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HomeMy WebLinkAboutMay 18, 1998 Work SessionCITY OF COLUMBIA HEIGHTS (1") Joseph Sturdevant Councilmernbers 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Donald G. Jolly Marlaine Szurek Gary L. Peterson Robert W. Ruettimann City Manager Walt Fehst ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a Council Work Session is to be held in the CITY OF COL UMBIA HEIGHTS as follows: Meeting of: CITY CO UNCIL/CITY STAFF Date of Meeting: MONDAY, MAY 18, 1998 Time of Meeting: 7:00 P.M. Location of Meeting: CITY HALL CONFERENCE ROOM o 4. 5. 6. 7. 8. 9. Feasibility Report on Storm Water Improvements from Bonestroo (N.B. Please bring the Feasibility Reports which were distributed in the agenda packet for the May 6a' Work Session which was canceled.) Minnesota Design Team Follow Up (City-wide bike trail, 49th Avenue pedestrian bridge and neighborhood identification signs) Assistant Finance Director Salary Range Revisions Hard Surface Parking/Driveway Progress Administrative Code Amendment - Charter Commission Recommbndation - Discussion Status of Boards and Commission Membership/Reappointments Policy Determination ~ Radio Antenna Revenue Minnesota Design Team Follow-Up - Regional Remodeling Planbook 199al-2001 CDBG Programs The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY 1N EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPOrTUNiTY EMPLOYER z CITY OF COLUMBIA HEIGHTS Joseph Sturdevant Councilmembers 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Donald G. Jolly Marlaine Szurek Gary L. Peterson Robert W. Ruettimann City Manager V/alt Fehst ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Meeting of: Date of Meeting: Notice hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Time of Meeting: CITY CO UNCIL/CITY STAFF Location of Meeting: 1. MONDAIS, MAY J8,_ 1998 7:00 P.M. CITY HALL CONFERENCE ROOM Feasibility Report on Storm Water Improvements rom Bonestroo, waX.` 47,'zffo*~" ~/'~ (N.B. Please bring the Feasibility Reports which were distributed~m the agenda packet for the May 6itt Work Session which was canceled.) Minnesota Design Team Follow Up (City-wide bike trail, 49th Avenue p_edestrian bridge and neighborhood identification signs) ~lajt,,~~ ~ Assistant Finance Director Salary -t~an;'e-'RJvis(ons~ di~g ~-_~.. ,_~_ '_" _..:--~ Hard Surface Parking/Driveway Progress ~ ~ Administrative Code Amendment - Charter Commission Recommendation - Discussion Status of Boards and Commission Membership/Reappointments A[,,tgi~,~l.,~, /ge_: ~twf'-,m,t.t.~ Policy Determination - Radio Antenna Revenue/' . ~ Minnesota Design Team Follow-Up - Regional Remodeling Pla~gbook 199~-2001 CDBG Programs The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY iN EMPLOYMENT OR THE ProvIsION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City_ of Columbia Heights Public Works Department Work Session Discussion Item Work session date: May 18, 1998 n~ [~~~ Prepared by: Kevin Hansen, Public Works Director/City Engi Item: Bonestroo Report(s) - Presentation of Storm Water Feasibility Reports Background: This item was originally on the May 4th work session that was canceled. Council members and staff are asked to bring the Feasibility Reports distributed for that meeting to the May 18th meeting. Discussion: Representatives from BRA will present engineering reports for the following areas: 1. Jackson Pond system (and area) 2. 404 Avenue and McKinley Street 3. Monroe Street N.E. and'49 ½ Ave. N.E. 4. Corporate Limit area A copy of the Public Works staff review of the reports is attached for reference. Other issues are provided on the attached outline for discussion purposes. Again, based upon staff and Council comment, final feasibilities will be prepared and submitted for approval. The next course of action will be project selection, design and construction implementation and developing a financing plan. Other areas identified in the scoping study were deemed to be more local in nature and may be addressed directly in the design phase. These areas are located as follows: 2. 3. 4. 5. 6. 4116 Cleveland Street 1156 to 1206 Khyber Lane 4201 2nd St. N.E. Main St. N.E. and 2nd St. N.E. Alley between 5th and 64 St. N.E. 4960 Fillmore Street Requested Action:. Discussion and direction for final engineering reports. Revised reports will then be submitted for formal approval at a regular Cormcil meeting. Attachment: Letter to BRA 4/29/98, review of feasibility studies Summary Outline of City-wide Storm Water Discussion Topics PUBLIC WORKS 'CITY OF COLUMBIA HEIGHTS · ENGINEERING · STREETS 637 38TH AVENUE N.E. COLUMBIA HEIGHT$~ MN 55421-3878 (612)782-2880 TDD 782-2806 · PARKS April 29, 1998 FILE COPY Mr. Daniel Edgerton, P.E. Mr. Robert Barth, P.E. Bonestroo, Rosene, Anderlik & Associates '2335 West Highway 36 St. Paul, MN 55113 Subject: Feasibility Studies for Storm Water Improvements Gentlemen: The City has reviewed the feasibility studies for the four areas from the scoping study and have the following comments: Corporate Limit Area: · Attached are comments from the City of Fridley. · Issue of Berming: · Location in rear yard - place closer to easement area? · Yard sump pumps tend to be unreliable. · What is the impact or benefit of utilizing Highland and Clover Ponds for storage to delay pipe flows such that flows from rear yards and pond flows are staged? ~ · What about providing flood insurance? Attached is a copy of a newsletter from St. Anthony regarding this issue. · Is storm sewer available in Fridley? · Option of"do nothing". · Option of buying out two homes in Fridley (grant funding?). · Are there any problems downstream, west low point out to Central that would compound problems with upstream flows? You should be aware of development proposals for the vacant land by LaCasita. McKinley Street and 40th Avenue · Would a control structure at Hart Lake be of any benefit? · It would be helpful if flow directional arrows were placed on all maps. · Option of flood insurance for affected homes. · Impact and loss of use of park land will be an issue. · Option of buying out lowest homes (grant money?). · Should discuss option of installing drain tile further. THE CITY OF COLUMSIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER Letter to Mr. Edgerton and Mr. Barth April 29, 1998 Page 2 Does CB grate inlet capacity contribute to the problem? What is the time period that the park would be inundated under the design event? Jackson Pond System: · The parking ramp at 40th and Gould was not included in the study. · When yard sump pumps are placed, who has maintenance of these? · Replacement of 48" for Tyler/44th Avenue should be a priority. · Page 12:#5 should read "44th Avenue" instead of "40th Avenue". · Should the flap gates on sanitary sewer remain closed at all times? · Sanitary sewer from 43rd Avenue to Jackson Pond is CMP and truss pipe. Two additional points should be emphasized for Jackson Pond: 1. Cost benefit: What is the cost of some of the alternatives versus the benefit and how many receive that benefit? 2. Some work could wait to be coordinated with the street rehab. Monroe Street N.E. and 49 ½ Ave. N.E. · Are there any improvements that Mn/DOT could or should make along Central? Mn/DOT will be working on Central this summer and next reconstructing the 694 interchange ramps and loops with Central, north of 53rd Avenue. Please plan on presenting the reports on Wednesday, May 6, 1998, to the City Council at their 7:00 p.m..Work Session. Kevi/n Hansen, P.E. Public Works Director/City Engineer rU.-jb 98-146 Attachments: Letter from Jon Haukaas, City of Fridley, 4/23/98 Saint Anthony Village Spring 1998.Newsletter CITYOF FRIDLEY R OEIVED APR ,9 ? 19.98 PUBLIO WORKs FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287 April 23, 1998 PW98-078 Kevin Hansen, DPW City of Columbia Heights 590 40th Avenue NE Columbia Heights MN 5542 Subject: Feasibility Study for Storm Water Improvements Along Corporate Limit Area Dear Mr. Hansen: We have reviewed the results of the Feasibility Study done by Bonestroo, Rosene, Anderlik and Associates. While this study is thorough in Its investigation of the proposed alternates, there are a few additional solution or combination of solutions that should be looked at. In Alternate 1, excavation without berming could be used to increase the ponding area and lowering the overall high water level. With a berm, the houses could still experience flooding from the water falling inside the bermed area or a problem with the sump pump. The second observation is that while BRA did not include pipe flows, It seems that the single 24-inch pipe west of the double 36-inch pipes Is the restriction causing upstream surcharge, not the inlet capacity. A second pipe could be installed parallel to the 24-inch pipe to handle the extra flow and outlet into the downstream ponding area as in Alternates 2 and 3. At the same time, a skimmer structure could be installed to prevent the catch basins draining the ponding area from becoming clogged. I would be interested in knowing if any of these solutions ~vould be feasible, both physically and financially. Please ask BRA to at least look at these additional alternates. If you have any questions or would like additional input on these items, please call me at 572-3551. Sincerely, ]on H. Haukaas Assistant Public Works Director JHH:cz NEWSLETTER SPRING 1998 Admbffstrative Office · 3301 Silver Lake Road · St. Anthony, MN 55418 · Phone: 789-8881 FROM THE MAYOR... With the improving weather, City Hall is finding itself gearing up for all the projects that will come as a result. Some of these projects, such as the street reconstruction project are seasonal and done every summer; others are new or done every 10 - 15 years. These projects include the installation of new playground equipment for the tot lot near Community Services and repainting the water tower. The City received notice from the Federal Emergency Manage- ment Agency (FEMA), that as of February 26'~, the residents of St. Anthony are approved for participation in the National Flood Insurance Program (NFIP). This means that residents will be allowed to purchase federally backed flood insurance through their insurance carriers. As such, we became eligible to purchase flood insurance up to the limits as specified under the initial Emergency Phase of NFIE But please be advised that there is a 30 day waiting period before the coverage that you purchase goes into effect. Single family homes can be insured up to $35,000 for the structure and $10,000 for contents. Commercial properties can be insured up to $100,000 and renters are able to protect their belongings through the contents coverage. Higher limits will be in effect after the initial Emergency Phase expires. For more information, call your insurance carrier or stop in at City Hall for a copy of the letter from FEMA. As part of the process to be considered for NFIP, St. Anthony had to implement various programs that showed the City's good faith effort in trying to mitigate future flooding events. One thing the City did was amend and adopt a sump pump ordinance that prohibits the discharge of storm water into the sanitary sewer system. Part of the flooding problem that we have experienced has been the result of sump pumps pumping storm water out of basements or areas being flooded after heavy rain events and discharging it to the sanitary sewer through the floor or sink drains. The reason that this is causing a problem is that the sanitary sewer pipes are routinel7 smaller than storm water pipes and when they are inundated with rainwater, the7 back up, often causing sanitary sewage to back-up in neighboring homes or properties. And when rainwater is in the sanitary sewer, the City is charged higher sanitary sewer use costs because this "clean" water is being cleaned again once it gets to the sanitary treatment plants. Another program the City implemented was the increasing of the storm water utility fee from $3.00 per quarter to $13.00 per quarter in an effort to raise funds to make improvements to the storm water sewer system. From this fund, a flood mitigation grant could be funded and made available to residents who provide qualifTing applications. Should the City be able to secure additional funds from the state and/or the federal government, additional (Continued on Page 3) FEMA ANNOUNCES FEDERAL FLOOD INSURANCE NOW AVAII,ABI,F, IN THE CITY OF ST. ANTHONY! The City of St. Anth~n7 has joined over 18,000 communities nationwide who are allowed to purchase Federall7 backed flood insurance. This availability follows the community's adoption and enforcement of ordinances to reduce flood losses and acceptance by the National Flood Insurance Program (NFIP). This action was jointl7 announced by Michael J. Armstrong, Administrator for the Federal Insurance Administration. The City of St. Anthony is eligible to participate in the NFIP effective February 26% 1998. Residents of the City of St. Anthony will be able to purchase flood insurance up to the limits under the Emergency Phase of the program. However, there is a 30 day waiting period before the coverage goes into effect. For single family homes, this limit is $35,000 and $10,000 for the contents. Renters can also protect their belongings through the contents coverage. For commercial properties, this limit is $100,000. After the initial Emergency Phase, higher limits of coverage will be available. Lenders must require borrowers whose property is located in a designated flood hazard area to purchase flood insurance as a condition of receiving a Federally backed mortgage loan in accordance with the Federal Disaster Protection Act of 1973. The NFIP, implemented through the Federal Emergency Management Agency, is a self-supporting program, requiring no taxpayer support to pa7 claims and operating expenses. There are nearl7 2.8 million flood insurance policies in the participating communities. For residents interested in purchasing flood insurance, advise ),our insurance carrier or provider that St. Anthony's flood insurance number is 270716. This number was provided from the Department of Natural Resources (DNR). PRINTED ON RECYCLED PAPER USING SOY-BASED INK 2~./31, 2~ 26 27 2~ 29 ,30 MAY IS ARBOR MONTH IN MINNESOTA If you have any ques- tions regarding tree care or protection, you can contact the DNR office in St. Paul or Minnesota Arbor Month Partnership, 1200 Warner Road, St. Paul, MN 55106, or call (612) 772-7900. THE COURTS ARE COMING, THE COURTS ARE COMING! _The Public Wor 'ks Department will be continuing with. the construction of the tennis courts located at the corner of Silver Lake Road and 334 Avenue NE as soon as the mud dries out and the weather permits. W'e will be working hard to get them done as soon as we can. COMPOST, DON'T BLOW IT! Please avoid blowing grass clipping and leaves ~:' ~nto the street. When ,t rains, th,s debris . ~?.?~ clogs the storm sewer catch basins, ~;:~ causing needless street flooding. FLOOD PROOFING GRANTS ARE AVAII,ABI.F. TO RESIDENTS In response to the flood problems within the City of St. Anthony, the City Council has approved the establishment of a $100,000 Flood Proofing Program for city residents. The grant money will be available in 1998 to assist homeowners and business owners in constructing .flood proofing measures to protect their homes and businesses from flood water. In order to be eligible for this grant program, a formal grant application must be submitted to the City by the property owner. Applications will be evaluated and prioritized based on the frequency of past flooding, past damage that occurred, cost versus the benefit of the project, and other considerations. It is anticipated that only areas that have experienced flood damage in the past would be ranked at a level that would receive funding. As part o£ the review process, an engineer will inspect the applicant's property to evaluate the feasibility of the proposed project. Eligible improvements will be limited to constructing impoundments around structures to prevent water from inundating the building footprint, sealing up low building openings, and/or providing funds to raise the elevation of the structure. Property owners will be requested to get three bids for the work with the lowest responsive, responsible bidder being selected. Funding availability will be announced the first quarter of each year. Hood proofing grant applications are at City Hall and should be completed and submitted to City Hall by June 15, 1998. It is anticipated that the City Council will make determinations on projects for funding in 1998 somedme in July 1998. Grant applications that are submitted and not funded in 1998 will be allowed to resubmit their application in the next year. Other details of the flood proofing grant program are available by calling City Hall at 789-8881. (5 lla e st LOOKING FOR VOLUNTEERS VillageFest is scheduled for August P', 1998, but we need volunteers to help make this year's community celebration happen. As much as we would wish it, VillageFest cannot happen on its own. We need people like you with motivation, willingness to help, and a strong sense o£ comraunity. If you can help at all, please contact Barb Horst or MicheIle Jacobs. PRINTED Oi~l RECYCLED PAPER USING SOY-BASED INK CITY WIDE STORMWATER GENERAL TOPICS SUMMARY OUTLINE 1) Easements: a) Acquisition: Potential Costs and Timeframe to acquire. b) Garbage and residential debris piled in overland swale areas. c) Working in areas without easements. 2) Public Notification and Comment: a) Process and Forum? 3) Storm Water Utility: a) Process of Consultant selection for development. b) Timing. 4) Priority of Work Items: a) Jackson Pond. b) 40th and McKinley. c) 49th and Monroe. d) Replacement of CMP line between 43rd and 44th. e) Corporate Limit. 5) Coordination with Street Rehabilitation Projects. a) 4960 Fillmore Street- Current, Zone 3. 6) Cost/Benefit: Cost of Proposed Improvements vs. Overall Benefit. 7) Mass Flooding vs. Localized Problems. 8) Backyard Drainage Issues. a) Decisions made now will impact how future problems are addressed. 9) Flood Insurance Option. 8onestroo Rosene Anderlik & Associates Engine~ers & Architects Bonestroo, Rosene. Anderlik and As$ociate$. Inc. is an Affirmative Action/Equal Opportunity Em,,~ Richard E. Turner, P.E. - Glenn R. Cook, P.E. - Robert G. Schunicht, P,E. · Jerry A. 8ourdon, RE. · Robert ~/. Roseneo RE. and Susan M. Eberlin, C.RA.. Senior Consultants Associate Principals: Howard A. Sanford. RE. · Keith A. Gordon, P.E. · Robert R. Pfefferle, RE. · Richard '~f. Foster, P.E. - David O. Loskota, RE. - Roberl: C. Russek. A.I.A. · Mark A. Hanson, RE. · Michael T. Rautmann, RE. · Ted K.Field, RE. · Kenneth R Anderson, RE. · Mark R. Roll's, RE. · Sidney R ~'illiamson, RE., ES. · Rober~ R Ko,smith · Agnes M. Ring · Michael R Eau, RE. · Allan Rick Schmidt, RE. Offices: SI:. Paul, Rochester, ~'/illmar and St. Cloud, MN · Milwaukee, D AFT ' FEASIBILITY STUDY FOR STORMWATER IMPROVEMENTS JACKSON POND SYSTEM COLUMBIA HEIGHTS, MINNESOTA BRAA FILE NO. 33207 This report presents the results of our stormwater improvements feasibility study for the Jackson Pond system. As detailed in our scoping study report dated 11/25/97 the Jackson Pond system included five specific flood prone areas. These areas are as-- follows (see Figure 1): 1. Jackson Pond 2. 4500 block of Washington Street NE 3. 4300 block of Washington Street NE 4. 