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HomeMy WebLinkAboutJune 28, 1999 Regular AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, JUNE 28, 1999 CITY COUNCIL CHAMBERS, CITY HALL, 590 40TM AVENUE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALI,(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGEND3 4. CONSENT AGENDA 1) Approval of Meeting Minutes 2) Resolution No. 99-67 Ordering and Levying an Improvement 3) Execute Necessary Documents - Delta Dental 4) Award Bid for Carpeting for J-PM Porch and Office Area 5) Resolution No. 99-66 Extending Due Date for Comprehensive Plan 6) Resolution No. 99-68 Award o£Alley and Parking Lot Crack Sealing Project 7) Engineering Report and Preliminary Plans for Central Avenue fi:om 37th to 43rd Avenues 8) Final Payment for 1999 Street and Parking Lane Striping 9) Approve a Joint Powers Agreement with Metro Transit 10) Authorize Change Order No. 2 for Sullivan Lake Park Sanitary Sewer Improvements 11) Payment of the Bills 12) Lottery Ticket Sales at Liquor Store #2 and #3 13) Establish Council Work Session 5. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUEST~ A. Recognition of Chief Charlie Kewatt's Retirement fi'om the Fire Department B. Introduction of New Employee - Steve Olson, Assistant Liquor Store Manager C. Presentation: 1) Mediation Services Director 2)Legislative Update 6. PUBLIC HEARINGS A. 2nd Rdg. Ordinance No. 1394 Sale of Property at 545 and 549 38th Avenue 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A) Minutes of Board and Commission Meetings 1) June 1, 1999 Planning and Zoning Commission 2) June 1, 1999 Library Board of Trustees ' 10. CITIZEN FORUM TO ADDRESS THFJ COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT AGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, JUNE 28, 1999 CITY COUNCIL CHAMBERS, CITY HALL, 590 40TM AVENUE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingofRegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA 4. CONSENT AGENDA 1) Approval of Meeting Minutes 2) Resolution No. 99-67 Ordering and Levying an Improvement 3) Execute Necessary Documents - Delta Dental 4) Award Bid for Carpeting for JPM Porch and Office Area 5) Resolution No. 99-66 Extending Due Date for Comprehensive Plan 6) Resolution No. 99-68 Award of Alley and Parking Lot Crack Sealing Project 7) Engineering Report and Preliminary Plans for Central Avenue from 37th to 43rd Avenues 8) Final Payment for 1999 Street and Parking Lane Striping 9) Approve a Joint Powers Agreement with Metro Transit 10) Authorize Change Order No. 2 for Sullivan Lake Park Sanitary Sewer Improvements 11) Payment of the Bills 12) Lottery Ticket Sales at. Liquor Store #2 and #3 13) Establish Council Work Session 5. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUESTS A. Recognition of Chief Chadie Kewatt's Retirement from the Fire Department B. Introduction of New Employee - Steve Olson, Assistant Liquor Store Manager C. Presentation: 1) Mediation Services Director 2)Legislative Update 6. PUBLIC HEARINGS A. 2nd Rdg. Ordinance No. 1394 Sale of Property at 545 and 549 38th Avenue 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A) Minutes of Board and Commission Meetings 1) June 1, 1999 Planning and Zoning Commission 2) June 1, 1999 Library Board of Trustees ' 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHT$~ MN 55421-3878 (612) 782-2800 TDD 782-2806 Mayor Gary L. Peterson Councilmembers Donald G. Jolly John Hunter Marlaine Szurek dulienne Wyckoff ADMINISTRATION City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday June 28,1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of i:lisability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda item.~ as follows: 1) Approval of Meeting Minutes MOTION: Move to approve the minutes of the June 14, 1999 Council Meeting as presented. 2) Resolution No. 99-67 Ordering and LeVying an Improvement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to approve Resolution No. 99-67 being a resolution and levying one 100 watt HPS mid- block light on the property at 4338 Central Avenue known as PIR 677-Area 34-Project 9913. Page 1 THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 3) Execute Necessary_ Documents - Delta Dental MOTION: Move to authorize the Mayor and City Manager to execute the necessary documents with Delta Dental to offer dental insurance to eligible employees and their dependents. 4) Request Authorization to Award Bid for Carpeting for Murzyn Hall Porch Area and Recreation Office MOTION: Move to award the low, qualified, responsible bid to Barbara-Leonard, Inc. in the mount of $7,006.30 to purchase and install new carpet for the main hall and Recreation office of Murzyn Hall with funding from 101-45129-5120. 5) Resolution No. 99-66 Being a Resolution Requesting an Extension of the Due Date Regarding the Columbia Heights Comprehensive Plan MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to approve Resolution No. 99-66 being a resolution requesting extension of the due date to December 31, 1999, for review of the City of Columbia Heights Comprehensive Plan for consistency with amended Metropolitan Council policy plans. 6) Resolution No. 99-68 - Award of 1999 Alley and Parking Lot Crack Sealing Project MOTION: Move waive the reading of the resolution there being ample copies available for the public. MOTION: Move to approve and adopt Resolution No. 99-68 accepting bids and award the 1999 Alley and Parking Lot Crack Sealing Project #9901 (B) to Bergrnan Companies, Inc. of Eau Claire, Wisconsin, based upon their low, qualified, responsible bid in the mount of $9,690.00 to be appropriated from Fund 415-59901-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 7) Authorize Engineering Report and Preliminary Plans for Central Avenue from 37th to 43ra Avenues MOTION: Move to authorize preparation of an Engineering Report and Preliminary Plans for Central Avenue from 37~ to 43ra Avenue based upon the work proposal of BRW and to authorize the Mayor and City Manager to enter into a contract for the same. 8) Final Payment for 1999 Street and Parking Lane Striping MOTION: Move to accept the work for 1999 Street and Parking Lane Striping; and authorize final payment of $10,976.75 to Precision Pavement Marking, Inc. of Rogers, Minnesota. 9) Approve a Joint Powers Agreement with Metro Transit MOTION: Move to authorize a Joint Powers Agreement with Metropolitan Council (Metro Transit) for the installation, replacement and maintenance of Metro Transit Bus Stop Signage. 10) Authorize Change Order No. 2 for Sullivan Lake Park Sanitary_ Sewer Improvements MOTION: Move to authorize Contract Change Order No. 2 for culvert replacement and subgrade correction to Penn Contracting of Blaine, Minnesota, in the amount of $6,794.00 with $6,134 reimbursed from the State of Minnesota MIF Grant and $660 from Sewer Construction Fund 652-49721-5120. 11) Payment of the Bills MOTION: Move to approve the payment of the bills as listed out of proper fimds. Page 2 , 12) Lottery_ Ticket Sales at Liquor Store #2 and #3 MOTION: Move to authorize Mayor and City Manager to enter into an Agreement with the Minnesota State Lottery for on-line lottery ticket sales at Liquor Stores #2 and #3. 13) Establish Council Work Session MOTION: Move to establish Monday, July 19, 1999 at 7:00 p.m.as the date and time for a Council work session. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Recognition of Chief Charlie Kewatt's Retirement from the Fire Department B. Introduction of New Employee - Steve Olson, Assistant Liquor Operations Manager C. Presentations 1) Ann Wallerstadt, Director of Mediation Services of Anoka County 2) Representative Satveer Chaudhary, Legislative Update 6. PUBLIC HEARINGS A. Second Reading/Public Hearing of Ordinance No. 1394 Being an Ordinance to Sell 545 and 549 38th Avenue Northeast MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to adopt Ordinance No. 1394 being an ordinance amending Ordinance No. 853, City Code of 1977, authorizing the conveyance of certain real estate at 545 and 549 38th Avenue Northeast. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business None Page 3 ,8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) June 1, 1999 Planning and Zoning Commission Meeting 2) June 1, 1999 Library Board of Trustees Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGF. NDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fel~st7 Cits( lkTlanager WF/js Page 4 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JUNE 14, 1999 1. CALL TO ORDER/ROLL CALL The Council Meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA Item #11 had already been removed from the agenda when the final packet was sent out. The City Manager advised that the handout on the council table was to replace item #17 and that item #16 could be removed as it was combined with #17. 4. CONSENT AGENDA Motion by Jolly, second by Wyckoffto approve the consent agenda items as follows: 1) Approval of Meeting Minutes The Council approved the minutes of the May 24, 1999 Regular Council Meeting as presented. 2) Backlit Street Name Signing for University Avenue 37th to 49th Avenues The Council authorized the preparation of plans and specifications for the installation of backlit street signs on University Avenue from 37th to 49th Avenues and authorized the engineering consultant firm of BRW to perform the necessary plan preparation. 3) Limited Site Investigation for Waste Oil Tank Removal The Council accepted the low, qualified, responsible bid from Thatcher Engineering in the amount of $4,777.50 for conducting a limited site investigation at the MSC with 10% of the funding appropriated from Refuse Fund 603-49950-3050. 4) Authorization for Braun Intertec to Conduct Road Rater Testing on Zone 5 City Streets The Council authorized Braun Intertec Corp., Inc. to conduct road rater testing on Zone 5 streets, excluding C.S.A.H.for $1,000.00/mile plus mobilization with funding to be appropriated from 430-46323-3050 and authorized the Mayor and City Manager to enter into an agreement for the same. -1- 5) Municipal Service Center Basement Lighting Upgrades The Council authorized the acceptance of the low, qualified, responsible bid from Heights Electric in the amount of $9,520 to upgrade the Municipal Service Center basement with funding from 101-43121-5120, 601-49430-5120, 601-49450-5120 and 701-49950-5120. 6) Award Bid for Storm Sewer Work on 42nd Avenue and 2nd Street and Intersection of 42nd Avenue and 3Ta Street The Council awarded the storm sewer work at 42nd Avenue and 2nd Street and at the intersection of 42nd Avenue and 3rd Street to Stepaniak Construction of East Bethel, Minnesota, in the amount of $9,130 from Sewer Construction Fund 652-49810-5130 and authorized the Mayor and City Manager to enter into an agreement for the same. 7) Approval of Resolution No. 99-65 and Award of Seal Coating Proiect #9901 (A) The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-65 RESOLUTION ACCEPTING BD AND AWARDING CONTRACT FOR SEAL COATING PROJECT, #1999-01 (A) TO ALLIED BLACKTOP COMPANY WHEREAS, pursuant to an advertisement for bids for 1999 Seal Coating Project #1999- 01 (a) bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder. Base Bid Allied Blacktop $53,181.00 Astech Corp. $57,864.36 WHEREAS, it appears that Allied Blacktop, 10503 89th Ave. No., Maple Grove, MN is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Columbia Heights for 1999 Seal Coating Project #1999-01 (A), according to plans and specifications therefore approved by the Council. o The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful -2- bidder and the next lower bidder shall be retained until the contract has been signed. o City Project #1999-01 (A) shall be funded with approximately 25% City funds and approximately 75% by assessments. Dated this 14th day of June, 1999. Offered by: Jolly Seconded by: Wyckoff Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 8) Change Order No.1 for 1999 Street and Parking Lane Striping The Council authorized Change Order No. 1 for epoxy striping on Central Avenue to Precision Paving Marking in the amount of $6,296.30 with funding out of the State Aid Maintenance Fund. 9) Change Order No. 1 for Sullivan Lake Park Sanitary Sewer Improvements The Council authorized Contract Change Order No. 1 for relocation of electrical receptacle for exterior portable generator to extend the forcemain to manhole located on 51st Avenue to Penn Contracting of Blaine, Minnesota, in the amount of $7,410.10 with $6,190.10 reimbursed from the State of Minnesota MIF Grant and $1,200 from the Sewer Construction Fund 652-49712-5120. 10) Authorize Pawnent of Arbitrator's Fees The Council authorized the payment of $4,847 to Richard John Miller for the City's share of the arbitrator's fee and incurred expenses in the grievance arbitration bet~veen AFSCME Council 14 and the City of Columbia Heights. 11) First Reading - Ordinance No. 1395 - Amendment to Chapter 5A of City Code This item was removed from the agenda for further consideration. 12) Invoice for Values First/SACCC The Council approved the payment of $4,959 to Anoka County for the City of Columbia Heights 1999 calendar year dues. 13) Conditional Use Permit The Council approved a conditional use permit to allow a radio transmission tower on the property at 4700 Chatham Road, subject to the following conditions: -3- 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2) The tower may be designed in a manner so that it can accommodate additional antennas in the future. Any addition of antennas will require a conditional use permit. 3) The parking lot shall be hard-surfaced and striped. 4) A parking lot striping plan shall be submitted for staff review and approval prior to the hard-surfacing of the lot. 15) Conditional Use Permit - 500 40th Avenue Northeast The Council approved the conditional use permit to allow a nonintoxicating 3.2 bar and grill and a dwelling unit on the second floor of the building at 500 40th Avenue NE, subject to the following conditions: 1) All required state and local codes, permits, and inspections including, but not limited to, building permits, fire code, and health department regulations will be met and in full compliance. 2) At no time shall space directly associated with the dwelling unit occupy the first floor of the building. This shall include, but not be limted to, kitchens, restrooms, and bedrooms. 3) The parking lot shall be striped in a manner that is consistent with the Zoning Ordinance. 4) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 16. City Manager's Compensation Adjustments This motion would increase the City Manager's compensation package by a simple motion. It was removed from the agenda. The matter was referred to 4-A-17. 17) Resolution No. 99-64 Being a Resolution Dealing with City Manager Compensation A substitute resolution was submitted for Council review by the Finance Director. The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-64 BEING A RESOLUTION DEALING WITH CITY MANAGER COMPENSATION VrHEREAS, on May 24, 1999, the City Council met at an executive session to review the City Manager's compensation; and, WHEREAS, the City Council agreed to make modifications to the City Manager's compensation; -4- NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights does hereby make the following modifications to the City Manager's compensation: The City Manager should receive the same 3-1/2% pay adjustment as other employees retroactive to January 1, 1999. Increase the employer's contribution to deferred compensation for the City Manager by $5,000.00 for the calendar year 1999. Increase the City Manager's car allowance to $350.00 per month effective January 1, 1999. Passed this 14th day of June, 1999. Offered by: Jolly Seconded by: Wyckoff Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 18) Transfer of Funds From General Fund to Police Department to Repay Overtime Fund The Council approved the transfer of $418, the total amount received from Columbia Heights Independent School District #13 for offduty security worked, from the General Fund to the Police Department 1999 budget under line 1020, police overtime. The Council approved the transfer of $456, the total amount received from Columbia Heights Independent School District #13 for off duty security worked, from the General Fund to the Police Department 1999 budget under line 1020, police overtime. The Council approved the transfer of $1,064, the total amount received from Columbia Heights Independent School District #13 for off duty security worked, from the General Fund to the Police Department 1999 budget under line 1020, police overtime. The Council approved the transfer of $4,275, the total amount received from Norwest Bank for off duty security worked, from the General Fund to the Police Department 1999 budget under line 1020, police overtime. 19) First Reading of Ordinance No. 1394 - Sale of 545 and 549 38th Avenue Northeast The reading of the ordinance was waived there being ample copies available for the public. -5- ORDINANCE NO. 1394 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 545 38TM AVENUE NE AND 549 38TM AVENUE NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Michael C. Wilder the real property at 545 38th Avenue NE described as follows, to wit: Lot 19 and the West Half of Lot 18, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 2: The City of Columbia Heights may convey unto Michael C.Wilder, the real property at 549 38th Avenue NE described as follows, to wit: Lot 17 and the East Half of Lot 18, Block 83, Columbia Heights Annex to MiImeapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 3: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the sale and development agreement. Section 4: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: June 14, 1999 The second reading of Ordinance No. 1394 was scheduled for June 28, 1999 at approximately 7:00 p.m. 20) Purchase of Folding Chairs for Murzyn Hall The Council appropriated $7,500 from the General Fund Undesignated Fund Balance to the Murzyn Hall budget and authorized the Mayor and City Manager to enter into an agreement to purchase new chairs from Adirondack at a cost of $6,611.58. 21) Authorize Contract for Proposal of Assistance with Bond Referendum The Council appropriated $9,800 from the General Fund Undesignated Fund Balance to Mayor and Council budget and authorized the Mayor and City Manager to enter into an agreement with Ingraham and Associates for Park and Recreation Bond Referendum Assistance Proposal dated May 24, 1999 at a cost not to exceed $9,800 with funds form 101-41110-3050. -6- 22) Information Systems Department Staffing The Council established the 1999 and 2000 salary ranges for the position of Information Systems Technician as follows: Information Systems Director - 1999; Entry, $3,934; 6 months, $4,069; 1 year, $4,203; 2 year, $4,337; 3 year, $4,471: 2000, Entry, $4,072, 6 month, $4,211, 1 year, $4,349, 2 year, $4,488 and 3 year, $4,627; Information Systems Technician; 1999 - Entry, $2,765,6 month, $2,859, 1 year, $2,953, 2 year, $3,048 and 3 year, $3,142; 2000- Entry $2,862, 6 month, $2,959, 1 year, $3,057, 2 year, $3,154 and 3 year, $3,252. 23) Metropolitan Council Planning Grant Amendment The Council approved the Amendment and Extension of the Metropolitan Council Local Planning Assistance Program Grant Agreement #SG-97-140-D between the City of Columbia Heights and Metropolitan Council and authorized the Mayor and City Manager to enter into an agreement for the same. 24) Reallocation of 1994 and 1995 HOME Funds The Council authorized and directed the City Manager to inform Anoka County of the request to reallocate 1994 and 1995 unexpended HOME Funds to be applied to the Real Estate Equities Development Company application and authorized the City Manager to forward said notification to Anoka County and to execute all documentation necessary to implement this request. 25) Pawnent of the Bills The Council authorized the payment of the bills as listed out of proper funds. 26) Approval of License Applications The Council approved the license applications as listed. Former Mayor Studevant stated his opinion regarding the increase to the City Manager's deferred compensation. He suggested the $5,000 increase be distributed to the other City employees rather than being given to the City Manager. Roll call on Consent Agenda: All ayes 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Humanitarian of the Year Mayor Peterson congratulated Kaye Stickler on being selected as the Humanitarian of the Year. She was presented with a plaque from the City and other gift donations. B. Mediation Services Presentation The representative of Mediation Services rescheduted her presentation for the June 28th Council Meeting. -7- 6. PUBLIC HEARINGS A. Second Reading/Public Hearing of Ordinance No. 1391 Pertaining to Council Meetings Motion by Szurek, second by Wyckoff to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1391 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 16, OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO COUNCIL MEETINGS The City of Columbia Heights does ordain: Section 1: Chapter 3, Section 16, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: At the time of the first regularly scheduled council meeting in January following a regular municipal election, the council shall meet at the usual place and time for the holding of the council meetings. At this time, the newly elected members of the council shall assume the duties of such membership, except that for council members elected in 1998, 2000, and 2002, the newly elected members shall assume the duties of such membership on the first Monday in January following that regular municipal election. Thereafter the council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor, or any two members of the council, or the city manager, may call special meetings of the council upon at least twelve (12) hours' notice to each member of the council. Such notice shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. All meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. IS HEREWITH AMENDED TO READ AS FOLLOWS: At the time of the first regularly scheduled council meeting in January following a regular municipal election, the council shall meet at the usual place and time for the holding of the council meetings. At this time, the newly elected members of the council shall assume the duties of such membership, except that for council members elected in 1998, 2000, and 2002, the newly elected members shall assume the duties of such membership on the first Monday in January following that regular municipal election. Thereafter the council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor, or any two members of the council, or the city manager, may call special meetings of the council upon -8- at least three (3) days' notice to each member of the council. Such notice shall be posted and shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. The mayor, any two members of the council, or the city manager, may call special emergency meetings of the council. The Council shall make good faith efforts to provide notice of the meeting. Posted or published notice of any such emergency meeting shall not be required. An emergency meeting shall be defined as a special meeting called because of circumstances that, in the jud~mnent of the mayor, any two council members, or the ci_ty manager, require immediate consideration. All meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: May 24, 1999 June 14, 1999 June 14, 1999 Offered by: Szurek Seconded by: Wyckoff Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary B. Second Reading/Public Hearing of Ordinance No. 1392 Pertainin g to Payment of Assessment,,:. Motion by Hunter, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1392 BEING AN ORDINANCE AMENDING CHAPTER 8, SECTION 83 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO PAYMENT OF ASSESSMENTS The City of Columbia Heights does ordain: Section 1: Chapter 8, Section 83 of the Charter of the City of Columbia Heights which currently reads as follows, to wit: -9- The council may provide for payment in a lump sum or in annual installments for a period of not over ten years, and it shall provide for extending payments over a period of years if so requested in the property owners' petition. All interest charges and miscellaneous costs shall, if not previously paid, be included in the tax bill for the last installment of such assessment. The council shall provide by ordinance a uniform rule as to the number of years over which payments for various local improvements shall be extended. IS HEREWITH AMENDED TO READ AS FOLLOWS: The council may provide for payment in a lump sum or in annual installments for a period of not over thirty years, and it shall provide for extending payments over a period of years if so requested in the property owners' petition. All interest charges and miscellaneous costs shall, if not previously paid, be included in the tax bill for the last installment of such assessment. The council shall provide by ordinance a uniform rule as to the number of years over which payments for various local improvements shall be extended. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: May 24, 1999 June 14, 1999 June 14, 1999 Offered by: Seconded by: Roll call: Hunter Szurek All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary C. Second Reading/Public Hearing of Ordinance No. 1393 Pertainin g to SACA Rezoning Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. ORDINANCE NO. 1393 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE REZONING OF CERTAIN PROPERTY -10- Section 1' That certain property legally described as Lots 40, 41, 42,and 43 including half the vacated alley lying adjacent thereto, block 84, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: To authorize and direct staffto amend the official zoning map to reflect the change in zoning from R-3, Multiple Family Residential District, to I, Industrial District, upon effective date of said ordinance. Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: May 24, 1999 June 14, 1999 June 14, 1999 Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes D. Second Reading/Public Hearing - Ordinance No. 1390, Alley Vacation Motion by Jolly, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. ORDINANCE NO. 1390 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING A CERTAIN ALLEY EASEMENT The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the public alley over, across, and under the following described property, to wit: The alley running west to east, from north-south alley to Jefferson Street N.E., adjacent to the north side of Lots 13, 14, 15, 16, and 17, and to the south side of Lot 12 including that portion of the alley adjacent to Lot 12, Block 55, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, commencing 20 feet south of the Northwest comer of said Lot 12, a distance of 10 feet south, thence at right angle east for a distance of 10 feet, thence northwesterly to the point of beginning and there terminating, excepting and reserving a drainage and utility easement over, under and across said vacated public alley.. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. -11- First Reading: Second Reading: Date o£Passage: May 10, 1999 June 14, 1999 June 14, 1999 Offered By: Jolly Seconded By: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business 1) Authorization Request to Purchase New Passenger Van Staffwas directed to prepare a draft policy for use of this vehicle by community groups for a Council work session. Motion by Hunter, second by Wyckoff to authorize the Mayor and City Manager to enter into an agreement to purchase a new passenger van fi:om the State contract for the cost of $21,466 plus tax with $20,000, excluding tax, coming fi:om Fund 101-45040-5150 and the remainder coming from Fund 881- 45002-5150. Roll call: All ayes 2) Conditional Use Permit - 2101 37th Avenue Northeast Motion by Szurek, second by Wyckoffto approve the conditional use permit to allow the operation of a fi:esh floral and silk flower retail store in an accessory structure at 2101 37th Avenue Northeast provided that the building will be demolished after this business ceases operation or is discontinued for six months or more. Roll call: All ayes -12- 3) Conditional Use Permit - 4555 University Avenue Northeast A petition was submitted with signatures of property owners near this building. The petitioners stated their opposition to the proposed outside pet exercise area. Their concern was with the potential for noise and odor. The owner of the property sent a letter to the Council stating his proposal to delay the installation of the exercise area for one year. He would then install the exercise area if he received support from 75% of those neighbors who signed the petition. Motion by Jolly, second by Szurek to approve the conditional use permit to allow the veterinary clinic and hospital to operate at 4555 University Avenue Northeast, subject to the following conditions: 1) All required state and local codes, permits and inspections including, but not limited to, building permits, fire code and health department regulations will be met and in full compliance. 2) The parking lot shall be striped in a manner that is consistent with the Zoning Ordinance. 3) A parking lot striping plan shall be submitted for staffreview and approval prior to the striping of the lot. 4) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 5) Screening shall be continued along the south property line. 6) Any time after one year, the veterinarian would be allowed to construct an outdoor exercise area (within the guidelines set by the Planning and Zoning Commission) by petitioning those listed on the resident petition based on 75% of those residents agreeing to allow the eXercise area. There would be no need to apply for another conditional use permit. Roll call: All ayes 4) Appoint Architectural Consultant for Space Needs Study Motion by Szurek second by Wyckoffto award the proposal for preparing a Municipal Facilities Space Needs Study to Buetow & Associates based upon their proposal dated May 25, 1999 for a fee not to exceed $14,750.00 with funds to be appropriated from Fund 101-41110-3050; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for same. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager reminded the Council and staffhe would be attending the League of Minnesota Cities in Rochester, Minnesota. B. Report of the City Attorney The City Attorney had nothing to report at this time. -13- 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings The following minutes were included in the agenda packet: May 26, 1999 Park and Recreation Commission Meeting, the May 20, 1999 Telecommunications Commission Meeting and the June 7, 1999 Traffic Commission Meeting. No Council action was necessary. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Matt Linngren, an employee of the Recreation Department, advised the Council that the seventeen employees hired to operate the park summer programs are trained and ready to assume their duties. He felt they were outstanding. He reviewed some of the programs being offered this summer noting that registrations are very good. A resident has an inquiry regarding the installation of a mid-block light. Councilmember Jolly requested, that in the future, when carnivals request permits or licensing in the City, the Council be made specifically aware of these requests. A status report was given on the progress of the Values First banner being prepared for installation in the Council Chambers. The dates and locations in the parks for the Police Department picnics were noted as was the grass trimming which was done on University Avenue. Cable problems being experienced in the City were discussed as were preparations for Y2K compliance issues. 11. ADJOURNMENT Motion by Wyckoff, second by Hunter to adjourn the Council Meeting at 9:00 p.m. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary -14- CITY COUNCIL LETTER Meeting of' JUNE 28, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ ENGINEERING & APPROVAL / ASSESSING ITEM: RESOLUTION NO. 99-67 ORDERING BY: KATHY JEAN YOUNG & BY: AND LEVYING AN IMPROVEMENT JANE GLEASON NO: Z~', ~ ,.. ~ DATE: JUNE 18, 1999 ALLEY MID-BLOCK LIGHT 677-34 Attached is the backup information and resolution ordering and levying an improvement for one mid-block light to be located on the VFW Post 230 property at 4438 Central Avenue N.E. The proposal is to install the light on a new pole, to be located on the north side of the parking lot at 4438 Central Avenue, as shown on the attached sketch. The typical costs for a 100 watt HPS mid-block light, as billed by NSP in 1999, is $114.00 per year. Currently, the actual cost charged for the light by NSP is billed to the property owner each spring. The installation of this light was initiated by the VFW Post 230 and agreed to by a signed petition of the neighbors on each side of 4438 Central Avenue. The City provides this assessment procedure to collect the fees to pay for the light as a service to the residents of Columbia Heights. As stated in a letter from the VFW Post 230, the VFW will be picking up the entire cost of the light. No public hearing or publication of the resolution is needed, because signatures of 100 percent of the petitioners has been provided. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-67, being a Resolution Ordering and Levying one 100 watt HPS mid-block light on the property at 4338 Central Avenue N.E., known as PIR 677-Area 34 - Project 9913. COUNCIL ACTION: Janeg~nidblock\67734coun.let Post Officers 1998-1999 - Commander - Gerald Wegscheicl - Sr. Vice Commander - Dick Shupien - Jr. Vice Commander - Stephan Skowronek - Quartermaster- Duane Runn#~g Auxiliary Officers 1998-1999 - President - Loretta Wegscheid - Sr. Vice President - Barbara Reed - Jr. Vice President - Betty Brodie - Treasurer - Donna Running It's not the price you pay to join, but the price you pay to become eligible VETERANS OF FOREIGN WARS OF THE UNITED STATES VFW Post #230 4446 Central Avenue N.E. Columbia Heights. Minnesota 55421 R E 612/788-8187 DEC 2 0 1998 December 29, 1998 PUBLIC WORKS Kevin Hansen Director of Public Works City of Columbia Heights 637 - 38th Avenue Columbia Heights, MN 55421 This letter is in follow up to a recent conversation that Bruce Nawrocki of our Post had with you regarding City assistance in placing a street light for security purposes in the alley adjacent to a parking lot serving our Post Club Rooms. The parking lot is between 4532 and 4544 Central Avenue (south of our Club Rooms), and is separated from our Club Room by a structure at 4544 Central Avenue. We would like to know if a light could be placed under the Cities mid- block lighting program, and what the costs would be. Our Post would be willing to pay the annual fee so that none of the adjoining neighbors would be charged. We would appreciate your working with Bruce, Chair of our Post Bar and Building Committee, on this. His phone number is 571-1311. Thanks for your help on this. Sincerely, Gerald Wegscheid, Commander PETITION FOR SECURITY LIGHT LIGHT LOCATION: On Property Line Between Parking Lot and ~2 Central Avenue The VFW is requesting a security light be installed on the property line between the parking tot and 4542 Central Avenue. The pole and light would be located between the house and the garage. The VFW will pay for the installation and upkeep of the light. There will be no cost to adjacent property owners. NAME ADDRESS DO NOT INSTALL INSTALL LIGHT LIGHT r'/ 44TH AVE INSTALL 1 POLE AND 100 WATT HPS STREET LIGHT 45TH AVE ~ ~ _ I' RESOLUTION NO. 99 - 67 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block light, to be placed on a new poll located on the north side of the property at 4438 Central Avenue N.E., numbered 677-Area 34 - Project #9913. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 28th day of June 1999, in the City Council Chambers, 590 -40th Avenue N.E., Columbia Heights Minnesota, being the time and place when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 34 - Project 9913 for mid-block lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against the parcel of land at 4438 Central Avenue N.E. is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 2000 (covering electric from date of placement through 2000), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 34 for mid-block lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 28th day of June, 1999. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: JUNE 28, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ ENGINEERING & APPROVAL / ASSESSING ITEM: RESOLUTION NO. 99-67 ORDERING BY: KATHY JEAN YOUNG & BY: AND LEVYING AN IMPROVEMENT JANE GLEASON ALLEY MID-BLOCK LIGHT 677-34 Attached is the backup information and resolution ordering and levying an improvement for one mid-block light to be located on the VFW Post 230 property at 4438 Central Avenue N.E. The proposal is to install the light on a new pole, to be located on the north side of the parking lot at 4438 Central Avenue, as shown on the attached sketch. The typical costs for a 100 watt HPS mid-block light, as billed by NSP in 1999, is $114.00 per year. Currently, the actual cost charged for the light by NSP is billed to the property owner each spring. The installation of this light was initiated by the VFW Post 230 and agreed to by a signed petition of the neighbors on each side of 4438 Central Avenue. The City provides this assessment procedure to collect the fees to pay for the light as a service to the residents of Columbia Heights. As stated in a letter from the VFW Post 230, the VFW will be picking up the entire cost of the light. No public hearing or publication of the resolution is needed, because signatures of 100 percent of the petitioners has been provided. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-67, being a Resolution Ordering and Levying one 100 watt HPS mid-block light on the property at 4338 Central Avenue N.E., known as PIR 677-Area 34 - Project 9913. COUNCIL ACTION: Janeg'~midblock\67734c0un.iet RESOLUTION NO. 99- 67 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block light, to be placed on a new pol~,ocated on the north side of the property at 4438 Central Avenue N.E., numbered 677-Area 34 - Project #9913. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 28th day of June 1999, in the City Council Chambers, 590 -40th Avenue N.E., Columbia Heights Minnesota, being the time and place when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 34 - Project 9913 for mid-block lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against the parcel of land at 4438 Central Avenue N.E. is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 2000 (covering electric from date of placement through 2000), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 34 for mid-block lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 28th day of June, 1999. Offered by: Wyckoff Seconded by: Szu tek Roll Call: A1 ] ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary Post Officers 1998-1999 - Commander - GeraM Wegscheid - Sr. Vice Commander - Dick Shupien - Jr. Vice Commander - Stephan Skowronek - Quartermaster - Duane Running Auxiliary Officers 1998-1999 - President - Loretta Wegscheid - Sr. Vice President - Barbara Reed - Jr. Vice President - Bet(y Brodie - Treasurer - Donna Running It's not the price you pay to join, but the price you pay to become eligible VETERANS OF FOREIGN WARS OF THE UNITED STATES VFW Post #230 4446 Central Avenue N.E. Columbia Heights, Minnesota 55421 R E 612/788-8187 DEC 3 0 1998 December 29, 1998 PUBLIC WORKS Kevin Hansen Director of Public Works City of Columbia Heights 637 - 38th Avenue Columbia Heights, MN 55421 This letter is in follow up to a recent conversation that Bruce Nawrocki of our Post had with you regarding City assistance in placing a street light for security purposes in the alley adjacent to a parking lot serving our Post Club Rooms. The parking lot is between 4532 and 4544 Central Avenue (south of our Club Rooms), and is separated from our Club Room by a structure at 4544 Central Avenue. We would like to know if a light could be placed under the Cities mid- block lighting program, and what the costs would be. Our Post would be willing to pay the annual fee so that none of the adjoining neighbors would be charged. We would appreciate your working with Bruce, Chair of our Post Bar and Building Committee, on this. His phone number is 571-1311. Thanks for your help on this. Sincerely, Gerald Wegscheid, Commander PETITION FOR SECURITY LIGHT LIGHT LOCATION: On Property Line Between Parking Lot and ~ Central Avenue The VFW is requesting a security light be installed on the property line between the parking lot and 4542 Central Avenue. The pole and light would be located between the house and the garage. The VFW will pay for the installation and upkeep of the light. There will be no cost to adjacent property owners. NAME ADDRESS DO NOT INSTALL INSTALL LIGHT LIGHT INSTALL 1 POLE AND 100 WATT HPS STREET LIGHT , ~-,' 45TH AVE ~o 44TH AVE CITY COUNCIL LETTER Meeting of: .June 28, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S : ~ CITY MANAGER ' S APPROVAL NO ; ITEM: EXECUTE NECESSARY DOCUMENTS - DELTA BY: LINDA L. MAG~/~ BY: Due to the continuing increase in dental insurance premiums under the League of Minnesota Cities Insurance Trust (LMCIT), staff explored changing dental insurance providers from the LMCIT to Delta Dental. Enrollment forms have been distributed to eligible employees. If 80% of those employees with dependents that do not have coverage elsewhere participate, Delta Dental will be implemented July !, 1999. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to execute the necessary documents with Delta Dental to offer dental insurance to eligible employees and their dependents. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 28, 1999 AGENDA SECTION.:, CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO:~' Recreation APPROVAL ITEM: REQUEST AUTHORIZATION TO AWARD BID BY: Keith Windschitl/'~ BY: FOR CARPETING FOR MURZYN HALL PORCH AREA DATE: June 17, 1999'"' AND RECREATION OFFICE NO: BACKGROUND: The Recreation Department is received authorization to seek bids for replacement of the carpeting in the porch area of the main hall and the Recreation Office in Murzyn Hall. Staffhas budgeted $3,000 for the porch area and $1,800 for the Recreation Office in account 101-45129-5120. Originally when the budget was prepared for 1999, staff estimated the cost of a mid-range carpet. When carpet was selected this year, we decided to go with a high grade carpet that we feel will last longer and wear better given the large numbers of people that utilize Murzyn Hall. Due to the higher quality of carpet, the bids came in higher than we originally budgeted for. This additional cost will be covered by the $2,500 surplus from the low bid on the re£mishing of the wood floor. Staffreceived three bids from three different floor covering companies. All three bids were to include installation and purchase of the same carpet selected by staff. The bids are as follows: 1. Anderson's New Carpet Design $7,378.32 2. Integrity Floor Covering, Inc. $7,358.50 3. Barbara-Leonard, Inc. $7,006.30 RECOMMENDED MOTION: Move to award the low, qualified, responsible bid to Barbara-Leonard, Inc. in the amount of $7,006.30 to purchase and install new carpet for the main hall and Recreation office of Murzyn Hall with funding from 101-45129-5120. COUNCIL ACTION: ANDERSON'S NEW CARPET DESIGN, INC. 7500 UNIVERSITY AVE NE FRIDLEY, MN 66432 6t2-S7t-4846 FAX 612-571-9492 Estimate NAME/ADDRESS COLUMBIA HEIGHT8 MEURZYN HALL S30 MILL ST. N.E. COLUMBIA HEIGHTS, MN SS42t a~en: Henry - fax~ 782-2859 DESCRIPTION KRAUSE PALAZZO #157140 - "' KRAUSE -ATRIUM l~150316 CRUSHED GRAPE CARPET INSTALLATION 4' STRAIGHT 118 VINYL BASE - ROPPE ~il919 VINYL EDGE TO MATCH BASE - CLOSEST COLOR VINYL EDGE IN OFFICE VINYL BASE IN OFFICES 1001 Is0% oow"- SA'LANCE cue ON COM.LETIO. OF j6~. ..... iA 1 1/2"/, PER MONTH SE.VICE CHARGE ON ALL PAST AMOUNTS REP PROJECT RATE TOTAL I 24.50087 4,S011.16 12.$S02 1,29S.02 4.00 1,1~6.00 1.SS 217.00 1.S0 105.00 0.gG 1.SS 108.M TOTAL SIGNATURE FLOOR CO~G ~NC 413 WEST 60TH STREET · MINNEAPOLIS, MN 55419 PHONE 6121861-7448 FAX 6121861-7436 NAME I ADDRESS ~ ot c~tin~a Hi~jhts Henry Henn/ Recreation Department 530 Mill Slmet NE Cotumbia Heights, MN 55421 PROPOSAL DATE JOB NUMBER~ j 991800 ITEM 1 Lot TERMS Ne{ 10 DESCRIPTION Supply and install Kraus carpet, style Palazzo, color ' 1574140 in Ihe Eating area of the main hall. S~u~vply..and.insta{I st~ht vin~., base at carpet areas o~ y. :sup~y a~o instafl tran~tion. Take up and disposal by othem. Floor p~ep, ~f required, will be billed T & M @ $.~0.00 per hour. Note: Union labor. Regular working hours. Thank you for the privilage to propose this job. Qzmlity is Our Specialty Proverbs 10:9 PROJECT Eating area QTY' REP 5,6~ t. 50 *.1.999 13:41 INTEGRITY FL00RCOUERING FLOOR COVERING ~ 413 WEST 60TH STREET - MINNEAPOLIS, MN 5541'.) ................. .P..H. ONE 612/861-7448 FAX 6121861-7436 NAME ! ADORE~; (~ity of ~a Heights _Henry Henry Cotumbia Heights, MN 55421 f~12 861 743C= P.02 PROPOSAL DATE JOB NUMBER 06/03/99 99179! I Lot Net 10 DESCRIPTION Supply and install carpet. StJPl~y and ;r~al! straight ~nyl base on the same walls as existing. e~upp~y and install transition. Others to do take up and dispO~M. Others to move furniture. Floor prep, if required, will be billed T & M @ $50.00 per hour, ;Note: Cmpet has not been selected yet, and there is a $8.50 n/Yd allowance. lot1 labor. Regular working hours. Thank you for the prMlage to propos~'i~iS )~b. PROJECT OWR;~ Area is O,o' Prefabs 10.'9 1,674.00 1,674.00 TOTAL P.02 BARBARA-LEONARD, INC aka B-L-S CARPETS 601 CAMPUS DRIVE NEW BRIGRTON MN 55112-3498 Phone 9: (651) 639-1499 Fax #: (651) 639-1377 QUOTE #: 261877 DATE: 06/16/99 TERMS AR~: 2%/$0 NET 31 DAYS SALESPERSON: BRUCE PAGE #: 1 To: CITY OF COLUMBIA HEIGHTS HENRY HENRY 530 MILL ST NE COLUMBIA HTS MN 5542~ PHONE: (612) 978-7047 CODE QUANTITY 085 0.0 HR 106 784.0 SY 022 700.0 SY 081 284.0 SY 071 144.0 LF ~3 78.0 LF Ship to/Job Name: JOHn[ P MURZYN HALL FLOOR FINISHES 530 MILL ST NE (HE~RY) COLUMBIA HTS MN DESCRIPTION * DEMOLITION BY OWNER. * SOCIAL HALL & OFFICES; PREPARE FLOORS - ~Y OWNER 55.00 0.00 ~ FLOOR MUST BE READY TO APPLY ADHESIVES $ PRICE $ AM~0UNT # WHEN INSTALLERS ARRIVE! PALAZZO #]57140 12' CARPET ATRIUM #150316 12' CARPET INSTALL CARPET DIRECT GLUE INSTALL ROPPE 4" CB-737 BASE INSTALL METALS & VINYL TRANS 23.95 4406.80 9.90 990.00 4.35 1235.40 1.65 237.60 1.75 136.50 **×****MINNESOTA C0~i'RACT #400259~*~*×~ TMIS QUOTE IS EFFECTIVE Th-ROUGH 11/30/99 *****W'MINNESOTA CONTRACT #400259**ww*** Hourly Charges Are Per Man-Hour, Monday - Friday, Daytime Hours. Please Use The QUOTE # Above When Referring Subtotal $ 7006.30 To Thi~ Projuot. Sales Tax $ 0.00 QUOTATION Total $ 7006.30 CITY COUNCIL LETTER Meeting of: June 28, 1999 AGENDA SECTION: Consent ORIGINATING DEPT.: ~ _ CITY MANAGER NO: /-p Community Development ff[~['-~ APPROVAL ITEM: Request for Extension of Time to BY: Joe Hollman ~-/'~' BY: NO: Amend Comprehensive Plan a,~ ~, I~ ,.',~'~ DATE: June 17, 199 9/- Issue Statement: The City is required to review its Comprehensive Plan for consistency with the amended Metropolitan Council policy plans and to prepare a revised Comprehensive Plan for submission to the Metropolitan Council. This is a request for an extension of time to complete the process. Background: The original deadline for submission of the Plan to the Metropolitan Council was December 31, 1998. Met. Council extended that deadline to June 30, 1999. They are now providing an opportunity for a second extension to December 31, 1999. Much progress has been made in updating the Comprehensive Plan, however, due to the requirement to have our Comprehensive Plan submitted to adjacent jurisdictions for review and comment, our plan will not be ready for submission to the Met. Council by June 30. Accordingly, we are requesting an extension of this deadline (see attached letter dated June 14, 1999). Analysis: In order for the Metropolitan Council to grant an extension of the deadline date (State Statutes allow the Metropolitan Council to grant an extension), the Metropolitan Council must receive a resolution from the City Council as well as a completed request form (attached). Also, a model resolution provided by the Metropolitan Council has been revised to reflect the extension to December 31, 1999. Please note that staff anticipates having the Plan completed before the December 31 deadline. It is expected that the Plan will be submitted to adjacent jurisdictions in July and submitted to the Metropolitan Council in October. Recommendation: Staff is requesting City Council approval of the attached Resolution 99-66 and submission of the completed request form to the Metropolitan Council in order to grant the extension to the due date for submission of the Comprehensive Plan amendment. Recommended Motions: Move to waive the reading of Resolution 99-66, there being ample copies available to the public. Move to approve Resolution 99-66, being a resolution requesting extension of the due date to December 31, 1999, for review of the City of Columbia Heights Comprehensive Plan for consistency with amended Metropolitan Council policy plans. Attachments: Resolution 99-66; Completed Request Form; and, Letter from Metropolitan Council. COUNCIL ACTION: RESOLUTION 99-66 BEI2NG A RESOLUTION OF TI:rE COLUMBIA ItEIGHTS CITY COUNCIL REQUESTING EXTENSION OF Tlt-E DIYE DATE TO DECEMBER 31, 1999, FOR REVIEW OF TIqW~ CITY OF COLUMBIA I:I-EIGHTS COMPREI:rENSI-v-E PLPdXl FOR CONSISTENCY WITH A3VI_ENDED /V[ETROPOLITAd~I COUNCIl, POLICY PLANS ~firlCt-EREAS, State Statutes (Minn. Stat. 473.175-473.871 (1996)) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and Wl:IF~REAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative to the City; and ¥/[I-EllEAS, the City of Columbia Heights is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31, 1998; and Wltl~REAS, the City adopted Resolution 98-101 on November 9, 1998, requesting that the Metropolitan Council grant an extension to June 30, 1999, to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning and Zoning Commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review; and, WltEREAS, the City of Columbia Heights has scheduled and budgeted to complete a major review and update of its comprehensive plan by December 31, 1998; and has proceeded diligently to complete its comprehensive plan for Metropolitan Council review. NOW, TI-rEREFORE BE IT RESOLVED that the Columbia Heights City Council requests that the Metropolitan Council grant the City of Columbia Heights an extension to December 31, 1999, to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning and Zoning Commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review; PASSED~:IIS 28th DAYOF June Offered by: Wyc ko f f Seconded by: Szu tek Roll Call: A11 ayes ,19 ~9 Mayor Gary L. Peterson Jo-Anne Student, Council Secretary REQUEST FOR EXTENSION OF PLANNING PERIOD TO DECEMBER 31, 1999 Completed request form and accompanying Resolution must be received at the Metropolitan Council offtces by June 30, 1999, or as soon thereafter us is practicable. Community Name City of Col umbia Heights Date of Extension Application June 29, Name of Local Contact Person Joe Hol lmOF) Phone (;12) 782-2856 Fax (612) 782-2857 Interact Address 1999 Your responses to the following questions will provide the Metropolitan Council with information needed to help ensure plan completion by December 31, 1999. PLANNING PROCESS TIMELINE: Working backwards from 12/31/99, please provide the target dates for each step of the planning process identified below. No later than 12/31/99 - Date of plan submission to Metropolitan Council October, 1999 - City Council/Township Board/County Board action September, 1999 - Public hearing date No later than 10/31/99 - Initiation of 60-day review/comment period by adjacent jurisdictions and school districts July, 1999 - Completion of draft plan text and mapping PLANNING ISSUES: Please place a checkmark (,/') next to the issues identified below that are contributing to the need for the requested extension. [] Staff workload [] Contract planner delays [] Issues affecting adjacent communities [] Data/mapping/GIS [] MUSA expansion issues .