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Home My WebLink AboutNovember 19, 2001 Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a work session is to be hem in the CITY OF COLUMBIA HEIGHTS as follows: Mayor Gary L. Peterson Councilmembers Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Robert .4. Williams City Manager Walt Fehst Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL NOVEMBER 19, 2001 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA Discussion Items HRA Structure Review Zone 6 Street Rehabilitation Project Budget Review The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUnitY EMPLOYER COMMUNITY DEVELOPMENT DATE: November 16, 2001 TO: FROM: RE: All City Councilmembers Randy Schumacher, Acting Community Development Director Resident Member to the HRA Board for 2002 In connection with the proposed actions regarding the transfer of housing powers to the HRA, the City Council will need to modify bylaws to reflect new duties and commission makeup. Presently the Mayor and all City Councilmembers currently serve as the HRA Board of Commissioners. In 1999, HUD approved a new regulation regarding membership on the governing body of local housing authorities. The regulation requires that the governing body of such housing agencies include at least one eligible resident, ie. person who is at least 18 years old and is assisted by the Public Housing Agency. Now that the City Council has approved the Ordinance allocating housing powers to the HRA, the City must select a Parkview Villa Resident to sit on the HRA Board. Three Parkview Villa Residents have submitted their names for consideration. I have attached those applications for your review. In addition, I have included a letter from our legal counsel, which outlines the options the Mayor and City Council may take in creating the new makeup of the HRA. Attachments H:~Memos2001\Council Ltr on Resident Member to HRA CITY OF COLUMBIA HEIGHTS APPLICATION FOR APPOINTMENT TO BOARD HOUSING AND REDEVELOPMENT AUTHORITY BOARD LIVED IN COLUMBIA HEIGHTS SINCE: PRESENT EMPLOYER(if applicable), EDUCATIONAL BACKGROUND: ~0,~'~ t~t/d','~ PLEASE STATE B~E~Y WHYYOU A~ I~TE~STED IN SER~NG ON THIS BO~ FOR ~ICH YOU ~ SUBMITTING THIS ~PLICATION ~D ~Y YOU ~EL YOU ~ QUailED: PLEASE LIST THeE ~FE~NCES: NAME ADDRESS PHONE # ~. 0e ,, ! ~,&,c ?~ek,/,'~w ~'1{~ '~&t J5'C~ 2. ~z~e7 C~,m.~t &"'~* ~ 9 ~ 3 Vd i ~d 5 t I HEREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. Ic' " ' . Signature ~~"" date received (for office use only) Return application to: Parkview Villa business office 965 40th Ave. NE Columbia Heights, MN 55421 CITY OF COLUMBIA HEIGHTS APPLICATION FOR APPOINTMENT TO BOARD HOUSING AND REDEVELOPMENT AUTHORITY BOARD LIVED IN COLUMBIA HEIGHTS SINCE: ~._~)q PRESENT EMPLOYER(if applicable) · I EDUCATIONAL BACKGROUND~DoP.~ ! CIVIC EXPERIENCE:~'~.~,r~,~"--- ~.,U. ~]e--~. ~6-r~ ~(~ t)~O ~o~-f ~0 PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON THIS BOARD FOR WHICH YOU ARE SUBMITTING THIS APPLICATION AND WHY YOU FEEL YOU ARE QUALIFIED: PLEASE LIST THREE REFERENCES: ]t~/.~-~-- O~ )/6t~lZ ~O--O]~ NAME 1.1~L 2.0 ADDRES.S PHONE # I HEREBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. '~'~nature / Retum application to: Parkview Villa business office 965 40th Ave. NE Columbia Heights, MN 55421 date received (for office use only) CITY OF COLUMBIA HEIGHTS APPLICATION FOR APPOINTMENT TO BOARD HOUSING AND REDEVELOPMENT AUTHORITY BOARD LIVED IN COLUMBIA HEIGHTS SINCE: PRESENT EMPLOYER(if applicable) EDUCATIONAL BACKGROUND: CIVIC EXPERIENCE: Y)~4. ~. ~ PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON THIS BOARD FOR WHICH YOU ARE SUBMITTING THIS APPLICATION AND WHY YOU FEEL YOU ARE QUALIFIED: PLEASE LIST THREE REFERENCES: NAME 3. ADDRESS PHONE # /~/,,O. - ~:~0 - 7[73 I HEREBY CERTIFY THAT THE FA CTS WITHIN THE FOREGOING APPLICATION ARE TRUE AND CORRECT TO THE BEST OF MY KNO 7D GE. Signature Return application to: Parkview Villa business office 965 40th Ave. NE Columbia Heights, MN 55421 /o///~,,/o / date received (for office use CHARTERED 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www, kennedy-graven.com STEPHEN J. BUBUL Attorney at Law Direct Dial (612) 337-9228 Email: sbubul~,kennedy-graven.com October 8, 2001 Randy Schumacher City of Columbia Heights City Hall, 590 40th