HomeMy WebLinkAboutOctober 8, 2001 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
October 5, 2001
Mayor
GaryL. Pete~on
Counc~members
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. WLlliams
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
October 8, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability ? the. admission, or access to, .or.tryatment .~
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals wt
disabilities to participate in all City of Columbia Heights' services, programs, and act~vmes. Auxiliary aids for disabled personstare
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3o11,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation -Heidi Albrecht, Director of Christian Outreach, St. Matthew
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the September 24, 2001, regular City Council meeting
as presented.
2)
Authorize payment of the 2002 League of Minnesota Cities Membership Dues
MOTION: Move to authorize payment to the League of Minnesota Cities for 2001 membership dues
in the amount of $10,504.00.
3)
Authorize transfer of Funds from General Fund to Pohce Department Budget to Repay Overtime
fund.
MOTION: Move to authorize transfer of $5,063.32, the total amount received from Unique Thrift
Store, Columbia Heights High School, Immaculate Conception Fun Fest, and the Summer Academy
for off duty security worked, from the General Fund to the Police Department 2001 budget under
line 1020, Police overtime.
4) Authorize acceptance of the 2001-2002 Federal Law Enforcement Block Grant and set public
Hearing date for review of proposed use of the funds.
MOTION: Move to accept the 2001-2002 Federal Law Enforcement Block Grant in the amount of
$22,698, with a 10 percent match in the amount of $2,522 to come fi.om the unexpended funds in the
[~QUAL OPPORTUNITY ~MPLOYER
City Council Agenda
October 8, 2001
Page 2 of 5
MOTION: Move to set October 22, 2001, as a public heating date for review of the proposed use of
the funds from this grant.
5)
Estabhsh the date for the Public Special Assessment Levy Heating
RECOMlVlENDED MOTION: Move to establish Tuesday, November 27, 2001 at 7:00 p.m. as the
Public Special Assessment Levy Hearing to be held I the City Council Chambers.
ALTERNATE MOTION: Move to establish Monday, November 19, 2001 at 7:00 p.m. as the Public
Special Assessment Levy Heating to be held in the City Council Chambers.
6)
Adopt Resolution 2001-59, being a resolution calling for a Public Hearing on the proposed adoption
of a Modification of downtown Central Business District revitalization plan and TIF District #1
MOTION: Move to waive the reading of Resolution No. 2001-59, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2001-59 being a resolution calling for a Public Hearing by the
City Council on the proposed adoption of a modification to the Downtown Central Business District
(CBD) Revitalization Plan for the CBD Redevelopment Project and the proposed modification of
Housing Redevelopment Tax Increment Financing District No. 1, therein and the adoption of the
modified plans therefore.
7)
Authorize LMCIT Workers' Compensation Retro Close-Out Option
MOTION: Move to authorize the close-out of all open retro workers' compensation years with the
League of Minnesota Cities Insurance trust at a cost not to exceed $14,653.00.
8)
Authorization for Final Payment for City Seal Coating~ City Project #0101
MOTION: Move to accept the work for 2001 Seal Coat Program, City Project #0101, and authorize
final payment of $49,160.04 to Allied Blacktop Company of Maple Grove, Minnesota.
9)
Authorize approval of Change Order No. I for Zone 5 Street Rehabilitation Program
MOTION: Move to authorize Change Order No. 1, Addition of the 45th Avenue Sanitary Sewer
Repair to the Zone 5 Street Rehabilitation, City Project #0102, to Palda and Sons, Inc. of St. Paul,
Minnesota, in the amount of $23,863.80, fi.om the Sanitary Sewer Utility Fund, 652-50102-5130.
MOTION: Move to authorize the addition of sewer lining of 600 feet of 15 inch RCP pipi on 45th
Avenue from the University Service drive to 5th Street, to the 2001 Sanitary Sewer Lining projects,
0103 and- 0104.
10) Authorize preparation of specifications for City Hall roof repair
MOTION: Move to direct staff to enter into a contract with AAC Inc. to prepare specifications for
City Hall roof repairs.
11) Authorize repair to the City Hall heating boiler
MOTION: Move to approve the low bid of $5,800 fi.om Moorhead Machinery and Boiler for the
replacement of all tubes in the City Hall heating boiler, and authorize the Mayor and City Manager
to execute the contract for the same.
City Council Agenda
October 8, 2001
Page 3 of 5
12) Authorize purchase and installation of six public access catalog PC's at the Library
MOTION: Move to purchase and to install hardware and software necessary to replace six public
access catalog pcs at the Library from the Anoka County Library and through the Columbia Heights
Information Systems Department based on available State and County contract prices and obtained
quotes; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the
same.
13) Authorize fluorescent bulb disposal agreement with Xcel Energy
MOTION: Move to authorize the Mayor and City Manager Mayor to enter into an agreement with
Xcel Energy regarding the collection and disposal of fluorescent bulbs and reimbursement to the
City for all expenses related to the residential component of the collection.
14) Establish Hearing Date regarding License Revocation or Suspension of Rental Properties at 1124-26
45th Avenue NE and 4544-46 Fillmore Street
MOTION: Move to Establish a Heating Date of October 22, 2001 for Revocation or Suspension of
a License to Operate a Rental Property within the City of Columbia Heights against Delanza
Elliott at 1124-26-45th Avenue NE and Karolyn Erickson at 4544-46 Fillmore Street.
15) Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for October 8, 2001
as presented.
16) Approve Payment of Bills
MOTION: Move to approve payment of the bills, as listed, out of the proper fund.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
1) Polish American Heritage Month
2) Domestic Violence Awareness Month
B) Presentations
C) Introduction
1) Steve Antus - Community Access Coordinator
D) Recognition
1) Officer Mike McGee and Sgt. Val Dietz
2) Adopt Resolution 2001-63 being a Resolution recognizing the tragic events at the World Trade
Center in New York City on September 1 I, 2001.
o Option: Read the Resolution or,
MOTION: Move to waive the reading of Resolution No. 2001-63, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2001-63, being a resolution recognizing the tragic events at
the World Trade Center in New York City on September 11, 2001.
PUBLIC HEARINGS
A) Close the Public Hearing for Revocation/Suspension of Rental Housing License at 5248-50 Washington
Street.
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Kimberly Wegner regarding rental property at 5248 Washington Street in that the
proper~ is in compliance with the Residential Maintenance Code.
City Council Agenda
October 8, 2001
Page 4 of 5
B)
Close the Public Heating for Revocation/Suspension of Rental Housing License at 3732 3~d Street
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Dale Frenzel regarding rental property at 3732 3ra Street in that the property is in
compliance with the Residential Maintenance Code.
c)
Close the Public Heating for Revocation/Suspension of Rental Housing License at 4943-45 Jackson St.
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Scott Fakler regarding rental property at 4943-45 Jackson Street in that the property is
in compliance with the Residential Maintenance Code.
r))
Close the Public Heating for Revocation/Suspension of Rental Housing License at 1124-26 45th Avenue
MOTION: Move to close the Public Heating regarding the Revocation or Suspension of the Rental
License held by Haris Saihgai regarding rental property at 1124-26 45th Avenue in that the property is in
compliance with the Residential Maintenance Code.
E)
Close the Public Heating for Revocation/Suspension of Rental Housing License at 1242-44 and 1248-50
Circle Terrace
MOTION: Move to close the Public Heating regarding the Revocation or Suspension of the Rental
License held by Gerald Janson regarding rental property at 1242-44 and 1248-50 Circle Terrace in that
the property is in compliance with the Residential Maintenance Code.
F)
Close the Public Heating for Revocation/Suspension of Rental Housing License at 1266-68 Circle
Terrace
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Jeraid Janson regarding rental property at 1266-68 Circle Terrace in that the property is
in compliance with the Residential Maintenance Code.
Close the Public Heating for Revocation/Suspension of Rental Housing Revocation at 4919 Jackson
Street
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Michael Johnson regarding property at 4919 Jackson Street in that the property is in
compliance with the Residential Maintenance Code.
H)
Rental Housing Revocation for 344 40th Avenue
MOTION: Move to waive the reading of Resolution No. 2001-
the public.
, there being ample copies available to
MOTION: Move to adopt Resolution No. 2001- , being a Resolution of the City Council of the City
of Columbia Heights approving Revocation pursuant to Ordinance Code section 5A.408(I) of the Rental
License held by John Gondek regarding property at 344 40th Avenue.
o
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Adopt Resolution No. 2001-56, being a Resolution authorizing the purchase of 3718 Central Avenue
MOTION: Move to waive the reading of Resolution No. 2001-56, there being ample copies
available to the public.
City Council Agenda
October 8, 2001
Page 5 of 5
MOTION: Move to adopt Resolution 2001-56, being a Resolution authorizing the purchase of 3718
Central Avenue NE and utilizing Community Development Block Grant funds for the purchase.
2)
Adopt Resolution No. 2001-57, being a Resolution authorizing the lot split of 4401 Quincy
MOTION: Move to waive the reading of Resolution No. 2001-57, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2001-57, a resolution approving a lot split of the property at
4401 Quincy Street NE.
3)
Second reading of Ordinance No. 1441, being an Ordinance amending Ordinance 853, City Code of
1977, eliminating taxicab licensing in Columbia Heights and setting requirements for taxicabs within
the City.
MOTION: Move to waive the reading of Ordinance No. 1441, there being ample copies available to
the public.
MOTION: Move to approve Ordinance No. 1441, being an Ordinance amending Ordinance 853,
City Code of 1977, eliminating taxicab licensing in Columbia Heights and setting requirements for
taxicabs within the City.
B) Bid Considerations
C) Other Business
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
1) Meeting of the October 2, 2001, Plarming and Zoning Commission
2) Meeting of the September 20, 2001 Telecommunications Commission
10. CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes· Please note the public may address the
Council regarding specific agenda items at the time the item is being discussed.)
11. COUNCIL CORNER
12. ADJOURNMENT
· F~hf,~C~TM~ager
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OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY cOUNCIL
REGULAR COUNCIL MEETING
SEPTEMBER 24, 2001
,NOT. BEEN
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
September 24, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Minnesota.
Mayor Peterson indicated that in the past Council meetings began with an invocation. Following a meeting
with the City Manager and Lonny Titus, Chaplin for the House of Representatives regarding the legality and
constitutionality of prayer at public meetings, Mayor Peterson stated the invocations wouM resume. He also
met with the ministerial group of our community, who are excited to help by leading the invocations.
Peterson indicated this was meant to brtng us back together . He referred to the President s speec asking
for the unity and prayer of our nation. Mayor Peterson introduced Rev. Brutlag, of St. Matthews.
INVOCATION-Rev. Keith Brutlag, St. Matthew Lutheran Church, 41 O1 Washington Street NE
Reverend stated he is the leader of the clergy in Columbia Heights, where there is broad based support to
take part in this process, as we serve the same people.
Nawrocki indicated invocations ended when it was a problem getting clergy to come to the meetings, and his
hope that this would be a success. Rev. Brutlag stated there are at least a dozen clergy who have indicated
willingness to do this. l, gyckoff stated that she had questioned renewing the invocation because we are a
diverse community and wanted every group represented. This issue was not discussed with her and she did
not agree that in the absence ora clergy, a layperson could give the invocation. Theresa Craft, minister at
Crest View, had suggested to Wyckoff that ifa clergy were not present, a moment of silence would be
appropriate. Reverend Brutlag indicated he would be contacting the Mosque, hoping to obtain consent to
have them represented as well. Peterson stated that Titus indicated the invocation should be non-
denominational, non-issue and non-political.
CALl, TO ORDER/ROLL CALL
Present: Mayor Peterson, Councilmembers Marlaine Szurek, Julierme Wyckoff, Bobby Williams, and
Bruce Nawrocki
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA -None
CONSENT AGENDA
Peterson removed Item #5, Multi-housing Revenue Bonds. Nawrocki asked to have removed Items gq
Calling for a Public Hearing HRA/EDA, and gq5 Establish Board of Appeals. City Manager Walt Fehst
went through the remaining items.
A) Motion by Nawrocki, second by Wyckoff, to approve the Consent Agenda items as follows:
1) Minutes for Approval
Motion to approve the minutes of the September 10, 2001, regular City Council meeting as
presented.
City Council Minutes
September 24, 2001
Page 2 of 19
2) Establish Work Session Meeting Date for Monday, October 1, 2001 beginning at 7:00 p.m.
Motion to establish Work Session meeting date for Monday, October 1, 2001 beginning at 7:00
p.m.
Fehst stated that Council had previously set a budget review meeting for October 15, 2001.
Fehst listed proposed agenda items for the October 1, 2001 work session meeting: · League of Minnesota Cities Membership
· Replacement of Library Public Access Catalog Terminals
· Workers Compensation close out of prior years when we were self insured by the LMC
· Modification of Tax Increment Financing Plan for housing redevelopment of District #1
· Purchase of 3718 Central - Von Heideman property.
3)
Establish a hearing date of October 8, 2001 for Revocation or Suspension of a License to Operate
a Rental Property at 344 40th Ave, 5248-5250 Washington Street, 3732 3~ Street, 4943-4945
Jackson Street, 1124-1126 45th Avenue, 1266-1268 Circle Terrace, 1242-1244 Circle Terrace,
1248-1250 Cimle Terrace, and 4919-4921 Jackson Street
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against John T.
Gondek at 344 40th Avenue NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Kimberly
Wegner at 5248-5250 Washington Street NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Dale Frenzel
at 3732 3rd Street NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Scott Fakler
at 4943-4945 Jackson St NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Haris Saihgal
at 1124-1126 45th Avenue NE.
Motion to Establish a Heating Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Jerald Janson
at 1266-1268 Circle Terrace Boulevard NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Gerald
Janson at 1244-1242, 1248-1250 Circle Terrace Blvd NE.
Motion to Establish a Hearing Date of October 8, 2001 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Michael
Johnson at 4919-4921 Jackson St NE.
City Council Minutes
September 24, 2001
Page 3 of 19
4) Adopt Resolution No. 2001-55, calling for a public heating date of October 22, 2001 for the
modification of the Enabling Resolution to transfer Economic Development Authority activities
to the Housing Redevelopment Authority - Removed
5)
Adopt Resolution No. 2001-54, being a Resolution rati .fying and approving a housing program,
authorizing the issuance, sale, and delivery of its multifamily housing revenue bonds (GNMA
Collateralized Mortgage Loan - Crest View ONDC I Project), Series 200lA-1 and taxable series
200 l-A-2; Payable solely from revenues pledged pursuant to the indenture; and authorizing the
issuance, sale and delivery of its mnltifamily housing revenue note (Crest View ONDC I Project),
Subordinate series 200lB, payable solely from revenues pledged pursuant to a note agreement;
approving the form of and authorizing the execution and delivery of the bonds and the note, and
related documents; and providing for the security, rights, and remedies with respect to bonds and
the note. Removed
6) Establish Board ofAppeals Removed
7)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for September 24, 2001 as
presented.
8) Approve Payment of Bills
Motion to approve payment of the bills, as listed, out of the proper fund.
Upon vote: all ayes. Motion carried.
Item g4 - Adopt Resolution No. 2001-55, calling for a public hearing date of October 22, 2001 for the
modification of the Enabling Resolution to transfer Economic Development Authority activities to the
Housing Redevelopment Authority.
Nawrocki stated his opposition to creating another board, as it is inefficient and would add to the
expense of the City's operation.
Motion by Williams, second by Szurek, to waive the reading of Resolution No. 2001-55, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Szurek, to adopt Resolution 2001-55, being a resolution calling a Public
Heating regarding modification of the Enabling Resolution for the Columbia Heights Economic
Development Authority for Monday, October 22, 2001 at approximately 7:00 p.m.
Wyckoff questioned ifa Council member would be required to step down from the Housing and
Redevelopment Authority (HRA). Steve Bubul, of Kennedy and Graven, stated the HIM needs to look at
complying with HUD requirements, and must offer a place on the Board to a resident of public housing.
We can modify the size of the Board to an odd number by adding two members, or replace one member
and stay attire members to accommodate this. Nawrocla' stated there is nothing in this resolution to
expand the body. Bubul stated that the resolution is to modify the enabling resolution to transfer
Economic Development Authority (EDA) activities to the HRA, as State law has been modified to
accommodate this HUD regulation. The number of members would have to be faced following this
decision in October. Nawrocki questioned how there was an HIM levy for four to five years, while there
was no established HRA Board. Bubul stated the concept in creating the EDA was to administer all
authority of the HILl and was given the power to authorize the Levy.
City Council Minutes
September 24, 2001
Page4of 19
Harold Hoium, 4315 5th, stated the location of the public hearing was not indicated. Peterson stated it
would be in the City Council chamber.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Peterson. Nays: Nawrocki. 4 ayes, 1 nay, - Motion
carried.
RESOLUTION NO. 2001-55
RESOLUTION CALLING A PUBLIC HEARING REGARDING MODIFICATION OF THE ENABLING
RESOLUTION FOR THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED By the City Council of the City of Columbia Heights, Minnesota ("City") as follows:
WHEREAS, the City Council established the Columbia Heights Economic Development Authority
("CHEDA") by Resolution No. 96-01 approved January 8, 1996 (the "Enabling Resolution"), pursuant to
Minnesota Statutes, Sections 469.090 to 469.1081 (the "EDA Act"); and
WHEREAS, the Council transferred to CHEDA the control, authority and operation of all projects and
programs formerly owned and administered by the Housing and Redevelopment Authority in and for the City
of Columbia Heights ("HRA"); and
WHEREAS, the Council has determined to reallocate the respective powers of the HRA and CHEDA by
ordinance, as authorized under Section 469.094, subdivision 1 of the EDA Act; and
WHEREAS, the Council has on this date approved the first reading of an ordinance that generally allocates
the powers related to low and moderate income housing to the HRA and powers related to economic
development and redevelopment to CHEDA; and
WHEREAS, the City desires to modify the Enabling Resolution in order to conform the EDA's powers to
the limitations specified in the ordinance; and
WHEREAS, the City is authorized to modify the Enabling Resolution after notice and public hearing as
required for adoption of the original Enabling Resolution under the EDA Act;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights as
follows:
1. The City Council will hold a public hearing regarding modification of the
Enabling Resolution on Monday, October 22, 2001.
2. City staff and consultants are authorized to prepare a modification to the Enabling Resolution
consistent with the ordinance described in this resolution, publish a notice of hearing in accordance with the
EDA Act, and take all other actions necessary to bring the modification to the Enabling Resolution before the
Council a the public hearing.
Passed this 24th day of September 2001.
Motion by:
Second by:
Roll Call:
Williams
Szurek
Aye: Williams, Szurek, Wyckoff, Peterson Nay: Nawrocki Passed 4-1
City Council Minutes
September 24, 2001
Page 5 of 19
Patricia Muscovitz, Deputy City Clerk
Mayor Gary L. Peterson
Item #5 - Adopt Resolution No. 2001-54, being a Resolution ratifying and approving a housing program,
authorizing the issuance, sale, and delivery of its multifamily housing revenue bonds (GNMA
Collateralized Mortgage Loan - Crest View ONDC I Project), Series 2001A-1 and taxable series 2001-
A-2; Payable solely from revenues pledged pursuant to the indenture; and authorizing the issuance, sale
and delivery of its multifamily housing revenue note (Crest View ONDC I Project), Subordinate series
2001 B, payable solely from revenues pledged pursuant to a note agreement; approving the form of and
authorizing the execution and delivery of the bonds and the note, and related documents; and providing
for the security, rights, and remedies with respect to bonds and the note.
Bubul stated the request is for Bonds and Note for the Crest View 50 unit assisted living housing unit.
The Bonds and the Note are to be revenue obligation of the City, not general obligations of the City. The
taxingpower of the City is not pledged to the payment of the Bonds or the Note, and are payable solely
from the revenues and property pledged. Bubul indicated the increase.from $5.2 million to $5.3 million
on the bond and $200,000 increased to $400,000 on the Note. Both amounts are below the prior amount
approved in public hearings.
Nawrocla' questioned the different bond series, and authorization of the Mayor and City Manager to
make changes. Bubul stated the maximum amount of $5.3 million could be split in a series, one tax
exempt and one taxable. The $400,000 Note is a separate instrument to compensate part of the
development fee. Bubul stated the Bonds can change in relatively small ways until the Bond closing, and
is a common procedure, but they would not be allowed to go above the approved amount. Nawrocki
asked who the trustee was. Bubul stated it is US Bank.
Nawrocki asked why the appendixes are blank. Bubul stated these are for detailed information about the
project and provided by the developer. Keith Jans, Real Estate Equities, gave a summary of the
documents that will be attached.
Nawrocki questioned the rents to be charged and how residents could afford to pay these rents.
Jans stated the rates are affordable for assisted living. Nawrocki questioned blanks for the maximum
construction price. Jans explained the HUD mandates which control this. Nawrocki questioned Riley
Mortgage Group. Jans stated they are the lender on the mortgage. Nawrocld questioned why the City
shouM facilitate this business to obtain funding. Fehst stated this would help make available affordable,
assisted senior housing.
Nawrocki asked how a senior citizen on a limited income could pay $1,750 in rent per month. Shirley
Barnes, Crestview Corporation, stated that assisted living includes rent and services, and listed the
services provided. 17 names are currently on the waiting list for this facility. There are grants available
through Anoka County and the State, which help to pay for housing and services for people in need. One-
third of the residents in their other facility, Royce Place, are in need of subsidy to live there. Wyckoff
asked if the Crest View staff helps parties find these grants. Barnes indicated they are put in contact with
the Anoka County Intake Director.
Motion by Szurek, second by Williams, to waive the reading of Resolution No. 2001-54, there being
ample copies available to the public.
Harold Hoium requested a City representative read this document.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Nawrocki, and Peterson. Nayes - 0. Motion carried.
City Council Minutes
September 24, 2001
Page 6 of 19
Motion by Szurek, second by Williams, to adopt Resolution No. 2001-54, being a Resolution ratifying
and approving a housing program, authorizing the issuance, sale, and delivery of its multifamily housing
revenue bonds (GNMA Collateralized Mortgage Loan - Crest View ONDC I Project), Series 200 lA-1
and taxable series 200 l-A-2; Payable solely from revenues pledged pursuant to the indenture; and
authorizing the issuance, sale and delivery of its multi family housing revenue note (Crest View ONDC I
Project), Subordinate series 200lB, payable solely from revenues pledged pursuant to a note agreement;
approving the form of and authorizing the execution and delivery of the bonds and the note, and related
documents; and providing for the security, rights, and remedies with respect to bonds and the note.
Harold Hoium requested the information be read to the public.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Nawrocki, and Peterson. Nayes - 0. Motion carried.
RESOLUTION NO. 2001-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA, RATIFYING AND APPROVING A HOUSING PROGRAM,
AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF ITS MULTIFAMILY
HOUSING REVENUE BONDS (GNMA COLLATERALIZED MORTGAGE LOAN--
CREST VIEW ONDC I PROJECT), SERIES 2001A-1 AND TAXABLE SERIES 2001A-2,
PAYABLE SOLELY FROM REVENUES PLEDGED PURSUANT TO THE
INDENTURE; AND AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF ITS
MULTIFAMILY HOUSING REVENUE NOTE (CREST VIEW ONDC I PROJECT),
SUBORDINATE SERIES 2001B, PAYABLE SOLEY FROM REVENUES PLEDGED
PURSUANT TO A NOTE AGREEMENT; APPROVING THE FORM OF AND
AUTHORIZING THE EXECUTION AND DELIVERY OF THE BONDS AND THE
NOTE AND RELATED DOCUMENTS; AND PROVIDING FOR THE SECURITY,
RIGHTS, AND REMEDIES WITH RESPECT TO THE BONDS AND THE NOTE
WHEREAS, the City of Columbia Heights, Minnesota (the "City"), is a home rule city and political
subdivision duly organized and existing under its Charter and the Constitution and laws of the State of
Minnesota; and
WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota
Statutes, Chapter 462C, as amended (the "Act"), the City is authorized to carry out the public purposes
described therein and contemplated thereby by issuing its revenue bonds or other obligations to make a loan
to finance a multifamily housing development, including the financing of the costs of the acquisition and
preparation of a site and the construction of a new multifamily housing development for rental primarily to
elderly persons; and
WHEREAS, a multifamily housing development may consist of a multifamily housing development
and a new health care facility iff (i) the multifamily housing development is designed and intended to be
used for rental occupancy; (ii)the multifamily housing development is designed and intended to be used
primarily by elderly or physically handicapped persons; and (iii) nursing, medical, personal care, and other
health related assisted living services are available on a 24-hour basis in the development to the residents;
and
WHEREAS, in the issuance of its revenue bonds or obligations and in the making of a loan to finance
a multifamily housing development the City may exercise, within its corporate limits, any of the powers that
City Council Minutes
September 24, 2001
Page 7 of 19
the Minnesota Housing Finance Agency may exercise under Minnesota Statutes, Chapter 462A, as amended,
without limitation under the provisions of Minnesota Statutes, Chapter 475, as amended; and
WHEREAS, Crest View ONDC I, a Minnesota nonprofit corporation (the "Borrower"), has requested
that the City issue its multifamily housing revenue bonds under the Act and lend the proceeds thereof to the
Borrower to finance a multifamily housing development to be known as Crest View on 42nd and described
as follows: (i) a 50-unit assisted living facility for occupancy by elderly persons comprised of forty-one (41)
units of conventional assisted living units and nine (9) special care units; (ii) to be housed in a single three-
story building of approximately 40,000 square feet; and (iii) to be located at 916-42nd Avenue N. E. in the
City (the "Project"); and
WHEREAS, the City has prepared a housing program (the "Housing Program" or "Program"), a copy
of which is on file with the City, to authorize the issuance by the City of up to $6,250,000 in revenue bonds
to finance the acquisition, construction, and equipping by the Borrower of the Project; and
WHEREAS, the Housing Program was prepared and submitted to the Metropolitan Council for its
review on February 1, 2001; and
WHEREAS, following the publication of a notice (the "Public Notice") of a public hearing (in which
a general, functional description of the Project was provided, as well as the maximum aggregate face amount
of the obligations to be issued with respect to the Project, the identity of the initial owner, operator, or
manager of the Project, and the location of the Project by street address) in a newspaper cimulating generally
in the City at least fifteen (15) days before the regularly-scheduled meeting of the City Council of the City on
February 26, 2001, the City Council conducted a public hearing at which a reasonable opportunity was
provided for interested individuals to express their views, both orally and in writing, on the Housing Program
and the proposed issuance of the Bonds (as defined below), and the location and nature of the Project; and
WHEREAS, the proceeds derived from the sale by the City of its Multifamily Housing Revenue
Bonds (GNMA Collateralized Mortgage Loan--Crest View ONDC I Project), Series 200lA-1 (the "Series
A-1 Bonds"), and Multifamily Housing Revenue Bonds (GNMA Collateralized Mortgage Loan~Crest
View ONDC I Project), Taxable Series 2001A-2 (the "Series 2001A-2 Bonds", and collectively with the
Series 200lA-1 Bonds, the "Bonds") to be issued to finance the Project will be loaned to the Borrower
pursuant to the terms of a Financing Agreement, dated as of October 1,2001 (the "Financing Agreement"),
between the City, the Borrower, Reilly Mortgage Group, Inc. (the "Lender"), and U.S. Bank Trust National
Association, as trustee (the "Trustee"), whereby the City will apply the proceeds derived from the sale of the
Bonds to fund a loan (the "Mortgage Loan") by the Lender to the Borrower, to be evidenced by a promissory
note (the "Mortgage Note") of the Borrower, secured by a mortgage lien (the "Mortgage") on the Project and
to be insured by the Federal Housing Administration ("FHA"), and upon endorsement of the Mortgage Loan
by the FHA, the Lender is to issue and deliver to the Trustee, as security for the Bonds, a security (the
"GNMA Security") issued by the Lender and guaranteed as to timely payment of principal and interest by
the Government National Mortgage Association ("GNMA"); and
WHEREAS, the Bonds will be issued under a Trust Indenture, dated as of October 1, 2001 (the
"Indenture"), between the City and the Trustee, and the Bonds and the interest on the Bonds: (i) shall be
payable solely from the revenues pledged therefor; (ii) shall not constitute a debt of the City within the
meaning of any constitutional or statutory limitation; (iii) shall not constitute nor give rise to a pecuniary
liability of the City or a charge against its general credit or taxing powers; and (iv) shall not constitute a
charge, lien, or encumbrance, legal or equitable, upon any property of the City other than the City's interest
in the Project and the Financing Agreement; and
City Council Minutes
September 24, 2001
Page 8 of 19
WHEREAS, the proceeds derived fi.om the sale by the City of its Multifamily Housing Revenue Note
(Crest View ONDC I Project), Subordinate Series 200lB (the "Note"), to be issued to finance the Project
will be loaned to the Borrower pursuant to the terms of a Note Agreement, dated as of October 1, 2001 (the
''Note Agreement"), between the City and the Borrower, and applied by the Borrower to the payment of
certain costs of the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA, AS FOLLOWS:
1. The City acknowledges, finds, determines, and declares that the issuance of the Bonds and the
Note is authorized by the Act and is consistent with the purposes of the Act and that the issuance of the
Bonds and the Note and the other actions of the City under the Indenture, the Financing Agreement, the Note
Agreement, and this resolution constitute a public purpose and are in the best interests of the City.
