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HomeMy WebLinkAboutContract 154200-0704 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE COUNTY OF ANOKA, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA, BY AND THROUGH THE ANOKA COUNTY HOUSING & REDEVELOPMENT AUTHORITY, A PUBLIC BODY CORPORATE AND POLITIC AND THE CITY OF COLUMBIA HEIGHTS This Agreement is entered into this 1st day of July, 2000, between the County of Anoka, a political subdivision of the State of Minnesota, by and through the Anoka County Housing and Redevelopment Authority, a p. ublic body corporate' and politic (hereinafter referred to as the and theG'~,, ~' ~J~/.~ [[,tC¢,.~'~r'einafter referred to as the "Agency"): U RECITALS The County of Anoka (hereinafter "County") is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383.as amended, and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR p. 570; An Urban County Consortium has been established by a Joint Cooperation Agreement between the County and municipal corporations within the County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by HUD; Co The County has entered into a joint powers agreement with the HRA to administer the Community Development Block Grant Program and delegated to the HRA the rights, duties and obligations to disperse, monitor and administer funds under the Community Development Block Grant program, in a manner consistent with terms and condition imposed on the County by agreement, County resolution, HUD regulations, and the Community Development Block Grant Plan; Do The HRA desires to have certain services performed by the Agency as described within this agreement, and as authorized by County resolutions for the purpose of implementing eligible activities under the Act and HUD regulations; Eo It is appropriate and mutually desirable that the Agency be designated by the HRA to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided for herein; The purpose of this Agreement is to provide for cooperation between'the HRA and the Agency, as the parties in this agreement, in implementing such eligible activities in the manner described above; -1- The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: PART I. PART II. PART Iil. Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G GENERAL CONDITIONS FEDERAL AND LOCAL PROGRAM REQUIREMENTS EVALUATION AND RECORD KEEPING Project Description Summary and Budget Preliminary Project Request Objectives of CDBG Funds Anoka County Board Resolution No. 85-42 Anoka County Board Resolution No. 85-23 Anoka County Board Resolution No. 86-70 Certification In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. cou Maureen Devine, Division Manager Governmental Services Dated: ~/~//~"'~ APPROVED AS TO FORM: Assistant Cour~ABorney Dated: AGENCY Name(typed): /b~ary L~ Pd~.erson Columbia Heights Mayor Title: Dated: 9-14-2000 Name(typed): Walter Fehst Title: Executive Director 9-14-2000 Dated: -2- Hereinafter, references to the "County" shall be deemed to be references to the Anoka'County Housing and Redevelopment Authority. PART I. GENERAL CONDITIONS r-] 1. sCOPE OF AGREEMENT E] The Agreement between the parties shall consist of the signature page, the general conditions; the federal, state and local program requirements; the evaluation and record keeping requirements, each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. 2. SCOPE OF SERVICES The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. E~ 3. COMMENCEMENT AND TERMINATION OF PROJECTS E3 Upon release of project-related funds by HUD pursuant to federal regulations, the County shall furnish the Agency with written notice to proceed. No work on the project shall occur prior to the notice to proceed without written approval from the County. Termination dates for individual projects shall be specified in the appropriate exhibits and be in compliance with County Board Resolution #85-23, attached as Exhibit D. Costs incurred after the termination date will not be reimbursed. The termination date may be changed through amendment of this Agreement. 4. ADMINISTRATION Ac The Aqency shall appoint a liaison person who shall be responsible for overall administration of block .qrant funded proiect(s) and coordination with the County Housinq and Community Development Pro.qram. The Aqency shall also desiqnate one or more representatives who shall be authorized to siqn the monthly Voucher and Reporting Form. The names of the liaison persons and representatives shall be specified in the Exhibits. E] Bo For all agencies which are presently parties to Joint Cooperation Agreements with the County covering planning, distribution of funds, and program execution under the Act, the Agency remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT The County shall reimburse the Agency for the services specified in the Exhibits in an amount specified on Exhibit A. Reimbursement shall be based on a Community Development Voucher and Reporting Form submitted with supporting documents and signed by the Agency's authorized representative. Bo The Agency shall submit a properly executed Voucher and Reporting Form no later than fifteen (15) working days after the close of each billing period. The County will make payment to the Agency not more than twenty-one (21) working days after said invoice is received and approved by AnOka County. The County will issue a statement -3- E] E] E] of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. 6. OPERATING BUDGET The Agency shall apply the funds received from the County under this Agreement in accordance with the requirements of the Exhibit(s) attached hereto. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT Ao The Agency shall report all program income generated under this Agreement for the purposes specified herein or generated through the project(s) funded under this Agreement. All program income shall be forwarded to Anoka County, except as provided in Exhibit D. The County will maintaina record of program income received by individual projects for future use by the subgrantee for eligible CDBG activities. Bo The County makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. Should anticipated sources of revenue not become available to the County for use in the Community Development Block Program, the County shall immediately notify the Agency in writing and the County will be released from all contracted liability for that portion of the Agreement covered by funds not received by the County. 8. AMENDMENTS Either party may request modifications in the scope of services, terms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreement or may be of general application. 9. ASSIGNMENT AND SUBCONTRACTING The Agency shall not assign any portion of this Agreement without the written consent of the County, and it is further agreed that said consent must be sought by the Agency not less than fifteen (15) days prior to the date of any proposed assignment. Bo Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The Agency agrees that it is as fully responsible to the County for the acts and omissions of its subcontractors and of their employees and agents, as it is for the acts and omissions of its own employees and agents. 10. HOLD HARMLESS AND INDEMNIFICATION Ao The Agency further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence of failure to comply with the terms of the Agreement. The Agency agrees to protect and save the County, its elected and appointed officials, agents, and employees while acting within the scope of their duties as such, harmless from and against all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, arising in favor of the Agency's employees or third parties on account of personal injuries, death or damage to property arising out of services performed or omissions of services or in any way resulting from the acts -4- E] or omissions of the Agency and/or its agents, employees, subcontractors or representatives under this Agreement. 11. INSURANCE For all agencies which are not municipal corporations organized under the laws of the State of Minnesota, the following insurance requirements shall apply: A. Public Liability Insurance The Agency shall obtain and maintain continuously public liability insurance necessary to protect the public on the subject premises naming the County of Anoka and the Anoka County Housing and Redevelopment Authority as insured to the extent of Seven Hundred Fifty Thousand and no/100 ($750,000.00) Dollars General Liability Insurance including bodily injury and property damage with umbrella excess liability of One Million and no/100 ($1,000,000.00) Dollars and provide proof of Worker's Compensation Insurance pursuant to the Statutes of the State of Minnesota. B. Buildinq Risk Insurance The Agency shall cause to be maintained, during the period that contract work is in progress, All Risk Builder's Insurance, (including fire, vandalism, malicious mischief and extended coverages) in an amount not less than the value of destructible contract work in place. C. Proof of Insurance The Agency shall PrOvide certificates of insurance required under this section, or, upon request of the County, duplicates of the policies, as evidence of the insurance protection afforded. Such insurance policies shall not be reduced or canceled without thirty (30) days prior written notice to the County. 