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HomeMy WebLinkAboutContract 1512m mm mm May 24, 1999 City of Columbia Heights Attn. Bill Elrite, Finance Director 590-40th Avenue NE Columbia Heights, MN 55421 Re: Requested Changes to the Water Meter Agreement. Item 1. Exhibit C, the project timeline, describes a start of activities on approximately April the 25th, 1999. We request that the revised schedule reflect a start on May 25th, 1999 with the set-up of the local installation office. This will in effect move the completion target date back approximately one month to Novmber 25th, 1999. mtem 2. US Filter offers sump pump inspection services at the time of a meter installation. As previously discussed, the fee for a visual inspection and documented result on the installation form is $ 5.00 per account. Please feel free to inquire about this service at anytime during the project. Thank you for reviewing this information and all your help in making this project a complete success! Sincerely, Ed Wiegert If '"' USF Read ,,~:~andle prove And... [~ Forward [~ Return Keep or Recycle Review with Me From: WATER METER AGREEMENT THIS AGREEMENT (the "Con_tract") j.~er~, into this 22nd day of February 1999, by and between US t'lL/t=~/a Georgia corporation duly qualified to do business in the State of Minnesota with its principal offices located at 4570 West 77th Street, Edina, Minnesota, 55435 (hereafter referred to as "US Filter") and the CITY OF COLUMBIA HEIGHTS, located at 590-40th Avenue NE, 55421, hereafter referred to as "City"). WITNESSETH ~ln consideration of the mutual promises herein contained, US Filter and City agree and intend to be legally bound as follows: 1. Sale and Purchase of Water Meters. US Filter agrees to sell and deliver to City, the water meters (hereinafter referred to as the "Equipment") described in the Project Specifications, which are attached hereto and incorporated herein as Exhibit A (the "Specifications"), and to install the equipment in accordance with the Specifications (the "Installation Services"), all in accordance with the terms and conditions of this Agreement. City agrees to purchase the Equipment and Installation Services from US Filter and to pay US Filter therefor a purchase price determined in accordance with the unit prices, minus the credits, set forth in the schedule of prices contained in the Specifications (the "Purchase Price"). schedule: Payment Provision. City shall pay the Purchase Price pursuant to the following a. The parties acknowledge that the quantities of Equipment specified in the Specifications are estimates, and agree that the quantity of each item of Equipment to be sold and installed hereunder shall equal the actual quantity of such item required for installation of an operational system for remote automated reading and billing covering residential users of municipal water in the City of Columbia Heights, Minnesota. b. Not later than the third (3rd) day of each calendar month and at the completion of the work under this Contract, US Filter shall prepare and submit to the City's Director of Public Works a detailed statement of the Equipment installed and Installation Services performed during the prior calendar month and the amount payable hereunder with respect thereto. City will pay ninety percent (90%) of the total amount shown on each statement within thirty (30) days of such statement, and will retain the remaining ten percent (10%) of such amount until, and pay such 10% to US Filter upon, final completion and acceptance by City of all work under this Contract; provided that, in the event of any termination of this Contract prior to such final completion, such remaining 10% shall be paid to US Filter upon acceptance by City of the portion of the work under this Contract completed prior to termination. contract Page I June 16, 1999 3. Terms and Conditions. a. US Filter shall sell and City shall purchase the Equipment pursuant to US Filter's standard terms and conditions of sale, including without limitation the warranty provisions thereof, a copy of which terms and conditions are attached hereto and incorporated herein by reference as Exhibit A. Notwithstanding the foregoing, to the extent that the terms and conditions set forth in Exhibit A conflict with the provisions of this Contract, the provisions of this Contract shall prevail. For each meter installed US Filter shall complete and provide to the City as a minimum the information listed on Exhibit D. Also as a minimum US Filter shall provide the public relations services listed in Exhibit E. b. In addition to the warranty contained in Exhibit A, the Equipment is warranted to be free from defects in material and workmanship for a period of one year from the date of shipment, and to perform in accordance with Section 7.0 of the Specifications for the applicable period specified therein. The Installation Services are warranted to be free of defects in workmanship for a period of one year from the date of performance. Such express warranties are in lieu of and exclude all other warranties, whether express or implied, 4. Time for Performance. The time for performance is estimated to be one (1) year from the date of execution of this Contract (see Exhibit C). 5. Contract Security. US Filter shall furnish a surety bond or bonds (Exhibit B) in an amount equal to one hundred percent (100%) of the initially estimated Purchase Price as set forth in the Specifications, as security for the faithful performance of this Contract and for the payment for all persons performing labor and furnishing materials in connection with this Contract. In the event that the actual Purchase Price exceeds at any time such initial estimate, US Filter shall promptly increase the amount of such bond, or deliver additional bond(s), so that the aggregate amount of such bonds shall equal 100% of such actual Purchase Price. 6. Insurance Requirements. US Filter specificallY agrees it shall not commence work under this Contract until it has obtained all insurance required under this paragraph and furnished to City proof of carrying said insurance. US Filter shall name the City as an additional insured, and shall not allow any subcontractor to perform any work under this Contract prior to said subcontractor having fulfilled all of the insurance requirements contained in this paragraph. a. Workers Compensation and Employer's Liability Insurance. US Filter shall procure and maintain during the life of this Contract and before any work is commenced the following: workmen's compensation insurance for all its employees employed at the site of the project and, in case any work is sublet, US Filter shall require the subcontractor similarly to provide workmen's compensation insurance for all the latter's employees unless such employees are covered by the protection afforded by US Filter. In case any class of employees engaged in work under this Contract at the site of the project is not protected under the workmen's compensation statute, US Filter shall provide and shall cause each subcontractor to prove employer's liability insurance for the protection of its employees not protected by the workmen's compensation statute. Such employer's liability shall have limits of contract Page 2 June 16, 1999 at least ONE MILLION DOLLARS ($1,000,000.00). contract Page 3 June 16, 1999 b. Public Liability and Property Damage Insurance. US Filter shall procure and maintain during the life of this Contract, comprehensive general liability and property damage insurance written through an acceptable insurance carrier as shall protect it and any subcontractor during the performance of work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by itself or by a subcontractor or by anyone directly or indirectly employed by either of them or in such manner where such insurance shall be as required by law. The limits of such public liability insurance shall be in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) for injuries including accidental death to any one person and subject to the same limit for each person in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) on account of one occurrence; and property damage insurance in amounts not less than FIVE HUNDRED THOUSAND DOLLARS ($500,000.00). c. Insurance Covering Special Hazards. It is expressly agreed that where applicable, special hazards as determined reasonably by City shall be covered by Rider or Riders to the public liability and/or property damage insurance policy or policies required to be furnished by US Filter. d. Automobile Insurance. US Filter shall include and maintain, during the life of this Contract, automobile public liability insurance written through a carrier acceptable to City in limits not less than THREE HUNDRED THOUSAND DOLLARS ($300,000.00) per person and SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) per occurrence bodily injury liability and not less than THREE HUNDRED THOUSAND DOLLARS ($300,000.00) per occurrence property damage liability. Aggregate limits shall not be less than SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) for both bodily injury and/or property damage. Such insurance as specified in this paragraph shall cover the use of all such vehicles within the terms of this Contract. Such insurance coverage will be required of US Filter and all subcontractors unless such coverage is included in the insurance specified in paragraph (b) of this section. e. Subcontractor Insurance. US Filter shall require each subcontractor if any are not protected under US Filter's insurance policies to take out and maintain insurance in the same nature and amount as that required of US Filter. Subcontractor shall also be required to take out and maintain motor vehicle insurance in like amounts to that required of US Filter on all motor vehicles operated by such subcontractor. f. Proof of Insurance. US Filter shall furnish City and its Engineer with satisfactory proof of insurance by furnishing City with a certificate of insurance in required amounts, with the City named as an additional insured party. The certificate of insurance shall have a legend on it that states that ten (10) days' notice of cancellation, alteration or material change of insurance shall be required to be sent to City prior to such cancellation, alteration, or material change becoming effective. contract Page 4 June 16, 1999 7. Permits, Access and Compliance with Laws. a. City shall issue, without fee to US Filter or its installation subcontractor, all required permits, permissions and authority for the work to be done and shall utilize all reasonable and necessary efforts and authority to provide access to all work sites so as to facilitate the intent of this Contract. US Filter shall, at its own expense for items other than those required to be issued by City, procure all permits and licenses necessary for the prosecution of the work required by state and federal regulations unless specifically provided otherwise. US Filter agrees to give all notices and comply with all federal, state and municipal laws, ordinances, rules and regulations and building and construction codes bearing on the conduct of the work to be performed under this Contract. b. It is agreed that, in the event access to any premises is not allowed by any owner, tenant or occupant, US Filter will incur no liability as a result of its failure to complete installation at such premises. US Filter shall make no more than three (3) attempts to gain access to each premises wherein Installation Services are to be performed, such access to be only pursuant to the express permission of the owner, tenant or occupant of the premises. If no such express permission is granted during such attempts, or if during any such attempt the owner, tenant or occupant refuses access, US Filter shall so notify City. In the event that City does not secure US Filter's full access to such premises within thirty (30) days after such notice is given, the Equipment and Installation Services related to such premises shall thereupon be deleted from the work covered by this Contract. 8. "Or Equal" Clause. Whenever, in this Contract or the Specifications, an article, material or equipment is defined by describing a proprietary product or by using the name of the manufacturer or vendor and the term "or equal" is not inserted, such term shall be implied provided City approves the substitution in writing. The specific article, materials, or equipment mentioned shall be understood as an indication of the type of function, minimum standard or design, efficiency and quality desired and shall not be construed in such a manner as to exclude manufacturer's products of comparable quality, design and efficiency. 9. Indemnification. US Filter agrees to indemnify City and its engineers and hold them harmless from any and all claims, demands, liabilities, losses and expenses (including reasonable attorney fees) for or on account of any injury to any person or any death at any time resulting from such injury or any damage to any property to the extent arising out of the negligence or intentional misconduct of US Filter in performing under this Contract. 10. Protection of Property. US Filter agrees to take reasonable precautions during performance of the Installation Services for the protection of the Equipment and of private property such as walls, foundations of buildings, vaults, underground structures or public utilities, trees, shrubbery, crops and fences contiguous to the work sites, but shall not be responsible for damages to any such property unless and to the extent arising out of the negligence or intentional misconduct of US Filter in performing under this Contract. contract Page 5 June 16, 1999 11. Specifications. The work shall be executed in accordance with the Specifications and all workmanship, equipment, materials and articles incorporated in the work covered by this Contract are to be of the grade specified in the Specifications. If at any time during the execution of this Contract, provisions of this Contract or the Specifications are being violated in any material respect by US Filter or its employees, the City shall have the right and authority to order all further execution of this Contract to cease until arrangements are made by US Filter, reasonably satisfactory to the City, for resumption of the work in accordance with such provisions. 12. Inspection. City and its representatives shall at all times have access to the work wherever it is in preparation or progress, for purposes of inspecting the same. Such inspection shall not release US Filter from any obligations under this Contract. 13. Subcontractor. US Filter shall notify City, in writing, of the name of any subcontractor proposed for any matedal part of the work to be performed under this Contract and shall not employ any such other subcontractor that City objects to as incompetent or unfit. Nothing contained in this Contract shall create any contractual relationship between any subcontractor and City. US Filter agrees to bind every subcontractor by the terms of this Contract and the Specifications as far as are applicable to its work unless specifically noted to the contrary in a subcontract approved, in writing by City. 14. Termination for Breach. In the event that any of the provisions of this Contract are violated by US Filter or any of its subcontractors, City may serve wdtten notice upon US Filter and the surety of its intention to terminate this Contract and unless, within thirty (30) days after the serving of such notice upon US Filter, such material violation shall cease or satisfactory arrangement for correction be made, this Contract shall upon the expiration of said thirty (30) days cease and terminate. In the event of such termination, US Filter shall immediately serve notice thereof upon the surety and US Filter and the surety shall have the right to take over and perform the Contract, provided, however, that if the surety does not commence performance thereof within thirty (30) days from the date of mailing of such notice to the surety, City may take over the work and prosecute the same to completion by contract on the account and at the expense of US Filter and US Filter and its surety shall be liable to City for any excess costs thereby occasioned by City. In such event City may take possession of and utilize in completing the work such materials, appliances and equipment that may be on the site of work, necessary thereto. 15. Acceptance. Not later than one (1) year following final completion of all work under this Contract, City's designated representative shall complete inspection of all Equipment and Installation Services and shall notify US Filter in writing of any respects in which such work does not conform to this Contract or the Specifications. If City fails to give such notice within such period, it shall be deemed to have accepted such work, provided that such acceptance shall not affect any dghts of City under US Filter's warranties pursuant to Section 3 hereof. contract Page 6 June 16, 1999 16. Definition of Notice. Where in any of the Contract documents there is a provision with respect to giving notice, such notice shall be deemed to have been given to a party when written notice shall have been (i) hand delivered, (ii) transmitted via telecopier with confirmation of receipt, or (iii) placed in the United States mail, postage prepaid, registered or certified mail, return receipt requested, addressed to the address of such party first set forth above, or in the case of the surety, addressed to the home office of such surety or to its agents or agent who executed such performance bond on behalf of such surety. Any notice to US Filter shall be addressed to its President. 17. Assianment of Contract. US Filter shall not assign this Contract or any part hereof without the written consent of City, which consent shall not be unreasonably withheld or delayed. Notwithstanding the foregoing, US Filter may assign this Contract without such consent to any business entity controlling, controlled by or under common control with US Filter, or to a business entity in connection with its acquisition of all or substantially all of the assets and business of US Filter. 18. Compliance with Laws. US Filter shall comply with all Federal, state and local laws, ordinances or regulations in any manner regulating or affecting the work involved in the performance of this Contract, together with the rules, decisions, regulations and orders of any administrative body having jurisdiction over the premises. US Filter agrees that in performing work under this Contract, it shall not discriminate against any worker, employee or applicant or any member of the public because of race, sex, creed, color or national origin or otherwise commit any unfair labor practice. US Filter further agrees that this clause will be incorporated into any and all contracts entered into by the US Filter specifically related to the work to be performed under this Contract, including subcontracts and arrangements with all labor organizations furnishing skilled, unskilled and craft skilled labor for the project or who may perform any such labor on the project. 19. Conflict of Interest. US Filter confirms that neither it nor any of its officers, directors or employees are elected officials of the City and City confirms that no City official or employee has or will receive any fee or other consideration directly or indirectly in connection with the award or execution of this Contract. 20. Waiver. No delay or omission in exercising any right or remedy by either party upon any breach or default shall impair any right or remedy nor shall it be construed to be a waiver of any such breach or default; nor shall any waiver of any single breach or default be deemed a waiver of any other breach or default theretofore or thereafter occurring. Any waiver, permit, consent or approval of either party as to any breach or default under this Agreement or any provision or condition hereof, must be in writing and shall be effective only to the extent specifically set forth in such writing. 21. Applicable Law. This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota without regard to the conflicts of law provisions thereof. contract Page 7 June 16, 1999 22. US Filter's Representations and Warranties. This Contract has been duly authorized, executed and delivered by US Filter and constitutes a valid, legal and binding agreement of US Filter. The entering into and performance of this Contract will not violate any judgment, order, law or regulation applicable to US Filter or any provisions of its authority given to it by its parent corporation, nor will it result in any breach of or constitute a default under or result in the creation of any lien, charge, security interest or other encumbrance upon any assets of US Filter or on the Equipment pursuant to any instrument to which US Filter is a party or by which it or its assets may be bound. 23. The City's Representations and Warranties. warrants for the benefit of US Filter that as of the date hereof: The City represents and a. The City is a municipal corporation validly existing as a political subdivision of the State of Minnesota; b. The Contract is duly authorized, executed and delivered by the City and constitutes a valid, legal and binding agreement of the City and that all hearings, proceedings or other formalities prerequisite thereto have been duly held and observed; c. All appropriations necessary for the performance by City hereunder have been duly made; and d. The entedng into and the performance of this Contract does not violate any judgment, order, law, debt limitation or regulation applicable to City or any provision of City's charter or other document establishing City as a political subdivision. 24. Opinion of City's Attorney. The City shall deliver to US Filter with the executed copies of this Contract, a wdtten opinion of the City's attorney to the effect that the representations and warranties of the City contained in Section 23 hereof are true and correct. 25. Proof of City Council Action. City shall deliver to US Filter with the executed copies of this Contract a certified copy of the resolution adopted by the Mayor and City Council authorizing the execution of this Contract. 26. Additional Representation and Warranty. City additionally represents and warrants that it shall make all additional appropriations and undertake such other actions in the future that may be necessary to fulfill its obligations hereunder. 27. Severability. Any provision of this Contract found to be invalid or prohibited by law, shall be ineffective to the extent of such invalidity or prohibition without invalidating the other provisions of this Contract. contract Page 8 June 16, 1999 28. Entire Agreement. This Contract constitutes the entire agreement between the parties and there are no representations, warranties or undertakings relied upon by either party not set forth herein. List of Attachments: Exhibit A City of Columbia Heights' specifications, US Filter's proposal of 4/29/96, and US Exhibit B Exhibit C Exhibit D Exhibit E Filter's/U.S. Filter's letter of 2/15/99 Performance bond Replacement project timetable Customer installation information form Public relations information examples contract Page 9 June 16, 1999 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized officials or representatives. "City" CITY OF COLUMBIA HEIGHTS, a Minnesota Municipali~~ Ma~'or' By: "US Filter'' US FILTER~, ~rx, ~ a Georgia Corporation t'O Title~~~ Address for giving notices: 590 40th Avenue N:E, Columbia Heights, MN 55421 Designated Representative: Name: Kevin Hansen Public Works Director Title: 637 38th Avenue N,E, Address: Columbia Heigh.ts~ MN 55421 763-706-3705 Phone: 763'706-3701 Facsimile: Address for giving notices: Designated Representative: Name: Title: Address: Phone: ~_~/~ - ~7- ~.~O(,~ Facsimile: ~/~ -- (~'~7- ~~ contract Page 10 June 16, 1999 -. Exhibit A (Letter of 2-15-1999 S NSUS. WATER METER ~ SYSTEM COLUMBIA HEIGHTS, ~OTA February ! 5, 1999 US Filter has been in the business of providing quality water and wastewater products and scL'vices to communities and contractors in the Upper Midwest for more than 29 years. As a local dea]erfdistributor of the Sensus line of water meters and electronics, we have consistently led their network of distributors in sales and service nationwide. It is our distinct privilege to offer an updated price profile concerning the Water Meter Read System Proposal submitted in April 1996. Due to efficiencies created from centralizing several key aspects of the installation function, we are able to actually reduce the overall cost of the project by offering the mobile RadioRead device called a Vehicle Transceiver Unit or VXU to you at no charge. The new updated proposal reflects this as a $ 33,000.00 saving from the previously submitted proposal. As before, US Filter proposes to install a fully integrated turnkey system consisting of meters, meter transceiver units or MXU's, data collection devices, software, training and installation. The only change to the original proposal is that we are now able to provide a much easier to use software platform (AutoRead 99 a Windows 95/98/NT program) from which to work and again a lower price for the overall project. US Filter representatives have familiarized themselves with the City of Columbia Heights' metering, reading and billing situation and we feel that we are uniquely capable of installing and finally turning over to the City a cost effective, state of the att, water meter rending and billing system. The Cities of Eagan, Cottage Grove and New Brighton to name but.just a few are currently using the TouchRead system, and Waconia as well as the City of Mounds View are using the PhonRead system, additionally Robbinsdale, Milaca, Stillwater and Cottage Orove also use RndloRead. In all, the Sensus AutoRead software has been interfaced with over 2,000 utilities nationwide. Columbia Heights' BRC billing software is already set up to interface with the AutoRead ~are. As you can see from the "BIDDER ~CE" submittal sheet, US Filter has supervised and managed many turnkey projects not only in Minnesota, but in other parts of the country as well. No one else offers this track record of success. US Filter recognizes and fully accepts the City's specifications as received and take no exceptions to the specifications of the hardware and software on this project. US Filter will submit a "Performance Bond" for 100% of the contract price at the time of the contract signing. Proposal for the City of Columbia Heights, Minnesota (changed out in less than 1 year) February 15, 1999 · ensu$ BRII meters with ECR registers 84nsus #505 RadioRead MXU with Bracket Installations by US Filter crows Sensu$ AutoRead 99 (Windows based) ~flware and all accesories Install, Train and supervise City personnel on STARS software Sensu$ VXU wtth laptop and STRIPES software $75.00 $125.00 Total Extended Amou~I ~412,500.00 8687,S00.00 $137,S00.00 $0.00 $1,242,500.00 C)otionll Rinlaeemen! of old metera Ired uDamdina exlBtln,, newer meters 45O0 1000 55OO S500 1 Sensu$ SRII meters with ECR registers Convemions for existing SR meters Sensu$ #SOS RadioRaad MXU with Bracket Installations by US Filter crews Sensu$ AutoRead 99 (Windows based) software and Install, Train and supervise City personnel on STARS ~c)ftware Sensu$ VXU with laptop ami STRIPES software ~5.~ S~.~ $125.~ ~$.~ Totll S337,500.00 $58,000.00 Sl 37,500.00 S5,000.oo $o.oo S0.oo $1,2,?.5,S00.00 "Prices above include iii applicable sales taxes. "The Drive-by reading equipmem and software are included. "Prices ire firm for K) clays upon presentation of quotation. EXHIBIT C 04/30/00 AA:0~ FA3 8A203?O08S Customer infornmtlon S Tues Wed ~ Ffl ExioUng Meter I~tlon hive verified the final meter reading", t, nmu m ~cu~ Sit siz. OS/8' O1' 02' 04' 03/4' O1.5' O3" 06' p~,,eu,~ 0 Copper pipe Ty~. 0 Iron pipe 0 Plastic pipe w$o Bad Plumb .xhibi t WATER METER REPLACEMENT PFIOJI~C? FOR THE CITY OF; COLUMBIA HTS. MN Inltllletion Information · ¢' I I l--l.J I IlllMU ID JNC l"i r Rog r"llrmcx=tss [:] Needs 2nd port AMPi Information OOne OTwo New Meter Inl'ormetlofl lis CIt.! · m OS/a' Il' O3/4" O .5' O2" 04' 03' 06' Tn~ OSRII etude OSR OComp~und mst~tm~m~ TI~e 0 Instill Meter 0 Install Register 0 Instill Meter Insulation 0 Install MIU/MXU Only To C)~ul)int or Owner; PJiiso odu~wloclge the foflowino m~teflng symm k~'d~i~)n oonclUons by ahec~ ~t4 IpG)ropfllte sLuternem and $1gnfnO below: · TM ret'note mitering lyl~llTI hll blfr~ Jrl111d by US Flter. - I unclerblancl Ihere will be · temporary Intefrd)ltOn M lefVlee. - I Mv~ revaw~ the wster us~e inlormition ~x, ve ~ wi~ ~ 11~ ~ ~t 71~-~00 w~n ~ I~um if I hlv~ aoneems t~gl~ltng ~11 frei m~er r~Bdir~. Illltl ell or,lint · 1 li~mvl M Itu inlmllli~ Ird mv, mvillld t,. ~'. IIlRI nm Iv~llm WE, HAVE ,lUST N~I~TAI..LED A NEW BEN6UI WATF.,q METER WI"IH A RADIORIAD MXU. Ill YOU 5HOUt. D HAVE ANY IIflIOBI.EM$ WITH THE METER OR INS~I'AI.I.ATION IN ~ NEXT ~0 DAYS, III.EASE CAJ. L THE U~ FILTER INb"'F~TION OFFICE AT =llX.x~. YOUR COOPEP. A'rI~N WIT)4 THIS pIIK3GflAM HAl B~N VERY MUCH APPRECIATED. THANK YOU ~ 'I'NE CITY C~ ~OLWBIA I. rr$. sa r~ Q ~t j~C t-ts~ ~ `tea-3-Q ~~ . Meterreplacement is in store for city Appointments will last 15-30 minutes •~ Carla Gara~bty - atai~ Writer iel~ra Ma= eke dt~ at Rab• kiardala'~ watar•iaaear rsader will aailaet esaet rsadin~a kae- ~*f' s»tar b- ewe is a traction sf tla canal eia• And rwidantr aw rawer sea w wAiw sf -i~ tyaa. L January, t#a City Gannett ~sesd N n~laae aaarty 5,000 wear awes a i a ~a• hieb.au~atad ra a•rwd •~r~a- ta~. A(aaot'retara/ y V!. >!11• Me/Waat*ra, ele srea~ will alive a stadb dty ts~Myaa a deia tMtdaatiat atraats and aal- bnt ..e.r n~Miya .ia eadia enaanaia.w~.. 11a radia•rwd ayataa will eak. as asset raadin~ t}.. aer ..ar .a« a fitly ~ a. .~... ~a 0.e t+illad a laoe..>t:r iir rc• «W wi~at ywt rrs+ r Awe,' uid V.S. Pilttr »Orwntative ~ 7fdd Bndaaaa.'Phat'a atnut a~ fwd .. rw can S.e. lttr fair. it i . aenuate ~ Raatd~nts will taoahe ialar- a»tian is et+a a-ai! is iswW elan of tM ne.r ayatasd about eha Isae wqk b /lreil, >tradwaa said. • 'flea litaratun will sak r~l• Rats t. aall U.S. IPiltar a sat r* a >aasiasta a~paieta-aet w-ea a n ntaei•a a-ar Dawn a h- ataU eMa aw aw~ear. 'W~'re taia~ a have d aw~a ; iaa eA.ir raoaa at wsM dna tkia anaietar a din eve • sw ; wsat ^rtar,• snlaaaa sW. ~f raddasts ~iUaw eM nw~t• Sfaearar•~ a~riw lalirs 1-a ~ ewataelw aasw r tba4lawa. iatatiaeias w ealta of Weds r lu aia~, )M~adaaaa said. v~. raver wW ~waae doer iy M •ar el.aa, ar twlil Ili e. a. w~.e ~ i a~ r~ ~.>t~. 4a~.id. , eltae ~ w.a r1 ... _ . 1Q'Rfes~ ~ *a0. X11 ~3~~~~~~ .~~ ~a .~~ -. : ~ :~ ~ ~ ~~l!~ ~R~ M '~ ~~ ~~~ ~~~ ~~_ Y ~'~ ~_ .~~ • ~; t t ~1r- lc~.~ ~~ ~ *~~ ~ ~ ~ ~ ~;~ _~~ ii '~ w C ~~ --~ w ~~ ~ w Y Y• ~ ~1r~~;; ~.~a~ ~t ~~ ~ CD w' ~ ~ j~ • ~ M~3' r~~ ~L~ S ~ ~~ i ~I ~ ~ cs ~~ ~~~F ~ff~ ~ttj ~~l t,~ 4! a '' DATE (MM/DD/YY) w. 02/24/00 <..~. .__. PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Marsh Risk 8~ Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4695 MacArthur Court HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite 700 ALTER THE COVERAGE AFFORDED BY THE POLJCIES BELOW. Newport Beach CA 92660 COMPANIES AFFORDING COVERAGE 949-399-5800 License #0437153 COMPANY 47837 -00000-00001- A Commerce and Industry Ins. Company INSURED COMPANY United States Filter Corp. 40-004 C k St t B American International South Ins. Company oo ree Palm Desert, CA 92211 COMPANY C N/A COMPANY D Argonaut Insurance Company THIS IS TO CERTIFY THAT THE POL ICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PF,ID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LJMITS ~.TR ___-- _ DATE(MM!pMrY~- _4ATE(MMID~r) _ GEN ERAL LIABILJTY GENERAL AGGREGATE $ 5,000,000 A X COMMERCIAL GENERAL LIABILITY 4177199 03/01/00 03/01/01 PRODUCTS -COMP/OP AGG $ 5,000,000 "'~' CLAIMS MADE ~ OCCUR PERSONAL 8 ADV INJURY $ 1,000,000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (Any one n) $ 5,000 AUT OMOBILE LJABIUTY M BINED SINGLE LIMIT CO $ 1,000,000 A X ANyAtlro CA7666369 03/01/00 03/01/01 B ALL OWNED AUTOS CATX7666370 03/01/00 03/01/01 BODILY INJURY $ SCHEDULED AUTOS (Pet person) X HIRED AUTOS BODILY INJURY $ X NON-0WNED AUTOS (Per accident) X Physical Damage Deductible PROPERTY DAMAGE $ X $1 000 Com rehensive/Collis n GARAGE LIABILJTY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: '` ' ' f EACH ACCIDENT $ AGGREGATE $ EXCESS IJABILITY $ EACH OCCURRENCE UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WO EM RI~RSCOMPENSATIOMAND PLAYERS' IJABiLITY i{ 51"AIUIURY LIMITS .. D WC62620115479 03/01/00 03/01/01 EACH ACCIDENT $ 1,000,000 THE PROPRIETOR/ PARTNERSIEXECUTIVE X INCL DISEASE-POLICY LIMIT $ 1,000,000 OFFICERS ARE: EXCL DISEASE-EACH EMPLOYEE $ 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATiONSNEHICLESISPECUIL ITEMS LJMITS MAY HAVE BEEN REDUCED 6Y PAID CLAIMS AND MAY HAVE DEDUCTIBLES OR RETENTIONS. ertifipte Holder is named as additional insured as their interest may appear. °^ ^ °'"' ' " '''- ' SHOULD ANY OF THE ABOVE DESCRIBED POLJCIES BE CANCELJJ=D BEFORE THE City of Columbia Heights ` , t E-- EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Attn: Mr. Bill Elrite ~ DAYS WRITTEN NOTICE TO THE CERTIflCATE HOLDER NAMED TO THE LEFT, 590 40th Ave NE Columbia Heights, MN 55421 r :_ ~ l•- ~ +- ~' r' , BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR tL4BILJTY OF ANY 10ND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. s ` John Graef j ~r ARDI . , o, a ~ .. , , bC'S~QR~I~tATIC~i`.'~~9 a1:11~~~~. CERTIFICATE OF DATE (MM/DD1YY) INSURANCE 06/04/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION J&H Marsh & McLennan, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4695 MacArthur Court, #700 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Newport Beach, CA 92660 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, COMPANIES AFFORDING COVERAGE COMPANY 47837 -00000-00001- A Commerce and Industry Ins. Company INSURED COMPANY U.S. Filter Corp. 40 004 C k St t B American International South Ins. Company - oo ree Palm Desert, CA 92211 COMPANY C N/A COMPANY D Argonaut Insurance Company COVERAGES p THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SH OWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MMIDD/YY) DATE (MMIDDIYY) GEN ERAL LIABILITY GENERAL AGGREGATE $ S,000,OOO A X COMMERCIAL GENERAL LIABILITY GL4177181 03/01/99 03/01 /00 PRODUCTS -COMP/OP AGG $ 5,000,UOD CLAIMS MADE a OCCUR PERSONAL & ADV INJURY $ 1,000,000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 50,0~~ MED EXP (Any one person) $ 5,000 AUT OMOBILE DABILITY A X ANY AUTO CA7666738 03/01/99 D3/01/DO COMBINED SINGLE LIMIT $ 1,DOD,DOQ B ALL OWNED AUTOS CATX7666739 03/01/99 03/01 /00 BODILY INJURY $ SCHEDULED AUTOS (Per person) X HiRcu HUTOS BODILY iNJUe2Y $ X NON-0WNED AUTOS (Per accident) X Physical Damage Deductible X $1,000 Com rehensive/Collis n PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: F~4CH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY $ EACH OCCURRENCE UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ D WO EMP RKERS C MPENSATION AND LOYERS' LIABILITY WC62608115479 03/01/99 03/O1/00 X STATUTORY LIMITS EACH ACCIDENT $ 1,000,000 THE PROPRIETOR/ PARTNERSlEXECUTIVE X INCL DISEASE -POLICY LIMIT $ 1,000,00 OFFICERS ARE: EXCL DISEASE -EACH EMPLOYEE $ 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES(SPECIAL ITEMS LIMITS MAY HAVE BEEN REDUCED BY PAID CLAIMS AND MAY HAVE DEDUCTIBLES OR RETENTIONS. ertificate Holder is named as additional insured as their interest may appear. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Columbia Heights EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Attn: Mr. Bill Elrite $~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 590 40th Ave NE Columbia Heights, MN 55421 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~~ <7 -Z/ John Graef ACORD 25-S 3193 ACORO GORpORATION 1993 ~~ WaterPro PURPOSE OF PROPOSAL AND PROPOSAL DOCUMENTS 'a' COLUMBIA HEIGHTS SPECIFICATIONS SENSUS STARS SOFTWARE: REPORTS AND REQUIREMENTS WARRANTIES FOR PROPOSED ITEMS CERTIFICATE OF INSURANCE WATERPRO INSTALLATION EXPERIENCE QUESTIONNAIRE RESPONSES SPECIFICATIONS EXCEPTIONS REPORT INSTALLATION /NOTIFICATION ~ SAMPLES SAMPLE INSTALLATION REPOR LEASE PURCHASE OPTIONS MISCELLANEOUS ~~ ~, ~~~ ~~ G~; seNSVS~ wnTm~TCxxEan sYS~ COLUMBIA HIIGHTS, MIAINESOTA Purpose of Proposal WaterPro Supplies Corporation (formerly Water Products Company) has been in the business of providing quality water and waste water products and services to communities and contractors in the Upper Midwest for more than 29 years. As a local dealer/distributor of the Sensus line of water meters and electronics, we have consistently led their network of distributors in sales and service nationwide. It is our distinct privilege to submit to the City of Columbia Heights our proposal for a complete water meter change out program featuring the Sensus TouchRead system. WaterPro proposes to install a fully integrated turnkey system consisting of meters, remotes, data collection devices, and software with installation and training. The system we are submitting for your approval will be cost effective now and fully able to take advantage of other types of automatic reading technologies such as RadioRead and PhonRead as offered by but not limited to Sensus Technologies. WaterPro representatives have familiarized themselves with the City of Columbia Heights's metering, reading and billing situation and we feel that we are uniquely capable of installing and finally turning over _ _ to_the City_a_cost_effecti~e,_state of the art, water meter reading and billing system. The Cities of Eden Prairie, Eagan, Cottage Grove and New Brighton to name but just a few are currently using the TouchRead system, and Waconia as well as the City of Mounds View are using the PhonRead system, additionally Eden Prairie, Stillwater and Cottage Grove also use RadioRead. In all, the Sensus STARS software has been interfaced with over 1500 utilities nationwide. Columbia Heights' BRC billing software is already set up to interface with the STARS software. As you can see from the "BIDDER EXPERIENCE" submittal sheet, WaterPro has supervised and managed many turnkey projects not only in Minnesota, but in other parts of the country as well. No one else offers this track record of success. WaterPro recognizes and fully accepts the City's specifications as received and take no exceptions to the specifications of the hardware and software on this project. WaterPro will submit a "Performance Bond" for 100% of the contract price at the time of the contract signing. n~~~ WaterPro Supplies Corporation is pleased to submit the following proposal for the City of Columbia Heights, Minnesota. Option #1 With this option, Waterl'ro would contact all the Columbia Heights customers included in the program and install a Sensus SRII water meter with the ECR register and wire up a TouchPad to the outside of the house. The City would own two #3001 Solid State Interrogators that City personnel would use to read the meters using the existing water meter reading routes. WaterPro would supervise all computer and meter reading related training. In addition all meter change out data would be electronically transferred to the host BRC computer per arrangements with BRC and Waterl'ro. Option #2 With this option, Waterl'ro would contact all the Columbia Heights customers included in the program and install a Sensus SRII water meter with the ECR register and wire up a TouchPad to the outside of the house. Waterl'ro would supervise all computer and meter reading related training. In addition, all meter change out data would be electronically transferred to the host BRC computer per arrangements with BRC and Waterl'ro. In certain residential and commercial accounts that City personnel verified as "obstacles", Waterl?ro would also install a Sensus RadioRead MXU transceiver. We estimate that the number of obstacle accounts in Columbia Heights to be approximately 5% of the total of accounts or 250-275. The Sensus #3001 SSIs would be upgraded to two #3003 RFSSIs and be fully RadioRead capable. Option #3 With this option, Waterl'ro would contact all the Columbia Heights customers that would be in the program and install a Sensus SRII water meter with the ECR register and wire up a RadioRead MXU in all accounts. Waterl'ro would supervise all computer and meter reading related training. In addition, all meter change out data would be electronically transfen ed to the host BRC computer per arrangements with BRC and Waterl'ro. The City would still own one RFSSI to aid in future installation of MXUs and to read demand accounts. The City would be given the o~ of purchasing a Sensus VXU to read their own meters Q to have WaterPro read all the RadioRead meters for approximately $0.10 per read or $550.00 per month. The City of Columbia Heights would be required to format a route file for Waterl'ro meter reading personnel once a month at a mutually agreed upon time and Waterl?ro personnel would read all of the RadioRead meters. There would be no additional charge for labor or service on the VXU. Option #4 Since we do not have access to the exact number of existing SRII meters currently in use by the City of Columbia Heights, Waterl'ro cannot propose exact the number of conversion kits that will be need in this project. We reccommend that all SRII meters 10 years old or newer be converted for the quoted price. This represents a significant savings over a new meter with vitually no lost revenue. Note: All options exclusively feature the Sensus SRII water meter with the fully encoded ECR register. All prices are firm for two (2) years and will not exceed a 5% increase in years 3 through 5 (1998 to 2000) should the City decide to segment the project. a er ro Proposal for the City of Columbia Heights, Minnesota ~ Description OPTION #1 Sensus SRII water meters with ECR encoded registers, all wire and installed with TouchPad 5500 per City spec Sensus #3001 Solid State Interrogator with 2 STARS software and all accesories Install, Train and supervise Ciry personnel on 1 STARS software OPTION #2 Sensus SRII water meters with ECR encoded registers, all wire and installed with TouchPad 5250 per City spec Sensus SRII meter with ECR encoded register and RadioRead #505 MXU installed per City's 250 spec Sensus #3003 Radio Freq. Solid State Interrogator (RFSSn with STARS software and 2 all accesories Install, Train and supervise City personnel on 1 STARS software OPTION #3 Sensus SRII meter with ECR encoded register 5500 and RadioRead #505 MXU installed Sensus #3003Radio Freq. Solid State Interrogator (RFSSI) with STARS software and 1 all accesories Install, Train and supervise City personnel on 1 STARS software Sensus VXU or WaterPro will read all the City's RadioRead meters for $550.00 per month with 1 Sensus VXU OPTION #4 Conversion ECR register kit for Sensus SRII ANY meter installed per City's spec iJ~ Extended Amount Amount $110.00 $10,000.00 $0.00 Total $110.00 $240.00 $13,000.00 $0.00 Total $605,000.00 $20,000.00 $0.00 $625,000.00 $577,500.00 $60,000.00 $26,000.00 $0.00 $663,500.00 $225.00 $1,237,500.00 $13,000.00 $13,000.00 $0.00 $0.00 $25,000.00 $25,000.00 Total $1,275,500.00 $73.00 CITY OF COLUMBIA HEIGHTS WATER METER READ SYSTEM PRO.iECT REQUEST FOR PROPOSALS (RFP) The City of Columbia Heights Finance Department and Department of Public Works ("the City") Invite you to submit your proposal for the development and implementation_of an Automatic Meter Reading ("AMR") system in accordance with the requirements and speaficatlons that follow. The successful proposer must demonstrate its ability to deliver a system that adheres to the specifications outlined in this document and support the AMR system on an ongoing basis, and provide as references other water utilities of similar size where the AMR system has been installed and is currenfiy operating successfully. Proposals will be evaluated according to the selection cdteria established in this Request for Proposals ("RFP"). Proposers whose proposals are not accepted will be nofified In writing. 1. PROPOSAL SUBMISSION a. All proposals must be submitted to the City no later than April 30, 1996, at 1:00 p.m. at the following address: City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, Minnesota 55421 Attn: June Johnston, Assistant Finance Director b. The outer envelope in which a proposal is submitted must be marked, "Proposal for Automatlc Meter Reading System." c. Four (4) copies of the proposal are required. d. Any questions you have should be directed to June Johnston, Assistant Finance Director (612/782-2827), or Terry Randall, Public Works Sewer 8 Water Foreman (612!782-2893). II. PURPOSE OF REQUEST FOR PROPOSALS This RFP is Intended to solicit proposals from proposers capable of satisfying the City of Columbia Heights' needs for an Automatic Meter Reading System. The AMR system must be able to electronically receive and Input read data with Business Records Corporation (BRC) software. It 1s preferred that the AMR system be a fully integrated turnkey operation consisting of meters, data collection devicres and software, and installation serv(ces. The City reserves the right to reject any or all proposals; to waive any informalities in the selection process; and to award a contract(s) or to decline to award a contract in its absolute and sole discretion. III. ORGANIZATION BACKGROUND The Ctiy of Columbia Heights operates a water utility currently serving approximately 19,000 people through 6,200 residential, commercial and industrial accounts. 9801251 Page f March 22, 1998 The City has been installing Sensus water meters for nearly fifteen years consisting of direct read type and generator type. The Sensus Touchread Encoder type meters have been installed for the past nine months. The City currently has no method of electronically or automatically reading any of its meters. The desire of the City is to convert any applicable meters deemed to be accurate to the proposed encoded technology by a simple register change to keep overall project crosts to a minimum. IV. PRODUCTS AND SERVICES REAUESTED This section describes the general nature of the services and products solicited, including not only meters, interface units and software, but also the support services related to their installation and maintenance. In accordance with its overall objectives, the City seeks proposals for products and services from qualified proposers in the following areas: • Water meters • Meter interface units • Computer hardware and related peripherals required to operate and effectively utilize the proposed system • Software or other items required to control and use the proposed system • Communication media, or access thereto • Training • System maintenance For the meter changeout portion of the proposal, the City seeks proposals based on the following options: A three- to flue-year phase-in with a portion of the City being changed out each year A complete conversion of the City in one year A lease-purchase option V. EQUAL EMPLOYMENT OPPORTUNITY Affirmative action to ensure equal employment opportunity is required in accordance with Minnesota Statutes 363.073 and Minnesota Rules Parts 5000.3400 to 5000.3600 is required. Additional information Is included in the Special Provisions for Equal Employment Opportunity. VI. EXAMINA'PION OF SITE AND DOCUMENTS Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the Contract. The bidder, In submitting their Proposal, is deemed to acxept all conditions as the same are eventually found to exist and to waive all claim for extra compensation arising from encountering unforeseen difficulfies, except as the same are expressly provided for in either the Specifications or ~e Contract. Bidders shalt also carefuly examine the Specifications before submitting their Proposal on the work to be done. If any bidder contemplating submitting a bid for the proposed Contract is in doubt as to the true meaning of any part of the Specifications or other Contract Documents, the bidder may submit a written request for an interpretation thereof to the City Project Supervisor. The person submitting the request will be responsible for its prompt delivery. Any interpretation 9801251 Ps~e 2 March 21, 1998 of the proposed documents will be made only by an Addendum duly issued. A copy of such Addendum will be mailed or delivered to each person receiving a copy of~the Specifications and to such other prospective bidders as have requested that they be furnished with a copy of each Addendum. Spedfic questions by bidders of the work to be performed shall be directed to the City Project Supervisor. VII. -GENERAL PROPOSER INFORMATION Acceptance Testing. Following successful installation and start-up of the system, the hardware and software segments shall be tested for performance and reliability prior to acceptance by the City. Acceptance testing shall be of sufficient duration to verffy that the segments operate in substantial conformance with the required terms. Final payment shall not be made until conformance~with the required terms Is ascertained. Unacceptable Materials and Workmanship. The contractor will replace or satisfactorily modify unacceptable materials and workmanship. The remedial action shall be at the contractors expense. Alterations or Modifications. The City reserves the right to acquire equipment or software containing alterations and/or modiflcatlons other than that proposed by the vendor if, during the contract negotiations, it is determined to be in the best interest of the City to do so. Such alterations and/or modifications will be limited to expansion or reduction of capadty or features to better meet the needs of the City. Performance Test of Technology. The City will require a performance test of the PhonRead, RadioRead, and the software for determining efficiency, range, compatibility, speed, and reliability for the purpose of comparison between vendors. The vendors must be ready to demonstrate their equipment anytime during the evaluation period. Firm Prices. All prices shall be firm prices and include shipping, taxes, and delivery. Risk of Loss or Damage. The City shall be relieved from all risks of loss or damage to the equipment during periods of transport or installation except when loss or damage 1s due to the fault or negligence of the City. Warrenty. The warranty period shall begin at the time that the City gives final approval and final payment for the entire project. Additionally, repaired items shall have the same warranty period as a new material. This warranty period shall commence at the time the repair is completed. Response Forms. The provided response forms must be completed. Additional information may be submitted by appendix. Four copies are required of the entire response, sample reports, and appendix. Exceptions to the Requested System. Exceptions to the requested system must be fully disclosed. The ramification of any exception must be fully explained in written form as part of the proposal. Contract for Successful Vendor. The CNy will require the selected vendor to agree to Include the contents of this Request as a contractual obligation when developing the final contract. The City reserves the right to negotiate any fom~ of contract with the selected vendor. Surety Bond. The successful bidder must, at the time of the execution of the Contract, give to the City a surety company bond for payment and performance under conditions as required by 9601251 Paga 3 March 21, 1998 the Statutes of the State of Minnesota, in a sum equal to the full amount of the Contract for payment and a sum equal to the full amount of the Contract for performance with the aggregate liability of the bond(s) equal to twice the full amount of the contract, for the faithful performance of the Contract, and for all the terms and conditions therein contained, and for the prompt payment for all materials and labor used in the manufacture and construction of the project and to protect and save harmless the City of Columbia Heights, Minnesota, its officers and agents, because of injury to persons or property caused by negligence, or claim of negligence, on the part of the Contractor, the Contractor's agents, servants, or employees in doing the work or in connection therewith, also from-violation ~of patent rights by the same, and from all loss of or damage to the property of the City. The bond shall be executed by a surety company authorized to do business within the State of Minnesota.and purchased through an acceptable agency, and shall be on the form included with these specifications. This bond shall be kept effective and in full force for one year after written final acceptance of the project and shall make the Contractors sureties responsible for underwriting the work against faulty workmanship or defective materials. This one year warranty shall begin at the time that the final payment is agreed upon and paid and the project accepted by the City. Damage to Property. Except where spedfically noted, the contractor shall be responsible for any damage to the property owner's premise or the City's water supply that shall result from this project. Number of Meters to be Purchased and Installed. This proposal is intended to cover only existing meters. The estimated number of existing meters 1s 5,500. The City reserves the right to purchase and install fewer meters if this option is more advantageous. The prices quoted shall be valid regardless of the volume. Conversion of Existing Meters. The City will consider conversion of the existing RockwelVSensus SR/SRII meters as part of the overall installation. The conversion shall be included in the proposal. Extra, Additional, or Omitted Work. The contractor when so ordered in writing by the City Project Supervisor with the approval of the City, shall omit any work or perform any additional work not otherwise provided for herein, but which may be found expedient in order to carry out and complete more fully the work agreed to be done and performed. All such work shall be executed under the conditions of the original Contract except that any claim for extension of time caused thereby shall be adjusted at the time such change is ordered. Adjustments, if any, in the amounts to be paid to the Contractor by reason of any change, addition, or deduction shall be determined by one or more of the following methods at the option of the City: a. By unit prices contained in the Contractors original bid and incorporated in the construction Contract. b. By a supplemental schedule of prices contained in the Contractor's original bid and incorporated in the construction Contract. c. By an acceptable lump sum settlement negotiated with the Contractor. d. On a limited cost-plus basis not to exceed a specified limit. A limited cost-plus basis is defined as the cost of labor, materials, and insurance, plus fifteen percent (15°x) of the said cost to cover overhead and profit. 9601251 Page 4 March 21, 1998 ' No claims by the Contractor for extra work shall be considered as valid unless accompanied by ' a written order from the City Project Supervisor, and if the Contractor proceeds with such work without prior receipt of a written order, this work shall be done at the Contractors own risk. There • ~ shall be no direct compensation for mobilization or remotiilization. All such costs shall be considered incidental. Indemnification. The contractor agrees to defend, indemnify, and hold the City harmless from and against any and all liability, loss, attorney fees, damages, costs and expenses which the City may incur as a result of this contract. - - ~ - - - - Patent Liability. The successful vendor shall agree to hold harmless the City from all legal liability which may be established on behalf of any person or corporation growing out of any infringement of a patent with respect to the normal use of the acquired system. City's Investigation. The City may conduct an additional evaluation to determine the ability of the vendor to perform the proposed work and to verify that the system operates as proposed. The City reserves the right to reject any proposal if the results of the investigation fail to satisfy the City that the vendor is properly qualified to carry out the obligations of the agreement. Respondent's qualifications. The respondent shall represent a company continuously and be regularly involved in the respective field. References shall be required to demonstrate that prior customers have a high degree of satisfaction with similar projects. Payment to the Contractor. The payment terms shall be as stated in this section. Application for Payment. The Contractor shall submit to the City Project Supervisor an application for each payment, and if so required, receipts or other vouchers showing payments for materials and labor, payments to subcontractors, and a breakdown of costs for all lump sum Items. Upon receipt of application for payment from the Contractor, the City Project Supervisor shall issue to the City a certificate for payment. The terms under which the City will pay the Contractor will be upon monthly estimates submitted to the Clty Project Supervisor by the Contractor showing the value of the labor and materials incorporated in the construction. The Contractor shall check with the City Project Supervisor as to the form in which to submit partial estimates. The Ciiy Project Supervisor will check each estimate, and if found correct, shall issue a certificate to the City authorizing payment up to ninety percent (9096) of the value shown on the estimate. Upon satisfactory completion of ninety-flue percent (9596) of the work performed, as determined by the City Project Supervisor, five percent (596) of the total fifty percent (5096) of the last ten percent (1096) of monies previously withheld from partial estimate payments shall be released to the Contractor with the remaining five percent (5°k) withheld until such time as the work is finally accepted. No certificate issued nor payment made to the Contractor nor partial or entire use of occupancy of the work by the City shall be an acceptance of any work or materials not in acxordance with this Contract. The making and acceptance of the final payment shall not constitute a waiver of all claims by the City, including those arising from unsettled liens, from faulty work appearing after final payment or from requirement of the speclfications, and of all claims by the Contractor, except those previously made and still unsettled. 9801251 Paga 5 March 21, 1998 Should the City fail to pay the sum named in any certificate of the City Project Supervisor upon demand when due, the Contractor shall receive, in addition to the sum named in the certificate, interest thereon at the legal rate in force at the place of building. Prompt Payment to Subcontractors. The Contractor must pay any subcontractor for undisputed services provided by the subcontractor within ten (10) days of the Contractors receipt of payment from the City. The Contractor must pay Interest of 1 yz percent per month or any part of a month to the subcontractor or any undisputed amount not paid on time to the subcontractor. The minimum monthly..interest penalty payment for_an .unpaid. balance of $100 or.more Is $10. For_an unpaid balance of less than $100, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. Licenses and Permits Required. The contractor shall be responsible for complying with all federal, state and local laws and ordinances, and any license and permit requirements. Contract Wot Transferable. The contract and services required by this project may not be assigned, sublet or transferred unless approved by the City. The City's Rlght to Terminate Contract. If the Contractor should be adjudicated bankrupt, or make a general assignment for the benefit of creditors, or if a receiver should be appointed on account of the Contractors insolvency, or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workers or proper materials, or should fail to make prompt payment to subcontractors for material or labor, or persistently disregard laws, ordinances, or the instruilions of the City Project Supervisor, or otherwise be guilty of a substantial violation of any provisions of the Contract, then the City, upon the certificate of the City Project Supervisor, that sufficient cause exists to justify such action, may without prejudice to any other right or remedy and after giving the Contractor seven (7) days' notice, terminate the Contract of the Contractor and take possession of the premises and of all materials, tools, and appliances thereon and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contrail price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided, and the damage incurred through the Contracoors default, shall be certified by the City Project Supervisor. Dealer/Distributor. The City's preference is to enter into a contract with adealer/distribu~r. Through such an arrangement, the City believes that its needs can best be met both in the present and in the future. iVotice to Sureties. The final inspection and acceptance of this work shown by the plans and specifications forming a part of the Contract shall not be binding or conclusive upon the Clty,lf it shall subsequently appear that the Contractor has willfully or fraudulently supplied inferior apparatus, equipment, materials, or workmanship, or has departed from the terms of the Contract. In any such case, the City shall have the right, notwithstanding such final acceptance and payment, to cause the work to be properly performed and satisfactory apparatus, equipment, and materials supplied to such extent, as in the opinion of the City Project Supervisor may be necessary to finish the work in accordance with the plans and specifications therefor at cost and expense of the Contractor and the sureties on the bond, and shall have the right to recover against the Contractor and the sureties the cost of such work, together with such other damages ... 9601251 Page 8 March 21, 1996 as the City may suffer because of the default of the Contractor, the same as though final acceptance and final payment had not been made. . ~ Contractor's Liability Insurance. The contractor shall secure and maintain such insurance policies naming the City as an Additional Insured as will protect himself, his subcontractors and, unless otherwise specified, the owner from claims for bodily injury, death, or property damage which may arise from operations under this contract whether such operations by himself or by a subcontractor or anyone employed by them directly or indirectly. The policies shall not be for less than the amounts set -forth-as follows: ~ - Worker's Compensation Insurance: Contractors Public Liability Insurance: Property Damage: Automotive Insurance A. Public Liability: B. Property Damage: Statutory $1,000,000 combined single limit $1,000,000 combined single limit $1,000,000 combined single limit $1,000,000 combined single limit Certificates of Insurance. Prior to starting the work and within ten (10) days after award, the Contractor shall file with the City Project Supervisor two (2) copies of certificates of c~erage of all insurance. The Ciiy Project Supervisor will forward one copy to the City. After approval of the policies, the Contractor shall not cause them to be canceled or permit them to lapse until the contract has been completed and the work finally acxepted. - •• Many certificates of insurance carry the following or similar standard cancellation clause: "Should any of the above described polices be cancelled before the expiration date thereof, the issuing company will endeavor b mail 10 days' written notice to the certificate holder name b Nre left, but failure b mall such notice shall impose no obligation or liabldty of any kind upon the company, its agents, or representatives." If so, we require this clause be modified as follows: "Should any of the above described polities be cancelled before the expiration date thereof, the issuing company shall mail i0 days' written notice b the certificate holder named b the left." VIII. EVALUATION OF PROPOSALS The project shall be awarded to the lowest responsible respondent(s) whom the City determines can provide the services of greatest benefit. Segments include the meters, the remotes, the data collection devices and software, and the installation services. In awarding a contract(s), the Ciiy will consider not only costs but experience, product, services, conformance with specifications, references, availability of parts, warranties, and any other factor deemed significant to the City in evaluating proposals. The City reserves the right to negotiate a contract with any party or parties submitting a proposal, and awani a contract or contracts in its absolute and sole discretion to the party or parties that it deems to be in the best interest of the City. The City reserves the right to award multiple contracts. Segments include the meters, encoded register, remote receiver, the handheld reading devices and software, and the installation services. 9801251 Page 7 March 21, 1996 IX. CHANGES AND CORRECTIONS Bidders shall not be allowed to take advantage of any errors or omissions in the Specifications. Where errors or omissions appear in the Specifications, the bidder shall promptly notify the City of such error or omission. Whenever found, inconsistencies in the Specifications are to be ' reported before the bids are submitted. Errors or omissions found in the Specifications after bids are submitted shall be solely up to the City Project Supervisor for interpretation or resolution. X. BID SECURITY Each bid must be accompanied by a bidders bond or certified check in the amount of flue percent (5°k) of the bid, as a guarantee that the bidder will enter into the proposed Contract within the time specified. Should any bidder whose Proposal has been accepted by the City refuse, fall or neglect to execute the attached Contract and furnish a satisfactory surety bond, it is understood and agreed between the City and said accepted bidder that five percent (596) of the bid shall be the amount of liquidated damages occasioned by such failure, refusal or neglect, and that thereupon said City shall realize on such bid security and use the proceeds in payment of said damages. XI. AFFIDAVITS REQUIRED An Affidavit of Non-Collusion, as suggested by the Attorney General of the State of Minnesota, is contained in these Specifications. The City of Columbia Heights requires that each bidder sign and submit this affidavit with their bid. An affidavit for obtaining final settlement with respect to withholding income taxes from wages is contained in these Specifications. Minnesota State Law (M.S.A. 290.92) requires that this form be completed and signed by the Contractor upon completion of the work. This form must be submitted to the City of Columbia Heights prior to issuance of final payment. 9601251 Paya 8 March 21, 1996 i. .. "~~' ~SP•E"CIFiCATIONS.: F:O~R~ ~AUTOMATI.C ~METE~R~~EADI,N:G~ SYSTEM . . ~~ ~f,•. ,• •. ., .. ~ ~ .: - . .•RAD.10 ~FR~EQ~U.E~•N:CY,SOLID STATE . ~ ~~ • ... . ~ '~ ~ ~ ~ ~ ~ ~ ~ ~ '~INTERR~OGATO~R/PR~O:G~RAAAM~E~R. (RFS:SI)~ ~• ~ ~• ~ • " ~ . ~ ~ ~~ General: The following .specification. descrlbes~ the ~requirements~ fora :radio-basedrautomatic' ~ . meter.' reading system as 'it relates.to the ~Radio•:Frequency Solid• State interrogator/P.rogfamm~er ", - •(:RF~SSI~)...: Meters :and~~other supporting equipment included:'.i~n. this proposal wilt •be:covered"under . ~ separate~speciflcations. ~ - . ~ Radio ~Systeni •RequfreFnents. The :radi'o AMR systern+ must have.'the °ability :to :ready meters ~equippe~d' with .absolute encoder registers using: either .a~ ~h~andheld =or'~rnobile ~interrogation~ ~:unif. . • The encoder ~regi'sters~ will be~connected~ to~:a metertransceiver unit ~(iMXU). that will :provide the .radio link .from. the meter toy the intemogati~on.~devtoe. ~ ~ •. • • The. 'radio AMR. system will .utilize. ~a• t ~ ~ e. two=way .(interrogate ~and~~ respond) • •~ ~ munication .. . ~ ~ .protocol. that enhances' system irrtegrity and' :reliability. ,~ ~ . • ~ •U;pon completion of 'the ~ , ~ star :reading °rotite, th~e• meter readi'ng~ data. •~in the RFSSI. will °b~e ~ . ~down'Ibaded u_sng• :a:•corn : ~ unicatfons%charging~ .stand: connected to .a °persoiial° .computer (CPC) .• . :equipped' with: radio AMR: ~sofitware: The: ~iadio• AMR: software wilt prepare and~format the ~rneter ~ - • ~reading~ .data • for ~th~e~ ;pri~nting;.:of ~sefected~ :manag; : + ant ~reports• and the tran~sfe~ •of ..the :meter . . • ~readirig~ ~data~ to~ the•'billing:~software~ for .customer invoicing... ~ ~ ~ ~ ~ ~ • •• ~ , '. •RFSSI~,B:aslc•.F'unctions:. •Th~e•~RF~S~S~I~ wil4•have •the. capability~,to,.collect.:an~d: store ::~; ~eter:readin~gs ~ . - ~at~~anytime:on~the~.metereadtn~g~~route:~by•any,of.~~the~:foll'ewi`n~gmethods:4:m~anual:~use~th~rough:the... ~ • °use:?of:a~~numenc•oralpha/numenc•~keypad;,:a~itomatic::remote:~readin~g~~utiliing:a~~Toucti'Read=type~• • - . ~ ~system~~reading~:gun,: and~•uia+,iadio :t ~~ +~smisson~.; ... •.. ~ • . -.. ~: ~ ; • ~ ~ : ~ • ~ ~ ~~ .. ~• - . ~` .The ~RF~S~SI`:shalL.include.:s. ~ ~ icient ~me ~ ~ ory~'to .store: ~at .least 4;00.0` meter:" readings'for ~any~ .one Hof • • • : ~ ~ • . ' ~the~:three reading ~mod'es.. Th~e..metet' •reading~:memory,will~~have~:fu'll~;tiattery ~tiackup~;protection, for • ' already ~read~~meter~ data. ~E~ach~; ~ ~ star .reading::or ~actlon,,taken~#or~.an account ~on, th~e~:meter •route~ • ' ~•will.belogged:witha~dafe~'andti~~,e-of=day.~sf ,.:p,••-lntemal"hardware:and~:software~~data•~ch~ecks ~ . • ~ ~are~.require~d~•to~~verify: the ~integrity~df the c~llected~ data. The••unit~ will~al'so aflow•~for.~•note ~input•anii• •. ~the~ collection •of~;meterreadings. not •on• the pred'efined:•route ~in~.any~•of the ~three~•reading•!m~ethods. ~ ~ . • • • ~Sucxessfuf:meter;readi~ngs. will °be. confi'~,::~ed by ~an ~audible~tone to~•alert the~~mete~ reader~~in.the: • ~ event of~~a.faulty ~or~ ~: issed~ reading:- The~~device will.provide •a,progra ~:: ~ able'•audible~warntng;:for~ ~ .~ a ~pofentially~ dangerous, ~or,~~spedal~ wam'ing• situation which :may tie. .associated with a ;parti~ailar meter •I~ocation. ~ ~ ~ ~ ~ ... ~I'n: ad'dition; .the •RFS~S:I will includ'e.,~~but not'be .li , + ited~fo; the. following: basic features for all: reading • • ~ .Durable. weatherproof h., ~ sing' ~ , • ~ , ~ . ~~• ~• •Du~af 4-11ne X~~20•~claracter•per ~line.•displays ~ • ~ ~ , ~ . • 'B'ack .lighted. displays..and' ~keypad~ ~~ • ~ ~ . •. ~ ~~ • • Field adjustatil'e ~contrast•for~duaf displays . .~ ~ . • • • .:E~lasto ~ ~ :ertc °: ;~emtirane °and• :tactil'e ~response.:keypad• ~ ~ ~ ~ ~ ~ .. ~ ~ ~ •. ~~•~ ~ . •'Four~ primary function keys: `Search, :Manual; Note, View ~•. ~ • : ~ • ~. - ~•~ ~• ~ , Siz•secondary .keys: New Manual; New:Note; -S~tatus•,•~Xrn~it,:~Mark,~ Disp. Adj. • =SPECS ~~Page 1 ~ • ;March 21. 1996 • . - - .• 1 ~ . - ~ •• J • . " ~ ~ • ~ ~ 'Four. ~scrolling;keys:'~ ~Up: Arrow,' Down ~ Arrow, ~~Next :Previous ~ ' ~' . - ~ , ~ ~ .~.~ '~ .. ~ • Higl/low~~readin~g ~limit:parameter'capatiility~~ ~~~. " ~ ~ - ~~ . '- . . ; ~Weigh~t:of~less~•than.~th~r.+ee:and:one=half.;~~~'unds ~ ~ . - ~ . ~ ~ ~ ~.. ~~ .. , ~ .• •'. ~ " Audible tone to. ~indicate~ both::suc~xessful .and unsucxessful• reads o'r ~wamings ~ ' .~~~ ~ ' ~ ~~~ ~ Field. adjustable. volume for audible tone ~ ~ .. _-, ~- _ -- ' _ ~~ ~ _Standard ~ ~ emory to Y megabyte. _. _ _ .. _ ..... -- . - - - -.: ..... ~ . . ~ . . ' ~. ~ ~~ . ~ ~ ~• Durable •ca ~ ~~~ ing belt with ,equip ~ : ent banger clips ' ~ ~ - ~ . • ~ ~ .~~ ~ Watertight •gun conn~ectors~•for touch. system ~ ~ . _ • - ~ Able ~to~~read ~Sensus ~TouchRead. meter5~ - • ~- Adequatesea ~ ~ ; functlons_to :assist_meter reader ~ ~ .~ • . ~ ~ • ~ User-defined :note code function ' The 'RFSS~I ~will~ :be •ergonomically designed' :to be comfortable: for ~handheld~~ :: ~eter reading. The unit~will•:also~:b~e~ designed 'to'te ~mounted~ on~ a belt wom. by the :meter :reader. Power Supply.: Each meter readin~g~ ~devioe• will ~be powered by .a long ,life,, light weight :rechargeable: battery pack. The .battery pack will. be'capable .of supporting the .reading ~of a~ ' complete. route~:in~ any of.the •three~ readings modes. The tiattery~.pack will':be~ recharged: while :the ..RFS~SI is :resting: yin ~a ~comrnuni'cations/charging~ stand, wi~out .tlie~ need' to ~disassernble. the handheld unit #or:batteryrecharging. 'Each' meter. reading:.device will ~be equipped° with its own. communications/charging ~stand.and~•not requi're;any specPal.,pin ty.,pe connectocs~when, piaced:~i'n the stand:. ~ ~ ~ . . .+;. ' E~nvi'ronmental ~P~retection:: The. Fian~dheld~,unit. will.re : ~ aln •operationai."at temperatures. between' ~' ~- ,minus; 20'F ~to ~pl'us 1:20'~F .(c28'~C to. + 49"C.): ~ The unit~wtll~ °be weathertlght. and. operate. in~~a rain' envi'ron ~ ~ ent':without'#he~.~ne~ed~ for extra•,prote~ction, . ~ ~ - •. ' ~. .RFS:SI~Manual`~~ead~!Function:- The.R~F~SS~I,:will.p:~.~~.icle~capability~for•the.`::et®r.reader.to~enter • .~ ~~a-manual;~entry~~meter~reading„an~d~•other••d'ata:such~=as.a.~note.•cod.'e.~using:~the.units.°keypad This '. ~' manual. ~read~-mode. will~.:be.~~functional •si~mui#an~eously.•with'-.~~th~e• ~pther"~:: eter ~re~ading~ :functions. ;, ~. •Custo : ~ er. ~will~ ~speciiy~ ~either~.numeri~c or :alpha-numeric ~keypad~ ~option~.. ~AAanuaf entry ~of~•meter " . '. ~~ ~:rea~ds~•moat;b~e~~easily;perform~ed~~by•non~sch~nical•~mete~~•readers~~and:~must~requi"re~~onl',y.the :meter r:.eading. for .accu'ate~ reading entry. " ~ ~ ~ ~ • ~ ~ ~ ..~,:. ~ ' . •RF~SSI Touch'Read~~Function: The.~RFSSI wilk•pr~o~uide the: capabilityto read ~inductive•coupling ~~ type.. ~ ~ eters;usrig; a gun •or~ probe, ~reading~ ~acc~ssory.. The ~inductive•~coupling=type• ~ ~ ode. will. be. functional' .si•: ~ ultaneously~ •wtth: the other : ~ titer ~r~eading: ~fu'nctions..~• ~The~-~handheld~ will be~ •able to ' .~operate.'iri the TouchRead••mode: without ~the~ °need: to change .reading gun or ,probe accessories. ~interrogators~ ~requinng the. changing. of,accessones arre~ not' acceptable.. S . ~:. '. ~.. ' : ; ~RF~SSI ~lRadioRead~ Function. ~ The fiunction~ ~of~ the .handheld °R~FSS•I ~in• 'RadioRead..mode''is to .provid.'e~ the~City the capability•of.reading.meters via ~radio~~signals. The RFSSf will'send an~.alert~ " signals ~to~ ~an~ ~MXU .oonn~ecfe~d~ ~to~ a. meterfltted~ with an encoder~register. ~U.pon, receipt ~of~•the :alert, .the MX~IJ wilb.tn~rismit the meter.reading~~data to~ the ~RFSSI.. Once these~~data are. receiued~ and ' ' ~.if ~all~;pa°: ~ ~ ~eters are valid'.in the • ~ ~ titer reading: ~ ~ ~ essage.„ the. RFS~SI. will acknowledge the ~MXU' . 'that these .data were •valid and' co~; ~ , ~ arid~ the MXU~ :to 'go :into ~ a~.power down ~ ~ ~ ode.' . _ . The RFSSU, in :conjunction with the MXU,. will have• the .capability of •utiliin~g~ a~ reading. cycle •codee within ,the~~~trans"mission ;protocol: The reading cycle code •is utility controlled~.and changes with each ~re~ading. cycle.:Once an. MX~U ~has~ been •successful);q•:interroga#ed~~and ~powered::down using ~~ ..:a~ speciflc.:reading~.cycle code, ':the °MXU`.will; notalert .again •un~l the code is~changed~. ~ ~ ~ ~ . SPECS ~ ~ .. ~ ~ . ~ . • .. . 'Page 2 .. .. . ~ ~ . • March 21, 1996 .... . • . As': a° °secondary ~~:gperation, 'the RFSSI~ willalso :have. the capability.:of .providing .optional ~~• .~ ~~ . .• programming~.featurea~ for the MXIJ,.• A .programming :feature Includes programming the City- . ~ ~ ~'~defined~•class.~code into an ~MXU•. ~If ~speciflc~ software .is' required; it will~:be. specified •iri the bid' • proposal:' ~ ~ ~ ~ ~ ~ ~ . ~~ '~--~~~----~ ~ - The=RF•SSI-must~-have:a•~minfmum-line-of=site•~reading~distance-•of:~1500~feet~-: ~.~ -~ ~ ~~ ~~ --- ~ ~ - • •Corinmuriiications/Charging Stand. ~ The ~commuriications/clarging~ stand will tie ~h~oused• in. a . ~ suitatils. material~that can •be~ wall_or. tabletop mounted. It~wili have the~•capabiliiy of recharging stand_wilf'be capable••of recharging'a h`andheld~ unit ~In~ 1'4 - ~1~6 hours The sfand~~will• be able~,to~ acxomm~odate~•anyhandheld' of the.same , ~.~ anufacture~ and model series • ~ ~ ~ . regardless Hof the ~handleld's~operating capabilities ~(i~.e. manual 'read ~iype;. TouchRead 'type,. ~, ~ ~ ~ •.RadioRead~.type.). The• stand will. hold one han~dheld~at .a~time and. be~ capable' of connecting, in :a~serfes~ ~to~.acxommodate additionalunits. • . ~ .FCC:Re.;~gulations. All~equi. ~ ; ~ .ent.sh~all,•cornply with•current°Federal Come ~ unlcations=C.ornmission~ • . ~ . ~ (.FCC)' :re~quirem~ents• 'wh'ich' ~includ'e. •~proper labeling: °of~~applicetile•:units. The: Bidder .shall have. supporting docu ~ ~ entation :availabie~:upon~ .request :to venfy~ ~ ~ ~ ~ plian~ce~.. ~ ~. ~ . ~ . Frequency/Modul'ation: ~ The;RFS.SI;,; in•;RadioRead~~ ~ ~ ode; :shall Abe a 1~OO..mw~_trans ~ ~'itting~,medel~ ~ _ ~~ ~ • 'wh'ich will require.•an ;FCC'license. The~.RFSS:I. will~:.operate'on; any.assi~gned~:channel~•in~'tiie~ 95:6: • . ~ ~ . . ~ ~. ~ =MHz f..or~the:•purposes. of~ ~alerti'ng: the :MXU in either .a~ ~liceri"se~d~ or~unlicensed'~ ~ ~ ode:.' :I.t.will'utilze~ AM. modutatlon• fo~~3he alert tone. ~ . ~ . • ~ ~ • . ~ ~ ~ ~ ~ . ' • ~ ' ~ •• ''The ven~dor~will~'b~e.•:responsible :for ;assisting ~the~City~ ~in gbtan'ing:any ,required-license.:from: ~ths~ .. ~ . ~ .FCC:,for:+oper:'aton~~of`'fhe equipment:. • . ~ . ... ~. • , ' ~ ..:. ~ . ~ .. .. '~ ~. , - ~ , ~ '. - • •~. ~ ~ . Installation ands Traini'ng~ 'Complete installation and' operating instructions will•:bo. includ.'e~d~•for, ~: ~ ~~ . ~. • ~' ~ all: of the;supplied.~hiardware~~arid~.softwa~re~~equip ~ ~ ant.' ~Prop~osal:.must:.include .any~addition~al.~costs .: ~ ~ . ~ : , . ~ ~ ~ .for•'traning:and• assistance~`to ~install:~and:~begin opera~on.~of. the ~handleld::units:; The' vendor will. ~ .. . •~~ , ~ ~~al'so•inform ~~the~customer `what ;pie-i'nstallation~~~activities ~~are~ to'be. •com~pleted~~and~ what support . ~ ~ •.~ . . ~ • . ~ ~~~ ate~rfais. will':be.:need'ed~:for~the.=initial~ i`n~stallatiori:, ~.. ~ ~ ~ .. ~ ~ ~ : ~ ~ ~ : . ;Performance Warranties::lnevaluating. bid su ~ ~ ~ ittals, warranty.:coverage will tie: considered. ~ . ~ ~ ~ . . . • ~ ~ ~ . ~ The•vendor~shall~~be .requi'red to~~state+its•wa" .nty:and'1.or.guarantees;policy~~with.~respect to ~each~ ~ ~ . . ' item' Hof ,prop'osetl~: equip ~ ~ ant. ~ ~ ~• ~ ~ e ~procedure..:for submitting warraniy claims must .also' :be: . provided; ~INair;~tenance~ agreements .and costs shall::tie.~clea~6y stated:.. ~ ~ .~ ~ ~ . . System'~Main~mance and: Support: ~In- addition•~.to'initial warraniy ,pert'ods;. vendors•~are required . .:to supply info ~ ; ~ ation ~on.:requi'red:or optional' maintenance:±programs ~beyond':the~ warranty ;period ' ~ for •both~:hardware~•and~ software:: ~Features~ of those •prog .. ~ ~ ~s :shelf also ~be -iricl'uded~ with. any. • . ~ ~ ~ 'additi'onal ~cherges ~such:•as an~ ~hourly•rate for on=site~:and/or.~ remote support:. ~ ~Th~e location •of. 'an'd.. ' ~ - .procedures ~for~•obtaining..such: support~~shall~~'be:~stated~.•~If additional traini~ng~~is~;required~ or .~ ~ .~:'requestsd•;post~i'nstall'ation~andsubsequenttothe•i~nitial•#raining; state:the:meth'od~.and'•cost ~ . . ~ ~ ~ ', of .such ":'retraining;''. ~ ~ • . ~ ~ . ~ • 'SPECS•~ •• . ~ . _ ~ .~~ Page ~3' ' ~March~ 2.1, 1996 . _ y. .. ~ •~ . ~ ~ 'SPECS . ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Page 4 ~ ~ :March 21; 1'996 ::. ~ ~ ~ ~ • ~ ~ .. ~ . ~ ~ . • ~ ~ . ~: • SPECIFi..CATIONS. •FO:R~-• ' ~ ~• ~ ~ ~ ~ • "~'° ~. = ~ ~ ~ ~ ~AUTOMATI~C ;METER 'R~EADING.~•SYSTE•M~~. ~ : - • . • ~ ~ ~ ~. ~. ~ ~ ~ . ~ .~ 'METER =TRANSCEIVER, .U.NIT:.(~M~XU): ' . ,. . • ~ . 'General: The followin'g• specification -describes he.requtfements'fo~ 'a ~adlo=pa"sed"automatic " " -- ~ -• ~ ~. • meter reading system. The,specification will cover~the~'metertransceiver~un~it (~MXIJ)..~~Meters~~and other supporting equip; ~~ent• included ~ in~ this..proposal. will• .be ••covered: under separate speciffcatlons~. ~ ~ ~ ~ ~ ~ - i ~ . •°Rado.System.~Description: The radio AMR.system; wlli:.have:tiie•ability'to read'~m~eters equipped' . • : ~ . with:absolute~encoder~registers.usi"ng~~either.a:~handheldpi'nterrogation~unit~•or.•.a~mobile•interrogation~., unit: The ~en~ooder .registers will"be ~conn~ected~ to 'an ~MXIJ that will ~prouide:the :radio ~lin'k :from ~the~ . . meter to~:the~ ~nterrogaU'on. unit. ~ - The radio. AMR ~syste ~ ~ :must .utiliie .a ~t ~ ~ e two-way ~(fnterrogate~.and respond) co ~ ~ munication ,. • .protocol that enhances syste ; ~ : •integriiy~ ~an'd;:reliability.. ~• Upon :completion •of the :meter reading .route,, :the meter ~reading•••data is downloaded ':from the ~ • ~ . • .irate ~ ~ •.gation:unit:using;the•~radfo.AMR software. ~~ ~~ ~ e radio AMR~~software•will~;prepare:and:fo;; ~ at . • the meter ~readi'ng; ~d'ata~ for the ;printing. -ofi~.selected:.; ~ ~anagement~:reports and the~:transfer~ of the ~ . • . ~ ~ .meter.. readfng~ data.'to~ the.;billing.~software for•~•customer. invoicing.. ~ . ~ . . • • :Function: ~ ~ ;:he MXU will';tie~the interface"between::tli~e:meter~.and~`th~e radio:•interrogation,iunit..:~he~ . •~MXU~~will~~power:up~when~:a~~valid•~alert~ signal ~i's.~received~:fro ~ ~ ,the.~~readn'g!,Interrogaton•~unit: The.. . -~ ~ ' ' ' ~..i'nterrogation~~unit~wilf;tie•,either:a~handleld.or:veticlermounted~~device~ The•:MXU..and'~i'nte ~.~"ogati~on - • • ~... •.deui'ce' will .utiliie. ~a~ two=ways ;oo ~ ~muncation:•..protocol. ~Following~ the; alert. ~signal• f'ro; ~ -the:. ~ ~ .• • ~ . ' ~ ~~~ • ' • ~;Interrogations:unit':and":tran'smission: of ~rneter,reading~~data~, the.~inferrogation:_~unitwill=:signa_G~to:;the• • :• • • . . ~. • ~ . .• ~fNX.U :that. valid: •reatling;;p~a ~ ; ~ eters~ ~were::met:an`d~:will~ ~inst ~~ ~ ct~;the~'MX=lJ' ~to .power:down~. ~ . : ~ . . ~ ~ The~MX.U`~must~ haves=the..capability.•~of•:utiling;.a•re~ading;.cycle cod'e~•which.'is••sn::element.~of:the . . • " ~~transmission:.proto'col~.: The ~reading~~cycfe cod's. ~:is Cily=controlled:~and~ changes with~~each~ Breading " ~ 'cycle: Once am:MXU~;hasp been: successfully. irate ~ ~ ~. • ated'~.and~•,powered~ ~.down~ :using .a .specific . • • , ~. ~reading; .cycl'e code; -the. ~MXU~ .will. not.:alert •egain~ until the code~'i's~~ chan'ged~. . ~ .The .MXU' ~w,ill,have.:a ~flxed• factory set anon-programmable: identification number to:in`,sure~:absofute. • ' . " •~ - ' identity of the :MXU •witliin~ the.~:radio` AMR system.. 'ln: addition~,:~tt;ie 'MXIJ will,'have. the.;capatiility~ .~ . : ~~ ~of~ .storing a City-deffned° programrnatile~ ~cl'ass~ code. ~ The..class code will: °be used .to .separate different ~clas'ses• of m~eters:.and~ differentiate they MXU .in multi-utility ~install'ations. . ~ .The MXU wilt also provide for optional connection •of~ a re ~ ~ ote ~reading• touchpad as: ~a• secondary • . ~.; ~ eter.reading source. ~ ~ ~ ~ - • •~ The MXU~~ ~ ~ ust ~have'the capability, in. ~te ~ ~; s ~of~range and.~opera~on, of•:! ~ igreti°n~g: to a•fixed=based ~ • . ~~ ~ ,.radio A~fVIR•~~netwo~rk'•in the future;. without the need fo physically alter ~the.~unit: ~ . ~. ~ . :FC:C Regulations. All•egwip ~ ~ ent:must:co ~ ~ ply with.current f=ederal Corn;~. unications.Commission• • . ~"(FCC:)•~requlrements:which:~include.preper~.labeling=of the'MXIJ.. The Bidd'er~must~have supporting ~ '~ • ~ ~ ~~;documeritatl'on..avail'able: ~upoh~,request ~to~,veniy ~complianc~.. ~'. . .SPECS ~~ ~ '• • . ...~ Page 5 ~ , . ~ ~ • March 21,.1:9.96: • . ' ~ ~ ~ AAodulation. Th~e~r.'adio~~frequency~transmi"ssion from ~the~MXU~~to~~the intefrogation unt-~must ~utillze- - • ' .. ~. ~ - ~ '~di-reef sequence•spread spectrum;; ;operating. ~in'the° non-licensed:•902~` -. •92~8~ MHi band; • ~It :shall ~ . ~ ' . • ~ . ~ ~ ~ ~.aiertusing•~the 956 MHi~from~•the~nterrogation;:unit. ; ~ ~ ~ ~ ~ , " - ~ ~ ~ . Hardware. Tle~ ~MXU~ will'be ~h~ous;ed ~in, a• •two-piece :U~~.stable~ molded ~~plastic. housing. ~ The ' . - .: _ _ . - . . enclosu.re~ ~ ~ ~ ust house ~th~e. complete :MXU. unit which. ~in~dudes~ electronics, battery compajrtment, __ .1 • and wire conneetlons. ~The~!MXU will also~'have~ari ;intern®I ~an~tenna: ~ Theehousing must :have the option of. beings wall: ~ ~ ~ ounted~ •or mounted. in:'an 'und"erg.round~ meter :box. Any special : ~ ~ ounting. - .' . ~ hardware should .be supplied •with~ tle~ MXU~. :.The..enclosure will .provide ,protection. for 'the electronic- ~ ~ ~ ~ ponents•and'wire,connectlons:and:becapatile~of being~su ~ .~ ~ ersed:in_a~water filled meter~~box without damage. ~ . ~ • ~ ~ ~ - The ~hal~es of• the .MXU~ enclosure will ~be~ secured by ~rneans~.of a~ ~ ~ ~ per resistant locking screw ~ . so~ that the •enclosure •cannot .be ~opened° 'by non-City persennel.: The ~inte ~ ~ 81.parts •of the' MXU~ ' ' ~ .can only ~be~.acoessed' .by City. personnel: using. a manufacturer supplied field toot The field. tool • - must.not;be~oornmen~allyaveilabie. Seai~wiring~ora~ffangitile~head~seal:screwis~~nof.acceptatile. . 'The MX~U :must. have~~a field ~replaceabie battery cartridge: The. °battery...~ ~ ust be .mad'e, ~up~ of a~ • chemistry•.~ and: design•which.~is available, and~~the~ cartridge ~rnust ~be~ date=s ~ ~.ped' for ease~~of,age . ~ id'entification~ for warranty•purposes. The AAXIJ must •contain ~winng~~diagra ~ ~ :label's ~within~ fhe.°unit •te•aid' in~•and~ simplify~:installation: ,Ally wires.~must Abe ~color~~coded .and easily identifiable.. ~ ~ ~ •~ • ~~ ~ ' - ~ ~ ~Installation~~and T~ai~ning:. Complete :installation and' operating; inst ~ ~ ction~s• must ~be~~•included~ for ~ ~- `~'' ~ all:~of~the~•supplied!~h~ardware~ end'~sof~tware~~equi ; ~ ~ ent~:Preposal! must include~:any~additienal~~costs ;.. ~for:~trsining. and+~;assi'stance~te~install~and~ begin operaton~of`~#he~.MXUS°. The •vendor•~•will';al'so~ ~ . ` ~ ~~ -~ .r ~ ~ . ~inform~ ;the:• customer ~what~ !pre-installation actiuties~ ;are ;to• :be. completed, ~ and; ~ what.:su.pport '~ ~-` • :material's will~be-need'ed-•fog:the:~i'nitial'~installation~..~ ~ . ~ • . ~ ~~. ~ . ,~ ~ ~- ' ~ ~ ~ -Perfo~inance ~Wa~~antie;:. ~In~. •eualuafi~ng~'bid •submittals,~ warranty cxive~rage.~ will •be •considered: ~ , . • Th~e~,vendor••shall'~te required to-~state~~its warranty°~and%r guarantee:policy ~withr;respeit to~~each~ - . . • ~ iitern~ . ~of' proposed; equipment: .•~~~ ~ e: procedurre~ for~-•su ~ ~ ;'itting~ 'wa ~'~ ~ ~' ~clairns~ must:: also ~be• , ~~ As a~ ~m'ini"~ ~ ~um~, the' electronics shall. bQ~ warranted~`for.~one (1.) .year from ~date~ of..~shipmentr :for ~ . - defects~~in~ rnatenal's an~d~ workmansF~i~ip: Battery~wa•~ ~ my shall ~be ~a~mini~~ ~ u ~ ~ of~five (5;).•years ~f~ro ~ ~ _ ~ . . date'~of factory ship ~ ~ ent. System ~Maintenance~ and' Support. ~In additi~on~ to warranty,periods,.~vend'ors~ are required: to ~supply~°info , ~ ~ ation on ~,required:~or optionai:m~ain'tenance .prog ~ , ~ s•~beyond':the warranty period :for . .. ~tioth~ :h~ardware• ~and~~.software. .Features of those .prog ~ ~ ~ s shall ~atso .be :included: with any - . ~additional~.charges such as hourly rate for ~on-site andXor. ~remote~ support. The'location::of and ~procetlures ~fer•~obtaining• such support. shall:;be stated: . ., .. . . " .SPECS ~ - .. Page 6` ~ . ~ ~ ~ ; M°arch ~2~1; 1'.996' ~ ~ . ~~•i ~~. C~OLD~'WATE~R;.METE~R 'SPiE~CIFt'.CATIONS -~Y• ~ '. ' ~. ~ •.~ ~ ~D`I.$P~LACE~MENT:TYP~E W.ITH:,E~NCO:DE~R.TYP~E•R~EM~OTES~~• ~ ~~ ~ .. . ~ - Type: , :Magnetic ~~Driue; • Sealed' ~R~egister.;: Positive Displacement Type. ~Oscillafin~.'.Piston~ only.. ~ ~ ~~. • • ~ • •5ize,. Must conform to~ American. Water•'Works Standard~C=700~•as~.most ~r:~ecently.~~ revised: . ~ ~ ~ . ' . ~ .Length. Must.~confo ~ ~ ~ ~.to American: Water Works~~.Standard C-700 gas mostrecently revised... . 'Cases:. All, ~ ~ , eters 'shall° have• ~a• non-corrosive Water 'Works ~brone• .(minimu ~ ~ 7596. copper content) outer::case~ with' a~ separate • measuring;.oh ' ~ ~ber which. can,~easily ;be~ ~removed~ from the ~case..All~ ~,efers•shall'have~~cast:on•~them~,,in raised.characters,~the~sie~anddin~ction~of•water.•flow ~: ~through~ the ~~ ~ titer: aCast ~iron~ frost °bott • ; ~ s, or' .bronze: botto ~ ~ s ~shall~ 'tie .provided on. 5/8"~ size stets. •The ~ ~ anufacfure's~ serlal° ~nu ' ~'ber . ~ ~ ust ~be,pe ~ ~ ~ anently affticed~ #o~ the ~ : ~ aincase~ to~ aid in .~ identiflcation~ and: must ~be: visible: •so :that .it cans ~be~ read ,from• ~direcNy above. the water meter.. •• • .~ . ~ ~ . . E~xtemel~ ,Bolts ~and° 'Washers.: ~ Ali` eztema4 bolts•:and~ washers .shall :be• of co ~ , • sion~ resistant ~ . ' ~ ~sl~ateriaf .and' ~b~e easily ,removed fro ~ ~ , ~the~ ~maincase.. ,Ally ~thr•.eaded~.mei'ncase•. bolt• holes:. ~ ~ ust.~be , .. . covered,, to paid; :in. re : ~ oval: of the• bolts. for .'repair. ~ . ~ .. . •must be: of~~the straight n3ading~type.~and~have~a~~full;~test,di'sl;~on~. :. °Encoded;~Register: The: register• . - ~~ ~ ~ ~~the:face.of~~the•~register. I::tsh~ail:~read''in.°cubic;~fee#, gallons ors':~ettic~.units.and;:i~e~capahle of'direct• ~ ~ , ' visuaU reading~'both~ ~at. the ',meter~:and; :6y. ~~remote..reading~•utilizing~~a visual. ~interr~ogation: ~devi'ce~ , •~• - . ~ ~ ~ ~which~'connects:~~through.~to:•the~water~,m~eter~via..a~.Touch`Padi~located~~extem~al::to:~the,~.~~ete~..Also' y ~'--R . ' '. ~ ~ the:~encoded~~regster~must•'haue~:the~,capability.~to~easily'berupgisid'edtto>.a;'feleph~one~~o~~radio..(:RF~).• ~ - ~ a-° ' L • t ... •based~•Autom~a#i'c°~Meter~R~eading;~(AMR~) system::with~outrth~e~~:n~eed:,for: the~~unnec~ssary,.'costly.:.and .,~q.~ A~ .~ • : ~ ~ ~ - :time-consu ~ ~ ingi.pr ~:' .. ss~ ~of•reprog~ • :: ~mi'ng~?o~r:replacing,;the,~register. ~~:All,~ed~uc#on,:geanng,:shall~~ • ~ ' .:~ ~ ~j ~ rm~etii~ally'..~:seal'ed~„ tamps ~; ro~of`'enclos .a permanen~y~'he. .be~~contal'ned~ ~in. ure:•made~~~of~ ~co: ~osion . . ~'~~ . ~ ~~ 'resistant; ,.material.. ~ : ~ - .:.. :ti ... • . ~.. . ... 'For:~•indoor,'i'nsfallati'ons; ~tii~e~ r~egisfer•:i's~~to ~be.:of ~on~e:~piece ~configuration~:se' ~ red:~fo"tFie~;maincase with. ;a~ ~lock~ng~ +ring, as'•;part~•~of' the: regisster.. The.~~register:~'must• ~be• •field' r~epl'ac~atile~. ~~~~•utility. ~' .~ . ~ ~ ~ - personnel• ~with~ .they .use ~~ef' .a•• :manufacturer-supplied •field' tool: The' field -fool: ~~niust: snot ;be~ ~ . • commerd~aily~ availatil'e. Seal•wiring.~or.a frangitil'e'head°:seal~:screw~~is ~nof~'acxeptable. ~ ~ ~ ~ ~ ~• • ~ 'Tlie~~~mefer regi'ster..~ shall •be: ~prouided•-with::three to ~ ~ ; inal~ -connectlons. The ~ . • ~ nection:between ~ ~ • • ~ ~ the •mefe~ ,register •and~'the outs'ide~ TouchPad :sliSll~ ~be~ acxompli'shed° with; t17.e. use• ~of only two of . . ~ ~ ~ the 'terminal• •connections.• The. •connection •between• the. • ~ ~ titer: •register :and ~the~ MIU~ shall' be • :acco~~~~ptished~with~the~~use~ofrall'three•te'~,.~inal~:oonn~e~cttions:.'The+register~sh~all..transmit':~the•:meter•~' ~ ~ ' reading and. register ~identiflcation.:number:~ directly to~ the: ~interrrogation deuice~ through the ~ . . :TouchPad::or to the ~Meter::lnte `rface: Unit• when i~nte ~ : •, =~ated~:vl8•a :telephone'~or iradio syst. , ~ ~.~ . ~ 'For~~install'ations wli~ere~.moisture~:is:~not a~ concern,, the~tenninal. conn~ecti'ons:~shali'be~,pr!otected :with . ~ ~ - a ~dust~ ~cover•.on~ •the; •regis#er,. The..~dust cover ~will'.'be .of~• a• •snap=on~ i~nflguration~-•not .requiring: • ~ ~ •screws and: Abe. equipped with seal. ~wire..h~oles for,~,security:. The 'register.. output :d'eta~ :fo , ~ ~ at ~shall~ ~ .. . , :be~ 7-bit ~AS:CIl1: ~(American:Stand'ard~.Code~for.'Info ~ ~ ~ ~ation :Interchange,).~digital, pius~ an even :parity • - . ~ ~ • .bit.. Upon:; into ~ . •,gation witli~• a, ~Touch~Pad' or. AMR,, `th:e register:•:will' .transmit .a. 4=digit .or. '6=digt~~ ~ ~ . - .. ' .:..odometer .reading.•(customer~specifed).'and. an .&digit .registeridentificationt~riumtier... This~,8.•dgit,.. . ~ ~ ~I,D~.number: ~ ~ ust:beunique:across.all:sie.~classes~and; be.free f~om~~user~motlificati'on.. The:4-digit. ~ . ~ '• . . . ~ ~or~6-digit :meter readin~g is. ~to. be i'nte~rro"gafed~ f'rom::the~ •register~.by~ drec~t.~contact.:of:the register's ~ ~ : ~ . . . : • • 5 • :SPECS• ~ ~ • ~ • . • . ~ • Page '1 • •. ~ ~ • ~ ~ March .21,.1.996 • .: . . . ~. ~ ~:odometertwheels~~to~a~~circuit~~board~ wlicla~~encodes the meter.readingto.~~theinterrogation device: ~ ." . . ., . . ~. ...Data~~is.~to~:be ,positive: true:..Tte~ registers. ASCII:;'digitai~.output:'is to Abe. ~capable.,'of~ interfacing . ~ . . • ~ ~. ~ ~ ~ .directly~~to~ an~ AMR' ' , ~ sQonder ~to: transm'it ~dete~ via cable• TV,~ telephone;; radio;.:or °power'liries':to ~; . ~ ~ - . ~~. ~ ~e•central'I~ocation.•Regfsters~using pulse~.gen~eration or.:conversion.of~pulses~to~digitaf~output ~ ~ . . are .not:;permitted: Batteries. ere•-not.:permitted: to•:power ~sny register •or MIU~ functions. . ~ : . .... r,..__._...__ .. .... ~. •OutsideTouchpad. The outside Touch'Pad~shall'tie~of~sfurdy~and~tamperproof'consfruction.'.The~ - ;main '.body of th~e~ TouchPad shall :be of` one: piece ~const ~ ~ coon. The :TouctiPad: ~shall~ be . . ~ co ~ ~ .pebble wlth the TouchGun ~of either~the ~Solid~ State •Interrogator or Visuaf'Reader.. The~~remote' . `•T.ouchPad~sf;~alLbe.:protected~fiorn•~the enui_ronment with,:waterdght seals _Tlie~.re, ~ ote~Touch:f?ad . ~ ~ ~ shall` not require 'a plug; in~ ~or• :metal: to . ~ ~ etai contact to.. complete ~a connection . with the. . ', ~Intern~gator•s TouchGun~. 'The• :meter ~idenbficabon• :numt~er arid~ ~meier•' reading data will• be ' ~ Transmitted :to• ~the~'Interrogation~ ~Device~,by ~toucning: ~tle:~;i'nterfacing: •gun. or probe .to~'the external .. .. cmier'of the ~ ~~ Vote .receptacle. The Touch'Pad~ wiil'be :provided. with two• to ~ , ~ ~inal. connections Ito . accept the. two-conductor•:cable~ which connects it with the. meter register. The. remote Touch~Pad; ~ . • ~ will have `provisions to •cover~ and •seaf the mounting screws•to~ prevent• , ,.paring. The TouchPad~ • shall Abe: ~warranted~ for. a~ full ten .years. ~ ~ ~ '. ~ ~ .. . .. .. ~ ~ Measuring Chamber... The ~measuring~.charriber shall be a~•suitable synbietic~ poy ~ ~ er and shall . not: ~be cast ~as~ ~parC •of :th~e• maincase. All.. pi'ston~ assemblies shall'. be ~interchangeable• 'in - all measuring .chamber assemblies •of the. same size. The measuring• cha ~ ~'ber.piston• •shall~ operate ~ ~ . . ~ against a replaceatile~ control 'roller .allowi~ng~ for repair ~~to~ A~W~1NA. standards. The• . ~ ~ easunn~g: ~ . • _ ~ . ~ .. ~charn'ber control:. ~ ~'ller~ shall: ~rotete on .a stainless steel: ~pin.,.to ,praiide ~added~.strength~,, wear and ~ . • ~ corrosion: ~•resistan'ce. There•"sh~all~ 'tie an' ~ ~elastomeric.~ seal- ~or~~ ~seals~ ~t~etween~ measured 'and . - ~ ~.unmeasured'water:.;preventing;:leaka9e;ar~ound~'the:~„easuring el'ement.' ~ .~ ~ ~ • ~ - ~~~ ' . :. ~Magnetic~ Coupling:. Th~e.a ~ ~ oton• of~•th'e ~piston~ wily be~~ tfan~s ~ ~ ~itted:'to°~th~e-~sealed~:register ~thrrougli~ ~ ~• ~ ~ .. "' .. ~ ~ . the•~use of a~~magnetic~•coupling:• . ~s • ~ ~ ~ ~ ' ~ ~ ~ ' ' ~~Sti~diners: -All~~meters~:must'be.;provided~~~with••~a,corresion.•resistant strainer; wfth~ an. effecbue. •~ .. . ~ straining. ~~are~a• ~af~:l'east .tw(ce~ .the ~~bore •diam~eter•.wh~ich. can .be. easily .removed 'f'rorn• :the meter ~ - • • •~ ~. ~. ~'withoutr the~:~~:~ titer ~itself':tieing; disconnected f~, ~ ~~ ~ • the••pipeline: ~ ~ ~ ~ ~~ . ~ .... ; .Change Gears: ~ Change~• gears . ' III ~ . • ~t::be ~allowed~ ~to calibrates the . ~ ~ eter::.All ,registers ~ofya• •particular•registrabon~.and+~meter, ~size~~shall ~l~e~'identical and •completely.~:interchangeatile.• ~. " . • Accuracy ,ends ~Flead~ Loss Tests:. Meters ~sh~aliconform- to current .AWWA. ~C-700; current ~ ~ . . ~•revisi'on~, test flows, head ~loss,.~and accuracy~standards: ~ .. •Pressuce~ Capability: •Meters~ shall operate 'up ~to~.a~ working~:pressure of~ ~1•S0~•pounds :per.square inch,•without'leakage~or~dam~age•to~:any~parts.The~accuracy•shall~not:be'affec4ed~wh~en~.operating - atthis.pressure~due~to~;possible~distortion:~Accuracyshalf not°be~~affected~by.variat'ions in~•pressure. ' - ~ up to• 1~50•,psi.. ~ • , , Performance Warranties. ~ln evaluating.:proposals, warranty coverage will °lie consd'ered~..All' ~ . • ~ 'tiidder5 afe~ ~required• ~to~:sub ~ ~ it~ thei'r. most .current=~n~atiorially~ ,putili'shed warranty~~statements for ~ . water°~meter main~cases, ~regsters •and~measuring~ chambers: . Shipment: Verifications..A statistically .controlled.sarnple •of each meter shipment will ~be:~tested .~~ , .. ~ ;by the•~utillty to ensure.~each~ shipment meets the~~utiliiy~ perfo~rmance:~and materi~als° speciflcafions. ~ . SPECS.. .. .. _ .' Page. 8~ . ~ . . ~. .. .. .. March 2.1 ~ 1,996 ~ . . Production. Experience..~'.M~ariufactu~er:shall~have at•least 5 ~_years~:of`production.expe~ience.with~ - ~ ~ ~~~ ~. ~all~.sizes:.of mete~rs~quotetl; Also,•manufacturers.mustkave at least 5 years of ~eicperience~.with:the~ . ~ , . ~ :~ type. of: registers for~.all meter•types .quoted.. ~. ~. ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ -Shipment.lnspecti~on. The~•su.pplied ~materlals will~•be .subject -to inspection •by• the City... ~The~ - ~ ~ ~-~~ ~~-~'::purpose:~of the-inspection °is :to;in'sure ~that~•each' shipm~ent:meets~th~e~ perfonnan~ce-and•'materials-~~ -~-- ~ :-~- ~- -~ - ~~ • •requirements.. ~ .~_ ~ ~ . • - ~ ~• - ~ - . ~. • ~ Availabl'e Meter Sizes.. The meters •proposed must be ~avail'able. in a full~;product ~Itne of sizes . •ranging from•:5/8"~ to 1~6". ~ ~ . • - .~ ~ ~ ~ . . ~Field~ •Proven: The,proposed~ model must be~ field pnwen, ~ ~ ~, ~ ~ - AAanufacturer's Statement.: A .manufacturer's •statement of the composition ~of ~the~ supplied materials.°shall 'a ~.: ~ , ~ pany:tlie~:proposal.. All materials :shall::be ~nsw and unused: ~ . Warranties ~and~ Service:: 1~: ~ ~,he'vendor shall•'be. •required :to. state its wa , , . iy and/or guarantee policy with~~r:.espect fo~ • each:-item. of~ proposed equip. ~ ent. The ;procedures.for •sub ~ ~'ittin~g warranty claims. must al'so~.be~,provided ~ ~ ~ ~ ~ ~ ~ ~ ~ . . ~ ~ _ ~ . 2. ~ The°~full~~c~st ~of service,.:if~~required~„ for~~esch~ item ~of.~,proposed ~equipment~.must:be• stated.. • ~ . ~ ~ ~ -The: cyst;ef:;se~niice~~agreern~ents •orcontracts,~,, cif avail'abl'e; ~ ~ ust~:be„stated: The: vendor: must . ~ : ~'. . .~ '. :agree to:~:guarantee~`:tlie. cost~~of~•service:~for~~a~~penod~ of ~one:~year:followin~g_the-expiration, of ... ~ ~ : -~thie~ wa ~ , . nty. period: ~ .. ~ .. ~ • . . • . ~• ~ .. . ~... .:~.~ • • ~ ~ ~ .~ ~ 3.:.' ~ ? ~he~~location..of~~the,.nearest.~servii:e:•cen'ter;,~hou'rs~•of'~operation~,, and;auerage•:repair:time+for . ~ : ~ ~ . . ~~ ~ each .item; proposed::m~ust.~b~e; stated::All;hardware.:seruice:;poliaes: must be ~clearly.:stated: ~ . ~~ ' :. ~ .. Tiie•~availability,.~~of ~on-situ °h:s ~ ~ ware:•supp~ort•~~and° service~~must .be ~explafned•: ~ ~ ~ ~ . ~ ~ ' ~. ~• . •. ~ 4. ~ •Due~~to~the~ Cit~a's ~need~ to.,process~~wate'r ~consu ~ ~ ption•~data;~on:~a continuing,:basi's ~and~:th~e~ .~ . • ~ . ~ ~ . -City's ~cete ; ~ ~1n~ation not to..stock, ~~";reserve" :equipment, ~the~ vendor•''must•~agree~~:to•.prouid'e . . "Ioaner".~r:.epl'acement~~equip ~ ~ ent •should~~~any:se~rvc~. ~be~ •required. ~ ~ . ~ ~ ~~ ~ • . 5. ~• A ~sarnple form: of any proposed: senrioe~ agreements:shall:'be•;provided: •6. The vendor's~.policyregarding. software~•warranties~ shall•'be cleariy:stated:~ ' 7.. ~ ~ The ~policies.•and ~cosls .assoaated with• s~oftware.modifications and :technical support shall . abe stated. The:procedures :and, names, -addresses'and telephone numbers of software •support personnel. shall be provi~ded~ and, updated by :the• vendor ~on.~,a• consnui'ng basis. ~User~T~aintng.and .Education. It:shall: be~~the.~responsibility: of~the~~vendor~to~~provide~~a complete on-site training. •program~:for.~#he~ City's•.staff. This ~program• is ~intended• fo fully familiar:'ie~ staff'with~ the operation ~of. •all aspects :of' ee hardware. ~and~~software~ ~wlicl ;is to,~•be. provided. The: ~tiidder ~shall'.state the~~proposed' format.~of .such •a training~•pn~gra ~ ~',~the ~numbe~ of~ hours •of~ initial on-site . :support: to beprovided, as~ well. as the' recommended schedule:~of follow-up visits.. The vendor shall~~also state •its.~ dourly rate ~~for.on-site and/or rernote~ support, which: may be~ ~requi:red~:by the- -. .. ~ ~ ~ City. The .location •and. pnx~dures fer'obtaining,such•svpport 'shall 'be •stated:: ~ ~ • .~ SPECS. ~ . ~ .. -Page. 9 .. ~ ... .. .. .March 21, ~ 1996 " .. ~ ~ ~ • '.- . ~ .. . .. ...._ .. '. :, .J • .~ ~ N~r • ~ .. •~ 'SPECS . .. ~ Page •10' • • 'March 21,.1996. ~ • . ~ ~ • • ~ .=SP:E:CIFI~CATI.:ON~S •FOR ;CO~LD• WATER..:M~ETER• ~INSTALLATI:O:N- SERVtC.E~$•: ~ . ~ ~ ~ ~ ~ . . Customer I'n'forrriati~on List: The :City will~provide the contractor with. a~ customer infotrnation list. ~ ~ ~' . ~ This listwill~includa~cwstomern~arne, address,:ezisting~metecdata~,:and~~account number,,ari~d•such . ~ • . ~ ~ ~. ~ ~ other ~information~ as: deemed•~appropriate ~by~ the City. ~ ~ ~ ~ ~ ~ .~. ~ . 'Record ~of•:li~atallation. Theecontractor will. fu ~ ~ i'sh .a. record. ~of''the installation, that includes the- . ~ ~- ~ , iden~flcation~ of~~th~einstaller, ~dete~~of:installation;,~new• meter~data ~such~•asmete~~siie; meter serial ~ . ~. number,, .unique~.nurn~ber., •and location. of the.'remete; final reading, on the' old meter;. and. other . . •information. ~as quired~ by th~e• City. The recQrd~ shall'be~ in.:e~-form as prescribed"bythe City. . Electronic •O•ption...~ The customer .lists and° recon^Is of i~nstall'ation. •shall: ~be~ handled via ~an ` ~ electroni'c~ .database. supplied by' the contracfor..This option :is advantageous. ~as data, entry can ~. be~•ellminated quality control can~•be irnproved;.and~the~statws of.the~lnstalls~can be ~moriitored.~on • ~an ongoing basis. ~ ~ ~ ~ ~ ~ ~ ~ . Code Compliance.•• ~lnstalladon. work shall• :be ~completed~~ in .strict complian~oe~ with the • ~. ~manufacturet+s ~specifica~ons. The ~insfallation~ also will co.. ply with alf applicable.:plumbing, • ~ • . building;.and~electncal'~cxides: Cleansed plumbers~shal4be~used~where.~pi'urnbing~work~~i's. required ~~ ~ . ~ to~~complete ~the~~iristallation~. ~ ~ ~ ~ ~ . :Meter•• ~Installati'on Site:. When ~:an~ ~existing~ meter is to be .replaced as.part of• this ;project, the ~~ , . ~repl'acement meter ~wlll~ ~be ~installed~ ~in: the same place ~as the ~e~cisting~ ~ ~ afar. Alf meters :shall :be. . ~ ~ ~. ~positioned~;ln a~'horiontal plane for.•opti~~ ~ um~~perfo ~ ~ ~ ance••and sealed; to.•prevent5.famperin~g.. All .. . . ~ ~ • `~ • ~ ~~~oints.:sh~alGtb~e~;I.esk•;tighf.,.If+~the.~meter.i~nstallation~ ~i's~•,problern-same,. the. terms: ~noted~:below~.shall. , ~ _. . • ~ `apply.. ~F'urther:•.:alfi •problerns~~will~~be.~ ~resolve~d~.in~. a ~manner:~.that~~resfores. ,the ~customer's• wafer • ~ . •servlce~;as: •quckly~~as~:is;~possitile:.- ~ . ~ ~ : ~ ~~ ~ ~ ~ • : ~ ~ ~ ~, ~ : ~ ~ ~ . . ~• '. ~ .:a1. ~The~:confractor••.shall; ;pro ~ ~ ptly.~ notify th~e~ ~City's~.~project supervisor ifdefective; ~pfum~birig. ~is ~~ , .' . ~ ~ . •~ ~ .found; ~th~at ,prevents.~a ~safe~;meter~~replacement:::lf. ~fhe=;City~ concurs, the. ~instail~ation: ~shall~,be • . ~ ~. ... ypostponed; until~.repars> are"' , ~ ads:.: ... .. ~ . - ~ . ~ . . ~ .... ~ . . ~ 2: ~ If` theCity"inst~ ~ ~ cts~ thecontractor ~to~ proceed'with. the.: "replacement :an'd' damage occurs; the• . • ~ ~ ~ ~ ~ ~ contractor sh~all..repair alt. ~da ..age and •oomplete~ the; install'ation:: ~ The C~iiy will •pay ~the~ oont~ractor •an~.agreed ,upon~:fee :for: ~Iabor,an~dreimburse tle~.total~•cosf of~'all° mate~nals. ~ . - .. - ~ ' ~ ~ ~3: ~ If the ~alve•~inside~:of the.premises~-cannot be .shut off, the service can be ~frozen~ or shut off ... ~ . ~ •to~ pe ~ ~ .'i"t the valve •te ~be: replaced: ~ . ' ~ . 4. .Freeing shelf ~b~e -accomplished :with the ruse: of.' ~carb~on~ ~diozide. freeze packs or ~d~ry• ~ice~ •or _ ~. ~ a. ce ~ ~ menial freezing~ agent. Any, other ~ ~ ~ sans ~of, •freezing. must ~be~ apprrnred':in~ advance . ~ . :by the City. I'f;. in~~the .process, flooding occurs, :the contractor ~alone~ shall be responsible •for . • . . .. 'the damage: ~ - ~ ~ ~ . ~ _ •Meter ~~Storage. and 'Transit. AII~ meters; ~~both~ new •and old,• shall •be protected: fro ~ ~ ::heat..and: ". • '. - direct surilighf ;during; storage•~and •transit:pno~ to~:insfall'ation~. and: alter re ~ ~ oval~.~ To~~ensure•~a safe ~ ~ . :and' sanitary rneter..change; the mai~n• case connedions: •of:•`all~ ~ ,~~ etas ~"siall~ be capped, with . • ~ .: ~ . ~standard~-pl'as~c•~pl'ugs. ~d~unng storage :and trarisif. ~ .. ~ . ~ ~ . ~~ ~ ~ ~ .Meter Sealing: After: installation; ally meters slieilUbe sealed ~ the ;installer with• sealin~g~ wire and ` • ~;slu,"gs or ~plas#ic tiarids: and seals. ~ ~ ~. . ~ ~ ~ ~ ~ ~ ' ~ ~ ~ :. ' ~ .~~ .. ~SPECS~ ~ = Page.•1`1 ~ .: ~ ~.~ ~~ M~arcli'•2.1, 1996 ~ ~ - .~ . ' ~ •' °Remote:lnstallatiori:'~~~In acxounts;.that.require:a metho~d~of reading viva TouchPad,•tle=remofe . ~ meter:reading:device:shall:be•installed~in:adherencewith~~therfollowin~gconditforis. The:seconda~ry~ ' considerations will only apply after conditions.:.#1•-#3 •haue :been •satisfied. ~ . - 1. • ~ Placed•in~ a'logical.and easily•accessible location on:the,outside of~the building. ~ - ~ - 2. The-device is to ~tre mounted on or very •near th®~f~ront• of ttie pfeniise,'48"~ =~ 60" from: the - .ground. - ~ ,' ~ . 3. - When possible,=two.~o~ more devices~of ne_Igliboring_prernises should' •be • mounted: •in • . • . ~ common areas sum as. a ~shared':dnueway~ so~that. the .devices can be read in an efficient manner. 4 •. - `•~ :, . 4... ~~Seoondaryconsideratfons..include selection. of a site~•near~other. utility devices. ~5: Selection of a'site that does: not require crossing .a fence for accessing the device: '6: Selection •of.,a site that avoids anji~ obstiuc#ions~~such ~as. shrubs, flower beds,. etc. . 1 , The •placement of the ~rernote~ device. is arr 'important aspect• of this 'project. Deviation fro ~ ; • ~th~is~ .: standard ~ ~ usf ~be approved ~by the City's ,project supervisor .prior to installation: • The remote device shall•.be securely fastened to~ an outside walt•~of the :property with stainless steel screws ~~provd'ed~;by.th~e~installer. ~ ~ ~ ~ ~ ~.. ~ .. - 'Remote Cable. The connection~.b~etween~the rneter~and'remote.:device-w.ill:be.•by~a:~3~-conductor - - . ~22~-gauge' copper. ~(,preferred).,:or, alu ~ ~:inum~:~cable~~~provi'ded' Eby •tte~ contractor.: Tle -cable- ~will~ be~ ~ . ~~• ; '~installed~•with;~minim~a6distu:~~ance•~t.•;~exis~ng.property.in•,as.inconspicuous~~m~anner•as~is;practical: .. The .installed. cable ~sh~al4 ~n~ot be -an :obstacle :or ~h~azard• •to~ .customer~•safety. ~ ~ The~:cable.:shall ::be~ ~~'~~' ,.~ securely fastene~d~~with:~~appr~ed~~~fasteners ~so~.•as•#o~:elirninate.~saggi~ng:. ~Apprmied.~fasteners•for. ~ • .• exter~tor~.use{,include Tyton,~~Nail~Cllp'NC~=5:::(0)~~and~•impex%Alled:Cabl'e:.Clips •DS~~3%~1~6.::All~~inteiior cabfe~:should'~be ~attach~ed~ to~~pipes~ when'::prac#ical with •wire~'~es~•or any •otlier clips: approved''by~the=. r~. ~ ~ '~w' City. 'In: an urifinisled~ basement, the- cable: shall:'be installed :above ~th~e~:base~•of~ the: •floor:joi~sts, ~ ~ ~ `'~ An: extra foot:'.of~ catile~shall -be: wrapped. ~a ~. ~ un~d~ the •meter: or~~coiled..by.tti'e meter: The: ~drill~~hole . "' ' • , will•'tie slightly"angled upwards; f`. ~ ~ ~ ~outsfde~ to ~in; to :prevent-water ~ ~ Hoff ~into~ the basement #rom• ~ ~ ~ ~ -• Y the outside:. Any opening around; the. dYlll' hole through the wall' of:the pre ~ ~ ises wii4 be filled''with~ . •~ ~ . silicone• caulk ~on. ~the~-inside and •outside.. The~.i'ristall'ec• ~sh~ail• ~cleanup•the.:prernises .to~ the :safisfaction~~of~•the cusforner. ~ ~ ~ . • - J •Supply~of Material's.. The~successfu6vendorshall tie responsible for;provfdtng all'the ~approved~ installation materials i~nciuding meters,,. cable, sealing wires and' slugs, fasteners; sealing: items, and` screws..~• An~ adequate: supply of Installation.:rnaterial's: shall be~ ~availatile at,all ti~rnes.. . •The vendor shall.: b~e .responsitile for all •matenals unifi .installation 'has been accepted ~by .the Ciiy. ~ ~~ Prior'to installation, ~no.: ~ ~ ateri~al's' will be stored.~on Ciiy property: ~ ~ - ~lualifications of••Installers. The installe~rs~shall:tie~~thoroughly trained ~in~#he•reyuired work and .present..a •neat and professional appearance. •Additlonally; in 'view •of..the City's e ~ ~ ph~asis~ on positive Gusto ~ ~ er relations, the. installer•must be a~person: wh~ose~ background'iridicates that they . can'be trusted to~ •perform unsupervised• work on •private ~propert)i. ~ . The •contractor sli~all .furnish- the .Gity~ with• a ~list..of the •narnes of proposed~:installeis and otti~er . ~ ~~ ~ . . ~.tiackgro'und information as may •be~ requi:red. The City ~reserves~~tFie.right to~:pFevent:the ~hiring;of' ~ ~ . SPECS ~ 'Page 12. ~ . ~ ~ . ~ March 21, 1996 ,• ~ :: ; • ~ • -~::a ~-propose~d~~:•in-staller.• ~~and• may requir'e~ that 'th~e~• .Police ~Department~ .conduct a~• •.f~ackground • . ~ • • • .,. .. .. ~, ~ inuestigatfon-~on~~any•installer. ~ ~ .. ~ ~ ~ ~ . • Further, ~•the .'Ciiy 'will' 'conduct ~:a• training session to `instruct ~,the~ 'in'stallers in.~the• :procedural . - - • ~:requirements of the project.. The~~contractor. shall :rnake;.all' installers available for 'tills training ~. ~ • . ~ ~ - -:- - -~.:sessiori: °No':installer-:sh~all~be~=allowed~to~wo~rk.on•:the-project-withoutfl~rst-attending~~the•training •= -~ ~~~ ' - - . ~ session'. .. .. . :Electrical Continuity... To~prevent.acdtlental electrocution .of the installer, an• electrical•.groun~d •~ - -connection ~shall`be`setacross the meter'prior-fo~ re ~ ~ dal of-the old^mete~r•~I:f~any=spark: `ocxurs . . during, or..after•.the• meter~installation, 'the properly owner should be~ informed imrnediately~ of the ~ ~ • ' • • • • - possible hazardous situation. ~ . ~ ~ Salvage of Existi'n'g ~Metsks. All •rnatedals. cemoved~ as' .part Hof thisproject .shali+ ~becorne the • ~ ~ - - • properly :of the City:. Material's~.shslP ~indude~ ~ezisting.~meters•, 'reading' devices, register~heads, and ' ~~ . ~ ' ~cab~les: • The~'re ~ ~ oved•~materials will;'be~~deliyered ~to'.the City's :M:uniap~al''Service Center, ~63fi 38th - . '- .Avenue N':E..,~~Colu, ~ bia Heights: ~ ~ ~ . ~ ~ . . ~ - •Raco~d: ~of :Removed: M'aterials:~' At the: tirrie~•of~ removal. _from•.the~ custorner's• property;: the. meter • . . , • ~ • ' - ~ ~ or :register ~head~~shall: ~be• tagged for;identification•.. • ~ ~ . ~ ~ ~ . ; .. . 'Leak Testing. ~After.th~e ~instaliation•:is~~co ~ ~.pieted~, the contractor shall i~m ~ , ediately~°repair all ,leaks„• anddefects: Tiie:,foll'owing•st~ps shall. ~be taken: - ~ ~ - : :: ' . ' - : ' • . : ., . ~ ~ • ~ ~ ~1.. •AII~ valves :opened to•ctieck~~for "leaks, ~ • ~ ~• : .ya •~~: . -. 2:, •Verify•that '~th~e'•~rneter. •regisfer~:pis.::fun~ctonirig•~properhi-• and that ;the.'~meter .and ~:plumbirig~,• . ~ • •• ~ "~"~ . : p. ~ ~ .. • ' ~ ~ .connections•'do not :leak. .. •.. . • . ~ .. ' ~ . :. - . = . • :Firtler, =it~ shall; ~be.,presumed that ~~any. ?leaks: within' 10 ~~feet •of•th~e: water meter•,reported~ •ay ,the ... • =.~ ` ~~ ~ . ~ ~custome~•within ~30~.days after:;completion of~~~the ins#allation'•work;are:ffe result of_#h~e~i~nstallati'on! ' ~ ~ ~ • . ~. ,immed~ately:. ~ ••No• .edditional~ ~ ~ . Tfie:.:contractoc shall . ~repai~• the' °I'eak~-.and •con~ect ~~ any~• damages ' ~ ~ ~ . recei~ed• for ~~this'_~repai~ ~~work.. This ~term~ shall not apply to .Peaks; or,~:other •~ • -~ ~ ~ . ~ compensation ~sh~ali :b~e ~ . . • >~ . ~ ~ • ;pre=existing 'conditionsnoted "by :the•~in~staller ~dur'in~g; the' replacement. ; • ~ ?• • ~ LocaL~Phone.~Number~and'•Office. ~~The,contracfor sh~atl'•operafe from~~and.,maintain e~~local::project • - ~ ':office equip~ped~:with, ~a~ Misted 'telephone number and staffed as ~requfred~ •to•~.re~oefve: tel.'eph~one~ - ~ inquiries: The contractor must be available :foc emergency 'work 24:h~ours~ .a .day.;,.seven days; a• . .- .. 'week.. ~ ~ ~ ,' . . • . • :.Acceptance' •of • Work.. ~ ~The~ ,meter installations: 'will' :be' tested by~ City •personnel~ for proper ~ . • ~ 'operation: -inspections •of~.interior ~work• will~'te~.done~-randomly. Any metering; syste ~ ~ found' to ~be• ~ The,cost•of~.any~con~ections sh~all:~be. .defecfive~:n' any way~shall,~be.~corrected~~by~•the~contractor. ..• ~ ~ ~ , . . ~ : ~ . :paid: by the.contractor.. - - • • ~ .• ~To•.ensure~.quality control,. ~the•.following ;perfo ~ ~ ~ ance :cr'ife~la~ wil4:be used: : • •~ ~ ~ ~ ~ . •, ~~ ••1~. ~.Du.ring~the~first~montFiof'i'nstallation'wor'k~,~the'total.nurn~berof~~installati~ons:rejecte~d:by'the'City. . ~ cannot .exceed ten ,percent, ~(1~0%)', of :the number. inspected' ~in..any'one week..:. • ~ ' . • .:2. After~the'first month, of installation work,.the total:number of.installations.~rejected~•by the~City.'~ , ~ ':~ :cannot exceed-five (5°~)' of'~the number inspected:°i'n any' one'-week; ~ : • : •: ~. • ~ . • • . :SPECS ' . ' .. ,-Page b3' ~ ~ ~ M'arch' 21;.19.96 . ' ~• ~ ~~I.f.~~the•percen#age~~of ~rejections~•eiiceeds:the alnountsspecified ~atioue,.the ~cont~ractor shall.,pay:the° ~ ~ . ' , ~ . ~ . City $1:0.00 for ~each~.~an~d:'.every''installation~~~the City•rejected during; that palticular-week.' This'- ~ , ~ _ ~' ~ • ciage.is for the ~•extra~•`inspection :costs: ~, All~:such ~ ch~arges.:shall. ~be.•detiited 'fro ; ~ •,;the •moli~ies~.due •" ~ - ,~ . ~:to'theNcoritractor: •~ ... .. ~. : ' ~ ~ .. ' . '.. ~ . , ~ . ~ . : .~ _~ .. r ... .•- ~ • . .. .. .- - _~ ' ~ • _ .. ._;iderrtification.:of.tnstailer,:.The:installer. ~and:field• supenrisors:of the_c_o_ntractor shall tie_identifed ...... ~ . . . ~~ tii~e.:follewing: . ~ 1.. ~ U~nifo ~ ~ ~ s~ which: consist of ";pants;..s.:hirt •and; ~when~ :necessary, outerwear..pro~ided• `by the ~. frnn4mn~n~ n~ tho..inc#~'llor ' ~ ~ ~ • • 2: •An identification badge ~wo "~ ~ in. a~ ~oonspicuous~manner~at all tilnes.• The ~badge~ shall have :the • ~ •narne. and' photograph. of the •installer ~aad •the words, ~"Cofurnbia ~Heiglits Water. Meter _ ~ .'Replacement Project". ~ ' 3. AI6 vehicles used .Inus# ~~be. clearly Identified, on both. front door ~,pan~el's with ,the words, "Columbia Heights Water'Meter• ~Repl'acelnent..ProjecY':. 4... 'The~.selected~ vendor .shall: ~provid'e ite ~ ~ s specified' in. #2 and: #3. .. Work • Hours. Attelnpts• to'schedule ~an :installation ands the •installation • work itselfshall 'be . between 8:00 ~a:m.~ and ~sunset~ seven days .a week ~with~ the .following exceptions:: ~ . .:. ~ ~ ~ " 1,, , A'n~ appointment ~colnrneli~ced 'before suns.'et~•Inay 'be' ~, ~~ plated..: ~ ~ .. ' ~ ~ ~ ~ ~ • ~~~ • 2-. Ari~:appointlnent may .be •sclieduled' before 8:00 a~: ~ ~ .with: the customers• approval. • ".. Pre=Approval: of ~N'otification ~~Efforts:. 'In~ •all• .service.. areas,. the~~ City.of ~Colurntiia' Heights ' .~ ~ e ~ ~ phasizes ~ an..approach' 'of ~positive~ •customer•;relatlons.. ~To• ~ensure~.~that ~#his, pro)ecf. ;grope ~ ,' ~~ •• ~ . . ~, •~ ~ ~ ~ ~ -attends"•to~'~cusfom~er` relations, "the.:City. ~wiii•~approue.:both the: general;•and~ i'ndiuidu~al: ~n~otificaton. anaferials• .and; any' other. written :iterms..supplied~ to: th'e~ custolners..All matenal's• ;provided' to the. ~ , , • . ~customers~ must. in~ciud'e~'the~ telephone.number: ~of~'the~contractor,::.Additi~onally~,.~under~no'condition ' •~ ~ wilt ~any~imateli8ls .be. left. in:•an obflusive location: ~ ~ . ~. ~ : ' • . General Notification:. The.contractor.shall:~provide.all'.affected~ custorners~.witii: ~a~ general.•wltten. ~ . announce ~ ~ ant :about the "installation ;progra ~ ~ , ~and~ .be ~respolisible. for :individual, •notification::of, • ~ ' Gusto ~ ~ ers~.~and: for making. appointments. ~ The ~genefal: announcement :shell be distributed ,prior . . . ~ ~ ~ 'to cornmenang the individual ~notiflcation of •aisto~~ ~ ers: ~ ~ ~ • ~Ilndi~iduaf Notification of..Custom~ers: ,Each customer shali'be •contacted~ a ~minimuln. of three tiln~es~ ~to• a ~ ~ nge for :the installation: ~At .least one ~of• ttre contacts will •be by ~w.ritten notification: . •All.•a~ntact •with customers. 'shall 'be done .in a~ ~courteous• and: ~professional.~~manner ~during~ •I;easonable: ~hours~.. Reasonable ~hours• are 'considered ~to• be no ~ ~ ~ of waking..hours. ~ ~~ . ~ The three :Gusto ~ ~ er contacts. shall .be oolnpleted::by' 'the deadline for that district.: One week ` following the ;deadline, the contractor will, fumisli tle~ Ciiy with .a~.li'st .of~ customers for which~..the ~• .installations. •have not been completed. This ~ record shall' ~be~'in a..forlnat ,prescribed .~ the Ciiy: . .' .~ " ~ . TheCity •may ~cho~ose ~to co : ~ plete~ the Tnstatlations'for these Gusto ; ~ ~er:s itself' or •may schedule ~an. .. .appointment. for• the ;contractor. ~ ~i~f the. City.' co ~ ~.pletes •the~ installation itself;; th~e~ contractor will• ~~. •~receive~ no~' payment :whatsoever~'for this customer.:.: ~ ....~ ~ . ~, "' ~ ' . ~ ' ~ . '. SPECS • :. •. ~ • ~ ~ ..Page .1'4 . • ~ ' . " . ••March.:2~1; 1996• •.. ~ - ~ :Contact:~with :Customer: ; An' adult.:occup~antrof~,#h~e ~•propertji~•shall.•consent .in .writiF,ig••~to •the ~ ~ . ~~ . ' ~. ~~ '~ •f ~ ' ~ installation::pno~~ fo~ 'th~e:'in~staller entering;. the..~,prernise: and; zany •work .being •undertaken~.. • ~ The ' ~ ~ . . • -~ . - ~ contractor;shall°~:firstadvise:th~e•adult,~occupantof`.the~~required~worklocation:of:~'11IIIUs/MXUs~wires~: ~• :•~ ~ ~. . •. ~ ~ and' remote;. etc: ~~ .Also; the adult~~occupant~~shall`~be~~'a~dvised.:th~at the ~installaton will•:necesslfate.~ ~ . : . - ~ ~ • ~• :~ .an.•nterruption~ of tlie:water~~service. ~ .The ~matter:slall~.bereferred to. the City's :project. supervisor - =- ~~-~ .r ~ ~ - ;if: ~~written~~consent cannot;tie•~otitained:•. ~ - ~ ~ , ---~ -- ... ~ . - - -.- .. . _ . ~ _ . _-.-- _ -- _ . _... _ _. _ .:... _ _ . •. :Customer Complaint.. The contractor shall~design~ate-~a~ representa~ve~to meet with'the property. • . •owner.if~there ~is':a.•di,'sagreement regarding'the installation services: •Installation.~servtces.'includ'e . the I'oca#i'on ~of,the~MI~UsIMXUs;,running-of-the-cable; cleanup~of-the^si#e; etc: Any~custome~r • . .complaint ~siiall: be~.reviewed~ by ~the~ City.:and~ the~.contractors fieldsupervisor in~ the .presenoe~~df . ~.- ~ :the prope~rly~ .owner. The. co ~ ~ plaint shall .be ~tesolved~.to the satisfaction of the-Eity ~and~ the. ~~ ~ . property' owner. ~ ~.,~•:'e decision ~of~ the °City ~regarding~ the complaint shall be ~fi~nal. The: remedial work shal~'be :pro ~ ~ •p~y~ .perfo ~ : ~ ed: - .: :.' : ~. ~SPECS. ~ :~ ~ .. .. ~ ~. .Aage~1.5~ . ..... ~. ~ M.arch'21,.1996 ..: -.' . .. ~ ~, ~ - ~ • ~ .. I ~ ~ , . .. ., .. .. ~ ~ ~SPEC~IFI.CATI.ON:S~ +FO;R:~'THE,: ~ .. ~ .. .~ • "'~•:r.. : ~ . ~ ~ . ~ ~ ~- AU~: ~~OMATfC~,M~ETER'.:R~EAD'IN;G:":SYSTEM~ . ~ ~ ~ • . . ~ . ~~ ~~ . J ~ ' ~ -.. .~ ' ~~. ~'.M'O.B~tLE:':RA'D:10 ~~1/EI1CLE• TR~A:NS:CEIVE~R;'U~NIT,(VXU) ~ • " ' . " ~ ... -. - ~ ~ ~ : ~ ~Genefal: ~ They ~~foiloiniing'~spe~cifications-~~describes. the-requirements;'for.~.a; :radio-based •automatic ~ ~ . ' . • ~ ~•cneter~•reading~ system as ~it, relates to•th'e•~m~obile:•rado.,~Vehicle Tfansceiuer--• ~~:nitr~(,VXU)~ ~If meters . ~ ~ ~ ~ .an~ci%r"other equip ~ : ent::are~~~induded.•in .the. ~proposal~:or ~tiid;, :thatmaterial ~will~ :tie• covered under. ~ • ' a_se.•parafe specificatl_on..~ ~. ~Radio•S.ystem~ ~Requirorriants.. The• .radio AMR' ~system~ •must .have. the ability to read, meters ~ . ." . ~ equipped with absolute encoder •registers~ using either a~ handheld .or ~motiile ;interrogation .unit: ~ ~ ~ ~ . . 'The encoder, ~regisfers. will~'be~~connected ~to a -meter:interfaoe unit (MXU.) that.will~~.prouide the ~radio~ . ~ link fro ~ : the ~ ~ ~ ~ete~ to~ the. interrogation• •device: • ~ •The~ ~redio AMR system will •utiliie .a • true two-way (interrogate. ands .respond)~~ communication. ~ ~ . ~. ~ . ~:protocoi that•~enhances~ system integrity~.and~~reifabilit)r.. . ~ ~U.pon~ completion: ef~ .the ~meter~ reading: route;.'the: m®ter :reading; ~data• fro ~:, the ~~V'.XU~ wills ~be ~down'loaded via •a~'PC with, fadio AMR ~softwere.. The:~radi~o~~AMR; software- will::prepare,:and~•fo:: ~~at "" . ~ the ~ :: ete~r. ~ieading~ data 'for' the~;pnnting ~of~~~selecfed'management:reports and ~th~e~ transfer ~of~ the ~ • ~• ~ ~ ~rneter "reading~~data~:to: the billing:software:•for~ customer ~in~oicing~. ~ ~ ~ ~ " ...~ .. ~YXU l3~aaic~ Functions: The: N^XU'•:is, .considered the. com~plete:~package~ .thaf will;perrnit~~the: ~City~... ~ " ~ ~ '• . ~~ ~ • .~ " to~ ~read~!mete~s: ~by.,using; :any°•veh~icle.•in~'the: ~City's~ ~fleet:~Yia! ~radio..sign~als:. The ~co ~~~ plete~'VXU~ . ~ ~ ~ . • : • ..: :package;. as •a::minimum; ;will~~includ'e: the;:foll'owing~.~ .~ ~ ~ • . ':.:. . ,• : •• w _ . ~.. . • . . '~ -~ ~~ .~.~ ~ . ~=1~.. ;A!laptop::computer•connecte~d°to~.the;~'°.~U~~~with'thercapabilifyrIto::handle.;:,,.ultiple~readirigrof`iradio- ~ ~~" , . .. ~ ~ ~ ~ equi'pped~:m®ters~~and ~th~e~~storage.:of 'mete: r~eadin~g~~data~~ - • .• ~~~ . r • ; ~ ' .. ~ ~ ,.~ ~ ~" ~ ~ ~ ~ ~ ' ~_ :'2: •. VX ~.::radokoperati'ng~ ~software~ .. : ~ . - ~ ~ ~ .:. . ~ ~ : ~ ~ ~ • ~ • . ~ : . ~ ~ . . ~-3: A~ magnetic. mount °antenna~•:that .connects: to: ~the° ~VXU~ for~~optimal~~radie~ ~reading~ ~perform~ance . 4. ~A~ ~power,cable..•capatile~~of :pluggng~~lnto :a ~ci'garette~ IigFiter #o :power, the~VXU~ ~ "~ • ~5: Applicable~~conn~e~cfor•cables~ for the•:cempu#er`and:~VXU ~canying::case• for,all'~VX+U' equip ~: ~ent ~~ . ~ . • The•~ VXU'~will' ~have~ the capability ~to~ ~colle~ct and' store• ; ~ : eter~~readings~~ ~at .any' time :on: the ~ ~ : afar ~... :reading :route: v1a~ :radio~~t ~ : s ~ Fission with: zany. ~ rneter~.equipped ~with~ ~an~ encode'r' and :MXU... ~ ~. .~ The VXU will send~~an,.alert~signal:to:.a.'MXU:•connected~to~a~~meterfitted~with•.an~encoder~register•: ~ . Upon • ~ .receipt of•the alert. the ~MXU! will transmit "the ~ ~: efe~r reading~data~. to the ~VXU!...~ Once ~these~ • ~ ~d'ata~ are received •and~'if .alf:pa.: ,: eters.~arevalid°. in'. the. meter reading, message; :tFie~ VX ~' •:will, . .~' ~ •. . ~. ~acknowledge~ the•:MXU' that ~~these~•data~~we~re. valitl~ ~and~;permit-the•'MXU~ to ; ~ .~ ~~i'nto ~a• power~down. . . ' ~~ ~ ode. The VXU~ .will•~b~e~~.atile~,to ~handle• mul~ple• readings.:fro ~.~ ~ .MXU's;~si ~ ~ ultaneously~. ~ . ", .. " " ~ The~• VXU~ ~software~ :will'periodically transfer ~the~ meter ~readi'ng~ data'to: ~the~:hard~ ~dnve~~of ~the~ •wxU ~ ~ ~ " " . ~. ~co: ~;puter.to ~maintai~n.•already ~read~~: ~ eters~•in. case:~of;power'~fail'ure:. ~ The VXU~~compu"terwil4~also .. . - ~ ~~ 'ha~e~its :own battery: ~in: case .:of' ~vefiicle~ power ~system:;failurre.. ~ ~. ~ • . ~ " ~ , . • • ~ . _ ... . • :SPECS . '.Page 17' ... :March 2:1; .1996 ~ . - ~ ' • The VXU• will ~provi'tle::the capatiifity°~to~~read! the~~MXUs.~fn •either:aYgeographic•~m~ode nor. ,blind,: ~ ~ ode:. . ~ ~ ~ . G~eogfaph'i'c+mode:being.~the~~atiility~~to~~alert:and'~reoeive transmission :for~a~.specific'MXU~:or group ~ •. - ~of:~"pacified MXU:s~ ~ ~I~m the ~tilind~;mode;.the: WXU'willbe~~able ~#o•.alert~and~~receiueatran~srnission,.f~ ~ •m: : ~ -- " . • ~ ,any .MX ~" within :ran•Qe~ of~ the ~:alertf:§ignal' •sim~ultane~ously.. . ~ • ~ ~ ~ - - • ~~ •The'VXU'shalt,.al'so~have~the•capatiility'fo~•add``ress°MXUs~ona~wildcard~~alertbasis:~'The:~wild:card _ :~ ~ ~ viiill~'tie: oper`ato~r controlled ~f`ro ~ ;::the ~.. ~ <U... ~ .. -- - - - _ - . - - • ' ; ....- - - -~-~ -~ . - ~ - - .. - ~ .-- ~; - - - - - .. .. . • The VXU~,. i'n .conJun~c~tion. ,with! the:'MXU., will°have the, ~capatiility ~of utiliing~.a•~ reading cycle ~code~ • ~. • • _ .within. the ~transmission.:protocol:• The reading: cyde~. code :is City=controlled and, ~changes~ with ~ ~ ~ . . ~ ~ each ,reading;°cyde. Oncre an .MXU':has been succxessfuly ~interrogated~ ~end~ powered down~tusing a~ specific, ~re~adi'ng cycle code ;parameter:, ~the::MXU~ wlll~ snot alert again: ,until the.code ~is~ changed. ' F.or optimu ~ ~.; performance, :the ~VXU~ will have~~lhe capability to~.analyze noise~levels: of applicable ' • ~ ~RF channels :in the area and select the opti ~ ~ urn :frequency for the ~MXU~ to~ transmit.. ~I't will, then • i ~ •cornmand~~through.:the alert signal•to the:MXU' what,frequency "to #ransrnit the meter reading back . • to. the VXU: ~ ~ .. ~ _ . - ~:he VX~U~ shall'be..atile to #uncti~on. either. with or without .a : ~ ~ eter reading route. With a reading . :route,. the~•VXU• will•'be able to ~read'•the.~meters in ~either~~biind~ ~or~geograph~ic reading mode ~and• . . post the ,readings, to~ the ,proper account .through .the. ruse of :the. ~MXU' •and~ ~encoder• register .' identification :nu ~ ~~ber. Without a:re~ading;~route; the VXU will~~b~e:.abl'e to~ reaa~:the~° ~ ~ eters in. either • •• • ~ 'tilind~•or geographic ~reading~~mode.. The: VX ~'. will retain themeter: ~readings•for laterposting~~to~tle• ,' ~ . ~ ~ `.billing..~software~ Eby ~ ~ ~ atcfiingFwith ~the~.properaccount th~rough• th~e~;use~ of. the ~MXU~ and:•encoder~ . .register. ~iden~fication~ number.. • . - ~ • ~ ~ • . ~ ~ • . i. ~ _ .. .. . ~ ~ ~ ~ ~ ~Th~e.~~VXIJ~;software. will :have•~~the:~capability~~to ~addresss~MX~Us yin;:conjun~tion~~with~~~tiie:±MX~`~' class ~ ~ - ~' . ~ . • •code••option: ~~The ~class~-code ~b~eing~ an~.option~al!iCity-defined code:,pro~gramm~ed• into •the~ ~MXU~.~for • ~ , :. ~ ~ ~ . •. "VXU:~Data~•T;ransfer, Th~e~VXU~~will~~be:.atil'e~to~s#ore:~the~~,~~eter~reading:data~.•eitheron,the~hard~disk.. ~ . • ~ ~ . ~of~~the'laptop~~comp~ter~~or~on~•a•~diskette~•of-;the~~~ • ~~pute~r.,disk~dri~e:. !I'f~stored.,en~:the~computer~hard• ~• ~ ~ ~ . . ~. . ~ ~.. ~•~d~riue;,~the~ ;metes 'readin'g ~ data wilU ~be ~able~ to• •be~ t ~.. ~ sferred~ ~to'the computer ~interfacing~:to the •. • ~ : ,' - ~tiillin~g•software~~through•flle~:transfer~fo~a,•diskette: ~,'he:VX~.~~•~computerwilC~alsohave,~the~~capability • • to~ ~be~ directly, 1i~n'ked •~to the~'interfacing. ~co ~, puter~.for ,computer to~ .computes. transfer: The VXU • • •computer wilt have :a. program ~ ~ able baud, rate. capabiNty~.for: .the: ~co ~ ~ pater transfer: ~ . ~ : 'VXU'Power~Ftequi"r'.ements~., `The:VXU:will`be~.powered~~from.~ttie~any~veh~cle ih~the~Ciiy's fl'eet~th~at • ~ • ',has a 12wolt ;power syste ~ ~ ~.~ The; VXU• ~cornputer ~wilP ~have~ its gown banery #or.•backup~ in. case of :. ~ . . ~ ~ • vehicle system, failure. The~.badw,p~~battery will ~tie~~able to•~operate:the VXU. ,computer :for :at least. .. .. two, (2)~;hours~ with: a :fully ch~arged~battery.. ~ • ~ ~ ~ • . • • ~ VXU~ Navigation, System. The VXU' will' :provide .for ~an~ ~ ~ ~i ~ n ~ navigation. system. •The.~VX~U " ~ . de"sign. will °pe ~ ~ ~'it~ a co ~ ~ me ~ ~~ialy' available G'PS ..receiver. to ~be~ •interfaced.:to the VXU~ ~via~ an ~~ . ' ~RS.232~ link. ~ . . ~ . ~ ~ - ~ .. ' • ~ ~ ~ FCC lRegulatfons., All:equipment.must com.plywith:cu ~ ~ent.~Federal Comrnuncations.Co ~ ~ ~ ~ fission ~ . . ~ - .:(FCCi).~requirements~, wh'ich,in~ctude!prope~r:labeling~of~~the~MXU°. The~Biddei.must'have.supporting~ . • . • ~do~cu~~ ~ entati.on. available. ~upon~ ~request~'to~ verify compliance... ~ ~ ~ ~ - . ~~ . • ~F'requency/Modulation. The VXU ~will~.;:operate ~on~ ~the~ ~95'6~ MHz. chan.n~el~:for..the~ purposes.of • - •. •:.. ~aferting:the• ~M~XU in• ~a~•°lioensed :rnod'e.: ~I;t will utll(ie~ AM~ ,modulation, for' the •al'ert~~ton~e: ~ .• ~ ~ • . : . ' ~ • ,SPECS- •~ .• .~ • Page ~1~8. .. ~ .: - . .. .March 21=.:19.96 .. ~ . FCC License:. 'The vendor- will be .responsible for assisting the City :in~~ob#aining any required • ~ license from -the FCC for operation of the equipment: ~Carrying~ Case. The VXU will be supplied with a portable carrying case to permit easy storage and .transportability of -the VXU as one unit: The carrying case must be able to store all components of the.VXU. package. required~for vehicle meter reading. via radio AMR. Installation and Training.- Complete-installation and operating instructions will be included for all of the supplied hardware and software equipment. Proposal must -include any additional costs for training and assistance to install and begin operation of the VXU and operating. software. The vendor will also inform the customer of what pre=installation activities are to be completed and what support materials will be needed for the initial installation. Performance Warranties. In evaluating bid submittals; warranty coverage-will be considered. Thevendor shall be required .to state 'its warranty and/or guarantee .policy with respect to each item of ;proposed• equipment. The procedure for submitting. warranty claims must also be provided. System Maintenance and' Support. In .addition to initial warranty,penods, vendors are required. -- - - - -- to supply ~infomration on required or optional maintenance .programs beyond the warranty .period #or both. hardware and-software: Features of those programs shall also ~be included with• any additional ch-arges such as an hourly-rate for on-site and/or remote support. The location of and procedures for obtaining such support shall be stated. - •SPECS Page 19 March 21, 1996 =~ ~ SPECIFICATIONS FOFi COMPLETE AMR INTEGRATION. SO'FTWAR~E - • •. .The software must tie of modular design that .allows -the City to integrate-all.`types~ of meter - ~ reading systems consisting of~ TouchRead, ~ PhonRead, and .RadioRead "from a single softtnrare platform: The~~intent- of the City of Columbia- Heights is #o complefely~ automate tlie~ reading~~an.d billing process while only needing to operate from a single communications bridge connecting the meter reading system 'functions and the City's computeriied~ billing system. A complete demonstration of the-software will be required by those vendors selected by the City after the initial review offhe submitted proposal-s. The successful proposal must show compatibility with the City of Columbia Heights' existing billing software. 'Data exchange must use existing billing system file transfer.protocols. The software must be compatible with existing water meters March 21;1996 ... =' ~ ~ ~ . ~ . LEASElPURCHASE SPECIFICATIONS ~Pcoposal Format. A. responding lease cornpany~ should supply the following information: Equipment Cost: To be,specified~in~the financing~bid-or in conjunction with vendor's equipment .bid.. ~ - - - APR. Annual ,percentage rate. Payment Structure. Number of.payments and when they are payable (e.g. 36 monthly payments with the first: payment due upon delivery). Payment Amount. The total ~payrnent amount broken out~by principle and-interest portions. Total of All: Payments. The total. amount due over the term of the lease. Payment Factor: The payment multiplier used ~to calculate the:payment. This factor will be used if the lease amount changes. - - - Additional ~:Fees/Expenses. .Lessors should specify any other fees. which a Lessee will. be -~ required to ,pay.. The. Lessee .should- look for Lessors offering, the lowest total cost. Escrow Structure. An escrow account may be required .should: theproject require ,progress _ payments- over :a ~.pe~nod ~of time. ~ Lessors .should- specify fees associatedwith. escrow account ~establishment:~as .well :as the'procedure by which '-funds are disbursed. . ~ Additional °Info~mation: The ~potental~ :leasing ~ company will: be -.required. -to .supply sample . ~ contracts and payment schedules. Additionally, ~the~ leasing company should p~o~ide information describing its ~expenence inother uniquequalifications. which demonstrate :service .provisions. 'SPECS ~ ~ ~ Page 23 ~ - - ~ ~ March 2~T,;:i°°9.96 C®MPY.ETE AMR INTEGRATI®N S®~'TWARE The Sensus STARS software is of modular design which will allow the utility to integrate all types of meter reading systems consisting of TouchRead, RadioRead and PhonRead from a single software platform. STARS software completely automates the reading and billing process while only needing to operate from a single communications bridge connecting the meter reading system functions and the utility's computerized billing system The STARS software is fully compatible with the City's existing billing software ;~w~~r~ STARS 1VIANAGEIV~NT REP®RTS The following reports are produced by the Sensus Technologies STARS software. They deal only with the route management and reading of the water meters. Water billing reports will still be handled by the Business Records Corp. (BRC) utility billing software. 1Vlaster Route Report Lists all activity performed in completing a Route, including the readings taken, Notecodes entered, and / or questions answered by the Meter Reader. The entries consist of: the Account number; Meter ID number; date and time of entry; the reading; the Meter type or if the entry is a note, an answer to a question, or a bad reading; the elapsed time in hours and minutes since the last reading; and the address of the Account. A (+) listed before a Meter ID, indicates that it is a NonRoute Meter. When an (e) is listed before a reading, it will be exempted from the Export File when LAST is selected in either the Pass Readings to Export File field for the Fixed or Variable formats, or the Export Last _ Digits field for the TAABS format. For more information on these fields see Section 6.4. Note: nth long Account numbers and addresses, a 1.1Z column printer may be needed to print the entire address. Any adjustments in the fields must be modified in the Edit Report Types Screen. For more information on this screen, see Section ~ 8. c Appendix B -Page 2 Sensus Technologies AutoRead System Master Route Sorted Sequentially Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 ACCT # ID # DATE TIME READ METER ELPS DDRESS 1071100 02707139 1213 15:55 0442 ECR-RR 00:00 4555 AUHAY DR 1071150 02887972 1213 15:56 0121 Manual 00:01 4550 AUHAY DR 1071150 02887972 1213 15:56 0151 Manual 00:00 4550 AUHAY DR 1071600 02826725 1213 15:57 0207 ECR RR 00:01 4560 AUHAY DR 1071600 02826725 1213 15:57 Ques. 00:00 4560 ALIHAY DR 1072010 02879000 1213 16:00 0392 Manual 00:03 ~ 4562 AUHAY DR 1072800 02726931 1213 16:02 0325 ECR-RR 00:02 4568 AUHAY DR 1072800 02726931 1213 16:02 Note ~ 00:00 4568 AUHAY DR 1073000 02698042 1213 16:06 0099 ECR-RR 00:04 4565 HOLLISTE **************** +? 1213 16:06 e 7 Bad 00:00 **************** +? 1213 16:06 ? Bad 00:00 1073500 02033354 1213 16:06 0658 ECR-TR 00:00 4575 AUHAY DR 1074500 02884701 1213 16:07 02?1 Malfnc 00:01 4574 AUHAY DR 1076000 02945010 1213 16:09 .0322 ECR-TR 00:02 4578 AUHAY DR 1077000 02938602 1213 16:16 0021 ECR-RR 00:07 4593 HOLLISTE 1077000 02938602 1213 16:16 Ques. 00:00 4593 HOLLISTE 1078000 03084326 1213 16:17 0215 ECR-RR 00:01 4589 AUHAY DR 1078050 02933181 1213 16:18 a 0524 ~ Manual 00:01 4597 HOLLISTE 1078050 02933181 1213 16:18 OS24 Manual 00:00 4597 HOLLISTE **************** +02666518 1213 16:34 0275 .ECR-TR 00:16 **************** +013?8303 1213 16:34 080? ~ Malfnc 00:00 1079545 02497695 1213 16:36 OS 10 ECR-TR 00:02 4575 NUECES D 1079564 01530856 1213 16:39 0346 ECR RR 00:03 4568 NUECES D 1079564 01530856 1213 16:39 Note 00:00 4568 NUECES D ***********'**** +02511230 1213 16:41 0295 ECR-TR 00:02 **************** +02511230 1213 16:41 Note 00:00 1079577 01525789 1213 16:41 0343 Manual 00:00 4559 NUECES D I079S85 02355799. 1213 16:42. 029865 ECR RR 00:01 4555 NLJECES D 1079588 02908998 1213 16:43 0314 Manual 00:01 4554 NUECES D 1079604 02909965 1213 16:45 0520 ECR RR 00:02 4542 NUECES D 1079604 ~ 02909965 1213 16:45 ~ Ques. 00:00 4542 NUECES D 1079605 02933161 1213. 16:51 0437 ECR-RR 00:06 4543 NUECES D 1079608 02933313 1ZI3 16:52 e0372 ECR-RR 00:01 4538 NUECES D 1079608 02933313 1213 16:52 0372 ECR-RR 00:00 4538 NUECES D A METER ID prcceded try a '+' indicates a non-route meter A READING preceded by an'e' will be exempted from the export 5le.when 7.AST' is selected Appendix B • Page 3 itoute Statistical Summary Report Lists statistical data for Meter Reading activity on a Route. The information listed includes the total number of reads (this total includes multiple reads, answered questions, and if configured as such, Notecodes /malfunctions) the total number of unread Meters, the average time between readings, and the longest time between readings. This report also lists the Meter type(s) on the Route and the number and percentage of total reads taken from each Meter type(s). SI: 001 Route: Sensus Technologies AutoRead System Route Statistical Summary Report Date: 12/13/93 Page 1 SSI001 Total Reads Taken: ~ ~ 27 Total Unread Meters: 1~5 . Average Time Between Reads: 2.2 minutes Longest Time Between Reads: 16.0 minutes Breakdown by Meter Types Meter Type. Number % of Total Reads ECR-TR 5 19.2 ECR-RR 12~ 46.2 Manual 7 23.1 Notes 3 ---- Questions 3 11.5 Malfunctions 2 ---- Bad Rds 2 ---- C~ Appendix B -Page 4 Ro~nte Note Report Lists each Notecode'a Meter Reader enters for a Route. This report also lists the Account number, Meter ID number, date and time of entry, and the address of the Account. If a Meter reading has also been entered for an Account, then an asterisk (*) will appear to the left of the Notecode. Sensus Technologies AutoRead System Route Note Sorted Sequentially , Report Date: 12/13/93 Page 1 SSI: 001 ~ Route: SSI001 ACCT # ID # DATE ~ TIME ~ NOTE ADDRESS 1072800 02726931 1213 16:02 *House vacant 4568 AURA 1079564 01530856 1213 16:39 *Dog 4568 NUEC **************** 02511230 1213 16:41 *House vacant ---------- A note preceded by an'*' indicates a reading was also entered Appendix B -Page 5 High / ]Low Exception Report Lists the readings taken on the Route that exceed the expected High /Low Limit range. This range is loaded with the Route Information and stored in the Reading Device as a reference for each Account. Each exception reading is listed with the Account Number, Meter ID number, time of reading, reading, range expected, Meter type, and the address. An asterisk (*) appearing with the reading in the printed report means a second reading of the same Meter was within the High /Low Limit and that no special action is required. If the Route File supplied by the Billing System does not contain High /Low data, the report will not be printed. SI: 001 ACCT # Sensus Technologies AutoRead System High/Low Exception Sorted by Account ID Report Date: 12/13/93 Page 1 ~ Route: SSI001 ID # TIME READ EXPECTED METER DDRESS 1071100 02707139 15:55 0442 00420-00440 ECR-RR 4555 AITHAY DR 1071150 02887972 15:56 0121 *001 S 1-00201 Manual 4550 AUHAY DR. 1073500 02033354 16:06 0658 ~ 00598-00644 ECR-TR 4575 AUHAY DR. 1079588 02908998 16:43 0314 00350-00491 Manual 4554 NUECES DR A reading preceded by an '*' indicates a valid reading was entered e ~. Appendix B -Page 6 t Non Read Exception Report Lists all Meters assigned to the Route, but not read. If the Notecode Read Increment Counter is turned on and a Notecode entry is entered for the Meter as an explanation, STARS considers the Meter read and will not include it in this report. Unread Meters are listed by Account Number, along with the Meter ID number and the Account address. The Meters contained in the Non Read Exception Report comprise a file of unread Meters. These can be reassigned to a Route through the Move /Split Record function in the Process Routes Screen. For more information about this function, refer to Section(s) 8.2, page 12, 8.4, page 12, and / or 8.6, page 12, depending on the protocol used by the Utility. Sensus Technologies AutoRead System Non Read Exception Sorted by Account ID Report Date: 12/13/93 Page 1 I SSI: 001 Route: SSI001 AC T # ID # ~ ADDRESS 1070000 02441256 4557 AUHAY DR. 1071200 02890306 4556 AUHAY DR 1071400 ~ _ 02663026 4558 AUHAY DR 1072000 02741390 4555 HOLLISTER AVE. 1072100 02844550 4564 AUHAY DR 1072150 02844175 4566 AUHAY DR 1074000 02935705 4575 HOLLISTER AVE. 1074400 02911763 4572 AUHAY DR. 1075000 02935050 4585 HOLLISTER AVE. 1076500 ~ 02923864 4580 AUHAY DR 1078100 02948418 4597 HOLLISTER AVE. 1078787 02448848 4555 ATASCADERO DR. 1079000 ~ 02848839 4585 AUHAY DR. 1079500 02925767 302 ARROYO RD. 1079508 02948499 314 ARROYO RD. C Appendix B -Page 7 Non Htoute Exception Report Lists readings taken from Non Route Meters (Meters not listed in the Route Information STARS loaded to the Reading Device for the Route). This could occur when a Meter has been installed, but a new customer Account has not yet been established. The report lists the Account ID, Meter ID number, date and time of the reading, the reading, the Meter type, and the text of any Notecode entered. Note: If an Account number is not known for a particular Meter, the unknown Meters will be listed sequentially and the Account number field in the report will contain a series of (*). If STARS can f:nd the Meter~ID in its database, it will list the correct Account number in the report Senses Technologies AutoRead System Non Route Exception Sorted by Meter ID Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 ACCT # ID # DATE TIME READ METER ~ NOTE **************** 013?8303 1213 16:34 080? Malfnc **************** 02511230 1213 16:41 0295 ECR-TR **************** 02511230 1213 16:41 ~ ------ Note House vacant **************** 02666518 1213 16:34 0275 ECR-TR **************** ? 1213 16:06 ? Bad **************** ? 1213 16:06 ? Bad E Appendix B -Page 8 1Vlanuafl Read Exception Repoa~t ~_. Lists the readings that were taken manually instead of being read by an automatic read protocol. The entries include the Account Number, the Meter ID number, date and time of the reading, the reading; and the address. SI: 001 ACCT # Sensus Technologies AutoRead System Manual Read Exception Sorted by Account ID Report Date: 12/13/93 Page 1 Route: SSI001 ID # DATE TIlVIE READ ADDRESS 1071150 02887972 1213 15:56 0121 4550 ALTHAY DR. 1071150 02887972 1213 15:56 0151 4550 AUHAY DR. 1072010 02879000 1213 16:00 0392 4562 AIJHAY DR. 1078050 02933181 1213 16:18 0524 4597 HOLLISTER 1078050 02933181 1213 ~ 16:18 0524 4597 HOLLISTER 1079577 01525789 1213 16:41 0343 4559..NUECES DR. 1079588 02908998 1213 16:43 0314 4554 NUECES DR. Appendix B -Page 9 1Vdultiple Htead lEzception Report Lists Meters on a Route that were read more than once. The entries include: the Account number; Meter ID number; date and time of the reading; the reading; the Meter type or if the entry is a Notecode, a bad read, or an answer to a question; and the address of the Account. Sensus Technologies AutoRead System Multiple Read Exception Sorted by Account ID Report Date: 12/13/93 Page 1 SSI: 001 ~ ~ Route: SSI001 ACCT # ID # DATE TIME READ METER ADDRESS **************** ? . 1213 16:06 ? Bad **************** ? 1213 16:06 ? Bad 1078050 02933181 1213 16:18 0524 Manual 4597 HOLLISTER AVE. 1078050 02933181 1213 16:18 0524 Manual 4597 HOLLISTER AVE. 1079608 02933313 1213 16:52 0372 ECR-RR 4538 NUECES DR. 1079608 ~ 02933313 1213 16:52 0372 ECR-RR 4538 NUECES DR. c Appendix B -Page 10 Questaon Report Lists questions that were asked of the Meter Reader and the response. This report only lists Meters which have answered questions. Meters with unanswered questions do not appear in any report. Included in the report is the Account Number, Meter ID number, 'the time, the question asked, the Meter Reader's response, and the address. A question preceded by an asterisk (*) indicates that a reading was also entered for this Account. SI: 001 A T # oute: ID # Sensus Technologies AutoRead System Question Sorted by Account ID Report Date: 12/13/93 Page 1 SSI001 TIME TIN ANSWER DDRESS 1071600 02826725 15:57 *WI~RE IS METER LEFT SD 4560 AUHAY 1077000 02938602 16:16 *I$ HOUSE OCCUPIED? Y 4593 HOLLIS 1079604 02909965 16:45 *HOW MANY METERS? 2 4542 NUECES A question preceded by an'*' indicates a reading was also entered Appendix B -Page 11 1Vdarked H..ocateon HYeport Contains the Account Number, the Meter ID number, and the address of Accounts that the Meter Reader has marked. A Meter may be marked for repairs, investigation of leaks by the Utility, or a survey ofpre-defined conditions encountered by the Meter Reader. Sensus Technologies AutoRead System Marked Location Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 ACCT # ID # ADDRESS 1070000 02441256 4557 AUHAY DR. 1078787 02448848 4555 ATASCADERO DR 1079508 02948499 314 ARROYO RD. C Appendix B -Page 12 Register 1Vlisareatch Report C Contains Accounts, for which the reading was taken in a manner inconsistent with the register type indicated in the S~'Al[tS Route File. For example, if the Route File Record contains a TouchRead System Electronic Register Type Code and the reading was actually taken manually, the Account Number would be included in the Register Mismatch Report, along with the Meter ID number, date and time of the reading, the reading, Register Type Code of the expected register, Register Type Code of the actual register read (manual), and address of the Account. SI: 001 ACCT # Sensus Technologies AutoRead System Register Mismatch Sorted by Account ID Report Date: 12/13/93 Page 1 Route: SSI001 ~ ID # DATE TIME READ EXPECTED ACTUAL ADDRESS 1071150 02887972 1213 15:56 0121 ECR-TR Manuai 4550 AUH 1071150 02887972 1213 15:56 0151 ECR-TR Manual 4550 AUH 1072010 ~ 02879000 1213 16:00 0392 ECR-RR . Manual 4562 AUH 1076000 02945010 1213 16:09 0322 ECR-TR ECR-RR 4578 AUH 1079577 01525789 1213 16:41 0343 ECR-TR Manual 4559 NUE Appendix B -Page 13 Register 1Vdalfunction Report If STAfltS detects evidence of a malfunctioning electronic register(s) when it processes the Meter Reading Data from each Reading Device, and the Read Increments Counter is turned on, it will generate a Register Malfunction Report. The entries in this report include the Account number, Meter ID, date and time of the reading, the reading, Meter type, and the address. This report is printed automatically by STARS only in the case of a malfunctioning register, and is not included on the Report Configuration Screen. Sensus Technologies AutoRead System Register Malfunction . Sorted by Meter ID Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 * * * * * ** * ** * * * * * * 013?8303 1213 16:34 080? Malfnc --------------------- 1074500 02884701 1213 16:07 02?1 Malfnc 4574 AUHAY DR. c Appendix B -Page 14 A1VdR IID//1Vleter ID 1Vlisinatch Hteport Lists the Accounts for which the Reading Device /Meter Interface Device ID (AMR) is not the same as the one the Meter Reader was expected to take a reading from. (The expected AMR ID is contained in the Import File.) This report contains the Account number, Meter ID, the actual AMR Interface ID, the expected AMR Interface ID, and the address of the Account. Sensus Technologies AutoRead System AMR ID/Meter ID Mismatch Sorted by Account ID Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 ACCT # ID # AMR EXPECTED ADDRESS 1077000 02938602 1991 1815 4593 HOLLISTER AVE. 1077000 02938602 1991 1815 4593 HOLLISTER AVE. 1079537 01388303 None 2098 4581 NiJBCES DR. 1079585 02355799 1815 1991 4555 NUECES DR. Appendix B -Page 15 A1VIR 1Vdaster Route Report Lists all activity performed in completing a Route including the readings.taken, Notecodes entered, and / or questions answered by the Meter Reader. The entries consist of the Account number; Meter ID number; the AMR Interface ID; date and time of entry; the Meter type or if the entry is a Notecode, answer to a question or a bad read; and the elapsed time in hours and minutes since the last reading. Note: f~th long Account numbers and addresses, a 132-column printer may be needed to print the entire address Any adjustments in the fields must be modified in the Edit Report Types Screen. For more information on this screen, see~Section 6.~ Appendix B -Page 16 Sensus SI: 001 Route: SSI001 ACCT # ID # Technologies AutoRead System AMR Master Route Sorted by Account ID Report Date: 12/13/93 Page 1 AMR DATE TIME READ ETER LPS *************** +? None 1213 16:06 e? Bad ~ 00:00 *************** +? None 1213 16:06 ? Bad 00:00 *************** +02666518 None 1213 16:34 0275 ~ ECR-TR 00:16 *************** +013?8303 2098 1213 16:34 080? Malfnc 00:00 * * * * * * * * * * * * * * * +02511230 None 1213 16:41 0295 ~ ECR-TR 00:02 *************** +02511230 None 1213 16:41 ------ Note 00:00 1071100 02707139 2027 1213 15:55 ~ 0442 ECR-RR 00:00 1071150 02887972 None 1213 15:56 0121 Manual 00:01 1071150 ~ 02887972 None 1213 15:56 0151 ~ Manual 00:00 1071600 02826725 1854 1213 15:57 0207 ECR-RR 00:01 1071600 02826725 1854 1213 15:57 ------ Ques. 00:00 1072010 02879000 1829 1213 16:00 0392 Manual 00:03 1072800 02726931 2034 1213 16:02 0325 ECR-RR 00:02 1072800 ~ 02726931 2034 1213 16:02 ------ Note 00:00 1073000 ~ 02698042 2048 1213 16:06 0099 ECR-RR 00:04 1073500 02033354 None ~ 1213 16:06 0658 ECR-TR 00:00 1074500 02884701 2038 1213 16:07 02?1 Malfnc 00:01 1076000 02945010 2025 1213 16:09 0322 ECR-TR 00:02 077000 ~ 02938602 1991 1213 16:16 0021 ECR-RR 00:07 1077000 02938602 1991 1213 16:16 ------ ~ Ques. ~ 00:00 1078000 03084326 1881 1213 16:17 0215 ECR-RR 00:01 1078050 02933181 None 1213 16:18 e0524 Manual 00:01 1078050 02933181 None 1213 16:18 0524 Manual 00:00 1079545 02497695 1836 1213 16:36 0510 ECR-TR 00:02 1079564 ~ 01530856 2079 1213 16:39 ~ 0346 ECR-RR 00:03 1079564 01530856 2079 1213 16:39 ------ Note 00:00 1079577 01525789 1812 1213 16:41 0343 Manual 00:00 1079585 02355799 1815 1213 16:42 029865 ECR-RR 00:01 1079588 02908998 None 1213 16:43 0314 Manual 00:01 1079604 02909965 2084 1213 16:45 0520 ECR-RR 00:02 1079604 02909965 2084 1213 16:45 ------ Ques. 00:00 1079605 02933161 ~ 1988 1213 16:51 0437 ECR-RR 00:06 1079608 02933313 1833 1213 ~ 16:52 e0372 ~ ECR-RR 00:01 1079608 02933313 1833 1213 16:52 0372 ECR-RR 00:00 A METER ID preceded by a'+' indicates anon-route meter A READING preceded try an 'e' will be exempted from the export 51e when'LAST" is selected Appendix B -Page 17 Cumulative Sucnnaaay Hteport Provides the user with a summary of the entire Meter reading session, which usually includes information for more than one (1) Route. The entries consist of the total reads taken (this total includes multiple reads, answered questions, and if configured as such, Notecodes /malfunctions), total unread Meters, average time between reads, and the longest time between reads. This report also lists the number and percentage of total reads for each Meter type accessed on the Route(s). The report also provides the user with a summary of the entire reading session of Meter Reading Data including the number of reads, the average time per read, and the Route executed by each Reading Device. Sensus Technologies AutoRead System Cumulative Summary Report Report Date: 12/13/93 Page 1 Summary of Entire Session Total Reads Taken: 6~ . Total Unread Meters: 215 Average Time Between Reads: 2.1 minutes Longest Time Between Reads: 35.0 minutes . ~ Breakdown by Meter Types Meter Type Numb er % of Total Reads ECR-TR 16 25.8 ECR-RR 28 45.2 Manual 13 20.9 Notes 6 ---- Questions 5 8.1 Malfunctions 1 ---- Bad Rds 1 ---- C Appendix B -Page 18 ~.. Sensus Technologies AutoRead System Cumulative Summary Report Report Date: 12/13/93 Page 2 Summary of Entire Down Loading Session DEVICE DEVICE AVE. TYPE ID READS TIlVIE ROUTE SSI 001 26 2.2 SSI001 SSI 003 20 2.3 WEST SSI 006 16 1.8 ~ NORTH Appendix B -Page 19 1VIXIT Status Report This report is only available for the HandHeld/RR and Vehicle/RR protocols. It provides the user with a list of the Accounts~for which any diagnostic problems with the MXU are detected. The entries in this report include the Account number, the Encoder ID number, the AMR (1VD~Ln ID, date and time of the reading, status of the MXU, and the address of the Account. The most noted status of the MXU is "Low Battery". This report is printed automatically by STARS only in the case of a MXU diagnostic problem and is not listed as a default report in Configuration Screen. . Sensus Technologies AutoRead System MXU Status Sorted by Meter ID Report Date: 12/13/93 Page 1 SSI: 001 Route: SSI001 1072800 02726931 2034 ~ 1213 ~ . 16:02 Low Battery 4568 AUHAY 1074500 ~ 02884701 2038 1213 16:07 Low Battery 4574 AUHAY ~._ C Appendix B -Page 20 NI~J CBT Log Report This report is only available for the Call-In protocol and provides the user with information about Meter Interface Unit (NIIU) call back activities. The entries in this report include the Account number, Meter ID number, the MIU ID, the Port ID, the Port, 'the Next CBT, and the reason for the call back. Sensus • CBS: 001 Route: PHONE_ ACCT # ID # Technologies AutoRead System MIU CBT Log Sorted Sequentially Report Date: 12/13/93 Page 1 O1 MILJ~ PORT ID PORT NEXT BT EASON * * * * * ** * * * * ** * 03209777 1080 1080/2 2 121493 09:51 Normal ************** ~ 0 0 0 100011000005 01930102 0002 0002/1 1 011394 10:10 Normal 100011000006 02370176 0002 0002/2 2 011394 10:10 Normal ************** 03206727 8087 8087/1 1 121493 10:02 Normal 100100000001 01184749 1091 1091/1 1 011394 11:06 Normal 100100000002 02445123 1091 1091/1 2 011394 11:06 Normal 200010000005 04347102 3501 3501/1 1 121393 11:56 Ring 230010000006 02112171 3501 3501/2 2 121393 11:56 Ring 100120000005 01000102 1002 1002/1 1 011394 11:11 Normal 100130000006 023.49176 1002 1002/2 2 011394 11:11 Normal ************** 01209747 1116 1116/1 1 121493 10:13 Normal 200010000005 04931101 9102 9102/1 1 121393 12:56 Immed 230010000006 02468174 9102 9102/2 2 121393 12:56 Immed 230110000001 03625712 4091 4091/1 1 121393 12:02 Tone 230110000002 02486141 4091 4091/2 2 121393 12:02 Tone ************** ~ 0 0 0 Appendix B -Page 21 1Vff)[IJ 1Vlaster Roaete Report This report is only available for the Call-In protocol and provides the user with a master report of all of the activities of the MIU. The entries in this field include the Account number, the Meter ID number, the MIU number, the Port ID, the Port, the Call Back . Time scheduled and the Reading taken from the Meter. A (+) listed before a Meter ID, indicates that it is a NonRoute Meter. When an (e) is listed before a reading, it will be exempted from the Export File when BAST is selected in either the Pass Readings to Export File field for the Fixed or Variable formats or the Export Last _ Digits field for the TAABS format. For more information on these fields see Section 6.4. Sensus Technologies AutoRead System MIU Master Route Sorted Sequentially Report Date: 12/13/93 Page 1 CBS: 001 Route: PHONE_O1 ACCT # ID # PORT ID PORT CALL IME EAD ~~ **************+03209777 1080 1080/2 2 121393 09:51 8248 ************** +? 0 121393 09:54 e? 100011000005 01930102 0002 0002/1 1 121393 09:59 0010 100011000006 02370176 0002 0002/2 2 121393 10:00 1402 **************+03206727 8087 8087/1 1 121393 10:02 0098 100100000001 01184749 1091 1091/1 1 121393 10:05 7324 100100000002 02445123 1091 1091/2 2 121393 10:06 303560 200010000005 04347102 3501 ~~ 3501/1 1 121393 10:56 0032 230010000006 02112171 3501 3501/2 2 121393 10:56 0689 100120000005 01000102 1002 1002/1 1 121393 10:11 9999 100130000006 02349176 1002 1002/2 2 121393 10:11 1489 **************+01209747 1116 1116/1 •• 1 121393 10:13 0135 200010000005 04231101 9102 9102/1 1 121393 10:56 0953 230010000006 02468174 9102 9102/2 2 121393 10:56 0689 230110000001 03625712 4091 4091%1 1 121393 11:02 0636 230110000002 02486141 4091 4091/1 2 121393 11:02 000491 ************** +? 0 121393 11:03 e? A METER ID preceded by a'+' indicates anon-route meter A READING preceded by an 'e' will be exempted from the export file when'LAST' is selected c Appendix B -Page 22 n~~~ GENEI2Ag. G~JAfl2AN'I`EE F®~t N~EE~'El~ INSTAg.I,A'I'I®NS WaterPro Supplies guarantees unconditionally, all of its work under this Agreement against defective workmanship for a period of one (1) year from the date of completion and acceptance of the work by the City of Columbia Heights, Minnesota. Upon written notice from the City of Columbia Heights to WaterPro Supplies Corporation of any such defect, WaterPro shall make the necessary repairs without cost to the City of Columbia Heights. Should WaterPro fail to do so promptly, the City of Columbia Heights may make such repairs at WaterPro's expense. WaterPro agrees that the performance bond obtained and given pursuant to this Agreement shall remain in effect throughout the guarantee period to insure faithful performance of this Contract provision. G-500 H ~~l~S~TT~ ~T1~1~1\T'I'~~ o General Product Coverage -- Sensus guaran tees products and parts to be free from material and workmanship defects for a period of one (1) year from date of shipment and as set forth below. o SR II® 5/8", 3/4" & 1" Meters...will be guaranteed to perform to AWWA New Meter Accuracy Standards for a period of five (5) years from date of Sensus shipment or the registration shown below, whichever occurs first. Sensus further guarantees that the SR II meter will perform to at least AWWA Repair Meter Accuracy Standards for an additional ten (10) years from date of Sensus shipment or the registration shown below, whichever occurs first: New Meter Accuracy Repair Meter Accuracy 5/8" SR II Meter 500,000 gallons 1,500,000 gallons 3/4" SR II Meter 750,000 gallons 2,250,000 gallons 1" SR II Meter 1,000,000 gallons 3,000,000 gallons a SR® 5/8", 3/4" & 1" Meters...will be guaranteed to perform to AWWA new meter accuracy standards for a period of one (1) year from date of Sensus shipment. Sensus further guarantees that the 5/8", 3/4" and 1" SR meters will perform to at least AWWA Repair Meter Accuracy Standards for an additional fourteen (14) years from date of Sensus shipment or the registration shown below, whichever occurs first: Repair Meter Accuracy 5/8" SR Meter 1,500,000 gallons 3/4" SR Meter 2,250,000 gallons 1" SR Meter 3,000,000 gallons ~~7o SR 1-1/2" & 2" Meters ...will be guaranteed to perform to AWWA New Nleter Accuracy Standards for a period of one (1) year from date of Sensus shipment. Sensus further guarantees the 1-1/2" and 2" meter will perform to at least AWWA Repair Meter Accuracy Standards for an additional nine (9) years from date of Sensus shipment or the following registration, whichever occurs first: Repair Meter Accuracy 1-1/2" SR Meter 5,000,000 gallons 2" SR Meter 8,000,000 gallons ~o Bronze Maincase ...of the SR and SR II meters will be free from defects in material and workmanship for a period of twenty-five (25) years from date of Sensus shipment. ~~~o Sensus "W" Turbo-Meters, SRII Compound Meters, Propeller Meters ... will be guaranteed to be free from defects in material and workmanship for a period of one (1) year from date of shipment. Sensus further guarantees these meters to meet AWWA new meter accuracy for a period of one (1) year from date of shipment. o Sensus Registers ..,will be guaranteed to be free from defects in material and workmanship from the date of Sensus' shipment for the periods stated below or until above repair meter accuracy registrations are surpassed, whichever occurs first: 5/8" thru 2" SR, SR II Standard register ------------------------- 25 years 5/8" thru 1" SR, SR II Generator register ------------------------ 10 years 5/8" thru 2" SR, SR II Encoder register -------------------------- 10 years 1-1/2" thru 2" SR Generator registers ---------------------------- 1 year All HSPU, IMP Contactor, R.E.R. Elec. ROFI ------- ------------ 1 year Standard, Generator and Encoder registers for: "W"Turbo, SRH Compounds and Propeller meters --------- 1 year ~? ~ ~ ~ a Interface IDevices ... will be guaranteed to be free from defects in material and workmanship from date of Sensus' shipment for the following periods: Slimline Remote Counter ----------------------------------------- 1 year Electronic TouchPad ---------------------------------------------- 10 years PhonReadTM MIU --------------------------------------------------- 1 year RadioRead,M MXU -------------------------------------------------- 1 year RadioRead MXU Batteries --------------------------------------- 5 years Act-Pak units ------------------------------------------------------- 1 year TouchRead®and AMR Reading Equipment ------------------- 1 year The Sensus Guarantee (continued) Guarantee Claims ... on meters returned to Sensus must include customer test results specified by meter serial number obtained according to AWWA standards. Test results will not be valid if meter is found to contain foreign materials. Sensus reserves the right to request meter reading record history by serial number to validate warranty claims. If customer chooses not to test a Sensus meter prior to returning it to Sensus under the performance guarantee, Sensus will repair or replace the meter, at Sensus' option after the meter has been tested by Sensus. The customer will be charged a testing fee as stated in the Sensus Meter Maintenance Program. ~o Limits of Liability ... Sensus does not guarantee any products, components or parts not manufactured by Sensus, or products which have been damaged by willful misconduct, negligence, vandalism, acts of God, excessive operating conditions or unauthorized attachments or modifications. Guarantees will be nullified if products are placed in non-recommended installation or are converted, altered or treated by other than Sensus recommended procedures, or are read by equipment not approved by Sensus. Sensus liability and customer's exclusive remedy under this guarantee is expressly limited to repair or replacement of the product at Sensus' option and conditioned upon the customer returning the products to the location designated by Sensus within the guarantee periods or limits stated herein and prepaying the freight costs both to and from such location. In no event shall Sensus be liable for costs or expenses associated with the removal or installation of guaranteed products. In no event shall Sensus be liable for special incidental, indirect or consequential damages of any kind. Incidental and consequential damages include, but are not limited to, lost revenue. In addition, damages resulting from any negligence on the part of the customer including, but not limited to the care and maintenance of Sensus products, or damages resulting from negligence regarding periodic testing of the products performance, are not covered under this guarantee. Guarantees expressed herein are applicable to water utility installations and applications and are limited to the original purchaser of the product. THIS GUARANTEE IS MADE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES OR GUARANTEES EXPRESS, IMPLIED OR STATUTORY, WITH RESPECT TO QUALITY, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. ll a87 Ave 4 J S~1 -S V S 4 P.0 Box TECHNOLOGIES. INC. Uniontown, PA 15401 Phone:l-800-638-3748 A BTR Company FIP-3M-10/94 C jNNaterwo DATA CO]LI.,ECTION DEVICES (SENSiJS #3000 SERIES SSI AND I~SSI) Warranties and Service 1. The warranty period for all Sensus electronic equipment is 1 year. Warranty service may be obtained by contacting the local authorized distributor (WaterPro). The failed equipment will be sent back to the Sensus Technologies factory in Uniontown, PA for service and loaner equipment will be arranged for. 2. The full cost of service after the warranty period is totally dependent upon the type of failure or problem that has occurred. After the normal warranty period the customer may choose to participate in the Sensus Equipment Maintenance Program (SEMP). This program is described in the attached literature. 3. The nearest service center is the Sensus factory in Uniontown, PA. The average turnaround time for most repairs is approximately one week. There are no provisions for on-site hardware repair support, all repairs are done at the factory with the exception of battery replacement which can be done by the user. 4. WaterPro is happy to provide "loaner" SSTs to all of our TouchRead customers free of charge. 5. For extended warranty service, see the sample of the SEMP program provided. 6. The STARS software is warranted for 90 days after the factory startup. After the initial warranty period Sensus will charge the City $450.00 per year for software maintenance which includes unlimited phone support and free upgrades. This fee can be waived and phone support charged on a per call basis and upgrades will be charged for. This is not reccommended and the annual support is highly reccommended. 7. Software can also be covered by the SEMP program after the warranty period and Sensus maintains a 800 number software support line. Installation and training will be conducted by factory trained personnel at the City. Up to 2 days of training is included in the STARS price and additional training is not normally needed. Additional training if needed will be $80.00/hour plus expenses with an 8 hour minimum charge. To obtain such additional training simply notify WaterPro or Sensus. Before the startup can begin, the city must complete some basic requirements. Refer to the attached list of required actions by the city to begin the startup of the system. G~: seNSUs TECNNOIOGIES.INC 450 Morth Gallatin Avenue P.O. Box 487 Uniontown. PA 15401 (412)439-7700 SENSUS EQUIPMENT MAINTENANCE PROGRAM (SEMP) WaterPro Supplies Corporation made the cost efficient decision ten months ago to purchase the Sensus Technologies TouchRead Meter Reading System. In order to help the utility control their costs, Sensus Technologies offers the Sensus Equipment Maintenance Program (SEMP) which extends the protection of the Solid State Interrogator and related equipment beyond the original one year warranty period. Equipment covered under SEMP provides for both replacement of defective parts (including batteries) and labor repairs due to normal usage. If you choose not to subscribe to SEMP, you will be billed for parts and labor at $55.00 per hour. Note that the TouchGun, PitProbe and SmartGun cable assembly are not included in the program. It was felt these devices are less subject to malfunction or damage, and the repair cost would be moderate, making the maintenance program inappropriate. Enrollment in the program may take place any time during your one year warranty period. But don't delay, your warranty expires in 60 days. A brochure, price list and SEMP contract are enclosed for your convenience. If you require additional information, please feel free to contact your local Sensus representative or call 1-800-METER-IT. ~N A member of the F3TR Group ~ ~, quipmen ain enance rogram ;'~. '.~ Model 3003-HP RF Solid State Interrogator (Hi-Power) Model 3091 SmartGun TouchGun - :~ ~_~„ ` Model 3094 SmartGun PitProbe Also Covered are: •Model 3001 & 3002 Solid State Interrogators •Mode12090 T/S SmartGun, Model 2090 V Visual Reader, •Model 2091/ 2091 P TouchRead System Adapter, Model 2092 TTR Water Meter Adaptor. ~ ~ • . • • . Return Completed Form to Enroll Equipment ^ For equipment under warranty, do you wish UTILITY NAME to be billed NOW Equipment in use at: ^ or 60 days before warranty expiration NAME STREET CITY STATE ZIP Equipment to be covered Product Model Number Serial Number If more space is needed, please attach an additional sheet Approval for participation in Sensus Equipment Maintenance Program. to this original copy. TERM INTERNAL USE ONLY Application Number Date Processed Administrator Approval SENSUS ORDER NUMBER TO UTILITY MANAGER'S SIGNATURE PRINT NAME PHONE NUMBER Mail to: Sensus Technologies, Inc., Box 487, Unlontown,PA 15401 Attention: Sensus Equipment Maintence Program Administrator Communications/ Charging System Senses Equipment IVlaintenance Program Price fast Annual Charge List Solid State Interrogator 3001, 3002, 2001 $ 568.00 Downloading/Recharging Racks 3005, 3006, 2005, 2006, 2007 108.00 SmartGun 3091,3094, 30905, 2090S 259.00 SmartGun 3092, 3093 342.00 TouchGun 3083 176.00 PitProbe 3064 207.00 Visual Reader 2090V 259.00 PitProbe Visual Reader 3090P, 2090P 259.00 TR 3 TTR Adapters 2091, 2092 76.00 ARB Adapter 2093 129.00 RF Solid State Interrogator 3003, 3004 834.00 Vehicle Transceiver Unit (VXU) 3500 1,294.00 PRICES SUBJECT TO CHANGE WITHOUT NOTICE 1/01/96 SUPERSEDES 1/01/95 Parts Prices Effective January 1, 1996 v~~ CERTIFICATE O~ INSiTI2ANCE The following document is a copy of the "Certificate of Insurance" for the installation contractor. ~l~. ~o,.vrrtanutea,/.Glz.~ acluc6e~~i G~~ic~ ~ f~ ~erriefa~ o~ .SOt`a,C~ r/F~ e:~~~.dPi ~~o~~rv 027~~ MICHAEL J. CONNOLLY SECRETARY OF STATE May 27, .1994 TO WHOM IT MAY CONCERN: I hereby certify that according to the records of this office Watert'ro Supplies Corpoaation is a domestic corporation organized on August 20, 1991, under the General Laws of the Commonwealth of Massachusetts. I further certify that there aze no proceedings presently pending under the Massachusetts General Laws Chapter 156B section 101 for said corporations dissolution; that articles of dissolution have not been filed by said corporation; that, said corporation has filed all annual reports, and paid all fees with respect to such reports, and so faz as appeazs of record said corporation has legal existence and is in good standing with this office. IN TESTIMONY of which, I have hereunto affixed the Great Seal of the Commonwealth on the date first above written. ~~~ Secretary of State :e. Certificates certifying that all taxes due and payable by the corporation have been paid or provided for are issued by the Department of Revenue. Form C.D. SW. JBM FEH 23 '96 02~60PM YOUNGDAHL COh~ANIES P.1 MusDATS WM~Yf ?n3/96 _ ROOIICit 77u CtY7U7CAT!< q 1MIU100 A• A MATTtN Of INlOtMATiON ONLY AIO ooNn(u ND laclm 1A'ON YIIR Cta77rlcA7s NolatR. 7!W CRR1'IOrICA7't ppq Ndl' ANpID. a17'ItND OR AbTlR TIQ aOYtRACt AlRO11DW tY 7'Nt PW.ICIq tRl.ov- A. L. Youll~dehl ~ Aesociela C(DMPANH~S AFFOYZDING COV~.YtAGE IOZ61 YeUo~v Circle Drive coMrANY Ln'1'~ A CNA Lwrease Miaoetonlu~ biN 53343 aosKrANY ~~ ~ CNA Insurance INB11RW1 c~o>Nr~Nlr ~p C CNA lowooce Waleryro,Yppliee Corpoalioo ao~trANY Le;~l,nl D cNw lrwreeae as~ro w. rnil swat s+. 30o so;oe MN ira ssa3s °D"r""'r E TH1e q 77) CDR17rl'TIIAT TNT lsN.IC11b Or aleullANla1 apnrAD IItLOw aAYS 1stN IFN1sO TO 77R aelURea NAN W A10rt lOR 771E tv1.IC1- rttwo INDN:ATm. 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RaT MiLURt TO MALI. ^IUaI Nd17Ci uALL IMrO~R NO OtLi0A770N Oe Cf CY OF SAVAQS IaARarnr ar ANY RINII Is!uN 7781 aoarANY. R'~ AceNa oa RtrRptNrA77YO. 6000 AlCCOI.L pRIV6 AIRNDeII=W ulwptNrwT1YR :AVAa$T+~t sssn EII)I)ER EXPERIENCE QUES~I®NNAIRE Please describe in detail your companies history and experience on all other applicable projects of this magnitude. Provide the names of the communities, any contact persons, telephone numbers, the number of installations, and /pe of installations. ., , NA.._i OF BIDDER WaterPro Supplies Corporation ADL_.~SS OF BIDDER 15801 West 78th treet, Eden Prairie, Ml~. X5344 BIDDERS METER INSTALLATION PROJECT EXPERIENCE Model of Meter Number of Type of Remote Date Customer Contact Installed Meters Installed Installation Name Name Installed Completed City of Gray Lake James Ryan Sensus SRII 1500 ECR Spring 1996 708-223-8515 RadioRead City of Savage Garry Larson Sensus SRII 3249 ECR Summer 1996 Savage, MN 447-8866 TR,RR,PR' Village of Algonquin Don Larson Sensus SR 5000 ECR ~ Start March Algo uin, IL 708-658-7613 (PhonRead); 1996 Chisago City, MN Mark Dzubay Sensus SRII 700 ECR July 1996 617-6151 RadioRead Lakeville, MN Don Volk Sensus SRII 1840 ECR May 1996 612-985-4541 (TouchRead) Western Springs, IL Bill Nelson Sensus SRII 4800 ECR ~ ONGOING (TouchRead) 1996 C.A.M.A. Ralph Kristensen Sensus SRII 500 ECR March 1996 Romeonville, IL 815-886-7300 TouchRead) Sugar Grove, IL Darrin Boyer Sensus SRII 450 ECR December 708-466-7508 Touch and Phon 1995 Mounds View, Mn Mike Ulrich Sensus SRII 3,000 ECR ~ February 784-3114 Phone and Radio 1996 Salisbury Twp., PA Michael Cotter Sensus SRII 3,300 ECR February 215-797-4000 (TouchRead 1996 Tunkhannock, PA Clay Calhoun Sensus SRII 1,020 ECR October 717-836-3493 (TouchRead) 1995 Limerick Twp., PA Tom Cordoff Sensus SRII 421 ECR ONGOING 610-948-1033 (TouchRead) 1996 Calumet City, IL Dennis Bonic Sensus SRII 13,000 ECR April 708-891-8121 (TouchRead 1996 City of Cross Plains, WI Jerry Gray Sensus SRII 1,000 ECR March 1995 608-798-4060 (PhonRead)~ City of Villa Park, IL Vydas Juskelis Sensus SRII 7,000 ECR ONGOING 708-834-8505 (PhonRead)~ 1995-96 Signature of bidder ~ , Title of Signee /'j'/~' ~~(J a~~/~ Date! NA~.~r', OF BIDDER WaterPro Sunnlies Cnrnnratinn AT~1 .__ r'.RC (1F RTT1T)FR ~ SQni wP~t 7Stth et,-PPt F~Pn Pr~iriP AAA, ,SZaa City of Rosemount, MN Mike Widstrom Sensus SRII 220 A ECR ~ v May v V 612-322-2022 and registers (TouchRead) 1994 Tamaqua Area Authority Don Matalavage Sensus SRII 3,500 ECR December Tamaqua, PA 717-668-0300 (TouchRead) 1995 City of Melrose Park, IL Ralph Tolemei Sensus SR 6,000 ECR February 708-343-4000 (TouchRead) 1996 Lehman Pike Water Steve Dewitt Sensus SRII 2,000 ECR ~ December Bushkill, PA 717-588-9329 (TouchRead) 1996 Lake in the Hills, IL Dave Gregoria Sensus SRII 1,750 ECR November 708-658-2160 (TouchRead) 1994 Rheems Water Company Angelo Tesoriero Sensus SRII 500 ECR February West Done al, PA 717-432-9292 (TouchRead) 1994 City of New Brighton, MN Margaret Egan Sensus SRII 2,400 ECR January 612-633-1533 (TouchRead) 1994 City of Rosemount, MN Mike Widstrom Sensus SRII 320 ECR December 612-322-2022 (TouchRead) 1993 City of Cottage Grove, MN Les Burshten Sensus SRII 4,542 ECR/AMR' September 612-458-2808 (TouchRead% 1993 RadioRead); Buckingham Township, PA Beverly Curtin Sensus SRII 140 ECR August 215-794-8837 (TouchRead) 1993 City of Thornton, IL Paul Danhartas Sensus SRII 1,000 ECR June Marion Marquit (TouchRead) 1993 708-877-4456 City of Chatfield, MN Joel Young Sensus SRII 600 ECR April 507-867-3810 (TouchRead) 1993 City of Lynwood, IL Bob Dombroski Sensus SR 650 ECR Summer 708-758-6101 and SRII (TouchRead) 1992 City of Park Forest, IL Ben Jordan Sensus SRII 6,500 ECR 1991 708-748-1112 (TouchRead) Country Club Hills, IL Ed Meinheit Sensus SR 6,000 ECR Spring 708-799-1390 (TouchRead) 1991 Carbon Hill, IL Guy Christensen Sensus SRII 300 ECR Fall 815-942-1402 (TouchRead 1990 Signature of Bi Title of Signee'' ~ / ~ ~ ~ Date ~~ 'Z ~~ a ~i SeNSUS TECNNOLGGIES.INC A BTR Company TOUCHR~AD AMR R~~'~RENCE LIST SENSUS TECHNOLOGIES, INC TERRITORY MANAGER JIM GRILLO (612) 420-3941 FAX 420-7726 1-800-METER-IT ~i S~NSUS TECNNOlOG1ES.INC A BTR Company Sensus National TouchRead Reference List _Western Region _ Northern Region . ou rn Relrion CITY OF EAGAN, MN CITY OF ATLANTIC CITY, NJ TOWN OF BOONE, NC ~Mr Paul Heuer Mr Jim Delcher Ms Merrill Jones 6121681.4300 6091345-3883 7041264-4364 CITY OF COTTAGE GROVE, MN TOWN OF COLUMBIA, PA CITY OF BRENTWOOD, TN Mr Floyd Johnson Mr Charles Gohn Mr John Grissom 6121458-2808 7171684-2188 6151371.0080 CITY OF NEW BRIGHTON, MN CRANBERRY TWNSHP WATER, PA GLOUCESTER COUNTY, VA Ms Margaret Egan Ms Dorothy Gaito Mr Charles Hogge 6121638-2101 4121776-4171 8041693-4044 CITY OF STILLWATER, MN TOWN OF WINDBER, PA CITY OF GRENADA, MS Mr Ron Anderson Ms Ann Onderko Ms Myrna Tilgman 6121439.6231 8141467-5574 6011226-8820 CITY OF RAPID CITY, SD CITY OF YOUNGSTOWN, OH CITY OF HIGH POINT, NC Mr Ed Svoboda Mr Gene Leson ~ Mr Warren Larson 6051394.4125 2161742.8988 9101883-3178 CITY OF TOMAH, WI C1TY OF JOLIET, IL CITY OF MAITLAND, FL Mr Ken Patterson Mr Jim Reichstadt Mr Tony Leftin 6081372.3223 8151740-2447 4071539.6200 CITY OF CUDAHY, WI CITY OF PORTLAND, ME CITY OF MYRTLE BEACH, SC Mr Mike Clark Mr Don Wyman Ms Donna Larrimore 4141769.2234 2071774.5961 8031448-6216 CITY OF PAYSON, AZ CITY OF BILLERICA, MA TOWN OF KILL DEVIL HILLS, NC Mr Buzz Walker Mr John McGovern Ms Kathy Miller 6021474.5242 5081671.0957 9191441-2531 CITY OF LINCOLN, CA CITY OF LIVONIA, MI SUMMERVILLE COMMI33ION, SC Ms Linda Stackpoole Mr Tom Moore Mr Stephen Fitchett 9161645-3314 3131522-0260 8031871.0810 CITY OF YUBA CITY, CA CITY OF TROY, IL CITY OF MINEOLA, T% Mr Colby Smith Mr Bud Klaustermeier Mr Richard Harbuck 9161741-4620 6181667.9924 2141569.6183 CITY OF SPARTA, WI VH,LAGE OF PALM SPRING3, FL Mr Lynn Jerome Ms Becky Morse 6081269.4334 4071965.4022 Monthly Report of RMMS/STARS Customers - All Areas 01/04/96 Page# 14 STARS/ STOMER ~ CITY ST RMMS PROTOCOLS ------------------------- City of Ludington --------------- Ludington -- MI ------ STARS ------------------------ HH/RR City Of Marquette Marquette MI RMMS City of Menominee Menominee MI STARS HH/TR City Of Midland Midland MI RMMS City_ of Milan _ Milan MI STARS HH/TR - - B & B Water/Wastewater Moline MI STARS HH/TR Union Township Mt Pleasant MI RMMS Mt. Morris City Mt. Morris MI STARS HH/TR City..Qf Muskegon Water Muskegon MI RMMS Huron Township Water Auth New Boston MI STARS HH/TR City of New Buffalo New Buffalo MI~ 'STARS HH/TR Northville~Township Northville ~ MI RMMS City of Olivet Olivet MI STARS HH/TR City Of Parchment Parchment MI~ RMMS City Of Plainwell Plainwell MI RMMS Village Of Port Hope Port Hope MI STARS HH/TR City Of Portage Portage MI STA~tS HH/TR City Of River Rouge River Rouge MI RMMS Hagar Township Riverside MI RMMS City Of Rochester Hills Rochester Hills MI RMMS Saginaw Villas Saginaw MI RMMS Saginaw Valley Mobile Saginaw MI STARS HH/TR City Of Sault Ste Marie Sault Ste Marie MI RMMS -k Properties Southfield MI RMMS ~lllage of St. Charles St. Charles MI RMMS City Of St. Johns Water St. Johns MI RMMS City Of St. Joseph Water St. Joseph MI RMMS Towne Mortgage Sterling MI RMMS Ypsilanti Community Util Ypsilanti MI STARS HH/TR Total Customers for MI 76 Reading Systems: Handheld/TR: 69 Vehicle: 0 Handheld/RR: 7 PhonRead: Andover Water Department Andover MN RMMS City Of Apple Valley Apple Valley MN RMMS City Of Belle Plaine Belle Plaine MN RMMS Blooming Prairie Public Blooming MN STARS HH/TR Blue Earth Light & Water Blue Earth MN STARS HH/TR Chatfield Water Dept. Chatfield MN RMMS City of Cottage Grove Cottage Grove MN STARS HH/RR City Of Deerwood Deerwood MN RMMS Detroit Lakes Public Detroit Lakes MN RMMS City of Dilworth Dilworth MN STARS HH/TR City Of Eagan Eagan MN RMMS City of Eden Prairie Eden Prairie MN STARS HH/RR City Of Faribault Faribault MN RMMS ~''`y Of Fergus Falls Fergus Falls MN RMMS ~ .y Of Medina Hamel MN RMMS City Of Hastings Hastings MN RMMS Internation Falls Water International MN RMMS City Of Inver Grove Hgts Inver Grove MN RMMS Monthly Report of RMMS/STARS Customers - All Areas 01/04/96 Page# 15 STOMER CITY STARS/ ST RMMS PROTOCOLS City of Jasper Jasper MN STARS HH/TR City Of Keewatin Keewatin MN RMMS City of Lakeville Lakeville MN STARS HH/TR Le Sueur Municipal Le Sueur MN RMMS City of Lino Lakes Lino Lakes _ MN STARS HH./TR City of Madison Madison MN STARS HH/TR City of Maple Grove Maple Grove MN STARS HH/TR Marshall Municipal Marshall MN RMMS City..Qf Minnetonka Minnetonka MN STARS HH/RR City of Montevideo Montevideo MN RMMS City Of Morgan Morgan MN~ ~RMMS City of Mounds View Mounds View ~ MN STARS HH/RR CI/PR Mountain Lake Mun. Utils. Mountain Lake MN RMMS City of New Brighton New Brighton MN' STARS HH/TR City of Park Rapids Park Rapids MN STARS HH/TR City Of Red Wing Red Wing MN RMMS City Of Richfield Richfield MN RMM$ City of Rosemount Rosemount MN STARS HH/TR City Of Savage Savage MN STARS HH/TR CI/PR City Of Shoreview Shoreview MN STARS HH/TR Spring Valley Public Spring Valley MN RMMS City Of St. Cloud St. Cloud MN RMMS City Of St. Louis Park St. Louis Park MN RMMS l P Airport Commission St. Paul MN STARS HH/TR CI/PR c.ax Park Heights Water Stillwater MN RMMS Stillwater Board Of Water Stillwater MN STARS HH/RR Two Harbors City Gas & Two Harbors MN RMMS City Of Wabasha Wabasha MN RMMS Waconia Public Works Waconia MN STARS CI/PR City of Waite Park Waite Park MN STARS HH/TR Westbrook Public Westbrook MN STARS HH/TR White Bear Township White Bear MN RMMS HH/TR City of Winona Water Winona MN STARS HH/RR Worthington~~Public Worthington MN STARS HH/TR Total Customers for MN 52 Reading Systems: Handheld/TR: 46 Vehicle: 0 Handheld/RR: 6 PhonRead: PWSD #3 of Jefferson Arnold MO STARS HH/TR Silverleaf Resorts Branson MO RMMS City Of Cape Girardeau Cape Girardeau MO RMMS Carrollton Municipal Carrollton MO STARS HH/TR City of Caruthersville ~ Caruthersville MO STARS HH/TR Henry County Water Clinton MO STARS HH/TR Farmington .Municipal Farmington MO STARS HH/RR City of Florissant Florissant MO STARS HH/TR F--~~ard County P.W.S.D. #1 Franklin MO STARS HH/RR ~ y of Gallatin Gallatin MO STARS HH/TR City of Lamar Lamar MO RMMS City of Marshfield Marshfield MO RMMS City of Mountain Grove Mountain Grove MO STARS HH/TR 1VdETE~2, ~GISTER & REMOTE DEVICE Q~STIONNAIII~ 1. Does the register have a preprogrammed unique identification number that is independent of meter size and type? • Yes X No Show here a sample of the number. 01393528 2. Describe how the register is attached to the meter. • The Sensus SRII registers are attached with a bayonet style attachment that rotates 360 degrees and locks in any one of four positions. 3. Describe the meter security that prevents or minimizes removal of the register from the meter. • The SRII register is secured with an elliptical shaped screw that is protected from tampering with a shroud. This tamper screw can be removed only with a special issue socket from Sensus. The socket is not commercially available. 4. What is the reasonable useful life of the meter and remote device. • Twenty (20) plus years. The SRII has been performance tested thousands of times and AWWA standards are sustained or exceeded under nearly all water flow conditions, for 20+ years. 5. How many years has the proposed meter been in production? Also, describe any improvements that have been made to the proposed meter during the first five (5) years. • Twelve (12) years. The improvements include incorporating: stainless piston roller pins; more resilient magnet shafts; higher quality ceramic magnets. 6. How many years has the proposed register been in production? Also, describe any improvements that have been made to the proposed register during the last five (5) years. • Twelve (12) years. The register is now available in a more convenient one piece design. Iligher quality gold plated bi-furcated brushes are now utilized for longevity and better contact positioning. An anti-ambiguity (snap action) pin is now utilized in the odometer assembly to insure constant contact with any one of the ten point contacts. 7. Are all registers and meter parts interchangeable without recalibration? • Yes X No If recalibration is required, describe what needs to be done and can it be done at the meter site? • All registers are interchangeable so there would be no confusion for maintenance personnel. Also accuracy is maintained throughout the system. 8. Is there a metal to metal contact from the outside reading device to the data collection device? • Yes No X 9. Please specify how the register sends the read to the outside reading device. • Readings are obtained via an electronic absolute encoder process. In the Touchltead mode, readings and YID. numbers are transmitted through a remote induction coupling (TouchPad) by touching a T'ouchGun or SmartGun to the TouchPad and electronically alerting the encoder register. When communicating via radio frequency or telephone line, the encoder is again electronically alerted in the same manner and reading data is transferred by that form of communication, to the alerting power source. If a battery is used, then supply the following information. • Expected life of battery None used in any register function!!! • Type of battery • Location of battery • i.e. adjacent to meter, etc. Describe how to change the battery. • None Required 10. Does the register transfer its identification number and the water meter reading to the hand-held computer without manual entry? • Yes X No 12. In this table, summarize the warranty for the meter, register, and remote device. The full text of the actual warranty is to be enclosed by addendum. Materials 5/8"-1" encoded registers 1.5"-2" encoded registers 5/8"-1" SRII/SR meters Bronze maincase Chamber (new meter accuracy) ]Length of Warranty 10 Year 1 Year 1 Year Comments Replaced @ no charge from WaterPro stock As above Replaced @ no charge from WaterPro stock Replaced @ no charge from WaterPro stock Replaced @ no charge from WaterPro stock Replaced @ no charge from WaterPro stock Chamber (repaired meter accuracy) 1.5" and larger meters All Electronic Equipment and Software 1 Year All products replaced under warranty carry a new product warren !! 13. Describe available service agreements along with their cost. The stated cost must be guaranteed for one year following the expiration of the warranty period. Also, identify the nearest service center. Please refer to the following "SENSIJS TECIIN®L®GIES METER MAINTENANCE PR®GRAMS" Sheet. This sheet describes Sensus' "service agreements" concerning their meter hardware. As a Authorized TouchRead distributor, WaterPro Supplies is the nearest service center. 14. Explain the availability of onsite hardware support. Any cost associated with onsite support also should be disclosed. • Warranty service and onsite support to the City is provided at no charge. 15. Include in the addendum a complete list of meter parts along with the price of each part. The stated prices will be valid for one year. • See the following parts and price list for Sensus meters. The prices will be valid for one (1) year. L®ANEfl~ ]L~A~ING LQiJg~1VgENT Loaner reading equipment (as is both the #3000-series SSI and RFSSI)will be available locally from WaterPro in Eden Prairie. The Eden Prairie WaterPro branch has 5 SSIs and 1 RFSSI. The WaterPro branch in Chicago has 3 SSIs and 1 RFSSI as well. In addition to the free loaners from WaterPro, Jim Grillo (the Sensus Technologies Representative in Maple Grove) will also have a RFSSI available to Sensus customers. Existing equipment that is in use in other communities (ie. Eden Prairie, Minnetonka, Eagan, Apple Valley, Medina, Eden Prairie and Cottage Grove) can also be used as loaner equipment for the City of Columbia Heights. Eden Prairie and Cottage Grove, Stillwater and Minnetonka also have RFSSIs as part of their reading equipment "fleet". HANDHELD READING DEVICE AND SOFTWARE QUESTIONNAIRE 1. Describe all computer hardware and peripheral devices that are necessary for the operation of the reading device and software. Any IBM XT/AT Personnel Computer(PC) or compatible is required with at least 1VIS-DOS 3.3 or later installed. The Sensus STARS Software will reside on this PC's hard drive. STARS will format the two required files (input/output) through the PC's emulator and the required files will transfer the key meter reading and billing information into and out of the SSI, from the existing Utility Billing Software. For a more detailed description, see the attached Executive Summary. 2. Explain the policy for use of a loaner reading device including, discussion of cost and identification of the location where the device can be accessed. FREE Loaners are provided by WaterPro located in Eden Prairie,lVIN. If under special conditions WaterPro can not provide a loaner SSI, Senses offers an overnight loaner service on any and all electronic equipment out of their Uniontown, PA Headquarters. A phone call accesses the service from either location and there is never a charge other than freight, which is only charged after the warranty period has expired. 3. Explain the format of the on-sight training sessions including the hours of training provided. Sensus Technologies will have factory training personnel on-site at the City's office for up to two days. This training is in addition to the training that WaterPro personnel will provide both before ,during and after the meter project. The format of the formal Sensus factory sponsored training is as follows: The trainer flies in from Pittsburgh, PA and arrives at the City's office and meets with the City personnel. The first morning is spent setting up the interface with the existing billing software. Later that afternoon the office and software training continue with City personnel on the operation of the STARS software. The following morning is most often spent going over the previous days "lessons" on STARS before the trainer instructs the field personnel on the operation of the SSI, RFSSI and/or VXU. The key thing to remember as far as training goes is that qualified WaterPro people are always willing and able to step in for in house retraining of STARS and all hardware functions. Please provide the following information for the support persons who'll be available on an on-going basis. In the addendum, please furnish a copy of the routing management reports that are available. YEARS IN NAIVIE POSITION POSITION TODD BREDESEN SALES 15 YEARS OFFICE HOURS 7-6 PM CST OFFICE LOCATION EDEN PRAIRIE , MN MAPLE GROVE, MN JIM GRILLO TERR. MGR. 5 YEARS 8:01-4:59 PM CST ED WIEGERT SALES 5 YEARS 8:01-4:59 PM CST EDEN PRAIRIE, MN AMR SERVICES TECH. 9 YEARS 8-6 PM EST UNIONTOWN, PA SERVICE The Sensus AMR Services Group will provide at least sixteen hours of startup training by one of the groups Application Engineers. This will be provided at no charge. Additional training will be provided if required. All follow up services are provided at no charge on the local level and by dialing 800-METER-IT. 4. Background information on each device: How many accounts can be programmed into the device at one time? up to 4000 How long does it take to load this data? 5 minutes How many readings can the device store at one time? 4000 How long does it take to upload reading to the Billing computer? less than 10 minutes How many hours of operation can the device handle before it must be recharged? 26+ hours How long does it take to recharge the device? 6-8 hours 5. Describe the visual message that appears on the device when a faulty reading occurs. The screen will display question marks(??) whenever there is faulty wiring or tampering. Typically, dashes(--) will be displayed when there is a faulty register. Audible messages are also sent. The SSI has dual screens that display four lines by twenty characters each on the screens at one time. Additional lines, up to six can be accessed per each account record by simply scrolling. 6. Describe available software support agreements including software upgrades, training of new employees as needed, response time, availability of support personnel, and costs. Software upgrades are provided at no charge to registered users participating in the SENSUS SYSTEM SUPPORT PROGRAM. The annual charge for this support is $450.00. All required training is provided at no charge. Additional training is really provided from time to time as needed by WaterPro at no charge. Since this type of remedial training is provided by local WaterPro personnel, the response time is fast and the training is scheduled at the convenience of the City. The entire cost for maintaining the STARS software for one, three or five years is $450.00 per year. 7. What is the weight of the handheld device, including the adapter? 56 ounces 8. Describe the keypad of the handheld device: The RFSSI will include, but not be limited to, the following basic features for all reading methods: - Durable weatherproof housing - Dua14-line X 20 character per line displays • -Back lighted displays and keypad • -Field adjustable contrast for dual displays • - Elastomeric membrane and tactile response keypad • -Four Primary Function Keys: • -Search, Manual, Note, View • -Six Secondary Keys: • -New Manual, New Note, Status, Xmit, Mark, Disp. Ad_j. • -Four Scrolling Keys: • - Up Arrow, Down Arrow, Next, Previous • - High/low reading limit parameter capability • -Weight of less than three and one-half pounds • -Audible tone to indicate both successful and unsuccessful reads or warnings • -Field adjustable volume for audible tone • -Standard memory to 1 Megabyte • -Durable carrying belt with equipment hanger clips • -Watertight gun connectors for touch system • -Able to read Sensus TouchRead Meters • -Adequate search functions to assist meter reader • -User defined note code function 9. Describe the programmed messages, i.e. display of unread accounts on demand, address, etc. The STARS Software has a variable or fixed length capability of displaying any key meter reading information that is required. Route comments can be displayed that will direct the meter reader through the route or warn the meter reader, either visually or audibly, of any dangerous situations, such as Mean Doi! These messages are loaded into the SSI on each reading cycle and can be adjusted through the software at anytime. The address is generally considered the most important account information and it is always the first line of information. The SSI has the ability to perform many statistical functions, one of which is to bring up unread meters on demand. All unread meters are displayed by simply scrolling from one account to the next. The number of hours and the percentage of charge of the battery is also displayed on demand. 10. Summarize the warranty for the handheld reading device and software. The full text of the actual warranty is to be enclosed by addendum. Materials Electronic Equipment STARS Length of Warranty 1 Year 1 Year Comments extended warr. available extended support/ upgrades available 11. Describe the situations where the device provides the meter reader with an audible tone. The meter readers will hear an audible tone when they encounter conditions as follows. Warnings from billing system, Nigh and low limit checks (user defined limits), Invalid keystrokes, Invalid reading mode is entered or no response from meter, ID not found, Battery low, Any internal SSI error (corrupted data, memory full). 12. Describe the steps taken to obtain a radio reading on the device after touchreads have been taken: ®nce the meter reader has accessed a particular account on the route, they would simply push the RadioRead button on the RFSSI to send an RF signal which alerts the MXl(T and reads the meter. It is just a one button push. Also there is no need to wait until after the TouchRead meters have been read because the handheld RFSSI operates in a true route mode and will read the meters in the route order. RADIO READ SYSTEM QUESTIONNAIRE 1 The City of Columbia Heights' ultimate goal is to acquire a TouchRead System. Where TouchRead cannot be easily and/or economically installed, the meters may be equipped to be read remotely via RadioRead. The City believes that such a system would provide the optimum access to data. To assist in our evaluation, please supply the following information on your RadioRead system. 1. Can you now provide a field proven RadioRead system? Yes X Community Lucmbre, CA Jefferson, PA Cayton Ct., GA Cottage Grove, MN Eden Prairie, MN Stillwater, MN Minnetonka, MN Spearfish, SD Grayslake, IL Stafford, NJ Contact Person Available on request Available on request Available on request Floyd Johnson Ed Sorenson Ron Anderson Joe Brandon Mike Kyte SRII ECR Bob Sheppazd Council Bluffs, IA Available on request No Current # Installed 1000 500 200 200 200 100 24 80 1000 3000 170 Projected # Installed When Installed 4000 2000 1000 1000 100 500 1000 6000 whole system April 1993 April 1993 June 1993 January 1994 March 1994 December 1994 May 1995 March 1995 April 1995 Ongoing 1995 Ongoing 1994 2. What is the communication protocol i.e. one-way versus two-way? Please explain the RF transmission process for the handheld device. • -Two Way * * Direct Sequence Spread Spectrum-(DSSS). Once the account is displayed on the screen of the RFSSI, all the meter reader needs to do is to push the RadioRead keypad and the RFSSI sends out a RF signal, alerting the MXU. The MXU then transmits back using DSSS and communicates with the RFSSI. Thus a true two way system. In this way the battery is used in the full power mode only for a reading. In the City's case only 12 times per year if you read monthly. 3. In a typical residential inside setting with the transceiver installed in the basement what is the reading distance between the handheld and the meter? (in feet). • -All MXU's are tested at a minimum 1800' and are capable of transmitting over 5000' with the vehicle interrogator. The communication range is really only limited by the access range of the interrogator used. 3a. What is this distance if the home has aluminum or steel siding? Little or no change. 3b. What is the distance if the home has a chain link fence azound the property? Little or no change. 4. What is the time interval between readings? • Milliseconds seconds 5. Please answer the following questions on the meter's power source. What is the power source used to transmit the reading from the meter? What is the life of this power source? Where is this power source located? • Two lithium mercury free batteries • Seven to ten years • In an easy access base of the MXU, potted with epoxy to preserve environmental integrity. The batteries are completely waterproof. The batteries are mercury free and are not considered hazardous waste. They may be disposed in the customers garbage. 6. Can the proposed transceiver operate in a submerged pit set environment? Yes. 7. Can the proposed transceiver operate in a centralized fixed base environment in the future? Yes. 8. If the City were to install an all radio read system: a. Describe the hardware, software, size and mobility requirements for avehicle-mounted radio read system. (TF,NF.RAi. The following specifications describes the requirements for a radio based automatic meter reading system as it relates to the mobile radio Vehicle Transceiver Unit (VXU). RADIO SYSTEM REQUIREMENTS The radio AMR system has the ability to read meters equipped with absolute encoder registers using either a handheld or mobile interrogation unit. The encoder registers will be connected to a meter interface unit (MXU) that will provide the radio link from the meter to the interrogation device. The radio AMR system utilizes a true two-way (interrogate and respond) communication protocol that enhances system integrity and reliability. Upon completion of the meter reading route, the meter reading data from the VXU is downloaded via a PC with radio AMR software. The radio AMR software will prepare and format the meter reading data for the printing of selected management reports and the transfer of the meter reading data to the billing software for customer invoicing. VXU BASIC FUNCTIONS The VXU is considered the complete package that will permit the utility to read meters by using any vehicle in the utility's fleet via radio signals. The complete VXU package, as a minimum, will include the following: . 1. A laptop computer connected to the VXU with the capability to handle multiple reading of radio equipped meters and the storage of meter reading data 2. VXU radio operating software 3. A magnetic mount antenna that connects to the VXU for optimal radio reading performance 4. A power cable capable of plugging into a cigarette lighter to power the VXU 5. Applicable connector cables for the computer and VXU carrying case for all VXU equipment The VXU has the capability to collect and store meter readings at any time on the meter reading route via radio transmission with any meter equipped with an encoded register and an MXU. The VXU will send an alert signal to a MXU connected to a meter fitted with an encoder register. Upon receipt of the alert, the MXU will transmit the meter reading data to the VXU. Once these data are received and if all parameters are valid in the meter reading message, the VXU will acknowledge the MXU that these data were valid and permit the MXU to go into a power down mode. The VXU is able to handle multiple readings from MXUs simultaneously, in fact up to 22 per second. The VXU software will periodically transfer the meter reading data to the hard drive of the VXU computer to maintain already read meters in case of power failure. The VXU computer will also have its own battery in case of vehicle power system failure. The VXU provides the capability to read the MXUs in either a geographic mode or blind mode. Geographic mode being the ability to alert and receive transmission for a specific MXU or group of pacified MXUs. In the blind mode, the VXU will be able to alert and receive transmission from any MXU within range of the alert signal simultaneously. The VXU shall also have the capability to address MXUs on a wild card alert basis. The wild card will be operator controlled from the VXU. The VXU, in conjunction with the MXU has the capability of utilizing a reading cycle code within the transmission protocol. The reading cycle code is utility controlled and changes with each reading cycle. Once a MXU has been successfully interrogated and powered down using a specific reading cycle code parameter, the MXU will not alert again until the code is changed. For optimum performance, the VXU has the capability to analyze noise levels of applicable RF channels in the area and select the optimum frequency for the MXU to transmit. It will then command through the alert signal to the MXU what frequency to transmit the meter reading back to the VXU. The VXU is able to function either with or without a meter reading route. With a reading route, the VXU will be able to read the meters in either blind or geographic reading mode and post the readings to the proper account through the use of the MXU and encoder register identification number. Without a reading route, the VXU will be able to read the meters in either blind or geographic reading mode. The VXU will retain the meter readings for later posting to the billing software by matching with the proper account through the use of the MXU and encoder register identification number. The VXU software has the capability to address MXUs in conjunction with the MXU class code option. The class code being an optional utility defined code programmed into the MXU for meter reading. VXU DATA TRANSFER The VXU will be able to store the meter reading data either on the hard disk of the laptop computer or on a diskette of the computer disk drive. If stored on the computer hard drive, the meter reading data will be able to be transferred to the computer interfacing to the billing software through file transfer to a diskette. The VXU computer will also have the capability to be directly linked to the interfacing computer for computer to computer transfer. The VXU computer will have a programmable baud rate capability for the computer transfer. VXU POWER REQUIREMENTS The VXU will be powered from any vehicle in the utility's fleet that has a 12-volt power system. The VXU computer will have its own battery for backup in case of the vehicle system failure. The back up battery is able to operate the VXU computer for at least two (2) hours with a fully charged battery. VXU NAVIGATION SYSTEM The VXU will provide for an o tp Tonal navigation system. The VXU design will permit a commercially available GPS receiver to be interfaced to the VXU via an RS232 link. FCC REGUI.,ATIONS All equipment complies with current Federal Communications Commission (FCC) requirements which include proper labeling of the MXU FREQUENCY/MODULATION The VXU operates on the 956 Mliz channel for the purposes of alerting the MXU in a licensed mode. It will utilize AM modulation for the alert tone. 1~ CC LICENSE WaterPro and Sensus will be responsible for assisting the utility in obtaining any required license from the &'CC for operation of the equipment. CARRYING CASE The VXU will be supplied with a portable carrying case to permit easy storage and transportability of the VXU as one unit. The carrying case must be able to store all components of the VXU package required for vehicle meter reading via radio AMR. INSTALLATION AND TRAINING Complete installation and operating instructions will be included for all of the supplied hardware and software equipment. SYSTEM MAINTENANCE AND SUPPORT In addition to initial warranty periods, WaterPro will supply information on required or optional maintenance programs beyond the warranty period for both hardware and software b. In lieu ofpurchasing avehicle-mounted system, describe what radio read services your company can provide. WaterPro Supplies Corporation is more that willing to provide a full RadioRead meter reading service to the City. WaterPro would own and maintain the VXU and would read the City's meters under an annual contract once a month for a negotiated price. ]EXCE]P~1cIONS ~~®~t'T )F®IZ ~I~ C~7CY ®&' C®IL~TN~gA H~gG~I~S,IVIN. 1. WaterPro takes no exception to any of the hardware or software specifications. 2. The City of Columbia Heights should take responsibility for providing the first notification with the customer as described in the specifications. WaterPro has submitted samples of mailers that we have sent out in the past. The City is welcome to use them. The recognized authority of the City of Columbia Heights will enhance cooperation from the general public with WaterPro personnel. The following methods are offered as suggestions for contact: a) mailing b) city newsletter c) cable t.v. d) local newspaper 3. The City of Columbia Heights will assume all costs incurred from Business Records Corporation to complete the project. This should only involve the production of an electronic record of the project customers and the addition of the optional link to STARS. This is a standard upgrade from BRC and there is no need for WaterPro to get in between BRC and Columbia Heights on this standard software. 4. The city should provide on-site temporary heated storage for the project's meters and hardware. Also, WaterPro requests that the City of Columbia Heights provide a spot to set a temporary "command post" that would have access to a phone line and approximately 20 amp electric service. We would be willing to pay a rental fee for this office. Q The City of Lakeville will be installing new water meters in your neighborhood in the next few months. The new Sensus TouchRead meters will improve service and efficiency • because they will replace meters that are about 20 years old. Q Your new meter will be installed at no direct cost to vou. The water meter change-out program is being funded by the Utility Department budget. Q The TouchRead meters have a low flow leak detector, a black triangle that is visible under the meter's lens cover. ~ ~ You will be able to check SeNSUS $® See if your plumbing """~°~`"'~'°' ~ '°''~ system is leaking Dust by ~~S•'SILII N}FxiFD o looking at the low flow \ GALLONS leak detector. `READING 1000 G SIB" SR' 11 Q The new meters will employ computer technology that eliminates the need to record meter readings by hand and enter~the readings into a computer. This technology reduces the possibility of errors 6n either meter reading or billing. r Q The meter reader will use ahand-held device to touch a special readout pad on the exterior of your home, automatically recording your water usage. At the end off the day, the hand-held device will be plugged 'onto the billing computer to transfer the information from all the homes visited that day by the meter reader. Q Installation of the new TouchRead meters will begin in February and be completed by June 1. The City has contracted with WaterPro pplies Corporation for the installation off e water meters. The WaterPro company has provided water meter change~ut for many communities in the metropolitan area and the Midwest. Q Between mid- a~ Februa and the ~~~~~~® ry ~D end of April, WaterPro representatives will be notifying all those whose residences are involved in the water meter change~ut program, asking you to make an appointment for installation. As a convenience to you and your neighbors, installation will be available Monday through Friday, including many evenings and Saturdays. Q To install the TouchRead meter inside your home, along with the readout device on the exterior, the WaterPro installers will need access to your home for about one hour. F~och installer will carry an I.D. badge that identifies him or her as an employee off ~terPro. Q Thank you for your cooperation in helping WaterPro schedule your installation appointment. C/ Don Volk, Director off Operations & Maintenance City of Lakeville Questions aad ~4/1SWers Q. Will my water service be interrupted whi~ the new water meter is being installed? ~0. )Yep, ,but ®n0~ d®P ~ ~An®a~ ~ieno~, ~Qv®ao~ D~ ~® ~® minut~~ ian eon®~t ~~~~. Q. Will the new meter increase the cost off water? .~. Q/®D®~~~ DdeAt~P P~t~~ ~.OD~OD~~, t4n~ ~~5t /p~~P ue~it ®f Da'aBt~P Da'i40 O'l~OUa~iao tBD~ ~~~rm~. Oi' y®uP ®®@7 OU6~t~P 6~'s~~ OD®t ~~~QOP~t~, ~ y®rre ;~dgIIc~ u®t6~~ ~u iu~a~~s~ 6ro oa~~t~P u~~g~. Q. If my old meter was not accurate, will 1 be billed for past service that was not accurately measured? ~0. M®. Q. Will 1 be able to visually read the meter if 1 want to do that? ,~. D'~~ 0'®u ~~e e~~a0 tiny ®m7®aan~t~P cyUn~O~ ~t ~u~ tisn~. Q. Will the new meter indicate if my plumbing system is leaking. ,~. lld~~ n~ua m~t~P An~~ ~ 0®oa~ i0®oa~ ~l~t~t®P, • ~®~~~ tPian~®~ t0~~t i~ di~6Qo0~ uanm~~P tDn~ ~~t~P'~ ®~9D~ ~®N~9; ~~ tPi~OD~~~ OiIDte~t~~ 0o~9o~n~a~~P oa~t~P 6~ ~~~~6~ng tOnP®u~On tOn~ e~~t~P, ~~~u ~t ~~ta~2~nn~0~ a®ay 6!l®00~ ai~r~ ~ If you have any questions about the water meter change-out program, please call the Utility Department at 985-4540. ~~ jf+: ~~ . `~ ~• I We're improving service ~r efficiency with new water meters for your neighborhood d;w~~~ INSTALLATION SERVICES ~/CI~Re.~° is now in your arearrr The Lakeville City Council recently approved a contract with WaterPro Supplies Corporation of Eden Prairie, MN to install new water meters with the TouchReadr"'system. This system allows the City to read your water meter with greater accuracy and efficiency via a outside remote `TouchPad" connection. To equip your property with a TouchRead*"'capable meter, WaterPro personnel will need to install a new water meter in your basement, connect the meter to your existing remote wires and then install the outside TouchPad. The installation should take about a half an hour. WaterPro installers will be in your area in the next few weeks to complete the installations. The installers will carry an I.D. badge and their vehicles will be equipped with magnetic door signs that read "WaterPro Installation Services:' Our goal is to make the installation of your new TouchRead rM meter as convenient as possible for you. Installers are available for your convenience; days, evenings and some weekends. T^ make an appointment, please call the WaterPro appointment office at 593-243. appointment office is open between 8 a.m. and 5 p.m. Monday through Friday. It you have questions or comments, please give us a call here at the Public Works Department. Thank you for your patience and cooperation. Don Volk Director of Operations and Maintenance City of Lakeville ..._. Please call~the$instalters between Sam and 5pm M-F at -2423 for an appointment •todaytt Dear Property Owner, ~ w~~~ INSTALLATION SERVICES You were notified recently that new TouchReadr"' water meters were being installed in your area, and we asked you to telephone for an appointment. We have not yet heard from you regarding a covenient time for installing your new water meter. Please call 593-2423 immediately to schedule your appointment. You may call for an installation appointment between 8 a.m. and 5 p.m., Monday through Friday. WaterPro installers are available at your convenience - daytime, evenings and some weekends. If you have already scheduled your appointment or recently had your installation completed, please disregard this notice. If you have any questions about the water meter installation program, ^~ease call the Utility Department at 985-4540. Thank you for your cooperation! Don Volk Director of Operations and Maintenance City of Lakeville ~~ WaterPro ,~ Custol~er Inff®ri~~4i®n Customer Addressl Appointment Info CE~ustir~g Me4er "I have verified the final meter reading". _ CITY OF SAVAGE, MINNESOTA TOUCHREAD® SYSTEM INSTALLATION RECORD Onstall~au®r° Inff®°°l~a4i®r~ Installer #1 # 2 # 3 Install Date Exception ........................................................................................ ~U~~G°,Z OnVC~r~nlatioov MXU/MIU ID 0°~~®ro~~4°®°~ AMR Type Q PhonRead MIU Q RadioRead MXU Miu Port No (Initials of adult occupant /owner) Inside Meter~~~~~~~~ Reading 9 9 Outside Remote ~ ~ ~ ~ ~ ~ ~ ~ Reading 9 9 Serial Number size Q 5/8" Q 1" Q 2" Q 3/4" Q 1.5" Q Other Q Sensus/Rockwell Manufacturer Q Badger Q Neptune Q Other Meter Type Q SR/SRII Q CMPD Q Iron Q TURBO Q Bronze Q Plastic Comments Ne~~~~ C~4Jetc~r Ir~!~or°~atiom~ Serial Number ~ ~ ~ ~ ~ ~ ~ ~ 8 DIGITS ONLY size Q 5/8" Q 1" Q 2" Q 3/4" Q 1.5" Q Other Type Q SRII Q Turbo Q SR Q Compound Installation Type Q Meter Replacement Q Register Replacement Q MIU/MXU Replacement Q Other Register ID ~~~~~~~~ 8 DIGITS ONLY TouchPad LOC. BACK OF HOUSE LS RS FRONT OF HOUSE Additional FL FC FR TouchPad Information To Occupant or Owner: Please acknowledge the following metering system installation conditions by checking the appropriate statement and signing below: - The remote metering system will be installed at no charge. - I understand there will be a temporary interruption of service. - I have reviewed the water usage information above and will call the City at 882-2660 within 72 hours if I have concerns regarding the final meter readine. - I have reviewed the plumbing conditions in the vicinity of the meter setting and agree: Pre-installation Post-installation leaks are not evident leaks are not evident leaks are evident leaks are evident "I approve of the installation and have reviewed the final reading". WE RAVE JUST INSTALLED A NEW SENSUS TOUCHREAD WATER METER WITH A REMOTE TOUCHPAD. IF YOU SHOULD HAVE A1VY PROBLEMS WITH THE METER OR INSTALLATION IN THE NEXT 30 DAYS, PLEASE CALL THE CITY AT 447-8866. YOUR COOPERATION WITH THIS PROGRAM HAS BEEN VERY MUCH APPRECIATED!! THANK YOU FROM THE CITY OF CHISAGO CTTY. White--WaterPro Yellow--City Pink--Homeowner REPORTS FOR METER INSTALLATION, BILLING AND REMAINING INSTALLATIONS The following reports are copies of the records that were used for the City of Lakeville Meter Project. The information on the "Remote Metering System Installation Record" form was requested by the City of Cottage Grove Public Works personnel to reflect their needs concerning customer relations and accurate record keeping. We have fine tuned it to the point where we think that it will serve the City of Columbia Heights very well. The "Billing Report By Size" report would be included with every invoice received from WaterPro on a weekly basis. The "Installations Remaining" report sorted by district is ideally suited for the City's needs to keep up to date on the project. All of the reports and forms can and will be customized to the City's needs at the City's request. ~~ Wa~rPro ~~ Meter Installatl®n Rep®rt f®r . LAKEVILLE, MINNESOTA Account Install Old Meter Number Customer Addressi Installer Date Register ID Reading tiMR Type lMeter Size 5~8~~ Number of Meters Installed 84 3 29010628650 R MILLER 6286 LOWER 161ST ST W 1 4 23271613740 P/M THOMPSON 16137 FLAGSTAFF CT N 6 5 -23281620900 -DEi4N THOMPSON - 16209 FLAGSTAFF CT S - 6 - - g 23161609240 BARBARA SCHOEN 16092 FOLIAGE AVE 2 7 23201658100 TERRY HENNES 16581 FRAZER WAY 6 g 21680672350 R/D BRIST 6723 168TH ST W 6 g 21680666090 PATRICA LOEHR 6660 168TH ST W 2 10 23161655680 RONALD DAVID 16556 FOLIAGE AVE 2 11 29090665040 MARGARET 6650 LOWER 169TH ST W 1 12 21690663010 MICHAEL 6630 169TH ST W 2 13 29090666520 JAMES J BREITER 6665 LOWER 169TH ST W 1 14 23521685590 RON KVETON 16855 GALENA AVE 6 15 23531632370 D/L KING 16323 GANNON AVE 2 16 23561613030 J/R EDWARDS 16130 GAUNTLET CT 2 17 23521629090 GERALD HECK` 16290 GALENA AVE 6 18 23551631020 VERNON HALL 16310 GARNER AVE 1 19 23521638080 MICHAEL 16380 GALENA AVE 1 20 21620740540 JOHN H. 7405 162ND ST W 2 '3621620140 JUDY JORGENSON 16201 GLENGARY CT 2 22 23621644990 ED ATKINSON 16449 GLENGARY CT 2 2 3 21650737150 PETER STUART 7371 165TH ST W 2 24 23571664910 LAWRENCE D 16649 GENESEE AVE 1 25 21670736970 VICTOR J ULLRICH 7369 167TH ST W 2 26 23541676090 P/P FAHNLANDER 16760 GARLAND WAY 6 27 21670720870 TERRY L FRAVER 7208 167TH ST W 2 28 23591666550 THOMAS GARDNER 16665 GERDINE PATH 1 29 23661691300 GREG BOEMER 16913 GARCIA WAY 1 30 29300744280 JAY M MILLAN 7442 170TH CT W 2 31 23661691890 DALE ZEMBA 16918 GARCIA WAY 2 32 23661691060 CLARK D OLSON 16910 GARCIA WAY 1 33 23051621540 DANIEL VINGE 16215 FINCH AVE 6 34 23011625210 JAMES H OLSON 16252 FAIRGREEN AVE 6 3 5 21610629020 E/B HOO 6290 161ST ST W 6 36 23041642010 ROBIN DUNHAM 16420 FERNANDO WAY 6 37 23161607420 MICHAEL 16074 FOLIAGE AVE 7 3$ 23170673260 DEBORAH JENSEN 6732 FOLIAGE CT 2 39 23170670780 JIM OLLHOFF 6707 FOLIAGE CT 1 40 21670668080 MARY REICHEL 6680 167TH ST W 2 41 29080665540 LAWRENCE 6655 UPPER 167TH ST W 1 42 21670684320 DAVID P CURTIS 6843 167TH ST W 2 q 3521660580 TODD CASTELLO 16605 GALENA AVE 7 44 23521683690 BRUCE GRIEVES 16836 GALENA AVE 7 45 29410686580 DAVID AMES 6865 168TH CT W 1 46 23611639060 LLOYD KAUFMAN 16390 GLADIOLA AVE 6 Page 2 TOTAL NUMBER OF ALL METERS 9 8 4-1-96 06272238 919000 4-1-96 06235947 705530 4-1-96 06254857 1664130 4-1-96 06285465 1081050 4-1-96 06262017 1987600 4-1-96 06303238 4249000 4-1-96 06271120 2344200 4-1-96 06264205 1506300 4-1-96 06250806 1988000 4-1-96 06276282 2289070 4-1-96 06277678 1228000 4-1-96 06216482 1007680 4-1-96 06270806 103210 4-1-96 06277308 2304030 4-1-96 06269543 0106440 4-1-96 06256937 1884900 4-1-96 06276631 1911260 4-1-96 06269940 1818800 4-1-96 06311033 2516040 4-1-96 06289659 653140 4-1-96 06277822 0971310 4-1-96 06265844 563110 4-1-96 06286904 732960 4-1-96 06301920 853230 4-1-96 06268639 001710 4-1-96 06286897 163470 4-1-96 06286913 417300 4-1-96 06250369 319170 4-1-96 06265145 772570 4-1-96 06258888 524230 4-2-96 06285772 650030 4-2-96 06273652 376570 4-2-96 06289735 525050 4-2-96 06252752 1522230 4/2/96 06286234 1129010 4-2-96 06317572 801660 4/2/96 06282076 781860 4-2-96 06290117 1559400 4-2-96 06293592 3773000 412/96 06306929 1161820 4/2/96 06279998 230610 4/2/96 06307003 2519000 4/2/96 06242030 1613000 4-2-96 06273649 2601700 Date Printed:4/28/96 ~~ Wa~rPro Meter Irostallation Report for LAKEVILLE, MINNESOTA Account Install Old Meter Number Customer Addressl Installer Date Register ID Reading 47 23621625350 THOMAS CYBYSKE 16253 GLENGARY CT 1 4/2/96 06281770 3280700 ?361 1 6201 50 JOHN BRUEHLING 16201 GLADIOLA AVE 2 4/2/96 06299370 429900 49 21680718800 ERMA E 7188 168TH ST W 2 4/2/96 06303687 1099710 50 23061621120 THOMAS HINRICHS 16211 FINCH WAY 3 4-3-96 06266327 1302670 51 23111631700 TOM LEONARD 16317 FLAGSTAFF AVE 1 4-3-96 06289323 1503980 52 21680656010 U/P BILLMEIER 6560 168TH ST W 1 4-3-96 06200295 1743800 53 23161646600 B/B PRAXAYA 16466 FOLIAGE AVE _ 3 _ 4-3-96 06267_393 24711_00 _ 54 23150662620 PAUL A KUEHNE 6626 FLOUNDER CT 3 4-3-96 06292736 2095090 55 23521669590 R D NELSON 16695 GALENA AVE 3 4-3-96 06288894 0426810 56 23521659440 B/D MOE 16594 GALENA AVE 1 4-3-96 06299110 651480 57 23521624040 RAY HAWES 16240 GALENA AVE 2 4-3-96 06290953 1462800 58 29000742670 BRENT 7426 UPPER 167TH CT W 3 4-3-96 06290957 0686980 59 29000745490 M/K WEBER 7454 UPPER 167TH CT W 3 4-3-96 06280012 339570 60 23541675340 BERNARD SAMPO 16753 GARLAND WAY 3 4-3-96 06283202 1566800 61 23531675500 GRACE UNITED 16755 GANNON AVE 1 4-3-96 06294527 1701300 62 23531677580 JAMES SIEGLE 16775 GANNON AVE 2 4-3-96 06245790 942540 63 29120720020 MIKE M MURGIC 7200 166TH CT W 2 4-3-96 06255423 211300 64 23011623560 STEVEN P OXLEY 16235' FAIRGREEN AVE 2 4-4-96 06285593 111760 65 23101630560 RICHARD CAPRA 16305 FISHING WAY 3 4-4-96 06276254 3063460 66 23170673000 D/G 6730 FOLIAGE CT 2 4-4-96 06238486 976870 67 23170672430 LAURA BROCK 6724 FOLIAGE CT 2 4-4-96 06250185 956310 68 21680655020 DON WIENTJES 6550 168TH ST W 2 4-4-96 06261790 2339200 6~ 21680659570 ROBERT D GISH 6595 168TH ST W 2 4-4-96 06264604 1692050 _3191665550 PRANAB K LAHIRI 16655 FRANCHISE AVE 2 4-4-96 06269542 1693100 71 29060711920 DARYL CARD 7119 UPPER 164TH ST W 2 4-4-96 06280495 1936700 72 21630707050 RICHARD 7070 163RD ST W 3 4-4-96 06306532 1498990 73 29050707570 ROBERT J 7075 UPPER 163RD ST W 3 4-4-96 06287207 2440610 74 23601636830 JULIE SIEGMAN 16368 GERMANE CT 3 4-4-96 06279781 793600 75 29000745310 MARK SWANLUND 7453 UPPER 167TH CT W 8 4/4/96 06272635 501120 76 23571659720 WILLIAM G OLSON 16597 GENESEE AVE 2 4-4-96 06281331 0491830 77 23611654060 DAVID FRANKO 16540 GLADIOLA AVE 2 4-4-96 06280494 0480240 78 23011605410 BLAKE FISHER 16054 FAIRGREEN AVE 2 4-5-96 06257771 0582270 79 23170673670 LORI J ANDERSON 6736 FOLIAGE CT 2 4-5-96 06231562 751100 80 21680672010 L ENGLERT 6720 168TH ST W 2 4-5-96 06262299 1647050 81 21680664010 GREG A BROOKS 6640 168TH ST W 2 4-5-96 06280436 2098300 82 23611636580 ALAN 16365 GLADIOLA AVE 2 4-5-96 06253649 1524800 83 23641699590 JAMES P 16995 GANNON WAY 2 4-5-96 06257384 375940 84 23011627110 CHRIS THRONE 16271 FAIRGREEN AVE 2 4-6-96 06245791 568200 $5 23590660950 TERRANCE 6609 GERDINE PATH 2 4-6-96 06317007 0109730 86 23531628660 JOHN HUBBARD 16286 GANNON AVE 2 4-6-96 06293051 0165960 Page 3 TOTAL NUMBER OF ALL METERS 9 8 Date Printed:4/28/96 ~~Wa~rPro N9eter arosta88ataon Report for ----- ~~ LAKEVILLE, MINNESOTA Account Number Customer Addressl Installer ------ Install Date --------- Register ID ------- Old Meter Reading AMR Type Meter Size 5~8~~ Number of Meters Installed g B $7 21610618880 JULIOPITREE 6188161 STSTW 1 4-1-96 06482671 1143200 g$ 29010609840 D/P BOUILETT 6098 LOWER 161ST ST W 1 4-1-96 06493464 1042730 g9 29010607520 JEFF/IVAIVCY 6075L01NER161STSTW - 6 - - 4-1=96 06491-945 1-248730- 90 23011616220 KEITH OLSON 16162 FAIRGREEN AVE 1 4-1-96 06482767 881380 91 23501712900 S & J LINDBERG 17129 GANNON CT 6 4-1-96 06482604 1258340 92 23641697850 KATHLEEN 16978 GANNON WAY 1 4-1-96 06398531 194530 93 29350714520 JEFFREY L WALBY 7145 LOWER 170TH CT W 2 4-3-96 06421102 022540 94 23641696290 LEIF SUNDE 16962 GANNON WAY 2 4-3-96 06398920 781880 95 29010602160 ERIK D SIEBRECHT 6021 LOWER 161ST ST W 2 4-4-96 06482605 0859070 96 23591695680 DAVID BRODERICK 16956 GERDINE PATH 2 4-4-96 06398534 0851560 97 23641698760 JON SPAUDE 16987 GANNON WAY 2 4-4-96 06344176 0618160 g$ 23641700560 T/J NELSON 17005 GANNON WAY 2 4-4-96 06482670 0859870 Page 4 TOTAL NUMBER OF ALL METERS 9 8 Date Printed:4/28/96 ~:: F••~~ .. s :.. - Wa~erPro Monday, April 29, 1996 WaterPro Supplies Corporation 15801 W. 78th Street Eden Prairie, MN 55344-1894 Telephone: 612-937-9666 WATS: 800-752-8112 Fax: 612-937-8065 The inforri~ation below is relative to the proposed financing for the City of Columbia Heights, MN for the acquisition of water metering equipment and related services. CONTRACT' AMOUNT: $625,000.00 $663,500.00 $1,275,500.00 Five (5) Annual Payments Fixed Lease Rate: 5.19% 5.19% 5.19% Annual Payment Factor: .23247 .23245 .23233 Annual Payment Amount: $145,292.42 $154,231.71 $296,331.71 Seven (7) Annual Payments Fixed Lease Rate: 5.49% 5.49% 5.49% Annual Payment Factor: ~ .17612 .17610 .17601 Annual Payment Amount: $110,070.22 $116,842.42 $224,494.00 Ten (10) Annual Payments Fixed Lease Rate: 6.09% 6.09% 6.09% Annual Payment Factor: .13661 .13660 .13653 Annual Payment Amount: $85,382.26 $90,635.51 $174,141.62 The above payment amounts represent to costs including all issuance fees, and reflect disbursement schedules, escrow earnings, accrued interest, discounts and stated payment dates. The above proposal is subject to audit analysis and documentation. If executed contracts are not returned by June 1, 1996 the above rates may be indexed to equal maturity Treasuries. All issuance cost will be capitalized as reflected in the above payment amounts. Upon closing, lease proceeds will be funded into escrow to be disbursed by the City as per incremental delivery and acceptance of equipment and services. Lease payments will be scheduled to begin on February 1, 1997 and continue annually thereafter. We are pleased to submit this proposal and appreciate the opportunity to work with the City of Columbia Heights. If there ace any questions regarding other payment terms, additional equipment or other financing needs, please feel free to contact me at 1 (800) 486-2374. Subnutted by: Wes Chapmon Financial Consultant Accepted by: / / 9G G~-~~ WATER ME'T'ER NdA'I'ERIAI.S SiJ~1VVgII'~I'AL The following materials list refers to all Sensus bronze maincase water meters. This list is submitted as requested in the specifications. PD-846 L~; seNSUS,. Sealed Register®INater INeters DISPLACEMENT TYPE MAGNETIC DRIVE COLD WATER METERS 5/8" (DN 15mm), 3/4" (DN 20mm) and 1" (DN 25mm) SIZES ,, .: -. a,; .. vh„ - - .. ~}"'..x,'' A `' i`;f'., ;Y.~..:, ~k:,:..' .S ':rte `11, .!l'iF,. W g ..:. .... -~::. .a~ .. ~.,~ D m::. ..- .... -.9- .t. ~[. ... ':l'~ .. N• ~.'c.... ,rr,,.,.,........ .... a~•'v.. APPLICATIONS: Measurement of cold water where flow is only in one direction; in residential, commercial and industrial services. CONFORMANCE TO STANDARDS: Sensus Sealed Register® Water Meters comply with ANSI/AWWA Standard C700, latest revision. Each meter is performance tested to insure compliance. CONSTRUCTION: Sensus SR® Water Meters consist of three basic components: maincase; measuring chamber; and permanently, hermeti- cally-sealed register. Maincases are of bronze with externally-threaded spuds. Measuring chambers are of Rocksyn®acnrrosion-resistant thermoplastic material. Bronze measuring chambers are available as an option. Maincase bottom plates are available in bronze or, if frost protection is desired, in cast iron or synthetic polymer. Simplicity of design and precise machining of components allows interchangeability of parts among like-size meters to provide ease of maintenance. The register, measuring chamber and strainer can be removed without removing the maincase from the installation. SEALED REGISTER®: Permanently, hermetically sealed; proven magnetic drive design; with integral tamper-proof locking device. Guaranteed for 25 years. The standard register includes astraight- reading, odometer-type totalization display; a 360° test circle with center sweep hand; and a low flow (leak) detector. Gears are self-lubri- cating, molded plastic for long life and minimum friction. The hermetic sealing of the register eliminates dirt and moisture, tampering, and lens fogging problems. No change gears are required for accuracy calibration. Generator- type and encoded-type remote reading systems are available for all SR Water Meters. (See back of sheet for additional information.) TAMPERPROOF FEATURES: Removing the register to obtain free water is prevented by a locking system inside the meter. Removing the register requires a special tool that is available only to water utilities. MAGNETIC DRIVE: The unique design of the direct magnetic drive is a positive, reliable, dependable drive coupling, proven in millions of SR® Water Meters. OPERATION: Water flows through the meter's strainer and into the measuring chamber where it operates the piston. The piston, which moves freely, oscillates around a central hub, guided by the rubber- coated division plate. A drive magnet, incorporated in the piston, rotates around the outside of the hermetically sealed register well and magnetically drives the "follower" magnet sealed within the well. The "follower" magnet drives a crank connected to the register gear train, which translates the number of piston oscillations into volume totalization units displayed on the register face. MAINTENANCE: Sensus Sealed Register® Water Meters are engi- neered to provide long-term value and virtually maintenance-free operation because of their design simplicity and interchangeability of modules. Sensus SR® Water Meters are easy to repair, even without removing the maincase from the installation. As an alternative to repair by the utility, Sensus offers various maintenance programs which provide factory reconditioning of the maincase and replacement of components at low fixed prices. CONNECTIONS: Tailpieces/Unions for installing the meters on a variety of pipe types and sizes are available as an option. GUARANTEE: Sensus SR® Water Meters are backed by the exclusive "Bronze-Clad XV Guarantee:' Ask your Sensus representative for details, or see bulletin PD-778. .. 5/8" SR® (DN 15mm) SERVICE 'NORMAL OPERATING FLOW RANGE ACCURACY LOW FLOW REGISTRATION MAXIMUM PRESSURE LOSS MAXIMUM OPERATING PRESSURE MEASURING ELEMENT REGISTER tREGISTRATION "METER CONNECTIONS MATERIALS 3/4" SR® 1" SR® (DN 20mm) (DN 25mm) Measurement of cold water with flow in one direction only 5/8" (DN 15mm) size: 1 to 20 gal/min. (0.25 to 4.5 m3h) 3/4" (DN 20mm) size: 2 to 30 gal/min. (0.45 to 70 m3h) 1" (DN 25mm) size: 3 to 50 gal/min. (.0.7 to 11.0 m3h) 100% t 1.5% of actual thruput 5/8" (DN 15mm) size: 95% at 1/4 gal/min. (0.96 m3h) 3/4" (DN 20mm) size: 95Wo at 1/2 gal/min. (0.10 m3h) 1" (DN 25mm) size: 95Mo at 3/4 gal/min. (0.15 m3h) 5/8" (DN 15mm) size: 10.8 psi at 20 gal/min. (0.7 bar at 4.5 m3h) 3/4" (DN 20mm) size: 11.0 psi at 30 gal/min. (0.8 bar at 70 m3h) 1" (DN 25mm) size: 10.9 psi at 50 gal/min (0.8 bar at 11.0 m3h) 150 psi (10.0 bar) Oscillating piston Straight reading, hermetically sealed magnetic drive. 5/8'; 3/4';1": 10 gallons, l cubic foot or 0.1 m3/sweep hand revolution. 5/8" only: 5 odometer wheels (1,000,000 ga1.,100,000 cubic feet or, 10,000 m3) 5/8'; 3/4';1": 6 odometer wheels (10,000,000 gal., 1,000,000 cu. ft. or 100,000 m3) 5/8" (DN 15mm) size: 3/4" (DN 26.44mm) threads 5/8" x 3/4" (DN 15mm x 33mm) size: 1" (33.25mm) threads 3/4" (DN 20mm) size: 1" (DN 33.25mm) threads 3/4" x 1" (DN 20mm x 42mm) size: 1Ya" (41.91mm) threads 1" (DN 25mm) size: 1Ya" (41.91mm) threads 1" x 1~/a" (DN 25mm x 48mm) size: 1~/z" (4775mm) threads (all threads are straight pipe, external type, conforming to ANSI 62.1, or ISO R228, if specified. Maincase-Bronze Measuring chamber-Rocksyn-standard Bronze-optional Bottom Plate-Bronze, cast iron or synthetic polymer Magnets-Alnico Trim-Stainless Steel Casing Bolts-Stainless Steel Strainer-Thermoo lastic 'Maximum rates listed are for intermittent flow only. Maximum continuous flow rates as specified by AWWA are: 518" (DN 15mm)-10 gal/min (2.3 m3h) 3/4" (DN 20mm)-15 gal/min (3.4 m3h) 1" (DN 25mm)-25 gal/min (5.7 m3h) "Unless otherwise noted, 5/8"size and 5/8" x 3/4" characteristics are identical. 5/8" x 3/4" designates 5/8" meter with 3/4" connection thread. Metric designation is the nominal bore x the nominal outside diameter. t5/8" odometer can be either 5 or 6 wheels, as specified. SEALED REGISTER B Rs"~ ,c, PISTON DIRECTION OF FLOW MAGNETIC PISTON i COUPLING ROLLER ~ ~ s -~!/y ~ BOTTOM LINER) -L BOTTOM PLATE A 5/8" (DN 15mm) DIALS SHOWN Dimensions and Net Weights METER SIZE A B C WIDTH NET WEIGHT' 5l8" 7-1/2" 4-9/16" 2-1/8" 4-5/6" 5 Ib. 12 oz. (DN 15mm) (190mm) (115mm) (55mm) (120mm) (2.6 kg) 5/8"X3/4" 7-1/2" 4-9/16" 2-1/8" 4-5/8" 5 Ib. 15 oz. (DN 15 x 33mm) (190mm) (115mm) (55mm) (120mm) (2.7 kg) 3/4" 9" 5-1/8" 2-9/32" 5-1/4" 8 Ib. (DN 20mm) (230mm) (130mm) (60mm) (135mm) (3.6 kg) 3/4" short 7-1/2" 5-1/8" 2-9/32" 5-1/4" 8 Ib. (DN 20mm) (190mm) (130mm) (60mm) (135mm) (3.6 kg) 1" 10-314" 5-3/4" 2-5/8" 6-13/16" 12 Ib. (DN 25mm) (275mm) (145mm) (70mm) (175mm) (5.5 kg) *Rocksyn measuring chamber. Remote Systems-For use with all sizes of Sensus Water Meters The TouchRead® Automated Meter Reading and Billing Sys- tem-is amulti-purpose encoded remote system suitable for indoor and/or outdoor use. The Electronic Communications Register (ECR) uses a wired connection between the meter and an outside remote TouchPad data transfer module. With a TouchRead PitLid (TR/PL) module, pit-set meters can be read automatically without lifting the meter box lid. The meter register, factory sealed to the PitLid module, is interrogated by touching a PitProbe to a lid mounted module to read and store meter data, even in flooded pits. A non-remote version of the TouchRead®System is also available for pit-set meters. It uses a data transfer module factory sealed to the top of the register. The TouchRead Convertible (TRC) register can later be field converted to be compatible with centralized auto- matic meter reading. All versions can be read with a visual reading device, and/or a TouchRead System Interrogator/Recorder. For detailed information on TouchRead System equipment refer to bulletins RS-983, TR-984, RS-990 and TR-995. Self Generating Remote (GTR)-In the GTR remote system a meter generates and transmits an electrical pulse via a wired connection to a remote totalizer. The meter's generator unit is submersible. See data sheet RS-966. ~~~ T~~~ 1 V Sensus Technologies, Inc. P.O. Box 487 Bailey & Gallatin Avenues TECHNOLOGIES, INC. Uniontown, PA 15401 TOLL FREE HOTLINE 1.800-METER-IT A BTR Company 1-800-838-3748 AUTHORIZED DISTRIBUTOR SCH-10M-9/91 Printed in U.S.A. 2B 1B ~ ° 36 ° ~ ° o- Q¢ 15 16 ° 17 8 18 19 ~ ~ 20 236 0 0 0 0 1A 0,~ ° O 2A ° 3A ~~ooaaaoo ~ooaoooo~ 13 ~oaoooo0 ^oooov ^aooav 14 21 22 23C 24A/24B 25A/25B Parts Prices Effective .9anuary 1,1996 Sizes 5/S" thru 1" Sheet 1 of 2 26 27 a~ o-~ ~ ,32 .•svs%'s B 30 34 33 o-~o Parts Prices Effective Jana~ary 1,1996 Sizes 5/8" thru 1 ° Sheet 2 of 2 ALL. No. Name of Part 5/8" 3/4' 1" 1A Register Lid -Bronze # $ 3.75 $ 3.75 $ 3.75 1 B Register Lid -Plastic # 2.20 2.20 2.20 2A Hinge Pin-Bronze lid # 0.15 0.15 0.15 28 Hinge Pin-Plastic Lid # 0.15 0.15 0.15 3A Register Bonnet-Bronze # 8.85 8.65 8.65 36 Register Bonnet-Plastic Screw # 5.05 5.05 5.05 3C Register Bonnet-Plastic Pin # 5.05 5.05 5.05 4 Tamper Resistant Screw t 0.85 0.85 0.85 5 Tamper Detection Pin ## 0.10 0.10 0.10 6 Sealed Register' Refer to MMP Provisions on PD-299 7 Register Retaining Ring 1.85 1.85 1.85 8 Maincase ### 37.90 75.75 107.30 9 Connection Gasket-Leather 0.10 0.20 0.30 10 Connection-Straight 1/2 set Contact Sensus 11 Connection-Bent 1/2 set Contact Sensus 13 Strainer 1.00 1.40 1.85 14 Measuring Chamber, Complete, Tested (Rodrsyn'") Refer to MMP Provisions on PD-299 •15 Measuring Chamber Top Rock Assembly with Drive Dog and Magnet (Rocksyn'") 10.95 15.15 17.70 •16 Piston 6.65 8.45 10.10 •17 Division Plate 0.95 1.10 1.70 •18 Control Roller 1.20 1.20 1.20 •19 Measuring Chamber Bottom w/Pin (Rocksyn'") 11.35 75.15 17.70 •20 Measuring Chamber Outlet Gasket 0.60 0.95 1.60 Li Bottom Plate Gasket 1.05 1.20 1.60 22 Bottom Plate Liner 1.05 1.40 1.80 23A Bottom Plate-Cast Iron 4.45 5.65 8.20 236 Bottom Plate-Plastic 4.45 - - 23C Bottom Plate-Bronze 10.10 15.15 25.25 24A Maincase Cap Screw-Stainless, Washerhead 0.80 1.55 1.55 246 Maincase Cap Screw-Stainless, Washerhead-Drilled 0.95 1.70 1.70 25A Maincase Capscrew-Bronze, Washerhead 1.10 1.70 1.70 258 Maincase Capscrew-Bronze-Drilled, Washerhead-Drilled 1.30 1.85 1.85 Accessory Equipment 26 Spanner Wrench 18.30 27 1/4' Drive Security Socket 13.85 28 Test Rings fglStandard Register 3.75 29 Thread Protecton;-5/8'-1' 0.10 30 Sealing Tool 128.25 31 Sealing Tool Die 31.55 32 RegisterTester 208.30 33 Sealwire 24' Length 0.25 34 Lead Seal 0.05 35 Seal Wire 1000 tt. Spoof, Not Shown 75.75 38 SRII Wrench 5.85 # Bronze Lids must be used with Bronze Bonnets and Plastic Lids with Plastic Bonnets. ## Can be used only with Plastic Register Bonnet. ### Specify Spud size by letter designation: A. 5/8'; B. 5/8'x3/4'; C. 3/4'; D. 3/4' x 1 "; E. 1"; F. 1' x 1-1/4' For 3/4' Maincase specity 9' or 7-1/2' laying length; 7-1/2' length is available only with 3/4' spud. t Requires a 1/4' drive tool (not supplied) for use with ill. #4 ' Specify registration by letter designation: A. U.S. Gallons; B. Cubic Feet; C. Cubic Meters; D. Other • Included in measuring chamber complete. (III. #14) Note: Pricae F.O.B. Factory- subject to change without notice and such discounts and market conditions allow. Parts Prices Effectiv® January 1,1996 AMR-303 ®escripti®r~ Application: The Sensus RadioRead Meter Transceiver Unit (MXU) is a radio signal interface device which permits off-site meter reading via radio signals. The MXU interfaces any compati- ble absolute encoder equipped utility meter with a Sensus RadioRead interrogation device. Them MXU is used for both inside and pit-set utility meter installations to provide safe, off-site meter reading. It eliminates a number of meter reading problems such as lockouts, entering unsafe meter vaults, "curb side" read- ing estimates, estimated billing and errors associated with manual meter reading methods. RadioRead Operation: When used with a Sensus handheld or vehicle interrogation unit, the Sensus RadioRead system provides two-way communications between the unit being used and sys- tem equipped utility meters. The MXU connected to the meter receives an activation wake up signal from the interrogation unit. The MXU then obtains the meter's absolute encoder register iden- tification number and meter reading which are transmitted back to the interrogation device. Diagnostic data such as battery strength is also transmitted. After the interrogation unit receives valid data it transmits an acknowledgment signal back to the MXU which returns it to the power down mode. This helps maintain battery life and also optimizes the efficiency of the system by eliminating unnecessary radio transmissions. RadioRead Integrity: When interfaced with a Sensus absolute encoder register, the RadioRead system meter reading is virtually free of errors. The readings are made from the actual positions of each register's odometer wheels at the time of the reading is made to ensure valid up-to-date readings. Any errors or nonreads are immediately indicated on the meter reading equipment. This information can also be generated on a management report when the data is downloaded at the end of the reading cycle. In addi- tion, high/low reading parameters can also be verified during the meter reading process. Programmability: For special meter reading applications such as commercial routes and multi-utility installations, the MXU can be programmed to only respond to utility defined class password codes. The MXU can also be reprogrammed to transmit in one- way mode for use in some fixed base systems. seNSUS~ RadioRead MXU Speciticatiolns Service: Wall mounted or pit-set installation interfacing utility meter to the RadioRead Meter Reading System. Physical Characteristics: Dimensions: 6.00" (152.4mm) w. x 3.18" (81 mm) x 5.05" (128.27mm) tl. Weight: 1 Ib. (0.4536 Kg.) Power: Lithium Maganese Dioxide battery RF Transmitter: Direct Sequence Spread Spectrum with synthesized channels, crystal controlled RF Receiver: SAW stabilized super regenerative FCC Compliance: Complies with Part 15 Operating Temperature: - 22° F to + 140° F -30°Cto+60°C Humidity: 100% condensing. Water immerseable Compatibility: Compatible with Landis & Gyr AMR Electric Meters and Equimeter, Inc., AMR compatible gas meters. deter Traesceiver l~lnit (~IXU) MXU mounted on wall in mounting bracket TouchRead System: The MXU has built-in connections for option- al hookup to TouchRead System sensors. Use the TouchRead option as a reading back-up or for making visual readings, if desired. Replaceable Battery: The lithium maganese dioxide battery pro- vides long service and is the industry's first replaceable battery cartridge system. This design provides fast, easy battery replace- ment. The battery is made of materials shown to have significantly less toxicity compared to those used in other brands minimizing the environmental impact of used battery disposal. Installation: The MXU can be installed in either meter pits and vaults, or inside buildings. A mounting bracket is available for installations requiring mounting on vertical walls. Wire connec- tions are made using 3M gel cap splicing kits to ensure depend- able MXU operation in damp, wet conditions such as inside meter pits or vaults which may be subject to flooding. MultiRead Port Expander: A compatible module that permits up to four meter connections per MXU port. Easy wiring diagram aids installation Color coded sealed wires Pit-set mounting slot Replaceable battery Black .~e;i Bracket pins ""~ o ; a m B O G z a ECR n Taur, hpr_ad sensor m ~d,, 4 (optional) Waterproof enclosure Built-in Antenna SR II type "blind head" security screw Built-in strain relief ~~~~~~ SensusTechnologles, inc. Authorized Distributor: 450 N. Gallatin Avenue Uniontown, PA 15401 TECHNOLOGIES , INC. TALL FREE HOTLINE 1-800-METER-IT 1-800-638-3748 BCC 3M 12/94 Printed in U.S.A. MXU installed in meter pit AMR-301 Description Application: The Sensus Radio Frequency (RF) Solid State Interrogator/Programmer (RFSSI) is a fully functional device designed to collect and store meter readings. The RFSSI inter- faces through acommunications/charging stand to a personal computer operating with DOS software and Sensus Technologies AutoRead System software (STARS'"). The communications/ charging stand is used to "download" collected meter reading data from the RFSSI and "upload" preprogrammed route informa- tion for the next day's use. The RFSSI accepts meter reading data entered manually on its built-in keypad, electronically through TouchRead® System reading guns used to interrogate encoder registers, or via the RadioRead'" System using radio signals to read encoder registers. Programming: The RFSSI can also be used to program Sensus PhonRead'" Meter Interface Units (MIUs) and Sensus RadioRead Meter Transceiver Units (MXUs). Programming software is pro- vided to load a user selected default option into the interface units. The MIU is connected to the RFSSI via a programming cable while the MXU is programmed with radio signals. Construction: The SSI is ergonomically designed and housed in a weather resistant case molded of Lexan. Surface mounted circuitry and the specially designed case permit use in rugged field conditions over a wide range of temperatures. The SSI case is designed to be watertight for use in wet weather. Feata~res Unique Design -includes two liquid crystal displays (LCD): A front-side display, viewed while operating the keypad in either a hand held or the "swing up" position of the carrier belt-and an end-side display, visible to the user when the unit is in the "swing down" position, provide optimum convenience. The contrast value of both LCDs can be easily field adjusted to compensate for vary- ing light conditions and optimize display legibility. Backlighting: A backlighting feature provides light to both LCDs and keyboard for convenience in data entry and ease of reading data while in dim or unlighted locations. ;seNSUS. Specifications Service Primary: Handheld or belt carried electronic meter reading collection and data storage device. Optional: Programmer for Sensus AMR meter interfaces. Physical Characteristics Case material molded of Lexan, UV stable, high strength material. Gray color, standard. Reading device/programmer connection terminal built in. Belt with matching safety-release clip included. Dimensions 10'/4" (260.35mm) x 4'/2" (114.3mm) x Weight 3.5 lbs. (1.59 kg) Keyboard Numeric: 24 key (Alphanumeric: 52 key) Elastomeric back lighted keypad with tactile response. 6 Primary Function Keys: SEARCH, MANUAL NOTE, VIEW, ENTER, and CLEAR 10 Secondary Function Keys: NEW MANUAL, NEW NOTE, STATUS, DISP ADJUST, XMIT, MARK, YES, NOT, LAST, and LIGHT. Alphanumeric: 28 Alphabet and "SP" Keys Display 4 lines x 20 characters. Backlighted. Flexible Data Entry: The main reading function is to obtain off- Operating site meter readings via radio signals. With a Sensus meter reading Temperature -20° to + 120° F gun attached, the RFSSI also automates the on-site meter reading -29° to + 47° C process. Both types of reading systems use the same Sensus Power Rechargeable, self-contained Nickel Cadium encoder registers. Manual readings can also be entered on the (NICAD) battery pack. Backup Power: Lithium RFSSI's keypad. All three reading functions are active when the (single cell). Memory Storage Capacity: l RFSSI is in the meter reading mode. megabyte (standard). Automatic, Error-Free Data Collection: When readin with either g Recharge Time From full discharge,14-16 hours. After a typical day of reading: 6-8 hours. the TouchRead or RadioRead systems, virtually error-free meter Communications/ reading is assured. The route loaded into the RFSSI verifies the Charging Stand Holds one RFSSI per stand. Microprocessor encoder register's internal identification number and stores the controlled. reading data in the correct customer account. This eliminates Load/Unload Speed: 9600 Baud Standard, dip errors and increases meter reading speed -meter readers need switch programmable. only refer to instructions on the LCD screen when being alerted to Communications Interface: Serial RS 232C with a special condition, note, or hazard by an audible alert tone. DOS compatible contactors. 7. t: I"'• Manual entries can be made on the RFSSI's keypad while unit r~:.- remains on carrier belt and used '` in "swing up" position, or when handheld. The front side LCD screen displays data being entered on the keypad. Communications/Charging Stand interfaces the RFSSI to the utili- ty's PC and software for down- loading of stored data and uploading of new meter route or programming data on command. ~' The Sensus Radio Frequency Solid State Interrogator/Programmer (RFSSI) provides plenty of flexibility for utilities requiring a reliable electronic handheld meter reading/programming device. In addition to accepting meter readings via its keypad, the RFSSI also accepts readings from TouchRead System equipped meters. Adjustable Audible Verification/Warning: The RFSSI's audible tone auto- matically adjusts to a loud/soft volume depending on its position; soft for the handheld position, and loud for the belt mounted position. The tone can be disabled, if desired. The tone also confirms completed RadioRead and TouchRead System readings and alerts the user of faulty or out of limit readings. It can be programmed to alert the meter reader to hazardous situations - or to respond to field survey questions. . Comments/Notes: RFSSI uses preprogrammed utility defined note codes or free form notes (using the alphanumeric keypad). Meter readers can "mark" accounts for later reading or unusual conditions. Replaceable Battery: The rechargeable, self-contained Nickel Catlium (NICAD) battery pack is shop replaceable to minimize downtime. The RFSSI is also equipped with a lithium battery backup system for extra security. Productivity Monitoring: The RFSSI has abuilt-in clock to record the time and day of each meter reading. The software notes and stores the type of reading made, such as manual meter reads, automatic meter readings and/or multiple data entry reads, providing an overview of the time spent reading the route and special problems related to readings or equipment use. Service and Warranty: No service should be necessary if reasonable care is taken during normal use. Sensus offers the Sensus Equipment Maintenance Program (SEMP) to extend the protection of RFSSIs and related equipment beyond the one (1) year warranty covering materials and workmanship. Warranty and service policy details are available from Sensus representatives and authorized distributors. ~~~~~~ Sensus Technologies, Inc. 450 N. Gallatin Avenue Uniontown, PA 15401 TECHNOLOGIES, INC TOLL FREE HOTLINE 1-800-METER-IT 1-800-638-3748 Authorized Distributor: BCC 3M 12/94 Printed in U.S.A. TouchRead Reading Gun or PitProbe can be easily connected to the RFSSI for electronic reading of meters equipped with TouchRead System registers. Radio Frequency Solid State Interrogator/Programmer AMR-304 ®esclription Application: The Sensus RadioRead Vehicle Transceiver Unit (VXU) is a portable radio-based meter reading device which can be used in any vehicle providing 12-volt DC power. The operator simply sets up the system in the vehicle, loads the desired meter reading route into the computer and drives along the meter reading. route in proximity to the meters to be read. The meter reading data is collected while the vehicle traverses the route. The complete VXU package includes everything needed to read meters that are equipped with Sensus Meter Transceiver Units. RadioRead'" Operation: The Sensus RadioRead system uses two-way data communications between the VXU and Meter Transceiver Units (MXU) connected to compatible utility meters. When reading meters, the VXU transmits an alert signal to the MXUs, with the operator having the option of directing the alert signal to all MXUs within range (blind reading mode), or to individual MXUs (geographic reading mode). When the alert signal is received, each MXU responds by transmitting its data in direct sequence spread spectrum modulation. The VXU receives this data and acknowledges by sending the MXU a message to return to its low power sleep mode. System Reliability: The Sensus RadioRead system's communica- tion architecture ensures reliable meter readings. The VXU determines clear channels in the 902-928 Mhz spread spectrum radio frequency band. When the VXU transmits the alert signal to the MXUs it also establishes the frequency to be used to trans- mit back this meter reading data. This signal selecting and synchronization capability provides a highly efficient meter reading process that is reliable even in a noisy radio frequency environment. Meter reading is virtually error-free when using RadioRead to read meters equipped with Sensus absolute encoder registers. The absolute encoder registers provide readings taken from actual positions of their odometer wheels. When readings can not be obtained due to damage, vandalism or tampering, the error condi- tion will be indicated at the time of reading. High or low customer usage patterns can also be verified at the time of the reading. Portability: Through the use of advanced miniaturaizetl design, the radio electronics can be packaged in a very compact enclo- sure. With the addition of a portable computer, connecting cables and antenna, the complete VXU package can be stored in its handy carrying case, ready for fast and easy setup in any vehicle. This ~p~tability eliminates the need to purchase and maintain a dedicated meter reading vehicle. serrsusm Specifications Service Radio based mobile utility meter reading system Physical VXU in metal case with carrying handles. Characteristics Portable computer in plastic housing. Connection cables, magnetic mount antenna and hardsitle component carrying case included. Dimensions VXU Wide: 15.10"(383.54 mm) Deep: 11.24" (285.49 mm) High: 5.22" (132.58 mm) Weight. 21 lbs. (9.53 kg) Computer Wide: 11.8"" (299.72 mm) Deep: 8.9" (226.06 mm) Weight: 6.64 lbs. (3.01 kg) Carrying Case: Wide: 19.25" (488.95 mm) Deep: 13.78"' (350 mm) High: 11.87"'(301.49 mm) Weight :case: 11 lbs. (4.99 kg) Complete assembly: 39 lbs. (17.69 kg) Power VXU with 12-volt DC Portable DC adapter through VXU Computer (with battery back-up; computer only) Communications Transceiver to computer: Radio Transmit: 956 Mhz (AM) Receive: 902-928 Mhz, Direct Sequence Spread Spectrum Reading Range Dependent on MXU installation and RF propogation at time of reading Approvals US: FCC Canadian: Industry Canada Mexican: SCT License Equipment licensing requirements are coordinated Requirements by Sensus for FCC, Industry Canada and Mexican SCT. Radio licensing may be required by govern- ment agencies for other countries. Users should consult their respective government agencies for licensing requirements. i.r S- .~s User Friendly Software: STRIPES (Sensus Technologies Interface Polling Equipment System) is a softwar~.prQgram especially designed for operating the VXU. STRIPES features an easy to use pull-down menu system that permits convenience and simplicity for directing the meter readingYp~~~c~s;~S~RIPES~allows manual entries and special route notes.i~,bg made by the meter reader/operator via the portable cg~.puter's keyboard. The meter reader/operator can also easily edt$ GQ~figuratiolis in the route data when necessary. ~~~~'~'BTES..works~in euknjunctio,!r~~..with Sensus Technologies Automatic Meter Reading System (STP~RS), a~software°prograrh designed to manage utility meter reatlirig data by interfacing with` :- a utility's own billing software: . ~:;,;::-~ ~•. ~ .: :~:. RadioReadTM Niakes Reading ~lDtility Meters ~~ ~ ~ i=ast, easy and Reliable The RadioRead System can be used to read more meters in a matter of minutes than a typical meter reader, using a manual entry system, can usually read in a day. The portable RadioRead • Vehicle Transceiver Unit (VXU) plugs into a vehicle's standard ~~ 12-volt electrical system enabling it to be used in any car or truck. Coupled with a portable computer and STRIPES software, the VXU package provides utilities with maximum meter reading efficiency while requiring a minimum of operator training for operation. Thanks to direct sequence spread spectrum modulation technology, RadioRead also provides greater meter reading relia- bility with fewer non-reads, range limitations and errors compared to other types of radio based meter reading systems. The sys- tem's higher reliability produces a higher number of completed meter readings to further enhance operating efficiency and mini- mize customer relations problems. ~ SeNfSLJS TECHNOLOGIES, INC. Because the RadioRead System works with the same absolute encoder registers used by the Sensus PhonRead'" System and TouchRead® System, utilities have greater flexibility such as mixing and matching to meet specific needs or situations - or for planned migrations from one system to another without requiring the meters and registers to be exchanged. The RadioRead System is also easily upgradeable to a fixed base meter reading system. 6 ~ ~ _ e'%~e '~ ~U.aa ~.~ '~.. w.H-y., +, Ry ~ .:~~ J .R .f j '~;. J 6x V.~..~~:: ~~ i pj .t -~~ . ~11~~Clll PowerCable ~~ _ ~ = a'I hP...:'y,. I ~ '~ :~ ~_. ~ ~ -] %. i ~ ~~ -- _- i ~: . ~' .. - ~ ~~..• ~~~ ~.~~ I I VXU Computer Power Cord Serial Cable Sensus Technologies, Inc. 450 N. Gallatin Avenue Uniontown, PA 15401 TOLL FREE HOTLINE 1-800-METER-IT 1-800-636-3748 Authorized Distributor: Printed in U.S.A. BCC 3M 11/95 'The RadioRead VXU package in its handy carrying case is ~ . fully portable. s., , WATER METER AGREEMENT THIS AGREEMENT (the "Contract") is entered into this day of , 1999, by and between WATERPRO SUPPLIES CORPORATION, a Massachusetts corporation duly qualified to do business in the State of Minnesota with its principal offices located at 4570 West 77th Street,Edina, Minnesota, 55435 (hereafter referred to as "WaterPro") and the CITY OF COLUMBIA HEIGHTS, located at 590-40th Avenue NE, 55421, hereafter referred to as "City"). WITNESSETH In consideration of the mutual promises herein contained, WaterPro and City agree and intend to be legally bound as follows: 1. Sale and Purchase of Water Meters. WaterPro agrees to sell and deliver to City, the water meters (hereinafter referred to as the "Equipment") described in the Project Specifications, which are attached hereto and incorporated herein as Exhibit A (the "Specifications"), and to install the equipment in accordance with the Specifications (the "Installation Services"), all in accordance with the terms and conditions of this Agreement. City agrees to purchase the Equipment and Installation Services from WaterPro and to pay WaterPro therefor a purchase price determined in accordance with the unit prices, minus the credits, set forth in the schedule of prices contained in the Specifications (the "Purchase Price"). 2. Payment Provision. City shall pay the Purchase Price pursuant to the following schedule: a. The parties acknowledge that the quantities of Equipment specified in the Specifications are estimates, and agree that the quantity of each item of Equipment to be sold and installed hereunder shall equal the actual quantity of such item required for installation of an operational system for remote automated reading and billing covering residential usea~s of municipal water in the City of Columbia Heights, Minnesota. b. Not later than the third (3rd) day of each calendar month and at the completion of the work under this Contract, WaterPro shall prepare and submit to City a detailed statement of the Equipment installed and Installation Services performed during the prior calendar month and the amount payable hereunder with respect thereto. City will pay ninet;~ percent (90%) of the total amount shown on each statement within thirty (30) days of such statement, and will retain the regaining ten percent (10%) of such amount until, and pay such 10% to WaterPro upon, final completion and acceptance by City of al! ~r~ork under this Contract; provided that, in the event of any termination of this Con:.rant prior to such final completion, such remaining 10% shall be paid to WaterPro upon acceptao~~ce vy City of the portion of the work under this Contract completed prior to termination. 3. Terms and Conditions. a. WaterPro shall sell and City shall purchase the Equipmer;* pursuan+ to WaterPro's standard terms and conditions of sale, including without limitaticn the warranty provisions thereof, a copy of which terms and conditions are .attached hereto and incorporated herein by reference as Exhibit B. Notwithstanding the foregoing, to the extent contract Page 1 May 11, 1999 that the terms and conditions set forth in Exhibit B conflict with the provisions of this Contract, the provisions of this Contract shall prevail. b. In addition to the warranty contained in Exhibit B, the Equipment is warranted to be free from defects in material and workmanship for a period of one year from the date of shipment, and to perform in accordance with Section 7.0 of the Specifications for the applicable period specified therein. The Installation Services are warranted to be free of defects in workmanship for a period of one year from the date of performance. Such express warranties are in lieu of and exclude all other warranties, whether express or implied, 4. Time for Performance. The time for performance is estimated to be one (1) year from the date of execution of this Contract. 5. Contract Security. WaterPro shall furnish a surety bond or bonds in an amount equal to one hundred percent (100%) of the initially estimated Purchase Price as set forth in the Specifications, as security for the faithful performance of this Contract and for the payment for all persons performing labor and furnishing materials in connection with this Contract. In the event that the actual Purchase Price exceeds at any time such initial estimate, WaterPro shall promptly increase the amount of such bond, or deliver additional bond(s), so that the aggregate amount of such bonds shall equal 100% of such actual Purchase Price. 6. Insurance Requirements. WaterPro specifically agrees it shall not commence work under this Contract until it has obtained all insurance required under this paragraph and furnished to City proof of carrying said insurance. WaterPro shall name the City as an additional insured, and shall not allow any subcontractor to perform any work under this Contract prior to said subcontractor having fulfilled all of the insurance requirements contained in this paragraph. a. Workers Compensation and Employer's Liability Insurance. WaterPro shall procure and maintain during the life of this Contract and before any work is commenced the following: workmen's compensation insurance for all its employees employed at the site of the project and, in case any work is sublet, WaterPro shall require the subcontractor similarly to provide workmen's compensation insurance for all the tatter's employees unless such employees are covered by the protection afforded by WaterPro. In case any class of employees engaged in work under this Contract at the site of the project is not protected under the workmen's compensation statute, WaterPro shall provide and shall cause each subcontractor to prove employer's liability insurance for the protection of its employees not protected by the workmen's compensation statute. Such employer's liability shall have limits of at least ONE MILLION DOLLARS ($1,000,000.00). b. Public Liability and Property Damage Insurance. WaterPro shall procure and maintain during the life of this Contract, comprehensive general liability and property damage insurance written through an acceptable insurance carrier as shall protect it and any subcontractor during the performance of work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such. operations be by itself or by a subcontractor or by anyone directly or indirectly employed by either of them or in such manner where such insurance shall be as required by law. The limits of such public liability insurance shall be in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) for injuries including accidental death to any one person and subject to the contract Page 2 May 11, 1999 same limit for each person in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) on account of one occurrence; and property damage insurance in amounts not less than FIVE HUNDRED THOUSAND DOLLARS ($500,000.00). c. Insurance Covering Special Hazards. It is expressly agreed that where applicable, special hazards as determined reasonably by City shall be covered by Rider or Riders to the public liability and/or property damage insurance policy or policies required to be furnished by WaterPro. d. Automobile Insurance. WaterPro shall include and maintain, during the life of this Contract, automobile public liability insurance written through a carrier acceptable to City in limits not less than THREE HUNDRED THOUSAND DOLLARS ($300,000.00) per person and SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) per occurrence bodily injury liability and not less than THREE HUNDRED THOUSAND DOLLARS ($300,000.00) per occurrence property damage liability. Aggregate limits shall not be less than SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00) for both bodily injury and/or property damage. Such insurance as specified in this paragraph shall cover the use of all such vehicles within the terms of this Contract. Such insurance coverage will be required of WaterPro and all subcontractors unless such coverage is included in the insurance specified in paragraph (b) of this section. e. Subcontractor Insurance. WaterPro shall require each subcontractor if any are not protected under WaterPro's insurance policies to take out and maintain insurance in the same nature and amount as that required of WaterPro. Subcontractor shall also be required to take out and maintain motor vehicle insurance in like amounts to that required of WaterPro on all motor vehicles operated by such subcontractor. f. Proof of Insurance. WaterPro shall furnish City and its Engineer with satisfactory proof of insurance by furnishing City with a certificate of insurance in required amounts, with the City named as an additional insured party. The certificate of insurance shall have a legend on it that states that ten (10) days' notice of cancellation, alteration or material change of insurance shall be required to be sent to City prior to such cancellation, alteration, or material change becoming effective. 7. Permits. Access and Compliance with Laws. a. City shall issue, without fee to WaterPro or its installation subcontractor, all required permits, permissions and authority for the work to be done and shall utilize all reasonable and necessary efforts and authority to provide access to all work sites so as to facilitate the intent of this Contract. WaterPro shall, at its own expense for items other than those required to be issued by City, procure all permits and licenses necessary for the prosecution of the work required by state and federal regulations unless specifically provided otherwise. WaterPro agrees to give all notices and comply with all federal, state and municipal laws, ordinances, rules and regulations and building and construction codes bearing on the conduct of the work to be performed under this Contract. b. It is agreed that, in the event access to any premises is not allowed by any owner, tenant or occupant, WaterPro will incur no liability as a result of its failure to complete installation at such premises. WaterPro shall make no more than three (3) attempts to gain access to each premises wherein Installation Services are to be performed, such access to be only pursuant to the express permission of the owner, tenant or occupant of the premises. If no such express permission is granted during such attempts, or if during any such attempt contract Page 3 May 11, 1999 the owner, tenant or occupant refuses access, WaterPro shall so notify City. In the event that City does not secure WaterPro's full access to such premises within thirty (30) days after such notice is given, the Equipment and Installation Services related to such premises shall thereupon be deleted from the work covered by this Contract. 8. "Or Equal" Clause. Whenever, in this Contract or the Specifications, an article, material or equipment is defined by describing a proprietary product or by using the name of the manufacturer or vendor and the term "or equal" is not inserted, such term shall be implied provided City approves the substitution in writing. The specific article, materials, or equipment mentioned shall be understood as an indication of the type of function, minimum standard or design, efficiency and quality desired and shall not be construed in such a manner as to exclude manufacturer's products of comparable quality, design and efficiency. 9. Indemnification. WaterPro agrees to indemnify City and its engineers and hold them harmless from any and all claims, demands, liabilities, losses and expenses (including reasonable attorney fees) for or on account of any injury to any person or any death at any time resulting from such injury or any damage to any property to the extent arising out of the negligence or intentional misconduct of WaterPro in performing under this Contract. 10. Protection of Property. WaterPro agrees to take reasonable precautions during performance of the Installation Services for the protection of the Equipment and of private property such as walls, foundations of buildings, vaults, underground structures or public utilities, trees, shrubbery, crops and fences contiguous to the work sites, but shall not be responsible for damages to any such property unless and to the extent arising out of the negligence or intentional misconduct of WaterPro in performing under this Contract. 11. Specifications. The work shall be executed in accordance with the Specifications and all workmanship, equipment, materials and articles incorporated in the work covered by this Contract are to be of the grade specified in the Specifications. If at any time during the execution of this Contract, provisions of this Contract or the Specifications are being violated in any material respect by WaterPro or its employees, the City shall have the right and authority to order all further execution of this Contract to cease until arrangements are made by WaterPro, reasonably satisfactory to the City, for resumption of the work in accordance with such provisions. 12. Inspection. City, its representatives and its Engineer shall at all times have access to the work wherever it is in preparation or progress, for purposes of inspecting the same. Such inspection shall not release WaterPro from any obligations under this Contract. 13. Subcontractor. WaterPro shal notify City, in writing, of the name of any subcontractor proposed for any material part of the work to be performed under this Contract and shall not employ any such other subcontractor that City objects to as incompetent or unfit. Nothing contained in this Contract shall create any contractual relationship between any subcontractor and City. WaterPro agrees to bind every subcontractor by the terms of this Contract and the Specifications as far as are applicable to its work unless specifically noted to the contrary in a subcontract approved, in writing by City. 14. Termination for Breach. In the event that any of the provisions of this Contract are violated by WaterPro or any of its subcontractors, City may serve written notice upon WaterPro and the surety of its intention to terminate this Contract and unless, within thirty (30) days after the serving of such notice upon WaterPro, such material violation shall cease or satisfactory arrangement for correction be made, this Contract shall upon the expiration contract Page 4 May 11, 1999 of said thirty (30) days cease and terminate. In the event of such termination, WaterPro shall immediately serve notice thereof upon the surety and WaterPro and the surety shall have the right to take over and perform the Contract, provided, however, that if the surety does not commence performance thereof within thirty (30) days from the date of mailing of such notice to the surety, City may take over the work and prosecute the same to completion by contract on the account and at the expense of WaterPro and WaterPro and its surety shall be liable to City for any excess costs thereby occasioned by City. In such event City may take possession of and utilize in completing the work such materials, appliances and equipment that may be on the site of work, necessary thereto. 15. Acceptance. Not later than one (1) year following final completion of all work under this Contract, City's Engineer shall complete inspection of all Equipment and Installation Services and shall notify WaterPro in writing of any respects in which such work does not conform to this Contract or the Specifications. If City fails to give such notice within such period, it shall be deemed to have accepted such work, provided that such acceptance shall not affect any rights of City under WaterPro's warranties pursuant to Section 3 hereof. 16. Definition of Notice. Where in any of the Contract documents there is a provision with respect to giving notice, such notice shall be deemed to have been given to a party when written notice shall have been (i) hand delivered, (ii) transmitted via telecopier with confirmation of receipt, or (iii) placed in the United States mail, postage prepaid, registered or certified mail, return receipt requested, addressed to the address of such party first set forth above, or in the case of the surety, addressed to the home office of such surety or to its agents or agent who executed such performance bond on behalf of such surety. Any notice to WaterPro shall be addressed to its President. 17. Assignment of Contract. WaterPro shall not assign this Contract or any part hereof without the written consent of City, which consent shall not be unreasonably withheld or delayed. Notwithstanding the foregoing, WaterPro may assign this Contract without such consent to any business entity controlling, controlled by or under common control with WaterPro, or to a business entity in connection with its acquisition of all or substantially all of the assets and business of WaterPro. 18. Compliance with Laws. WaterPro shall comply with all Federal, state and local laws, ordinances or regulations in any manner regulating or affecting the work involved in the performance of this Contract, together with the rules, decisions, regulations and orders of any administrative body having jurisdiction over the premises. WaterPro agrees that in performing work under this Contract, it shall not discriminate against any worker, employee or applicant or any member of the public because of race, sex, creed, color or national origin or otherwise commit any unfair labor practice. WaterPro further agrees that this clause will be incorporated into any and all contracts entered into by the WaterPro specifically related to the work to be performed under this Contract, including subcontracts and arrangements with all labor organizations furnishing skilled, unskilled and craft skilled labor for the project or who may perform any such labor on the project. 19. Conflict of Interest. WaterPro confirms that neither it nor any of its officers, directors or employees are elected officials of the City and City confirms that no City official or employee has or will receive any fee or other consideration directly or indirectly in connection with the award or execution of this Contract. 20. Waiver. No delay or omission in exercising any right or remedy by either party upon any breach or default shall impair any right or remedy nor shall it be construed to be contract Page 5 May 11, 1999 a waiver of any such breach or default; nor shall any waiver of any single breach or default be deemed a waiver of any other breach or default theretofore or thereafter occurring. Any waiver, permit, consent or approval of either party as to any breach or default under this Agreement or any provision or condition hereof, must be in writing and shall be effective only to the extent specifically set forth in such writing. 21. Applicable Law. This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota without regard to the conflicts of law provisions thereof. 22. WaterPro's Representations and Warranties. This Contract has been duly authorized, executed and delivered by WaterPro and constitutes a valid, legal and binding agreement of WaterPro. The entering into and performance of this Contract will not violate any judgment, order, law or regulation applicable to WaterPro or any provisions of its authority given to it by its parent corporation, nor will it result in any breach of or constitute a default under or result in the creation of any lien, charge, security interest or other encumbrance upon any assets of WaterPro or on the Equipment pursuant to any instrument to which WaterPro is a party or by which it or its assets may be bound. 23. The City's Representations and Warranties. The City represents and warrants for the benefit of WaterPro that as of the date hereof: a. The City is a municipal corporation validly existing as a political subdivision of the State of Minnesota; b. The Contract is duly authorized, executed and delivered by the City and constitutes a valid, legal and binding agreement of the City and that all hearings, proceedings or other formalities prerequisite thereto have been duly held and observed; c. All appropriations necessary for the performance by City hereunder have been duly made; and d. The entering into and the performance of this Contract does not violate any judgment, order, law, debt limitation or regulation applicable to City or any provision of City's charter or other document establishing City as a political subdivision. 24. Opinion of City's Attorney. The City shall deliver to WaterPro with the executed copies of this Contract, a written opinion of the City's attorney to the effect that the representations and warranties of the City contained in Section 23 hereof are true and correct. 25. Proof of City Council Action. City shall deliver to WaterPro with the executed copies of this Contract a certified copy of the resolution adopted by the Mayor and City Council authorizing the execution of this Contract. 26. Additional Representation and Warranty. City additionally represents and warrants that it shall make all additional appropriations and undertake such other actions in the future that may be necessary to fulfill its obligations hereunder. 27. Severability. Any provision of this Contract found to be invalid or prohibited by law, shall be ineffective to the extent of such invalidity or prohibition without invalidating the other provisions of this Contract. contract Page 6 May 11, 1999 28. Entire Agreement. This Contract constitutes the entire agreement between the parties and there are no representations, warranties or undertakings relied upon by either party not set forth herein. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized officials or representatives. "City" CITY OF COLUMBIA HEIGHTS, a Minnesota Municipality By: Mayor "WaterPro" WATERPRO SUPPLIES CORPORATION, a Massachusetts Corporation By: Title• By: City Manager contract Page 7 May 11, 1999 CITY OF COLUMBIA HEIGHTS DATE: NNE 3, 1996 TO: MAYOR JOSEPH STURDEVENT COUNCILMEMBERS DONALD JOLLY MEG JONES GARY PETERSON ROBERT RUETTIMANN FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: FINANCING ALTERNATIVES FOR THE NEW METER SYSTEM The attached schedule shows some alternatives for financing the cost of the meter system, with an alternative for the entire cost of the new meter system being charged to the customer, the entire cost being picked up by the City, and a proration of the cost between the City and the customer. All alternatives are based on the City providing the up-front cash from the water, sewer and refuse funds to finance the meter system. The second alternative is to finance the system through lease-purchase. Attached is an excerpt from one proposal on leasing alternatives. The lease rates in this alternative are very favorable and would be a very viable alternative for the up-front funding of the new meter system. WE:dn 9606032 City of Columbia Heights Water Meter Read System Cost Information for the Work Session of June 3, 1996 General Information Approximate number of meters Estimated cost of a radio read system Average meter cost installed Water & Sewer 2 yr average annual revenue Water Fund Sewer Fund Water & Sewer increase in revenue due to more accurate meters Projected on a minimal 5% increase in accuracy Water Fund Sewer Fund Elimination of meter reader position Funds Available Water Sewer Refuse 5, 500 1, 275, 500 231.91 1,069,458 999, 348 53,473 49,967 26,491 229,000 926, 580 398,666 Alternative 1 Financing Charge the customer for the full cost of new meters One time charge 231.91 Monthly charge (0% interest) over 5 years 3.87 Monthly charge (0% interest) over 10 years 1.93 Alternative 2 City picks up the entire cost Total Cash cost 5 year savings Increased revenue due to more accurate meters 517,202 Elimination of meter reader position 149,078 Total cost savings Altemative 3 Cost Sharing 50% city 50% customer Customer Charge 637,750 One time charge Monthly charge (0% interest) over 5 years Monthly charge (0% interest) over 10 years City cash cost 637,750 Increased revenue due to more accurate meters 517,202 Elimination of meter reader position 149,078 1,275,500 666, 280 115.95 1.93 0.97 WATER METER QUESTIONNAIRE City: Contact name: Number of utility accounts: Type of automatic reading system: When was the conversion? Was it a full or partial conversion? What was the cost of the new system? How was the conversion financed (charge customer/city paid)? Who owns the meters? Do you require a deposit on the meters? ^ Yes ^ No How much? Any significant positives or negatives regarding the conversion process: Did you have any problems with the conversion and installation of the new meters? How long did it take to install the new system? Are you pleased with the new system? What has been the feedback from the residents? How would you rate the quality of staff training? Type of utility software: Are the meters in gallons or cubic feet? If not on RadioRead, do you have any plans to upgrade in the future? ^ Yes ^ No If so, when? If using radio devices, would your city be interested in sharing reading equipment with the City of Columbia Heights, or having the City of Columbia Heights contract for the reading of radio devices? ^ Yes ^ No ~1 SAEEG® ~ SAFECO INSURANCE COMPANY OF AMERICA GENERAL INSURANCE COMPANY OF AMERICA FIRST NATIONAL INSURANCE COMPANY OF AMERICA HOME OFFICE: SAFECO PLAZA SEATTLE, WASHINGTON 98185 BOND NO. 5830637 BID BOND Conforms with The American Institute of Architects, A.I.A. Document No. A-310 KNOW ALL BY THESE PRESENTS, That we, WATERPRO SUPPLIES CORPORATION as Principal, hereinafter called the Principal, and SAFECO INSURANCE COMPANY OF AMERICA, of Seattle, Washington, a corporation duly organized under the laws of the State of Washington, as Surety, hereinafter called the Surety, are held and firmly bound unto CITY OF COLUMBIA HEIGHTS as Obligee, hereinafter called the Obligee, in the sum of FIVE PERCENT OF THE AMOUNT OF B I D Dollars ($ 5% OF BID ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for SUPPLY AND INSTALLAT I ON OF AUTOMATIC METER READING SYSTEM BID DATE; APRIL 30, 1996 NOW, TI-iEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and seaied this 16TH day of APRIL , ly 96 . . -~. WATERPRO SUPPLIES CORPORATION ~.--, I~~ . _. ~ MARIA ESCOBAR Witness (Seal) Principal (~! r;~ P/t N/' oi~0~po~ l~/~c~:n'itli iu'e ,, 'Title / ~f~/K . SAPECO INSURANCE COMPANY OP AMERICA. CESAR F . JAV 1 ER Attorney-in-Pact 6•B4tEP 4193 ® Registered trademark of SAFECO Corpo~etiori. PRINTED IIV USA. e POWER SAFECO INSURANCE COMPANY OF AMERICA GENERAL INSURANCE COMPANY OF AMERICA OF ATTORNEY HOME OFFICE: SAFECO PLAZA ____ [R~ SEATTLE. WASHINGTON 98185 ~~~~~ Na, 9357 KNOW ALL BY THESE PRESENTS: That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a Washington corporation, does each hereby appoint MMNNMNNMMMMMliMNMNMMNM MCESAR F. JAVIER, Los Angeles. CelifornlaMMNrNMNM•lIMM NMNprNMNMMMMMMMMMMMMN Its true and lawful attorney(s)-in-fact, with fuU authority to execute on its behalf fidelity and surety bonds or undertakings and other documents of a similar character issued in the course of its business. and to bind the respective company thereby. IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA have each executed and attested these presents tnis 4th day of January , 1 g 93 ~- •' . .. ~ ~,~cr•. sl crgr.lAHv ~~~~ DAIJ D. PACLEAN. PRESIDENT CERTIFICATE Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA: "Article V, Section 13. - FIDELRY AND SURETY BONDS ...the President, any Vice President, the Secretary, and any Assistant Vice President appointed for that purpose by the officer in charge of surety operations. shalt each have .authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the course of its business . On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the company. the seal, Or a facsimile thereof, may be impressed or affixed Or in any other manner reproduced: provided, however. that the seal shall not be necessary to the validity of any such instrument or undertaking." Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970. "On any certificate executed by the Secretary or an assistant secretary of the Company setting out, (i) The provisions of Article V, Section 13 of the By-Laws. and (li) A copy of the power-of-attorney appointment, executed pursuant thereto. and (iii) Certifying that said power-of-attorney appointment is in full force and effect, the signature of the certifying officer may be by facsimile. and the seal of the Company may be a facsimile thereof " I. R. A. Pierson. Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a Resolution of the Board of Directors of these corporations, and of a Power of Attorney issued pursuant thereto. are true and correct, and that both the By-Laws. the Resolution and the Power of Attorney are still in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation s-97d/EP 1/93 w ~@°~~ CO~~Pq~~ ~S\' G~RPC~Rq `~ p~ O w ~ ~- SEAL '° ~: ;a s~ 1g53 0~ 9lP Cf WASN~~GS tnis 16th yJQ~Y,CE Ct?,y,,gy O CORPORATE '^ W S~~IL, y x a ~~d~PO-IWas ~o°`oa day of April 79 96 ~~ ,Y1~ R.i~ PIERSUN. SELF?I;TARY Registered trademark of SAFECO Corporation. N W-t-I.. .. ~~ w AIll-Purpose Certifncate of Aclcnowfledge~ent MMLA 1024-B State of California County of Los Angeles On April 16, 1996 before me, Maria Escobar, Notary Public , Date NAME, TITLE OF OFFICER-E.G., "JANE DOE, NOTARY PUBLIC: personally appeared Cesar F. Javier NAME(S) OF SIGNER(S) X personally known to me - OR ^ - proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/ller/their authorized capactiy(ies), and that by his/her/their signature(s) on the instnunent the person(s), or the entity upon behalf of ~~~~ 11~fi ~!~ ESC S.`~,R _ which the person(s) acted, executed the instrument. r o ~~ a1 \ ' ~ ' + r ~~•i h,••;?'fs,9Y rUtLIC - CF:~~vRNl.4 ~ I ~ / ! os ah;c:;r:~.~s co~,y;v !~ ~Witn y hand and offi ' seal. 'i:'„~ ~ ~/ CU.Ttrl. h;cr•IIgS ,i;tn,, iF., 1$ ~ -• SIGNATURE OF NOTARY Though the data below is not required by law, it may prove valuable to persons relying on the document and prevent fraudulent reattachment of this form. CAPACITY CLAIMEID BY SIGNER (DESCRIPTION OF ATTACHEID (DOCUMENT(S) ^ Individual(s) ^ Corporate ^ Office(s) TITLE(S) ^ Partner(s) X Attorney-in-fact ^ Trustee(s) ^ Subscribing witness ^ Guardian/Conservator ^ Other: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) Safeco Insurance Company of America 133968v1-Template AFFIDAVIT OF~ ;N:ON=C:O'LLU~SI:O~N ~, :I ~hereby~ swear (or affirm) under the ,penalty ~for;perjury: 1. That I am the bidder (if .the tiidder is an individual), a partner in .the bidder .(if the bidder is a partnership) or an officer or employee of the bidding corpora#ionhaving authority, ~to sign on its behalf (if the .bidder is a corporation):. 2. ~ That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any othervendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition: 3. That the contents of the bid or bids have not been communicated by the-bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with.the bid or bids, and will. not be communicated to any such person prior to the official opening of the bid or bids; and 4. That I have fully informed myself regarding, the accuracy of the statements made in this affidavit. Signed: . .Finn. Name: ~ ~~~~0 ~' f ~PLlL~S ~-(~~ Subscribed and sworn to before me this c~`~~~d~ay of ~ ~ , 19~~.~ Notary Public 'My Commission expires 1 , y~~°C'O ^ RANDI J. ERICKSON '; Norunwetm•~ura+eeor~- 3CO1T CAUNTY - Npr Commlalon 8yha~w. !1, =000 ^ Bidder's E.I. Number (number used on Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form No. 941): forms March, 22, 1;996, CITY OF COLUMBIA HEIGHTS AFFIRMATIVE ACTION POLICY AFFIRMATIVE ACTION COMPLIANCE FORM By The City Council: In accordance with.,Council Resolution 88-83;. being a resolution adopting an Affirmative Action:::. ~~ Program; it is the~policy_and;intent;of_the~CityCounc~,l. of the City of Columbia Heights to prov(de``. equality of opportunity: in_ employment to all persons and to 'prohibit discrimination. because: of ~; race, color, creed, re_ ligion,~ national origin, seac,;:disability, age; marital status,, or status to regard . to public destitution, i.n~all:aspects of..the.Cityws personnel, policies;: programs,• and'practices;~and, • .. :..9•. V .. . } ... f ~ ~ l.. •' .:tit ~ '~~ It shall. bathe policy of.the City of Columbia .Heights to require. that all major contracts wlth'the City require the Contractor to comply with • the standards of.. equal employment and-anti- discrimination as cited, in the Civil Rights Act; of 1964 as.`amended in 1972 by the Equal' Employment Opportunity Act, and Minnesota Statute 181.59 as amended. ~ .. ' ., "~ ' .:' ~~~~ OF BIDDER ERTIFICATION . : - . ' . :. .r; r ~ ,;.:: : ~ ; : .. C .. ,. . .... . , . . . ' :. ~ .. -: ~ ~ ~` ' - l ~~ ~ s Name: Bidder rn ~~Q~P~ i ~ ri [~rn; ~ ~=• . . A'r ~ . .. •. - ~r;~ i ~ .,f': ~ .C x .. .... ..c; ` ..1 Address: 45~ ~ y.~ 7`l~' ~ ~~ . 5tf ?~00 - ~I i~rL~ _ M ~ - ~S~13S _ . . .. .._ . .. r ... 5. .. ... .. _ . . ~~ .....~ ~ . s ~ .. ". . Certification Statement: I certify that the above Contractor or.Vendor now has an established Affirmative Action Program. ~~ Name and Title. of Sigrid (please print or type) Signature -T ~~g~ Date forms ~ ~ March 22, 1996 . ~n~tr {y 't^' ,~-~:,i't •St ~ ~(~~.. .;3 .B~ . 5• ~a~s4l ~# • . ~'~.: '.'..••~'.y'r ~(, F'i'' ~;.. .. ..... ratl~.~y.~s.~ir",Ct".~:;.53•k;,a~~n -+t;'~.~k.::{,~•, Y J'.' {f ~~•7r a~'' S. ~:'~r••k '~E?~k; .:,'~"s,'x,Tt!iA'~?t~~~:~:i',.;~ - - .. '' • in.~ .4ryti ~. i~: ' = .{; •v :'~`~•'.'~~• : ~ a • ~ s•..:r, ~,..+,.,••,~~n~,.. ~ .1 ~ ~,'~ • a ~ ~-5, X `' =K~9•; .~i;~,~,;) '• ;,~ ~, tl.,~ .. ~'s ,, : ~Yr.:• .>.~: ~, . •,~~ ' :.;:. ~:; . RESOLUTION' 88-~~~ ''-•i:,: ~ ~~:`';•'~~... P1 "`z .~:~~ra~ :~~(t ~c~t#~°~fir;~`~~v``. d:. ~''::~>.•,.:. ~_.:.:~~; ~~fi::,-:.; - ~: ~.1, ~• ~ ;tt ,~;sx~;"~,~:3~'~~:~" ~r~~~i • .S 'i '.t4 ~ . ? +~. ~-t ' H..r...~ 1"~ r :'t, y ~ p~.is 2:5' s-. d•..yy ~.:~L,, ~ ~ 3. v`~ h ,~.~ici ~S !'.} ~~d!•'+}:~.:. $f~:.s~";#:4~~7'~u . .a••t~.t~.ri~t:: vg :.~.f ~ .. ~r~.S 1~~ ~,>"~'" `tq~3K„f a .yd .n}"~~' '~- ;i„ ~°"~ yF,~r't,~' x~ ~ :. ' ~ ~~~~•~'° ~^~~ -BEING~~ArRESOLITTION••ADOPTING"AN AFFIRMATIVES°ACTION~PROGRAIi°°~.~' ~-~! - .s P5i•}'.`''y~4+•?'-y'4-ir ':'r~~'hR': '.s'.~':i.Y; Y?~ '%~c~f. ~,•3.;.' P ~ 'fy.' . ~~ fi`' `^ti.: •,i •~,y~~.~'..yo,•~+~'t j; •<.31;)i~::; = ' '~4f r",.F;yfp•• , ' H ~•:(.' ja..•i.' •:1. d ~ lrif• tj:6t. f,~K..: .:.t1 •tA."Si (f J '--,-.:~ . 1''a ;•rF, ( •^r fix, a j'rf.:. D.' yq !y ~yy +~ Y?!. • ' : (.• ?'~~'y+..:t .. .! :~~e~}d leti~i: t.. ~~: •i r:'~• ~y~.![~~~J~.~yt4 1e•'.'} 6` r.~•*E;1t;~A T.3 ~,!!~~ 35*~ ~°~: ~li:•' ~`. J•. '~,+"'~~l~a~Jr .i •1.;.': kS~ ~4~~ ~ . .. ~ • .'0..1 ~• y. ~~~ ~ eC' •~• . ..~ ..'.. y,,r. i'x(•.Y :3*,t"X~". !!r ~•ti':F t4;y.~. :: ~•}%; i.( ti'Ai•~ f ~-'. ~•'y;;"~~• .!'•j, ~y~.T~.r~ r),1; }ltiy~ %.p!`. ~ .i.t ,}'i • i LY~+s • ~ ~ ...~r •• kf:* u:•. , j ~' . ~+!:i. ... C .:~~*` •'. ~.. ~?C ~+"v, . >,.3~,. •/...1.i~,^i! ! cwt .. 5nl ~ . ~rlv~'bl";: •117:.1 . 7 }.•i• :,s'd[ cy:.:~.~>;At. of • r~F;,.n.r~•1;~:: ~J' •Y°; ~:~ a.•r•~~{. t ~ ~,•s2ya~~ .,•~~ .w,~ '(•. ' ~'i .•4'y s'~ ~`., : tea; _~. •,>•*-•:w+,. '".';~'... 1,. .~~,~` .,,~~s '!:, R£ r`+. .i... .r: •;~":: ~~"va . i-:~. ..wt..=. i2, .;r~.. ~x:;;:z;_r`va '•.7` .: :1,3'('; ..~~• ?r. •~-.fe. rf•J.~ ~r'y's~;~~.e ~:;~'~..~n,.~~.1.'~I ~.•`~'q'~~'K:"a-1~~' "~: t.~'• .1, ..,tg.~~'!!'t~.~~.w~t6 ti~~i..: y: .. ~•. a „¢;..;4.; cFy~,~~s,~' .x..y„"i. •:7:1y .:z-~ i ~ ~f: ~ .. Sxt~-ni, • : e-''4-~' n•~r,J: ~ .. ::~{9'4~r`f: . .i'y ]. '•rl Ham.'. t f1'}• aT-•{.y,~•r,I a rl^a ~-x:~~tw<;q~a;~:1xr ca •F'JU :~; 4'y'•' a6~: a~Y:!'~(: ~~'!3°Ci e`FYICS}. .::( c, • ~ ~ Y •t•)Y S!''~ ' F' y'S~.i1" ~' '3i {13 f•`_ '~ 1! Ta' '•'4t'•• ~' y'• 4% '(~ , ' NHEREAS;`'the • City• Councils of.: the• City of~ Columbia Heights. endorses~~the. £''~~ .. ;.. " . principle. of equal employment:' opportunity, and; •y'' :sa<• ~ ~ ~'' :, _ •' ~ YHEREAS,' the City Councl~,desres to, reaffirm~.its• loiig~ etanding~ ; . ' x<' "US:^u:: .:s: .: ,~ ~ :•jy. :., :a •~.+,N~'.Fw.r-.N:L''n=:f!%3..i-•`et."r •.' " ..~.'-<{irvMA'Illuy:•..•s3KS.i(:t: ra.kn, :rl~;lLe'i!(R~a.•. ' ''commitment to equal'.' employdier-t oppo=tuiiify, " : - ~ . • • t _ NON, THEREFORE, SE IT• RESOLVED that it is: the policy;, and intenC~nof" the " . • .^~:- ;. City Council of~ the City of.:~Co~lumba;,Heights~to~:provide.equality~::of•~opportunity ;.. •~ a _•. : ~ • in employment to`. all persons and~~to prohibit discriminatioii(hecause, of '=ace, • ''~ ..~ 'color, creed,-religion, national:.origin. •sex,~:~•disability; •age~,:. maritial•`•sfatus, .: . or. status: in. regsrd,,to, public;,destitution..in.,~all~,a'spects_,of,the. City;!s ~•~~t~sxE:~;; ~ . • ~.a:r '' ~ ~persoanel policies, programs, and".practices; and;:' ~ ~ „'. ••.';:" • ~ ~"_ • . • •'"•`"'•"~•""'Y•BE• IT FURTHER RESOLVED"'ttat'the`• Citq' Coinc•il "adopts the- Affirmative •~ . . ~ Action Program and Policy dated:•November 30, 1988; a~copy of, which is available .for review at the office of. City:~.Manager, anddirects the City Manager to; Ye' ' ensure: this- program• is• implementedKto-•its- fullestz•~T'-••~•••• •-. .. ~-"~•~-•-. ~- •;~' •- , :Passed this 27th day of ~ •December•'~..".-`'=• ~ ~ • , ` 1988:_:• • ~'~• .. Offered bqs Peterson ; • _• '• ... •i!,.~~... .~:.~,.~: .::t:.. :..: . • . ~ .~ . " •Seconded by s- Carlson •,!. .. ~ . " ..::.~ ~ ~ ~ ~ .. • ~ • ' • %Ya~ it he ..1 :r.. ~"t .'3:•.%.(~g:; .~•. •Ce:. n .Y. yr'•t,. •5.•.4 y,,. y'~.-.'*ivt ,`E 3v'..._.(4 ,•it':"x'F.` ~+:A :<: ~:' ~},e•• ,••"t.~a'=. a~~it2.,~~L : 1'?':~5;.:,~#'t .. •'utSs:. ii' i-:S."' ;.fa;:;•.M..:t .,}.i t.;~4:;~'~,::?!'.ti :;~".,.r.. .v .t;~t~:g.. .w.'y.•~;e°•:T:'..:_ .. .. tr ~., . - • .. . • - ~ . Roll Calls ~ {, • '•~• ` ~ ~ ~ • • .. ~ " . ~~j ~' • . All ayes ~' '" ~;' .. . . • '. .: . . ,. .: ...~ . 1: ..... ., _ .. .. - ...... ~. :.. .,. .. ~ •• .. ... _`~l ~.: w..~.ie. - a.. ... •wy..:.o-.• w~i :.......,...........~.....,.....~......,.~ ........................~.....r.....w .n.........: n // /J ' ~ - .. .~P~y+. V ///VVV ... .. . • ~ . . ' ~ Dale'~.V~ Hadtrath; Mayor ~ ~ . o-Anne Student,, Council Secretary.::`: ~~ - ' . ..,... .... . .. ,. ... ,:.._ ... ..... . .............. v.. _ ......... ,.........._,..... ., , .. .. - ~. ~ N•,.1.. ._ Ue~e~~~@ ~~i 8 U.S. Feltec/1Nat~erPro Phone: 612-937-9666 Bill To: COLUMBIA HT3 WATER DEPT SERVICE CENTER 637 38TH AVE COLUMBIA HEIGHTS MN 55421 Ship To: Page Number- 1 Customer - 34146 Invoice - 301637 Date - 08/20/97 540 ED WIEGERT COLUMBIA HTS WATER DEPT SERVICE CENTER 637 38TH AVE COLUMBIA HEIGHTS MN 55421 Order No - 73011169 30 Order Date - 08/18/97 Terms - Net 30 Days Customer Order No - 1997 Meter Install Proj Ship Via - Ship Date - 08/20/97 ~---- Quantity -----I Item Number Description Ord Ship B/0 Price Ext Price -------------------- MIIECRIF ----------------------------- 5/8x1/2 SRII ECR Mtr 100CF - ------ 20 ------- ------ - 20 --------- - 80.00 -------------- 1,600.00' MIIECR3F 3/4 SRII ECR Mtr 100CF 5• 5 109.00 545.00 MPECRREGIIICF 5/8 SRII ECR Register 100CF 75 75 45.00 3,375.00 MPECRMXU505 Model #505 MXU Tranceiver 101 101 120.00 12,120.00 / LABORRADIO LABOR-METER INSTALL-RADIO 100 100 30.00 3,000.00/ FAOC Install MXU only 1 1 20.00 20.00 ~~~ i ~(~ y ,~ Jv aP~' ... ~i Net Merchandise 20,660.00 Bales Tax .00 Invoice Amount 2:1,660.00 PLEASE DETACH THIS PORTION AN7 RETUR_L~1 WITH YOUR RENiiTTANrE ReL~it To: U8 FILTER DIET/S~ATERPRO PO BOX 99595 CHICAGO IL 60693 US Filter Distribution Group R E P R I N T I N V O I C E DU~PL I CATS Fax: 612-937-8065' Salesperson: Branch - 230 Customer - 34146 Invaics - 301637 Date - 08/20/97 Pay This Amount: 20,660.00 . ~ - ~.•US Filter Distribution Group -== ~ =' INVOIC E ~~ ~ .~ ... :: ~ Phone: 612-937-9fa66: ~ .Fax: 612-937-8065 Salesperson: Bill To: COLUMBIA HT3~WATER DEPT SERVICE CENTER 637 38TH.AVE COLUMBIA HEIGHTS MN 55421 Ship To: Page Number- 1 Customer - 34146 Invoice - 395909 Date - 03/05/98 540 ED WIEGERT COLUMBIA HTS WATER DEPT SERVICE CENTER 637 38TH AVE COLUMBIA HEIGHTS MN 55421 Order No - 73020131 SO Order Date - 02/02/98 Terms - Net 30 Days Customer Order No - VERBAL PER BARB Ship Via - UNITED PARCEL SERVICE Ship Date - 03/04/98 (---- Quantity -----~ Item Number Description Ord Ship B/O Price Ext Price -------------------- ------------------------------ ------ ------- ------ ---------- --------------- MII1F 5/8x1/2 SRII DR Mtr CF 8 8 44.75 358.D0 FREIGHTNT FREIGHT NON TAXABLE 1 1 13.39 13.39 i~ r / ~~a• Net Merchandise 371.39 Sales Tax 3.27 Invoice Amount 39 . PLEASE DETACH THIS PORTION AND RETURN WITH YOUR REMITTANCE Branch - 230 Customer - 34146 Invoice - 395909 Date - 03/05/98 Remit o: US FILTER DIST/WATERPRO PO BOX 99595 Pay This CHICAGO IL 60693 Amount: 394.66 CITY OF COLUMBIA HEIGHTS WATER METER READ SYSTEM PROJECT REQUEST FOR PROPOSALS (RFP) The City of Columbia Heights Finance Department and Department of Public Works ("the City") invite you to submit your proposal for the development and implementation of an Automatic Meter Reading ("AMR") system in accordance with the requirements and specifications that follow. The successful proposer must demonstrate its ability to deliver a system that adheres to the specifications outlined in this document and support the AMR system on an ongoing basis, and provide as references other water utilities of similar size where the AMR system has been installed and is currently operating successfully. Proposals will be evaluated according to the selection criteria established in this Request for Proposals (''RFP"). Proposers whose proposals are not accepted will be notified in writing. I. PROPOSAL SUBMISSION a. All proposals must be submitted to the City no later than April 30, 1996, at 1:00 p.m. at the following address: City of Columbia Heights 590 40th Avenue P~i.E. Columbia Heights, Minnesota 55421 Attn: June Johnston, Assistant Finance Director b. The outer envelope in which a proposal is submitted must be marked, "Proposal for Automatic Meter Reading System." c. Four (4) copies of the proposal are required. d. Any questions you have should be directed to June Johnston, Assistant Finance Director (612/782-2827), or Terry Randall, Public Works Sewer & Water Foreman (612/782-2893). II. PURPOSE OF REC~UEST FOR PROPOSALS This RFP is intended to solicit proposals from proposers capable of satisfying the City of Columbia Heights' needs for an Automatic Meter Reading System. The AMR system must be able to electronically receive and input read data with Business Records Corporation (BRC) software. It is preferred that the AMR system be a fully integrated turnkey operation consisting of meters, data collection devices and software, and installation services. The City reserves the right to reject any or all proposals; to waive any informalities in the selection process; and to award a contract(s) or to decline to award a contract in its absolute and sole discretion. I11. ORGANIZATION BACKGROUND The City of Columbia Heights operates a water utility currently serving approximately 19,000 people through 6,200 residential, commercial and industrial accounts. 9601251 Page 1 March 22, 1996 The City has been installing Sensus water meters for nearly fifteen years consisting of direct read type and generator type. The Sensus Touchread Encoder type meters have been installed for the past nine months. The City currently has no method of electronically or automatically reading any of its meters. The desire of the City is to convert any applicable meters deemed to be accurate to the proposed encoded technology by a simple register change to keep overall project costs to a minimum. IV. PRODUCTS AND SERVICES REG~UESTED This section describes the general nature of the services and products solicited, including not only meters, interface units and software, but also the support services related to their installation and maintenance. In accordance with its overall objectives, the City seeks proposals for products and services from qualified proposers in the following areas: • Water meters • Meter interface units ' • Computer hardware and related peripherals required to operate and effectively utilize the proposed system • Software or other items required to control and use the proposed system • Communication media, or access thereto • Training • System maintenance For the meter changeout portion of the proposal, the City seeks proposals based on the following options: A three- to five-year phase-in with a portion of the City being changed out each year A complete conversion of the City in one year A lease-purchase option V. EQUAL EMPLOYMENT OPPORTUNITY Affirmative action to ensure equal employment opportunity is required in accordance with Minnesota Statutes 363.073 and Minnesota Rules Parts 5000.3400 to 5000.3600 is required. Additional information is included in the Special Provisions for Equal Employment Opportunity. VI. EXAMINATION OF SITE AND DOCUMENTS Bidders shall satisfy themselves by a personal examination of the site as to all local conditions affecting the performance of the Contract. The bidder, in submitting their Proposal, is deemed to .accept all conditions as the. same .are event~±ally._found:t.^,, exist:.anda~;~+`vaiv~ all. clairrff'~t~~cctra sabi7aperrsai~n ~rristegif~m~ tq~im~..~r~f~reseen~dt~~~:e~c~ep~i~ttlie~-earne'arbixe~~ly provided for in either the Specifications or the Contract. .i.s~ogc;e .Bidders shall also carefully examine the ~Specifica,#ians before sul5inittir-g .their Proposat~ on:t~ie swork~ to be..done. If any bidder contemplating.subrnttting..a bid:#or~~th~eryi~op~osed <Lontract:is:in doubt as to the true meaning of ~any~ part of the~~Speoifiaations~nr~h~rfOoOtra~t:D.~saments;}fhe bidder may st~,pm~ ~ writxen request for an intgrpretation thereof to the City P.~oj ct u rvis~r. ~`~, . ~ n ;.~,;.. r . .~, ~a i ~ ~, ~Y«ts p~o`mp~~i5i~er~~~-rl~~~t~ °~`'- `~t~.i~~~~ t~,submittirig f~i~.req~t~e`s~~'v~iil e r ~~c~r~sif~i `~ r~ t r~r~t~at~pn ~%;_ ,. ~: ... - ~. ..~ ... ... .... f*~r~s.~ nym r~(t l..il. fl C~f1~i) :?,_~ ~r. f. ~ 'rtt.. .t:. .~. .may f l ~ B ''15 J-. ~~01~5~;,.~,~ P.a~e 2 March;•2~1;,1~96 of the proposed documents will be made only by an Addendum duly issued. A copy of such Addendum will be mailed or delivered to each person receiving a copy of the Specifications and to such other prospective bidders as have requested that they be furnished with a copy of each Addendum. Specific questions by bidders of the work to be performed shall be directed to the City Project Supervisor. VII. GENERAL PROPOSER INFORMATION Acceptance Testing. Following successful installation and start-up of the system, the hardware and software segments shall be tested for performance and reliability prior to acceptance by the City. Acceptance testing shalt be of sufficient duration to verify that the segments operate in substantial conformance with the required terms. Final payment shall not be made until conformance with the required terms is ascertained. Unacceptable Materials and Workmanship. The contractor will replace or satisfactorily modify unacceptable materials and workmanship. The remedial action shall be at the contractor's expense. Alterations or Modifications. The City reserves the right to acquire equipment or software containing alterations and/or modifications other than that proposed by the vendor if, during the contract negotiations, it is determined to be in the best interest of the City to do so. Such alterations and/or modifications will be limited to expansion or reduction of capacity or features to better meet the needs of the City. Performance Test of Technology. The City will require a performance test of the PhonRead, RadioRead, and the soffinrare for determining efficiency, range, compatibility, speed, and reliability for the purpose of comparison between vendors. The vendors must be ready to demonstrate their equipment anytime during the evaluation period. Firm Prices. All prices shall be firm prices and include shipping, taxes, and delivery. Risk of Loss or Damage. The City shall be relieved from all risks of loss or damage to the equipment during periods of transport or installation except when loss or damage is due to the fault or negligence of the City. Warranty. The warranty period shall begin at the time that the City gives final approval and final payment for the entire project. Additionally, repaired items shall have the same warranty period as a new material. This warranty period shall commence at the time the repair is completed. Response Forms. The provided response forms must be completed. Additional information may be submitted by appendix. Four copies are required of the entire response, sample reports, and appendix. :~E~cceptions ~to the.~~Eife>auested..System..=.:l=acceptions to .the. requested system must be fully ~~'dfsciosed.:~The.ranai,fication_:of~ar~y`excrrption~ustl~e:fuPlp'exptauce~d~ im~~vurittenr-form-x~s:part.,oftbe proposal. .y~. ~;:...., ~~ ::.................. ~ . ,- 7~an... ,~ .......-. ;~;~. :::Contract for Successful Vendor. The.Ciiy~will require the selected vendor to agree to include ~~~the contents o#;this:-:Request;~es ~a contracttiial obligation :when developing the final contract. The City~reserues°th>3:.~ight~to~~nsgotiate;••any~form.of contraata+vith:the selected vendor..:- ;~ ~:~~~ u e~X;B'.~l~ ~~..Q::~~ ul:~bidder..{n_,~t;,~,i.fhe tim.~~~offi~hie:.e~ecutipi,.a'i..ttie:~on.~r"act,.9j~~=#o the-City a surety company~bond for payment arid-pe``rFormance~under conditioris as required by 8601251 ~ ~ ~Pa~je 3 Marcli`21;-~g6 r the Statutes of the State of Minnesota, in a sum equal to the full amount of the Contract for payment and a sum equal to the full amount of the Contract for performance with the aggregate liability of the bond(s) equal to twice the full amount of the contract, for the faithful performance of the Contract, and for all the terms and conditions therein contained, and for the prompt payment for all materials and labor used in the manufacture and construction of the project and to protect and save harmless the City of Columbia Heights, Minnesota, its officers and agents, because of injury to persons or property caused by negligence, or claim of negligence, on the part of the Contractor, the Contractor's agents, servants, or employees in doing the work or in connection therewith, also from violation of patent rights by the same, and from all loss of or damage to the property of the City. The bond shall be executed by a surety company authorized to do business within the State of Minnesota.and purchased through an acceptable agency, and shall be on the form included with these specifications. This bond shall be kept effective and in full force for one year after written final acceptance of the project and shall make the Contractors sureties responsible for underwriting the work against faulty workmanship or defective materials. This one year warranty shall begin at the time that the final payment is agreed upon and paid and the project accepted by the City. Damage to Property. Except where specifically noted, the contractor shall be responsible for any damage to the property owner's premise or the City's water supply that shall result from this project. Number of Meters to be Purchased and Installed. This proposal is intended to cover only existing meters. The estimated number of existing meters is 5,500. The City reserves the right to purchase and install fewer meters if this option is more advantageous. The prices quoted shall be valid regardless of the volume. Conversion of Existing Meters. The City will consider conversion of the existing Rockwell/Sensus SR/SRII meters as part of the overall installation. The conversion shall be included in the proposal. Extra, Additional, or Omitted Work. The contractor when so ordered in writing by the City Project Supervisor with the approval of the City, shall omit any work or perform any additional work not otherwise provided for herein, but which may be found expedient in order to carry out and complete more fully the work agreed to be done and performed. All such work shall be executed under the conditions of the original Contract except that any claim for extension of time caused thereby shall be adjusted at the time such change is ordered. Adjustments, if any, in the amounts to be paid to the Contractor by reason of any change, addition, or deduction shall be determined by one or more of the following methods at the option of the City: a. By unit prices contained in the Contractor's original bid and incorporated in the construction Contract. -. `~~ b. By a supplemental ~scfiedule ~f`prices~~orifained in tFira Contractor's original bid and ' incorporated in the construction Contract. c. By an acceptable lump sum settlement negotiated with the Contractor. :' d. On a limited cost-plus basis not to exceed a specifietl`limit. A limited cost-plus basis is defined as the cost of labor, materials, and insurance, plus fifteen percent (15%) of the said cost to cover overhead and profit. X601251 ~. Page 4 March 21, 1996 3 ~ F; i ,. :, .. Y: No claims by the Contractor for extra work shall be considered as valid unless accompanied by a written order from the City Project Supervisor, and if the Contractor proceeds with such work without prior receipt of a written order, this work shall be done at the Contractors own risk. There shall be no direct compensation for mobilization or remobilization. All such costs shall be considered incidental. Indemnification. The contractor agrees to defend, indemnify, and hold the City harmless from and against any and all liability, loss, attorney fees, damages, costs and expenses which the City may incur as a result of this contract. Patent Liability. The successful vendor shall agree to hold harmless the City from all legal liability which may be established on behalf of any person or corporation growing out of any infringement of a patent with respect to the normal use of the acquired system. City's Investigation. The City may conduct an additional evaluation to determine the ability of the vendor to perform the proposed work and to verify that the system operates as proposed. The City reserves the right to reject any proposal if the results of the investigation fail to satisfy the City that the vendor is property qualified to carry out the obligations of the agreement. Respondent's Qualifications. The respondent shall represent a company continuously and be regularly involved in the respective field. References shall be required to demonstrate that prior customers have a high degree of satisfaction with similar projects. Payment to the Contractor. The payment terms shall be as stated in this section. Application for Payment. The Contractor shall submit to the City Project Supervisor an application for each payment, and if so required, receipts or other vouchers showing payments for materials and labor, payments to subcontractors, and a breakdown of costs for all lump sum items. Upon receipt of application for payment from the Contractor, the City Project Supervisor shall issue to the City a certificate for payment. The terms under which the City will pay the Contractor will be upon monthly estimates submitted to the City Project Supervisor by the Contractor showing the value of the labor and materials incorporated in the construction. The Contractor shall check with the City Project Supervisor as to the form in which to submit partial estimates. . The City Project Supervisor will check each estimate, and if found correct, shall issue a certificate to the City authorizing payment up to ninety percent (90%) of the value shown on the estimate. Upon satisfactory completion of ninety-five percent (95%) of the work performed, as determined by the City Project Supervisor, five percent (5%) of the total fifty percent (50%} of the last ten percent (10%) of monies previously withheld from partial estimate payments shall be released to the Contractor with the remaining five percent (5%) withheld until such time as the work is finally accepted. No certificate issued nor payment mad: to:;the ~:c~.ntractor rior partial or entire ~!se of occupancy of the work by the City shall be an acce~t~nce of and work or materials not in accordance with this Contract. The making and acceptance of the final payment shall not constitute a waiver of all claims by the City, including those arising from unsettled liens, from faulty work appearing after final payment or from_ requitement of the specifications, and of all claims by the Contractor, except those previously made and~'still unsettled.'. , 9601251 Page 5 March 21, ~1~9~6 Should the City fail to pay the sum named in any certificate of the City Project Supervisor upon demand when due, the Contractor shall receive, in addition to the sum named in the certificate, interest thereon at the legal rate in force at the place of building. Prompt Payment to Subcontractors. The Contractor must pay any subcontractor for undisputed services provided by the subcontractor within ten (10) days of the Contractor's receipt of payment from the City. The Contractor must pay interest of 1'/i percent per month or any part of a month to the subcontractor or any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. Licenses and Permits Required. The contractor shall be responsible for complying with all federal, state and local laws and ordinances, and any license and permit requirements. Contract Not Transferable. The contract and services required by this project may not be assigned, sublet or transferred unless approved by the City. The City's Right to Terminate Contract. tf the Contractor should be adjudicated bankrupt, or make a general assignment for the benefit of creditors, or if a receiver should be appointed on account of the Contractor's insolvency, or should fail, except in cases for which extension of time is provided, to supply enough properly skilled workers or proper materials, or should fail to make prompt payment to subcontractors for material or labor, or persistently disregard laws, ordinances, or the instructions of the City Project Supervisor, or otherwise be guilty of a substantial violation of any provisions of the Contract, then the City, upon the certificate of the City Project Supervisor, that sufficient cause exists to justify such action, may without prejudice to any other right or remedy and after giving the Contractor seven (7) days' notice, terminate the Contract of the Contractor and take possession of the premises and of all materials, tools, and appliances thereon and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as hereiri provided, and the damage incurred through the Contractor's default, shall be certified by the City Project Supervisor. Dealer/Distributor. The City's preference is to enter into a contract with adealer/distributor. Through such an arrangement, the City believes that its needs can best be met both in the present and in the future. Notice to Sureties. The final inspection and acceptance of this work shown by the plans and specifications forming a part of the Contract shall not be binding or conclusive upon the City, if it shall subsequently appear that the Contractor has willfully or fraudulently supplied inferior apparatus, equipment, materials, or workmanship, or has departed from the terms of the Contract. In any such case, the City shall have the right, notwithstanding such final acceptance and payment, to cause the work to be properly performed and satisfactory apparatus, equipment, and materials supplied to such extent, as in the opinion of the City Project Supervisor may be necessary to finish the work in accordance with the plans and specifications therefor at cost and expense of the Contractor and the sureties on the bond, and shall have the right to recover against the Contractor and the sureties. the cost of such work, together with such other damages `9601251 Page 6 March 21, 1996 ~ ~ as the City may suffer because of the default of the Contractor, the same as though final acceptance and final payment had not been made. Contractor's Liability Insurance. The contractor shall secure and maintain such insurance policies naming the City as an Additional Insured as will protect himself, his subcontractors and, unless otherwise specified, the owner from claims for bodily injury, death, or property damage which may arise from operations under this contract whether such operations by himself or by a subcontractor or anyone employed by them directly or indirectly. The policies shall not be for less than the amounts set forth as follows: Worker's Compensation Insurance: Contractors Public Liability Insurance: Property Damage: Automotive Insurance A. Public Liability: B. Property Damage: Statutory $1,000,000 combined single limit $1,000,000 combined single limit $1,000,000 combined single limit $1,000,000 combined single limit Certificates of Insurance. Prior to starting the work and within ten (10) days after award, the Contractor shall file with the City Project Supervisor two (2) copies of certificates of coverage of all insurance. The City Project Supervisor will forward one copy to the City. After approval of the policies, the Contractor shall not cause them to be canceled or permit them to lapse until the contract has been completed and the work finally accepted. Many certificates of insurance carry the following or similar standard cancellation clause: "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 10 days' written notice to the certificate holder name to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives. " If so, we require this clause be modified as follows: "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company shall mail 10 days' written notice to the certificate holder named to the leff." VIII. EVALUATION OF PROPOSALS The project shall be awarded to the lowest responsible respondent(s) whom the City determines can provide the services of greatest benefit. Segments include the meters, the remotes, the data collection devices and software, and the installation services. In awarding a contract(s), the City will consider not only costs but experience, product, services, conformance with specifications, references, availability of parts, warranties, and any other factor deemed significant to the City in evaluating proposals. The City reserves the right to negotiate a contract with any party or parties submitting a proposal, and award a contract or contracts in its absolute and sole discretion to the party or parties that it deems to be in the best interest of the City. The City reserves the right to award multiple contracts. Segments include the meters, encoded register, remote receiver, the handheld reading devices and software, and the installation services. 9601251 Page 7 March 21,;1996 .~. IX. CHANGES AND CORRECTIONS Bidders shall not be allowed to take advantage of any errors or omissions in the Specifications. Where errors or omissions appear in the Specifications, the bidder shall promptly notify the City of such error or omission. Whenever found, inconsistencies in the Specifications are to be reported before the bids are submitted. Errors or omissions found in the Specifications after bids are submitted shall be solely up to the City Project Supervisor for interpretation or resolution. X. BID SECURITY Each bid must be accompanied by a bidder's bond or certified check in the amount of five percent (5%) of the bid, as a guarantee that the bidder will enter into the proposed Contract within the time specified. Should any bidder whose Proposal has been accepted by the City refuse, fail or neglect to execute the attached Contract and furnish a satisfactory surety bond, it is understood and agreed between the City and said accepted bidder that five percent (5%) of the bid shall be the amount of liquidated damages occasioned by such failure, refusal or neglect, and that thereupon said City shall realize on such bid security and use the proceeds in payment of said damages. XI. AFFIDAVITS REGIUIRED An Affidavit of Non-Collusion, as suggested by the Attorney General of the State of Minnesota, is contained in these Specifications. The City of Columbia Heights requires that each bidder sign and submit this affidavit with their bid. An affidavit for obtaining final settlement with respect to withholding income taxes from wages is contained in these Specifications. Minnesota State Law (M.S.A. 290.92) requires that this form be completed and signed by the Contractor upon completion of the work. This form must be submitted to the Ciiy of Columbia Heights prior to issuance of final payment. 9601251 Page 8 March 21, 1996 SPECIFICATIONS FOR AtJTONIATIC INETER READING SVSTEIUI RADIO FREQQ.DENCY SOLID STATE INTERROGATOR/PROGRAIUIIUIER (RFSSI) General. The following specification describes the requirements for aradio-based automatic meter reading system as it relates to the Radio Frequency Solid State Interrogator/Programmer (RFSSI). Meters and other supporting equipment included in this proposal will be covered under separate specifications. Radio System Requirements. The radio AMR system must have the ability to read meters equipped with absolute encoder registers using either a handheld or mobile interrogation unit. The encoder registers will be connected to a meter transceiver unit (MXU) that will provide the radio link from the meter to the interrogation device. The radio AMR system will utilize a true two-way (interrogate and respond) communication protocol that enhances system integrity and reliability. Upon completion of the meter reading route, the meter reading data in the RFSSI will be downloaded using acommunications/charging stand connected to a personal computer (PC) equipped with radio AMR software. The radio AMR software will prepare and format the meter reading data for the printing of selected management reports and the transfer of the meter reading data to the billing software for customer invoicing. RFSSI Basic Functions. The RFSSI will have the capability to collect and store meter readings at any time on the meter reading route by any of the following methods: manual use through the use of a numeric or alphanumeric keypad, automatic remote reading utilizing a TouchRead-type system reading gun, and via radio transmission. The RFSSI shall include sufficient memory to store at least 4,000 meter readings for any one of the three reading modes. The meter reading memory will have full battery backup protection for already read meter data. Each meter reading or action taken for an account on the meter route will be logged with a date and time-of-day stamp. Internal hardware and software data checks are required to verify the integrity of the collected data. The~unit will also allow for note input and the collection of meter readings not on the predefined route ir~any of the three reading methods. `\ Successful meter readings will be confirmed by an audible tone alert the meter reader in the event of a faulty or missed reading. The device will provide a programmable audible waming for a potentially dangerous or special waming situation which may be associated with a particular meter location. In addition, the RFSSI will include, but not be limited to, the following basic features for all reading methods: • Durable weatherproof housing • Dual 4-line X 20 character per line displays • Back lighted displays and keypad • Field adjustable contrast for dual displays • Elastomeric membrane and tactile response keypad • Four primary function keys: Search, Manual, Note, View • Six secondary keys: New Manual, New Note, Status, Xmit, Mark, Disp. Adj. SPECS Page 1 March 21, 1996 ~~ • Four scrolling keys: Up Arrow, Down Arrow, Next, Previous • High/low reading limit parameter capability • Weight of less than three and one-half pounds • Audible tone to indicate both successful and unsuccessful reads or warnings • Field adjustable volume for audible tone • Standard memory to 1 megabyte • Durable carrying belt with equipment hanger clips • Watertight gun connectors for touch system • Able to read Sensus TouchRead meters • Adequate search functions to assist meter reader • User-defined note code function The RFSSI will be ergonomically designed to be comfortable for handheld meter reading. The unit will also be designed to be mounted on a belt worn by the meter reader. Power Supply. Each meter reading device will be powered by a long life, light weight rechargeable battery pack. The battery pack will be capable of supporting the reading of a complete route in any of the three reading modes. The battery pack will be recharged while the RFSSI is resting in a communications/charging stand, without the need to disassemble the handheld unit for battery recharging. Each meter reading device will be equipped with its own communications/charging stand and not require any special pin type connectors when placed in the stand. Environmental Protection. The handheld unit will remain operational at temperatures between minus 20°F to plus 120'F (-28°C to + 49'C). The unit will be weathertight and operate in a rain environment without the need for extra protection. RFSSI Manual Read Function. The RFSSI will provide capability for the meter reader to enter a manual entry meter reading and other data such as a note code using the units keypad. This manual read mode will be functional simultaneously with the other meter reading functions. Customer will specify either numeric or alpha-numeric keypad option. Manual entry of meter reads must be easily performed ey non-technical meter readers and must require only the meter reading for accurate reading entry. RFSSB TouchRead Function. The RFSSI will provide the capability to read inductive coupling- type meters using a gun or probe reading accessory. The inductive coupling-type mode will be functional simultaneously with the other meter reading functions. The handheld will be able to operate in the TouchRead mode without the need to change reading gun or probe accessories. Interrogators requiring the changing of accessories are not acceptable. RFSSI RadioRead Function. The function of the handheld RFSSI in RadioRead mode is to provide the City the capability of reading meters via radio signals. The RFSSI will send an alert signal to an MXU connected to a meter fitted with an encoder register. Upon receipt of the alert, the MXU will transmit the meter reading data to the RFSSI. Once these data are received and if all parameters are valid in the meter reading message, the RFSSI will acknowledge the MXU that these data were valid and command the MXU to go into a power down mode. The RFSSI, in conjunction with the MXU, will have the capability of utilizing a reading cycle code within the transmission protocol. The reading cycle code is utility controlled and changes with each reading cycle. Once an MXU has been successfully interrogated and powered down using a specific reading cycle code, the MXU will not alert again until the code is changed. SPECS Page 2 March 21, 1996 As a secondary operation, the RFSSI will also have the capability of providing optional programming features for the WIXU. A programming feature includes programming the City- defined class code into an MXU. If specific software is required, it will be specified in the bid proposal. The RFSSI must have a minimum line-of-site reading distance of 1,500 feet. CommunicationsJCharging Stand. The communications/charging stand will be housed in a suitable material that can be wall or tabletop mounted. It will have the capability of recharging the handheld unit and also provide the communications port connection to the computer. The stand will be capable of recharging a handheld unit in 14 - 16 hours. The stand will be able to accommodate any handheld of the same manufacturer and model series regardless of the handhold's operating capabilities (i.e. manual read type, TouchRead type, RadioRead type). The stand will hold one handheld at a time and be capable of connecting in a series to accommodate additional units. FCC Regulations. All equipment shall comply with current Federal Communications Commission (FCC) requirements which include proper labeling of applicable units. The Bidder shall have supporting documentation available upon request to verify compliance. Frequency/Modulation. The RFSSI, in RadioRead mode, shall be a 100 mw transmitting model which will require an FCC license. The RFSSI will operate on any assigned channel in the 956 MHz for the purposes of alerting the AIIXU in either a licensed or unlicensed mode. It will utilize AM modulation for the alert tone. The vendor will be responsible for assisting the City in obtaining any required license from the FCC for operation of the equipment. Installation and Training. Complete installation and operating.instructions will be included for all of the supplied hardware and software equipment. Proposal must include any additional costs for training and assistance to install and begin operation of the handheld units. The vendor will also inform the customer what pre-installation activities are to be completed and what support materials will be needed for the initial installation. , Performance Warranties. In evaluating bid submittals, warranty coverage will be considered. The vendor shall be required to state its warranty and/or guarantee policy with respect to each item of proposed equipment. The procedure for submitting warranty claims must also be provided. Maintenance agreements and costs shall be clearly stated. System Maintenance and Support. In addition to initial warranty periods, vendors are required to supply information on required or optional maintenance programs beyond the warranty period for both hardware and software. Features of those programs shall also be included with any additional charges such as an hourly rate for on-site and/or remote support. The location of and procedures for obtaining such support shall be stated. If additional training is required or requested post-installation and subsequent to the initial training, state the method and cost of such "retraining". SPECS Page 3 March 21, 1996 SPECS Page 4 March 21, 1996 SPECIFICATIONS ~®R AUTOMATIC METER REA®INC SXSTEM METER TRANSCEIVER UNIT (MXU) General. The following specification describes the requirements for a radio-based automatic meter reading system. The specification will cover the meter transceiver unit (MXU). Meters and other supporting equipment included in this proposal will be covered under separate specifications. Radio System Description. The radio AMR system will have the ability to read meters equipped with absolute encoder registers using either a handheld interrogation unit or a mobile interrogation unit. The encoder registers will be connected to an MXU that will provide the radio link from the meter to the interrogation unit. The radio AMR system must utilize a true two-way (interrogate and respond) communication protocol that enhances system integrity and reliability. Upon completion of the meter reading route, the meter reading data is downloaded from the interrogation unit using the radio AMR software. The radio AMR software will prepare and format the meter reading data for the printing of selected management reports and the transfer of the meter reading data to the billing software for customer invoicing. Function. The MXU wiA be the interface between the meter~and the radio interrogation unit. The MXU will power up when a valid alert signal is received from the reading interrogation unit. The interrogation unit will be either a handheld or vehicle mounted device. The MXU and interrogation device will utilize atwo-way communication protocol. Following the alert signal from the interrogation unit and transmission of meter reading data, the interrogation unit will signal to the MXU that valid reading parameters were met and will instruct the MXU to power down. The MXU must have the capability of utilizing a reading cycle code which is an element of the transmission protocol. The reading cycle code is City-controlled and changes with each reading cycle. Once an MXU has been successfully interrogated and powered down using a specific reading cycle code, the MXU will not alert again until the code is changed. The MXU will have a fixed factory set non-programmable identification number to insure absolute identity of the MXU within the radio AMR system. In addition, the MXU will have the capability of storing aCity-defined programmable class code. The class code will be used to separate different classes of meters and differentiate the MXU in multi-utility installations. The MXU will also provide for optional connection of a remote reading touchpad as a secondary meter reading source. The MXU must have the capability, in terms of range and operation, of migrating to a fixed-based radio AMR network in the future, without the need to physically alter the unit. FCC Regulations. All equipment must comply with current Federal Communications Commission (FCC) requirements which include proper labeling of the MXU. The Bidder must have supporting documentation available upon request to verify compliance. SPECS Page 5 March 21, 1996 Modulation. The radio frequency transmission from the MXU to the interrogation unit must utilize direct sequence spread spectrum, operating in the non-licensed 902 - 928 MHz band. It shall alert using the 956 MHz from the interrogation unit. Hardware. The MXU will be housed in a two-piece UV stable molded plastic housing. The enclosure must house the complete MXU unit which indudes electronics, battery compartment, and wire connections. The MXU will also have an intemal antenna. The housing must have the option of being wall mounted or mounted in an underground meter box. Any special mounting hardware should be supplied with the MXU. The enclosure will provide protection for the electronic components and wire connections and be capable of being submersed in awater-filled meter box without damage. The halves of the MXU enclosure will be secured by means of atamper-resistant locking screw so-that the enclosure cannot be opened by non-City personnel. The intemal parts of the MXU can only be accessed by City personnel using a manufacturer supplied field tool. The field tool must not be commercially available. Seal wiring or a frangible head seal screw is not acceptable. The MXU must have a field replaceable battery cartridge. The battery must be made up of a chemistry and design which is available, and the cartridge must be date-stamped for ease of age identification for warranty purposes. The MXU must contain wiring diagram labels within the unit to aid in and simplify installation. Ait wires must be color coded and easily identifiable. Installation and 4raining. Complete installation and operating instructions must be included for all of the supplied hardware and software equipment. Proposal must include any additional costs for training and assistance to install and begin operation of the MXUs.. The vendor will also inform the customer what pre-installation activities an: to be completed and what support materials will be needed for the initial installation. Performance Warranties. In evaluatang bid submittals, warranty coverage will be considered. The vendor shall be required to state its warranty and/or guarantee policy with respect to each item of proposed equipment. The procedure for submitting warranty claims must also be provided. As a minimum, the electronics shall be warranted for one (1) year from date of shipment for defects in materials and workmanship. Battery warranty shall be a minimum of five (5) years from date of factory shipment. System Maintenance and Support. in addition to warranty periods, vendors are required to supply information on required or optional maintenance programs beyond the warranty period for both hardware and software. Features of those programs shall also be included with any additional charges such as hourly rate for on-site and/or remote support. The location of and procedures for obtaining such support shall be stated. SPECS Page 6 March 21, 1996 CO~.D WATER METER SPECIFICATBONS D6SPLACEMENT TVPE WITIi ENCODER TXPE REMOTES Type. Magnetic Drive, Sealed Register, Positive Displacement Type Oscillating Piston one. Size. Must conform to American Water Works Standard C-700 as most recently revised. Length. Must conform to American Water Works Standard C-700 as most recently revised. Cases. All meters shall have anon-corrosive Water Worlcs bronze (minimum 75% copper content) outer case with a separate measuring chamber which can easily be removed from the case. All meters shall have cast on them, in raised characters, the size and direction of water flow through the meter. Cast iron frost bottoms, or bronze bottoms shall be provided on 5/8" size meters. The manufacture's serial number must be permanently affixed to the maincase to aid in identification and must be visible so that it can be read from directly above the water meter. External Bolts and Washers. All external bolts and washers shall be of corrosion resistant material and be easily removed from the maincase. All threaded maincase bolt holes must be covered, to aid in removal of the bolts for repair. Encoded Register. The register must be of the straight reading type and have a full test dial on the face of the register. it shall read in cubic feet, gallons or metric units and be capable of direct visual reading both at the meter and by remote reading utilizing a visual interrogation device which connects through to the water meter via a TouchPad located external to the meter. Also the encoded register must have the capability to easily be upgraded to a telephone or radio (RF) based Automatic Meter Reading (AMR) system without the need for the unnecessary, costly and time-consuming process of reprogramming or replacing the register. All reduction gearing shall be contained in a permanently hermetically sealed, tamperproof enclosure made of corrosion resistant material. For indoor installations, the register is to be of one piece configuration secured to the maincase with a locking ring as part of the register. The register must be field replaceable by utility personnel with the use of amanufacturer-supplied field tool. The field tool must not be commercially available. Seal wiring or a frangible head seal screw is not acceptable. The meter register shall be provided with three terminal connections. The connection between the meter register and the outside TouchPad shall be accomplished with the use of only two of the terminal connections. The connection between the meter register and the MIU shall be accomplished with the use of all three terminal connections. The register shall transmit the meter reading and register identification number directly to the interrogation device through the TouchPad or to the Meter Interface Unit when interrogated via a telephone or radio system. For installations where moisture is not a concern, the terminal connections shall be protected with a dust cover on the register. The dust cover will be of a snap-on configuration not requir~ng screws and be equipped with seal wire holes for security. The register output data format shall be 7-bit ASCII (American Standard Code for Information Interchange) digital, plus an even parity bit. Upon interrogation with a TouchPad or AMR, the register will transmit a 4-digit or 6-digit odometer reading (customer specified) and an 8-digit register identification number. This 8 digit ID number must be unique across all size classes and be free from user modification. The 4-digit or 6-digit meter reading is to be interrogated from the register by direct contact of the register's SPECS Page 7 March 21, 1996 odometer wheels to a circuit board which encodes the meter reading to the interrogation device. Data is to be positive true. The register's ASCII digital output is to be capable of interfacing directly to an AMR transponder to transmit data via cable TV, telephone, radio or power lines to a central location. Registers using pulse generation or conversion of pulses to digital output are not permitted. Batteries are not permitted to power any register or MIU functions. Outside Touchpad. The outside Touchpad shall be of sturdy and tamperproof construction. The main body of the Touchpad shall be of one piece construction. The Touchpad shall be compatible with the TouchGun of either the Solid State Interrogator or Visual Reader. The remote Touchpad shall be protected from the environment with watertight seals. The remote Touchpad shall not require a plug-in or metal to metal contact to complete a connection with the Interrogator's TouchGun. The meter identification number and meter reading data will be transmitted to the Interrogation Device by touching the interfacing gun or probe to the extemai cover of the remote receptacle. The Touchpad will be provided with two terminal connections to accept the two-conductor cable which connects it with the meter register. The remote Touchpad will have provisions to cover and seal the mounting screws to prevent tampering. The Touchpad shall be warranted for a full ten years. Measuring Chamber. The measuring chamber shall be a suitable synthetic polymer and shall not be cast as part of the maincase. All piston assemblies shall be interchangeable in all measuring chamber assemblies of the same size. The measuring chamber piston shall operate against a replaceable control roller, allowing for repair to AWWA standards. The measuring chamber control roller shall rotate on a stainless steel pin, to provide added strength, wear and corrosion resistance. There shall be an elastomeric seal or seals between measured and unmeasured water, preventing leakage around the measuring element. Magnetic Coupling. The motion of the piston will be transmitted to the sealed register through the use of a magnetic coupling. Strainers. All meters must be provided with a corrosion resistant strainer, with an effective straining area at least twice the bore diameter which can be easily removed from the meter without the meter itself being disconnected from the pipeline. Change Gears. Change gears i t be allowed to calibrate the meter. All registers of a particular registration and meter size shall be identical and completely interchangeable. Accuracy and Head Loss Tests. Meters shall conform to current AWWA C-700, current revision, test flows, head loss, and accuracy standards. Pressure Capability. Meters shall operate up to a working pressure of 150 pounds per square inch, without leakage or damage to any parts. The accuracy shall not be affected when operating at this pressure due to possible distortion. Accuracy shall not be affected by variations in pressure up to 150 psi. Performance Warranties. In evaluating proposals, warranty coverage will be considered. All bidders are required to submit their most current nationally published warranty statements for water meter maincases, registers and measuring chambers. Shipment Verifications. A statistically controlled sample of each meter shipment will be tested by the utility to ensure each shipment meets the utility performance and materials specifications. SPECS Page 8 March 21, 1996 Production Experience. Manufacturer shall have at least 5 years of production experience with all sizes of meters quoted. Also, manufacturers must have at least 5 years of experience with the type of registers for all meter types quoted. Shipment Inspection. The supplied materials will be subject to inspection by the City. The purpose of the inspection is to insure that each shipment meets the performance and materials requirements. Available Meter Sizes. The meters proposed must be available in a full product line of sizes ranging from 5/8" to 16". Field Proven. The proposed model must be field proven. Manufacturer's Statement. A manufacturer's statement of the composition of the supplied materials shall accompany the proposal. All materials shall be new and unused. Warranties and Service. 1. The vendor shall be required to state its warranty and/or guarantee policy with respect to each item of proposed equipment. The procedures for submitting warranty claims must also be provided. 2. The full cost of service, if required, for each item of proposed equipment must be stated. The cost of service agreements or contracts, if available, must be stated. The vendor must agree to guarantee the cost of service for a period of one year following the expiration of the warranty period. 3. The location of the nearest service center, hours of operation, and average repair time for each item proposed must be stated. All hardware service policies must be clearly stated. The availability of on-site hardware support and service must be explained. 4. Due to the City's need to process water consumption data on a continuing basis and the City's determination not to stock "reserve" equipment, the vendor must agree to provide "loaner" replacement equipment should any service be required. 5. A sample form of any proposed service agreements shall be provided. 6. The vendor's policy regarding software warranties shall be clearly stated. 7. The policies and costs associated with software modifications and technical support shall be stated. The procedures and names, addresses and telephone numbers of software support personnel shall be provided and updated by the vendor on a continuing basis. User 4raining and Education. It shall be the responsibility of the vendor to provide a complete on-site training program for the City's staff. This program is intended to fully familiarize staff with the operation of all aspects of the hardware and software which is to be provided. The bidder shall state the proposed format of such a training program, the number of hours of initial on-site support to be provided, as well as the recommended schedule of follow-up visits. The vendor shalt also state its hourly rate for on-site and/or remote support which may be required by the City. The location and procedures for obtaining such support shall be stated. SPECS Page 9 Mazch 21, 1996 SPECS Page 10 March 21, 1996 4 SPECBEICATI®NS FOR COL® WATER IUIETER IIVSTALLATI®IV SERVICES Customer Information List. The City will provide the contractor with a customer information list. This list will include customer name, address, existing meter data, and account number, and such other information as deemed appropriate by the City. Record of Installation. The contractor will furnish a record of the installation that includes the identification of the installer, date of installation; new meter data such as meter size, meter serial number, unique number, and location of the remote; final reading on the old meter; and other information as required by the City. The record shall be in a form as prescribed by the City. Electronic Option. The customer lists and records of installation shall be handled via an electronic database supplied by the contractor. This option is advantageous as data entry can be eliminated, quality control can be improved, and the status of the installs can be monitored on an ongoing basis. Code Compliance. Installation work shall be completed in strict compliance with the manufacturers specifications. The installation also will comply with all applicable plumbing, building, and electrical codes. Ucensed plumbers shall be used where plumbing work is required to complete the installation. Meter Installation Site. When an existing meter is to be replaced as part of this project, the replacement meter will be installed in the same place as the existing meter. All meters shall be positioned in a horizontal plane for optimum performance and sealed to prevent tampering. All joints shall be leak tight. If the meter installation is problem-some, the terms noted below shall apply. Further, all problems will be resolved in a manner that restores the customer's water service as quickly as is possible. The contractor shall promptly notify the City's project supervisor if defective plumbing is found that prevents a safe meter replacement. If the City concurs, the installation shall be postponed until repairs are made. 2. If the City instructs the contractor to proceed with the replacement and damage occurs, the contractor shall repair all damage and complete the installation. The City will pay the contractor an agreed upon fee for labor and reimburse the total cost of all materials. 3. If the valve inside of the premises cannot be shut off, the service can be frozen or shut off to permit the valve to be replaced. 4. Freezing shall be accomplished with the use of carbon dioxide freeze packs or dry ice or a commercial freezing agent. Any other means of freezing must be approved in advance by the City. If, in the process, flooding occurs, the contractor alone shall be responsible for the damage. Meter Storage and 't'ransit. All meters, both new and old, shall be protected from heat and direct sunlight during storage and transit prior to installation and after removal. To ensure a safe and sanitary meter change, the main case connections of all meters shall be capped with standard plastic plugs during storage and transit. Meter Sealing. After installation, all meters shall be sealed by the installer with sealing wire and slugs or plastic bands and seals. SPECS Page 11 .March 21, 1996 Remote Installation. In accounts that require a method of reading via a TouchPad, the remote meter reading device shall be installed in adherence with the following conditions. The secondary 1 considerations will only apply after conditions #1-#3 have been satisfied. 1. Placed in a logical and easily accessible location on the outside of the building. 2. The device is to be mounted on or very near the front of the premise, 48" - 60" from the ground. 3. When possible, two or more devices of neighboring premises should be mounted in common areas such as a shared driveway so that the devices can be read in an efficient manner. 4. Secondary considerations include selection of a site near other utility devices. 5. Selection of a site that does not require crossing a fence for accessing the device. 6. Selection of a site that avoids any obstructions such as shrubs, flower beds, etc. The placement of the remote device is an important aspect of this project. Deviation from this standard must be approved by the City's project supervisor prior to installation. The remote device shall be securely fastened to an outside wall of the property with stainless steel screws provided by the installer. Remote Cable. The connection between the meter and remote device will be by a 3-conductor 22-gauge copper (preferred) or aluminum cable provided by the contractor. The cable will be installed with minimal disturbance to existing property in as inconspicuous manner as is practical. The installed cable shall not be an obstacle or hazard to customer safety. The cable shall be securely fastened with approved fasteners so as to eliminate sagging. Approved fasteners for exterior use include Tyton Nail Clip NC-5 (0) and Impex/Allied Cable Clips DS 3/16. All interior cable should be attached to pipes when practical with wire ties or any other clips approved by the City. In an unfinished basement, the cable shall be installed above the base of the floor joists. An extra foot of cable shall be wrapped around the meter or coiled by the meter. The drill hole will be slightly angled upwards, from outside to in, to prevent water runoff into the basement from the outside. Any opening around the drill hole through the wall of the premises will be 1~Iled with silicone caulk on the inside and outside. The installer shall cleanup the premises to the satisfaction of the customer. Supply of Materials. The successful vendor shall be responsible for providing all the approved installation materials including meters, cable, sealing wires and slugs, fasteners, seating items, and screws. An adequate supply of installation materials shall be available at all times. The vendor shall be responsible for all materials until installation has been accepted by the City. Prior to installation, no materials will be stored on Ciiy property. Qualifications of Installers. The installers shall be thoroughly trained in the required work and present a neat and professional appearance. Additionally, in view of the City's emphasis on positive customer relations, the installer must be a person whose background indicates that they can be trusted to perform unsupervised work on private property. The contractor shall furnish the City with a list of the names of proposed installers and other background information as may be required. The City reserves the right to prevent the hiring of SPECS Page 12 March 21, 1996 a proposed installer and may require that the Police Department conduct a background investigation on any installer. Further, the Ciiy will conduct a training session to instruct the installers in the procedural requirements of the project. The contractor shall make all installers available for this training session. No installer shall be allowed to work on the project without first attending the training session. Electrical Continuity. To prevent accidental electrocution of the installer, an electrical ground connection shall be set across the meter prior to removal of the old meter. If any spark occurs during or after the meter installation, the property owner should be informed immediately of the possible hazardous situation. Salvage of Existing Meters. All materials removed as part of this project shall become the property of the City. Materials shall include existing meters, reading devices, register heads, and cables. The removed materials will be delivered to the City's Municipal Service Center, 637 38th Avenue N.E., Columbia Heights. Record of Removed Materials. At the time of removal from the customer's property, the meter or register head shall be tagged for identification. Leak Testing. After the installation is completed, the contractor shall immediately repair all leaks and defects. The following steps shall be taken: 1. All valves opened to check for leaks. 2. Verify that the meter register is functioning properly and that the meter and plumbing connections do not leak. Further, it shall be presumed that any leaks within 10 feet of the water meter reported by the customer within 30 days after completion of the installation work are the result of the installation. The contractor shall repair the leak and correct any damages immediately. No additional compensation shall be received for this repair work. This term shall not apply to leaks or other pre-existing conditions noted by the installer during the replacement. , Local Phone Number and Office. The contractor shall operate from and maintain a local project office equipped with a listed telephone number and staffed as required to receive telephone inquiries. The contractor must be available for emergency work 24 hours a day, seven days a week. Acceptance of Work. The meter installations will be tested by City personnel for proper operation. Inspections of interior work will be done randomly. Any metering system found to be defective in any way shall be corrected by the contractor. The cost of any corrections shall be paid by the contractor. To ensure quality control, the following performance criteria will be used: 1. During the first month of installation work, the total number of installations rejected by the City cannot exceed ten percent (10%) of the number inspected in any one week. 2. After the first month of installation work, the total number of installations rejected by the City cannot exceed five (5%) of the number inspected in any one week. SPECS Page 13 March 21, 1996 If the percentage of rejections exceeds the amounts specified above, the contractor shall pay the City $10.00 for each and every installation the City rejected during that particular week. This charge is for the extra inspection costs. All such charges shall be debited from the monies due to the contractor. Identification of Installer. The installer and field supervisors of the contractor shall be identified by the following: 1. Uniforms which consist of pants, shirt and, when necessary, outerwear provided by the Contractor or the installer. 2. An identification badge wom in a conspicuous manner at all times. The badge shall have the name and photograph of the installer and the words, "Columbia Heights Water Meter Replacement Project". 3. All vehicles used must be clearly identified, on both front door panels with the words, "Columbia Heights Water Meter Replacement Project". 4. The selected vendor shall provide items specified in #2 and #3. Work Hours. Attempts to schedule an installation and the installation work itself shall be between 5:00 a.m. and sunset seven days a week with the following exceptions: 1. An appointment commenced before sunset may be completed. 2. An appointment may be scheduled before 5:00 a.m. with the customer's approval. Pre-Approval of Notification Efforts. In all service areas, the City of Columbia Heights emphasizes an approach of positive customer relations. To ensure that this project properly attends to customer relations, the City will approve both the general and individual notification materials and any other written items supplied to the customers. All materials provided to the customers must include the telephone number of the contractor. Additionally, under no condition will any materials be left in an obtrusive location. General Notification. The contractor shall provide all affected customers with a general written announcement about the installation program, and be responsible for individual notification of customers and for making appointments. The general announcement shall be distributed prior to commencing the individual notification of customers. Individual Notification of Customers. Each customer shall be contacted a minimum of three times to arrange for the installation. At least one of the contacts will be by written notification. All contact with customers shall be done in a courteous and professional manner during reasonable hours. Reasonable hours are considered to be normal waking hours. The three customer contacts shall be completed by the deadline for that district. One week following the deadline, the contractor will furnish the City with a list of customers for which the installations have not been completed. This record shall be in a format prescribed by the City. The City may choose to complete the installations for these customers itself or may schedule an appointment for the contractor. If the City completes the installation itself, the contractor will receive no payment whatsoever for this customer. SPECS Page 14 March 21, 1996 Contact with Customer. An adult occupant of the property shall consent in writing to the installation prior to the installer entering the premise and any work being undertaken. The contractor shall first advise the adult occupant of the required work, location of MIUs/MXUs wires. and remote, etc. Also, the adult occupant shall be advised that the installation will necessitate an interruption of the water service. The matter shall be referred to the City's project supervisor if written consent cannot be obtained. Customer Complaint. The contractor shall designate a representative to meet with the property owner if there is a disagreement regarding the installation services. Installation services include the location of the MIUs/MXUs, running of the cable, cleanup of the site, etc. Any customer complaint shall be reviewed by the City and the contractor's field supervisor in the presence of the property owner. The complaint shall be resolved to the satisfaction of the City and the property owner. The decision of the City regarding the complaint shall be final. The remedial work shall be promptly performed. SPECS Page 15 March 21, 1996 SPECS Page 16 Mazch 21, 1996 SPECIFICATIONS FOR THE Al9TOlUlATIC METER REA®ING SYSTEM IIAOEILE RA®10 VEHICLE TRANSCEIVER 4~NIT (VXU) General. The following specifications describes the requirements for aradio-based automatic meter reading system as it relates to the mobile radio Vehicle Transceiver Unit (VXU). If meters and/or other equipment are included in the proposal or bid, that material will be covered under a separate specification. Radio System Requirements. The radio AMR system must have the ability to read meters equipped with absolute encoder registers using either a handheld or mobile interrogation unit. The encoder registers will be connected to a meter interface unit (MXU) that will provide the radio link from the meter to the interrogation device. The radio AMR system will utilize a true two-way (interrogate and respond) communication protocol that enhances system integrity and reliability. Upon completion of the meter reading route, the meter reading data from the VXU will be downloaded via a PC with radio AMR software. The radio AMR software will prepare and format the meter reading data for the printing of selected management reports and the transfer of the meter reading data to the billing software for customer invoicing. VXU Basic Functions. The VXU is considered the complete package that will pem~it the City to read meters by using any vehicle in the City's fleet via radio signals. The complete VXU package, as a minimum, will include the following: 1. A laptop computer connected to the VXU with the capability to handle multiple reading of radio equipped meters and the storage of meter reading data 2. VXU radio operating software 3. A magnetic mount antenna that connects to the VXU for optimal radio reading performance 4. A power cable capable of plugging into a cigarette lighter to power the VXU 5. Applicable connector cables for the computer and VXU carrying case for all VXU equipment The VXU will have the capability to collect and store meter readings at any time on the meter reading route via radio transmission with any meter equipped with an encoder and MXU. The VXU will send an alert signal to a MXU connected to a meter fitted with an encoder register. Upon receipt of the alert, the MXU will transmit the meter reading data to the VXU. Once these data are received and if all parameters are valid in the meter reading message, the VXU will acknowledge the MXU that these data were valid and permit the MXU .to go into a power down mode. The VXU will be able to handle multiple readings from MXUs simultaneously. The VXU software will periodically transfer the meter reading data to the hard drive of the VXU computer to maintain already read meters in case of power failure. The VXU computer will also have its own battery in case of vehicle power system failure. SPECS ~ Page 17 March 21, 1996 The VXU will provide the capability to read the MXUs in either a geographic mode or blind mode. Geographic mode being the ability to alert and receive transmission for a specific MXU or group of pacified MXUs. In the blind mode, the VXU will be able to alert and receive transmission from any MXU within range of the alert signal simultaneously. The VXU shall also have the capability to address MXUs on a wild card alert basis. The wild card will be operator controlled from the VXU. The VXU, in conjunction with the MXU, will have the capability of utilizing a reading cycle code within the transmission protocol. The reading cycle code is City-controlled and changes with each reading cycle. Once an MXU has been successfully interrogated and powered down using a specific reading cycle code parameter, the MXU will not alert again until the code is changed. For optimum performance, the VXU wilt have the capability to analyze noise levels of applicable RF channels in the area and select the optimum frequency for the MXU to transmit. It will then command through the alert signal to the MXU what frequency to transmit the meter reading back to the VXU. The VXU shall be able to function either with or without a meter reading route. With a reading route, the VXU will be able to read the meters in either blind or geographic reading mode and post the readings to the proper account through the use of the MXU and encoder register identification number. Without a reading route, the VXU will be able to read the meters in either blind or geographic reading mode. The VXU will retain the meter readings for later posting to the billing software by matching with the proper account through the use of the MXU and encoder register identfcation number. The VXU software will have the capability to address MXUs in conjunction with the MXU class code option. The class code being an optional City-defined code programmed into the MXU for meter reading. VXID Data 4ransfer. The VXU will be able to store the meter reading data either on the hard disk of the laptop computer or on a diskette of the computer disk drive. If stored on the computer hard drive, the meter reading data will be able to be transferred to the computer interfacing to the billing software through file transfer to a diskette. The VXU computer will also have the capability to be directly linked to the interfacing computer for computer to computer transfer. The VXIf computer will have a programmable baud rate capability for the computer transfer. VXl9 Power Requirements. The VXU will be powered from the any vehicle in the City's fleet that has a 12-volt power system. The VXU computer will have its own battery for.backup in case of vehicle system failure. The backup battery will be able to operate the VXU computer for at least two (2) hours with a fully charged battery. VXl9 Navigation System. The VXU will provide for an p°tional navigation system. The VXU design will permit a commercially available GPS receiver to be interfaced to the VXU via an RS232 link. FCC Regulations. All equipment must comply with current Federal Communications Commission (FCC) requirements, which include proper labeling of the MXU. The Bidder must have supporting documentation available upon request to verify compliance. Frequency/Modulation. The VXU will operate on the 956 MHz channel for the purposes of alerting the MXU in a licensed mode. It will utilize AM modulation for the alert tone. SPECS Page 18 March 21, 1996 FCC License. The vendor will be responsible for assisting the City in obtaining any required license from the FCC for operation of the equipment. Carrying Case. The VXU will be supplied with a portable carrying case to permit easy storage and transportability of the VXU as one unit. The carrying case must be able to store all components of the VXU package required for vehicle meter reading via radio AMR. Installation and Training. Complete installation and operating instructions will be included for all of the supplied hardware and software equipment. Proposal must include any additional costs for training and assistance to install and begin operation of the VXU and operating software. The vendor will also inform the customer of what pre-installation activities are to be completed and what support materials will be needed for the initial installation. Performance Warranties. In evaluating bid submittals, .warranty coverage will be considered. The vendor shall be required to state its warranty and/or guarantee policy with respect to each item of proposed equipment. The procedure for submitting warranty claims must also be provided. System Maintenance and Support. In addition to initial warranty periods, vendors an: required to supply information on required or optional maintenance programs beyond the warranty period for both hardware and software. Features of those programs shall also be included with any additional charges such as an hourly rate for on-site and/or remote support. The location-of and procedures for obtaining such support shall be stated. SPECS Page 19 March 21, 1996 SPEC@FICAT60NS FOR COMPLETE AMR 9NTEGRATION SOFTWARE The software must be of modular design that allows the City to integr9te all types of meter reading systems consisting of TouchRead, PhonRead, and RadioRead from a single software platform. The intent of the City of Columbia Heights is to completely automate the reading and billing process white only needing to operate from a single communications bridge connecting the meter reading system functions and the City's computerized billing system. A complete demonstration of the software will be required by those vendors selected by the City after the initial review of the submitted proposals. The successful proposal must show compatibility with the City of Columbia Heights' existing billing software. Data exchange must use existing billing system file transfer protocols. The software must be compatible with existing water meters. SPECS Page 21 March 2'I, 1996 LEASE/PURCHASE SPECBFBCA'PB®NS Proposal Format. A responding lease company should supply the following information: Equipment Cost. To be specified in the financing bid or in conjunction with vendor's equipment bid. APR. Annual percentage rate. Payment Structure. Number of payments and when they are payable (e.g. 36 monthly payments with the first payment due upon delivery). Payment Amount. The total payment amount broken out by principle and interest portions. 'dotal of All Payments. The total amount due over the term of the lease. Payment Factor. The payment multiplier used to calculate the payment. This factor will be used if the lease amount changes. Additional Fees/Expenses. Lessors should specify any other fees which a Lessee will be required to pay. The Lessee should look for Lessors offering the lowest total cost. Escrow Structure. An escrow account may be required should the project require progress payments over a period of time. Lessors should specify fees associated with escrow account. establishment as well as the procedure by which funds are disbursed. Additional Bnformation. The potential leasing company will be required to supply sample contracts and payment schedules. Additionally, the leasing company should provide information describing its experience in other unique qualifications which demonstrate service provisions. ' SPECS Page 23 M~,~~t~;31, 1996