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Home My WebLink AboutJanuary 22, 2002 Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. c£columbia-heights, mn. us ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a work session is to be hem in the CITY OF COLUMBIA HEIGHTS as follows: Mayor Gary L. Peterson Councilmembers Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Robert .4. Williams City ManatTer Walt Fehst Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL TUESDAY, JANUARY 22 2001 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA Presentations Nedegaard Construction proposal Consent Items Replacement of one marked squad car for Police Department Taxi Cab Drivers Licensing Joint Powers Agreement Reallocation of surplus CDBG funds 2. 3. 4. o 6. 7. 8. 9. Discussion Items Request to forgive delinquent assessment on tax forfeit property - 1334 44 V2 Avenue NE Joint Powers Agreement Contract for Senior services with ISD#13 Courtesy Bench/Newsrack Corral Ordinance Review Renewal of annual contract with Integrated Loss Control (ILC) for Public Works Safety Management Program Public Works 2002 Blanket Purchase Orders - for Biffs and salt 2002 Rental Housing Licenses Fees Liquor Store fencing Liquor Store Operation goals Reading Financial Reports The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS TO: FROM: DATE: RE: MAYOR AND CITY COUNCILMEMBERS PAT JINDRA TOM RAMSDELL ~( WALT FEHST, CITY MANAGER ~ ~ JANUARY 16, 2002 ATTACHED LETTER/UNIT SKETCH/LAYOUT FOR LOMIANKI LAND The above information was submitted to the city at last night's EDA meeting. Mr. Nedegaard is looking to develop this property. The City Council will be considering this proposal at its work session on Tuesday, January 22, 2002. Cb Attachments CUSTOM I-IOFII & 4200 CENTRAL AVE. NE · MINNEAPOLIS, MN 5,5421 · (763) 757-2926 · FAX (763) 757-0649 * 1-888-757-2926 January l5,2002 Walt Fehst - City Manager City of Columbia Heights 590 40th Avenue North East Columbia Heights, MN 55421 RE: Lomianki Land Dear Mr. Fehst, With the Lomianki land being one of the top agenda items discussed at the City Council Meeting, I have become interested in asking the City if they would consider granting a six month agreement with Nedegaard Construction Company, Inc., to pursue developing the land between 37th and 38th Avenue overlooking the railroad track. I am making an offer tonight to St. Timothy's Lutheran Church to put approximately 30 townhome units on their two acres of land. I feel that there is room to put approximately the same on the city property between 37th and 38th Avenue. Attached is a small sketch showing units and layouts. Please let me know if this idea could work between the City and Nedegaard Construction. These units would sell at approximately the $200,000.00 range. I feel I could bring a nice revenue base for the City of Columbia Heights. Nedegaard Construction is now based in Columbia Heights and I would like to do more projects to benefit the City. Thank you, ar~ Bruce A. N a President Nedegaard Construction Co. EO4JAL NOUS~NG OPPORTUNITY A DIVISION OF NEDEGAARD CONSTRUCTION COMPANY, lNG. LIC. NO. 0002068 www. nedegaard.com NEDEGAARD CUSTOM HOMES 4200 Central Ave. NE Bus: (763) 757-2926 Minneapolis, MN 55421 Fax: (763) 757-0649 NEDEG RD CUSTOM HOMES 0o ~ Work session 1-22-02 CITY COUNCIL LETTER Meetin[~ of January 28, 2002 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVdkL:jt,,~.~ ITEM: Authorization to purchase vehicles BY: Thomas M. Johnson'~ BY: ~~f~- BACKGROUND The State of Minnesota has awarded the contract for the delivery of police vehicles for 2002. This award is to Superior Ford, Inc. of Plymouth, Minnesota. The base vehicle price listed in the award for the full size sedan is $20,356. As in past years, the deducts for the full size sedan include, but are not necessarily limited to, engine block heater, rubber floor mats instead of carpet, noise suppression package, and AIlS brakes. Add-ons include left side spot light, courtesy lamps disabled, power fi.om left seat, white roof and doors with remainder of car black, driver/from door lock control, rear handles inoperative, lamp pre-wire group, and driver/fi'ont passenger window control. The price of the car comes to $20,786 after the deducts and the add-ons. 2002 Ford Crown Victoria: 4-door, base price with add-ons and deducts: $20,786.00 1 parts manual $95.00 1 service manual $372.00 Grand Total $21,253.00 ANALYSIS/CONCLUSION It is our recommendation to the Council that our new marked police vehicle be purchased from the State of Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota. RECOMMENDED MOTION: Move to authorize the purchase of one 2002 Ford Crown Victoria police vehicle, along with service and parts manuals, per the State of Minnesota bid, with funding to come from 431-42100-5150 in the amount of $21,253.00, and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 02-12 COUNCIL ACTION: ROOM 112 ADMINI~;TRAT. ION BLDG., 50 SHERBURNE AVE., ST. PAUL, MN 55155; 651.298.2600, F~0(: 651.297.3996, TI'Y: 651282.5799 DATE: JUNE 12, 2001 CONTRACT RELEASE: A-174(5) PRODUCT/SERVICE: AUTOMOBILES - PATROL TYPE CONTRACT PERIOD: OCTOBER 16, 2000, THROUGH SEPTEMBER 30, 2002, OR END OF MODEL YEAR EXTENSION OPTIONS; 12 MONTHS ACQUISITION MANAGEMENT SPECIALIST: BRUCE CHARON PHONE: 851.282.5578 WEB SITE: www. mmd.admin.state.mn.us ' E-MAIL: bruce.charon~state.mn.us CONTRACT VENDOR C,0NTRACT NO. TERMS DELIVERY SUPERIOR FORD, INC. g?O0 56TH AVENUE NORTH PLYMOUTH, MN 55442 426133 NET 30 TO PLACE ORDERS CONTACT: Wifliam E. Stuart, Fleet and Government Sales Rep. 763.519.6349: Fax: 763.519.6338 TO EXPEDITE ORDERS CONTACT: Carol Hendrick$0n, Fleet and Government Sales Manager 763.519.6361; Fax: 763.6'19.6338 Automobiles are to be delivered to the nine-county Twin Cities Metropolitan areas: Hennepin, Ramsay, Dakota, Washington, S~ott, Carver, Anoka, ChMago and Wright. $0.75 price per mile per unit outside the Twin Cities Metropolitan areas described above. CONTRACT USERS. This ContraGt is available to State agencies and to members of the State's Cooperative Purchasing Venture (CPV) program at the same prices, terms, and conditions. ~I'ATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception I~ granted by the ,N;quisltion Management l~peciellat listed above. AGENCY ORDERING INSTRUCTIONS. Orders ere to be placed directly with the Contract vendor. State agen=ies should use s crmtmd release order (CRC) or a blanket purchase order (BPC). The person ordering should Ytclude hhi or her name and phone number. Orders may be submitted via fax. ~PECIAL TERMS AND CONDITIONS SCOPE. To establish an annual Contract for Automobiles, Patrol Type, for Minnesota Stats Patrol and Cooperative Purchasing Venture (CPV) members and other agencies for the 2002 model year. The period of the Contract is fi.om October t6, 2000, through September 30, 2002, or the end of the Model Year. Contract Release: A-174(5) P~e2 PRICES. Pric~ are firm for the Model Year 2002. After that period, pri~ss may increase once a year, Price increases are not effecth/e until they are approved by the Acquisition Management Specialist (AMS). NOTE: At no time should the ordering entity pay more than the ContraGt price. Agen=les must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the pric~ on the invoice and the Contr~ price. KMN PRODUCTS OR SERVICE,9 COMMODITY CODE QUANTITY 0001 Automobile 250-01-00000 Each 0002 Delivery cost 010-02-00000 Each POLITICAL SUBDNIEIONS. This Contract is available to political subdivisions that are members of the Cooperative Purchasing Venture (CPV) program. Any patrol vehicle ordered by the CPV member will be made to the Contract Vendor by Issuing its regular authorized purchase order and CPV member permit number. Invoices shall be rendered to the CPV member for units ordered. PURCHASE ORDERS. All purch~e orders against the Contract will be made on a State of Minnesota purchase order form showing the "Ship-To' address and "Bill-To" address. BILLING. The Co~-~'~ract Vendor is to submit separate invoices (one original and two ~oples) for each purchase order to the 'Bill- To' address as shown on the pundlase order. The Contract Vendor also must include a manufacturer's statement of origin so the agency can properly license the vehicle. The Contract Vendor must notify the receiving agency and the Materials Management Division (112 Administration Bldg., St. Paul. MN 55156) at least 72 hours before delivery to .allow for inspection and compliance prior to delivery. This inspectJon will be made to check workman~hip, specifications, and compiler, s with the manufacturer's make-ready procedura~ and will not preclude or replace final inspe~ion and approval by the using agency. A copy of the factory make-up sheet and a copy of the make-ready sen~ice check list, signed by the service manager, must be available for review when vehicles are ready for inspection. This service list must accompany the delivery slip when unit Is delivered. PRE-DELIVERY AND SERVICE FOR ALL V. EHICLES. PRIOR TO THE DELIVERY, THE VEHICLE MUST BE COMPLETELY SERVICED BY THE DEALER IN ACCORDANCE WiTH THE MANUFACTURER'S STANDARD NEW CAR "MAKE-READY' RECOMMENDATIONS, Crankcase, differential, and transmission must be filled to capacity as recommended by the manufacturer. EACH VEHICLE MUST CONTAIN 1/4 TANK OF FUEL WHEN DELIVERED. Each vehicle shall corttain · pre-delivery check sheet showing what operations have been performed on the vehicle by the · selling dealer, ANY SUBCONTRACTED OR COURTESY PRE-DELIVERY IS NOT ACCEPTABLE, All make-ready must be accomplished by the delivering dealer..Any work found incomplete, not covered by warranty, will be clone in the f'mld and Ihs cost billed back to the delivering dealer. Payment will be authorized for each shipment of vehicles when delivered and Invoiced. M$Os and signed title applications must be delivered wilh the invoices. Vehicle deliveries will be et ~e rate of no more than ten vehicles per day. The delNery t4~tedule to be eppro, veal and coordinaled with the pumhaser's fleet operations manager prior to any deliveries being made. The payment of one vehicle shall be withheld until fines acceptance of all vehiGles and materials. The Contra~ Vendor shell be respo~l~e for and bear ell costs for tmnsporlation of each vehicle, Dealer decals or advertising shall not be attached to any vehicle. The Contrac~ Vendor shall notify the State of the (:ut-off dates on models furnished 30 day~ prior to the effective date of REVISIONS: 06/12/01 This Contn~ is extended through model year 2002 at lower than 2001 model year pricing. See following pricing. Contract Re~ease: A-174(5) Page 3 PRICE SCHEDULE PAGE VENDOR: SUPERIOR FORD, INC. [)ESCRIPTION. TOTAL PRICE GROUP 1 New 2002 Model, Garrmt Red Clean:oat, 1994 Ford Color 'EE" 4-door vehicles, per Department of Public Safety Specification dated 8128/00 attached. $20,T70.00 MAKE: Ford TIRE SIZE: P225160VR-16 MODEL: P71-C/V Police Interceptor ENGINE SIZE: 4.6 L V8 GROUP 2 New 2002 Model, 4-door vehicles.' Same specs, as Group 1 except: - Stenclard color (with clearcoat) to be selected - Less Spotlight - Slteat Appeamrme Group Required. $20,356.00 MAKE: Ford TIRE SIZE: P225/60VR-16 MODEL: P71-C/V Police Interceptor ENGINE SIZE: 4.6 L V8 OPTION LIST On the following options, the Contract Vendor is to show dollar amount for ADD or DEDUCT. INDICATE ¢+~ ADD OR (.) DEDUCT ITEM DESCRIPTIQN UNIT PRICE (+) (-) ADD - Power driver'a seat - lumbar support needed/preferred in lieu of manual bucket seats $360.00 2. Vinyl reer seat in lieu of cloth mar'seat $60.00 3. Cloth eplit bench front eeat in lieu of bucket seat $90.00 4. Full rubber floor mat In lieu of carpeting -$89.00 81x~lfight~ (factm7 prep package required). Option codes ere Forcl OlXlons: Left elde plllm' mounted spotlamp with 6' dear batogen bulb. Option 51A Duel plller mountecl ~potl~mps wi~ 6" dear halogen bulb. Option 51Y $161.00 $322.00 Delete: Radio FmCluency Interference suppression package, bonding straps. -$55.00 Single key locking syStem; ali cars for each ordering agency keyed alike. $40.00 Contract Release: A-174(5) Page rrEM DE,~3RIPTION 10. 11. 12. 13. 14. 15. 16. ADD: Package tray lamp and inner deck lid lamp pre-wira group. (Included in wiring group) Slioone hoses with aircraft type clamps. To furnish manufacturer's standard color - Group 1 Add factory pinstriping on standard color vehicles. Owner's manuals (each). Parts manl:mls (each). 8ervic, e/DriveabilitylEmissions Manuals (eaoh). Technical Service Bulletins (Annual Subscription). *Extended warranty: Describe options and costs to 100,000 miles: (must be from the manufacturer). INDICATE (+) ADD pR (-I DEDUCT .¥NIT PRICE (*) (-) N/C $279.00 $43.00 $35.00 $95.00 ~372.00 $190.00 -$~0.00 $I ,800.00 Ford extended powertrain warranty with $50.00 deductible per visit, ends whichever comes first - miles/time. 75,000 / 3 year $1,300.00 100,0001 3 year $1,800.00 Contract Release: A-174(5) Page 5 STATE OF MINNESOTA STANDARD SPECIFICATIONS FOR FULL-SIZED 2002 REAR WHEEL DRIVE LAW ENFORCEMENT VEHICLES August 28, 2000 ~iENERAL REQUIREMENTS: Vehicles are to be the latest ourrent production model as a(lvertised at the time of delivery, complete with all factory stare:lard equipment for the model furnished whelher or not specifically called for herein. All vehicles furnished shaJI comply in all re~pects with Federal Safety Standards In elfect at the time of production. Where optional over standard equipment is specified herein, it shall be the manufacturer's heavy duty quality not less then supplied in the manufacturer's advertised 'police package" as tasted by Michigan State Police end Michigan Department of Management and Budget. It is inten(led that the manufacturer, in the selection of components, will use materials and design practices that are. the best avaiable in ltm indust~ for the high speecl law enforcement work to which the vehicle will be ~ubjected. AJI .component patti of the vehiclas shell be heavy duty; ealec'.ted to give maximum performance, sewice life and safety, and not selected rnarely to meet the minimum requirements of this specilicefion. The term 'heavy duty" as used in these specifications shall mean that the item to which the term is applied shall exceed the usual quantity, quality, or capacity supplied with standard production vehicles, and it shall be able fo withstand unusual strain, exposure, temperature, wear and use. Ped'ormance of the Individual vehicles shell meet the current year's Michigan State Police testing results. All necessary adjustments to meet these requlre(l standards sllall be made at no cost to the purchaser. All vehicles shall be uniform in production w~ like accessories an(l components. All standard and optional equipment as si)coiffed arid offere(I by the manufacturer must be factory installed, Any variation or substitution must be submitted to the State for wdttan approval. Standard manufacturer's warranty service is require<i; wen'anty time periods to commence at time of purchaser's in- sentlce date. Extension of (owner lransferable) basic manufacturer's warranty to be proposed as an add;on option. Ail available wan'anty extension plans should be oullined and priced by the vendor out to at least 4 yea~100,000 maes. Each car is to be delivered either by transport or by driving indivl(lual units (towing Call Is not aoGeptable) in first class operating con(litton. Proposal price should Include all delivery oosls for vehicles destined for anywhere in the nine Gounty metro area. Payment will be authorized for each shipment of vehicles when delivered and invoked. MSO's and signed Title Apprm, alJorm must be delivored with the invoices. Vehicle deliveries will be aocepted at the rate of no mom than ten (10) vehicles per (lin/. The delivery schedule must be approved and ~x~rdinated with the purchaser's fleet operations manager prior to any deliverias being made. The payment of one vehicle shall be wi~hald until final acceptance of all vehicles and materials. Vendor shall be responsible for, and bear all ¢o~te for transportation of eaGh vehicle. Dealer decals or advertiling shall not be attached to any vehicle. Contract Release: A-174(5) SPECIFICATION~ FOR FULL 81ZED I. AW ENFORCEMENT VEHI_CLI[$ Page 6 PRE:DEMVERY AND ~P. RViCE FOR ALL VEHICLF. C~: Prior to delivery, each vehicle must be completely serviced by the successful dealer in accordance with the manufacturer's stancla~ new oar "make-ready' recommendations. Crankcase, differential and tmnsmioMon must be filled to capacity as recommended by the manufacturer. Vehicle must contain no less than 114 tank of gasoline when deliverecl. Each vehicle Ihall contain a pre-delivery check sheet showing what operations have been performed on the vehicle by the selling dealer. ANY SUB-CONTRACTED OR COURTESY PRE-DELIVERY IS NOT ACCEPTABLE. All make-ready work rnu~t be accomplished by the delivering dealer. Any work found incomplete which Is not covered by warranty will be done in Ihs field and the cost bilMd back to the delivering dealer. APPROVED 2002 MODEL6 WITH POLIOE PACKAGE: Ford Crown Victoria VENDOR REQUIRED TO ACKNOWLEDGE UNDERSTANDING AND COMPLIANCE WITH SPECIFICATION REQUIREMENT BY INITIALING EACH ITEM IN THE APPLICABLE COLUMN: STYLE: Four Door Sedan. 114.7" Wheelbase. POWERTRAIN: ENGINE: V-8, 4.6L min. (with police pursuit calibration including increased idle speed for improved charging system output and cooling}; minimum 235 horsepower, maximum cooling recliator: auxiliary external oil cooler required, dual stainless steel exhaust system required. TRANSMISSION: HD ,l-speed automatic with overdrive; calibrated for police performance use, to include Iow gear lock-out or equal; HD external auxiliary cooler required. ~[F_![[I~L~=: Heavy duty with limited slip option. Drive rMlo ihldl be 3.27:1. SEATS: Cotor~ to be coordinated with exterior and selected by purchaser at time of order. Front: Cloth manuel bucket seats. GrOUp 1: ~hall I~e Garnet Red Clear-Coat, 19~4 Ford Color Code 'EE'. ~2: M~nuf~=~urer'e ~derd c~ol~ w~ cl~meet. Color~ to ~deated at time of pumhase. 8treat Appearance Group required. EACH Contract Release: A-174(5) SPECIFICATIONS FOR FULL SIZED LAW ENFORCEMENT VEHICLES Page 7 REQUIRED EQUIPMENT/FEATURES.* 1. Power eteertng with heavy duty c~)oler 2. Police ~lrvice, HD power 4.wheel disc. Anti-lock brake systsm REQUIRED. (Option 552) 3. Heavy duty frame and body rnoun= with body on frame perimeter construction. Heavy duty police suspension-components. To include SLA coil spring design wi~ ball joints end front stabilizer bar. Must have front an(I rear gas Must have Wat~ Ilnl~ rear suspension with stabilizer bar. Tires: Five (6) Goodyear (All Semton). P225/60VRI6-97V. Balanced for high speed at delivery. No substitutions allowed on fires and servk~ mflngl, except for manufacturer approved inst~ll~ UPGRADF.~. 6. Interior hood release. 7. Factory Ins~ air conditioning. Manual with positive shutoff registers. Note: MUST have refrigerant R-134A. Tinted grass throughout. The tinted glass stroll not Interfere with the normal operation of any police radar speed detection device, and must allow the beam from the radar antenna to penetrate both the windshield and rear window. 9. Dual remote left and right exterior mirrors. 10. Elech'ic rear window defToatar. 11. Engine ~ healer, irnrnm'eion type, 600 watt minimum. Heater cord to be routed through grill area. (Option Code 41H). 12. Full body side rnoldings. Front door body side n~lclings (2) to be delivered in the trunk and ready for install. 13. Power deal< lid retease, switch to be located on door. (Option Code 61H). 14. Power windows with drivers lock-out control. 15. Power door locks with Ihs drivers and front passenger Switches operational, with rear door handles inoperative. (Option Code 1§7). 16. Tilt Mearing column, stalk ~ontrols for washer/wiper, hi/Iow beams with flash to pass, tum signal and cruise ~ontrol. (Option 525) 17. Second generation depowered driver and right front passenger ai~bag. 18. Inte~al whdshieid wipers with dual jet washers. Contract Release: A-174(5) SPECIFICATIONS FOR FULL SIZED LAW ENFORCEMENT VEHICLES lg. Police type speedometer with electroni~ certified calibration; 140 mph minimum w#h 2 mph increments. 20. Full color matched c,m~eting. 21. Single key locking system, all cars different. Three (3) keys must be supplied per vehicle. (One extra key, dealer installed) 22. Battery: Ex/m heavy duty. Maintenance free, 78 ~ hr, (750CCA) with heat shield. 23. HD Alternetor1130 amp min. with special drive pulley for Improvecl charging system output et k;lle. 24. Els=tronic, AM/FM Stereo radio with elec~onic digital cioc, k. 25. Leis PiXar mount 6' clear halogen bulb spotlight. (Grouo I vehicles or, fy). · (Option 6tA) 26. Radio Frequency Interference suppression package, bonding straps. (See attachment ~1). Option 53M 27. Hub 28. Auxiliary fuse panel, With three (3) dire=t leads and three (3) ignition leads. (Option Code417). 29. Operators and warranty manuals In eacll vehicle. Page 8 Con~aet Release: A-174(5) SPECIFICATIONS FOR FULL SIZED LAW ENFORCEMENT VEHICLES Page g A'I'rACHMENT #1 ELECTROMAGNETIC INTERFERENCE SUpPRI~$$1ON IN VEH!¢LE~ AJI vehicles purchased under th~ contract shall meet the requirement of SAE standard J551g. Vehicles j~urchased for Public Safety use will be expe~ed to have additional reduction of EMI from 10 [o 15 DB by employing new techniques (as documented in NBS Pub. #480-44) in EMI suppression. This reduction s'hall be in the frequency bands of 150 MHZ to 900 MHZ, and shall apply to both conductive interference and radiated interference. Measurement of receiver degradation for the maximum allowable degradation of 3DB for Public Safety vehicles pumhased under this contract shall be that outlined in NBS Publlca. tlon 480-44 'Methods of Suppressing Automotive Interference". The intent of the requirement is to provide vehicle RFI noise suppression in the Public Safety frequency band for mobile radio equipment that will be Installed by ~ State in the vehicle. JRH 17 2002 S:23 SUPERIOR FORD FLEET 763519G336 p.1 SUPERIOR FORD FLEET& GOV£RNM£NT SAI F~ ~iLL. STUART 763-5 ! 9-6349 CAROL I'IENDRIC IL~O N 763-519-6351 76~-51943:373 9700 56r" AYE NO PLYMOUTH, MN 55442 FAX 763-519-63:36 DATE PI-lONE FAX # Of PAGES 2002 FORD CROWN VICTORIA POLICE IN'r~RcEPTOR POLICE INTERCEPTOR PACKAGE 4.6L V8 ENGINE / AOD TRANSMISSION POWER LOCKS. VVINDOWS. MIRRORS. DRIVER SEAT BUCKET SEAT FRONT -- CLOTH FRONT ,R~ REAR / 5" HEADER MGHT SPEED CONTROL / TILT bi ,':.ERING WHEEL / MAP UGHT AIR CONDITIONING / AM/FM ~l t:REO RADIO / HUB CAPS REAR WINDOW DEFROSTER / ENGINE BLOCK HEATER ABS BRAKE~ / LIMITED SUP REAR AXLE / FR ~: RR FLOOR MATS LH .~OTUGHT / RADIO NOISE SUPPRESSION WIRING PREP PACKAGE (171)) Per. J~je ray ~amp w'.~xj $ 20877.00 I~ner dec~ li~ lamp wiring TAX & UC NOr ~ICLUO;O Auxiliary fuse block Ghlle lamp, siren and speaker Ring R~x~ ~i~ing, ~o hole m roof EXTERIOR CC.ORS: AC) ARI2ONA BEIGE BU M~ B~ M~ ~ ~TA~R RED ~ ~ GREEN ~ ~K BLUE ~ LT~ ~ ~L~ B~E CC ~ LT ~E ~ CC ~ ~LVER ~ M~ IMPORTANT! -- TO RECEIVE THIS GOV'T PRICING YOU MU~"r HAVE A FORD FLEET I0~ IF YOUR AGENCY DOES NOT HAV~ ONE -- CALL 1-800-3,43-5338 TRADES ARE ACCEPTED -- ~UBJECT TO REAPPI~M~AL AT TIME OF DELIVERy FOR DEUVE'RY --ADD .7~ ~ MILE ONE: WAY DELIVERY MU~'F BE: TAKE~I WITHIN I WEEK OF RECE#~TAT.