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HomeMy WebLinkAboutApril 19, 1999 Work Session Mayor CITY OF COLUMBIA HEIGHTS (1") ,?gJd;';; ;; ,, DonaM G. Jolly 782 2806Marlaine Szurek 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD - JuHenne Wyckoff John Hunter City Manager Walt Fehst ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Meeting of' Date of Meeting: Time of Meeting: Location of Meeting: A. Consent Agenda Items Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: oh 2) erq 3) ' B. COL UMBIA HEIGHTS CITY CO UNCIL MONDAY, APRIL 19, 1999 7:00 P.M. CONFERENCE ROOM I AGENDA Transfer of Funds to Repay O. T. Fund Award Bid on Refinishing Wood Floor in Murzyn Hall Replacement of Shop Air Compressor Acquisition of a Pan & Tilt Camera for PW Utility Department Discussion Items SACA Lease- Representatives of SACA will be in attendance -.,~,~- ~t~ 9oc/ff ~ Authorization to Obtain Surveying Services Removal and Replacement of Used Oil Tank Community Bulletin Board Multi-U~e Center Plan, Su~ey and Cover Letter ~ ~ A/~ ~~ P~rchase of New Computers for New Records System Advertise Sale of 4519-21 and 4642/4644 Taylor Street The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER WORK SESSION ITEM CITY COUNCIL LETTER Meeting of AGENDA SECTION: Consent NO. ITEM: Transfer of Funds to Repay O.T. Fund NO. ORIGINATING DEPARTMENT POLICE CITY MANAGER APPROVAL: BY: Thomas M. Johnson..~ I BY: DATE: April 15, 1999 ~-'¥X,,J DATE: BACKGROUND: During the last week of January 1999 we had an armed robbery at the Norwest Bank at 41st and Central Avenue. After the robbery we were approached by the Bank Branch Manager and the head of Norwest Security asking for assistance in the form of an off duty officer to work security at the bank. Since this type ofoffduty employment is handled through the Department, officers have signed up and worked this detail since February 1. On April 14, 1999, we received a check fi.om Norwest Bank in the amount of $5,016. According to the City Finance Director this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION: The Police Department is requesting that the City Council pass a motion requiring the $5,016 received from Norwest Bank to cover the cost ofoffduty officers working security at the Bank be returned to the 1999 Police Department budget, line 1020. RECOMMENDED MOTION: Move to transfer $5,016, the total amount received fi.om Norwest Bank for off duty security worked, fi.om the General Fund to the Police Department 1999 Budget under line 1020, police overtime. TMJ:mld 99-131 COUNCIL ACTION: To The Order Of Norwest Corporation, Minneapolis, Minnesota 55479 - Any Questions: CALL 612-667-7374 OR F,4,Y 612-667-3725 Remittance Advice I Uompany Invoice Number Invoice Date Voucher ID ~ross Amount Discount Available Paid Amount NB MN 990010 03/26/1999 00251946 5,016.00 0.00 5,016.00 Vendor Number Vendor Name Total Discounts 0000035052 CITY OF COLUMBIA HEIGHTS $0.00 Check Number Date Total Amount Discounts Taken Total Paid Amount 1994879 04/12/1999 $5,016.00 $0.00 $5,016.00 CITY COUNCIL LETTER Meeting of: April 26, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: AWARD BID ON REFINISHING WOOD FLOOR BY: Keith Windschitl.,.~J~ ) BY: IN MURZYN HALL DATE: April 15, 1999 '~ NO: BACKGROUND: The Recreation Department is requesting authorization to award the bid on sanding and refmishing the wood floor in Murzyn Hall to Schaefer Hardwood Floors, Inc., 3008 Bryant Ave. S., Minneapolis, MN, for the total amount of $5,402. It should be noted that $8,000 was budgeted for tiffs item in 101-45129-4000. Smffreceived three bids for sanding and applying four coats of finish, and replacing approximately 15 new boards in the wood floor. The three bids are as follows: 1) Dave's Floor Sanding Inst., Inc. - $8,520 2) Anderson Ladd ~ $7,064 3) Schaefer Hardwood Floors, Inc. - $5,402 RECOMMENDED MOTION: Move to authorize staff to award the bid on sanding and ref'mishing the wood floor in Murzyn Hall to Schaefer Hardwood Floors, Inc., 3008 Bryant Ave. S., Minneapolis, MN, for the total amount of $5,402, with funds being appropriated from 101-45129-4000. COUNCIL ACTION: Ci_ty of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: April 19, 1999 .z_.~ Prepared by: Kevin Hansen, City Engine Item: Replacement of the Shop Air Compressor Background: Currently, the City Shop is using a 1973 Ingersoll-Rand, 15 horsepower air compressor purchased in 1973. This air compressor is leaking oil and leaking air into the cylinder. The air tank itself must be inspected yearly by the State of Minnesota and as of 1998, the State will no longer certify our current air tank. Our current system is also under-rated in the fact that it uses a 15 horsepower electric motor to run a 10 horsepower compressor unit. The current air system to the compressor has also been accumulating moisture in warm weather which has led to the replacement and/or repair of several air tools that the City Shop currently utilizes. Analysis/Conclusions: To date, no major repairs have been necessary to the compressor other than routine oil and air filter changes. I have spoken with approximately eight air compressor vendors and had the shop compressor inspected by four who stated that to repair our old compressor wotdd likely cost as much as replacing it with a new one. They also suggested installing a refrigerated air dryer to remove the moisture which currently builds up in our system. Therefore, staff has requested quotes for the replacement of our current system. Bids were received from four vendors who inspected our air compressor which are: Air Compressor Plus; American Compressor Engineering & Service Co.; Compressed Air & Equipment; and C'aire. All four vendors recommended the American made Saylor-Beal compressor which is ranked for 25 years of service. This model will use a 15 horsepower electric motor to run a 15 horsepower compressor unit, and therefore, will not be under-rated for our purposes. The vendors mentioned that there are several foreign models available but are not recommended due to the fact that the foreign models utilize aluminum rather than cast iron for cooling purposes which makes them unreliable. All of these vendors have offered a 2 year complete warranty and a $500 trade in allowance for our old compressor. Requested Action: The written quotes ranged from $7,695 to approximately $10,000, installed. The Public Works Garage budgeted $9,000 in the 1999 the Capital Equipment Replacement Fund. Public Works recommends accepting the quote from Air Compressor Plus to replace our old compressor with the Saylor-Beal model for an installation price of $7,695, including trade-in, with funds allocated from 434-49950-5180. City of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: April 19, 1999 Prepared by: Kevin Hansen, City Engin~ Item: Acquisition of a Pan & Tilt Camera for the Utility Department Back~round: The Public Works Utility department currently uses afixed viewing camera system for televising and inspecting sewer pipe lines. Work is performed as preventative maintenance in the city's sanitary sewer system. The written and video log reports provide such information as the condition of the main lines, location of manholes(buried), service wyes, and clean outs, existence of leaks in the main lines, and presence of root penetrations into the system. Analysis/Conclusions: A Pan & Tilt Radial Camera is requested by Public Works to allow direct viewing of upper sewer walls, inward of service connections, and upward of other sewer appurtenances such as manholes or cleanouts. The existing camera is a fixed lens that only provides information straight forward, limiting the field of view. Where problems have been suspected but not visible due to the fixed lens, Public Works has had to contract services to provide rotational views of the pipe walls or appurtenances to obtain a complete inspection report. The existing sewer televising equipment is proprietary and manufactured by Aries Systems. Public Works has obtained quotes from Aries vendors with a low bid of $14,567 Aries of Sussex, Wisconsin (excluding tax). $16,000 was budgeted in the Public Works Sewer Department budget in 1999. Requested Action: Request Council approval to purchase the Aries Pan & Tilt Color Sewer Television Camera from Aries Industries, Inc., in the amount of $14,567 with funding to be appropriated from Public Works Sewer Fund 602-49450-5180. Attachment: Data Sheet Pipeline Video Inspection, Test and Seal Systems PAN AND TiLT LOW LIGHT SENSiTiVE COLOR RADIAL VIEWING CAMERA SYSTEM The ARIES PAN AND TILT RADIAL VIEWING COLOR CAMERA is designed to inspect sewer line walls, lateral connections and large underground ducts and chambers. The camera will Pan and Tilt in 6" relined pipes and larger. It is available with an auto centering option. The highly articulated viewing module containing the Iow light sensitive camera and focused directional lighthead sets a new performance stan- dard for pan and tilt radial viewing cameras. ARIES PAN AND TILT CAM- ERA