2. The City understands that the Borrower will pay directly or through the City any and all costs
incurred by the City in connection with the Program, whether or not the Project is completed, and whether or
not the Bonds are issued.
3. For the purposes set forth above, there is hereby authorized the issuance, sale, and delivery of
the Bonds in one or more series in the maximum aggregate principal amount not to exceed $5,300,000. The
Bonds shall bear interest at the rates, shall be designated, shall be numbered, shall be dated, shall mature,
shall be subject to redemption prior to maturity, shall be in such form, and shall have such other terms,
details, and provisions as are prescribed in the Indenture, in the form now on file with the City, with the
amendments referenced herein. The City hereby authorizes the Bonds to be issued, in whole or in part, as
"tax-exempt bonds" the interest on which is not includable in gross income for federal and State of
Minnesota income tax purposes.
All of the provisions of the Bonds, when executed as authorized herein, shall be deemed to be a part
of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full fome
and effect from the date of execution and delivery thereof. The Bonds shall be substantially in the forms in
the Indenture on file with the City, which forms are hereby approved, with such necessary and appropriate
variations, omissions and insertions (including changes to the aggregate principal amount of the Bonds, the
stated maturities of the Bonds, the interest rates on the Bonds, the terms of redemption of the Bonds, and
variation fi.om City policies regarding methods of offering conduit bonds) as the Mayor and the City
Manager (the "Mayor" and "City Manager"), in their discretion, shall determine. The execution of the
Bonds with the manual or facsimile signatures of the Mayor and the City Manager and the delivery of the
Bonds by the City shall be conclusive evidence of such determination.
4. The Bonds shall be special limited obligations of the City payable solely from the revenues
provided by the Borrower pursuant to the Financing Agreement, and other funds pledged pursuant to the
Indenture. The City Council of the City hereby authorizes and directs the Mayor and the City Manager to
execute and deliver the Indenture, and to deliver to said Trustee the Indenture, and hereby authorizes and
directs the execution of the Bonds in accordance with the terms of the Indenture, and hereby provides that
the Indenture shall provide the terms and conditions, covenants, rights, obligations, duties and agreements of
the owners of the Bonds, the City and the Trustee as set forth therein.
All of the provisions of the Indenture, when executed as authorized herein, shall be deemed to be a
part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full
force and effect from the date of execution and delivery thereof. The Indenture shall be substantially in the
form on file with the City, which is hereby approved, with such necessary and appropriate variations,
City Council Minutes
September 24, 2001
Page 9 of 19
omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City
Manager, in their discretion, shall determine, and the execution thereof by the Mayor and the City Manager
shall be conclusive evidence of such determination.
5. The Mayor and City Manager are hereby authorized and directed to execute and deliver the
Indenture, the Financing Agreement, and the Bond Purchase Agreement, between the City, U.S. Bancorp
Piper Jaffray Inc. (the "Underwriter"), and the Borrower (the "Bond Purchase Agreement"). All of the
provisions of the Indenture, Financing Agreement, and Bond Purchase Agreement, when executed and
delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent
as if incorporated verbatim herein and shall be in full fome and effect from the date of execution and delivery
thereof. The Indenture, Financing Agreement, and Bond Purchase Agreement shall be substantially in the
forms on file with the City which are hereby approved, with such omissions and insertions as do not
materially change the substance thereof, or as the Mayor and the City Manager, in their discretion, shall
determine, and the execution thereof by the Mayor and the City Manager shall be conclusive evidence of
such determination.
6. The Bonds shall be revenue obligations of the City the proceeds of which shall be disbursed
pursuant to the terms of the Indenture and the Financing Agreement, and the principal, premium, and interest
on the Bonds shall be payable solely from the proceeds of the Bonds, the revenues derived from the
Financing Agreement, and the other sources set forth in the Indenture.
7. The Trustee is hereby appointed as Paying Agent and Bond Registrar for the Bonds.
8. The Mayor and City Manager of the City are hereby authorized to execute and deliver, on
behalf of the City, such other documents as are necessary or appropriate in connection with the issuance,
sale, and delivery of the Bonds and the Note, including the City Tax Certificate, the Tax Exemption
Agreement, the Information Return for Tax-Exempt Private Activity Bond Issues, Form 8038, and all other
documents and certificates as shall be necessary and appropriate in connection with the issuance, sale, and
delivery of the Bonds and the Note. The City hereby approves the execution and delivery by the Trustee of
the Indenture and all other instruments, certificates, and documents prepared in conjunction with the issuance
of the Bonds and the Note that require execution by the Trustee. The City hereby authorizes Kennedy &
Graven, Chartered, as bond counsel of the City, to prepare, execute, and deliver its approving legal opinions
with respect to the Bonds and the Note.
9. The City has not participated in the preparation of the Official Statement relating to the offer
and sale of the Bonds (the "Official Statement"), and has made no independent investigation with respect to
the information contained therein, including the appendices thereto, and the City assumes no responsibility
for the sufficiency, accuracy, or completeness of such information. Subject to the foregoing, the City hereby
consents to the distribution and the use by the Underwriter in connection with the sale of the Bonds of the
Official Statement, in the form on file with the City, and deems such Official Statement to be a "near final
official statement" as of its date, as defined in Securities and Exchange Commission Rule 15c2-12. The
Official Statement is the sole material consented to by the City for use in connection with the offer and sale
of the Bonds. The City hereby approves the Continuing Disclosure Agreement, dated as of October 1, 2001
(the "Continuing Disclosure Agreement"), between the Borrower and the Trustee, in the form now on file
with the City, and hereby authorizes the Trustee to execute and deliver the Continuing Disclosure
Agreement.
10. Except as otherwise provided in this resolution, all rights, powers and privileges conferred
and duties and liabilities imposed upon the City or the City Council by the provisions of this resolution or of
the aforementioned documents shall be exercised or performed by the City or by such members of the City
City Council Minutes
September 24, 2001
Page 10 of 19
Council, or such officers, board, body or agency thereof as may be required or authorized by law to exercise
such powers and to perform such duties.
No covenant, stipulation, obligation or agreement herein contained or contained in the
aforementioned documents shall be deemed to be a covenant, stipulation, obligation or agreement of any
member of the City Council of the City, or any officer, agent or employee of the City in that person's
individual capacity, and neither the City Council of the City nor any officer or employee executing the
Bonds or the Note shall be liable personally on the Bonds or the Note or be subject to any personal liability
or accountability by reason of the issuance thereof.
No provision, covenant or agreement contained in the aforementioned documents, the Bonds, the
Note, or in any other document relating to the Bonds or the Note, and no obligation therein or herein
imposed upon the City or the breach thereof, shall constitute or give rise to any pecuniary liability of the City
or any charge upon its general credit or taxing powers. In making the agreements, provisions, covenants, and
representations set forth in such documents, the City has not obligated itself to pay or remit any funds or
revenues, other than funds and revenues derived from the Financing Agreement which are to be applied to
the payment of the Bonds, as provided therein and in the Indenture, and other than funds and revenues
derived from the Note Agreement which are to be applied to the payment of the Note, as provided therein.
11. Except as herein otherwise expressly provided, nothing in this resolution or in the
aforementioned documents expressed or implied, is intended or shall be construed to confer upon any person
or firm or corporation, other than the City, any holder of the Bonds, or any holder of the Note issued under
the provisions of this resolution, any right, remedy or claim, legal or equitable, under and by reason of this
resolution or any provisions hereof, this resolution, the aforementioned documents, and all of their provisions
being intended to be and being for the sole and exclusive benefit of the City, and any holder from time to
time of the Bonds or the Note issued under the provisions of this resolution.
12. In case any one or more of the provisions of this resolution, other than the provisions
contained in the first sentence of Section 4 hereof, or of the aforementioned documents, or of the Bonds or
the Note issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity
shall not affect any other provision of this resolution, or of the aforementioned documents, or of the Bonds,
or of the Note, but this resolution, the aforementioned documents, and the Bonds and the Note shall be
construed and endorsed as if such illegal or invalid provisions had not been contained therein.
13. The Bonds, when executed and delivered, shall contain a recital that they are issued pursuant
to the Act, and such recital shall be conclusive evidence of the validity of the Bonds and the regularity of the
issuance thereof, and that all acts, conditions, and things required by the laws of the State of Minnesota
relating to the adoption of this resolution, to the issuance of the Bonds, and to the execution of the
aforementioned documents to happen, exist, and be performed precedent to the execution of the
aforementioned documents have happened, exist, and have been performed as so required by law.
14. For the purpose of providing additional financing for the Project, the Note, to be dated as of
October 1, 2001, is hereby authorized to be issued by the City in the original aggregate principal amount of
not to exceed $400,000. The City hereby authorizes the Note to be issued, in whole or in part, as a "tax-
exempt bond" the interest on which is not includable in gross income for federal and State of Minnesota
income tax purposes. The Note shall be issued in one or more series, shall bear interest at such rate, shall be
in such denomination, shall be numbered, shall be dated, shall mature, shall be subject to redemption prior to
maturity, shall be in such form, and shall have such other details and provisions as are prescribed in the Note
substantially in the form on file with the City on the date hereof, which is hereby approved, with such
necessary variations, omissions, and insertions (including changes to the aggregate principal amount of the
Note, the stated maturity of the Note, the interest rates on the Note, the terms of redemption of the Note, and
City Council Minutes
September 24, 2001
Page 11 of 19
variation from City policies regarding methods of offering conduit bonds) as the Mayor and the City
Manager, in their discretion, shall determine. The execution of the Note with the manual or facsimile
signatures of the Mayor and the City Manager and the delivery of the Note by the City shall be conclusive
evidence of such determination.
15. The proceeds derived from the sale of the Note are to be loaned to the Borrower pursuant to
the terms of the Note Agreement. The Borrower is required to make loan repayments (the "Loan
Repayments") under the Note Agreement on such dates and in such amounts to provide revenues sufficient
to pay the principal of and interest on the Note when due. The Loan Repayments are to be assigned to the
holders of the Note pursuant to the terms of an Assignment of Note Agreement, to be dated as of October 1,
2001 (the "Assignment"). The Mayor and City Manager are hereby authorized and directed to execute and
deliver the Note, the Note Agreement, and the Assignment. All of the provisions of the Note, the Note
Agreement, and the Assignment, when executed and delivered as authorized herein, shall be deemed to be a
part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full
force and effect from the date of execution and delivery thereof. The Note, the Note Agreement, and the
Assignment shall be substantially in the forms on file with the City which are hereby approved, with such
omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City
Manager, in their discretion, shall determine, and the execution thereof by the Mayor and the City Manager
shall be conclusive evidence of such determination.
16. The Note shall be a revenue obligation of the City the proceeds of which shall be disbursed
pursuant to the terms of the Note Agreement, and the principal, premium, and interest on the Note shall be
payable solely from the proceeds of the Note and the revenues derived from the Note. Payment of the Note
is expressly subordinated to the payment of the Bonds and the Note is not secured by any interest in the
Project. The Note, when executed and delivered, shall contain a recital that it is issued pursuant to the Act,
and such recital shall be conclusive evidence of the validity of the Note and the regularity of the issuance
thereof, and that all acts, conditions, and things required by the laws of the State of Miunesota relating to the
adoption of this resolution, to the issuance of the Note, and to the execution of the aforementioned
documents to happen, exist, and be performed precedent to the execution of the aforementioned documents
have happened, exist, and have been performed as so required by law.
17. The officers of the City, bond counsel, other attorneys, engineers, and other agents or
employees of the City are hereby authorized to do all acts and things required of them by or in connection
with this resolution, the aforementioned documents, and the Bonds and the Note for the full, punctual, and
complete performance of all the terms, covenants, and agreements contained in the Bonds and the Note, the
aforementioned documents, and this resolution. In the event that for any reason the Mayor of the City is
unable to carry out the execution of any of the documents or other acts provided herein, any other member of
the City Council of the City shall be authorized to act in his capacity and undertake such execution or acts on
behalf of the City with full force and effect, which execution or acts shall be valid and binding on the City.
If for any reason the City Manager of the City is unable to execute and deliver the documents referred to in
this Resolution, such documents may be executed by any member of the City Council or any officer of the
City delegated the duties of the City Manager, with the same force and effect as if such documents were
executed and delivered by the City Manager of the City.
18. This resolution shall be in full force and effect from and after its passage.
Adopted this 24th day of September 2001.
Motion by:
Second by:
Roll Call:
Szurek
Williams
Ayes: Williams, Szurek, Wyckoff, Nawrocki and Peterson Nayes: none
City Council Minutes
September 24, 2001
Page 12 of 19
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
#6. Establish Board of Appeals
Motion by Williams, second by Szurek, to approve the proposal to remove the Planning and Zoning
Commission as the Board of Appeals, to be replaced by a non-political Board of Appeals, having a
genuine interest in the community, knowledgeable in codes, zoning issues, maintenance issues, and
knowledgeable in design and construction.
Wyckoff stated this motion makes it sound like the Planning and Zoning Commission (P&Z) is being
entirely removed. Hoeft explained that the City Code includes a Board of Appeals and which is the same
as the P & Z. This request would begin the process to establish a non-political board, which would
remove just those duties from the P & Z. Hoefi stated that the next step is to establish the group and then
to bring forth an Ordinance establishing the Board of Appeals. Council requested the motion reflect this.
Nawrocki felt there was no need to establish another board, as appeals should come before the City
Council as the elected officials of the community. Hoeft stated the procedure is set by Code. Szurek
relayed the one appeal she experienced in eleven years as a P & Z member and how upset the resident
was that the same Board made decisions for both groups. Szurek stated the only other recourse for a
resident is to take the matter to court. She felt establishing this Board would stop people from feeling that
the P & Z has more authority than it should. There would be experts in established areas and the City
Attorney sitting on this Board. Williams questioned what would happen if this non-political board made
a bad decision. Peterson stated if it was a structural situation the Council could also make a bad
decision that could cause a problem. Hoefl stated that this request came from the public. Nawrocki stated
that with the same attorney giving advise to both groups, there may be the same problem.
Fehst stated the proposed Board would consist of an engineer, an architect, a general contractor, a
specialty contractor, and a layperson, which is part of the Uniform Building Code. This is considered a
check on the viability of the building official. Peterson read the Board of Appeals section from the
Building Code.
Joyce Meier, 4931 Jackson, indicated the Building Official shouM not have autocratic rights.
Harold Hoium commented that the Council does not receive reports from their Department of Welfare
and Safety, as they should.
Upon vote: Ayes: Williams, Szurek, Wyckoff, and Peterson. Nayes - Nawrocki. 4 -1. Motion
carried.
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclam~ions-none
B) Present,ions
School Based Partnership Grantprogram-Michelle Steichen Overby
Chief Johnson introduced Michelle Steichen Overby, the 2000-2001 school year Research/Crime
Analyst. He stated that a presentation of the results was also given to the School Board and they were
pleased that we have safe and comfortable schools to send our kid to. Johnson indicated that Overby
has put together a future plan to keep our schools safe.
City Council Minutes
September 24, 2001
Page 13 of 19
Overby gave an oral and visual summary presentation of her research on violence in our high schooL
She gave statistics obtained through student and teacher surveys, a 2000 survey conducted by the
Attorney General, and described the Non-violence Awareness Week activities she organized. Students
requested that the Non-violence Week be held each year. Overby indicated that overall, students felt
very safe in the high school.
c)
D)
Introduction of New Employees -none
Recognition
Richard Hubbard - Retirement from Library Board after 11 years and 8 months
Peterson announced the retirement of Richard Hubbard from the Library Board, stating he has been
a very active and valuable member of the Library Board and the community.
The Mayor presented Mr. Hubbard with an engraved clock.
Hubbard thanked the Mayor, City Council, and City Manager for the opportunity to serve on this
Board. He felt it was his duty, and every citizen's responsibility to serve their community. Becky
Loader, Library Director, publicly thanked for him for being a loyal employee of the Library, and
commented that in almost twelve years, Mr. Hubbard only missed two meetings.
PUBLIC HEARINGS
A) Rental Housing Revocation for 4643 Pierce Street
Mayor Peterson closed the public hearing as the property has been brought into compliance with the
Housing Maintenance Code.
B) Approve Reallocation of CDBG Funds used to acquire and raze property at 4645 Monroe Street
Tim Johnson, City Planner, stated this property was purchased with CDBG funds, and after
reallocation of these funds the City will be able to pursue other uses for the property.
Motion by Williams, second by Szurek, to approve the reallocation of Community Development
Block Grant (CDBG) Funds that were used to acquire and raze property at 4656 Monroe Street NE,
to be used for either commercial revitalization or housing rehabilitation activities.
Nawrocki questioned if there is a specific alternative use for the money. Johnson suggested
commercial revitalization, housing rehabilitation, senior housing or planning grants. Nawrocki
suggested placing the funds in a land trust to promote affordable housing. The funds could require
the beneficiary be a resident of Columbia Heights, and not only the first owner, but also subsequent
owners would carry out the continuation of affordable housing.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Peterson. Nays: Nawrocki. 4 ayes, 1 nay, - Motion
carried.
Fehst suggested working with the County on a Land Trust Program.
Mayor Peterson asked the government class students to come forward and introduce themselves. Five
students came forward.
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
City Council Minutes
September 24, 2001
Page 14of19
1) Second Reading of Ordinance 1440, being an Ordinance pertaining to the Rezoning of certain
properties located at 1529 37th Avenue NE and 1601 37th Avenue NE
Johnson stated this involves the rezoning from residential to light business the properties
occupied by the Johnson Hair Salon and Dave's Heating and Refrigeration. He stated that when
the owner of the hair salon wanted to sell her property, the buyer couM not get commercial
funding because the property was zoned residential.
Council President Szurek called for the motions.
Motion by Wyckoff, second by Williams, to waive the reading of Ordinance No. 1440, there
being ample copies available to the public.
Upon Vote: 4 ayes, 0 nayes, Peterson absent. Motion carried.
Motion by Wyckoff, second by Williams, to adopt Ordinance No. 1440, being an Ordinance
pertaining to the rezoning of certain properties located at 1529 37th Avenue NE and 1601 37th
Avenue NE.
Wyckoff asked if anyone has spoken to Mr. Roberts about parking issues. Johnson stated this was
addressed at the P&Z meeting, but had not spoken to the owner. Williams stated that he had
encouraged Roberts to purchase the salon property.
Diane Neeb, 1529 37tn Avenue, (owner of the beauty salon.), stated this request for rezoning came as
a result of being unable to sell theproperty because of the zoning. She stated that ever since she
purchased the property she assumed it was zoned commercial, as the tax statement always listed it as
commercial/industrial. Under the current City zoning she would only be allowed to sell to a tanning
studio, nail studio or beauty shop. Mr. Roberts' comment to her was that he would be willing to go to
a larger building. Neeb indicated herproperty is too small to sell as residential.
Nawrocki spoke of parking and clutter problems at 1601 37th Avenue, and stated his reluctance to
support changing the zoning until there is an effort to clean up the area and consider parking
alternatives. Williams asked if the Mr. Roberts couM purchase Ms. Neeb 's property and put his
business there with the new zoning. Hoeft stated that in an LB district, a case-by-case analysis would
be required. Peterson stated these properties have been used commercially for at least 50years and
he indicated that Ms. Nebb 's property has always been neat and clean.
Harold Hoium stated this seemed to be spot rezoning. Peterson indicated it would not change the
type of usage.
Nawrocki requested to divide the motion. Hoefl indicated the Mayor could make the decision if the
motion should be divided. Nawrocki indicated he would support rezoning the beauty shop property,
but not the other property. Szurek stated that not rezoning the property would not solve the problem
and that the owner realizes he has outgrown this property. Peterson stated that if the zoning were
changed, Mr. Robert's would have the option to sell to a smaller business that needs less parking.
Peterson indicated the motion would not be divided.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Peterson. Nays: Nawrocki. 4 ayes, 1 nay, - Motion
carried.
City Council Minutes
September 24, 2001
Page 15 of 19
ORDINANCE NO. 1440
BEING AN ORDINANCE PERTAINING TO THE REZONING OF CERTAIN PROPERTY
LOCATED AT 1529 37TM AVENUE NE AND 1601 37TM AVENUE NE
Section 1:
That certain property legally described as:
The east 50 feet of Lot 3, Block 16, Auditor's Subdivision, of Walton's Sunny Acres
3rd, Anoka County, Minnesota; PIN # (36 30 24 34 0029); and
That certain property legally described as:
The east 26 feet of the west 56 feet of Lot 4, Block 7, Auditor's Subdivision, of
Walton's Sunny Acres 3rd, Anoka County, Minnesota; PIN # (36 30 24 43 0042)
Section 2:
To authorize and direct staffto amend the official zoning map to reflect the change in zoning
fi.om R-2, One and Two Family Residential District, to LB, Limited Business District, upon
the effective date of said ordinance.
Section 3: This ordinance shall be in full fome and effect from and after 30 days after its passage.
First Reading:
Second Reading:
Date of Passage:
September 10, 2001
September 24, 2001
September 24, 2001
Offered by: Szurek
Seconded by: Williams
Roll Call: Ayes: Williams, Szurek, Wyckoff, Peterson
Nayes: Nawrocki Carried 4-1
Mayor GaryL. Peterson
Patficia Muscovitz, Deputy City Clerk
Mayor Peterson moved the Ordinance relating to Housing Authority Powers up to the next item on
the agenda.
2)
First Reading of Ordinance No. 1442 being an Ordinance relating to the division of Economic
Development, Redevelopment and Housing Powers between the Economic Development
Authority and the Housing and Redevelopment Authority
Steve Bubul, Kennedy and Graven, described the original change of the Housing and Redevelopment
Authority (HRA) to the Economic Development Authority (EDA) in 1996, and State Statute allowing
the division of the powers of these boards. This division would reallocate powers so the EDA would
have powers for development and redevelopment and Tax Increment housing and the HRA wouM
focus on the Section 8 program and Public Housing.
Motion by Williams, second by Wyckoff, to waive the reading of Ordinance No. 1442, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Nawrocki requested a copy of State Statute Section 469 dealing with the HRA and EDA. Bubul asked
that the second reading of the Ordinance be scheduled for October 22 to coincide with the Public
Hearing of the related Resolution.
Motion by Williams, second by Wyckoff, to establish a second reading for Ordinance No. 1442,
being an Ordinance relating to the division of Economic Development, Redevelopment and Housing
City Council Minutes
September 24, 2001
Page 16 of 19
Powers between the Economic Development Authority and the Housing and Redevelopment
Authority for Monday, October 22, beginning at approximately 7:00 p.m.
Harold Hoium asked the location of this meeting. Peterson indicated it would be held in the Council
Chambers. Hoium felt the City did not need more affordable housing, as there are Habitat homes
currently standing empty. Fehst stated the HRA would mainly deal with Parkview Villa. Peterson
stated there would be two Habitat homes dedicated on Saturday, September 29tn at 10:00 a.m., after
which these homes will be occupied.