~j~tOR FORO INFO NEEDED AT TIME OF ORDER -- PLEASE FILL IN FAX O~0ER CONFIRMATION/SCHEDULE BUlLD/PRE-BILLJNG TO: Al-tN: FAX~. INSURANC£ CO-- "OUCY'a, TOTAL OF OPTIONS FROM PAGE 2 ......................................................... TS ~t.VER FROb--J' UA BLACK Wl' v~lrrE YG kiel) TITANIUM TM UGHT GREY INTERIOR COLORS.' BLUE TAN GREY ClRCL~ COLOR A~OVE - EXTER~O~ COLO~ · IN'TERIO~ COLOR $ 2o677.0o TOTAL VEHICL~ PRICE EACH ........................................................................ TMANX YOU FOR THE ~U~INF..~, Pt. EASE CAL~. IF ANY ~QUES'T'IONS. TAX & UC 3RM 17 2002 $:23 SUPERIOR FORD FLEET ?635196336 PG 2 CROWN VIC POLICE INTERCEFTOR OPTIONS OPTION COST 1. VINYL REAR S~AT I $ 2. AM/I=M STEREO CASSE'I'TE 58H (RED ~w~ SEAT & C~Um£) 3. DELETE AB~ BRAKES 4. RUBBER FLOOR (IN EEU OF CARPE~ ~ FIR MATS ) 5. DELETE RADIO 58B 6. DELL:-I'E ENGINE BLOCK HEATER 41H 7. MULTIPLE UNITS -- KEYE~ ALIKE ~, 8. DELETE EH SPOTUGHT 9. ADD RH SPOTLIGHT 51C 10. 11. 12. .13. 14. 15. 16. CLOTH SPET 19ENCH SF. AT (IN UEU OF BUCKETS) P DELETE FRONT DOOR MOLDING~ ENTIRELY 96D FULL WHEEL COVERS (IN UEU OF CENTER HUB CAPS) DELETE HEADER MAP UGHT 5Z~M COURTESY LAMPS DISABLF. S 478 SILICONE HOSES W/AIRCRAFT CLAMPS 177 TRUNK RELEASE ON DRIVERS DOOR 61 H (IGNrTION POWERED) 17. DELETE SPEED CONTROL (185) 18. DELETE RADIO NOI~ SIJPPRES~ON (55) 19. POWER ADJUSTABLE BRAKE ~ GAS PEDALS 59C 120 ~-0. LOCKS-DRIVER ~ FR PA~S CONTROL ONLY 157 0 IM~ HAJJi.ES INOII~RAI~/E --NOT AVAILBLE: ~ ~ POLJCE ~ PKG 60 185 (450) (89) (86) 40 (161) 161 O 6zt2 0 0 15 279 0 2_7. 28. 29. 30. :51. 32, 33. 3~. :56. 57. 21. WINDOVV'S'DRIVER & FR PASS CONTROL ONLY 948 I~IOT AVAILAB~.E WITH BA.q~ POLICE PI:~E.P PKG. 22. TWOTONE PAINT-ACCENT ON ROOF ~ Z~ DOORS g52 ZEE0 2:~. TWOTONE PAINT-ACCENT ON ROOF,HOOD,TRUNK 953 2~.TWOTONEPAINT..ACCENTONROOF~.FRDOOR$ 954 ~50 ~_5. BASE POUCE PREP PKG -- 65A 100/500 PREP PKG -- NO~ AVAILABLE: WITH OF~rlONS~ 20 & 21 NOTE: PKG PRICE INCRF_AS£STO $500 ON 1 ] ] 13/01 26. POLICE PREP PKG -- COMPLETE 6BP NOTE: PKG PRICE INCREASES TO $1395 ON 11 ! ! 3/01 NOTE: NOT AVAILABLE WITH OPTIONS#20 & 2 I VISIBILJ-FY (~RP --REQUIRES COMPLETE POUCE PREP PKG 65W 995 ADDBONAL ROOF REINFORCEMENT 185 70 ~ DOOR ML[:)C~ INSTALLED BY FACTORY 96C O TRUNK ORGANIZER 1 ~ 150 SERVICE MANUAL POWERTRAIN/'EMIS~I ON $ MAJ~IUAL 200 ELECTRICAL MANUAL 65 PARTS MANUAL POWERTRAIN WARRANTY -- 3YR/100,OO0 MI "° 1800 POWERTRAIN WARRANTY -- :3 YR[75,000 MI""* 1:300 °°°$50 DEDUCTIBLE PER VISIT -- WARRANTY ENDS AT WHICHEVER COMES F1R~'T'- MILE~ OR TIME OELIVE:R"Y ?75 PER MILE~ ONE WAY $o'~5 X ~ MILES 1195/1395 OP~ONS WANTED · A,, O ONS ^OOEO O..E. ................................. $ COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: SUBJECT: DATE: Walt Fehst, City Manager Thomas M. Johnson, Chief of Polic~[ Taxi Cab and Drivers Licensing Joint Powers Agreement December 7, 2001 I have asked City Attorney Jim Hoeft to review the attached joint powers agreement being proposed by the regional committee on taxicab and driver licensing. Before asking for this review by our City Attorney, I had come to the conclusion that this joint powers agreement may create more potential responsibility/liability issues for us than it's worth. I believe the City Attorney agrees with me as per his attached memo. I would appreciate your sharing this information with the City Council and getting their direction as to continuing with this group and being a part of this joint powers agreement or separating from the group and going with the licensing ordinance we currently have in place. My suggestion would be to separate fi.om the group and to use our current ordinance as it now exists. TMJ:mld 01-203 Attachment BERNARD E. STEFFEN RICHARD A. MERRILL DARRELL A. JENSEN JEFFREY S. JOHNSON RUSSELL H. CROWDER JON P. ERICKSON THOMAS E MALONE MICHAEL E HURLEY DOUGLAS G. SAUTER HERMAN L. TALLE CHARLES M. SEYKORA DANIEL D. GANTER, JR. BEVERLY K. DODGE JAMES D. HOEFT BGS Bama, Guzy & Steffen, Ltd. ATTORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (763) 780-8500 FAX (763) 780-1777 1-800-422-3486 JOAN M. QUADE SCOTT M. LEPAK STEVEN G. THORSON ELIZABETH A. SCHADING WILLIAM E HUEFNER BRADLEY A. KLETSCHER MALCOLM E TERRY KRIST[ R. RILEY CHERYL A. JORGENSEN WILLIAM D. SIEGEL TODD J. ANLAUF JENNIFER C. T. SMITH O/' Counsel ROBERT A. GUZY MEMORANDUM TO: FROM: RE: Thomas Johnson, Chief of Police, City of Columbia.~gights Jmes Hoeft, C,ty Attorney, C,ty of Columb,a Hifight_s..:,,- .-? 7 ..... Tax~ Cab and Driver Lmens~ng Jmnt Powers Agreement DATED: December 6, 2001 I have had an opportunity to review the Joint Powers Agreement regarding the above referenced matter. While I have no particular problems with the drafting of the Agreement, or the authorities conveyed therein, I do question why the City of Columbia Heights would want to enter into this Agreement. I do not see any additional benefits to the City over and above how we are operating currently. In fact, this Agreement exposes the City to potential responsibility/liabilities that we currently do not have operating under our existing taxi cab ordinance. Unless there were significant changes to the proposed Joint Powers Agreement, it would be my recommendation that the City not enter into the Agreement. An Equal Oppormniw Eraplo~er TAXI CAB AND DRIVER LICENSING JOINT POWERS AGREEMENT THIS AGREEMENT made this ~ day of ,2001, by and among the cities of BLOOMINGTON, COLUMBIA HEIGHTS, GOLDEN VALLEY, MINNEAPOLIS, ST. LOUIS PARK, ST. PAUL AND THE METROPOLITAN AIRPORT COMMISSION (hereinafter referred to as "the Members"). AUTHORITY. This Agreement is entered into pursuant to Minnesota Statutes § 471.59. 2. PURPOSE. The purpose of this Agreement is to provide for and coordinate the inspection of taxicabs, licensing of taxi cab drivers and the provision of training for taxi cab drivers. DEFINITIONS. For the purpose of this Joint Powers Agreement ("Agreement"), the terms defined in this section shall have the meanings ascribed to them: Do Agreement shall mean this Joint Powers Agreement entered into by the cities of Bloomington, Columbia Heights, Golden Valley, Minneapolis, St. Louis Park, St. Paul and the Metropolitan Airport Commission. These charter members agree to create and participate in the Taxicab Vehicle and Driver (TVD) Joint Powers Organization. Other cities that adopt this agreement may also become members of the organization upon approval of the Board. Board shall mean the Board described in Section 4 of this Agreement. Organization Members shall mean the cities of Bloomington, Columbia Heights, Golden Valley, Minneapolis, St. Louis Park, St. Paul and the Metropolitan Airports Commission and others accepted by the Board for membership. Primary Representative shall mean the person selected by the appointing authority of the member organization to represent that member regularly on the organization and the Board. Alternate Representative shall mean a person selected by the appointing authority of the member organization, to represent the member organization when the primary member is not available. ao A. B. C. D. BOARD. The Board shall consist of five members. Four of the members shall be permanent, including representatives of Bloomington, Minneapolis, St. Paul and the Metropolitan Airports Commission. The fifth member shall be selected by the non-permanent members of the organization at an annual meeting. An Alternate Representative to the Board may vote if the Primary Representative from the alternate's member organization is absent from a Board meeting. Members shall be responsible for appointments of Primary and Alternate Representatives by their governing bodies. Member appointing authorities may remove the Primary or Alternate Representative at any time, with or without cause. The Board shall have the following officers: Chair, Vice Chair, and Secretary. These positions shall rotate between permanent members for one-year terms. On or shortly after January 1 of each year, the Board shall nominate and elect officers. A majority of Board members shall constitute a quorum for the transaction of business. Except as provided for in Section 9 herein, all actions duly approved by the Board shall be by majority vote. POWERS. The Board will have the following powers: to adopt minimum vehicle safety standards for taxi cab vehicles; to adopt standards for licensing taxicab drivers; to adopt criteria and curriculum for taxi cab driver training; to contract with one or more organization(s) to provide taxi cab vehicle inspection services, driver licensing, and a driver tr. aining program on behalf of all the member organizations, to adopt criteria and guidelines for contract 88803 2 Fo Go operation including dispute resolution in contract administration, and to authorize the contracting organization to collect fees specified by the Board to cover the costs of such services; to procure any necessary insurance coverage either directly or through member organizations or another entity; to accept for membership in the TVD Joint Powers Organization cities adopting the Agreement and making needed changes in their local taxicab ordinances; and to resolve disputes and make the final determination about vehicle inspection, driver licensing and training programs. The Board shall adopt criteria for licensing and denial of driver licenses and renewals and for revocation of driver licenses. This includes the hearing process that will be used when a revocation or denial of a license to a driver is appealed. A hearing group to hear these appeals shall consist of three representatives from members of the organization. None of the three shall be a representative of the city/special purpose district that is seeking a license revocation. 6. ANNUAL AUDIT. At the end of each calendar year, the Board shall cause an audit to be performed of funds expended and revenues received during the previous year. A copy of the audit shall be made available to the Members by July 1 of each year. 7. NONDISCRIMINATION. The Board will operate in all respects without regard to race, color, creed, religion, national origin, and without regard to sex, age, disability, public assistance status, or sexual orientation, except as may be necessary as a bona fide requirement of a specific service. 8. DISPOSITION OF PROPERTY. It is contemplated that any staff and equipment support services required by the Board will be provided by member organizations and that the Board will not acquire ownership of any property. If any property or surplus materials are acquired, upon termination of the Agreement any such property or surplus materials shall be distributed equally to the Members. 88803 3 9. AMENDING THE JOINT POWERS AGREEMENT. The Board may recommend to the Members amendments to the Agreement. Amendments to the Agreement shall be introduced at regular Board meetings by Board members only. Upon passage of a vote to amend the Agreement by the Board, the Board shall cause an amended draft document to be sent to the Members for formal ratification. All Members must formally ratify the amended Agreement as presented to constitute passage. Upon unanimous passage by all Members and duly authorized signatures affixed, the Agreement shall be considered amended. By unanimous vote, the Members may also amend the Agreement without the recommendation of the Board. 10. A. DURATION. Any Member may withdraw from this Agreement on December 31 of any year. Written notice of termination must be given to the other Members at least three (3) months prior thereto. B. In the event of written notification to withdraw, the remaining Members shall meet to consider modifying the Agreement to continue without the withdrawing Member or to terminate the Agreement. IN WITNESS WHEREOF, the undersigned have caused this Agreement to be executed by their respective duly authorized officers. Dated: CITY OF BLOOMINGTON By: Its Mayor And: Its Administrator/Clerk 888o3 4 Dated: Dated: Dated: Dated: Dated: CITY OF COLUMBIA HEIGHTS By: Its Mayor And: Its Administrator/Clerk CITY OF GOLDEN VALLEY By: Its Mayor And: Its Administrator/Clerk CITY OF MINNEAPOLIS By: Its Mayor And: Its Administrator/Clerk CITY OF ST. LOUIS PARK By: Its Mayor And: Its Administrator/Clerk CITY OF ST. PAUL By: Its Mayor And: Its Administrator/Clerk 88803 5 Dated: METROPOLITAN AIRPORT COMMISSION By: Its: And: 88803 6 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: Mayor Gary Peterson Walt Fehst, City Manager Jirn~Hoefi, City Attorney Thomas M. Johnson, Chief of Polic~ SUBJECT: Regional Taxi Licensing Proposed Joint Powers Agreement DATE: December 18, 2001 Attached is a copy of a memo I received today from Clarence Shallbetter of the Metropolitan Council and the moderator of our meetings reference regional licensing of taxicabs and drivers. I have reviewed this document, as has the City Attorney. The City is being asked to join this joint powers agreement and to name representatives by January 22, 2002. The first seven pages of the document tell how the Board plans to go about their business of regulating taxi drivers and taxicabs. I would like to point out the last two paragraphs of page seven, where it talks about legal services, auditing, and insurance. All of these will come with a cost, and there is no indication that enough revenue would be received to cover all of these costs. I would also like to point out page 2 of the Joint Powers Agreement that makes Bloomington, Minneapolis, Saint Paul, and the Metropolitan Airport Commission permanent members of the commission and the rest of us nonpermanent members. It also stated that the officer positions of Chair, Vice-Chair, and Secretary only rotate among the permanent members. Page 3 o f the Joint Powers Agreement allows the board to procure any necessary insurance coverb, ge. This is one of those areas I feel may start off reasonable in cost but will rise greatly if the board is sued. I see this as a high possibility since we are dealing with a very large diverse group of taxi drivers and we are regulating their livelihood. Page 3 also talks about a "heating group" that would hear appeals of the drives and owners. This has the potential of becoming time consuming and costly. Page 3 also talks about an annual audit. This is another potential cost to the City. Page 4 talks about any"staffand equipment support services" required by the board will be provided by member organizations. This is a totally unknown cost. Page 4 also talks about amendments, which may be introduced by board members only. I am not sure this is the type of control we want the board to have. Any member city should be able to put forth an amendment for the board to consider. It is my opinion that we are better served by not being a pan of this Joint Powers Agreement. Those with the most to gain are the larger cities of Minneapolis, Saint Paul, Bloomington, and the Metropolitan Airport Commission. They will have reduced costs and liabilities because small cities such as ours will be paying part of the freight for insurance, legal coverage, audits, and possibly personnel and offices. I feel we can still take advantage of what this Joint Powers Agreement will offer without being a part of the Joint Powers Agreement itself. Our ordinance recognizes the Joint Powers Agreement driver checks and vehicle inspections, which are more thorough than those we were doing under our previous ordinance. We will recognize the stickers that the Joint Powers Agreement issues and allow these cabs to serve our citizens. I would like the Council to discuss this at the earliest possible opportunity so that I may get back to the regional committee with the Council's decision. TMJ:mld 01-208 C~ Council Member Nawrocki Council Member Szurek Council Member Wyckoff Council Member Williams Attachments: Memo to Taxicab Technical Committee Joint Powers Agreement Tom Johnson - Memo of understanding 12-17-01 .doc 'Page 1 Date: December 17, 2001 From: Taxicab Technical Committee To.' Mayors and City Councils of Minneapolis, St. Paul, Bloomington, St. Louis Park, Columbia Heights, Golden Valley and Commissioners of the Metropolitan Airports Commission. Memorandum of Understanding: Creation of the Taxicab Vehicle and Driver (TVD) Joint Powers Organization and elements of the proposed driver licensing and vehicle inspection system for the Twin Cites area. Creation of the Taxicab Vehicle and Driver (TVD) Joint Powers Organization Each of the above cities is asked to consider joining the proposed Taxicab Vehicle and Driver (TVD) Joint Powers Organization by accepting the attached Agreement, and appointing Representatives to the Organization by January 22, 2002. They are also asked to simultaneously modify provisions of their taxicab ordinances by delegating driver licensing, driver training and vehicle inspection to the Joint Powers Organization and deleting specific provisions in their taxicab ordinances that relate to these activities. The Board of the TVD Joint Powers Organization would meet following the appointment of representatives from three of the four potential permanent members -Minneapolis, St. Paul, Bloomington and the Metropolitan Airports Commission. Elements of the Taxicab Vehicle Inspection and Driver Licensing System The Taxicab Technical Committee recommends the Board consider and put in place a taxicab vehicle inspection and driver licensing and training program with the following components: I.Taxicab Vehicle Inspection The Board will adopt uniform high standards for vehicle mechanical inspection including brakes, steering, pollution, exhaust and exterior lighting equipment. It is anticipated these will be similar to the inspection standards contained in the MAC contract with St. Paul for vehicle inspection. These standards may also apply to calibration of taximeters. The Board will determine the frequency of inspection. Initially, it is anticipated vehicles will be inspected annually at times specified to assure a continuous flow of inspections. Some cities currently require an annual inspection while others require inspections twice a_vear. · One re-inspection will be completed for items identified as defective within 30 days from Tom Johnson - Memo of Understanding 12-1~0:1 .doc Page'~, the original inspection. The focus of vehicle inspection will be on mechanical inspection. The Board will adopt a set of visual standards relating to the exterior and interior appearance of the vehicle including uniform lettering and phone numbers. Cities may choose to require all vehicles undergo this visual inspection in conjunction with the mechanical inspection, similar to the way this is done by MAC. Others may choose to do the visual inspection with their taxicab inspectors or have others perform it. Cities or the MAC will continue to perform spot checks on vehicles or visual conditions whenever they desire. A vehicle inspection sticker approved by the Board will be placed in the lower left back windshield of all taxicabs passing the inspection. Stickers would note the month of expiration of the inspection. The Board will be empowered to contract with inspection organizations to complete inspections consistent with their standards. It is anticipated the initial contract will be with the City of St. Paul that currently inspects vehicles for the City of St. Paul and the MAC. Disputes about contractor adherence to these standards and contractor operations will be referred to the Board for resolution consistent with the criteria and guidelines adopted by the Board. The Board may also delegate limited authority over disputes and grievances about the mechanical or visual inspection to a person authorized by each member of the JPO. The Board will set the annual fee charged for vehicle inspection. It is anticipated the vehicle owner will pay this fee to the inspection organization before the inspection is done. Fees will be paid in cash or by credit card. It is anticipated that fees will be similar to those currently charged by the City of St. Paul to taxicabs certified by the MAC. Vehicle inspection fees for a one-year period currently range from $100 to $150. It is not anticipated the Board will set a minimum age limit for taxi vehicles. Currently there is no age limit on taxis by St. Paul or Bloomington. Minneapolis, however, limits taxis to 5 years with a waiver for one added year while MAC has a 5-year limit. H. Driver licensin~ A. Uniform standards for licensing of taxicab drivers will be adopted by the Board. These standards will include provisions on the following: · Minimum age and citizenship- Current ordinances set minimum age at 18. Many suggest it should be 21 or 22. Some ordinances require the driver be a citizen of the United States, or an alien admitted for permanent residence, or who has 2 Tom Johnson - Memo of Understanding 12-17-01 .doc Page 3 otherwise obtained work authorization from the U.S. Immigration and naturalization Service. · Duration of license Licenses would be valid tbr one year from date of issuance. Consideration will be given to a longer time for drivers with excellent records for more than three years. · Medical card - This is required for hired drivers of trucks and is recommended for taxicab drivers. It consists of a physical exam every two years after which the driver receives a card noting any physical limitations and eyeglass requirements. Costs currently range from $25-60. · Criminal convictions: Current ordinances deny licenses to applicants that have been convicted of felonies, gross misdemeanors, and misdeamnors for varying periods of time. The goal will be to standardize the differing standards that exist between local ordinances to very high standards. Items that will be considered include: Felony convictions over the past 5-7 years Sexual behavior convictions within the past 5-7 years. Non-traffic criminal offenses while driving for the past 3 years. Convictions for misdeamnors and gross misdemeanors in the past 3 years involving the use of force, assault, possession or sale of controlled substances, prostitution or indecent conduct - Release from prison for at least 12 months for crimes of assault, possession or sales of controlled substance, prostitution or indecent conduct. - No licenses issued to those who are level 3 sex offenders without evidence of rehabilitation and those who committed a crime while driving a taxi. Fingerprinting The Board will look at this step in the process of applying for a license and will use it if possible within one year. The current process varies with one city requiring it and others not requinng it. Efforts wilt be made by the Joint Powers Organization to obtain state legislative permission for access to a national fingerprint database to assist with more accurate personal identification. Driver licensing record and original driver's license. The Board will adopt standards relating to driver licensing that will standardize varying requirements between cities. Items that will be included in these standards include: Possession of a valid Minnesota driver's license Driver experience- some require a minimum of one year of driving experience whereas others do not have any minimum. Tom Johnson - Memo of Understanding 12-17-01 .doc page Driving violations limiting original issuance of taxicab driver license. Current standards vary but include: -Not more than two moving violations in the past 12 months - Not more than three moving violations with