provides over 90% spherical viewing at distances of 1 inch to 240 inches from the camera's operating position. The 300 degree pan and tilt viewing angle permits 60 degree reverse angle viewing providing undistorted fu'll view inspection up lateral lines with the camera moving in the downstream direction. The 360 degree radi- al rotation provides complete undistorted wall viewing perpendicular to the direction of camera travel. The camera can be mounted in either a standard camera skid or tractor. The camera connects to industry standard 5-pin multi-conductor waterblocked connection and is compatible with most multi- conductor sewer TV systems. TECHNICAL DATA MECHANICAL DATA Rotation: 360 Axial Pan and Tilt: 240 Centerline to centerline Viewing Angle: 300 Pan and Tilt Spherical Viewing Capabilities: In excess of 90% Enclosure: Waterproof, sewer submergence Length: 14" Head Diameter: 4.5" including lighthead Vibration: 7G (11 Hz to 200 Hz) Shock: 70G OPTICAL DATA Lens: 6mm, 1:1.4, C-mount Focus: 1/2" to infinity, remote controlled Iris: Remote controlled, full range Distortion: less than 1% Viewing Angle 300° ELECTRONIC DATA Sensor: 1/2" Color CCD Sensitivity: 3 Lux Picture Elements: 768 (H) x 494 (v), 379,392 Total pixels Resolution: 460 (H) TV Lines Image Scanning: 525 lines at 60 Hz (NTSC), 2:1 interlaced LIGHTHEAD Position: Directional with viewing head Power: 80 watts, 4 bulb, independent directional reflectors, field replaceable. Optional 140 watt. OPERATING CONDITIONS Line Sizes: 6" to 240" diameter Temperature: -10 to +50 Celsius Moisture: Up to 100% R. H. Pipeline Video Inspection, Test and Seal Systems Aries Industries, Inc. N63 W22641 Main St. Sussex, WI 53089 Toll Free: 800-234-7205 Phone: 414-246-3900 Fax: 414-246-7099 Southeastern Regional Office 1441 SW 10th Ave. # 202 Pompano Beach, FL 33069 Toll Free: 800-327-4346 Phone: 954-785-5540 Fax: 954-785-5014 Visit our Web Site http://www, ariesind.com City of Columbia Heights Public Works Department Work Session Discussion Item Work Session Date: April 19, 1999 . ~4-~ Prepared by: Kathy Young, Assistant City Engine Item: Authorization to Obtain Surveying Services Background: The City Council previously authorized the creation of a physical feature database in our GIS system from recent low altitude color photographs. In order to tie the GIS database to City coordinates for the creation of city-wide contour information, additional surveying is required. With the recent departure of the Engineering Department's surveyor, staff obtained quotes from two consulting engineers with qualified surveying departments to provide the needed horizontal and vertical control information. Staff also requested hourly rates from these companies to provide additional surveying services for the upcoming projects as needed. Analysis/Conclusions: To provide the needed information for the database, each company proposes to use a combination of GPS and traditional surveying methods. City staff has no GPS experience. If staff were to do the work, only traditional surveying methods would be used. This would be very cumbersome and time consuming. Due to the importance of obtaining accurate information in a timely manner, staff recommends a consultant be used to provide the needed horizontal and vertical control information. The low quote was provided by Pioneer Engineering for $4,800.00. Funds will be appropriated from the existing Public Works budget for the database work. If supplemental surveying is needed for upcoming projects, surveying expenses would be charged to the projects. The cost for surveying services is 100.00 per hour for a 2-man survey crew and $132.00 per hour for a 3-man crew. Staff has worked with Pioneer Engineering in the past with good results. Requested Action: Award surveying services to Pioneer Engineering, with the project to establish city-wide horizontal and vertical control for a total of $4,800.00 and additional surveying services as required at published hourly rates, which would be charged back to specific projects. CITY COUNCIL LETTER Worksession :April 19, 1999 Meeting of: April 26, 1999 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S SPECIAL PROJECTS APPROVAL NO: ITEM:NO: REMOVAL AND REPLACEMENT OF USED OIL BY: JEAN KUEHN BY: TANK DATE: April 9, 1999 DATE: Due to the age of the current tank, and the lack of monitoring equipment, the City has been directed by the MPCA to replace the tank or discontinue its use by December 22, 1998. The waste oil tank is heavily used by our Public Works Department, as well as by residents and is the only publicly operated tank in the area. Reimbursement grants are available for the replacement of such a tank and staff is making application. The grant will not cover the entire cost of the project as a 25% contribution by the City is required. In kind services may we used in lieu of cash payments. Grant for the replacement of the used oil storage tank is through the Minnesota Office of Environmental Assistance. A grant for the removal of the current tank is available through the Department of Commerce Petro Fund TASK: 1. Pump out current tank 2. Removal of existing oil tank 3. Soil test 4. Remediation of soil, if needed 5. Installation of new 1000 gallon "ConVault" tank, with monitors 5. 1000 gall double wall-low profile steel tank with monitors 6 Concrete pad with rim 7. Replace soil where tank removed 8 Secure permits 9. Tank Vent risers and caps, install 10.Installation of Bollards Determan. K!eepsie $1,650 City would contract out $2,000 City Staff $300/site $1,000 $9,880 7,936 Included City Staff City staff City Staff Included City Staff Included City Staff Included City Staff Tanks will.be delivered 4-5weeks after ordered The Public Works department will coordinate the work listed as being done by "city staff," and such cost will be considered as the 25% matching funds as required by the grants. Staff has requested quotes from Columbia Tank, Pump and Meter and Determan and Kleepsie Tank and Petroleum. RECOMMENDED MOTION: Move to authorize, Mayor, Council, and City Manager to approve contract with Determan Tank for the removal and replacement of tank for used oil, payments and reimbursements to be made from the Refuse fund. COUNCIL ACTION: VAULTED FUEL STORAGE SYSTEMS ~ ",~OMPLIRllCE · ~? ~ClflilCRL SUPPORT, ~~'~I~MS !~-TiiE"~T ,aLTERNATIVE ,;o~i~auit Tanks meet .~ ~nvault Tanks are · ~ ...~vault Tanks are "-~ ~.~nvault Tanks can ~nd/or exceed all "~::::~ii !~supported by special- ~signed for functional ;:~'elease you and your ~lsts trained in the tech- logy and regulations levant to solving your ;~individual fuel storage ~problems. During installation and opera- tion, engineering sup- port is easily provided via our toll-free number. ~Compatibility to meet .~_.ur exacting require- ~ents and if needed, iinterface with other :systems at your facility. ~Specialized compo- nents, controls, and monitoring systems will allow a completely integrated system to be developed for your specific needs. [ederal, state and local regulations for above ~round fuel storage, safety and environmen- tal compliance. !jcompany from the iability of underground ~:~anks while fully complying with fire and building code require- ments for aboveground fuel storage systems. Convauit Tanks and components for spill prevention, overfill protection, leak and level detection are designed and manufac- tured to meet all state and EPA standards. POLLUTION SOLUTIONS 6640 INDUSTRY AVE. NW · RAMSEY, MN 55303 · (612) 323-3548 · 1-800-480-3548 ° FAX (612) 323-3526 VAULTED FUEL STORAGE SYSTEMS · Protected Tank Listed (UL 2085 and ULC 142.16) · Capacities from 250 to 12,000 Gallons in Single or Dual Compartments. · Pump Packages Available. · 30 Year Warranty. O · Manufacturing Facilities Nationwide. "O CONCRETE ENCASEMENT Six inch reinforced concrete encasement for fire resistance and structural protection of inner tank. NO-RUST EXTERIOR Available in a variety of architectural finishes to complement adjacent facilities. LEAK BARRIER HDPE Containment membrane also serves to isolate inner steel tank from concrete for superior corrosion protection. INSULATION LAYER Polystyrene insulation protects tank contents from temperature extremes and allows for efficient heating ~1~ INNER STEEL TANK Primary containment of standard carbon steel or stainless steel for compatibility with a variety of fuels and chemicals. Dual steel walls and interior coatings are also available. PRE-ENGINEERED CODE COMPLIANCE Leak Detector Internal Spill Container Primary Emergency Vent Level Indicator Communications Port POLLUTION SOLUTIONS 6640 INDUSTRY AVE, NW · RAMSEY, MN 55303 · (612) 323-3548 · 1-800-480-3548 · FAX (612) 323-3526 The Aboveground Solution to the Underground Problem Interest in the preservation of our environment has prompted all levels of government to issue strict guidelines for the installation, operation and removal of underground storage tanks (USTs). In the USA, December 22, 1998 remains the deadline by the US EPA for repair, substantial retrofit