Upon vote: Ayes: Williams, Szurek, Wyckoff, Peterson. Nays: Nawrocki. 4 ayes, 1 nay, - Motion
carried.
3) First Reading of Ordinance No. 1441, being an Ordinance amending Ordinance 853, City Code of
1977 eliminating Taxicab licensing and setting requirements for Taxicabs within the City
Motion by Williams, second by Wyckoff, to waive the reading of Ordinance No. 1441, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Wyckoff, to establish the second reading of Ordinance No. 1441,
being an Ordinance amending Ordinance 853, City Code of 1977 Eliminating Taxicab Licensing
in Columbia Heights and Setting Requirements for Taxicabs within the City, for Monday,
October 8, 2001 beginning at approximately 7:00 p.m.
Nawrocla' stated he was in favor of the concept, but was not sure the Ordinance with these
deletions would stand, and asked who would enforce the operations of the Ordinance. Chief
Johnson indicated it would be enforced following user complaints. He stated that the ordinance
would allow any taxicab and taxicab driver that is licensed by any other political subdivision or
the Minneapolis/St. Paul International Airport to be allowed to pick up and drop off passengers
in our community. Chief Johnson stated that complaints called to 911 wouM be responded to.
Williams called for the question. Upon vote: All ayes.
Upon vote of the original motion: Ayes: Williams, Szurek, Wyckoff, Nawrocki, and Peterson.
Nays 0. Motion carried.
c)
D)
Bid Considerations
Other Business
1) Auto World Car Show
Peterson indicated the Auto World Car Show last Saturday from 3-7 showed wonderful cars and had
excellent music. A local car club helped to organize and park cars, which resulted in cars being
parked on park property. Peterson stated the group moved the cars when the error was realized and
apologized.
Nawrocki stated that he asked to have this on the agenda. He stated there were far more than two
cars parked on park property. He questioned who authorized the event, as it did not come before
Council, as did the Hyland Drive-in request, and closing the alley for a private purpose. Nawrocki
indicated the event request was for the alley, not the streets and boulevards that were used. He stated
the car show should have been held in a place where there wouM have been ample room.
Williams felt the event was a promotion for the City. He read a letter from Jeff and Cher Bakken and
their friends, which suggested inviting Reservoir Boulevard residents for a joint block party, and
City Council Minutes
September 24, 2001
Page 17of19
closing the car wash to parallel park in that area. Williams stated that we need more things like this
in our community, to bring people in. Wyckoff congratulated him on his event, and stated that now
both the Taste of Heights and the car show need to find a bigger space for their events.
Sue Amundson, 3741 Reservoir Boulevard, stated the event was wonderful for the city, and the day
before she called the Police Chief to see if the no parking signs could be covered. Her concern was
that the event did not follow the verbal agreement made with the Police Department to take place in
the alleyway. Amundson stated that cars were still parked on park property at 6:00p. m. She stated
the music was too loud. Williams apologized to the Police Chief as they did park on the boulevard
last year and should have included this in the permit, and stated that next year he wouM like to
combine the event with a block party.
Bruce Kelzenberg, Auto World employee, stated everyone had fun at the event, and considering
recent national events, it is good to have some fun.
Joni Herzog, Auto World Manager, stated this was the third year for the car show, with 23 cars the
first year, 48 cars last year, 98 cars this year; and was more successful than could have been
imagined. She stated it was a community event, and every resident and car owner got discounted
food; the music was great, but ended at 7:00p. m. in consideration of the neighbors. She apologized
for any parking on park property and stated the store would repair any damage to the area.
Melissa Williams Crow, Auto World employee, thanked those who attended, and thanked Ms.
Amundson for talking to the Police about bagging the street signs to allow parking.
Peterson agreed there were issues to address prior to this event next year, but felt that it was a
positive community event.
ADMINISTRATIVE REPORTS
A) Report of the City Manager-none
B) Report of the City Attorney - none
GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
1) Meeting of the August 21, 2001, Housing and Redevelopment Authority
2) Meeting of the August 21, 2001, Economic Development Authority
3) Meeting of the September 4, 2001, Library Board of Trustees
CITIZENS FORUM
Peterson read a consolation telegram from the Mayor of Lomianki, Poland, regarding the national
tragedy of September 11th in the United States.
Szurek read a Canadian newspaper article by Gordon Sinclair.
Linda Ballentine, 5230 4th Street, spoke about honesty in the September 24th Green Sheet (weekly staff
report to Council). She stated that Mr. Elrite lied by saying he and Mr. Scott talked to her two different
times. She stated that she called Elrite on September 12, but he did not return her call. She had a
conversation with him on August 6 regarding lights. She indicated that the statement on the green sheet
was false, and asked that someone look into this. L. Ballentine stated that Scott came to her to say he told
someone to turn down his or her music. This is not a new problem. She stated she would no longer deal
with Elrite or Scott. L. Ballentine asked Chief Johnson if CSOs are allowed to issue tickets. Chief
City Council Minutes
September 24, 2001
Page 18 of 19
Johnson indicated they could issue certain tickets regardingparking violations. Williams asked everyone
to be more understanding in their communication, but felt it improper to accuse anyone of lying.
Bill Elrite, Finance Director, stated the green sheet is for Council information, and the two
conversations referred to include one by him and one by Mr. Scott. He stated that the conversation with
Scott occurred on an evening when he was patrolling the alley and Ms. Ballentine came out from her
garage stating the CSOs were not accomplishing their job. He stated that her comment was regarding
what we would do about the loud noise from radios, and he said he had told one to quite down, but could
not tell every loud radio to turn it down.
Fehst stated lighting up the alley was to discourage wrong doing. He had a discussion with the owner of
Galaxy about putting up a fence. Fehst stated that he appreciated Scott doing a great deal in a short time
to deal with this. If the CSO did not observe one incident, it is unfortunate, but they have caught several
and the word will get around. He discussed removing the port-a-potties, but IVawrocki wanted a survey
as to how many people were using them. Wyckoff felt it is a dirty store and she wants the port-a-potties
removed, and the store cleaned up or closed down. Williams referred to the employee of the liquor store,
who spoke at the work session, who was thrilled about his job and felt the customers were his friends.
Nawrocki stated that he hoped Ms. Ballentine would not disavow Mr. Scott and continue to work with
him. He stated that he wants information and estimates on fencing for this area. If fenced, a surveillance
camera at two points might be effective. Fehst clarified the location of the proposed fencing. Peterson
stated that we are trying to do the best we can, and are issuing tickets. L. Ballentine again indicated the
written statements were inaccurate.
Joyce Meier& 4931 Jackson, questioned the City's civil defense program, and how Columbia Heights
would handle germ warfare.
COUNCIL CORNER
Nawrocki stated everyone should take City business very seriously.
Nawrocki stated that the City Council meeting was not being broadcast this past weekend on cable.
Fehst stated he did see the meeting on local cable either Saturday or Sunday about 4:00pm.
Nawrocki stated he has a conflict for the budget hearing on October 15, and asked that the meeting be
changed to 5:00p.m. Williams indicated that the Library budget hearing had been changed to 6:00p.m.
on October 2. Peterson stated that changing the October 15 meeting time would create a work conflict
for him. Szurek suggested meeting at 8:00p. m., i. fall items could be covered by l O:30 p. m. Nawrocki
suggested moving the meeting to Thursday, October 18, at 7:00p. m. Fehst stated that October 15 at 8:00
p.m. would work and items not covered could be added to another meeting.
Nawrocki questioned the alley from 44th to 45th that needs to be fixed. Fehst stated that the patch needs to
settle and will be fixed by the contractor. The contractor was to clean up the alley, but had forgotten.
Nawrocki indicated he still has not received the Central Avenue project budget update. Fehst stated the
Public Works Director is still working on it, and this will be discussed in the future. Nawrocki questioned
how we would make up the MNDOT amount lost. Fehst explained the process.
In the upcoming City newsletter, Nawrocki requested more space be allotted to emphasis on budget
information and hearing dates. Fehst stated that more space has been allowed for such items. Nawrocki
City Council Minutes
September 24, 2001
Page 19of 19
stated that ifa Point of Sale ordinance is being considered this information and hearing dates shouM
also be included in the newsletter.
Nawrocki questioned unattended gas stations, like the proposal at Rainbow Foods, not having restroom
facilities. Because of problerns at the liquor store, he felt it would made sense to require this. Szurek
stated that we couM not make them put in restrooms, as there is no variance required. Williams spoke of
terrorists and unattended gas stations. Nawrocki asked staff to look at this prior to the station being
buiM and the problem being created.
Nawrocki stated he would have the secretary copy and distribute information to Councilmembers from
the Association of Metropolitan Municipalities.
Nawrocki stated that Council is contractually obligated to do a review of the City Manager's
performance, which shouM be done.
Wyckoff stated the first meeting of the Historical Society wouM be Thursday, September 27, 6:30 p.m. at
Murzyn Hall.
Wyckoff stated that she was touched by all the calls she received concerning her position in the private
sector, following the national tragedy.
Szurek showed the cap she has, which is signed by the Captain of the ship "Iwojima ".
Williams referred to this serious time in our country and world, and that we shouM be happy to be alive.
He read a quote of "Important Words ". He asked that people pray for the peace and prosperity of our
country.
nd rd
Peterson stated there wouM be a dedication of the two Habitat homes on 42 and 43 on Saturday
morning at 10:00 a.m., and invited anyone interested in meeting our new residents to attend.
Peterson referred to the national tragedy and asked that we don't let the little things bother us, and that
we unite together.
Mayor Peterson - Remember: don't take yourself too seriously, enjoy life, and do a random act of
kindness! God bless America!
ADJOURNMENT
Mayor Peterson adjou_med the meeting at 11:25 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS
NO: ~ ' A-'2- CITY MANAGER APPROVAL
ITEM: 2002 League of MN Cities BY: Walt Fehst BY
Membership Dues DATE: September 28, 2001 DATE:
NO:
Background:
Attached is an Invoice from the League of Minnesota Cities for their annual 2002 Membership Dues, in
the amount of $10,504.00.
Recommended Motion:
Move to authorize payment to the League of Minnesota Cities for 2001 membership dues in the
amount of $10,504.00.
COUNCIL ACTION:
League of Minnesota Cities
Cities building quarry commum'u'es through excelknce
in governance, mana£ement and services to citizens
Building
quality.
Communities
City: Columbia Heights Population: 18,520
Membership Dues Invoice
Effective dunng 2001-2_00_2
Cities with a pe~tion_
249 OR LESS ............................................................................................................................. $262
250-4,999 ........................................................................... $91 PLUS _69.36 CliNTS PER CAPITA
5,000-9.999 ...................................................................... $724 PLUS ~6.68 CtiNT$ P_~R CAPITA
10,000-19,999 ............................................................... $1,566 PLUS 48.26 CENTS PER CAPITA
20,000-~9,999 ............................................................... $5,356 PLUS 29.31 C. F2qT.~ PEP, CAPITA
50,000-299,999 ............................................................. $15,856 PLUS 8.32 C£NT$ PEP. CAPITA
300,000 AND OVER ................................................... $26,727 PLUS 4.70 c'_E..1~1~.~ PF-R
(l'hi~ udled~de adoptedJun~ l~. 2000. Total ,oum4~d to ,~are~ ~llar..)
*in~ Pumtam to the &ir-h~ur~ rc~uiremmt, ofMiuu~ota St~mm 1996, Sr~io~ 6.76, fac p~opo~iouat~ amoral
of d~ spout for lobbying Im~po~ i* 10.4%.
AMOUNT DUE $10,5CH
I declare uudc~ the pcnahlcs of law that d~e fin~.goi~g ~um b jmt ~d ~ ~ t~t no pan 8it ~ ~ ~.
Annml due~ for me~mb~r~ip in
$25 ~r s~ri~n, ~ to ~ fo~g s~:
249 or lms
250 - 4.~9 11
5,~ - 9,~9 15
10,~ - 19,999 20
20,0~ - 49,999 25
50,~0 - 299,~9
For ~¢r Mfo~a~n on
Leagu~ of Minnesota Cit,e~ · 145 Ufiive,~/A~nue West · St. Paul, MN 55103-2044 · ('65~) 281-1200 O~ (800 925-1122 · www.lrnnc org
T[3TRL P. 01
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA SECTION: Consent ~_~ _ ~ _ 3 ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE .~. APPR?V.AL.: ~/
ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnston/~
NO Department Budget to Repay Overtime fund. DATE: October 1, 2001(j~x ~ ~ .
BACKGROUND
During the past three months the Police Department has been involved in off duty employment details
that are handled through the department. These details were for security at Unique Thrift Store,
Columbia Heights High School events, Immaculate Conception Fun Fest, and the Sununer Academy
held at Columbia Heights High School.
Since this type of offduty employment is handled through the department, officers have signed up and
worked these details since July 10, 2001, and we have received checks fi.om the following entities:
Unique Thrift Store in the amount of $2,413.32, Columbia Heights High School in the amount of
$160.00, Immaculate Conception Fun Fast in the amount of $610.00, and the Summer Academy in the
amount of $1,880.00. According to the City Finance Director, this money is considered revenue and
had to be placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiring the $5,063.32
received from Unique Thrift Store, Columbia Heights High School, Immaculate Conception Fun Fest,
and the Summer Academy to cover the cost of offduty officers working security at these locations be
returned to the 2001 Police Department budget line 1020.
RECOMMENDED MOTION: Move to transfer $5,063.32, the total amount received from Unique
Thrift Store, Columbia Heights High School, Immaculate Conception Fun Fest, and the Summer
Academy for offduty security worked, from the General Fund to the Police Department 2001 budget
under line 1020, Police overtime.
TMJ:mld
01-156
COUNCIL ACTION:
City of Columbia Heights Police Department
MEMO
To: Chief Thomas Johnson~
From: Captain William J. Rodd~.~.l~~
Subject: Overtime Transfer
Date: September 20, 2001
Attached is a list of the overtime received from July 10,2001 through September 20, 2001 from
outside sources, that has been paid to CHPD for services of our personnel and has not yet been
transferred to our overtime account.
Columbia Heights Highschool
INVOICE # DATE AMOUNT
010 04-02-01 $160.00
160.00
Unique Thrift
INVOICE # DATE AMOUNT
019 07-09-01 800.00
021 08-16-01 1333.32
022 09-11-01 280.00
2413.32
Immaculate Conception Fun Fest
INVOICE # DATE AMOUNT
020 08-16-01 610.00
610.00
Summer Academy
INVOICE # DATE AMOUNT
018 07-09-01 1880.00
1880.00
Total Amount $5063.32
'~' ;" ~" '~;H SCHOOL
'."" '~ *":'~' ~ ' EIGHTS
· ;~OLUMBIA H HI
STUDENT ACTIVITY FUND
[400 49TH AVE. NE
COLUMBIA HEIGHTS, MN 554Z1
ne Hundred Sixty Dollars & 00/100
Pay to: Cityof Columbia Hts
DATE
June 29, 2001
AMOUNT
$160.00
Police Dept ~ ¥ ~' - z/
559 Mill St NE ,// ~. ". .................
__~.~ Co~umb~a Hts MN 5~1 ._ - ........... ~',,~ ......
COLUMBIA HEIGHTS HIGH SCHOOL - STUDENT ACTIVITY FUND
Date: June 29, 2001
~eck~.,~. 12466 Columbia Heights High Sch Amount Invoice # P.O.
:count Account fit Description
J02-Jr Class 41 0 Officer for Sadie Hawkin 160.00
)ay To: City of Columbia Hts Total:
Police Dept
559 Mill St NE Tax ID #:
Columbia Hts, MN 55421
160.00
Address:
2201 37* AveNE, Columbia Heights, MN 55421
Home Phone: Work Phone: 763-788-5280 (Andrea)
Request for: Police Officers for:/o ~.v
Fri. 6-01-01 1500-1900 Bo 4hrs. / Sat. 6-02-0t 1500-1900 Bo 4hrs.
Fri. 6-08-01 1500-1900 Sch 4hrs. ~ Sat. 6-09-01 Noofficer
Fri. 6-15-01 1500-1900 Ai 4hrs.~// Sat. 6-09-01 Noofficer
Fri. 6-22-01 No officer , Sat. 6-22-01 No officer
Fri. 6-29-01 1500-1900 Bo 4hrs. Sat. 6-30-01 Noofficer
BILLING INFORMATION
Number of Officers: 5 Hours: 20
Wage is $40. OO per hour.
Total Due: $800.00
-, ~ . .
;~.~ .. *EIGH~-H~RED DOG~S
~"?;~i 5J~>. - . '
:.,¢-Cci~ City of Colu~ia Heights
ORDER 559 Hz]! Street NE
V~TO THE~ of~:Col~ Hgts Police Dept
~ORDER ~>559 Mi'll'~treet NE
~ Columbia Heights MN 55421
I~'ODSD:~ 2,' I:0q1~0088 2Sm:q?qSO~qll'
AMOUNT_~-,
****'1,333.32'
Nash Sales, Inc.
INVOICE NO COMMENT
2001-022
AMOUNT
280.00
005083
DISCOUNT NET ~MOb~T
.00 280.00
CHECK: 005083 09/14/01 City of Columbia Heights
CHK TOTAL: 280.00
Nash Sales, Inc
.~i~7 ~:~_:~::*~;.!3~7_CoPeA~;~.'E. -: ~ -
- :~Maplewo0d; MN 55109
773-8077 .-. ' - :.
~D EIGH~ DOL~S ~ NO CE~S
~y
· -.~ THE
ORDER
OF:
City of Columbia Heights
City of Col. Hgts Police Dept
559 Mill Street NE
Columbia Heights MN 55421
005083
.... H~ritage'Ban-k - - = ' -:
North St. Paul, MN
75-882-960 .. _...:. ? ~ -.. ,.-... _.
DATE
o9/14/ol
AMOUNT
******'280.00'
1880.00
398057
CHECK NO.
NORTHEAST METRO 916
EAST GRAND FORKS, M~6721
***ONE THOUSAND EIGHT HUNDRED EIGHTY DOLLARS
***& NO CENTS
PAY TO THE ORDER OF:
7/20/01 $1,880.00
CITY OF COLUMBIA HEIGHTS
POLICE DEPARTMENT
559 MILL ST NE
COLUMBIA HEIGHTS MN 55421
CITY COUNCIL LETTER
Meeti~ g of October 8, 2001
AGENDA SECTION: Consent [~ - A-t~ ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:j..~,j
ITEM: 2001-2002 Equipment Block Grant BY: Thomas M. Johnson ~ ) BY:
NO DATE: Octoberl,2001C , DATE:
BACKGROUND
The Columbia Heights Police Department has been granted an equipment block grant by the U.S.
Department of Justice in the amount of $22,698. In order to accept this grant, the City must agree to a
match of $2,522. The department would like to use this money to pay for equipment we would normally
not be able to afford. This would include miscellaneous training, computer equipment, squad car
equipment, officer safety equipment, etc.
ANALYSIS/CONCLUSION
At the present time it appears there would be adequate funds available in the 2001 Police Department
budget to cover the match. The grant will be available to us early in 2002.
RECOMMENDED MOTION: Move to accept the 2001-2002 Federal law enforcement block grant in
the amount of $22,698, with a 10 per cent match in the amount of $2,522 to come from the unexpended
funds in the 2001 Police Department general budget.
RECOMMENDED MOTION: Move to set October 22, 2001, as a public hearing date for review of
the proposed use of the funds from this grant.
TMJ:mld
01- 157
COUNCIL ACTION:
~ P.~t, Appl~¢~tion P~e I o£I
Application was submitted on July 20, 2001 02:12:56 PM EDT.
LLEBG FY 2001 Application
Date Ca, fled: 20-JUL-Q1 i Dlt~ Sui~lllttl~: 20-JUL-O1
Jurisdiction Information
Jurtadl~-floa: . Count: ,State: CDFA Numbe~.
Columbia Heigt~ts C~ ANCKA MINNESOTA 16.592
Budget Information
Eligible Award Amount: Final Award Amount: Matctt Amount: Matching Fund~
Deacription:
$22.698 $22.598 $2.522 State and LoCal Government
CEO Information
Program Contact Information
Title: Name Prefix: Last Name: ; First Name:
Addrei~: [Telel3hona: i Fax:
~ 3 heights .mn .us
Application Details
hl'tne.//omnten;n ,,~r~n; ;nv~gfl(l~l/mtl; /||eho ma|n ann ~ac{ nn[vgn hoid=3&n action=orin 7/2§/01
U.S. Department of Justice
Office of Justice Programs
Bureau oJYustice :lss~stance
Office of the Director
ff/ashingron. D.C. 20531
July 28, 2001
Mr. Peter~on
Mayor, Columbia Heights City
590 40th Ave. NE
Columbia Heights, MN 55421-3878
Fiscal Year 2001 Local Law Enfomement Block Grants Program
Dear Mr. ?eter~on:
I am pleased to inform you that I have approved the application for funding under the Bureau of
Justice Assistance's (BJA) Fiscal Year 2001 Local Law Enforcement Block Grants (LLEBG)
Program in the amount of $22,698 for Columbia Heights City. The purpose of the LLEBG
Program is to reduce crime and improve public safety. This Block Grant Award may be used for
any of the purpose areas described in the statute.
Enclosed you will find the Grant Award and Special Conditions documents. If you have any
programmatic questions regarding this award, please contact BJA's State and Local Assistance
Division at (202) 514-6638. In addition, all financial questions regarding this award should be
directed to the Office of the Comptroller, Customer Service Division at (800) 458-0786.
I look forward to a continuing partnership with Columbia Heights City in furtherance of this
important criminal justice program.
Sincerely yours,
Richard H. Ward, III
Acting Director
Attachments
U.S. Depar~nent of Justice
Of Hce of Justice Programs
QO~ce Jbr Civil Rights
IVashington, D.C. 20531
July 28, 2001
Mr. Pcterson
Mayor, Columbia Heights City
590 40th Ave. NE
Columbia Heights, MN 55421-3878
De~ Grant Recipient:
Congratulations on your recent award. Because you have submitted Certified
Assurances that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R.. sec.
42.204, Applicants' Obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to otter you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14. to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, $10 Seventh Street, N.W., Room 5107, Washington,
D.C. 20531.
Additional Instructions For Grantees Receiving $$00.000 Or More:
in accordance with Assurance No. 15, each grant~ that receives $500,000 or more/or
$l.000,000 in an 18- month period), and has 50 or more employees, must submit an
Equal Employment Opportunity Plan (EEOP)within 60 days from the date of this letter
to OCR at the above address, i
Alternatively, the =~rantee may choose to complete an SEeP Short Form, in lieu of
sending its own comprehensive ESOP, and return it to OCR within 60 days of'the date
of this letter. This easy-to-~'ollow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven-Step Guide to the Design and Development of an EEOP (which
includes an EEOP Short Form) will assist you in completing this requirement.
PIease be reminded that the above requirements apply to primary grantees and to each
of their subgrantees or contractors that meet the criteria outlined in this letter.
Therefore, all primar~ grantees should apprise subgrantees of these responsiblities and
those meeting the criteria should send their EEOPs or ESOP Short Forms directly to the
Office for Civil Rights within 60 days of the date of'their award.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, g~antee must return applicable portion of Cetti~cation Form to OCR
within 60 days.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOPs GOVERNING THIS
AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN
ACCEPTABLE ESOP [SA VIOLATION OF ITS CERTIFIED ASSURANCES AND
MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS
BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS.
Additional Instructions For Grantees Receiving $25,000 Or More, But Under $500,000:
Pursuant to Department of Justice regulations, each grantee that receives S25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on file for review by OCR upon request. (However, it'the
grantee is awarded $1,000,000 in an eighteen (18) month period, it mus~ submit an
acceptable EEOP to OCR.) Please complete the applicable section of'the attached
Certification Form and return it to OCR. within 50 days of the date of'this letter.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
r=quired; however, grantee must return applicable portion of Certification Form to OCR
within 60 days.
~ [fyou have already submitted an EEOP as pan:of another award t¥om the Office of Jushce Programs IOJP) or
~h¢ Office of Community Oriented Policin§ S(:rvic=a ~COPS) within this gzan~ p~nod, or if you have c=rtified that
no EEOP is r=quit=d, it is not nece~a~/for you to submit another at this dine. Simply s=nd a copy of'the letm'
you r=c=ived from OCR showing that your ESOP or c=nification is acceptable.
Additional Instructions For Grantees Receiving Under $25,000:
A recipient of under S25.000 is not required to maintain or submit an Equal
Employment Opportunity Plan {EEOP) in accordance with Assurance No. 15. No
Certification is required.
Instructions for .411 Grantees:
In addition, all recipients, regardless of their type. the monetary amount awarded,
or the number of employees in their workforce, are subject to the prohibitions against
discrimination in any funded program or activity. Therefore, OCR investigates
complaints by individuals or ~oups alleging discrimination by a recipient of OJP
fimding; and may require all recipients, through selected compliance reviews, to submit
data to ensure their services are delivered in an equitable manner to all segments of the
service population and their employment practices are in compliance with equal
employment opportunity requirements.:
If you have any questions, please call OCR at (202) 30%0690. Additional information and
technical assistance on the civil fights obligations of grantees can be found at:
http://www.ojp.usdoj.gov/ocr/.
cc:
Grant Manager
Financial Analyst
Sincerely,
Michael L. Alston
Acting Director, Office for Civil Rights
The employment practice~ of certain Indian Tribes a~ not covered by Tide VII of the Civil Rights Act of 1964. 42
U.S.C. sec. 2000e.
DEPARTMENT OF JUSTICE AWARD
PAGE I CF 5
DEPARTMENT OF IUSTICE
AWARD CONTINUATION
SHEET
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and aCmmistranve mqmramenta set forth th the curr~nt edidon °£ the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient agrees to comply with the organizational audit raquirements of OMB Circular, A- 133. Audits o f Status,
Local Governments anti Non-Profit Orgamzations. as Mrtber dascnbed in OJP's Financial Guide, Chapter 19.
3. The recipiem acknowledges that failure to submit an acceptable Equal Employment Oppormmty Plan (if mcip~ear is
required to subm t one pursuant to 28 CFR 42.302) that is approved by the Office of Civil Rights, is a violation of its
Certified Assurances and may result in mspension or rermthation of f~nding, until such dine as the recipient is in
compliance.