the past three years No convictions in the last three years involving death or injury; hit and mn, DUI-Driving under the influence, reckless/careless driving, or refusal to a take a breathalyzer test. B. Renewal of driver licenses The Board will adopt standards relating to the renewal of driver licenses and will standardize varying requirements between cities. Items that will be included in these standards include: · Driving violations- not more than two moving violations in the last year · Driving violations - not more than four moving violations with the last three years. · Repeated violations for which fines have been assessed by a city/district participating in the TVD joint Powers Organization that has notified the TVD about these non-payments. · Violations specified in Joint Powers member taxicab ordinances. · Repeated non-compliance with taxicab reporting requirements such as not having trip sheets · Criminal convictions that have occurred in the past year. C. Revocation of driver licenses The Board is empowered to revoke the driver license of a driver for convicted conduct that threatens the public safety and the safety of passengers. It will develop a uniform set of standards indicating what behavior could result in revocation of a taxicab driver license. The Board will notify the police departments and the taxicab inspectors of cities that belong to the TVD about its standards and process for handling revocations. The Board will establish a process, including appointment of a three person hearing committee made up of TVD members, to hear all petitions for revocation. This hearing committee will have authority to take action denying, revoking or re- instituting a license. Decisions of this hearing committee may be appealed to the Board for final determination. D. Enforcement of the taxi vehicle and driver licensing system Participating cities and the MAC will be the primary agents of enforcement of the TVD Joint Powers Organization ordinances, rules and regulations. Their police Tom Johnson - Memo of Understanding 12-17-01.d0c Page 5 departments and taxicab inspectors will be routinely notified about the ordinances, rules and regulations of the JPO. Each city/MAC may issue tags for violations of any remaining provisions of their taxicab ordinances, rules of the TVD Joint Powers Organization, and laws of the state. Petitions to revoke the license ora driver will need to be sent to the TVD-JPO for their disposition. Local taxicab inspectors and/or law enforcement officials can determine if a vehicle has been properly inspected by looking to see if the vehicle displays a current registration sticker in the windshield and if drivers are in possession of or display a regional taxicab driver license. E. Administration of the taxicab driver license system. · The Board will be empowered to contract with an organization to handle the licensing of drivers consistent with their standards. It is anticipated the initial contract will be with the Metropolitan Airports Commission (MAC), one of the largest taxicab licensing organizations in the region. They are willing to operate this key dimension of safety regulation of taxicabs in the region. · In the administration of the driver licensing service MAC would: - Develop and maintain the consolidated taxicab driver file for the region. - Perform the background checks with the Minnesota Department of Public Safety including the Bureau of Criminal Apprehension. - Maintain the record of petitions for revocation from cities. - Maintain the record of satisfactory completion of any required training program. F. Driver License fees The initial total cost of a taxicab driver license is estimated to total $80-90 including licensing and training. This is similar to the total amount charged by MAC in 2001. Driver license renewals and driver licensing where training is satisfactorily performed by taxi companies consistent with TVD-IPO a standard is estimated to cost $30-35. The fee will need to be paid in cash or by credit card at the time the license is granted or renewed. A taxicab driver-training program is included in the total cost of the initial taxi driver license. The driver-training program is estimated to cost $55 -$60 per driver. Similar to some current practices the driver leasing company may assist with payment of pan or this entire fee. Taxicab driver licenses may be replaced at a charge of $20-25 if they are lost. Taxicab Tom Johnson - Memo of-ur{der~tan~in~ 712.17_01 .doc service companies are encouraged to help find drivers by agreeing to pay part of the total COSt. Driver Training Proo=ram The Board would be authorized to adopt requirements and contract for services related to a unified taxi driver-training program. As it does this the Board would: Adopt standards for a training program that reflects the requirements for driver licensing and informs drivers about these requirements. Adopt standards for the curriculum of a driver training course similar to those cun'ently contracted between North Hennepin Technical College and the cities of Minneapolis, St. Paul, and the Metropolitan Airports Commission. Such a training course would require information be provided to drivers and test passed to determine if the driver possesses: Knowledge of the geography of the Twin Cites area, the location of major landmarks and frequent destinations, the street system of Minneapolis and St. Paul, and how to use a Hudson Map to find addresses. - Familiarity with the good will ambassadorship program of outreach and hospitality toward visitors and taxicab customers. - Familiarity with defensive driving. Knowledge of the requirements of the TVD driver requirements and of the specific requirements of cities or the airport in which they intend to provide taxicab services. Contract with an organization for delivery of a training program. This might continue to be with the North Hennepin Technical College providing consolidated classes at a few locations for many weeks of a month. This college or another organizations might provide this program based on driver requirements as a regular offering of the college or under contract with the Board. As the Board moves to develop a uniform training program it might consider the following: · Licensing drivers only after they have completed the designated driver training program. All provisional licensing by cities for drivers who have not yet taken the classes would then be eliminated. · Payment for training classes when drivers apply for their license or separately when they directly apply for the training. Tom Johnson - Memo of Understanding 12-17-01.doc -'~ Page 7 · Schedule at least one class per month and ideally two per month. Possibly they can be scheduled as demand is registered, i.e. start with one per month but then schedule another one when the first class is filled. · Enable drivers who have experience but lost their license or who have experience but did not renew their license for the past five years to test out of the classes for a small fee. · Enable taxi service companies to train their drivers in accordance with the . Board's standards and permit separate testing to determine if drivers are sufficiently knowledgeable. Some initial suggestions to improve the training program include: · Modify the course content to increase the amount of time on regional geography and familiarity with the Hudson Map system of finding addresses. Possibly add homework on geography and finding addresses or landmarks and increase the difficulty of the geography portion of the test. · Initially organize the classes for four sessions with three of those containing content common to the region and one for local procedures and requirements. A fifth session could consist of review and testing. Condense discussion about what the driver needs to know about unique requirements of individual jurisdictions with this material presented in videotapes. · Occupational English would be a desirable addition to the training but may be an issue to address in the future when a way to finance this service is developed. Resources for the TVD-Joint Powers Organization It is anticipated thc TVD-JPO will need legal service assistance at all time but especially as it is organized and moves to adopt the first set of ordinances, rules and procedures. The, TVD-JPO may be able to obtain these services either through a JPO contract or from the ~ legal counsel available to each city/Commission. It is possible that responsibility for this ~- support function might be rotated between the Board members. , A modest amount of funding may be needed.by the TVD-JPO to pay for legal services, auditing, and insurance for legal liabilities. Such funding may result from a modest, increase in the cost of licenses or fi'om agreements with participating cities/commissions~, Tom Johnson TAXI CAB AND DRIVER LICENSING JOINT POWERS AGREEMENT THIS AGREEMENT made this ~ day of ., 2002, by and among the cities of BLOOMINGTON, COLUMBIA HEIGHTS, GOLDEN VALLEY, MINNEAPOLIS, ST. LOUIS PARK, ST. PAUL AND THE METROPOLITAN AIRPORTS COMMISSION (hereinafter referred to as "the Members"). 1. AUTHORITY. This Agreement is entered into pursuant to Minnesota Statutes § 471.59. 2. PURPOSE. The purpose of this Agreement is to provide for and coordinate the inspection of taxicabs, licensing of taxi cab drivers and the provision of training for taxi cab drivers. 3. DEFINITIONS. For the purpose of this Joint Powers Agreement ("Agreement"), the terms defined in this section shall have the meanings ascribed to them: A.qreement shall mean this Joint Powers Agreement entered into by any of the cities of Bloomington, Columbia Heights, Golden Valley, Minneapolis, St. Louis Park, St. Paul and the Metropolitan Airports Commission. These charter members have been engaged in discussions suggesting creation of and participation in a Taxicab Vehicle and Driver (TVD) Joint Powers Organization. Other cities that adopt this agreement may also become members of the organization upon approval of the Board. B. Board shall mean the Board described in Section 4 of this Agreement. Organization Members shall mean the cities of Bloomington, Columbia Heights, Golden Valley, Minneapolis, St. Louis Park, St. Paul and the Metropolitan Airports Commission and others accepted by the Board for membership. Primary Representative shall mean the person selected by the appointing authority of the member organization to represent that member regularly on the organization and the Board. 1 88803 i T°~n Johnson ' TAXICAB LICENSING JPA- 11-17-01 .do~;- ....... Page 2 Alternate Representative shall mean a person selected by the appointing authority of the member organization, to represent the member organization when the primary member is not available. BOARD. The Board shall consist of five members. Four of the members shall be permanent, including representatives of Bloomington, Minneapolis, St. Paul and the Metropolitan Airports Commission. The fifth member shall ~ be selected by the non-permanent members of the organization at an annual meeting.~ An Alternate Representative to the Board may vote if the Primary Representative from the alternate's member organization is absent from a Board meeting. Members shall be responsible for appointments of Primary and Alternate Representatives by their governing bodies. Member appointing authorities may remove the Primary or Alternate Representative at any time, with or without cause. The Board shall have the following officers: Chair, Vice Chair, and Secretary. ~These positions shall rotate between permanent members for one-year terms. On or shortly after January 1 of each year, the Board shall nominate and elect officers. A majodty of Board members shall constitute a quorum for the transaction of business. Except as provided for in Section 9 herein, all actions duly approved by the Board shall be by majodty vote. POWERS. The Board will have the following powers: A. to adopt minimum vehicle safety standards for taxi cab vehicles; 2 88803 Tom JohnSon - TAXICAB LICENSING JPA- 11-17-01 .doc ' Page~'""""'~ B. to adopt standards for licensing taxicab drivers; C. to adopt criteria and curriculum for taxi cab driver training; D. to contract with one or more organization(s) to provide taxi cab vehicle inspection services, driver licensing, and a driver training program on behalf of all the member organizations, to adopt criteria and guidelines for contract operation including dispute resolution in contract administration, and to authorize the contracting organization to collect fees specified by the Board to cover the costs of such services; E. to procure any necessary insurance coverage either directly,or through member organizations or another entity; , to accept for membership in the TVD Joint Powers Organization cities adopting the Agreement and making needed changes in their local taxicab ordinances; to resolve disputes and make the final determination about vehicle inspection, driver licensing and training programs. The Board shall adopt criteria for licensing and denial of driver licenses and renewals and for revocation of driver licenses. This includes the hearing process that will be used when a revocation or denial of a license to a driver is appealed. A hearing group to hear these~ appeals shall consist of three representatives from members of the' organizatiort None of the three shall be a representative of the city/special purpose district that is seeking a license revocation; to represent the TVD Joint Powers Organization in discussion about taxicab vehicle inspection, driver licensing and driver training before state and national organizations. 6. ,.ANNUAL AUDIT At the end of each calendar year, the Board shall cause an audit to be performed of funds expended and revenues received dudng the previous year. A copy of the audit shall be made available to the Members by July 1 of each year. 7. INDEMDIFICATION OF PARTICIPANTS. The owner of vehicles licensed and inspected as taxicabs by the TVD Joint Powers Organization shall indemnify and hold 3 88803 Tom Johnson - TAXICAB LICEI~SiNG JPA-~ 1-17-01 .doc Page 4 harmless the TVD-JPO for the negligent acts of the owner or driver of a vehicle with the permission, expressed or implied, of the owner of all covered vehicles resulting in personal injury or property damage within the limits of coverage stated herein. 8. NONDISCRIMINATION. The Board will operate in all respects without regard to race, color, creed, religion, national origin, and without regard to sex, age, disability, public assistance status, or sexual orientation, except as may be necessary as a bona fide requirement of a specific service. 9. DISPOSITION OF PROPERTY. It is contemplated that a~y Staff and eqUiPment support services required by the Board will be provided by member organizatioi~s and that the Board will not acquire ownership of any property. If any property or surplus materials are acquired, upon termination of the Agreement any such property or surplus materials shall be distributed equally to the Members. 10. AMENDING THE JOINT POWERS AGREEMENT. The Board may recommend to the Members amendments to the Agreement. Amendments to the Agreement shall be introduced at regular Board meetings by Board members only.~ Upon passage of a vote to amend the Agreement by the Board, the Board shall cause an amended draft document to be sent to the Members for formal ratification. 'All Members must formally ratify the amended Agreement as presented to constitute passage. Upon unanimous passage by all Members and duly authorized signatures affixed, the Agreement shall be considered amended. By unanimous vote, the Members may also amend the Agreement without the recommendation of the Board. 4 88803 Tom Johnson- TAXICAB LICENSING J..,PAT,11-17-01 .doc Pag~ ,~-j 11. DURATION. A. Any Member may withdraw from this Agreement on December 31 of any year. Written notice of termination must be given to the other Members at least three (3) months prior thereto. B. In the event of wdtten notification to withdraw, the remaining Members shall meet to consider modifying the Agreement to continue without the withdrawing Member or to terminate the Agreement. IN WITNESS WHEREOF, the undersigned have caused this Agreement to be executed by their respective duly authorized officers. Dated: CITY OF BLOOMINGTON By: And: Its Mayor Its Administrator/Clerk Dated: CITY OF COLUMBIA HEIGHTS By: And: Its Mayor Its Administrator/Clerk Dated: Dated: CITY OF GOLDEN VALLEY By: And: Its Mayor Its Administrator/Clerk CITY OF MINNEAPOLIS 5 88803 T(:Jm J0t~'nson- TAXICAB Lr!CE~S_!NG JPA- 11-17-01 .do,c page 6; By: And: Its Mayor Its Administrator/Clerk Dated: CITY OF ST. LOUIS PARK By: And: Its Mayor Its Administrator/Clerk Dated: CITY OF ST. PAUL By: And: Its Mayor Its Administrator/Clerk Dated: METROPOLITAN AIRPORTS COMMISSION By: And: Its: 6 88803 CITY COUNCIL LETTER Work session off January 22, 2002 AGENDA SECTION: Consent # 3 ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Reallocation of unspent CDBG funds BY: Tim Johnson BY: NO: DATE: January 17, 2002 Issue Statement: A request for reallocation of unspent Community Development Block Grant (CDBG) Funds from Year 2000 Commercial Revitalization to Year 2001 Commercial Revitalization Project. Back~ronnd: The Department of Housing and Urban Development (HUD) has informed Anoka County that it currently has an excess amount of unexpended CDBG funds. HUD has indicated that cities in Anoka County need to expend their funds on a more timely basis in the future, and has developed a procedure for penalizing giant recipients that do not meet certain timeliness standards as identified in a recent letter to the City (see letter attached). HUD will also recapture outstanding CDBG funds for project years 1997-2000 that have not been expended within the required 18 month time period. It is for this purpose that we are asking the City Council to reallocate all outstanding monies for commercial revitalization prior to 2001 into Year 2001 Project to acquire 3955 University Avenue. The City Council should be aware that we received $175,000 out of an original application of $300,000 from Anoka County in 2001 for the acquisition, demolition, of 3955 University Avenue. This reallocation will bring us a little bit closer to the original amount that we had requested from the County. Analysis: City Staff has spoken with Anoka County Community Development staff regarding the proposed reallocation of unexpended funds from Year 2000 and Anoka County has indicated that no public hearing is required for this reassignment of funds. Anoka County has recommended that the City Council reallocate any unspent funds or funds not in the pipeline for reimbursement, as these funds may be recaptured by HUD after January 31, 2002. Recommendation: Staff recommends to reallocate $44,000 in unspent CDBG funds from commercial revitalization activities for Year 2000 Project # 030 as related to the acquisition of 3955 University Avenue and Project Year 2001. Move to approve the reallocation of $44,000 of unspent Community Development Block Grant (CDBG) Funds from Year 2000 Project # 030 to be reallocated for use in acquisition related purposes of 3955 University Avenue and applied to Year 2001 Community Development Block Grant (CDBG) Project. Attachments: Letter,om Anoka Count~; CDBG spreadsheet COUNCIL ACTION: PAUL McCARRON Anoka County Commissioner District ~f6 - Blaine - Cimle Pines - Fridley - Spring Lake Park COUNTY OF ANOKA Office of the County Board of Commissioners GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (763) 323-5700 December 10, 2001 The Honorable Gary Peterson Mayor, City of Columbia Heights 3712 Lincoln Street NE Columbia Heights, MN 55421 Dear The Honorable Gary Peterson: In August, 2001, the DePartment of Housing and Urban Development (HUD) met with Anoka County for a consultation with staff and the HRATruStees. One of the issues discussed was the large amount of unspent CDBG funds allocated to cities in Anoka County. Federal regulations state that unexpended CDBG funds can not exceed 1.5 times the amount of the current grant. As of November 28, 2001, Anoka County has unexpended funds totaling 2.14 times the current grant. The federal government provides CDBG funds for the benefit of the community and HUD expects Anoka County and its subgrantees to expend the funds on a timely basis. To correct the timely expenditure issue, HUD had developed a procedure for penalizing grant recipients that do not meet the timeliness standard. HUD will partially reduce the next grant of any grantee that does not meet the standard of 1.5. For the first year, the grant will be reduced on a graduated basis, ranging from 15% to 30% of the amount in excess of 1.5 times the annual grant depending upon the amount of time between policy announcement and the program start date. If the timeliness issue is not corrected prior to the timeliness test the subsequent year, the grant recipient will be sanctioned 100% of the amount in excess of 1.5 times the annual grant. Based upon the policy announcement date and the program year start date for Anoka County, the program percentage sanction for year 2002 will be 21%. Our objective is to spend the funds allocated and meet the timeliness test scheduled for the end of April 2002. To accomplish this, it will be necessary to have all reimbursement requests for projects funded in 1997, 1998, 1999 and 2000 submitted prior to January 31,2002. If you do not request reimbursement for the above mentioned projects, Anoka County will recapture the funds based upon the subgrantee contract requirement that all funds be expended within 18 months of availability. Attached for your reference is a spread sheet that details your city's project(s) and the amount of remaining funds. If you do not believe you will be able to expend the CDBG funds for FAX: 763-323-5682 Mailing Address: P.O. Box 32610, Fridley, Minnesota 55432 Affirmative Action / [qtl~.Opportuni~ Employer December 10, 2001 Page 2 these years, please let me know as soon as possible so that we can reallocate the funds to a project that will be complete prior to the deadline. If you have any questions, please feel free to call.me or Karen'Skepper at 763-323-5709.. ' ..... PM:ks Enclosure Sincerely, Paul McCarron Anoka County Commissioner. L~ CITY COUNCIL LETTER Work session off January 22, 2002 AGENDA SECTION: Discussion 1 ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL NO: DATE: January 18, 2002 Issue Statement: The owner of the property at 1348-1350 44 ½ Avenue NE has proposed to purchase an adjacent tax forfeiture property at 1334 44 ½ Avenue from Anoka County and has requested that the City waive the outstanding assessments due. The property owner has indicated that he would like to purchase the property for use as a backyard play area for his family. Back~round: The property in question identified as PIN # 36-30-24-21-0075, and located at 1334 44 ½ Avenue NE, had a prior home built on pilings. The prior home was demolished in 1995, as the property soils caused the house to sink in certain spots in less than two years. The property has been vacant since 1995, but the severe soil conditions were never corrected and still exist. There evidently was a tremendous amount of litigation surrounding the property at the time. The property also has some outstanding