1307 42nd Avenue NE 5. Tyler Place NE and 44th Avenue NE In the scoping study we also had included the alley between 5th and 6th Streets NE. As noted in that report, we did not feel that this isolated sanitary backfiow warranted analysis separate from a general study of the City's infiltration and inflow (I/I) problems. Since the City is not proceeding with an I/I study at this time, this area will not be covered in this feasibility report. We have separated this report into five sections based on the five areas listed above. Each section begins with an introduction to the problem area followed in sequence by the following sections: Analysis and Results, Alternatives, Cost Estimates, and Recommended Alternative. At the end of this report are a location map and report figures. Please note that elevations are in the City of Minneapolis datum, followed in paranthesis by the USGS datum. The USGS datum is obtained from the Minneapolis datum by adding 710.3 feet. 2335 ~/est Highway 36 · St. Paul, MN 55113 - 612-636-4600 · Fax: 612-636-1311 t. Jackson Pond 1.1. Introduction This area includes Jackson pOnd itself and its immediate vicinity. More Specifically, th~s secbon concerns itself with the flooding that occurred at 43 Avenue NE and Jackson Street NE, the operation of the Jackson Pond outlet, the potential for stormwater backup into the sanitary sewer system, and the operation of the 60-inch trunk line under 44th Avenue NE. As noted in resident survey responses, flooding regularly occurs at the intersection of Jackson Street NE and 43rd Avenue NE. During the storms of July 1, 11, and 13, 1997, this was also the case. The larger of the storms, that of July 1, caused flooding that reached the garage at 4256 Jackson Street NE. Our field survey information puts this garage at an approximate elevation of 183.3' (893.6'). Across the street from 4256 Jackson Street NE lies a concrete spillway constructed to convey storm water from the intersection into Jackson Pond. The spillway invert elevation is approximately 182.0' (892.3'). .': Jackson Pond's primary outlet consists of a 48-inch CMP connected to the 60-inch trunk at a manhole on 43rd Avenue NE. An aluminum flap gate at the manhole prevents backflow into the pond from the trunk line. To this pipe's east lies a 42-inch inlet from the same trunk that conveys flow from the trunk to the pond or from the pond to the trunk, depending upon the head difference between the two. Jackson Pond can overflow into the sanitary sewer system via a release pipe at its south end. Pond water can back into a manhole connected to this'~ipe and then enter the sanitary sewer system. The reverse can also occur. Two flap gates can prevent this connection, but during the storms of July 1997 these gates were open..: As mentioned above, Jackson Pond discharges into the 60-inch trunk under 44th Avenue NE. This trunk conveys stormwater to the west and meets a 36-inch trunk line at University Avenue. From University Avenue, the storm sewer runs west then north where it meets a 76-inch pipe that carries water to the Mississippi River. 1.2.Analysis and Results Using the XP-SWMM32 computer software, we analyzed the Jackson Pond system from Labelle Pond to well past the trunk connection at University Avenue. In order to simplify our modeling, we analyzed the system's performance for the storm of July 1, 1997 and not for the subsequent July 11 and July 13 storms. The tipping bucket rain gauge at the public works facility indicated that the July 1 storm was the most intense of the July storm~, with over 3.64 inches of rain in 3.5 hours and 2.9 inches in the first hour. item Our model suggests that flow over the spillway should have been sufficient to .~, prevent the flooding near the garage at 4256 Jackson Street NE. Anecdotal evidence from residents suggests and our model verifies that ponding does occur at this intersection and that the ponding persists long after large storms have blown over. Our field surVey information confirms that water will rise 0.5 ft in the intersection before overflowing down the Spillway, but this should in no way flood any adjacent structures. Again, anecdotal evidence from City staff suggests that the spillway became clogged with debds and that this held water back to the level seen on July 1. Our results give a July 1 high water level (HWL) for Jackson Pond of 178.7' (889.0'), so the pond did not overtop its banks and cause flooding - a conclusion which is supported by resident testimony. The aluminum flap gate delays the Jackson Pond discharge until surcharge subsides in the 60-inch trunk. Our model suggests that this outlet works well and allows the full utilization of Jackson Pond's storage without flooding adjacent property. ~' Our results indicate that Jackson Pond discharged a 2-cfs peak flow into the sanita'-ry sewer system. Once the City controls its !/I problem in this area, this connection should be eliminated. 1.3. Recommended Alternative We recommend that the City reconstruct the spillway at Jackson and 43rd. The existing spillway invert elevation of 182.0' (892.3') would suffice. The spillway design should consist of a 16' wide trapezoidal cross-section to a typical catch- basin/manhole. After the manhole the spillway should flare so that excess flow enters Jackson Pond over a wide area. Figure 2 provides some details of this construction. 1.4. Cost Estimate As detailed in Table 1, the estimated cost for this improvement is $11,775. Table 1 Estimated Cost: Jackson Pond SpillWay Unit Quantity Unit Cost Price Concrete, 6-inch cast in place 'Common borrow Reconstruct CB-MH Sod ~ SF t,800 $3.5O TN 350 5.00 LS 1 500 SY 100 3.50 $6,300 1,750 5OO 350 Estimated Construction Cost 5% Contingencies $8,900 445 20% Design, Inspection, Admin. 5% Capitalized Interest 'TOTAL ESTIMATED COST $9,345 1,869 $11,214 561 $11,775 J 4500 Block of Washington Street NE 2.1. Introduction The storm sewer that conveys flows from this area does not connect to the Jackson Pond system. We attached it to the Jackson Pond Feasibility Study because it was included with the Jackson Pond system in the scoping study. The Iow point of the 4500 block flooded during all three of the July storms. The residents here have witnessed similar flooding in other years for storms of varying intensities. At this Iow point, the grate elevations of the two catch basins are 187.5~ (897.8') and 187.7' (898.0'). The lowest house elevation is 188.4' (898.7') and occurs at 4542 Washington Street NE. In an effort to reduce flooding at this :: location, City staff recently installed an additional catch basin. 2.2.Analysis and Results With existing pipe sizes, the XP-SWMM32 model developed for this area predicts flooding for storms as small as the 1-year storm event (2.3 inches of rainfall over 24 hours). For the event of July 1, 1997, the model calculates a HWL of 190.3' (900.6'). Due to the lack of pipe capacity in this area, flood levels persist well beyond the tapering of rainfall intensity. Table 2 summarizes the results of seg~ral storms with the existing pipe network. :, Conflicting anecdotal evidence made it difficult to calibrate the model for this area. For instance, the resident at 4540 Washington Street NE reported water up to but not flooding her home. Field surveys have established 190.6' (900.9') as the low elevation of this house. On the other hand 4559 Washington Street NE, which is higher, reported water entering through Iow house openings. 2.3. Recommended Alternative Berm construction may protect these homes from smaller events but would raise the flood stage for larger events. Our modeling suggests that a 25% reduction in the area below 190.3' (which would likely occur in berming around these houses) raises the July 1 HWL to 190.6' (900.9'). If berming reduced the area below 190.3' (900.6') by 50%, then the HWL fo[' the July storm would rise to 190.8' (901.1'). Most likely, there is not enough area {~round these houses to berm to 190.8'. Since berming cannot solve the area's flooding problem, we looked at new trunk storm sewer under Washington Street NE and ponding in McKenna Park as the only.. feasible alternative (see Figure 3). We evaluated improvements that could lower the 100-year HWL below the house at 4542 Washington Street NE. Accomplishing this requires .larger storm sewer under Washington Street NE to McKenna Park. Because it is not economically feasible to replace any of the trunk storm sewer under 48t~ Avenue NE, the recommended improvements cannot increase peak floWs downstream of the park. This requires a pond in McKenna Park. The pond will need 1.6 acres of land at pond HWL and 2.9 ac-ft of flood storage. We recommend a dry pond 5 feet in depth. Construction of this pond will require the removal of much of the 8-inch and 10-inch storm sewer within the park. Table 2 Storm Summary: 4500 Block of Washington Street NE Rainfall HWL Low House Freeboard Storm (in) (City Datum) (City Datum) (ft) 1 -year 2.3 189.4 -1.0 Before 5-year 3.1 189.7 -1.3 Improve 50-year 5.3 190.4 -2.0 ments 100-year 6.0 190.5 188.4 -2.1.- July 1 3.64 190.3 -1.8 After 100-year 6.0 187.1 1.3 Improve ments July 1 3.64 187.9 0.5 1) Beyond the modeling period of 3.5 hours. Please note that the calculated 100-year flood level is higher than that for the July 1 storm under the existing system but lower under the proposed system. The proposed system substitutes conveyance (larger storm sewer) for .storage (flooding around homes). Since the 100-year storm has lower rainfall intensities and higher rainfall volume than the July storm, it is not surprising that the 100-year HWL reacts differently to the proposed improvements. ... 2.4. Cost Estimate The estimated cost for stormwater improvements on Washington Street NE (from the 4500 block to 47t~ Street NE) and in McKenna Park is approximately $283,500. A detailed cost estimate follows is presented in Table 3. item Table 3 Estimated Cost: 4500 Washington Street NE Unit Quantity Unit Price Cost Mobilization LS Remove concrete curb and gutter LF B618 curb and gutter LF Full depth pavement reclamation SY Common Excavation, street, off-site disposal CY Subgrade preparation SY Select granular borrow TN Aggregate base, class V, in place TN Bituminous base type 31B TN :'Bituminous wear type 41B TN 12-inch RCP LF 15-inch RCP LF 21-inch RCP :'- LF 27-inch RCP LF 33-inch RCP LF 36-inch RCP LF 12-inch FES ' EA 36-inch FES LF Rip rap CY Remove existing storm sewer LF 6' manhole EA 4' Diameter CB/MH EA Excavation, pond, off-site disposal CY Traffic control LS I $15,000 1,800 1.00 1,800 6.00 3,400 0.75 2,670 7.00 4,000 0.65 2,640 5.00 1,770 6.50 280 30 · .280 32 '100 22 20 25 82 35 107 50 594 65 475 70 1 600 1 1,700 40 40 1,000 5.00 4 2,000 2 1,500 2,300 7.00: 1 2,000 $15,000 1,800 10,800 2,550 18,690 2,600 13,200 11,505 8,400 8,960 2,200 500 2,870 ": 5,350 38,610 33,250 600 1 700 1 600 5 000 8 000 3 000 16 100 2 000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $214,28.5. 10,714 $224,999 45,000 $269,999 13;500 $283,499 3. 4300 Block of Washington Street NE 3.1. Introduction Similar to the 4500 block, flooding regularly occurs at the Iow point of the 4300 block of Washington Street NE. During all three storms of July 1997, floodwater inundated the basement at 4330 W~shington Street NE, ponded against the foundation of 4332, and flooded the garage at 4332. Our field survey confirms that the house at 4330 Washington Street NE lies below the lowest catch basin by approximately 0.3' and that low areas below street elevation surround 4332. A private alley slopes toward 4330 Washington Street NE from the south, delivering its runoff to this lot. 3.2.Analysis and Results with existing pipe SiZes, the XP-SWMM32 model developed for this area predicts.a HWL for the July 1, 1997 storm of 188.3' (898.6'). The homes at 4330 and 4332 Washington Street NE have low elevations of 186.6' (896.9') and 187.5' (897.8') respectively. Based on anecdotal evidence, the calculated HWL matches.well to that observed on July 1. The stormwater ponded at this site comes primarily from the intersection of 43rd Avenue NE and Washington Street NE. Though several catch basins serve this intersection, the 12-inch pipe to which they drain is undersized. This results in runoff bypassing these catch basins and collecting at the low point one-half block north. The bypass manhole at the Iow point allows flow to travel either north to the 60-inch trunk or east to Jackson Pond. Computer results suggest that surcharge on the Pipe to the east and Iow capacity on the pipe to the north combine to produce the floodi:ng in this area. : 3.3.Alternatives 3.3.1. Alternative 1 ~.. Tills alternative consists of the purchase and demolition of the home at :4330 Washington Street NE and berming around 4332 (see figure 4). The abandoned lot would remain a city-owned outlot for temporary stormwater storage and would be excavated for grading around the house at 4332 Washington Street NE. The berm around 4332 Washington Street NE would rise to an elevC~tion of 188.5' (898.8'). Sump pumps would discharge the runoff collected within the area surrounded by the berm to the adjacent catch basins. 'We recommend that the.. abandoned lot be excavated beyond the volume required to construct the berm' so that there is a net increase in storage at this site. The outlot would lie below curb elevation but could drain to the existing storm sewer through a 12-inch plastic pipe and ditch type catch basin. Our field survey information indicates :that, in order to match the berm into existing ground, grading would extend at least one lot to the north of 4332 Washington Street NE. Any lot isolated within the berm will require sump pumps. 3.3.2. Alternative 2 This alternative involves the reconstruction of Washington Street NE to 43rd Avenue NE and the replacement of the existing 310' of 15-inch RCP pipe with the same length of 3C-inch RCP (see Figure 4). Since the existing manhole has insufficient diameter to accept this pipe, this would also be replaced. Table 4 shows the effect this project would have on the HWL for this site. Table 4 Storm Summary: Alternative 2 ImproVements HWL 4330 4332 Storm elevation elevation (City datum) (City datum) (City datum) Before Improvements July 1 188.3 After July I 186.7 186.6 187.5 Improvements 100- 186.4 year Please note that this alternative provides protection for the home at 4330 :- Washington Street NE:for the 100-year storm but not for the July 1, 1997 storm. The level of protection (0.1 feet of freeboard) is less than that typically provided by new construction (1 to 2 feet of freeboard). 3.4. Cost Estimates We have provided cost estimates for both alternatives. Table 5 presents our Alternative 1 estimate while Table 6 presents the Alternative 2 estimate. Table 5 Estimated Cost: Alternative 1, 4300 Block of Washing;ton St NE item Unit Quantity Unit Price Cost · Purchase and demolition 4330 Washington LS Excavation and embankment CY Sod SY 2' x 3' catch-basin EA Sump pumps EA 12-inch PE pipe LF 6-inch PE pipe, from sump pumps LF I $75,000 $75,000 150 10 1,500 210 5.00 1,050 I 1,000 ~1,000 2 5O0 1,000 40 20 800 160 10 1,600 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $81,950 4,098 $86,048 17,210 $103,257 5,163 $108,420 item Table 6 · Estimated Cost: Alternative 2, 4300 Block Washington St NE Unit Quantity Unit Price Cost Mobilization Remove concrete curb and gutter B618 curb and gutter Full depth pavement reclamation Common excavation, off-site disposal Subgrade preparation Select granular borrow Aggregate base, class V, in place Bituminous base type 31B Bituminous wear type 41B . 36-inch RCP " Remove 15-inch RCP Replace diversion manhole Aluminum flap gate Traffic control Cut into existing manholes LS 1 $4,000 $4,000 LF 620 1.00 620 LF 620 6.00 3,720 SY 1,360 0.75 1,020 CY 1,070 7.00 7,490 SY 1,600 0.65 1,040 TN 1,060 5.00 5,3.00 TN ::900 6.50 5,850 TN 110 30 3,300 TN 110 32 3,520 LF 310 70 21,700 LF 310 5.00 1,550 EA 1 4,000 4,000 EA 1 2,000 2,000 LS 1 2,000 2,000 EA 1 750 750 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Ad.min. 5% Capitalized Interest TOTAL ESTIMATED COST $67,860 3,393 $71,253 14,251 $85,504 4,275 $89,779 3.5. Recommended Alternative .(For discussion with City Staff) 1307 42nd AVenue NE 4.1. Introduction Several problems surface at this site, some of which appear on a yearly basis. This home sits at the bottom of a steep hill. Storm sewer conveys runoff from this site to the west, where it connects with the outlet from LaBelle Pond. Since there are no intermediate catch basins, along the hill to the east, large volumes of runoff at high velocity regularly jump th~ curb in front of 1307 42nd Avenue NE and enter the back and side yards, from where the water cannot drain. The catch basin in front of the house is not located at the Iow point, which is in front of the home's driveway. The house is not much higher than the curb, while the driveway slopes downward to the garage and the backyard. The resident claims the water jumps the curb and flows down the driveway several times a year. 4.2. Analysis and Results Street and driveway reconstruction to contain stormwater in the gutter would protect this home from small storms with return periods of 5 years and less. For the storms of July 1997, water ponded in this area, which indicates that simply improving gutter flow would not suffice for larger storms. For this Iow area at 1307 42nd Avenue NE, our XP-SWMM32 model calculated a July 1 HWL of 217.1' (927.4'). The model calculated the same HWL for the 100-year storm. Field surveying conducted by City staff gives 216.9' (927.2') as the lowest house elevation. Anecdotal evidence suggests that the HWL for the July 1 storm. was higher than our model indicates. We feel this is'due to gutter flow entering the property from the driveway. Once within the property this water cannot drain except through infiltration and :evaporation. The elevation of the catch basin grate in front o¥ this house is approximately 216.3', or 0.6' lower than the house. ..- For large events, system capacity is not sufficient to adequately drain this area. Since there is no overflow from this Iow point, water ponds until drained by the storm. sewer. Our modeling shows that the reduction in pipe size from a 42-inch to a 36- inch at 43rd Avenue NE and Pierce Street NE causes a backwater effect upstream to Labelle Pond and 42nd Avenue NE. During the early stages of the July 1 storm, water flowed against pipe grade. Not until the peak flows had passed from the Storm sewer at 43rd Avenue NE and Pierce Street NE did significant discharge occur from Labelle Pond and 42nd Avenue. ." 