or removal of USTs. As a result, owner/operators may be faced with expensive upgrades, testing, monitoring equipment and pollution liability insurance to comply with these requirements. In the event of a leak, the actual costs for soil and groundwater clean-up can be catastrophic. ConVaults innovative Protected aboveground storage tanks are the proven solution for these problems. ConVault's Primary steel tanks (including spill containment basins) are fabricated in accordance with UL Standard 142 (Seventh Edition). The assembly has passed numerous performance tests including 2-hour liquid-pool/furnace fire tests, vehicle impact and projectile-resistance investigations. The ConVault AST is listed in accordance with ULC 142.16, ULC 142.23 and UL Standard 2085 Insulated/Secondary Containment for Aboveground Storage Tanks/Protected Type. Designed for Value The ConVault ^ST system will provide ongoing value for fuel storage. More stringent regulations are consistently on the horizon; however, with a ConVault AST the need for updating is greatly reduced while operating costs are substantially lower than virtually any other AST available. The end result: The Owner/Operator of a ConVault AST is always provided with PEACE OF MIND. Realizing the diverse needs of our industry, ConVault has responded by expanding our product line to include tank sizes ranging from 125 to 12,000 gallons (including multi- compartment options). ConVault ASTs are shop- fabricated under strict quality controls in accordance with UL Standard 2085 and/or ULC CAN/ORD 142.76 and 142.23 for Protected Tanks. Meets Government, Environmental and Safety Regulations ConVault ASTs meet all safety requirements for primary/secondary containment, leak monitoring, spill containment and overfill protection. ConVault ASTs have been approved by environmental/fire protection officials in over 20,000 global sites including all 50 states in the USA and all provinces in Canada, WITHOUT A SINGLE SYSTEM FAILURE! It is this historical performance that has been the cornerstone of regulatory comfort with the ConVault AST design. Each ConVault AST is exhaustively production-tested at the factory before shipment to its destination. ConVault ASTs meet NFPA 30/30A, UFC, BOCA and SBCCI fire safety requirements in the USA and provide grounding sources in accordance with electrical/fire code requirements. The unit is shipped as a finished assembly, normally limiting the need for major on-site work to providing a co~ fete pad and electrical service. Primary/secondary containment, k.ak monitoring and spill , ~mtainment are independently tested · ~ the plants to insure proper performance in the field. Each unit is pressurized twice at the factory for leak-tight purposes prior to shipment in accordance with UL and ULC requirements, as well as patenting processes. ConVault ASTs are produced at 33 manufacturing sites around the world. Please call (800) 222-7099 for the ConVault representative nearest you. DEngineered for Safety ConVault ASTs have been certified by the California Air Resources Board for Phase I and II balanced vapor recovery, including methanol/ethanol blends. ConVault ASTs are engineered for tightness integrity, utilizing patented manufacturing procedures. The result is a seamless six-inch concrete vault which gives thermal/vehicle impact/projectile-resistant protection for flammable liquids. The system contains no cold joints or heat transfer points on the bottom or the sides. Over 20,000 ConVault sites remain in service throughout the world ~ ithout a single system failure to date. ConVault owner/operators also enjoy the peace of mind that comes with a standard 20 year warranty or optional 30 year warranty. Side View Available in Standard and Epoxy Finishes · Top View Cross Section 1. Steel Tank 2. 1/4" Styrofoam Insulation .... 3. Liner (30 Mil. Geomembrane) :~.cr~ .~.: I 4. Re bar (I/2") 5. Concrete (6" Monolithic) 6. 2 Smooth Coats (Finish) 7.2 Coats of Paint (Finish) U.S. PATENT ~4,826,644; #4,931,235; /4,934,122; ~1,963,082; ~4,986,436; ~5,064,155; ~,1S7,888; ~,174,079; #5,234,191; ~5,126,095 Distributed By: AMCOR Precast Colorado 8392 Riverview Parkway Littleton, CO 80125 (303) 791-1100 Phone (3031 791-1120 Fax (800) 742-4538 AMCOR Precast Utah 801 West 12th Street Ogden, UT 84404 (801) 399-1171 Phone (801) 392-7849 Fax (800) 776-8760 Minnesota Precast 6640 Industry Ave NW Ramsey, MN 55303-4595 (612) 323-3548 Phone (612) 323-3526 Fax (800) 480-3548 Idaho Falls Precast 2240 S. Yellowstone Hwy. Idaho Fails, ID 83402-4323 (208) 522-6150 Phone (208) 528-0117 Fax (800) 999-2240 Nampa Precast 16419 Ten Lane Nampa, ID 83687-8243 (208) 465-0176 Phone (208) 465-7129 Fax (800) 696-5648 CITY COUNCIL LETTER Work session April 19, 1999 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S SPECIAL PROJECTS APPROVAL NO: ITEM: COMMUNITY BULLETIN BOARD BY: JEAN KUEHN BY: NO: DATE: April 7, 1999 DATE: The City's bulletin board on 40th Avenue is showing its age and needs refurbishing. The reader board underlayment is broken on one side and the covers are hazy, dirty and stained. The custodial staff is having to spend an inordinate amount of time to change the letters as the board is brittle and worn. One option would be to replace the current sign with an electronic board. An electronic board would have increased ease of operation, and therefore multiple messages per week. While the current sign is non-conforming in both size and location the location of an electronic sign is problematic. The current location would be unsuitable as an electronic board would require increased visibility since more time is required to see a full message. Another concern would be insuring the conformity ora new sign. Initial cost for an electronic board would be between $20,000 to $45,000, depending on the particulars of the sign. There would also be ongoing maintenance, electrical cost and the cost of a modem and telephone line connection. A second option would be to reface and repair the current bulletin board. The sign and structure already exists and residents are familiar with looking for information there. Also, the non-conformity is an existing one, not newly created. This original sign was purchased from Lawrence Sign and they were one of those contacted to secure costs for repairs. Lawrence Sign: -Furnish and install one reader board to replace broken one-TOTAL COST $1,460.00 OR -Replace both reader boards with new lexan panels and $2,500.00 -Furnish and install two solar grade lexan covers $1,595.00 TOTAL COST $4,095.00 Universal Sign Company - they made and installed the awnings on City Hall. Refurbishing existing Readerboard sign -Fabricate and install two new lexan faces with track for changeable letters Letters not included*. -Vinyl graphics across the bottom of both faces.-Fabricate and install new clear faces in the locking doors of sign. TOTAL COST * letter replacements are $2.50 each, current letters can be used. $3,795.00 RECOMMENDED MOTION: Move to authorize expenditure of $3,795.00 to Universal Sign Company for the replacement of the readerboard and covers of the Community Bulletin Board with funds from the Council contingency fund 101-41110-8100 COUNCIL ACTION: ~ · CITY COUNCIL LETTER Meeting of: April 26, 1999 AGENDA SECTION: Other Business ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Resolution 99-51; Final Plat Approval BY: Joe Hollman/~/~ BY: NO: Case #9801-02, 3701 Central Avenue DATE: April 12, 1999 Issue Statement: This is a request for final plat approval for Bobby and Steve's Autoworld. The plat consists of the following parcels: 3828 Central Ave. NE, 3816 Central Ave. NE, 3701 Central Ave. NE, 3817 Central Ave. NE, 3802 Reservoir Blvd., 3807 Central Ave. NE, and 3740 Reservoir Blvd. Background: The applicants submitted a request for preliminary and final plat approval for the January 6, 1998 Planning and Zoning Commission meeting. This case was tabled until the June 2, 1998 meeting. Due to a lack of time for staff and Commission review, the request was again tabled for a special meeting to be held on June 4, 1998. They voted unanimously to recommend City Council approval of the preliminary plat, subject to final staff review and approval of the preliminary plat and drainage and grading plans. They also voted unanimously to recommend City Council approval of the final plat, subject to final staff review and approval of the final plat and drainage and grading plans, and provided that three (3) copies of the complete final plat have been furnished to the City Clerk for City files. Please note that the preliminary plat has been approved. Also, on March 22, 1999, there was a second reading of Ordinance No. 1386, which is an Ordinance vacating certain easements on the property. This Ordinance will take effect on April 22, 1999. Analysis: One consideration that staff has had since the final plat was recommended for approval by the Planning and Zoning Commission is in regard to the park property being dedicated to the City. Currently, there are underground