assessments due of $3,071.54 for demolition, $230.98 for seal coating, and $1152.44 for street construction, which total $4,554.96. Analysis: Staff has researched this parcel and has spoken with a number of people who are familiar w/th the parcel's history and conditions. Engineer's estimates to perform the necessary soil corrections in order to support a house on this property would be in the $60,000-$80,000 range. At this expense, it is not economically feasible at this time to develop this property for any home construction. The Building Official has also indicated that underground utilities would not be possible for this property. However, the Building Official has indicated that there is a possibility to construct a garage on the property if a soil engineer could design a slab foundation, which could be costly (see memo attached). Because of the severe soil conditions, which severely limit any future home construction, it is advisable that this parcel be combined with an adjacent parcel for future tax benefits. The issue at hand however, is a request for waiver of outstanding assessments. Staff would ask that the Council look at the current tax forfeiture status, and determine if it is necessary to waive a portion or all of the outstanding assessments due for this property. In the past, the City Council waived pending assessments for certain tax forfeiture properties on 44 ½ that were combined and had poor soil conditions. If the Council should decide that it is interested in waiving a portion of or all of the assessments for this property, the resolution attached will need to be adopted. Recommendation: Staff recommends that the Council consider waiving a portion of or all of the outstanding assessments due for this property. Move to waive a portion of or all of the outstanding assessments due for the property at 1334 44 ½ Avenue NE. However, should the property ever be sold off for future development purposes, these assessments shall be paid in full. Attachments: ;Building Official memo; Request for waiver letter; Anoka County property records letter; Special assessment verification; Area Map; Waiver o, f S?ecial assessment resolution COUNCIL ACTION: Building Inspection Department City of Columbia Heights MEMO Date: January 17, 2002 To' From: Tim Johnson, City Planner Walt Fehst, City Manager Mayor and City Council Mel Collova, Building OfficiO/ Re: Parcel PINg 36-30-24-21-0075 located on 44 V2 Avenue N.E. In researching this parcel, I have been informed that the cost of soil correction on this property would be in the $60,000 to $80,000 range. At this expense, it is not at this time, economically feasible to develop this property for any home construction. There would remain the possibility of residential garage construction on the property if a soil engineer could design a slab foundation for an accessory building. Under current conditions and using current technology, under ground utilities such as sewer and water would not be possible. Badreddin A. Alnizami Mr. Walter R. Fehst, City Manager 590 40th Avenue N.E. Columbia Heights, MN 55421 Dear Mr. Fehst, I, Badreddin A. Alnizami, do own and reside inthe duplex 1348 and 1350 44 1/2 Avenue N.E. since May of 2001. I would like to call to your attention in my interest in buying the lot #363024210075, which is next to my property. I understand the soil of this property is in poor condition. So therefore, I would like , to purchase the lot and adjoin it to my property as a play area0aackyard) for my family's personal use. I also understand that there is some assessment owed on this property to the city of Columbia Heights or the County of Anoka. I am requesting if the amount owed can be waived or cleared. In addition, I will continue to maintain this lot and keep it well kept up. Sincerely, Badreddi~ A. Alnizami COUNTY OF ANOKA PROPERTY RECORDS AND TAXATION DIVISION GOVERNMENT CENTER · 2100 3RD AVENUE · ANOKA, MN 55303 FAX (612) 323-5421 · Property Assessment · Property Records and Public Service · Property Tax Accounting and Research October 15, 2001 BID ITEM NUMBER APPRAISED VALUE 009P $$1oo 36-30-24-21-0075 MR BADREDDIN ALNIZAMI 1348 44 1/2AVE NE COL HGTS MN 55421 RE: Notice of Sale of Tax Forfeit Property, Minnesota Statutes 282.01, Subd. 7a Dear MR ALNIZAMI: Pursuant to M.S. 282.01, Subd. 7a, you are being offered the opportunity to submit a bid to purchase the tax forfeit property adjoining your land. Enclosed is a map showing the location of the parcel being offered for sale in relation to your property. The forfeit piece is shaded in red. Your property is shaded green. I would like to call your attention to the terms of the sale: 1) Your bid can be no less than the appraised value shown at the top of this notice.. Bid ~mounts of $500 .or less must be paid in full at the time of sale. Installment terms are available for amounts over $500 provided that at the time of the sale a down payment of $500 shall be paid on sales amounts over $500 but not over $2000. The remainder must then be paid in annual installments over a 3 year period; however, no installment shall be less than the original down payment qnless it is the final balance.. Bids in excess of $2000 require.a 25% down payment with ari equal rlayment'in each of the ri~xt thr~e years. Inter~st will be'al the varIable rate as determined by the State Court Administrator. ' With the initial Payment, the successful bidder will be required to pay an additional 3% of the total sale price. The state deed tax and the cost of obtaining and recording the state deed will be added to the final installment amount. All checks should be made payable to Anoka County. 2) If you are the successful bidder, the property will be combined with your existing parcel for tax purposes if possible, 3) Please note that any special assessments cancelled because of forfeiture may be subject to reassessment, and that all property remains subject to: any existing leases; existing restrictions, reservations and easements; all existing laws and ordinances; and the condition that the total appraised value does not represent a basis for future taxes. Please indicate the amount of your bid in the space provided and retum this letter along with your check for the down payment in the enclosed return envelope. Do not include the additional costs in your bid check. Your bid must be received in this office by 5:00 p.m., November 14, 2001 in order to be considered. Bids will be opened at 9:00 a~m., November 15, 2001 at the Anoka County Property Tax Administrator's office in lhe Courthouse, 2100 3rd Ave., Anoka, Minnesota, 55303. Successful bidders will be notified by mail. Unsuccessful bidders will also be notified and their checks will be returned. If YOu have any questions regarding this sale, please feel free to call 323-5460. Maureen J Devine Division Manager, P?operty Records and Taxation EnclOSures . REPORT~ FORFTCRPT GENERATED~ 28 HAR 98 19~43 VERIFICATION OF SPECIAL ASSESSlIENTS CITY OF COLUHBIA HEZGHTS PARCEL PIN# 3& 30 24 21 0075 Date of Forfeiture= 05/15/98 RUN: Before Forfeiture Amount $4,454..96 After Forfeiture k~ount Special Assessments Not Previouslu Certified Naterahed Oiatrict Ne ask that ~ou enter the smount of specie! assessments bU category on the captioned parcel. If there are none, please enter a zero. Zf you need to verify the smounts, please contact the Special Assessments Clerk at 323-5434 in the Property Eecorde and Taxation Division. Zf ~our aunicipality or township has not previously certified special assessments On a forfeit property, ~ou should now certify them to the PROPERTY RECORDS AND TAXATZON DZVZSZON, end enter them on the line, "Special Assessments Not Previouelu Cert£fied". Zmprovsmenta before forfeiture should include pr~ncipal and interest up to the date of forfeiture and all deferred installments of principal. I~prove~ents after forfeLture should include ONLY.THE TOTAL PRINCZPAL A~OUNT. NS 282.01, Subd.. 3 requires ]Japrovementa made after forfeiture to be considered by the County Board in setting the appraised value for 8ale purposes. The .apportionment of proceeds after sale is done ~naocordance with NS 282.08. (Seal) Clerk of Township, ~unictpality or Natershed District Date RESOLUTION NO. 2002 - WAIVER OF SPECIAL ASSESSMENTS WHEREAS: A certain property is considered unbuildable because of soil conditions; and WHEREAS: Said property has gone tax forfeit; and WHEREAS: Anoka County has been unable to sell the property because of the special assessments against the property for public improvements; and WHEREAS: It would be beneficial to have this lot sold to a private person for use other than building construction; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights waives the special assessments of $4,454.96 on parcel 36 30 24 21 0075 providing there shall forever be the restriction that if any utilities are requested there should be charged fees equal to the current special assessments which shall be in addition to any access fees. Passes this 28th day of January, 2002 Offered by: Seconded by: Roll call: Mayor Gary Peterson Patricia Muscovitz, Deputy City Clerk CITY COUI~CIL LETTER Meeting of: January 28, 2002 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER' S NO: CITY MANAGER ' S ~ APPROVAL IA ~'~ SENIOR SERVICES WITH ISD #13 DATE: 1-18-02 : NO: Backqround: The Columbia Heights Senior Center opened in September of 1986 following the renovation of Murzyn Hall. A Senior Coordinator was hired at this time to begin the senior program. This position was included in the Joint Powers Agreement, as was all Recreation and Community Education staff. All offices were located in Murzyn Hall. The Joint Powers Agreement mentioned in the above paragraph was established in 1953 and was terminated in December of 1990. This agreement promoted the cooperation between the City of Columbia Heights and Independent School District #13 in the delivery of recreation programs and as amended in 1978 to include Community Education Programs. This agreement terminated on December 31, 1990, by both the City and School District. A new statement of agreement (attached) was developed and implemented on January 1, 1991. In this agreement, the parties mentioned agreed to share the funding of the position of Senior Coordinator on a percentage basis with the City funding 75%, and the School District funding 25% of the salary and benefits of this position. The agreement also stated the Senior Coordinator will direct the programs of the Senior Center and will foster the involvement of seniors in school district programs and activities. On a quarterly basis, the Coordinator will present to the School Board a report of activities related to the School District and seek recommendations and suggestions for enhanced relations between the School District and seniors. Currently, the School District owes the City of Columbia Heights its 25% portion of the Senior Coordinator's salary for the year 2001 ($14,230.51). There had never been a problem prior to this time regarding said funding. However, in the fall of 2001, the Community Education Director, Judy Yantos, informed Keith Windschitl, Recreation Director, that this funding may be eliminated because the agreement was old and many aspects of the agreement were not being adhered to. She also indicated that imperative to the funding was that senior citizens be in the schools to assist in classrooms, that they hold senior programs in the schools, and that the Senior Coordinator spend one quarter of her time in the schools. It is somewhat difficult to try to ascertain exactly what is the School District's goal in this request. We have received nothinq in writinq from them, which shows how we are deficient in meeting the needs of Columbia Heights' seniors as it pertains to the intent of the 1990 contract. I have attached copies of the Community Education Budget (revenue and expenditures) for your review. Clearly, the Community Education Program is and has been exempt from the School District's budget woes. It is difficult, considering the size of this budget, that a $14,000- $15,000 contract with the City and the goodwill that qoes with an active, aqqressive, and successful senior proqram might be arbitrarily reduced in funding because the district feels these programs should be held in the schools rather than Murzyn Hall. And, if not, the COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: January 28, 2002 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: JOINT POWERS AGREEMENT CONTRACT FOR BY: Keith Windschitl BY: SENIOR SERVICES WITH ISD #13 DATE: 1-18-02 DATE: NO: Page 2 of 2 Pages Backqround Continued: fundinq would be eliminated. Maybe the seniors at Murzyn Hall should be consulted before changes are made to their program. If anything, looking on the expenditures in the Community Education Budget and who benefits, it is apparent that the School District is getting one great deal for their buck. If anything, it is apparent that more should be done for seniors, not less. I believe that Karen and her senior program provides an outstanding service to the community at large, and that both the City and the School District should continue to support these successes. There have been two meetings held regarding this issue. The first meeting included Mayor Gary Peterson, City Manager Walt Fehst, Recreation Director Keith Windschitl, Community Education Director Judy Yantos, and School Board Chair Jan Ostazeski. The second meeting included Keith Windschitl, Senior Coordinator Karen Moeller, Judy Yantos, Jan Ostazeski, and Superintendent of Schools Nancy Kaldor. At the conclusion of both meetings, the School District emphasized their desire to draw up a new one-year agreement basing the 25% of their payment on whether the above senior citizen and Senior Coordinator involvement takes place in the schools. Conclusion: Karen Moeller, Senior Coordinator, has prepared the attached letter and program information to help you understand what our current senior program offers, and to share concerns about this proposed new agreement. Recommendation: To continue operating the senior program in the current senior center located in Murzyn Hall; to promote to the best of the department's ability the School District's programs and the opportunities available for seniors to serve in the schools; and to send them the attached letter and program information concerning this issue. Attachments COUNCIL ACTION: November 13, 1990 ADMINISTRATIVE AGREEMENT RELATING TO THE JOINT POWERS 1. The Recreation and Community Services Commission will be replaced by the newly organized Recreation and Community Education Commission. 2. The City Manager and Superintendent will agree on the equitable division of the resources and equipment. Fund balances will remain with the program that generated the revenue. Any general fund balances will be split on a 50/50 basis. 3. Personnel transfers will be completed in a manner consistent with current employee union agreements of both parties subject to the approval of the School Board or City Council. 4. Specific letters of agreement will be developed for the Way to Grow Grant and McKnight Grant. Independent School District 13 Columbia Heights A Public School Corp~.~ion , /j James Lindst~r~, Its Chair City of Columbia Heights A Municipal Corporation /~dward Carlson, Its_Mayor ~Stuart Anderson, Acting City Manager ~vovernDer 13. 1990 STATEMENT OF UNDERSTANDING BETWEEN THE CITY OF COLUMBIA HEIGHTS AND INDEPENDENT SCHOOL DISTRICT 13 RELATING 3.0 THE MUTUAL ENDING OF THE JOINT POWERS AGREEMENT AND THE ESTABLISHMENT OF A STATEMENT 3'0 COOPERATE IN 3.HE DELIVERY OF RECREATION AND COMMUNITY EDUCATION PROGRAMS AND SERVICES In the spirit of the Joint Powers Agreement, which since 1953 has promoted cooperation between the City of Columbia Heights and I.S.D. 13 in the delivery of Recreation Programs and as amended in 1978 to include Community Education Programs, the City and District agree to mutually end the Joint Powers Agreement as of December 31, 1990, and to enter into this new statement of cooperation which will become effective on January 1, 1991. This statement of cooperation shall not be limited in scope or purpose, but shall be intended to provide a forum for ways to continue to deliver both recreation and community education programs all inclusively, in a manner respectively consistent with the expectations and standards of the community. The following avenues to establish and foster cooperation are hereby identified: 1. A Recreation and Community Education Commission will be an advisory body to serve as a vehicle for fostering cooperation by providing a forum for discussion of recreation and community education programs. The Commission will review areas of cooperation to avoid program duplicstion and promote the sharing of staff expertise to the mutual benefit of Community Education and Recreation Programs. The membership of the Commission shall include the following: Director of Community Education (1) School Board Member (1) At large member appointed by the School District (1) Director of Recreation (1) City Council Member (1) At large member appointed by the City (1) The Commission will develop its own operating procedures. o The City of Columbia Heights and Independent School District 13 shall each provide facilities for use by each other at no cost during normally staffed hours. Administrative procedures for implementing the scheduling and use of facilities will be developed by the Directors of Recreation and Community Education and will be presented for review by the City Manager and Superintendent of Schools. The School District and City agree to share staff expertise to the mutual benefit of the Community Education and Recreatio.n Programs. When mutually beneficial, it is the intent of the City and the School District to jointly seek financial resources (grants and gifts) that will benefit the needs of the residents of the City and School District. Specific grant applications will be brought to the City Council and School Board for appropriate approval. Individual letters of agreement will be developed for specific grants (present and future) to identify the responsibility of each party in developing and implementing each grant in addition to identifying procedures for action at the conclusion of the grant. The parties agree to share the funding of the position of Senior Coordinator on a' percentage basis, with the City funding 75% and the School District funding 25% of the salary and benefits of this position. The Senior Coordinator will direct the programs of the Senior Citizen Center and will also foster the involvement of seniors in school district programs and activities. On a quarterly basis, the Coordinator will present to the School Board a report of activities related to the School District and Seek recommendations and suggestions for enhanced relations between the School District and seniors. In time of grave financial need, the parties agree to work toward an annual agreement that may vary from the above percentages to allow continued services to seniors. IN W...L.TNESS WHEREOF, the parties hereto have set their hands this .-of ~...]¢ C e..-~ bet'-, 1990. day Independent School District 13 Columbia Heights A Public School Corporation · _~, / _ s I it~dStrom, Its Chair ~ Ron Naegele, Its Clerk City of Columbia Heights A Municipal Corporation Edward Carlson, Its Mayor Stuart Anderson, Acting City Manager o oo ~ ........ =~ ~o o ° ~ ~ ~ ~ ° ~ ° ~ ~ ~ ~ ~ ~ ~ ° v ~ r~ v r~ ' , ~ , ~ , , ~ i :~ , ~ , , , , ~ , ~ , ~ , ~ o o~o~o ~~ ° ~ ~ ~ ~ ~ o~o o~o~o~o § §~ ~ =~o..~ o ?~?N?~? ,~,~ , ,~, ~ ~ ~ ~ o~o~o~o o~o ~ ~&H ~o~ =~ o~o o~o o~ o~ ~ ~o oo~§~§~§~ ~ ~o ..~ ~ ~ o o~ouo o>~o~§ ~§=o~§~§~o= § ~o~§~oo ~o ~~ ~ o~ 6o~ o~ ~'~'~ ....... ~o~ o~ ~o o~ oo ~o~o o= ~ ~ ~ ~o~ 0 (Jo 0 0~, C~E~rj Om UO u~o ~ o ~ o ~ o ~ o ~ o ~ ~ o ~ o o ~ = o ~0 ~ O~ ~0 O~ ~o o~ o~ o o o 0 0 o 0 o o o o 0 0 0 c:) o o o Oo 0 0 0 .'.' r~ o o o o o o o o .~ ~0 m ~ ~ ~ ~ ~ o o o o o = oo § § § oooo°° o° o° § § oo§ o° ~o° om ~ o ~ ~ ~ ?~ ~ ~ o ~o~ ~ o~o~ o~o~o~o~ o- ?