[] Area development or redevelopment plan(s) in process [] Planning Comml-nsion/City Council/Board member concerns [] Population, household, employment forecast issues [] Sewer flow forecast issues [] Cn'o~ smgi~'ng plan [] Public participation process [] Worksheet "A" [] Worksheet "B" [] Metropolitan Council density policy issues E Development of plan components: __ Existing land use __ Future land use __ Housing __ Surface Water M~t. So~ar Access Protection __ Tm~portafion __ Sewer Plan __ Park/Open Space Plan __ Water Supply Plan __ Aviation/Airport Plan __ Historic Preservation Plan ~ Solar Access Protection __ Implementation ~ Critical Areas/MNRRA xxOther Additional Engineering Studies and Data needed to be obtained. FORECASTS: Please provide the information requested below to the best of your ability at this point in your planning process. (Circle one) Yes ~ Have community household forecasts changed from the previous extension request? If "Yes," to what extent? Yes //No.,) Have community population forecasts changed from the previous extepsion request? If "Yes," to what extent? Have community employment forecasts changed from the previous extension request? If "Yes," to what extent? Yes HaVe community wastewater flow forecasts changed from the previous extension request7 If "Yes," to what extent? Yes ~ Have community estimates of vacant, developable land within the MUSA changed from the previous extension request? If "Yes," to what extent? Yes /No.,) Have ¢ommul~ty estimates of the amount of land needed to be added to the MUSA changed from the previous extension request? If"Yes," to what extent? OTHER COMMENTS: Plebe provide any additional comments here. Include a realistic appraisal of your community's ability to submit your updated plan for review by the 12/31/99 deadline. (Use additional sheets as necessary.) The draft of the Comprehensive Plan is nearly complete, and staff fully expects to be able to'have it completed and sent out to adjacent jurisdictions and affected school districts in Julys, 1999. V :~LIBRARY~COMMUNDV~PeterskExt_ExecSum.doc Metropolitan Council Working for the Region, Planning for the Future RECEIVED JUN 1 6 1999 June 14, 1999 Mr. Kenneth Anderson Community Development Director City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Re: Request for Extension of Time to Complete Review and Amendment of Local Comprehensive Plans Dear: Minnesota Statutes authorize the Metropolitan Council to grant extensions to local governments that require additional time to complete the review of and any amendment to their comprehensive plans, fiscal devices and official controls. In response to inquiries regarding extension of the current June 30, 1999 deadline for completing comprehensive plans, the Metropolitan Council has authorized staffto afford communities an opportunity to seek deadline extensions to December 31, 1999. As part cfa request for extension, local governments are being asked to provide a timetable and a plan for completion of the review and update. Accordingly, I am enclosing with this letter an extension request form intended to provide the Metropolitan Council with information about your planning process so we can work directly with you on issues or conflicts you have identified and to facilitate the completion of plan updates by the December deadline. A model resolution is enclosed, as well, which should accompany your request for extension. I would like to call your attention to some important issues for your consideration should the Metropolitan Council grant your community an extension to December 31, 1999: The comprehensive plan update must be submitted by December 31, 1999 with the +,... · manda,,,~ 6,,-day adjacent jurisdiction review process already .... ..... v,,--,,,~- As such, tt',e target date for plan completion and circulation will be October 3 I. For those communities identifying conflicts in forecasts or obstacles to plan completion, you may be asked to meet with Council staffand/or your Council district representative(s) to resolve outstanding issues. For plans that cannot be completed by December 31, 1999, with the mandatory 60-day adjacent community review, additional administrative deadline extensions will not be possible, thus requiring special action by the Metropolitan Council to extend the- ' · completion deadline on a community-by-community basis. AREA CODE CHANGES TO 651 IN JULY, 1998 230 East Fifth Street St. Paul. Minnesota 55101-1626 {612) 602-1000 Fax 602-1550 TDD/TTY 291-0904 Metro Inlb Line 602-1888 -2- Following submittal of your comprehensive plan update to the Metropolitan Council, no other amendments to your plan should be submitted until the Metropolitan Council has reviewed and acted on the plan update. Be advised that an extension of the comprehensive plan completion deadline does not change any due dates for surface water plans or Critical Area./MNKRA plan funding agreements. If you have any questions regarding the form or the process for granting plan extensions contact your Sector Representative, Sandra Pinel, at 651-602-1513. Sincerely, Community Development Division Enclosures cc: James Nelson, Metropolitan Council Representative, District 10 Sandra Pinel, Sector Representative Toff Boers, Watershed Coordinator Jack Frost, Watershed Coordinator Judy Sventek, Watershed Coordinator Thomas McElveen, Deputy Director, Community Development Division Richard Thompson, Supervisor, Comprehensive Planning V:\LIB RARYXCOMMUNDVkPetcrskExt_CwLtr.do¢ CITY COUNCIL LETTER Meeting of: 6/28/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS . ITEM: AWARD OF 1999 ALLEY AND PARKING LOT BY: K. Hanse~ BY: CRACK SEALING CONTRACT ~ - ~ ,,,. ~ DATE: 6/23/99 ~ DATE: Background: On April 13, 1999, City Council authorized staffto seek bids for crack sealing. Plans and specifications for crack sealing were advertised for bids in the Focus on June 10, 1999, and in the Construction Bulletin on June 4 and 11, 1999. Seven contractors requested copies of the bidding documents. Bids were received and publically read aloud at the June 22, 1999 bid opening. A copy of the minutes is attached. Analysis/Conclusions: The low base bid was submitted by Bergman Companies, Inc. of Eau Claire, Wisconsin, in the amount of $9,690.00. Crack sealing costs are consistent with the costs presented at the Public Hearing. Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 99-~,/~ accepting bids and award the 1999 Alley and Parking Lot Crack Sealing Project #9901(B) to Bergman Companies, Inc. of Eau Claire, Wisconsin, based upon their Iow, qualified, responsible bid in the amount of $9,690.00 to be appropriated from Fund 415-59901-5130; and, furthermore, to authorize the Mayor and City manager to enter into an agreement for the same. 99-205 Attachment: Bid Opening Minutes Resolution COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, June 22, 1999 at 2:00 p.m. City Project No. 9901 (B) 1999 Alley and Parking Lot Crack Sealing Program Pursuant to an advertisement for bids for City Project No. 9901, an administrative meeting was held on June 22, 1999 at 2:00 p.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Kevin Hansen, City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bergman Co. Astech Daffinson Allied Blacktop Bargen, Inc.' $ 9,690.00 $11,424.00 $11,628.00 $12,240.00 $13,770.00 Respectfully submitted, Public Works Secretary RESOLUTION NO. 99-.68 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CRACK SEALING PROJECT, #1999-01(B) TO BERGMAN COMPANIES, INC. WHEREAS, pursuant to an advertisement for bids for 1999 Seal Coating Project #1999- 01 (B) bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid. Bergman Companies $ 9,690.00 Astech $11,424.00 Daffinson $11,628.00 Allied Blacktop $12,240.00 Bargen, Inc. $13,770.00 WHEREAS, it appears that Bergman Companies, 6615 U.S. Hwy. 12 West, P. O. Box 659, Eau Claire, Wisconsin 54702-0659 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bergman Companies Inc. in the name of the City of Columbia Heights for 1999 Crack Sealing Project #1999-01 (B), according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lower bidder shall be retained until the contract has been signed. 3. City Project #1999-01(B) shall be funded with approximately 100% City funds. Dated this 284 day of June, 1999. Offered by: h/yckoff Seconded by: Szurek Roll Call: ^11 ayes CITY OF COLUMBIA HEIGHTS By: Gary Peterson, Mayor Jo-Anne Student CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 28~ day of June, 1999, as disclosed by the records of said City in my possession. (Seal) Jo-Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of: 6/28/99 AGENDA ~CTION: CONSENT AGENDA NO: ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS ITEM: CENTRAL AVENUE STREET BY: K. Hansen~ BY: RECONSTRUCTION PROJECT ~--/q' 7 DATE: 6/23/99' ~ DATE: Backgronnd: The City of Columbia Heights was awarded a Cooperative Agreement from Mn/DOT in the amount of $500,000 for improvements to Central Avenue from 37th to 43r~ Avenue. The Cooperative Agreement program is separate from State Aid in Mn/DOT and projects follow their own development and approval time line. Analysis/Conclusions: The City received funding from Mn/DOT for fiscal year 2001 which allows funding to become available June 1, 2000 (or 1 to 2 months earlier with approval). To provide for May or June begin construction date, the preparation of preliminary plans and engineering report needs to begin now. A time line graph indicating the various steps, reviews and time frame has been prepared by Mn/DOT and is attached for reference. The Engineering Consultant Firm of BRW was hired by the City to perform the Central Avenue Traffic Study and also successfully prepared the funding application for this program. Because of their background, I would recommend continuing the work as described on the attached proposal. Development of Preliminary Plans is requested at this time to initiate plan preparation process and allow time for any recommendations from the Master Corridor Study being performed by SRF. Final plan preparation may then include streetscape improvements as developed through the Master Corridor Plan. Recommended Motion: Move to authorize preparation of an Engineering Report and Preliminary Plans for Central Avenue from 37th to 43rd Avenue based upon the work proposal by BRW; and, authorize the Mayor and City Manager to enter into a contract for the same. ICUjb 99-201 Attachment: Project Timeline BRW Proposal COUNCIL ACTION: FY 2000 M~ETRO DMSION MUNICIPAL AGREEMENT PROGRAM PROJECTS LOCAL PROJECT Funding Funding include S,P. PROJECT LOCATION AGENCY TYPE OF WORK CO~ Available: 8% for CT.& ! 4 =~-=~_- claamn, new f~oma~ City 1~ ~ ~ coetz'e~ ~ TH 65 from 0208.-109 TH 65 ~ Bunker Lake Blvd. Ham Lak~ mad a~lstn~,n 133n~ Ave, t~ Buak~ lake Blvd. ~t70,00~ $399.600 A~::em ~ median closm~ Folkn~ TH 65 co~idm' 0"-0l-I 11 TH 65 at IIIst Ave. East Bes:h~ & ~'.nn n,~ ~ ~ ~.,,,~ Noed to h'~ and ndda'n~ ~', ~ta~ rd. ia Ham Lakm. $'270,00~ rr,,~,t.~, mad ~ driveway 0208.-112 TH 65 at 1$Tth Lane NE East l~ ml°ca~:m & TI'X 65 e-hnn~'l;~ '-+'~"~. TH 7 (~ V'ul~a Sbo~ a. S ! 70,000 S I $3 100~-.27 IZumbra D~n Vic~a A~as ~ & At'~-~s impeove $47.0o0 S50,7~: ~302.16 TH 61 ~ CSA.H 22 C'~.ta~o G:x~'y storm v."am' sy~m and pood. si~sa.I ~. $529.0(X} $529,00C 1307-15 TH 95 ~t~:xn l-3S la 12t~h Ave. No~h graadl ~ & new sil~laal s~,wtem. ~'a n'~; "*bm and =-'-~ -= *'~ '"'b~- $'350,000 TH 55 seu~ t~-,:-~--_ rd. I .a~ .-'-.z~=,~ & 190941 e~s~ of TH 149 , E.t~n r,~d rgco~s~uc~on and n~,'ubaclr. $170,000 1721-70 TH 3 ~1 CR 72 Farminlp:on $75,000 19~-63 /-3S (~ CSAH 60 ~ Count~ Two mmpon~ ,;~,,.f ;-,*.'**i.,,ns Sc~t Cem~ ~}ea 1~ ,~ ~L n't~ S35,000 I'-~.:_-.~ ~ & Cliff Rt~d 1-35W NB ~ ramp ba~ sm~s 1911-9'7 1-35W ~ Cliff' P.t~d BurtwviHe 'wid~ aad ,~m,~fi ~,,i,~. m.,--.~---4'-_ oa Cliff Rd. & Frnm'*~ Rg. :~.50,000 $'270,000 2713-40 TH 12 ~ To,amllne Rtmd MapLe Plain Clema'e of Townlin~ mad at TH 12. ~" ~ ~"l" .... ~ here for FY 2002. 1;140,000 $1.~1.2~0 2722.$7 ' TH $$ .* CSAH 9'2 C.n.oa~dd l)hme L d~l md ~..,~,a G, ,,,,.,u-,ndd is ,a4,-.,.ble ~ ,a~,rrcnt tayou~ $~00,000 2712-275 I-3SW ~ Wood Lal~ Riduqdd P""l"~*~ ' ' Trall im Pmv~ '"n ' traP' '~-%~ &m t° dralnn~v L~"- -~- $$0,000 $5.4,0~ 4 £V'P im,talea."==n on CSAH 61. 27'!9-I 12 2 EVIs instsllmScn~ o~ 1 394 ~ 2 s~ _~-,-~· ~xt 1-394 rampm. City ~-,~---'%* ~ ~ ~ ;~,**~,~ $I$.0001 Sc P~r S~S.K 6201-T? Sto~n ~m' outimt St. Pm[ ~ ~ ~ ~"~"* $100.00~ 700146 3 E'VP b~afio~ P*ti~ ~ 3 E-'VP b~s~,'~ll**~,,~ oQ TH 13 ~2~,0(X] 7002-35 TH 21 (~ TH 232 ,f~'dan 42' RCP in:m, ll~.~,n It '*? _~'~ ~sted 42' C:M~. $'20,0~ Total Addit~Otttl P~ojcctS $2,816,000 $2,999,360 0206-50 TH 47 ~n 142ad Io 153r~ C~/ot R.az~-y A~ **"~'~'*~e & ~w silFnal FederaJ Aid ~TG,~,,~ S500,000 e~_.~:t L~--,J~,,~ and Paymem in Fm FY 2002 0212-.40 'FH 242 ~J TH 10 Cit'/of Coon Ra~'4'* e~t of TH 242 Undm' ~m't~- b~ $3.000,000 FY ? $'7.100,000 ~',100,0~ 100~51 TH 41 from TH 212 to TH $ City of Cha~a lm'~n"'"'n'~: TH 41 $4,000,0~X} FY' 2004 $~,000,000 1921-67 Ttl 3 ~ new Co. IL:L 46 D~om County 700 K ~* RJW $1,3~0,000 $1.400,0~ 27~=9'7 l*~4 (~ CSAIt 152 ~ County New silnal sy~,-~- tad ;~,~a~ IL.-::.~ ~00,000 6205-:12 TH 10 ~ CSAH 96 n~,~ t"~,,,,~, Nm~ lmm~.,~,* No f.=.-'.; ~ La}n~t review oaly $0! 62.21-$514 TH 61 ~ An:ade St it. Paul Brid~ [ prd:~/~ ~,~;._=..~-,,~ ~, _ .- $3,~00,0~ Total additioul proiects $27,760,000 $27,875,000 FY 2001 I~IETRO DMSION JUN-lB-1999 08:05 BRW BRW June 1 g, 1999 612 3~0 1378 P.02707 Thresher Square 713) Third Street South Minn~apoli.s. Minuesota .554 612 370 0700 Tel 612 370 1378 Mr. Kevin Hansen, PI~ Director of Public Works', City Engineer City of Columbia Heights 637 - 38th Avenue N.E. Columbia Heights,~ MN 5542 ! Proposal for Preliminary Design Services Central Avenue (TH 65) Improvement Project Dear Mr. Hansen: The following proposal is offered for your consideration for preliminary design services for the Central Avenue (TH 65) Improvements project. The project includes the implementation ora . consistent system of left turn lanes and medians on Central Avenue between 37~1' Avenue and 43''~ Avenue. The project will also include the removal of existing on street parking along portions of the roadway. BRW has previously assisted the City with the preparation ora MnkDOT Cooperative Agreement funding rcquest for the project. MnkDOT has selected the project for $540,000.00 in Cooperative Agreement funding for Fiscal Year 2001. Fiscal Year 2001 extends from July l, 2000 to June 30, 200l. MnkDOT has stated that the project may be able to be advanced for a contract award in Fiscal Year 2000 if the plans and specifications are completed and approved earlier. In addition to the proposed roadway improvements, the City is considering the inclusion of other work as a part of the project. The additional work may include the following: Utility Improvements The City is considering the rehabilitation or replacement of existing watermain and sanitary sewer utilities in the project area. Landscaping\ Urban Design Improvements The City is considering the addition of landscaping and other urban design improvements along the Central Avenue corridor. The City is currently working on a Master Redevelopment Plan for the corridor that will define the proposed landscaping\ urban design improvements. The proposed Central Avenue roadway improvements will need to be coordinated with these improvements. $UN-18-1999 08:05 BRW 61~ 570 1~78 P.0~}07 ' BRW A ~S & ~ GROUP Mr. KevinHansen June 18, 1999 Page 2 Central Avenue and 37t~ Avenue Intersection Improvements The City would like to consider design alternatives to improve the safety and Operation of the existing Central Avenue and 37t~' Avenue intersection. This existing intersection is currently five legged, with Reservoir Boulevard being the fifth leg. The City is requesting preliminary design phase services only at this time. The preliminary design phase will include the further investigation of the additional work detailed above, the preparation of a preliminary roadway layout plan and the completion of an engineering report detailing the proposed improvements. This proposal does not include any final design or construction administration services. As discussed, we will provide an additional proposal at a later date for these services once the scope of work for the project has been defined. The following is a summary of the proposed scope of work, estimated costs and schedule for thc completion of the preliminary design phase services. SCOPE OF WORK The following is a summary of the proposed scope of work for the preliminary design phase of the project based upon the discussions of our meeting on June 15, 1999. 1. Investigate Utility Improvements BRW will meet with City staffto review the condition of existing watermain and sanitary sewer along Central Avenue between 37t~ Avenue and 43~a Avenue. Based upon these discussions we will determine possible replacement\ rehabilitation alternatives and the associated estimated costs for this work. After the determination of the alternatives and c6sts, we will meet with City staff to determine the scope of the utility work to be included in the project. We have assumed that any field review of the utilities or sanitary sewer televising work will be perfmmed and\ or coordinated by City staff. 2. Coordination with Landscaping\ Urban Design Improvements BRW will meet with City staff and the consultant completing the Master Redevelopment Plan to determine the landscaping\ urban design improvements to be included along this section of Central Avenue. We have also assumed that we will attend up to two public meetings for the Master Redevelopment Plan. We will determine the e~timated costs for the landscaping\ urban design improvements after the scope of the improvements has been determined. $UN-18-1999 88:85 BRW 612 3?8 1378 P.84½07 BRW ~ A OAMES & MOC~ GROUP COMP, ANy Mr. KevinHansen June 18,1999 Page3 Investigate 37th Avenue and Central Avenue Design BRW will develop lane geometry alternatives for the 37th Avenue and Central Avenue intersection assuming that the Reservoir Boulevard connection to the intersection will remain. We will develop up to three alternative layouts that will narrow Reservoir Boulevard near Central Avenue and detail the impacts and necessary revisions to the existing signal system at the intersection. Turning radius requirements at the intersection will be considered in determining the alternative layouts. We will also coordinate the proposed intersection improvements with the City of Minneapolis To ma~eh their lane geometry at the south leg of'the intersection.. Prepare Preliminary Layout Plan BRW will prepare a preliminary layout plan detailing the improvements included as a part of the project. We have assumed that the City will provide electronic aerial topographic mapping information for use as base mapping for the prelinfiuary layout. We have also assumed that some additional field surveying work will be required to further verify\ detail the existing conditions. A total of 24 hours of field surveying time has been included in this proposal to complete the field verification work. A large scale (1" = 30') drawing of the preliminary layout will be prepared for use as a part of the public involvement process. Prepare Engineering Report BKW will prepare a preliminary engineering report detailing the scope of work, preliminary estitnated costs and schedule for the proposed improvements. The results of the investigations detailed above as work tasks I through 3 will be summarized in the report. The report will also include a small-scale version of the preliminary layout drawing. We have assumed that we will provide the City with twelve copies of the final engineering report. Public Involvement Process BRW will attend up to three meetings with residents\ business owners and City staffto discuss the proposed Central Avenue improvements. We have assumed that these meetings will be necessary to gather public .input into the roadway design process. JUN-I~-IDg~ 08:06 BR~ 612 39~ 1398 P.05}07 ' BRW ~ A I)J~ & MOGgE GROLJP eC~R~Ny Mr. Kevin Hansen June 18, 1999 Page 4 ESTIMATED COSTS We propose that the work be performed on an hourly basis. The following is a summary of the--* -:. estimated costs to complete the work tasks identified above. Task Estimated Cost 2. 3. 4. $. 6. Investigate Utility Improvements $ 2,000.00 Coordination with Landscaping\ Urban Design Improvements $ 2,000.00 Investigate 37th Avenue and Central Avenue Design $ 3,500.00 Prepare Preliminary Layout Plan $ 9,200.00 Prepare Engineering Report $ 9,800.00 Public Involvement ProceSs $ 2,000.00 Total Estimated Cost $ 28,500.00 It is estimated that reimbursable expenses in the amount of $700.00 will be incurred for items such as mileage, reproduction and delivery charges. Reimbursable expenses would be billed directly to the City with no BRW markup. We, therefore, propose to perform work identified in the scope of work on an hourly basis for the total estimated not to exceed amount of $29,200.00 for all labor and reimbursable expenses. Labor will be invoiced on a monthly basis using the attached hourly rate schedule. We understand that the City's current construction cost budget (no engineering\ administrative costs included) for the project is $750,000.00. This budget does not include any utility, th landscaping\ urban design or 37 Avenue improvements. The construction cost budget will be further defined as a part of the preliminary design phase services. SCHEDULE The following is a summary of a preliminary schedule for the completion of thc preliminary design phase services. Kick-off Meeting\ Begin Work Complete Utility, Landscaping and 37th Avenue Investigations Complete Draft of Engineering Report Week of June 28, 1999 July 30, 1999 August 9, 1999 BRW GROUP Mr. Kevin Hansen June 18, 1999 Page 5 Engineering Report Presented to City Council at Work Session Public Hearing Accept Feasibility Report and Order Plans and Specs August 16, 1999 To Be Determined September 13, 1999 The schedule assumes that the City will provide the aerial topographic information by July 16, 1999. This information is needed to complete the preliminary layout plan. The completion of the preliminary design phase services in accordance with this schedule should allow the final plans to be completed and submitted to Mn~DOT for State Aid\ Cooperative Agreement review in late November 1999. This should allow the project to be bid in the spring of 2000 with construction starting in May\ June 2000. It should be noted that the schedule is very dependent on the MnXDOT approval process and may vary depending upon the review schedule and the nature and extent of the review comments. If the proposal is acceptable, we understand that a Professional Services Agreement will be prepared and executed for these services. BRW would be happy to prepare a draft Professional Services Agreement for your review if you desire. Thank you for the opportunity to submit this proposal. We look forward to working with you and City staff on the project. Please call if you have any questions or need any additional information. Sincerely, BRW, Inc. Jon B. Horn, PE Vice President Copy: Jan Malmquist\ BRW Bob Green\ BRW File BRW 3~ 137B Mr. KevinHansen SunelS,]999 Page 6 BRW, INC. HOURLY RATE SCHEDULE JUNE 1999 CLASSIFICATION GRADE 17 (SR. VP) GRADE 16 (VP) GRADE 15 (VP) GRADE 14 (VP\ SR. ASSOC.) GRADE 13 (ASSOC.) GRADE 12 (SR. CON.\ STAFF 5) GRADE 11 (SR. CON.\ STAFF 5\ CON. 2) GRADE l0 (CONS. 2\ CONS. 1) GRADE E9 (CONS. 2\ CONS. 1) GRADE B8 (CONS. I\ CONS. 2) GRADE N9 (STAFF 4) GRADE N8 (STAFF 4\ STAFF 3) GRADE 7 (STAFF 3) GILA.DE 6 (STAFF 2) GRADE 5 (STAFF 1) GRADE 4 (STAFF 1) 3 PERSON SURVEY CREW 2 PERSON SURVEY CREW HOURLY BILLING RATE $175.00 $160.00 5;140.00 $130.00 5; 100.00 $ 90.00 $ g0,00 $ 65.00 $ 60.00 $ 55.OO $ 60.00 $ 55.00 $ 50.00 $ 40.00 $ 35.00 $ 30.00 $125.00 $ 95.00 TOTAL P. 07 CITY COUNCIL LETTER Mect~g of: 6/28/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: q PUBLIC WORKS ITEM: FINAL PAYMENTFOR1999STREETAND BY: K. Hanse~ BY: PARKING LANE STRIPING ~.~-/~. ~ DATE: 6/23/99 ~ DATE: Background: Attached are the invoices for payment of 1999 Street and Parking Lane Striping for $10,976.75. The total is comprised of $6,296.30for striping Central Avenue with epoxy paint, $3,850.03 for striping the State Aid Streets and $830.42 for striping the local streets. The Central Avenue and State Aid street striping is paid for with State Aid Maintenance funds. The local street striping is paid for with General Funds. Recommended Motion: Move to accept the work for 1999 Street and parking Lane Striping and to authorize payment of $10,976.75 to Precision Pavement Marking of Rogers, Minnesota. ~b 99-207 Attachment: PPM Invoices COUNCIL ACTION: ~_eE_CISLON I~A__VEM_EN_T MA_ RK_iN~ 14280 James Road Rogers, MN 55374 612-428-8767 Fax (512-428-8675. DATE, L:??:;~? i ~I NUMBER Page: INVOICE To: CITY OF COLUMBIA HEI~ETS 637 - 38TH AVE NE COLUMBIA }{TS MN 55421 Job: 99034 CITY OF COLUMBIAHEIG~TS PROJ NO: 1999 ST & PARKING LANE MARKING **** TERMS: NET 30 **** 009 .4" SOLID WHITE EPOXY 742.00 1.2000 LF 890.40 010 4" SOL YELLOW EPOXY 342.00 1.3000 LF 444.60 4" WH DIAGONAL EPOXY 161.00 3.3000 LF 531.30 012 4"YEL DIAGONAL EPOXY 320.00 3.5000 LF 1,120.00 013 YELLOW CURB EPOXY 662.00 5.0000 LF 3,310.00 RECEIVE[? JUN 0 7 1999 PUBLIC WORKS ----.INVOICE SUMMARY.- THIS WORK WAS COMPLETED WEEK ENDING: SUNDAY, MAY 9.3, 1999 Invoice Totals Gross Tax 6,296.30 .00 1212 PRE¢ISIC)N PAVEMENT MARKING 14280 James Road Rogers, MN 55374 612'428-8767 Fax <512-428-8675 5--JU~-1999 NUMBER 9079 Page: 1 INVOICE To: CITY OF COLUMBIA HEIGHTS 637 - 38THAVENE COLUMBIA HTS MN 55421 Job: 99034 CITY OF COLUMBIA HEIGHTS PROJNO: 1999 ST & PARKING LANEMARKING **** TE~MS: NET 30 **** 001 BRKNYEL CENTERSINE 11.04 255.0000 MI 2,815.20 002 BRKN WH CENTERLINE .46 245.0000 MI 112.70 003 WHPKINGLANEMARKIN 5.08 300.0000 MI 1,524.00 004 8" WHITE TAPER MARK .02 600.0000 MI 12.00 005 SOL YEL CENTERLINE .23 305.0000 MI 70.15 006 DBL YELL CENTERLINE .24 610.0000 RECEIVED JUN 1 1 1999 PUBLIC WOH~S MI 146.40 ..... INVOICE SUMMARY THIS WORK WAS COMPLETED WEEK ENDING: SATURDAY, JUNE 5, 1999 Invoice Totals Gross Tax TOTAL DUE 4,680.45 ,00 4,680.45 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 1999 STREET AND PARKING LA~E STRIPING June 23, 1999 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: Thi'~ is to advise you that I have reviewed the work under contract to Precision Pavement Marking. The work consisted of street and parking lane striping on Central Avenue from 37~ Avenue to 39th Avenue, on the State Aid Streets and several local streets. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTIL~CT PRICE CHANGE ORDERS FINAL CONTRACT AMOUNT $ 6,074.60 $ 6,296.30 $12,370.90 FINAL WORK APPROVED ALL PRIOR PAYMENTS $10,976.75 ( $ o.oo) Sincerely, BALANCE DUE $ 10,976.75 CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer CITY COUNCIL LETTER Meeting of: 6/28/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: d~ PUBLIC WORKS ITEM: REQUEST FROM METRO TRANSIT FORA_ BY: K. Hanse~ BY: SIGN MAINTENANCE AGREEMENT ~ ,..