Avenue NE Columbia Heights, MN 55421 Re: Resident Member of liRA Board Dear Randy: In connection with the proposed actions regarding the transfer of housing powers to the HRA, I thought it would be helpful to clarify the matter of membership on the HRA board of commissioners. Under Minnesota Statutes, Section 469.001 to 469.047 (the "HRA Act"), the commissioners of an HRA are appointed by the mayor with approval by the city council. The members of the city coUncil may themselves be appointed as commissioners, and if so, their term as an I-IRA commissioner may be set to coincide with their term in office as a council member. I understand that, at present, the Mayor and all council members currently serve as the HRA board of commissioners, as described above. As you know, in 1999 HUD approved a new regulation regarding membership on the governing body of local housing authorities. See 24 CFR 964, Subpart E, enclosed. That regulation applies to public housing agencies that have a public housing annual contributions contract with HUD or administer tenant-based rental assistance under the Section 8 program. The regulation requires that the governing body of such housing agencies include at least one eligible resident (i.e., a person who is at least 18 years old and is assisted by the public housing agency). There is an exception to that rule for small public housing agencies, defined as those that have less than 300 public housing units. These agencies are required, at least once a year, to provide notice to the resident advisory board of the opportunity for residents to serve on the HRA board. If no resident responds to the HRA within a reasonable time (which must be at least 30 days), then the agency is exempt from the requirement to include an eligible resident. In 2000, the Minnesota legislature responded to this rule by amending the number of commissioners on an HRA. The number increased from five to seven, with this caveat: "If any additional commissioners are appointed, one of the commissioners must be appointed in accordance with the requirements of [the new HUD regulations.]" Minnesota Statutes, Section Mr. Randy Schumacher October 8, 2001 Page Two 469.003, subdivision 5. In other words, an HRA board may now include the original five members, plus one or two additional members who are public housing residents appointed under the HUD regulation. Assuming the Council approves the ordinance allocating housing powers to the HRA, I understand that the council intends to offer residents the opportunity to serve on the HRA board, under the "small agency" exception. If any' eligible resident responds and wishes to be appointed, I th~mk the Ci.ty has several options in implementing the new rule: 1. Simply increase the size of the HRA board from five to six, by adding the resident member. This allows all council members to retain their seat. However, the even number creates the possibilities of ties, which is not prohibited but may not be desirable. 2. Increase the size of the I-IRA board to seven, by adding two residents. This would avoid the potential for ties. 3. Keep the membership at five, but accept the voluntary resignation of one council member, who is then replaced by an appointed resident member. 4. Temporarily increase the board to six by adding a resident member, with the provision that when at least one council member's term expires, that council member would not be replaced by a new council member on the HRA. From then on, only four council members would be appointed to the ~ along with one resident. If a resident's term expired and no eligible resident wanted to serve, the fifth council member could again be appointed. I believe that any of these options would be legally acceptable, and could be handled by a resolution of the city council and changes in the HRA bylaws. Let me know if you or council members have further questions on this matter. Very truly yours, Stephen J. Bubul SJB: Cc: Walt Fehst Enc. HUD Regulation 24 CFR 964, Subpart E SJB-204056vl CL205-3 City of Columbia Heights Public Works Department Work Session Discussion Item ~, Work Session Date: November 19, 2001 ~~ Prepared by: Kevin Hansen, Public Works Director/City Enginee Item: Review of Zone 6 Street Rehabilitation Project Background: The City has completed the street rehabilitation work in Zones 1-5. Zone 6 is scheduled for rehabilitation work in 2002. The Zone 6 area is from the University Avenue Service Drive to Central Avenue, between 40th Avenue and 44t~ Avenues. A portion of the rehabilitation work east of Quincy Street and north of42na Avenue was completed with the work in Zone 5. The remainder of the Zone 6 area is an older part of the community. Many of the water mains were installed in thc early 1900's and much of the curb and gutter and street surface were constructed between the 1920's and 1940's. Analysis/Conclusions: Staff estimates the cost to rehabilitate the streets in the full Zone 6 area would be in the range of $3.5 - 3.7 million, duc to most of thc streets recommended for full or partial reconstruction. To maximize revenue with the contribution of State Aid funds and to maintain a positive cash flow in the street rehabilitation program, staff recommends dividing Zone 6 essentially into four areas, with thc streets in Zone 6 rehabilitated in consecutive years in two cycles (8 year) of the program. The original Zone 6 area, cast of Washington Street, north and south of 42nd Avenue, would bc constructed in 2002 and 2003, respectively. The streets west of Washington Avenue would be constructed in the next program cycle, approximately 2010 and 2011. The area between Washington Avenue and Central Avenue is recommended for rehabilitation first to replace the majority of the older water mains. Those streets not reconstructed in 2002 and 2003 would be patched and seal coated in 2003. Maps of thc original Zone 6 and proposed Zone 6 (a & b) areas are attached for reference. Requested Action: Authorize the division of the Street Rehabilitation Zone 6 into quadrants, with rehabilitation programmed east of Washington in two consecutive years in 2002 and 2003, and the remainder of the original Zone 6 programmed in thc next cycle, years 2010 and 2011. Attachments: Maps (3) E .I.S N:a~F!8 NYA .LS NOS)IOVP IS AONIFIO IS AONII"IO H.i.I~ ~ I I I I Lg N~ane NVA .I.S NOSNOVP is ,A, ONInO iS 30blNOIN IS NOSIOVIN 1S NOS~3..-1:I3P IS NOI~DNIHSVN~ IS HI9 IS NOSbl*'dd:13P II I ::lO ':]OI^~FIS :lAY uJ Z~, # 'H'I'S CITY OF COLUMBIA HEIGHTS DATE: NOVEMBER 15, 2001 TO: THE HONORABLE MAYOR GARY PETERSON CITY COUNCIL MEMBERS BRUCE NAWROCKI MARLAINE SZUREK BOBBY WILLIAMS JULIENNE WYCKOFF FROM: WALT FEHST ~ CITY MANAGER /~~9-/ WILLIAM ELRITE /lI V~ FINANCE DIRECTOR~ FINAL BUDGET CUTS AND ADD-BACKS Attached are four pages detailing the proposed cuts to the General Fund and Library budget. At the time the City Manager prepared these cuts, revenue projections were lower than what the final anticipated revenue will be. Based on the preliminary revenue projections, the City Manager proposed $819,814 in cuts. In reality, to balance the budget utilizing the maximum allowable levy limits, we would have only needed $231,724 in cuts. Subsequently, at this time, the City Council can add back $588,090 to the budget to have a completely balanced budget, or some combination of budget add-backs, levy cuts, and appropriations for a new library, new city hail, or housing projects that are not currently in the budget can be added and still have a balanced budget. The City Manager has recommended budget add-backs of $255,673 in the attached budget cut documents. This leaves $332,417 that can be used for other items. If you cut the levy by $32,417, $300,000 could be used for Central Avenue rehabilitation, housing rehab and demolition, site acquisition for redevelopment, as an initial fund for municipal building replacement, or it can be appropriated for any other purpose. These options will be discussed further at the work session on November 19th. As a side note, this work session is only a preparation for the budget meeting &December 3rd. It is not planned to televise this meeting, but the meeting on December 3rd will be aired on cable and any points that you feel are essential to the public can be reviewed at that meeting. WE:sms 0111155COUNCIL Attachment Z Z ~000 0000000 ~ ~ ~00 0000000 0 0~0~ 0 0 ~000 0000000 ~ ~ ~00 ~000000 0 ~~ 0 0 o~mo o~ooo~o ~ ~ ~o ~~~ o ~o~ ~ o ~~ ~ ~~ ~ ~ ~o ooooo~ o ~~ ~ ~ w- 0 0 ~0 ¢0 r4D ¢30 wi' 0 0 I.U Z Z :I=o 0000 ~00000 00000 O0 ~000000000 000 0 0 0000 ~00000 00000 O0 ~00000~000 000 0 0 0~0 ~000 ~0~0~ ~ ~0~0~0 ~0~ ~ 0 = Eo~