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HomeMy WebLinkAboutApril 12, 1999 Regular Mayor 'CITY OF COLUMBIA HEIGHTS (1") Councilmernbers Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TOD 782-2806J°hnHunter Marlaine Szurek Julienne Wy,koff ADMINISTRATION APRIL 9, 1999 City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 12, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed fiom consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the following meetings: a) March 22, 1999 Regular Council Meeting b) March 25, 1999 Joint Meeting of City Council and Charter Commission c) March 29, 1999 Public Improvement Hearing d) April 5, 1999 Board of Review 2) Upgrade of Liquor Store Cash Register Software MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the upgrading of the cash register systems in the liquor stores to make them year 2000 compliant at a cost not to exceed $10,012, with funding coming fi:om the municipal liquor fund. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER '3) Transfer of Funds to Repay O.T. Fund MOTION: Move to transfer $2,508, the total amount received from Norwest Bank for off duty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. 4) Transfer of Funds to Repay O.T. Fund MOTION: Move to transfer $5,016, the total amount received from Norwest Bank for off duty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. 5) Seek Authorization to Purchase 618 T-Shirts and 384 Baseball Caps From Taho Sportswear/Saturn Screenprinting MOTION: Move to authorize staff to purchase t-shirts and baseball caps from Taho Sportswear/Saturn Screenprinting at a cost of $3,830.72. 6) Resolution No. 99-43 Regarding the Labor Agreement Between the City and the Teamsters - Police Officers MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-43 regarding the Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320 - Police Officers, effective January 1, 1999 - December 31, 2000. 7) Resolution No. 99-44 Regarding Labor Agreement Between the City and Teamsters - Sergeant.,:. MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-44 regarding Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320 - Police Sergeants, effective January 1, 1999 - December 31, 2000. 8) Resolution No. 99-45 Regarding Labor Agreement Between the City and IUOF, MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-45 regarding Labor Agreement between the City of Columbia Heights and the International Union of Operating Engineers, Local 49, effective January 1, 1999 - December 31, 2000. 9) Conditional Use Permit - 2261 37th Avenue Northeast MOTION: Move to approve the Conditional Use Permit to allow the operation of a temporary green house and flowering plant sales tent at 2261 37th Avenue Northeast, subject to the following conditions: 1) A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. 2) The tent cannot be placed on the site until April 13, 1999 and shall be removed by July 31, 1999. Page 2 10) Variance Request - 4721 Fifth Street Northeast ~MOTION: Move to approve the variance of two feet at 4721 Fifth Street because of tree location and topography on the property create a hardship, subject to the following conditions: 1) an application for a building permit shall be submitted within three days of City Council action; 2) A fire wall shall be constructed that is in compliance with the State Building Code 3) Double fees for the building permit will be paid; and 4) All applicable Building Code requirements will be met and in full compliance 11) Conditional Use Permit MOTION: Move to approve the conditional use permit to allow retail sales on the property at 4220 Central Avenue Northeast, #207, subject to the following conditions: 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance 2) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 12) Authorize Payment of Project Safety Net Fee MOTION: Move to approve payment to the City of Fridley for Project Safety Net the mount of $6,000 to cover the City's share of costs for this program, with funding to come from the 1999 Minnesota Department of Economic Security, Juvenile Accountability Block Grant Fund #278-42-101. 13) Scheduling Annual Goal Planning Retreat MOTION: Move to schedule the Annual Goal Setting Retreat for the City Council, division heads and department heads for Monday, May 3, 1999 at 6:00 p.m. at a location to be determined. 14) Request Authorization for Fireworks Display and to Seek Bids for the 1999 Jamboree Firework.*. MOTION: Move to authorize fireworks on Saturday, June 26, 1999 in conjunction with the Jamboree activities and to seek bids for a $6,000 fireworks display with $2,000 appropriated from Fund 101-45050- 4378, 15) Award of 1999-2000 Tree Planting Program MOTION: Move to award the 1999-2000 Tree Planting contract to Greenworks, Inc. of Loretto, Minnesota, the lowest, qualified, responsible bidder for the unit prices submitted in their proposal dated March 25,1999, up to an amount of $27,750.00; and furthermore, t° authorize the Mayor and City Manager to enter into an agreement for the same. 16) Resolution No. 99-47 Being a Resolution Ordering the Preparation of Reports and Setting a Hearing Date for a Petitioned Alley Improvement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-47 being a resolution ordering the preparation of necessary reports for the petitioned alley improvement form 52nd to 53rd Avenues, from 4th to 5th Streets for the south half of the alley and setting a Public Improvement Hearing date for April 26th at approximately 7:00 p.m. in the City Council Chambers. Page 3 17) Award of 1999 Street and Parking Lane Striping Project MOTION: Move to award the 1999 Street and Parking Lane Striping project to Precision Pavement Marketing, Inc. of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $6,074.60, with $5,244.18 to be appropriated fi:om Fund 212-43190-4000 and $830.42 to be appropriated fi:om Fund 101-43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 18) Authorization to Purchase Fire Chief Vehicle MOTION: Move to authorize the purchase of one 1999 Ford Crown Victoria vehicle for use as a Fire Chief vehicle fi:om Superior Ford, Inc., with funding coming fi:om 431-42200-5150 and the Mayor and City Manager are authorized to enter into a contract for the same. 19) Attendance of the Finance Director at the Annual GFOA Conference MOTION: Move to authorize the attendance of William Elrite, Finance Director, at the Annual Government Finance Officers' Association Conference fi:om May 23-26, 1999 and that all related expenses be reimbursed fi:om Fund 101-41510. 20) Establish Hearing Date for License Revocation - Rental Property MOTION: Move to establish a hearing date of April 26, 1999 for revocation or suspension of a licenses to operate a rental property within the City of Columbia Heights against Mohammed Khan at 981 43 ½ Avenue Northeast. 21) First Reading of Ordinance No. 1388 being an Ordinance Amending City Charter Regarding Mayor/Council Salaries MOTION: Move to waive the reading of Ordinance No. 1388 there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1388 for Monday, April 26, 1999 at approximately 7:00 p.m. 22) First Reading of Ordinance No. 1389 being an Ordinance Amending City Charter Regarding the Mayor MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1389 for Monday, April 26, 1999 at approximately 7:00 p.m. 23) Approval of Payrnent of Bills MOTION: Move to pay the bills as listed out of proper funds. 24) License Application Approwl MOTION: Move to approve the license applications as listed by the License Clerk and to approve the rental housing license applications as stated in the memo fi:om the Fire Chief dated March 19, 1999. 25) Appointment to Technical Advisory Committee - Northstar Corridor Development Authority MOTION: Move to appoint Kevin Hansen, Columbia Heights Public Works Director/City Engineer, to serve as the City's representative on the Northstar Corridor Technical Advisory Committee Page 4 '5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Newly-Hired City Employee Roland Sorensen was newly-hired to the position of Police Officer. B. Arbor Month Proclamation C. National Library Week Proclamation 6. PUBLIC HEARINGS A. Close Public Hearing - Rental Property at 3849 Jackson Street, J. Utke MOTION: Move to close the public hearing regarding the revocation of the rental license held by John Utke regarding rental property at 3849 Jackson Street in that the property is in compliance with the Housing Maintenance Code. B. Close Public Hearing - Rental Property at 1112 45th Avenue, Thong Dang MOTION: Move to close the public hearing regarding the revocation of the rental license held by Thong Dang regarding rental property at 1112 45th Avenue in that the property is in compliance with the Housing Maintenance Code. C. Close Public Hearing - Rental Property at 4641 Tyler Street, A.C.C.A.P MOTION: Move to close the public hearing regarding the revocation o£the rental license held by A.C..C.A.P. regarding rental property at 4641 Tyler Street in that the property is in compliance with the Housing Maintenance Code. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolutions Awarding the Sale of General Obligation Improvement Bonds and Utili _ty Revenue Bonds MOTION: Move to waive the reading of the resolutions there being ample copies available for the public. MOTION: Move to approve Resolution No. 99-48 being a resolution authorizing the sale of $860,000 general obligation improvement bonds Series 1999A. MOTION: Move to approve Resolution No. 99-49 being a resolution authorizing the sale of $1,935,000 general obligation utility revenue bonds series 1999B. B. Bid Considerations None Page 5 C. Other Business 1) Appointments to Boards and Commissions MOTION: Move to appoint Kevin D. Hanson to the Planning and Zoning Commission with a term expiring in April 2003. MOTION: Move to appoint Robert Buboltz to the Telecommunications Commission with a term expiring in April 2000. 2) Space Needs Study Committee Appointments MOTION: Move to direct staff to establish a Space Needs Study Committee consisting of Councilmembers and ; the City Manager, Library Director and Community Development Director; and furthermore, to authorize said Committee to oversee all aspects of the Space Needs Study and submit recommended implementation strategies to the City Council on or before November 1, 1999. 3) First Reading of Ordinance No. 1387 Being an Ordinance Regulating the Number of False Alarms Allowed in a Calendar Year MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1378 being an ordinance regulating the number of false alarms allowed within one calendar year, for May 10, 1999, at approximately 7:00 p.m. 4) Denial of License Application - 4056 Central Avenue, Tropical Concepts MOTION: Move to deny the license to allow a pet shop operation at 4056 Central Avenue until such time the operation is brought into compliance with the requirements of Section 5.104 of the License Ordinance and a favorable inspection report is received from the Humane Officer. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) March 24, 1999 Park and Recreation Commission Meeting Page 6 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (3tt this'time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager WF/js Page 7 CiTY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (6~2) 782-280( FILES Mayor Gar)' L. Peterson ADMINISTRATION APRIL 9, 1999 Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 12, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782~2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the following meetings: a) March 22, 1999 Regular Council Meeting b) March 25, 1999 Joint Meeting of City Council and Charter Commission c) March 29, 1999 Public Improvement Hearing d) April 5, 1999 Board of Review 2) Upgrade of Liquor Store Cash Register Software MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the upgrading of the cash register systems in the liquor stores to make them year 2000 compliant at a cost not to exceed $10,012, with funding coming from the municipal liquor fund. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 3) Transfer of'Funds to Repay O.T. Fund MOTION: Move to transfer $2,508, the total amount received fi:om Norwest Bank for offduty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. 4) Transfer of Funds to Repay O.T. Fund MOTION: Move to transfer $5,016, the total amount received from Norwest Bank for offduty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. 5) Seek Authorization to Purchase 618 T-Shirts and 384 Baseball Caps From Taho Sportswear/Saturn Screenprinting MOTION: Move to authorize staffto purchase t-shirts and baseball caps from Taho Sportswear/Saturn Screenprinting at a cost of $3,830.72. 