~ .,, q DATE: 6/23/9~ DATE: Background: Attached is a letter and Joint Powers Agreement from Metro Transit requesting a maintenance agreement for bus stop signage. This is a form agreement that was initiated in 1998 with several Metro communities. Essentially, Metro Transit does not have maintenance forces to install, replace or maintain bus stop signage on their routes. They are requesting cities to provide them with sign maintenance to be reimbursed at actual costs for labor and materials. The initial installation of new signage will occur over time, as City forces are able to perform the work. The City of Minneapolis, along with the Metro communities, has already executed the agreement and is in the process of sign replacement. Staff would recommend that additional time for incorporating into our sign inventory program also be reimbursed as part of this agreement. Recommended Motion: Move to authorize a Joint Powers Agreement with the Metropolitan Council for the installation, replacement and maintenance of Metro Transit Bus Stop Sign age. 99-202 Attachment: Metro Transit Letter Joint Powers Agreement COUNCIL ACTION: ]V[etroTransit May 12, 1999 RECEIVED I~AY 1 3 1999 PUBLI0 WORK8 Mr. Kevin Hansen City of Columbia Heights 637 38th Avenue NE Columbia Heights, MN 55421 Dear Mr. Hansen, Metro Transit is requesting that the City of Bloomington participate in a bus stop sign installation, replacement and maintenance program. I have contacted cities, served by Metro Transit, and breifly explained the features of the requested program. For your review and your City's review, I have attached the following documents: A Joint Powers Agreement between the Metropolitan Council and the City of Bloomington (2 copies) A Field List for example only. At time of construction a district supervisor will work with your crew and supply them with a completed field list as to the exact location of each bus stop sign. Metro Transit has no sign crew to install, replace or maintain bus stop signs. The attached Joint Powers Agreement sets forth the terms and reimbursement of a bus stop sign installation, replacement and maintenance program that would be performed by the City and reimbursed by Metro Transit (Metropolitan Council). Key provisions of the agreement are listed below: 1. The Joint Powers Agreement - sets forth terms and conditions of the work 2. Exhibit A - lists each sign location and specifies the sign replacement conditions 3. Exhibit B - summarizes the total number of signs estimating the quantities required 4. Exhibit C - calculates the estimated value of the contract, subject to actual field conditions ~ A service o{ the Metropolitan Council 560 Sixth Avenue North h ttp://www, metrotransit.o rg Minneapolis, Minnesota 55411-4398 (612) 349-7400 Transit Info 373-3333 TTY 341-0140 An Equal Oppocmnity Employer 5. Exhibit D a form the city would use to obtain reimbursement from Metropolitan Council 6. Exhibit E - Federal lobbying restriction due to funding source the Note that the final reimbursement is determined by the actual work required and the quantities used are simply an estimate based on replacement experience. Also note that any maintenance required is reimbursed on a labor, equipment and material basis. There is not an absolute schedule for this project, but we do want to get most of the signs installed as soon as possible. We understand that your efficiency in installation is a function of the time frame available and we plan to be as flexible as possible. "If you review the attached douments and have questions or if you want to meet with me or a representative form Metro Transit, please contact me at (612) 349-7678, FAX (612) 349-7548. Sincerely, Tracey Jackson Public Facilities Administrator Council Contract No. 98-015-4 JOINT POWERS AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF COLUMBIA HEIGHTS FOR INSTALLATION, REPLACEMENT, AND MAINTENANCE OF BUS STOP SIGNAGE THIS AGREEMENT is made this __ day Of ,19 , between the Metropolitan Council ("the Council"), a Minnesota political subdivision, and the City of Columbia Heights ("the City"), a Minnesota municipal corporation. WHEREAS, the Council is authorized by Minnesota Statutes section 473.405 to construct, equip, and operate transit and paratransit systems in the seven-county metropolitan area; and WHEREAS, the Council has begun Capital Improvement Project Number 3291, for providing new bus stop signs at all its bus stops, and route number and destination holders at selected bus stops; and WHEREAS, new and existing bus stop signs and related signs require ongoing maintenance and replacement, and Council route changes may necessitate moving the location of bus stops and bus zones; and WHEREAS, the City possesses the authority, skill, and expertise to install, remove, maintain, and retrofit traffic signs and sign-mounting structures within its jurisdiction; and WHEREAS, the Council and the City desire jointly and cooperatively to provide for installation, replacement, and maintenance of signage, pursuant to Minnesota Statutes section 471.59, to serve the needs of residents and visitors who use transit. NOW, T .I-[EREFORE, in consideration of the mutual promises contained in this agreement, the parties., agree as follows: I. DEFINITIONS 1.01 Circle-T Signs. "Circle-T Signs" means the old bus stop signs removed by the City, bearing the logo of a white "T" within a white circle on a red background. 1.02 Holders. "Holders" mean units for displaying route number, destination and other transit service information .at bus stops. 1.03 Holder Components. "Holder Components" means the holder units; mounting screws, nuts, washers, and bearing plates; and tamperproof clamps and screws with necessary keying tools. 1.04 washers. Sign Components. "Sign Components" means the new bus stop signs and nylon H. LOCATION OF BUS STOPS 2.01 Council Selection. The Council is resI~onsible for selecting locations for bus stops and bus stop signage, and for providing the criteria for placement of bus stop signage. The Council will notify the City of the locations selected by the Council for bus stops and bus stop signage. If the City has concerns regarding a proposed location, the City will notify the Council in writing within ninety (90) days of the City's receipt of Council notice of the proposed location. The Council will consider the City's input in making the final determination whether to implement the proposed location. If posting of a No Parking Zone is required, the Council will notify all affected property owners and appropriate District Council(s) and receive approval prior to requesting the City to install required signage. 2.02 Access for People with Disabilities. The City and the Council will coordinate and consult regarding development of a plan for providing access to new bus stops in accordance with the applicable provisions of the Americans with Disabilities Act of 1990 and the regulations implementing the Act at 49 C.F.R. part 37, Appendix A, section 10.2. III. INSTALLATION OF NEW BUS STOP SIGNS; CAPITAL IMPROVEMENT PROJECT 3.01 Location Lists. With this agreement, the Council shall provide to the City a preliminary bus stops list designating locations at which bus stop signage is required and designating the locations at which Holders will be installed. Prior to commencement of the work, the Council will provide to the City a detailed, updated bus stop sign inventory as needed, with specific information on the signage required at each bus stop location. The inventory is attached to this agreement as Exhibit A.. 3.02 Delivery of Bus Stop Signs and Holders. The Council will furnish to the City Sign Components, consisting of bus stop signs and nylon washers for protecting the reflective front face of the bus stop signs, to be used by the City for installation of the signs. The Council will furnish to the City Holder Components, consisting of complete holder units and mounting screws, nuts, washers, and bearing plates; and tamperproof clamps for pipe installations and tamperproof screws for channel installations, including necessary keying tools. The Council will provide the City with a schedule for delivery of Sign and Holder Components. The Council will deliver Sign and Holder Components in substantial, cartons with each sign and Holder protected to minimize the possibility of damage. The City shall notify the Council of signs or Holders found to be defective within a reasonable time after receipt of a delivery. The Council shall replace quantities of defective Sign or Holder Components to the extent permitted by its reserve supply. The City shall not install defective Sign or Holder Components. 3.03 Storage and Handling of Bus Stop Signs and Holders. The City shall inventory the Sign and Holder Components received and maintain the inventory showing Components installed and in storage. The City shall use due care in handling the Components and shall store the Components in a secure and dry location, stacking them on pallets or using other storage means that provide for air circulation between the floor surface and the cartons. The City shall not store the signs or Holders stacked flat. The City is responsible for loss of or damage to the Sign and Holder Components while in the City's storage. The City shall not install damaged Sign or Holder Components. 3.04 Installation. The City shall be responsible for all work related to installing bus stop signs and Holders at locations in the City as designated by the Council in the bus stops list or bus stop sign inventory. This includes removal, recycling or disposing of materials, and repairs where necessary. The City shall provide all equipment, tools, and supplies necessary for installation, other than the Sign and I-Iolder Components provided by the Council. The City shall be responsible for placement of the signs at the bus stops in a manner in compliance with the sign placement criteria furnished to the City by the Council. All hardware and other materials furnished and installed by the City shall be corrosion resistant, for exterior use, and of a quality at least equal to those used by the City for similar work. All hardware and other materials furnished and installed by the City shall be new and free from defects upon completion of the work. The City shall use the nylon protective washers furnished by the Council under the City's own metal washers used in mounting the bus stop signs. The City shall install the protective nylon washers directly against the reflective sheeting of the front face of the bus stop signs. The City shall be responsible for recycling existing Circle-T Signs removed under this agreement. 3.05 .Holder Installation. In installing Holders, the City shall use either Council-furnished safety, tamper-proof hardware, or tamper-proof hardware selected by and acquired at the City's own expense. The City shall install Holders in a manner so as to maximize pedestrian safety and minimize vulnerability to vandalism. The City shall perform the installation of each Holder by (1) removing the top (or bottom) end cap and glass window, (2) mounting the Holder to the sign-mounting structure approximately 5 feet, 10 inches (70 inches) from grade to the top of the Holder, and (3) replacing the glass window and refastening the top (or bottom) end cap to the Holder body. The City shall mount the Holder as labeled: "INSTALL HOLDER THIS END UP" to help insure that the bottom end cap (with its pre-fitted neoprene setting blocks for receiving the glass window) is at the bottom of the installed Holder. The Council shall be responsible for the installation of its own informational inserts in the Holder. IV. COMPENSATION FOR CAPITAL I1V[PROVEMENT PROJECT 4.01 Initial Worksheet and Proposal Sheet. The Council has prepared an initial Worksheet and an initial Proposal Sheet for the City's work related to Capital Improvement Project Number 3291. The initial Worksheet and the initial Proposal Sheet are attached to and incorporated in this agreement as Exhibit B and Exhibit C, respectively. The initial Worksheet and the initial Proposal Sheet display initial database quantities, application factors, projected quantities, and proposed compensation for the work to be performed. 4.02 Payment. The Council shall reimburse the City based on unit prices per task multiplied by quantities of tasks performed. 4.~3 Compensation. The Council's estimate of reimbursement to the City is shown on the initial Proposal Sheet (Exhibit C). ao Quantities entered on Exhibit C are from March 1995 or a more current update of the Council's Allstops database. Unit costs entered on Exhibit C are the Council's estimate of fair and equitable compensation for the work to be perform6d. 4.04 Invoice Requirements. Progress payments and cumulative total compensation to the City shall be in accordance with an approved Cost Tabulation Sheet in the format in Exhibit D attached to and incorporated in this agreement. The Cost Tabulation Sheet shall be completed by the City and submitted to the Council for payment as follows: Quantities entered on the Cost Tabulation Sheet shall be invoice quantities of actual work performed. bo Quantities entered on the Cost Tabulation Sheet shall not exceed quantities shown on Exhibit C unless so amended by prior written notification and mutual acceptance by authorized representatives of the Council and the City. Co Unit costs entered on the Cost Tabulation Sheet shall be identical to the unit costs shown on Exhibit C unless otherwise approved in writing by an authorized representative of the Council. d. .Payment under this agreement is subject to the following requirements: (i) Billings shall be submitted not more frequently than once per month. However, the Council encourages the City to submit one billing upon completion &the work or progress billings at regular semi-annual or quarterly intervals. (ii) Invoices must include the Council contract number. ROUTINE REPLACEMENT AND MAINTENANCE OF EXISTING BUS STOP SIGNAGE 5.01 Services. The City shall be responsible for installing, maintaining, relocating, and moving existing bus stop signs and new bus stop signs installed after the date of this agreement at bus stop locations designated by the Council. The Council shall provide the signs. The City shall supply the signposts, hardware, and labor and equipment required for routine replacement and maintenance of bus stop signs. 5.02 Compensation. The Council will reimburse the City for the reasonable costs incurred in connection with routine maintenance and replacement of signs. The City shall submit invoices to the Council not more frequently than once per month for the City's routine bus stop sign replacement and maintenance activities. Each invoice must contain the Council contract number and be supplemented by an accompanying and separate detailed description of the work involved; the labor and equipment used in the performance of the work; and the parts and materials furnished by the City. VI. TERM AND TERMINATION OF AGREEMENT 6.61 Term. This agreement shall commence on the date of execution of this agreement and shall continue in force and effect until terminated in accordance with paragraph 6.02. 6.02 Termination of Agreement. Once the City has completed its responsibilities for Capital Improvement Project number 3291, or if the Council notifies the City that funds for Capital Improvement Project Number 3291 have been depleted or withdrawn, the portions of this agreement providing for the performance of and payment for work for Capital Improvement Project number 3291 shall terminate. This agreement may also be terminated by either party without cause upon sixty (60) days' written notice to the other party. VII. ACCOUNTING, RECORD, AND AUDIT REQUIREMENTS 7.01 Separate Accounts. The City agrees to establish and maintain separate accounts for the work undertaken pursuant to article III and article V. The City will maintain accurate and complete records and accounts relating to the receipt and expenditure of any and all funds paid by the Council under this agreement. The City must maintain adequate records to document all invoices submitted to the Council. All accounts and records shall be kept and maintained for a period of at least five (5) years following the termination of this agreement. 7.02 Audit. As required by Minnesota Statutes section 16B.06, the records, books, documents, and accounting procedures and practices of the City and of any subcontractor relating to work performed pursuant to this agreement shall be subject to audit and examination by Council and the Legislative Auditor and State Auditor. The City shall permit the Council or its designee to inspect and copy all accounts, records and business documents, including those of any subcontractor, at any time during regular business hours as necessary to audit this agreement. Within thirty (30) days after completion, the City shall deliver to the Council a copy of any financial or operational audit of the work performed by the City done by the City or at its request or at the direction of any governmental agency or department. The Council shall have the right in its discretion to monitor, examine, and investigate all elements of the work performed pursuant to this agreement. VHI. GENERAL PROVISIONS ,. 8.01 Amendments. The terms of this agreement may be changed by mutual agreement of the parties. Changes shall be effective only upon execution of written amendment(s) signed by authorized representatives of the Council and the City. 8.02 Compliance ~vith Law. In performing the work provided for in this agreement, the City agrees to comply with all applicable federal, state, and local laws. In particular, the City will be responsible for performing installation of bus stop signs and holders in compliance with the applicable provisions off ao MINNESOTA MANUAL FOR UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS, current edition and as amended. MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR CONSTRUCTION, current edition and as amended. Co MINNESOTA STATUTES CHAPTER 216D regarding excavation, location of underground facilities, notification of Gopher State One Calling System and precautions to avoid damage. Specific provisions in this article include, in part, certain standard terms and conditions required by the Department of Transportation ("DOT"), whether or not expressly set forth in the preceding provisions. All contractual provisions required by DOT to be passed to the City, as set forth in FTA Circular 4220.1 D, dated April 15, 1996, are hereby incorporated by reference. Notwithstanding anything to the contrary in this agreement, all Federal Transit Administration ("FTA") mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The City shall not perform any act, fail to perform any act, or refuse to comply with any Council requests which would cause the Council to be in violation of the FTA terms and conditions. However, no reference to DOT or FTA shall be construed to make DOT or FTA a party to this agreement. 8.03 Project Management Responsibility. The City shall be responsible to furnish or secure, administer, and manage all labor, material, equipment and support for the accomplishment of the work, except as expressly stipulated to be furnished by or as the responsibility of the Council. Under the terms of this agreement, the City has and retains full control and supervision of the services and full control over the employment, direct compensation and discharge of all persons assisting in the performance of its services under this agreement. The City agrees to be solely responsible for all matters relating to payment of employees, including compliance with social security, payroll taxes and withholdings, unemployment compensation, and all other regulations governing such matters. The City agrees that any and all of its employees and all other persons employed by it in the performance of any work or services required or provided under this agreement, shall not be considered employees of the Council and that any and all claims that may arise under the Worker's Compensation Act of Minnesota on behalf of said employees while so engaged, and any and all claims made by any third parties as a consequence of any act or omission on the part of the City's or any subcontractor's employees or other persons while so engaged on any of the work or services to be rendered shall not be the obligation or responsibility of the Council. 8.04 Contact Persons. Upon entering this agreement, the Council and the City will each notify the other of the name(s) and telephone number(s) of contact persons for their respective duties under this agreement. The Council and the City shall each notify the other as soon as possible of any changes in the contact persons. If there are no changes in contact persons, by January 1 of each year this agreement is in effect, the City and the Council will confirm to the other that the information regarding the identified contact person remains valid. 8.05 Liability. Each party agrees that it ~vill be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The City's and the Council's liability shall be governed by the Minnesota Municipal Tort Claims Act, Minnesota Statutes chapter 466, and other applicable law. 8.06 No Waiver. Nothing in this agreement shall be interpreted as a waiver or release of either the Council's or the City's authority under Minnesota Statutes section 473.411, subdivision 5, pertaining to Council use of highways and other public roadways and roadway appurtenances. The Council reserves its rights to have Council staff or contractors install temporary or permanent signs where necessitated by route changes or weather detours, or as required to conduct its public transit and paratransit operations. 8.07 Equal Employment Opportunity; Non-Discrimination. In conjunction with the execution of its obligations, the City agrees that it and any subcontractors shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, natural origin, sex, sexual orientation, marital status, status ~vith regard to public assistance, disability, age, membership or activity in ~ local civil rights commission, or political affiliation, and shall take affirmative actions to ensure applicants are employed and employees are treated during employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public assistance, disability, age, membership or activity in a local civil rights commission, or political affiliation, in all matters, including employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff, return from layoff or termination; rates of pay or other forms of compensation; and selection for training or apprenticeship. The City agrees that it will comply with Title VI of the Civil Rights Act of 1964 (PL 88-352) and all requirements imposed by the U.S. Department of Transp. ortation, to the end that, in accordance with Title VI of the Act, no person in the United States shall, on the ground of race, color, sex or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity funded by this agreement. The City further agrees that it, and any subcontractors under this agreement, shall not discriminate against any qualified disabled person who is an employee or applicant for employment and shall take affirmative action to ensure that such qualified individuals are treated without regard to their disability in regard to job application procedures; hiring, advancement or discharge of employees; compensation; job training; and other terms, conditions, and privileges of employment, pursuant to the Americans with Disabilities Act. In addition, the City agrees to abide by the requirements of 49 C.F.R. Part 23, regarding minority (disadvantaged) business enterprises in DOT programs. Failure to carry out the requirements set forth in 49 C.F.R. section 23.43(a) shall constitute a breach of this agreement and, after the notification of the DOT, may result in termination of this agreement by the Council or such remedy as the Council deems appropriate. 8.08 Permits, Bonds, and Approvals. The City is responsible for obtaining all applicable local and state licenses, permits, bonds, and authorizations necessary for performing the work in this agreement. 8.09 Federal Requirements. The'City acknowledges that this agreement is subject to FTA requirements for third party procurement. The City acknowledges that, if the City subcontracts the work provided for in this agreement, the City will conduct any subcontractor solicitation and require performance of subcontracted portions of this agreement in compliance with applicable FTA requirements, including requirements of the Davis-Bacon Act, the Seismic Safety requirements of 42 U.S.C. §7701, the Contract Work Hours and Safety Standards Act, and the Copeland Anti-Kickback Act. The City shall seek assistance from the Council in determining the applicability of these Federal requirements for any subcontracted work to be done under this agreement. 8.10 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion. If this agreement is in a total amount exceeding $100,000.00, by signing this agreement, the City certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this agreement by any Federal department or agency. This certification is a material representation of fact upon which the Council relies in entering this agreement. If it is later determined that the City knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. The City shall provide to the Council immediate written notice if at any time the City learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The City further certifies that it will comply with the requirements of 49 C.F.R. section 29.510 and obtain the required certification~.before entering into any subcontracts over $100,000 using funds provided through this agreement, and submit copies of the subcontractors' certifications to the Council. 8.11 Certification of Restrictions on Lobbying; Disclosure. If this agreement is in a total amount exceeding $100,000, the City certifies that no federal appropriated funds have been paid or will be paid by or on behalf of the City for influencing or attempting to influence an officer or employee of any federal agency, a member of Congre~ss, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modificatio~aog-any federal contract, grant, loan, or cooperative agreement. A certification of this compliance is attached to and made a part of this agreement as Exhibit E. The City further certifies that, if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress ia connection with the projects funded by the funds allocated to the City in this agreement, the City shall complete and submit to the Council, Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The City certifies that it will require the language of this certification be included in the award documents for any subcontracts in excess of $100,000.00 under this agreement, and that all subcontractors shall certify and disclose accordingly to the City. The certifications referred to in this article and attached and made a part of this agreement are material representations of fact upon which the Council relies when this agreement is made. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly- authorized representatives. CITY OF COLUMBIA HEIGHTS By Its Date Approved as to form: Lynn M. Belgea Associate General Counsel METROPOLITAN COUNCIL By James J. Solem, Regional Administrator Date EXIqTBIT E Lobbying Restriction Certification , hereby certify on behalf of (Printed name and title of authorized official) the City of Columbia Heights that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federally funded contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federally funded contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Executed this . day of ,19 By: (Signature of Authorized Official) (Title of Authorized Official) Attest: E-1 CITY COUNCIL LETTER Meeting of: 6/28/99 AGENDA. tSECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: /~ PUBLIC WORKS ORDER NO. 2 FOR BY: K. Hanse~ BY: ITEM: AUTHORIZE CHANGE SULLIVAN LAKE PARK SANITARY SEWER DATE: 6/24/9 ~9...