storage tanks located beneath the surface of the area to be platted park property. If the City were to take over ownership of this property prior to removal of the tanks and remediation of any contaminated soils, the City could be responsible for proper clean-up of that property and could be liable for any future problems. As a result, the property is being dedicated as a perpetual easement for public purposes. The property owners are agreeable to this, provided that once the underground storage tanks are removed in accordance with State requirements, the City will accept a grant of the fee title to the property. In this instance, the City will not take over ownership of the property until the tanks have been removed in compliance with State requirements, and the potential for liability will be greatly reduced. Attached, please find a draft Quit Claim Deed and Exhibit "A" which describes a perpetual easement in favor of the public for use as a park over the property described in Exhibit "A". Note that this is the property originally dedicated as park property on the preliminary plat. Recommendation: There is a Planning and Zoning Commission recommendation from October 6, 1998 recommending that the City Council vacate the easements. The park property issue was discussed with the Planning and Zoning Commission at its February 2 meeting and they were agreeable to the idea. Staff's recommendation is for the City Council to approve the final plat and dedicate that portion of the property intended for park use as a perpetual easement for public purposes. Staff also recommends that the City accept a grant of the fee title to the property via a Quit Claim Deed once the underground storage tanks are removed in accordance with State requirements. Recommended Motions: Move to waive the reading of Resolution 99-51, there being ample copies available to the public. Move to adopt Resolution 99-51, approving the final plat for Bobby and Steve's Autoworld. Attachments: Resolution 99-51; Draft Quit Claim Dee& Exhibit "A "; Copy o. f Final Plat COUNCIL ACTION: RESOLUTION 99-51 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL APPROVING THE FINAL PLAT FOR BOBBY AND STEVE'S AUTOWORLD WltEREAS, the owners of Jeff's, Bobby and Steve's Autoworld have submitted a request to the City of Columbia Heights, Minnesota for final plat approval; and, WHEREAS, the preliminary plat was approved by the Columbia Heights City Council on June 8, 1998; and, WHEREAS, the Columbia Heights Planning and Zoning Commission held a public heating for the final plat request on June 4, 1998, and recommended City Council approval of the final plat, subject to final approval by staff; and, WHEREAS, the request for final plat approval was tabled by the City Council during its regular meeting of June 8, 1998, until such time as the complete final plat has been provided to the City; WHEREAS, the complete final plat has been submitted and is in compliance with all pertinent State and Local Codes and Ordinances; and, WHEREAS, the City will accept a conveyance of the fee title to the area dedicated as a perpetual easement in favor of the public as a park over that part of the property described in Exhibit "A" after the underground storage tanks have been removed and any contaminated soils have been remediated and after all necessary inspections have been met and the property is in full compliance with all applicable State and Local Codes and Ordinances. NOW, THEREFORE BE IT RESOLVED by the Columbia Heights City Council that the final plat known as "Bobby and Steve's Autoworld" is hereby approved. NOW, THEREFORE BE IT FURTHER RESOLVED by the Columbia Heights City Council that the Mayor and City Manager are hereby authorized to accept a Quit Claim Deed on behalf of the City of Columbia Heights for thc fee title of the property described in Exhibit "A" after the underground storage tanks have been removed and any contaminated soils have been remcdiated and after all necessary inspections have been met and the property is in full compliance with all applicable State and Local Codes and Ordinances. NOW, THEREFORE BE IT FURTHER RESOLVED by the Columbia Heights City Council that staff is hereby authorized to sign-off on the final plat and submit it to the County Surveyor for final review and recording. PASSED THIS . DAY OF ,1999 . Offered by: Seconded by: Roll Call: lo-Anne Student, Council Secretary Mayor Gary L. Peterson Mi[~ Form No. 31-M-- QUIT CLAIM DEED Corporation, Partnership or Limited Liability Company to Corporation, Partnership or Limited Liability Company Minnesota Uniform Conveyaneing Blanks (1/15/97) No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. Date County Auditor by: Deputy DEED TAX DUE: $1.65 Date: , 1999 (reserved for recording data) FOR VALUABLE CONSIDERATION, Miller-Davis Co., St. Paul, MN Minnesota Jeff's: Bobby & Steve's Auto World , a limited liability partuersl~ip under the laws of , Grantor, hereby conveys and quitclaims to City of Columbia Heights , Grantee, a _public body cr~rlXmql~ll~p_olitic real property in Anoka under the laws of Minnesota County, Minnesota, described as follows: A perpetual easement in favor of the public for use as a park over the following described property located in Anoka County, Minnesota; see attached Exhibit "A". together with all hereditaments and appurtenances. Check box if applicable: [] The Seller certifies that the seller does not know of any wells on the described real property. [] A well disclosure certificate accompanies this document. [] I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Affix Deed Tax Stamp Here STATE OF ~OTA COUNTY OF 88. This instrument was acknowledged before me on by the Partner of Jeff's: Bobby-& Steve's Auto World under the laws of Minnesota NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) Tills INSlRUMENI WAS DRAFYED BY (NAME AND ADDRESS): Paul C. Steffenson Attorney at Law 301 Fourth Avenue South 270 Grain Exchange North Minneapolis, MN 55415 612-339-1453 Fax 339-1516 and and Jeff's: Bobby & Steve's Auto World By Its Partner By Its Partner ,1999 (Date) ,fl , on behalf of the Panner limited liability partnership , limited liability partnership . SIGNATURE OF NOTARY PUBLIC OR OTIIER OFFICIAL Check here if part or all of the land is Registered (Torrens)[] Tax Stateruents for the real property described in this instrument should be sent to (include name and address of Grantee): Form No. 31-M-- QUIT CLAIM DEED Corpora{ion, Partnership or Limited L/ability Comply Minnesota Uniform Conveyancing Blanks (1115197) Miller-Davis Co., St. Paul, MN No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. Date County Auditor by: Deputy DEED TAX DUE: $1.65 Date: , 1999 (reserved for recording data) Jeff's: Bobby & Steve's Auto World , a limited liability partnership , Grantor, hereby conveys and quitclaims to FOR VALUABLE CONSIDERATION, under the laws of City of Columbia Heights , Grantee, Minnesota a public body corporate and politic real property in Anoka under the laws of Minnesota County, Minnesota, described as follows: A perpetual easement in favor of the public for use as a park over the following described property located in Anoka County, Minnesota; see attached Exhibit "A". together with all hereditaments and appurtenances. Check box if applicable: [] The Seller certifies that the seller does not know of any wells on the described real property. [] A well disclosure certificate accompanies this document. [] I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Affix Deed Tax Stamp Here STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me on by the __ Partner of Jeff's: Bobby & Steve's Auto World under the laws of Minnesota I~O'~AIIIAL $'~AMI~ OR ~KAL (OR o'n~R TITLE OR RANK) Jeff's: Bobby & Steve's Auto World By Its Parmer By Its Parmer , 1999 and (Date) and ,a , on behalf of the Partner limited liability_partnership limited liability partnership . 81GNATURE OF NOTARY PUBLIC OR OTHER OFFICtAL Check here if vart or all of the land is Reointered Crnrre.