4. The r~ciptant agrees that t~tieral f, ands under this awarti will be used .'o supplemem but not mpplant state or I°cal
f~nds, pursuant to section 101(g) of H.P,. 728, 104th Cong. { 1995).
5. The r~ciplent shall submit °ne c°py °f all rep°tls and pmp°sed publicati°ns resultthg fi'°m this agreement twenty (20)
days prior to public release. Any publications (written. visual, or sound), whether published at the mcipient's or
government's expense, shall contain the following statement: (NOTE: This excludes press mleasas, newsletters, and
issue analysis.)
"This project was supported by Grant No. 2001-LB-BX-2643 awarded by the Bur~a~ of Jushce Assistance. Office
of Justice Programs. U.S. Department of Justice. Points of view in this document are those of the author and do not
n~anssarily represent the official position or policies of the U.S. Department of Justice."
6. The recipient agr~s to provide in formaPon required for any national evaluation conducted bY the U.S. Deparcrnent °f
Justice.
7. The reciplant agraas, if the f, unds am used for the hims and employing o f new, additional law anforcement °fficers
and/or support personnel, as dascnbed in the applicable purpo~ area of Subpart A section 101 (a)(2) of H.R. 728,
104th Cong. (1995), that the recipient unit of local government will achieve a net gain in the number o flaw
enfomem~nt officers who perform non-administrative public safety service. If ibc funds are used for the hiring and
employing of new, additional law enforcement officers and/or support personnel, tho unit of local govemmoat will
establish procedures to give members of the Armed Forces who, on or after October l, 1990, were or are selected for
involuntar7 separauon (as described in ruction 1141 of Title 10, United States Code), approved for separanon under
section 1174a or I 175 of such title, or retired pursuant to the authori~ provided under section 4403 of the Defense
Conversion, Reinvestment, and Transition Assistance Act of I992 (division D of Public Law 102-484; 10 U.S.C.
1923 note), a suitable preferenc~ in the employment of persons as additional law enforcera~nt officers or support
personnel.
O~'1) F~M 40~}/~ I RE,~V ~i?~} P--R a--~lOU S ~I~ITIONS-A RE OSSOL~'~E
u.s. ~P^~'r o~ l~s'rlc~ AWARD CONTINUATION
OF~C~ Or JUST~C~ .,O~,.~S SHEET
PAGE 3 OF 5
SPECIAL CONDITIO~¥S CONTINUED
~. T'ne recipient agrees this award document consdrates :he obligati°n ° f federal t~ands f°r usc by thc recipient Ln
~xecution of the progrm"n or p~ojeot covered by :he award. Such obligation may be terminated without ~rthe~' cause if
:he r~:ipient tails to at~Hrm its timely uti[izralon of:he award by accepnng the award and special conditions within 45
ca[endas days t¥om the date of award.
9, The r~cip~ent agrees to submit the Request ~or Drawdown via the Inrernet system within 90 calendar days fi-om the
dam of award, or to have all f~n(ts deobligamd for ~dismbution dt~ng the next tbnding cycle.
10. The recipieot agrees to one 24 month obiigation a~d exbendirare period, as established at the appr°val °f thc Request
t'or Drawdown, AH t~nds must be expendeo by the end oi"this 24 month period wid~ no exceptions.
ti. The recipient is required to establish a trust ~nd accoant. This ~nd may not be used to day debts incun'~d bY °ther
activities beyond the scope of the Local Law Enforcement Block Grants Program, The recipient also a~ees to
obligate and expend the grant ~nds in the trust ~.nd (including any interest earned) during the 24 month period.
Gnmt ~nds (including =ny interest earned) not expended, by the =nd of the 24 month period most be returned to file
Bureau o£Justnce Assistance (BJA) by the end of the 27th month, along with the t~na[ submission of the Financial
Status Report (SF-269A).
12, The recipient agtees t° submit °ne final pr°g~ss rep°rt via the [tuernet system at the end °f the 24 re°nth °bligati°n
and exbend[ture pe~od,
13. The mcip[ent agtees, if funds are used by the recipieot °r subrecipient f°r enhancing security' that the recipient °r
subreoipient - -
ia) has an adequate process to assess the impact ofsuy enhancement ora school security measure that [s undertaken
under subparagraph (B) of section 101 (a)(2}, on the incidence of crime in the geographic area where the enhancement
is undertaken;
(b) will conduct such an assessment with respect to each such enhancement; and,
(c) will submit to the Bureau of Justice Assistance (BJA) an annual assessment report via the [mernet system,
U.S. DEPAaTMENT OF JUSTICE AWARD CONTINUATION
O~F~CE O~ Jus*r~CE .~o~a^~as SHEET
PAGE
16.
17.
SPECL4L CONDITIONS CONTINUED
Thc recipient agrees :o comply with 23 CFR Part 23 if federal funds arc uscd to s~ppor~ Criminal Intelligence
Systems.
The r~cipient agrees to assist BJA in complying with the National Env~mnmantal Policy Act (NEPA) and other r~latad
federal ~nvimnmental impact analyses requirements in the use of these grant funds, either directly by the reciptets or
by a subrccipienc Acanrdthgly, prmr :o ohligaring grant funds, the recipient agrees to first determine if any of the
following activities will be related to the use oftbe grant rituals. T~e recipient understands that this sp~:ial condition
applies to its following n~w activities, whEtber or not they arc being spe~fically funded witb these grant fi~nds. That
is, as long as the activity is being conducted by the r~:ipicnt, a subrccipicnt, or any thi~l party, anti the aotivity needs
to be undertaken in order :o usc these =~rant funds, :his special condition must first be met. Thc ~:tivifics covered by
this special condition are:
2. Minor renovation or remodeling ora pmpe~y either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100-year flood plain;
3. A renovation, lease, or any proposed use ora building or t'aoility that will either (a) result in a change in its basic
prior use or (b) significantly change ~ts size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidantal component ora funded activity and lb) traditionally used. t'or example, in office, household, recreational, or
educational environments.
Application of This Special Condition to Recip[ent's Existing Programs or Activities:
For any of the recipient's or its subre~pienfs existing programs or activities that will be fimded with these grant
funds, the recipient, upon specific request from BJA, agrees to cooperate wit~ BJA in any preparation by BJA ora
national or program environmental assessment of that funded program or activity,
The recipient agrees to ensure that the State Intbnnanon Technology Point of Contact receives ~ten notification
regarding any informauon technology project funded by this grant during the obligation and expenditure period. This
is to facilitate communicauon among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. [n addition, the recipient agrees to maintain an administrative file
documenting the meeting of this reqm~ment. For a list of State Information Technology Points of Contact, go to
hrtp://www.ojp.usdoj .gov/ec/states.htm
Thc r~ipient agrees to providc and expend a l0 percent cash match (calculated as h9 of the tbderal award amount)
before the end of the 24 month obligation and expenditure period. The recipient is reminded that the matching funds
are anditable under Special Condition =2 and will be binding to ~e recipient.
u.s. OEe~eT~Er~T O~ mSTICE AWARD CONTINUATION
OFFICE OF lUST[CE PROGRAMS SHEET
19.
20.
21.
The recipient agrees that prior to the obligadan or expenditure of any LLEBG hinds, at least one ( 1 ) public hearing
will be held regarding the proposed use{si of thc grant lands, The recipient must also provide verification ~ BJA, via
:he Interact system, of :he public heanng. At the neanng, per, ns shall be given an opportunity to provide written and
oral views to thc recipient on the pro[x)sed ase(3) of the ~'ant ~hnds. The recipient will hold the public hearing at a
time and place that allows and encourages public attendance and participation. Tho recipient may not request a
ch'awdowa of funds until these requirements are met and the formal budget allocations are adopted by the recipient.
Thc recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or newly
established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will designate the
advisory board to make nonbthalng recommendations on the use(s) of hands under the LLEBG Program. Membership
on the advisory board must include a representative from the [blIowthg, though it may be broader:
a) the local police department or sheriffs department;
b) the local prosecutor's office;
c) thc local court system;
d) the local school system; and,
e) a local nonprofit, educational, religious, or community group active tn crime prevention or dtug usc prevention or
The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations
are: adopted by the recipient.
The recapient has certified it is in compliance with the Public Safety Officers' Health Benefits Provision of the Fiscal
Year 2001, Departments of Commerce, Jushce, and State, the Judiciary, and Related Agencies Appropriations Act
(Pub. L. No. 106-553) and agrees to remain in compliance during the life of the grant. This provision requires that
the unit of local government which employs a public safety officer (as defined by section 1204 of Title [ of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or
is separated from service due to injury suffered as a direct and pro.,amata result ora personal injury sustained in the
line of duty while responding to an emergency situation or hot pursuit (as such terms are defined by State law) with
the same or better fevei of health insurance benefits at the time of retirement or separation as the officer received
while on duty. if the recipient demonstrates noncompliance dunng the lite of the grant, l0 percent of the award
amount mus~ be returned to BJA.
The recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any
Iocal jail. The recipient lhrther agrees not to subaward funds to local jails which operate "pay-to-stay" programs.
OJP FORM .t0~O/2 (REV iS?) PREVIOUS EDITIONS ARE OBSOLETE
CITY COUNCIL LE1-FER
Meeting of: October 8, 2001
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
L~,~ /~-~- ASSESSING APPROVAL
ITEM: ESTABLISH DATE FOR PUBLIC SPECIAL BY: JANE GLEASON BY:
ASSESSMENT LEVY HEARING
NO: DATE: 10-02-2001
The City Council has, on an annual basis, conducted a special
assessment levy hearing in the month of November. Staff is
recommending
Tuesday, November 27, 2001 at 7:00 P.M. for Council's consideration.
Or, an alternative date of Monday, November 19, 2001, at 7:00 P.M. for
Council's consideration.
RECOMMENDED MOTION: Move to establish Tuesday,
November 27, 2001, at 7:00 P.M. as
the Public Special Assessment Levy
Hearing to be held in the City Council
Chambers.
ALTERNATE MOTION: Move to establish Monday,
November 19,2001, at 7:00 P.M. as
the Public Special Assessment Levy
Hearing to be held in the City Council
Chambers.
calllevy.let
COUNCIL ACTION:
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: October $, 2001
AGENDA SECTION: I.-~ _ j~ ~ ~9 ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Community Development APPROVAL
ITEM: Resolution 2001-59, Modification of BY'. MarkNagel BY:~,'~,t~:"~J~
TIF District No. 1 DATE: September 28, 2001
BACKGROUND: On May 27, 1997, the Columbia Heights City Council approved a scattered site
redevelopment TIF District to facilitate redevelopment of substandard single-family homes throughout the City
in order to improve the City's housing stock, increase property values, and prevent the spread of blight. Tax
increments fi.om the 56 properties listed in the District were to be used to finance land acquisition, demolition,
relocation, and related development costs.
During a meeting August 7th with Shelly Eldridge, Ehlers and Associates, reviewing progress in TIF District 1
and 2, it was determined that the City needs to show activity and any modifications need to be completed on
each of the 56 parcels in the District by September 8, 2002, or they will be dropped from the District. This
would reduce the potential TI]? revenue generated for the above purposes. Finally, all projected funds generated
by the District need to be obligated by that date.
Based on discussions with the Consultant and further analysis of Housing Redevelopment TIF District No.1, the
following steps can be taken: 1) add 15 parcels to the District on which work is expected to take place prior to
September 8, 2001 to increase the revenue stream; 2) Ehlers and Associates will complete a projection of funds
that could be expended, then recovered over the remaining 21 years of the District based on the new TIF laws;
3) expend the projected funds for the purposes listed above within the District prior to the September 8, 2002
deadline; 4) decertify (if necessary) Housing Redevelopment District No. 2, the St. Tim's Senior Housing, as it
unlikely there will be completion of any development prior to next September; and 5) any City funds that have
been spent in the past 4 years on the 56 parcels, such as 4401 Quincy Street NE, can be reimbursed by the
District and spent on other housing activities within the District.
There is a lot of work to do to realize the goals when the District was set up and not much time to do it in, but
accomplishment of the steps above will pay a nice dividend for the City Council and EDA's continuing efforts
to upgrade housing in the City. The first step in the modifying Housing Redevelopment District No.1 is to call
for a Public Hearing. A copy of the proposed Resolution Calling for tl}e Public Hearing and a timetable is
attached for your information.
RECOMMENDATION: Recommendation to Approve Resolution 2001-59, a resolution calling for a Public
Hearing by the City Council for the proposed modification of Housing Redevelopment of IIF District No. 1.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2001-59, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to Approve Resolution 2001-59, a resolution calling for a Public Hearing
by the City Council on the proposed adoption of a modification to the Downtown Central Business District (CBD)
Revitalization Plan for the CBD Redevelopment Project and the proposed modification of Housing Redevelopment
Tax Increment Financing District No. 1, therein and the adoption of the modified plans therefore.
Attachments
COUNCIL ACTION:
RESOLUTION NO. 2001-59
BEING A RESOLUTION CALLING FOR A PUBLIC HEARING BY THE
CITY COUNCIL ON THE PROPOSED ADOPTION OF A
MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS
DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD
REDEVELOPMENT PROJECT AND THE PROPOSED MODIFICATION
OF HOUSING REDEVELOPMENT TAX INCREMENT FINANCING
DISTRICT NO. 1 THEREIN AND THE ADOPTION OF THE MODIFIED
PLANS THEREFORE.
BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights,
Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council shall meet on December 17, at approximately
7:00 P.M., to hold a public heating on the proposed adoption of a Modification to the Downtown
Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project, the
proposed adoption of a Modification to Housing Redevelopment Tax Increment Financing
District No. 1, (a redevelopment district), and the proposed adoption of the Modified Plan
therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through
469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of
certain designated areas within the City; and
Section 2. Notice of Public Heating, Filing of the Modified Plans. City staff is
authorized and directed to work with Ehlers and Associates, Inc., to prepare the Modification to
the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the
Modification to the Tax Increment Financing Plan for Modification to Housing Redevelopment
Tax Increment Financing District No. 1, and to forward documents to the appropriate taxing
jurisdictions including Anoka County and Independent School District No. 13. The Deputy
Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map
as required by law, to be published at least once in the official newspaper of the City not later
than I0, nor more than 30, days prior to December 17, and to place a copy of the Modified Plans
on file in the Deputy Clerk's office at City Hall and to make such copy available for inspection
by the public.
Passed this
day of October, 2001
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
SCHEDULE OF EVENTS
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
AND THE
CITY OF COLUMBIA HEIGHTS
FOR THE MODIFICATION OF THE DOWNTOWN CENTRAL BUSINESS DISTRICT
(CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT
AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR
HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1
(a redevelopment district)
As of September 19~ 2001
October 8, 2001
City Council calls for public hearing on the modification to the Downtown
CBD Revitalization Plan for the CBD Redevelopment Project and the
modification to the Tax Increment Financing Plan for Housing Redevelopment
Tax Increment Financing District No. 1.
October 10, 2001
Project information, property identification numbers, and maps sent to Ehlers
and Associates for drafiing documentation.
October 26, 2001
Project information submitted to the County Board for review of county road
impacts (at least 45 days prior to public heating).
October 30, 2001
Letter received by County Comrmssioner giving notice of potential
redevelopment tax increment financing district (at least 30 days prior to
publication of public hearing notice).
November 9, 2001
Fiscal/economic implications received by School District and County Board
(at least 30 days prior to public hearing).
November 20, 2001 EDA/HRA approves the Modified Plans.
November 20, 2001
Ehlers confirms with the City whether building permits have been issued on
the property to be included in the TIF District.
November 29, 2001
Date of publication of heating notice and map (at least 10 days but not more
than 30 days prior to heating). [Focus News publication deadline Friday,
November 23, 2001]
December 4, 2001
Planning Commission finds Modified Plans to be in compliance with City's
comprehensive plan.
December 10, 2001
City Council holds public hearing on the modification to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project and the modification
to the Tax Increment Financing Plan for Housing Redevelopment Tax
Increment Financing District No. 1, and passes resolution approving the
Modified Plans. [Council packet information sent by December 3, 2001]
January 31, 2002 Ehlers certifies Modified Plans with county and state.
*The TIF Plan was forwarded to the County 45 days prior to the public hearing. The County Board, by law, has 45 days to review
the plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim
that tax increment should be used for county roads, even after the public hearing.
EHLERS
ASSOCIATES INC
CITY COUNCIL LETTER
Council Meeting of: October 8, 2001
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: ~-//~' -1 FINAN.C.~E~,/~.~4~~ APPROVAb.~. ,
ITEM: L MCIT Workers' Compensation Retro BY: WILLIAM E LRITE BY: ~'~/d"~~
Close-Out Option DATE: 09/26/01 DATE:
In approximately 1984 the City began purchasing workers' compensation insurance through the
League of Minnesota Cities Insurance Trust (LMCIT) under their Retro Refund Workers'
Compensation Insurance program. Under this plan, the City paid an optional premium that was
considerably less than the standard premium with an agreement that we would reimburse the LMCIT
for all workers' compensation claims and expenses up to a maximum cap not to exceed 130% of
what the normal standard premium would be. Although this type of insurance was promoted by the
LMCIT as being a good potential cost savings for cities, in several years we did exceed the normal
standard premium and top out at the 130% maximum. At the present time we still have six open
years under this plan. The total potential cost under this plan, if all years max out at the 130% would
be $485,546. The LMCIT is now offering an option to buy out this extended liability and close all
of these years for a total of $14,653. In comparison to the total potential liability, this is an excellent
buy. The offset to this is that if no further claims materialize and no further expenditures are made
by the LMCIT, we would see no further expense and the net result would be the savings of the
$14,653 that it cost to buy out the ongoing liability. In essence, by buying this out as a close-out at
this time we are gambling $14,653 against a potential liability of $485,546. In reviewing this and the
open claims with Linda Magee, Human Resources Director, Walt Fehst, City Manager, and our
insurance agent, we feel that it is in the best interest of the City to buy all of these years out under the
retro close-out option being offered by the LMCIT.
RECOMMENDED MOTION: Move to authorize the close-out of all open retro workers'
compensation years with the League of Minnesota Cities Insurance Trust at a cost not to exceed
$14,653.
WE:sms
0109261COUNCIL
Attachment
COUNCIL ACTION:
September 12, 2001
William Elrite
City of Columbia Heights
590 40m Ave.
Columbia Heights, MN 55421
RE: LMCIT Retrospective Premium Plan
Dear Bill:
Recently you received a letter from the LMCIT on the cost of choosing a retro close out
option adjustment by specific policy year. The illustration did not include the following
years due to these reasons:
2/13/87-2/13/88: Premium paid previously is the maximum charge.
2/13/90-2/13/91: ........
1/1/94-1 / 1/95: Retro close out option chosen previously.
1/1/95-1/1/96: Premium paid previously is the maximum charge.
1 / 1/96-1 / 1/97: Payments of $114,396 nearly at $119,882 maximum premium.
The close out charge is a primarily the total incurred losses (paid and reserves) multiplied
by a percentage charge that decreases with the age of the policy. This decreasing
percentage represents the maturity of the claims experience.
An example is the 2/13/93-2/13/94 policy year with $6,186 total incurred losses. You
have paid $67,297 premium, versus a potential $182,412 maximum premium. The retro
close out option charge is $832.
The LMCIT is asking for a response prior to September 28, 2001. You have the choice of
choosing which policy years the LMCIT is to close out, if any.
Please call if you have any questions.
Sincerely,
Carl A. Bennetsen
09/27~01 11:47 FAX 612 376 4281 BERKLEY RISK ADMIN,
09/27/01
Mr. William Elrite
The City of CoLumbia Heights
590 40th Ave.
Columbia Heights, MN 55421
Dear Mr. Elrite:
Enclosed is your workers' compensation retro close-out adjustments selected under the
optional Retrospective Premium Plan. The close-out adjustments indicate an amount due
to the LMCIT for $14,6.53.00. Please send your payment in the enclosed envelope
to reach our office prior to October 27, 2001.
Upon receipt of your payment, we'll issue an endorsement for each year you requested
closed, specifying that no further premium adjustments will be made for these policy
years.
If you have any questions, please contact me at (612) 288-2732.
Sincerely,
Berkley Risk Administrators Company
Dan Vaith
Accountant
cc: LMCIT
Gallagher - Cad Bennetson
AN EQUAL OP~ORTU N ITYI/~qRMATTVI3 ACTION EMPLOY~
09/27~01 11:47 FAX 612 376 4281 BERKLE¥ RISK ADMIN. ~ooa
~o.e: (65D 281-~2~ ' (~) 925-H~
~D (651) 281-12~
~C F~: (651) ~1-12~ · ~Cff F~: (651) 281-t2~
Wc~ ~i~: ~ttp:l/~.lmnc.org
RETRO CLOSE-OUT OPTION
09127101
The City of Columbia Heights
League of Minnesota Cities Insurance Trust
Recap of retro close-out option adjustments by years selected
Polioy Year
2-13~6 to 2-13-87
2-13-88 to 2-13-89
2-13-89 to 2-13-90
2-13-91 to 2-13-92
2-13-92 to 2-13-93 $59,164
2-13-93 to 2-13-94 $6,186
Net Balance Due to the LMClT
2-386
$23,834 x 0% ~ $0
$57,533 x 3% = $1,726
$46,163 x 5% -- $2,308
$29,806 x 9% = $3,279
x 11% ~- $6,508
$213 x 13% = $832
$14,653
AN EQUAl. OWl~OItTUNII~/AliI RMATIVE ACTION EMI~LOyEIi
CITY COUNCIL LETTER
Meeting of: 10/8/01
AGENDA SECTION: CONSENT AGENDA L~ ~/~ ~ ~ ORIGINATING DEPARTMENT: CITY MANAGER~c
NO: PUBLIC WORKS
ITEM: AUTHORIZATION FOR FINAL PAYMENT FOP, BY: K. I-Ianse~) BY:
CITY SEAL COATING, CITY PROJECT 0101 DATE: 10/1/0~ DATE:
Background:
The Contractor has completed the 2001 Seal Coat Program. The work consisted of seal coating Zone 5 streets not included in the
rehabilitation program, and one parking lot. Both the 1 st and 2na rounds of sweeping have been done. The final contract amount is
5% greater than the original bid because more material was used than estimated on the bid form.
Analysis/Conclusions:
Staffis recommending approval of final payment to Allied Blacktop Company and final acceptance of the work. A copy of the
Engineer's Acceptance Report and payment voucher is attached.
Recommended Motion: Move to accept the work for 2001 Seal Coat Program, City Project 0101 and authorize final payment of
$49,160.04 to Allied Blacktop Company of Maple Grove, Minnesota.
Attachments:
Location List
Engineer's Acceptance Report
Payment Voucher
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
SEAL COAT LOCATION LIST
4TM STREET (44th to 48th Avenues)
5TM STREET (44th to 48th Avenues)
6TM STREET (47th to 48th Avenues)
7TM STREET (44th to 47th Avenues)
WASHINGTON STREET (44th to 47th Avenues)
MADISON STREET (44th Avenue to Cul-de-sac north of 45th Avenue)
MONROE STREET (45th to 46th Avenues)
45TM AVENUE (5th Street to Monroe Street)
46TM AVENUE (University Avenue Service Drive to Monroe Street)
46½ AVENUE (Jefferson to Monroe Streets)
47TM AVENUE (University Avenue Service Drive to Jefferson Street)
48TM AVENUE (University Avenue Service Drive to Washington Street and
Jefferson to Monroe Streets)
5l
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2001 SEAL COAT PROGRAbl
CITY PROJECT NUMBER 0101
October 4, 2001
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Allied Blacktop Company.
The work consisted of seal coating bituminous streets in Zone 5 and one parking lot. The
contractor has completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDERS
FINAL CONTRACT AMOUNT
$ 46,884.50
$ 2~275.54
$ 49,160.04
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
$ 49,160.04
($ o.oo
BALANCE DUE
$ 49,160.04
Sincerely,
City Engineer
ESTIMATE NO.
DATE:
PERIOD ENDING:
CONTRACT:
PROJECT NO.
TO:
CITY OF COLUMBIA HEIGHTS
CONSTRUCTION PAYMENT VOUCHER
1 (FINAL)
September 17, 2001
September 14, 2001
2001 Seal Coat Program
0101
ALLIED BLACKTOP CO.
10503 89th Avenue North
Maple Grove, MN 55369
(763) 425-0575
B.
C.
D.
E.
F.
G.
H.
$46,884.50
Original Contract Amount .............................................................................................................
$2,275.54
Total Addition
Total Deduction .................................................................................................................................................
$0.00
$49,160.04
TOTAL CONTRACT AMOUNT ...................................................................................................
TOTAL VALUE OF WORK TO DATE ..................................................................................... $49,160.04
LESS RETAINED
$0.00
Previous Payment(s)
$0.00
TOTAL APPROVED FOR PAYMENT THIS VOUCHER
$49,160.04
TOTAL PAYMENTS INCLUDING THIS VOUCHER ................................................... $49,160.04
APPROVALS
Pursuant to our field observational I hereby recommend for payment the above stated
amount for work perf_ori~led thr°u~h September 14, 2001.
Signed by: //~/- ~'h~'.L.'~[~'~~-~1 ~,~ ~
Kev n~aCsen, ~ W~rks Direc~r Date
Signed by: P~ ~ ~ ~,~ ~ ~,~
ALLIED BLACKTOP CO. Date ~
CITY COUNCIL LETTER
Meeting of: 10/8/01
No:AGENDA SECTION: CONSENT AGENDA L~ /~-~ PUBLIC WORKsORIGINATING DEPARTMENT: CITY MANAGER~)~,,
ITEM: APPROVAL OF CHANGE ORDER NO. 1 FOR BY: K. Hansen~ BY:
ZONE 5 STREET REHABILITATION PROGRAM DATE: 10/1/01x'~ DATE:
Background:
The condition of the trunk sanitary sewer system throughout the Zone 5 project area was discussed with the City Council at the
work session on May 21, 2001. At the May 29t~ regular meeting, the City Council authorized the addition of replacing 600 feet of
15 inch reinforced concrete pipe (RCP) on 45 Avenue N.E. from Umvers~ty Avenue Service Drive to 5 Street to the Zone 5
project work. The proposed work involved the removing and replacing of the sanitary sewer line in-place. During plan
preparation, an unusually high number of utilities were found to be located in this section of 45~ Avenue, including an MWCC
sanitary sewer interceptor line, a Minneapolis Trunk Water line, a major Qwest telephone line and vault, and a high pressure gas
line. The existence of multiple underground utility lines limited the options to remove and replace this line in the boulevard. Upon
further review with the utility companies and the contractor, staff is proposing to replace only the sagged/settled section of pipe at
4t~ Street and then line the entire pipe segment from University Avenue Service Drive to 5~ Street.