~~~ -~-~ DATE: IMPROVEMENTS ~ "~ '"~/0 Background: The construction contract was awarded to Penn Contracting on October 26,1998 for sanitary sewer relocation, force main replacement and a new lift station for City Project1997-21, Sullivan Lake Park Sanitary Improvements. Analysis/Conclusions: During the sanitary sewer installation, an existing 15" CMP culvert and the northeast comer of the park building was exposed and found to be deteriorated and damaged. Because of the,shallow burial depth, staff determined to remove the damaged metal pipe and replace it with reinforced concrete pipe. Funding will be provided by the City's Sewer Construction Fund. During the installation of the force main from the lift station to 51st Avenue, the soils in the park access road became unstable due to excessive rains. Staff ordered additional gravel and geotextile fabric to provide a stable road base for the park access road. This additional work will be requested for reimbursement through the MIF Grant providing project funding. Recommended Motion: Move to authorize Contract Change Order No. 2 for culvert replacement and subgrade correction to Penn Contracting of Blaine, Minnesota, in the amount of $6,794.00 with $6,134 reimbursed from the State of Minnesota MIF Grant and $660 from the Sewer Construction Fund 652-49721-5120. KH:jb 99-208 COUNCIL ACTION: CHANGE ORDER NO: PROJECT: CITY: PROJECT NO: DATE: CONTRACTOR: 2 SULLIVAN LAKE PARK SANITARY SEWER IMPROVEMENTS CITY OF COLUMBIA HEIGHTS, MINNESOTA 06/03/99 PENN CONTRACTING, INC, THIS CHANGE ORDER HEREBY AMENDS AND/OR CHANGES THE CONTRACT TO INCLUDE THE FOLLOWING AS PART OF THE ABOVE REFERENCED PROJECT: ADD A NEW RCP CULVERT TO REPLACE THE DAMAGED CMP CULVERT. ADD ADDITIONAL AGGREGATE AND FILTER FABRIC TO STABILIZE SUBGRADE SOILS IN ACCESS ROAb. LOCATION: THE CULVERT IS LOCATE AT THE NORTHEAST CORNER OF THE EXISTING BUILDING. THE ROAD SUBRADE EXTEND THE FULL LENGTH OF THE DRIVEN PORTION OF THE ENTRANCE ROAD. ATTACHMENTS: NONE ADDITIONAL CALENDAR DAYS TO BE ADDED TO THE CONTRACT AS A RESULT OF THIS CHANGE ORDER: DAYS ESTIMATED CHANGE IN THE CONTRACT QUANTITES AND AMOUNT~ ITEM ESTIMATED UNIT ESTIMATED NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 43 Remove and replace Existing CMP each -1 200.00 ($200.00) $0.00 ADD THE FOLLOWING ITEMS TO THE CONTRACT FOR THE UNIT PRICES SHOWN ITEM ESTIMATED UNIT NO. DESCRIPTION UNIT QUANTITY PRICE ESTIMATED AMOUNT 33.2 Class 5 Aggregate Base (lower 6" only) TONS 334 $16.00 $5,344.00 31.2 GeoteXtile Fabric Type 5 S.Y. 990 $1.00 $990.00 43.2 Connect to ex. Storm Pipe L.S. 1 $200.00 $200.00 43.21 15" RC Pipe Class 5 L.F. 8 $20.00 $160.00 43.22 15" RCP Flared End Section w/Trashguard EACH 1 $f3{30.00 $300.00 CHANGE ORDER NO.'- 2 ORIGINAL CONTRACT PRICE PREVIOUS CHANGE ORDERS NET INCREASE(DECREASE) OF THIS CHANGE ORDER CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS $205,881.00 $7,410.10 $6,794.00 $220,085.10 By REC~IDED: ERIC WHARTON RLK-KUUSISTO, LTD. APPROVED: By By MAYOI~ / CITY oJ= COLUMBIA HEIGHTS, MINNESOTA CR'Y OF COLUMBIA HEIGHTS, MINNESOTA APPROVED: DEAN EUXENB'0P~G, i~RESIDENT PENN CONTACTING, INC. )6/'.24/1999 12: ~",'~1: 23 · :'LJi,ID F;.'IEC'.AF:': :'LJI',[C, D E:':i; C:I:;,' ]: F:"T' ]: (:)Pt t. 01 G Ei]'4 E]:;,'AI... ::":01 COMMI. JI'-I :['T'Y DIEVE]..OF'MIi~]-4T F:UJ'..ID ':". 0 .-.:'; PARKV]:tEI.,J V]:I...I...A I'.IOF;.:TH '.":04 IECOI'..tC)M :1: C DE-"VEI...OF:'Mlii]'-.IT' AUTH ':': 0 ','.':, 'StEC:'I" ]~ 0 N ':': 12: STA'T'E~. 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C'. 0 N"f' F;.: ]: I-:.: LJ 'T' E ;0 F:' t:;,' O,'.Y IE C':'T' E;-... F;,' tii: C': i~;8.'.':'!; C:Oht'TF;,' :[).'.:,'U'T'LE)} F:'F;.:C<.TECTS--.-[=.dZI,1 ]:84 ]: !.~85 IE,~-~CROW ?~86 I I',tVIE S'T' M !.:K-~7 F:'L..EX )BE],IE]::']:T '¥F;,'UST F-"UI,I.'O AL.I_. F:'UNDS -)Al'-! I< I:;:IECAF:': )AN K NAME ;',AI',I 1< C;HIEC: K ]: hI.G AC:COL.II,I'T' FOTAL. ALL BAMKS C h e c k H i. ss -L'.,::)ry i) t S BLJ F;:E.:;E M!ii: N T' 45 :, 529 ,, O:L 756., 78 5 :, 390 ,. 4:L .1. 5 :, 572., 90 8 :L :1. ,, 00 6 :, 676 .. 68 2,5.'.':'¢8 ,, :1. 9 63 ,, 68 ,-..-t , ¢.:t 19 56 2 :, :-':".':'79 ,. 68 50 ,, 00 1 :, L:.i35 ,. 04 702 .. :iii::.-:;' 7 :, :.':';89 ,, 69 7 :, :.':;55 ,, Z:;:L 5,992,52 2,662.50 9,{'i.::8 ,. :L :1. 83,3 :L 0 ,, O0 54,402 ,, ;':'.';3 -? ,:.'.:,~/-~ .=;,,.:]. .'.¥~'..':':~. :L, 7:L'7 ,, 24 ! 04 :, 9;.-':9 ,, 88 2 ,, ,,.-', ~.'~.i::', ,, 7,.'-',, .I., 074 ,, 90 3 :L 7 ,, C, 8 1,1 ():7.56 ].0,72:L, 97 20:.5 :, 066 ,, 5:L :L, 090 :, 000 ,, C:,C.', :::':'.'.3:5 ,, 07 2 :, 002,532 ,. 76 i) ]: S'; B L.i J:;.' S El: M E N"t" S'; 2 :, 002,532 ..?6 2 :, 002,5.'.'."!;2 ,, 76 ('i:RZ.'.' F:' ]] NANC I Al... }6/2'.'4/1999 .i. ;:'..'~ C he (:: ~.:. H i s 't;.o ry 6/28/99 COUNCIL. Bt::.'.Ei]AK'OOWN C ]]"f'Y [.'il::' E;OL. UMB ]] A HE ]: (.".'iI"F'I'S GL~ 540F:.'---'V06. ()0 F:',":':~GE: :1. OAN K VENDOR CI.-t ti-E C: I-':: I,It...IMB E]::~ AMOi. JN'T' OAI',II< C:HIii:C: K ]]I',IG ACCOL.It',IT AARF:' EAE;"f' 'S]ZDE] BESVIEESIZ:,'AC-;IE C:O MAF::I< 'v']:][ D]]S"f',. N S F:' OLD LOG Tt"tti!:ATRIii] F:'E:T]"Y CASH "" MAF;,'Y DUC')DAI... F:' ]: ZZA MAI'-! QUAI...][T¥ WINE] & SF:'][R]] SAME: ~:R'S310 SC'-]]IENCli~ MUSE]..IM OF:' M]]I'.INES T t L. I(E}IS/M ][ KE & I'-IAI'.t VAL. LliEYV.'[EW tEI...EMENTAF(Y 79525 248.00 79526 87 .. 93 79527 1 :, 884..05 79528 890 .. 64 x ';- ..,~:.y 36, ~' ~'""~ 795:.':';0 6 :, 123., 60 -',c',,:y'.-' - ;~ 2'24 ,, 40 x ? .... ~ .I. 79532 I .,, 2':2'.':::?. ,. E:.'.'.S '"'9%7.~"-" '::" ~: :1.8 , :.;;;0 795:.':; 4- 12':9., 26 79535 13 :, 749 ,, ():.'."~ ..../ .x'"' 5,~6"-" 50 ,, O0 x ';' .... ~x .'L2 :~ ~:: '""'"' '"""" '= ':~"'" "-~ -"',. 088. ':,'"" 795.'.':';9 482'.' ,, 57 79540 45 :, 17.6 ,, 54 -'~ ~::x ';' ..... ~::/]' .'f. ~..:: % "'" 7 $:' 542'.' 16 .,, 690.38 79543 30 ,, 00 79544 3 ".'-"r~t~ ,. ' ...... 79545 2.~'? Es. 00 79546 110 ,, 0() 79547 t 49 ,, 00 79549 410 ,, 00 ?';~ ....... I. 630 ,, 00 7955'2 2'.'7. :1.0 79553 508 ,, 67 79554 I':;41.58 79555 77., 48 79556 68,57 79557 :t. 79., !6 795 .'.:SE') 2 .i. ;, E;76.82 79559 8 i. 00 79560 6i. 50 79561 2 :, 024.05 '"'/ .... ;~ ~,o,.:./' '"' 20 :, 438.48 79563 13. ].4 79564 534.00 79567 96.58 '",." .... o 42E: " 79569 57.00 79570 600. O0 :'.'d:~C: F: Z I',IAIqC ~1~ Al... ,S~Y~,3'Tlii]q ~)6/2.471999 !2 C h e c: !..:. H :L s t o r y 6/28/99 COUNC 3 A I"I I "..' VIE I',I ]D 0 !::,' CI"IIEIU I< N l...l M B El-':.' AMOUI'i'T' E~AI',t I< Ct-'IEX~)I( ~1]t,t(3 ACCOUt'I'T' W :1: I',llii: Mtii]::,'CI-'IAN"I"I:; W Cq...F:'/iEI...A :E I"-llE AF:'I::':t:I',I:I:T'{' PL..LI:~-~; l::'lii:~'),r:~]l::,'~.'.."~L.. AI::',,'~ C MliE [:::~!;[:) [:::RE):) I"T' SIEF:.'.V ]: CE:I!; ~) IE N 'i' :1: [:) A R Ii-" I::' ]] R,~{;T COMMLJN ]] TY Cl::,'tii]D I T LJ C}F:,'iEA'T' WIi!~$~T I1..]:F:IE .:~. AI,IIqU]~'¥ ]] C'.MA F:,'ET ! t:L'lil]qlii],l'T 'T'F~US)T 45 t...MC ]]T "- ])ENT¥::I... M :1: t',ll,!E:~ii;Cl'T'lq MU'T'L AL. L.. :[ FEI: M Z t,II,11E:~i;OTA I,!C F:'E F;,':~; MI'.I C'HIL..B ,({':;I. jF:'F:'ORT F'(-'-':YME~]'.-IT Ml,l Dlii]::'T' OF:' F:,'EVtii],jl...lli-: MI'-I ,(i;]"A'T'lii[ t:;,'liiTT']IF:.'.li}]"llZj'--l'T' ~i;Y~!;'T' N[]I:~WIE,ci;T' BAt-II.:,' .... F:'AYF;,'OLL A j::'IER A F:'IEF;,'A .... DEl::' Z IqE]D CONT'F:,' ]~ ]BUT F:'IEF;.:A I::'OL. I CIE F:.'.IEL.. F:' I 'T'j'-Ilii]Y }BOWIE.'.'!; .... M ][ I'-II,tE!]'::d::'OL.. F:'F;,'U]c)EINT I Al.,. I... Ii: F:'E I I',I,(~;t. jF~ANC RAMSDIELL :~i;C'.HOL..AF;:.'.:F;H ]]F:' F:'UI-I ::): .. :,l~. ~.:: ...:, ]] N.'.'i')L.IF;.:ANC:E] C:[]I'qF:'A' · ':BTA'I"li-: OF:' IqZIqI'--I-'.'CF'V F:'F:,'O[?~F;,'A Lj ~; PO(~;'T'I"tAS';'Tlil]::~ MF;'I...S; t..jl',t ]] ON 49 l..jl'..! :[ TED WAY b,IYAt-IDOT"I"E COL.!I,!'i"Y CC!UF:,"i" H I,! 0 !!;.: "i' HIE A.'.'~; T ,"!; T A 'T' E B A I-I K NC1F;,"I"I..ItEA!?/t" STA'T'tE BAt-II< AF:'AC.'HIE V I L..I...:<:'ff3!iil :::d::'T'".C:ON~.~O AT' ~.:'~ T BF;:AY :: tqOF:,'TI.-{ PAl::,' K P-I"O,"L.. ]~ Z ):~l..jt:~li~]:':::l..j OF:' lii'])l ~",¥-':TTOt'-I ~: I:;,'IE C I..I ! L.. ,c]; 0 j',l /L.. l..j C I L.. L.. C:H Z,"~;AGO I...A Kli'::~ D C ]'. TY I::' ::'-': (]':i E !~ ~i; [:R][~;A-.-'C. OLA ]'": 0 '1" '1'T.. .'[ lqGM ]1: :Ob, IIi= :01 IE'T'Z/VAI... DONAGHI. jLE g 001~:,(-3 I-ZA[31...E W ]~ I',tti~i C[3,h1F:'ANY EA.c.~'T' ,ci;]]).')l.:: ]BEVEF;:~':~[BE CO F:' Z t"-']... :0/'t'q :'.'.YI"'T' H E bJ C')IEI,ILJZNE F:'ART',S/I,h<:~F:'A AU]"O C';OVtii]:;d,IM!ii:NT F:' I NAt,ICHE OF'F' ij~ C C'~I:;,' ]I [3G~.---COOI='IEIR' ~. CO 79572 202.85 7957~3 :1. 8.¥ .... "~ :" -~"' 00 79576 879.15 ,. ,-; 150 ,, 00 79578 30 :L ,, 4:':~ 79579 1 :, 6?.0 ,. 00 79580 :.'~ :, :.':;,'-:'F2 ,, 50 --;.~q:. :: ,-. ..... ,:.~,.L :1.3 :, '""-'::'" '1 '"'" :.'9582 .'!,. ,, 906.02': 79583 1 :, 95B ,, O0 :;"9584 :L 62, O0 79',::',85 34L"~ ,, 16 7 :? 5~::(:~ "2 ':;,-".~. ,, ~- ,,,::, ;- .1.., 2,'.':~(.). O0 ":., '", I= ,"s (-', , ;~ ,.,(),.:, :1. 4& :, 87:::7 ,. '""':' 79589 2 :.'.'~, 693 ,, =';5 :;'9590 90. O0 7959:L 4 :, 639 ,, 60 79592 445,,95 '29593 5 ! 9., 40 79594 4::; ,, 25 / :.' ,.~';' ,.~ L:~'_,~:~. ~."':,0 ,' ;~ ..., ;~ o ;'55C' .. O0 79 '.:",g;"2 :.'."~, 60C:'., 00 '"'"'" '='"~'" 609 O0 79599 46 ,, 00 '7S~600 .t. 50 ,, O0 79601 850, OOC'. 00 79602':. 240 :: 000 ,. 00 79606 303 ,, 00 ';-:'960'.:;' 47 ,, 8;:':': 79608 42.60 79609 125 ,, 00 796 ! 0 ,:--',4 ,, 00 796.1..'1. 2 :, ! 40 ,, 20 796 :L 2 840, O0 796.1. 7.'; 481 ,, 40 796 :L 4 4'2' ,, 99 796:L 5 .1.90 ,, 2.5 79616 209 ,, 95 --;~c~.,6 .j .-:~ ,.s ~::.:..-,~.~,~ ..;~ 796 :L 8 237.60 796.1. 9 :1. 83 ,, 06 79620 4:L 5.00 79621. 2 :, 396.08 79622 490 ,, 32 CZT'Y 01::' C;Cq...I...ti"IB:i:?~ Gl... 540!::.'..--V©6.00 i::'AG!E 3 3AN K Vtii3"-II) 0 R Ci'-IE]C K I'-IU?IBIE F:.' AMOUi',IT BAN K CHIZC K :I:I',IG ACI::;OUI'.IT JOLI...Y/DONAI...D F:'tE"f'T¥ CA,!iSH .... !,~AF;,'IEIq MOtELL AL.r'f'OMAT:i:C GARAGIE t)OOR CO BAP, NA GUZ¥' & STlii]=FIii]',l L. TI) 79623 200.82 79624 9 ,, O0 7o/'". ,:.' """" '~ o.::..., .:~,'.:, ,, 40 / ~ 6 ~:.6 6,2.20.20 79627 3,247. 79628 470 ,, 3:1. "2(~ ~ ':~'~ .-~ ""'" ~' .... 208 ,, 50 796 :S :!; 3. O0 ,, O0 79634 :1. 67 ,, 89 ~ ~, e:.,.~ ,. 14 ~ .1 .......... ()0 -'~o, ',,' - 202 ,, 69 "'~°z"'C" ~ <~"~'"~ O0 7967;9 45 ,, ()0 79640 1 z. -,~' ~:~s:, ',~--::, 7964 t 3., 5~',6 ,, 26 79642 ;!. 94.05 79643 39 ,, 79644 73 ,, 70 / ~ o4 ,., 12(Y. 87 79646 72 ,, O0 79647 $:'. O0 79648 212 ,, 98 79649 238.7 , s-o,..~. 7;4. O0 ""~" ' ': ':" 24.60 79654 22.7 . 60 / ~ o ,.~ ,, ~' o o. 1 :l. 79656 1!8,96 "~c~6':~'7 6 :l. c;' ""'"' 79658 J. 93 ,, 79659 :t. 62 ,, 72 ..... o ..... 39 7966 :t .... I.o ,, 57 79662. 136,32 79663 494. 7c>z za 4:I. 3 ,, r'~7 7966 ,:~ :~'-:, '",,"~ / z '", '" / ~ oo / Z:, ....I. 8 ,, O0 75;'~> ~:,~:3 .t. o .... 48 79669 2,306 ,, 83 '7967C~ I, .... ~ ....... :}6/24/:[999 C he c l-:. l-.l i s to ry 6/28/99 COLINCII.., BRIEAKDOWlq C ]: TY OF' C:OI...UM)':}~ :[ A HIE :I: Gl"!"f',t'3 G!... 540R""V06 ,, O0 F'AGE: 4 · B A hi I "..' VIE 1'.1 ;(.) 0 R C':HE:C: K NUMB[El:;: AMOLINT 3Af"t K CHIE[::: K ;l:l"l[}.'i A[:::COUI'.IT BATTE:RY C]:'¥'Y ]:NC:: BAUIER BU ]:I...T 'f';[ I:;,'E: ~'~: BAT'¥1F 13E:AC::ON :('}~AL.L.I::' ]: EL'f)S )3 :[ i::'1::' ' S, :r IqC ,, B :I;"I"UM ]: I"t(:)l..J,~i; ROADWAY,"i;, ]: I"!C'- BI'-I .S1FI:;~V :[ C.:ES BONE':%I"RC)O ROSfENIE AN:OE]:;,'I... BOOK WHOI...E:SAL. Et:;,'S :[NC i".iOYE]:;~ "f't:;..'t.J(::.' K PARTS ):'.'d:;,'W :1: l"-!C: C A t::' :[ T CI L. F' U !:;-.' N ]: "1" ~,.j R CARLSC)N IEQI. J ]:F'MEhtT CEfqTRAL. AVE]'.IUIE RAD]:ATC)R C H!ii: M'~i;tii:Al:;:Cl"! C];TY 01::' ,~ii;"f' F'AUI... C:t:TY W:[ :()E LOCKSM COt'"I,~!i;T I::..'UC'T ]: C)N :(')L.IL.L. tE'i" :i; I"1 C'.UMM :[ N.'.:i; t"IOR'¥t"! Cti']q'f'RAL :(') A L C 0!il;t',!"l"lEt:;.'.l::'R ]: (ii;Ill: S :[ N (:.'.' D A I"t K A :()AN I<A 01::'1::'t::' ]: (;.'-Iii: ]: MAC'.'~ )}AV ]; D )}:'.'AI"I K'.E; S'f'U)D :() A V ]: l!i; ~i!; W A"I" ti!; R Iii: Qt.J ]: i::' C':O. DIEPd...E]:;~ AU'f'OMO'f' :[',,.,'Iii: SE:F::V ;[ C :() IE M C': Ci )}E]::'T OF COMME;R(:;E .... D:i:ESE:L. & ZMF'OI:;,'T '¥'RUCK SE ;() 0 Iii: C':i Iii: / C". Al:;,' M A ):)C)I"t'S SMAI...L IEI"tC';]:I'"IE SE!:;:V! DI:;,'A :[ I'"1 DOCT(]R E :() W A R:O S / A L. iE X A N D E:I:;.'. C EXI::'EI~ ]: AI"I F'ACTORY MOTOR I::'ARTS ]:I"-!C F'L. YEI:;,' .... THE I' L. G & K SEi:;,'V:t:C':ES (:(il;:)(:):() MD/ DR (iJAI:;:Y GOI::'t'IE:I:;,' STA"I"E: OI'-IE:-C:AL.L. ]: N GI:;,'AI::'.t:X SHOI":'I::'tE : ^('",C"" '~ ' ~,. GYI::'~iiiUM ~-.~,::,,:~(.JC.I. ~-.~ .[ UN HE :[ NI:;,':[ CH E:I"tVIEI...C)PIE COIRI::' HOME; :()IEPOT~,~*'~'"'"'"," '"',:.,::~ HOUt::::HtEN B:[hlDERY LTD I-/, MART I(IENt"IE]}Y & C:~RAVEI".I LAJ I<:0/I:;,'HC)N:O A L. AUBE F'I"IOTO & :() ;i: G ]: TAL IM L[(iNNOX/t'tAZEL. 79671 2:1.6 ,, 50 79672 35.56 79673 572 ,, 58 79674 729.59 79675 5 :, 954 ,, 14 79676 137 ,, 39 79677 ":" """"'"' -" ": 79678 .1. 3';9 ,, 40 79680 4 :, 582,39 79c'.':,~ii: :1. :I. 5:[ ,, 74 79682 241 ,, 59 7968:.':'.'~ 2 :t. 3 ,, 00 79684 242.85 79685 200.00 79686 .1. 38. '~","; 79688 54 ,, 7.1. 79689 745 ,, 9:[ 79690 ! 08 ,, 00 7969:1. 547 ,, 44 79692 50.00 79693 .3 :, 260 ,, 14 79694 .1. (--3 ,, 01 79695 ! 46 ,, 07 79696 200 ,, 00 796'-';.'7 ":' "06 47 79698 2.1. ,, 0() 79699 68 ,, 75 79700 642 ,, 00 7970 .1. 63.73 79702 249 ,, 14 79703 74. :[3 79704 125.00 79705 157.46 79706 205 ,, 00 79707 323 ,, 75 79708 42 ,, 28 797(i)9 13.4 .., 797 .1. 0 226. ~5.1. 79711 848.94 7971. 2 106 ,, 4 ]. 797:[3 78.59 7971.4 .1. :, 297 ,, 90 797 i 5 21.00 79716 90.00 79717 83 ,, 25 ?R []]: F ]!] NANC ]] Al... ~."'~Y<,i;T'E]M .... , .... -..,- .I. ;, ;, ,-' .1. Check History 6/28/99 COL!I',-!C~ZL BF~EAKDOWN C'Z'f'Y (31::' CCd...UMBZA HIi'::.I..:~H C-)L. 5401:~-V06 :'~"~ PAC')E: :~ A t,l K VIE 1-1:00 R CHE:C I'( NUMBE:I:k AMOL.tI,I"t" -::AN I( CHIEC K :l:lqG ACC~OUI,I'f' MAC QUE:IEN E:QU:t:PMIENT CO. MART :t: N'---MC&L.L :1: MCM :l: I,!C I¥lt:::I,IAR'.D~:~ CASI-.tWAY I...UMBE:R--F' MER:I:T BAD(SE COMF'AIqY METROPCI]...]:TAN {:)ClUN{:) M:i:CRO I¥t&RKET ]:BIG ~ ~'V' ...... · ::. < > L)L.. :1: A'T M:I:DWAY FOR:) M :]: :)O,ll:::~:~T A::::J::'J"IAI...T CO ,, [vi .J: NJ'If': ': [' (:: k :]: ~:) ]::' :[ NANCE i)E:I::'T M :[ NJqEAJ::'O{...:{:~:~ ~::;AW CO ,, M]:NJ',JI:::~:::OT& [)I:::t::'ARTME:NT CJI::' M:I:NNESO':'& J::'LAYGROt. JND h'lN AUTO DAMAGE MOT(::IROLA MOB:[ C.I::: :)ATA MPH :I:IqDUS'f'I:~:i:iES :l:lqC M T :f: ~):l: S T l:k :t: B U T :i: N G I"IC))BLIE NUR~:~EF~Y t'IOR'THE:RI't TOCIL. & IEQU:i:PM!EN 1',10 T T CO C)I::'I::' :!: CE: DIEt::'OT (:)R K :i: t'.! i::'Ai...MiER :I:N~:;TiTL]M!Et'-IT~ :i:t'IC I::'AM O:1:t... :I:t',IC: F:'ARI( SUF:'F:'LY :i:NC F'C SOI...U"f' :1: (::ll"l~:; l::'tEIqtq C:c)Iq]"F;:ACT :i: NG :l:tqC PtEC~PI...tE WEE: KI...Y F' :1: OI'tlEIEF:~ IEN(3 :I: NE:E:F~ :1: I"IG I::'A I::' :1: OI',IE:I:::R PRI:::~:;S I::'LUNKIETT ~ S, :l:lqC t::'ROE:X -' WOL. I::' CAME:RA I::'ROF~.1: :)1:::t:;~ :1: NC F'LJB!...:I:C SA!::'IETY IEQU:t:PMENT R A F:' :!: T F:' R :1:I"1T :1: N G .... F R :t: i} I_ E: Y I::~1... K - KUUS :1: ~:;TCI I...T~) I:;:OB :1: l'lSOIq I...AI'.IDSCAF' ]:I'IG :[ NC ROk, !::' KAMI::' ,.-,c~c>C C.1. A Fl::.,.~ ]: NC ~:; R F CON~:~UI...T:i:NG Gt:kOUF:' :1: ~:h~M...t... Y D :t: ~3"I"R :1: B[..ITCff~; ~:h~I..VE:F~DA & AS~OC:I:A'f'E~3/:)O ~:;CH:t:t'I~)I._ER IEI_.E:VA"FOR CORt::' ~:;IECUF;: :1: TY I::'tEI'ICE: SZGN t..ANGUAC.:iE: & GOI...DE:N A 79718 779 ,, 4 '79'7.1. 9~ 2. :, 9';?.6 .. 00 '79'72".0 304.50 797:~'~.1. 1 :, 1 :t. 4 ,, 57 79722 :1.90.60 79'724 51 :, 744.05 79725 64 ,, 10 79'726 2 :, 873,06 '.:.:"9727 6/:, :L ,, .'.':'; 4', 79'728 ,::':,7 :, 098 ,, 9':::'..; 79'7::.:i:9 .t. :, 09'8,52 79'7Z.';0 8,151.00 797.'.':'.,;:.3 ,~:.~ S,:' ,, 00 7<.:;'734 852. O0 797:.':':; 5 2 :, 785 ,, 00 797.:':':;7 .'.'!; 50 ,, 797:.'.":;.'.;.':: 2;;.":;2..1. 6 79' 7.'.::; 9 57.29 79'740 428 ,, 7974 :l. 48.40 79744 :I. :.':':,;2.94 79746 <.-:;'46.4.'.'.":; 79747 '"2 :.:~; :, 485 ,, 22 79748 99.96 79749 4 :, 800.00 79750 196.04 7975.1. 67. !0 79752 ! 8.86 79753 740..1.8 79754 9:t3.25 79755 89.86 79756 2 :~ 794. 79757 .1. 26.73 79758 327.49 7976.1. 1,806 ,, .56 79762 ! 62.09 79763 580 ,, 00 79764 ')q:;,'C': F'][ I'-IAIqC Z Al... SYS'T'E]"I )6/2".4/.1. 999 12: Check. History 6/28/99 COLtNC!L.. BREAKDOWN C:Z'T'Y OF:' C]OI._tJi"IBZA H1E]:GHTS (:-.'il... 540R'"'V06 ,, 00 F:'AC')E: 6 :'~At'I K VIi!]l',l)])(]i::,' C.] H EXT: K I'--I I.. J J'"t Blil] F:.' AMOLJN'T' · :','Al'--II( CHIECK ]] I,IG AC:COLJt,IT SOWA)}A/F:'A'T' 79765 21 ,, 00 SQL.IE]i:_'Glii]F.] F'F::[] W ][ NDOW []:LEA 79"766 145 ,, 85 S'T' (]:l...OO~O S'i'A'T'E UN :[ VE]::,'S I T 79767 7 :L 6,00 S"f' JOSEF:'H ' S EQU:I:F:'ME]'tT 79768 :L 31 ,, 24 ST "" , .... . ...... 1 .... Ll..-l, Jt.,/ l--h: 79769 7:,a6':.:' 17 S'T'IEWAF:,'T/Iq :[ C. K 7[ iii: 79770 2.1... 00 S'T'I:k'IZ Z C:t-'llii]::,' (.'-;LJN ' S Z N(]:/DON 7977.1. 7:'.4,333., 38 SYS'T'iEMS SL.IF:"F:'I...Y :[IqC,, 79772-? 689,, 68 TE;CH ]: F:'AX BUS ]; NESS SYST E:M 7'";:'77:.'.'; :L 0.00 'T'F;XJI]-)F;,'E]EN CHE:ML..AWI,I 79774 2.1. 7!; ,, 00 'T'UBBE;/MARSHA 7"?775 38.20 UN :[ F'OF;.:MS UNL.. :[ M :[ TED :[ lq(; 79776 25 ,, 9 US TOY CO ]:I,IC': 79777 47,:I. 0 V A I'-I'"' 0 ' '-I... :[ T Iii; 79778 -S' ,, 0 .'.':'; VAL.I(:':d-'lhI :0 :[ SF:'I._AY 7':;;'77'-';;' 750 ,, 8:2; W A F;.'.M tJ T H/.{-i;l..J S A i'.lh!E: 79780 2 .1. ,, 00 L,Ji. JF;,'T H (.JSA 79781 :L 32 ,, ":'":' WW (:;I:;,'A ]7 IqGE:F;,' 79782 2 5;':; ,, :.':';2 ZI'.':'IF;:hIC]TH }."d:;XJSH I;JC. tF;.:I<S, ]:NC': 7978:;:'; 875 ,, 07 2,002, CITY COUNCIL LETTER Meeting of: JUNE 28 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: FINANCE Rit..,~.,,~t.~~ APPROVAL ITEM: LOTTERY TICKET SALES AT BY: WILLIAM EL BY: NO: LIQUOR STORES #2 AND #3 PHIL SUCKEKMAN DATE: DATE: 6/23/99 Since the inception of the Minnesota State Lottery, lottery tickets have been sold at Liquor Store #1 on Central Avenue. At the time the lottery started, the State was distributing a limited number of lottery machines at a limited number of locations. At that time, the other two liquor stores did not qualify to meet the State standards to have lottery machines. Recently, the State modified the procedure on lottery machines and would like to install machines in Liquor Stores #2 and #3 to sell on-line lottery tickets. In 1998, the City's Commission on-line lottery ticket sales at Liquor Store #1 was $2,811.02. In addition, lottery sales do draw a few additional customers into the store. Based on th/s, it is staff's recommendation to enter into the Agreement with the State of Minnesota to sell on-line lottery tickets at Liquor Stores #2 and #3. Recommended Motion: Move to authorize Mayor and City Manager to enter into an Agreement with the Minnesota State Lottery for on-line lottery ticket sales at Liquor Stores #2 and #3. WE:dm/9906232 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: June 28, 1999 AGENDA SECTION: CONSENT ORIGINATING CITY NO. ~,~ DEPARTMENT: MANAGER'S Administration APPROVAL ITEM: ESTABLISHING COUNCIL WORK SESSION BY: J. Student BY: DATE: d~,., i~ "~,~ DATE: June 25, 1999 MOTION: Move to schedule a Council work session for Monday, July 19, 1999 at 7:00 p.m. in the Conference Room I. COUNCIL ACTION: what programs Mediation Services For Anoka County May 21, 1999 Walter Fehst, City Manager City of Columbia Heights 590-40th Avenue NE Columbia Heights, MN 55421-3878 Dear Walter: Since 1987 Mediation Services for Anoka County has asked the communities of Anoka County to budget a contribution to continue flee or low cost mediation and conflict resolution services in their community. I am again asking that you include a contribution of $.085 per capita or $1,588.06 in your 2000 budget for Mediation Services for Anoka County. MSAC is a private, nonprofit community mediation program. We support peace through mediation, training, and community outreach efforts. We can provide an opportunity for community members, families, and others to voluntarily resolve conflict in a manner that is respectful and satisfactory to all involved. We believe people can resolve disputes without litigation, to the mutual satisfaction of all parties and will use alternative dispute resolution techniques which will build strong communities. We partner with local government, community members, groups, local schools and businesses to develop and maintain an open organization that welcome all people. We currently offer services to resolve the following issues: community and family issues such as neighborhood conflicts about noise, relationships, property lines, nuisance, vandalism and pets; landlord/tenant issues concerning non payment of rent, repairs, evictions, noise and co-tenant conflict; small claims regarding accidents, money owed, property damage; business/consumer matters involve refunds, faulty merchandise, dissatisfaction with service; matter of public policy concerning land use and development, zoning, traffic, parking, construction; and family related issues such as post-divorce visitation schedules, truancy, parent-child relationships, communication, and co-parenting. We provide community and school based education concerning the mediation process, corrflict resolution skills in a proactive attempt to teach peaceful conflict resolution skill.q in a proactive attempt to teach peaceful conflict resolution skill.q to adults and children. A 1998 Annual Report was sent to you in February which highlighted the services, growth and efforts of our volunteers, Board, staffand supporters. 1999 continues to be a year of growth and change. We have currently have 45 volunteer mediators and mentors. these volunteers have completed the state certified mediator training. There are 35 others 2520 Coon Rapids Blvd., Suite 100, Coon Rapids, MN 55433 612-422-8878 * FAX 612-422-0808 who volunteer for various committees and evems. In 1998 volunteers contributed 2,759 hours. Through all program and service, we served 3,258 people. My staffplans soon to deliver 250 brochures to your office lobby, local police department or deputy. We have information on cable in your area about accessing our services, but rely on you and your staffto make referrals. We greatly appreciate your role in our efforts and hope you will budget our request for 2000. Please contact us at 612-422-8878 whenever we can be ofservice to you or your staff. We look forward to working with you in the future. Best regards, Ann M. Wallerstedt Executive Director Mediation Services For Anoka County RE: FROM: DATE: VOLUNTEER OPPORTUNITIES WITH MEDATION SERVICES ANN WALLERSTEDT, EXECUTIVE DIRECTOR SPRING / SUMMER 1999 Be part of the peacemaking effort in your community. Mediation Services is currently looking for good people to serve as volunteer mediators and mentors for a variex3, of our programs. If you are interested in volunteer opportunities, please contact us. 1~ Mediators help people resolve their conflicts and problems in a peaceful and cooperative way. l~ Mentors work with the Students to School program to provide families with support, encouragement, and help solve problems that result in the child missing school. As a volunteer you could work in the folloxving programs: Community Program: Neighbors · Landlords and Residents · Businesses and Consumers · Agencies and Citizens · Employer and Employee Victim Offender Program: Disorderly Conduct · Theft · Assault · Vandalism · Burglary · Arson Visitation Program: Co-Parenting Issues after Divorce or Never Married · Grandparent Visitation Issues Family Program: Communication · House Rules · Friends · Chores· Runaway Students To School Program: Elementary Truancy · Excessive Absenteeism · Tardiness · Classroom Behavior Problems Do you have questions or need more information? Call ANN WALLERSTEDT at 612-422-8878 Rev. 4/29/99 2520 Coon Rapids Blvd., Suite 100, Coon Rapids, MN 55433 612-422-8878 · FAX 612-422-0808 Mediation Services Anok County Volunteer Mediator Job Description Title: Goal: Commitment: Duties Mediator To assist Mediation Services for Anoka County in providing the community with a structured, confidential setting designed to assist parties in working out their own problems and reaching a mutually satisfactory resolution. Two Years To complete and forward and application to the Executive Director prior to attending training. To attend the required orientation session which includes a personal interview. To attend and participate in forty hours of initial training and eight hours &on-going training annually. To serve an apprenticeship phase which includes, but is not limited to: ! ) observing at least one mediation session, 2) mediating with an experienced mediator in at least one session, then 3) acting as a co-mediator in at least one session, under the observation of an experienced mediator. Requirements Successful completion of training which presents the skills of conflict resolution and mediation techniques. Be a resident of, or employed in, Anoka County. Agreement to strictly adhere to Mediation Service's policies ofconfidentlality, ethics, and mandated reporting. Completion of a criminal background check as required. Adequate transportation to and from mediation sites. Benefits Training in conflict resolution. Opportunity to serve the community in a peacemaking effort. Personal and professional growth opportunities. Peer support. 2520 Coon Rapids Boulevard, Suite 100 Coon Rapids, MN 55433 612-422-8878 fax:612-422-0808 Mediation Services for Anoka County 2520 Coon Rapids Blvd. STE 100 Coon Rapids, MN 55433 612-422-8878 VOLUNTEER MEDIATOR/MENTOR APPLICATION Personal Data Date Name Address City Zip Code Home Phone Occupation Messa[~e Phone Do you wish to be considered as a volunteer [] Mediator [] Mentor [] Both Education/training (degrees, relevant experience, other training) Experience and Background Have you had previous volunteer experience? Services provided: Organizations What attributes do you possess that would enhance your effectiveness as a mediator or mentor? Why do you wish to volunteer with Mediation Services? CITY COUNCIL LETTER Meetin~ of: June 28. 1999 AGENDA SECTION: Public Hearing ORIGINATING DEPT.: t,-'r-,O CITY MANAGER NO: ~ Community Development1~'1~ APPROVAL ITEM: Second Reading ofOrdinance1394 - Sal~ of BY: JoeHollman ~..~t/fi' BY: NO: 545 and 549 38th Avenue NE ~~'~ DATE: June 22, 1999 Issue Statement: Attached, please find a draft Sale and Development Agreement relating to 545 and 549 38th Avenue NE between the City and Michael C. Wilder. Backeround: A similar request for the purchase of these lots was before the City Council in October, 1998. At that time the developer from Bellair Concept Homes, Inc. proposed to purchase each lot for $14,500. Three other lots in the area have been sold recently to Quality Checked Construction. 572 38t~ Avenue was sold on 10/13/97 for $19,000. 578 386 Avenue was sold on 11/10/97 for $18,900 less removal of old foundation. A third property in the area (566 38th Avenue) was sold on 5/26/98 for, $18,500. Note that these three lots are slightly larger (7,171 square feet each) than the subject properties which are roughly 52.5 x 135 (7,088 square feet) in size and are zoned R-2, Single and Two Family Residential. 