~X~ DEED TAX DUE: $1.65 Date:, : 1999 (resctwed for re~ording data) FOR VALUABLE CONSIDERATION, Jeff's: Bobby & Steve's Auto World , a limited liability partnership under the laws of Minnesota_ _, Grantor, hereby conveys and quitclaims to City of CoJumbia Heights , Grantee, a public body co.orate and politic real property in Anoka under the laws of Minnesota , County, Minnesota, described as follows: A perpetual easement in favor of the public for use as a park over the following described property located in Anoka County, Minnesota; see attached Exhibit "A". together with all hereditaments and appurtenances. Check box if applicable: [] The Seller certifies that the seller does not know of any wells on the described real property. [] A well disclosure certificate accompanies this document. [] I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Affix Deed Tax Stamp Here STATE OF MINNESOTA COUNTY OF $$. This instrument was acknowledged before me on by the Partner of Jeff's: Bobby & Steve's Auto World under the laws of Minnesota NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) THIS INS~/RUMENT WA~q DRAFTED BY (NAMg AND ADDRE.q.q): Paul C. Steffenson Attorney at Law 301 Fourth Avenue South 270 Grain Exchange North Minneapolis, MN 55415 612-339-1453 Fax 339-1516 and and Jeff's: Bobby & Steve's Auto World By Its Panner By Its Partner ,1999 (Date) ,a , on behalf of the Partner limited liability partnership limited liability partnership SIGNATLrRE OF NOTARY PUBLIC OR OTHER OFFICIAL Check here if part or all of the land is Registered (Torrens)[] Tax Statements for the real property described in this instrument should bo sent to (include name and address of Grantee): Exhibit "A" An exclusive easement in favor of the public to use as a park which use includes, but is not limited to the planting of grass, shrubs, trees and other vegetation over the easement area, the placing of a "monument" sign or signage welcoming the public to the City' of Columbia Heights (but limited in height so as not to obscure the view from public roads adjoining the Easement Area of any commercial signage on the property of the Grantor), and the placing of any benches for pedestrian use. The Grantee, by receiving and recording this conveyance accepts all responsibility in perpetuity for all maintenance of the Easement Area described as: All that part of Outlot C, CENTRAL AVENUE SUBDIVISION, COLUMBIA HEIGHTS, MINNESOTA according to the recorded plat thereof, Anoka County, Minnesota lying southerly of the following described line: Commencing at the southerly most point of said Outlot C; thence North 0 degrees 00 minutes 00 seconds East along the easterly right of way line of Central Avenue, ! 00.00 feet to the point of beginning of the line to be described; thence North 90 degrees 00 minutes 00 seconds East, 72.08 feet to the westerly right of way line of Reservoir Boulevard and there terminating. Multi-Use Center Plan Time line Present - June Present - June Present - June June Mid-July August August August August August November-December Plan 1) Organize the multi-use facility committee to make recommendation to Park and Recreation Committee for final decisions. 2) Educate the public on current needs. 3) Gather input from community to see if the multi-use facility idea is well received and, if so, what amenities they would like to see within the facility. 4) Compile information from surveys and community input. 5) Develop a building plan using information that was compiled. 6) Take plans back to community to gain support and additional input. 7) Finalize plans and determine financing method. 8) Inform public on final plans and costs. 9) Organize referendum. 10) Continue to educate and gain support until referendum. 11) Hold referendum. 'CITY OF COLUMBIA HEIGHTS 530 I~ILL STREET N.£.. COLUHBIA HEIGHTS. biN 55421-3878 (612) 782-2860 TDD 782-2806 Apfil16,1999 To: Columbia Heights Residents: The City of Columbia Heights is exploring the possibility of developing a multi-use facility. Currently, the city does not own any gym space. The facilities we are currently renting are not adequate and may no longer exist due to future development. Other deficiencies include lack of teen programming and gathering space, a senior center that has been outgrown, and no facilities for youth enrichment and development. Due to lack of these facilities, the Recreation Department will not be able to offer a complete comprehensive program. Another major concern for our city is the condition of our parks. The parks have not had major improvements for over 20 years. Due to the lack of improvements, some aspects of the parks do not meet safety guidelines. Below you will find a survey the city is conducting to gather public opinion and community input regarding a multi-use facility. Thanks for taking the time to complete this survey. Your input is very important to us. Sincerely, Keith Windschitl Recreation Director KBW/jlm THE CITY OF COLUI~BIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EI~IPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY E,,~PLOYER .Columbia Heights Recreation Department 530 Mill Street N.E., Columbia Heights, MN Phone: (612) 782-2860 Recreation Survey If a multi-use facility is constructed, what amenities do you feel it should include? (Check all that apply). Swimming pool Gyms Walking/Running track Teen center/Lounge Fitness center Child care Racquetball courts Exhibit/Banquet hall Other Meeting room Senior center Theatre/Auditorium Children's play area Youth enrichment rooms Ice rink Skate park Concession stand Other 2. What additional recreation programs would you like to see offered in this facility? How many gyms do you feel would be adequate? Do you feel a multi-use center would benefit the community as a whole? Yes No Please explain: o How important is a multi-use facility to you? ~ Very important ~ Important Not important When should this multi-use facility be built? As soon as possible ~ 3 to 5 years 1 to 3 years ~ Never Would you support a multi-use facility proposal if it went to a vote? Yes No Would you support park improvements if it went to a vote? Yes No (over) What type of improvements would you like to see made to city parks? 10. Would you like to be directly involved in the planning process of developing a new multi-use facility? Yes No If yes: Name Home Phone Work Phone 11. Would you like a person to visit your group or organization to discuss needs and gather input regarding the multi-use facility? Group/Organization Contact Person Phone 12. Any additional comments Thank you for taking the time to complete this survey. CITY OF COLUMBIA HEIGHTS Meeting of: April 19, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: Communit7 Development APPROVAL ITEM: Advertise sale of 4519/4521 and BY: Kenneth R. Anderson BY: 4642/4644 Taylor Street DATE: April 14, 1999 BACKGROUND: The City currently owns a vacant duplex located at 4519/4521 Taylor Street. The City purchased the property in January, 1994 for $53,000. After the purchase, a total of $22,840.43 was used for rehabilitation for a total investment of $75,840.43. The City also owns 4642/4644 Taylor Street. This building was purchased in 1990 in good condition for $85,250. At the time of purchase, a minimal amount of rehabilitation of approximately $2,000 was needed for this property. This building is also completely vacant. The EDA Board determined last summer that we should not be in the rental business and would like to see the property owner-occupied. At previous meetings, the EDA Board discussed several options for the building and recommended that staff research some options including selling the property to a developer for a single family home, selling the property at a reduced rate so conversion to a single family home could be done, or contracting with a local community college as a class project. Staff contacted several schools to inquire about entering into a contract to convert the duplex located at 4519/4521 Taylor Street into a single family home. Only one school, North Hennepin Technical College conducted such projects. Unfortunately, they only do new construction, not rehabilitation of existing buildings. A contractor has just completed minor cleanup and repairs to a damaged ceiling. ANALYSIS: Since contracting with community colleges to convert the duplexes into single family homes is not an option, staff recommended the following options to the EDA: Option 1: To sell both duplexes and require them to be converted to single family homes. In order to accomplish this, the City would have to sell the duplexes at a reduced price. Staff contacted William Mattson Construction, the contractor who rehabilitated 4519/4521 Taylor Street when it was originally purchased, to determine whether or not he thought a contractor would purchase the duplex and convert it to a single family home. Without actually walking through the property at 4519/4521 Taylor and giving a bid, he thought it might cost about $50,000 to upgrade the unit, convert the unit to a single family home, and construct a two-car garage. Given that information, if the building were sold for $75,000 (the amount invested in the property), a contractor would have to be able to sell the home for $135,000. He did not think that was realistic. However, if the City was interested in selling the property at a reduced rate, a contractor may be interested in purchasing and converting the duplex to a single family home. In the case of 4642/4644 Taylor Street, it may not be feasible to consider this option due to the total investment in the property. The property was purchased in 1990 for $85,250. The property already has Co~mcil Staff Report - 4519/4521 Taylor and 4642/4644 Taylor Street April 14, 1999 Page 2 a two car garage on the site. However, there are signs of roof damage and mold/mildew on the sheetrock walls in the upper, southeast bedroom unit. Staff submitted an insurance claim to determine the mount of receivable damage to the roofs of both units. According to the North Metro Realtor's