12. CONFLICT OF INTEREST Ao Interest of Officers, Employees, or Aqents - No employee, agent, consultant, officer, or elected or appointed official of the Agency who exercises any functions or responsibilities with respect to Block Grant Program activities assisted under this Program or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Interest of Subcontractor and Their Employees - The Agency agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The Contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any personal financial interest, direct or indirect, in this Contract. The Contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Contract no person having any conflicting interest shall -5- be employed. Any interest on the part of the Contractor or his employees must be disclosed to the Agency and the County. 13. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the Providefs performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1997, Section 13.01 et seq. or any other applicable State statutes and any State rules adopted to implement the Act, as well as State statutes and Federal regulations on data privacy. The Provider agrees to abide by these statutes, rules, and regulations and as they may be amended. 14. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the County should: (1) The Agency mismanage or make improper or unlawful use of Agreement funds; (2) The Agency fail to comply with the terms and conditions expressed herein or the applicable regulations and directives of the Federal Government, State, or County; (3) The Agency fail to provide work or services expressed by this Agreement; or (4) The Agency fail to submit reports or submit incomplete or inaccurate reports in any material respect. Bo This Agreement may be terminated by the County immediately upon the receipt by the County of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the Agency. C. This Agreement is subject to termination upon thirty (30) days written notice by the Agency should: (1) The County fail in its commitment under this Agreement to provide funding for services rendered, as herein provided; or (2) Block Grant funds become no longer available from the Federal Government or through the County. Otherwise this Agreement shall terminate on the latest termination date specified on the Exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement except the County may terminate the agreement if funds are not expended as required by Exhibit D. E. Upon termination of this Agreement any unexpended balance of Agreement funds shall remain in the County Block Grant fund. Fo In the event that termination occurs under paragraph A(1) of this section, the Agency shall return to the County all funds which were expended in violation of the terms of this Agreement. -6- 15. REVERSION OF ASSETS Upon the expiration or termination of this agreement, the Agency shall transfer to the County any CDBG funds on hand or in the accounts receivable attributable to the use of CDBG funds. In addition, at the expiration or termination of this agreement, any real property under the Agency's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000.00 shall be disposed of in a manner which results in the agency being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to the expenditures of non-CDBG funds for acquisition of, or improvement to, the real property. Such reimbursement shall not be required if the conditions of 24 CFR § 570.503(b)(8)(i) are met and satisfied. 16. DISPOSITION OF PROGRAM INCOME Upon the expiration or termination of this agreement, program income shall be returned by the Agency to the County. -7- PART II. O 2. r~ 4. FEDERAL AND LOCAL PROGRAM REQUIREMENTS GENERAL REQUIREMENTS The Agency shall comply with the Housing and Community Development Act of 1974, Public Law 93-383 as amended, and Implementing Regulations at 24 CFR p. 570. PROCUREMENT STANDARDS In awarding contracts pursuant to this Agreement, the Agency shall comply with all appl!cable requirements of local and state law for awarding contracts, including but not limited to procedureS for competitive bidding, contractor's bonds, and retained percentages. In addition, the Agency shall comply with the requirements of the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate, relating to bonding, insurance and procurement standards; and with Executive Order 11246 regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100 ($10,000.00) Dollars. Where federal standardsdiffer from local or state standards, the stricter standards shall apply. The federal standard of Ten Thousand and no/100 ($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or local standard for competitive bidding is less strict than Ten Thousand and no/100 ($I0,000.00) Dollars. ENVIRONMENTAL REVIEW A. National Environmental Policy Act - The County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt. 58). The County may require the Agency to furnish data, information and assistance for the County's review and assessment in determining whether an Environmental Impact Statement must be prepared. Bo State Environmental Policy Act - Agencies which are branches of government under Minnesota Law retain responsibility for fulfilling the requirements of the State Law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the agency is not a branch of government under Minnesota Law, the County may require the agency to furnish data, information and assistance as necessary to enable the County to comply with the State Environmental Policy Act. Satisfaction of Environmental Requirements - Project execution under this Agreement by either the County or the Agency shall not proceed until satisfaction of all applicable requirements of the National and State Environmental Policy Acts. A written notice to proceed will not be issued by the County until all such requirements are complied with. NON-DISCRIMINATION A. General The Agency shall comply with all federal, state and local laws prohibiting discrimination on the basis of age, sex, sexual orientation, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap or any other basis now or hereafter prohibited by Law. These requirements are specified in Section 109 of the Housing and Community Development Act of 1974; Civil Rights Act of 1964, Title VI; Civil Rights Act of 1968, Title VIII; Executive Order 11063; Executive Order 11246; and Section 3 of the Housing and Urban Development Act of 1968. Specifically, the Agency is prohibited from taking any discriminatory actions defined in the HUD Regulations at 24 CFR 570.602(b) (1-3) and shall take such affirmative and corrective -8- actions as are required by the Regulations at CFR 570.602(b)(4). These requirements are summarized in the following paragraphs: B. Program Benefit The Agency shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, sexual orientation, or national origin. (Civil Rights Act of 1964, Title VI; Civil Rights Act of 1968, Title VII; Section 109, Housing and Community Development Act of 1974). C. Fair Housinq The Agency shall take necessary and appropriate actions to prevent discrimination in federally assisted housing and lending practices related to loans insured or guaranteed by the federal government. (Civil Rights Act of 1968, Title VII; Executive Order 11063) D. Employment (1) In all solicitations under this Agreement, the Agency shall state that all qualified applicants will be considered for employment.. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. (2) The Agency shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. (Executive Order 11246 as amended) (3) To the greatest extent feasible, the Agency shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects (Section 3, Housing and Community Development Act of 1968, as amended). E. Contractors and Suppliers (1) (2) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of age, sex, sexual orientation, marital status, race, creed, color, national origin, or the presence of any sensory, mental, or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. (Executive Order 11246 as amended.) All firms and organizations described above shall be required to submit to the Agency certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearly sales of less than $10,000. (3) To the greatest extent feasible, the Agency shall purchase supplies and services for activities under this agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or -9- E3 E] Fo owned in substantial part by project area residents. (Section 3, Housing and Community Development Act of 1968, as amended.) Notice (1) The Agency shall include the provisions of the appropriate subsections A, B, C, D, and E of this section in every contract or pumhase order for goods and services under this Aqreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections. (2) In advertising for employees, goods or services for activities under this Agreement, the agency shall utilize minority publications in addition to publications of general circulation. 5. LABOR STANDARDS The Agency shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as amended (40 USC sections 327-333); provided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. A copy of the current Davis-Bacon wage rate must be included in all construction bid specs and contracts over Two Thousand and no/100 ($2,000.00) Dollars. 6. PROPERTY MANAGEMENT The Agency agrees that any nonexpendable personal property,, purchased wholly or in part with agreement funds at a cost of Five Hundred and no/100 ($500.00) Dollars or more per item, is upon its purchase or receipt the property of the County and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Appendix N to the U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. B. The Agency' shall be responsible for all such property, including its care and - maintenance. The Agency shall admit the County's property management officer to the Agency's premises for the purpose of marking such property, as appropriate, With county property tags. D. The Agency shall meet the following procedural requirements for all such property: (1) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of property; and location, use, and condition of the property. (2) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property. -10- E] E] (3) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. (4) Adequate maintenance procedures shall be implemented to keep the property in good condition. 7. ACQUISITION AND RELOCATION Any acquisition of real property for any activity assisted under this Agreement shall comply with Title III of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 USC section 4601) and the Regulations at 24 CFR pt. 42. Bo Any displacement of persons, business, nonprofit organizations or farms as the result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act as amended by the Uniform Relocation Act Amendments of 1987 Title IV of the Surface Transportation and Uniform Relocation Assistance Act of 1987 (Pub. L 100-17, 101 Stat. 246-256) and the Regulations at 49 CFR pt. 24. The Agency shall comply with the Regulations pertaining to costs of relocation and written policies, as specified by 24 CFR section 570.606 (a)& (b). Co In any activity assisted under this agreement which results in demolition or conversion to another use of Iow/moderate income housing, the agency will follow the requirements set forth in the revised section 104(d) of the Housing and Community Development Act of 1974, as amended, and implementing regulations. 8. HISTORIC PRESERVATION The Agency shall meet the historic preservation requirements of Public Law 89-665 and the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt. 58. 9. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act of 1968 (42 USC section 4151 et. seq. & 24 CFR § 40, ct. seq.). 10. NONPARTICIPATION IN POLITICAL ACTIVITIES The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15). 11. NATIONAL FLOOD INSURANCE The Agency may not receive Community Development Block Grant funding for acquisition or construction for use in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the Regulations · thereunder (24 CFR Ch. X, subchap. B). The Agency shall comply with the Regulations at 24 CFR section 570.605. -11 - r--] 12. AIR AND WATER POLLUTION The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC section 1857 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC sections 1251 et seq.) and the regulations issued thereunder (40 CFR pt. 15). 13. LEAD-BASED PAINT POISONINC, The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 4831 et seq.) requiring prohibition of the use of lead-based paint (whenever funds under this Agreement are used directly or indirectly for construction, rehabilitation, or modernization of residential structures); elimination of immediate lead-based paint hazards in residential structures; and notification of the hazards of lead-based paint poisoning to pumhasers and tenants of residential structures constructed prior to 1950. 14. NON-DISCRIMINATION BASED ON DISABILITY 15. When and where applicable, the agency shall comply with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) and Title II of the Americans with Disabilities Act, Public Law 101-336 (1990), to ensure that no otherwise qualified individual with a disability in the United States shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance under this agreement. NON-SUBSTITUTION FOR LOCAL FUNDIN~ The Block Grant Funding made available under this Agreement shall not be utilized by the Agency to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 16. PUBLIC OWNERSHIP For Agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the County a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly-owned facilities and improvements. The Agency shall comply with current County policy regarding transfer of a property interest sufficient to meet the public ownership requirement. 17. PUBLIC INFORMATION In all news releases and other public notices related to projects funded under this Agreement, the Agency shall include information identifying the source of funds as the Anoka County Community Development Block Grant Program. For all construction projects the Agency shall erect a sign to County specifications at the construction site, identifying the source of funds, except that this requirement may be waived for construction projects of Ten Thousand and no/100 ($10,000.00) Dollars or less. -12- 18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS An Agency which is the governmental entity (including public agencies) shall comply with the requirements and standards of OMB Circular No. A-87, "Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally recognized Indian Tribal Governments," OMB Circular A-128, "Audits of State and Local Governments' (implemented at 24 CFR Part 44) and with the following sections of 24 CFR Part 85 "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments": (15) (16) (17) (18) (19) (20) (1) Section 85.3, "Definitions"; (2) Section 85.6, "Exceptions"; (3) Section 85.12, "Special grant or subcontract conditions for 'high-risk' grantees"; (4) Section 85.20, "Standards for financial management systems," except paragraph (a); (5) Section 85.21, "Payment," except as modified by § 570.513; (6) Section 85.22, "Allowable costs"; (7) Section 85.26, "Non-federal audits'; (8) Section 85.32, "Equipment," except in all cases in which the equipment is sold, the proceeds shall be program income; (9) Section 85.33, 'Supplies"; (10) Section 85.34, "Copyrights"; (11) Section 85.35, "Subawards to debarred and suspended parties"; (12) Section 85.36, "Procurement," except paragraph (a); (13) Section 85.37, "Subgrants"; (14) Section 85.40, "Monitoring and reporting program performance," except paragraphs (b) through (d) and paragraph (f); Section 85.41, "Financial reporting," except paragraphs (a), (b), and (e); Section 85.42, "Retention and access requirements for records'; Section 85.43, "Enforcement'; Section 85.44, "Termination for convenience"; Section 85.51, "Later disallowances and adjustments" and Section 85.52, "Collection of amounts due." An Agency if it is not a governmental entity, shall comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non Profit Organizations" or OMB Circular No. A-21, "Cost Principles for Educational Institutions," as applicable, and with the following Attachments to OMB Circular No. A-110; (1) Attachment A, "Cash Depositories," except for paragraph 4 concerning deposit insurance; (2) Attachment B, "Bonding and Insurance"; (3) Attachment C, "Retention and Custodial Requirements for Records," except that in lieu of the provisions in paragraph 4, the retention period for records pertaining to individual CDBG activities starts from the date of submission of the annual performance and'evaluation report, as prescribed in § 570.507, in which the specific activity is reported on for the final time; (4) Attachment F, 'Standards for Financial Management Systems"; (5) Attachment H, "Monitoring and Reporting Program Performance," Paragraph 2; (6) Attachment N, "Property Management Standards," except