6) Resolution No. 99-43 Regarding the Labor Agreement Between the City and the Teamsters - Police Officers MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-43 regarding the Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320 - Police Officers, effective January 1, 1999 - December 31, 2000. 7) Resolution No. 99-44 Regarding Labor Agreement Between the City and Teamsters - Sergeants MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-44 regarding Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320 - Police Sergeants, effective January 1, 1999 - December 31, 2000. 8) Resolution No. 99-45 Regarding Labor Agreement Between the City and IUOF, MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-45 regarding Labor Agreement between the City of Columbia Heights and the International Union of Operating Engineers, Local 49, effective January 1, 1999 - December 31, 2000. 9) Conditional Use Permit - 2261 37th Avenue Northeast MOTION: Move to approve the Conditional Use Permit to allow the operation of a temporary green house and flowering plant sales tent at 2261 37th Avenue Northeast, subject to the following conditions: 1) A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. 2) The tent cannot be placed on the site until April 13, 1999 and shall be removed by July 31, 1999. Page 2 10) Variance Request - 4721 Fifth Street Northeast MOTION: Move to approve the variance of two feet at 4721 Fifth Street because of tree location and topography on the property create a hardship, subject to the following conditions: 1) an application for a building permit shall be submitted within three days of City Council action; 2) A fire wall shall be constructed that is in compliance with the State Building Code 3) Double fees for the building permit will be paid; and 4) All applicable Building Code requirements will be met and in full compliance 11) Conditional Use Permit MOTION: Move to approve the conditional use permit to allow retail sales on the property at 4220 Central Avenue Northeast, #207, subject to the following conditions: 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance 2) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 12) Authorize Payment of Prqiect Safety Net Fee MOTION: Move to approve payment to the City of Fridley for Project Safety Net the mount of $6,000 to cover the City's share of costs for this program, with funding to come from the 1999 Minnesota Department of Economic Security, Juvenile Accountability Block Grant Fund #278-42-101. 13) Scheduling Annual Goal Planning Retreat MOTION: Move to schedule the Annual Goal Setting Retreat for the City Council, division heads and department heads for Monday, May 3, 1999 at 6:00 p.m. at a location to be determined. 14) Request Authorization for Fireworks Display and to Seek Bids for the 1999 Jamboree Fireworks MOTION: Move to authorize fireworks on Saturday, June 26, 1999 in conjunction with the Jamboree activities and to seek bids for a $6,000 fireworks display with $2,000 appropriated from Fund 101-45050- 4378, 15) Award of 1999-2000 Tree Planting Program MOTION: Move to award the 1999-2000 Tree Planting contract to Greenworks, Inc. of Loretto, Minnesota, the lowest, qualified, responsible bidder for the unit prices submitted in their proposal dated March 25,1999, up to an amount of $27,750.00; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 16) Resolution No. 99-47 Being a Resolution Ordering the Preparation of Reports and Setting a Hearing Date for a Petitioned Alley Improvement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-47 being a resolution ordering the preparation of necessary reports for the petitioned alley improvement form 52nd to 53rd Avenues, from 4th to 5th Streets for the south half of the alley and setting a Public Improvement Hearing date for April 26th at approximately 7:00 p.m. in the City Council Chambers. Page 3 17) Award of 1999 Street and Parking Lane Striping Project MOTION: Move to award the 1999 Street and Parking Lane Striping project to Precision Pavement Marketing, Inc. of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of $6,074.60, with $5,244.18 to be appropriated from Fund 212-43190-4000 and $830.42 to be appropriated from Fund 101-43170-4000; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. 18) Authorization to Purchase Fire Chief Vehicle MOTION: Move to authorize the purchase of one 1999 Ford Crown Victoria vehicle for use as a Fire Chief vehicle from Superior Ford, Inc., with funding coming from 431-42200-5150 and the Mayor and City Manager are authorized to enter into a contract for the same. 19) Attendance of the Finance Director at the Annnal GFOA Conference MOTION: Move to authorize the attendance of William Elrite, Finance Director, at the Annual Government Finance Officers' Association Conference fi'om May 23-26, 1999 and that all related expenses be reimbursed from Fund 101-41510. 20) Establish Hearing Date for License Revocation - Rental Property_ MOTION: Move to establish a hearing date of April 26, 1999 for revocation or suspension of a licenses to operate a rental property within the City of Columbia Heights against Mohammed Khan at 981 43 ½ Avenue Northeast. 21) First Reading of Ordinance No. 1388 being an Ordinance Amending City Charter Regardin g Mayor/Council Salaries MOTION: Move to waive the reading of Ordinance No. 1388 there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1388 for Monday, April 26, 1999 at approximately 7:00 p.m. 22) First Reading of Ordinance No. 1389 being an Ordinance Amending City Charter Regarding the Mayor MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1389 for Monday, April 26, 1999 at approximately 7:00 p.m. 23) Approval of Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 24) License Application Approval MOTION: Move to approve the license applications as listed by the License Clerk and to approve the rental housing license applications as stated in the memo from the Fire Chief dated March 19, 1999. 25) Appointment to Technical Advisory Committee - Northstar Corridor Development Authori _ty MOTION: Move to appoint Kevin Hansen, Columbia Heights Public Works Director/City Engineer, to serve as the City's representative on the Northstar Corridor Technical Advisory Committee. Page 4 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Newly-Hired City Employee Roland Sorensen was newly-hired to the position of Police Officer. B. Arbor Month Proclamation C. National Library Week Proclamation 6. PUBLIC HEARINGS A. Close Public Hearing - Rental Property_ at 3849 Jackson Street, J. Utke MOTION: Move to close the public hearing regarding the revocation of the rental license held by John Utke regarding rental property at 3849 Jackson Street in that the property is in compliance with the Housing Maintenance Code. B. Close Public Hearing - Rental Property at 1112 45th Avenue, Thong Dang MOTION: Move to close the public hearing regarding the revocation of the rental license held by Thong Dang regarding rental property at 1112 45th Avenue in that the property is in compliance with the Housing Maintenance Code. C. Close Public Hearing - Rental Property_ at 4641 Tyler Street, A.C.C.A.P MOTION: Move to close the public hearing regarding the revocation of the rental license held by A.C..C.A.P. regarding rental property at 4641 Tyler Street in that the property is in compliance with the Housing Maintenance Code. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolutions Awarding the Sale of General Obligation Improvement Bonds and Utility Revenue Bonds MOTION: Move to waive the reading of the resolutions there being ample copies available for the public. MOTION: Move to approve Resolution No. 99-48 being a resolution'author/zing the sale of $860,000 general obligation improvement bonds Series 1999A. MOTION: Move to approve Resolution No. 99-49 being a resolution author/zing the sale of $1,935,000 general obligation utility revenue bonds series 1999B. B. Bid Considerations None Page 5 C. Other Business 1) Appointments to Boards and Commissions MOTION: Move to appoint Kevin D. Hanson to the Planning and Zoning Commission with a term expiring in April 2003. MOTION: Move to appoint Robert Buboltz to the Telecommunications Commission with a term expiring in April 2000. 2) Space Needs Study Committee Appointments MOTION: Move to direct staff to establish a Space Needs Study Committee consisting of Councilmembers and .; the City Manager, Library Director and Community Development Director; and furthermore, to authorize said Committee to oversee all aspects of the Space Needs Study and submit recommended implementation strategies to the City Council on or before November 1, 1999. 3) First Reading of Ordinance No. 1387 Being an Ordinance Regulating the Number of False Alarms Allowed in a Calendar Year MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1378 being an ordinance regulating the number of false alarms allowed within one calendar year, for May 10, 1999, at approximately 7:00 p.m. 4) Denial of License Application - 4056 Central Avenue, Tropical Concepts MOTION: Move to deny the license to allow a pet shop operation at 4056 Central Avenue until such time the operation is brought into compliance with the requirements of Section 5.104 of the License Ordinance and a favorable inspection report is received fi:om the Humane Officer. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) March 24, 1999 Park and Recreation Commission Meeting Page 6 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA ~ (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen ' ~'}S requested to limit their comments to five minutes. Please note, the public may address the Council regarding ~specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager WF/js Page 7 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 22, 1999 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the Council Meeting to order at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly and Wyckoff. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Motion by Wyckoff, second by Szurek to approve the consent agenda items as follows: 1) Minutes for Approval The Council approved the minutes of the March 8, 1999 Regular Council Meeting as presented. 2) Request to Purchase Laptop Computers The Council approved the purchase of two laptop computers, two trunk mount modems and two Gamber Johnson computer mounts with screen support for $11,921.61 with funding to come from the 1999 Capital Equipment Fund. 3) Transfer of Funds From General Fund to Police Department to Repay Overtime Fund The Council approved the transfer of $2,945, the total mount received from Norwest Bank for off duty security worked, from the General Fund to the Police Department's 1999 budget under line 1020, police overtime. 4) Authorize Staff to Use Nvstrom's Publishing for Printing of CiW Newsletter The Council authorized staffto change the bid award from Rapid Graphics to Nystrom Publishing for printing the remaining three issues of"Heights Happenings" in 1999 at a cost of $5,073.78 per issue. REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 2 5) Amendment to Letter of Agreement for Legal Services Re: Cable The Council authorized the Mayor and City Manager to enter into an amendment to the Letter of Agreement between the City and Tom Creighton, authorizing an increase in rates as outlined in the letter dated March 3, 1999 from Thomas Creighton, for legal services provided for cable related matters. 6) Authorize Staff to Seek Bids on Refinishing Floor in Murzyn Hall The Council authorized staff to seek bids for the sanding and refinishing of the wood floor in the main hall of Murzyn Hall with the funds not to exceed $8,000 which was budgeted in 101-45129-4000. 7) Authorization to Seek Bids for Carpeting for Murzyn Hall Porch Area and Recreation Office The Council authorized staff to seek bids for replacement of carpeting in the porch area of the main hall and the Recreation Office in Murzyn Hall with budgeted funds coming from 101-45129-5120. 8) 1999 Sealcoating Program: Receive Feasibility Report and Set a Hearing Date The Council accepted the feasibility report for the alley seal coat improvements and ordered an improvement hearing for April 13, 1999 at 7:00 p.m. 9) Scheduling a Joint Meeting - City Council and Charter commission The Council scheduled a joint meeting of the City Council and the Charter Commission for Thursday, March 25,1999 at 7:00 p.m. 10) Authorize Staff to Seek Bids on Purchase ofT-Shirts for Youth Programs The Council authorized staff to seek bids for T-shirts for 1999 youth programs with funds for this purchase coming out of the 881 account with monies that have been donated from the Columbia Heights Athletic Boosters for youth sports and equipment and supplies. 