Association, the average four or five bedroom house in Columbia Heights sells for $109,600. This figure was determined by taking an average of the actual sale price of four and five bedroom homes in Columbia Heights in the past 180 days (last summer date). Option 2: If the City is interested in getting a return on their investment, the City could probably spend a minimal amount to upgrade the building and sell the property as a duplex. This option would be feasible for both duplexes. According to the North Metro Realtors Association, the average sale price for a duplex was $100,000. Option 3: The City could sell the property at 4519/4521 Taylor Street to a developer for conversion into a single family home and sell the property at 4642/4644 Taylor Street as a duplex for rental property. ACTION REQUESTED: Staff is seeking direction as to whether or not we should 1) sell both properties at a reduced rate and continue with the efforts in the Sheffield Neighborhood by converting the duplex to a single family home thereby increasing the number of single family owner-occupied housing units, 2) sell both buildings as duplex rental properties thereby getting the highest return on our investment, or 3) sell 4642/4644 Taylor Street as a rental property and sell 4519/4521 Taylor Street to a developer for conversion to a single family home. The EDA considered these options and adopted the following motion last summer. However, these properties are in title of the City and require Council approval. RECOMMENDED MOTION: Move to authorize staffto advertise the sale of the property located at 4519/4521 Taylor with a list price of $50,000 and 4642/4644 Taylor Street with a list price of $70,000, subject to conversion of the existing structures to single family homes and construction of a 22 foot by 22 foot garage at 4519/4521 Taylor Street. Attachments COUNCIL ACTION: h: \ltr4-20-1999taylor Econora~c Development Authority Minutes hme 16, 1998 Page 3 Resolution 98-52. All ayes. MOTION CARRIED. 3) Section 8 Report. 3enuifer Bergrnan reviewed the report enclosed in the agenda packet. She said there has been relatively little change since last month. Ruettimann requested a synopsis of programs and voucher/certificate information for Commission education and reference. 4) CDBG/MI-IFA Report. The loan and grant report for June was enclosed in the agenda packet. There have been 20 loan requests. Three loans have been withdrawn, six are complete, eleven are in progress. 5) Review of MHFA Loan Applications M_98-16, M98-19 and M98-20. Bergmaa reviewed the new loan applications with Commission members. Application M98-I6 is a driveway improvement request that meets all requirements. MOTION by Jinch'a, seconded by Szurek, to approve loan number M98-16, a request for Minnesota Fix Up F~inds in the amount of $2,091 subject to meeting all program requirements; and furthermore, to direct and authorize staff to submit said application to the MI-IFA for purchase. All ayes. MOTION CARRIED. Anderson indicated the loan interest rates and length of the loans vary. Generally, there is a one year pay off for each $1,000 amount of the loan. Application M98-19 is a driveway improvement request that also meets requirements. MOTION by Peterson, seconded by Dustin, to approve home improvement loan number M98-19, a request for Minnesota Fix Up Funds in the amount of $3,024 subject to meeting all program requirements; and furthermore, to direct and authorize staff to submit said application to the MI-IFA for purchase. All ayes. MOTION CARRIED. Application M98-20 is for siding and storm door replacement, which meets requirements. Bergman stated the applicant may obtain one additional bid on the work. If that bid amount is less, the loan would be adjusted down accordingly. Ruettimann questioned equity versus the loan amount. Bergman explained the amounts. Anderson mentioned that if the applicant is unable to meet the equity amount required, 50 percent of the improvements may be added to help meet the equity requirements. MOTION by Szurek, seconded by Dustin, to approve home improvement loan number M98-20, a request for Minnesota Fix Up Funds in the amount of $8,240 subject to meeting all program requirements; and furthermore, to direct and authorize staff to submit said application to the MHFA for purchase. All ayes. MOTION CARRIED. 6) 4519/4521 and 4642/4644 Taylor Street NE Report. The City owned duplex at 4519/4521 Taylor Street is now vacant and the duplex at 4642/4644 Taylor Street will be totally vacant at the end of June. Bergman recited problems experienced at the properties and distributed pictures of one vacant unit which revealed the damage. Relative to previous discussions, staff asked direction from the Commission whether to sell beth duplexes and require them to be converted to single family homes, upgrade the buildings and sell the property as duplexes, or sell the property at 4519/4521 Taylor Street to a developer for conversion into a single family home and sell the property at 4642/4644 Taylor Street as a duplex for rental property. Discussion followed regarding all the given options. Anderson pointed out that City Ordinance would require a garage be built at 4519/4521 Taylor Street. Peterson stated the City does not wish to be a landlord or a contractor. Commission members concurred to go out for bids to sell the properties, even if a financial loss is realized. It was felt il?these properties were repaired and rented again, there is the possibility of being in this same position again sometime soon. Econom/¢ Development Authority Minutes $tme 16, 1998 Page 4 MOTION by Jindra, seconded by Szurek, to authorize staff to advertise the sale of the property located at 4519/4521 Taylor Street with a list price of $50,000 and the property at 4642/4644 Taylor Street with a list price of $70,000, subject to conversion of the existing structures to single family homes and construction ora 22 foot by 22 foot garage at 4519/4521 Taylor Street. Al1 ayes. MOTION CARRIED. 7) Community Improvement Assistance Program (CLAP) Grant Application. Anderson stated the CIAP grant application is due Jane 29, 1998 to HUD. The upgrade of one elevator at Parkview Villa North was fimded last year for $129,470. The present grant application will include an upgrade for the second elevator, replacement of the hot water heater, exterior painting at Parkview Villa North, upgrading apartment units, and possibly re. moral of the existing garage and tanks and replacement of the garage. Anderson would also look at the possibility of including the non-reimbursable (after insurance settlement) alarm system costs. Ruettimann suggested including the security system costs. MOTION by Szurek, seconded by Dustin, to authorize staffto submit an application to the U.S. Department of Housing and Urban Development for the Comrmmity Improvement Assistance Program (CIAP) Grant Application, and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. 8) Minnesota Design Team Recommendations/Outcomes. Anderson referred to the agenda packet information for discussion regarding the Minnesota Design Team Recommendations/Outcomes impact on economic development and redevelopment throughout the community. Peterson suggested leaving extra copies for the Parkview Villa residents. 9) Property Acquisition Updates. 4453 Central Avenue - Staffis t_tying to acquire this property. A State Farm Insurance agent is interested in purchasing the residential property at 4441 Central Avenue NE ~vith or without the acquisition of the two adjacent non-conforming residential properties to the south. Commission members discussed the advantages and disadvantages of owning this property. Anderson felt the property was affordable at (est.) $25,000 and CDBG funds could be used for the purchase. He will contact the owner, get an exact purchase price and bring it before the Commission on July 21 with a demolition bid estimate. 3853 Central Avenue - The Building Inspector has talked to the owner encouraging the fix up to begin. If they go past the permit limit date, the City would then be able to take action. This building was to be demolished, but was sold with the promise to make the necessary improvements. 4150 Central Avenue - A request for proposals (RFP) will be sent this week to adjacent property owners. A list of brokers and contractors will be established and RFP's sent. At the August Economic Development Authority meeting staff will prepare a summary of any bids received. Anderson will draft the RFP to reflect recovery of our out-of-pocket ex-peuses estimated to be $7,000 to $10,000. Szurek indicated they wouid like to recover expenses, but will accept less. Tim Eastman of Metro Siding is no longer interested in the building. 3913 Polk Street - Nonvest Mortgage has acquired this property by a deed-in-lieu-of-foreclosure. The property is listed by Re/Max. The Building Inspector has posted notice to raze the building in 90 days. Staffhas been directed by the Executive Director to continue to.pursue purchasing the property for the loan pay offamount of $29,471. 