~ ~ ~? § H o § o ["-lEo oD]c,". ~0 ~ ~ o o o o o o ~ o o o ~ o o o o o o o o o o o ~o ~0 ~ o o v ffi 7, § ° Oo 0 0 0 0 ~ 0 ~,fl¢%1 CD 0 0 0 0 0 o ° § § 8 ° ° ° § § ° § ° §o o ooo 0 ~ ~ ~ ~ 0 0 ~ ~ ~ ~ ~ ~ o~~ ° ~ ~ o o o o o ~ o ~ ~0 ~ o o o o o o o o o o oo o o o o o o o o o ~ o o o o o o o o o o oo o o o o o o o o o ~ ~ o o o o o o o o o o oo o o o o o o o o o o o~ ~0 ~ o o 0 o o o o o o o o o o o o o oo o o o ~ ~ ~ o O~ ~ 0 0 0 0 0 0 0 0 0 0 0 ~ ~ o o o o o o o o o o ~0~ 0 ~~m~O~ $~ o~ ~ o~o~o~o~o~o~o~o~o~o~o~ o ~ § § §oo oo § oo § ~ ~ o oo ~ ~ o § § oo § §~o o oo§ o o o § 0 °° ~ o* ** January9,2002 To~ From: Re: Walt Fehst, City Manager Karen Moeller, Senior Citizen Coordinator Senior Programming I am writing in follow-up to the meeting Keith Windschitl, Recreation Director, and I attended with Judy Yantos, Director of Community Education; Nancy Kaldor, Superintendent of Schools; and Jan Ostazeski, School Board Chair, on December 4th, 2001. The purpose of this meeting was to discuss the involvement of senior citizens in the schools and the continued funding of one quarter of the Senior Coordinator's salary by the School District. Although previous meetings had occurred, this was the first I had been included in discussing this matter. I have given a great deal of thought to the discussion that took place on December 4th and the School District's requests. Throughout the discussion it was reiterated by District Staff that unless the seniors became more involved in all of the schools, senior programs are held at the Family Learning Center, and one quarter of my time is spent in the schools, the funding would cease. I am in my 16th year as Senior Coordinator for the City of Columbia Heights. At no time during my tenure has the City or School District indicated a change was necessary in our program. In talking with other senior coordinators in our area, our center provides as many, if not more, programs and trips for our senior population in comparison to theirs. These include social, recreational, and educational offerings. Even greater than the programs is the comradery the seniors have developed by just coming to the center. I would also like to point out that the senior program staff for Columbia Heights is myself. Many of the surrounding communities have more than one staff person and have programs similar to ours. Other communities have only a part time person with considerably fewer programs. I do understand that it would be ideal if seniors wanted to participate in various school programs such as reading to students, helping in a classroom, or attending extra curricular activities. We have had and still have seniors doing some of the above. I have made a conscientious effort many times to involve them in programs such as "Mother Read - Father Read" or just helping in a classroom. The seniors I work with are very supportive of these programs but choose not to participate in them because of the time commitment. They would rather volunteer for a large one-time project and would be happy to help any of the schools out when needed. They do enjoy the educational programs that are provided through the senior center which, in some communities, are offered through the Community Education program. I feel it is important to reco~;niz~ what the needs of the seniors are and provide opportunities for these to be met. A very serious and legitimate concern regarding programs being held at the schools and Family Learning Center is the parking issue. Many of our participants need handicapped parking of which there is little. The distance any senior would have to walk from across the street to the Family Learning Center would make it impossible for some to participate. Weather would also be a factor in senior's participation in programs due to the walk involved. Making programs and events easily accessible is important to their overall success. In addressing the requests made by Community Education and School District ltl 3, I, as Senior Coordinator, will continue to promote the District's programs and activities with the senior population through monthly newsletters, cable television, and other means of advertising. It would be yery beneficial if Community Education did the same through their brochure, as there are a number of seniors in our community who choose not to participate in the senior center programs. If the District would like regular reports on our senior program, I would be happy to attend School Board meetings as I have done in the past. I cannot, however, promise or assure the District that more seniors will become active in the classrooms or that we will have programs at their facilities or that one quarter of my time will be spent in the schools. If this is what the funding is going to be based on, I think additional senior staffing would be necessary or our current program would suffer. I, along with the seniors currently participating in our programs and those who have gone before us, have worked long and hard to get our center where it is today. There is a "comfort" level that has been achieved in our community's (both City and School District) senior center and one I do not want to lose. This is a group of people who take pride in their City and school system. They have supported both and will continue to do so. I will continue to provide a well rounded program; encourage the senior's participation; and will promote both District and Community programs and events to the best of my ability. I would be happy to discuss this issue further and provide additional information if needed. Please feel free to call me at 763-706-3735 if you have any questions. Thank you. cc: Keith Windschitl, Recreation Director January 17, 2002 Listed below are a number of programs that are offered or have been offered through the Columbia Heights Senior Center during the course of my tenure as Senior Coordinator. These are programs that in many communities areof.f, ex, ed through Community Education due to the fact they do not have a senior center. I feel our program is well rounded with social, recreational, and educational programs and seniors have the opportunity to participate if they so choose. Please note the programs listed below do not include the "typical" senior programs offered such as bridge, bingo, cribbage, 500, movies, parties, bocce ball, walking club and a variety of others. Trips and Outings Many communities have these coordinated through their Community Education Department - We offer an average of 20 day trips a year plus 2 extended trips and a number of van outings Defensive Driving We offer monthly Refresher Defensive Driving classes with some months having 2 classes - these are held during the day - The Community Education Department also offers these classes in the evening which compliments our classes Financial Forums These have been offered several times during the course of the years and will continue to be offered as needed - Seniors find these very beneficial Health Seminars Various medical resources throughout the metro area are utilized for these programs - some of the topics that have been covered are arthritis, diabetes, cardiac care, drugs, the aging eye, foot care, strokes, hearing loss, etc. We will continue to offer these on a regular basis - Columbia Park Clinic has been an excellent resource for many of these programs - They also provide monthly blood pressure checks in our center Special Seminars An example of this would be the Attorney General's Office presenting a program on "Seams, Schemes, and Swindles" This was set up in conjunction with our Police Department Educational Sessions - These are a series of classes pertaining to specific topics - We have had a 6 session program on Health and Wellness - A 6 session program on Osteoporosis - A 4 session program on Hearing - a 6 session class on Nutrition and a special session on Long Term Care Computer Training - Classes Values 1st Travelogues Volunteer Opportunities School Vol. Opportunities During the year 2001 computers were made available in Murzyn Hall for seniors to use - they are learning how to use the internet and e-mail - the room is open daily and special training sessions are provided by the Senior Coordinator on a regular basis Classes have been offered in Line Dancing and Tai Chi for seniors - these are not currently being offered due to the fact they are not as popular as they once were - Currently "You're Never Too Old To Exemise" classes are being offered and are very popular - this is a light work out aerobics class that meets 3 mornings a week The seniors are currently involved in a 7 session program covering the values in our Values 1st Program - speakers are invited to each session and have done an outstanding job to date - our seniors have been very involved in this program Several travelogues are presented yearly either by video or by an individual who has actually made the trip and has slides to show - these are very popular Seniors are very willing to help out with a number of volunteer projects - some of these include: assisting with the Red Cross Blood Drives held at Murzyn Hall; putting together the newsletters and trip flyers; filling 1000 gift bags for the State Special Olympics; helping with the youth Safety Camp and seasonal special events; working at the Youth State Basketball Toumament held in Columbia Heights; made all the gift baskets for the Design Team; participate in the "Pennies for Patients" penny drive for the Leukemia Society; have a food drive for SACA; save soup labels for the pre-school and pop tabs for the Ronald Mac Donald House We do have some seniors currently reading in classrooms at elementary schools - I, along with 2 seniors, participated in the Mother Read - Father Read program - I presented a program on aging to the Highland Elementary School - a group of seniors presented a program on how to play bocce ball to the Highland Elementary School - seniors attended a tea sponsored by the Middle School Family Living classes Other I, along with several seniors, participated in a reading program held at MacDonald's - this was held on Tues. evenings We have had the Senior High music groups perform at some of our special gatherings Activity passes have been handed out to seniors so they can attend athletic activities as well as plays etc. We have had the pre-school perfom~ their holiday program at our Golden Age Club Christmas dinner Our newsletter advertised the senior computer offerings at the high school - this was set up with Linda Ernst I, as Senior Coordinator, in the past attended quarterly School Board meetings - this was discontinued during a transition in Superintendents The center provides income tax assistance for seniors from February through April 15th Again, these are programs provided in addition to the regular weekly programs that are scheduled. My hope is that this acknowledges what an active and vital group our seniors are in the community. Submitted by: Karen Moeller Senior Coordinator CITY COUNCIL LETTER Meeting of: 1/28/02 AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORn.KS , ~/c~/~~_ ITEM: AMENDMENT TO COURTESY BENCH BY: K. Hanse BY: ~' ORDINANCE DATE: 1/16/0J[2~~ DATE: Background: The Public Works Department has been developing language to further address safety and nuisance issues revolving around bus courtesy benches and has added a section regulating newsstands. This has been before the Council at Work Sessions on April 16t~ and September 4, 2001. Metro Transit and the Bus Bench Company do not provide maintenance of the bench area for snow removal and liter/debris removal. Public Works is currently not designated responsibility for snow or trash removal at bus bench locations. Analysis/Conclusions: City staff contacted other cities and largely on information from the City of New Hope, created a draft Courtesy Bench Ordinance. This initial ordinance was distributed for discussknt a~ Ihe City's Codes and Compliance Meeting on February 8, 2001. The committee members discussed the benefits that a r~vi~d ordinance would provide to better regulate the placement and maintenance of courtesy benches on Metro Transit Bus Routes throughout the City. The proposed ordinance was again reviewed at the April 15ta Code Enforcement Meeting to include advertising paper stands. Based upon these two meetings and staff review, minor revisions were made to the draft ordinance. The City currently has 22 sites that are designated courtesy benches and are currently owned by US Bench Company, a listing and description of each site is attached. The proposed ordinance would concentrate on the following seven areas and mandate that all bus bench owners comply with these regulations: 1. Courtesy Bench owners may not place a bus bench within the public right-of-way or on private property without first obtaining a permit fi'om the City of Columbia Heights. 2. A separate permit is required for each Courtesy Bench. 3. Permits for benches will be granted on existing and approved Metro Transit bus routes within the City. 4. The City Manager has the authority to revoke or deny any permit for failure to comply with the provision of this ordinance, for misrepresentation of material facts in the original application, failure to maintain the Courtesy Bench, denial because the bench is considered a safety hazard or the bench location is no longer served by the public transportation system, or because the transit route on which the bench is located has or will be included in a street renovation project, and for any reason which would be grounds for denial of the original application. 5. Place bus bench restrictions in designated "Streetscape Areas" in order to maximize the benefits of the proposed streetscape improvements. (Example: Central Avenue, 37~' to 43'a) 6. Place restrictions that minimize and/or designate the location of advertising paper boxes at bus bench locations. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/28/02 AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AMENDMENT TO COURTESY BENCH BY: K. Hansen BY: ORDINANCE DATE: 1/16/02 DATE: Page 2 - Continued Ameadment to Courtesy Bench Ordinance Janua~ 28, 2002 A Courtesy Bench placed in the public right-of-way in the City may be summarily removed by the City Manager if the provisions of this ordinance are not followed or if the bench does not meet the standards set forth by Minnesota Statutes, Section 160.27, Subdivision 6. Following the September 4* Work Session, the draft ordi~mnce was forwarded to the City Attorney and City Planner for their review. Their comments are summarized on the attached sheet and modifications have been made to the draft ordinance to address their comments. The City currently has 20 newsstands within or near right-of-way areas. The proposed Ordinance would focus on the following areas to minimize problems associated with newsstands. 1. Newsstands are subject to the same location restrictions for courtesy benches as found in Section 3 (A-F) of the Ordinance. 2. Does not allow placing or attaching news stands to any courtesy benches in the City. 3. Restricts the placement of news stands to enclosed spaces. 4. Provides for the process of removal, with proper notification, when the provisions set forth in the ordinance are not met. Staffhas reviewed bus bench ordinances used by the cities of New Hope and Plymouth. A revised drat~ courtesy bench and newsstand ordinance is now attached for the City Council's review. Requested Action: Consider adopting a revised ordinance that would implement a new bus bench policy requiring all courtesy bench owners to maintain their benches in a safe and orderly manner and designate restrictions that will: COUNCIL ACTION: CITY COUNCIL LETTER Meetin of: 1/28/02 AGENDA SECTION: RESOLUTIONS/ORDINANCES ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AMENDMENT TO COURTESY BENCH BY: K. Hansen BY: ORDINANCE DATE: 1/16/02 DATE: Page 3 - Continued Amendment to Courtesy Bench Ordinance January 28, 2002 1. Prohibit bus bench locations and newsstands that may obstruct vehicular and/or pedestrian traffic, and 2. Minimize liter caused by newsstands, and 3. Prohibit bus bench locations that pose a snow or ice control problem, or otherwise be potentially detrimental to the safety of the public. 4. Prohibit bus bench locations in streetscape improvement zones, as designated by the City. Attachment: Draft of Courtesy Bench Ordinance City Attorney/City Planner Comment Summary Bus Bench Location Listing News Stand Location Listing Existing City of Columbia Heights Courtesy Bench Ordinance COUNCIL ACTION: Courtesy Bench Ordinance ORDINANCE # BEING AN ORDINANCE AMENDING THE COURTESY BENCH SECTION OF THE CITY CODE (se~g.cfion 6~03) AND ESTABLISHING A NEWSSTAND ORDINANCE The City o~~is ~oes hereby amend City Code Section 6.303 to read as follows: The purpose ~ :ordinan~e is to regulate the placement and maintenance of Courtesy Benches for public transit in public-rights-of-way and on private property if the bench is within three (3) feet of the public right-of-way. Benches without advertising signs that are located on private property, and-more than three (3) feet from the public right-of-way are exempt from the provi ~s~o s~set~ort~ in the advertisement restriction section of this ordinance, but are subj~ct~t~ll. ~o~er applicable sections of this code. Permit Required. ~~ It is unlawful for a person-fO place a Courtesy Bench in a public right-of-way or on private property within three (3) feet of the public right-of-way without first obtaining a permit as provided in this section. Th ~ (1) is section shall applY/to all existing and future Courtesy Benches installed within said City. The,~ouXrtes~,B, ench owner shall renew the permit once ~3~;~rnn~21~d sh~Cm~~l to March 31 annually · (2) (3) Permits for courtesy benches will be granted only on existing and approved Metro Transit bus routes withintheVCit~, on the condition that the bench locations satisfies the locatio!a~e~iuirements set forth by the City. Permits and Applications. ~-~'~ Application for permits shall be made to the Co~hu~unity Developments License/Permit Clerk or designee of the City Manager. The applicafib'fi shall contain the following information: (1) (2) (3) Scale drawing showing the size and location of~ttie Courtesy Bench relative to all other objects on the property including the layout of apphcable adjacent roadways, intersections, traffic sign~ge, slde~valks, trails, utility poles, fences and other objects within the vicinit3}~ ~.~ Name, address and phone number of applicaht; ~ Detailed plans and specifications of each proposed bench, if any, to be posted thereon and total surface area intended as signage not to exceed 12 square feet using only the front, or seating side surface of the bench rest. Advertising material may not exceed the length of the bench. 1 Printed: 1/3/02 Courtesy Bench Ordinance (4) business-inlhe ~th~m~'~-'n-i~n~~n°unts:~ ~ i as follows: ~i~ # of B~n~h Permits ~' ~ i. l?10'Benches ~ ~I-/50 Benches ~rn- 50 or more A current general liability Certificate of Insurance from an insurance company that is rated "A" or better by A.M. Best Company and authorized to conduct State of Minnesota, naming the City as additional insured in Limit ofLiabili~ $250,000 $500,000 $1,000,000 (5) for any and all claims arising out of the use or existence of the Courtesy Bench(s)_.~d.~~ved by the City Manager or designee of City Manager. The c~i~te ~'h,all~rovide for automatic notification of the City with a minimU~n J0 dav~.dvance notice in the event of cancellation graphi~ ~how~ng the, puiShc transportation bus service that serves the proposed C~>u~esy Bench and the specific bus stop location and number, if applicable,~ (6) (7) An executed hold harmless agreement from the permittee, approved by the City Manager or design~e,.protecting the City from any and all claims arising out of the use and exis~enc~"of the Courtesy Bench; Written consent from!~e~bfittin, g"prqperty owner for placement of any bench on private property ~i!hin three~(3) fee~ t of the public right-of-way. The abutting property o ..wn~e. rs shall be deemed to be the person or entity shown as such on the Anoka County tax records. recommendation. Such other information that theCit~qgianager Conditions (8) The application shall be forwarded~e City Engineer for review and may require This section governs the issuance of a permit for a Courtesy Bench. Permit for Each Bench A se arate e ~t ~' (1) . p p rm' '~s reqmred for each Courtesy Bench, but renewals may be grante~6r m, orq than one location on the bas~s of a single application- provided that ~he Citer\ .l~l.,.anager or city designee is satisfied that all the information required by",,thi~ section has been supplied for each proposed Courtesy Bench. £~r w~X~ic (2) Transfer: New Permit. If a Courtesy Bench h a permit has been issued is sold or title or control thereof is transferred or assigned, a new permit shall be required. (3) Location. No permit may be issued for the installation of Courtesy Benches, on approved transit routes in the following places: 2 Printed: 1/3/02 Courtesy Bench Ordinance (A) on a transit route upon which the City has constructed or has let a contract to construct a public street beautification (streetscaping) project. .~:B~ ~'~'li~sidewalk where the right-of-way is less than nine (9) feet in width or On any ~ri/r~te sidewalk or trail without the written consent of the abutting property XoW~er; - ~~J~~aiti°n more than 50 feet from the nearest point of intersections with a street, unless the City Manager so authorizes; (E) within l~A'~_~t-o~any intersection or other locations as the City Manager may d.~. ~.ine~'~hieh~impedes safety by obstructing the vision of pedestrians or motOri~:?</ (F) other }°e~ ~"~ons,qv~ich the City Manager or staff member determines would potentmll2~restrict pedestrians traffic, pose a snow and ice control problem, obstmct}veh~e'~ular traffic or otherwise be detrimental to the public safety, conveflS(%~-~nce or welfare. Permit Fees. Fees for Courtesy Benches shall be as] ~et.~6rt. h in the City of Columbia Heights Licensing F eesection. ~~NN~ Insurance Requirements. . Permit holders shall deliver to and kee on file with the City's Finance Deoartment a current general liability Certificate of Insurance meetin~-h~'Fe~uirements of this ordinance, namine the City of Columbia Heights as an addit~6nal insured, The insurance shall be maintained in .... , \ j~ 1ts original amount by the permit holder at his oi'.her-e:~pense at all times during the period .... ~ ~ . . for whmh th.e permit ~s ~n effect. When two or.xm0re permits are ~ssued to one person one insurance policy may be furnished to cover two. O).,more Courtesy Benches, and the policy shall be of a type which coverage is automatical)Y~re~s ored upon occurrence or any accident or loss from which liability may hereafter accruel Permits: Approval and Issuance. ~t If the City Manager is satisfied that all of the con his section have been met and that the creation and maintenance of the Courtesy Bench\at the proposed location not restrict pedestrian traffic or otherwise be detrimental toX~u~blic safety, he shall approve the application. The License/Permit Clerk shall not issue a"perr~iFuntil the insurance and hold harmless agreement are provided and approved by the'City. 3 Printed: 1/3/02 Courtesy Bench Ordinance Revocation of Permit. The City Manager may revoke or deny renewal of any permit for failure to comply with the provision of this ordi~.L~aan, ce.Q.he Zoning Code, for misrepresentation of material facts in the original app].ica. ~'~o~bTf~lure to maintain the Courtesy Bench, because the bench is considere~i~ety hazard,~'e~ause the bench location is no longer served by the public transportation, because the t~an~it route on which the bench is located has or will be included in a streetscapi~ ~aroject or,~'o/any reason which would have been grounds for denial of the original applica~' All courtesy befich locatiOns are subject to a site plan review by the City's Engineering Department. If the courtesy bench location is deemed unsuitable by the Engineering Department, the permit wi_Jl-b_e'revoked by the City Manager or appointed designee. Installation and Maint~e~n~a~c~~ (1, ~ as~cC;aU~leeS~a~Y~ -~'g{ .thr~:~ai ifee the i~ st:: lheedbP~;lol; It ~eitchu :bh 7 C;;r tb~ :ir~ ~e~lek:h~l abi~,a minimum clearance of nix (6) feet from the back of the bench to any structure or landscaping along or near any sidewalk to provide for sidewalk snowplow clearance. Any bench installed on a sidewr~lk~or trail nine (9) feet or more in width must also provide a minimum clearance }fxsik-.(.6) feet between the back ofthe curb and front of the bench. (2) Size. Size limitations on Co' :esy Benches are as follows: (A). height- 42 inches maximum (B). width- 30 inches maximum (C) length- 7 feet maximum ~~---,,~ (3) Construction. A Courtesy Bench-~"x~ IXsh~ill be inst~led and maintained on a durable level surface ~ncluding, but not limited to, concrete, bbmanite or decorative brick. Thc durable surface shall extend six inches ~n'both ends and in back of the bench. minimize the potential of accidental tipping or vandalism. No Courtesy Bench shall be fastened, secured, or anchored to City p~ (4) Materials. A Courtesy Bench shall be con~tr~cte~l o~f durable materials including but · ~J \~. · ?.~ . . not limited to concrete, wood, steel, plastic, or combination thereof, w~th colors limited to whites, earth tones of subdued greens, grays~,browns, reddish-browns, and golds. (5) Permit Display. Each Courtesy Bench shall display the permit number in a conspicuous place. 4 Printed: 1/3/02 Courtesy Bench Ordinance (6) (7) Conditions. It is the responsibility of the permittee to maintain each bench in a safe condition and to keep benches neat, clean and in usable condition. The permittee shall keep the Courtesy Bench and bench base free of ice and snow and accessible. Advertisi~Advertising matter may be displayed only on the front (roadway sid~U~ace of the'Xoa'c~est of a Courtesy Bench and shall not exceed 12 square feet in st~-f~e\area. No ~dv~rtising matter on any Courtesy Bench may display any word, \-'\ t. ....... phrase or s .xrnbol, re/'lect~ve material or illumination devine which m~ght ~nterfere · . ~ ./.