11) Fluorescent Bulb Collection The Council authorized the Mayor and City Council to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and small business in Columbia Heights and surrounding communities served by NSP. Expenses related to this collection will be reimbursed by Northern States Power Company. 12) Approval of License Applications The Council approved the license applications as listed. REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 3 13) Payment of Bills The Council approved the payment of the bills as listed out of proper funds. 14) Establish Council Work Session Dates The Council established Council work session dates as follows: Monday, April 5, 1999 immediately following the Board of Review and Monday, April 19, 1999 at 7:00 p.m. 15) Establish Hearing Dates for License Revocation, Rental Properties The Council established April 12, 1999 for the hearing date for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Thong Dang at 1112 45t~ Avenue, Anoka County Community Action Program at 4641 Tyler Street, and John Utke at 3849 Van Buren Street. 16) Award of 1999 Plant Mixed Bituminous Materis[q The Council awarded the bid and authorized the Mayor and City Manager to enter into an agreement to purchase the 1999 plant mixed bituminous materials based upon low, formal bids received, at the unit prices, from the vendors as stated. 17) Award of 1999 Road Aggregates The Council awarded the bid and authorized the Mayor and City Manager to enter into an agreement to purchase road aggregate materials for the 199.9 season based upon low formal bids received, at the unit prices, from the vendors as stated. Roll call on consent agenda: All ayes 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Introductions Members of the 8th grade boys basketball team were introduced. This team earned the state championship representing ISD #13. Members of the 6th grade girls basketball team were introduced. This team earned second place in the state representing ISD #13. B. Newly-hired Employees The following people were recently hired by the City: Heidi Murphy, part time CSO; Greg Gagnon, Recreation Department Program Coordinator and Lonnie Johnson, Maintenance I in the Public Works Department. REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE4 6. PUBLIC HEARINGS A. Public Hearing Regarding Rental License Revocation at 3807 Tyler Street - S. Efterfield Mayor Peterson closed the public hearing regarding the revocation of the rental license held by Steven Efterfield regarding rental property at 3807 Tyler Street in that the property is in compliance with the Housing Maintenance Code. B. Public Heating Regarding Rental License Revocation at 1162-1164 Cheery_ Lane, K. Crosby Mayor Peterson closed the public hearing regarding the revocation of the rental license held by Katherine Crosby regarding rental property at 1162-1164 Cheery Lane in that the property is in compliance ~vith the Housing Maintenance Code. C. Second Reading of Ordinance No. 1386 Being a Request to Vacate Easements Motion by Szurek, second by Jolly to waive the reading of the ordinance there being ample copies available for the public. ORDINANCE NO. 1386 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING CERTAIN WATER PIPES, MAIN OR HYDRANTS, UTILITY, SEWER AND STORM DRAIN EASEMENTS The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the water main easement as described in Easement No. 1 and the sanitary sewer and storm drain easement as described in Easement No. 2 as granted in the document recorded in the Office of the Anoka County Recorder as the Document No. 370691 described to wit: Easement No. 1. An easement for the purpose of constructing and maintaining a water main and it's appurtenances over and under a strip of land Ten (10) Feet wide. The Southerly line of which is described as follows: Beginning at a point on the Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57) Feet Southerly of the Northerly line of said Lot 8; Thence Easterly and parallel with the said Northerly line to a point on a line parallel with, and Twenty (20) Feet Southerly of the Northerly line of Lot 12, Spain's Addition, REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 5 Easement No. 2. An easement for the purpose of constructing and maintaining a sanitary sewer, a storm drain, and their appurtenances over and under a strip of land Ten (10) Feet wide, the Easterly line of which is described as follows: Beginning at the most Southerly comer ofOutlot C Central Ave. Sub.: Thence Northeasterly along the Westerly right-of-way line of Reservoir Boulevard to a point Twenty (20) Feet Southwesterly of the Northeasterly comer of Lot 12, Spain's Addition, Section 2: The City of Columbia Heights herewith vacates all easement rights reserved to it in Ordinance No. 1373, which was recorded with the Anoka County Recorder on September 29, 1998 as Doc. No. 1374362, to wit: ...electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: March 8, 1999 March 22, 1999 March 22, 1999 Offered By: Szurek Seconded By: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary CERTIFICATION: I hereby certify that the aforegoing ordinance is a true and correct copy of the ordinance presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held on the 22nd day of March, 1999, as shown by the minutes of said meeting in my presence. Jo-Anne Student, Deputy City Clerk REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 6 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 99-21 Being a Resolution Adopting an Alley Rehabilitation Program and Approval of Alley Assessment Report The Public Works Director suggested that consideration of this resolution be tabled until after the informational meeting scheduled for March 23ra and the Public Improvement Hearing scheduled for March 29th. The assessment policy being proposed is different than the policy used in the past. The City Manager noted that through the effort of the Public Works Director the City was successful in being authorized to use State Aid fimds for these alley improvements. Sixty percent of the costs for residential assessments will be paid with this project. Motion by Jolly, second by Wyckoffto table this resolution until the second Regular Council Meeting in April. Roll call: All ayes 2) Resolution No. 99-22 Being a Resolution Authorizing the Public Works Director to Apply to the Department of Natural Resources Outdoor Recreation Grant Program Motion by Jolly, second by Wyckoffto waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 99-22 BEING A RESOLUTION SUPPORTING AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT PROGRAM FOR ELIGIBLE FUNDS FOR PARK IMPROVEMENTS AND DESIGNATING THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR WHEREAS: The City of Columbia Heights desires to work towards improving its Neighborhood Parks by facility replacements and new amenities; and WHEREAS, the City of Columbia Heights is in the process of completing and adopting a Parks comprehensive plan as a part of the City's overall Comprehensive Plan; and REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 7 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, that: the City Council supports the application for the Outdoor Recreation Grants for parks improvements as recommended by the City Park and Recreation Commission and that the Director of Public Works is hereby authorized to apply to the Department of Natural Resources for funding of identified projects on behalf of the City. BE IT FURTHER RESOLVED that the City of Columbia Heights has the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed projects for their design life. BE IT FURTHER RESOLVED that the City of Columbia Heights has not incurred any costs for the proposed projects and owns the land for which the proposed projects will take place on. BE IT FURTHER RESOLVED that Columbia Heights has not willfully violated any Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval by the State, Columbia Heights may enter into an agreement with the State of Minnesota for the identified projects and that Columbia Heights certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such agreements as are necessary to implement those projects receiving DNR Outdoor Recreation Grant Funding on behalf of the City. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 3) Resolution No. 99-23 Being a Resolution Calling for Appointments to Fill Vacant City Council Term Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 8 RESOLUTION NO. 99-23 RESOLUTION CALLING FOR APPOINTMENT TO UNEXPIRED CITY COUNCIL TERM WHEREAS, on January 11, 1999, the City Council declared a vacancy on the City Council as a result of Gary Peterson being elected as Mayor; and WHEREAS, the City Council published notice of intention to accept applications for the vacancy on the City Council until February 25, 1999, at 4:45 p.m; and WHEREAS, pursuant to the City Charter, the City Council may appoint an eligible person to fill the vacancy on the City Council until the next regular municipal election. NOW, THEREFORE, THE CITY OF COLUMBIA HEIGHTS CITY COUNCIL RESOLVES: That Thomas W. Ramsdell shall be appointed to the City Council to fill the vacancy of the remainder of Gary Peterson's term, that being a term to end the first Monday of January, 2001. o That the appointment of Thomas W. Ramsdell shall take effect upon administration of the official oath of the City. Passed this 22nd day of March, 1999. Offered by: Jolly Seconded by: Szurek Roll Call: All Ayes Jo-Anne Student, Council Secretary Gary L. Peterson, Mayor B. Bid Considerations None REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 9 C. Other Business 1) Establishment of a Task Force Committee for an Official Web Site for the Ci_ty Motion by Wyckoff, second by Jolly to approve the establishment of a task force committee to investigate and study the establishment of an official web site for the City and to authorize the Telecommunications Commission to. solicit members for such task force. Roll call: All ayes 2. Contract Electrical Inspections and Department Staffing Motion by Szurek, second by Wyckoff to authorize staff to cancel the inspection services provided by the State Board of Electricity. Roll call: All ayes Motion by Szurek, second by Wyckoffto authorize the City Manager to enter into a contract with a Contract Electrical Inspector, with compensation to the Contract Inspector at the standard 80% of electrical permit fees. Roll call: All ayes Motion by Jolly, second by Szurek to direct staffto re-evaluate the current License/Permit Clerk's job description and to amend the description and pay rate to coincide with the additional inspection and electrical permit duties imposed on the position. Roll call: All ayes Motion by Wyckoff, second by Jolly to direct staff to add a permanent part-time clerical position for the Building Inspection staff. Roll call: All ayes 3. Anoka Joint Powers Agreement SCORE Funds Motion by Wyckoff, second by Szurek to authorize the Mayor and City Manager to enter into the 1999 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $55,583.20 available as reimbursement for eligible expenses. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager 1) Public Relations Program: The City Manager has been contacted by a local realtor regarding a public relations program which has been instituted in Brooklyn Park. This program was initiated by an area realtor, Dan Ryan. The City Manager will invite Mr. Ryan to attend a future Council work session to discuss his project in Brooklyn Park. REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 10 2) Area Code: The City Manager advised that another area code is being considered for the Minneapolis and Richfield areas. He will keep the Council updated on this matter. 3) City's New Phone System: The City Manager gave a status report on the City's new phone system. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS The Council received the minutes of the following meetings of boards and commissions: February 3, 1999 Park and Recreation Commission; February 16, 1999 Economic Development Authority; and, March 2, 1999 Library Board of Trustees. No Council action was needed. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Mayor Peterson acknowledged receipt of a letter from a representative of Habitat for Humanity thanking the Council for attending an open house. Councilmember Jolly recognized the accomplishments o f John Gordon, a Columbia Heights resident, in being on the Olympic Curling Team and winning a national championship. The resident at 4630 Jefferson Street shared his concerns with the snowplowing in his area and the need for maintenance of the wall and pedestrian walkway adjacent to his street. A resident who lives near the City's liquor store on University Avenue stated she was offended by comments made regarding her at the February 8, 1999 Council Meeting. She felt she was poorly treated. Mayor Peterson responded. The City Manager advised that the condition and repair of the wall at the liquor store will be addressed at a Council work session. The Public Works Director distributed maps generated by his department. REGULAR COUNCIL MEETING MARCH 22, 1999 PAGE 11 11. ADJOURN TO EXECUTIVE SESSION Motion by Wyckoff, second by Szurek to adjourn the Regular Council Meeting to an Executive Session called for the purpose of discussing labor negotiations. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL/CHARTER COMMISSION JOINT MEETING - MARCH 25, 1999 1, CALL TO ORDER The Joint City Cotmcil/Charter Commission Meeting was called to order by Mayor Peterson at 7:00 p.m. 2, ROLL CALL Council Members Present: Mayor Peterson, Councilmembers Szurek, Jolly and Wyckoff Charter Commission Members Present: B. Magnuson, T. Landwehr, C. Christopherson, J. Cason, W. Antzaras, B. Peterson, J. Larson, J. Murzyn and T. Synowczynski (president). Also present were City Manager Fehst, City Attorney HoeR, Police Chief Johnson and Council Secretary Student. 3, OUTSTANDING COUNCIL ISSUES A. Mayor/Council Salaries (Charter Chapter 2, Section 13) This matter is being considered at the request of the Charter Commission. Commissioner Landwehr noted that the Charter needs updating relative to this issue. He felt if the salaries were increased there would need to be justification. State statute directs that salary increases must be made by the Council. Councilmember Jolly noted this matter had not been brought up by the Council for consideration. Mayor Peterson advised that salary increases do not go into effect until after the following election so the officials who introduce this matter would not be part of a conflict of interest. The Charter President stated her opposition to an automatic escalator being introduced into salary considerations. She felt salaries should be raised only if council salaries in other communities were raised. How this would be monitored was a concern. The City Manager suggested that a committee be formed before the next election to research this issue and make recommendations. The make-up of this committee could be the chairpersons of each of the City's boards and commissions. He also noted this matter does not need to remain in the Charter. It was agreed that this matter should be placed on the agenda of an upcoming Council Meeting. B. Absence of Mayor, (Charter Chapter 2, Section 10) Mayor Peterson requested this matter be discussed after the next agenda item. -1- 4. NEW BUSINESS A. Management of the Police Department (Mayor vs. Ci_ty Manager) Commissioner Peterson reviewed his notes and stated this issue has been discussed for a very long time and on numerous occasions without taking any definitive action. At one time, members of the Charter Commission considered recommending placing this matter on the ballot. President Synowczynski recalled having discussed this item but intentionally not forwarding it to the Council for consideration. It was the intent of the Charter Commission to avoid holding a special election. Discussion continued regarding why the control of the Police Department was originally placed under the Mayor's jurisdiction. It was not clear as to why this happened. The City Manger advised that this arrangement is unique unto Columbia Heights. In cities with which he is acquainted, the Police Department is traditionally under the purview of the City Manager. Councilmember Jolly views our City's arrangement as antiquated and harmful. It also would not be appropriate for this matter to be under the jurisdiction of the Police and Fire Civil Service Commission. The Police Chief addressed the history of the department while under the control of the Mayor. He felt it was difficult to "serve two masters" referring to both the Mayor and the City Manager. He also felt it had become very political on occasion and this could be repeated. Both the cities of Fridley and New Brighton have their police departments under the authority of the City Manager. Required qualifications for a City Manager to oversee a police department were discussed. The City Manager reviewed the courses he personally had taken to prepare for overseeing a police department. He stated that a person is needed who has some public sector management experience. Commissioner Magnuson views the situation as the Council being the body who makes policy and the City Manager has the responsibility of carrying out policy. It was also observed that the City Manager needs management skills to perform job-related tasks whereas the Mayor may not have any of these skills. All members of the Council agreed that the control of the Police Department should be under the City Manager rather than the Mayor. Some members of the Charter expressed their opposition and/or support of this position. Not all members of the Charter Commission verbally stated their opinion. Revisiting this matter was a consideration of some members of the Charter Commission. 5. OTHER BUSINESS A. Status of Councilmembers on City Boards/Commissions The Charter President advised the Council requested this matter be discussed at this joint meeting. She noted that a Charter sub-committee had been established to address this matter. -2- A~B members of the Council stated they would prefer not to have to serve on all of the boards and commissions. They agreed that the time consuming nature of this service is overwhelming at times. It was felt that Councilmember's attendance could be optional. The Mayor requested this be an agenda item for an upcoming Council work session. 6, GENERAL COMMENTS/DISCUSSION A. Process for Interviewing Council Candidates for Vacancy The Charter President observed that there appears to be a conflict in the information given to her regarding interviewing council candidates. She noted that these interviews were not audiotaped on the advice of the City Attorney. She interpreted a section of the Charter which requires this. The City Attorney responded that there are two areas in the Charter which address this matter and he stands by his opinion. He suggested that if it appears that some Charter language needs clarification this should go forward. The Charter President stated she wants another legal counsel for the Charter Commission rather than the City Attorney. Commissioner Peterson inquired if the President viewed this position as being one of conflict of interest. She responded that this is her view. Discussion continued regarding this being a"we" versus "they" situation. Some members of the Charter Commission stated that they do not view the City Attorney being legal counsel to the Charter Commission as a conflict of interest. Mayor Peterson advised of the procedure used to interview each candidate for the Council vacancy. The process was exactly the same for each applicant. 7. ADJOURNMENT Motion by Commissioner Peterson, second by Commissioner Larson to adjourn thej oint meeting at 9:3 2 p.m. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary -3- OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL PUBLIC IMPROVEMENT HEARING MARCH 29, 1999 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the Public Improvement Hearing to order at 7:05 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly and Wyckoff. 2. PUBLIC IMPROVEMENT HEARING:: 1999 ALLEY RF. HABILITATION PROGRAM A. Presentation by Staff The Public Works Director addressed the proposed projects within the rehabilitation program. He stated that the project costs total $525,000. The two sources of funding for these costs are individual property assessments for those benefitting properties and State Aid funds. Sixty percent of the costs will be paid by State Aid funds. An informational meeting was held on these projects on March 23~a All affected property owners were advised by mail of this meeting. Comments made at the informational meeting were included in the agenda packet for this Improvement Hearing. The Public Works Director advised that a majority vote of the Council is necessary to approve assessments. He also advised that if individual property owners will be experiencing multiple assessments there will be an oppommity for deferral. He then addressed the longevity and wearability of a concrete surface versus a bituminous surface. Most of the alleys being rehabilitated will be with concrete. B. Questions/Comments from Ci_ty Council and Public 1) The owner of rental property at 615 40th Avenue stated his opposition to vacating the alley adjacent to his building. He said that without this alley he could not continue to provide off-street parking for his tenants. There would also be a problem with storage of plowed snow and accessing the vehicle plug-ins for his tenants. He will discuss this matter further with the Public Works Director. 2) The owner at 4140 Reservoir Boulevard questioned the validity of assessing properties which do not use the alley. The Public Works Director responded that "abutting "properties are assessed as per the city policy. Page -1- 3) The owner at 4842 Monroe Street submitted a petition signed by fourteen of the nineteen property owners on the alley. Only five garages use the alley. He felt the alley was not a necessity nor is its surface. 4) The owner at 4260 Tyler Street said that four of the five affected property owners were opposed to the improvement. He quoted from the City Charter a section pertaining to assessments. 5) The owner at 4440 Van Buren Street presented a petition in opposition to the alley improvement. He felt the alley was dangerous. The property owner at 4449 Jackson Street recalled a previous petition having been presented in opposition to the alley improvement. 6) The property owner at 1231 40th Avenue had numerous questions regarding the proposed improvement, the rate of interest and what appeared to him to be an inequity with the per parcel charge formula. The City Manager cited the intent of the Council is not to be a lending agency therefore the 8% interest rate was selected. This may encourage property owners to seek financing some place else. 7) The owner of 834 40th Avenue felt the manner in which commercial property is being assessed is not equitable. Another property owner stated he felt the work could be done to improve his alley much less expensive than the assessment reflected. Only four property owners are being assessed for the alley although he noted all persons in the area use it. 8) The resident at 4724 Fourth Street recalled the City having purchased some paving equipment in the last few years. He inquired if this equipment could be used and the City could do the work. The Public Works Director responded that this equipment had the capabilities of doing miscellaneous repair, street patching and surface improvements of public parking lots. In response to an inquiry regarding using asphalt instead of concrete for these projects, the Public Works Director cited numerous reasons why concrete is superior. 9) The resident at 4036 Reservoir Boulevard had numerous questions regarding the alley. He supports resurfacing it but wanted it straightened, have drainage addressed and the grade properly aligned. 10) The property owner at 4833 Madison Street questioned the importance of repairing alleys. He would be much more supportive of some other activities which focused on people and behavior. Page ~2- 11) The property owners at 4421 Jackson Street both addressed their concerns with the proposed alley improvement in their block. They are thirty-eight year residents. They oppose any improvement as they felt this would encourage usage by people who didn't live in the area and increase speed of the vehicles going from 44th to 45~. There had been petitions submitted from both sides of this alley opposing the improvement. 12) The resident at 960 40th Avenue opposes improvement of the alley behind her property. She suggested if improvements are to be done that funds from the liquor operation profits should be used. 13) The resident at 1055 Peters Place explained how he will be paying on more than one assessment if his alley improvement is approved. He also stated he is waiting to pave his driveway until he completes his house addition. This would be done in about five years. He also has concern with a tree on his property, two alleys adjacent to his home slated for improvement and underground installation of utility wires. He was referred to the Traffic Commission with his concern regarding through traffic in his alley. 