566 38t~ Avenue was purchased at roughly $2.58 per square foot of lot. Using this formula, a potential asking price for the property could be $18,287. At the time of the previous offer, the Council countered to sell the properties for no less than $18,000 each. Council also stated that we must have a set of building plans for the property before a sale of the lot would be authorized. At their work session on June 7, 1999, Council determined that the minimum sale price for homes constructed on the lots shall be $100,000. The first reading of the Ordinance was held on June 14, 1999. Analysis: Mr. Wilder has contacted the City Planner inquiring about the potential to purchase 545 and 549 38t~ Avenue for the intended purpose of constructing a single family home on each lot. Mr. Wilder is proposing to purchase the two lots for $36,000. His proposed method of payment is $500 earnest money for the two lots, and the remaining at the time of closing. Note that when the City has sold lots in the past, the fee title to the property was not conveyed to the developer until after the house was constructed. Mr. Wilder is proposing to purchase the two lots immediately. The beginning and completion dates for construction and minimum selling price (underlined in draft Sale and Development Agreement) are subject to negotiation. Also, the City has required $1,000 earnest money for other lots sold in the area. Mr. Wilder has recently constructed a home at 4427 7u~ Street NE which would be similar to the home proposed for this site (see attached plans). Note that an attached garage would likely be constructed in front of the house instead of a detached garage which was constructed at 4427 7th Street. Recommendation: Staff recommends approval of the sale of 545 and 549 38u~ Avenue NE to Michael C. Wilder in accordance with the draft Sale and Development Agreement rather than the purchase agreement prepared by Mr. Wilder. Staff recommends that the price for the two lots shall be $36,000 with a total of $2,000 earnest money, and that the fee title to the property will be conveyed by Quit Claim Deed to the developer after the construction is complete. Because the Agreement will not be finalized until late July, staff will recommend that construct/on on both lots be initiated within 12 months of the date of this Agreement and completed within 18 months. Recommended Motions: Move to waive the first reading of ordinance # 1394, there being ample copies available to the public. Move to adopt Ordinance # 1394, being an ordinance amending Ordinance No. 853, City Code of 1977, authorizing the conveyance of certain real estate at 545 and 549 38th Avenue NE. Attached: Draft Sale and Development Agreement; Ordinance # 1394; Purchase Agreement prepared by Mr. Wilder; Certificate of Survey; House plans; and, Public Hearing Notice. COUNCIL ACTION: SALE AND DEVELOPMENT AGREEMENT RELATING TO 545 and 549 38th Avenue NE BY AND BETWEEN THE CITY OF COLUMBIA HEIGHTS AND Michael C. Wilder SALE AND DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this __ day of ,1999, by and between the City of Columbia Heights (hereinafter called the "City"), and Michael C. Wilder (hereinafter called the "Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consider- ation of the mutual covenants contained herein, the parties recite and agree as follows: Section 1. Recitals. 1.01. The Property. The City now owns the property described in the attached Exhibits "A" and "B", (the "Property"), located in the City of Columbia Heights, Anoka County, Minnesota. 1.02. Facilities and Pro|ect. The Developer, in accordance with City approval, plans to construct or cause to be constructed on the Property a single family home with a two stall attached garage. The Developer shall provide the City with a copy of its plans and specifications showing details on the style, exterior architectural features, materials, color selections, etc. of the home to be constructed, which plans and specifications shall be submitted to the City for review and approval prior to the issuance of any building permits on the property by the City of Columbia Heights. Section 2. Sale/Purchase of Property. 2.01. Sale. The City agrees to sell the Property to Developer and the Developer agrees to purchase the Property from the City for the purchase price of $36,000.00. Developer shall begin construction of both homes within twelve (12) months of the date of execution of this Agreement and shall complete construction within ei.qhteen (18) months from said start date, at which time the City will convey fee title to the property by Quit Claim Deed to Developer. Developer shall deposit $ 2,000.00 earnest money with the City either prior to, but no later than upon execution of this Agreement. Section 3. Developer's Representations. The Developer hereby represents, warrants and covenants to the City that: 3.01. Compliance. The Developer will comply with and duly and promptly perform all of its obligations under this Agreement and all related documents and instruments. Developer will also comply with ali State and local codes/ordinances. 545 and 549 38t~ Ave. NE P~ge Z Section 4. Developer's Undertakings. 4.01. New Construction. Developer shall be solely responsible for the construction, marketing and sale of the single family home on the Property. The minimum selling price (or estimated market value if homesteaded and not sold) of each home shall be $100,000.00. 4,02. Floor Plan. Developer will be responsible for submitting to the City, and obtaining pre-approval of the floor plan and front elevation of the home proposed to be constructed on the Property. Said pre-approval must be obtained before the City of Columbia Heights will issue any building permits to Developer. 4.03. Fees and Charges. The Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City of Columbia Heights with respect to the Property. Upon conveyance of the Property by the City, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of the Property. 4.04. Existing Improvements. The Developer will be responsible for removing any existing structure, foundation and debris from the property and will assure that water and sewer services are stubbed to the boulevard at no cost to the City. Section 5. City Undertakings. 5.01. None. Section 6. Default. 6.01. Default. The failure to meet any condition of this Agreement shall be an event of default. 6.02. Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the City may take one or more of the following actions: a. suspend performance under this Agreement; b. terminate the Agreement, thereby rendering void any promises or approvals contained in this Agreement; c. retain bidder guarantee submitted as cash, cashier's check, or money order in the amount of $2,000.00. 545 and 549 38th Ave. NE Section 7. Notices. 7.01. Notices. All notices hereunder shall be in writing and either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresses: City City Planner City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Developer Michael C. Wilder 4024 W. Broadway Robbinsdale, MN 55422 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed the day and year first above written. CITY OF COLUMBIA HEIGHTS By: Its: Mayor By: its: City Manager DEVELOPER By: Developer 545 and 549 38u' Ave. NE P~,ge 4 STATE OF MINNESOTA ) COUNTY OF ANOKA ) On this ~. day of ,1999, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he/she is Gary L. Peterson named in the foregoing instrument, the Mayor of Columbia Heights, a body corporate and politic under the laws of the State of Minnesota, and that this instrument was signed as his/her free act and deed. Notary Public STATE OF MINNESOTA ) COUNTY OF ANOKA ) On this day of ,1999, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he is Walter R. Fehst named in the foregoing instrument, the City Manager of the City of Columbia Heights, a body corporate and politic under the laws of the State of Minnesota, and that this instrument was signed as his free act and deed. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF ANOKA ) On this day of ,1999, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he/she is named in the foregoing instrument, the of A corporation organized and existing under the laws of the State of Minnesota, and that this instrument was signed as his/her free act and deed. Notary Public 545 and 549 38t~ Ave. NE Page 5 Exhibit "A" 545 38th Avenue NE is legally described as follows: Lot 19 and the West Half of Lot 18, Block 83, Columbia Heights Annex to Minneapo- lis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. 545 and 549 38~ Ave. NE Page 6 Exhibit "B" 549 38th Avenue NE is described as follows: Lot 17 and the East Half of Lot 18, Block 83, Columbia Heights Annex to Minneapo- lis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. 545 and 549 38"' Ave, NE Page 7 ORDINANCE NO. 1394 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 545 38th AVENUE NE AND 549 38TM AVENUE NE. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Michael C. Wilder the real property at 545 38th Avenue NE described as follows, to wit: Lot 19 and the West Half of Lot 18, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 2: The City of Columbia Heights may convey unto Michael C. Wilder the real property at 549 38th Avenue NE described as follows, to wit: Lot 17 and the East Half of Lot 18, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 3: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the sale and development agreement. Section 4: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary PURCHASE AGREEMENT ..... tmllars ($_~.'a O.O ,3 ) 6. by HE~S.~,aH-NOTE . earnest money to'be., deposited uPOn acceptance Of Puechm~e Agreement by all parties, on or 7. before the next btmlne~ day after'acceptance, In the truxt account of II~flng broker but to be returned to Buye~ if Purchase 8. Agreement le not eccepted by Seller. Said eemest money is part payment for the purchase et/ the property located at: g. StreetAddresa:' ~4f ~-'~ ,q~f --5<~'/~, ,~,j: /~ ~"' 10. City of ~4~/u,.~i/~,',q ' ~'~-~ f'~, ' __~County of ~,/~. ....... State of Minnesota, 11. Legally described as: ~.~' '%~ -_3. & -.?..~4 --~ - =O '$'~ ~t~ ,d ~'5 .,5 - *~o.-?..'.4 -~4.-oOC-5 (,,. 12. .'.' 13. 14. 15. 16. 17. 18. lg. 20. 21. Including the following p~cq~erty, if any, owned by Seller and used and located on said property: garden bulbs, plants, shrubs, and trees; storm sash, storm doors, screens and awnings; window shades, blinds, traveme and curtain and drapery rods; attached lighting fixtures and bulbs; plumbing fixtdras, water heater, heating plants (with any burners, tanks, stokers and other e~uipment used in and dehumidifier, liquid gas tank and controls (if the property of Seller); sump pure0; attached television antenna, cable TV jacks and widng; BUILT-INS: dishwashers, garbage disposals, trash compactors, ovens, CO°k top stoves, microwave ovens, hood fans, intercom's; ATTACHED: carpeting; mirrors; garage door openers and ail controls; smoke detectors; fireplace screens, doors and heatiletors: AND:, the ~ pa~er~ pm¢~'~,..' .---_ _ ............... 23. ail of which property Seller has this day agr .epd to sell to Buyer for sum of:. (S 24.."?~_~.-ry ~ 'T2,,.,,~/L.~_J_2~.I/.a_,.~_~.O_O ~._~.~' -. ...oo~rs. 25. which Buyer agrees to pay in ~he folldwing manner:. Earnest money of $ __~O~:_c..5~ ..... 26. ands ~"'~L~O.~ cashon ~J~J~ ~1 ~ ~- f ~'~,~' , the date of ctosing; and 27., the balance of $ by financing in accordance with the a~ addendum: 28. Conventional FHA VA' A~sumption Contract for Deed Purchase Money Mortgage Other:. ~,4(_~ J~. __ 29. This PurChase Ag .mere ject to a Contingency Addendum. (If answer is IS, see attached addendum.) 30. This Purchase Agreement ~ubject to cancellation of a previously written Purchase Agreement dated .............. 31. Buyer has been made aware of ~he;a'vailability of property inspections. Buyer elects/declines to have a property inspection pertormed 32. at Buyer's expense. ., · ', ' .. ~,~--,.,, 33. This Purchase Agreement ~biect to an lnepeCfionAddendum. (If answer fs IS, see attached addendum.) 34. Attached are other addenda which are mede apa, rt of this Purchase Agreement. (Enter page or pages on line 2) 35. DEED/MARKETABLE TITLE: Upon performance by Buyer, Seller shall deliver a .................... Warranty Deed 36. joined in by spouse, if any, conveying marketable title, subject to: 37. (A) Building and zoning laws, ordinances, state and federal regulations; (B) Restrictions relating to use or improvement of the prooerty 38. withoc~ effective fodaiture provisions; (C) Reservation of any mineraJ dghts by the State of Minnesota; (D) Utility and drainage easements 39. do not interfere with existing improvements; (IE) Rights of tenants as follows (urdess specified, not subject to tenenc~as): 41. (F) Others (Must be specified in writing): 4?_ SPECIAL ASSE~SMEN3~ ~ be paid as follows: 43. BUYER AND SELLER SHALL PRORATE AS OF THE "A. TE..~.O.:F CLOSI~R SHAll PAY ON DATE OF CLOSI~NC~ installments 44. of special assessments certified for payment with the real estate taxes due and payable in the year of closing. 46. BUYER SHAll ASSUMEf'~r'~LLER SHALL PROVIDE FOR PAYMENT ~ assessments pending as of the date of this Agreement 47. for improvements that have been ordered by the City Council or other assessing authorities. (Seller's provision for payment shall be by 48. payment into escrow of two (2) times the estimated amount of the assessments, or less as required by Buyer's lender.) 49. BUYER SHALL 50. assessments payment of which is required as a result of the closing of this sale. Buyer shall pay real estate taxes due and payable in 51. the year following closing and thereafter and any unpaid special assessments p~yable therewith and thereafter, the payment of wh;c~ is 52. not otherwise provided. As of the date of this Agreement, Seller represents that Seller HAS ~~eived a notice of hearing for a 53. new public improvement pm{ecl from a~y govelwremal asses~ at.~3~, the costs of ~ ~ may be ___a~?~L:~aed agallst ti'la I~. Il a 54. nol~e of ;3erring SD~sessment is issued after the date of this Agreement and on or before the date of closing; Buyer shall assume 55. payment of ALL ,~NO..~,~OTHER: ot any such special assessments, and Seller shall provue 56. payment on date of closi ,~ ~,E,/OTHER: of any such special assessments. If such scec,al 57. assessments or escrow amounts for sa~d special assessments as required by Buyer's lender shall exceed $ ~ 1'7, 18, and. 19, ~ 83, CC:)~B.T.,~ ~!X/;(~2~3 ~ I'O ~[:~'~ll'fg~:7~S, and. ~hl Seu'c.b 1/2 c~ Cbe Y,~":,,~ec/ a.].le~ 1Y/~G* ~ a:2r/ ar~Jace~C Cc:) said. ZoOs, ~m~ca CcxmCy, 17, and. ~,1 ga~C ~r~r O~ ~ 18, (t~r ~ measure), Bloc~ 83, ~:IOL::~ TRACT '~" ;.,o~. 19 a~,:L ~ Wes~. '~a!f of .~o~. 18, (]:~Ar p,t'c, pot~..tonal .v, asu~e), Bloc, k 83, H~I~TS A~'~X TO MII~TEAPOLIS, A~o~a County, M/nn~so~La,' an gl ~he Sou~h Half of ' C) · - 710-Extra-Curricular ortation; 711-Videotaping on. Buses; and 712-Video Surveillance 3ve the policies as recommended, as delete the policies they replace. n carried unanimously. )LE '*SCHOOL'CARPET BID )VAL .- . . :. Soard was asked to approve tne mended bid for carpet to be d at Central Middle School... COMMUNICATION TO THE BOARD the administration and responsibility for received from prospective prov, ders by Jeanette Berg, 1021 42nd Avenue NE, determining student eligibility and for the Ertdev. Seotember 10.1999 to be consid- expressed her concern to the School supervision of such activities are assigned ered for a contract beginning Jenuary 1, Board over I~e non-renewal of the current to tl~e official representative identified by 2000, ~igh School t~an~ teacher's contract, tt~e Governing Board.. Se, JectJon Criteria: Chair Ostazeski thanked Ms. Berg for . [Roll call vote' ' ........ . .... Anoka County service area ' bringing her concerns to the Board and ..' :.. '. Schmitz-. :-""'"':'A~'~:~'.~ '~::' -'. :": .... Service needs . - -.' ? '.. ...explained that in .this instance, administra- ' ~ :~., Robe~lS ":' ¥: ~ "Aye'.: ':;;"¥':;...7~ =5. '::..~ "¥ _Se? rates ': ...... _" .. , .. · tion's actions were bound by contractual. : . Sawyer .; ' .~ "~'Aye' .=" ~':'~:?: ':::~'.'-: ~: '.. ,:Q_Uallty assurance methods ~ . % ' ::'. . REPORTS.FROM ME.MBE. RS OF..T~.. E .~ -'~.-iLame?:.-~-~.~.Aye_:,...:.~..-?':.~:,,.~'-~: ..... Forfurther~rfformation.contact:.... ,~: . BO..ARD_",: %i: : .'-"-' ": '. ..... : ":'~ Ostazeski ...... ".~'~.'TAye "-'"'~¥' ''~ .......... ~:-~oan .r~ .Th~., P_ul3hc Health Nursing · Mr.4~oDer[s at~enoed the rgorth Park . Motion cemed and.resolution adopted. =uperv,sor AnoKa county L;ommunity ~n by Schmitz, seconded by Laine, . Elementary School Art Fair and also acted ,. MINNESOTA ACADEMIC EXCELLENCE .* Health and Environmental Service~ rd contracts for the installation of ~as emcee for the School District's retire- Motion by Schmitz, seconded by Laine, ' Anoka County Government Center ~ ~t flooring and carpet at Central · ~,'ment dinner. Ms. Schmitz attended the .to adopt the following resolution to renew '- 2100 3~ Ave., 6th Floor . ~ School to St'. Paul Linoleum'and ?:retirement 'dinner, the CHHS band. con- membership in the Minnesota Academic -. Anoka, MN 55303-2264 . ... Company.. - . - -- ~-: ........ cert, -- and a.~ meeting of the Excellence League.and authorize payment ":~ !.612) 422-7.~' I ' [ :[ ~'~:~;:'. ' ~ m cerriad unanimousty~.~.,~.;.p, ~..~. Lab0;/~Man~.gem'ent Committee. :Ms. .. of dues in the 'amount of $125'.00 for.the.~-~-Ygu need.an accommodation, such ~.s i SCHOOL AND MIDDLE SCHOOL '..-~ Sawyer attended the ratiroment dinner as ;-1999-00 school year. '.. · ~.. ~, ..... an interpreter or pdnted material in an ~GE TANK BID APPROVAL ~ -~-. welt as. al meeting of WMEP...Mr. ~!-.~ WHEREAS, Columbia Height5~ Public¥¥alternate lon~.. (i. ?.:, braille or larqe print) ~oar~ was asked to approve tt~ bid ' ' Landwehr and Ms. Laln~ both attended- ~- Schools lSD 13 believes that ail students - because of a disabl dy, please 'c~ntact the - ~ removal of:~storage;t, anks.at~:th~ retirement dinner and the CHHS. :bi..a Heights High- School and~A~demic Achievement Awards ceram°' I Mid.die S_c .1~ol. -...: ..... .~-~ '-.:~'i ny. Ms. Ostazask~ attended the retirement on,.ay,.~oo.erts~second, ed~ by _.dinner, the Alternative Program graduation }~. tO. aw.ar.~ ,contr. acts. rot the '.ceremony, tt~r Wo;k Experience Program ~ aha insra,atmn or uneerground ~ brealdast, the CHHS band concert, the e tanks,at Central Middle School.~Athletic Boosters Awards dinner an olumbi;~ Heights .High School' t~-'~AMSD meefin~j and an expulsion heari~ ~ota Petroleum Services; I.nc....,; .~,~+.', ..CONSTRU~i'ION PRO~IECT UPDATe' 3ncamed unanimously.- -'..- -' =: .:- .~..~;~':Gordle Olson and Bob Hill provided the. F "' n ' d~ ' Community Health and EnvirOnmental . need ~ want t~ ,ureue aca__m~c excel- _ . _ ~ ~ of ~ir~m. · ~_ _. ..... = ._ ~. Man~ M~ U ~r. ~t " .- ' AND .;WHEREAS the ~hnes~t~ ;~ ~u~ ~mun~ H~lth& ~ Academic Excelle~c~ Le"ag~e exit. to~ .?="~~.~ . /~"~ . encourage and suppo~ schools where": _ f~n~ 7..~}.~olumm~ ~e,ghts, ~m~ excel~ is ~ly:~'~-.: ~ ~ ~, ~"~ ~'~:. ~ ' ' BE IT'RESOLVED THA~'Colu~bia .;~ ROVAL OF CLERICAL EMPLOY- Board with a progress report on the Heights SchoolDistdct lSD t3:'becomes a' '>~ ;REEMENT-_ · - .:,., .:.~...,~.:~? ...: ~.~[ ..~Distric~s construction projects..It was member of the Minnesota:~-Aca~:l~mic ;ity of Columbia Hei_qht~ % administration presented ~ Board =~'~reported that the District Ceriter staff Excellence Leaque, "joining.;;other~ · - "OI=~iL'~IAL pflOL~'nn~' '~. recommendation to approve. . the - would be relocated in trailers outside the -: Minnesota schools'and communitie~r'in a .J~;-;~-~-~ =~- n?t. be.t~_, n~ ~ Colu..mb~a_He,ghts:,.,swimming pool doors this week.....F, encing Commitment to provide all stddents'with ~ ~=-~1'~"1'~1:1'~["~'~ .~cno. ot u~stnct and the uistdc.t's' .will be going up around the west~sid-er,~,~irttellec[rJally and socially challenging ~~'~ ~tv ? employ_ecs. -~: .~.~.:~-~.'~. ;~b~:~=C~.S~.~tMiar June, 4,.the entire:ho~eshoe .v~tivitieS-,and to increasingly celebrate r~,~'~'~'~' ion. by ustazeskt, :'sec.onded;'-I~:""~drfrv~· a,~the high ~.hool will be blocked off "' 'academid achievement...-." ! ' . ...... : I ~,..~_a~,~,e me ~ and ~- -a~ 4~m .~yenue. ~Asbastos a~ateme~ is' ' Ro, ~l vote: . '"" ..... I : changes to'the Clerical Maste~--T taki .... i'ace in the former media center at--. Schmitz. A e . o e.a.y, ,June ze, 37~, rn_~ .on camed unammously.' Construction has begun on the elevator ' Sawn,er · A,,e I ~~mat. el..y 7-g0 p.~Ja. ~OURNMENT ' being built by the loading dock atthe high ~:~hr A~e I The~.as_fo.!low~: .~.~_~. ina_ comoletedr ail of the. items on the ~.~nni ...... . ~,~'~""~ "' ,',r~*' - I I ne secom3.ma~ng ~ um~na,~ce. . . . . ~394,, ar anenda Chair O .................................... J and Ordinance amending Ordin-nce_No. ~ the meetinn at 8'48n m . t =,~, Wi;I;o~- --o,~= ~ ,,"~,'~'~;',~'~ .... ,,-*~-- ~-- --~ .............. "I u=~, u~ty -~,.,oae o~ 1~77, autnonzmg me "~ ' "' ' ' ~"l - , .... e ,,,=u= ~.~'~,~u,~a I~=U~.~..~.._~.m~t *..;<tH~'~Z afl~.i I~JlUIK)n a~ol;l[e(3.--t·, oonveva;'lee of-certnin real estate.a~ ............................ ration ct the' proposed, budget tgi: the'~TrrI,E~ II AND Vi UPDATE-' = · · minutes app_rqved .......... 1999-00 school year. :.~le~ said' tt~at't.ll~':~ Marya.~n McNeill and Kath~ Ke'~.' pr~e NE.t_°__~M~-~nael c. ~ "~-~District°s financial health:c, ontinue$ to..~.~:santef:l:.th~.Board~ith the'T~e'l;'ll'a~l VI'~''''"'u~*'=' ~ ""'= ~' -' 0tyn Lame, [.;le , : . ,.~ improve, stating that the District'was Out "'grant'~i'opOsa[ fo~ the'1999-00 school' "~: 545 .38th "Avenue .NE is .legally ~.pendent School Distiict 13 .,-'" ',." of statutory operating debt. (SOD) in June -' _y~.,,~.~?. · . ~ .._- described as follows: Lot 19 and the West ~.Helf, of.Lot 18, Block'83,' ~-,olbmbia Heights ne 17, 1999) Columbia Heights, 1998 but still had a negative unappropriat- 72: :MotJ'~n by'?r..a n~,-'t~ecbn~l'~T~ by Fannex:.to..Mi.n. neapolis~Anoka County, y, Hilltop Focus News ' . '. '- ed fund balance. Mr. Williams furb~er stat- ?;'Landwehr, to approve the submiss~n of .;Minnes~t~';"~t~d' th& South Half of the ed that by June 1999 the District will have Sch~5ol District 13: C:':'!' =' a positive fund balance for the first time in IILAR SCHOOL BOARD MEETII~G'¥' several years. This budget will be pro- '- '. MAY 25, 1999 . posed for adoption by the Board·at the ~ir Ostazeski called the meeti~tg to at 7:00 p.m. · ~3ers Present: Ms. Ostazeski, MS. .% Mr. Roberts, Ms. Schmitz, Ms; ,er, '- Mr. Landwehr and' 'intendent Behlow 'nbers Absent:' None · : " =DGE OF ALLEGIANCE ,~ meeting ppened with the Pledge of anco. NOUNCEMENTS May 31, Mort., Memorial Day ay' -June 4, Ffi,, Last day of school .,condary students June 4-5, Fri./Sat., School J Workshop · June 8, Tu'es., 7:00 p.m., tar School Board Meeting - Highland . Media Center June 10, Thurs., Last day of 31 .for elementary students June 1.0, Thurs.,' CHHS :11encement, 7 p.m. Change in School Board lng" dates: June 22 meeting will be ]ne 29, 1999 and July 13 meeting will ~ July 15, 1999. )RRESPONDENCE Letters of resignation from Amy ;er and Paula Nelson )NSENT AGENDA )Lion by Roberts, seconded by ~wehr, to approve the action required ~nplementation of the items on the ent agenda as follows: prove the em[3loyment of the f01iow- ~lividuals: ura Davis, 3n:l grade teacher at Valley v Elementary, Step 4, BA+45, 1.0 $29,162, effective 9/1/99. ne Ubbelohde, Physms teacher at :Live 8/25/99. June 29, 1999 School Board meeting." SCHOOL BOARD POLICIES At the April 27 meeting, the following .policies were presented to the Board for .first. reading: 805-Waste Reduction and Recycling; 901-Community Education; and 904-Distribution of Materials on School District Property by Non-School Persons. Motion by *Schmitz, seconded by Sawyer, to approve the policies as recom- mended, as well as delete the policies they replace. Motion carried unanimously. , RESOLUTION FOR ASSOCIATE MEM- BERSHIP IN INTERMEDIATE SCHOOL DIST. 916 The Board was asked to adopt the fol- lowing resolution approving the Columbia Heights School District's associate mem- bership in Inten~ediate School District 9t6. WHERERAS, a proposed Associate · membership Agreement has been drafted relating to Independent School District No. 13 (Columbia Heights) becoming an Associate Member of Northeast Metropolitan Intermediate School District No. 916; and WHEREAS, a copy of the proposed Associate~ Membership Agreement is attached hereto and incorporated by refer- NOW, THEREFORE, BE IT RESOLVED by the School Board of independent School District No. 13 as follows: 1. The attached Associate mem- bership Agreement is hereby approved; 2. The Chair and Clerk are hereby authorized to execute the attached Associate Membership Agreement. Roll call vote: Schmitz Aye Roberts Aye Sawyer Aye Landwehr .'~' the Title I, II. and VI grant'proposal as mc- .ommended. ' -' ~'Motion ceded Ur~an"~ously:~- - :;~-~-~ ~ : PROPOSED EXPULSION ' ~T 1 ' ' Motion by Schmitz. seconded by L~ine, to adopt the resolution implementing the terms of expulsion for a Columbia Heights · School District student. ' Roll cell vote:. ' Bohmitz . .. Aye Roberts ' Aye ' Sawyer . Aye Lendwehr - .Aye ~ '- " Laine Aye · Ostazeski Aye Motion carded and resolution adopted. ADJOURNMENT Having completed all of the items ee the regular ag~.n~a, Chair Ostazeski adjourned the meeting at 8:34 p.m. Date minutes approve~ Carolyn Laine, Clerk, Independent School District 13 (June 17, 1999)Columbia Heights, Fridley, Hilltop Focus News Anoka County NOTICE OF PUBLIC HBARING The Anoka County Board of Commissioners will hold a public hearing in the County Boan:l Room of the Anoka County Government Center, 2100 Third Avenue, Anoka, Minnesota, at 10:00 a.m. on June 22, 1999. The purpose of the hearing is to receive public testimony on its proposed Capital Improvement Program for the five-year period from 2000 through 2004. The proposed Capital Improvement Program plan is on file and available for review in the County Administration Office of the Anoka County Government Center. If you need an accommodation, such as an interpreter or printed material in an alternate ton'nat (i.e., bl~llle or large print) because of a a~sability, please contact the vacated alley lying North and .~djacent .~. thereto .... , . ,,.~,. . ,... -" described as follows:. Lot 17 and ~he East Half of Lot 18, Block 83, Columbia Heights annex to Minneapolis, Anoka County, Minnesota, and the South Half of the · vacated alley lying North and edjacent thereto. All persons :having an interest in the program will be given the opportunity to be hoard. The City of Columb~ Heights does not admission or access to, or treatment or employment in. its son,cos, programs, or ties to participate in ail City of Columbia Auxiliary a~s fo~ I~mdicapped pemons are ,. call ~ City-Council Secn~aty at 782-2800 to mal<e ~ (TDD/782.2806 for (June 17, 1999) Columbia Heights,. i'iCity o! Fridley PUBUC HEARING BEFO~.E THE CITY COUNCIL Notice is hereby given that the Council of'the City of Fridley will hold .