4216 Central Avenue - Anoka County is now managing this property as it is a tax forfeit parcel. The price has gone from $27,300, to $17,000, to $11,700. Discussion included possibly speaking to County Commissioner Kordiak regarding the property to attempt to reach a lower value. Bruce Nedegaard has expressed an interest to purchase the property given he has executed a purchase agreement to fix up the property at 4200 Central Avenue. ,Economic Development Authority Minutes October 20, 1998 Page 5 possibly processing it as a Fix-Up Fund Loan. This has been difficult. There still are a lot of CDBG Funds to be used. Monies from July of 1997 need to be under contract by December 1998. Mr. Anderson asked if there was an area the Commission would like to target for use of CDBG Funds. There are two properties located between 37t~ Avenue NE and 39t~ Avenue NE on the west side of Central Avenue NE that might be considered for commercial revitalization. A contract is necessary before the end of the year to utilize the $129,000 in commercial revitalization funds. Being without a Housing Coordinator he stated we are not having good progress using the CDBG money. Jim Kordiak has informed lV[r. Anderson that NAPA may be moving in four to twelve months to another site. Mr. Ruettimann suggested looking at the area adjacent to Pro Ex Photo and possibly expand into a mall. Ms. Szurek asked if the sign variance approved for NAPA at the Columbia Heights Mall would interfere with the Transit Hub. This will be examined during development. Ms. Szurek mentioned the buildings next to the radiator shop at 42~ and Central Avenue NE. Mr. Jolly asked if the SACA house could be placed on the Scattered Site District. Mr. Fehst indicated there would be no benefit as that is a tax exempt property owned by the City. Commission members directed staff to research market values on the two properties between 37t~ and 39t~ and the two properties on Central and 42~a. 8) Review of MHFA Loan Applications - none. 9) 4519/4521 Taylor. Mr. Anderson indicated he is working with Anoka County to determine what limitations may exist on 4519/4521 Taylor based on CDBG funding from the past. We have a verbal confirmation from HUD and will get written confirmation on the formula that we calculate what the costs are, what costs came from CDBG and then calculate how much of the income that comes off the property is considered program income. We are then obligated to send that program income to Anoka County and make a request for whatever eligible purpose is desired to have that money come back to us. Mr. Ruettimann reminded staff that administrative fees and interest are deductible. Mr. Anderson is waiting for clarification before advertising this property. Following a complaint regarding broken screens and windows at 4642/4644 Taylor Street, Bill Mattson Construction was hired to fix and replace the damaged property and another company was hired to clean out the gutters and remove vines from the fence. The Fire Depfatment will do a reinspecfion on November 12, 1998. Mr. Matt. son contacted Mr. Anderson to inform him there is an extensive mold problem on the second floor of the building possibly caused by moisture behind the wall and in the insulation. 10) Consider Acquisition of Tax Forfeit Lands. Properties to consider for tax forfeiture acquisition are 1334 44 ~ Avenue NE and 4241 7'~Street NE. 1334 44 ~A Avenue NE was the site of the "sick house" and has 60 foot pilings buried there. This is a "Buyer Beware". Mr. Ruettimann asked if these properties would be good sites for mini parks. The property at 44 Va Avenue NE is very close to Keys Park. Ms. Szurek suggested staff check the engineering reports and conduct soil tests on these lots. Mr. Peterson suggested speaking with adjacent neighbors to see if they have any interest in purchasing the property or give them the urea to maintain and use for planting gardens. Mr. Anderson suggested the EDA would not want to be involved in the chain of title for the property if there are problems with the soil. Also, there are no funds available. Mr. Ruettimann suggested informing the neighbors these properties are going tax forfeit. Commissioners asked if these lots would be sellable to build on and if there is un alley available. Mr. Anderson stated 4241 7t~ Street is bulldable. The size of the lot was discussed. The County needs to be notified by October 30, 1998. Staff indicated there are outstanding special assessments at 4241 7'~ Street of $7,941. Mr. Fehst suggested also purchasing the adjacent lot to have an 80 foot lot available. Mr. Ruettimann felt 4241 7t~ Street should be pulled off the tax forfeit list and with the special assessment owed, the EDA may be able to make an even trade or $1 to purchase the property. MOTION by Ruettimann, second by Szurek, to authorize the President and Executive Director to notify the County that the City is interested in the tax forfeit property at 4241 7t~ Street and to inform them the commission would be willing to match the dollars owed to the City for Special Assessments; and furthermore, with funds to come from eligible qualified funds to be determined and repaid with the sale of the property. All ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS A) Report of the Deputy Executive Director. Economic Development Authority Minutes September 21, 1998 Page 4 Discussion on the closing, demolition and future development of 3913 Polk Street NE was discussed. Giving this location to Habitat for Humanity was discussed and disregarded. Mr. Anderson will be speaking to the Kiwanis on Tuesday, September 22, 1998, regarding the Transit Hub and other development matters. He will also speak at the Chamber of Commerce meeting on Wednesday, September 23, 1998. On Thursday, September 24, 1998, staff and personnel from Real Estate Equities will make a presentation to the Metropolitan Council Livable Communities Committee on the Livable Communities Demonstration Account grant request. Mr. Sturdevant mentioned he looked at the duplexes at 4642/4644 and 4519/4521 Taylor and feels the EDA should sell them before winter because of deterioration while not being lived in. He explained the water leak problem that occurred after the residents moved out. Mr. Jolly requested staff check with the insurance company to see if this is covered. Mr. Anderson stated the Commission has indicated the suggested prices of $70,000 for 4642/4644 Taylor, and $50,000 (plus agreement to add a garage) for 4519/4521 Taylor. Another option could be to use HOME funds to fix up and sell the properties refurbished. The 1994 funds are still available and must be used before June 1999. Mr. Peterson reminded everyone of the low income qualifications necessary to purchase if these funds are used. Mr. Fehst suggested advertising the duplexes for sale "as is", to can a few developers to see if there is interest in the property or just put "For Sale" sigus in the yard. Mr. Ruettimann stated a realtor should be called. Mr. Anderson stated staff has already checked with vocational schools and they do not do restoration projects. CITIZEN FORUM TO ADDRESS EDA ON MATIlgRS NOT ON THE~ AGENDA Following Mr. Rueben Bush's concerns, Mr. Peterson asked Mr. Anderson to expedite the purchase of the new carpet sweeper and extra battery for Parkview Villa. MEETINGS The next EDA meeting is scheduled for 7:00 p.m., Tuesday, October 20, 1998 in Community Room B at Parkview Vina. ADJOURNMENT MOTION by Sturdevant, seconded by Szurek, to adjourn the meeting at 9:40 p.m. All ayes. MOTION CARRIED. tfully submitted, Patty Muscovitz Recording Secretary H:kEDAminuteskg-21-1998 · ? Have I Made/1 Difference. B), Jim .