14) The owner of the property at 5253 Fourth Street is supportive of the improvement of his alley. He noted that only the northern portion is slated for improvement. He requested a letter stating that property owners who pay for this portion of the alley will not be responsible for paying assessments for the southern portion if it is ever improved. C. Close the Public Hearing The Mayor closed the Public Improvement Hearing at 10:25 p.m. D. Consideration of Resolutions 1) Summit to 40th - Lookout to Fifth - Resolution No. 99-25 Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-25 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Gould Avenue to 40th Avenue (east end),north-south alley to 80 feet west of north-south alley Page -3- AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defi:ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 987 - Project #9902. 5. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Jo-Anne Student, Deputy City Clerk Gary L. Peterson, Mayor Page ~4- 2) University to 4th - 47~h to 48th - Resolution No. 99-26 Motion by Wyckoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 99 -26 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, University Avenue Service Drive to 4th Street, 47~ Avenue to 48t~ Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being det~ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. These improvements shall also be known as P.I.R. 988 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Page -5- Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 3) 40th to 41st - N-S alley to Jefferson - Resolution No. 99-27 It was felt further discussion with the affected property owners should take place before any decision is made on this alley. Motion by Jolly, second by Szurek to table this matter until the second Council meeting in April. Roll call: All ayes 4) Madison to Monroe - 48th to 49th - Resolution No. 99-28 Motion by Wyckoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99 -28 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Madison Street to Monroe Street, 48th Avenue to 49th Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: Page -6- 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 990 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 5) 39th to 40th - Jackson to N-S Alley ~ Resolution No. 99-29 Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RES OLUTION NO. 99-29 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS Page -7- WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, 39th Avenue to 40th Avenue, Jackson Street to north-south alley AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 991 - Project #9902. o Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Page -8- 6) Jackson to Van Buren - 150' N of 44th to 45th - Resolution No. 99-30 It was generally felt the disposition of this alley should have more discussion. Motion by Jolly, second by Szurek to table this matter until the second Council meeting in April. Roll call: All ayes 7) Peters Place to Reservoir - Peters Place to Gould - Resolution No. 99-31 Motion by Wyckoff, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99 -31 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Peters Place to Reservoir Boulevard, Peters Place to Gould Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Page -9- Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. These improvements shall also be known as P.I.R. 993 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 8) Circle Terrace to Reservoir - 645' S of 41st to 41st - Resolution No. 99-32 Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99- 32 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Circle Terrace Boulevard to Reservoir Boulevard, 645 feet south of 41st Avenue to 41 st Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: Page -10- 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 995 - Project #9902. 5. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 9) W of Reservoir - Circle Terrace to 42na - Resolution No. 99-33 Motion by Wyckoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99- 33. BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council heating on the proposed improvement of an alley, west of Reservoir Boulevard, Circle Terrace Boulevard to 42nd Avenue Page - 11- AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the heating was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 996 - Project #9902. Se Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 10) Reservoir to Tyler - 40th to 41st - Resolution No. 99-34 Page -12- Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION.NO. 99-34 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Reservoir Boulevard to Tyler Street, 40th Avenue to 41 st Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 997 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Page -13- Adopted by the Council this 29th day of March, 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 11) Reservoir to Tyler - 226' S of43ra to 43rd - Resolution No. 99-35 Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-35 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Reservoir Boulevard to Tyler Street, 226 feet south of 43rd Avenue to 43rd Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defi:ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Page -14- Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 998 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City (~lerk 12) Reservoir to Tyler - 43rd to 44th - Resolution No. 99-36 Motion by Wyckoff, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RE S O LUTI ON NO. 99-36 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Reservoir Boulevard to Tyler Street, 43rd Avenue to 44th Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, Page -15- WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. o Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 999 - Project #9902. o Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 13) 4th to 5th - 300'N of 52nd to 53ra - Resolution No. 99-37 Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes Page -16- RESOLUTION NO. 99-37 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, 4th Street to 5th Street, 300 feet north of52na Avenue to 53rd Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defi:ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 1009 - Project #9902. 5. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Page - 17- Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 14) Peters Place to Gould - Peters Place to N-S Alley - Resolution No. 99-38 Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-38 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99 - 19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Peters Place to Gould Avenue, Peters Place to north-south alley AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. The proposed alley width 10 feet or 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Page - 18- Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. These improvements shall also be known as P.I.R. 1011 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Jolly Seconded by: Wyckoff Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk 15) California to Main - 250' N to 39th to 570' N of 39th - Resolution No. 99-39 Motion by Wyckoff, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-39 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, California Street to Main Street,250 feet north of 39th Avenue to 570 feet north of 39t~ Avenue AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defi:ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: Page - 19- 1. That the extent of such improvements is as follows: Bituminous alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new bituminous surfacing, required concrete or bituminous driveway, service walk replacement and sod and miscellaneous associated construction items. The proposed alley width is 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. These improvements shall also be known as P.I.R. 986 - Project #9902. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk .16) Gould to 40th (west end) ~ N - S Alley to 87' E of N-S Alley - Resolution No. 99-40 Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-40 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of Page -20- an alley, Gould Avenue to 40th Avenue (west end),north-south alley to 87 feet east of north-south alley AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Bituminous alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new bituminous surfacing, required concrete or bituminous driveway, service walk replacement and sod and miscellaneous associated construction items. The proposed alley width is 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 994 - Project #9902. o Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk Page -21- 17) Gould to 40th (east end) - N-S alley to 80' W of N-S alley - Resolution No. 99-41 Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-41 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 99-19 of the Columbia Heights City Council adopted the 8th day of March, 1999, fixed a date for a council hearing on the proposed improvement of an alley, Gould Avenue to 40th Avenue (east end),north-south alley to 80 feet west of north-south alley AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 29th day of March, 1999, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Bituminous alley construction. Work includes required utility work, new granular sub-base, new aggregate base, new bituminous surfacing, required concrete or bituminous driveway, service walk replacement and sod and miscellaneous associated construction items. The proposed alley width is 12 feet. o Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 8th day of March, 1999. 4. These improvements shall also be known as P.I.R. 1010 - Project #9902. Page -22- o Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 29th day of March, 1999. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes 3) Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk Mayor Peterson acknowledged receipt of four petitions opposing the improvement of three alleys and one letter supporting an alley improvement. These documents will be placed on file with the approved minutes of the Public Improvement Hearing. ADJOURNMENT Motion by Jolly, second by Szurek to adjourn the Public Improvement Hearing at 11:12 p.m. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary Page -23- OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL BOARD OF REVIEW APRIL 5, 1999 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the Board of Review to order at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. Statement of Purpose of the Board of Review Mayor Peterson stated that the purpose of the Board of Review is to review property valuations as of January 2, 1999 for tax payable 2000 and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. 3. Introductions The City Manager introduced Mary Boyle, residential appraiser and Diana Stellmach, commercial appraiser from Anoka County. The City of Columbia Heights contracts for its assessing and appraisal work with Anoka County. Ms. Boyle identified the areas of the City which she viewed recently. She noted there have been substantial increases in values ranging from eight percent to fifteen percent. These increases reflect the significant increase in selling prices. 4. Questions and Answers Regarding Property_ Values a) Marshall - 1600 Irmsbruck Parkway Mr. Marshall presented a graph reflecting the increases in value over the last five years. He cited his previous appearances at Boards of Review which addressed water problems experienced in his neighborhood, his concern with true comparables and his experiences with the County's Board of Equalization. Mr. Marshall's present concern comes as a resuli of storm damage to his home involving the roof and siding. There is damage to the siding on two sides of the home. Mr. Marshall feels this should be a consideration for decreasing the value. His insurance company has indicated to him that only the two sides of the home which were damaged will be covered. He feels his out-of-pocket expense should be reflected in a decrease in value. Ms. Boyle advised that County policy is an adjustment is made only when the house cannot be occupied. Mr. Marshall felt this policy could not be defended in court. BOARD OF REVIEW APRIL 5, 1999 PAGE 2 Mr. Marshall also noted that many of the homeowners in Columbia Heights were unaware, and remain unaware, of the severity of the.storm in May of 1998. He requested the Council to consider alerting property owners by way of some flyers or newsletter articles.. A recommendation for no change was made by the Appraiser. b. Ingebretson - 592 38th Avenue Mr. l_ngebretson felt the value of $89,000 placed on his property was too high. He has a one bedroom home, 976 square feet, and a lot size of 70 x 123. The home is fifty years old. Ms. Boyle viewed this property in August of 1998. She compared it to the home next door, noting that property was a much larger lot but the home was built in 1904. The property owner was agreeable to having the property viewed again. Ms. Boyle will contact him for an appointment. c. Hensel - 4333 Monroe Street This owner did not receive a tax statement and requested a duplicate. He did have the current valuation. He felt this increase was unjustified. The current value is $84,500. He was advised again of the high selling prices being experienced with real estate. Ms. Boyle stated that the appraisals follow the market; they do not create it. The demand is surpassing the supply. No change in value is being recommended. d. Iserman - 662 40th Avenue Mr. Iserman inquired if maintenance increases the value. Ms. Boyle said maintenance projects do not increase the value but an improvement would. No change was requested and none was recommended. e. Written Appeals of Valuation Received 1) Cain - 3947 Tyler Street Ms. Boyle has viewed the property recently. She is recommending a decrease in value of $500. BOARD OF REVIEW APRIL 5, 1999 PAGE 3 2) Stanley - 3900 Main Street Ms. Boyle had a telephone conversation with Mrs. Stanley regarding the value. Mrs. Stanley will be thinking the matter over and may request another viewing of the property. 