Analysis/Conclusions:
Staff requested the Zone 5 contractor, Palda and Sons to provide an estimate to for the removal and replacement work. The
estimated cost to remove and replace 165' of pipe and street restoration, is $23,863.80. Change Order No. 1 also provides a 25
working day extension to the contract due to Rehant Energy s gas mare and serv~c work causing a delay in the start of work by
the Zone 5 Contractor.
As a consequence of not replacing the entire segment of pipe, staff is also recommending to add the entire section of 15 inch pipe
to the sanitary sewer relining project, currently advertised for bid, under a separate project. This would address the inspected
condition of cracked pipe and root in~asions.
Recommended Motion: Move to authorize Change Order No 1, Addition of the 45t~ Avenue Sanitary Sewer Repair to the Zone
5 Street Rehabilitation, City Project 0102, to Palda and Sons, Inc. of St Paul, Minnesota, in the amount of $23,863.80, from the
Sanitary Sewer Utility Fund, 652-50102-5130.
Recommended Motion: Move to authorize the addition of sewer lining of 600 feet of 15 inch RCP pipe on 45t~ Avenue from the
University Service drive to 5~ Street, to the 2001 Sanitary Sewer Lining projects, 0103 & 0104.
Attachment: Change Order 1
COUNCIL ACTION:
CHANGE ORDER NO. 1
Project: 2001 Strget Rehabilitation
City Project: 0102
Owner:
Contractor:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
Palda and Sons, Inc.
1462 Dayton Avenue
St Paul, MN 55104
Date of Issuance:
Engineer: City Engineer
You are directed to make the following changes in the Contract Documents:
Description: Replace 15" RCP sanitary sewer on 45th Avenue NE,
from 85' west of 4th Street to 30' east of 4m Street.
Purpose of Change Order:
The contract has been modified to include the following:
See Description Sheet.
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price: Original Contract Time:
$1,188,597.83 September 28, 2001
Previous Change Orders No. to No. Net Change from Previous Change Order:
None None
Contract Price Prior to this Change Order: Contract Time Prior to this Change Order:
$1,188,597.83 September 28, 2001
Net Increase of this Change Order: Net Increase (Decrease) of Change Order:
$ 23,863.80 25 Working Days
Contract Time with Approved Change Orders:
November 2, 2001
Approved
Contract Price with all Approved Change Orders:
$ 1,212,461.63
Rec°7 de-d
By: ~'G,~'~ ~
(Cfiy/Engir~)~
By:
(Contractor)
Approved By:
Approved By:
Date of Council Action:
Gary Peterson, Mayor Walter Fehst, City Manager
Attachment to Change Order No. 1
City Project 0102
Owner:
Contractor:
Project:
City of Columbia Heights
Palda and Sons, Inc.
2001 Street Rehabilitation
CHANGE IN CONTRACT PRICE
Description of Changes: Replace Sanitary Sewer on 45th Avenue, 85' West to 30' East of 4th Street.
No. Item Description Unit Quantity
1 Remove concrete curb and gutter L.F. 100 $ 2.00 $ 200.00
2 Remove concrete walk S.F. 322 $ 0.55 $ 177.10
3 Remove bituminous pavement S.Y. 83 $ 2.60 $ 215.80
4 Remove 15" sanitary sewer L.F. 115 $ 6.00 $ 690.00
5 Sawcut concrete L.F. 20 $ 5.00 $ 100.00
6 Sawcutbituminous L.F. 75 $ 3.00 $ 225.00
7 15" RCP sanitary sewer L.F. 115 $130.46 $15,002.90
8 Reconstruct manhole invert & bench L.S. 1 $ 600.00 $ 600.00
9 Aggregate base class 5 Ton 49 $ 17.50 $ 857.50
10 Patch bituminous street S.Y. 83 $ 33.00 $ 2,739.00
11 Tackcoat Gal. 7 $ 5.00 $ 35.00
12 Concrete curb and gutter-S512 L.F. 100 $ 16.00 $ 1,600.00
13 Concrete walk S.F. 322 $ 3.25 $ 1,046.50
14 Sod with topsoil S.Y. 125 $ 3.00 $ 375.00
Unit Price Estimated Amount
TOTAL INCREASE OF CHANGE ORDER 1
$ 23,863.80
CHANGE IN CONTRACT TIME
The extension in contract time compensates for the delay in starting the project caused by Reliant Energy
and this additional work.
TOTAL INCREASE OF CHANGE ORDER 1 25 WORKING DAYS
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS
NO: 4-A- 10 CITY MANAGER APPROVAL
ITEM: City Hall Roof Repair BY: Walt Fehst
NO: DATE: September 27, 2001 DATE:
Background:
Attached is the Columbia Heights City Hall Roof Report from AAC, Inc. This is the same
consultant who spec'd the Library roof and was able to get us $15,000 for hail damage
recognition on Murzyn Hall fi.om the LMC. The report includes a recommendation for a
combination of repairs and renovation work.
Analysis:
Over the past five years, City Hall has continued to leak in certain areas despite repeated attempts
to patch the problem. Bill Holman of AAC, Inc. indicates that Section G over the Police
Department needs total replacement at a cost of $53,000, and that Section A over the Finance
Department needs restoration at a cost of $18,500. He is recommending that those two areas be
completed this year. Not included in the cost is disconnecting and connecting of equipment on
the roof, though it could possibly include movement of equipment in order to complete the repair
to the roof.
Bill Elrite is reviewing the budget to see if we could possibly complete some of this work this
year.
The remaining sections of the roof could be done within 2-3 years to get an additional 10-12
years of life out of the roof. If no action is taken, I am told t~nsile strength is lost, and it would
be too late to restore the roof for another 10-12 years. We will also be considering replacement of
HVAC if it is too old. We will be asking Honeywell to consider this. Obviously, new HVAC
would have a warranty, be more efficient, and could reduce our regular O & M.
Recommendation:
To direct staff to enter into contract with Bill Hollman of AAC Inc. to prepare specifications for roof
repairs and supervise construction for $3,000, as per attached report. This would include alternate
specifications for restoration and for replacement of all sections of the roof.
COUNCIL ACTION:
October 5.2001
Civl of Columbia Heights
Waiter R. Fet~t- City Maria/let'.
590 40~ Ave NE
Columbia Height~, MbI 55421
Dear Mr. Fchst, We prop°se' to complete the following for ,, sum of 3.000 00.
Write Specificatiott
Couduct a pre-bid conference with qualified contractors We will review the
specifications and answer all questions about the project
Inspect the projea ~s it p~osresses to assure compliance to the specifications
We will be available to talk to anyone that has a concern with the project. I appreciate this
opportunity to serve your roofmenagement needs If there are any questions, pie:se
contact me
Sincerely,
RonatdC Hommerding, AIA
AAC, INC.
6449 Lyndale Avenue South, Suite 103 · Minneapolis, Minnesota 55423 · (612) 866-3602
City of Columbia Heights
Walter R. Fehst City Manager
590 40a Avenue N.E.
Columbia I-Ieight~, MN 55421
This is to eordlrm our recent infix'ed sutwey of the City Hail, Police, and Fire Station. As per y-our request
please find enclosed report on oonditions present and our recommendations for omrective repah~,
CONDITIONS PlkESENT:
The composition of your roo~n~ system is a c, oma'ete deck, two layers of fiberboard insulation, four plies
of asphalt and 15~ felt, with a flood coat of asphalt and embedded gravel. The flood coat is quite brittle in
all area (especially area A and G). The fln-~hin~ OD all Iffeas whore il~ aood of rfipairs via craz° g~- -e~'ing al~d
Area A- has two wet areas and ponding water.
Aren E- b~ically is in fair condition
Area F. Has ponding area and flashing tl~t needs ~'mrtkcing.
The inside ofthe wall in area G is in very po~ repah'. The meUtl coping cap is also in poor repair
throughout. The wall in area B is stained from the rust at the lap joints in area B.
RECOIvtlViENDATIONS:
With the exception of area O your roofk are candidates for restoration rather than replacement, Restoration
does no~ increase your R-value but will extem the life of your roof 10-12 years. Area O should be
s~heduled for replacement as soon as bud~ts allow. Tim tensile st~e,_gth is weak in area O making
re~tora~on hnpra~cal.
Area A has two wet m that must be removed and install a new roofln those ~ ~ ~ ~ ~
1. V~cuum loose {F'avel and d~ris offofthe roofdowu to & cie, au sutikc~ with embedded
ouly. .
2. Repair all weak areas of roof reinforcin8 these areas with tw° layer of nylon mesh mud a high
3. Remove metal counter fl hina mi ren ,ge the tla hiag usia8 two kyat of fiba la
co~od with nylon ~et into a ~ quality elasmmeric cement. Coat flashi~ with a hiSh
qu ity - um[ um
4. Resurfiu~ the roof mat with hot modified asphalt at a ra~e of 60-65 # Per 100 ~q.fl.
5. Rebroadcastih~hgravelmeetin~ASTM lS63typeTmesha~therateof450-$00#per~q, fl.-
Furnish a five-year warranty coverin~ laoor and ma~rlal, plus leak repairs as needed.
Il'your budg~ does not ~llow any major spendln3 this year we will I~ve to do some tempormy
repairs to get you through the winm'. If wz have & s~ve winter like we had last year we may h~ve
difficulty keeping you dry.
I have enclosed a Priodty Schedule for your review and budl~etln8 use. The rafi~ is based on & 1-
10 scale. A 1 ratin8 is abrand new propedy installed mot A 10 r~n.u is a top p~iority that needs
immediate mention. Once a roof reaches a 7 ratin~ it should be scheduled for restoration as soon
as poss~le or replaced within 1-2 years. An8 ratin8 should be restored within I year or as soon
as budgets will allow. A ~ rnfin~ should be replace as soon as possible to avoid serious water
in~ltration~ In some cases you can restore a 9 rated roof however, the rlsk is usually higher,
Thnnk you for this oppommity to serv~ your roofconsultin~ needs. If there ar~ any questions
please contact me
6449 Lvndsle Avenue South. Suite 103 · Minneapolis, Minnesota 55423 · (612) 866-3602
WET AREA 1 1~1 AREA A
INFRARED PHOTO OF WET AREA #1
WET AREA 2 - AREA A
INFRARED PHOTO OF AREA 2
AREA B - VENT STACK IS BUILT INTO PARAPET WALL
AREA- B WALKING PAD IS BLISTERIN/3
PONDING WATER AREA B
WALL MARKED FROM ME~AL CAP SEAMS FALLING- AREA B
AREA-C PONDING WATERAROUND THE DRAIN
AREA G DUCT WORK IS IN POOR CONDITION
DUCT WORK IS BADLY RUSTED AND IN POOR REPAIR
EXPOSED PELT ~ AROUND THE DRAIN
PARAPET W,~.L IS IN POOR REPAIR AS W~-!.I. AS THE Midol'AL COPING CAP
WET AREA 3 IN AREA G
MOISTURE MERER INDICATING W'ET INSULATION WET AREA.
INFRARF_J) PIiOTO OF Vv]ET ?d~F.A 3
WET AREA 4 AREA G
I]qFRARED PPHOTO OF AREA 4
EXPOSED FELT ~ AREA G
OVERVIEW OF AREA 0
METAL COPING IS RUSTING
CAULKING HAS FAn.ED ON STACK FLASHING
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: l.~ ~ F~- \ \ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Community Development APPROVAL
ITEM: Authorize Repair to City Hall BY: Randy Schumacher BY:~:~
Heating Boiler DATE: October 4, 2001
BACKGROUND: During the annual boiler inspection, which is required by the State each year, the
inspector noted that water was leaking from tkree or four boiler tubes. A letter was mailed to our
insurance company as well as the City indicating that those tubes needed to be replaced. Four
companies were contacted and requested to submit quotes on replacing partial or all tubes in the boiler
system. The City received only two quotes, one from Combustion Heat and Power and one from
Moorhead Machinery and Boiler Company. Two temporary corrections were proposed by the boiler
companies. One was to plug the leaking tubes and make permanent corrections at a later date. The cost
of that repair was $936 and $542 respectively. Another option was for the replacement of the four
leaking tubes at $1,300. The third option was to replace all 56 tubes in the boiler. The low bid for
option three for the replacement of all 56 tubes came from Moorhead Machinery and Boiler Company at
a cost of $5,800.
RECOMMENDATION: Based on the fact that the present boiler contains all original tubes, which are
over 40 years old, staff is recommending the City replace all 56 tubes at this time. Staff is also
recommending that Moorhead Machinery and Boiler be awarded the contract for the above referenced
boiler repair.
RECOMMENDED MOTION: Move to approve the low bid of $5,800 from Moorhead Machinery
and Boiler for the replacement of all tubes in the City hall heating boiler; and authorize the Mayor and
City Manager to execute the contract for the same.
Attachments
COUNCIL ACTION:
h:\CL consent2001\AuEhorize Repair CH ~eaEing Boiler
MOORHEAD MACHINERY & EOILER COMPANY
DATE:
TO:
NAME:
COMPANY:
PHONE:
September 2512001
# OF PAGES BEING SENT
INCLUDING COVER SI/l~g~T:. 2
FROM:
NAME: .1orrv Talmase
MOORmC. AD MACHINERY & BOILER CO.
(612) 789-3541
(612) 789-3540
IF YOU DO NOT RECEIVE TIiE NUMBER OF PAGES BEING SENT, CALL (612) 789-3541.
Henry: MM&B Quote # 426-01-C Revision 1
Moorbend biachinery and Boiler Company offers the following proposal for you to review:
Thank you for the opportunity ta quote the following work:
L Replace four tubes ...... $1~300.00.
2. Replace all $6 tubes ..... $$,800.00.
If we can be of s~rvice or you have auy questions, please call
Sincerely,
MOORI~.AD MACHINERY' & BOILER COMPANY
Jerry T~lm~ge
Boiler Service Superintendent
JKT/tmt
O~r st~mdard terms and conditions slmll apply.
r'~OORHEAD MACHIHERY C BOILER CO. + V65VUbS'/51
MOO~AD NAG~/~Y ~ BOTLE~ gOMPANT
DATE:
(~' ,~ 5- ~ l,. # OF PaC-~S BE!NC. SENT:
TO: FROM:
PHONE': _ 7~_~ 7mC 3 7 ~' ' (612) 789-35~1
FAX: ~6 3 /~ C ~ VI / (612) 789-35~o
If you do not receive the number of pages indicated, please call.
COMMENTS:
FROM : COMBUSTION HEAT AND POHER, IHC. FAX NO. : 651298084?
S~p. 25 2001 09:43AM P2
CHP
COMBUSTION HEAT AND POWER INC.
242 FILLMORE AVE, E.
ST. PAUL, MN 55107-1418
PHONE (651) 298-1106
FAX (651) 298-0847
Septem]~' 25, 2001
Henry Henry
Maintenance Supmdsor
City of Columbia Heights
Recre~onal Depadment
530 Mill Street
Columbia Heights, Miwnesota 55421
Re: Boiler Tubcs
Thank you for givin~ us the oppommity to serve yo~. We will do all we can
to ensure you have a trouble free heating season.
Our recommend,e,i,m, at this late date, is for your to fill thc boiler with cold
waier and determine which tubes are leaking. After you determine which ar~,
mark them and we will plug those thrce tubcs. You ~ eilowcd to plug up to
ten percent of the robes before the boiler has to be derated. This should gct
you through this heatin___g season. Thc cost for the above is $936.00'.
The tubes, if you desire, could be rcpla~ed next ~mer, which would give
all concerned time to perform the job. The tutus have a delivery time of three
weeks. This cost, at today's costs, is $586200.
These costs do not reflect any asbestos or any state or local taxes.
IvE.~ke Doolittl¢
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: L{ /~ _ { ~. ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: - Library APPROVAL
ITEM: Authorization to purchase and BY: M. Rebecca Loader BY:
install 6 public access catalog pc's at the DATE: 9/25/01 DATE:
Library
NO:
The Columbia Heights Public Library (CHPL) has participated in an automated circulation system with
the Anoka County Library (ACL) since 1987. The main frame computer is located in Blaine at the
Library Support Services building, and all buildings in the system are connected via T1 lines and frame
relays. During the past 14 years, access to the databases has been through dumb terminals. To
accommodate changes in technology and to provide access to online reference sources, Data Research
Associates (DRA), the library's automation vendor, is moving to a client-server environment, which
operates with pc's.
The first of two phases of implementation is budgeted in 2001 and involves replacement of the six
public access catalog dumb terminals with pc's. Library staff has worked with the Information Systems
(IS) staff and the ACL IS department to determine the most cost effective way to install the new pc's.
The CHPL can order equipment through the County at their contractual prices and through the City's IS
Department. The following breakdown covers the replacement of the six public access catalogs:
1. Ordered through ACL:
6 NetShift Pro Software Licenses ~ $160=
6 installations/set ups/upgrades ~ $200=
2. Ordered through Columbia Heights IS Department:
6 Compaq Ipaq pc's ~ $729=
6 Compaq color monitors ~ $229.00=
$960.00
1,200.00 2,160.00
4,374.00
1,374.00 5,748.00
$7,908.00
The 2001 budget contains the following amounts for the project in the designated line items:
5170 (Office Equipment) $11,400.00
RECOMMENDED MOTION: Move to purchase and to install hardware and software necessary to
replace six public access catalog pc's at the Library from the Anoka County Library and through the
Columbia Heights Information Systems Department based on available State and County contract
prices and obtained quotes; and furthermore to authorize the Mayor and City Manager to enter into an
agreement for the same.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: CONSENT ORIGINATING C1'1¥
DEPARTMENT: MANAGER'S
NO: t~ _ A - I ~ SPECIAL PROJECTS APPROVAL
ITEM: BY: JEAN KUEHN BY~t~Ej~//
No:Flu°rescent bulb disposal agreement withxcel Energy DATE: Sept 27~] ~ D~~
BACKGROUND
To reduce energy use in the State of Minnesota, the State legislature requires Xcel Energy to
promote the use of energy efficient fluorescent bulbs and further to collect and dispose of spent
fluorescent bulbs from the residential community and small businesses. Fluorescent bulbs
contain small amounts ofmemury, which is recovered by this collection process. As a service to
the community, Columbia Heights recycling staff offers twice a year collections to local
residents and small businesses.
Xcel Energy agrees to reimburse the City of Columbia Heights for all costs incurred for disposal,
transportation and labor related to these collections. Each residential unit may bring 10 spent
fluorescent bulbs for disposal at no cost. Small businesses may also bring ten bulbs for free
disposal.
Since Xcel Energy sponsors this program, neighboring residential communities that are also
served by Xcel Energy may be included in our program.
Attached is the agreement between Xcel Energy and the City of Columbia Heights, continuing
this program through 2002. By this agreement Xcel Energy agrees to reimburse the City of
Columbia Heights for all costs related to the collection and disposal of residential fluorescent
bulbs, and the City agrees not to charge residents for such disposal.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into
agreement with Xcel Energy regarding the collection and disposal of fluorescent bulbs and
reimbursement to the City for all expenses related to the residential component of the collection.
COUNCIL ACTION:
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
THIS AGREEMENT is between Xcel Energy, a lxrmmesota coq~oration, and City of Columbia Heights.
WHEREAS the l~nnesota Legisla~ue lmz enacted a statute that prohibits the disposal of fluorescent and high-
intensity discharge lamps in solid waste and requires Xcel Energy, as a public utilby that provides elecrsic service to 200,000
or more customers, to establish a system to collect and recycle lamps from residents ava small (generating less than ten lamps
per ),ear) commercial and industrial customers;
WHEREAS City of Columbia Heights has established and currently operates a s3~tem for the collection and
rec)clirg of lamps from residents and small commerelal and industrial customers; and
WHEREAS Xcel Energy and City of Cohambia Heights desire to emer into an agreement whereby Xcel Energy
will pay a pexcentage of costs incurred by Gty of Columbia Heights for the collection and rec3cling of lamps from residents
and small commerelal and industrial custorners as part of Xcel Energy's system to meet its statutory ob 'hgations.
NOW THEREFORE, in consideration of the terms and conditions stated in this Agreement, Xcel Energy and Gty
of Columbia Heights agree as follows:
re4ding of lamps from residents of and small commercial and industrial customers m Gty of ColumNa Heights.
Collection and recycling services shall be offered at no cost to Xcel Energy residential and small commercial and
industrial customers. City of Columbia Heights shall be responsible for contr~J~ or making similar arrangements
with mmsporters and haulers used for collection and recyders. City of Columbia Heights is solely respousible for
the selection of transporters and haulers used for collection and recyders, and the overall operation of its system for
the collection and recycling of lamps. Gtyof Columbia Heights shall be responsible for.
Collection, st~ing and citing of lamp collections;
Completion and submittal of documentation as &scribed in this Agreemem, including furnishing a
&scription of City of Columbia Heights's lamp collection and recycling program; and
Cay of Columbia Heights agrees to serve as primm'y contact and coordinator for City of Columbia
Heights municipalities, community groups, and other outside third pardes who express interest in
implementing lamp collection events. Xcel Energy agrees to reimburse City of Columbia Heights for
associated lamp recycling expemes involved in these events in the same manner as specified in this
Catv of Columbia Heights Re? .t~,: City of Columbia Heights shall provide to Xcel Ev. etgy documentation
regarding City of Columbia Heights s hmp collection and recycling program, including a description of collection
and recycling costs. Documentation shall:
lndude the lamps collected, inet, but not limited to, the total number and type of bulbs collected,
and
Show proof of recycling or disposal of lamps
Be provided within thirty (30) days of the collection event
~X~¢l Erie _my. Paym~r- to Clty of Columbia He'_w-hts:
a. Xcd Energy shall pay to Gty of Columbia Heights a pereentage of the costs in/tarred by City of Columbia
Heights for the collection and recycling of latr~ from households as stated in Exhibk h.
b. Xcel Energy shall pay to City of Columbia Heights the c~i~sts incurred by City of Columbia Heights for the
collection and recyeling of ~ from businesses disposing of ten lamps or less which are documented
Xcel Energy customers.
c. C~y of Columbia Heights's collection and recycling costs shall indude the costs of transportation, hauling,
supplies, administrative expenses and labor costs directly associated wing. Lamp reCur, ling.
Cae/of Columbia Heights shall be responsible for ks own expenses, ~ operation and maintenance
of collection site(s), storage space and promotional expenses above and beyond Xcel Energy's planned
and coordinated promodom.
Upon presentation of documentation of collection and recydlng costs, Xcel Energy shall have the right to
audit the documentation and request information.
In the evem Xed Energy does not audit the docomentafion Gty of Columbia Heights collection and
recycling costs, Xcel Energy shall pay the percentage of Gty of Columbia Heights collection and rec3ding
costs thirty (30) days after receipt of the documentation.
The terms of this Agreement are dependent upon lvfinnesota Depamnent of Commerce (DOC) approval
of the requ~t by Xcel Energyto implerr~m the Program in Xcel Energy's IffAnnesota Service area as a
Conservation Improvement Program (CIP). If approval is subsequently ~ithd~wn, or recovery of
program co~s through electrical rates is disallowed by the Iffannesota Public Utilities Commission
(MPUQ, this Ag~ement is null and void upon notification to Gty of Columbia Heights. No fimhar
payments shall be made by Xcel Energy to Oty of Columbia Heights except that Xcel Energy shall make
such payments for which services have been rendened to the date of notification.
~ of Columbia Heights Indemni*';,-,~4ore Cay of Columbia Heights shall indemnify and hold Xcel Energy
harmless from and agaimt all claims, damages, losses and expenses including attorney's fees and other litigation
expemes, arising out of the operation of its system for the collection and recyel~ of lamps, including the selection
of transporters and haulers used for collection and ~yclers. This section shall survive the completion of, or
termination of this Agreement, or any'breach thereof.
· ' ' : Xcel Energyshall indemnffyand hold G~:yof Columbia Heights harmless from and
against all claims, damages, losses and ex~mes including atmroey's fees and other litigation expenses, arising out of
the negligent acts or omissiom or ~ misconduct of Xcel Energy, or its employees or agents, regarding Xcel
Enevgy's obligations under this Agreement. This section shall survive the completion of, or termination of, this
Agreement, or any breach thereof.
Term: The term of this Agreement is until December 31, 2003.
Notice: All information should be sent byUnited States ma~, postage prepaid, to the following representatives of
Xcel Energy and City of Columbia Heights:
City of Columbia Heights:
~ean K !u~hn
City of Cohmbia Heights
590 40th Ave NE
Columbia Heights, MN 55421
Xcel Energy
Noel Hatcher
Marketing Business Management
Xcel Energy
512 N'~collet Ivlall (RS-4)
lffmneapolis, MN 55401
IN WITNESS WHEREOF, Xcel Energy and City of Columbia Heights have caused this Agreement to be executed by their
respective duly authorized representatives on August 26, 2001.
Dated: Dated:
Xcxl Energy City of Columbia Heights
~l]tle: Tide:
EXHIBIT A
City of Columbia Heights
The percentage of City of Columbia Heights's lamp collection and recycling costs which Xcel Energy shall pay is 100
percent based on the percentage of households in City of Columbia Heights which are residential customers of Xcel
Energy.
CITY COUNCIL LETTER
Meeting off October 8, 2001
AGENDA ORIGINATiNG CITY
SECTION: t{ _ /~ - ici DEPARTMENT: MANAGER
NO: Fire APPR~;, , ,
ITEM: Establish Hearing Dates BY: Dana Alexon
License Revocation, Rental Properties
NO: DATE: October 3, 2001 DATE:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Delanza Elliot ................................................................ 1124-26 45~ Avenue NE
2. Karolyn Erickson .......................................................... 4544-46 Fillmore Street
RECOMMENDED MOTION: Move to Establish a Hearing Date of October 22, 2001 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Delanza Elliot
at 1124-1126 45t~ Avenue NE.