~' w~th, m~s~d o~q~/~ct traffic. Any political advertising displayed on a Courtesy Bench sha~lbe%ubject to the time restriction for such advertising or political signs as set forth~sewhere in the City Code and State Statue. Re m oval of Be nches~ (1) Notice. Upo~ t~e Xrevoc~tic(n or expiration of any permit without renewal, the perm~tee shall re}hove the'C-ourtesy Bench promptly. The permxttee shall also be reqmred to remove~t~e con~re~a~ and reseed the slab area at ~ts cost ~f so d~rected by the City Manager. ~I~n_ e City Manager may remove the bench after thirty days marled notme to the perm~ttee and the cost of removal, including removal of the slab and resodding of the slab area, shall be paid by the permittee. If the permittee fails to pay the cost within 60 days after receiving notice from the City Manager, the bench shall become the property of t.h~(~ity, but the permittee will remain liable for the cost of removal, restoration and st~rageX'of the bench. No permit or renewal shall be · .l' 'x 'N . . granted to the permlttee untfl~a, ll s~c~h e~ts are prod ~n full. (2) Summary Removal A Cou~d~Plac'~ed in the public right of way in the City, contrary to the provisions o~this Section, may be summarily removed by the City Manager, pursuant to Minn'~;~gta Statutes, Section 160.27, subdivision 6. ....-%_ Registration of permits Obtained from Other-Road'~Authorities. (1) When a Courtesy Bench is place thin the limits of a street or roadway subject to the control of a road authority Other than the City as defined in Minnesota Statues, Sectton 160.02, the person plaqn~ the bench shall file proof of permission from the other road authority with the CiJy~.'Manager. Definition. V '~"~ Employment advertising stands, realty advertising stands arid o, ther advertising stands or racks used for the free distribution of material are herein referr~.to as Newsstands. Excluded from this definition are newspaper racks, used fm'"th~'~ale of daily newspapers such as the Minneapolis Star Tribune, St. Paul Pioneer Press, or a local City Newspaper. 5 Printed: 1/3/02 Courtesy Bench Ordinance General Operation. The purpose of this ordinance is to regulate the placing and maintenance of newsstands in public-rights-of-wa~y~.~, his.~.rdinance was created to promote the public health, safety and welfare through~~latio'ta_ of placement, type, appearance and servicing of newsstands on puUi (1) ~P{'~vide for p~,!strian and driving safety, convenience, an~ comply with lo, a}, stat .eC/~r federal handicapped accessibility regulations (2) R~.'tric~u~reasonable interference with the public use of th~ public right-of- way and with the flow of pedestrian or vehicular traffic fi.om any residence or business, or from the street to the sidewalk by persons exiting or entering parked or slan_ding-vehicles. (3) Provide~o~'a?e~y ofpeople and property during periods of heavy snow; storms, ..~ \o!her adverse weather conditions, and for the proper functionin, of the cit~s\sxa~etYq'~an~ ranitation forces. (4) Provide reasc~nable~"ae~or the use and maintenance of poles, posts, traffic · .\ ,~ signs or slgg~alsr..hydrants, utility openings, delivery chutes, trash receptacles, bus or plaz~-lS~hches, United States postal services mailboxes, parking meters and other public fixtures; and to locations used for public transportation purposes. (5) Relocate and/or replac~newsstands that result in a visual blight and/or excessive space allocation on, the public rights-of-ways of which unreasonably detract from the aesthetms'Xof sXtore window displays, adjacent landscaping and · t! ~ . . other improvements, .b6~th pu'b'hqX'andpnvate, as well as to remove abandoned newsstands. (6) Maintain and protecl; the,values of surrounding properties, and protect and preserve public pro~'~y. (7) Reduce unnecessary exposure of the~g.u,blic to personal injury or property damage. ~.~-~,,.~ (8) Treat all publications equallg, r~gardles~,s of their size, content, circulation, or frequency of publication. \' \ ~9) Maintain and preserve freedom of~l~peeeh and freedom of the press· 0)' Protect and enhance the city's a .~action to residents, tourists and visitors, and serve as a support to stimulus to ~ou~iness and industry, by enhancing the visual and aesthetic character an~'~nterest of the city. Newsstands may not be attached in any way to Courtesy~Xpermitted by the City of Co. lumbia.He, ights. F.u~hermore, newsstands m. ay~nq~y ~l~l~aced in enclose.d spaces, such as private building comdors or bus shelters, provided'trash receptacles are available. Installation and Maintenance. (1) News stands shall not exceed (60) sixty inches in height, (30) thirty inches in width, or twenty-four (24) inches in depth. 6 Printed: 1/3/02 Courtesy Bench Ordinance (2) No advertising signs or materials, other than those advertising the name of the publications contained within the newsstand, shall be displayed on the outside of any stand, rack or corral. (3) Each newsstandshall have stenciled or otherwise permanently affixed to it, in a readi_~v,,~. 'slble place, a,not]ce setting forth the name, address, and telephone number of h~e:~evsstand o,a~er, . (4) Each n~wsstand shall be maintained in a neat and clean condition and in good repair at all tin~e~} Each n~e~,y~stand shall be serviced and maintained and/or replaced if necessar3, So that~'3{l) it is reasonably free of dirt and grease; (2) it is reasonably free ofchippe~£aded, peeling and cracked paint in the visible painted area thereof; (3) if it is fi'ce-of graffiti or other writing or pictures added without the permission of the owner; (4) it is reasonably free of rust and corrosion in the visible metal areas; (5) the clear plastic or glass oarts4f any, through which the publication therein are viewed are unbrokea~an~e~nably free of cracks, dents, blemishes and d]scoloraUon; (6) the structural and solid p,arts thereof are not broken, do not contmn holes; (7) the dispensing porti6la of.cacti'box shall be fully enclosed and weatherproof so as to keep publications dry ahd free' fs d dirt; (8) all surfaces shall be of sturdy impact resistant matenals;~md(9) it shall contmn no sharp comers or sharp protrusions. (5) Newsstands for fre~'p~blications may omit the coin box and may have a pull bar attached to the door in order to produce an "honor rack. Enforcement Procedures. (1) Any newsstand installed in v]61ati~n~0fx~eprovisions of this ordinance shall be tagged with an adnnmstrat]ve tag stating tlie vmlatmn, date of tagging, and notice of lntentmn to remove the newsstand if the violation is not corrected within (10) days. The City Manager may remove the newsstand ten days after notifying the newsstand owner by mail. If the permittee fails to remove the newsstand after receiving notice from the City Manager, the newsstand~hall-becpme the property of the City, but the permittee will remain liable for the c'~oos~f removal, restoration and storage of the '\ ' 1 \ newsstand. No permit or renewal shrill be ~ranted to the permittee until all such costs are paid in full. (2) Any hewsstand in violation of the provisions of this chapter, which violation creates an ~mmediate and substantml danger to t~e ~health, safety, or welfare of the public, which violation cannot be quickly and ~a~iy corrected by moving or otherwise repositioning the news rack, may be removed and stored in a secure location so as to eliminate the danger to the health, safety and welfare-of'the public. (3) Newsstands placed in the pubhc nght-of-wawm:tl(e~'ity, ~:ontrary to the provisions of this Sect]on, may be summarily rem?red by the City Manager, pursuant to Minnesota Statutes, Section 160.27, sub~ivisiori\6:~ Abandoned News stands. (1) A newsstand shall be deemed abandoned when no publications provided by registered ne~vs stand owner is in the newsstand for a period of more than thirty (30) consecutive days, or when the news stand and location have not been included on a master list as required under this chapter. 7 Printed: 1/3/02 Courtesy Bench Ordinance (2) In the event a newsstand is found abandoned on the public right-of-way within the city, the City Manager or designee shall cause the removal of said nexvsstand. Registration of permitsObtained from Other Road Authorities. ( ) ena hgwsstand iS~pl~aced in the City within the limits of a street or roadway subjec[ ~o.~he controi'e of,.'a road authority other than the City as defined in Minnesota Statues,~Secti°n 160102, then the person placing the newsstand shall file proof of permissi~h/e'gther road authority with the City Manager. 8 Printed: 1/3/02 Summary of the Proposed Courtesy Bench Ordinance Comments Changes or suggestions recommended by Tim Johnson (City Planner): Ordinance Section Modified · Permits and Applications- (Page 1)Will this be a function of Community Development or Public Works Department · What is recommended for advertising square footage on benches? Permits and Applications-page 1 Permits and Applications page 1-section 3 Revocation of Permit- (Page 4) Concerns were raised regarding whether or not this ties into the City's Zoning Code. The proposed ordinance mentions the Zoning Code. Should the language be changed or deleted? Revocation of Permit-page 4 · How does this ordinance treat benches that are on private or commercial property? Installation and Maintenance-page 4 · How are the bus shelters being treated? Metro Transit regulates the bus shelters. Does the Metro Transit regulate and control the shelters? Changes or suggestions recommended by Jim Hoeft (City Attorney): · Implement a site plan review when reviewing the location of a bench. Permits and Applications-page 1 This policy would allow the bench owner thirty days to remove the bench after being informed by certified mail. Removal of Benches-Page 5 Section 1 · Change news racks to news stands. Pages 5-8 · Remove the reference to employee advertising stands in the ordinance. Pages 5-8 Created by Public Works 1-3-'02 News Box Locations,xls I 3939 Central Avenue-(in front of Burger King) 2 Ft Behind Curb 1 Employment Weekly 12 FT and 14 FT 2 Employment Weekly 9 FT 4 UPS Fed Ex Employment News US Mail 2 Ft 1 Employment Weekly 2 Ft I Employment Weekly 11 Ft 2 Auto Mart Employment Weekly 10 In 1 Employment Weekly 4 Ft 1 Employment Weekly 2 Corner of 41st and Central Avenue SE 3 Central and 42nd Avenue SE (Visibility Violations) 4 Central and 44th Avenues SW 5 Central and 40th Avenues 6 40th Avenue- In front of license bureau 7 40th and 5th Street NW 8 Univeristy Avenue Service Road-In front of Oasis Gas Station 9 University Avenue Service Road- 44th Ave 10 40th and University SE Corner 3 Ft First Set 2 Employment Weekly 13 Ft Second Set 2 Employment ...... Weekly 5 FT 3 2-Employment Weekly 1- Pioneer Press SECTION 3 6. os (1) COURTESY N0 person, firm, partnership or corporation shall install or --at~tain · courtesy bench for the convenience of bus or taxicab patrons on or alon~ any public side- walk or va.v without · pe~t Approved by the ~cil put- aunt to the ~rovisio~ of this section. Application for · permit for each such bench shall be filed witb the Clerk, shall indicate the proposed location, and shall include specific plans and eneci- fications for eachproposed bench. 6. 03 (3) The application shall be accompanied by a vritten statenent si~ned by the abutting property owner or the owner of the property on which the bench will be located granting consent to the proposed location of such bench. The applicatio~ shall be forwarded to the City Engineer for reco~andations. The Enzineer may recommend that the permit not be ~ranted if: The bench would be situated so as to cause unreasonable congestion and disruption to pedestrian traffic flow or otherwise create a hazard or detriment to the public safety, convenience or welfare, (b) The bench would be situated in an alley, (c) The benchwoul~ be situated at a location w~nereby the distance from the face of the curb to the inside sidewalk line is less than eitht feet., or The bench would be situated ~ore than t~enty-fiva feet from the nearest point of intersection ~th a street. 6.303 (5) Installation of courtesy benches for vhich a ~ermit has been issued shall be subject to the foll~rin~ conditions: - 218 - EaCh courtes7 bench sha~l be Ins~alle~ ~srallel with the curb and set back ncc less than e~g~een ~(18) ~nc~es fron C~e face o~ the cur~, 1~o bench shall be more ~:hsn forty-t~o (42).inches high nor more than Chirr? (30) inches v~de or seven (7) feeC long over all, Each bench shall have displayed thereon, in s con- spicuous place, the permit number, and the ~e~itcee upo~ the f~ont an~ ~ea~ surfaces of the backrest. ~o obscene, ~al or indecent sdverCisin~ or pictures s~ll be displayed. ~o adverCis~ ~tter oz si~ on any bench sMll display the worts *'STOP", *'L~"~ "D~ I~"~ "D~G~", o~ any o~her ~r~, phrase or s~ol ~ich ~ht ~terfere ~Ch~ ~slead, or distract traffic. The permittee of each courtesy bench shall =mintain each bench in a safe condition for public use. Prior to the issuance of the perait b.v the Clerk, the applicant shall present proof of a bond or ~ublic liability insurance policy co indemnify and save harmless the City for any and all damages, costs, or liability which may resul~ from or arise out of the installa~i~, ~tenance~ o~ re- moval of said bench. (a) The bond or policy of insurance shall be maintained in its oriEinal amount by Cbs Dermiccee at his e~ense at all times durine =be period for which the is in cf fcc=. In =he even= =ha= ~ or more are issued to one pemicCee, ~e such b~d or ~olicy of insurance ~y be fu~ishe~ to cove~ ~o or ~re benches, and each such bond or ~olicv shall be of a type vh~b coverage shall eugenically be TesS, red i~e~ia~ely after the occurrence oF any acciden~ or loss from which X~bili~y ~v thereafter acc~e. - 219 - (b) The liuit cf liability upon any bond or policy of insurance so posted shall in no case be less than . $100~000.00 for a loss, bodily injuries to or death occurrin~ to one ~erson. ~e ~e~ss~e ~u~C of lta~tCy for loss, bodily ~nJur~es, death of nore benc~ panics covere~ there~y an~ shall ~C be less than the a~c specified ~u the fo~lo~u~ schedule: 1 to lO .... . . . . $100,000.00 11 to 50 ........ 300,000.00 51 to lO0 .... . . . 500,000.00 101 or nora ....... 1,000,000.00 6. 303. (7) Permits shall be issued for a term of one year. Fees shall be established by annual resolution of the Council, Permits may be renewed without further consent of the abuttinE landowner, unless~Titten objection to such per. it reneval has been filed with the Clerk. 6.303 (8) Permits may be revoked for failure Co con, Iv v ich the con- ditions prescribed by this section, or if the location of said bench has been sho~m to cause congestion or obstruct passage by p~destrians. 6.3o3 (9) The permittee shall remove a courtesy bench vithin ten days after the revocation or expiration of the ~ermit. If the ~ermittee fails to remove a bench, the Manager may do so ~ithin ten (10) days after ~itten notice by mail. If the permittee shall fail to pav the cost o¢ removal and storage thereof vithin a period of sixty (60) days after the ~ivin~ of such notice, the ~err. ittee's rights in said bench shall be forfeited, but such forfeiture shall not excuse the permittee fro~ the ps~ment o( the cost of removal and storaze of said bench. - 220- CITY COUNCIL LETTER Meeting of: 1/22/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER . ITEM: RENEWAL OF PROFESSIONAL SERVICES FOR BY: K. Hansen~/,,I~& ) CONTINUATION OF SAFETY MANAGEMENT DATE: 1/16/0~a/~ . PROGRAM SUPPORT FOR PUBLIC WORKS Background: The Public Works Department is continuing the process of developing a strong safety program. Through an internal safety committee and also participating in the City-wide safety coaiiiiittee, Public Works staff continually strives to maintain and improve upon the safety measures, goals and training within the department. For the last two years, the department, following City Council approval, contracted with Integrated Loss Control (ILC) to provide program support, which provided technical review and recommendations, safety training, and general guidance in areas of safety development and staff concerns. Analysis/Conclusion: During the past twelve months staffbelieves significant progress has been made. Summarily, the following activities were conducted and have been successfully completed with ILC: Maintained Health and Safety Compliance programs. Maintained relevant Environmental Compliance programs and assisted with gathering information on proper disposal of tar (oil) tank. Conducted employee training relating to the safety and environmental programs. Developed selected mining programs (customized) and began employee training. Responded, as a readily available resource, to various requests for information related to safety and environmental compliance. Conducted workplace walk-through inspections (safety and environmental). Now that an audit has been completed and departmental and training goals are in place, the Public Works Safety Committee recowmends the following items to be accomplished in 2002: Conduct required annual review and sign-off of all written compliance programs by ILC. Continuation of required safety and environmental training program development and the creation of an Environmental, Health and Safety Training Library, customized to the Public Works Department. This information will be the basis for all annual refresher training, new employee orientation training (including seasonal) and employee cross-training of selected jobs. Follow-up on MxdDOT vehicle inspection training. Conduct Job Hazard Analysis of selected jobs and certain special tasks associated with the job. Integrate this information into the training programs. Inspection visits to selected jobs in the field. These visits will serve to provide a basic level of oversight regarding program application. They will also serve to make the Environmental, Health and Safety Program visible to all employees. Set traffic safety and trenching safety as benchmarks for improvement. Expect employee compliance with the training given. Address employee attitude, expectations and establish a benchmark from which to build. Work on getting the message across, getting group interaction on suggestions and work with individuals as necessary. Consider working with smaller groups and bring more hands-on employee involvement (case studies, etc.) COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/22/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RENEWAL OF PROFESSIONAL SERVICES FOR BY: K. Hansen BY: CONTINUATION OF SAFETY MANAGEMENT DATE: 1/16/02 DATE: PROGRAM SUPPORT FOR PUBLIC WORKS Page 2 - Continued Renewal of Professional Services for continuation of safety management program for Public Works January 22, 2002 9. 10. 11. Provide supervisor training (coaching) regarding administration and enforcement of the Environmental, Health and Safety Progrartt Provide full crew overview and awareness training regarding responsibilities to the Environmental, Health and Safety Prograrn~ Provide a fixed level of routine program support and on-going resource for management and employees. Evaluate training record keeping systems that meet the OSHA requirements and assist with tracking employee training attendance. Continue support for the Safety Committee. Staff has been pleased with the professionalism and technical expertise that Integrated Loss Control has demonstrated and recommends renewal of the professional service contract for 2002. Funds have been appropriated in multiple departments of the 2002 Public Works budget. The quoted amount of $7,224.00 is the same as in the 2001 service plan. Recommended Motion: Move to accept the proposal dated December 20, 2001 from Integrated Loss Control, Inc., for Safety Management Program Support services for the Public Work Deparmaent in an amount not-to-exceed $7,224.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. .'jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/22/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER ITEM: PUBLIC WORKS BLANKET PURCHASE BY: Hansen...._.. ~. ORDERS FOR 2002 DATE: 1/16/0 ~X~..~~ . Background: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they exceed the charter limitation of $3,000. Staff is requesting authorization to process blanket purchase orders for 2002 to cover the items described herein. Analysis/Conclusions: The adopted 2002 Public Works Budget has the following amounts established for satellite rentals and de-icing salt: 2002 Budgeted Amounts · Satellite rental for seven City parks year-round · De-icing salt for sanding operations $ 9,100.00 $34,000.00 The satellites are provided at Keyes, Sullivan, LaBelle, Huset, Prestemon, Gauvitte and McKenna. Public Works has found the Hennepin County Cooperative Purchasing Contract provides the lowest prices for satellite rentals where rates are established for the County and multiple municipalities. It should also be noted that Public Works purchases salt off the State of Miunesota Contract which is bid for the 2002 winter season for multiple municipalities. The 2002 contract for salt is in effect fxom August, 2001 until June 30, 2002, so the vendor and unit price may change. The current contract supplier is Morton Salt. Recommended Motion: Move to authorize staff to process blanket purchase orders for 2002 for: Annual satellite rental for seven City parks with Biff's in an amount not to exceed $9,100.00 De-icing salt for salt/sanding operations purchased off the State of Minnesota Contract in an amount not-to-exceed $34,000.00, for 2002. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of January_ 22, 2002 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER Fire APPROVAL NO: ITEM: Establishing 2002 Rental Inspection Program BY: Dana Alexon BY: Fees DATE: January 8, 2002 DATE: NO: Background In 1989 the City of Columbia Heights established a licensing and inspection program for rental property. The Fire Department began assisting with inspections relating to this program in 1992 and was assigned responsibility for administering the program in 1994. There currently are 558 licensed rental properties in Columbia Heights, totaling 2,044 individual rental units. Each rental property is required by Ordinance to be licensed to operate and must renew their license annually. The Fire Department conducts inspections of each individual unit, interior common areas and exteriors on a regular schedule as well as responding to 'complaints received. The rental inspection program is a part of the Fire Department budget. Analysis Revenue received from annual rental licenses and other fees under the current fee structure is approximately $25,000. This revenue does not cover the cost of the program ($105,462) and other city revenue sources have funded the balance of the costs since the program's inception. These costs have been part of the Fire Department budget since 1994. The Fire Chief was asked to make significant cuts to the budget for 2002. With the required cuts, the Fire Department budget is no longer able to absorb the same cost of the rental- licensing program. As a part of the 2002 fire department budget proposal, the department is requesting that the rental license fees be increased substantially; revenue from licenses and other fees under the proposed fee structure would total approximately $41,000. Information is attached regarding the specifics of current rental license fees, proposed license fees and costs associated with the program. This matter was tabled by the City Council at their December 3, 2001 meeting. Staffwas directed to seek the opinions of the rental property owners. These opinions were heard at a meeting of landlords on December 11, 2001 and the City Council reviewed this information at their December 17, 2001 meeting. The matter was again tabled until January 28, 2002. Recommended Action MOVE to waive the reading of Resolution #2001-76, there being ample copies available for the public. MOVE to approve Resolution #2001-76, Being a Resolution Establishing Fees for Housing Inspections as Authorized by Chapter 5A of City Code of 1977. Council Action: Current and Proposed Rental License Fees (Current fees adopted by Resolution #2000-11 on February 14, 2000) Item (~urren't Fee P~'oposed Fee Rental License - 1 or 2 $15.00 per unit $22.50 per unit rental units Rental License - 3 or 4 $50.00 per building $75.00 per building rental units Rental License - 5 or $50.00 for the first 4 rental $75.00 for the first 4 rental units, more rental units units, plus$5.00 per unit over plus$7.50 per unit over 4. 