4.3.Alternatives 4.3.1. Alternative 1 The first alternative involves installation of an additional 18-inch Pipe under 42nd Avenue NE. From an existing catch basin, this pipe would run approximately 220 feet west. It then would turn 90 degrees south and run approximately 160 feet to Labelle Pond through City owned property. The new pipe would cross above the existing 15-inch pipe with approximately 1.0' of clearance. This pipe installation would involve reconstruction of up to 300 feet of 42nd Avenue NE. Our model predicts a 0.5' reduction in the July 1 HWL from this installation (see Table 7). it bears repetition that,,gutter flow into the property should be eliminated as part of any alternative. Additionally, for both alternatives, we recommend a sump pump l0 connected to the storm sewer system capable of draining the low areas around the house. Table 7 summarizes the effects of alternative 1. .' Table 7 Storm Summary: Alternative 1, 1307 42ndAvenue NE ' HWL Low House Freeboard Storm (City datum) (City datum) (ft) Before Improvements July 1 217.1 -0.2 216.9 After Improvements July 1 216.6 0.3 100-year 216.5 0.4 4.3.2. Alternative 2 Alternative 2 involves berming around the front (~f the home at 1307 42"d Avenue NE. The berm would tie into existing ground one lot to the east and west. Our'-- XP-SWMM32 mod~! indicates that berming to 218.0' (928.3') across the front of the property would not raise the HWL for either the July 1, 1997 or the 100'-year storm above 217.1, provided that sufficient sump pump capacity is present to drain the area within the berm. 4.4. Cost Estimates We have provided cost estimates for both alternatives. Table 8 applies to alternative 1, installation of an 18-inch RCP; while Table 9 applies to alternative 2, berming around 1307 42nd Avenue NE. Table 8 Estimated Cost: Alternative 1, 1307 42nd Avenue NE item Unit Quantity Unit Price Cost Mobilization · Remove concrete curb and gutter B618 curb and gutter Full depth pavement reclamation Subgrade preparation Common excavation Select granular borrow Aggregate base, class V, in place Bituminous base type 31B Bituminous wear type 41B 18-inch RCP Cut into existing manhole Sump pumps LS 1 $2,500 LF 600 1.00 LF 600 6.00 SY 870 0.75 SY 1040 0.65 CY 7O0 7.O0 TN 690 4.84 TN 460 5.59 TN 75 30 TN 75 32 LF 380 30 EA 1 750 EA 2 500 $2,500 600 3,600' 653 676 4,900 3,340 2,571 2,250 2,400 11,400 750 1,000 1! 6-inch PE pipe, for sump pumps 4' standard manhole Traffic control LF 140 10 1,400 EA 1 1,500 1,500.. LS 1 2,000 2,000 Item Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin, 5% Capitalized Interest TOTAL ESTIMATED COST Table 9 Estimated Cost: Alternative 2, 1307 44th Avenue NE Unit Quantity Unit Price $41,540 2,077 $43,616 8,723' $52,340 2,617 $54,957 Cost Mobilization Remove concrete curb and gutter B618 curb and gutter ,. Excavation and embankment Sod Reconstruct driveway apron Sump pumps 6-inch PE pipe, for sump Pumps Traffic control LS LF LF CY SY LS EA LF LS 1 30 30 75 75 1 2 140 1 $400 3.00 17 10 5.00 1,000 .500 10 25O $4OO 9O 510 75O 375 1,000 1,000 1,400 25O Estimated Construction Cost $5,775 5% Contingencies 289 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $6,064 1,213 $7,277 36¢ $7,640 4.5. Recommended Alternative (Discuss with City Staff) Tyler Place NE and 44th Avenue NE 5,1. Introduction A 48-inch CMP cardes the LaBelle Pond outflow as well as local runoff through this site. These flows pass with some surcharge through this pipe, a surcharge that releases from a beehive catch basin in back of 1016 44 Avenue NE. During the July storms this backflow,~looded an adjacent garage, one nearby apartment building, and entered the sunken patio of 1016 44th Avenue NE (but did little damage to the house itself). The pipe here is shallow; in fact, pinholes in the CMP spout water through the ground to the surface, causing bubbling of water out of the ground. 5.2. Analysis and Results The XP-SWMM32 model developed for the Jackson Pond System' calculateda .JUly 1, 1997 HWL of 206.0' (916.3') for this area. The Iow building elevation is 205.1' (915.4') and is found at the apartment building to the west of 1016 44t~ Avenue NE. The ground elevation at the lip of the drop to the patio at 1016 44t~ Avenue NE is approximately 205.3' (915.6'). Anecdotal evidence suggest that the July I HWL in this area was 2'-3' above the rim of the backyard CB. Field survey data collected by . the City gives this rim elevation as 203.7' (914.0'), which would put the July 1 HWL '" somewhere between 205.7' (916.0') and 206.7' (917.0'). Watermarks on a nearby garage would suggest a HWL closer to 205.7'. Our computer-generated HWL of 206.0' (916.3') matches reasonably well with anecdotal data. Our modeling suggests that for a wide variety of storms ponding will occur in this''' area. The 48-inch CMP was not designed to carry flows from larger storms without the buildup of head on the system. That built-up head becomes evident around th~'s backyard catch basin when water surges out from the pipe into the surrounding yard and parking lot. This, coupled with a sizable direct drainage area from the backyards that cannot enter the already full pipe, causes the chronic flooding in this area. 5.3. Recommended Alternative The recommended alternative for this area is to berm around all Iow structures to an elevation of 206.3' (916.6'). Replacing the leaky 48-inch CMP with an equivalent size RCP would reduce the 100-year and July 1 HWLs (both 206.0*} by 0.2'. This alone would not solve the flooding problems in this area. Replacement of the 48-inch CMP will likely be needed in the near future, since evidence suggests the pipe is falling apart, it is recommended to be included in the City's ClP. To avoid exacerbating flooding in this area and new flooding in others, the replacement of this pipe should generally proceed from downstream to upstream. Our cost estimates include 227' of this installation. We do not . recommend anything larger than 48-inch diameter pipe since no excess caPacity exists in the system downstream. 5.4. Cost Estimate Table 10 presents the estimated cost for this improvement. Item Table 10 Estimated Cost: Tyler Place NE and 40th Avenue NE Unit Quantity . Unit Price. Cost Mobilization Grading and embankment 48-inch RCP Remove 48-inch CMP Restoration, sod Sump pumps 6-inch plastic pipe, sumps to manhole Restoration: pavement, fences, etc. 8' diameter manholes LS 1 $3,000 CY 200 10 LF 227 80 LF 227 10 SY 250 5.00 F__A 3 500 LF 180 10 LS 1 5,000 EA 2 4,000 $3,000 2,000 18,160 2,270 1,250 1,500 1,800 5,000 8,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $42,980 2,149 $45,129 9,026 $54,155 2,708 $56,863 Z 0 'I- Z A3]GI~I.J -I0 4,110 '" Z 0 0 Z 0 -r I-- Z 0 I I .-.I Z O0 '3A¥ AONIO© Z il 0 ¥ I I _-lAY ~/I, H_L91z '3AV H_L/_~ '3AV g/I. H_L/'~ '3AY HIg~ NN3>ION aNOd NOIZN313(3 ~J31V/~ F~JOIS ,L£ ILl I'ILiJ ~)Z 0o Oz r~ Z 0 Z 0 ZE '-q O0 -- Fr-I ---t Z ~D ,,, · © I 0 0 7 CO C/) --4 e--~ 6o' 44-TH AVE 60' ~-----~1"' ~,~, '-- '"' 594' ---" ~ C.~u'-"-)F'-' Z .,u ~ ~, /x u < '" C __~._~> ~ ,,, ,,4, 0 F-- ' - '1-~ hO i...~ LL C ---I i- ~, 1 ~. ,~,18"- ../ o .--~ \ r-ri 43R D AVE , ! ,, ITl r-- Z C~ I'I 0,, f"q ' ,,,. 1 ../'___.~ I'l __, '~ F ~ ~ 144' '-'u \/ ~ :~4,, ORE ST.~~ . "x", ' .., ,.542' ~.. I m b ~ m o ::l> ;;u I~0~ -I' ~ ~ Z--~ F-z  % 160' -, CO -----I__ /\ ~ oo -o f':r" x ~ ~ ,_.,/,'. \ r- p _0o3 ._,. _ 168' i~o IED--I ~ cc · ~ /\ /~ 145' % ~ -" Z WO Ill W W39~± I Ill W Z W Z W o ~ Bonestroo Rosene Anderlik & Associates Engineers & Architects Bonestroo, Rosene, Anderlik and Associates, In¢, is an Affirmative ,~¢~lollz'~qua! Oppor[un[[y En~p~oyer Principel~: Otto G. Bonestroo. RE. · Joseph C. Anderli~, RE. · Marvin L Sorvalg, ~E. , Richard E. Turner, RE. - Glenn R. Cook, RE. · Robert O. Schunich~, RE. · Jerry A. Bourdon, RE. · Robert ~. Rosene. RE. and Susan M. Eberlin, C. RA, Senior Consultants A55ocia~e Principals: Howard A. Sanford, RE. * Keith A. Gordon, RE. · Robert R. Pfe¢ferle, RE. · Richard ~. Foster. RE. · David O. Lo~kota, RE, · Robert C. Russek. A.I~. · Mark A. Hanson, P.E. · Michael T. Rautmann, RE. · Ted K.Field, RE.. Kenneth R Anderson. RE. · Mark R. Rolls, RE. · Sidney E Williamson, RE., L.S. · Robert ~ Kotsmith Offices: ~t. Paul, Rochester, ~illmar and St. Cloud, MN · Milwaukee. ~1 FEASIBILITY STUDY FOR STORMWATER IMPROVEMENTS CORPORATE LIMIT AREA COLUMBIA HEIGHTS, MINNESOTA BRAA FILE NO. 33210 This report presents the results of our stormwater improvements feasibility study for the Corporate Limit area. The.,Corporate Limit flooding occurred in July of 1997 along the Fridley/Columbia Heights border south of 52nd Avenue. We have completed our -. analysis of this area according to the plan detailed in our scoping study addendum of 12/18/97. This rePort begins with an introduction to the problem area followed in sequence by the following sections: Analysis and Results, Alternatives, Cost Estimates, and the Recommended Alternative. A location map and report figure are at the end of this report. Please note that elevations are in the city of Minneapolis datum followed in parenthesis by the USGS datum. The USGS datum is obtained from the Minneapolis datum by adding 710.3 feet. 1. INTRODUCTION A chronic backyard flooding problem has existed at 1280 and 1298 52nd Avenue in the Oity of Fridley- along Fridley's border with Columbia Heights (see figure 1). These homes suffered flooding as a result of the July 1, 1997 storm. The home at 1280 52nd Avenue also had flooding during the July 11 storm. Recently, the two cities cooperatively placed an additional 36-inch pipe above the existing 36-inch storm sewer in this area. At its upstream end, this newer pipe connects to a 100-foot section of 36-inch corrugated steel slotted drainpipe. The two 36~inch pipes discharge to a single 24-inch pipe (see Figure 2). 2335 ~est HJghwa~v 36 · St. Paul, MN 55113 · 612-636-4600 · Fax: 612-636-1311 During the July storms, residents witnessed stormwater discharging at high pressure from the backyard catch basins. This discharge, combined with overflow from two catch basins on Polk Place, caused flooding in these backyards. 2. ANALYSIS AND RESULTS We analyzed the pipe network upstream and downstream of the flood prone area. Additionally, we located and characterized sources of overland flow such as the overflow from the catch basins at the intersection of Polk Place and Pierce Terrace. Anecdotal evidence obtained from resident interviews and water staining on the two homes suggest a July 1 high water level (HWL) of 234.1' (944.4'). The tipping bucket rain gauge at the public works facility indicated that the July 1 storm was the most intense of the three July storms, with over 3.64 inches of rain in 3.5 hours and 2.9 inches in the first hour. Our model, developed with the XP-SWMM32 software, simulated the July I storm and supports the anecdotal evidence obtained from residents at 1280 and 1298 52nd Avenue. As mentioned above, water staining suggests a HWL. of approximately 234.1' (944.4') for the July 1 storm. The two homes are both walkouts. The iow openings for 1280 and 1298 52nd Avenue are 233.4' (943.7') and 233.9' ' (944.2'), respectively. Our model calculated a July 1 HWL of 233.9 (944.2'), which calibrates well with the observed HWL. 3. ALTERNATIVES Various alternatives were considered to address the flooding problem. Of these, four were studied in detail and are presented in this report. 3.'1 Alternative '1: Berming in the Vicinity of '1280 and '1298 52nd Avenue NE. Alternative 1 involves constructing a berm to protect the homes at 1280 and 1298 52nd Avenue NE (see Figure 2). For this alternative, excavation and embankment should balance. If berm construction results in a net loss of storage, then the HWL for a given storm will rise. The berm top should rise to 234.9' (945.2'), which is approximately 1 foot above the calculated 100-year, 24-hour storm and July 1 HWLs. Since storage below 233.9' (944.2') must remain the same, some excavation will occur across the corporate boundary into Columbia Heights where several trees from 8 to 24 inches in diameter now grow. These would likely have to be removed. Additionally, the berm will tie in to high ground one lot to the east and west of 1280 and 1298 52nd Avenue NE, necessitating disturbance of property that has not experienced flooding. Drainage of areas isolated behind the berms would require sump pumps. 3.2 Alternative 2: Emergency overflow grading This alternative consists of grading an emergency overflow (EOF) below the current overflow elevation of 234.7' (945.0') so that 100-year protection is afforded the homes at 1280 and 1298 52nd Avenue NE. Overflow would flow down the current drainage easement to the low area off Polk Circle. From this low area, the flow enters the 36-inch trunk via two ditch type catch basins. This alternative includes clearing and grubbing within the existing city drainage easement so that disruptions to this flow are minimized. In addition to clearing and grubbing, landscape features, sheds, and woodpiles would also require removal. We recommend an EOF elevation of 232.4' (942.7'). Table 1 summarizes the effect this grading will have on the area around 1280 and 1298 52nd Avenue and as well as the Iow area off Polk Circle There are several potentially adverse impacts to this alternative. There will be no defined flow path, so runoff may flow through or pond in backyards. There is a significant potential for erosion. Runoff may begin to cut a ravine, which could. continue to erode and grow over time. This would cause sediment build-up in the downstream low area and potential clogging of the catch basins there. Table t High Water Levels, Alternative 2 Polk Circle 1280 & 1298 52nd Low HWL Freeboard Low HWL Freeboard Storm house House -- (city (city (city (city datum) datum) (ft) datum) datum) (ft) .. Before EOF July 1 207.3 1.4 233.9 -0.5 grading 208.7 233.4 After July 1 207.7 1.0 233.3 0.1 EOF 100-year 206.6 2.1 233.2 ' 0.2 grading For the 100-year event, we calculate a peak flow of 27 cfs over the EOF and mean channel velocity of 6 feet per second (fps) to the downstream ponding area off Polk Circle. 3.3 Alternative 3: Overflow with standard pipe installation This alternative consists o~' approximately 600 feet of 18-inch reinforced concrete pipe (RCP), installed by open cut trenching to the ponding area east of Polk Circle (see Figure 2). This pipe would be laid adjacent to the existing pipe and would discharge directly to the ponding area. This ponded stormwater would enter the trunk system through the beehive catch basins located at this Iow point. The existing overflow elevation would be lowered from 234.7' (945.0') to 232.4' (942.7'). This 'overflow would operate for storms in excess of the 10-year,'24-hOur event. Grading would occur in the existing drainageway in conjunction with the pipe installation so that a clearly defined overflow route is created. Numerous trees, fences, sheds, and landscaping make this a politically sensitive alternative and create a large restoration cost. 3.4 Alternative 4: Overflow with directional bore pipe installation This alternative involves directional boring of a 20-inch (outside diameter) high density polyethylene pipe and is considered if resident resistance precludes open trench installation. " As with alternative 3, this construction involves grading of an emergency overflow (EOF) at 232.4' (942.7'). Stormwater would overflow for storms greater than the 10- year event. Unlike alternative 3, no improvement of the drainage path beyond the limits of the EOF grading is proposed, so as to minimize disturbance of the area. This may result in maintenance problems in years when the EOF is topped (see discussion under Alternative 2). These long-term costs were not considered in the.. cost estimate for this alternative. Alternatives 3 and 4 are identical from a hydraulic perspective. Both require sufficient catch basin capacity near 1280 and 1298 52"d Avenue NE so that 20 cfs passes into the pipe under approximately 1.2 feet of head. We propose 2 catch basins with rim elevations of 942.0'. These should be covered by stool type ditch grates similar to Neenah R-4342. These have a relatively Iow profile, which would be more appropriate for installation in private backyards. Each grate should pass approximately 9 cfs under 1.2 feet of head. In considering alternatives 2, 3 and 4, it should be understood that passing water more quickly out of this area has the potential to flood the downstream ponding area. if the catch basins there become clogged with debris, it haS been indicated that water came within 5 feet (horizontally) of a home off Polk Circle. The corners of this home lie at approximately 208.7' (919.0') and 5 feet from this would suggest a July 1 HWL of 208.2 (918.5'). Our model predicts a July 1 HWL of 207.1' (917.4)' for this area and, after alternatives 3 and 4 described above, a July 1 HWL of 207.5 (917.8'). This discrepancy suggests that the catch basins did not drain the ponding area to their full capacity and that they might have been clogged. Table 2 summarizes the effects of the improvements proposed under Alternatives 3 and 4. Table 3 shows the effect these have on trle downstream ponding area. The results are derived from the XP-SWMM32 model of the area. · Table 2 . Flows and High Water Levels, Alternatives 3 and 4 Freeboard Flow in Overflow Storm HWL proposed pipe Overflow Elevation (city datum) (ft) (cfs) (cfs) (city datum) Before July 1 233.9 -0.5 NA NA 234.7 Improvements July 1 232.9 0.5 22 21 100-yr 232.9 0.6 20 18 (6.0") After 50-yr 232.7 0.7 "' 18 9 Improvements (5.3") 232.4 25-yr 232.6 0.8 15 3.5 (4.7.) 10-yr 232.4 1.0 10 0 (4.1") Table 3 High Water Levels in Downstream Ponding Area Alternatives 3 and 4 HWL Low House Freeboard Storm (city datum) (city datum) (ft) Before .. Improvements July 1 207.3 1.4 After 208.7 Improvements July 1 207.5 1.2 4. COST ESTIMATES Cost estimates are provided for all three alternatives. 4.1 Alternative I Cost Estimate Table 4 presents the cost estimate for Alternative 1, berming in the vicinity of 1280 and 1298 52nd Avenue NE. 5 Table 4 ~ Estimated Cost: Alternative Item Unit Quantity Unit Price Cost Mobilization Clearing and grubbing Excavation and embankment Sod Trees Sump pumps, PVC piping LS 1 $6O0 LS 1 2,000 CY 150 10.00 SY 650 5.00 EA " 15 200 EA 2 500 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $600 2,000 1,500 3,250 3,000 1,000. $11,350 , 567 $11,917 2,383 $14,300 715 $15,015 4.2 Alternative 2 Cost Estimate Table 5 presents the cost estimate for alternative 2, emergency overflow grading. Item Table 5 Estimated Cost: Alternative 2 Unit Quantity Unit Price Mobilization Clearing and grubbing Excavation and embankment Sod Trees LS 1 $60O $6OO LS 1 4,000 4,000 CY 270 10.00 2,700 SY 800 5.00 4,000 EA 6 200 1,200 Estimated Construction 5% Contingencies Cost $12,500 625 $13,125 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST 2,625 $15,750. 787 $16,537 4.3 Alternative 3 Cost Estimate Table 6 presents the cost estimate for Alternative 3, overflow with standard pipe installation. Easement acquisition costs are approximate. Table 6 Estimated Cost: Alternative 3 item Unit Quantity Unit Price Cost Mobilization 18-inch RCP, some overdepth 18-inch FES Clearing and grubbing Common excavation, channel shaping Sod Trees CB-MH 2'x3' . 4' Diameter MH Easement acquisition, temporary LS 1 $5,OOO LF 660 30.00 F_A 1 1,000 LS 1 5,000 CY 520 7.00 SY 4200 3.00 EA 45 200 EA 2 '1,000 EA 1 1250 AC 0.5 20,000 $5,000 19,800 1,00~_. 5,000 3~640 12,600 9,000 2,000 1,250 10,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $69 290 3 465 $72 755 14 551 $87 306 4 365 $91 671 Item 4.4 Alternative .4 Cost Estimate Table 7 presents the cost estimate for alternative 4, overflow with directional bore pipe installation. Easement acquisition costs are approximate. Table 7 Estimated Cost: Alternative 4 Unit Quantity Unit Price Cost Mobilization 20-inch OD HDPE, some overdepth LS 1 $6,000 LF 630 140 $6,000 88,200 18-inch RCP Clearing and grubbing Common excavation, EOF shaping Sod -- Trees CB-MH 2'x3' Easement acquisition, temporary' LF 30 30 LS 1 2,500 CY 1.40 7.00 SY 1400 3.0O ' EA 15 200 EA 3 ' 1,000 AC 0.5 20,000 9OO 2,500 98O 4,200 3,000 3,000 10,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $118,780 ... 