HomeMy WebLinkAboutApril 19, 1999 Work Session Mayor
CITY OF COLUMBIA HEIGHTS (1") ,?gJd;';; ;; ,,
DonaM G. Jolly
782 2806Marlaine Szurek
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD - JuHenne Wyckoff
John Hunter
City Manager
Walt Fehst
ADMINISTRATION
NOTICE OF COUNCIL WORK SESSION
Meeting of'
Date of Meeting:
Time of Meeting:
Location of Meeting:
A. Consent Agenda Items
Notice is hereby given that a Council Work Session
is to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
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erq 3)
' B.
COL UMBIA HEIGHTS CITY CO UNCIL
MONDAY, APRIL 19, 1999
7:00 P.M.
CONFERENCE ROOM I
AGENDA
Transfer of Funds to Repay O. T. Fund
Award Bid on Refinishing Wood Floor in Murzyn Hall
Replacement of Shop Air Compressor
Acquisition of a Pan & Tilt Camera for PW Utility Department
Discussion Items
SACA Lease- Representatives of SACA will be in attendance -.,~,~- ~t~ 9oc/ff ~
Authorization to Obtain Surveying Services
Removal and Replacement of Used Oil Tank
Community Bulletin Board
Multi-U~e Center Plan, Su~ey and Cover Letter ~ ~ A/~ ~~
P~rchase of New Computers for New Records System
Advertise Sale of 4519-21 and 4642/4644 Taylor Street
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights'services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension
209, To make arrangements. (TDD/782-2806 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
WORK SESSION ITEM
CITY COUNCIL LETTER
Meeting of
AGENDA SECTION: Consent
NO.
ITEM: Transfer of Funds to Repay O.T. Fund
NO.
ORIGINATING DEPARTMENT
POLICE
CITY MANAGER
APPROVAL:
BY: Thomas M. Johnson..~ I BY:
DATE: April 15, 1999 ~-'¥X,,J DATE:
BACKGROUND:
During the last week of January 1999 we had an armed robbery at the Norwest Bank at 41st and Central
Avenue. After the robbery we were approached by the Bank Branch Manager and the head of Norwest
Security asking for assistance in the form of an off duty officer to work security at the bank. Since this
type ofoffduty employment is handled through the Department, officers have signed up and worked this
detail since February 1. On April 14, 1999, we received a check fi.om Norwest Bank in the amount of
$5,016. According to the City Finance Director this money is considered revenue and had to be placed
in the City General Fund.
ANALYSIS/CONCLUSION:
The Police Department is requesting that the City Council pass a motion requiring the $5,016 received
from Norwest Bank to cover the cost ofoffduty officers working security at the Bank be returned to the
1999 Police Department budget, line 1020.
RECOMMENDED MOTION:
Move to transfer $5,016, the total amount received fi.om Norwest Bank for off duty security worked, fi.om
the General Fund to the Police Department 1999 Budget under line 1020, police overtime.
TMJ:mld
99-131
COUNCIL ACTION:
To The
Order Of
Norwest Corporation, Minneapolis, Minnesota 55479 - Any Questions: CALL 612-667-7374 OR F,4,Y 612-667-3725 Remittance Advice
I Uompany Invoice Number Invoice Date Voucher ID ~ross Amount Discount Available Paid Amount
NB MN 990010 03/26/1999 00251946 5,016.00 0.00 5,016.00
Vendor Number Vendor Name Total Discounts
0000035052 CITY OF COLUMBIA HEIGHTS $0.00
Check Number Date Total Amount Discounts Taken Total Paid Amount
1994879 04/12/1999 $5,016.00 $0.00 $5,016.00
CITY COUNCIL LETTER
Meeting of: April 26, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: AWARD BID ON REFINISHING WOOD FLOOR BY: Keith Windschitl.,.~J~ ) BY:
IN MURZYN HALL DATE: April 15, 1999 '~
NO:
BACKGROUND:
The Recreation Department is requesting authorization to award the bid on sanding and refmishing the wood floor in Murzyn Hall to
Schaefer Hardwood Floors, Inc., 3008 Bryant Ave. S., Minneapolis, MN, for the total amount of $5,402. It should be noted that $8,000
was budgeted for tiffs item in 101-45129-4000. Smffreceived three bids for sanding and applying four coats of finish, and replacing
approximately 15 new boards in the wood floor. The three bids are as follows:
1) Dave's Floor Sanding Inst., Inc. - $8,520
2) Anderson Ladd ~ $7,064
3) Schaefer Hardwood Floors, Inc. - $5,402
RECOMMENDED MOTION:
Move to authorize staff to award the bid on sanding and ref'mishing the wood floor in Murzyn Hall to Schaefer Hardwood Floors, Inc.,
3008 Bryant Ave. S., Minneapolis, MN, for the total amount of $5,402, with funds being appropriated from 101-45129-4000.
COUNCIL ACTION:
Ci_ty of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: April 19, 1999 .z_.~
Prepared by: Kevin Hansen, City Engine
Item: Replacement of the Shop Air Compressor
Background:
Currently, the City Shop is using a 1973 Ingersoll-Rand, 15 horsepower air compressor
purchased in 1973. This air compressor is leaking oil and leaking air into the cylinder. The air
tank itself must be inspected yearly by the State of Minnesota and as of 1998, the State will no
longer certify our current air tank. Our current system is also under-rated in the fact that it uses a
15 horsepower electric motor to run a 10 horsepower compressor unit. The current air system to
the compressor has also been accumulating moisture in warm weather which has led to the
replacement and/or repair of several air tools that the City Shop currently utilizes.
Analysis/Conclusions:
To date, no major repairs have been necessary to the compressor other than routine oil
and air filter changes. I have spoken with approximately eight air compressor vendors and had
the shop compressor inspected by four who stated that to repair our old compressor wotdd likely
cost as much as replacing it with a new one. They also suggested installing a refrigerated air
dryer to remove the moisture which currently builds up in our system. Therefore, staff has
requested quotes for the replacement of our current system.
Bids were received from four vendors who inspected our air compressor which are: Air
Compressor Plus; American Compressor Engineering & Service Co.; Compressed Air &
Equipment; and C'aire. All four vendors recommended the American made Saylor-Beal
compressor which is ranked for 25 years of service. This model will use a 15 horsepower electric
motor to run a 15 horsepower compressor unit, and therefore, will not be under-rated for our
purposes. The vendors mentioned that there are several foreign models available but are not
recommended due to the fact that the foreign models utilize aluminum rather than cast iron for
cooling purposes which makes them unreliable. All of these vendors have offered a 2 year
complete warranty and a $500 trade in allowance for our old compressor.
Requested Action:
The written quotes ranged from $7,695 to approximately $10,000, installed. The Public
Works Garage budgeted $9,000 in the 1999 the Capital Equipment Replacement Fund. Public
Works recommends accepting the quote from Air Compressor Plus to replace our old compressor
with the Saylor-Beal model for an installation price of $7,695, including trade-in, with funds
allocated from 434-49950-5180.
City of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: April 19, 1999
Prepared by: Kevin Hansen, City Engin~
Item: Acquisition of a Pan & Tilt Camera for the Utility Department
Back~round:
The Public Works Utility department currently uses afixed viewing camera system for televising
and inspecting sewer pipe lines. Work is performed as preventative maintenance in the city's
sanitary sewer system. The written and video log reports provide such information as the
condition of the main lines, location of manholes(buried), service wyes, and clean outs, existence
of leaks in the main lines, and presence of root penetrations into the system.
Analysis/Conclusions:
A Pan & Tilt Radial Camera is requested by Public Works to allow direct viewing of upper sewer
walls, inward of service connections, and upward of other sewer appurtenances such as manholes
or cleanouts. The existing camera is a fixed lens that only provides information straight forward,
limiting the field of view. Where problems have been suspected but not visible due to the fixed
lens, Public Works has had to contract services to provide rotational views of the pipe walls or
appurtenances to obtain a complete inspection report.
The existing sewer televising equipment is proprietary and manufactured by Aries Systems.
Public Works has obtained quotes from Aries vendors with a low bid of $14,567 Aries of Sussex,
Wisconsin (excluding tax). $16,000 was budgeted in the Public Works Sewer Department budget
in 1999.
Requested Action:
Request Council approval to purchase the Aries Pan & Tilt Color Sewer Television Camera from
Aries Industries, Inc., in the amount of $14,567 with funding to be appropriated from Public
Works Sewer Fund 602-49450-5180.