4. Reinspection Fee - 1-3 $50.00 for 1st and 2nd $100.00 for 1st and 2n(~ Reinspections units Reinspections $300.00 for 3rd and subsequent $100.00 for 3rd and subsequent Reinspections Reinspections Reinspection Fee - 4+ $70.00 for 1st and 2nd $100.00 for 1st and 2n~ Reinspections units Reinspections $300.00 for 3rd and subsequent $140.00 for 3r~ and subsequent Reinspections Reinspections No-Show Fee $50.00 for 1-3 unit buildings $100.00 per no-show event $70.00 for 4 or more unit bldg License Reinstatement 4% times the annual license 10 times the annual license fee after fee Revocation/Suspension Fees shall not be charged for the initial inspection concerning any violation and for any inspection in which all violations are found to be corrected. Rental Licensing Program Costs Direct Expenses Salary and Fringe-Rental Licensing Clerk~ Office Supplies Postage Copier Maintenance and Supplies2 Total Direct Expenses $41,772.00 254.00 1,226.00 1,104.00 $44,356.00 Indirect Expenses Salary and Fringe-Assistant Fire Chief3 Salary and Fringe-6 Full Time Inspectors4 Total Indirect Expenses $39,579.00 21,527.00 $61,106.00 Total Rental Licensing Program Expenses $105,462.00 Revenue Generated from Rental Licensing Program Current Revenue: Rental Licenses Reinspection fees (approx) Total Revenue $20,440.00 5,000.00 $25,44O.OO Anticipated Revenue: Notes: 1 2 Rental Licenses Reinspection fees (approx) Total Revenue $30,660.00 11,200.00 $41,860.00 2002 budgeted salary and fringe for this position. Volume of paper copies is significantly higher with the rental-licensing program than without it. Without the program there would be no justification of a copier within the fire department offices. Salary and fringe listed is 50% of 2002 budget for this position. The Assistant Fire Chief is also the Housing Enforcement Official and spends approximately 50% of staff time on aspects of the inspecUon program. The figure listed is extrapolated from total salary and fringe for 6 full time employees, which is $443,552 according to 2002 budget. They spend 70% of their shift hours working on weekdays. Of those shifts, approximately 1/3 of the hours occur during the normal 'workday' of 9-5. Inspections occur on 80% of weekdays. Based on 2000 statistics, rental-licensing inspections comprise 26% of total inspections. Summary of Landlord Opinions The Fire Department has advised all rental property owners of the fee increase proposal by mail. In response, we have talked to 35 of the 441 rental property owners (8%) about this issue, either by telephone or at a meeting of rental property owners on December 11. What follows is a summary of the issues and opinions of the owners. 4 owners have indicated complete support for raising fees as requested. These owners indicate the city is much improved over 10 years ago, or they pay more in other communities and feel our program provides a needed service. Owners support the inspection program in most respects and believe it is beneficial for them. They also believe that all property owners in the city benefit from the inspection program and therefore feel that some part of the cost of the program should be shared with all the other property owners. Charge a fee to people using fire dept. services (at emergencies, etc). Raising rates assesses people who can't vote (owners living outside city). 1 owner felt many owner-related expenses are up and rental market is softening. Rent increases may not be an option now. 1 owner wants owner-occupied duplex fees to remain same. Another suggested smaller increases for smaller-sized rental properties and larger increases for the larger sized buildings; felt burden too significant on smaller buildings. Some other owners echoed the thought that the fee structure needs to be re-visited. Several owners indicated they felt the increase was too much at one time. Suggestion to "split the difference" in needed increase or spread increase over more time. Several owners voiced support for this idea. Citizens (homeowners) should pay for inspections related to their properties. Increase would place our fees above most other cities. Prefer that we look at service reductions and cost reductions. Suggestions to change inspection frequency from every 2 years to every 3 years to give owners some break for increased fees. (Owner's contention was that having inspectors come through is enough of a burden that decreased inspection frequency would be a significant advantage to him and he would be willing to pay more for 'less'.) Several owners voiced support for this idea. Suggestion to give "good" properties a break by decreasing inspection frequency yet continue to inspect "bad" properties at same frequency we do now. Other owners noted that varying inspection frequency would not reduce program costs since most costs are fixed. RESOLUTION NO. 2001-76 BEING A RESOLUTION ESTABLISHING FEES FOR HOUSING INSPECTIONS AS AUTHORIZED BY CHAPTER 5A OF CITY CODE OF 1977 WHEREAS, Ordinance No. 853, City Code of 1977, pertaining to rental property licensing regulations provides for the establishing of annual license fees; and WHEREAS, the City has authorized changes to rental property licensing fees from time to time; and WHEREAS, the City finds there is a financial need to modify the rental property licensing fee at this time; and WHEREAS, modifying the rental property licensing fee will not cause the City to realize a profit from the rental property licensing program; THEREFORE, BE IT RESOLVED, that the rental property licensing fee structure listed below shall be adopted and effective March 1, 2002. Rental property license - 1 or 2 units Rental property license - 3 or 4 units Rental property license - 5 or more units Reinspection fee - all properties No-Show Fee License Reinstatement after Revocation/Suspension $22.50 per unit $75.00 per building $75.00 for first 4 units, plus $7.50 per unit over 4 $100.00 for 1st and 2na reinspections $300.00 for 3ra and subsequent reinspections $100.00 per event 10 times annual license fee Passed this Offered by: Seconded by: Roll Call: day of January, 2002 Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Peterson CITY COUNCIL LETTER Meetin$ off JANUARY 28, 2002 ORIGINATING DERT: CITY MANAGER AGENDA SECTION: ITEM: LIQUOR STORE FENCING BY: WILLIAM ELRITEDBA :Y~E~'/f/~' NO: DATE: January 4, 2002 . In the fall of 2001 there were discussions at a city council meeting in relationship to installing a fence at liquor store #3 at 5225 University Avenue. Based on those discussions, Larry Scott acquired one quotation for installing a six-foot high, galvanized chain link fence with vinyl privacy slats fi.om a position behind the liquor store that would start just north of the rear entry door and proceed to the edge of our south property line, which is approximately the middle of the double parking lot. The cost for this fencing would be $2,087. To extend the fence further to go completely across the dentist's parking lot would be an additional $760. The fence would attach to the rear of our building and extend out approximately four feet and then turn and go south. There would be a gate in this portion of the fence that would allow access to our dumpsters. There was also a discussion in relationship to installing a fence in front of the building basically running along our northern property line between our property and Galaxy Auto. I believe the proposal here was to have the fence extend from our sidewalk in front of the building to the street. Staff did not acquire a bid on this as it was felt that this fence would only be an additional obstacle to view and for snow removal. However, if it was desirous to have this additional fencing installed, the best estimate at this time is that it would be approximately $20 per foot if there were no gates or tums in it. In summary, staff feels that installing this type of fencing would simply be another obstacle for people to hide behind and would further block the view of police officers trying to patrol activities at the liquor operation. It is further felt that this is an unnecessary expense. We are currently spending thousands of dollars in staff time each year in an attempt to appease one neighbor, and it is staff's feeling that no amount of money could accomplish this goal. The manager from the neighboring business has suggested that the most cost-effective solution to the problem would be for the City to pay for the relocation of the neighbor in question. RECOMMENDED MOTION: Move to not install fencing at the liquor store and continue regular police patrols as needed to control occurrences at the liquor operation, and have the City Manager direct staff to cease spending an excessive amount of time trying to appease one resident as this is an undo expense. WE:sms 0201041COUNCIL ARachment COUNCIL ACTION: T.O'd 'IU.I. OJ. i CITY OF COLUMBIA HEIGHTS Liquor Revised Budget Projections and Net Income Goals Prepared January 17, 2002 Table of Contents Page # Color Revised Budget Projections for 2002 Liquor Store 1 ................................................................................................. 1 Blue Liquor Store 2 ................................................................................................. 2 Blue Liquor Store 3 ................................................................................................. 3 Blue Budget Narrative Activity ......................................................................................................... 4-5 Tan Objectives .................................................................................................... 6-7 Tan Comments ......................................................................................................... 8 Tan Expense Summaries ..................................................................................... 9-15 Gold Summary Revenue - Expense and Net Income ............................................ 16 Green Detail Expense Information ...................................................................... 17-29 Salmon City of Columbia Heights, Minnesota Budget 2002 Top Valu I Revised Actual Projected Adopted Goal 2000 2001 2002 2002 3621O 36219 36231 36290 37700 37720 37725 37726 37728 37729 37730 37739 37740 39110 Summary Revenue Interest on Investments Change in Fair Value Investment Earnings Commissions Other Misc Revenue Discounts-Store #1 Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 1 Bad Checks Collected Total operating revenue Cost of Goods Sold Net operating revenue Expenses Personal Services Supplies Cost of Goods Sold Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Total Operating Revenue Total Expenses Net Income From Operations Investment Earnings Net Income 44,100 22,000 19,090 19,090 18,634 0 0 0 62,734 22,000 19,090 19,090 7,263 7,230 0 7,300 1,768 0 0 0 (2,573) (3,584) (2,700) (2,700) 919,977 969,641 965,976 1,000,000 1,492,350 1,571,509 1,566,967 1,700,000 315,908 326,369 331,704 350,000 52,403 55,746 55,024 55,024 16,596 16,147 17,426 17,426 117,728 89,017 123,614 90,000 129,352 123,905 135,819 135,819 (1.933) (2,440) (2,030) (2,030) 478 0 410 410 3,049,317 3,153,540 3,192,210 3,351,249 2,416,023 2,454,049 2,536,825 2,607,904 633,294 699,491 655,385 743,345 256,934 268,296 219,509 275,488 5,880 7,589 10,320 10,320 2,416,023 2,454.049 2,536,825 2,607,904 208,341 205,180 243,233 243,233 0 0 0 0 0 0 0 0 2,887,178 2,935,114 3,009,887 3,136,945 3,049,317 3,153,540 3,192,210 3,351,249 2,887,178 2,935,114 3,009,887 3,136,945 162,139 218,426 182,323 214,304 62,734 22.000 19,090 19,090 224,873 240,426 201,413 233,394 City of Columbia Heights, Minnesota Budget 2002 Top Valu II Revised Actual Projected Adopted Goal 2000 2001 2002 2002 36210 36219 36290 37800 37820 37825 37826 37828 37829 37830 37839 37840 39110 Summary Revenue Interest on Investments Change in Fair Value Investment Earnings Other Misc Revenue Discounts Store # 2 Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 2 Bad Checks Collected Total Operating Revenue Cost of Goods Sold Net Operating Income Expenses Personal Services Supplies Cost of Goods Sold Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Total Operating Revenue Total Expenses Net Income from Operations Investment Earnings Netlncome 21,938 10,000 12,781 9,000 9,270 0 0 0 31,208 10,000 12,781 9,000 880 0 0 0 (1,080) (1,525) (1,135) (1,135) 576,380 620,259 605,199 650,000 1,055,851 1,127,666 1,108,644 1,200,000 224,184 246,792 235,393 275,000 38,135 42,189 40,042 40,042 13,696 12,782 14,066 14,066 70,387 66,760 73,906 70,000 56,145 59,410 58,952 60,000 (1,458) (276) (1,531) (1,531) 238 0 274 274 2,033,358 2,174,057 2,133,810 2,306,716 1,612,661 1,697,491 1,693,296 1,801,070 420,697 476,566 440,514 505,646 178,171 208,912 178,103 223,522 3,538 5,675 5,450 5,450 1,612.661 1,697,491 1,693,296 1,801,070 131,821 132,098 138,155 138,155 0 0 0 0 0 0 0 0 1,926,191 2,044,176 2,015,004 2,168,197 2,033,358 2,174,057 2,133,810 2,306,716 1,926,191 2,044,176 2,015,004 2,168,197 107,167 129,881 118,806 138,519 31,208 10,000 12,781 9,000 138,375 139,881 131.587 147,519 City of Columbia Heights, Minnesota Budget 2002 Heights Liquor Revised Actual Projected Adopted Goat 2000 2001 2002 2002 36210 36219 36290 37920 37925 37926 37928 37929 37930 37939 37940 39110 Summary Revenue Interest on Investments Change in Fair Value Investment Earnings Other Misc Revenue Sales-liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash OvedShort # 3 Bad Checks Collected Total Operating Revenue Cost of Goods Sold Net Operating Income Expenses Personal Services Supplies Cost of Goods Sold Other Services and Charges Capital Outlay Contingencies & Transfers Total Operating Revenue Total Expenses Net Income from Operations Investment Earnings Net Income 13,361 6,500 8,129 5,000 5,646 0 0 0 19,007 6,500 8,129 5,000 536 0 0 0 402,248 438,345 422,360 440,000 728,801 804,825 765,241 810,000 67,902 72,236 70,447 75,000 23,797 26,335 24,987 25,000 7,282 8,294 7,646 8,500 66,471 71,557 69,795 70,000 58,202 55,550 61,112 60,000 (621) (1,275) (652) (650) 145 0 175 175 1,354,763 1,475,867 1,421,111 1,488,025 1,044,193 1,124,722 1,096,404 1,133,987 310,570 351,145 324,707 354,038 148,864 139,008 142,839 179,265 2,781 3,538 4,435 4,591 1,044,193 1,121,164 1,096,404 1,133,987 29,045 29,371 37,880 37,880 0 0 0 0 0 0 0 0 1,224,883 1,293,101 1,281,558 1,355,723 1,354,763 1,475,867 1,421,111 1,488,025 1,224,883 1,293,101 1,281,558 1,355,723 129,880 182,766 139,553 132,302 19,007 6,500 8,129 5,000 148,887 189,266 147,682 137,302 3 Functional Area of Liquor Budget Narrative Top Valu I 609-49791 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Activity Description This department accounts for the operations for the liquor store on 44th and Central Avenue. This store was opened in December 1984 and has been very profitable ever since. It was the City's first venture into a large volume-type liquor store. The store offers good pricing in a desirable shopping environment and, because of its competitiveness, has attracted customers from a wide area. Top Valu II 609-49792 The City opened this liquor store at 37th and Stinson in April 1993. Business has picked up I s gnificantly and it is anticipated that this will be a profitable store in future years. I Heights 609-49793 The City of Columbia Heights built this building and opened this store in 1964. In 1986 the store had significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. Although the store has significantly less business than the two Top Valu stores, it is very profitable because of the Iow overhead and higher markups. Liquor Non-Operating 609-49794 This department was established to account for liquor operation expenditures that are not directly related to any of the three liquor stores. The four major expenditures in this department are the transfer out to the General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, the transfer out to the Infrastructure Fund for street rehabilitation projects, and the transfer out to the Information Systems Fund. Top Valu I Capital Equipment Replacement 436-49791 JNo proposed budget for 2002. 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Functional Area of Liquor Budget Narrative Activity Description Top Valu II Capital Equipment Replacement 436-49792 LNo proposed budget for 2002. Heights Liquor Capital Equipment Replacement 436-49793 JNo proposed budget for 2002. Functional Area of Liquor Budget Narrative Top Valu I 609-49791 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Objectives for 2002 IiiReset store "Targeting Nationally Advertised Items." Increase profitability by adding items with higher profit margins. Increase sales by carrying items with wide customer appeal. Top Valu II 609-49792 Reset store, move high profit items to high traffic areas. Infuse "Nationally Advertised Items." Increase profitability by adding items with higher profit margins. Increase sales by carrying items with wide customer appeal. Heights 609-49793 Improve customer and neighbor relations. Improve selection. Improve appearance of store. Liquor Non-Operating 609-49794 New store sight and construction. New computer system. Top Valu I Capital Equipment Replacement 436-49791 Security system Shopping carts Top Valu II Capital Equipment Replacement 436-49792 Security system Shopping carts Functional Area of Liquor Budget Narrative CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Objectives for 2002 Heights Liquor Capital Equipment Replacement 436-49793 I1. Security system CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Functional Area of Liquor Budget Narrative Budget Comments Top Valu I 609-49791 The budget for Top Valu I has increased by $49,785 from the 2001 adopted budget. Top Valu II 609-49792 The budget for Top Valu II has increased $96,879 over the 2001 adopted budget. Heights 609-49793 IThe budget for Heights Liquor has increased $51,542 over the 2001 adopted budget. Liquor Non-Operating 609-49794 Top Valu I Capital Equipment Replacement 436-49791 Top Valu II Capital Equipment Replacement 436-49792 Heights Liquor Capital Equipment Replacement 436-49793 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Functional Area of Liquor Store #1 Budget 2002 Liquor Store #1 609-49791 Actual Actual 1999 2000 Adopted Department City Manager Adopted Budget Proposed Proposed Budget 2001 2002 2002 2002 Expenses Personal Services 282,943 256,934 282,839 219,509 219,509 219,509 Supplies 2,516,517 2,421,903 2,438,906 2,547,145 2,547,145 2,547,145 Other Services and Charges 192,180 208,341 238,357 243,233 243,233 243,233 Capital Outlay 393 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 2,992,033 2,887,178 2,960,102 3,009,887 3,009,887 3,009,887 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Functional Area of Liquor Store #2 Budget 2002 Liquor Store #2 609-49792 Actual Actual 1999 2000 Adopted Department City Manager Adopted Budget Proposed Proposed Budget 2001 2002 2002 2002 Expenses Personal Services 151,741 178,171 187,073 178,103 178,103 178,103 Supplies 1,560,646 1,616,199 1,596,540 1,698,746 1,698,746 1,698,746 Other Services and Charges 129,829 131,821 134,512 138,155 138,155 138,155 Capital Outlay 394 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 1,842,610 1,926,191 1,918,125 2,015,004 2,015,004 2,015,004 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Functional Area of Liquor Store #3 Budget 2002 Liquor Store #3 609-49793 Actual Actual 1999 2000 Adopted Department City Manager Adopted Budget Proposed Proposed Budget 2001 2002 2002 2002 Expenses Personal Services 107,459 148,864 143,639 142,839 142,839 142,839 Supplies 1,196,329 1,046,974 1,040,675 1,100,839 1,100,839 1,100,839 Other Services and Charges 28,279 29,045 45,702 37,880 37,880 37,880 Capital Outlay 2,836 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 1,334,903 1,224,883 1,230,016 1,281,558 1,281,558 1,281,558 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Functional Area of Liquor Non-Operating Budget 2002 Liquor Non-Operating 609-49794 Adopted Depa~ment Ci~ Manager Adopted Actual Actual Budget Proposed Proposed Budget 1999 2000 2001 2002 2002 2002 Expenses Personal Services 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 Contingencies & Transfers 208,167 277,970 213,000 217,954 217,954 217,954 Total Expenses 208,167 277,970 213,000 217,954 217,954 217,954 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Functional Area of Cap Equip Replacement Liq Budget 2002 Capital Equipment Replace-Liq 436-49791 Actual 1999 Adopted Depa~ment Ci~ Manager Adopted Actual Budget Proposed Proposed Budget 2000 2001 2002 2002 2002 Expenses Personal Services 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 0 Capital Outlay 0 0 51,000 2,048,668 2,048,668 2,048,668 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 0 0 51,000 2,048,668 2,048,668 2,048,668 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Capital Equipment Replace-Liq 436-49792 Actual 1999 Functional Area of Cap Equip Replacement Liq Budget 2002 Adopted Department City Manager Adopted Actual Budget Proposed Proposed Budget 2000 2001 2002 2002 2002 Expenses Personal Services 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 0 Capital Outlay 0 0 0 48,666 48,666 48,666 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 0 0 0 48,666 48,666 48,666 14 CITY Of COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 Summary by Class Capital Equipment Replace-Liq 436-49793 Actual 1999 Functional Area of Cap Equip Replacement Liq Budget 2002 Adopted Department City Manager Adopted Actual Budget Proposed Proposed Budget 2000 2001 2002 2002 2002 Expenses Personal Services 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 0 Capital Outlay 0 0 0 61,666 61,666 61,666 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 0 0 0 61,666 61,666 61,666 15 City of Columbia Heights, Minnesota Budget 2002 Liquor Revenue 36210 37700 37720 37725 37726 37728 37729 37730 37739 37740 37800 37820 37825 37826 37828 37829 37830 37839 37840 37920 37925 37926 37928 37929 37930 37939 37940 39110 I Revenue Interest on Investments Discounts-Store #1 Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 1 Discounts Store # 2 Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 2 Sales-liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 3 Bad Checks Collected Revenue Cost of Goods Sold Net Operating Income Cap Equip Store #1 Store #2 Store #3 Non-Operating Liquor 609 609 609 609 436 19,090 12,781 8,129 (2,700) 965,976 1,566,967 331,704 55,024 17,426 123,614 135,819 (2,030) (1,135) 605,199 1,108,644 