbara Miller. Those present were: Barbara Miller, Patricia Sowada, Richard Hubbard, Don Jolly, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the May 5th meeting as mailed. The June 82, 1998, bill list was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. City Manager, Walt Fehst joined the meeting for the following presentation. Mr. Bill Holman, of AAC Roof Consulting Inc., was introduced to the Board and City Manager. Mr. Holman is a roofing consultant who has previously worked with Anoka County Library. He has 27 years of experience in the roofing business. He was asked to assess the library roof and present the Board and City Manager with a recommendation as to what can be done to address the problems that the library roof has experienced. This building has 8700 square feet of roof area, and the current membrane roof has split and is shrinking. Mr. Holman discussed length of service, costs, pros and cons of each type of roof, and how they are applied. Ballast -single ply, fully adhered, and built up roofs were the types he covered in his presentation. Mr. Holman recommends a built-up roof for this project, because this provides, on average, a 22.22 R-rate. The roof would slope to the outside scuppers, and has a built up gravel surface that can be walked on to service the H.V.A.C equipment that is on the roof. The roof would last from 15-25 years. Mr. Holman has a reputation for excellence and requires his contractors to follow his specifications to the letter. On completion of his presentation, Mr. Holman left the meeting. Mr. Fehst and the Library Board discussed the presentation. Mr. Fehst would place priority on this roof with the Council, and make it a major consideration. The Library Board volunteered to pass a motion for Mr. Fehst to submit to the Council. Everyone was impressed with Mr. Holman and would like him to oversee the project if it is approved. The Library Board composed the following: After years of dealing with roof leaks and loss of materials and damage to the interior of the building, the Columbia Heights Public Library Board of Trustees strongly recommends the roof be replaced with a non-membrane roof, with said project being overseen by a roofing consultant such as A.A.C. Roof Consulting Inc. This project needs to be completed on or before October 15, 1998. Motion by Sowada, second by Hubbard, all ayes, to draft the above motion to be submitted to the City Council of Columbia Heights. Old Business: The update on the roof was previously discussed. Mr. Fehst will be presenting a recommendation to the City Council. Long Range Planning meeting will be held on June 15, at 7:00 p.m. in the Library Boardroom. The Anaheim model that the Board received a copy of should be reviewed prior to the meeting, so that is can be used as a model for discussing long range plans. Parade update was presented. The truck will be delivered to the library the afternoon of June 26. Line up is at 6:00 p.m., participants can meet at the library, and the truck will leave here at 5:45 p.m. We have buttons, balloons, and bookmarks to give away. Library t-shirts should be worn, and a sign up sheet has been posted for staff. Board members Richard and Barb volunteered to march with the library. Don and Pat will be participating in the parade but not with the library unit. Design Team report was presented. People are beginning to talk about the possibility of a new building/location for the library. Possible sites are being discussed. Goals of the visit will be addressed. Barb Miller recommended writing to Earl Bakken, local hometown boy, as a possibility for donating funds for a library. Report on the City Open House of 5/19 was presented. The estimated attendance was 600, with most of the people arriving after 5:30. The combined, one-site location was an excellent idea. The water fountain located in the lobby of the library is having warranty work done on it to reduce the noise. The look-up policy was reviewed. The Minnesota data privacy act requires that the policy of giving out information as to what materials are checked out on a patrons card be addressed. This information can be given out only if the patron is present and has his/her library card with him/her or is the parent of a minor child with their library card. No information from the "has" list can be provided over the phone after passage of this policy. Sowada moved to pass the Telephone Look Up Policy as written, second by Hubbard. All ayes. The library has a full page staff for this summer. Training for a substitute page will begin in August. Applications are being taken to fill the vacant chore person position. Staff is continuing to explore grant possibilities. Marsha and Becky are working very hard to stay on top of the process. The Board wishes to acknowledge their appreciation for all of the time and effort that is going into this process. New Business: 1. The letter to the Lomianki Public Library was reviewed. The draft of the Revised Intellectual Freedom Statement was presented. This item was tabled until the July 74 meeting. 3. Summer Reading Club materials were distributed to the Board. Graduating Page Resolution was offered by Richard Hubbard. It was moved, seconded and passed to adopt resolution 98-1 in recognition of the 3 graduating pages. o The Children's Department has seven volunteens to help in the Children's Room with reading club and other projects. Summer schedule with the pages has been negotiated. There are 8 pages to cover the hours necessary for summer schedule. 7. There were no items from the floor. There being no further business the meeting was adjourned at 9:02 p.m. Respectfully submitted, J[anine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.