5,939 $124,719 24,944.. $149,663 7,483~ . $157,146 5. RECOMMENDED ALTERNATIVE We recommend alternative' 1. This approach provides 1 foot of freeboard and costs significantly less than the alternatives 3 and 4. In addition, it has the advantage Of not passing additional flow to the downstream ponding area. These additional flows combined with the potential for channel erosion argue against alternative 2. Although the model shows adequate freeboard for the home adjacent to the downstream ponding area (even after alternative 2, 3 and 4 improvements), and shows a delayed peak from the overflow down to this area, anecdotal evidence suggests that water levels were higher than those calculated by the model. This may be due to catch basin clogging, but is of enough concern to warrant caution. Although alternative 2 has a relatively Iow cost, we do not recommend it due to the potential for significant erosion. Further study of the flow path downstream of the emergency overflow is required, and a swale or channel design likely would be warranted. alternative. This drainage work would add to the cost and disruption associated with this Z >- ~: o 7 Z ! i A3-101~I-I 30 4,110 -Z 0 0 w Z W ±S 0 ~ ~ 00~ o Bonestroo Rosene Anderlik & Associates Engineers & Architects .~one$£roo, Rosene, ,4nderlik and Associates, In¢. is an Af£irma~ivc A$r¢on,,'Equ81 Opporruniry A55ociate Principals: Howard A. Son,ord. PE. · KeJth A. Gordon, RE. · Rober~ R. Pfeff~rle, ~E. Richard ~. gos~r, RE. - David O. Losko~a, RE. - Robert C. Russet. AJ~. · Mark A. Hanson, Michael T. Eautmann, RE. - Ted K.Field, RE. · Kenneth R Anderson, RE. · Mark R. Rolls, RE. · Sidney R Williamson, RE. US. - Rober~ E Kottmi~h FEASIBILITY STUDY FOR STORMWATER IMPROVEMENTS MONROE STREET NE AND 49TM ~/~ AVENUE NE COLUMBIA HEIGHTS, MINNESOTA BRA FILE No. 33209 This report presents the results of our stormwater improvements feasibility study for the intersection of Monroe Street NE and 49th ~ Avenue NE. As detailed in our scoping study report dated 11/25/97, the intersection has been prone to flooding during large rainfall events. : Please note that elevations referenced in this report are in the city of Minneapolis datum, followed in parenthesis by the USGS datum. The USGS datum is obtained from the Minneapolis datum by adding 710.3 feet. 1. INTRODUCTION The intersection of Monroe Street NE and ~,9th % Avenue NE flooded during all three of the July 1997 storms (see Figure 1). The water rose to at l~ast three feet above the catch basins. During the July 1 storm, the runoff overflowed to the west, toppling retaining walls on its way to the alley behind Monroe Street NE. The inlet grate elevations at this intersection are at 184.31' (894.61'), 184.35' (894.65'), and 184.08' (894.38') (see Figure 2). The high water level (HWL) for the July 1 storm was estimated at 186.84' (897.14'). The lowest house elevation at this intersection is 186.60' (896.9') and occurs at 4935 Monroe Street NE. Residents have indicated that flooding also occurs at this intersection during smaller storms throughout the summer. The area that drains to this intersection includes the Central Avenue business district that contains large amounts of impervious surfaces. The runoff from this area is conveyed down 50th Avenue NE. Although the storm sewer network is laid out to convey this flow north to Sullivan Lake, most of the runoff bypasses the catch basins at Monroe Street NE and 50th Avenue NE, and overflows south to the intersection of Monroe Street NE and 49th % Avenue NE. - Highway 36. St. Paul. MN 55113 - 612-636-4600 - Fax: 612-636-1311 2. ANALYSIS AND RESULTS We modeled the stormwater system using XP-SWMM32 computer software. For existing conditions, the model predicts yard flooding around the intersection of Monroe Street NE and 49th ~ Avenue NE for storms as small as a 1-year storm event (2.3 inches of rainfall over 24 hours). For the even[on July 1, 1997, the model calculates a high-water level (HWL) of 186.3' (896.6'), slightly lower than the observed HWL of 186.84' (897.14'). This computed HWL was determined with the assumption that all the catch basins were free of clogging from leaves and debris. Homeowners explained that these drains were partially plugged during the July storms, thus causing the HWL to exceed the predicted level. Table 1 summarizes the modeling results of several storms with the existing pipe network. Table 1 Storm Summary 1-year 2.3 185.1' 186.6' 1.5 2.5 5-year 3.1 185.2' 186.6' 1.4 4.0 50-year 5.3 186.1' 186.6' 0.5 7.0 lO0-year 6.0 186.3' ~ 186.6' 0.3 8.5 July 1, 1997 3.64 188.3'~ 186.6' 0.3 (3.5+)~ Beyond the modeling period of 3.5 hours. 3. ALTERNATIVES A number of alternatives to capture and divert runoff from the Central Avenue business district were considered. These included combinations of new storm sewer and street regrading. It was found that these alternatives were very expensive and did little to reduce HWLs at the intersection of Monroe Street NE and 49th % Avenue NE. The local drainage area to this intersection is large enough such that unacceptable HWLs would still occur; diverting the Central Avenue area tended only to reduce the duration of the flooding. For this reason, the two alternatives presented below focus not on diverting runoff away from the affected intersection, but rather on conveying flows out of the intersection. 3.1 Alternative 1: Improve Catch Basins This alternative incj. udes the replacement or rehabilitation of the existing catch basin structuCes at the intersection of Monroe Street NE and 49th Avenue NE (see Figure 2). Our field survey results and residents comments indicate that the existing catch basins become plugged with debris on a regular basis. The structures would be replaced with catch basin inlets that have larger curb inlets and vane grates which minimize clogging. As part of this work, localized curb raising behind the catch basins will be required. This alternative also includes the installation of a speed bump or minor~ road raise on 50th Avenue NE immediately east of the intersection with Monroe Street NE. This will create minor ponding at the catch basins on 50th Avenue NE, increasing the capacity of the catch basins. The catch basins will thus capture more of the runoff from the Central Avenue business district, conveying it north to Sullivan Lake. This alternative results in a HWL of 186.3' (896.6') at the intersection of Monroe Street NE and 49t~ % Avenue NE. This will provide a freeboard of 0.3 feet to the lowest home at this intersection (4935 Monroe Street NE), at an elevation of 186.6' (896.9). We recommend that the catch basins at this intersection be inspected and cleaned on a regular basis, particularly in the spring and fall. In addition, the streets draining to the intersection should be placed on a priority street sweeping schedule. 3.2 Alternative 2: Trunk Storm Sewer This alternative involves the installation of a storm sewer system from the intersection of Monroe Street NE and 49th % Avenue NE, north to Sullivan Lake. New catch basins will be installed at the intersections of Monroe Street NE and 49th % Avenue NE and 50th Avenue NE that Will attach to the new system. Figure 2 presents the proposed layout of the system. Due to the topography of the area, the storm sewer will become fairly deep in some sections. Table 2 shows the effect this project would have on the HWL at the intersection of Monroe Street NE and 49t~ % Avenue NE. Table 2 Alternative 2 Improvements '.i~Sto~:~?!~i~=;,,~:~,,~i~¢~?.~:~~ .......... :'~ ....... '~ ................ Before improvements July 1 186.8 186.6 -0.2 After July 1 ' 185.6 186.6 1.0 2.0 Improvements 100 year 185.6 186.6 1.0 2.0 4. COST ESTIMATES Cost estimates are provided for both alternatives. 4.1 Alternative 1 Cost Estimate Table 3 presents the cost estimate for Alternative 1, Improve Catch Basins. '~. Table 3 Estimated Cost: Alternative Item Mobilization Remove concrete curb and gutter B618 curb and gutter Bituminous type 31B Bituminous type 41B 1=,-3250-1 Catch Basin Traffic Control Unit Quantity Unit Price LS 1 $1000 LF 400 : 1.00 LF 400 6.00 TN 115 30 TN 115 32 EA 6 350 LS 1 500 Estimated Construction Cost 5% contingencies 20% Design, Inspection, Admin 5% Capitalized Interest TOTAL ESTIMATED COST Cost $1000 400.00 2,400 3,450 3,680 2,100 5O0 $13,530 677 --. $14,207 2,841 $17,048 852 $17,900 4 4.2 Alternative 2 Cost Estimate Table 4 presents the cost estimate for Alternative 2, Trunk Storm Sewer. Table 4 Estimated Cost: Alternative 2 Item Mobilization Remove concrete curb and gutter B618 curb and gutter Full depth pavement Reclamation Common Excavation, street, off- site disposal Subgrade preparation Select granular borrow Aggregate base, class 5, inplace Bituminous type 31B Bituminous type 41B 15-inch RCP 18-inch RCP 27-inch RCP, some over depth 30-inch RCP, some over depth 42-inch RCP Rip Rap 6' manhole, some over depth 2' x 3' Catch Basin R-3250-1 Catch Basin Traffic Control Unit Quantity Unit Price LS 1 $10,000 LF 2400 1.00 LF 2400 6.00 SY 4540 0.75 CY 3560 7.00 SY 5340 0.65 TN 3520 5.0O TN 2350 6.50 TN 375 30 TN 375 32 LF 50' 25 LF 50 30 LF 600 50 LF 350 55 LF 350 75 CY 30 40 EA 5 2,000 EA 5 1,000 EA 6 350 LS 1 2,000 Estimated Construction Cost 5% contingencies 20% Design, Inspection, Admin 5% Capitalized Interest TOTAL ESTIMATED COST Cost $10,000 2,400 14,400 3,405 24,920 31471 17,6.00 15,275 11,250 12,000 1,250 1,500 30,000 19,250 26,250 1,200 10,000 5,000 2,100 2,000 $213,271 10,664 $223,935 44,787 $268,722 13,436 $282,158 5. RECOMMENDED ALTERNATIVE We recOmmend proCeeding 'with Alternative I on' an interim basis, and closely monitoring flood levels in the future. In addition, the catch basins should be regularly inspected and maintained, and the streets on the vicinity placed on a priority street sweeping schedule. In the future, particularly when Monroe Street NE is scheduled for reconstruction, we recommend looking in greater detail at the alternative of constructing a new storm sewer to Sullivan Lake. Alternative 1 provides minor improvement to the drainage system and provides a freeboard of 0.3 feet to the lowest home in the area under the 100-year design storm. This level of protection is less than the desired freeboard of 1 to 2 feet. Alternative 2 provides 1 foot of freeboard but entails a considerable investment in. storm sewer improvements, potentially approaching ~the value of the affected homes. Z W AstgoIW:I :10 AID 0 Z NlV~I W W .1F W ~ o cj~'61z Z © © '3AY H/Og ~ ,,~ m t3_ t , ~ \/, m \ / o~ ~ ~ N 0 oc: (.D W r~ ° ,~ Bonestroo Rosene Anderlik & Associates Engineers & Architects Bonestroo, Rosene. Anderli~ and Associates. Inc. is an Affirmative ActJon/'Equal Opportunity Richard E. Turner. P,E. · Glenn R. Coo~. P.E. · Robert G. Schunicht. P.E, · Jerry A. Bourdon. RE. Robert ~, Eosene. RE. and Susan M. Eberlin. C.RA.. Senior Consultants A55ociate Principal~: Howard A. Sanford, RE.. Keith A. Gordon, RE. · Robert R. Pfefferle. RE. Richard ~. Foster. RE. · David O. Losko~a. RE. · Robert C. Ru:~ek. AJ.A. · Mark A. Hanson, RE. Michael T. Eautmann. RE. · Ted K.Field, RE. · Kenneth R Anderson, RE. · Mark E. Rolls, RE. · Sidney R ~illiamson, RE., L.S. - Robert R Ko,smith Offices: ~t. Paul, Rochester, ~illma¢ and St. Cloud, MN · Milwaukee, ~1 FEASIBILITY STUDY FOR STORMWATER IMPROVEMENTS MCKINLEY STREET NE AND 40TM AVENUE NE COLUMBIA HEIGHTS, MINNESOTA BRAA FILE NO. 33208 This report presents the results of our stormwater improvements feasibility study for th~ McKinley Street NE and 40th Avenue NE area. Damaging floods occurred here an July 1, 11, and 13 of 1997, though resident surveys indicate that intersection flooding is a regular occurrence. We have completed our analysis of this area according to the plan detailed in our scoping study of 11/25/97. This report begins with an introduction to the problem area, followed in sequence by the following sections: Analysis and Results, Alternatives, Cost Estimates, and the Recommended Alternative. A location-map and report figures are at the end of the report. Please note that elevations are in the city of Minneapolis datum, followed in parenthesis by the USGS datum. The USGS datum is obtained from the Minneapolis datum by adding 710.3 feet. 1. INTRODUCTION As stated above, flooding .occurred here for all three of the large July 1997 storms. Several hOmes on 40th Avenue NE, north of the intersection with McKinley' Street NE, were flooded by stormwater that rose up to 2.5 feet above the street catch basins (see Figure 1). Our discussions with residents and City staff indicate that flooding is a chronic problem here, even for events smaller than those encountered in July of 1997. 2. ANALYSIS AND RESULTS We analyzed the pipe network upstream and downstream of the flood prone area (see Figure 2). Runoff from a large area, including Hart Lake and portions of Minneapolis and St. Anthony, converges at this intersection via the storm sewer network. We 2335 West Highwa.v 36 · St. Paul. MN 55113 · 612-636-4600 - Fax: 612-636-1311 delineated these inputs and entered them into our computer model. Additionally, we located and characterized sources of overland flow such as overflow from catch basins on McKinley, Cleveland, and 39th1/2. The tipping bucket rain gauge at the public works facility indicated that the July 1 storm was the most intense of the three July storms, with oVer 3.64 inches of rain in 3.5 hours and 2.9 inches in the first hour. Our model, developed with the XP-SWMM32 software, simulated the July 1 storm and supports the anecdotal evidence obtained from several residents living adjacent to this intersection. The topographic survey of this area conducted by City staff, when compared to this anecdotal evidence, indicates that the high water level (HWL) for jUly 1 was approximately 237.7' (948.0)'. Our model calculates a July 1 HWL of 237.6' (947.9') and thus shows reasonable calibration to the actual storm event. Our model indicates that piPe surcharge (the buildup of stormwater in the pipe network such that additional stormwater is held back) cannot by itself account for the water levels seen at this ~ntersectl,on, and that local overland flow produces the bulk of the flooding. This overland flow travels down both 39th1/2 and McKinley to the intersection of 40th and McKinley, where it ponds until the already full pipe network can -- accommodate it. I .. 3. ALTERNATIVES Various alternatives to address the flooding problem were considered. Our analysis" showed that storm sewer construction to reroute Minneapolis and St. Anthony flow down Stinson Boulevard to Silver Lake does not significantly lower the HWL at McKinley and 40th. We did find that a trunk size pipe from McKinley and 40th to Silver Lake would be effective. This line could run from the intersection due north through backyards or, alternately, could run east to Stinson Boulevard from where it would travel north to Silver Lake. In either case Minneapolis's and the bulk of St. Anthony's stormwater would continue along their present route. .. Our model indicates that stormwater ponding would be an equally effective alternative. Specifically, ponding in Prestemon Park could store excess overland flow, slowly discharging this water over the course of several hours. This type of solution does not require a trunk size storm Sewer. These two alternatives are addressed in more detail below. 3.l.Alternative l: Ponding in Prestemon Park This alternative (see Figure 2) involves excavation and embankment to form two detention basins within Prestemon Park. These basins would detain flow from Cleveland, 39th1/2, and McKinley. This alternative requires reconstruction of street grades at the intersections of Cleveland and 40th and Cleveland and 39th1/2, and along McKinley near the park entrance. This reconstruction involves additional catch basins and pipe to convey flow into the detention basins. We propose intersection reconstruction at Cleveland and 40th so that overland flow from the north and west flows down Cleveland from 40th to 39th1/2 and into proposed" detention basin A. Likewise, reconstruction of McKinley routes flow from McKinley to proposed detention basin B. Excavation within the pai'k fOr detention basin A necessitates removing some relatively large trees. Both detention basins would be dry between storms, and would discharge to the existing storm sewer under the park. Table 1 summarizes the flood benefits of this alternative. Table 1 Storm Summary: Alternative 1, Ponding in Prestemon Park HWL - 40t" Low Free- HWL - HWL - Rainfall & McKinley House board BasinA Basin Storm B (in) (City (City (ft) (City '-(City datum) datum) datum) datum) Before Improvements July 1 3.64 237.6' 0.1 NA NA July 1 3.64 236.0' 1.7 237.8' 238.3 After 100-year 6.0 236.02' 237.7' 1.7 238.2 238.3 Improvements 50-year 5.3 236.0' 1.7 238.0 238.2 10-yea r 4.1 235.96' 1.7 237.7 238.2 5-year 3.5 235.93' 1.7 237.3 237.8 3.2. Alternative 2: Trunk Storm Sewer This alternative involves installing a trunk storm sewer from the intersection of McKinley and 40~ north to Silver Lake. Figure 2 shows a potential alignment for installation through backyards, as well as an alignment along 40th Avenue NE and Stinson Boulevard. The backyard alternative includes an estimated 750 feet of 42- inch reinforced concrete pipe (RCP), several manholes, easement acquisition, some street reconstruction, and significant restoration. Additionally, there are substantial logistical problems in cutting along lot lines directly north to Silver Lake. Routing east to Stinson Boulevard and then down Stinson to Silver Lake involves more street reconstruction but less restoration and less easement acquisition. Table 2 summarizes the benefits of this alternative (applicable to both alignments) in relation to the 100-year, 24 hour, and July 1, 1997 storms. Table 2 Storm Summary: Alternative 2, Trunk Storm Sewer Storm HWL Low House. Freeboard (City datum) (City datum) (ft) Before Improvements July 1 237.6' 0.1 237.7' After July 1 236.1' 1.6 Improvements 100-year 236.0' 1.7 4. COST ESTIMATES Table 3 presents the cost estimate for Alternative 1 as described above and shown on Figure 2. " .. Table 3 Estimated Cost: Alternative l, Ponding in Prestemon Park -, item Unit Quantity Unit Cost Price Mobilization LS Excavation and embankment, off-site disposal CY 12-inch RCP LF 15-inch RCP LF 18-inch RCP LF 12-inch FES EA 18-inch FES EA 2' x 3' catch basin EA Rip rap CY Clearing and grubbing LS Seeding and mulching, pond areas AC Trees EA Remove and replace concrete curb and gutter LF Full depth pavement reclamation SY Subgrade preparation SY Common excavation CY Select granular borrow TN Aggregate base, class V, in place,. TN Bituminous base type 31B TN Bituminous wear type 41B TN 1 $5,ooo 1,200 7.00 210 22 60 25 170 30 1 600 2 800 8 1,000 30 40 1 1,000 1 4,000 15 200 900 7 1,900 0.75 1,900 0.65 1,200 7 1,450 5 970 6.5 157 30 157 32 $5,000 8,400 4,620 1,500 5,100 6OO 1,600 8,000 1,200 1,000 4,000 3,000 6,300 1,425 1,235 8,540 7,250 6,305 4,710 5,024 Traffic control LS 1 5,000 5,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $89,809 4,49O $94,299 18,860 $113,159 5,658 $118,817 Tables 4 and 5 present cost estimates for Alternative 2 (for both the backyard alignment and the 40th and Stinson alignment, respectively) as described above and shown on Figure 2. Table 4 Estimated Cost: Alternative 2, Trunk Storm Sewer- Backyard Alignment Item , Unit Quantit~ Unit Price Cost Mobilization LS 1 $10,000 42-inch RCP LF 750 75 8' diameter manholes EA 4 4,000 42-inch FES EA 1 2,000 Rip rap CY 30 40 Clearing and grubbing LS 1 5,000 Sod SY 4,000 3.00 Trees EA 15 200 Restoration LS 1 20,000 Easement acquisition, permanent AC 0.30 130,000 Easement acquisition, temporary AC 0.75 20,000 Remove & replace concrete curb & gutter LF 450 7.00 Full depth pavement reclamation SY 720 0.75 Subgrade preparation S¥ 720 0.65 Select granular borrow TN 495 5.00 Aggregate base, class V, in place TN 330 6.50 Bituminous base type 31B TN 60 30 Bituminous wear type 41B TN 60 32 Traffic control LS I 5,000 $10,000 56,250 16,000: 2,000 1,200 5,000 12,000 3,000 20,000 39,000 15,000 3,150 540 468 2,475 ~2,145 1,800 1,920 5,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $196,948 9,847 $206,795 41,359 $248,154 12,408 $26O,562 Table 5 Estimated Cost: Alternative 2, Trunk Storm Sewer- 40th and Stinson Alignment item Unit Quantity Unit Price Cost Mobilization LS 42-inch RCP LF 8-ft diameter manholes EA CB-MH 2' x 3' EA 42-inch FES EA Rip rap CY Sod SY Easement acquisition, permanent AC _Easement acquisition, temporary AC Remove and replace concrete curb and gutter LF Full depth pavement reclamation SY Subgrade preparation , SY Select granular borrow TN Aggregate base, class V, in place TN Bituminous base type 31B TN Bituminous wear type 41B TN Traffic control LS 1 $10,000 $10,000 1,453 75 .