~ public hearing at the City Municipal center, 6431 University Avenue Northeast on July 12, 1999 at 7:30 p.m. for the general discus- sion of imposing electric and 9as fran- chise fees to the residents of Fdo,ey (pro- posed City Code Chapter 409). Hearing impaired persons planning to attend who need an interpreter or other persons w~th disabilities who requ=re auxil- iary a~ds shouk~ contact P, obeda Collins at ' CITY OF COLUMBIA HEIGHTS 'T,,'";;,:: · ~ Ror~ Fr~nz~n 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806~adai~Szu~ PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 1, 1999 The June 1, 1999 Planning and Zoning Commission meeting was called to order by Chairperson Ramsdell at 7:00 p.m. Chairperson Ramsdell introduced and welcomed Ted Yehle as the new Planning and Zoning Commissioner replacing City Council Member John Hunter. Members present were Yehle, Hanson, Szurek and Ramsdell. Commissioner Franzen was not in attendance. Aisc present were Joe Ho,man (City Planner), Ken Anderson (Director of Community Development), and Kathryn Pepin (Secretary to the Planning and Zoning Commission). MOTION by Szurek, seconded by Ramsdell, to approve the minutes from the meeting of May 4, 1999 as presented in writing. Voice Vote: All Ayes. Motion passed. OLD BUSINESS: Public Hearing Variance Case #9905-17 Janice Harding 561 N.E. 49"' Avenue Columbia Heights, Mn. Mr. Ho,man presented the request of Janis Harding, of 561 N.E. 49th Avenue, for an appeal from the hard surface parking requirement of the Housing Maintenance Code as well as for the property adjacent at 551 N.E. 49"' Avenue. He added that Section 5A.208(1)(h) of Ordinance 1281 requires that: "Driveways leading to pa[king areas and/or access ways to buildings must be maintained and kept in good repair. In cases of tenant parking areas, all parking stalls and driveways with access to tenant parking shall be hard surfaced with asphalt or concrete by July 1, 1§97." He noted that Ordinance #1348 extended this date to July 1, 1998. This case was reviewed during the May 4, 1999, Planning and Zoning Commission meeting. At that time, the case was tabled and the City Engineering Department was directed to coordinate with Anoka County to develop a possible solution to the drainage problem on the property. Mr. Hollman directed the Commission's attention to a plan prepared by the Columbia Heights Engineering · Department adding that, essentially, they are recommending that an artificial Iow point be provided in the front yard of the property. If this were done, the driveway would slope away from the garages at approximately 1% to 1.5%, and the driveway would slope away from 49~' Avenue NE at approximately 3.2%. It is also recommended that the driveway be constructed so that it slope away from the houses at approximately 2%. This proposed design will direct water away from the existing houses and garages and into the front yard. Mr. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER PLANNING AND ZONING COMMISSION JUNE 1, 1999 Page 2 Hollman added that one negative to this is that during periods of rain there would undoubtedly be some ponding in the front yards of each property. However, the soil in this area is generally sandy, so drainage should be relatively quick. Discussion was held regarding the proposed Engineering Department solution. Commissioner Hanson questioned how large the Iow point would need to be and how far into the front yard should the ponding extend. Commissioner Ramsdell felt that the ponding area should drain off naturally as it is sandy. Jan Harding of 561 N.E. 49t~ Avenue was present to state that to spend a large amount of money on hard surfacing the driveway would not be feasible. She stated that the asphalt contractors she had contacted felt that it would be difficult to lay blacktop exact enough to meet the engineering requirements and they would be afraid of water getting under the blacktop and buckling it. She stated that most did not want to waste their time. The concrete would be very expensive. Commissioner Ramsdell suggested that Ms. Harding obtain contractor comments in writing and submit them to the City Council. Commissioner Hanson asked about involvement of Anoka County. Mr. Hollman stated that the City Engineering Department felt Anoka County would not get involved. It was felt the problem was caused years ago when the garages were built. Commissioner Hanson asked if street water that goes into the driveways was considered and if a catch basin could be installed in the rear yard to run water out to 7~ Street. Commissioner Ramsdell was in favor of that solution but asked who would pay for it as it could be costly. Commissioner Hanson stated that he would like to see the City Engineering Department work with the owners to alleviate the problem with water coming off 49th Avenue and research the possibility of installing a catch basin in the yards. Motion by Szurek, seconded by Hanson, to deny the Appeal of Ordinance 1281 for the properties located at 551 and 561 49"~ Avenue NE because hardship has not been established. Commissioner Ramsdell offered an amendment to the motion stating that a one year time allowance from this date be granted the property owners to complete this project. The amendment was accepted. Voice Vote: All Ayes. Motion passed. NEW BUSINESS: PLANNING AND ZONING COMMISSION ~E~L~LA,~ ~EET~NG - ~NUTES JUNE 1, 1999 PAGE 3 Bo Public Hearing Conditional Use Permit Case #9906-19 Martie Larson-Belko RE: 2101 N.E. 37'~ Ave. Columbia Heights, Mn. Mr. Hollman presented the request of Marti Larson-Belko for a Conditional Use Permit to conduct a fresh floral and silk flower retail store in the former Foto-Mat structure at 2121 N.E. 37m Avenue, located in the Apache Theater parking lot. Mr. Hollman informed the Commission that in July of 1997 an appeal of an administrative decision by the Zoning and Building Departments was heard by the Commission, which determined that use of the structure was not allowed. The Planning and Zoning Commission recommended denial of the Appeal. The City Council decided to allow one year from September 22, 1997 to establish an allowable business at the site and if nothing transpired at the site by then, the building would be removed voluntarily. The City Building Official had declared the structure hazardous and substandard as defined in State Statute 463.15 and ordered the building razed. This declaration was based on the following facts: 1. The structure has remained vacant longer than six months and shall be treated as a new building (UBC 3403.1 and 3403.2). 2. The structure does not have sanitation facilities (sewer and water) (UBC 304.5). 3. The structure does not meet current Energy Code requirements (MN Rules 7670). 4. The structure constitutes a public nuisance known to common law or in equity jurisprudence (302.17 Uniform Code for the Abatement of Dangerous Buildings). In May of 1998, the Planning and Zoning Commission reviewed a request for a Conditional Use Permit to allow use of the structure as a Beanie Baby retail space. This case was approved by the City Council on May 14, 1998. The Beanie Hut closed during the fall of 1998. Mr. Hollman informed the Commission that Section 9.113(2) of the Zoning Ordinance requires a Conditional Use Permit for accessory buildings in the RB District. Accessory Use is defined as a use which is reasonably necessary and incidental to the conduct of the primary use of the main building or buildings. An Accessory Building or Structure is defined as a building or structure or portion of a structure subordinate to and serving the principal structure on the same lot. Based on these strict definitions, he stated that it appears that the proposed use is not necessary to the conduct of the primary use of the main building, so the structure should not be considered an accessory structure. He added that this is an existing structure that does not serve the principal structure and was vacant for more than six (6) months, which renders it nonconforming. Section 9.104(3)(f) states that whenever a nonconforming use of a building or structure or land is discontinued for a period of six (6) months, any future use of said building or structure or land shall be in conformity with the provisions of this Ordinance. Mr. Hollman stated that it is staff's opinion that use of this structure as an accessory building does not meet the minimum requirements of the Zoning Ordinance. However, based on the City Council's previous action to allow the PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 1, 1999 Page 4 Beanie Hut in the building, a precedent has been set that use of this structure for retail sales can be considered as accessory to the principal use of the property. Mr. Hollman noted that the parking section of the Zoning Ordinance requires at least one (1) off-street parking space for each two hundred (200) square feet of floor area (net). The structure is 20' x 10' (200 square feet), which requires one (1) off-street parking space. The structure is surrounded by parking for the theater, so he felt that the proposal meets parking requirements adding that the loss of the required one (1) parking space will not negatively impact parking for the existing theater. He specifically noted that there currently is not a water supply to the building so the business owner will need to bring water to the site for the plants and flowers and would need to make arrangements for restroom facilites. Commissioner Hanson corrected the information presented regarding the size of the structure informing the Commission that the building measures 8'6" by 4'4" which is approximately 36.55 square feet. Council Representative Sz~rek wondered how many times the Planning and Zoning Commission will go through this process for this structure when it was declared hazardous. She stated that if this business does not succeed at this site, the staff should be prepared to pursue removal of this structure. Ms. Marti Larson-Belko was present to answer the questions of the commission. Commissioner Ramsdell asked the hours of operation. Ms. Larson-Belko stated that the hours of operation would be 10:00 am to 4:00 p.m. or 10:00 a.m. to 2:00 p.m. four or five days a week. She added that there is a phone jack in the building as well as electric heat. She would be bringing in water daily to water plants. However, the bulk of her display will be silk product. Council Representative Szurek asked how she will display her product given the limited space of the building. Ms. Larson-Belko stated that she will use outside stands and hangers around the perimeter of the building. The product will not be left outside when the-store is closed. She stated that this is a business that she has started out of her home and hopes that this location will be a stepping stone to a successful business. She added that she will be open until fall or it freezes. Commissioner Yehle asked why this location in Columbia Heights. Ms. Larson-Belko responded that she used to live near the area and attend movies at the theater and always thought that this was a good building for a unique business adding that she hates to see buildings sit vacant and unattended. Commissioner Yehle asked if it didn't bother her that no business has been successful at this site. She stated that she does not consider negatives and that there has not been a floral shop in the location as of yet. Commissioner Ramsdell felt that it was nice to see someone start a new business but at some point the building PLANNING AND ZONING COMMISSION ~EGk)LA~ N~EEI'IIIG - MINI)I'ES JUNE l, 1999 Page 5 must be removed. He would like wording added to the motion to not allow further use of the building when it is vacated by this business. He added that he hopes the venture is successful but would like a two year limit placed on the use. Motion by Yehle, seconded by Hanson, to recommend to the City Council the approval of the Conditional Use Permit to allow the operation of a fresh floral and silk flower building in an accessory structure at 2101 N. E. 37"' Avenue. Voice Vote: All Ayes. Motion passed. Chairperson Ramsdell asked staff to see that this case not be placed on the consent agenda so that it will be open for discussion. **THIS CASE WILL APPEAR ON THE JUNE 14, 1999 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9906-20 David Wiencke 550 N.E. 40~ Avenue Columbia Heights, Mn. Mr. Hollman presented the request for a Conditional Use Permit to allow a dwelling unit in the basement of the Chiropractic Office at 550- 40t~ Avenue N.E. adding that it will be an owner-occupied residential unit. In presenting the history of the building, Mr. Hollman stated that the building was constructed in 1956, and a rear addition was constructed in 1976. The footprint of the building is 1,675 square feet. Mr. Hollman informed the Commission that Section 9.113(2) of the Zoning Ordinance allows dwelling units in the Retail Business Zoning District as a Conditional Use Permit provided that: 1. The units do not occupy the first floor; and, 2. A roof intended for usable space shall be enclosed by a wall or fence not less than five feet in height. He stated that the applicant proposes to utilize the basement of the building for the apartment and does not intend to utilize the roof. Considering that the first floor of the building will remain as the Chiropractic Office, the proposal meets the two conditions established in the Zoning Ordinance. The apartment will contain two bedrooms, one bathroom, living space and a kitchen all in the basement of the building. Minimum yard and density requirements are as follows: Every lot shall have a minimum frontage of 40 feet. The existing property has roughly 102 feet of frontage along 40m Avenue which meets this requirement; PLANNING AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 1, 1999 Page 6 The Front Yard shall be 15 feet. The existing building is roughly one (1) foot off the front property line which does not meet this requirement; The floor area ratio shall not exceed 1.0. The subject property has a floor area ratio of approximately 1.3 which does not meet this requirement; · There is no side yard setback requirement; and, No building shall be erected within 10 feet of any alley. The existing building is roughly eight (8) feet off the alley at its closest point which does not meet this requirement. Mr. Hollman informed the Commission that the existing property and building do not meet all of the minimum requirements of the Zoning Ordinance. However, provided the property is not vacant for over six months, he added that it can continue to be utilized without variances. He further stated that parking requirements for a medical clinic are at least three parking spaces for each staff doctor, and a dwelling unit will require two off-street parking spaces. Dr. Wiencke is the only Chiropractor in the office, so a total of five parking spaces will be required. Dr. Wiencke owns the parking lot identified as Lots "C" and "B" on the site plan. This parking lot is currently gravel and does not have a parking layout marked noting that staff has prepared a couple potential parking scenarios that meet minimum design requirements in the Zoning Ordinance. As these rough plans illustrate, Mr. Hollman stated there is space on the site for the five required parking spaces noting that one of these spaces shall be a handicap van-accessible parking space. Mr. Hollman informed the Commission that the Housing Maintenance Code requires that off-street parking spaces for residential units need to be hard-surfaced, and the Zoning Ordinance requires that parking lots be surfaced with a material to control dust and drainage. He added that the current parking lot does not meet these requirements and that Staff will recommend as a condition of approval that this parking lot be hard-surfaced and striped. Staff will also recommend that the applicant prepare a striping plan which shall be submitted for staff review and approval prior to the hard-surfacing of the lot. Mr. Hollman stated that City staff had an opportunity to conduct an on-site inspection of the property prior to the submission of this application. The City Building Official will require some improvements to the building to meet Code requirements, and more detailed construction plans will need to be submitted for review and approval prior to the issuance of any building permits for the improvements. The applicant has been made aware of these requirements. Mr. Hollman noted that the apartment will have access from the rear of the building and from the office space on the first floor. The following is a summary of Building Official requirements. Egress windows will need to be installed in each of the bedrooms. · A one hour separation will need to be provided between the business space and residential space. PLANNING AND 70N~NG COMMISSION ~£G'OLA~ NI££TING - MINUTES JUNE 1, 1999 Page 7 Mr. Hollman stated that the City Comprehensive Plan designates this area for future commercial development. Turning the basement into a dwelling unit does not impact the goals and objectives of the existing Comprehensive Plan, although, encouraging mixed-used development has been discussed during the current Plan update process. This proposal is consistent with that philosophy, but nothing has been formally adopted to date. He added that the Minnesota Design Team has recommended that the City encourage apartments over retail as an ongoing activity. The planning principle behind this is to encourage mixed-use vertically as well as horizontally. A residential unit below office space is consistent with that recommendation. Council Representative Szurek asked where the egress window would be installed. Dr. Wiencke was present and responded that the egress window would be installed in the basement wall facing the parking lot. He added that it is his intention to also remodel the second floor and pave the parking lot as he will live there. Chairperson Ramsdell opened the public hearing. He closed the public hearing as no one was present to speak regarding this case. Motion by Szurek, seconded by Ramsdell, to recommend to the City Council the approval of the Conditional Use Permit to allow a dwelling unit in the basement of the building at 550- 40"' Avenue NE, subject to the following conditions: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. At no time shall any space directly associated with the dwelling unit occupy the first floor of the building. This shall include, but not be limited to, kitchens, restrooms, and bedrooms. 3. The parking lot shall be hard-surfaced and striped. 4. A parking lot striping plan shall be submitted for staff review and approval prior to the hard-surfacing of the lot. Voice Vote: All Ayes. Motion passed. **THIS ITEM TO APPEAR ON THE JUNE 14, 1999 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9906-21 Susan Q. Victor RE: 500 N.E. 40"' Avenue Columbia Heights, Mn. Mr. Hollman presented the request of Susan Victor for a Conditional Use Permit to operate a nonintoxicating 3.2 bar/restaurant at 500- 40"' Avenue N.E. He added that this is also a request for a Conditional Use Permit to allow an owner-occupied dwelling unit in the second story of the building. In the presentation of the history of the building, Mr. Hollman informed the Commission that the original building PLANNING AND ZONING COMMISSION JUNE 1, 1999 Page 8 was constructed in 1915 and an addition was constructed in 1953. The footprint of the building is 1,288 square feet. Mr. Hollman stated that the applicant is not proposing any physical changes to the site, or exterior structural changes to the building. He added that the Building Official will require a one hour separation between the business space and the residential space. Any improvements are subject to review and approval by the Building Official, Fire Department, and Anoka County Health Department. Section 9.113(2) of the Zoning Ordinance allows dwelling units in the Retail Business Zoning District as a Conditional Use Permit provided that: 1. The units do not occupy the first floor; and, 2. A roof intended for usable space shall be enclosed by a wall or fence not less than five feet in height. Mr. Hollman added that the applicant proposes to utilize the second story of the building for the apartment and does not intend to utilize the roof with the proposal meeting the two conditions established in the Zoning Ordinance. The apartment will contain two bedrooms, one bathroom, living room, a family room, and a kitchen all on the second floor. The total living space will be roughly 1,288 square feet with the unit bein9 owner-occupied. Minimum yard and density requirements are as follows: Every lot shall have a minimum frontage of 40 feet. The existing property has roughly 50 feet of frontage along 40~ Avenue which meets this requirement; The Front Yard shall be 15 feet. The existing building is roughly one (1) foot off the front property line which does not meet this requirement; The floor area ratio shall not exceed 1.0. The subject property has a floor area ratio of approximately .8 which meets this requirement; A building which is not served by an alley shall have one 10 foot side yard. The existing building meets this requirement as the east half of the lot is vacant of any structure; and, · No building shall be erected within 10 feet of any alley. There is no rear alley. Mr. Hollman informed the Commission that the existing building does not meet the front yard setback requirement of the Zoning Ordinance. However, provided the property is not vacant for over six months, it can continue to be utilized without variances. He noted that the business was licensed to operate through December, 1998. He stated that the parking requirements for a bar/restaurant are at least one space for each three (3) seats and a dwelling unit would require two (2) parking spaces. There are 35 seats in the bar/restaurant, so the building will PLANNING AND ZONING COMMISSION REGULA. R MF. ETtNG -MtNUTES JUNE 1, 1999 Page 9 require a total of 14 parking spaces, 12 for the bar/restaurant and two (2) for the dwelling unit. He added that there is space along the rear of the building for five (5) parking spaces, but the existing property would still not meet minimum parking requirements. Mr. Hollman noted that if the building were vacant for more than six months, variances to the parking requirements would be needed. The existing parking lot has been paved, but a parking layout has not been striped. Staff will recommend as a condition of approval that the lot be striped in a manner that is consistent with zoning regulations. Parking spaces will need to be 9 feet wide by 20 feet in length, and a five (5) foot separation and bumper curbs between the building and the spaces shall be provided. One of these spaces will need to be a van accessible handicap parking space which is appropriately signed and marked. He noted that there is roughly 44 feet between the rear of the building and the back property line which leaves enough space for the parking spaces, five foot separation, and a drive aisle. Mr. Hollman stated that Staff has not seen any information pertaining to signage. Any signage will need to comply with the Columbia Heights Zoning Ordinance. The maximum amount of signage allowed on the site is 46 square feet. Mr. Hollman stated that turning the basement into a dwelling unit does not impact the goals and objectives of the existing Comprehensive Plan, although, encouraging mixed-used development has been discussed during the current Plan update process. This proposal is consistent with that philosophy, but nothing has been formally adopted to date. He added that the Minnesota Design Team has recommended that the City encourage apartments over retail as an ongoing activity. He felt that this proposal is consistent with that recommendation. ChairPerson Ramsdell opened the public hearing. Susan Victor was present to answer questions of the Commission as was Lee Wakeman, proposed manager of the establishment. Council Representative Szurek wondered about the condition of the interior of the building. Ms. Victor stated that the interior was dirty and that the building had some shortcomings. Mr. Wakeman stated that he will be removing the existing beer taps and lines and replacing them. A new food service area will also be installed. Commssioner Ramsdell asked Planner Hollman if there was a parking problem for this business. Mr. Hollman stated that there is not a lot of parking with five spaces at the rear of the building. After that, parking will be on the street in the area. Commissioner Hanson stated that patrons have always parked on the street in the past. Tim Eastman, owner of Merit Siding at 506/508 N.E. 40~ Avenue, stated that he was considering opening a gym in the lower level of his building. He asked if the proximity of the gym would be a problem so close to this proposed business. Staff responded that the City Licensing Ordinance requires that a distance of 300 feet be maintained only from any church or school. PLANNING AND ZONING COMMIG$10N REGULAR MEETING- MINUTES JUNE 1, 1999 Page 10 Motion by Ramsdell, seconded by Szurek, to recommend to the City Council the approval of the Conditional Use Permit to allow a non-intoxicating 3.2 bar and grill at 500 N.E. 40t~ Avenue and a dwelling unit on the second floor of the building subject to the following conditions: All required state and local codes, permits, and inspections including, but not limited to building permits, fire code, and health department regulations will be met and in full compliance. At no time shall any space directly associated with the dwelling unit occupy the first floor of the building. This shall include, but not be limited to, kitchens, restrooms, and bedrooms. The parking lot shall be striped in a manner that is consistent with the Zoning Ordinance. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. Voice Vote: All Ayes. Motion passed. **THIS ITEM TO APPEAR ON THE JUNE 14, 1999 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9906-22 Minneapolis Water Works 4700 Chatham Road Columbia Heights, Mn. Mr. Hollman presented the request of the Minneapolis Water Works for a Conditional Use Permit to construct a 1 O0 foot tall monopole radio transmission tower on the Minneapolis Water Works property at 4700 Chatham Road. The proposal also includes a small equipment shelter to be located next to the pole. The tower is required for communication purposes between the Water Works' remote pump stations and main plants at Fridley and Columbia Heights. Mr. Hollman informed the Commission that Section 9.104(8) of the Columbia Heights Zoning Ordinance requires that those essential services which contain structures that exceed the maximum height as set forth in the zoning district in which it is to be located be permitted as a Conditional Use Permit. The subject property is completely surrounded by residentially-zoned property which has a height requirement of three stories or 35 feet. He noted that antennas, flag poles, water towers, etc. (attached) in residential districts are allowed to get as high as 52 ~ feet. The proposed tower will clearly be higher than what is allowed on surrounding properties, therefore, the Conditional Use Permit will be required. PLANNING AND ZONING COMMISSION REGULAt~ MEET{NG - MINUTES JUNE 1, 1999 Page 11 Mr. Hollman presented the definition of "an essential service" as: "Underground er overhead gas, electrical, steam, or water distribution systems; collection, communication (emphasis added), supply or disposal systems including poles, wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police call boxes, traffic signals, hydrants or other similar equipment and accessories in conjunction therewith; but not including buildings." He stated that the tower will be used to enhance communication throughout the metropolitan area, so it is the opinion of the City Planner that the proposal fits within the definition of essential service. The definition excludes buildings, but the proposed equipment building is considered an accessory structure and is permitted without a Conditional Use Permit. Mr. Hollman added that the Zoning Ordinance further states that it shall be found by the City Council that the architectural design of buildings and/or structures are compatible to the neighborhood in which it is to be located prior to granting the Conditional Use Permit. It is staff's opinion that the intent of this statement in the Ordinance is to protect neighboring properties from potential negative impacts. Due to the height of the tower, it wilt undoubtedly be visible from neighboring properties. However, the top of the proposed tower will be comparable in elevation to other structures in the area. The top of the proposed tower will have an elevation of 1,120 feet, the top of the wash water tank on site has an elevation of 1,070 feet, and the top of the Head House has an elevation of 1,095 feet. The tower will be the tallest structure on the property, but it will only be 25 feet higher in overall elevation than the Head House. Also, the proposed location of the tower is centrally located on the Water Works property and it will be roughly 500 feet from the nearest property line. Any impacts on neighboring properties will be minimal. Mr. Hollman noted that the Columbia Heights water tower is 125 feet tall. Mr. Hollman informed the Commission that the Federal Aviation Administration and the Minnesota Department of Transportation are required to be notified of any structure 200 feet above ground or more that could affect navigable airspace. The proposed tower is 100 feet tall, so this will not be necessary. He added that the tower will be designed so that if it were to fall over it will break apart and fall on top of itself rather than tipping over noting that guide-wires will not be used. One option to consider is the potential to have the tower designed in a manner that makes it capable of supporting other antennas in the future. However, since this is Minneapolis property, potential revenue from any antenna siting would go to Minneapolis Adam Cramer, representing the Minneapolis Water Works, was present to answer questions of the Commission. Commissioner Yehle was concerned about the appearance of any additional antennas that may be installed at the site. He inquired about the frequency it would be operated at and if the transmissions would interfere with ham radio operators. Mr. Hollman stated that any additional antennas would require a Conditional Use Permit. Mr. Cramer stated that the radio would be operated at 960 megahertz and microwave and should not interfere with ham radios. He added that it would be a split frequency shielding and protecting against interference to allow them to control and monitor unstaffed facilities. The tower could be designed to accommodate future antennas for the City of Columbia Heights if necessary. PLANNING AND ZONING COMMISSION' ~,£gt)L~.R M££'¥~NG - NlINUTES JUNE 1, 1999 Page 12 Motion by Hanson, seconded by Szurek, to recommend to the City Council the approval of the Conditional Use Permit to allow a radio transmission tower on the property at 4700 Chatham Road, subject to the following conditions: All required state and local codes, permits, licenses and inspections will be met and in full compliance. The tower may be designed in a manner so that it can accommodate additional antennas in the future. Any additional antennas will require a Conditional Use Permit. Voice Vote: All Ayes. Motion passed. **THIS ITEM TO APPEAR ON THE JUNE 14, 1999 CITY COUNCIL AGENDA. Public Hearing Conditional Use Permit Case #9906-23 Family Animal Hospital RE: 4555 University Avenue Columbia Heights, Mn. Mr. Hollman presented the request of Douglas LeMay for a Conditional Use Permit to open a veterinary clinic and hospital in the building formerly occupied by the Heights Medical Clinic at 4555 University Avenue NE. The clinic will be run by Family Animal Hospital which will be relocating from its current site in Fridley. He explained that there will be three full-time employees and two part-time employees with plans to add one full and part-time employee after relocating. Hours of operation will be Monday through Friday from 7:30 a.m. to 6:00 p.m. and Saturday from 8:00 a.m. to 12:00 noon. He noted that the applicant has purchased the building and plans to move in September. Mr. Hollman informed the Commission that the building was constructed in 1965 and has a footprint of roughly 3,375 square feet. He stated that the surrounding property on the south and east is zoned and used residentially. The property to the north is zoned LB, Limited Business, but is used residentially. The property to the west across University Avenue is in the City of Fridley and is also used residentially. Mr. Hollman stated that Section 9.111(2)(m) of the Columbia Heights Zoning Ordinance allows the following as a Conditional Use Permit in the LB Zoning District: "Retail stores, shops, offices and small service businesses caterin9 to neighborhood patronage, deemed to be as appropriately and desirably located in the LB zone." Services offered by the clinic may extend to customers beyond the immediate neighborhood, but it seems that this type of service is appropriate and desirable in the LB zone. It is the interpretation of the City Planner that a veterinary clinic and hospital is compatible with the intent of this section of the Ordinance. REGULAR MEETING - M~NUTE$ JUNE 1, 1999 Page 13 Mr. Hollman informed the Commission that the minimum yard and density requirements are as follows: Minimum lot size shall be 6,000 square feet. The subject property is over 29,000 square feet; Minimum lot width shall be 50 feet. The subject parcel is 139 feet wide at 46~ Avenue NE and 212 feet long along the University Avenue frontage road; The front yard shall be 12 feet. The existing building meets this requirement. He noted that the front yard for the property is along 46'~ Avenue NE; A side street side yard shall not be less than 10 feet or the height of the structure measured from the center of the public right-of-way whichever is greater. The existing building meets this requirement; The other side yard shall be 15 feet. The existing building meets this requirement; and, The rear yard shall be 20 feet. The existing building meets this requirement. Mr. Hollman stated that parking requirements for a veterinary office would be at least three parking spaces for each staff doctor adding that currently, there is only one staff doctor with the possibility of adding one other part time doctor. The existing parking lot has space for roughly 27 parking spaces, so the number of spaces available exceeds the minimum number required. He noted that the existing lot is not striped, so staff will recommend, as a condition of approval, that the parking lot be striped in a manner that is consistent with the Zoning Ordinance, and a parking plan shall be submitted for staff review and approval prior to the striping of the lot. He directed the attention of the Commission to a rough plan which staff had prepared to illustrate a potential parking layout. Mr. Hollman explained that the primary business will be veterinary medicine, including medical services, surgery, radiology, and dentistry. The facility will also provide grooming and boarding services noting that boarding that is accessory to a veterinary clinic/hospital does not require a separate business license. Mr. Hollman informed the Commission that the applicant is proposing to fence in two outdoor sites as exercise areas. He referred to the site plan submitted explaining that the area marked as #1 is located adjacent to the north side of the building toward 46~ Avenue NE. The area marked as #2 is located adjacent to the privacy fence along the east side of the property. One concern regarding an outdoor exercise area is the potential for nuisance problems caused by barking dogs. He noted that each area will only contain one (1) dog at a time and for a 5-10 minute time period while their kennels are being cleaned. Because of the Iow level of use for these areas, it is staff's opinion that these outdoor exercise areas will not create a significant problem. The applicant has stated that he would like to construct a cedar fence around Area las described on the site plan and a chain link fence around Area 2. Mr. Hollman noted that the section of the City Code pertaining to fences does not allow a privacy fence in the front yard of a property. However, it appears that the proposed location of Area 1 PLANNING AND ZONING COMMISSION g, rr_~UL~lP, MEET~,~G - M~NUTES JUNE 1, 1999 Page 14 does not encroach into the 12 foot front yard setback requirement, so this would be permitted. Provided it is set back at least 12 feet from the front property line, there will not be a problem with visibility from the driveway onto 46~ Avenue. Also, a cedar fence will be more attractive in front of the building than a chain link fence and would provide an additional sound barrier. Mr. Hollman informed the Commission that at this point, staff has not seen any plans for signage. The property is allowed one freestanding sign, not to exceed 32 square feet per surface and 20 feet in height, and a maximum of 50 square feet of wall signage is permitted. He added that the Zoning Ordinance requires screening where any business is adjacent to residential property. The subject property has a wood screening fence along the eastern property line and along a portion of the southern lot line. Staff will recommend as a condition of approval that the required screening be continued along the southern property line. This can be accomplished by increasing the density of landscaping in this area, or the wood fence could be continued along the south lot line. Commissioner Yehle expressed concern regarding the proposed outside kennel areas. Commissioner Hanson questioned staff on the appropriateness of this use in this district as the LB section of the Zoning Ordinance does not specifically allow vet uses in the LB district. He stated that this type of use is allowed in the CBD and RB districts as a primary use. He was not in favor of allowing the outside kennel use and having the potential of barking dogs near the residential areas. Council Representative Szurek also expressed concern about the outside kennel areas and suggested that the use be at the north side of the building where it would not be immediately adjacent to residential properties. Chairperson Ramsdell opened the public hearing. Joyce Meyers of 4548 N.E. 4t~ Street was present to ask the hours of operation and if the building will be soundproof for boarding purposes. She felt the proposed outdoor kennel at the rear of the building would be a problem for noise and other issues. She asked if the existing fence would be extended or changed and how the odor and waste from the outdoor kennels will be handled as well as medical waste from the facility. She wondered who would monitor this business and what options were available for complaints. Patrick Codute of 4542 N.E. 4t~ Street was present to ask how many dogs would be kept overnight on average and why the proposal for the outside kennels. He was concerned that the animals will be left in the outdoor kennels longer than currently anticipated which would create problems with barking, etc. Dr. LeMay, the applicant, was present to address the concerns as expressed stating that he has been in his current location for five and a half years in Fridley and has not had any complaints from residents regarding the dogs outside the building with the proximity to adjacent residential area being very similar. He stated that the kennels PLANNING AND ZONING COMMISSION JUNE 1, 1999 Page ]5 will be cleaned and feces picked up dai~¥. The praposed exercise area #1 would be approximately six 161 feet by 10 or 20 feet in length and will be completely enclosed for use while inside cages are cleaned. He does keep dogs overnight for medical reasons and wifl provide boarding in the lower leve~ or on the first flooron the no~h end of the building. On average he stated that there could be two dogs over a normal weekend but he had room to handle up to ten animals. He added that he had six dogs over Memorial weekend. He stated that he is looking for a new site as his lease is up at the Ffidle¥ location and also is in need of additiena~ room. He added that he is purchasing this building versus the leased property in Fridley. Discussion was held regarding the outside kennel areas. It was the contention of the Commissioners that the exercise area #1 as noted on the site plan be the designated area and that the area be hard surfaced and completely enclosed. Motion by Szurek, seconded by Ramsdell, to recommend to the City Council the approval of the Conditional Use Permit to allow the veterinary clinic and hospital to operate at 4555 University Avenue NE, subject to the following conditions: 1. All required state and local codes, permits, and inspections including, but not limited to, building permits, fire code, and health department regulations will be met and in full compliance. 2. The parking lot shall be striped in a manner that is consistent with the Zoning Ordinance. 3. A parking lot striping plan shall be submitted for staff review and approval prior to the striping of the lot. 4. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 5. Screening shall be continued along the south property line. 6. Exercise area #1 shall be the approved location, shall be hard surfaced and completely enclosed. Voice Vote: All Ayes. Motion passed. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR JUNE 14, 1999. Public Hearing Rezoning/Site Plan Case #§906-24 SACA 627 N.E. 38th Avenue Columbia Heights, Mn. PLANNING AND ZONING COMMISSION RI~Gt)LAR MEETING- Mlhlt)T]~S JUNE 1, 1999 Page 16 Mr. Hollman informed the Commission that the City Council has directed staff to initiate the rezoning of property at 627- 38a Avenue N.E. from R-3, Multiple Family Residential District, te I, Industrial District. This is also a request for approval of a revised site plan. He stated that SACA has received approval of the Planning and Zoning Commission for a site plan to construct a 6,825 square foot facility at the site of the existing SACA building at 627- 38a Avenue N.E. This property is currently owned by the City of Columbia Heights. The previously approved site plan incorporates a shared driveway between the Municipal Service Center used primarily by Public Works crews and the off-street parking area for the new SACA building. Mr. Hollman explained that upon further review of the site plan, several issues of concern were raised by elected officials and key staff. The approved site plan involves a shared driveway between the Municipal Service Center used primarily by Public Works crews and the off-street parking area for the new SACA building. The internal traffic circulation problems created by this shared use were seen as a negative impact on the proposed site plan. Staff worked with SACA officials, Greystone Construction Company, and the City Manager and Mayor to consider other options. He noted that the SACA land lease was approved by the Columbia Heights City Council at their May 24, lggg, meeting. A first reading of the ordinance rezening the property was held, and the second reading was set for June 14, 1999. The June 14 meeting will be a public hearing. At that meeting, Council also directed staff to do the following: Initiate the rezoning of property at 627- 38m Avenue N.E. from R-3, Multiple Family Residential District, to I, Industrial District; Refer the revised site plan to the Planning and Zoning Commission for reconsideration subject to approval of the rezoning to I, Industrial; Direct staff to initiate any necessary changes to the Comprehensive Plan to accommodate this change in use and zoning designation. Rezonin§ Mr. Hollman stated that the property is currently zoned R-3, Multiple Family Residential, and use of the property by SACA is permitted in both the R-3 and Industrial Districts. When evaluating a rezoning request it is important to consider how the proposed zoning change fits in with the surrounding area adding that the City needs to ensure that a spot-zoning situation does not occur. There is Industrial zoning adjacent to the subject parcel on both the north and east, so spot-zoning is not a concern. Considering that this parcel is owned by the City of Columbia Heights and PIANI~I~IG AND ZONING COMMISSION REGULAR MEETING- MINUTES JUNE 1, 1999 Page 17 is adjacent to the Municipal Service Center which is owned by the City, it seems to make sense to have the two properties zoned consistently. Mr. Hollman again stated that the property is currently owned by the City and should correspond in use and zoning to the existing Municipal Service Center which is zoned I, Industrial District. Council has initiated the rezoning of this property from R-3, Multiple Family Residential District, to I, Industrial District, to promote overall land use compatibility and to accommodate the revised site plan and use by SACA. The Industrial Zoning District has the following setbacks: front- 20 feet, side- 0 feet and 12 feet, and rear- 24 feet. This compares to the R-3 Zoning District which requires the following setbacks: front- 30 feet, side- 10 feet, rear- 20 feet. Mr. Hoilman added that if the rezoning to the Industrial District is approved by the City Council, this will allow the building to be located up to ten feet closer to Madison Place which creates more space and setback between the existing Public Works parking spaces and the new SACA parking lot and building. Site Plan Mr. Hollman informed the Commission that the newly proposed site plan separates the parking lots for SACA and the Municipal Service Center. The building has been re-oriented so that the parking lot and overhead door face south rather than east. This can be seen as a negative because the previously approved site plan had the parking and overhead door facing the Municipal Service Center rather than residential property. Mr. Hollman stated that the new plan will have more of a negative impact on the residential properties than the previous plan noting that any negative visual impacts can be mitigated with landscaping. Staff will recommend as a condition of approval that a landscaping plan be submitted for review and approval by staff. Mr. Hellman further explained that the internal traffic circulation will be improved by being separated from the Municipal Service Center noting that the plan indicates a front yard setback of 213 to 30 feet and a building length of 95 to 1135 feet. Should the rezoning be approved, Mr. Hollman stated that the 20 foot setback will apply and the building will be lengthened to 105 feet adding that the additional building space will be used for storage. He informed the Commission that the proposal meets or exceeds the minimum yard and density requirements of the Zoning Ordinance for the I, Industrial District. Minimum Yard and Density Requirements are as follows: 1. Minimum Lot Area shall be at least 10,000 square feet. The subject parcel meets this requirement; 2. Minimum Lot Width shall be 80 feet. The subject parcel meets this requirement; Front Yard Setback shall be 20 feet. The proposed building will be 20 feet back from the front property line which is along Madison Place; One side yard may be reduced to zero if the owners of the two abutting lots file a signed agreement with the City, and the other side yard shall be 12 feet or more. The proposed building meets these requirements; and, PLANNING AND ZONING COMMISSION JUNE 1, 1999 Page 19 Service Center. Mr. Anderson stated that the current building will have an asbestos abatement assessment conducted sometime at the end of June 1999 and then the structure will be burned by the Fire Department for a training session. Motion by Ramsdell, seconded by Szurek, to approve the revised site plan to allow the construction of a new building for SACA at 627- 38t~ Avenue N.E., subject to the following conditions: 1. City Council approval of the rezoning. A landscaping plan shall be submitted for review and approval by staff prior to the issuance of any building permits. A lighting plan will need to be reviewed and approved by staff if any additional lighting is proposed on the site. Drainage and grading plans shall be reviewed and approved by the Public Works Department prior to the issuance of any building permits. The proposed handicap accessible parking space shall be van accessible and shall be appropriately signed and marked. The applicant shall meet with the Columbia Heights Fire Department to determine the appropriate number and placement of fire extinguishers in the building. 7. The exterior siding shall not be white. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zonin9 Ordinance. Voice Vote: All Ayes. Motion passed. Motion by Ramsdell, seconded by Szurek, to recommend to the City Council the approval of Ordinance 1393, an Ordinance rezoning 627- 38t~ Avenue N.E. from R-3, Multiple Family Residential District, to I, Industrial District. Voice Vote: All Ayes. Motion passed. **THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA OF JUNE 14, 1999. PLANNING AND ZONING COMMISSION P,F_GUL~,P, NtF. ETJNG - Nt~NUTES JUNE 1, 1999 Page 20 Motion by 8zurek, seconded by Yehle, to adjourn the meeting at 9:05 p.m. Voice Vote: All Ayes. Motion passed. Respectfully submitted, Kathryn Pepin Secretary to the Planning and Zoning Commission kp COI, UJRBIA HEIGHTS PUBLIC [,IBRARY BOARD OF TRUSTEES June 1, 1999 The meeting was called to order by Chair, Barbara Miller. Those present were: Nancy Hoium, Barbara Miller, Don Jolly, and Becky Loader. Patricia Sowada, Richard Hubbard, It was moved, seconded, and passed to approve the minutes of the May 4~ meeting as mailed. The June 14, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: ~'he parade participation card has been 'mailed in listing Richard Hubbard as the contact person. 5,000 bookmarks have been received for distribution. Richard will supply the transportation for the parade, participants will march and hand out bookmarks, sia-fi'members, Shari and Crystal will participate with the Board members. All will meet at the !lb'rary a~ 6{00 p.m. on Friday, June 25. The Board reported on the phone calls made to Cit~ Council M~bers concerning ti~e multi-use facility and the presentation that was given at the May meeting by Keith Windschitl The Board were very pleased with the response that Council members gave to their concerns about including the library in future planning. Training for the first round of new pages will begin on June 14. Two pages have been hired, Susan Miller, and Tanu Verma, a third candidate has withdrawn. Eight applications were submitted from the May recruitment and interviews will be conducted the week of June 7? Summer schedule has been negotiated. We will be operating with a very limited staffthis summer. There are 5 pages, and 4 volunteers at this time. A report from the Space Needs Study committee was presented. Four responses to RFP's were received. The committee has chosen 2 companies to interview. Committee members believe that the proposed Community Center needs to be included in the space needs study project. The inaugural book Sale preview night is on Wednesday, June 2, from 6:00-8:00 p.m. The annual book sale itself will take place on Thursday, June 3, from 9:00 a.m. to 8:00 p.m. A spec document has been drafted to go out for proposals for a cleaning contract. A comparison of the cost of a contract versus h~nng a staff person will be conducted after bids are reviewed. Honeywell has not contacted the City about a meeting for an HVAC maintenance contract as of this date. Business: A change for non-resident fees by MELSA has ~aken place. It was moved, seconded, and passed to change the non-resident fee for a library card fro. m $45.00 to $60.00. Article about Jerry Young in Tattler was discussed. 1 7. 8. 9. 10. 11. 12. Jerry Young, Director of Anoka County Library, has announced his retirement for the end of July. A reception will be held for him on July 28, 1999, at the Northtown Library, a time has not been announced yet. The Board discussed how they would like to honor Mr. Young. The Board decided to collect money from each member and to make a donation in Jerry's name for large print materials to be purchased. Recent Anoka County Library policy changes were reviewed. It was moved, seconded and passed to implement the following policy changes to comply with those made on the County Level: 1. Two renewals on items if there are no requests. 2. Two renewals of free videos. 3. Feature film fines will be changed to an extended use fee of $.25/day. Classroom visits to the local schools promoting summer reading clubs were a great success. This year the format was a little different, a story was told with the aid of an overhead for each grade level by Marsha and the kindergarten classes were visited and told a story by Kelly. Saturday hours will change on June 12. Summer closing time is 2:00 p.m. The Anoka County Library annual report was reviewed. Crossover statistics were reviewed. Resolution 99-2 honoring graduating page Kari Kyle was offered by Nancy Hoium. The reso}ution was read by Becky Loader. Richard Hubbard moved to accept the resolution, second by Pat Sowada. All Ayes. Three booklists prepared and produced by Kelly Olson were shared with the Board. The proposed budget for 2000 was reviewed. There were no changes to the budget by the Board. It will be submitted to the Finance Department on June 4. The Board discussed concerns and ideas about the future of the library. They decided to include a long range planning session to be added to the July 6~' meeting agenda. There being no further business the meeting was adjourned at 9:00 p.m. Respectfully submitted, 2Yeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. 2