RECOMMENDED MOTION: Move to Establish a Hearing Date of October 22, 2001 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Karolyn
Erickson at 4544-46 Fillmore Street NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off October 8, 2001
AGENDA SECTION: t_I _ /~_ ~ ~-- ORIGINATING DEPT.: CITY MANAGER
License Department APPROVAIr
NO:
ITEM: License Agenda BY: ShelleyHanso~,'~, DATE.' ~~
NO: DATE: October 6, 2001 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the October 8, 2001 City Council meeting. This agenda consists
of applications for various contractor licenses.
At the top of the license agenda you will notice a pkrase stating *~Signed Waiver Form Accompanied
Application~. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for October 8, 2001 as presented.
COUNCIL ACTION:
TO CITY COUNCIL October 8, 200I
.*Signed Waiver Form Accompanied Application
2001 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
LICENSED AT
FEES
BUILDING OFFICIAL
*Equipment Supply
*Milton Johnson Roofing.
593 North Fairview Ave
525 Lowry Ave NE
$50.00
$50.00
license agenda
10/04/2001 15:32:4].
F:'LJNI) F:.'IE[]AF:':
F:'UI;I)}
101
201
202
203
204
212
213
225
235
240
250
27O
299
401
402
412
415
432
433
601
603
604
609
653
70~.
720
l) Ei:.SC F;,'il: PT ZIZ 01"I
EiEMERAL.
COI"IMUN]:T'Y DEVELOF:'MEhlT FUND
Ai',IOKA COLJNTY CDBG
I::'AF:,'KVZEL'J V]iL..LA NOR1-H
ECONOi'gIC DEVIELOF:'MEI"IT AU'TH
STA'Tli~: A]]D MAIlg'TE]gANCE
I::'ARKVIELd VII...L.A SOUTH
CA:81..E TEI...IEV I S; I lIN
F~E i'.lT Al.,. I-.1[] U S ]]'.1[~{~
L I )E{RAF~Y
COL I-'IGHT,9; AI::'TIER S[i;I-'tOOL. IEI"IR]]
]0ARE PROJECT
FIOU,S]]',IG & REI)EVIELOF:' AUTH
CAF:' ]: ]"Al-. ]]"! F'IR O VIE M lii]"t T -:~;
STATIE: AID CONSTF;~LJC:TIOI"I
C'AF:'ITAL. II"'IF:'F:~OVEMIEt"IT F:'~FRKS
CAPITAL. ]:MF:'FROVlii]'qli~]"I'T '"' F:'II:;~
CAF:' IE](1)IJ I I::'
CAP IEQUIF:' FRI~i]::'I...AClii>'WATlii]::~
W ~ TIEI::~ U'T I1....11TY
,E;E I,'.IE R U'¥' I I... ]: TY
FRIE F:'I.J ,"i; E F:'UND
S'¥ORI~I SEI,dli~]:;,' UT]]...I"J'¥
L I QUOR
,STO~:RI'g ,E;EWIii]:R COI:It-STI:;;UC:T. F:'UI"II)
CEN'TFb'~L GAF;,'AGE
PEFRM I T SURC. I-1AF;"GE
[.'.' 0 N T F-~ ]: I9 U'T Iii])
COIg'T'R I I{dJTED
I bI,~SURAt'ICE
E'~i;CF;~O W
I::'LEX BENEFI]' TRUST
TO'T'AL.. AI...I.. F:'UI',IDS
BAI'.I K
BANI< I'.!AMIE
:({.: A !'.1K Cl..tEl; K ]]'.IG AC]C:OUN'¥'
Checl< History
I) I
3:[, 272;., 77
23 ~. 362 ,, 22
50,536 .. 97
10,305 .. 72
296.72
363.87
5,385;. 30
679.37
214 ,, o4
2,434 ,, 26
350 ,, 68
20 ,, 05
629 ,, 22
279,833 ,, 68
15,305.50
:1. 5 ~, 305.50
3,81.6.03
I, 483.46
103,927 ,. 79
105.12
120,045. :1.3
945.55
4,570 ,. 28
36.47
321 ,. 30
7,375.17
34,795.68
231,509.64
i, 653. O0
034,61.0 ,, 29
D ]1]
034,61.0 ,, 29
Chec:k I..ki. s'l:o ry
:L0/8/01 COLJNCIL L.:I:~,i~:TING
BAFIK VEl'4 DOF:~
CI.-IEX:,~ I< I'IUPIBIZF~: AMOUNT
BAI'IK [:Hti~ZCKII,I(:(i ACCOUI,IT
ADVAN[;I~: DRA:I:NAGIZ SYS'FI!i:M-~
AUI...'¥'/Mli~:L.AN :1: E
BI~:I...I... B 0 Y [X:)I::~I::'ORAT ]: 0 N
BI..X:)WI~: F~ S / C A R 0 L.I~:
BR:I:N NORTI'4~I~:STID:::N GLASS
C:I:TY PAGES
COL.U~B:I:A HE:I:GHTS I"]OUS:[NG
DAV I S/ARTHUR
EAGI...E W:I:NE COMI::'~NY
GE:NU:I:NE PARTS/Iq~P~ ~U'TO
GORMAN/GARY
GOVERIqMENT' F':I:NAI~K::E OF:'FIC
GR:I:GGS-COOPER & CO
HANSE:N/KE:V :1: N
HOI"K~:NSTE I NS INC
I'~OME DE:POT ~2802
JOI"IN~ON BROS. L..tQLJOI:~ CO.
JOHNSON/T :I:M
KUE:THE:R DIST. CO.,
M~GEE/I... :1: NDA
MARK VII DIST..
ME:N~F~DS C~I"~W~Y I...UMBI~:R'"'I::
ME:TROCAL.L. - ATT MIKSS~G:I:N
M:I:NNESOT~ COMMID:~CE DE:PAI~
M:I:NNESOTA D~II_Y/THE
MN I::'OI...I_UT:I:OIq CONTROL. AGE
M 0 EI...I...I~:R / KAREN
NORT'H HENNEF'IN COMMUI~:I:TY
NORTHERN AIR
0 ' B R :1: E:N/EL :1: Z~BE TH
OF:I::'I CE DEPOT
F:'~RSONS IZL. EX:YFR:I:C CO
F:'ETTY CA~;H .... G~RY BF~AATIE
I::'ETTY C~SH .... KAREN MOELL.
F'I"III...I...IF'S ~:I:NE ~ SF:'IRt-fS
F:'R :l: 01~ WINE
QUALITY WINE & SF:'IRITS
QWK:ST COMML]N :[:CAT IONS
SM :1: Tt--I/RON~NE:
TAF~GET 8TOI:~I~:S-ACCTS REC
V:I:CTORY CORI::'S
WE ]:ST/F:'AUL
~ :1: LI...P R E C H T / C :1: N~) I
XCIZL.. ENERGY (N S I::')
BIZI...I..BOY B~R SUPPL..Y
EAGL. E ~:i:NE COMF'~NY
9450:1, 23.66
94502 20.00
94503 67.25
94504 54 ,, :1.4
94505 :L 8., 89
94506 840 ,. 00
94507 62,025.00
94508 96.00
94509 7 :L 3.60
945 t 0 86.96
94511 252.00
94512 41.40
94513 60. O0
94514 :1.9.494.83
945:1. 5 300.70
94516 576,,95
94517 208 ,, 13
945:1.8 :1. ~. 156 ,. 26
9/4519 :1.29 ,. 00
94520 19,133,,85
94521 679 .. 37
94522 4'2 .. 00
94523 32 ,, 86
94524 66 ,, 55
94525 65,,00
94526 84 ,, 24
94527 32 ,, 00
94528 102.70
94529 139 ,, 00
94530 :1., 1:1.4 ,, 46
94531 33 ,, 88
94532 307.22
94533 755 ,, 07
94534 97 ,, 66
94535 82 ,, 75
94536 317,, 59
94537 :1. , 286., O0
94538 4. 528.44
94539 57.25
94540 308. :1. 0
94541 32 ,, :!.6
94542 19 ,, 70
94543 96 ,. 00
94544 86 ,. 25
94545 1. 828 ,, 33.
94546 85 ,, 30
94547 7:1. 3 ,, 60
..... ,. '," ~".,," ........ ~ CITY OF:' CCIL..UMBIA
:1.0/~)4/7~00:L :1.~ GI...540F~."'V06..27 I A(:~l::.
Cl]eck I-li.s'l:o r?
:L0/8/01 COUIqCII... LISTING
B A I,.! K V Iii] N D 0 I:;~
I]"IEC I~ hlU M ~]~IlE]::: AMI]UI"'IT
BAI'.II( CHIECI(]]qG ACCOUI'-I'T
EAST SIDE BIEVIEI:;~AGE CO
EDLUND/DCIRINDA
FUN EXPRESS IIqC
G & K SERVICIES
GIEIqUINE P~i:~TS/IqAI:'A AUTO
GOF:'HEF~ SPORT
NAMEF~/M~RY ~NN
HAIqSEN/KEV I N
JOHNSON PAPER ~ SUF:'F:'L..Y C
MN REC ~ PK ~SSOC .... MRF:'
MURZYNXJOHM
F:'EF:'S I-COL~-7 UF:'
F:'ETTY CASH .... KAREN MOI~]...L..
F:'I TIqEY BO~ES LOU ISV IL,L.,E
QUALITY WINE ~ SF:'IRITS
RADISSON HOTEL- DULUTH
THOI~F:'SONXCH ~ F~I... IIE
WIENZIEL..
XCEl.. IENIEI:~GY (N S F')
AF:'F:']]qI'FY PL.US I::'IEDIEI:~A!... CI:~
F:'IRST COMMUIqITY CF~IE~IT' I.J
I"IIEAI..T H I::'~R'TNEI:~S
]:CMA I:~E'F]]:;:IEI~IEIqT TRUST 45
JIEI::'F:'IERSCIN P I t,..O'T
MN CHII...D SUt::'I::'ORT PAYMIEIqT
ORCHAF~D TRUST COMI::'AIqY
F:'IERA
F:'UBI...]:C MAN~GIEI:~S ASSOCIAT
UNIOI~ 3~0
UNITIED WAY
V~NT~GEF:'O INT 'FRANSFIER
WELLS FARGO .... PAYROLL AC
WI DIEF'AI~TMIENT OF:' REVENUE
AAC, INC,,
ACE I"IAF~D~I:dE
94548 3,550,. 10
94549 299 ,. 1 Iii
94550 :1. 75 ,, 30
94551 10 ,. 02
94551?. 127.58
94553 884., 89
94554 204 ,, 63
94555 24,, 15
94556 856.80
94557 43.72
94558 204 ,, 63
94559 1,014.00
94560 72 ,. 15
94561 290 ,. 00
94562 68 ,, 44
94563 2~6 ,, 50
94564 185.00
94565 51.81
94566 163 ,. 67
94567 11,112.,68
94568 i, 347.7 ~1.
94569 121.40
94570 155 ,. 94
94571 1,300.20
94572 42.86
94573 180 ,, 00
94574 ~1. 47. O0
94575 2.06
94576 18.74
94577 577 ,, 70
94578 70].. 19
94579 584 ,. 77
94580 :T'., 605 ,. O0
94581 41,465.33
94582 10,610,, ].3
94583 617.80
94584 745 ,, 77
94585 5,740., 38
94586 iT'.4,700 .. 37
94587 40 .. 00
94588 981 .. 92
94589 35.00
94590 200 ,, 00
94591 137.906.55
94592 115,,74
94593 950 ,, 00
94594 156 ,, 34
C I-~e (::1< I..hi. s to r'y
:1.0/8/0:1. COUI'~IC:II... I...IS"I'II'.I['}
BAN K V E hid 01:;.'
CHIEC I<Z I',1 t.J M ;[(,~IE R AMOUI:IT
BANK C:HE:C:KIhlG ACCOUlqT
AZD IEL. E:CTF*:IC .~i~,IEI:;~VICIE
A :1: I::~I...A I{ E F' 01:;:][)--.- MtE R C t J R Y
AMIEI:~ :I:CAhl SE:MI
AMIER I I::' I;.' I DIE
Al,lO I(A COUI"IT Y
AIqOKA COtJNTY I...IBI:;:ARY
AI,IOKA C'f'Y .... CENTI'~AL COt"ll'd
ASI::'IEN MII...L.,S!, INC,,
BAKE:R & 'f'AYI...OI:;~ IENTIERTA:[ht
):':4 A T T El:;.' I E ~?, PL. US
:(':{A T TIEI:;:Y C]:TY
):':~IEI...L.:i(40Y :[;~AI:;: %!.JPI::'L.Y
:(;IIEI ]..][('~0 Y C 0 !:;~1::' 0 I:~: ~ T ]: 01"1
BI::' I/bJOODL.A KE: .SANITARY
BI...AC, Kf(4OUI:;:N MIED:I:A PACKAGI
BLtJlEME:I...S "['RIE E
:(({00 K bJ I"IOI...IE [i; A L.IE I:;: S
lBO0 KME:N I NC/"f'HE
BRAY/I_ ]: Z
BI:;.:ODAR T
BRYAN I:;;OCK I::'I:;:ODU[;TS, ZIqC
)E, rU I I...:0:1: NG
CAI...EI"IDAI:::S
CIE N T El:;.' I::'OR
CHIEM,SE:ARCH
C H E:l:;,lq I N/AL.Iii: K .~i; A NIl)I:;-'
CHZSAGO I...~I(E:S D:[STRI]BI..JTI
CI'.II:;::I:."?,TIAN SCIE:NCE: MOhlITCI
CI...AI';.'E:Y.~i~ :SAI::'IETY IEQUIPME:IqT
CLAI:;:K I::'OOD.'-i;EI:;.'VICE INC
COCA-COL. A ][{{OT'f'L:I:I,IG MIDWE
[:OI...UMBIA HIEIGHTS F'IRE: CA
[;OI_UM;[(CI:A HIE;I:GHTS F.:E]'-ITAL
CONIqE]...I...Y INDUS"f'RI~L. EI...IE[:
COCII:~:DINATE]O ][~tJ.%I]'-IEE;S SYS
CI::,'IEST VIIEW L. UTHE]:~,'~Iq HOME
DAIqK~
)])AVI lES- NOR T HIZI:~ N WATIEI:~
:OIi!]...EGAI:;:][) TO[II... CO.
DIEMCO
:OOtJ[:~S TV & AI::'I::'I...]:AI"I[;E
IEAGLE WINE: COMI::'ANY
EAST SI.DE BE:VIEI:;~AGlii: CO
IE NC OMI::'ASS
I::'AXOH C. OIdPAIqY/THIE
F'E][)IERAI...
I::'I...E: X COMI::'E:N';~T Z ON,
94595 346.,25
94596 30 ~, 611 ,. O0
94597 48.54
94598 101 ,, 90
94599 4 !, 825 ,. 75
94600 432.47
9460:1. 61 ,, 27
94602 216. O0
94603 675.54
94604 43.67
94605 257.75
94606 128 ,, 60
94607 6,584 ,. 54
94608 102,507.95
94609 49. O0
94610 8,729 ,, 50
94611 :i. :1.4. :1.9
946:!. 2 :i. 26 ,, 34
946:1.3 15. O0
946:!.4 52.79
94615 1,895.,37
94616 :1.0.35
946:1,7 23,,25
946:1. 8 10 ,, 473 ,. 00
946:!.9 :1.02., 52
94620 36 ,, 47
946~ ]. 2,855 ,, :1.8
94622 189 ,, 00
9462¢3 67 ,, 50
94624 508.84
94625 ~. 50 ,, 32
94626 990 ,, 00
94627 :1.0 ,, 80
94628 266 ,, 30
94629 1,60:1. ,, 90
94630 11,978., 90
9463:1. 27 ,, O0
94632 845 ,, 62
94633 36.40
94634 45..39
94635 1, 5:1.. 03
94636 i, 394 .. 37
94637 6.412. :!.0
94638 167 ,, O0
94639 3,0:1.8.26
94640 27. t8
94641. 157.50
Check History
10/8/O:1. C2OLJNCII... L.]:ST]:IqG
BAN K VENOOR
Cl"[lii:C I( NIJMBEF;~ AMOUIqT
BANK CI..IE:CI<]:NG ACCOUNT
G & K SIi[I:~V]ZCES
G AI...E GROUP/THE:
GALI_~GHEF:~' & COMF:'~NY O1=' M
(31EIqu:I:NE PARTS/N~F:'~ ~LJTC)
GI:~AF:' t X SI-lO F:'F:'IE
GF~]:G(3S.ll-COCIPER & C0
HGF:'F:'I~[L DB~ F:'LANS:[GF'IT/JEIg~
I"IARVES-[' F:'A I NT
HATCH S~I...ES/J 1:M
]"t ]: "['I~:S F:'L.C)RAL.
HOME DEPO'T' ~2802
]~I<ON OFF:'ICE SOI...U'I"IO~
][IqTE[;GF~ATED LOSS COblTI:~OL
IF:'C I::'1:~ I NTt NG
Jf B cOIqTROL~
JOHNSON BROS. L. IQUOR CO.
JRK, lINC
K MART
KLII~]'HER DIS;T. CO.
L.AI<IZ COUNTRY CHAF:'TER
I...IEAGUIE; OF MINNESOTA CITI
I..IEAGUE 01::' MN CITIES INS
LENZME I ER/GARY
LIIqO I...AI<I~[ F:'OLZCE DEF:'ARTM
I...OWR'K CENTRAL BOWI...ERS
I...LJBE-TIECH
I...YLE SIGIqS INC
MAC QUIEEIq EQLIIF:'MIEIqT' CO.
MARK VII DIST..
MCI WOF~I...DCOlq COM~ SERV][C
ME?]qARDS C~SF'I~AY i...LJMBI?~]:~-F:'
ME~[TI:~OCAI-I.. '"' ATT ~IESSAG1[~
M]:DWAY FORD
MIDWEST ASF:'HAI_T C0.
MIDWEST BADGE &
M :[ L.L. IE]:~'./BAF~ BAF~A E
M]:blNEAPOLIS F:'INANCE DI~]::'T
M:[NNEAF:'OLIS SAW CO..
MN COMM PAGING
MN DEF:'T OF ADM:[NISTF~ATIO
MIq S"f'A"f'l~: TI:~EAS; BUILDING
MCII:~N ]]qGSTAR :[NC
MO TOF~:OI...A INC.
IqE]]EDHAI~ DISTI~]:BUT1:NG CO
94642
94643
94644
94645
94646
94647
94648
94649
94650
94651
94652
94653
94654
94655
94656
94657
94658
94659
94660
94661
94662
94663
94664
94665
94666
94667
94668
94669
94670
94671
94672
94673
94674
94675
94676
9467?
94678
94679
94680
94681
94682
94683
94684
94685
94686
94687
94688
31.5.74
129.9
:T'., 719 .. 00
279 .. 03
93.90
3,244 .. 98
6,656 .. 38
692.00
1. 73 .. 30
1 85 .. 50
3,846.,
74 .. 50
602 .. 00
750. O0
137 .. 98
203 51
70.00
3,564 73
1,013 .. 88
149 20
15,481..30
175 O0
120 ,. 00
30,232 50
100.00
79 17
87 .. 70
185 84
45 .. 50
i, 709 .. 82
6 .. 02
261.60
14 ,. 14
I, 795.34
~. 8>2 .. 00
340., 00
455 .. 15
37 ,. O0
321 .. 30
495 ,. O0
I.?F;:C F:' I blANC I Al... ~;Y.'S"Flii]"I [:: I TY OF' CC)L.LJMB I A HE I [.:iFIT.S
· ,~ ;~...:.:~.~.01-. k, 06,,,~.? F:'AGIE
:L0/04/2001. .1.. ' "~ "' ' '~
[Z; he c:k History
:1.0/8/01 COLJNC::IL L..I.C.;'TING
BAI,IK VENDOR
[;]..IE [].~ K NI..J M B E]::~'AMOLJI"I'I"
BAIqI< (.HI::.CI,(.LII :~ ACCLUNI'
NEWMAN S ]2 GIq'L~
NOF::'FH fi;TAFt'.
OF:'F:' liCE
OL..I...tlii]~,i~ KITCHIE]N & VITTL. E
ONE-CAL. L CONCEPT-GOF:'HEF~
F:'ALDA AND SC}I'I~ Il'lC
P~L..MEF(/JASON
F:'AM OIL INC
F:'EPS I ""COLA""7 UF'
F:'HJ]L..L..IPS HINE & SPIRITS
F:'R I OF:: WINE
R & '1" SF:'IECZ~LTY
RADIO SHACK
R~M
RDO I~ZQU I PMIENT
F~ liME AUC'F IONE]ER/MAF(K
F( UI~E'I"T I MANN/F;:OBETR"F
SCHE]L.E]q GR~Y ELIE;CTF::IC
SIGN L. ANGUAGE & GOI...DIEN A
~ .1~ MI::q...E X GR ]~ NNll!]...L.
f3QUEIE(31EE F:'RO WINDOW CLEA
~ii'1" F:'AUL..'"'DED/T HIE
S'I"~IqW~Y IEXCA~TIIqG
~i;'I'REICHliEFZ'S i3uIq"s INC/DO
SUNR~N CONSTF~UCT]:ON ]:NC
"FIEi]~E ' ~i~ PL..US
'FFIUGREEN CHE]~L~WIq
'}'WIN CITY I.-IARDWARIE
UNITED RENT~L.S .... HWY TE:C
US F:'It..-fER/W~TEF~ PRO
VI~ER .1: ZC)N W ]:I:~EL.IES~
V :I:CTOI:~Y C:C)RPS
WAI...I... S'f'l:~lElii:T' JOUF;:I'I~L./T'HI!~:
WEST
W :I:NIE COMF:'ANY/THIE
XF:'ECT I:: :1: I:~(ii'f'
XAHI... E:QU:I: PME:Iq"f
94689
94690
9469.1.
94692
94693
94694
94695
94696
94697
94698
94699
94700
9470.1.
94702
94703
94704
94705
94706
94707
94708
94709
94710
9471:1.
947:1.2
94'71:.3
94751. 4
94715
947.1.7
94718
94720
94721
94722
94723
94724
94725
94726
94727
94728
..~1:)~: ,,
929 64.
537 ,, '.:. 0
'19,.: 20
I YO ,, 7~.
96.1. 88
40.48
168 "' "~
,.. 4,.. 4~.
46 80
.L o6. z. ~
140 00
.L66..,~(.
950 O0
35., 00
.:~ . ..~ .. O0
997 ,. O0
~:.0 O0
]. 70 ,. 40
..~ .., ~ .. 77
..~...~ 6 ,. 05
110. ~: ,
J. K. ,, .~:.
049 06
104.64
629 1'22
:L4.91
299 O0
90.06
488 ',= 0
:L74.. ~.,.
31. 82
1.4B.. 31
:1., 034, 6:L0,,29 ***
PROCLAMATION
POLISH-AMERICAN HERITAGE MONTH
OCTOBER 2001
WHEREAS, October is Polish-American Heritage Month, which is a national
celebration of Polish Heritage. This observance also recognizes Polish culture and pride
in cooperation with the Polish-American Congress and Polonia across America.
WHEREAS, the Polish American Heritage Month Committee is celebrating their
Twentieth Anniversary of is founding since being recognized in Philadelphia,
Pennsylvania. The purpose of the Committee is to bring attention to the contributions of
Poles and Polish Americans to the United States and world history.
WHEREAS, in 2001, the 2! 0th Anniversary of Poland's Constitution is being observed.
WHEREAS, the City of Columbia Heights has many residents who take pride in their
Polish heritage, ancestry, and traditions.
WHEREAS, our Columbia Heights/Lomianki, Poland, Sister Cities International
Committee is celebrating the 10th anniversary of our special relationship. In 2001 this
Committee has provided or sponsored various civic, educational, cultural and
humanitarian activities. (See attached)
WHEREAS, the twin flagpoles at our gateway Park displaying American and Polish
flags are an impressive reminder of our commitment to international fi'iendship. We
share these ideals of pride and patriotism with all.
WHEREAS, we acknowledge the expressions of great sympathy extended by our Sister
City after the recent terrorist attacks on America. Poland and the Polish people have
suffered the horrors of war and oppression over the centuries and are still noted for their
remarkable courage and unconquerable spirit. We must do likewise.
NOW, THEREFORE, BE IT PROCLAIMED, that I, Gary L. Peterson, Mayor of the
City of Columbia Heights, do hereby designate October as:
Polish American Heritage Month
in Columbia Heights, Minnesota.
Mayor Gary L. Peterson
October - 2001
page - 2.
SUPPLEMENT TO PROCLAMATION FOR POLISH-AMEklCAN HE'2iTAOE M0~fTH - OCTOBE~t, 2001:
Activities conducted Dy our Sister Cities, International, Committee:
Personal visits to Lomianki by members who attended the dedication of
the ambulance donated to the Children's Hospital in the Lomianki area,
as well as a trip in Octooer when their Septemoer 12th departure had
to ce re-scheduled.
Sent more new mocks for their elementary grades and liorary.
Conducted free classes in Polish Lan!~age, History and Culture.
Maintain showcase displays at our City Hall; and provide exhioits
during themonth of Octooer at the Columoia Heights PuOlie Liorary.
Hosted a taOletop display promoting Sister Cities at the first annual
Taste o£ Columoia Heights event.
Sponsored a special dinner in May to celeorate our 10th anniversary
as a Sister City to Lomianki, Poland.
Totino-Grace High School included Lomianki for a special concert by their
award-winning Choir when they toured Poland in March of this year.
mrother Milton ~arker, President of Totino-Graee, and Honorary Chair
of our Sister City Committee, co-ordinated this concert for over 100
participants from the 2~in Cities.
Planted a tree at Lomianki Park on Armor Day to symbolize our friendship
with Lomianki. (~o other trees were planted in recent years).
Co-sponsored Polish Pot Luck Picnic at Murzyn Hall.