~ lillcr ~{- -II ave I made a difference?" There ~s probably no more important question for those in public service. After all, regardless of ~r a person is elected or appointed, serves in the smallest or largest community, or has been in office six months or 20 years, the primary reason he or she chose public service is to make a difference. Given the competing demands and expectations placed on local government officials by citizens, the business community, other levels of government, family and so on, making a difference may sometimes seem impossible. And, as change accelerates and these competing demands grow, it probably ~vill become even more difficult. Nevertheless, when we leave public service, we all secretly hope the answer is, "Yes, I have made a difference." But how can ~ve tell? First, consider that making a difference is acmall~ fact, ~t ~s unavmaat~le. Kegardless of posi- tion, everyone in public service--in some way--constantly affects the lives of those that depend on that public agency, for service. Even when a public servant decides against action, constitu- ents are affected because they will not experience what might have been if a different decision had been made. The more simxificant question, then, .is whether 5vt have made a positive ~ ditterence. White the results ot govem-k' ment acuons are often elusive, there are standards of conduct that can be helpthl in making this highly personal assessment. ~. Above all other consider- ations, p~lic' oflScials must be able to look back on their service and-- conclude it was undertaken ~vith u..ncompromising integrity. This implies no less than knoxvinq one's values and always acting consistently ~vith them. So much of what govermnent does is a result of collective actions. It is the city council, not individual members, that approves constructing the new soccer fields. It is the fire department collectively, not individual firefighters, that safeg-uards personal and commu- nity investmenks. Nevertheless, the quality, and impact of these collective decisions is cumulatively the result of the influence of individuals. In today's chaotic environment, filled ~vith contradictory messages, the public official's only true compass to ~guide him or her i~ selecting betxveen competing interests and outcomes is gaving well-defined and consistentlv- ,,~'61'lowed values. ' ~) Courac, e. If the vrerequisite to 'W~ma~sitive c~fference is adher- ence to personal values, in other words~acting ethically, it immediately follows that public servants must also be willing to act with courage. It is courage that alloxvs values to infl-~ence actions. Not all public decisions can or wi~ be popular. In the final analysis, the public servant must be able to conclude that he or she xvas guided by doing what was right, even if that ~vas not always expedient. This implies, among other considerations, a willing- ness to make the often very. difficult choice between what is in one's o~vn interest and that of the community cOt constituency being served. ~. Somewhat paradox, i- all~rvants must also be willing to compromise. The powers of most public offices mean that decisions can oftenbe implemented regardless of public sentiment, if that is the ultimate choice. Ho~vever, even when such action is guided by the individual's values, there is not absolute assurance the outcome will be a positive difference. As seasoned public oflqcials kno~v, the true nature of public issues is o~en ambiguous. The "truth'~ can sometimes be transitory, and solutions fbxv and costly in both political and fiscal capital. There is seldom a riaht ansxver to most issues, only de,grees of right- ness._.~ Process becomes very important as a resuk. ~ubiic or3_icials must b'e w--'ilS-ffg-fo listen, tO=gppreciate the importance of opinion as ~ell as fact, and to realize "right" answers often materialize through debate, not just analysis. Comr~romise often leads to better outcomes than those exclusively b_ased on en,mneering standards, traffic .xProjecuons or debt schedules. [) 'C_omvassion. Lastly, public officials 'musi' t>e ame to Conclude they acted with compassion. Government is an art not a science: its purpose is to ~ffect Eeople's lives. This requires a willing- .ness to break with precedent when common sense and fairness dictate. it also means being willing to repr--esent the interests of all individuals, not merely the most outspoken. Govern- ment, both governing and managing, is about people and all public officials bear as their greatest responsibility ensuring that government remains a human institution. It. is our most noble ambition to make a positive difference through and the capacity for compassion, are among the most important ~vavs we, too, can be among the group of those public servants ~vho have truly made .a positive difference. ~' our public service and it can be done. History is replete xvith examples: Harw Truman, C. Everett Koop, and Grand' Forks Mayor Pat Owens Come imme- diatelv to mind]Identifying and living- -by ot~r values anSd having the courage to act, the ~villingness to compromise, tim A lillcr is o:ecutive dircctor qf the D',tque qf Alinncsot, t Cities. J A N U A I~. Y / F E B I~. U A 1~. y 190~) MINNESt~IA (:11 lES. 3 I n-r A `J I'f LL1 R N 89.30'39" W l)109.15 1 r\ T 'I rl L.V I IV VICINITY MAP SECTION 35 & 36. TOWNSHIP 30, RANGE 24 NE 1/4 Iw NW 1/4 z 1< Ipl� SE 1/4 z SW 1/4 A �1 I 37TH AVE.I N.E. NOT TO SCALE T ✓V' I CV n O LO CV O V) 50 50 BOBBY & STEVE'S AUTOWORLD • Denotes Iron Monument Found As required by statute, a 1/2 inch by 14 inch iron pipe will be set on each lot and block comer and shall be in place on or before one year of the recording of this plat. The bearing system is based on assumed datum. 50 S 89*42'05 j E _ 100.00 _ I LIJI -D <C <C 40 20 0 40 80 120 SCALE IN FEET Scale: 1" = 40' 5 I I NOF L-v AC; IV I J 2p3624n {`. I _ _ _ �ir 3�S1,, I r\ T - L-\J I f bj c� y F / aIL_V I v M i -,L— — —I C , Sp / SD �� �` � /-LO2T 1 C� / LOT `_ \ C �J Go r L-IJ o' v PLOCK � � v. O 7 / - z I / r(J 15 / DRAINAGE & UTILITY EASEMENTS ARE SHOWN THUS: S / Sp / / II ---J-J L- / o 01 / BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, AND / ADJOINING LOT LINES, AND 10 FEET IN WIDTH, AND ADJOINING STREET LINES, AS SHOWN ON THE PLAT. KNOW ALL MEN BY THESE PRESENT'S: That Jeff's, Bobby and Steve's Autoworld, LLP., a Limited Liability Partnership, and Riverside Bank, a Minnesota Corporation, fee owner of the following described land situated in the County of Anoka, State of Minnesota, to wit: LOTS 5, 6, 7, 8 and 9, Block 87, Columbia Heights Annex to Minneapolis, according to the recorded plat thereof, and situate in Anoka County, Minnesota Also: Lot 8, and the South 41 feet of Lot 9, Central Ave. Subdivision, Columbia Heights, Minnesota together with the north half of the adjoining east —west alley and the west half of the adjoining north —south alley that were vacated by the Ordinance recorded May 17, 1971 as Doc. No. 349113. Also: Outlot C, Cent -al Avenue Subdivision, Columbia Heights, Minn., together with the south half of that part of the adjoining alley that was vacated by the Orinance recorded May 17. 1971 as Doc. No. 349113. Also: Lots 10, 11, 12 Spain's Addition, Columbia Heights, Anoka County, Minnesota., together with the north half of the ad)J'oiningg east —west alley and the east half of the adjoining north —south alley that were vacated by the Ordinance recorded May 17. 1971 as Doc. tJo. - 9113. Also: That part of the vacated alley found within the plats of Central Avenue Subdivision and Spalns Addition, Anoka County, Minnesota lying between the easterly extension of the northerly line of the South 41 feet of Lot 9, said Central Avenue Subdivision and the northerly right of way line of Reservoir Boulevard. Has caused the same to be surveyed and platted as BOBBY & STEVE'S AUTOWORLD, and does hereby donate and dedicate to the public use forever the alley and easements for drainage and utility purposes as shown on the plat. In witness whereof, said Jeffs, Bobby and Steve's Autoworld, LLP., a Limited Liability Partnership under the laws of the State of Minnesota, has caused these presents to be signed by its proper officers this___ day of_--_---_ 1999. Signed: Jeffs, Bobby & Steve's Autoworld, LLP State of Minnesota County of _ The foregoing instrument was acknowledged before me this_— day of --, 1999, by _,its of said Jeffs, Bobby and Steves Autoworld LLP. Notary Public,--- County, MN My commission expires --- In witness whereof, sold Riverside Bank, has caused these presents to be signed by its proper officers this --day of--- 1999 Signed: Riverside Bank, a Minnesota Corporation its ---- -----— State of Minnesota County of____ The foregoing instrument was acknowledged before me this —day of--, 1999, by— Its --_— —___ of said Riverside Bank, a Minnesota Corporation. — -- Notary Public,—_ County, MN My commission expires--- I hereby certify that I have surveyed and platted the property described on this plat of BOBBY & STEVE'S AUTOWORLD, that this plat is a correct representation of said survey, that all distances are correctly shown on the plat in feet and hundredths of a foot; that all monuments have been correctly placed In the ground as shown on said plat; that the outside boundary lines are correctly designated on said plat and that there are no wetlands or public highways othe, than as shown thereon. Thomas E. Hodorff, Land Surveyor Minn. Lic. No. 23677 State of Minnesota County of -- The foregoing Instrument was acknowledged before me this— day of— 1999, by Thomas E. Hodorff, Land Surveyor. Notary Public, --_County, MN My commission expires_ -----__— Recommended for approval by. Date---- City Clerk -------------- Approved by the City Council of Columbia Heights, Minnesota this --day of— 1999. If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 day period has elapsed without receipt of such comments and recommendations as provided by Minn. Statutes, Section 505.03, subd. 2. CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA. By— _—_--- Clerk Such approval shall iopse unless this plat is filed with the County Recorder before the —day of , 1999. Checked and approved this_— day of . 1999. PRINTED RINTED By— __—_--_ Anoka County Surveyor FEB 08 1999 i IAHHY S .101HNSCIN CO. INC. r HARRY S. JOHNSON CJ LAND SURVEYORS INC. SHEET 1 OF 1 SHEETS