for paragraph 3 concerning the standards for real property, and except that paragraphs 6 and 7 are modified so that - (i) In all cases in which personal property is sold, the proceeds shall be program income, and -13- (7) (ii) Personal property not needed by the subrecipient for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; and Attachment O, "Procurement Standards." -14- PART III. E] 2. r--] 3. EVALUATION AND RECORD KEEPING EVALUATION The Agency agrees to participate with the County in any evaluation project or performance report, as designed by the County or the appropriate Federal agency, and to make available all information required by any such evaluation process. AUDITS AND INSPECTIONS The Agency shall obtain an independent audit for any calendar year during which the agency received at least $300,000 of Federal funds. Such audit shall be made by qualified individuals who are sufficiently independent of those who authorize the expenditure of Federal funds. The audit report shall state that the audit was performed in accordance with the generally accepted governmental audit standards for financial and compliance audits of the U. S. General Accounting Office Standards for Audit of Governmental Orqanizations, Programs, Activities, and Functions, and the provisions of OMB A-110. When applicable, the Agency shall also comply with the audit requirements of revised OMB Circular A-133 dated June 30, 1997. The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the County, Federal or State officials so authorized by law during the performance of this contract and during the period of retention specified in this Part II1. RECORDS As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain the following records: Financial Management - Such records shall identify adequately the source and application of funds for' activities within this Agreement, in accordance with the provisions of Appendix G to the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. Citizen Participation - Narrative and other doCumentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. Relocation - Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. Property Acquisition - Agency files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) settlement cost reporting statement, and (g) notice to surrender possession of premises. Equal Opportunity- The Agency shall maintain racial, ethnic, and gender data showing the extent to which these categories Of persons have participated in, or benefitted from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equal opportunity employment, and its good-faith efforts to identify, train, and/or hire lower- income residents of the project area and to -15- D 4. utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. Labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 CFR 570.603. G. Determinations of Condition of Slum and Bliqht The agency will submit: (1) an attorney's opinion that an area designated as slum or blighted for the purpose of qualifying a CDBG activity meets the State or local definition of same; (2) the boundary of the area so designated; (3) a list of the conditions the CDBG-funded activity is intended to address. In the event that a single property is designated as blighted, the community must submit a certified building inspector's report on the conditions leading to that determination. H. Economic Development The agency will maintain copies of financial statements that indicate the historical and projected income of a company approved for CDBG assistance. Those records will include three years of profit and loss statements, balance statements and projected income statements. The agency will also keep records indicating the amount and terms of assistance provided together with an explanation of how the assistance provided meets the 'necessary and appropriate" requirements communicated in the June 2, 1987 Stokvis memorandum. I. Such other records as may be required by the County and/or HUD. RETENTION OF RECORDS Required records shall be retained for a period of three (3) years after termination of this Agreement, except as follows: (1) Records that are the subject of audit findings shall be retained for three (3) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for three (3) years after its final disposition. Nonexpendable property is defined in Appendix N to U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. REPORTS The Agency shall submit such reports as required by the County on a monthly and annual basis and also prior to project execution. -16- EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 2000 to City of Columbia Heiqhts. for: Projects Listed Below A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: Budgets: #028 Columbia Heights Public Service Pool $6,000 #030 Funding to public service agencies that deliver services to primarily Iow income persons and families including, but not limited to: (1)HOT MEALS FOR SHUT-INS located at 550 Osborne Road NE in Fridley($4,500), (2)HANDYWORKS PROGRAM located at 6085 7th Street NE in Fridley($500), (3)Independent School District #13 located at 1400 49th Avenue NE in Columbia Heights(S1,000) *ADDITIONAL FUNDING OF $25,793 UNDER MULIT-ClTY CONTRACTS for: Alexandra House(S2,000), ACCAP-Senior Outreach(S8,793), ARC of Anoka County(S1,500), CEAP($500), Central Center for Family Resources(S2,000), Children's Home Crisis Nursery(S3,000), Resource Center for Fathers & Families(S500), SACA($7,500) Columbia Heights Commercial Revitalization This activity involves the acquisition and clearance of blighted and deteriorated commercial and industrial properties. The properties that are acquired and cleared must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. The acquisitions will also clear spot blight problems in the major commercial corridors. Properties to be considered will be either vacant or have a willing seller. Acquisitions would comply with the applicable relocation policies. Properties will be identified by Community Development (CD) Departments staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. The acquisition and clearance of blighted commercial and industrial properties will be on a scattered site basis and will be available City wide. Properties which are acquired and cleared must be located in commercial and industrial zoning districts and will consist of commercial structures and non-conforming single family homes in commercial zoned districts. Properties that are planned for future commercial or industrial development or are located within a focus redevelopment area as designated in the City Comprehensive Plan will also be considered. Please see attached map for commercial and industrial zone areas. $150,165 City of Columbia Heights Exhibit A: Project Description and Budget Page 2 #055 Columbia Heights Housing Rehabilitation $92,846 This activity involves the rehabilitation of Iow income owner occupied single family and duplex residential properties. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. A home improvement grant/deferred loan may be used for three primary types of improvements. The City Building Inspector will complete a thorough inspection of the entire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors and windows, water heaters, furnaces, wiring and plumbing, and roofs. City contract with CEE. Funding Includes Columbia Heights portion from County-Wide Rehabilitation Program in the amount of $62,846. Total: $249,011 Note: Above total does not include allocations to Public Services that are under Multi-City Contracts (shown above) or $1,000.00 to County Administration. Liason per Section 4A: Kenneth R. Anderson Authorized to sign vouchers & reports per Section 4A: Kenneth R. Anderson Pri e , {~lgnature Projects to be completed by December 31,2001 JPer Anoka County Board Resolution #85.23 City of Columbia Heights Exhibit A: Project Description and Budget Page 3 2000 Coun~Wide Rehabilitation Program Budget Anoka County-Wide Rehabilitation 2000 Funds Allocated 2000 CDBG Rehab Repayments (Program Income) Total Minus Columbia Heights (17%) Total County Cities Allocation Anoka Coon Rapids Lino Lakes Ramsey GRAND TOTAL Project Fund ACCAP Administration 239,500 130,184 369,684 (62,846) 306,838 60,000 43,510 13,319 39,000 462,667 397,894 64,773 EXHIBIT B City of Columbia Heights 2000 CDBG Application Section A SECTION A CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2000 APPLICATION List of Projects and Funding Breakdown PROJECT Commercial Revitalization Housing Rehabilitation Public Service Agency · ACCAP · ARC of Anoka County · Alexandra House · Children's Home Crisis Nursery · CEAP · Hot Meals for Shut-Ins · SACA · Handyworks Program · Central Center for Family Res. · Res. Center for Fathers & Fam. · Independent School District #13 TOTAL PROJECT FUNDING EXPENSES $150,165 $30,000 $31,793 $8,793 $1,500 $2,000 $3,000 $500 $4,5O0 $7,500 $500 $2,000 $500 $1,000 $120,'132 $24,000 $31,793 ADMIN. $30,033 $6,000 TOTAL FUNDING REQUEST= $211,958 $175,925 $36,033 Page 1 City of Columbia Heights 2000 CDBG Application Section B II SECTION B CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2000 APPLICATION GENERAL INFORMATION: A. Proposed Activity: Commercial Revitalization Program B= Applicant: City of Columbia Heights 2. 3. 4. Contact Name: Joe Hollman Location: City Hall Address: 590 40"' Avenue NE, Columbia Heights, MN 55421 Phone #: (612) 706-3673 FAX #: (612) 706-3671 Note that the .area code will change to 763 in March, 2000. What are roles/responsibilities of individuals involved in project implementation 1. Who is responsible for completing CDBG application? Joe Hollman 2. Who is authorized to sign CDBG contract? · Gary L. Peterson - Mayor · Walter R. Fehst - City Manager 3. Who will be responsible for submitting reimbursement requests? Joe Hollman PROJECT FUNDING: A. Amount of CDBG funding request: $150,541 Bo Why are CDBG funds necessary for this project? The CDBG program is necessary'to provide a source of funding to acquire and demolish substandard properties. Total estimated cost of project: It is anticipated that $120,132 will be utilized for specific project expenses and the remaining $30,033 (20%) will be utilized for administration. Amount of past CDBG funds used for this project: The 1997, 1998, and 1999 applications included CDBG funds to be used for this type of Commercial-Revitalization Program. Page 1 City of Columbia Heights 2000 CDBG Application Section B 1997 $128,036 1998 $124,473 1999 $84,417 E. Other 1. funding being used: Provide a list of all anticipated funding: At this point, no additional funding has been allocated for the project. Provide status of anticipated .funding sources: Not applicable. III PROJECT REQUIREMENTS: A. Detailed Project Description: This activity involves the acquisition and clearance of blighted and deteriorated properties in commercial and industrial zoning districts. Properties that are planned for future commercial, industrial, or mixed-use development or are located within a focus redevelopment area as designated in the City Comprehensive Plan will also be considered. One objective of this program will be to acquire and clear properties that are uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. Another objective will be to clear spot blight problems in the area designated for continued or future redevelopment. All acquisitions will comply with applicable relocation policies. Geographically, the subject area for use of 2000 Commercial Revitalization funds will contain the properties zoned or planned for commercial or industrial development or redevelopment, generally south of 43"d Avenue NE and between Central Avenue and University Avenue. Please refer to the attached map to see the project area. Specific properties will be identified by Community Development Department staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The Columbia Heights Economic Development Authority will be responsible for making a final determination of the properties to be acquired under this program. Properties which are acquired and cleared must be located in commercial and industrial zoning districts or areas planned for future commercial, industrial, or mixed-use development or for future redevelopment and will consist of commercial and industrial structures and non-conforming residential units. This activity will be carried out by the Community Development Department under the program known as the "Commercial Revitalization Program." What is the CDBG National Objective? Elimination of Slum and Blight on a spot basis. Page 2 City of Columbia Heights 2000 CDBG Application Section B What makes project eligible for CDBG funds? Acquisition of real property and clearance. What is regulation number that applies to National Objective being served? This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.201(a) and 570.201(d). Note that these two sections address acquisition and clearance, but this list is not intended to include all applicable regulations. IV PROJECT BENEFIT: The benefit of the commercial revitalization program will be the removal of slum and blighted properties on a spot basis. How does the project benefit the Iow/moderate residents of Anoka County? Not applicable. Please detail the process which will be used to collect and verify income status: Not applicable. Who is responsible for collection of income verification/documentation? Not applicable. D. Is project located in a Iow/moderate area? Not applicable. V PROJECT DURATION: A. Start Date of Project: July 1,2000 B. Expected project completion date: December 31,2001 Ca Is this an ongoing project? 1. How long has project been going on: The commercial revitalization project was initiated in 1997. 2. Detail past activities by year: $128,036 was utilized in 1997 for the acquisition of two properties. $124,473 was utilized in 1998 for the acquisition of two properties and for the demolition of a third property, and an additional $1,859.01 has been utilized in 1999 for the demolition of the property mentioned above. 3. Detail future activitieS by year: It is anticipated that this will be an ongoing program by Columbia Heights to continue to acquire and Page 3 City of Columbia Heights 2000 CDBG Application demolish substandard proPerties in the City to promote redevelopment efforts. Section B Is project part of a larger effort, if yes, explain? This activity is part of a larger effort to apply both grant funds and City financing to eliminate blighted structures in commercial/industrial districts and nonconforming single family structures in commercial/industrial districts. VI PROJECT SPECIFICS: ke Project Location: Unknown at this time. Is environmental review required for this project: time. Unknown at this Does Davis-Bacon apply to project: Unknown at this time. Does relocation apply to project: Unknown at this time. Does one-for-one replacement apply to project: Unknown at this time. Page 4 City of Columbia Heights 2000 CDBG Application Section C SECTION C CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2000 APPLICATION GENERAL INFORMATION' A. Proposed Activity: Housing Rehabiliation Applicant: City of Columbia Heights 2. 3. 4. Contact Name: Joe Hollman Location: City Hall Address: 590 40th Avenue NE, Columbia Heights, MN 55421 Phone #: (612) 706-3673 FAX #: (612) 706-3671 Note that area code will be changing to 763 in March, 2000. What are roles/responsibilities of individuals involved in project implementation? 1. Who is responsible for completing CDBG application? Joe Hollman 2. Who is authorized to sign CDBG contract? · Gary L. Peterson - Mayor · Walter R. Fehst - City Manager 3. Who will be responsible for submitting reimbursement requests? Joe Hollman II PROJECT FUNDING: A. Amount of CDBG funding request: $30,000 Why are CDBG funds necessary for this project? The CDBG program is necessary to provide a source of funding for the rehabilitation of owner occupied single family residential properties. Total estimated cost of project: It is anticipated that $24,000 will be utilized for specific project expenses and the remaining $6,000 (20%) will be utilized for administration. Amount of past CDBG funds used for this project: The table on page 5 ofthis section illustrates previous funding for this project. Page 1 City of Columbia Heights 2000 CDBG Application Section C Other funding being used: 1. Provide a list of all anticipated funding: At this point, no additional funding has been allocated for the project. 2. Provide status of anticipated funding sources: Not applicable. III PROJECT REQUIREMENTS: A. Detailed Project Description: This activity involves the rehabilitation of owner occupied single family residential propertieS. The funds are awarded to eligible homeowners in the form of a 50% grant/50% deferred loan. The 50% grant portion would not have any interest charge and would not have to be paid back if the homeowner remains in the rehabilitated property for a period of five years. The remaining 50% loan portion would have no interest charge and would be paid back only upon the sale, change of use or moving from the property. Should the recipient sell, move or otherwise convey the property during the five year term, the grant/deferred loan portion would have to be repaid in the following manner: Within 1st Year ................................... 100% of Grant/Loan Amount Within 2nd Year .................................... 90% of Grant/Loan Amount Within 3rd Year ..................................... 80% of Grant/Loan Amount Within 4th Year ..................................... 70% of Grant/Loan Amount Within 5th Year ..................................... 60% of Grant/Loan Amount Within 6th Year or anytime thereafter...50% of Grant/Loan Amount Grants/Deferred Loans of up to $20,000.00 are awarded. A home improvement · grant/deferred loan may be used for three primary types of improvements. An inspector from Center for Energy and Environment will complete a thorough · inspection of the entire house and conclude exactly what work should be done. First priority in improvements will be those that upgrade health and safety conditions. Second priority is given to upgrading the house in accordance with current building code requirements. Finally, improvements will be suggested that improve the energy efficiency of the home. Typical improvements would include (in random order): doors & windows, water heaters, furnaces, wiring & plumbing, and roofs. To qualify for a grant/deferred loan, a person must meet the following criteria: a. Own and live in the property to be improved. bo· Have an adjusted gross income at or below the limits listed below, which are based on household size. Note that these limits are subject to change during the course of the program. Page 2 City of Columbia Heights 2000 CDBG Application Section C Household Size 1 2 3 4 5 6 7 8 Preference Income Limit $ 22 250 $ 25 450 $ 28 600 $ 31 800 $ 34 350 $ 36,900 $ 39,450 $ 42,000 Non-Preference Income Limit $ 33,450 $ 38,250 $ 43,000 $ 47,800 $ 51,600 $ 55,450 $ 59,250 $ 63,100 For program purposes, Adjusted Gross' Income is calculated by subtracting $750.00 for the first and second resident over age 18, and $500.00 for each additional resident, from Gross Annual Income. The 'income from all residents is included in the calculation. Grants/deferred loans made under this program with FY 2000 CDBG funds are to be approved by the EDA Board of Commissioners. Have total net assets of $25,000 or less, excluding "personal property and the property to be improved (if less than two acres). do The property must be an owner-occupied single family dwelling. Also, the property must be used for residential purposes; no more than 15% of the habitable floor area can be used in a trade or business. Applications are accepted on a first-come, first-serve, limited preference basis throughout the year. No eligible applicant will be rejected on the basis of judgements as to personal character or life-style. Waiting lists will be maintained for those families with incomes in the "Preference Income Limit" and "Non- Preference Income Limit" categories. Funds will be allocated to eligible applicants based on a first-come, first-serve basis with first preference to those with incomes in the "Preference Income Limit" category with the exception that applicants who have applied and are faced with emergency housing conditions as certified by the City Building Official may be given priority over others on the waiting list. What is the CDBG National Objective? This is an activity benefitting Iow/moderate income persons. What makes project eligible for CDBG funds? This is a housing rehabilitation service benefitting Iow/moderate income persons. Page 3 City of Columbia Heights 2000 CDBG Application Section C What is regulation number that applies to National Objective being served? This activity is considered eligible under CDBG regulations found at 24 CFR Part 570.202. This section addresses types of buildings and improvements eligible for rehabilitation assistance. Note that this is not intended to be a list of all applicable regulations. IV PROJECT BENEFIT: How does the project benefit the Iow/moderate residents of Anoka County? Providing 50% grant/50% deferred loan funding to Iow and very Iow income residents in Columbia Heights for the rehabilitation of owner- occupied single family properties will benefit Iow/moderate residents by providing a source of funds to help preserve the aging housing stock in Columbia Heights. 1. How many individuals/households are benefitting from this project? Unknown at this time. 2. How many Iow and moderate individuals/households are benefitting from the project? Unknown at this time. 3. What is total percentage of Iow and moderate individuals benefitting from this project? Unknown at this time. 4. How will income be verified? Income verification request forms will be utilized. ag Please detail the process which will be used to collect and verify income status: The Columbia Heights Economic Development Authority has entered into a contract with Center for Energy and Environment (CEE) for the administration of the program. A representative from CEE will have a third party income verification form signed by the property owner, and CEE will submit the form to the owners employer for income verification. Who is responsible fOr collection of income verification/documentation? Donna Krech Center for Energy and Environment 211 North 1~t Street, Suite 455 Minneapolis, MN 55401 (612) 335-5864 D. Is project located in a Iow/moderate area? Unknown at this time. Page 4 City of Columbia Heights 2000 CDBG Application Section C V PROJECT DURATION: A. Start Date of Project: July 1, 2000 B. Expected project completion date: December 31,2001 Is this an ongoing project? 1. How long has project been going on: The housing rehabilitation project was initiated in 1978. 2. Detail past activities by year: The following table provides a summary of activities since 1990. Year ISUtilized I#ofProjects , 1990 $53,735 6 1991 $51,376 8 1992 $58,900* 8 1993 $58,757** 9 1994 $157,195'** 14 1995 $73,830 4 1996 $74,628 4 1997 0 0 1998 0 0 1999 0 0 *Includes $32,000 of Federal HOME Program Funds. **Includes $16,293 of Federal HOME Program Funds. ***Includes $70,000 of Federal HOME Program Funds. Detail future activities by year: It is anticipated that this will be an ongoing program by Columbia Heights to continue to rehabilitate single family homes in the City. Is project part of a larger effort, if yes, explain? This activity is part of an effort by the City to improve its neighborhoods. In addition to this program, the Columbia Heights Economic Development Authority, the City Page 5 City of Columbia Heights 2000 CDBG Application Section C of Columbia Heights, and Center for Energy and Environment through a contract with the Economic Development Authority also offer the following programs. · MHFA Home Improvement Loan Program · MHFA Home Energy Loan Program · MHFA Deferred, Accessibility and Revolving Loan Programs · MHFA Rental Rehabilitation Grant Program · MHFA Rental Rehabilitation Loan Program · First-Time Homebuyer Program VI PROJECT SPECIFICS: Project Location: Unknown at this time. Is environmental review required for this project? time. Unknown at this C. Does Davis-Bacon apply to project? Unknown at this time. D. Does relocation apply to project? Unknown at this time. E. Does one-for-one replacement apply to project? Unknown at this time. Page 6 City of Columbia Heights 2000 CDBG Application Section D SECTION D CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2000 APPLICATION GENERAL INFORMATION: A. *Proposed Activity: Public Services. B. Applicant: See information listed below. What are roles/responsibilities of individuals involved in project implementation? Not applicable. PROJECT FUNDING: The total funding amount requested is $31,793. The following projects will be carried out under this activity: Senior Outreach Program for Columbia Heiqhts Anoka County Community Action Program, Inc. (ACCAP) 1201 - 89th Avenue NE, Suite 345 - Blaine, MN 55434 Funding for Fiscal Year 2000 ....................................... $ 8,793 See attached Public Service Agency Summary for additional information. ARC of Anoka County 1201 89th Avenue NE, Suite 305 - Blaine, MN 55434 Funding for Fiscal Year 2000 ......................... i ............. $1,500 See attached Public Service Agency Summary for additional information. Alexandra House P.O. Box 424 ~ Circle Pines, MN 55014:0424 Funding for Fiscal Year 2000 ....................................... $ 2,000 See attached Public Service Agency Summary for additional information. Children's Home Crisis Nursery 500 Osborne Road, Suite 115 - Fridley, MN 55432 Funding for Fiscal Year 2000 ....................................... $ 3,000 See attached Public Service Agency Summary for additional information. Page 1 City of Columbia Heights 2000 CDBG Application Community Emergency Assistance Proqram CEAP 7231 Brooklyn Boulevard - Brooklyn Center, MN 55434 Funding for Fiscal Year 2000 ...................................... $ 500 See attached Public Service Agency Summary for additional information. Hot Meals for Shut-Ins 550 Osborne Road NE - Fridley, MN 55432 Funding for Fiscal Year 2000 ........................................ $ 4,500 See attached Public Service Agency Summary for additional information. Southern Anoka Community Assistance, Inc. (SACA) 627 - 38th Avenue NE - Columbia Heights, MN 55421 Funding for Fiscal Year 2000 ............................. .. .......... $ 7,500 See attached Public Service Agency Summary for additional information. Handyworks Program 6085 7th Street NE - Fridley, MN 55432 Funding for Fiscal Year 2000 ........................................ $ 500 See attached Public Service Agency Summary for additional information. Central Center for Family Resources 1485 81't Avenue NE - Spring Lake Park, MN 55432 Funding for Fiscal Year 2000 ........................................ $ 2,000 See attached Public Service Agency Summary for additional information. Resource Center for Fathers and Families 1201 89"' Avenue NE - Blaine, MN 55434 Funding for Fiscal Year 2000 ........................................ $ 500 See attached Public Service Agency Summary for additional information. Independent School District #13 1400 49th Avenue NE - Columbia Heights, MN 55421 Funding for Fiscal Year 2000 ........................................ $1,000 See attached Public Service Agency Summary for additional information. Section D Page 2 City of Columbia Heights 2000 CDBG Application Section D III PROJECT REQUIREMENTS: A. Detailed Project Description: See attachment. Bo What is the CDBG National Objective? This is an activity benefitting Iow/moderate income persons. What makes project eligible for CDBG funds? These public service agencies provide services to Iow and moderate income residents of Columbia Heights which directly benefit Iow/moderate income persons. What is regulation number that applies to National Objective being served? 24CFR Part 570.201 states that public services are an eligible activity including labor, supplies, and materials. Note that this is not intended to be a list of all applicable regulations. IV PROJECT BENEFIT: Not applicable. V PROJECT DURATION: B. C. D. Start Date of Project: July 1,2000 Expected project completion date: December 31,2001 Is this an ongoing project? Not applicable. Is project part of a larger effort, if yes, exPlain? Not applicable. VI PROJECT SPECIFICS: Not applicable. Page 3 City of Columbia Heights 2000 CDBG Application Section E SECTION E CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2000 APPLICATION Attachments: Public Hearing Documentation Commercial Revitalization Project Area Map (Census Tracts 514 and 515.01) 3. Public Service Agency Summary o Public Service Agency Information (Under separate cover) · ACCAP Senior Outreach Program · ARC of Anoka County · Aiexandra House · Children's Home Crisis Nursery · Community Emergency Assistance Program, Inc. (CEAP) · Hot Meals for Shut-Ins · Southern Anoka Community Assistance, Inc. (SACA) · Handyworks Program · Central Center for Family Resources · Resource Center for Fathers and Families · Independent School District #13 Page 1 EXHIBIT C Urban Anoka County CDBG 2000 Final Statement of Community Development Objectives of Funds Pursuant to CommunityDevelopment Block Grant regulations, Anoka County has made available to the public the following statement of final use of 2000 Anoka County CDBG funds. Citizens, non-profit groups, and other interested persons are invited to comment upon this statement and upon Anoka County's pedormance of the CDBG program by contacting Anoka County Community Development, Government Center, 2100-3rd Avenue, Anoka, MN 55303, telephone number 323-5709, Attention: Jennifer Bergman. SPECIFIC OBJECTIVES FOR 2000 ANOKA COUNTY CDBG PROGRAM The following objectives have been established for assisting communitiesand citizen groups in the formulation of specific program activities. Support decent, safe housing for residents in Anoka County through: (1) rehabilitation of existing structures; (2) eligible assistance for construction of new lower income housing; (3) acquisition of housing suitable to meet lower income needs. Assist program efforts to redevelop blighted areas through: acquisition and clearance, upgrading public facilities and utilities, encouraging new development, seeking local financial commitment to the effort. Develop and upgrade public facilities and utilities which serve primarily lower income persons or' which are an integral part of redevelopment efforts in blighted areas. .. Support economic development in Anoka County to provide new jobs, primarily for lower income persons. 5. Promote the removal of architectural barriers. 6. Provide funding for public service activities which serve primarily lower income persons. 7. Planning and administration to support the above. The above objectives were developed in cooperation with the communities in Anoka County and are based on need as illustrated by statistics drawn from the 1990 census data and comments from community residents. Overall, they are a continuation of past CDBG programs, with many communities sustaining efforts begun in those years. ¸Il BOARD .)F COUNTY COMMISSIONERS Anoka County, Minnesota DATE April 23, 1985 RESOLUTION NO. OFFERED BY COMMISSIONER Langfeld 85-~2 COUNTY BOARD POLICY - COMMUNITY. DEVELOPMENT BLOCK GRANT PROGRAM INCOME AMENDING RESOLUTIONS 8'1-107 AND 82-53 WHEREAS, Title I of the Housing and Community Development Act of 1974 as amended provides for o program of Community Development Block Grants; and, WHEREAS, the Anol<o County Board of Commissioners has been designated os on "Urban County" by the Federal Housing and Urban Development Deportment and consequently is eligible to participate in the National Community Development Block (]rant Progrorn; and, WHEREAS, the Anoko County Board of Commissioners has directed the preparation of o plan under the Community Development IRIock (]rant Program in concert with the municipalities of Anoko County; and, WHEREAS, os a portion of said plan, municipalities os the sub-gran, tee of 'Community Development Block C, rant funds may utilize said funds in various program forms to benefit Iow and moderate income persons, to aid in the prevention or elimination of slums or blight or to meet other community development needs having o particular urgency because of threat to health and safety; and, WHEREAS, "program income" means grass income earned by the sub-grantee from the grant supported activity such os: proceeds from the sole of real or personal property, interest earned on escrow accounts, revolving rehabilitation accounts or lump sum rehabilitation accounts, income from service fees, sole of commodities, usage or rental fees, loan proceeds from rehabilitation or economic developrnent loons, and interest earned on revolving loons and proceeds from special assessments levied to recover the cost of constructing a public works or facility to the extent that such cost was initially paid with the Community Development Block (]rant funds; and, WHEREAS, in accordance with Federal regulations, Anoka County as the Community Development Block Grant recipient must receive all program income. The County then may use said funds for any eligible Community Development Block Grant activity and the County must expend revenues generated by program income before further drawdown requests will be authorized; and, WHEREAS, payments of interest and principal due on economic development loans to private industry, which ore mode to a revolving loan account which was approved os o C.D,G.B. grant to a State-certified local development corporation are not considered by HUD to be "program income": NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners does hereby establish as a matter of policy that: I) All income from CDBC-funded activities which meets the above definition of program income, shall be promptly forwarded to Anoka County. 2) Each LDC which has a CDBG revolving loan account for economic development will retain loan repayments within the account for continued use for economic development and that the County or the city will execute an agreement with the LDC which will include: a) Prohibition of conflict of interest as provided in HUD Regulation 24CFR Port 570.611. b) c) Compliance with Title VI of the Civil Rights Act of 1964. Requirement for the LDC to submit quarterly reports to the Anoka County Community Development Director regarding the use and results of expenditure of funds from the revolving loan account for so long as Anoka County remains an entitlement: county. d) Any other provisions required by State or Federal Iow or regulation. EXHIBIT D RESOLUTION//85-zi2 (Continued) Page 2 3) Anoka County will establish as of May I, IC)85, a revolving loan account for deposit of all economic development loan payments received by Anoka County. BE IT FURTHER RESOLVED that, all program income received by Anoka County from activities funded in total or part from a municipality's CDBG project will increase thbt community's budget for eligible CDBC activities and shall therefore be available to the community for future expenditure pursuant to the Joint Cooperation Agreement in effect at the time of expenditure,, YES District ti1 - Haas X Haas District 1t2 -Burman X Burmah District 1t3 - Langfeld X Langfeld District t14 - Kordiak X Kordiak District !t5 - Cenaiko X Cenaiko District tI(~ - McCarron X McCarron District tt7 - Erhart X Erhart State of Minnesota ) SS County of Anoka ) I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duty held on April 23, 1985, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. Witness my hand and seal this 23rd day of April, 1985. ,~)HN "~ Y"/~4 c LI NI~F_.I~I COUN'FY ADMINISTRA'TOR BOAR~ ~)F COUNTY COMMISSIONERS Anoka County, Minnesota DATE February 21, 1985 RESOLUTION NO. OFFEI:LED BY COMMISSIOI',FER Langfeld 85-23 TIMELY EXPENDITUF~ OF C.D.B.C,. FUNDS WHEREAs, Anoka County is an Entitler~ent County and ther'efore receives annual Community Development Block Gran~ (CDBG) allOcations from the U.S. Department of Housing and Urban Developmenti'and, WHEREAS, the Anoka County Board of Commissioners makes these CDBG funds available to municipalities Jn Anoka County for eligible projects; and, WHEREAS, Anoka County, as the grantee, is responsible for the timely expenditure of CDBG funds; and, WHEREAS, Anoka County's performance is measured in part by such ti'mely performance; and, WHEREAS, Anoka CQunty may be subject to HUD fiscal sanctions for failure to expend CDBG funds within a reasonable period of time: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners adopts the following Policy Regarding Schedule for Expenditure of Community Development Block Grant Funds by Anaka County Subgrantees: POLICY REGARDING SCHEDULE FOR EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS BY ANOKA COUNTY SUBCRANTEES Community Development Block Grant Funds will be reserved for eligible budgeted subgrantee activities for up to [8 months after notice of availability of such funds for expenditure. If a community fails to expend CDBG project funds within that time limit, the Anoka County Board of Commissioners will withdraw the allocation for that project. In order that communities may have adequate notice of the impending withdrawal, County CD~G staff will notify those communities which have not committed CD~G project funds within 1 2 months after the start of the applicable CDBG program year of that condition. Such notice will enable those communities to re-evaluate projects and to program the funds if necessary. Those communities which are in violation of the 18 month rule at the time of adoption of this policy will be given six months from the date of the Count), Boo'rd Resolution referencing this policy, to expend their CDBG project funds. At the end of the six month period, the funds will be subject to withdrawal. The Anoka County Board may on an individual case basis, elect to waive the 18 month rule if the Board should determine that the project delay is caused by forces outside the control of the community and that project completion is feasible within a reasonable amount of time. Funds which revert to Anoka County shall be reallocated at the discretion of the County Board to' either other projects submitted by communities or to County-wide uctivities. Any community 'based groups or other subgraniees of communities must be no'iified u~ this policy when they are considered for CDE~G funding. I~_SOLUTION #85-23 (Continued) YE5 District ~tl - Haas X Haas District #2 -Burman X 'Burmah District #3 - Langfeld X Lancjfeld District #zt - Kordiak X Kordiak District #$ - Cenaiko X Cenaiko District/t~ - McCarron X , McCarron District/t7 - Erhart X Erhart State of Minnesota ) SS County of Anoka ) I, John "Jay" McLinden, County Administrator, Anoka County~ Minnesotal hereby certify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on February 21, 1985, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. Witness my hand and seal this 2 Ist day of February, 1985. ' OUN "J~'" ~CL~ND~N NTY ADMINISTRATOR BOARD _)F COUNTY COMMISSIONERS -,.. Anoka County, Minnesota DATE August 12, 1986 RESOLUTION NO Haas Steffen OFFERED BY ~,OMMISSIONER 8~-70 COUNTY BOARD POLICY - COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AMENDING RESOLUTION 8542 WHEREAS, Title I of the Housing and Community Development Act of 197/4 as amended provides for a program of Community Development Block Grants; and, WHEREAS, the Anoka County Board of Commissioners has been designated as an "Urban County" by the Federal Housing and Urban Development Department and consequently is eligible to participate in the National Community Development Block Grant Program; and, WHEREAS, the Anoka County Board of Commissioners has directed the preparation of a plan under the Community Development Block Grant Program in concert with the municipalities of Anoka Countyi and, WHEREAS, asa portion 'of said plan~ municipalities as the sub-grantee of Community Development Block Grant funds may utilize said funds in various program forms to benefit Iow and moderate income persons, to aid in the prevention or elimination of slums or blight or to meet other community development needs having a particular urgency because of threat to health and safety; and, WHEREAS, "program income" means income earned by the sub-grantee from the grant supported activity such as: proceeds from the sale of real or personal property, interest earned on escrow accounts, revolving rehabilitation accounts or lump sum rehabilitation accounts, income from service fees, sale of commodities, usage or rental fees, loan proceeds from rehabilitation or economic development loans, and interest earned on revolving loans and-proceeds from special assessments levied to recover the cost or, constructing a public works or facility to the extent that such cost was initially paid with:tthe Community Development Block Grant funds; and, WHEREAS, in accordance with Federal regulations, Anoka County as the Community Development Block Grant reoipient must receive all program income, to be used for any eligible Community Development Block Grant activity and the County must expend revenues generated by program income before further drawdown requests will be authorized: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners does hereby establish as a matter of policy that: I) All CDBG program income meeting the above definition, except payments to a County-approved LDC revolving loan account, shall be promptly forwarded to Anoka County. 2) Each L. DC which has a CDBG revolving loan.account for economic development will retain loan repayments within the account for continued use for economic development subject to all CDBG regulations, and that the County or the city will execute an agreement with the LDC which will include: a) Prohibition of conflict of interest as provided in HUD Regulation 2ttCFR Part 570.~ I 1. b) Compliance with Title VI of the Civil Rights Act of 19~. c) Requirement for the'LDC to submit quarterly reports to the Anoka County Community Development Director regarding the use and results of expenditure of funds from the revolving loan account for so long as Anoka County remains an entitlement county. d) Any other provisions required by State or Federal law or regulation. 3) Anoka County has established as of May I, 1985, a revolving loan account for deposit of all economic development loan payments received by Anoka County. BE IT FURTHER RESOLVED that,'all program income received by Anoka County from activities funded in total or part from a municipality's CDBG project will increase that community's budget for eligible CDBG activities and. shall therefore be available to the community for future expenditure pursuant to the Joint Cooperation Agreement in effect at the time of expenditure. EXHIBIT F RESOLUTION Page 2 YES District//I - Haas Steffen X Haas Steffen District//2 -Burman X Burman District//3 - Langfeld Absent Langfeld District//4 - Kordiak X Kordiok District//5 - Cenaiko X Cenaiko' District It~ - McCarron X " McCarron District tt? - Erhort X Erhart NO State of Minnesota ) County of Anoka ) SS I, John "Jay" McLinden, County Administrator, Anoka County] Minnesota, hereby certify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on August 12, 1~8~ and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution w. as duly passed by said Board at said meeting. Witness my hand and seal this 12th day of August, 1986. ,~iDHN "J~trY''' ~cLINDI~NI ~OUNTY ADMINISTRATOR EXHIBIT G CERTIFICATION The Undersigned, on behalf of the Agency, certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the Making of any Federal loan, the entedng of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1332, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for each such failure. By: Its: Date: AGENCY ~~,or Date: 9- ].4- 2000