Attachment: Data Sheet
Pipeline Video Inspection, Test and Seal Systems
PAN AND TiLT
LOW LIGHT SENSiTiVE COLOR RADIAL
VIEWING CAMERA SYSTEM
The ARIES PAN AND TILT RADIAL VIEWING COLOR CAMERA is designed to
inspect sewer line walls, lateral connections and large underground ducts and
chambers. The camera will Pan and Tilt in 6" relined pipes and larger. It is
available with an auto centering option.
The highly articulated viewing module containing the Iow light sensitive
camera and focused directional lighthead sets a new performance stan-
dard for pan and tilt radial viewing cameras. ARIES PAN AND TILT CAM-
ERA provides over 90% spherical viewing at distances of 1 inch to 240
inches from the camera's operating position.
The 300 degree pan and tilt viewing angle permits 60 degree reverse
angle viewing providing undistorted fu'll view inspection up lateral lines
with the camera moving in the downstream direction. The 360 degree radi-
al rotation provides complete undistorted wall viewing perpendicular to the
direction of camera travel.
The camera can be mounted in either a standard camera skid or tractor.
The camera connects to industry standard 5-pin multi-conductor
waterblocked connection and is compatible with most multi- conductor
sewer TV systems.
TECHNICAL DATA
MECHANICAL DATA
Rotation: 360 Axial
Pan and Tilt: 240 Centerline to centerline
Viewing Angle: 300 Pan and Tilt
Spherical Viewing Capabilities: In excess of 90%
Enclosure: Waterproof, sewer submergence
Length: 14"
Head Diameter: 4.5" including lighthead
Vibration: 7G (11 Hz to 200 Hz)
Shock: 70G
OPTICAL DATA
Lens: 6mm, 1:1.4, C-mount
Focus: 1/2" to infinity, remote controlled
Iris: Remote controlled, full range
Distortion: less than 1%
Viewing
Angle 300°
ELECTRONIC DATA
Sensor: 1/2" Color CCD
Sensitivity: 3 Lux
Picture Elements: 768 (H) x 494 (v),
379,392 Total pixels
Resolution: 460 (H) TV Lines
Image Scanning: 525 lines at 60 Hz
(NTSC), 2:1 interlaced
LIGHTHEAD
Position: Directional with viewing head
Power: 80 watts, 4 bulb, independent
directional reflectors, field replaceable.
Optional 140 watt.
OPERATING CONDITIONS
Line Sizes: 6" to 240" diameter
Temperature: -10 to +50 Celsius
Moisture: Up to 100% R. H.
Pipeline Video Inspection, Test and Seal Systems
Aries Industries, Inc.
N63 W22641 Main St.
Sussex, WI 53089
Toll Free: 800-234-7205
Phone: 414-246-3900
Fax: 414-246-7099
Southeastern Regional Office
1441 SW 10th Ave. # 202
Pompano Beach, FL 33069
Toll Free: 800-327-4346
Phone: 954-785-5540
Fax: 954-785-5014
Visit our Web Site
http://www, ariesind.com
City of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: April 19, 1999 . ~4-~
Prepared by: Kathy Young, Assistant City Engine
Item: Authorization to Obtain Surveying Services
Background:
The City Council previously authorized the creation of a physical feature database in our GIS
system from recent low altitude color photographs. In order to tie the GIS database to City
coordinates for the creation of city-wide contour information, additional surveying is required.
With the recent departure of the Engineering Department's surveyor, staff obtained quotes from
two consulting engineers with qualified surveying departments to provide the needed horizontal
and vertical control information. Staff also requested hourly rates from these companies to
provide additional surveying services for the upcoming projects as needed.
Analysis/Conclusions:
To provide the needed information for the database, each company proposes to use a
combination of GPS and traditional surveying methods. City staff has no GPS experience. If
staff were to do the work, only traditional surveying methods would be used. This would be very
cumbersome and time consuming. Due to the importance of obtaining accurate information in a
timely manner, staff recommends a consultant be used to provide the needed horizontal and
vertical control information. The low quote was provided by Pioneer Engineering for $4,800.00.
Funds will be appropriated from the existing Public Works budget for the database work.
If supplemental surveying is needed for upcoming projects, surveying expenses would be
charged to the projects. The cost for surveying services is 100.00 per hour for a 2-man survey
crew and $132.00 per hour for a 3-man crew.
Staff has worked with Pioneer Engineering in the past with good results.
Requested Action:
Award surveying services to Pioneer Engineering, with the project to establish city-wide
horizontal and vertical control for a total of $4,800.00 and additional surveying services as
required at published hourly rates, which would be charged back to specific projects.
CITY COUNCIL LETTER
Worksession :April 19, 1999
Meeting of: April 26, 1999
AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S
SPECIAL PROJECTS APPROVAL
NO:
ITEM:NO: REMOVAL AND REPLACEMENT OF USED OIL BY: JEAN KUEHN BY:
TANK DATE: April 9, 1999 DATE:
Due to the age of the current tank, and the lack of monitoring equipment, the City has been directed by the MPCA to replace
the tank or discontinue its use by December 22, 1998.
The waste oil tank is heavily used by our Public Works Department, as well as by residents and is the only publicly operated
tank in the area.
Reimbursement grants are available for the replacement of such a tank and staff is making application. The grant will not
cover the entire cost of the project as a 25% contribution by the City is required. In kind services may we used in lieu of
cash payments. Grant for the replacement of the used oil storage tank is through the Minnesota Office of Environmental
Assistance. A grant for the removal of the current tank is available through the Department of Commerce Petro Fund
TASK:
1. Pump out current tank
2. Removal of existing oil tank
3. Soil test
4. Remediation of soil, if needed
5. Installation of new 1000 gallon
"ConVault" tank, with monitors
5. 1000 gall double wall-low profile
steel tank with monitors
6 Concrete pad with rim
7. Replace soil where tank removed
8 Secure permits
9. Tank Vent risers and caps, install
10.Installation of Bollards
Determan. K!eepsie
$1,650 City would contract out
$2,000 City Staff
$300/site
$1,000
$9,880
7,936
Included City Staff
City staff City Staff
Included City Staff
Included City Staff
Included City Staff
Tanks will.be delivered 4-5weeks after ordered
The Public Works department will coordinate the work listed as being done by "city staff," and such cost will be considered
as the 25% matching funds as required by the grants.
Staff has requested quotes from Columbia Tank, Pump and Meter and Determan and Kleepsie Tank and Petroleum.
RECOMMENDED MOTION: Move to authorize, Mayor, Council, and City Manager to approve contract with Determan Tank
for the removal and replacement of tank for used oil, payments and reimbursements to be made from the Refuse fund.
COUNCIL ACTION:
VAULTED FUEL
STORAGE SYSTEMS
~ ",~OMPLIRllCE · ~? ~ClflilCRL SUPPORT, ~~'~I~MS !~-TiiE"~T ,aLTERNATIVE
,;o~i~auit Tanks meet .~ ~nvault Tanks are · ~ ...~vault Tanks are "-~ ~.~nvault Tanks can
~nd/or exceed all "~::::~ii !~supported by special- ~signed for functional ;:~'elease you and your
~lsts trained in the tech-
logy and regulations
levant to solving your
;~individual fuel storage
~problems. During
installation and opera-
tion, engineering sup-
port is easily provided
via our toll-free number.
~Compatibility to meet
.~_.ur exacting require-
~ents and if needed,
iinterface with other
:systems at your facility.
~Specialized compo-
nents, controls, and
monitoring systems will
allow a completely
integrated system to
be developed for your
specific needs.
[ederal, state and local
regulations for above
~round fuel storage,
safety and environmen-
tal compliance.
!jcompany from the
iability of underground
~:~anks while fully
complying with fire and
building code require-
ments for aboveground
fuel storage systems.
Convauit Tanks and
components for spill
prevention, overfill
protection, leak and
level detection are
designed and manufac-
tured to meet all state
and EPA standards.
POLLUTION SOLUTIONS
6640 INDUSTRY AVE. NW · RAMSEY, MN 55303 · (612) 323-3548 · 1-800-480-3548 ° FAX (612) 323-3526
VAULTED FUEL
STORAGE SYSTEMS
· Protected Tank Listed (UL 2085 and ULC 142.16)
· Capacities from 250 to 12,000
Gallons in Single or Dual Compartments.
· Pump Packages Available.
· 30 Year Warranty. O
· Manufacturing Facilities
Nationwide.
"O
CONCRETE ENCASEMENT Six inch reinforced concrete
encasement for fire resistance and structural protection
of inner tank.
NO-RUST EXTERIOR Available in a variety of
architectural finishes to complement adjacent facilities.
LEAK BARRIER HDPE Containment membrane also
serves to isolate inner steel tank from concrete for
superior corrosion protection.