Maintained planters at Murzyn Hall and flower bed at Lomianki Park.
Arranged to have a double decker eus in the JamOoree Parade.
Volunteers have provided translation services.
Represented our community at the International Conference in Atlanta,
Georgia, in July; and the State Conference in New Ulm in September.
Participated in the welcome/orientation program for new teachers to
School District ~13.
Foster personal contacts with Lomianki through visits, penpals, e-mail
and ham radio volunteers.
We are proud of these accomplishments and sincerely appreciate the
co-operation of our City Council Memoers, staff and employees - and
memoe rs !
DZIEKUJE / THANK YOU!
PROCLAMATION
DOMESTIC VIOLENCE AWARENESS MONTH
OCTOBER 2001
WHEREAS, the community problem of domestic violence has become a critical public
health and welfare concern in Anoka County; and
WHEREAS, domestic violence is a crime, the commission of which will not be tolerated
in Anoka County and perpetrators of said crime are subject to prosecution and conviction
in accordance with the law; and;
WHEREAS, over 50,000 women and children have and will continue to access
assistance fi.om Alexandra House, Inc., a domestic violanee service provider; and
WHEREAS, domestic violence will be eliminated through community partnerships of
concerned individuals and organizations working together to prevent abuse while at the
same time effecting social and legal change; and
WHEREAS, October is National Domestic Violence Awareness Month; and
WHEREAS, during National Domestic Violence Awareness Month, Anoka County
organizations will inform area residents about domestic violence, its prevalence,
consequences and what we, as a concerned community can do to eliminate its existence.
NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that I, Gary L.
Peterson, Mayor of the City of Columbia Heights, do hereby publicly proclaim
recognition by designating the month of October, 2001 as
DOMESTIC VIOLENCE AWARENESS MONTH
in the City of Columbia Heights, Minnesota
Mayor Gary L. Peterson
City of Columbia Heights, Minnesota
Alexandr'a
House, 'rrm.
Domestic Violence Services for Women, Families and Communities
P.O. Box 49039
Blaine. MN 55449
Phone: 763-780-2332
Cfisis/'l~Y: 763-780-2330
Fax: 763-780-9696
Board of Directors
Lynne Tellers Bankes
Chair
David Rymanowski
Treasurer
ramara Gregory
Secretary
.Chuck Seykora
Vicki Reece
Gay[e Anderson. Ph.D
Laurie Wolfe
Mary Steege
Connie Moore
Executive Director
August 21,2001
Mayor Gary Peterson r_
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
Dear Mayor Peterson:
Enclosed, please find a proclamation m lienor of Domestic V~o eric
AWareness Month fo~: October 2001 in Anoka Co{lnty. 'Alexandra'House, Incl,
a domestic violence service provider Iocatedqn B~a~e, respectfully submits tm
proCtamati~)n for aol3rOvat, to make kno~vn.that domestic violence ts,not an .;
individual ptobiem, but one of great concern to us all.
Your suPPort of the proclamation demonstrates .a commitmen~to'the heall[h
and Welfare. of your conlr~unity. 'Mere ~portantiy; it sends a clear message Of
support to victims Of domestic Viotence~and'encot~reges the,involvement of
thcee'who want to permanent~j eliminate domestic,violence ih Anoke Courtty:
Thank you for your consideration of the DOmesti~ VIOlence Procftimatioa. The
favor Of a reply is requested regarding the acceptance'and adeotiOn of this
proclamation by your c~,ty council,
Sincerely,
Connie Moore
Executi,~e Director.
EnclOsure
Cra/mpa
PROCLAMATION
Declaring
October 11, 2001 as Sgt. Val Dietz Day
And October 12, 2001 as Officer Mike McGee Day
in the City of Columbia Heights
WHEREAS:
WHEREAS:
Police Officer Mike McGee and Sgt. Val Dietz represent the commitment and
dedication of Police and Emergency Response personnel in the City of Columbia
Heights; and,
On July 17, 2001 officers were dispatched to an officer shooting at 42"d and
Jefferson Street NE in Columbia Heights; and,
WHEREAS:
WHEREAS:
Officers were advised via radio that Officer Mike McGee of the Columbia Heights
Police Department had been shot and that the suspect was shooting at other officers
arriving in the neighborhood, followed by a 30 minute running gun battle; and
The suspect was ultimately confronted in the area of 43~a and Madison where a
Minneapolis Police Officer shot the suspect, who was then taken into custody, after
the suspect had shot Sgt. Val Dietz of the Columbia Heights Police Department and
Officer Judy Rollins of the Minneapolis Police Department; and
WHEREAS:
WHEREAS:
Fire and medical crews rushed to the aid of all the fallen officers; and
All officers have recovered from their wounds, and the suspect is in the Anoka
County Jail awaiting trial for attempted pre-meditated murder of Officer McGee,
and the first degree assault with a weapon of six Police Officers including Sgt.
Dietz and Officer Rollins; and
wHEREAS: The citizens of the City of Columbia Heights wish to show their appreciation to
Officer McGee and Sgt. Dietz;
NOW, THEREFORE, BE IT DECLARED, that I, Mayor Gary L. Peterson, do hereby
proclaim
Wednesday, October 10, 2001 as "Sgt. Val Dietz Day" and
Thursday, October 11, 2001 as "Officer Mike McGee Day"
in the City of Columbia Heights, Minnesota
Mayor Gary L. Peterson
RESOLUTION 2001-63
BEING A RESOLUTION RECOGNIZING THE TRAGIC EVENTS AT THE
WORLD TRADE CENTER IN NEW YORK CITY ON SEPTEMBER 11, 2001
WHEREAS, THE TRAGIC EVENTS OF September 11, 2001 will forever be etched in the minds of all Americans and
freedom loving people throughout the world, and,
WItEREAS, we struggle to find reason and meaning in the hateful taking of innocent lives, children and parents, brothers
and sisters, civilians and military, public servants and emergency personnel, and,
WHEREAS, the destruction of the World Trade Center, the damage to the Pentagon and the airliner in Pennsylvania
struck a blow at the economic foundations of our country and the world economy, and,
WHEREAS, the City of New York, led by Mayor Guiliani and the Police and Fire Departments of the City and
surrounding jurisdictions in New York responded with tremendous acts of compassion and courage to the immediate
dangers, and,
WHEREAS, through their actions, words and examples have united all freedom loving people in their resolve to ensure
that there will not be any other similar disasters in the future, and,
WI-IEREAS, their counterparts in Washington, D.C. and Pennsylvania have shown similar courage, commitment and
compassion, and,
WHEREAS, citizens in our City of Columbia Heights appreciate the significance and symbolism of the historic events of
September 11,2001 and the heroic response by the citizens of New York, the District of Columbia and the State of
Pennsylvania,
NOW THEREFORE BE IT RESOLVED, that the city of Columbia Heights, on behalf of all of it's citizens, do offer
our heartfelt condolences to the thousands of people and families that lost loved ones in the September 11, 2001 terrorist
attacks, and,
BE IT FURTHER RESOLVED, that the city of Columbia Heights extends it's appreciation to the thousands of rescue
workers involved in the response and recovery efforts, and,
BE IT FURTHER RESOLVED, that the city of Columbia Heights especially commends and thanks New York Mayor
Rudolf Guiliani for his leadership and gallantry under heartrending circumstances, thereby enabling all people throughout
the world to begin the healing process, and,
BE IT FINALLY RESOLVED, that the city of Columbia Heights urges all of it's citizens to show their respect and
support for the families and responders involved by opening their hearts and minds, offering financial and support in any
way that they possibly can so the recovery will be speeded to an early conclusion.
Adopted this 8th day of October 2001.
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Council Member Julienne Wyckoff
Council Member Robert Williams
Council President Marlaine Szurek
Council Member Bruce Nawrocki
Attest: Patricia Muscovitz,
Deputy City Clerk
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGINATING CITY
SECTION: (~ A DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Close Hearing BY: Dana Alexon BY~/~--~
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Kimberly Wegner regarding rental property at 5248-50 Washington Street for failure to meet the requirements of
the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of October
8, 2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Kimberly Wegner Regarding Rental Property at 5248 Washington Street in that the
Property is in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGINATING CITY
SECTION: (._0 /~ DEPARTMENT: MANAGER
NO: Fire APPROVAL.
ITEM: Close Hearing BY: Dana Alexon BY:ydf~d
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental mt(s) within the City of Columbia Heights against
Dale Frenzel regarding rental property at 3732 3rd Street for failure to meet the requirements of the Residential
Maintenance Codes was previously scheduled to commence at the City Council meeting of October 8, 2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Dale Frenzel Regarding Rental Property at 3732 3rd Street in that the Property is in
Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of~
AGENDA ORIGINATING CITY
SECTION: (_0 Q DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Scott Falker regarding rental property at 4943-4945 Jackson Street for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of October 8,
2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Scott Faider Regarding Rental Property at 4943-45 Jackson Street in that the Property is
in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGINATING CITY
SECTION: ~5~ ~ DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Close Hearing BY: Dana Alexon BY:~f~
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Haris Saihgal regarding rental property at 1124-1126 45th Avenue for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of October 8,
2001.
The public heating on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Haris Saihgal Regarding Rental Property at 1124-1226 45t~ Avenue in that the Property is
in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGINATING CITY
SECTION: ¢ ~ DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Close Hearing BY: Dana Alexon
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Gerald Janson regarding rental property at 1242-44~ 1248-50 Circle Terrace for failure to meet the requirements
of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of
October 8, 2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Gerald Janson Regarding Rental Property at 1242-44, 1248-50 Circle Terrace in that the
Property is in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGFNATrNG CITY
SECTION: (.~ ~ DEPARTMENT: MANAGER
NO: Fire APPROVAl.
Rental License Revocation
DATE: October 3, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Jerald Janson regarding rental property at 1266-68 Circle Terrace for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of October 8,
2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Jerald Janson Regarding Rental Property at 1266-68 Circle Terrace in that the Property
is in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA ORIGINATING CITY
/ t/~ DEPARTMENT: MANAGER
SECTION:
,.~.
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: October 5, 2001 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Michael Johnson regarding rental property at 4919-21 Jackson Street NE for failure to meet the requirements of
the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of October
8~ 2001.
The public hearing on this property may now be closed in that the owner and the tenants were not properly notified
of the City Council heating. The Columbia Heights Fire Department will serve proper notice on all interested
parties and schedule a public heating at the next available date.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Michael Johnson Regarding Rental Property at 4919-21 Jackson Street hie until such
time all interested parties can be properly notified.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of October 8, 2001
AGENDA Resolutions/Ordinances ORIGINATING CITY
SECTION: DEPARTMENT: MANAGER
NO: ~ 14 Fire APPROVAL
ITEM: Close Hearing/Adopt Resolution For BY: Dana Alexon BY:
Revocation
DATE: October 3, 2001 DATE:
NO: 2001-
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against John
Gondek regarding rental property at 344 40th Avenue for failure to meet the requirements of the Residential
Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing
RECOMMENDED MOTION: Move to waive the reading of Resolution No.2001- , there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2001- , Resolution of the City Council of the
City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(!) of the Rental
License held by John Gondek Regarding Rental Property at 344 40th Avenne.
COUNCIL ACTION:
RESOLUTION 2001-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION
5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JOHN T.
GONDEK (HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 344 40TM AVENUE, COLUMBIA HEIGHTS, MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION
5.104( 1 )(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR
THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE
LICENSE HOLDER ON SEPTEMBER 24, 2001 OF A PUBLIC HEARING TO BE HELD
ON OCTOBER 8, 2001.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOiNG, AND ALL
ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE
CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDiNGS OF FACT
1. That on April 1, 2001, Dana Alexon, Housing Code Enforcement Official for the
City of Columbia Heights, sent relicensing paperwork by regular mail to the owner at the
address listed on the Rental Housing License Application.
2. That on May 22, 2001, Dana Alexon, Housing Code Enforcement Official for the
City of Columbia Heights, sent a late relicensing notice by regular mail to the owner at the
address listed on the Rental Housing License Application.
4. That on or about August 21, 2001, Dana Alexon, Housing Code Enforcement
Official for the City of Columbia Heights, sent the expired rental license notice by regular
mail to the owner at the address listed on the Rental Housing License Application.
5. That on September 24, 2001, Dana Alexon, Housing Code Enfomement Official for
the City of Columbia Heights, sent the statement of cause by certified mail to the owner at
the address listed on the Rental Housing License Application. listed on the Rental Housing
License Application.
6. That based upon said records of the Enforcement Officer, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-wit:
A. FAILURE TO RELICENSE RENTAL PROPERTY
B. FAILURE TO SUBMIT LATE FEES OF $7.50
7. That all parties, including the License Holder and any occupants or tenants, have been
given the appropriate notice of this hearing according to the provisions of the City Code
Section 5A.306(1) and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 344 40th Avenue is in violation of the provisions of the
Columbia Heights City Code as set forth in the Compliance Order attached hereto,
2. That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the revocation or suspension of the license held
by License Holder.
3. That all applicable rights and periods of appeal as relating to the license holder,
owner, occupant, or tenant, as the case may be, have expired, or such rights have been
exercised and completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F4474 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of ., 2001
Offered by:
Second by:
Roll Call:
Attest:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: ORIGiNATING DEPT.: CITY MANAGER
APPROVAI,
NO: V~_ A- \ COMMUNITY
DEVELOPMENT
ITEM: RESOLUTION APPROVING PURCHASE BY: Randy Schumacher BY:..~ s~-~_
AGREEMENT FOR 3718 Central Avenue N.E.
DATE: September 28, 2001
Staff has reached an agreement to purchase the house at 3718 Central Avenue N.E. fi.om the owner
Heidi G.K. Von Heideman (Purchase Agreement is attached). The property will be purchased by the
City for $70,000.00.
Funding for the purchase of this property will come fi.om Community Development Block Grant
funds for commercial revitalization.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2001-56 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2001-56, being a Resolution authorizing
the purchase of3718 Central Avenue N.E. and utilizing Community Development Block Grant funds
for the purchase.
COUNCIL ACTION:
RESOLUTION 2001 - 56
BEING A RESOLUTION AUTHORIZING THE PURCHASE OF 3718 CENTRAL AVENUE N.E.
WHEREAS, the City Council of the City of Columbia Heights (the "City) has an on-going Community
Development Block Grant (CDBG) funded Commercial Revitalization Program; and
WHEREAS, the City has found that there exists conditions of deterioration, substandard residential
structure, in need of repairs which are in violation of the City Housing Code and City Ordinances or there exists a
need (due to blighting influences) for intervention by the City to prevent further deterioration of the area; and
WHEREAS, the City has an option to acquire one such residential property pursuant to the Purchase
Agreement by and between the City of Columbia Heights and Heidi G.K. vonHeideman (the "Seller") and such
Purchase Agreement has been signed by the Seller and provided to the City Council.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that:
The City Council hereby approves the terms of the Purchase Agreement for 3718 Central Avenue
N.E. between the City of Columbia Heights and Heidi G.K. vonHeideman and authorizes the
Mayor and the City Manager to sign it on behalf of the City at a purchase price of $70,000, which is
established as the fair market value based on the amount being the price for the property offered for
sale by the owner and the value being determined by comparison of formal appraisals of the
property.
The City Council hereby authorizes the City Manager to handle all the requirements and
conditions in order for the City to complete the transaction contemplated in the Purchase
Agreement.
The City Council approves payment of the purchase cost fi:om the City Community
Development Block Grant Program funds.
Passed this
__. day of October, 2001
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: September 18, 2001
AGENDA SECTION: Items for ORIGINATiNG EXECUTIVE
Consideration, Other Business DEPARTMENT: EDA DIRECTOR
NO: 7-C-1 APPROVAL
ITEM: Acquisition of 3718 Central Ave. NE BY: Randy Schumacher BY:
DATE: September 11, 2001
BACKGROUND: In June of 2000, the consensus of the EDA Board was to use the CDBG funds to
purchase residential property located at 3718 and 3722 Central Avenue. Based on that direction, Mr.
Malcolm Watson completed appraisals on both properties. Funding for the purchase of this property
is through the City's 1998 ($124,473), and 1999 ($34,417), CDBG Program. As per the application to
Anoka County, these funds are to "address the problem of vacant, substandard residential or
commercial/industrial structures in areas planned for future commercial development and
redevelopment", such as Central Avenue. The owner at 3718 Central Avenue agreed on a purchase
price of $70,000. A Purchase Agreement was drafted by City Attorney, Jim Hoefi along with a
waiver of relocation benefits and was signed by Ms. Heidi G.K. vonHeideman, personal
representative for the estate of Madeline Jeanette vonHeideman. A copy of the proposed Purchase
Agreement and the relocation benefit waiver are attached. With the exception of final approval of the
disbursement by Anoka County, which is anticipated shortly, the purchase is ready for consideration
by the EDA and City Council.
RECOMMENDATION: Staffrecommends the Board make recommend to the City Council
approval of a resolution authorizing the purchase of 3718 Central Avenue for $70,000 from CDBG
Funds.
RECOMMENDED MOTION: Move to recommend City Council authorize a resolution to
purchase the property at 3718 Central Avenue for $70,000 in CDBG funds.
Attachments
EDA ACTION:
h:\consent Form2001\Acqulsition of 3718 Central Ave.
MINNESOTA STANDARD RESIDENTIAL PURCHASE AGREEMENT
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MINN~L~S, ~N 55433-589~
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LEAD PAINT ADDENDUM FOR HOUSING CONSTRUCTED BEFORE 1978
(use only with Minnesota Standard Residential Purchase Agreement,
Minnesota State Bar Association 1997)
This a0dendum is a continuation of Paragraph 21 of the Purchase Agreement
dated . ?nnl
by and between Heidi C~ ~ Vnn Heldeman~. ~eJler
and ¢.ity_o f_CaJumbia. Heig b.~.~ uy.er
for the property located at or described as 371~_(~em:c~1 Avenue
LEAD WARNING STATEMENT
Every purchaser of any interest in re-~idemial rea/prope/"ty on which a res/dent/a/dwellln~ was built
prior to 1575 i$ nor/f/ed ther such property may pre~ent exposure to/eed from lead-based paint that
may p/ace young children et r~k of developing lead poisoning. Lead po/son/ny in young children
may produce permanent neurological damage, including learning disabilities, reduced intelligence
quotient, behavioral problems, and impaired memory. Lead poisoning a/so poses a pa~/cu/ar n~ to
pregnant women. The Se/let of any interest in res/dent/a/rea/property /3 required to provide the
Euyer w/th any information on/ead*bsse~ paint hazards from r~ assessments or inspections in the
Seller's possess/on and notify the Buyer of any ~nown lead-based paint hazards. A ri$~ assessment
or inspection for possible lead-based paint hazards/$ recommended prior to purchase.
LEAD PAINT INSPECT[ON CONTINGENCY
Buyer's obligations under this Purchase Agreement are contingent upon Buyer obtaining within 10
business days of the date hereof a risk assessment or inspection of the properW for possible
lead-based paint end lead-based paint hazards, the results of which are acceptable to Buyer.
This contingency ~halJ be deemed satisfied, and this Purchase Agreement shall be Jn fuji force and
affect and binding upon Buyer and Seller,.unless. within 10 business days of the date hereof, Buyer
notifies Seller in writing that the results of the risk assessment or inspection are unacceptable to
Buyer. If Buyer notifies Seller of unacceptable results, this Purchase Agreement shall be null and
void and aJJ earnest money shaft be refunded to Buyer.
Buyer may waive in writing this contingency at any time.
Seller's Disclosure
fa) Presence of lead-based paint or lead-based paint hazards (check (ii or iii} below:
(ii __ Lead,based paint or lead-based paint hazards are present in the housing [expiainl.
(ii] .~ Seller has no knowledge of lead-based paint or lead-based paint hazards
in the housing.
fbi Records and reports available to the Seller Jcheck JJ) or (ii) below):
Ii). __ Seller has provided Buyer with all records and reports in Seller's
possession or reasonably obtainable by Seller pertaining to lead-based paint
and lead-based paint hazards in the housing (list documents below).
(i~) ~ Seller has no reports or records pertaining to lead-based paint or lead-
based paint hazards in the housing.
Buyer's Acknowledgment l/nit/al)
Buyer has received copies of all information listed at (bi (ii above.
id) Buyer has received the pamphlet Protect Your Family from Lead in Your Home.
{e) V~ Buyer has (check ii) or (ii) below}:
(ii __received a 10 business day opportunity (or mutually agreed upon ~eriod) to
lead-based pain~ hazards; or
(ii) ~/ waived the opportunity to conduct a risk assessment or inspection
for the presence of lead-based paint and lead-baaed pa!hr hazards.
Agent's Acknowledgment {init/ali
(fi Agent has informed Seller of Seller's obligations under 42 U.S.C,4852d and is
aware of Agent's responsibility to ensure compliance.
Certification of Accuracy
The following parties have reviewed the information above and certify, to the best of their
knowledge, that the information they have provided ia true and accurate.
'~r~ * se,er
Buyer Buyer
STATEMENT OF OCCUP.~XrCy
I, Heidi O. K. vonHeideman, as the Personal Representative of the Estate of
Madeline Jeanette votffffeideman, state that the property located at 3718 Central Avenue
South, Columbia Heights, Minnesota, has been unoccupied since February 25, 2001.
Dated:
Heidi O. K. vonHeideman
Personal Representative
Estate ofMadeline J'eanette vonHeideman
CITY COUNCIL LETTER
Meeting of: October 8, 2001
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: -~- /~ -~ Community Development APPR~OV~/f
BY: Tim Johnson ~'~3~ BY:~/~
ITEM: Resolution 2001-57, Lot Split
NO: Case # 2001-1016, 4401 Quincy Street NE DATE: October 3, 2001
Issue Statement:
A request for a lot split of the property located at 4401 Quincy Street NE. Currently 4401 Quincy Street NE is made up of
two parcels measuring 40 feet by 128 feet, and one parcel measuring 20 feet by 128 feet. Habitat for Humanity is proposing
to split these properties in half, thereby creating two new parcels, each measuring 50 feet by 128 feet in size.
Background:
Section 9.410(4) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the
Planning and Zoning Commission, which shall make findings and submit its recommendation to the City Council; There are
no previous Planning and Zoning Commission cases on this site.
Analysis:
The proposed lot split meets all the minimum requirements of the Zoning and Subdivision Ordinances. The proposed split
would create two near identical parcels measuring approximately 50 feet by 128 feet in size. The proposed lots meet the
minimum lot area requirements with well over the 4,500 square feet required for twinhome parcels (see survey for size). The
proposed lot split will meet the setback requirements for construction of the twinhome units as well as the detached garages
proposed. The twinhome structure will face Quincy Street, and will be consistent in appearance. The twinhomes will share a
common wall on the lot line which will be a porch and entry way. The lot split also provides the City an opportunity to gain
drainage and utility easements around the perimeter of these properties. This split is unique because it allows for a zero lot
line concept, a first of its kind in Columbia Heights. Both twinhome units will be on separate parcels, will be defined by
their legal descriptions, and will be taxed separately.
Recommendation:
The Planning and Zoning Commission held a Public Hearing for the request on October 2, 2001. They voted to recommend
City Council approval of the lot split at it is consistent with City zoning and subdivision standards.
Recommended Motions:
Move to waive the reading of Resolution 2001-57, there being ample copies available to the public.
Move to adopt Resolution 2001-57, a resolution approving a lot split of the property at 4401 Quincy Street NE.
Attachments: StaJf Report; Resolution 2001-57; Completed application form; Certificate of Survey; Area map; Narrative; and Notice of Public
Hearin~
COUNCIL ACTION:
RESOLUTION NO. 2001 - 57
SUBDIVISION REQUEST
CITY Of COLUMBIA HEIGHTS
590 - 40TH AVENUE N.E.
COLUMBIA HEIGHTS, MN 55421
I, Julie Gugin, Vice President, for Twin Cities Habitat for Humanity, Inc., hereby request a split of
PIN 35 30 24 11 0054 Legally described as:
Lots 16, 17 and the South ~ of Lot 18, Block 11, Columbia Heights Annex to Minneapolis, Anoka County,
Minnesota.
THE DESCRIPTION HENCEFORTH TO BE:
Parcel A
The South Half of Lot 18, and the North 30.00 feet of Lot 17, Block 11, Columbia Heights
to Minneapolis, Anoka County, Minnesota. Subject to proposed easement described below.
Annex
Parcel B
Lot 16 and that part of Lot 17 lying southerly of the northerly 30.00 feet thereof Block 11, Columbia
Heights Annex to Minneapolis, Anoka County, Minnesota. Subject to proposed easement described
below.
Proposed Easement
A permanent easement for drainage and utility purposes over under and across the south 5.00 feet of
Lot 16; the north 5.00 feet of the south half of Lot 18; the east 5.00 feet of Lots 16, 17 and the south half of
Lot 18; and the west 10,00 feet of Lots 16, 17 and the south half of Lot 18, all in Block 11, Columbia
Heights Annex to Minneapolis, Anoka County, Minnesota.
Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of
this day, against the above described property, in the amount of $38.68 are delinquent and are being
certified to Anoka County to be added to the real estate taxes payable in 2002. There is currently a
pending assessment in the amount of $1794.00 to be divided.
Any pending or future assessments will be levied according to the new split as approved this day.
Any lot split given approval shall become invalid if the resolution, motion or other Council action approving
the said lot split is not filed with the County Recorder within one (~) year of the date of the Council action.
PLANNING & ZONING DEPARTMENT ACTION:
APPROVED
This 2nc~ dayof 0c~obe~ ,2001.
Offered by: E]:tcson
Seconded by: Yehle
Roll Call: All Ayes
CITY COUNCIL ACTION:
/~'~gin, Viae F~Y/~sident of Twin ~ties
fo uma ity, .
S~re of ~n~t~d
3001 4~ St. SE, Minneapolis, MN 5~14
Owner's Address
Telephone No. 612-331~090
SUBSCRIBED AND SWORN TO BEFORE ME
this 2..~ day of ~'<~'~.,.-{,~-'~ , 2001.
This day of ,2001.