235,393 40,042 14,066 73,906 58,952 (1,531) 422,360 765,241 70,447 24,987 7,646 69,795 61,112 (652) 410 274 175 3,211,300 2,146,591 1,429,240 0 0 2,536,825 1,693,296 1,096,404 0 0 674,475 453,295 332,836 0 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers 275,488 223,522 179,265 0 0 2,536,825 1,697,943 1,100,995 0 0 243,233 138,155 37,880 0 0 0 0 0 0 2,159,000 0 0 0 217,954 0 3,055,546 2,059,620 1,318,140 217,954 2,159,000 3,211,300 2,146,591 1,429,240 0 0 3,055,546 2,059,620 1,318,140 217,954 2,159,000 155,754 86,971 111,100 (217,954) (2,159,000) Summary Total Revenue Total Expenses Net Income 16 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS LIQUOR STORE #1 ACTUAL 1999 DEPT CITY MGR ACTUAL ADOPTED PROPOSED PROPOSED 2000 2001 2002 2002 609.49791.1000 609.49791.1010 609.49791.1011 609.49791.1020 609.49791.1021 ACCRUED SALARIES REGULAR EMPLOYEES PART-TIME EMPLOYEES OVERTIME-REGULAR OVERTIME-PART-TIME TOTAL 0 0 0 0 0 165,704 201,990 203,464 137,016 137,016 73,585 70,458 83,363 83,363 83,363 1,792 416 0 0 0 47 0 0 0 0 241,129 272,863 286,827 220,379 220,379 609.49791.1030 609.49791.1031 609.49791.1050 609.49791.1060 609.49791.1070 609.49791.1080 609.49791.1210 609.49791.1220 609.49791.1225 609.49791.1300 609.49791.1400 609.49791.1510 609.49791.1700 609.49791.1800 VACATION & SICK HOLIDAY PAY SEVERANCE PAY MILEAGE ALLOWANCE INTERDEPARTMENTAL LABOR SE INTERDEPARTMENTAL LABOR CR P.E.R.A. CONTRIBUTION F.I.C.A. CONTRIBUTION FLEX BENEFIT FICA INSURANCE UNEMPLOYMENT COMPENSATION WORKERS COMP INSURANCE PRE ALLOCATED FRINGE INTERDEPARTMENTAL FRINGE C FRINGE BENEFIT COSTS TOTAL 5,766 2,264 0 0 0 5,969 4,228 6,568 4,829 4,829 (0) 0 0 0 0 1,800 1,800 1,800 1,800 1,800 758 3,748 0 0 0 (25,810) (65,137) (65,250) (103,960) (103,960) 13,850 15,164 15,291 11,641 11,641 21,583 23,434 22,438 16,855 16,855 131 122 143 82 82 23,000 24,831 27,300 20,604 20,604 0 0 0 0 0 5,090 6,190 6,198 2,182 2,182 0 1,099 0 0 0 (10,324) (33,663) (18,476) (33,594) (33,594) 41,814 (15,929) (3,988) (79,561) (79,561) 609.49791.2000 609.49791.2010 609.49791.2011 609.49791.2020 609.49791.2030 609.49791.2070 609.49791.2161 609.49791.2171 609.49791.2175 OFFICE SUPPLIES MINOR EQUIPMENT COMPUTER EQUI PMENT COMPUTER SUPPLIES PRINTING & PRINTED FORMS TRAINING & INSTR SUPPLIES CHEMICALS GENERAL SUPPLIES FOOD SUPPLIES TOTAL 0 0 300 300 300 413 15 500 500 500 0 81 0 0 0 0 108 350 350 350 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8,156 5,676 8,970 8,970 8,970 0 0 200 200 200 8,569 5,880 10,320 10,320 10,320 609.49791.2199 609.49791.2282 609.49791.2510 609.49791.2520 609.49791.2530 609.49791.2550 609.49791.2553 609.49791.2559 609.49791.2590 609.49791,2599 609.49791.2600 DELIVERY GAS, OIL, LUBRICANTS COST OF GOODS SOLD - LIQUO COST OF GOODS SOLD - BEER COST OF GOODS SOLD - WINE COST OF GOODS SOLD -MISC T COST OF GOODS SOLD - CIGAR COST OF GOODS SOLD - LOTTE COST OF GOODS SOLD-MSC NTA CASH DISCOUNT REFUNDS & LOSS ON DEPOSITS TOTAL 10,143 10,670 10,000 11,203 11,203 0 0 0 0 0 733,519 828,319 726,731 869,735 869,735 1,237,373 1,093,908 1,215,900 1,148,604 1,148,604 237,211 216,431 219,821 227,253 227,253 34,850 34,731 38,551 36,467 36,467 117,894 96,870 100,846 101,713 101,713 125,430 122,884 104,500 129,029 129,029 12,719 12,066 12,237 12,669 12,669 0 0 0 0 0 (1,189) 145 0 152 152 2,507,948 2,416,023 2,428,586 2,536,825 2,536,825 509.49791.3041 609.49791.3050 609.49791.3105 609.49791.3120 609.49791.3210 609.49791.3220 609.49791.3250 609.49791.3310 609.49791.3320 609.49791.3420 609.49791.3430 609.49791.3600 ATTORNEY FEES-CIVIL PROCES EXPERT & PROFESSIONAL SERV TRAINING & EDUC ACTIVITIES EDUCATIONAL REIMBURSEMENT TELEPHONE & TELEGRAPH POSTAGE OTHER COMMUNICATIONS LOCAL TRAVEL EXPENSE OUT OF TOWN TRAVEL EXPENSE ADVERTISING ENTERPRISES ADVERTISING OTHER INSURANCE & BONDS TOTAL 0 0 0 0 0 2,232 2,466 2,455 2,455 2,455 0 0 400 400 400 0 0 0 0 0 3,205 3,155 3,525 3,525 3,525 264 198 360 161 161 0 0 0 0 0 0 0 0 0 0 0 0 700 700 700 4,171 5,852 10,500 10,500 10,500 0 0 0 0 0 6,322 7,200 7,200 7,200 7,200 16,193 18,871 25,140 24,941 24,941 17 LIQUOR STORE #1 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS ACTUAL ACTUAL ADOPTED 1999 2000 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 609.49791.3600 609.49791.3810 609.49791.3820 609.49791.3830 609.49791.3840 609.49791.3850 609.49791.4000 609.49791.4020 609.49791.4100 609.49791.4300 609.49791.4310 609.49791.4330 609.49791.4390 609.49791.4395 609.49791.4910 609.49791.4920 609.49791.4930 609.49791.4940 609.49791.5120 609.49791.5130 609.49791.5170 609.49791.5180 INSURANCE & BONDS TOTAL ELECTRIC WATER GAS REFUSE SEWER TOTAL REPAIR & MAINT. SERVICES HONEYWELL MAINT CONTRACT TOTAL RENTS & LEASES TOTAL MISCELLANEOUS CHARGES MISC. CHARGES CREDIT CARD FEES SUBSCRIPTION, MEMBERSHIP TAXES & LICENSES STATE SALES TAX MISCELLANEOUS CHARGES TOTAL BUILDING DEPRECIATION DEPRECIATION ON IMPROVEMEN EQUIPMENT DEPRECIATION OFFICE FURN DEPRECIATION TOTAL BUILDING & IMPROVEMENT IMPROV. OTHER THAN BUILDIN OFFICE EQUIPMENT OTHER EQUIPMENT TOTAL LIQUOR STORE #1 TOTAL 6,322 7,200 7,200 7,200 7,200 16,193 18,871 25,140 24,941 24,941 0 15,740 16,560 16,212 16,212 87 147 125 174 174 0 845 2,400 887 887 0 0 900 900 900 128 429 130 450 450 215 17,161 20,115 18,623 18,623 3,675 7,575 9,600 9,600 9,600 31,336 3,912 4,240 4,112 4,112 35,011 11,487 13,840 13,712 13,712 119,256 140,075 155,476 163,250 163,251 119,256 140,075 155,476 163,250 163,251 4,409 703 4,500 4,500 4,500 10,538 12,456 11,590 12,170 12,170 334 359 350 360 360 103 103 250 250 250 618 1,529 1,500 1,500 1,500 16,002 15,150 18,190 18,780 18,780 1,983 1,983 1,983 1,983 1,983 0 0 0 0 0 3,156 1,913 1,914 597 597 364 1,699 1,699 1,347 1,347 5,503 5,596 5,596 3,927 3,927 0 0 0 0 0 0 0 0 0 0 394 0 0 0 0 0 0 0 0 0 394 0 0 0 0 2,992,033 2,887,178 2,960,102 2,931,196 2,931,197 18 FUND NUMBER 6O9.49791 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 2002 LIQUOR BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel F.T.E Position Title 2001 2002 Liquor Manager 1.00 1.00 Asst Liquor Manager 1.00 1.00 Asst Liquor Manager 1.00 1.00 Asst Liquor Manager 1.00 1.00 Cashiers & Stockers 4.00 4.00 Store Supervisor 1.00 1.00 Full Time Cashier 1.00 1.00 2001 Adopted Total Total Total Comp Salaries Frin~le & Frin~le 71,350 16,112 87,462 39,679 11,383 51,062 39,070 11,293 50,363 37,470 11,054 48,524 83,913 12,528 96,441 0 0 0 23,713 9,000 32,713 Total Salaries 66,892 40,812 39,690 38,364 83,363 32,324 25,351 Subtotal 10.00 10.00 295,195 71,370 366,565 326,796 Labor Allocation To: 609.49792 (0.48) (0.48) 609.49793 (0.48) (0.48 !Total 9.04 9.04 36,372 10,344 46,716 28,878 8,132 37,010 360,445 89,846 450,291! 2002 Proposed Total Total Comp Fringe & Fringe 15 712 82,604 12 039 52,851 11 873 51,563 11 674 50,038 11 219 94,582 10 193 42,517 9 406 34,757 82 116 408,912 (51,980) (16,797) (68,777 (51,980) (16,797) (68,777 222,836 48,522 271,358 Supplies Paper Bags 6,500 Cash register tape 450 Cleaning supplies 450 Misc supplies 600 Office supplies 300 Delivery of merchandise 10,000 Replacement carts 700 Other Services & Char,qes Audit fees 1,573 Training & ed activities 400 Telephone 3,525 Retail liquor convention 700 Advertising 10,500 Insurance & bonds 7,200 Repairs on cooler 3,000 Repairs on cash register 3,000 Utilities 18,623 Capital Outlay Gondolas Security system Computer system (split between all stores) Continqencies & Transfers Carpet cleaning Honeywell contract Rent Misc charges Credit card fees State sales tax Depreciation Subscription & membership Postage Taxes & licenses 7,000 15,000 26,668 3,000 4,112 141,732 4,5OO 12,170 1,500 3,927 36O 161 250 19 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS LIQUOR STORE #2 ACTUAL 1999 DEPT CITY MGR ACTUAL ADOPTED PROPOSED PROPOSED 2000 2001 2002 2002 609.49792.1000 609.49792.1010 609.49792.1011 609.49792.1020 609.49792.1030 609.49792.1031 609.49792.1070 609.49792.1080 609.49792.1210 609.49792.1220 609.49792.1225 609.49792.1300 609.49792.1400 609.49792.1510 609.49792.1700 609.49792.1800 ACCRUED SALARIES REGULAR EMPLOYEES PART-TIME EMPLOYEES OVERTIME-REGULAR VACATION & SICK HOLIDAY PAY INTERDEPARTMENTAL LABOR SE INTERDEPARTMENTAL LABOR CR P.E.R.A. CONTRIBUTION F.I.C.A. CONTRIBUTION FLEX BENEFIT FICA INSURANCE UNEMPLOYMENT COMPENSATION WORKERS COMP INSURANCE PRE ALLOCATED FRINGE INTERDEPARTMENTAL FRINGE C TOTAL 0 0 0 65,007 67,164 69,924 81,012 81,012 37,717 38,963 40,275 40,275 40,275 2,706 0 0 0 0 2,034 (1,751) 0 0 0 2,533 1,555 2,410 2,523 2,523 12,612 30,541 36,372 51,980 51,980 0 0 0 0 0 4,817 5,192 5,833 6,413 6,413 7,271 7,902 8,614 9,471 9,471 95 0 0 0 0 9,928 11,238 10,920 12,120 12,120 0 0 0 0 0 1,736 1,572 2,381 1,354 1,354 5,285 15,794 10,344 16,797 16,797 0 0 0 151,741 178,171 187,073 221,945 221,945 609.49792.2000 609.49792.2010 609.49792.2011 609.49792.2020 609.49792.2161 609.49792.2171 609.49792.2175 OFFICE SUPPLIES MINOR EQUIPMENT COMPUTER EQUIPMENT COMPUTER SUPPLIES CHEMICALS GENERAL SUPPLIES FOOD SUPPLIES TOTAL 0 0 100 100 100 0 15 550 550 550 0 81 0 0 0 0 0 240 250 250 0 0 0 0 0 3,799 3,442 4,450 4.450 4,450 0 0 100 100 100 3,799 3,538 5,440 5,450 5,450 609.49792.2199 609.49792.2510 609.49792.2520 609.49792.2530 609.49792.2550 609.49792.2553 609.49792.2559 609.49792.2590 609.49792.2599 609.49792.2600 COST OF GOODS SOLD DELIVERY COST OF GOODS SOLD - LIQUO COST OF GOODS SOLD - BEER COST OF GOODS SOLD - WINE COST OF GOODS SOLD-MISC TA COST OF GOODS SOLD-CIGARET COST OF GOODS SOLD - LOTTE COST OF GOODS SOLD-MSC NTA CASH DISCOUNT REFUNDS & LOSS ON DEPOSITS COST OF GOODS SOLD TOTAL 6,653 7,230 7,320 7,592 7,592 433,951 459,455 401,361 482,428 482,428 829,060 843,067 877,307 885,220 885,220 154,965 155,568 165,178 163,347 163,347 24,205 26,241 29,894 27,553 27,553 56,582 58,824 53,263 61,765 61,765 43,372 53,338 47,975 56,005 56,005 9,191 8,008 8,802 8,408 8,408 0 0 0 0 0 (1,132) 931 0 978 978 0 0 1,556,847 1,612,661 1,591,100 1,693,296 1,693,296 609.49792.3050 609.49792.3105 609.49792.3120 609.49792.3210 609.49792.3220 609.49792.3250 609.49792.3310 609.49792.3320 609.49792.3420 609.49792.3500 609.49792.3600 609.49792.3810 609.49792.3820 609.49792.3830 609.49792.3840 609.49792.3850 609.49792.4000 609.49792.4020 609.49792.4100 609.49792.4300 EXPERT & PROFESSIONAL SERV TRAINING & EDUC ACTIVITIES EDUCATIONAL REIMBURSEMENT TELEPHONE & TELEGRAPH POSTAGE OTHER COMMUNICATIONS LOCAL TRAVEL EXPENSE OUT OF TOWN TRAVEL EXPENSE ADVERTISING ENTERPRISES LEGAL NOTICE PUBLISHING INSURANCE & BONDS ELECTRIC WATER GAS REFUSE SEWER REPAIR & MAINT. SERVICES HONEYWELL MAINT CONTRACT RENTS & LEASES MISC. CHARGES 1,600 1,857 2,225 2,225 2,225 0 0 300 300 300 0 0 0 0 0 2,374 2,777 3,180 3,180 3,180 264 198 360 161 161 0 0 0 0 0 0 0 0 0 0 0 0 700 700 700 3,751 5,852 4,200 4,200 4,200 0 0 0 0 0 3,702 4,220 4,220 4,220 4,220 14,663 15,093 15,103 15,648 15,848 118 120 120 120 120 1,270 1,987 1,333 1,333 1,333 0 0 450 450 450 128 305 130 273 273 5,525 3,355 6,600 6,600 6,600 10,025 3,186 3,800 3,590 3,590 62,602 66,382 65,000 68,250 68.250 2,429 178 2,670 2,670 2,670 20 LIQUOR STORE #2 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS DEPT CITY MGR ACTUAL ACTUAL ADOPTED PROPOSED PROPOSED 1999 2000 2001 2002 2002 609.49792.4100 609.49792.4300 609.49792.4310 609.49792.4330 609.49792.4360 609.49792.4390 609.49792,4395 609.49792.4910 609.49792.4920 609.49792.4930 609.49792.4940 609.49792.5120 609.49792.5130 609.49792.5170 609.49792.5180 609.49792.8110 RENTS & LEASES MISC. CHARGES CREDIT CARD FEES SUBSCRIPTION, MEMBERSHIP PRIOR PERIOD ADJUSTMENT TAXES & LICENSES STATE SALES TAX TOTAL BUILDING DEPRECIATION DEPRECIATION ON IMPROVEMEN EQUIPMENT DEPRECIATION OFFICE FURN DEPRECIATION TOTAL BUILDING & IMPROVEMENT IMPROV. OTHER THAN BUILDIN OFFICE EQUIPMENT OTHER EQUIPMENT TOTAL VANDALISM TOTAL LIQUOR STORE #2 TOTAL 62,602 66,382 65,000 68,250 68,250 2,429 178 2,670 2,670 2,670 7,112 10,731 8,400 8,820 8,820 334 359 350 360 360 0 0 0 0 0 103 103 250 250 250 1,342 1,462 1,350 1,500 1,500 117,341 118,167 120,741 125,050 125,050 3,350 3,350 3,350 3,350 3,350 0 445 445 445 445 8,841 8,216 1,643 7,964 7,964 297 1,643 8,333 1,346 1,346 12,488 13,654 13,771 13,105 13,105 0 0 0 0 0 0 0 0 0 0 394 0 0 0 0 0 0 0 0 0 394 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,842,609 1,926,191 1,918,125 2,058,846 2,058,846 21 FUND NUMBER 609.49792 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 2002 LIQUOR BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Position Title Asst Liquor Manager Asst Liquor Manager Cashiers & Stockers F.T.E 2001 20O2 1.00 1.00 1.00 1.00 1.00 1.00 2001 Adopted Total Total Total Comp Salaries Fringe & Fringe 39,730 11,391 51,121 32,604 10,328 42,932 40,275 6,013 46,288 Total Salaries 42,188 41,317 40,305 2002 Proposed Total FHnge 12,046 11,923 5,389 Total Comp & Fringe 54,234 53,240 45,694 SuMotal 3.00 3.00 112,609 27,732 140,341 123,810 29,358 153,168 Labor Allocation From: 609.49791 0.00 0.00 36,372 10,344 46,716 51,980 16,797 68,777 Total 3.00 3.00 148,981 38,076 187,057 175,790 46,155 221,945 Supplies Paper Bags 3,135 Cleaning supplies 275 Misc supplies 450 Minoroffice equipment 550 Cash regis~r tape 450 Other Services & Char.qes Audit fees 1,573 Training & ed activities 300 Telephone 3,180 Retail liquor convention 700 Advertising 4,200 Insurance & bonds 4,220 Repairs on cooler 3,500 Repairs on cash register 1,100 Utilities 18,024 Capital Outlay Security system Computer system (split between all stores) Contin.qencies & Transfers Carpet cleaning Repair on heating & AC Rent Misc electrical Credit card fees State sales tax Depreciation Subscription & membership Postage Taxes & licenses 15,000 26,666 1,500 2,200 53,660 1,000 8,820 1,500 13,105 360 161 25O 22 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS LIQUOR STORE #3 ACTUAL 1999 ACTUAL 2000 ADOPTED 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 609.49793.1000 609.49793.1010 609.49793.1011 609.49793. t020 609.49793.1021 609.49793.1030 609.49793.1031 609.49793.1050 609.49793.1070 609.49793.1080 609.49793.1210 609.49793.1220 609.49793.1300 609.49793.1400 609.49793.1510 609.49793.1700 609.49793.1800 609.49793.2000 609.49793.2010 609.49793.2011 609.49793.2020 609.49793.2030 609.49793.2070 609.49793.2161 609.49793.2171 609.49793.2175 609.49793.2199 609.49793.2282 609.49793.2510 609.49793.2520 609.49793.2530 609.49793.2550 609.49793.2553 609.49793.2559 609.49793.2590 609.49793.2599 609.49793.2600 609.49793.3050 609.49793.3105 609.49793.3120 609.49793.3210 609.49793.3220 609.49793.3310 609.49793.3320 609.49793.3420 609.49793.3600 609.49793.3810 609.49793.3820 609.49793.3830 609.49793.3840 609.49793.3850 609.49793.4000 609.49793.4020 ACCRUED SALARIES REGULAR EMPLOYEES PART-TIME EMPLOYEES OVERTIME-REGULAR OVERTIME-PART-TIME VACATION & SICK HOLIDAY PAY SEVERANCE PAY INTERDEPARTMENTAL LABOR SE INTERDEPARTMENTAL LABOR CR P.E.R.A. CONTRIBUTION F.I.C.A. CONTRIBUTION INSURANCE UNEMPLOYMENT COMPENSATION WORKERS COMP INSURANCE PRE ALLOCATED FRINGE INTERDEPARTMENTAL FRINGE C TOTAL OFFICE SUPPLIES MINOR EQUIPMENT COMPUTER EQUIPMENT COMPUTER SUPPLIES PRINTING & PRINTED FORMS TRAINING & INSTR SUPPLIES CHEMICALS GENERAL SUPPLIES FOOD SUPPLIES TOTAL COST OF GOODS SOLD DELIVERY GAS, OIL, LUBRICANTS COST OF GOODS SOLD - LIQUO COST OF GOODS SOLD - BEER COST OF GOODS SOLD - WINE COST OF GOODS SOLD -MSC TA COST OF GOODS SOLD-CIGARET COST OF GOODS SOLD - LOTTE COST OF GOODS SOLD-MSC NTA CASH DISCOUNT REFUNDS & LOSS ON DEPOSITS COST OF GOODS SOLD TOTAL EXPERT & PROFESSIONAL SERV TRAINING & EDUC ACTIVITIES EDUCATIONAL REIMBURSEMENT TELEPHONE & TELEGRAPH POSTAGE LOCAL TRAVEL EXPENSE OUT OF TOWN TRAVEL EXPENSE ADVERTISING ENTERPRISES INSURANCE & BONDS ELECTRIC WATER GAS REFUSE SEWER REPAIR & MAINT. SERVICES HONEY~VELL MAINT CONTRACT 0 28,270 45,510 443 116 578 1,191 0 12,304 0 3,022 4,947 4,972 0 1,017 5,091 0 0 29,823 49,162 32 218 2,016 1,067 0 32,797 0 3,703 5,630 6,924 0 423 17,069 0 0 37,450 49,376 0 0 0 1,200 0 28,878 0 4,560 6,734 5,460 0 1,849 8,132 0 0 39,792 49,376 0 0 0 1,257 0 51,980 0 4,684 6,917 6,060 0 825 16,797 0 107,459 0 0 0 0 0 0 0 2,849 0 2,849 148,864 0 15 81 0 0 0 0 2,685 0 2,781 143,639 100 50 80 0 0 0 0 3,935 50 4,215 177,688 100 100 0 250 0 0 0 3,935 5O 4,435 3,456 0 318,710 677,565 56,282 15,153 59,833 53,300 5,872 3,253 57 3,403 0 297,416 565,490 49,487 17,336 51,824 55,292 4,023 0 (78) 3,802 0 306,147 566,124 43,636 14,771 53,145 43,700 5,135 0 0 3,574 0 312,287 593,765 51,961 18,203 54,415 58,056 4,224 0 (81) 1,193,480 5,512 0 0 1,392 264 0 0 163 2,218 0 61 0 0 128 6,662 0 1,044,193 2,117 0 0 1,370 198 0 0 167 2,530 6,415 63 839 0 170 3,023 3,083 1,036,460 2,540 200 0 1,820 360 0 700 200 2,530 13,900 150 900 0 200 4,490 3,740 1,096,404 2,540 200 0 1,820 161 0 700 250 2,530 6,607 150 881 0 200 4,490 3,605 0 39,792 49,376 0 0 0 1,257 0 51,980 0 4,684 6,917 6,060 0 825 16,797 0 177,688 100 100 0 250 0 0 0 3,935 5O 4,435 3,574 0 312,287 593,765 51,961 18,203 54,415 58,056 4,224 0 (81) 1,096,404 2,540 200 0 1,820 161 0 700 250 2,530 6,607 150 881 0 20O 4,490 3,605 23 LIQUOR STORE #3 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS DEPT CITY MGR ACTUAL ACTUAL ADOPTED PROPOSED PROPOSED 1999 2000 2001 2002 2002 609.49793.4100 609.49793.4300 609.49793.4310 609.49793.4330 609.49793.4390 609.49793.4395 609.49793.4910 609.49793.4920 609.49793.4930 609.49793.4940 609.49793.5120 609.49793.5130 609.49793.5170 609.49793.5180 609.49793.8110 RENTS & LEASES MISC. CHARGES CREDIT CARD FEES SUBSCRIPTION, MEMBERSHIP TAXES & LICENSES STATE SALES TAX TOTAL BUILDING DEPRECIATION DEPRECIATION ON IMPROVEMEN EQUIPMENT DEPRECIATION OFFICE FURN DEPRECIATION TOTAL BUILDING & IMPROVEMENT IMPROV. OTHER THAN BUILDIN OFFICE EQUIPMENT OTHER EQUIPMENT TOTAL VANDALISM TOTAL LIQUOR STORE #3 869 1,215 950 1,215 1,215 2,180 194 2,900 2,900 2,900 5,112 3,043 5,620 5,620 5,620 266 359 350 360 360 103 251 250 251 251 577 741 635 635 635 25,508 25,778 42,435 35,115 35,115 1,452 1,452 1,452 1,352 1,352 308 235 235 235 235 913 416 416 111 111 97 1,164 1,164 1,067 1,067 2,771 3,267 3,267 2,765 2,765 0 0 0 0 0 0 0 0 0 0 394 0 0 0 0 2,442 0 0 0 0 2,836 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,334,903 1,224,884 1,230,016 1,316,407 1,316,407 24 FUND NUMBER 609.49793 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2002 2002 LIQUOR BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel F.T.E Position Title 2001 2002 Asst Liquor Manager Cashiers & Stockers 1.00 1.00 1.00 1.0( 2001 Adopted 2002 Proposed Total Total Total Comp Salaries Fringe & Fringe 38,650 11,231 49,881 49,376 7,372 56,748 Total Total Total Comp Salaries Fringe & Fringe 41,034 11,883 52,917 49,391 6,603 55,994 Subtotal 2.00 2.00 88,026 18,603 106,629 90,425 18,486 108,911 Labor Allocation From: 609.49791 0.00 0.00 =609.49792 0.00 0.00 36,372 10,344 46,716 28,878 8,132 37,010 153,276 37,079 190,355 iTotal 2.00 2.00 51,980 16,979 68,959 0 0 0 142,405 35,465 177,870 Supplies Paper Bags 2,500 Cash register tape 300 Cleaning supplies 275 Misc supplies 400 Other Services & Charqes Audit fees 1,573 Training & ed activities 200 Telephone 1,820 Retail liquor convention 700 Advertising 250 Insurance & bonds 2,530 Repairs on cooler 3,500 Repairs on cash register 600 Utilities 1,231 Floor maintenance Honeywell contract Misc electrical Misc charges Credit card fees State sales tax Depreciation Subscription & membership Postage 50O 3,605 175 2,900 5,620 635 2,765 36O 161 Capital Outlay Security system Computer system (split between all stores) Interior repairs Contin.qencies & Transfers 5,000 26,666 30,000 25 LIQUOR NON-OPERATING CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS ACTUAL ACTUAL ADOPTED 1999 2000 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 609.49794.4390 609.49794.4910 609.49794.7100 609.49794.7210 609.49794.7240 609.49794.7270 609.49794.7280 609.49794.7310 609.49794.7330 609.49794.7370 TAXES & LICENSES BUILDING DEPRECIATION OPER. TRANSFER OUT - LABOR TRANSFER OUT TO GENERAL FU TRANSFER OUT TO CAP IMP BL TRANSFER TO CAP IMP REPL F TRANSFER OUT TO CAP PROJ TRANSFER OUT TO DARE TRANSFER OUT TO INFRASTRUC TRANS TO DATA PROCESSING TOTAL LIQUOR NON-OPERATING TOTAL 0 0 0 0 0 0 0 0 0 0 32,667 71,970 0 63,954 63,954 0 15,000 72,000 0 0 0 0 0 0 0 90,000 90,000 100,000 100,000 100,000 0 0 0 0 0 5,500 6,000 6,000 9,000 9,000 50,000 50,000 0 0 0 30,000 45,000 35,000 45,000 45,000 208,167 277,970 213,000 217,954 217,954 208,167 277,970 213,000 217,954 217,954 26 caP EQUIP LIQUOR STORE #1 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS ACTUAL ACTUAL ADOPTED 1999 2000 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 436.49791.4395 436.49791.5120 436.49791.5130 436.49791.5180 STATE SALES TAX TOTAL BUILDING & IMPROVEMENT IMPROV. OTHER THAN BUILDIN OTHER EQUIPMENT TOTAL LIQUOR STORE #1 TOTAL 0 0 0 0 0 0 0 0 0 51,000 2,000,000 2,000,000 0 0 22,000 22,000 0 0 26,668 26,668 0 51,000 2,048,668 2,048,668 0 51,000 2,048,668 2,048.668 27 CAP EQUIP LIQUOR STORE #2 CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS ACTUAL ACTUAL ADOPTED 1999 2000 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 436.49792.4395 436.49792.5120 436.49792.5180 STATE SALES TAX TOTAL BUILDING & IMPROVEMENT OTHER EQUIPMENT TOTAL LIQUOR STORE #2 TOTAL 0 0 0 0 0 0 0 0 0 22,000 22,000 22,000 0 0 0 22,000 22,000 22,000 28 CAPITAL EQUIP REPLACE-LIQUOR CITY OF COLUMBIA HEIGHTS BUDGET 2002 WORKSHEETS ACTUAL ACTUAL ADOPTED 1999 2000 2001 DEPT PROPOSED 2002 CITY MGR PROPOSED 2002 436.49793.4395 436.49793.5120 436.49793.5180 STATE SALES TAX TOTAL BUILDING & IMPROVEMENT OTHER EQUIPMENT TOTAL LIQUOR STORE #3 TOTAL 0 0 0 0 0 0 0 0 3,000 31,666 36,668 36,668 0 0 3,000 31,666 36,668 36,668 29 CITY COUNCIL LETTER Work Session of: JANUARY 22, 2002 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROYAL~ ITEM: PROVIDE FINANCIALREPORTING BY: WILLIA~t4ELRITE BY: INFORMATION ALONG WITH HOW~an"~*-'~u~ DATE: [' - TO READ AND UTILIZE FINANCIAL DATE: ary 15, 2002 REPORTS TO CITY COUNCIL MEMBERS NO: Recently I was contacted by two council members regarding the financial reports and information that we distribute, and also in relationship to providing training on how to best utilize these reports and information. Based on this, I would like to suggest having a work session with the entire City Council or whichever members of the City Council want to attend regarding the subject of financial reports. At this work session I would propose discussing and covering the following items: 1) The financial reports that are currently distributed to the City Council 2) Other alternatives and types of reports that are readily available that could be distributed to the City Council 3) How to read and utilize the report information 4) Review with the City Council other items and financial information that they would like to see Depending on the number of questions that the City Council may have, I anticipate that this type of review and analysis of financial reports would take approximately one hour. This meeting could be scheduled before a regular City Council meeting or work session or it could be scheduled as part of a work session. In essence, the Assistant Finance Director, Roxane Smith, and myself are basically available anytime to meet and review financial reports and reporting concerns with the City Council. RECOMMENDED MOTION: Move to set a date and time for city council members to receive training regarding the review and analysis of financial reports. WE:sms 0201152COUNCIL COUNCIL ACTION: