HomeMy WebLinkAboutContract 154200-0704
ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AGREEMENT
between
THE COUNTY OF ANOKA,
A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA,
BY AND THROUGH THE ANOKA COUNTY HOUSING & REDEVELOPMENT AUTHORITY,
A PUBLIC BODY CORPORATE AND POLITIC
AND THE
CITY OF COLUMBIA HEIGHTS
This Agreement is entered into this 1st day of July, 2000, between the County of Anoka, a
political subdivision of the State of Minnesota, by and through the Anoka County Housing and
Redevelopment Authority, a p. ublic body corporate' and politic (hereinafter referred to as the
and theG'~,, ~' ~J~/.~ [[,tC¢,.~'~r'einafter referred to as the "Agency"):
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RECITALS
The County of Anoka (hereinafter "County") is an urban county applicant for block grant funds
under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383.as
amended, and will receive block grant funds for the purpose of carrying out eligible community
development and housing activities under the Act and under regulations promulgated by the
Department of Housing and Urban Development (HUD) at 24 CFR p. 570;
An Urban County Consortium has been established by a Joint Cooperation Agreement
between the County and municipal corporations within the County, the terms of which specify
allocation of block grant funds to those participating jurisdictions for use in accordance with the
County Housing Assistance and Community Development Plans accepted by participating
jurisdictions and reviewed by HUD;
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The County has entered into a joint powers agreement with the HRA to administer the
Community Development Block Grant Program and delegated to the HRA the rights, duties
and obligations to disperse, monitor and administer funds under the Community Development
Block Grant program, in a manner consistent with terms and condition imposed on the County
by agreement, County resolution, HUD regulations, and the Community Development Block
Grant Plan;
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The HRA desires to have certain services performed by the Agency as described within this
agreement, and as authorized by County resolutions for the purpose of implementing eligible
activities under the Act and HUD regulations;
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It is appropriate and mutually desirable that the Agency be designated by the HRA to undertake
the aforementioned eligible activities, so long as the requirements of the Act, HUD
Regulations, state law and local law are adhered to, as provided for herein;
The purpose of this Agreement is to provide for cooperation between'the HRA and the Agency,
as the parties in this agreement, in implementing such eligible activities in the manner
described above;
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The parties are authorized and empowered to enter into this Agreement by the Laws of the
State of Minnesota.
The attached exhibits as listed below are hereby incorporated in this agreement and made a
part hereof:
PART I.
PART II.
PART Iil.
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
GENERAL CONDITIONS
FEDERAL AND LOCAL PROGRAM REQUIREMENTS
EVALUATION AND RECORD KEEPING
Project Description Summary and Budget
Preliminary Project Request
Objectives of CDBG Funds
Anoka County Board Resolution No. 85-42
Anoka County Board Resolution No. 85-23
Anoka County Board Resolution No. 86-70
Certification
In consideration of payments, covenants, and agreements hereinafter mentioned, to be made
and performed by the parties hereto, the parties mutually covenant and agree as provided for
in this agreement.
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Maureen Devine, Division Manager
Governmental Services
Dated: ~/~//~"'~
APPROVED AS TO FORM:
Assistant Cour~ABorney
Dated:
AGENCY
Name(typed): /b~ary L~ Pd~.erson
Columbia Heights Mayor
Title:
Dated: 9-14-2000
Name(typed): Walter Fehst
Title: Executive Director
9-14-2000
Dated:
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Hereinafter, references to the "County" shall be deemed to be references to the Anoka'County
Housing and Redevelopment Authority.
PART I. GENERAL CONDITIONS
r-] 1. sCOPE OF AGREEMENT
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The Agreement between the parties shall consist of the signature page, the general
conditions; the federal, state and local program requirements; the evaluation and record
keeping requirements, each and every project exhibit incorporated into the Agreement; all
matters and laws incorporated by reference herein; and any written amendments made
according to the general conditions. This Agreement supersedes any and all former
agreements applicable to projects attached as exhibits to this Agreement.
2. SCOPE OF SERVICES
The Agency shall perform and carry out in a satisfactory and proper manner the services
set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project
shall correspond to a separate exhibit. This Agreement may be amended from time to time,
in accordance with the general conditions, for the purpose of adding new projects,
amending the scope of work, or for any other lawful purpose.
E~ 3. COMMENCEMENT AND TERMINATION OF PROJECTS
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Upon release of project-related funds by HUD pursuant to federal regulations, the County
shall furnish the Agency with written notice to proceed. No work on the project shall occur
prior to the notice to proceed without written approval from the County. Termination dates
for individual projects shall be specified in the appropriate exhibits and be in compliance
with County Board Resolution #85-23, attached as Exhibit D. Costs incurred after the
termination date will not be reimbursed. The termination date may be changed through
amendment of this Agreement.
4. ADMINISTRATION
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The Aqency shall appoint a liaison person who shall be responsible for overall
administration of block .qrant funded proiect(s) and coordination with the County
Housinq and Community Development Pro.qram. The Aqency shall also desiqnate one
or more representatives who shall be authorized to siqn the monthly Voucher and
Reporting Form. The names of the liaison persons and representatives shall be
specified in the Exhibits.
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For all agencies which are presently parties to Joint Cooperation Agreements with the
County covering planning, distribution of funds, and program execution under the Act,
the Agency remains subject to the provisions of such agreement.
5. COMPENSATION AND METHOD OF PAYMENT
The County shall reimburse the Agency for the services specified in the Exhibits in an
amount specified on Exhibit A. Reimbursement shall be based on a Community
Development Voucher and Reporting Form submitted with supporting documents and
signed by the Agency's authorized representative.
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The Agency shall submit a properly executed Voucher and Reporting Form no later
than fifteen (15) working days after the close of each billing period. The County will
make payment to the Agency not more than twenty-one (21) working days after said
invoice is received and approved by AnOka County. The County will issue a statement
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of correction voucher in the event that the voucher request is erroneous. Payment
does not constitute absolute approval.
6. OPERATING BUDGET
The Agency shall apply the funds received from the County under this Agreement in
accordance with the requirements of the Exhibit(s) attached hereto.
7. FUNDING ALTERNATIVES AND FUTURE SUPPORT
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The Agency shall report all program income generated under this Agreement for the
purposes specified herein or generated through the project(s) funded under this
Agreement. All program income shall be forwarded to Anoka County, except as
provided in Exhibit D. The County will maintaina record of program income received
by individual projects for future use by the subgrantee for eligible CDBG activities.
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The County makes no commitment to future support and assumes no obligation for
future support of the activities contracted for herein, except as expressly set forth in
this Agreement.
Should anticipated sources of revenue not become available to the County for use in
the Community Development Block Program, the County shall immediately notify the
Agency in writing and the County will be released from all contracted liability for that
portion of the Agreement covered by funds not received by the County.
8. AMENDMENTS
Either party may request modifications in the scope of services, terms, or conditions of this
Agreement. Proposed modifications which are mutually agreed upon shall be incorporated
by written amendment to this Agreement. A written amendment may affect a project or
projects authorized by this Agreement or may be of general application.
9. ASSIGNMENT AND SUBCONTRACTING
The Agency shall not assign any portion of this Agreement without the written consent
of the County, and it is further agreed that said consent must be sought by the Agency
not less than fifteen (15) days prior to the date of any proposed assignment.
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Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement and proper bidding procedures contained therein. The
Agency agrees that it is as fully responsible to the County for the acts and omissions
of its subcontractors and of their employees and agents, as it is for the acts and
omissions of its own employees and agents.
10. HOLD HARMLESS AND INDEMNIFICATION
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The Agency further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence of failure to comply with the terms of the
Agreement.
The Agency agrees to protect and save the County, its elected and appointed officials,
agents, and employees while acting within the scope of their duties as such, harmless
from and against all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, arising in favor of the Agency's employees or
third parties on account of personal injuries, death or damage to property arising out
of services performed or omissions of services or in any way resulting from the acts
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or omissions of the Agency and/or its agents, employees, subcontractors or
representatives under this Agreement.
11. INSURANCE
For all agencies which are not municipal corporations organized under the laws of the State
of Minnesota, the following insurance requirements shall apply:
A. Public Liability Insurance
The Agency shall obtain and maintain continuously public liability insurance necessary
to protect the public on the subject premises naming the County of Anoka and the
Anoka County Housing and Redevelopment Authority as insured to the extent of Seven
Hundred Fifty Thousand and no/100 ($750,000.00) Dollars General Liability Insurance
including bodily injury and property damage with umbrella excess liability of One Million
and no/100 ($1,000,000.00) Dollars and provide proof of Worker's Compensation
Insurance pursuant to the Statutes of the State of Minnesota.
B. Buildinq Risk Insurance
The Agency shall cause to be maintained, during the period that contract work is in
progress, All Risk Builder's Insurance, (including fire, vandalism, malicious mischief
and extended coverages) in an amount not less than the value of destructible contract
work in place.
C. Proof of Insurance
The Agency shall PrOvide certificates of insurance required under this section, or, upon
request of the County, duplicates of the policies, as evidence of the insurance
protection afforded. Such insurance policies shall not be reduced or canceled without
thirty (30) days prior written notice to the County.
12. CONFLICT OF INTEREST
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Interest of Officers, Employees, or Aqents - No employee, agent, consultant, officer,
or elected or appointed official of the Agency who exercises any functions or
responsibilities with respect to Block Grant Program activities assisted under this
Program or who are in a position to participate in a decision making process or gain
inside information with regard to such activities, may obtain a personal or financial
interest or benefit from the activity, or have an interest in any contract, subcontract or
agreement with respect thereto, or the proceeds thereunder, either for themselves or
those with whom they have family or business ties, during their tenure or for one year
thereafter.
Interest of Subcontractor and Their Employees - The Agency agrees that it will
incorporate into every subcontract required to be in writing and made pursuant to this
Agreement the following provisions:
The Contractor covenants that no person who presently exercises any functions
or responsibilities in connection with the Block Grant Program, has any personal
financial interest, direct or indirect, in this Contract. The Contractor further
covenants that he presently has no interest and shall not acquire any interest,
direct or indirect, which would conflict in any manner or degree with the
performance of his services hereunder. The Contractor further covenants that in
the performance of this Contract no person having any conflicting interest shall
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be employed. Any interest on the part of the Contractor or his employees must
be disclosed to the Agency and the County.
13. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purposes
in the course of the Providefs performance of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes 1997, Section 13.01 et seq. or any
other applicable State statutes and any State rules adopted to implement the Act, as well
as State statutes and Federal regulations on data privacy. The Provider agrees to abide by
these statutes, rules, and regulations and as they may be amended.
14. TERMINATION
A. This Agreement is subject to termination upon thirty (30) days written notice by the
County should:
(1) The Agency mismanage or make improper or unlawful use of Agreement funds;
(2)
The Agency fail to comply with the terms and conditions expressed herein or the
applicable regulations and directives of the Federal Government, State, or
County;
(3) The Agency fail to provide work or services expressed by this Agreement; or
(4) The Agency fail to submit reports or submit incomplete or inaccurate reports in
any material respect.
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This Agreement may be terminated by the County immediately upon the receipt by the
County of notice of the loss of federal funding for the Community Development Block
Grant Program or any project of the Agency.
C. This Agreement is subject to termination upon thirty (30) days written notice by the
Agency should:
(1) The County fail in its commitment under this Agreement to provide funding for
services rendered, as herein provided; or
(2) Block Grant funds become no longer available from the Federal Government or
through the County.
Otherwise this Agreement shall terminate on the latest termination date specified on
the Exhibit(s) attached hereto and shall be subject to extension only by mutual
agreement and amendment in accordance with the General Conditions of this
Agreement except the County may terminate the agreement if funds are not expended
as required by Exhibit D.
E. Upon termination of this Agreement any unexpended balance of Agreement funds shall
remain in the County Block Grant fund.
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In the event that termination occurs under paragraph A(1) of this section, the Agency
shall return to the County all funds which were expended in violation of the terms of
this Agreement.
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15. REVERSION OF ASSETS
Upon the expiration or termination of this agreement, the Agency shall transfer to the
County any CDBG funds on hand or in the accounts receivable attributable to the use of
CDBG funds. In addition, at the expiration or termination of this agreement, any real
property under the Agency's control that was acquired or improved in whole or in part with
CDBG funds in excess of $25,000.00 shall be disposed of in a manner which results in the
agency being reimbursed in the amount of the current fair market value of the property less
any portion thereof attributable to the expenditures of non-CDBG funds for acquisition of,
or improvement to, the real property. Such reimbursement shall not be required if the
conditions of 24 CFR § 570.503(b)(8)(i) are met and satisfied.
16. DISPOSITION OF PROGRAM INCOME
Upon the expiration or termination of this agreement, program income shall be returned by
the Agency to the County.
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PART II.
O 2.
r~ 4.
FEDERAL AND LOCAL PROGRAM REQUIREMENTS
GENERAL REQUIREMENTS
The Agency shall comply with the Housing and Community Development Act of 1974,
Public Law 93-383 as amended, and Implementing Regulations at 24 CFR p. 570.
PROCUREMENT STANDARDS
In awarding contracts pursuant to this Agreement, the Agency shall comply with all
appl!cable requirements of local and state law for awarding contracts, including but not
limited to procedureS for competitive bidding, contractor's bonds, and retained percentages.
In addition, the Agency shall comply with the requirements of the U.S. Office of
Management and Budget Circular A-102 or A-110 as appropriate, relating to bonding,
insurance and procurement standards; and with Executive Order 11246 regarding
nondiscrimination bid conditions for projects over Ten Thousand and no/100 ($10,000.00)
Dollars. Where federal standardsdiffer from local or state standards, the stricter standards
shall apply. The federal standard of Ten Thousand and no/100 ($10,000.00) Dollars for
competitive bidding shall apply only if the applicable state or local standard for competitive
bidding is less strict than Ten Thousand and no/100 ($I0,000.00) Dollars.
ENVIRONMENTAL REVIEW
A.
National Environmental Policy Act - The County retains environmental review
responsibility for purposes of fulfilling requirements of the National Environmental
Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt. 58).
The County may require the Agency to furnish data, information and assistance for the
County's review and assessment in determining whether an Environmental Impact
Statement must be prepared.
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State Environmental Policy Act - Agencies which are branches of government under
Minnesota Law retain responsibility for fulfilling the requirements of the State Law
regarding environmental policy and conservation, and regulations and ordinances
adopted thereunder. If the agency is not a branch of government under Minnesota
Law, the County may require the agency to furnish data, information and assistance
as necessary to enable the County to comply with the State Environmental Policy Act.
Satisfaction of Environmental Requirements - Project execution under this Agreement
by either the County or the Agency shall not proceed until satisfaction of all applicable
requirements of the National and State Environmental Policy Acts. A written notice to
proceed will not be issued by the County until all such requirements are complied with.
NON-DISCRIMINATION
A. General
The Agency shall comply with all federal, state and local laws prohibiting discrimination
on the basis of age, sex, sexual orientation, marital status, race, creed, color, national
origin or the presence of any sensory, mental or physical handicap or any other basis
now or hereafter prohibited by Law. These requirements are specified in Section 109
of the Housing and Community Development Act of 1974; Civil Rights Act of 1964, Title
VI; Civil Rights Act of 1968, Title VIII; Executive Order 11063; Executive Order 11246;
and Section 3 of the Housing and Urban Development Act of 1968. Specifically, the
Agency is prohibited from taking any discriminatory actions defined in the HUD
Regulations at 24 CFR 570.602(b) (1-3) and shall take such affirmative and corrective
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actions as are required by the Regulations at CFR 570.602(b)(4). These requirements
are summarized in the following paragraphs:
B. Program Benefit
The Agency shall not discriminate against any resident of the project service area by
denying benefit from or participation in any block grant funded activity on the basis of
race, color, sex, sexual orientation, or national origin. (Civil Rights Act of 1964, Title
VI; Civil Rights Act of 1968, Title VII; Section 109, Housing and Community
Development Act of 1974).
C. Fair Housinq
The Agency shall take necessary and appropriate actions to prevent discrimination in
federally assisted housing and lending practices related to loans insured or guaranteed
by the federal government. (Civil Rights Act of 1968, Title VII; Executive Order 11063)
D. Employment
(1)
In all solicitations under this Agreement, the Agency shall state that all qualified
applicants will be considered for employment.. The words "equal opportunity
employer" in advertisements shall constitute compliance with this section.
(2)
The Agency shall not discriminate against an employee or applicant for
employment in connection with this Agreement because of age, marital status,
race, creed, color, national origin, or the presence of any sensory, mental or
physical handicap, except when there is a bona fide occupational limitation. Such
action shall include, but not be limited to the following: Employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination,
rates of pay or other forms of compensation, and selection for training.
(Executive Order 11246 as amended)
(3)
To the greatest extent feasible, the Agency shall provide training and employment
opportunities for lower income residents within the area served by block grant
assisted projects (Section 3, Housing and Community Development Act of 1968,
as amended).
E. Contractors and Suppliers
(1)
(2)
No contractor, subcontractor, union or vendor engaged in any activity under this
Agreement shall discriminate in the sale of materials, equipment or labor on the
basis of age, sex, sexual orientation, marital status, race, creed, color, national
origin, or the presence of any sensory, mental, or physical handicap. Such
practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay
rate, and advertisement for employment. (Executive Order 11246 as amended.)
All firms and organizations described above shall be required to submit to the
Agency certificates of compliance demonstrating that they have, in fact, complied
with the foregoing provisions; provided, that certificates of compliance shall not
be required from firms and organizations on contracts and/or yearly sales of less
than $10,000.
(3)
To the greatest extent feasible, the Agency shall purchase supplies and services
for activities under this agreement from vendors and contractors whose
businesses are located in the area served by block grant funded activities or
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owned in substantial part by project area residents. (Section 3, Housing and
Community Development Act of 1968, as amended.)
Notice
(1)
The Agency shall include the provisions of the appropriate subsections A, B, C,
D, and E of this section in every contract or pumhase order for goods and
services under this Aqreement and shall send to each labor union or
representative of workers with which it has a collective bargaining agreement or
other contract or understanding a notice advising the said labor union or worker's
representative of the commitments made in these subsections.
(2)
In advertising for employees, goods or services for activities under this
Agreement, the agency shall utilize minority publications in addition to
publications of general circulation.
5. LABOR STANDARDS
The Agency shall require that project construction contractors and subcontractors pay their
laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as
amended (40 USC sections 327-333); provided that this section shall not apply to
rehabilitation of residential property designed for residential use by fewer than eight
families.
A copy of the current Davis-Bacon wage rate must be included in all construction bid specs
and contracts over Two Thousand and no/100 ($2,000.00) Dollars.
6. PROPERTY MANAGEMENT
The Agency agrees that any nonexpendable personal property,, purchased wholly or
in part with agreement funds at a cost of Five Hundred and no/100 ($500.00) Dollars
or more per item, is upon its purchase or receipt the property of the County and/or
federal government. Final ownership and disposition of such property shall be
determined under the provisions of Appendix N to the U.S. Office of Management and
Budget Circular No. A-102 or A-110 as appropriate.
B. The Agency' shall be responsible for all such property, including its care and - maintenance.
The Agency shall admit the County's property management officer to the Agency's
premises for the purpose of marking such property, as appropriate, With county
property tags.
D. The Agency shall meet the following procedural requirements for all such property:
(1)
Property records shall be maintained accurately and provide for: a description of
the property; manufacturer's serial number or other identification number;
acquisition date and cost; source of the property; percentage of block grant funds
used in the purchase of property; and location, use, and condition of the property.
(2)
A physical inventory of property shall be taken and the results reconciled with the
property records at least once every two (2) years to verify the existence, current
utilization, and continued need for the property.
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(3)
A control system shall be in effect to insure adequate safeguards to prevent loss,
damage, or theft to the property. Any loss, damage, or theft of the property shall
be investigated and fully documented.
(4) Adequate maintenance procedures shall be implemented to keep the property in
good condition.
7. ACQUISITION AND RELOCATION
Any acquisition of real property for any activity assisted under this Agreement shall
comply with Title III of the Federal Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 USC
section 4601) and the Regulations at 24 CFR pt. 42.
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Any displacement of persons, business, nonprofit organizations or farms as the result
of acquisition of real property assisted under this Agreement shall comply with Title II
of the Uniform Act as amended by the Uniform Relocation Act Amendments of 1987
Title IV of the Surface Transportation and Uniform Relocation Assistance Act of 1987
(Pub. L 100-17, 101 Stat. 246-256) and the Regulations at 49 CFR pt. 24. The Agency
shall comply with the Regulations pertaining to costs of relocation and written policies,
as specified by 24 CFR section 570.606 (a)& (b).
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In any activity assisted under this agreement which results in demolition or conversion
to another use of Iow/moderate income housing, the agency will follow the
requirements set forth in the revised section 104(d) of the Housing and Community
Development Act of 1974, as amended, and implementing regulations.
8. HISTORIC PRESERVATION
The Agency shall meet the historic preservation requirements of Public Law 89-665 and the
Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive Order
11593, including the procedures prescribed by the Advisory Council on Historic
Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in or
found to be eligible for inclusion in the National Register of Historic Places will be subject
to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt. 58.
9. ARCHITECTURAL BARRIERS
Any facility constructed pursuant to this Agreement shall comply with design requirements
of the Architectural Barriers Act of 1968 (42 USC section 4151 et. seq. & 24 CFR § 40, ct.
seq.).
10. NONPARTICIPATION IN POLITICAL ACTIVITIES
The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15).
11. NATIONAL FLOOD INSURANCE
The Agency may not receive Community Development Block Grant funding for acquisition
or construction for use in any area that has been identified as having special flood hazards
and is not participating in the National Flood Insurance Program, as provided by Section
3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the Regulations
· thereunder (24 CFR Ch. X, subchap. B). The Agency shall comply with the Regulations at
24 CFR section 570.605.
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r--] 12. AIR AND WATER POLLUTION
The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC
section 1857 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC
sections 1251 et seq.) and the regulations issued thereunder (40 CFR pt. 15).
13. LEAD-BASED PAINT POISONINC,
The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 4831
et seq.) requiring prohibition of the use of lead-based paint (whenever funds under this
Agreement are used directly or indirectly for construction, rehabilitation, or modernization
of residential structures); elimination of immediate lead-based paint hazards in residential
structures; and notification of the hazards of lead-based paint poisoning to pumhasers and
tenants of residential structures constructed prior to 1950.
14. NON-DISCRIMINATION BASED ON DISABILITY
15.
When and where applicable, the agency shall comply with Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. 794) and Title II of the Americans with Disabilities Act,
Public Law 101-336 (1990), to ensure that no otherwise qualified individual with a disability
in the United States shall, solely by reason of his or her handicap, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving financial assistance under this agreement.
NON-SUBSTITUTION FOR LOCAL FUNDIN~
The Block Grant Funding made available under this Agreement shall not be utilized by the
Agency to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to the availability of funds under
this Agreement.
16. PUBLIC OWNERSHIP
For Agencies which are not municipal corporations organized under the laws of the State
of Minnesota, it may become necessary to grant the County a property interest where the
subject project calls for the acquisition, construction, reconstruction, rehabilitation, or
installation of publicly-owned facilities and improvements. The Agency shall comply with
current County policy regarding transfer of a property interest sufficient to meet the public
ownership requirement.
17. PUBLIC INFORMATION
In all news releases and other public notices related to projects funded under this
Agreement, the Agency shall include information identifying the source of funds as the
Anoka County Community Development Block Grant Program.
For all construction projects the Agency shall erect a sign to County specifications at
the construction site, identifying the source of funds, except that this requirement may
be waived for construction projects of Ten Thousand and no/100 ($10,000.00) Dollars
or less.
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18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS
An Agency which is the governmental entity (including public agencies) shall comply
with the requirements and standards of OMB Circular No. A-87, "Principles for
Determining Costs Applicable to Grants and Contracts with State, Local and Federally
recognized Indian Tribal Governments," OMB Circular A-128, "Audits of State and
Local Governments' (implemented at 24 CFR Part 44) and with the following sections
of 24 CFR Part 85 "Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments":
(15)
(16)
(17)
(18)
(19)
(20)
(1) Section 85.3, "Definitions";
(2) Section 85.6, "Exceptions";
(3) Section 85.12, "Special grant or subcontract conditions for 'high-risk' grantees";
(4) Section 85.20, "Standards for financial management systems," except
paragraph (a);
(5) Section 85.21, "Payment," except as modified by § 570.513;
(6) Section 85.22, "Allowable costs";
(7) Section 85.26, "Non-federal audits';
(8) Section 85.32, "Equipment," except in all cases in which the equipment is sold,
the proceeds shall be program income;
(9) Section 85.33, 'Supplies";
(10) Section 85.34, "Copyrights";
(11) Section 85.35, "Subawards to debarred and suspended parties";
(12) Section 85.36, "Procurement," except paragraph (a);
(13) Section 85.37, "Subgrants";
(14) Section 85.40, "Monitoring and reporting program performance," except
paragraphs (b) through (d) and paragraph (f);
Section 85.41, "Financial reporting," except paragraphs (a), (b), and (e);
Section 85.42, "Retention and access requirements for records';
Section 85.43, "Enforcement';
Section 85.44, "Termination for convenience";
Section 85.51, "Later disallowances and adjustments" and
Section 85.52, "Collection of amounts due."
An Agency if it is not a governmental entity, shall comply with the requirements and
standards of OMB Circular No. A-122, "Cost Principles for Non Profit Organizations"
or OMB Circular No. A-21, "Cost Principles for Educational Institutions," as applicable,
and with the following Attachments to OMB Circular No. A-110;
(1) Attachment A, "Cash Depositories," except for paragraph 4 concerning deposit
insurance;
(2) Attachment B, "Bonding and Insurance";
(3) Attachment C, "Retention and Custodial Requirements for Records," except that
in lieu of the provisions in paragraph 4, the retention period for records
pertaining to individual CDBG activities starts from the date of submission of the
annual performance and'evaluation report, as prescribed in § 570.507, in which
the specific activity is reported on for the final time;
(4) Attachment F, 'Standards for Financial Management Systems";
(5) Attachment H, "Monitoring and Reporting Program Performance," Paragraph 2;
(6) Attachment N, "Property Management Standards," except for paragraph 3
concerning the standards for real property, and except that paragraphs 6 and
7 are modified so that -
(i) In all cases in which personal property is sold, the proceeds shall be
program income, and
-13-
(7)
(ii) Personal property not needed by the subrecipient for CDBG activities shall
be transferred to the recipient for the CDBG program or shall be retained
after compensating the recipient; and
Attachment O, "Procurement Standards."
-14-
PART III.
E] 2.
r--] 3.
EVALUATION AND RECORD KEEPING
EVALUATION
The Agency agrees to participate with the County in any evaluation project or performance
report, as designed by the County or the appropriate Federal agency, and to make available
all information required by any such evaluation process.
AUDITS AND INSPECTIONS
The Agency shall obtain an independent audit for any calendar year during which the
agency received at least $300,000 of Federal funds. Such audit shall be made by qualified
individuals who are sufficiently independent of those who authorize the expenditure of
Federal funds. The audit report shall state that the audit was performed in accordance with
the generally accepted governmental audit standards for financial and compliance audits
of the U. S. General Accounting Office Standards for Audit of Governmental Orqanizations,
Programs, Activities, and Functions, and the provisions of OMB A-110. When applicable,
the Agency shall also comply with the audit requirements of revised OMB Circular A-133
dated June 30, 1997.
The records and documents with respect to all matters covered by this contract shall be
subject at all times to inspection, review or audit by the County, Federal or State officials
so authorized by law during the performance of this contract and during the period of
retention specified in this Part II1.
RECORDS
As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain
the following records:
Financial Management - Such records shall identify adequately the source and
application of funds for' activities within this Agreement, in accordance with the
provisions of Appendix G to the U.S. Office of Management and Budget Circular A-102
or A-110 as appropriate. These records shall contain information pertaining to grant
awards and authorizations, obligations, unobligated balances, assets, liabilities,
outlays, and income.
Citizen Participation - Narrative and other doCumentation describing the process used
to inform citizens concerning the amount of funds available, the ranges of project
activities undertaken, and opportunities to participate in funded block grant projects.
Relocation - Indication of the overall status of the relocation workload and a separate
relocation record for each person, business, organization, and farm operation
displaced or in the relocation workload.
Property Acquisition - Agency files must contain (a) invitation to owner to accompany
appraiser during inspection, (b) at least one property appraisal, (c) statement of basis
for determination of just compensation, (d) written offer of just compensation, (e) all
documents involving conveyance, (f) settlement cost reporting statement, and (g)
notice to surrender possession of premises.
Equal Opportunity- The Agency shall maintain racial, ethnic, and gender data showing
the extent to which these categories Of persons have participated in, or benefitted from,
the activities carried out under this Agreement. The Agency shall also maintain data
which records its affirmative action in equal opportunity employment, and its good-faith
efforts to identify, train, and/or hire lower- income residents of the project area and to
-15-
D 4.
utilize business concerns which are located in or owned in substantial part by persons
residing in the area of the project.
Labor Standards - Records shall be maintained regarding compliance of all contractors
performing construction work under this Agreement with the labor standards made
applicable by 24 CFR 570.603.
G. Determinations of Condition of Slum and Bliqht
The agency will submit:
(1)
an attorney's opinion that an area designated as slum or blighted for the purpose
of qualifying a CDBG activity meets the State or local definition of same;
(2) the boundary of the area so designated;
(3)
a list of the conditions the CDBG-funded activity is intended to address. In the
event that a single property is designated as blighted, the community must
submit a certified building inspector's report on the conditions leading to that
determination.
H. Economic Development
The agency will maintain copies of financial statements that indicate the historical and
projected income of a company approved for CDBG assistance. Those records will
include three years of profit and loss statements, balance statements and projected
income statements. The agency will also keep records indicating the amount and
terms of assistance provided together with an explanation of how the assistance
provided meets the 'necessary and appropriate" requirements communicated in the
June 2, 1987 Stokvis memorandum.
I. Such other records as may be required by the County and/or HUD.
RETENTION OF RECORDS
Required records shall be retained for a period of three (3) years after termination of this
Agreement, except as follows: (1) Records that are the subject of audit findings shall be
retained for three (3) years after such findings have been resolved. (2) Records for
nonexpendable property shall be retained for three (3) years after its final disposition.
Nonexpendable property is defined in Appendix N to U.S. Office of Management and
Budget Circular No. A-102 or A-110 as appropriate.
REPORTS
The Agency shall submit such reports as required by the County on a monthly and annual
basis and also prior to project execution.
-16-
EXHIBIT A
PROJECT DESCRIPTION AND BUDGET
Amount of CDBG funds provided by Anoka County for the program year beginning in 2000 to
City of Columbia Heiqhts.
for: Projects Listed Below
A description of goods and/or services to be provided by the above-named organization with
the assistance of the CDBG funds and the target population to be served:
Budgets:
#028 Columbia Heights Public Service Pool $6,000
#030
Funding to public service agencies that deliver services to primarily Iow
income persons and families including, but not limited to: (1)HOT MEALS
FOR SHUT-INS located at 550 Osborne Road NE in Fridley($4,500),
(2)HANDYWORKS PROGRAM located at 6085 7th Street NE in
Fridley($500), (3)Independent School District #13 located at 1400 49th
Avenue NE in Columbia Heights(S1,000) *ADDITIONAL FUNDING OF
$25,793 UNDER MULIT-ClTY CONTRACTS for: Alexandra
House(S2,000), ACCAP-Senior Outreach(S8,793), ARC of Anoka
County(S1,500), CEAP($500), Central Center for Family
Resources(S2,000), Children's Home Crisis Nursery(S3,000), Resource
Center for Fathers & Families(S500), SACA($7,500)
Columbia Heights Commercial Revitalization
This activity involves the acquisition and clearance of blighted and
deteriorated commercial and industrial properties. The properties that are
acquired and cleared must be uninhabitable due to building
conditions which are detrimental to the health, safety and welfare of
the occupants. The acquisitions will also clear spot blight problems in the
major commercial corridors. Properties to be considered will be either
vacant or have a willing seller. Acquisitions would comply with the
applicable relocation policies. Properties will be identified by Community
Development (CD) Departments staff. An evaluation will be made of the
property's physical condition, feasibility of rehabilitation and potential
marketability. The City of Columbia Heights will be responsible for making
a final determination of the properties to be acquired under this program.
The acquisition and clearance of blighted commercial and industrial
properties will be on a scattered site basis and will be available City
wide. Properties which are acquired and cleared must be located in
commercial and industrial zoning districts and will consist of
commercial structures and non-conforming single family homes in
commercial zoned districts. Properties that are planned for future
commercial or industrial development or are located within a focus
redevelopment area as designated in the City Comprehensive Plan
will also be considered. Please see attached map for commercial
and industrial zone areas.
$150,165
City of Columbia Heights
Exhibit A: Project Description and Budget
Page 2
#055 Columbia Heights Housing Rehabilitation $92,846
This activity involves the rehabilitation of Iow income owner occupied
single family and duplex residential properties. The funds are awarded to
eligible homeowners in the form of a 50% grant/50% deferred loan. The
50% grant portion would not have any interest charge and would not have
to be paid back if the homeowner remains in the rehabilitated property for
a period of five years. The remaining 50% loan portion would have no
interest charge and would be paid back only upon the sale, change of use
or moving from the property. A home improvement grant/deferred loan
may be used for three primary types of improvements. The City
Building Inspector will complete a thorough inspection of the entire house
and conclude exactly what work should be done. First priority in
improvements will be those that upgrade health and safety conditions.
Second priority is given to upgrading the house in accordance with current
building code requirements. Finally, improvements will be suggested that
improve the energy efficiency of the home. Typical improvements would
include (in random order): doors and windows, water heaters, furnaces,
wiring and plumbing, and roofs. City contract with CEE.
Funding Includes Columbia Heights portion from County-Wide
Rehabilitation Program in the amount of $62,846.
Total:
$249,011
Note: Above total does not include allocations to Public Services that are under Multi-City
Contracts (shown above) or $1,000.00 to County Administration.
Liason per Section 4A: Kenneth R. Anderson
Authorized to sign vouchers & reports per Section 4A: Kenneth R. Anderson
Pri e ,
{~lgnature
Projects to be completed by
December 31,2001
JPer Anoka County Board
Resolution #85.23
City of Columbia Heights
Exhibit A: Project Description and Budget
Page 3
2000
Coun~Wide Rehabilitation Program
Budget
Anoka County-Wide Rehabilitation
2000 Funds Allocated
2000 CDBG Rehab Repayments
(Program Income)
Total
Minus Columbia Heights (17%)
Total County
Cities Allocation
Anoka
Coon Rapids
Lino Lakes
Ramsey
GRAND TOTAL
Project Fund
ACCAP Administration
239,500
130,184
369,684
(62,846)
306,838
60,000
43,510
13,319
39,000
462,667
397,894
64,773
EXHIBIT B
City of Columbia Heights
2000 CDBG Application
Section A
SECTION A
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000 APPLICATION
List of Projects and Funding Breakdown
PROJECT
Commercial Revitalization
Housing Rehabilitation
Public Service Agency
· ACCAP
· ARC of Anoka County
· Alexandra House
· Children's Home Crisis Nursery
· CEAP
· Hot Meals for Shut-Ins
· SACA
· Handyworks Program
· Central Center for Family Res.
· Res. Center for Fathers & Fam.
· Independent School District #13
TOTAL PROJECT
FUNDING EXPENSES
$150,165
$30,000
$31,793
$8,793
$1,500
$2,000
$3,000
$500
$4,5O0
$7,500
$500
$2,000
$500
$1,000
$120,'132
$24,000
$31,793
ADMIN.
$30,033
$6,000
TOTAL FUNDING REQUEST=
$211,958 $175,925
$36,033
Page 1
City of Columbia Heights
2000 CDBG Application
Section B
II
SECTION B
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000 APPLICATION
GENERAL INFORMATION:
A. Proposed Activity: Commercial Revitalization Program
B=
Applicant: City of Columbia Heights
2.
3.
4.
Contact Name: Joe Hollman
Location: City Hall
Address: 590 40"' Avenue NE, Columbia Heights, MN 55421
Phone #: (612) 706-3673 FAX #: (612) 706-3671
Note that the .area code will change to 763 in March, 2000.
What are roles/responsibilities of individuals involved in project
implementation
1. Who is responsible for completing CDBG application? Joe Hollman
2. Who is authorized to sign CDBG contract?
· Gary L. Peterson - Mayor
· Walter R. Fehst - City Manager
3. Who will be responsible for submitting reimbursement requests?
Joe Hollman
PROJECT FUNDING:
A. Amount of CDBG funding request: $150,541
Bo
Why are CDBG funds necessary for this project? The CDBG program
is necessary'to provide a source of funding to acquire and demolish
substandard properties.
Total estimated cost of project: It is anticipated that $120,132 will be
utilized for specific project expenses and the remaining $30,033 (20%) will
be utilized for administration.
Amount of past CDBG funds used for this project: The 1997, 1998,
and 1999 applications included CDBG funds to be used for this type of
Commercial-Revitalization Program.
Page 1
City of Columbia Heights
2000 CDBG Application
Section B
1997 $128,036
1998 $124,473
1999 $84,417
E. Other
1.
funding being used:
Provide a list of all anticipated funding: At this point, no additional
funding has been allocated for the project.
Provide status of anticipated .funding sources: Not applicable.
III PROJECT REQUIREMENTS:
A. Detailed Project Description:
This activity involves the acquisition and clearance of blighted and deteriorated
properties in commercial and industrial zoning districts. Properties that are
planned for future commercial, industrial, or mixed-use development or are
located within a focus redevelopment area as designated in the City
Comprehensive Plan will also be considered. One objective of this program will
be to acquire and clear properties that are uninhabitable due to building
conditions which are detrimental to the health, safety and welfare of the
occupants. Another objective will be to clear spot blight problems in the area
designated for continued or future redevelopment. All acquisitions will comply
with applicable relocation policies.
Geographically, the subject area for use of 2000 Commercial Revitalization funds
will contain the properties zoned or planned for commercial or industrial
development or redevelopment, generally south of 43"d Avenue NE and between
Central Avenue and University Avenue. Please refer to the attached map to see
the project area. Specific properties will be identified by Community
Development Department staff. An evaluation will be made of the property's
physical condition, feasibility of rehabilitation and potential marketability. The
Columbia Heights Economic Development Authority will be responsible for
making a final determination of the properties to be acquired under this program.
Properties which are acquired and cleared must be located in commercial and
industrial zoning districts or areas planned for future commercial, industrial, or
mixed-use development or for future redevelopment and will consist of
commercial and industrial structures and non-conforming residential units. This
activity will be carried out by the Community Development Department under the
program known as the "Commercial Revitalization Program."
What is the CDBG National Objective? Elimination of Slum and Blight
on a spot basis.
Page 2
City of Columbia Heights
2000 CDBG Application
Section B
What makes project eligible for CDBG funds? Acquisition of real
property and clearance.
What is regulation number that applies to National Objective being
served? This activity is considered eligible under CDBG regulations
found at 24 CFR Part 570.201(a) and 570.201(d). Note that these two
sections address acquisition and clearance, but this list is not intended to
include all applicable regulations.
IV PROJECT BENEFIT:
The benefit of the commercial revitalization program will be the removal of slum
and blighted properties on a spot basis.
How does the project benefit the Iow/moderate residents of Anoka
County? Not applicable.
Please detail the process which will be used to collect and verify
income status: Not applicable.
Who is responsible for collection of income
verification/documentation? Not applicable.
D. Is project located in a Iow/moderate area? Not applicable.
V
PROJECT DURATION:
A. Start Date of Project: July 1,2000
B. Expected project completion date: December 31,2001
Ca
Is this an ongoing project?
1. How long has project been going on: The commercial revitalization
project was initiated in 1997.
2. Detail past activities by year: $128,036 was utilized in 1997 for the
acquisition of two properties. $124,473 was utilized in 1998 for the
acquisition of two properties and for the demolition of a third
property, and an additional $1,859.01 has been utilized in 1999 for
the demolition of the property mentioned above.
3. Detail future activitieS by year: It is anticipated that this will be an
ongoing program by Columbia Heights to continue to acquire and
Page 3
City of Columbia Heights
2000 CDBG Application
demolish substandard proPerties in the City to promote
redevelopment efforts.
Section B
Is project part of a larger effort, if yes, explain? This activity is part of
a larger effort to apply both grant funds and City financing to eliminate
blighted structures in commercial/industrial districts and nonconforming
single family structures in commercial/industrial districts.
VI
PROJECT SPECIFICS:
ke
Project Location: Unknown at this time.
Is environmental review required for this project:
time.
Unknown at this
Does Davis-Bacon apply to project: Unknown at this time.
Does relocation apply to project: Unknown at this time.
Does one-for-one replacement apply to project: Unknown at this time.
Page 4
City of Columbia Heights
2000 CDBG Application
Section C
SECTION C
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000 APPLICATION
GENERAL INFORMATION'
A. Proposed Activity: Housing Rehabiliation
Applicant: City of Columbia Heights
2.
3.
4.
Contact Name: Joe Hollman
Location: City Hall
Address: 590 40th Avenue NE, Columbia Heights, MN 55421
Phone #: (612) 706-3673 FAX #: (612) 706-3671
Note that area code will be changing to 763 in March, 2000.
What are roles/responsibilities of individuals involved in project
implementation?
1. Who is responsible for completing CDBG application? Joe Hollman
2. Who is authorized to sign CDBG contract?
· Gary L. Peterson - Mayor
· Walter R. Fehst - City Manager
3. Who will be responsible for submitting reimbursement requests?
Joe Hollman
II PROJECT FUNDING:
A. Amount of CDBG funding request: $30,000
Why are CDBG funds necessary for this project? The CDBG program
is necessary to provide a source of funding for the rehabilitation of owner
occupied single family residential properties.
Total estimated cost of project: It is anticipated that $24,000 will be
utilized for specific project expenses and the remaining $6,000 (20%) will
be utilized for administration.
Amount of past CDBG funds used for this project: The table on
page 5 ofthis section illustrates previous funding for this project.
Page 1
City of Columbia Heights
2000 CDBG Application
Section C
Other funding being used:
1. Provide a list of all anticipated funding: At this point, no additional
funding has been allocated for the project.
2. Provide status of anticipated funding sources: Not applicable.
III PROJECT REQUIREMENTS:
A. Detailed Project Description:
This activity involves the rehabilitation of owner occupied single family residential
propertieS. The funds are awarded to eligible homeowners in the form of a 50%
grant/50% deferred loan. The 50% grant portion would not have any interest
charge and would not have to be paid back if the homeowner remains in the
rehabilitated property for a period of five years. The remaining 50% loan portion
would have no interest charge and would be paid back only upon the sale,
change of use or moving from the property. Should the recipient sell, move or
otherwise convey the property during the five year term, the grant/deferred loan
portion would have to be repaid in the following manner:
Within 1st Year ................................... 100% of Grant/Loan Amount
Within 2nd Year .................................... 90% of Grant/Loan Amount
Within 3rd Year ..................................... 80% of Grant/Loan Amount
Within 4th Year ..................................... 70% of Grant/Loan Amount
Within 5th Year ..................................... 60% of Grant/Loan Amount
Within 6th Year or anytime thereafter...50% of Grant/Loan Amount
Grants/Deferred Loans of up to $20,000.00 are awarded. A home improvement
· grant/deferred loan may be used for three primary types of improvements. An
inspector from Center for Energy and Environment will complete a thorough
· inspection of the entire house and conclude exactly what work should be done.
First priority in improvements will be those that upgrade health and safety
conditions. Second priority is given to upgrading the house in accordance with
current building code requirements. Finally, improvements will be suggested that
improve the energy efficiency of the home. Typical improvements would include
(in random order): doors & windows, water heaters, furnaces, wiring & plumbing,
and roofs. To qualify for a grant/deferred loan, a person must meet the following
criteria:
a. Own and live in the property to be improved.
bo·
Have an adjusted gross income at or below the limits listed below, which
are based on household size. Note that these limits are subject to change
during the course of the program.
Page 2
City of Columbia Heights
2000 CDBG Application
Section C
Household
Size
1
2
3
4
5
6
7
8
Preference
Income Limit
$ 22 250
$ 25 450
$ 28 600
$ 31 800
$ 34 350
$ 36,900
$ 39,450
$ 42,000
Non-Preference
Income Limit
$ 33,450
$ 38,250
$ 43,000
$ 47,800
$ 51,600
$ 55,450
$ 59,250
$ 63,100
For program purposes, Adjusted Gross' Income is calculated by subtracting
$750.00 for the first and second resident over age 18, and $500.00 for each
additional resident, from Gross Annual Income. The 'income from all residents is
included in the calculation. Grants/deferred loans made under this program with
FY 2000 CDBG funds are to be approved by the EDA Board of Commissioners.
Have total net assets of $25,000 or less, excluding "personal
property and the property to be improved (if less than two acres).
do
The property must be an owner-occupied single family dwelling.
Also, the property must be used for residential purposes; no more
than 15% of the habitable floor area can be used in a trade or
business.
Applications are accepted on a first-come, first-serve, limited preference basis
throughout the year. No eligible applicant will be rejected on the basis of
judgements as to personal character or life-style. Waiting lists will be maintained
for those families with incomes in the "Preference Income Limit" and "Non-
Preference Income Limit" categories. Funds will be allocated to eligible
applicants based on a first-come, first-serve basis with first preference to those
with incomes in the "Preference Income Limit" category with the exception that
applicants who have applied and are faced with emergency housing conditions
as certified by the City Building Official may be given priority over others on the
waiting list.
What is the CDBG National Objective? This is an activity benefitting
Iow/moderate income persons.
What makes project eligible for CDBG funds? This is a housing
rehabilitation service benefitting Iow/moderate income persons.
Page 3
City of Columbia Heights
2000 CDBG Application
Section C
What is regulation number that applies to National Objective being
served? This activity is considered eligible under CDBG regulations found
at 24 CFR Part 570.202. This section addresses types of buildings and
improvements eligible for rehabilitation assistance. Note that this is not
intended to be a list of all applicable regulations.
IV PROJECT BENEFIT:
How does the project benefit the Iow/moderate residents of Anoka
County? Providing 50% grant/50% deferred loan funding to Iow and very
Iow income residents in Columbia Heights for the rehabilitation of owner-
occupied single family properties will benefit Iow/moderate residents by
providing a source of funds to help preserve the aging housing stock in
Columbia Heights.
1. How many individuals/households are benefitting from this project?
Unknown at this time.
2. How many Iow and moderate individuals/households are
benefitting from the project? Unknown at this time.
3. What is total percentage of Iow and moderate individuals
benefitting from this project? Unknown at this time.
4. How will income be verified? Income verification request forms will
be utilized.
ag
Please detail the process which will be used to collect and verify
income status: The Columbia Heights Economic Development Authority
has entered into a contract with Center for Energy and Environment
(CEE) for the administration of the program. A representative from CEE
will have a third party income verification form signed by the property
owner, and CEE will submit the form to the owners employer for income
verification.
Who is responsible fOr collection of income
verification/documentation? Donna Krech
Center for Energy and Environment
211 North 1~t Street, Suite 455
Minneapolis, MN 55401
(612) 335-5864
D. Is project located in a Iow/moderate area? Unknown at this time.
Page 4
City of Columbia Heights
2000 CDBG Application
Section C
V PROJECT DURATION:
A. Start Date of Project: July 1, 2000
B. Expected project completion date: December 31,2001
Is this an ongoing project?
1. How long has project been going on: The housing rehabilitation
project was initiated in 1978.
2. Detail past activities by year: The following table provides a
summary of activities since 1990.
Year ISUtilized I#ofProjects ,
1990 $53,735 6
1991 $51,376 8
1992 $58,900* 8
1993 $58,757** 9
1994 $157,195'** 14
1995 $73,830 4
1996 $74,628 4
1997 0 0
1998 0 0
1999 0 0
*Includes $32,000 of Federal HOME Program Funds.
**Includes $16,293 of Federal HOME Program Funds.
***Includes $70,000 of Federal HOME Program Funds.
Detail future activities by year: It is anticipated that this will be an
ongoing program by Columbia Heights to continue to rehabilitate
single family homes in the City.
Is project part of a larger effort, if yes, explain? This activity is part of
an effort by the City to improve its neighborhoods. In addition to this
program, the Columbia Heights Economic Development Authority, the City
Page 5
City of Columbia Heights
2000 CDBG Application
Section C
of Columbia Heights, and Center for Energy and Environment through a
contract with the Economic Development Authority also offer the following
programs.
· MHFA Home Improvement Loan Program
· MHFA Home Energy Loan Program
· MHFA Deferred, Accessibility and Revolving Loan Programs
· MHFA Rental Rehabilitation Grant Program
· MHFA Rental Rehabilitation Loan Program
· First-Time Homebuyer Program
VI PROJECT SPECIFICS:
Project Location: Unknown at this time.
Is environmental review required for this project?
time.
Unknown at this
C. Does Davis-Bacon apply to project? Unknown at this time.
D. Does relocation apply to project? Unknown at this time.
E. Does one-for-one replacement apply to project? Unknown at this time.
Page 6
City of Columbia Heights
2000 CDBG Application
Section D
SECTION D
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000 APPLICATION
GENERAL INFORMATION:
A. *Proposed Activity: Public Services.
B. Applicant: See information listed below.
What are roles/responsibilities of individuals involved in project
implementation? Not applicable.
PROJECT FUNDING: The total funding amount requested is $31,793.
The following projects will be carried out under this activity:
Senior Outreach Program for Columbia Heiqhts
Anoka County Community Action Program, Inc. (ACCAP)
1201 - 89th Avenue NE, Suite 345 - Blaine, MN 55434
Funding for Fiscal Year 2000 ....................................... $ 8,793
See attached Public Service Agency Summary for additional information.
ARC of Anoka County
1201 89th Avenue NE, Suite 305 - Blaine, MN 55434
Funding for Fiscal Year 2000 ......................... i ............. $1,500
See attached Public Service Agency Summary for additional information.
Alexandra House
P.O. Box 424 ~ Circle Pines, MN 55014:0424
Funding for Fiscal Year 2000 ....................................... $ 2,000
See attached Public Service Agency Summary for additional information.
Children's Home Crisis Nursery
500 Osborne Road, Suite 115 - Fridley, MN 55432
Funding for Fiscal Year 2000 ....................................... $ 3,000
See attached Public Service Agency Summary for additional information.
Page 1
City of Columbia Heights
2000 CDBG Application
Community Emergency Assistance Proqram CEAP
7231 Brooklyn Boulevard - Brooklyn Center, MN 55434
Funding for Fiscal Year 2000 ...................................... $ 500
See attached Public Service Agency Summary for additional information.
Hot Meals for Shut-Ins
550 Osborne Road NE - Fridley, MN 55432
Funding for Fiscal Year 2000 ........................................ $ 4,500
See attached Public Service Agency Summary for additional information.
Southern Anoka Community Assistance, Inc. (SACA)
627 - 38th Avenue NE - Columbia Heights, MN 55421
Funding for Fiscal Year 2000 ............................. .. .......... $ 7,500
See attached Public Service Agency Summary for additional information.
Handyworks Program
6085 7th Street NE - Fridley, MN 55432
Funding for Fiscal Year 2000 ........................................ $ 500
See attached Public Service Agency Summary for additional information.
Central Center for Family Resources
1485 81't Avenue NE - Spring Lake Park, MN 55432
Funding for Fiscal Year 2000 ........................................ $ 2,000
See attached Public Service Agency Summary for additional information.
Resource Center for Fathers and Families
1201 89"' Avenue NE - Blaine, MN 55434
Funding for Fiscal Year 2000 ........................................ $ 500
See attached Public Service Agency Summary for additional information.
Independent School District #13
1400 49th Avenue NE - Columbia Heights, MN 55421
Funding for Fiscal Year 2000 ........................................ $1,000
See attached Public Service Agency Summary for additional information.
Section D
Page 2
City of Columbia Heights
2000 CDBG Application
Section D
III PROJECT REQUIREMENTS:
A. Detailed Project Description: See attachment.
Bo
What is the CDBG National Objective? This is an activity benefitting
Iow/moderate income persons.
What makes project eligible for CDBG funds? These public service
agencies provide services to Iow and moderate income residents of
Columbia Heights which directly benefit Iow/moderate income persons.
What is regulation number that applies to National Objective being
served? 24CFR Part 570.201 states that public services are an eligible
activity including labor, supplies, and materials. Note that this is not
intended to be a list of all applicable regulations.
IV PROJECT BENEFIT: Not applicable.
V
PROJECT DURATION:
B.
C.
D.
Start Date of Project: July 1,2000
Expected project completion date: December 31,2001
Is this an ongoing project? Not applicable.
Is project part of a larger effort, if yes, exPlain? Not applicable.
VI PROJECT SPECIFICS: Not applicable.
Page 3
City of Columbia Heights
2000 CDBG Application
Section E
SECTION E
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000 APPLICATION
Attachments:
Public Hearing Documentation
Commercial Revitalization Project Area Map (Census Tracts 514 and 515.01)
3. Public Service Agency Summary
o
Public Service Agency Information (Under separate cover) · ACCAP Senior Outreach Program
· ARC of Anoka County
· Aiexandra House
· Children's Home Crisis Nursery
· Community Emergency Assistance Program, Inc. (CEAP)
· Hot Meals for Shut-Ins
· Southern Anoka Community Assistance, Inc. (SACA)
· Handyworks Program
· Central Center for Family Resources
· Resource Center for Fathers and Families
· Independent School District #13
Page 1
EXHIBIT C
Urban Anoka County CDBG
2000 Final Statement of Community Development
Objectives of Funds
Pursuant to CommunityDevelopment Block Grant regulations, Anoka County has made available to
the public the following statement of final use of 2000 Anoka County CDBG funds. Citizens, non-profit
groups, and other interested persons are invited to comment upon this statement and upon Anoka
County's pedormance of the CDBG program by contacting Anoka County Community Development,
Government Center, 2100-3rd Avenue, Anoka, MN 55303, telephone number 323-5709, Attention:
Jennifer Bergman.
SPECIFIC OBJECTIVES
FOR
2000 ANOKA COUNTY
CDBG PROGRAM
The following objectives have been established for assisting communitiesand citizen groups in the
formulation of specific program activities.
Support decent, safe housing for residents in Anoka County through: (1) rehabilitation of
existing structures; (2) eligible assistance for construction of new lower income housing; (3)
acquisition of housing suitable to meet lower income needs.
Assist program efforts to redevelop blighted areas through: acquisition and clearance,
upgrading public facilities and utilities, encouraging new development, seeking local financial
commitment to the effort.
Develop and upgrade public facilities and utilities which serve primarily lower income persons
or' which are an integral part of redevelopment efforts in blighted areas.
..
Support economic development in Anoka County to provide new jobs, primarily for lower
income persons.
5. Promote the removal of architectural barriers.
6. Provide funding for public service activities which serve primarily lower income persons.
7. Planning and administration to support the above.
The above objectives were developed in cooperation with the communities in Anoka County and are
based on need as illustrated by statistics drawn from the 1990 census data and comments from
community residents. Overall, they are a continuation of past CDBG programs, with many
communities sustaining efforts begun in those years.
¸Il
BOARD .)F COUNTY COMMISSIONERS
Anoka County, Minnesota
DATE April 23, 1985 RESOLUTION NO.
OFFERED BY COMMISSIONER Langfeld
85-~2
COUNTY BOARD POLICY -
COMMUNITY. DEVELOPMENT BLOCK GRANT PROGRAM INCOME
AMENDING RESOLUTIONS 8'1-107 AND 82-53
WHEREAS, Title I of the Housing and Community Development Act of 1974 as
amended provides for o program of Community Development Block Grants; and,
WHEREAS, the Anol<o County Board of Commissioners has been designated os on
"Urban County" by the Federal Housing and Urban Development Deportment and
consequently is eligible to participate in the National Community Development Block
(]rant Progrorn; and,
WHEREAS, the Anoko County Board of Commissioners has directed the
preparation of o plan under the Community Development IRIock (]rant Program in
concert with the municipalities of Anoko County; and,
WHEREAS, os a portion of said plan, municipalities os the sub-gran, tee of
'Community Development Block C, rant funds may utilize said funds in various program
forms to benefit Iow and moderate income persons, to aid in the prevention or
elimination of slums or blight or to meet other community development needs having o
particular urgency because of threat to health and safety; and,
WHEREAS, "program income" means grass income earned by the sub-grantee
from the grant supported activity such os: proceeds from the sole of real or personal
property, interest earned on escrow accounts, revolving rehabilitation accounts or
lump sum rehabilitation accounts, income from service fees, sole of commodities,
usage or rental fees, loan proceeds from rehabilitation or economic developrnent loons,
and interest earned on revolving loons and proceeds from special assessments levied to
recover the cost of constructing a public works or facility to the extent that such cost
was initially paid with the Community Development Block (]rant funds; and,
WHEREAS, in accordance with Federal regulations, Anoka County as the
Community Development Block Grant recipient must receive all program income. The
County then may use said funds for any eligible Community Development Block Grant
activity and the County must expend revenues generated by program income before
further drawdown requests will be authorized; and,
WHEREAS, payments of interest and principal due on economic development
loans to private industry, which ore mode to a revolving loan account which was
approved os o C.D,G.B. grant to a State-certified local development corporation are
not considered by HUD to be "program income":
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of
Commissioners does hereby establish as a matter of policy that:
I) All income from CDBC-funded activities which meets the above definition of
program income, shall be promptly forwarded to Anoka County.
2) Each LDC which has a CDBG revolving loan account for economic development
will retain loan repayments within the account for continued use for economic
development and that the County or the city will execute an agreement with the
LDC which will include:
a) Prohibition of conflict of interest as provided in HUD Regulation 24CFR
Port 570.611.
b)
c)
Compliance with Title VI of the Civil Rights Act of 1964.
Requirement for the LDC to submit quarterly reports to the Anoka County
Community Development Director regarding the use and results of
expenditure of funds from the revolving loan account for so long as Anoka
County remains an entitlement: county.
d) Any other provisions required by State or Federal Iow or regulation.
EXHIBIT D
RESOLUTION//85-zi2 (Continued)
Page 2
3)
Anoka County will establish as of May I, IC)85, a revolving loan account for
deposit of all economic development loan payments received by Anoka County.
BE IT FURTHER RESOLVED that, all program income received by Anoka County
from activities funded in total or part from a municipality's CDBG project will
increase thbt community's budget for eligible CDBC activities and shall therefore be
available to the community for future expenditure pursuant to the Joint Cooperation
Agreement in effect at the time of expenditure,,
YES
District ti1 - Haas X Haas
District 1t2 -Burman X Burmah
District 1t3 - Langfeld X Langfeld
District t14 - Kordiak X Kordiak
District !t5 - Cenaiko X Cenaiko
District tI(~ - McCarron X McCarron
District tt7 - Erhart X Erhart
State of Minnesota ) SS
County of Anoka )
I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby
certify that I have compared the foregoing copy of the resolution of the County Board
of said County with the original record thereof on file in the Administration Office,
Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at
a meeting duty held on April 23, 1985, and that the same is a true and correct copy of
said original record and of the whole thereof, and that said resolution was duly passed
by said Board at said meeting.
Witness my hand and seal this 23rd day of April, 1985.
,~)HN "~ Y"/~4 c LI NI~F_.I~I
COUN'FY ADMINISTRA'TOR
BOAR~ ~)F COUNTY COMMISSIONERS
Anoka County, Minnesota
DATE February 21, 1985
RESOLUTION NO.
OFFEI:LED BY COMMISSIOI',FER Langfeld
85-23
TIMELY EXPENDITUF~ OF C.D.B.C,. FUNDS
WHEREAs, Anoka County is an Entitler~ent County and ther'efore receives
annual Community Development Block Gran~ (CDBG) allOcations from the U.S.
Department of Housing and Urban Developmenti'and,
WHEREAS, the Anoka County Board of Commissioners makes these CDBG funds
available to municipalities Jn Anoka County for eligible projects; and,
WHEREAS, Anoka County, as the grantee, is responsible for the timely
expenditure of CDBG funds; and,
WHEREAS, Anoka County's performance is measured in part by such ti'mely
performance; and,
WHEREAS, Anoka CQunty may be subject to HUD fiscal sanctions for failure to
expend CDBG funds within a reasonable period of time:
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of
Commissioners adopts the following Policy Regarding Schedule for Expenditure of
Community Development Block Grant Funds by Anaka County Subgrantees:
POLICY REGARDING SCHEDULE FOR EXPENDITURE OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
BY ANOKA COUNTY SUBCRANTEES
Community Development Block Grant Funds will be reserved for eligible budgeted
subgrantee activities for up to [8 months after notice of availability of such funds for
expenditure. If a community fails to expend CDBG project funds within that time
limit, the Anoka County Board of Commissioners will withdraw the allocation for that
project.
In order that communities may have adequate notice of the impending withdrawal,
County CD~G staff will notify those communities which have not committed CD~G
project funds within 1 2 months after the start of the applicable CDBG program year of
that condition. Such notice will enable those communities to re-evaluate projects and
to program the funds if necessary.
Those communities which are in violation of the 18 month rule at the time of adoption
of this policy will be given six months from the date of the Count), Boo'rd Resolution
referencing this policy, to expend their CDBG project funds. At the end of the six
month period, the funds will be subject to withdrawal.
The Anoka County Board may on an individual case basis, elect to waive the 18 month
rule if the Board should determine that the project delay is caused by forces outside
the control of the community and that project completion is feasible within a
reasonable amount of time.
Funds which revert to Anoka County shall be reallocated at the discretion of the
County Board to' either other projects submitted by communities or to County-wide
uctivities.
Any community 'based groups or other subgraniees of communities must be no'iified u~
this policy when they are considered for CDE~G funding.
I~_SOLUTION #85-23 (Continued)
YE5
District ~tl - Haas X Haas
District #2 -Burman X 'Burmah
District #3 - Langfeld X Lancjfeld
District #zt - Kordiak X Kordiak
District #$ - Cenaiko X Cenaiko
District/t~ - McCarron X , McCarron
District/t7 - Erhart X Erhart
State of Minnesota ) SS
County of Anoka )
I, John "Jay" McLinden, County Administrator, Anoka County~ Minnesotal hereby
certify that I have compared the foregoing copy of the resolution of the County Board
of said County with the original record thereof on file in the Administration Office,
Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at
a meeting duly held on February 21, 1985, and that the same is a true and correct copy
of said original record and of the whole thereof, and that said resolution was duly
passed by said Board at said meeting.
Witness my hand and seal this 2 Ist day of February, 1985. '
OUN "J~'" ~CL~ND~N
NTY ADMINISTRATOR
BOARD _)F COUNTY COMMISSIONERS
-,.. Anoka County, Minnesota
DATE August 12, 1986 RESOLUTION NO
Haas Steffen
OFFERED BY ~,OMMISSIONER
8~-70
COUNTY BOARD POLICY -
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME
AMENDING RESOLUTION 8542
WHEREAS, Title I of the Housing and Community Development Act of 197/4 as
amended provides for a program of Community Development Block Grants; and,
WHEREAS, the Anoka County Board of Commissioners has been designated as an
"Urban County" by the Federal Housing and Urban Development Department and
consequently is eligible to participate in the National Community Development Block
Grant Program; and,
WHEREAS, the Anoka County Board of Commissioners has directed the
preparation of a plan under the Community Development Block Grant Program in
concert with the municipalities of Anoka Countyi and,
WHEREAS, asa portion 'of said plan~ municipalities as the sub-grantee of
Community Development Block Grant funds may utilize said funds in various program
forms to benefit Iow and moderate income persons, to aid in the prevention or
elimination of slums or blight or to meet other community development needs having a
particular urgency because of threat to health and safety; and,
WHEREAS, "program income" means income earned by the sub-grantee from the
grant supported activity such as: proceeds from the sale of real or personal property,
interest earned on escrow accounts, revolving rehabilitation accounts or lump sum
rehabilitation accounts, income from service fees, sale of commodities, usage or
rental fees, loan proceeds from rehabilitation or economic development loans, and
interest earned on revolving loans and-proceeds from special assessments levied to
recover the cost or, constructing a public works or facility to the extent that such cost
was initially paid with:tthe Community Development Block Grant funds; and,
WHEREAS, in accordance with Federal regulations, Anoka County as the
Community Development Block Grant reoipient must receive all program income, to
be used for any eligible Community Development Block Grant activity and the County
must expend revenues generated by program income before further drawdown requests
will be authorized:
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of
Commissioners does hereby establish as a matter of policy that:
I) All CDBG program income meeting the above definition, except payments to a
County-approved LDC revolving loan account, shall be promptly forwarded to
Anoka County.
2) Each L. DC which has a CDBG revolving loan.account for economic development
will retain loan repayments within the account for continued use for economic
development subject to all CDBG regulations, and that the County or the city
will execute an agreement with the LDC which will include:
a) Prohibition of conflict of interest as provided in HUD Regulation 2ttCFR
Part 570.~ I 1.
b) Compliance with Title VI of the Civil Rights Act of 19~.
c) Requirement for the'LDC to submit quarterly reports to the Anoka County
Community Development Director regarding the use and results of
expenditure of funds from the revolving loan account for so long as Anoka
County remains an entitlement county.
d) Any other provisions required by State or Federal law or regulation.
3) Anoka County has established as of May I, 1985, a revolving loan account for
deposit of all economic development loan payments received by Anoka County.
BE IT FURTHER RESOLVED that,'all program income received by Anoka County
from activities funded in total or part from a municipality's CDBG project will
increase that community's budget for eligible CDBG activities and. shall therefore be
available to the community for future expenditure pursuant to the Joint Cooperation
Agreement in effect at the time of expenditure.
EXHIBIT F
RESOLUTION
Page 2
YES
District//I - Haas Steffen X Haas Steffen
District//2 -Burman X Burman
District//3 - Langfeld Absent Langfeld
District//4 - Kordiak X Kordiok
District//5 - Cenaiko X Cenaiko'
District It~ - McCarron X " McCarron
District tt? - Erhort X Erhart
NO
State of Minnesota )
County of Anoka ) SS
I, John "Jay" McLinden, County Administrator, Anoka County] Minnesota, hereby
certify that I have compared the foregoing copy of the resolution of the County Board
of said County with the original record thereof on file in the Administration Office,
Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at
a meeting duly held on August 12, 1~8~ and that the same is a true and correct copy
of said original record and of the whole thereof, and that said resolution w. as duly
passed by said Board at said meeting.
Witness my hand and seal this 12th day of August, 1986.
,~iDHN "J~trY''' ~cLINDI~NI
~OUNTY ADMINISTRATOR
EXHIBIT G
CERTIFICATION
The Undersigned, on behalf of the Agency, certifies, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the Making of any Federal loan, the entedng of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1332, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less that
$10,000 and not more than $100,000 for each such failure.
By:
Its:
Date:
AGENCY ~~,or
Date: 9- ].4- 2000