INSULATION LAYER Polystyrene insulation protects
tank contents from temperature extremes and allows
for efficient heating
~1~ INNER STEEL TANK Primary containment of standard
carbon steel or stainless steel for compatibility with a
variety of fuels and chemicals. Dual steel walls and
interior coatings are also available.
PRE-ENGINEERED CODE COMPLIANCE
Leak Detector
Internal Spill Container
Primary Emergency Vent
Level Indicator
Communications Port
POLLUTION SOLUTIONS
6640 INDUSTRY AVE, NW · RAMSEY, MN 55303 · (612) 323-3548 · 1-800-480-3548 · FAX (612) 323-3526
The Aboveground
Solution to the
Underground Problem
Interest in the preservation of our
environment has prompted all levels
of government to issue strict
guidelines for the installation,
operation and removal of
underground storage tanks (USTs). In
the USA, December 22, 1998
remains the deadline by the US EPA
for repair, substantial retrofit or
removal of USTs. As a result,
owner/operators may be faced with
expensive upgrades, testing,
monitoring equipment and pollution
liability insurance to comply with
these requirements. In the event of a
leak, the actual costs for soil and
groundwater clean-up can be
catastrophic. ConVaults innovative
Protected aboveground storage tanks
are the proven solution for these
problems.
ConVault's Primary steel tanks
(including spill containment basins)
are fabricated in accordance with UL
Standard 142 (Seventh Edition). The
assembly has passed numerous
performance tests including 2-hour
liquid-pool/furnace fire tests, vehicle
impact and projectile-resistance
investigations. The ConVault AST is
listed in accordance with ULC
142.16, ULC 142.23 and UL
Standard 2085 Insulated/Secondary
Containment for Aboveground
Storage Tanks/Protected Type.
Designed for Value
The ConVault ^ST system will
provide ongoing value for fuel
storage. More stringent regulations are
consistently on the horizon; however,
with a ConVault AST the need for
updating is greatly reduced while
operating costs are substantially lower
than virtually any other AST available.
The end result: The Owner/Operator
of a ConVault AST is always provided
with PEACE OF MIND.
Realizing the diverse needs of our
industry, ConVault has responded by
expanding our product line to
include tank sizes ranging from 125
to 12,000 gallons (including multi-
compartment options).
ConVault ASTs are shop-
fabricated under strict quality controls
in accordance with UL Standard
2085 and/or ULC CAN/ORD 142.76
and 142.23 for Protected Tanks.
Meets Government,
Environmental and
Safety Regulations
ConVault ASTs meet all safety
requirements for primary/secondary
containment, leak monitoring, spill
containment and overfill protection.
ConVault ASTs have been
approved by environmental/fire
protection officials in over 20,000
global sites including all 50 states in
the USA and all provinces in
Canada, WITHOUT A SINGLE
SYSTEM FAILURE! It is this historical
performance that has been the
cornerstone of regulatory comfort
with the ConVault AST design.
Each ConVault AST is exhaustively
production-tested at the factory before
shipment to its destination. ConVault
ASTs meet NFPA 30/30A, UFC, BOCA
and SBCCI fire safety requirements in
the USA and provide grounding
sources in accordance with
electrical/fire code requirements.
The unit is shipped as a finished
assembly, normally limiting the need
for major on-site work to providing a
co~ fete pad and electrical service.
Primary/secondary containment,
k.ak monitoring and spill
, ~mtainment are independently tested
· ~ the plants to insure proper
performance in the field.
Each unit is pressurized twice at the
factory for leak-tight purposes prior to
shipment in accordance with UL and
ULC requirements, as well as
patenting processes.
ConVault ASTs are produced at 33
manufacturing sites around the world.
Please call (800) 222-7099 for the
ConVault representative nearest you.
DEngineered for Safety
ConVault ASTs have been
certified by the California Air
Resources Board for Phase I and II
balanced vapor recovery, including
methanol/ethanol blends.
ConVault ASTs are engineered for
tightness integrity, utilizing patented
manufacturing procedures. The result
is a seamless six-inch concrete vault
which gives thermal/vehicle
impact/projectile-resistant protection
for flammable liquids. The system
contains no cold joints or heat transfer
points on the bottom or the sides.
Over 20,000 ConVault sites remain in
service throughout the world ~ ithout
a single system failure to date.
ConVault owner/operators also enjoy
the peace of mind that comes with a
standard 20 year warranty or optional
30 year warranty.
Side View
Available in
Standard
and
Epoxy Finishes
·
Top View
Cross Section
1. Steel Tank
2. 1/4" Styrofoam Insulation ....
3. Liner (30 Mil. Geomembrane) :~.cr~ .~.: I
4. Re bar (I/2")
5. Concrete (6" Monolithic)
6. 2 Smooth Coats (Finish)
7.2 Coats of Paint (Finish)
U.S. PATENT ~4,826,644; #4,931,235;
/4,934,122; ~1,963,082; ~4,986,436;
~5,064,155; ~,1S7,888; ~,174,079;
#5,234,191; ~5,126,095
Distributed By:
AMCOR Precast Colorado
8392 Riverview Parkway
Littleton, CO 80125
(303) 791-1100 Phone
(3031 791-1120 Fax
(800) 742-4538
AMCOR Precast Utah
801 West 12th Street
Ogden, UT 84404
(801) 399-1171 Phone
(801) 392-7849 Fax
(800) 776-8760
Minnesota Precast
6640 Industry Ave NW
Ramsey, MN 55303-4595
(612) 323-3548 Phone
(612) 323-3526 Fax
(800) 480-3548
Idaho Falls Precast
2240 S. Yellowstone Hwy.
Idaho Fails, ID 83402-4323
(208) 522-6150 Phone
(208) 528-0117 Fax
(800) 999-2240
Nampa Precast
16419 Ten Lane
Nampa, ID 83687-8243
(208) 465-0176 Phone
(208) 465-7129 Fax
(800) 696-5648
CITY COUNCIL LETTER
Work session April 19, 1999
AGENDA SECTION: NEW BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S
SPECIAL PROJECTS APPROVAL
NO:
ITEM: COMMUNITY BULLETIN BOARD BY: JEAN KUEHN BY:
NO: DATE: April 7, 1999 DATE:
The City's bulletin board on 40th Avenue is showing its age and needs refurbishing. The reader board underlayment is broken
on one side and the covers are hazy, dirty and stained. The custodial staff is having to spend an inordinate amount of time to
change the letters as the board is brittle and worn.
One option would be to replace the current sign with an electronic board. An electronic board would have increased ease of
operation, and therefore multiple messages per week. While the current sign is non-conforming in both size and location the
location of an electronic sign is problematic. The current location would be unsuitable as an electronic board would require
increased visibility since more time is required to see a full message. Another concern would be insuring the conformity ora new
sign.
Initial cost for an electronic board would be between $20,000 to $45,000, depending on the particulars of the sign. There would
also be ongoing maintenance, electrical cost and the cost of a modem and telephone line connection.
A second option would be to reface and repair the current bulletin board. The sign and structure already exists and residents
are familiar with looking for information there. Also, the non-conformity is an existing one, not newly created. This original sign
was purchased from Lawrence Sign and they were one of those contacted to secure costs for repairs.
Lawrence Sign:
-Furnish and install one reader board to replace broken one-TOTAL COST $1,460.00
OR
-Replace both reader boards with new lexan panels and $2,500.00
-Furnish and install two solar grade lexan covers $1,595.00
TOTAL COST $4,095.00
Universal Sign Company - they made and installed the awnings on City Hall.
Refurbishing existing Readerboard sign
-Fabricate and install two new lexan faces with track for changeable letters Letters not included*.
-Vinyl graphics across the bottom of both faces.-Fabricate and install new clear faces in the locking doors of sign.
TOTAL COST
* letter replacements are $2.50 each, current letters can be used.
$3,795.00
RECOMMENDED MOTION: Move to authorize expenditure of $3,795.00 to Universal Sign Company for the replacement of
the readerboard and covers of the Community Bulletin Board with funds from the Council contingency fund 101-41110-8100
COUNCIL ACTION:
~ · CITY COUNCIL LETTER
Meeting of: April 26, 1999
AGENDA SECTION: Other Business ORIGINATING DEPT.: CITY MANAGER
NO: Community Development APPROVAL
ITEM: Resolution 99-51; Final Plat Approval BY: Joe Hollman/~/~ BY:
NO: Case #9801-02, 3701 Central Avenue DATE: April 12, 1999
Issue Statement: This is a request for final plat approval for Bobby and Steve's Autoworld. The plat consists of the
following parcels: 3828 Central Ave. NE, 3816 Central Ave. NE, 3701 Central Ave. NE, 3817 Central Ave. NE, 3802
Reservoir Blvd., 3807 Central Ave. NE, and 3740 Reservoir Blvd.
Background: The applicants submitted a request for preliminary and final plat approval for the January 6, 1998 Planning
and Zoning Commission meeting. This case was tabled until the June 2, 1998 meeting. Due to a lack of time for staff and
Commission review, the request was again tabled for a special meeting to be held on June 4, 1998. They voted
unanimously to recommend City Council approval of the preliminary plat, subject to final staff review and approval of the
preliminary plat and drainage and grading plans. They also voted unanimously to recommend City Council approval of
the final plat, subject to final staff review and approval of the final plat and drainage and grading plans, and provided that
three (3) copies of the complete final plat have been furnished to the City Clerk for City files. Please note that the
preliminary plat has been approved. Also, on March 22, 1999, there was a second reading of Ordinance No. 1386, which
is an Ordinance vacating certain easements on the property. This Ordinance will take effect on April 22, 1999.
Analysis: One consideration that staff has had since the final plat was recommended for approval by the Planning and
Zoning Commission is in regard to the park property being dedicated to the City. Currently, there are underground
storage tanks located beneath the surface of the area to be platted park property. If the City were to take over ownership
of this property prior to removal of the tanks and remediation of any contaminated soils, the City could be responsible for
proper clean-up of that property and could be liable for any future problems. As a result, the property is being dedicated
as a perpetual easement for public purposes. The property owners are agreeable to this, provided that once the
underground storage tanks are removed in accordance with State requirements, the City will accept a grant of the fee title
to the property. In this instance, the City will not take over ownership of the property until the tanks have been removed
in compliance with State requirements, and the potential for liability will be greatly reduced. Attached, please find a draft
Quit Claim Deed and Exhibit "A" which describes a perpetual easement in favor of the public for use as a park over the
property described in Exhibit "A". Note that this is the property originally dedicated as park property on the preliminary
plat.
Recommendation: There is a Planning and Zoning Commission recommendation from October 6, 1998 recommending
that the City Council vacate the easements. The park property issue was discussed with the Planning and Zoning
Commission at its February 2 meeting and they were agreeable to the idea. Staff's recommendation is for the City
Council to approve the final plat and dedicate that portion of the property intended for park use as a perpetual easement
for public purposes. Staff also recommends that the City accept a grant of the fee title to the property via a Quit Claim
Deed once the underground storage tanks are removed in accordance with State requirements.
Recommended Motions:
Move to waive the reading of Resolution 99-51, there being ample copies available to the public.
Move to adopt Resolution 99-51, approving the final plat for Bobby and Steve's Autoworld.
Attachments: Resolution 99-51; Draft Quit Claim Dee& Exhibit "A "; Copy o. f Final Plat
COUNCIL ACTION:
RESOLUTION 99-51
BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL APPROVING THE
FINAL PLAT FOR BOBBY AND STEVE'S AUTOWORLD
WltEREAS, the owners of Jeff's, Bobby and Steve's Autoworld have submitted a request to the
City of Columbia Heights, Minnesota for final plat approval; and,
WHEREAS, the preliminary plat was approved by the Columbia Heights City Council on June
8, 1998; and,
WHEREAS, the Columbia Heights Planning and Zoning Commission held a public heating for
the final plat request on June 4, 1998, and recommended City Council approval of the final plat, subject
to final approval by staff; and,
WHEREAS, the request for final plat approval was tabled by the City Council during its regular
meeting of June 8, 1998, until such time as the complete final plat has been provided to the City;
WHEREAS, the complete final plat has been submitted and is in compliance with all pertinent
State and Local Codes and Ordinances; and,
WHEREAS, the City will accept a conveyance of the fee title to the area dedicated as a
perpetual easement in favor of the public as a park over that part of the property described in Exhibit "A"
after the underground storage tanks have been removed and any contaminated soils have been
remediated and after all necessary inspections have been met and the property is in full compliance with
all applicable State and Local Codes and Ordinances.
NOW, THEREFORE BE IT RESOLVED by the Columbia Heights City Council that the final
plat known as "Bobby and Steve's Autoworld" is hereby approved.
NOW, THEREFORE BE IT FURTHER RESOLVED by the Columbia Heights City Council
that the Mayor and City Manager are hereby authorized to accept a Quit Claim Deed on behalf of the
City of Columbia Heights for thc fee title of the property described in Exhibit "A" after the underground
storage tanks have been removed and any contaminated soils have been remcdiated and after all
necessary inspections have been met and the property is in full compliance with all applicable State and
Local Codes and Ordinances.
NOW, THEREFORE BE IT FURTHER RESOLVED by the Columbia Heights City Council
that staff is hereby authorized to sign-off on the final plat and submit it to the County Surveyor for final
review and recording.
PASSED THIS . DAY OF ,1999 .
Offered by:
Seconded by:
Roll Call:
lo-Anne Student, Council Secretary
Mayor Gary L. Peterson
Mi[~ Form No. 31-M-- QUIT CLAIM DEED
Corporation, Partnership or Limited Liability Company
to Corporation, Partnership or Limited Liability Company
Minnesota Uniform Conveyaneing Blanks (1/15/97)
No delinquent taxes and transfer entered; Certificate of
Real Estate Value ( ) filed ( ) not required.
Certificate of Real Estate Value No.
Date
County Auditor
by:
Deputy
DEED TAX DUE: $1.65
Date: , 1999
(reserved for recording data)
FOR VALUABLE CONSIDERATION,
Miller-Davis Co., St. Paul, MN
Minnesota
Jeff's: Bobby & Steve's Auto World
, a limited liability partuersl~ip under the laws of
, Grantor, hereby conveys and quitclaims to City of Columbia Heights
, Grantee,
a _public body cr~rlXmql~ll~p_olitic
real property in
Anoka
under the laws of Minnesota
County, Minnesota, described as follows:
A perpetual easement in favor of the public for use as a park over the following described property located in
Anoka County, Minnesota; see attached Exhibit "A".
together with all hereditaments and appurtenances.
Check box if applicable:
[] The Seller certifies that the seller does not know of any wells on the described real property.
[] A well disclosure certificate accompanies this document.
[] I am familiar with the property described in this instrument and I certify that the status and number of wells
on the described real property have not changed since the last previously filed well disclosure certificate.
Affix Deed Tax Stamp Here
STATE OF ~OTA
COUNTY OF
88.
This instrument was acknowledged before me on
by
the Partner
of Jeff's: Bobby-& Steve's Auto World
under the laws of Minnesota
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK)
Tills INSlRUMENI WAS DRAFYED BY (NAME AND ADDRESS):
Paul C. Steffenson
Attorney at Law
301 Fourth Avenue South
270 Grain Exchange North
Minneapolis, MN 55415
612-339-1453
Fax 339-1516
and
and
Jeff's: Bobby & Steve's Auto World
By
Its Partner
By
Its Partner
,1999
(Date)
,fl
, on behalf of the
Panner
limited liability partnership ,
limited liability partnership .
SIGNATURE OF NOTARY PUBLIC OR OTIIER OFFICIAL
Check here if part or all of the land is Registered (Torrens)[]
Tax Stateruents for the real property described in this instrument should
be sent to (include name and address of Grantee):
Form No. 31-M-- QUIT CLAIM DEED
Corpora{ion, Partnership or Limited L/ability Comply
Minnesota Uniform Conveyancing Blanks (1115197) Miller-Davis Co., St. Paul, MN
No delinquent taxes and transfer entered; Certificate of
Real Estate Value ( ) filed ( ) not required.
Certificate of Real Estate Value No.
Date
County Auditor
by:
Deputy
DEED TAX DUE: $1.65
Date: , 1999
(reserved for recording data)
Jeff's: Bobby & Steve's Auto World
, a limited liability partnership
, Grantor, hereby conveys and quitclaims to
FOR VALUABLE CONSIDERATION,
under the laws of
City of Columbia Heights
, Grantee,
Minnesota
a public body corporate and politic
real property in Anoka
under the laws of Minnesota
County, Minnesota, described as follows:
A perpetual easement in favor of the public for use as a park over the following described property located in
Anoka County, Minnesota; see attached Exhibit "A".
together with all hereditaments and appurtenances.
Check box if applicable:
[] The Seller certifies that the seller does not know of any wells on the described real property.
[] A well disclosure certificate accompanies this document.
[] I am familiar with the property described in this instrument and I certify that the status and number of wells
on the described real property have not changed since the last previously filed well disclosure certificate.
Affix Deed Tax Stamp Here
STATE OF MINNESOTA
COUNTY OF
This instrument was acknowledged before me on
by
the __ Partner
of Jeff's: Bobby & Steve's Auto World
under the laws of Minnesota
I~O'~AIIIAL $'~AMI~ OR ~KAL (OR o'n~R TITLE OR RANK)
Jeff's: Bobby & Steve's Auto World
By
Its Parmer
By
Its Parmer
, 1999
and
(Date)
and
,a
, on behalf of the
Partner
limited liability_partnership
limited liability partnership .
81GNATURE OF NOTARY PUBLIC OR OTHER OFFICtAL
Check here if vart or all of the land is Reointered Crnrre.~X~
DEED TAX DUE: $1.65
Date:, : 1999
(resctwed for re~ording data)
FOR VALUABLE CONSIDERATION, Jeff's: Bobby & Steve's Auto World
, a limited liability partnership under the laws of
Minnesota_ _, Grantor, hereby conveys and quitclaims to City of CoJumbia Heights
, Grantee,
a public body co.orate and politic
real property in Anoka
under the laws of Minnesota ,
County, Minnesota, described as follows:
A perpetual easement in favor of the public for use as a park over the following described property located in
Anoka County, Minnesota; see attached Exhibit "A".
together with all hereditaments and appurtenances.
Check box if applicable:
[] The Seller certifies that the seller does not know of any wells on the described real property.
[] A well disclosure certificate accompanies this document.
[] I am familiar with the property described in this instrument and I certify that the status and number of wells
on the described real property have not changed since the last previously filed well disclosure certificate.
Affix Deed Tax Stamp Here
STATE OF MINNESOTA
COUNTY OF
$$.
This instrument was acknowledged before me on
by
the Partner
of Jeff's: Bobby & Steve's Auto World
under the laws of Minnesota
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK)
THIS INS~/RUMENT WA~q DRAFTED BY (NAMg AND ADDRE.q.q):
Paul C. Steffenson
Attorney at Law
301 Fourth Avenue South
270 Grain Exchange North
Minneapolis, MN 55415
612-339-1453
Fax 339-1516
and
and
Jeff's: Bobby & Steve's Auto World
By
Its Panner
By
Its Partner
,1999
(Date)
,a
, on behalf of the
Partner
limited liability partnership
limited liability partnership
SIGNATLrRE OF NOTARY PUBLIC OR OTHER OFFICIAL
Check here if part or all of the land is Registered (Torrens)[]
Tax Statements for the real property described in this instrument should
bo sent to (include name and address of Grantee):
Exhibit "A"
An exclusive easement in favor of the public to use as a park which use includes, but is
not limited to the planting of grass, shrubs, trees and other vegetation over the easement
area, the placing of a "monument" sign or signage welcoming the public to the City' of
Columbia Heights (but limited in height so as not to obscure the view from public roads
adjoining the Easement Area of any commercial signage on the property of the Grantor),
and the placing of any benches for pedestrian use. The Grantee, by receiving and
recording this conveyance accepts all responsibility in perpetuity for all maintenance of
the Easement Area described as:
All that part of Outlot C, CENTRAL AVENUE SUBDIVISION, COLUMBIA
HEIGHTS, MINNESOTA according to the recorded plat thereof, Anoka County,
Minnesota lying southerly of the following described line: Commencing at the southerly
most point of said Outlot C; thence North 0 degrees 00 minutes 00 seconds East along the
easterly right of way line of Central Avenue, ! 00.00 feet to the point of beginning of the
line to be described; thence North 90 degrees 00 minutes 00 seconds East, 72.08 feet to
the westerly right of way line of Reservoir Boulevard and there terminating.
Multi-Use Center Plan
Time line
Present - June
Present - June
Present - June
June
Mid-July
August
August
August
August
August
November-December
Plan
1) Organize the multi-use facility committee to make recommendation
to Park and Recreation Committee for final decisions.
2) Educate the public on current needs.
3) Gather input from community to see if the multi-use facility idea is
well received and, if so, what amenities they would like to see within
the facility.
4) Compile information from surveys and community input.
5) Develop a building plan using information that was compiled.
6) Take plans back to community to gain support and additional input.
7) Finalize plans and determine financing method.
8) Inform public on final plans and costs.
9) Organize referendum.
10) Continue to educate and gain support until referendum.
11) Hold referendum.
'CITY OF COLUMBIA HEIGHTS
530 I~ILL STREET N.£.. COLUHBIA HEIGHTS. biN 55421-3878 (612) 782-2860 TDD 782-2806
Apfil16,1999
To: Columbia Heights Residents:
The City of Columbia Heights is exploring the possibility of developing a multi-use facility.
Currently, the city does not own any gym space. The facilities we are currently renting are not
adequate and may no longer exist due to future development. Other deficiencies include lack of
teen programming and gathering space, a senior center that has been outgrown, and no facilities
for youth enrichment and development. Due to lack of these facilities, the Recreation
Department will not be able to offer a complete comprehensive program.
Another major concern for our city is the condition of our parks. The parks have not had major
improvements for over 20 years. Due to the lack of improvements, some aspects of the parks do
not meet safety guidelines.
Below you will find a survey the city is conducting to gather public opinion and community
input regarding a multi-use facility.
Thanks for taking the time to complete this survey. Your input is very important to us.
Sincerely,
Keith Windschitl
Recreation Director
KBW/jlm
THE CITY OF COLUI~BIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EI~IPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY E,,~PLOYER
.Columbia Heights Recreation Department
530 Mill Street N.E., Columbia Heights, MN
Phone: (612) 782-2860
Recreation Survey
If a multi-use facility is constructed, what amenities do you feel it should include?
(Check all that apply).
Swimming pool
Gyms
Walking/Running track
Teen center/Lounge
Fitness center
Child care
Racquetball courts
Exhibit/Banquet hall
Other
Meeting room
Senior center
Theatre/Auditorium
Children's play area
Youth enrichment rooms
Ice rink
Skate park
Concession stand
Other
2. What additional recreation programs would you like to see offered in this facility?
How many gyms do you feel would be adequate?
Do you feel a multi-use center would benefit the community as a whole?
Yes No
Please explain:
o
How important is a multi-use facility to you?
~ Very important ~ Important
Not important
When should this multi-use facility be built?
As soon as possible ~ 3 to 5 years
1 to 3 years ~ Never
Would you support a multi-use facility proposal if it went to a vote?
Yes No
Would you support park improvements if it went to a vote?
Yes No
(over)
What type of improvements would you like to see made to city parks?
10.
Would you like to be directly involved in the planning process of developing a new
multi-use facility?
Yes No
If yes: Name
Home Phone
Work Phone
11.
Would you like a person to visit your group or organization to discuss needs and gather
input regarding the multi-use facility?
Group/Organization
Contact Person
Phone
12. Any additional comments
Thank you for taking the time to complete this survey.
CITY OF COLUMBIA HEIGHTS
Meeting of: April 19, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: Communit7 Development APPROVAL
ITEM: Advertise sale of 4519/4521 and BY: Kenneth R. Anderson BY:
4642/4644 Taylor Street DATE: April 14, 1999
BACKGROUND: The City currently owns a vacant duplex located at 4519/4521 Taylor Street. The
City purchased the property in January, 1994 for $53,000. After the purchase, a total of $22,840.43 was
used for rehabilitation for a total investment of $75,840.43.
The City also owns 4642/4644 Taylor Street. This building was purchased in 1990 in good condition for
$85,250. At the time of purchase, a minimal amount of rehabilitation of approximately $2,000 was
needed for this property. This building is also completely vacant. The EDA Board determined last
summer that we should not be in the rental business and would like to see the property owner-occupied.
At previous meetings, the EDA Board discussed several options for the building and recommended that
staff research some options including selling the property to a developer for a single family home,
selling the property at a reduced rate so conversion to a single family home could be done, or contracting
with a local community college as a class project.
Staff contacted several schools to inquire about entering into a contract to convert the duplex located at
4519/4521 Taylor Street into a single family home. Only one school, North Hennepin Technical
College conducted such projects. Unfortunately, they only do new construction, not rehabilitation of
existing buildings. A contractor has just completed minor cleanup and repairs to a damaged ceiling.
ANALYSIS: Since contracting with community colleges to convert the duplexes into single family
homes is not an option, staff recommended the following options to the EDA:
Option 1: To sell both duplexes and require them to be converted to single family homes. In order to
accomplish this, the City would have to sell the duplexes at a reduced price.
Staff contacted William Mattson Construction, the contractor who rehabilitated 4519/4521 Taylor Street
when it was originally purchased, to determine whether or not he thought a contractor would purchase
the duplex and convert it to a single family home. Without actually walking through the property at
4519/4521 Taylor and giving a bid, he thought it might cost about $50,000 to upgrade the unit, convert
the unit to a single family home, and construct a two-car garage. Given that information, if the building
were sold for $75,000 (the amount invested in the property), a contractor would have to be able to sell
the home for $135,000.
He did not think that was realistic. However, if the City was interested in selling the property at a
reduced rate, a contractor may be interested in purchasing and converting the duplex to a single family
home.
In the case of 4642/4644 Taylor Street, it may not be feasible to consider this option due to the total
investment in the property. The property was purchased in 1990 for $85,250. The property already has
Co~mcil Staff Report - 4519/4521 Taylor and 4642/4644 Taylor Street
April 14, 1999
Page 2
a two car garage on the site. However, there are signs of roof damage and mold/mildew on the sheetrock
walls in the upper, southeast bedroom unit. Staff submitted an insurance claim to determine the mount
of receivable damage to the roofs of both units.
According to the North Metro Realtor's Association, the average four or five bedroom house in
Columbia Heights sells for $109,600. This figure was determined by taking an average of the actual sale
price of four and five bedroom homes in Columbia Heights in the past 180 days (last summer date).
Option 2: If the City is interested in getting a return on their investment, the City could probably spend
a minimal amount to upgrade the building and sell the property as a duplex. This option would be
feasible for both duplexes. According to the North Metro Realtors Association, the average sale price
for a duplex was $100,000.
Option 3: The City could sell the property at 4519/4521 Taylor Street to a developer for conversion
into a single family home and sell the property at 4642/4644 Taylor Street as a duplex for rental
property.
ACTION REQUESTED: Staff is seeking direction as to whether or not we should 1) sell both
properties at a reduced rate and continue with the efforts in the Sheffield Neighborhood by converting
the duplex to a single family home thereby increasing the number of single family owner-occupied
housing units, 2) sell both buildings as duplex rental properties thereby getting the highest return on our
investment, or 3) sell 4642/4644 Taylor Street as a rental property and sell 4519/4521 Taylor Street to a
developer for conversion to a single family home. The EDA considered these options and adopted the
following motion last summer. However, these properties are in title of the City and require Council
approval.
RECOMMENDED MOTION: Move to authorize staffto advertise the sale of the property located at
4519/4521 Taylor with a list price of $50,000 and 4642/4644 Taylor Street with a list price of $70,000,
subject to conversion of the existing structures to single family homes and construction of a 22 foot by
22 foot garage at 4519/4521 Taylor Street.
Attachments
COUNCIL ACTION:
h: \ltr4-20-1999taylor
Econora~c Development Authority Minutes
hme 16, 1998
Page 3
Resolution 98-52. All ayes. MOTION CARRIED.
3) Section 8 Report.
3enuifer Bergrnan reviewed the report enclosed in the agenda packet. She said there has been relatively little
change since last month. Ruettimann requested a synopsis of programs and voucher/certificate information for
Commission education and reference.
4) CDBG/MI-IFA Report.
The loan and grant report for June was enclosed in the agenda packet. There have been 20 loan requests. Three
loans have been withdrawn, six are complete, eleven are in progress.
5) Review of MHFA Loan Applications M_98-16, M98-19 and M98-20.
Bergmaa reviewed the new loan applications with Commission members. Application M98-I6 is a driveway
improvement request that meets all requirements.
MOTION by Jinch'a, seconded by Szurek, to approve loan number M98-16, a request for Minnesota Fix Up F~inds
in the amount of $2,091 subject to meeting all program requirements; and furthermore, to direct and authorize staff
to submit said application to the MI-IFA for purchase. All ayes. MOTION CARRIED.
Anderson indicated the loan interest rates and length of the loans vary. Generally, there is a one year pay off for
each $1,000 amount of the loan.
Application M98-19 is a driveway improvement request that also meets requirements.
MOTION by Peterson, seconded by Dustin, to approve home improvement loan number M98-19, a request for
Minnesota Fix Up Funds in the amount of $3,024 subject to meeting all program requirements; and furthermore, to
direct and authorize staff to submit said application to the MI-IFA for purchase. All ayes. MOTION CARRIED.
Application M98-20 is for siding and storm door replacement, which meets requirements. Bergman stated the
applicant may obtain one additional bid on the work. If that bid amount is less, the loan would be adjusted down
accordingly. Ruettimann questioned equity versus the loan amount. Bergman explained the amounts. Anderson
mentioned that if the applicant is unable to meet the equity amount required, 50 percent of the improvements may
be added to help meet the equity requirements.
MOTION by Szurek, seconded by Dustin, to approve home improvement loan number M98-20, a request for
Minnesota Fix Up Funds in the amount of $8,240 subject to meeting all program requirements; and furthermore, to
direct and authorize staff to submit said application to the MHFA for purchase. All ayes. MOTION CARRIED.
6) 4519/4521 and 4642/4644 Taylor Street NE Report.
The City owned duplex at 4519/4521 Taylor Street is now vacant and the duplex at 4642/4644 Taylor Street will be
totally vacant at the end of June. Bergman recited problems experienced at the properties and distributed pictures
of one vacant unit which revealed the damage. Relative to previous discussions, staff asked direction from the
Commission whether to sell beth duplexes and require them to be converted to single family homes, upgrade the
buildings and sell the property as duplexes, or sell the property at 4519/4521 Taylor Street to a developer for
conversion into a single family home and sell the property at 4642/4644 Taylor Street as a duplex for rental
property. Discussion followed regarding all the given options. Anderson pointed out that City Ordinance would
require a garage be built at 4519/4521 Taylor Street. Peterson stated the City does not wish to be a landlord or a
contractor. Commission members concurred to go out for bids to sell the properties, even if a financial loss is
realized. It was felt il?these properties were repaired and rented again, there is the possibility of being in this same
position again sometime soon.
Econom/¢ Development Authority Minutes
$tme 16, 1998
Page 4
MOTION by Jindra, seconded by Szurek, to authorize staff to advertise the sale of the property located at
4519/4521 Taylor Street with a list price of $50,000 and the property at 4642/4644 Taylor Street with a list price of
$70,000, subject to conversion of the existing structures to single family homes and construction ora 22 foot by 22
foot garage at 4519/4521 Taylor Street. Al1 ayes. MOTION CARRIED.
7) Community Improvement Assistance Program (CLAP) Grant Application.
Anderson stated the CIAP grant application is due Jane 29, 1998 to HUD. The upgrade of one elevator at
Parkview Villa North was fimded last year for $129,470. The present grant application will include an upgrade for
the second elevator, replacement of the hot water heater, exterior painting at Parkview Villa North, upgrading
apartment units, and possibly re. moral of the existing garage and tanks and replacement of the garage. Anderson
would also look at the possibility of including the non-reimbursable (after insurance settlement) alarm system
costs. Ruettimann suggested including the security system costs.
MOTION by Szurek, seconded by Dustin, to authorize staffto submit an application to the U.S. Department of
Housing and Urban Development for the Comrmmity Improvement Assistance Program (CIAP) Grant Application,
and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All
ayes. MOTION CARRIED.
8) Minnesota Design Team Recommendations/Outcomes.
Anderson referred to the agenda packet information for discussion regarding the Minnesota Design Team
Recommendations/Outcomes impact on economic development and redevelopment throughout the community.
Peterson suggested leaving extra copies for the Parkview Villa residents.
9) Property Acquisition Updates.
4453 Central Avenue - Staffis t_tying to acquire this property. A State Farm Insurance agent is interested in
purchasing the residential property at 4441 Central Avenue NE ~vith or without the acquisition of the two adjacent
non-conforming residential properties to the south. Commission members discussed the advantages and
disadvantages of owning this property. Anderson felt the property was affordable at (est.) $25,000 and CDBG
funds could be used for the purchase. He will contact the owner, get an exact purchase price and bring it before the
Commission on July 21 with a demolition bid estimate.
3853 Central Avenue - The Building Inspector has talked to the owner encouraging the fix up to begin. If they go
past the permit limit date, the City would then be able to take action. This building was to be demolished, but was
sold with the promise to make the necessary improvements.
4150 Central Avenue - A request for proposals (RFP) will be sent this week to adjacent property owners. A list of
brokers and contractors will be established and RFP's sent. At the August Economic Development Authority
meeting staff will prepare a summary of any bids received. Anderson will draft the RFP to reflect recovery of our
out-of-pocket ex-peuses estimated to be $7,000 to $10,000. Szurek indicated they wouid like to recover expenses,
but will accept less. Tim Eastman of Metro Siding is no longer interested in the building.
3913 Polk Street - Nonvest Mortgage has acquired this property by a deed-in-lieu-of-foreclosure. The property is
listed by Re/Max. The Building Inspector has posted notice to raze the building in 90 days. Staffhas been
directed by the Executive Director to continue to.pursue purchasing the property for the loan pay offamount of
$29,471.
4216 Central Avenue - Anoka County is now managing this property as it is a tax forfeit parcel. The price has
gone from $27,300, to $17,000, to $11,700. Discussion included possibly speaking to County Commissioner
Kordiak regarding the property to attempt to reach a lower value. Bruce Nedegaard has expressed an interest to
purchase the property given he has executed a purchase agreement to fix up the property at 4200 Central Avenue.
,Economic Development Authority Minutes
October 20, 1998
Page 5
possibly processing it as a Fix-Up Fund Loan. This has been difficult. There still are a lot of CDBG Funds to be
used. Monies from July of 1997 need to be under contract by December 1998.
Mr. Anderson asked if there was an area the Commission would like to target for use of CDBG Funds. There are
two properties located between 37t~ Avenue NE and 39t~ Avenue NE on the west side of Central Avenue NE that
might be considered for commercial revitalization. A contract is necessary before the end of the year to utilize the
$129,000 in commercial revitalization funds. Being without a Housing Coordinator he stated we are not having
good progress using the CDBG money. Jim Kordiak has informed lV[r. Anderson that NAPA may be moving in
four to twelve months to another site. Mr. Ruettimann suggested looking at the area adjacent to Pro Ex Photo and
possibly expand into a mall. Ms. Szurek asked if the sign variance approved for NAPA at the Columbia Heights
Mall would interfere with the Transit Hub. This will be examined during development. Ms. Szurek mentioned the
buildings next to the radiator shop at 42~ and Central Avenue NE. Mr. Jolly asked if the SACA house could be
placed on the Scattered Site District. Mr. Fehst indicated there would be no benefit as that is a tax exempt property
owned by the City. Commission members directed staff to research market values on the two properties between
37t~ and 39t~ and the two properties on Central and 42~a.
8) Review of MHFA Loan Applications - none.
9) 4519/4521 Taylor.
Mr. Anderson indicated he is working with Anoka County to determine what limitations may exist on 4519/4521
Taylor based on CDBG funding from the past. We have a verbal confirmation from HUD and will get written
confirmation on the formula that we calculate what the costs are, what costs came from CDBG and then calculate
how much of the income that comes off the property is considered program income. We are then obligated to send
that program income to Anoka County and make a request for whatever eligible purpose is desired to have that
money come back to us. Mr. Ruettimann reminded staff that administrative fees and interest are deductible. Mr.
Anderson is waiting for clarification before advertising this property.
Following a complaint regarding broken screens and windows at 4642/4644 Taylor Street, Bill Mattson
Construction was hired to fix and replace the damaged property and another company was hired to clean out the
gutters and remove vines from the fence. The Fire Depfatment will do a reinspecfion on November 12, 1998. Mr.
Matt. son contacted Mr. Anderson to inform him there is an extensive mold problem on the second floor of the
building possibly caused by moisture behind the wall and in the insulation.
10) Consider Acquisition of Tax Forfeit Lands.
Properties to consider for tax forfeiture acquisition are 1334 44 ~ Avenue NE and 4241 7'~Street NE. 1334 44 ~A
Avenue NE was the site of the "sick house" and has 60 foot pilings buried there. This is a "Buyer Beware". Mr.
Ruettimann asked if these properties would be good sites for mini parks. The property at 44 Va Avenue NE is very
close to Keys Park. Ms. Szurek suggested staff check the engineering reports and conduct soil tests on these lots.
Mr. Peterson suggested speaking with adjacent neighbors to see if they have any interest in purchasing the property
or give them the urea to maintain and use for planting gardens. Mr. Anderson suggested the EDA would not want
to be involved in the chain of title for the property if there are problems with the soil. Also, there are no funds
available. Mr. Ruettimann suggested informing the neighbors these properties are going tax forfeit.
Commissioners asked if these lots would be sellable to build on and if there is un alley available. Mr. Anderson
stated 4241 7t~ Street is bulldable. The size of the lot was discussed. The County needs to be notified by October
30, 1998. Staff indicated there are outstanding special assessments at 4241 7'~ Street of $7,941. Mr. Fehst
suggested also purchasing the adjacent lot to have an 80 foot lot available. Mr. Ruettimann felt 4241 7t~ Street
should be pulled off the tax forfeit list and with the special assessment owed, the EDA may be able to make an even
trade or $1 to purchase the property.
MOTION by Ruettimann, second by Szurek, to authorize the President and Executive Director to notify the
County that the City is interested in the tax forfeit property at 4241 7t~ Street and to inform them the commission
would be willing to match the dollars owed to the City for Special Assessments; and furthermore, with funds to
come from eligible qualified funds to be determined and repaid with the sale of the property. All ayes. MOTION
CARRIED.
ADMINISTRATIVE REPORTS
A) Report of the Deputy Executive Director.
Economic Development Authority Minutes
September 21, 1998
Page 4
Discussion on the closing, demolition and future development of 3913 Polk Street NE was discussed. Giving this
location to Habitat for Humanity was discussed and disregarded.
Mr. Anderson will be speaking to the Kiwanis on Tuesday, September 22, 1998, regarding the Transit Hub and
other development matters. He will also speak at the Chamber of Commerce meeting on Wednesday, September
23, 1998. On Thursday, September 24, 1998, staff and personnel from Real Estate Equities will make a
presentation to the Metropolitan Council Livable Communities Committee on the Livable Communities
Demonstration Account grant request.
Mr. Sturdevant mentioned he looked at the duplexes at 4642/4644 and 4519/4521 Taylor and feels the EDA should
sell them before winter because of deterioration while not being lived in. He explained the water leak problem that
occurred after the residents moved out. Mr. Jolly requested staff check with the insurance company to see if this is
covered. Mr. Anderson stated the Commission has indicated the suggested prices of $70,000 for 4642/4644
Taylor, and $50,000 (plus agreement to add a garage) for 4519/4521 Taylor. Another option could be to use
HOME funds to fix up and sell the properties refurbished. The 1994 funds are still available and must be used
before June 1999. Mr. Peterson reminded everyone of the low income qualifications necessary to purchase if these
funds are used. Mr. Fehst suggested advertising the duplexes for sale "as is", to can a few developers to see if there
is interest in the property or just put "For Sale" sigus in the yard. Mr. Ruettimann stated a realtor should be called.
Mr. Anderson stated staff has already checked with vocational schools and they do not do restoration projects.
CITIZEN FORUM TO ADDRESS EDA ON MATIlgRS NOT ON THE~ AGENDA
Following Mr. Rueben Bush's concerns, Mr. Peterson asked Mr. Anderson to expedite the purchase of the new
carpet sweeper and extra battery for Parkview Villa.
MEETINGS
The next EDA meeting is scheduled for 7:00 p.m., Tuesday, October 20, 1998 in Community Room B at Parkview
Vina.
ADJOURNMENT
MOTION by Sturdevant, seconded by Szurek, to adjourn the meeting at 9:40 p.m. All ayes. MOTION
CARRIED.
tfully submitted,
Patty Muscovitz
Recording Secretary
H:kEDAminuteskg-21-1998
· ?
Have I Made/1 Difference.
B), Jim .~ lillcr
~{- -II ave I made a difference?" There
~s probably no more important
question for those in public
service. After all, regardless of
~r a person is elected or
appointed, serves in the smallest
or largest community, or has
been in office six months or
20 years, the primary reason he or
she chose public service is to make
a difference.
Given the competing demands
and expectations placed on local
government officials by citizens, the
business community, other levels of
government, family and so on, making
a difference may sometimes seem
impossible. And, as change accelerates
and these competing demands grow,
it probably ~vill become even more
difficult. Nevertheless, when we leave
public service, we all secretly hope
the answer is, "Yes, I have made a
difference." But how can ~ve tell?
First, consider that making
a difference is acmall~ fact,
~t ~s unavmaat~le. Kegardless of posi-
tion, everyone in public service--in
some way--constantly affects the lives
of those that depend on that public
agency, for service. Even when a public
servant decides against action, constitu-
ents are affected because they will not
experience what might have been if
a different decision had been made.
The more simxificant question, then,
.is whether 5vt have made a positive ~
ditterence. White the results ot govem-k'
ment acuons are often elusive, there
are standards of conduct that can be
helpthl in making this highly personal
assessment.
~. Above all other consider-
ations, p~lic' oflScials must be able
to look back on their service and--
conclude it was undertaken ~vith
u..ncompromising integrity. This implies
no less than knoxvinq one's values and
always acting consistently ~vith them.
So much of what govermnent does
is a result of collective actions. It is the
city council, not individual members,
that approves constructing the new
soccer fields. It is the fire department
collectively, not individual firefighters,
that safeg-uards personal and commu-
nity investmenks. Nevertheless, the
quality, and impact of these collective
decisions is cumulatively the result of
the influence of individuals. In today's
chaotic environment, filled ~vith
contradictory messages, the public
official's only true compass to ~guide
him or her i~ selecting betxveen
competing interests and outcomes is
gaving well-defined and consistentlv-
,,~'61'lowed values. '
~) Courac, e. If the vrerequisite to
'W~ma~sitive c~fference is adher-
ence to personal values, in other
words~acting ethically, it immediately
follows that public servants must also
be willing to act with courage. It is
courage that alloxvs values to infl-~ence
actions. Not all public decisions can
or wi~ be popular. In the final analysis,
the public servant must be able to
conclude that he or she xvas guided
by doing what was right, even if that
~vas not always expedient. This implies,
among other considerations, a willing-
ness to make the often very. difficult
choice between what is in one's o~vn
interest and that of the community
cOt constituency being served.
~. Somewhat paradox, i-
all~rvants must also be
willing to compromise. The powers
of most public offices mean that
decisions can oftenbe implemented
regardless of public sentiment, if that
is the ultimate choice. Ho~vever, even
when such action is guided by the
individual's values, there is not absolute
assurance the outcome will be a
positive difference. As seasoned public
oflqcials kno~v, the true nature of public
issues is o~en ambiguous. The "truth'~
can sometimes be transitory, and
solutions fbxv and costly in both
political and fiscal capital.
There is seldom a riaht ansxver
to most issues, only de,grees of right-
ness._.~ Process becomes very important
as a resuk. ~ubiic or3_icials must b'e
w--'ilS-ffg-fo listen, tO=gppreciate the
importance of opinion as ~ell as fact,
and to realize "right" answers often
materialize through debate, not just
analysis. Comr~romise often leads to
better outcomes than those exclusively
b_ased on en,mneering standards, traffic
.xProjecuons or debt schedules.
[) 'C_omvassion. Lastly, public officials
'musi' t>e ame to Conclude they acted
with compassion. Government is an
art not a science: its purpose is to ~ffect
Eeople's lives. This requires a willing-
.ness to break with precedent when
common sense and fairness dictate.
it also means being willing to repr--esent
the interests of all individuals, not
merely the most outspoken. Govern-
ment, both governing and managing,
is about people and all public officials
bear as their greatest responsibility
ensuring that government remains
a human institution.
It. is our most noble ambition
to make a positive difference through
and the capacity for compassion, are
among the most important ~vavs we,
too, can be among the group of those
public servants ~vho have truly made
.a positive difference. ~'
our public service and it can be done.
History is replete xvith examples: Harw
Truman, C. Everett Koop, and Grand'
Forks Mayor Pat Owens Come imme-
diatelv to mind]Identifying and living-
-by ot~r values anSd having the courage
to act, the ~villingness to compromise,
tim A lillcr is o:ecutive dircctor qf the D',tque
qf Alinncsot, t Cities.
J A N U A I~. Y / F E B I~. U A 1~. y 190~) MINNESt~IA (:11 lES. 3
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VICINITY MAP
SECTION 35 & 36. TOWNSHIP 30, RANGE 24
NE 1/4
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37TH
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50
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BOBBY & STEVE'S AUTOWORLD
• Denotes Iron Monument Found
As required by statute, a 1/2 inch by 14 inch iron
pipe will be set on each lot and block comer and shall
be in place on or before one year of the recording of
this plat.
The bearing system is based on assumed datum.
50
S 89*42'05 j E _ 100.00 _
I
LIJI
-D
<C
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40 20 0 40 80 120
SCALE IN FEET
Scale: 1" = 40'
5
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2p3624n {`.
I _ _ _ �ir 3�S1,,
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i -,L— — —I C , Sp /
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15
/ DRAINAGE & UTILITY EASEMENTS ARE SHOWN THUS:
S
/ Sp /
/ II
---J-J L- / o 01
/ BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, AND
/ ADJOINING LOT LINES, AND 10 FEET IN WIDTH, AND ADJOINING
STREET LINES, AS SHOWN ON THE PLAT.
KNOW ALL MEN BY THESE PRESENT'S: That Jeff's, Bobby and Steve's Autoworld, LLP., a Limited Liability Partnership, and Riverside Bank, a Minnesota Corporation,
fee owner of the following described land situated in the County of Anoka, State of Minnesota, to wit:
LOTS 5, 6, 7, 8 and 9, Block 87, Columbia Heights Annex to Minneapolis, according to the recorded plat thereof, and situate in Anoka County,
Minnesota
Also: Lot 8, and the South 41 feet of Lot 9, Central Ave. Subdivision, Columbia Heights, Minnesota together with the north half of the adjoining
east —west alley and the west half of the adjoining north —south alley that were vacated by the Ordinance recorded May 17, 1971 as Doc. No.
349113.
Also: Outlot C, Cent -al Avenue Subdivision, Columbia Heights, Minn., together with the south half of that part of the adjoining alley that was
vacated by the Orinance recorded May 17. 1971 as Doc. No. 349113.
Also: Lots 10, 11, 12 Spain's Addition, Columbia Heights, Anoka County, Minnesota., together with the north half of the ad)J'oiningg east —west alley
and the east half of the adjoining north —south alley that were vacated by the Ordinance recorded May 17. 1971 as Doc. tJo. - 9113.
Also: That part of the vacated alley found within the plats of Central Avenue Subdivision and Spalns Addition, Anoka County, Minnesota lying
between the easterly extension of the northerly line of the South 41 feet of Lot 9, said Central Avenue Subdivision and the northerly right of way
line of Reservoir Boulevard.
Has caused the same to be surveyed and platted as BOBBY & STEVE'S AUTOWORLD, and does hereby donate and dedicate to the public use forever the
alley and easements for drainage and utility purposes as shown on the plat.
In witness whereof, said Jeffs, Bobby and Steve's Autoworld, LLP., a Limited Liability Partnership under the laws of the State of Minnesota, has caused
these presents to be signed by its proper officers this___ day of_--_---_ 1999.
Signed: Jeffs, Bobby & Steve's Autoworld, LLP
State of Minnesota
County of _
The foregoing instrument was acknowledged before me this_— day of --, 1999, by _,its of
said Jeffs, Bobby and Steves Autoworld LLP.
Notary Public,--- County, MN
My commission expires ---
In witness whereof, sold Riverside Bank, has caused these presents to be signed by its proper officers this --day of--- 1999
Signed: Riverside Bank, a Minnesota Corporation
its ---- -----—
State of Minnesota
County of____
The foregoing instrument was acknowledged before me this —day of--, 1999, by— Its --_— —___ of
said Riverside Bank, a Minnesota Corporation. — --
Notary Public,—_ County, MN
My commission expires---
I hereby certify that I have surveyed and platted the property described on this plat of BOBBY & STEVE'S AUTOWORLD, that this plat is a correct
representation of said survey, that all distances are correctly shown on the plat in feet and hundredths of a foot; that all monuments have been correctly
placed In the ground as shown on said plat; that the outside boundary lines are correctly designated on said plat and that there are no wetlands or
public highways othe, than as shown thereon.
Thomas E. Hodorff, Land Surveyor
Minn. Lic. No. 23677
State of Minnesota
County of --
The foregoing Instrument was acknowledged before me this— day of— 1999, by Thomas E. Hodorff, Land Surveyor.
Notary Public, --_County, MN
My commission expires_ -----__—
Recommended for approval by.
Date----
City Clerk
--------------
Approved by the City Council of Columbia Heights, Minnesota this --day of— 1999. If applicable, the written comments and recommendations of
the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 day period has elapsed without
receipt of such comments and recommendations as provided by Minn. Statutes, Section 505.03, subd. 2.
CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA.
By— _—_--- Clerk
Such approval shall iopse unless this plat is filed with the County Recorder before the —day of , 1999. Checked and approved this_— day of . 1999. PRINTED
RINTED
By— __—_--_ Anoka County Surveyor FEB 08 1999
i IAHHY S .101HNSCIN CO. INC.
r HARRY S. JOHNSON
CJ LAND SURVEYORS INC.
SHEET 1 OF 1 SHEETS