~108,975 5 4,000 20,000 1 1,000 1,000 1 2,0O0 2,OO0 3O 40 1,200 2,000 3 6,000 0.2 130,000 26,000 0.45 20,000 9,000 2,100 7 14,700 4,000 0.75 3,000 4,000 0.65 2,600 3,100 5 15,500 2,100 6.5 13,650 33O 30 9,900 330 32 10,560 1 5,0O0 5,000 Estimated Construction Cost 5% Contingencies 20% Design, Inspection, Admin. 5% Capitalized Interest TOTAL ESTIMATED COST $259,085 12,954 $272,039 54,408 $326,447 16,322 $342,769.- 5. RECOMMENDED ALTERNATIVE Based on cost and logistics, we recommend Alternative 1. BOth the disruption to local residents and the cost are greater under Alternative 2, while the benefit is the same as that provided by Alternative 1. The recommended altemative does not address problems of high ground water experienced in this area. The area around the intersection of McKinley and 40th had historically been a pond. This pond was filled upon development of the area, but ground water levels persist. In order to address groundwater seepage into basements, a drain tile system for this area might be required. Such a tile system would likely need to be drained to Silver Lake.' Z 0 '-r' Z r~ L o >. ~ ~ z .... , ....... ~.~, ~.~.~u,... ~-.~. >~ ,--=.-..?..~:,?:..-~ ~ ~H4 i ~~.,l/'.:;;.~- ' - ~" L ~ .........~: Ii ............ I~ ~' /= ' I ;~ ~ ~ ~, "~ "X'x~%~ ' T~-3-'r~'i i ~ % ' ' z ~ ~, ., ~__ ~ ~ · ~ ......... P~;' ~ ' ,''1' ' ~ ~ -' ~ .... 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I .. . , ~ , ,, ~. , ... , . ~ J ~¢ .... ~ _ .:~,, , ......... -"r~'~-' 12~Y~''~'¢''4~ ' '' ~i~ ii~' ~' ' ' ~ ~- '" ~ ~~ ~ , ''~ i:, 1 ., - ill .ul ,~' ~,-~'/q'~,n ~ .~,! ~!ilHl'i~' liP, F~' '~',~!i~t ~L~i' --~ ~ ~"~''-~' 0 ~ O. 0 - Z ~ b_l Z 5 8, -.< C") O3 0 Fq Z Fq Z C -I Ci_ty of Columbia Heights Public Works Department Work Session Discussion Item Work session date: May 18, 1998 Prepared by: Kevin Hansen, Public Works Director/City Engin Item: Design Team Follow-up Background: The Minnesota Design Team made several suggestions and presented ideas for enhancing the City of Columbia Heights the weekend of May 1st. The suggestions and ideas presented will have differing time periods for those the City elects to implement. Three ideas are presented herein for discussion that may be accomplished (partially if not fully) in 1998 (reference City Manager memo, attached). Discussion: The three items presented for discussion are: 1. Bike route through town. 2. Improvements to 49th Avenue bridge 3. Neighborhood signs An outline is attached that identifies issues for discussing a potential work plan in 1998 for each item. Requested Action: City-wide Bike Trail: Direct staffto prepare a report for the installation in 1998 of an at- grade City-wide bike trail based upon the Minnesota Design Team recommended route of 49th Avenue, University Avenue, 40~ Avenue and Reservoir Blvd. 49~ Avenue Pedestrian Bridge: Direct staff to prepare a report for the aesthetic improvements including a welcoming portal to the City, to the 49th Avenue pedestrian bridge. o Neighborhood Identification Signs: Provide direction to staff regarding the process and installation of signage identifying neighborhoods as presented by the Minnesota Design Team. Attachment: Memo dated 5/6/98 from City Manager TO: FROM: DATE: RE: CITY OF COLUMBIA HEIGHTS KEVIN HANSEN, PUBLIC WORKS DIRECTOR WALT FEHST, CITY MANAGER MAY 6, 1998 FOLLOW UP TO MINNESOTA DESIGN TEAM VISIT RECEIVEF 0 7 1998 PUBLIO WORKS Though we have not yet received the Design Team's sketches and ideas recommended to us on Saturday night, I would like to pursue some ideas to their conclusion this summer, if possible. Please schedule, for discussion purposes, all three items for the next work session: 1) Designation and dear delineation of a bike route through town (see recommended route). Consideration of alternatives, including cost comparisons, should be made. These should include roadway lanes with no parking restrictions, building asphalt lanes separate from the paved roadway, and any other possibilities. Also, include how soon portions or the totality of the route could be completed, expenses, and revenue source possibilities (to include grant resources, use of State Aid, etc.). 2) Making some noticeable aesthetic improvements to the 49m street bridge recognizing its possibilities as a welcoming portal to the city. The inference Saturday night at the presentation was that the state might object or has objected in the past to this request. Clearly something could be done (i.e., bridge at the Walker) to improve this site. Again, possible time frames, costs, and resources should be identified with this report. 3) Please review the costs, etc. of placing neighborhood identifying signs in each of 8-10 neighborhoods indicated by the Minnesota Design Team. Fridley has some experience with this, and they may be able to explain to you the effort that went with identifying these neighborhoods. cb Design Team Visit Follow-up Items Outline for Discussion City_ Bike Route ao Layout/Routing 1. Alternatives 2. Cost Comparison bo Impacts 1. Restricted parking 2. Intersection conflicts 3. On/off street routes 4. Existing parks Co Existing Roadways 1. Trail markings/paint 2. No parking signs 3. Bike trial signing 4. Arterial street crossings do Public Notice 1. Parking issues eo Advisory Board Review 1. Park and Rec 2. Traffic Commission 3. Planning and zoning Funding Sources 1. City 2. ISTEA 3. State Aid go Time frame 1. Identify trail segments 2. Connection to Mississippi River trail system 3. Connections to other cities Design Team Visit Follow-up Page 2 2. North Gateway to the Communi _ty: 49th Avenue Bridge ao Improvements 1. Pedestrian Overpass (a) Fencing (b) Signing (c) Painting 2. Roadway Fencing 3. City Signage (welcoming portal) b. Mn/DOT review/approvals Co Design Considerations 1. Landscape architect 2. Decorative fencing 3. Signage d4 Funding 1. City 2. State Aid e. Time frame 3. Neighborhood Signing a. Sign types b. Design Co Neighborhood involvement 1. Adopt-a-Park Program d. Other community's experience (Fridley, Minneapolis) e. Funding 1. City f. Time frame CITY COIINCIL LETTER AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: REVISION TO SALARY RANGE FOR ASSISTANT BY: LINDA L. MAGE~~B~: FINANCE DIRECTOR DATE: 5-6-98~J DATE: NO: Applications are currently being accepted for the position of Assistant Finance Director, due to the recent resignation in that position. As part of the process, the job description was reviewed and revised, and the current salary range for the position was reviewed. Based on our compensation plan, internal equity, and in an effort to strive for external comparability, staff recommends a revision to the 1998 monthly salary range for the position of Assistant Finance Director as follows: CURRENT 1998 $3,490 $3,609 $3,728 $3,847 $3,966 PROPOSED 1998 $3,802 $3,931 $4,061 $4,190 $4,320 Such revision to be effective June 1, 1998. RECOMMENDED MOTION: Move to approve the revised 1998 monthly salary range for the position of Assistant Finance Director, effective June i, 1998, as follows: $3,802 $3,931 $4,061 $4,190 $4,320 COUNCIL ACTION: HARD SURFACE PARKING/DRIVEWAY PROGRESS May 1, 1998 On March 31, 1998, we mailed 381 notification letters to homeowners who were identified as lacking appropriate hard surface parking or driveways. A copy of the letter is attached. Since that date, we have had 139 homeowner contacts relating to this issue. Following is a brief summary of the contacts we have received (note that some homeowners may have called more than once or had several issues presented in the same telephone call): Request to send contractor list .................................... 42 Extension to compliance date desired ............................... 34 Financial reasons 14 Dirt alley 6 Planned construction related to driveway 4 Elderly/disabled homeowner requiring medical care 3 Reason unknown 3 Recent death of homeowner 1 Summer street paving issues 1 Recent home purchase 1 Other priority home repairs needed 1 Driveway has been hard surfaced .................................. 29 Opinions/Complaints/General Questions ............................. 17 Other repairs/upgrades recommended (landscaping to cover dirt, etc) ....... 7 Request for copies of ordinance to be sent ............................ 3 Unusual situations ............................................... 8 Shared driveway between 2 or more neighbors 2 Planning an appeal 1 Garage grade lower than alley/street - concerned about flooding 2 Platted, unopened city alley 1 Recent property foreclosure 1 Property added to list due to lack of hard surface driveway I On April 30, 1998, the next reminder letter was mailed to those homeowners who have not yet completed their driveways or parking areas. In addition, this letter was sent to 15 rental property owners who, after searching our records, we found may not have had prior notice of the need for hard surface parking through specific compliance orders. A copy of the April 30 letter is also included. Hard Surface Extension Recommendations Following are the staff recommendations for handling extension requests which are received by homeowners related to the hard surface parking/driveway portion of ordinance #1281. Require homeowners to document the specific reasons for their extension request and indicate a specific date by which time they can complete this project. Grant extension requests for which the homeowner can document a hardship of some kind related to this ordinance. Examples of hardships would include any of those listed on the previous page except "reason unknown." There may be other reasons which we would also find acceptable which have not been presented to us. Allow extensions until July 1, 1999 at the latest, although if the homeowner desires less than this we grant the extension for the period of time desired by the homeowner. .CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (6 ~ 2) 782-2800 TDD 782-2806 March 31, 1998 IMPORTANT CITY ORDINANCE NOTIFICATION - 90 DAYS TO COMPLY Dear Property Owner: In 1994, City Ordinance #1281 was passed. This ordinance, commonly known as the "Housing Maintenance Code," defined acceptable parking and driveway surfaces and required that driveways and parking areas be hard-surfaced by July 1, 1997. This ordinance defines "hard-surface" to be either asphalt or concrete. Driveways must be hard surfaced from the street or alley to the garage. Parking pads must be at least 9 feet by 20 feet in size; parking pads are applicable if you do not have a garage or in addition to a garage if additional parking areas are desired. On June 23, 1997, the City Council passed City Ordinance #1348 which extended the date for hard- surface parkinq compliance to July 1, 1998. In June, 1997, notice was published in the Focus Newspaper relating to this ordinance. In the Fall, 1997 and Spring, 1998 issues of the Heights Happenings newsletter notice was given that this ordinance would be taking effect on July 1, 1998. During June, 1997, Housing Maintenance Code inspectors conducted a "drive-by" survey of the city to identify the extent of the issue of driveways and parking areas which were not hard-surfaced. During this survey, your property was identified as appearing to not have proper hard-surface driveways and/or parking areas. Further surveys and inspections have not been conducted since that date. This letter is being sent to all residential properties which were identified in June, 1997. The purpose is to inform you of the City Ordinance and the July 1, 1998 compliance deadline. If you have completed this project already, or when you complete this project, please contact our office so that we may update our records appropriately. If you have questions about enforcement of this ordinance and what it may mean to you, contact the Housing Maintenance Inspection office at 782-2835. We highly recommend that you assure that any contractor you choose to complete this work is reputable for your own protection. All contractors working in the city must be licensed to work within the City of Columbia Heights. Contact the Housing Maintenance Inspection office at 782-2835 for a list of contractors licensed to do business in Columbia Heights. Certain city alleys have not yet been paved. If you access your driveway or parking area from one of these unpaved alleys, contact the Housing Maintenance Inspection office at 782-2835 for information on obtaining an extension to the compliance deadline. There is an appeals process. To file an appeal, one must submit a completed application for appeal along with an explanation of the request and a fee of $100 per address. The appeal will be presented before the Planning and Zoning Commission, who serve as the Board of Appeals, for review and consideration. For questions pertaining to the appeals process, you may contact the Planning Department at 782-2856 or 782-2817. The City of Columbia Heights offers Iow interest loans to qualified homeowners with incomes below $49,000 for owner/occupied properties. If you would like to obtain additional information and further requirements for Iow interest loans, you may contact Jennifer Bergman at 782-2859. Sincerely, Housing Maintenance Inspection Office THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 'CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 April 30, 1998 IMPORTANT REMINDER OF CITY ORDINANCE ORDINANCE TAKES EFFECT IN 60 DAYS Dear Property Owner: This letter is being sent to you as a reminder that City Ordinance mandates that all residential property have hard surface parking and/or driveway surfaces by July 1, 1998. This ordinance defines "hard surface" as asphalt or concrete. Driveways must be hard surfaced from the street or alley to the garage. Parking pads must be at least 9 feet by 20 feet in size; parking pads are applicable if you do not have a garage or #~ addition to a garage if additional parking areas are desired. During June, 1997, Housing Maintenance Code inspectors conducted a "drive-by" survey of the city to identify the extent of the issue of driveways and parking areas which were not hard sudaced. During this survey your property was identified as appearing to not have proper hard surface driveways and/or parking areas. In the last month we have spoken to a number of residents in the city who are affected by this ordinance. Below are a list of the most common questions and issues which have been addressed. If you have a question relating to enforcement of this ordinance for which you do not find the answer below, please contact the Housing Maintenance Inspection office at 782-2835. I cannot afford to put in a driveway right now. Is there any financing available from the city? Yes. The City of Columbia Heights offers Iow interest loans to qualified homeowners with incomes below $49,000 for owner-occupied properties. If you would like additional information about these loans or to apply for this program, contact Jennifer Bergman at 782-2859. What will happen to me on July 1 if I do not have hard surface parking/driveway surfaces? Housing Maintenance Code inspectors will conduct compliance inspections beginning shortly after July 1. Compliance orders will be issued for those properties we find are not in compliance with the hard surface requirement. I recently have complied with the ordinance. How do I get my name off your ma.lng list? Contact the Housing Maintenance Inspection office at 782-2835 when you have completed your driveway and/or parking area. We will remove your name from our list once an inspector has verified this information. Do I have to find a contractor to do this work or can I do it myself? What permits are required? You may complete this work yourself if you choose. We highly recommend that you assure that any contractor you choose to complete this work is reputable for your protection. All contractors working in the city must be licensed by either the city or the State of Minnesota; this requirement is also for your protection. No permit is needed unless a modification to the city's street or alley is needed in conjunction with this work. My alley is unpaved. Do I have to pave my driveway or parking area? Only a few city alleys are unpaved. Those residents who access their driveway or parking area from an unpaved alley will be granted an extension until such time as the city paves the alley. The current plan for doing this is summer of 1999. If your driveway or parking area comes off the street, however, this extension would not apply. This extension will be automatically applied by the Housing Maintenance Inspection office when inspectors visit your area. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPOrtUNiTY EMPLOYEr City Ordinance Notification Page 2 April 30, 1998 I have a hard surface driveway but have a bare area next to it. Do ! have to pave this area? Not necessarily. Our inspectors identified properties which appeared to have unpaved areas on which vehicles were driven or parked. If the bare area is used for parking or driving, you must have this area hard sudaced. If you do not drive or park on this area, you should take steps to seed, sod or otherwise landscape the area so that it is obvious to our inspectors the area is not being used for driving or parking. Is there a way to appeal the requirements of the ordinance? Yes. To file an appeal, you must submit a completed application for appeal along with an explanation of the request and a fee of $100 per address. The appeal will be presented before the Planning and Zoning Commission, who serve as the Board of Appeals, for review and consideration. If you have additional questions pertaining to the appeals process, you may contact the Community Development office at 782- 2817. If you have questions for which you do not find the answers above or would like to discuss your particular situation in more detail, contact the Housing Maintenance Inspection office at 782-2835. Sincerely, Housing Maintenance Inspection Office 'C'ITY OF COLUMBIA HEIGHTS (!'") 590 40TH AVENUE N.~'., COL, UMBIA HEIGHTS, IRWIN 55421-3878 (612) 782-2800 TDD 782-280~ May 6, 1998 Mayor Sturdevant Councilmember Jolly Councilmember Peterson Councilmember Ruettimarm Councilmember Szurek City of Columbia Heights Dear Mayor Sturdevant and Councilmembers: At the January 15, 1998, Charter Commission meeting discussion took place regarding councilmembers voting on City commissions. It was noted that two councilmembers were serving as voting members of the Planning & Zoning Commission and that councilmembers are allowed this by the administrative code, which originally set up the individual commissions. It was decided to bring the administrative code regarding this issue to the next meeting for review. At the April 16, 1998, Charter Commission meeting several pages of the administrative code regarding cotmcilmembers on various commissions were reviewed. In that review it was noted that two councilmembers presently serve as voting members of Planning & Zoning, Traffic, and Park & Recreation and only the admires' trative code pertaining to Park & Recreation permits up to two councilmembers. The Charter Commission discussed the fact that on the commission on Planning & Zoning and Traffic that newly elected councilmembers were previously citizen appointments and that they were continuing to serve. It was unanimous with Charter Commission members that one voting councilmember on each commission would be sufficient. With that the following motion was passed unanimously. "The Charter Commission recommends to the City Council that they amend the administrative code to reflect that all council appointed commissions should have only one councilmember serving at a time; further, if a newly elected councilmember is currently seated on a commission, that seat is vacated and a new appointment is made." City of Columbia Heights May 6, 1998 Page 2 of 2 The Charter Commission is aware there are other commissions and boards that are made up of the entire council or multiple councilmembers by statute, (ie. Board of Review, EDA etc...) and the Charter Commission does not imply those commissions/boards in the motion. Should you have any questions regarding this matter I would welcome your call Your attention to this matter is appreciated. The Charter Commission awaits your reply. Sincerely, Nan Tilkens President Columbia Heights Charter Commission cc: Walt Fehst, City Manager Jim Hoeft; City Attorney FOR MAY 18, 1998 COUNCIL WORK SESSION TO: FROM: SUBJECT: MAYOR AND COUNCILMEMBERS COUNCIL SECRETARY ~ STATUS OF BOARD AND COMMISSION MEMBERSHIP The following is the status of the City's boards and commissions which includes the responses from letters inquiring as to any interest in being reappointed to serve: CHARTER COMMISSION ECONOMIC DEVELOPMENT AUTHORITY (Refer to attached minutes) HUMAN SERVICES COMMISSION INSURANCE COMMISSION LIBRARY BOARD MERIT COMMISSION PARK & RECREATION COMMISSION PLANNING & ZONING COMMISSION CIVIL SERVICE COMMISSION SCIENCE COMMISSION TELECOMMUNICATIONS COMMISSION TRAFFIC COMMISSION Three vacancies Full complement Five vacancies Five vacancies Full complement Three vacancies Full complement One vacancy One vacancy Three vacancies Three vacancies Full complement Some of the vacancies have resulted from people not being interested in being re- appointed and some of them are long standing vacancies. Appointments to the Charter Commission are made by the District Chief Judge. Attached are the "active" applications. Only the first two applicants have been interviewed by the Council. Board/Commission Status page 2 The following people have indicated an interest in being reappointed: Barbara Karol, Human Services Commission; Nancy Hoium and Pat Sowada, Library Board; Gerald Foss, Park and Recreation Commission; Bill Marshall, Science Commission; Ken Henke, Telecommunications Commission; Joe Goodman and Ed Carlson, Traffic Commission. The reappointment motions will be included on the May 26, 1998 Council Meeting agenda. The future of the Insurance Commission, the Merit Commission, the Science, Technology and Energy Commission and the Human Services Commission has not been considered for some time. Perhaps, the Council would like to have a discussion regarding these commissions on the agenda for an upcoming work session. The level of non- activity of the first three is long standing and the lack of a quorum for many years of the fourth commission suggests its members may be utilized in another area which could be more productive. Staff and commission liaisons need direction on the future desires of the Council relative to boards and commissions. /is CITY COUNCIL LETTER Meeting of: May 26, 1998 AGENDA SECTION: CONSENT ORIGINATING CITY NO. 4 DEPARTMENT: MANAGER'S Administration APPROVAL ITEM: Reappointments to Various Boards and BY: J. Student BY: Commissions DATE: May 13, 1998 DATE: In early March, letters were sent to residents whose terms on boards and commissions were expiring. The letters inquired if there was any interest in being considered for reappointment. The people referred to in the recommended motion indicated a willingness to continue to serve and an interest in reappointment. RECOMMENDED MOTION: Move to reappoint the following residents to various boards and commissions: Barbara Karol, Human Services Commission - expiration of April, 2001 Toni LaMere, Human Services Commission - expiration of April 2001 Nancy Hoium Library Board - expiration of April 2001 Pat Sowada, Library Board - expiration of April 2001 Gerald Foss, Park and Recreation Commission - expiration of April 2003 Bill Marshall, Science Commission - expiration of April 2001 Ken Henke, Telecommunications Commission - expiration of April 2000 Joe Goodman, Traffic Commission - expiration of April 2002 Ed Carlson, Traffic Commission - expiration of April 2002 COUNCIL ACTION: API"LIr, ATI~ for HOME TELEPHONE HUM~ER _ ?~ /-- / 0: / ~/ORK TELEPHONE NUMBER__-?_~2'~, ~ 7~- ~ .... BOARD(S) OR COMMISSION(S) ON WHICH I WOULD LIKE TO SERVE: (Indicate preference 1, 2, 3, if more than one) Cable Communications Commission Charter Commission Housing and Redevelopment Authority Human Services Commission Library Board Merit Commission Park Board ~ Planning S Zoning Commission Police S Fire Clvll Service Recreation Commission Science, Technology & ""'--Energy Commission Traffic Commission Qualifications for said position(s) (Education or Experience) ! Limitations as to availability of evenings or weekends for meetings ( specify most desirable times for meetings) RETURN TO:: Council Secretary Columbia Heights City Hall 5~0 qOth Avenue N.E. Columbia Heights~ Mn. 55421 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD ~ TO SER~: -0NDICAT~ ~CE: 'THAN ONe) _ T~COMMUNICATIONS COMMISSION _ LmRARY BOARD 1, 2, 3, IF MOI~ _ CHARTER COMMISSION (Not~: If ~i~ fo~ ~ c~- _ ~C ~SION ~ ~ ~me ~ y~ ~ · ~ ~ Y~ ~ No) _ ~O~C DE~O~ A~O~ __ P~ ~ ~~ON ~~SION _ ~ S~~ ~SSION ~~G & ~G ~SION _ ~S~~ ~SSION _ ~LI~ ~ ~~ ~~SION _ ~ ~~SION _ S~~~OL~Y~GY ~~SION 571.6577 HOME ~D~S~ ~t /~ Z~ CODE: P~ ~LO~R: WORK ~0~= ~C E~N~: "~ ! COMMISSION FOR WHICH YOU ARE SUBMITTING TNIS APPLICATION AND WHY YOU FEEL YOU I~ O~ ~~// ~ ~ ' ' I AM NOT AVAILABLE FOR BOARD/COMMISSION ~GS ON THE FOLLOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY PLEASE LIST THREE REFERENCES: NAME ADDRF, S, S PHONE I NERERY CERTIFY THAT ~ FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECF TO TNF, BEST OF MY KNOWLEDGE. FOR OFFICE USE ONLY: DATE RECEIVED Retm'n applicafio~ to: Council Secretary City of Columbia Heights 590 40th Avenue N.E., Columbia H.eight~, MN 55421 782-2~00 TDD: 7K~-2806 7-16-96 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PREFERENCE: 1, 2, 3, I~ MORE THAN ONE) 'CABLE COMMUNICATIONS COMMISSION _ LIBRARY BOARD __ CHARTER COMMISSION __ TRAFFIC COMMISSION __ HOUSING/REDEVELOPMENT AUTHORITY 'PARK & RECRF_~TION COMMISSION ..,./. ~H._.,UMA...__?,, SE__~ V½C.~.~. ~O.M.?Ii.._.~io I_ INSUKANCE COMMISSION L ~MERIT COMMISSION --~PLANNING & ZONING COMMISSION _ POLICE/FIRE CIVIL SERVICE COMMISSION __ SCIENCE/TECHNOLOGY/ENERGY COMMISSION HOME ADDRE~: HOME PHONE: 7A~ CODF~ / LIVED IN COLUi~fBIA iTI~IOHTS ~INCE: ~ ~.,,~ - PROPERTY OWNED IN COLUMBIA HI~JGHTS (OTI-IER THAN RESIDENCE): EDUCATIONAL BACKGROUND: CMC F_.XPER11~NCF~ PI.RASE STATE BPfi~LY WHY YOU ARE INTERF~TED IN SERVING ON THIS BOARD/ COMMISSION FOR WHICH YOU ARE SUBMITTING ~ APPLICATION AND. WHY Y~OU~.~ YOU ARE OU,~T-n~ml): 60 " _. _4 f_..~ ~ ~,,~-,....c~ ~ ,'~'~-' ~ I AM ~IOT ,AVAILABLE FOR BOARD/COMMISSION M'F~TINGS ON TEE FOLLOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNF=SDAY THURSDAY FRIDAY .. PI-~ASE LI.~T THREE REFERENCES: NAME HEREBY CERTIFY THAT THE FACTS WITttlN TIlE FORF_.C~ING APPLICATION ARE TRUE AND BEST OF MY KNOWH~T~GF_.. ~ FOR OFFICE USE ONLY: Return application to: Council Secretary City of Col~mbia Heights 590 40th Avenue N.E., Columbia Heights, MN 55421 782-2800 TDD: 782-2806 ~/5/95 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PREFERENCE: J, 2, 3, IF MORE THAN ONE) _ T~COMMUNICATIONS COMMISSION _ CHARTER COMMISSION (Note: If am~Mng for m~ com- missiom, please indicme if you are · qualified voter:___ Yes -- No) _ ECONOMIC DEVELOPMENT AUTHORITY __ ~ SERVICES COMNilSSION _ LIBRARY BOARD _ TRAFFIC COMMISSION _ PARK & RECREATION COMMISSION _ PLANNING & ZONING COMMISSION _ INSURANCE COMMISSION _ MERIT COMMISSION _ SCIENCEfrECHNOLOGY/ENERGY COMMISSION NAME: --------. ~ . HOME PHONE: ZIP CODE: LIVED IN COLUMBIA HEIGHTS SINCE: /9 7C~ PROPERTY OWNED IN COLUMBIA itEIGHTS (OTHER THAN RESIDENCE): PRESENT EMPLOYER: WORK PHONE: CMC EXPERIENCE: /x//A~-', PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON Tm~ BOARD/ COMMISSION FOR WHICH YOU ARE SU~ .M~. IN9 Ti~S APP/LICATION AND ~VHY YOU FEEL YOU ARE QUALHrlED: ~.~rU~._' Ld0~d t~/ /~o,./ ~ef~C~-~f'~ '~c~--~ ~Y-~J- ~-~A~ I AM NOT AVAILABLE~.~R--~ARD/C~O~$~ MEETINGS ON THE FOLLOWING EVENINGS (CIRCLE): MONDAY ~ ~__D_~~ THURSDAY FRIDAY PLEASE LIST THREE REFERENCES: NAME ADDRESS PHONE I I~'EREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT EDGE. ~ . ~'~ FOR OFFICE USE ONLY: ~GNATURE Return application to: Council Secretary City of Columbia Heights 590 40th Avenue N.E, Columbia Heights, MN 55421 782-2800 TDD: 782-2806 7-16.96 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PREFERENCE: 1, 2, 3, IF MORE T~AN ONE) _ T~.RCOMMUNICATIONS COMMISSION _ LIBRARY BOARD _ CHARTER COMMISSION (Note: If ~yiu~ f~- this eom- ~ TRAFFIC COMMISSION mission, please indicate ff you ~r~ · qualified voler.'___ Y~s ~ No) _ ECONOMIC DEVELOPMENT AUTHORITY 2_ PARK & RECREATION COMMISSION __ HUMAN SERVICES COMMISSION /. PLANNING & ZONING COMMISSION _ INSURANCE COMMISSION _ POLICE/FIRE CIVIL SERVICE COMMISSION _ MERIT COMMISSION _ SCIENCE/TECI~OLOGY/ENERGY COMMISSION NaJaE: 3¢ ~,q ~ Z~-Ce~: SOM~ PRONto HO~D~SS: I~3-~6~ ~~ Oe, ~ [, ~.~ ~'~ ~L( ZWCODE: L~D m COL~ ~IG~S Sm~: [ q 6 q PROPERTY O~ED ~ COL~ ~IGHTS (OT~R T~ ~~): P~S~ E~LO~m IL~= t ~0o; P~ ~~~ WOrK PriOr: PLEASE STATE BRIEFLY WIlY YOU ARE INTERF~TED IN SERVING ON Tm~ BOARD/ COMMISSION FOR WliICH YOU ARE SUBMITTING Ti:lis APPLICATION AND WttY YOU FEEL YOU ARE QUALIFIED: I AM NOT AVAILABLE FOR BOARD/COMMISSION MEETINGS ON T~FD..L. LOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNESDAY THURSDAY PLEASE LIST THREE REFERENCES: ADDRESS PHONE I HEREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. ~dN'A~RE FOR OFFICE USE ONLY: DATE RECEIVED _- _~4_]'t~. Return application to: Council Secretary City of Columbia Heights 590 40th Avenue N.E., Columbia Heights, MN 55421 782-2800 TDD: 782-2806 7-16-96 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PREFERENCE: 1, 2, 3, IF MORE THAN ONE) _ T~LECOMMLq~CATIONS COMMISSION _ LIBRARY BOARD _ CHARTER COMMISSION (Note: If applying for flais eom- _ TRAFFIC COMMISSION mission, please indicate if you are a qualified voter.'_._ Yes -- No) _ ECONOMIC DEVELOPMENT AUTHORITY _ PARK & RECREATION COMMISSION _ HUMAN SERVICES COMMISSION ~ PLANNING & ZONING COMMISSION _ INSURANCE COMMISSION _ POLICE/FIRE CIVIL SERVICE COMMISSION _ MERIT COMMISSION _ SCIENCEfrF_.CHNOLOGY/ENERGY COMMISSION NAME: HOME PHONE: HOME ADDRESS: ,~ ,.~ .- .~/,, ZIP CODE: L~D IN COLUmBiA ~ers s~ce:) lq ~ P~SENT ~LO~R: WORK PHO~: C~IC PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON TI:IlS BOARD/ COMMISSION FOR WHICH YOU ARE SUBMITTING Ti:IlS APPLICATION AND WHY YOU FEEL YOU ARE QUALIFIED: I AM NOT AVAILABLE FOR BOARD/COMMISSION MEETINGS ON THE FOLLOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY ?LEASE LIST THREE REFERENCES: NAME ADDRESS PHONE Return application to: Council Secretary · City of Columbia Heights $90 40th Avenue N.E. Columbia Heights, MN 55421 782-2800 TDD: 782-2806 7-16-96 BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PREFERENCE: 1, 2, 3, IF MORE THAN ONE) __ TI:~LECOMMUNICATIONS COMMISSION _ CHARTER COMMISSION (Note: If ~pplyiug for this com- mission, plebe indicate ff you &re a qunlified voter:~ Y~ ~ No) _ ECONOMIC DEVELOPMENT AUTHORITY _ HUMAN SERVICES COMMISSION _ INSURANCE COMMISSION _ IVlERIT COMMISSION _ LIBRARY BOARD _ TRAFFIC COMMISSION _ PARK & RECREATION COMMISSION _ PLANNING & ZONING COMMISSION LPOLICE/FIRE CIVIL SERVICE COMMISSION _ SCIENCE/TECHNOLOGY/ENERGY COMMISSION NAME: HOM~ PHONE: L~D ~ COL~ ~IGmS S~: / q ~ q PROPER~ O~ED ~ COL~ ~IGHTS (OT~R T~ ~S~): P~SENT ~LO~R: WORK P~O~: POS~ION T~LE: EDUCATION~ BACKGROU~: C~IC E~E~N~: PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON THIS BOARD/ COMMISSION FOR WHICH YOU ARE SUBMITTING THI~ APPLICATION AND WHY YOU FEEL YOU ARE QUALIFIED: I AM NOT AV.~IizARLE FOR BOARD/COMMISSION MEETINGS ON ~LOWING EVENINGS (CIRCLE):  TUESDAY WEDNESDAY THURSDAY PLEASE LIST THREE REFERENCES: NAME ADDRESS PHONE I I-rEREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. FOR OFFICE USE ONLY: ~.1 -- DATE RECEIVED ~/d qq ~ Return application to: Council Secretary City of Columbia Heights 590 40th Avenue N.E, Columbia Heights, MN 55421 782-2800 TDD: 782-2806 7-16-96 BOARD(S) OR COMMISSION(S) ON WHICH yOU WOULD LIK[ TO SERVE: (INDICATE PREFERENCE: 1, 2, 3, IF MORE THAN ONE) _ T'~COMMUNICATIONS COMMISSION _ LIBRARY BOARD _ CHARTER COMMISSION (Note: ff ~ng for this co~- _ TRAFFIC COMMISSION mi$~[Ol~, plebe in~ic~ if yoU tr¢ a qunlificd vo~r:__ Yes __ No) __ ECONOMIC DEVELOP~ AUTHORITY __ HUMAN SERVICES COMMISSION _ INSURANCE COMMISSION _ MERIT COMMISSION PARK & RECREATION COMMISSION _)LANNING& ZONING COMMISSION POLICE/FIRE CIVIL SERVICE COMMISSION SCIENCE/TECHNOLOGY/ENERGY COMMISSION NAME: HOME PHONE: PROPER~ O~ED ~ COL~ ~IGHTS (OT~R T~ ~S~~): ' WORK PHO~: POS~ION ~LE:~ . I EDUCATION~ ~ACKGRO~: C~IC PLEASE STATE BR1EFLY WHY YOU ARE INTERESTED IN SERVING ON THIS BOARD/ COMMISSION FOR WHICH YOU ARE SUBMITTING THIS APPLICATION AND WHY YOU FEEL YOU ARE QUALIFIED: T F~L ; £,~,~ ,~ -Fo. T~-~ I AM NOT AVAH.ABLE FOR BOARD/COMMISSION MEETINGS ON THE FOLLOWING EVENINGS (CIRCLE): MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY PLEASE LIST THREE REFERENCES: NAME ADDRESS PHONE Q'~~ DE VAuT I HEREBY CERTIFY THAT THF. FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO TI-IF. BEST OF MY KNOWLEDGE. FOR OFFICE USE ONLY: DATE RECEIVED Return application to: Council Secretary City of Columbia Heights 590 40th Avenue N.E. Columbh Heights, MN 55421 782-2800 TDD: 782-2806 7-16-96 CITY OF COLUMBIA HEIGHTS DATE: MAY 15,1998 TO: THE HONORABLE MAYOR JOSEPH STURDEVANT CITY COUNCILMEMBERS DONALD JOLLY MARLAINE SZUREK GARY PETERSON BOB RUETTIMANN FROM: WILLIAM ELRITE FINANCE DIRECTOR RADIO ANTENNA REVENUE On January 22, 1996, the City Council authorized the Mayor and City Manager to enter into a lease agreement with Sprint Spectrum for use of the water tower for a PSC antenna facility. At that time, there was no designation on where the revenue would go. At the City Council meeting of February 24, 1997, staff presented a Council letter with several options on where the revenue fi:om the antenna would go. The item was tabled. During the annual audit of the 1996 records, as the City Council had not designated where the revenue should go, and as the revenue was being generated by the water tower (which is a part of the water fund), the most appropriate place to put the revenue was in the water fund. This meets the generally accepted accounting principles that revenue go into the fund that generates the revenue. I have prepared the attached Council letter listing several alternatives for the use of the revenue. There is the potential for several other alternatives. It is my recommendation that the Council make a specific motion designating where the revenue should be placed and for what purpose the revenue should be reserved, if any. I further recommend the Council make a similar motion for the revenue that is being generated from the antenna on Parkview Villa. Currently this money is going into the Parkview Villa fund and is being reported to HUD. I strongly encourage the City Council to place this money in another fund unless it is their intent that it be used for ongoing maintenance or other items in relationship to Parkview Villa. If that is the case, then the money should designated to go into the Parkview Villa fund. If there is anything additional the Council would like on this item, please let me know. WE:dn/9805151 CITY COUNCIL LETTER Meeting of: MAY 26, 1998 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: REVENUE FROM LEASE WITH BY: WILLIAM E,LR~.T)E__ BY: SPRINT SPECTRUM FOR DATE: 4/28/98 ~ DATE: ANTENNA ON CITY WATER TOWER NO: On January 22, 1996, the City Council authorized the Mayor and City Manager to enter into a lease agreement with Sprint Spectrum, L.P. for the use of the water tower for a PCS antenna facility. At that time, the City Council did not take action to designate where the revenue from this lease should go or how the revenue should be expended. Subsequently, as the water tower is part of the water fund, the revenue was placed in the water fund. At the present time, as there have been various discussions on where this revenue should go, it is staff's recommendation that the City Council take formal action. The following are possible motions to be considered. RECOMMENDED MOTION: Move to place the revenue from the lease with Sprint Spectrum in the water fund for general purpose uses. RECOMMENDED MOTION: Move to place the revenue from the lease with Sprint Spectrum in the water fund and reserve it for future repairs and maintenance on the water tower. RECOMMENDED MOTION: Move to place the revenue from the lease with Sprint Spectrum in the water fund and reserve it for water meter replacement. RECOMMENDED MOTION: Move to place the revenue fr~m the lease with Sprint Spectrum in the General Fund for general purpose uses. RECOMMENDED MOTION: Move to place the revenue from the lease with Sprint Spectrum in the scattered site housing fund to be used for scattered site housing replacement. As you can see, these are only a few motions, the potential of which is unlimited. In addition, I recommend the Council take similar action on the revenue that is being generated from the antenna on the high rise, or combine that with this revenue. WE:dn 9804284 COUNCIL ACTION: CITY OF COLUMBIA frEIGHTS Work Session Meeting of.' May 18, 1998 AGENDA SECTION: Other Business ORIGINATING DEPARTMENT: CITY MANAGER NO: Community Development APPROVAL ITEM: Regional Remodeling Planbook BY: Kenneth R. Anderson,'_ ~d-~ BY: DATE: May 14, 1998 -r.., · BACKGROUND: For quite some time a consortium of a number of communities have been working cooperatively to generate a Planbook to assist in the remodeling of post-World War II houses in the inner ring suburbs. The cities that have been working cooperatively in this endeavor are: Bloomington, Columbia Heights, Crystal, Golden Valley, Moundsview, Richfield, Roseville, Shoreview, Brooklyn Park, Coon