Offered by:
Seconded by:
Roll Call:
OTARY PUBLIC - t,,INNESOTA
~MN ;~mYmPYE~xp. J.a~. 31.2~O~T'A5 !
Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Petarson
FEE $150.00 DATE PAID 9-14-200 RECEIPT No.: 42666
Case: 2001-1016
Page: 1
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE OCTOBER 2, 2001 PUBLIC HEARING
Case #: 2001-1016
GENERAL INFORMATION
Owner:
Address:
Phone:
Habitat for Humanity
4401 Quincy Street NE
Columbia Heights, MN
(612) 331-4090
Applicant: same
Parcel Address: 4401 Quincy Street NE
Zoning: R-2, Single and Two-Family Residential
Comprehensive Plan: LDR, Low Density Residential
Surrounding Zoning
and Land Uses:
Zoning
North: R-2
South: R-2
East: R-2
West: R-2
Land Use
North: Residential
South: Jackson Pond
East: Residential
West: Residential
BACKGROUND
Explanation of Request:
A request for a lot split of the property located at 4401 Quincy Street NE. Currently 4401
Quincy Street is made up of two parcels measuring 40 feet by 128 feet, and one parcel measuring
20 feet by 128 feet. Habitat for Humanity is proposing to split these properties in half, thereby
creating two new parcels, each measuring approximately 50 feet by 128 feet.
Case History:
There are no previous Planning and Zoning Commission cases on this site.
Case: 2001-1016
Page: 2
ANALYSIS
Surrounding Property:
The surrounding property in all four directions is zoned R-2, single and two-family residential
and is used residentially.
Technical Review:
Section 9.410(5) of the Columbia Heights Zoning Ordinance requires that an application for a lot
split be reviewed by the Planning and Zoning Commission, which shall make findings and
submit its recommendation to the City Council.
Section 9.903 of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard
requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable
requirements are as follows.
Minimum lot size shall be 9,000 square feet for both twinhome lots or 4,500 for each
twinhome lot - Parcel "A" will be 6,444 square feet and Parcel "B" will be 6,443 square
feet, both of which meet and exceed minimum lot size requirements.
Minimum lot width shall be 60 feet - Both parcels together are 100 feet wide, exceeding
requirements.
Front yard shall be a minimum of 25 feet - The proposed twin_home building on Parcel A
will be 25.41 feet from the front property line, and the proposed twinhome building on
Parcel B will be 25 feet from the front property line.
Rear yard shall be 20% of lot depth - The proposed twinhome buildings on Parcel A and
Parcel B will both meet this requirement.
Side yards shall be at least five feet - The proposed twinhomes on Parcel A and Parcel B
will meet all setbacks fi.om side property lines, which exceed 5 feet. The comer side yard
setbacks will be approximately 18 feet, also exceeding requirements.
Detached accessory structures shall be at least 3 feet away from side and rear property
lines - The proposed detached garage for Parcel A will be 5 and 25 feet from the north
and south side yard property lines respectively, and the detached garage for Parcel B will
be 16 and 14 feet from the north and south side yard property lines respectively.
Any lot over 6,500 square feet may have a lot coverage of up to 30% - the lot coverages
on Parcel A and Parcel B will be well under 30%, so the proposal meets these
requirements.
The survey submitted includes perimeter easements of five (5) feet on the north, east, and
south property lines, as well as a ten (10) foot easement on the west property line facing
Quincy Street, as requested by the City Engineer.
Compliance with City Comprehensive Plan:
The City Comprehensive Plan designates this area as future low-density residential development.
Case: 2001-1016
Page: 3
Summary:
The positive aspects of this proposal are as follows.
1. The proposal is consistent with the City Comprehensive Plan and meets the minimum
requirements of the Columbia Heights Zoning Ordinance.
2. This will be the first twinhome constructed in the City of Columbia Heights.
CONCLUSION
Staff Recommendation:
Staff recommends approval of the lot split as it meets the technical standards of the Zoning
Ordinance and is consistent with the City Comprehensive Plan.
Recommended Motion:
Move to recommend City Council approval of the lot split as it is consistent with City
subdivision standards.
Attachments:
Completed application form; Certificate of Survey; Area map; Resolution; and Notice of
Public Hearing
R.24
4500 ~ 4504
45TH
AVE
-- 4348
4256
4250
4244
4242
4256
4252~
4257
4253
4249
4247
4243
4237
4233
4258
¢252
4248
4244
4240
4256
4252
44TH
4553 4356
4349 4350
4344
4547
4341
4336
4333
4323 4328
4321 4324
4319 4322
4311 4312
~ 4304
~ 707 4300
43RD
4255 4252
4251 4250
4245 -- 424~'
4243 4242
4239 4238
4235 4232
AVE
4301
4257 4256
4251 4250
4247 4246
4243 4240
4237 4238
~4233
-- 4228
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4257 4256
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-- 4244
4241 4240
4237 4236
4233 4230
Twin Cit, ie~
HAI~ITAT FOR
HUMANITY
Building Community
3001 Fourtl~ Street SE
Minneapolis MN 55414
612 331 4090
Fax 612 331 1540
wwx~ tcl~abitat o~g
September 12, 2001
Mr. Tim Johnson
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
Dear Tim:
Enclosed is our application for Administrative Lot Split for the property at 4401
Quincy Street NE. We are requesting that the existing tax parcel be divided in
accordance with the survey that accompanies our application.
Our objective is to build a twin home on the lot line that would be created as a result
of the split, thus creating two new units of housing. Our research indicates we would
meet all the lot size and setback requirements and comply w~th the existing zoning
code that applies to the property. As you know, the City has an agreement with the
current owner for purchase of the property. Shortly thereafter, our organization will
acquire the property from the City. We anticipate that we will be in title to the
property by October 10.
Please process our application as soon as possible. It is my understanding that our
request for the lot split will be reviewed by the Planning Commission on October 2,
and we would like to apply for a building permit as soon after that date as possible,
provided the proposed lot split is approved.
Please contact me at (612) 331-4090, extension 672, or Bill Powell at extension 638,
with any questions or concerns you may have. Your help is appreciated.
Matt Soucek
Real Estate Associate
CC: Julie Gugin, TCHFH
Ryan Karis, TCHFH
Bill Powell, TCHFH
Equal Housing Opportunity Agency / Equal Opportunity Employer
Sep ll O1 12:45p Col Hcts Comm Der Dept [763] 70~-3671 p.2
Application For:
Rezonin§
Variance
Privacy Pence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
CITY OF COLUMBIA HEIGHTS
X (Lot Spilt)
Application Dat~: Sept. 12. 200]
Case No:
Keceipt No:
Date Paid
3. Applicant: 4.
Name: Twin ~i~i~ ~ahi~ For ~mmnity. In~. (TCHFH)
Address: 3001 4th St. SE. M_Di~.. MN 55414
Phone: (612) 331-4090
Street Address of Subject Property: 44hl Q,,;~y ~f.. ~ (PIP qK-~0-24-11-0054)
LeEal Description of Subject Property: Lots 16. 17. and the South 1/2 of Lo~ 18~
Name: Gary J. Pikala
Address:
Phone:
5. Description of Request: Divide the existin~ ta~ parcel into two tax parcels in
accordance wi th th~ ~n~ln~ ~n~-u~y_
Zoning:
Applicable City Ordinance Number
Present Zonin§ R2 Ree~d~ntial
Present Use ~esident~a] ~inq]~-F~m~ly
Section
Proposed Use Re~. ~inglm--P~m~l~
are Gained.
Exhibits Submitted (maps, diagrams, etc.) ~fo~ertv survey ehowinc proposed boundaries.
Acknowledgment and Signature: The undersisned hereby represents upon all of the
penalties of law, for the purpose of inducin§ the City of Columbia Heights to take the
action herein requested, t.~A~all statements herein are true and that all work herein
mentioned will be done ~I'ac~brdance w~ the 0r~ance$ o~ the City of Columbia Heights
and the laws of the St~t. of/,innesot,. /
-- J~iie-GuSh, ~i~adent
~ Taken By:
T~d Ym~l~
PLANNING AND ZONING COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of
City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, October 2 2001. The order of business is as follows:
A request for a lot split of the property located at 4401 Ouincy Street NE. The current property
measures approximately 100 feet by 129 feet and consists of 2 1/2lots. The proposed split will allow for
a twinhome which will split these lots down the center, thereby creating two new lots.
Section 9.410 of the Columbia Heights Zoning Ordinance requires that an application for a lot split be
reviewed by the Planning and Zoning Commission, which shall submit its findings and provide a
recommendation to the City Council.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard. For questions, you may
contact Tim Johnson, City Planner, at 763-706-3673.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council
Secretary at 706-3611, to make arrangements. (TOD/706-3692 for deaf or hearing impaired only.)
QUINCY STREET
j 99.95 Ue~.s
,I
CITY COUNCIL LETTER
Meeting of October 8, 2001
No.AGENDA SECTION: Ordinance -'~ - A _~ ORIGINATING DEPARTMENTpoLiCE APPROVAL.'CITY MANAGER
ITEM: Ordinance No. 1441, eliminating taxicab licensing BY: Thomas M. Johnson BY: //J~
in Columbia Heights and setting requirements for DATE: October 1, 2001 DATW. ~'
taxicabs within the city.
NO.
BACKGROUND
In May 2000 the Chief of Police was designated as the liaison to the Technical and Policy Committees
of the Metropolitan Council Taxi and Passenger Services Task Force. This committee was charged with
trying to find a way to license taxicabs and taxi drivers regionally instead of by each individual city or
entity. During my year and a half on this committee, I found there could be agreement between the
major cities such as Minneapolis, St. Paul, Bloomington and the Minneapolis-St. Paul International
Airport on how to go about this process, but this left very little interaction or input from the smaller
cities such as Columbia Heights, St. Louis Park, and Golden Valley. We were listened to, but the main
focus was on the big three or four entities. At this point it appears that the four main entities named will
be entering into a joint powers agreement for the licensing of taxicabs and taxi drivers. They will be
inspecting cars, training cab drivers and licensing cab drivers together. This leaves the other cities to be
associate members of the joint powers agreement if they desire.
ANALYSIS/CONCLUSION
The City Manager and Police Chief have discussed our options in this process and we are proposing we
amend our current taxicab ordinance in order to open up the number of possible vendors to our
community. It is being suggested that we amend the current ordinance to allow any taxicab and taxicab
driver that is licensed by any other political subdivision or the Minneapolis-St. Paul International
Airport to be allowed to pick up and drop offpassengers in our community. By doing this we can let
the consumer be the controlling entity. If they receive poor service from one cab company, they will be
allowed to go to another rather than being restricted to the few that are currently licensed in our city.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1441, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to approve Ordinance No. 1441, being an Ordinance amending
Ordinance 853, City Code of 1977, eliminating taxicab licensing in Columbia Heights and setting
requirements for taxicabs within the city.
COUNCIL ACTION:
ORDINANCE NO. 1441
BEING AN ORDINANCE AMENDING ORDINANCE 853, CITY CODE OF 1977,
ELIMINATING TAXICAB LICENSING IN COLUMBIA HEIGHTS
AND SETTING REQUIREMENTS FOR TAXICABS WITHIN THE CITY
The City of Columbia Heights does ordain:
No person shall engage in or operate a taxicab business and pick up persons for hire in the course of such
business within the City limits, without a taxicab driver and taxicab license to operate in another political
subdivision in this state, including the Minneapolis-St. Paul Intemational Airport. A driver and cab so
licensed may carry passengers to any place or point within the city and may solicit or pick up business within
the city.
1. For purposes of this section, the following words shall have the meanings ascribed to them:
"Taxicab" shall mean any motor vehicle engaged in the carrying of persons for hire, either over a
fixed route, operated from a street stand, subject to calls from a garage, or otherwise operated for
hire; but the term shall not include vehicles subject to control and regulation by the State Railroad
and Warehouse Commission, the Metropolitan Transit Commission, or vehicles regularly used by
undertakers.
b)
"Street" shall mean and include any street, alley, avenue, court, bridge, lane or public place in the
City.
c)
Operator" shall mean any person who drives a taxicab, whether such person be the owner of such
taxicab or an employee of said owner.
d)
"Owner" shall mean any person owning or having control of the use of one or more taxicabs for use
in a taxicab business, whether or not said owner is a taxicab operator.
e)
"Taxicab Stand" shall mean any public place which is exclusively reserved by authority of the City
for the use of taxicabs.
"Taximeter" shall mean any mechanical instrument or device by which the charge for hire of a
taxicab is mechanically calculated, either by distance traveled or waiting time or both, and upon
which such charge shall be indicated by figures.
Every taxicab under this section shall have some designation of the character of the vehicle painted in plain
visible letters on each side thereof.
a)
A card printed in plain legible letters shall be displayed inside each taxicab and shall indicate the
maximum rates that are to be charged, the name of the operator; together with a statement that
articles lost in the taxicab will be forwarded to the City, Police Department, where they may be
identified and claimed, and the statement "Ask the Driver for Bill and Receipt" in bold type.
b)
Every taxicab shall be equipped with a taximeter. Each taximeter shall be sealed with case and
gear intact, and shall be semi-annually certified and checked for accuracy and working condition
by an agency qualified to perform such service.
Each taximeter shall be kept in plain view of the passenger and shall be maintained in good and
accurate working order at all times.
c)
Rates charged by taxicabs for conveyance in this City shall be the same as the rates set by the
political subdivision the taxi is licensed out of. Upon request therefore, every passenger shall be
given a receipt upon payment of his fare.
d)
When in operation, taxicabs not carrying passengers shall be parked at stands designated for that
purpose from time to time by Resolution of the Council. Said Resolution shall also designate the
number of taxicabs which may be stationed at any such stand.
e)
The taxicab drive shall maintain proof of an insurance policy with an insurance company duly
licensed to transact such business in this State; insuring against loss from the liability imposed by
law for damages on account of bodily injuries or death, or for damages to property resulting from
the ownership, maintenance or use of any taxicab in the taxicab at all times. The limit in such
insurance policy of such taxicab shall not be less than One Hundred Thousand Dollars for bodily
injuries to or death of one person and Three Hundred Thousand Dollars on account of any one
accident resulting in injuries and/or death to more than one person, and a total ofTen Thousand
Dollars liability for damages to property of others, arising out of any one accident. This policy
shall be presented to any police officer upon request.
Every taxicab operator shall be subject to the below named regulations. The operator and the vehicle owner
shall jointly insure enforcement of such regulations.
a) All operators shall be clean and courteous at all times.
b) No operator shall carry any person other than the passenger first employing a taxicab without the consent
of such passenger.
c) No operator shall charge or attempt to charge any passenger a greater rate of fare than that established by
the political subdivision that licensed the taxicab.
d) No operator shall knowingly deceive with the intent to defraud any passenger who may ride with him, or
who may desire to ride in his vehicle, as to his destination or distance to be traveled.
e)
No operator shall solicit passengers as fares except when traveling around the streets or at a regularly
designated stand. No operator shall alight from his taxicab at any time for the purpose of soliciting
passengers, provided that this shall not prohibit any driver from alighting from his taxicab to assist a
passenger entering or alighting from his taxicab.
f) Each operator shall forward lost articles found in his taxicab to the Police Department.
This Ordinance shall be in full force and effect from and after thirty (30) days after its passage.
First Reading: September 24, 2001
Second Reading: October 8, 2001
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor GaryL. Peterson
Attest:
Patricia Muscovitz, Deputy City Clerk
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
OCTOBER 2, 2001
7:00 PM
The meeting was called to order at 7:00 pm by Chairperson Ramsdell.
Roll Call:
Commission Members present-Ramsdell, Schmitt, Johnson and Yehle.
Commission Member Ericson arrived at 7:01 pm
Also present were Tim Johnson (City Planner) and Shelley Hanson (Secretary).
Motion by Yehle, seconded by Schmitt, to approve the minutes from the meeting of September 4,
2001. All ayes. MOTION PASSED.
PUBLIC HEARINGS
A. Lot Split
Case #2001A016
Habitat for Humanity
4401 Quincy Street NE
Planner Johnson explained that Habitat for Humanity has requested a lot split of the property
located at 4401 Quincy Street NE. Currently 4401 Quincy Street is made up of two parcels
measuring 40 feet by 128 feet, and one parcel measuring 20 feet by 128 feet. Habitat for
Humanity is proposing to split these properties in half, thereby creating two new parcels, each
measuring approximately 50 feet by 128 feet.
He noted the surrounding property in all four directions is zoned R-2, single and two-family
residential, and is used residentially.
Section 9.410(5) of the Columbia Heights Zoning Ordinance requires that an application for a lot
split be reviewed by the Planning and Zoning Commission, and submit its recommendation to
the City Council.
Section 9.903 of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard
requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable
requirements are as follows.
Minimum lot size shall be 9,000 square feet for both twinhome lots or 4,500 for each
twinhome lot - Parcel "A" will be 6,444 square feet and Parcel "B" will be 6,443 square
feet, both of which meet and exceed minimum lot size requirements.
Minimum lot width shall be 60 feet - Both parcels together are 100 feet wide, exceeding
requirements.
Front yard shall be a minimum of 25 feet - The proposed twinhome building on Parcel A
will be 25.41 feet from the front property line, and the proposed twinhome building on
Parcel B will be 25 feet from the front property line.
PLANNING & ZONING COMMISSION
MINTUES OF THE MEETiNG OF
OCTOBER 2, 2001
PAGE 2
Rear yard shall be 20% of lot depth - The proposed twinhome buildings on Parcel A and
Parcel B will both meet this requirement.
Side yards shall be at least five feet - The proposed twinhomes on Parcel A and Parcel B
will meet all setbacks from side property lines, which exceed 5 feet. The comer side yard
setbacks will be approximately 18 feet, also exceeding requirements.
Detached accessory structures shall be at least 3 feet away from side and rear property
lines - The proposed detached garage for Parcel A will be 5 and 25 feet from the north
and south side yard property lines respectively, and the detached garage for Parcel B will
be 16 and 14 feet from the north and south side yard property lines respectively.
Any lot over 6,500 square feet may have a lot coverage of up to 30% o the lot coverages
on Parcel A and Parcel B will be well under 30%, so the proposal meets these
requirements.
The survey submitted includes perimeter easements of five (5) feet on the north, east, and
south property lines, as well as a ten (10) foot easement on the west property line facing
Quincy Street, as requested by the City Engineer.
The positive aspects of this proposal are as follows.
1. The proposal is consistent with the City Comprehensive Plan, which designates this area
as future low-density residential development, and meets the minimum requirements of
the Columbia Heights Zoning Ordinance.
2. This will be the first twinhome constructed in the City of Columbia Heights.
Habitat for Humanity will be demolishing the existing structure on the site as it is substandard.
Staff recommends approval of the lot split as it meets the technical standards of the Zoning
Ordinance and is consistent with the City Comprehensive Plan.
Ramsdell asked for a clarification of the difference between a twin_home versus a double
bungalow. Planner Johnson explained that even though you have the same number of living
units, a twinhome, with a zero lotline, actually creates two single family homes. They have
separate legal descriptions and would therefore, be two separate tax parcels, rather than one
taxable parcel of a double bungalow.
Ramsdell asked if the Fire Dept. had looked at the plans yet, and whether they had any issues
with the project. Johnson responded that they have not yet seen the plans, but they will be
reviewing them during the permit process.
PLANNING & ZONING COMMISSION
MINUTES OF THE MEETING OF
OCTOBER 2, 2001
PAGE 3
The Commissioners discussed how the outside maintenance of the structures would be handled
in the future. They were concerned that roofing, siding, or additions could be done piece meal
and would detract fi.om the appearance of the structure. They questioned what the best way to
address this issue would be. Planner Johnson stated the Commission and/or City cannot attach
conditions or restrictions on a lot split request, however, an amendment to the Zoning Ordinance
could be made to address the long term appearance/maintenance for this new type of housing.
The other possibility discussed was to require a shared maintenance agreement to cover all future
owners. Planner Johnson was directed to speak with the City Attorney to seek information on
the best way to address this concern.
The Commission contemplated tabling the approval of the lot split until this could be resolved.
Once the lot split is approved, building permits can be issued. Therefore, it is imperative for the
City to see that this issue is addressed prior to that happening. The commission decided not to
hold up the lot split, but directed Planner Johnson to check into the course of action that
should be taken.
Motion byEricson, seconded byYehle, to recommend City Council approval of the lot split as it
is consistent with City subdivision standards. All ayes. MOTION PASSED.
NEW BUSINESS
A. Purchase of Property at 3718 Central Avenue
The existing single-family home at 3718 Central Avenue is in the process of being acquired by
the City. The single-family home is considered non-conforming and is dilapidated in nature. This
property is intended for future commercial revitalization purposes. However, there is no specific
plan as to what purpose the land will be used for.
Minnesota Statute 462.356 requires that ifa City has a Comprehensive Plan, it must notify the
Planning Commission of the intent to purchase or sell land.
The newly adopted City Comprehensive Plan designates this property for commercial use. A
future commercial use of this site would be consistent with the Comprehensive Plan.
Motion by Ramsdell,, seconded byYehle, to support the action of the City of Columbia Heights
to acquire the property at 3718 Central Avenue NE, provided the future development of this
parcel remains consistent with the City Comprehensive Plan. All ayes. MOTION PASSED.
PLANNING & ZONING COMMISSION
MINUTES OF THE MEETING OF
OCTOBER 2, 2001
PAGE 4
STAFF REPORT
Planner Johnson enclosed some articles related to Planning issues in the agenda packets for the
commissioners to review.
Planner Johnson also informed the commission members that Mr. Abraham, who was seeking an
amendment to the accessory structure portion of the Zoning Ordinance, has obtained a building
permit to turn two of his attached garage stalls into additional living space so he can build a
larger detached structure. His new plans are permitted under the present language in the Zoning
Ordinance.
Motion by Yehle, seconded by $chmitt, to adjourn the meeting at 7:40pm.
Respectfully submitted,
Shelley Hanson
Secretary
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSION
FROM
THURSDAY, SEPTEMBER 20, 2001
The meeting was called to order at 7:00 p.m. by Dennis Stroik, Chairperson. The meeting was held at the
Roseville Headend Studio so that a tour of the facility could take place. Scott Melter, Director of
Technical Engineering conducted the tour.
ROLL CALL: Commission Members:
Council Representative:
City Representative:
AT & T Broadband Rep:
Legal C~unsel:
Dennis Stroik, Reuben Ruen, Dan Swee, and Bob Buboltz
Bruce Nawrocki
Jean Kuehn and Linda Magee
Kathi Donnelly-Cohen
Stephen Guzzetta
APPROyAL OF MINUTES
Motion by Bruce Nawrocki, seconded by Dan Swee, to approve the minutes from the meeting of ,luly 19,
2001. All ayes.
OLD BUSINESS
A. Channel Check
No channel check was performed. The variation of sound levels between channels was discussed
with Scott Melter during the tour of the studio.
Bo
Correspondence Log and Complaint Follow Up.
There were no complaints received by the City since the last meeting. However, Bruce Nawrocki
reported he is having trouble with reception on channels 2, 4, and sometimes 5. There is constant
ingress on each of these channels. Kathi is going to schedule a service call for him. She explained
that the outside connections or fittings could be faulfy. A service tech will be dispatched to correct
the problem.
C
Franchise Fee Analysis Update
Steve Guzzetta reported the Ramsey-Washington Commission has come to an agreement on the
figures. However, there are still four legal issues dealing with accounting issues/practices that
need to be discussed further. If no agreement is reached in these areas, Maplewood will need to
decide if they will pursue the matter through legal channels.
TELECOMMUNICATIONS MEETiNG
MINUTES OF SEPTEMBER 20, 2001
PAGE 2
2000 Annual Report-Remaining Outstanding Items
*The Guidelines for Community Television Channel 15 Equipment/Facilities were re-
submitted--see July minutes.
*The attachments for Form 395 were provided--see July minutes.
*The financial statements with verification by an accountant required an audit to be
performed. This document will be ready by October 5% Therefore, we will review the
Annual Report and consider accepting it at the October meeting.
PLEASE BRING YOUR COPY OF THE ANNUAL REPORT TO THE OCTOBER
MEETING.
Review of Forms 1240 and 1205 for Rate Increase Effective July 1, 2001
Columbia Heights is in a coalition of cities for the review the 1240 and 1205 forms for the
rate increase that took effect July 1, 2001. All forms and orders issued during the last 4-5
years were reviewed during this process to ensure that they were correctly submitted.
There is a meeting scheduled for next week with the administrators of the various cities to
discuss the findings. The figures on the 1205 Form were based on national costs, not local
costs. This is something that will be discussed at the meeting.
Steve Guzzetta also informed the commission that according the Our Policy and
Procedures for Rate Regulation the City Council needs to hold a Public Hearing on this
issue. This will be scheduled within the next two months.
Other Old Business
There was no other old business.
NEW BUSINESS
A. Franchise Fee Payment for 2na Quarter
The franchise fee payment of $33,981.78 was received.
TELECOMMUNICATIONS COMMISSION
MINUTES OF SEPTEMBER 20, 2001
PAGE 3
REPORTS
MACTA 18~ Annual Conference in October
Enclosed in the agenda packets was information on the 18~ Annual Conference that will be
held October 25-26, 2001. Anyone interested in attending, contact Jean Kuehn before
September 28th so the registration can be processed. Brace noted that he felt the cost for
this conference was very high.
Digital Access Service Available to Subscribers September 1, 2001
Notice was received regarding Digital Services that will be available to subscribers on an
ala carte basis, for those not wishing to subscribe to a full package.
Other New Business
There was no other new business.
Report of Commissioners
Educational-Nothing to report
Government- Nothing to report
Library-Nothing to report
Public-Nothing to report
Report of AT& T Broadband-
Nothing further to report. It was noted, we had not received the monthly report that is
usually submitted by AT & T Broadband.
Report of the Cable Attorney
Steve Guzzetta reported on a case recently heard in the New York Courts regarding what
defines commercial programming and what is, and is not allowed to be nm on access
channels.
Report of the Assistant to the City Manager
There was nothing further to report.
Motion byBob Buboltz, seconded byReuben Ruen, to adjourn the meeting at 8:06pm. All ayes.
Respectfully submitted,
Shelley Hanson
Secretary