Rapids, Fridley, Maplewood, New Brighton, Robbinsdale, St. Louis Park, and White Bear Lake. A request for qualification was distributed to interested parties. The firm of Robert Gerloff Residential Architects submitted a response to this request. This firm had prepared a similar Planbook entitled The Longfellow Planbook: Remodeling Plans_£or Bungalows and other Small Urban Homes, which was published by the Longfellow Community Council in March, 1997. A copy of the Longfellow Planbook will be available at the work session to provide an example of the type of Planbook that is being considered by the consortium of cities. ANALYSIS: The City of Fridley's Housing and Redevelopment Authority (HKA) has agreed to serve as the lead agency coordinating the development of an agreement, payment of fees to the contractor, etc. To facilitate this process, an Agreement between the cities, a Professional Service Agreement between the City of Fridley and Robert Gerloff Residential Architects has been prepared and attached here to. In October of 1997 a letter was prepared and sent to the Mayor, City Councilmembers, and City Manager regarding this proposal. A copy of the memorandum to the Council dated October 2, 1997 has been attached. The cost to the Cky of Columbia Heights and the other cities participating in the consortium is $5,000 each. These costs will be used to pay the services of the architectural firm in the preparation of the remodeling Planbook and, provided sufficient funds are available, the Fridley HRA will work to publish the remodeling Planbook. At a minimum, each city will receive a computer disc containing the remodeling Planbook drawings and other materials. If additional funds remain, the Fridley HRA will refund any unused portion of the fees collected under the Agreement on a prorated basis among all the participating agencies/cities. The City Council's previous reaction to this request was to solicit interest on the part of private financial institutions to provide the up-front costs for preparation of the Planbook. The cities had Council Letter Regional Remodeling Planbook Page 2 initially proposed to sell the books for a fee of$10 to $20 per book and the sales of said plan books could ultimately reimburse the City and/or banks for the up-front $5,000.00 fee. Further information will be provided in a verbal report to the Council regarding this request. Staff is attempting to determine the standard fee for sale of the Planbooks as well as the interest on the part of the financial institutions to assist in financing these costs. RECOMMENDATION: The Staff' recommends that the City of Columbia Heights participate in preparation of the remodeling Planbook. Furthermore, after the Minnesota Design Team visit, the issue of preparation of the Planbook was further affirmed as an important element to the redevelopment of the housing stock in the community. The Minnesota Design Team also recommended preparation of the Planbook. RECOMMENDED MOTION: Move to authorize payment of $5,000 to the Fridley Housing and Redevelopment Authority to assist in preparation of the Regional Planbook subject to financial participation from the financial institutions, and that all related expenses be reimbursed from the General Fund. Attachments COUNCIL ACTION: h: \cdsec\wpS\Counci! \ ltr5-14-98 CITY OF COLUMBIA HEIGHTS Date: October 2, 1997 To~ Mayor Joseph Sturdevant City Councilmembers Walt Fehst, City Manager From: Tina Goodroad, Planner Re: Remodeling Handbook Background Over the past couple of months I have been participating in a project with the Community Development Directors Forum for creating a ptanbook or remodeling handbook which would provide ideas and plans for remodeling and improving inner-ring homes. Much of the housing built in the inner-ring suburbs occurred during the two decades following World War II. This housing was built using "production line" methods--the same style and fioor plans repeating themselves over and over. Some of this housing may have been modified but much has not and does not meet the lifestyles of today. Most of this housing is marketed to the first time homebuyers whose stay is shortened by a lack of adequate space and other housing amenities which are available at the growing edges of the region. Much of the inner ring is now struggling with an aging housing population. However, the inner ring offers many advantages as they are more compact, easily served by transit, contain well established neighborhoods and businesses. Because of the advantages of living in the first ring and the condition the housing stock the group identified several important reasons for addressing the housing stock and providing a way to assist homeowners through the development of a planbook: *Community Stability. Often when a communities housing stock is perceived inadequate, housing is marketed to first time homebuyers who leave the community as soon as their income or family size increases. If move-up housing in not available within the community, families leave to meet their housing needs in other suburbs, often the outer ring. This puts an increased demand on housing on the fringe thus encouraging sprawl. * Future Trends. According to demographic trends, the number of first time homebuyers will be decreasing in the future. This will encourage a trend toward rental as homeowners cannot find buyers when they choose to move on. * Excessive concentrations of unpopular housing stock has the potential to concentrate low income people into "ghetto-like" areas. Areas are more successful when a range of housing is available. * Life-cycle housing. Many residents desire to remain in their communities, but cannot find adequate housing to meet changing needs. Diversified housing is desirable because people are able to stay within their neighborhoods and communities through all periods of their lives, lending stability and vitality to communities. * Remaining Competitive. Inner-ring communities compete with outer-ring suburbs for households. Because there is a shortage of vacant developable land within the inner-ring communities, remodeling and rehabilitation becomes an important way to encourage reinvestment, diversify and improve the housing to maximize property and neighborhood values. What the Planbook will offer: * Identify and explain the structure and features of the predominate housing styles and floor plans. This would include an analysis of the strengths and weaknesses and history of post-war era housing. * Identify and explain the changing housing trends, how these respond to market and lifestyle changes and why this is relevant to the post-war housing. * Develop a variety of design alternatives or schemes for each which will offer to residents options for meeting their changing needs. These schemes should meet the following objectives. 1. Preserve or enhance the architectural character of the house. 2. Be compatible with the block and neighborhood in which the house is located. 3. Be flexible enough to adapt to various individual needs and preferences including elderly. 4. Offer the ability to phase remodeling over time. 5. Offer flexibility to different ages and associated needs. 6. Offers information about how to replace or remove functionally obsolete features with more contemporary ones. 7. Provide a realistic range of cost analysis for various schemes. Conclusion This planbook will be prepared similar to the Longfellow Handbook prepared on bungalows for the Longfellow neighborhood in Minneapolis. The difference is that with over 20 cities involved we are trying to include at least three home styles; the cape code, rambler and two stories. The group has prepared a Request for Qualifications and will be meeting with architects interested in working on this project. The group that prepared the Longfellow book is interested in this project and has the most experience. A copy of that book will be available to review at the meeting. There is a cost involved, however because we do not have a proposal we don't have a confirmed price. We have discussed getting a commitment from each city for $5,000 so that all costs including printing are covered. A batch of books will be provide to each city and most of us have talked about selling it for $10 or $15 so most or all costs can be recaptured. The Longfellow Group has sold over 800 books at about $15.00. Realtors and remodelers will also be interested in this type of resource. I will be meeting with the group on Friday, October 3, 1997 and will propose pro rata price based on each City's population so that the smaller cities involved are paying a smaller price. More information on this will provided at the worksession. Recommendation Move to commit $5,000 for the efforts of preparing a multi-jurisdictional remodeling handbook. MEMORANDUM DEVELOPMENT DIRECTOR DATE: TO: FROM: SUBJECT: February 23, 1998 Regional Remodeling Plan Book Communities Barbara Dacy, Community' Development Director Revised Letter of Understanding On February 2, 1998, I sent to each of you a Letter of Understanding and a copy of the Professional Services Agreement between the Fridley Housing & Redevelopment Authority and Rober[ Gerloff Residential Architects. The purpose of the Letter of Understanding was to outline general terms regarding the use of each city's $5,000. The city attorneys for Robbinsdale and Mounds View suggested that the Letter of Understanding be revised. The City of New Hope also was concerned regarding the indemnification paragraph in the original Letter of Understanding. , As a result, the Letter of Understanding has been redrafted and is called "Agreement". The essence of the changes are to eliminate the reference to the group of cities since that implies some type of "joint powers" entity. Secondly, the indemnification paragraph has been modified to exclude indemnification for any "willful misrepresentation or willful or wanton misconduct" by the Fridley HRA. In other words, all of the changes are in favor of the member cities and not the Fridley HRA. Please use this Agreement as the official document regarding this project. If you have executed the original Letter of Understanding and forwarded that to my attention, I will discard that when I receive the executed revised agreement. I apologize for the inconvenience; however, in the long run, an agreement is now in place which is satisfactory to all of the communities. As of this date, I have received five checks from five communities and am anticipating enough participation so that the work can be initiated in the beginning of March. If you have any questions, please feel free to contact me at 572-3590. BD:ls M-98-40 CI-[Y OF FRIDLEY FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287 February 2, 1998 Ken Anderson City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Anderson: The Fridley Housing and Redevelopment Authority, on behalf of several cities, has agreed to enter into a contract with Robert Gerloff Residential Architects to produce the content of a remodeling plan book focusing on typical housing styles in fully developed suburbs. As you know, Community Development Directors and their staff have been meeting for several months to collaborate on this publication which would greatly benefit our respective communities. Enclosed is an invoice for $5,000, a Letter of Understanding, and a copy of the draft contract between the Fridley HRA and Robert Gerloff Residential Architects, the proposed authors of the regional remodeling plan book. Please initiate the process for your jurisdiction to approve participation in this worthwhile project. The contract amount is $60,000. Up to eighteen communities may participate, but it is hoped that at least twelve will contribute to cover the contract cost. The general consensus among the working group of cities is that the funds from participating cities will be deposited with the Fridley HRA, who will then execute the contract with the architects and will pay on the contract from those funds. If there are any remaining funds, the HRA will reimburse a pro rata amount or maintain the funds until a final disposition is made regarding the use of the money by the working group of cities. The architects can provide additional services, such as cost estimates for remodeling or additional marketing, should the working group of cities elect to use any funds above the $60,000. The purpose of the Letter of Understanding is for each city to agree on certain terms with the Fridley HRA regarding the use of the $5,000. It should be remembered that the purpose of the contract with the architects is to produce the content of the plan book. The cities will then need to raise the funds for publishing the plan book. This request of $5,000 is intended as the initial push to get a "product" which can then be used to attract foundation or other financial support. Please process the invoice at your earliest convenience. It is hoped that all funds can be received before late February, so that the Fridley HRA can execute the contract and the architects begin work by no later than March 1, 1998. Ken Anderson February 2, 1998 Page 2 Please forward the check and a signed Letter of Understanding to my attention. Make the checks payable to the City of Fddley Housing and Redevelopment Authority. Thank you for your cooperation and interest to date! I look forward to the outcome of the architect's w,.ork, and to working with you on its publication. Sincerely, Barbara Dacy, AICP.... ....' Community Developm~'nt-Dfrector BD:Is C-98-20 AGREEMENT This Agreement is made between the Fridley Housing and Redevelopment Authority (hereinafter, the "HRA") and the (hereinafter, the" ") on this __ day of 1998. The HRA agrees to execute a contract with Robert Gedoff Residential Architects, Kdsti Johnson, and Peter Musty (hereinafter, the "Architects") in the amount of $60,000.00 for the preparation of a remodeling plan book for housing in fully developed and/or inner ring cities of the Twin Cities metropolitan area. agrees to pay $5,000.00 to the HRA as its share of the costs to be incurred by the HRA for the services of the Architects in preparing the remodeling plan book as described in Exhibit 1 to this Agreement. As a condition to __'s responsibility to perform under this Agreement, the HRA must procure the participation of at least eleven other cities. If this condition is not satisfied, ~ is excused from performing under the contract. It is the HRA's intent that the Architects produce drawings and other material which can be used in preparing the remodeling plan book. If sufficient funds are available, the HRA will work to publish the remodeling plan book. Notwithstanding anything herein to the contrary, the HRA agrees to provide __ with at least a computer disk containing the remodeling plan book drawings and other materials. The HRA acknowledges that is has sole responsibility for paying all amounts due to the Architects for preparation of the remodeling plan book. The HRA agrees that if, after paying the Architects' fees, insufficient funds remain for publishing and pdnting the remodeling plan book, the HRA will provide __ with a copy of the computer disk produced by the Architects with the remodeling plan book on the disk. Except for any breach of the representations of the HRA, any willful misrepresentation of any willful or wanton misconduct of the HRA, or the negligence or other wrongful act or omission of any officers, agents, and employees of the HRA. ~ agrees to indemnify and hold harmless the HRA and its officers, agents, and employees against any claim, demand, suit, action, or other proceeding arising pursuant to this Agreement resulting from actions or failures to act by the HRA or its governing body members, officers, agents, or employees, provided that the foregoing indemnification shall not be effective for any actions of the HRA that are not contemplated by this Agreement. The HRA agrees that the $5,000.00 paid by pursuant to this Agreement will be used solely for the purpose of producing a remodeling plan book as described in this Agreement. The HRA further agrees to refund any unused portion collected under this Agreement on a pro-rata basis among the participating entities. The HRA acknowledges that is entitled to use the content of the remodeling plan book as defined in Exhibit 1 to this Agreement. CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY By Lawrence R. Commers Its Chairperson By William W. Burns Its Executive Director By Its By Its CITY OF FRIDLEY HRA 6431 University Avenue NE Fridley, Minnesota 55432-4384 Telephone: 572-3531 Jennifer Bergman City of Columbia Heights 590 40th Ave NE Columbia Heights MN 55421 DESCRIPTION Invoice Date: January 30, 1998 AMOUNT Share of reimbursement for Professional Services for the Regional Remodeling Planbook $5,000 AMOUNT ENCLOSED $ Please return INVOICE with your remittance, No statement will be sent. Remit to: City of Fridley HRA At'tn: Craig Eilestad 6431 University Ave NE Fridley MN 55432-4384 LETTER OF UNDERSTANDING This Letter of Understanding is made between the Fridley Housing and Redevelopment Authority (hereby referred to as the "Fridley HRA") and the City of (hereby referred to as the "City") to outline the common understandings and expectations as related to a remodeling planbook for housing in fully developed and/or inner ring cities of the Twin City Metropolitan Area. The HRA agrees to execute a contract with Robert Gerloff Residential Architects, Kristi Johnson, and Peter Musty (hereby referred to as the "Architects") in the amount of $60,000 with the following understanding: The City agrees to pay $5,000 to the Fridley HRA to be held on account to pay for the contractual services as outlined in the contract identified as Exhibit 1 of this document. The City acknowledges that the Fridley HRA is administering the contract on behalf of several cities as identified in Exhibit 2 as an efficient means to producing the content of a planbook. The City acknowledges that the publishing and production of the planbook will be an additional undertaking to be completed in cooperation with the cities identified in Exhibit 2. The City agrees to defend, indemnify, and hold Fridley HRA, its officers and employees, harmless from any liability claims, damages, costs, judgements, or expenses, including reasonable attorney fees, resulting directly or indirectly from an act or omission of the Fridley HRA, its officers and employees, in administration of the contract identified in Exhibit 1. The HRA agrees to administer the contract in consultation with the cities as outlined in Exhibit 2 at meetings regularly established by the cities' representatives. This may include, but is not limited to, requesting additional services, reviewing the Architects work performance, and specific direction regarding preparation of the planbook. The Fridley HRA agrees to refund any unused portion of the cities' payments in a manner as mutually agreed to by the cities in Exhibit 2. The HRA agrees that the use of the funds is for the purposes as described in this Letter of Understanding. The HRA acknowledges that the City is entitled to use the content of the planbook as defined in Exhibit 1; however, the City agrees to work in consultation with the cities identified in Exhibit 2 in publishing the planbook. page 2 Letter of Understanding CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY Lawrence R. Commers, Chairperson Fridley Housing and Redevelopment Authority William W. Burns, Executive Director Fridley Housing and Redevelopment Authority CITY OF prepared by City of Fridley HRA 1/22/98 EXHIBIT 1 PROFESSIONAL SERVICE AGREEMENT REGIONAL REMODELING PLAN BOOK THIS AGREEMENT made and entered into by and between the Fridley Housing and lRedevelopment Authority in and for the City of Fridley, State of Minnesota, " hereinafter referred to as the HRA and Robert GertoffResidential Architects, Krfsti Johnson, and Peter Musty hereinafter referred to as Architects. o WITNESSETH: WHEREAS, several cities have initiated a cooperative effort to produce a remodeling plan book; and WHEREAS, these Cities have requested the HRA to act as the contract holder for professional services on behalf of the Cities; and WHEREAS, the Cities have conducted a request for proposal to provide professional services to produce the content of the plan book; and WHEREAS, the Cities have mutually agreed to hire Architects; and WHEREAS, the HRA agrees to purchase the services of Architects on behalf of several Cities; and WHEREAS, the Cities have agreed to provide the funds to these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the HRA and Architects agree as follows: 1. TERMS AND COST OF THE AGREEMENT Architects agree to furnish services to the HRA as indicated on the attached Exhibit A dated January 22, 1998. The total cost of this Agreement shall not exceed $60,000. Work beyond the Scope of Services in Exhibit A shall be approved in wdting by the HRA. O rWNERSHIP OF MATERIALS All reports, memos, and other data produced by Architects become the property of the HRA with the following exceptions: Architects may use any material produced for marketing or promotional purposes; Architects retain ownership of the original watercolors with the HRA having full use of the images provided by Architects through electronic scanning and photography. pAYMENT FOR SERVICES Architects will submit invoices at the same time benchmark tasks are completed and submitted to the HRA according to the benchmark schedule in Exhibit A. However, the first benchmark payment will be made by the HRA when the invoice is presented following agreement signing. The HRA will issue the check within 30 working days of receipt of invoice. PRODUCT Architects will provide the HRA with an iomega zip drive cartridge with the remodeling plan book fully designed in Quark printer ready. Architects will scan in all images. Assuming the product is published, the HRA will provide 25 copies of remodeling plan book free of charge. The HRA makes no representations as to timing. INDEPENDENT CONT ~P. ACTOR Architects shall select the means, method, and manner of performing the services herein in consultation with the HRA. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between the HRA and Architects or as constituting Architects as the agent, representative, or employee of the HRA for any purpose or in any manner whatsoever. Architects is to be and shall remain an independent contractor with respect to all services performed under this Agreement. Architects represents that it has or will secure at its own expense all personnel required in performing services under this Agreement. Any and all personnel of Architects or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the HRA, and shall not be considered employees of the HRA. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of discrimination against Architects, its officers, agents, contractors, or employees shall in no way be the responsibility of the HRA. Architects shall defend, indemnify, and hold the HRA, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the HRA, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' compensation, Unemployment Insurance, disability, severance pay, and PERA. 2 o 10. NONDISCRIMINATION The HRA operates in accordance with the City of Fddley's policies against discrimination. No person shall be excluded from or denied the benefits of any service performance or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public. assistance status, ex-offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. Architects shall (1) furnish all information and reports which may be required by the HRA's Affirmative Action Policy, and (2) comply w, ith the HRA's Equal Employment Opportunity/Affirmative Action Policies with regard to employment and contracting (See Exhibit B). INDEMNITY AND INSURANCE Architects agree to defend, indemnify, and hold the HRA, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney fees resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of Architects, its agents, employees, or assignees in performance of the services provided by this contract, and against all loss by reason of the failure of Architects to fully perform in any respect, all obligations under this contract. RECORDS - AVAIl,ABILITY Architects agrees that the HP, A, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Architects and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. NON-ASSIGNMENT Architects shall not assign, subcontract, transfer, or pledge this contract and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the HP, A. MERGER AND MODIFICATION It is understood and agreed that the entire Agreement between the parties is contained herein and that Agreement supersedes all oral agreements and negotiations between parties relating to the subject matter hereof. All 3 11. 12. 13. 14. items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement, bo Any matedal alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to wdting as an amendment to this Agreement signed by the parties hereto. D, EFAUL,T AND CANCELLATION If Architects fail to perform any of the provisions of this Agreemen.t' or so fail to administer the work as to endanger the performance of this Agreement, this shall constitute a default. Unless the default is excused, the HRA may, upon written notice, immediately cancel the Agreement in its entirety. The HRA's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. if the Agreement is canceled, Architects will be paid for percent of work completed to the date of cancellation. CONTRACT ADMINISTRATION The HRA is managing the Contract in consultation with several cities as outlined in Exhibit C. From time to time, meetings shall be held between Architects, the HRA, and the cities identified in Exhibit C. MEDIATION/ARBITRATION CLAUSE If a dispute arises out of or relates to this Agreement, or breaching of the Agreement, and if the dispute cannot be settled through direct discussions, the Architects and the HRA agree to first endeavor to settle the dispute in an amicable manner by mediation administered by the Mediation Center, Minneapolis, before resorting to arbitration. If mediation is unsuccessful, the dispute shall be settled by arbitration administered by the Mediation Center, Minneapolis. Architects and the HRA will each pay one-half the cost of mediation/arbitration. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. 4 Notices shall be sent as follows: For Fridley Housing and Redevelopment Authority: 6431 University Avenue N.E. Fddley, Minnesota 55432 For Robert Gedoff Residential Architects: 4007 Sheridan Avenue South Minneapolis, Minnesota 55410 HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF FRIDLEY By: Executive Director By: Chairperson ROBERT GERLOFF RESIDENTIAL ARCHITECTS By: Its CO-SIGNERS Kristi Johnson Peter Musty 5 EXHIBIT A 22 Sanuary1998 Barbara Dacy Community Development Director 6431 University Avenue NE Fridley, Minnesota 55432 Dear Barb: Enclosed is the most recent revision to our proposal. The Town Planning component is eliminated and the "real price estimates" is listed as an alternate. The only fluid component of the proposal is the schedule will not start until the contract is signed. Hence it now begins in January, though if the contract is not signed until the end of February, that's when the schedule will kick in. If you have any more questions, feel free to call. You can also e-mail me at RobertGerloff@compuserve.com Also if possible I'd like to see a copy of the contract before the signing time. My fax is on a dedicated line 927-7301. Again, thanks for all your work on this--every day we get a little bit closer to actually beginning! ely, Robert Gerloff 4007 SHEItlI)IX AVEXUE SOUTil MINIIEI?OLIS, MINIIESOTI 55410 VOICE: 612/927-591t FIX: 612/927-7~501 E-~iJlL: C~LI. SUBURBAN PLANBOOK PROPOSAL !99'.'; STAP. TUP TASKS: August discuss :essons of Longfellow planbook w/consortium Seotember Freoare & submit qualifications October a.ccend a~alifica~ions ince,~/iew November ..... .r~.r~ .~ submit orocosal ~99~ Ja~car~/ benc~ma~ ~1; sign contract $iQ,OO0.OO February sc~dy hc..smg ~n the cc~sort~cm meecin~ =i: defi~e w~ac house cyDes to cc~sor;.cm ;o select sceciflc ~ccses & owners coordinate soft~,,are & tools ;n;e~alty researc* t:e histocy of ~osc',~ar housing in ca~oce ccd book and ,what infommacion ~ill ~esien c-e:~minary bock fo~at HOUSE ~PE O~ TASKS: M~rch conduct "case study" in~ervie~,,s ~/homeowners April researcc soecific house & measure existing ~ouse & enter into ArchiCAD meeting ~2: discuss what designs ~ do for the type orains;crm multiple design variations meet~n~ =3: info.al schema;it design m;g w/consultants '**~no,,, schematics do,.n ;o 3 varig;ions + e~cer eesi,~ns into ArchiCAD create f..at drawings & sketches (3 watercolors per ~ouse type otus ~lans, sketches, wr~ce essay that ties it all together ees~n rc;~ draft of pages & wrico extra text ~meetm~ =~: present rough draft ;o consorticm i aemi~isc'a~ion, billings, oaymencs benc~ma~ ~2: first design comple~ Si2.~C0.00 4007 SHEIIIDAN AVE~(UE SOUTH klIJiHEAPOLI$, MINNESOTA 55410 YOJC[: 612/927-6913 FAX: 612/927-7;301 I[-JIAIL: CALL HOUSE TYPE TWO TASKS: May !se.w~ces ~he same as '~,ith other b.c,;se fy'ods) Jure meeting ~5 meeting .~6 benchma~ ?3: second design com~ie~ HOUSE ~PE THREE TASKS: cu~y .;services :he same as ',.:th ct~er Au~uss meeting ~5 meet,rig ~9 meec,ng ~iQ benchma~ ~4; second design compte~ CLOSURE TASKS; Sectember <<c~ ~!i ,,~t:~ consort'.urn oe "yello,,. ,.r~te introduction, ack~c',Xe~geme*:s a~d ;ndex ;,,r~te "~o,,' ;o use t~is bock" ccoy edit & ~rcof ail text meeting ;o discuss bock design cci'ohs 'additional soP/ice: predate "real" cos; est;ma~es] ref~e overall layout & design coordinate production of book .meeting ~2 cum over final book design ;o consortium ~(book is on a disk ready ;o print) (consor;~ co ~ave bock ~rin~ed) Qcccber? c~ve~l the book at an event coordinated by Krisc~ benchma~ ~: proj~t completion $12.500.00 CORE CO~RA~ T~AL: SERVICES ADDITIONAL TO THE CORE CONTRACT: one monc,h prepare real cost es.~mates $3,000.00 price per house '~:/oe by Paul Bragger is ~i,000 :ocal of three house :yoes one month pre~are a ma~e~ oian ~2,~00.~.0 how co Orlce, discr;b'.~s, orsss releases, etc. oy Krist~ Johnson :~o months '~r~te and design a m~e?,ng brochure ~5,OO0.CO by, Kristi Johnson & Kr~s~i Anserson EXHIBIT B RESOIZYi~QN I~D. 116 - 1988 RESOLIYi~QN OF AFFi~M~TTVE ACTION IN EMPLOYMENT WHERFAS, the City of Frid!ey City Ccunci! ackncwi~es that equal opportunity employment for all persons is a fur~_ ~tal human value; and WHEREAS, the City of Fridley does prommta and encourage full realization of human rights within City employment; and WHEREAS, the State of Minnesota, declares that artificial barriers to employment, pursuant to M.S. 363.03, are unfair discriminatory practices; and WHEREAS, under the Minnesota Human Rights Act, Section 363.073, bus~ or firms which (a) have more than 20 full-t/me employees in Minnesota at any time during the previous !2 months, and (b) bid on State contract for gcods ar~ services in excess of $50,000 .must have a Certificate of Cc~pl~ ~_ by the C~.~ssioner of the Depai~nt of Human Rights. Certificates are issued to bus~ or firms that have an 'Affirmative Action Plan approved by the C~..~.~ssioner of the Mirunesota Depa~t~_nt of Human Rights for the employment of minorities, women and disabled persons; and WHEREAS, the City of Frid!ey intends to reinforce Federal merit s~ndard principles and concepts by assuring that all segments of society have an opportunity to enter public service on the basis of open ccmpetition and advance according to individual ability. NC~, THEREFORE, BE IT RESOLVED that the Fridley City Council reaffirms and declares the kffirmative Action ~ of Fridley, dated December 19, 1988, to the extent that such declaration is reasonable and realistic and is not in conflict with appli~ble laws of State or Federal authorities: DECIARkTIONOFI~LICYOF~FFLRMD--~TVEACTION .The City of Fridley acknc~l~es that equal opportunity for all persons is a fur~_a_mental human v~lue. Consequently, it is the policy of the City to provide equal opportunity in employment ar~ personnel management for all persons; to provide access to, admission to, full utilization and benefit of tr~nir~ and promotional opportunities without d/scrimination because of race, color, creed, religion, national origin, sex, ~ritai status, public ass~ status, veteran status, handicap or d/sabi!ity; and to otherwise p-~-~ote full realization of human rights within the City to the extent permitted by law. To implement this policy, the City of Fridley requires that every person making application for, currently ~uptoyed by, or applying for future ~acancies in the employ of the City of Pridtey will be considered on the basis of individual ability and merit, without discrimination or favor. In furth~ of this policy, the city of Fridley establishes an Affirmative Action Plan, prcvid/ng for and assuring fa'~ and equitable treatment in all pb~es 'of public employment, incl,~ng selection, compensation, benefits, tra~ opportunities, p~otions, ~fers, layoffs, and other terms, conditions, and privileges of e~p!oyment. The concept of th~ ~ affirmative action policy is consistent and fur~ ~mental to the maintenance of effective equal opportunity and shall be impl~ted~_ as an integral part of the City of Fridley's personnel system. Page 2 - Resolution No. 116 - 1988 Employees and applicants are pr~tmctmd £zum coercion, int/midation, interference, or discrimination for filing a cc~plaint or assisting in an investigation under The City of Fridley authorizes the City Manager to execute and implement the document entitled "City of Fridley Affirmative Action Program" the original of which is on file in the office of the Fridley City Manager ar~ is incorporated herein by reference. The City Manager is further authorized to appoint an appropriate ~ployee of the City of Fridley to manage the Equal Employment Opportunity/Affirmative Action Program. Responsibilities will include monitoring all Equal Employment Opportunity activities and reporting the effectiv~ of this Affirmative Action Program, as requ~ed by Federal, State and Local agencies. : PASSED AND ADOPTED BY ~HE CITY O~JNCIL OF THE CITY OF FRIDLEY TKIS 19TH E~If OF DEC~HBER, 1988 EXHIBIT 2 Brooklyn Park Columbia Heights Coon Rapids Crystal Fridley Golden Valley Hopkins Maplewood Mounds View New Bdghton New Hope Richfield Robbinsdale Roseville Shoreview South St. Paul St. Louis Park White Bear Lake EXHIBIT C Brooklyn Park Columbia Heights Coon Rapids Crystal Fddley Golden Valley Hopkins Maplewood Mounds View New Brighton New Hope Richfield Robbinsdale Roseville Shoreview South St. Paul St. Louis Park White Bear Lal~e CITY OF COLUMBIA ItEIGItTS Work Session Meeting of: May 18, 1998 AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: CITY MANAGER NO: Community Development APPROVAL ITEM: 1999 to 2001 CDBG Programs BY: Kenneth R. Anderson ]/rJ~ ' BY: DATE: May 15, 1998 BACKGROUND: We have received notification from Anoka County that HUD has requested communities be given an opportunity to "opt-out" of the Anoka County CDBG and HOME programs at the beginning of each three year cycle. The new three year cycle for these programs runs from 1999 through June 30, 2000 (see attached letter). ANALYSIS: Each of the communities in Anoka County that have participated in the CDBG program previously executed Joint Cooperation Agreements in 1987. Those agreements were amended to include the HOME program. If the City of Columbia Heights chooses to remain included in the Urban County, the City will continue to participate in the CDBG program and HOME programs as we have in the recent past. If the City chooses to withdraw from these programs, we may be able to apply for Small Cities or State CDBG programs, which require grant applications to be considered on a competitive basis versus the allocation basis currently in process in Anoka County. Alyce Osborn of Anoka County indicated that the Department of Trade and Economic Development would not consider applications if the community had the option of remaining in the Urban County. RECOMMENDATION: The Staff recommends the City of Columbia Heights allow the Joint Cooperation Agreement of 1987 to automatically renew. Therefore, Columbia Heights would not choose to "opt-out" of the Anoka County CDBG and HOME programs for the next three year cycle. RECOMMENDED MOTION: Move to allow the Joint Cooperation Agreement of 1987 to automatically renew and continue in effect so long as there is a CDBG program in the Urban County of Anoka. Attachment - Letter of May 12, 1998 COUNCIL ACTION: h: \cdsec\wp8 \Council\ ltr5-14-98(2) COUNTY OF ANOKA Urban Anoka County Community Development Block Grant' GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 · (61 2) 323-5709 May 12, 1998 Mr. Ken Anderson Community Development Director City of Columbia Heights 590 ~ 40th Avenue N.E. Columbia Heights, Minnesota 55421 Revised Letter - The initial letter sent on May 8, 1998, had an endinq date that was wrong. Please see corrected date. Re: 1999-2001 CDBG and HOME Programs - Opportunity for Communities to Withdraw Dear Ken: Anoka County has been notified by HUD that it is time for a new three year cycle of Community Development Block Grant (CDBG) and HOME Programs. HUD requires that we give the communities an opportunity to "opt-out" of the Anoka County CDBG and HOME Programs at the beginning of each three year cycle. A community's decision to withdraw from the program reduces the County's CDBG population count and entitlement amount and technically is effective for three years, until June 30, 2002. Anoka County can exercise the option to invite a community that has "opted-out" of the County CDBG Program to participate in the second or third year. If your community wants to have its population excluded from Anoka County's total for the CDBG and HOME Programs, please provide notice in writing to Alyce Osbom, Anoka County Government Center, at the above address and also to John Swanson, 220 South Second Street, Minneapolis, MN 55401, not later than June 5, 1998. All of the communities executed Joint Cooperation Agreements for 1987 that will automatically renew and continue in effect so long as there is a CDBG Program and they do not elect to withdraw. This Agreement has been amended to include the HOME Program. If you choose to remain included in the Urban County, you are notified of the following: 1. The city is ineligible to apply for grants under the HUD-Administered Small Cities or State CDBG programs while part of the Urban County. 2. The city can only participate in the HOME Program through the Urban County. If you have any questions about this process, please call me at 323-5709. AAO:sw Sincerely, Alyce A. Osborn Community Development Manager CC: Jay McUnden Maureen Gaalaas Affirmative Action / Equal Opportunity Employer