3) L.instroth, 2305 Argonne Drive Ms. Boyle had contacted Mr. Linstroth to schedule a reviewal of his property. He declined at this point in time. He may still want a reviewal in the future. She will contact him regarding there being no change in value recommended at the Board of Review. 4) Johnson, 637 37th Avenue Ms. Boyle has spoken several times to Mrs. Johnson regarding her concerns with her valuation. A couple of attempts have been made to schedule a viewing of the property without success. Ms. Boyle cannot make any recommendation until the property has been viewed. Ms. Boyle will make an effort to view all of the four of the properties mentioned. She will bring her findings and recommendations back to the Continued Board of Review. 5. Council Actions Regarding Specific Cases or Cases on Which Additional Information is Desired Motion by Jolly, second by Szurek to continue the Board of Review Meeting to Monday, April 12, 1999 at 6:30 p.m. for the purpose of hearing additional information regarding only those property values appealed and discussed on April 5, 1999, and to consider adoption oft he 1999 Property Assessment Rolls. Roll call: All ayes 6. Adjournment Motion by Wyckoff, second by Szurek to adjourn the Board of Review at 8:15 p.m. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: APRIL 12, 1999 AGENDA, ~ECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ FINANCE APPROVAL ITEM: UPGRADE OF LIQUOR STORE BY: WILLIAM ELRJT~ j BY: CASH REGISTER SOFTWARE DATE: 4/7/99 ~'/~ DATE: NO: ~ ,,, ~ ' ~ At the City Council work session of April 5, 1999, staff reviewed the need to upgrade liquor store cash register software to be year 2000 compliant. Currently the City operates three municipal liquor stores. These stores have a total of 9 computer controlled cash registers. The cash registers and computer system are programmed with all merchandise, including sales and inventory-related information. The current software is not year 2000 compliant. The attached proposal will upgrade the software to make it year 2000 compliant, and add a few other minor enhancements to the system. The total estimated cost for this upgrade is $10,012. This is a maximum cost, as some installation and training aspects could come in at a lesser amount. It should be noted that the only alternative to this upgrade would be to purchase a new system. A new system would cost in excess of $50,000, and would not provide us with anything more than upgrading the current system. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Data Systems for the upgrading of the cash register systems in the liquor stores to make them year 2000 compliant at a cost not to exceed $10,012, with funding coming from the municipal liquor fund. WE:dn 9904073 COUNCIL ACTION: Top Valu Liquor S4 5.2 With PC Upgrade 54 LITE 5oftw~re Up-Gr. de 2 1895 ~90 2 ~5 1~90 s ss! PC 300mhz I 1~95 1~ T~pe Baok-up 8.0 GIG I 425 -T~oe 8.0 GIG 2 44 J~. Windows 95 I le5 le5 Nortin AntI-Virue I 105 105 lsd.Tom o78J Progrimmlng/InstzltiUoiVTrlkdng FUe Convamlml File OonvM~on 84 Softwml Dieoount t'O00 750 7S0 -~4 These numbem do not include t.xee. Customer will provide HP PrinterL ff In~tall and Trianlng trslnil~ tlk~ I thin 2 clmy8 It will oo~t the oustomer 750 a dty Ind N In hour. ~' ....... - "' 4830 '~ RETAIL DATA SYSTEMS OF MINNESOTA 6566 EDENVALE BLVO.. EDEN PRAIRIE. MN 5E,c,c,c,c,c,c,c,c~ (~12) 034-4001 (812) 934 FAX $4 ~er~ion $--Major Feature General Sy~'m Features - dixcct PLU maintemncc ,,4,~%~e lookup method - change selected vendor - chan~e maintenance mode (direct or bat~) - n~s chan~es (dir~ o~ ba~h) - maintenance Dom a list of vendor's items = ~ from a list cfc~cd by field rangm deactiva~on M~ttr Ittm Maintenance * Morethan4Odatafieidspcrim~tmppo~ng vendor, POS, description of package and size, * Fornmxtablc item maintenance sm-cea and "last ~ ~lit~l" litm of~ * Multiple lookup methods (in addition to UPC) desc. tiptio~ and dealer customized methods. Vendor master file storcs pcnincnt vendor Multi, lc vmdors pc~ item (unique vendor info/same POS info) Like Code for like kind changes fo~ both maintenance mode nnd batch creation. Ma~s ,a,-i~te c. hans~. Tarot nut.in, calculation and rmmdi~ data to aid in ~ and margin control. Normal, Cmrcnt and Last cost information. Multiple allowances than can be additive or ovmidin~ Shot~ cut keys centcrin~ amond the lO-key pad Zero mover delete selections can include create ~nt~. I~0 prevent new items from being retired. Report/rig · Allows formatting ofoutp~ pulling data fxom multiple databases, and calculations in~ludirts ° Vmx. atile item report capabilities includes saving and reloading range selection and control .c~iteria. Ba~c& M~ * Fonna. nbic b~ch display screen. * l~ch ~e~ by all dates and mivation * Full ba~h statistics M ~id manmd bexch balch. * Sclcc~ve thy-md a~tivation or dm~tivation of * Amonm~ ddet~ of hatr.~ by date ami type * Ad Markdown ~ants ~u be ri=et m fa.'-ilitate * Mass price chan~c batches can be cxmtcd based 4 * ~ batd~t~ can track both ~mnti~i~ * TPR bau:hcs set tmit stlcs limiu of promatioml imm. 54 Add-On Modules Include: Ho~sg * Flag hos~ b~s as "cost only" with special paramour file. C~s Fut~-~ Po~oaa~ut ba~h but only * F. ahaaccd SIL proc.~sin~ d~t,~u~u~s whed~ to add new im~ to Batah Damba~ h,mt oa b~tch v/pe smut from host. * CasComm allows transfer of da~a ~ BHCS (Basic Ho~ Commtmic~om Suppoa) protocol. FM * Codes fix FM pt~xnpt scqucmcs providc informahoa about itmn's batch status (Dml, Coupon, TIER, or Salc) to the radio opa, ator during item maintenance. * Allow~ the opm~o~ to do "quick" entzy ami v~ificJlion at the FM ~. * ARoM thc operator to cuter on hand quamity during iran ~, for emlxR to ASCII fdc. ' Ability to put new itc:ns unto Futurt Pcnnan~nt Barf. ho at radio. , Supports up to six~en radios logged on sirmllmnccusly. ' Supports additional FM hardware platforms. Reeeh,b~g · Ability to format R~cciver Databa~ h:formatioo fo~ reporti~ and ~ ~ ~ ~t ~ ~y ~ ~o~d by ~ ~P~ (~: ~ p~c). · ~fiky ~ p~t ~ver ~ ~y, ~ by 1~ ~ (~), ~ ~ ~ ~ ~ol ~g ~ludm ~y~ell v~ ~, V~ ~ ~, ~ V~ ~h~ w~ CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA./qECTION: Consent ITEM: Transfer of Funds to Repay O.T. Fund No. ' BY: BY: April 6, 1999 Thomas M. Johnson~,~ DATE: .. DATE: CITY MANAGER APPROVAL: BACKGROUND: During the last week of January 1999 we had an armed robbery at the Norwest Bank at 41st and Central Avenue. After the robbery we were approached by the Bank Branch Manager and the head of Norwest Security asking for assistance in the form of an offduty officer to work security at the bank. Since this type ofoffduty employment is handled through the Department, officers have signed up and worked this detail since February 1. On March 9,1999, we received a check from Nor~vest Bank in the amount of $2,508. According to the City Finance Director this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION: The Police Department is requesting that the City Council pass a motion requiring the $2,508 received from Nor,vest Bank to cover the cost o£offduty officers working security at the Bank be returned to the 1999 Police Department budget, line 1020. RECOMMENDED MOTION: Move to transfer $2,508, the total amount received from Norwest Bank for off duty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. TMJ:mld 99-118 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of April 12, 1999 AGEND.~ SECTION: Consent NO. ~ ITEM: Transfer of Funds to Repay .O.T. Fund No. 4t. . q. ORIGINATING DEPARTMENT ] POLICE ,._ BY: Thomas M. Johns._~on.~ I DATE: April 6, 1999 '~ I\,~1 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND: During the last week of January 1999 we had an armed robbery at the Norwest Bank at 41st and Central Avenue. After the robbery we were approached by the Bank Branch Manager and the head of Norwest Security asking for assistance in the form of an offduty officer to work security at the bank. Since this type ofoffduty employment is handled through the Department, officers have signed up and worked this detail since February 1. On March 24,1999, we received a check from Norwest Bank in the mount of $5,016. According to the City Finance Director this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION: The Police Department is requesting that the City Council pass a motion requiring the $5,016 received from Norwest Bank to cover the cost of off duty officers working security at the Bank be returned to the 1999 Police Department budget, line 1020. RECOMMENDED MOTION: Move to transfer $5,016, the total amount received from Nora, est Bank for offduty security worked, from the General Fund to the Police Department 1999 Budget under line 1020, police overtime. TMJ:mld 99-117 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDAa ~ECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation Department APPROVAL ITEM: Seek authorization to purchase 618 T-shirts and 384 BY: Gregg Gagnon ~A) BY: baseball caps from Taho Sportswear/Saturn Screenprinting Program Coordinator ,) NO: .~,_~., ~ DATE: January 26, 1998 BACKGROUND: Recreation staff seeks authorization to purchase 618 T-shirts and 384 baseball caps from Taho Sportswear/Saturn Screenprinting at a cost of $3,830.72 based upon their low responsible bid, with the total sum appropriated from line item 881-45001-2170. The Recreation Department currently has money budgeted from the Columbia Heights Boosters for the purchase ofT-shirts and uniforms for youth athletic programs as well as summer playground programs. In 1998 staffpurchased 1,563 T-shirts and 351baseball caps from All Service Screen Printing at a total cost of $7525.15. Conforming bids for 1999 received by the Recreation Department are listed below. 1. Taho Sportswear/Saturn Screenprinting $3,830.72 2. Athletic Outfitters $3,935.50 3. Fitzharris Sports $4,300.00 RECOMMENDED MOTION: Move to authorize staff to purchase T-shirts and baseball caps from Taho Sportswear/Saturn Screenprinting at a cost of $3,830.72. COUNCIL ACTION: Admin\CC-Tshrt CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER ' S APPROVAL ITEM: 1999-2000 TEAMSTERS LABOR AGREEMENT - BY: LINDA L. POLICE OFFICERS DATE: 3 31 99~// \,$ E: The current labor agreement between the City and the Teamsters, Local 320, representing Police Officers, terminated on December 31, 1998. Negotiations between the City's negotiation spokesperson and the Teamsters have resulted in a mutually acceptable labor agreement for calendar years 1999 and 2000. The proposed changes are as follows: Waqes: 1999: 2000: 3.5% adjustment over 1998 wages 3.5% adjustment over 1999 wages Insurance: 1999: $415 per month (1998 = $375 per month) 2000: $455 per month Emplovee Riqhts-Grievances Procedure: Choice of remedy clause-language added to clarify that an employee pursuing a remedy under statutes under the jurisdiction of the United States Equal Employment Opportunity Commission is not precluded from also pursuing an appeal under the grievance procedure (language was added due to recent ruling regarding election of remedies clauses by the Equal Employment Opportunity Commission). Seniority: Language added to clarify process for selection of continuous vacation periods. Discipline: Language added to clarify that the five day suspension without pay preceding a discharge does not apply to probationary employees. Also, clarification of current language and practice regarding what grievances are initiated by the Union at Step 3 of the grievance procedure. Court Time: Allows for hours spent in court beyond two hours to be paid at time and one half as well. Language added in contract regarding Anoka County Attorney's Office felony cases, which is currently part of a letter of understanding. Funeral Leave: Change in language to allow forty hours of funeral leave (consistent with personnel policy). Deferred Compensation: Employer shall contribute $1 for every $2 contributed by the employee; $300 per full-time employee for 1999; $300 per full-time employee for 2000 (1998 = $300). Job Assiqnments: Employees classified or assigned full time by the EMPLOYER at its sole discretion to the following job positions will receive the amounts set forth below or such amount pro rated for COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: 1999-2000 TEAMSTERS LABOR AGREEMENT - BY: LINDA L. MAGEE BY: POLICE OFFICERS DATE: 3-31-99 DATE: NO: Page 2 less than a full month in addition to their regular wage rate: Investigator (Detective) School Liaison Officer $!10 (1998 = $107) $110 (1998 = $!10) In the event the EMPLOYER at its sole discretion should determine to classify or assign any employees full time to the position of Corporal, such employees will receive One Hundred Ten Dollars ($110) per month or One Hundred Ten Dollars ($110) prorated for less than a full month in addition to their regular wage rate. (1998 = $60). Eliminated Juvenile Officer and Dog Handler assignments and pay. Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 1999 and 2000. Also attached is a copy of the new contract language incorporating the changes. The total cost package over the two years is 7.65%. Also attached is a uniform settlement form. Minnesota Statute 179A.04, Subdivision 3, paragraph (n) requires completion of a Uniform Settlement Form (Form). The Form is applicable to contract negotiations between exclusive representatives and all public employers, other than Townships. The Bureau of Mediation Services (Bureau) is charged with developing the Form and related instructions for compliance with the statute. Pursuant to that charge, the Bureau has adopted the attached Form to meet the requirements of this legislation. The Form is not intended to be a report of a public employer's labor costs or a substitute for the costing by labor or management of their collective bargaining proposals. Its purpose is limited to fulfilling the requirements of Minnesota Statutes 179A.04, Subdivision 3, paragraph (n). It is the intention of this legislation to provide a standard basis for public employers and the public to compare the economic elements of collective bargaining settlements. The attached form must be presented to the governing body of each public employer at the time it ratifies a collective bargaining contract. The Form must be available for public inspection during normal business hours within five (5) calendar days after ratification by the public employer. The difference between the percentage change from baseline reflected on the Uniform settlement Form and the total cost package is attributable to the fact that the form includes cost of movement through the wage schedule. This is not included as a part of the total cost package of the City unless there is a change in the wage schedule (ex., added step, etc.) Thus, if COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: 1999-2000 TEAMSTERS LABOR AGREEMENT - BY: LINDA L. MAGEE BY: POLICE OFFICERS DATE: 3-31-99 DATE: NO: Page 3 the new dollars for wage schedule movement and the corresponding medicare and retirement contribution attributable to the wage schedule movement were subtracted, the change in baseline would be the same as the total cost package. Likewise, if all members of the bargaining unit were at the maximum of their range, the change from baseline and the total cost package would be the same. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-~, regarding the Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320-Police Officers, effective January !, 1999 December 31, 2000. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS PROPOSAL TO THE MINNESOTA TEAMSTERS, LOCAL 320 0'OLICE OggICERS) March 12, 1999 ARTICLE VII, EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE 7.7 CHOICE OF REMEDY If, as a result of the written EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article VII or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 &Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized--Step 4 of Article VII or another appeal procedure--and shall sign a statement to the effect that the choice of any other heating precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII, except that with respect to statutes under the jurisdiction of the United State Equal Employment Opportunity Commission, an employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE IX, SENIORITY 9.6 One continuous vacation period shall be selected on the basis of seniority between November 1 to November 30 of each calendar year for vacations to be taken in the following calendar year. A second continuous vacation period shall be selected on the basis of seniority between January 1 and January 31 of each calendar year for vacations to be taken during that calendar year. A continuous vacation period is defined as three or six consecutive work days. ARTICLE X, DISCIPLINE 10.5 Discharges of non-probationary employees will be preceded by a five (5) day suspension without pay. 10.7 Grievances relating to suspensions, demotions, and discharges shall be initiated by the Union in Step 3 &the grievance procedure under Article VII. March 12, 1999 ARTICLE XIV, COURT TIME An employee who is required to appear in Court during his/her scheduled oft-duty time shall receive time and one-half(1 ~) for all hours spent making the Court appearance with a minimum of two (2) hours pay at one and one-half'times (1 ~) the employee's base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the employee for the two (2) hour minimum. For Anoka County Attorney's Orifice felony cases, when a Police Officer is off duty and has been notified that his or her testimony may be necessary, the Police Officer shall receive two hours of standby compensation at straight time (to be paid or taken as compensatory time at the Officer's election) for each day that he or she is to continue calling for instructions. ARTICLE XVII, INSUKANCE 17.1 The EMPLOYER will contribute up to a maximum of four hundred and fifteen dollars ($415) per month per employee for calendar year 1999 for group health, including dependent coverage, life and long term disability insurance. 17.2 The EMPLOYER will contribute up to a maximum of four hundred and fifty-five dollars ($455) per month per employee or calendar year 2000 for group health, including dependent coverage, life and long-term disability insurance. ARTICLE XXIV, FUNERAL LEAVE An employee may be entitled to a maximum of forty hours with pay, at the sole discretion of the City Manager, for death in the immediate family, as defined in Article XXIII, Section 23.3. That time is not chargeable against any accrued vacation or sick leave. ARTICLE xxvm, DUKATION This AGREEMENT shall be eftective as of January 1, 1999, except as herein noted, and shall remain in full force and effect until the thirty-first day of December, 2000. March 12, 1999 APPENDIX A 1. WAGE RATES a. Effective January 1, 1999 After 36 months of continuous employment ....................... $3906.00 per month Top Patrol Rate Start ................................................ 65% of Top Patrol Rate After 6 Months ......................................... 70% of Top Patrol Rate After 1 Year ........................................... 80% of Top Patrol Rate After 2 Years ........................................... 90% of Top Patrol Rate After 3 Years ................................................. Top Patrol Rate Effective January 1~ 2000 After 36 months of continuous employment ...................... $4,043.00 per month Top Patrol Rate Start ................................................ 65% of Top Patrol Rate After 6 Months ......................................... 70% of Top Patrol Rate After 1 Year ........................................... 80% of Top Patrol Rate After 2 Years ........................................... 90% of Top Patrol Rate After 3 Years ................................................. Top Patrol Rate As a form of additional compensation, the City will contribute $1 per permanent and probationary full-time employee toward the State Deferred Compensation Program for every $2 contributed by such employee toward the State Deferred Compensation Program. Such employer contribution will not exceed $300 for calendar year 1999 and $300 for calendar year 2000. bo Employees classified or assigne~l full time by the EMPLOYER at its sole discretion to the following job positions, will receive the amounts set forth below or such amount pro rated for less than a full month in addition to their regular wage rote: Investigator (Detective) ............................................. $110 School Liaison Officer .............................................. $110 In the event the EMPLOYER at its sole discretion should determine to classify or assign any employees full time to the position of Corporal, such employees will receive One Hundred Ten Dollars ($110) per month or One Hundred Ten Dollars ($110) prorated for less than a full month in addition to their regular wage rote. RESOLUTION 99- 43 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND TEAMSTERS, LOCAL 320, POLICE OFFICERS WHEREAS, negotiations have proceeded between the Teamsters, Local 320, representing Police Officers of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1999 and 2000; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1999 and 2000 for Teamsters, Local 320-Police Officers, bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this ~2th day of. Apr i 1 ,1999. Offered by: Szurek Seconded by: ~olly Roll C~I: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary · ~ ~ CITY COUlqCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~ CITY MANAGER'S APP~VAL ITEM: 1999-2000 TEAMSTERS LABOR AGREEMENT- BY: L!NDA L. . BY: SERGEANTS ~ A ~ DATE: 3-31-9 DATE: NO: ~ m The current labor agreement between the City and the Teamsters, 20, representing Police Sergeants, terminated on December 31, 1998. Negotiations between the City's negotiation spokesperson and the Teamsters have resulted in a mutually acceptable labor agreement for calendar years 1999 and 2000. The proposed changes are as follows: Waqes: 1999: 2000: 3.5% adjustment over 1998 wages 3.5% adjustment over 1999 wages Insurance: 1999: $415 per month (1998 2000: $445 per month $375 per month) Deferred ComDensation: Employer shall contribute $1 for every $2 contributed by the employee; $300 per full-time employee for 1999; $300 per full-time employee for 2000 (1998 = $300). EmDloyee Riqhts-Grievance Procedure: Adds choice of remedy clause to contract. Seniority: Language added to clarify process for selection of continuous vacation periods. Sick Leave: Change in definition of immediate family to include the following of the employee's spouse: children, sister, brother, grandparents, grandchildren, or dependents (consistent with personnel policy). Funeral Leave: Change in language to allow forty hours of funeral leave (consistent with personnel policy). Public Professional Liability Insurance: Language to clarify type of insurance provided by employer (currently states false arrest insurance-police professional liability insurance is correct terminology). Attached is a resolution which would adopt and establish the changes as negotiated for calendar years 1999 and 2000. Also attached is a copy of the new contract language incorporating the changes. The total cost package over the two years is 7.52%. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: 1999-2000 TEAMSTERS LABOR AGREEMENT- BY: LINDA L. MAGEE BY: SERGEANTS DATE: 3-31-99 DATE: NO: Page 2 Also attached is a uniform settlement form. Minnesota Statute 179A.04, Subdivision 3, paragraph (n) requires completion of a Uniform Settlement Form (Form). The Form is applicable to contract negotiations between exclusive representatives and all public employers, other than Townships. The Bureau of Mediation Services (Bureau) is charged with developing the Form and related instructions for compliance with the statute. Pursuant to that charge, the Bureau has adopted the attached Form to meet the requirements of this legislation. The Form is not intended to be a report of a public employer's labor costs or a substitute for the costing by labor or management of their collection bargaining proposals. Its purpose is limited to fulfilling the requirements of Minnesota Statutes 179A.04, Subdivision 3, paragraph (n). It is the intention of this legislation to provide a standard basis for public employers and the public to compare the economic elements of collective bargaining settlements. The attached forms must be presented to the governing body of each public employer at the time it ratifies a collective bargaining contract. The Form must be available for public inspection during normal business hours within five (5) calendar days after ratification by the public employer. The difference between the percentage change from baseline reflected on the Uniform Settlement Form and the total cost package is attributable to the fact that the form includes cost of movement through the wage schedule. This is not included as a part of the total cost package of the City unless there is a change in the wage schedule (ex., added step, etc.) Thus, if the new dollars for wage schedule movement and the corresponding medicare and retirement contribution attributable to the wage schedule movement were subtracted, the change in baseline would be the same as the total cost package. Likewise, if all members of the bargaining unit were at the maximum of their range, the change from baseline and the total cost package would be the same. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-~, regarding the Labor Agreement between the City of Columbia Heights and the Teamsters, Local 320--Police Sergeants, effective January 1, 1999 - December 31, 2000. COUNCIL ACTION: MARCH 26,1999 CITY OF COLUMBIA HEIGHTS PROPOSAL TO THE TEAMSTERS, LOCAL 320 POLICE SERGEANTS ARTICLE VII-EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE 7.7 CHOICE OF REMEDY If, as a result of the written EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article VII or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized-Step 4 of Article VII or another appeal procedure- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII, except that with respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE IX-SENIORITY 9.5 One continuous vacation period shall be selected on the basis of seniority between November 1 to November 30 of each calendar year for vacations to be taken in the following calendar year. A second continuous vachtion period shall be selected on the basis of seniority between January 1 and January 31 of each calendar year for vacations to be taken during that calendar year. A continuous vacation period is defined as three or six consecutive work days. ARTICLE XI-INSUKa2qCE 11.1 The EMPLOYER will contribute up to a maximum of Four Hundred Fitteen Dollars ($415) per employee for calendar year 1999 for group health, including dependent coverage, and life insurance. 11.2 The EMPLOYER will contribute up to a maximum of Four Hundred Fit'ff-Five Dollars ($455) per month per employee for calendar year 2000 for group health, including dependent coverage, and life insurance. ARTICLE XV-SICK LEAVE 15.3 Sick leave may be granted only fOr absence from duty because of personal illness or disability, legal quarantine, or serious illness in the immediate family. The immediate family is defined as the spouse and the following of either the employee or the employee's spouse: mother, father, children, sister, brother, grandparents, grandchildren, or dependents. ARTICLE XVI-FUNERAL LEAVE An employee may be entitled to a maximum of forty hours with pay, at the sole discretion of the City Manager, for death in the immediate family, as defined in Article XV, Section 15.3. That time is not chargeable against any accrued vacation or sick leave. ARTICLE XVIII-POLICE PROFESSIONAL LIABILITY INSURANCE The EMPLOYER will provide Police Professional Liability Insurance for ail Sergeants. ARTICLE XIX-WAGE RATES 19.1 The 1999 Wage Schedule will be: Entry: $4,273 After 1 Year: $4,414 After 2 Years: $4,555 After 3 Years: $4,696 19.2 The 2000 Wage Schedule will be: Entry: $4,423 After 1 Year: $4,568 After 2 Years: $4,714 After 3 Years: $4,860 19.3 As a form 9fadditional compensation, the City will contribute $1 per permanent and probationary full-time employee toward the State Deferred Compensation Program for every $2 contributed by such employee toward the State Deferred Compensation Program. Such employer contribution will not exceed $300 for caiendar year 1999 and $300 for calendar year 2000. ARTICLE XXIII-DURATION This AGREEM]ENT shail be effective as of January 1, 1999, and shail remain in full force and effect until the thirty-first day of December, 2000. RESOLUTION 99- 44 REGARDI~NG LABOR AGREEMENT BETWEEN CITY OF COLUMBIA I~EIGI~TS AND TEAMSTERS, LOCAL 320, POLICE SERGEANTS WHEREAS, negotiations have proceeded between the Teamsters, Local 320, representing Police Sergeants of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1999 and 2000; WHEREAS, a copy of said contract is available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1999 and 2000 for Teamsters, Local 320-Police Sergeants, bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passedthisl2th dayof April ,1999. Offered by: S zu rek Seconded by: Jo 1 I y Roll Call: A11 ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ CITY MANAGER ' S APPROVAL The current labor agreement between the city and the Inte~t~onal Union of Operating Engineers, Local 49, representing public works employees, terminated on December 31, 1998. Negotiations between the City's negotiation spokesperson and IUOE have resulted in a mutually acceptable labor agreement for calendar years 1999 and 2000. The proposed changes are as follows: Waqes: 1999: 3.5% adjustment over 1998 wages 2000: 3.5% adjustment over 1999 wages Insurance: 1999: $415 per month (1998-$375 per month) 2000: $455 per month Deferred Compensation: Employer shall pay on a dollar-for-two dollar matching basis; $300 per full-time employee for 1999; $300 per full-time employee for 2000 (1998=$300). Definitions: Add definition of shift Shift: A work period that has a definite start and finish time. Work Schedule: Places language in contract that normal work day is from 7:00 a.m. - 3:30 p.m. (Contract currently states normal work day is from 8:00 a.m. - 4:30 p.m.) Overtime Pay: The employee assigned the duty for standby on any single day holiday that is on a Tuesday, Wednesday, or Thursday shall receive two hours overtime pay (has been handled this way in the past; this clarifies in the contract what already is being done). Job Postinq and Promotion: Upon reaching the sixth year of employment with the City of Columbia Heights in the classification of Maintenance I, such employee will be promoted to the classification of Maintenance II, provided that the number of employees in the Maintenance II classification does not exceed three-fourths of the bargaining unit work force. (Currently allows for two-thirds.) Attached is a resolution which would adopt and establish the changes as negotiated for calendar year 1999 and 2000. The total cost package over the two years is 7.39%. Also attached is a Uniform Settlement Form. Minnesota Statute 179A.04, Subdivision 3, paragraph (n) requires completion of a Uniform Settlement Form (Form). The Form is applicable to contract negotiations between exclusive representatives and all public employers, other than Townships. The Bureau of Mediation Services (Bureau) is charged with developing the Form and related instructions for compliance with the statute. Pursuant to that charge, the Bureau has adopted the attached Form to meet the requirements of this legislation. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: 1999-2000 IUOE LABOR AGREEMENT BY: LINDA L. MAGEE BY: NO: DATE: 3-30-99 DATE: Page 2 of 2 The Form is not intended to be a report of a public employer's labor costs or a substitute for the costing by labor or management of their collective bargaining proposals. Its purpose is limited to fulfilling the requirements of Minnesota Statutes 179A.04, Subdivision 3, paragraph (n). It is the intention of this legislation to provide a standard basis for public employers and the public to compare the economic elements of collective bargaining settlements. The attached Form must be presented to the governing body of each public employer at the time it ratifies a collective bargaining contract. The Form must be available for public inspection during normal business hours within five (5) calendar days after ratification by the public employer. The difference between the percentage change from baseline reflected on the Uniform Settlement Form and the total cost package is attributable to the fact that the form includes cost of movement through the wage schedule. This is not included as a part of the total cost package of the City unless there is a change in the wage schedule (ex., added step, etc.). Thus, if the new dollars for wage schedule movement and the corresponding social security and retirement contribution attributable to the wage schedule movement were subtracted, the change in baseline would be the same as the total cost package. Likewise, if all members of the bargaining unit were at the maximum of their range, the change from baseline and the total cost package would be the same. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-~, regarding the Labor Agreement between the City of Columbia Heights and the International Union of Operating Engineers, Local 49, effective January 1, 1999- December 31, 2000. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS January 28, 1999 PROPOSAL TO THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 49 Article VII-DEFINITIONS Add: Section 7.9 to read as follows: 7.9 SHIFT: A work period that has a definite start and finish time. Article IX-WORK SCHEDULES 9.2 Service to the public may require the establishment of regular shffis for some employees on a daily, weekly, seasonal, or annual basis other than the normal 7:00 - 3:30 day. The EMPLOYER will give a minimum of 48 hours' advance notice to the employees affected by the establishment of work days different from the employee's normal eight (8) hour work day. Article X OVERTIME PAY 10.5 The employee assigned the weekend duty schedule for standby shall receive overtime pay according to the following schedule: Two day weekend: Five hours Three day weekend: Seven hours Four day weekend: Nine hours The employee assigned the duty for standby on any single day holiday that is on a Tuesday, Wednesday, or Thursday shall receive two hours overtime pay. Article XVIII JOB POSTING AND PROMOTION 18.4 Upon reaching the sixth year of employment with the City of Columbia Heights in the classification of Maintenance I, such employee will be promoted to the classification of Maintenance II, provided that the number of employees in the Maintenance II classification does not exceed three-fourths of the bargaining unit work force. Article XIX-INSURANCE 19.1 The EMPLOYER will contribute up to a maximum of four hundred fifteen dollars ($415) per month per (permanent and probationary full-time) employee for group health and life insurance including dependent coverage for calendar year 1999. No retroactive insurance benefits payments will be made to any employee terminating employment during calendar year 1999 prior to Council ratification of a 1999 employer contribution rate for insurance. 19.2 The EMPLOYER will contribute up to a maximum of four hundred fffiy-five dollars ($455) per month per (permanent and probationary full-time) employee for group health and life insurance including dependent coverage for calendar year 2000. Article XXIV-UNIFORMS !qc> change in language, howeYer, the City will follow the language as stated in the contract. Article XXVI-WAGES See Appendix A for 1999 and 2000 wage rates. As a form of additional compensation, the City will contribute $1 per permanent and probationary full-time employee toward the State Deferred Compensation Program for every $2 contributed by such employee toward the State Deferred Compensation Program. Such contribution will not exceed $300 for calendar year 1999, and $300 for calendar year 2000. 8. Article XXVIII-DURATION This AGREEMENT shall be effective as of January 1, 1999, and shall remain in full force and effect until December 31, 2000. 9. Appendix A-WAGES 1999 Adjustments shall be effective January 1, 1999. No retroactive wage payments will be made to any employee terminating employment during calendar year 1999, prior to Council ratification ora 1999 wage schedule. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Step I Stev II Step llI Step IV Step V Step VI Entry_ 6 Months 1 Year 2 Years 3 Years 4 Years Maintenance I $11.78 $12.37 $12.96 $13.55 $14.14 $14.73 Maintenance II $14.05 $14.75 $15.45 $16.16 $16.86 $17.56 Maintenance III $14.70 $15.43 $16.17 $16.90 $17.64 $18.37 Foreman $15.40 $16.17 $16.94 $17.71 $18.48 $19.25 Laborer & Part-time $5.50-$7.25 20OO Adjustments shall be effective January 1, 2000. Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the EMPLOYER. Step I Step 11 Step 111 Step IV Step V Step VI ..Entry_ 6 Months 1 Year 2 Years 3 Years 4 Years Maintenance I $12.20 $12.81 $13.42 $14.03 $14.64 $15.25 Maintenance II $14.54 $15.26 $15.99 $16.72 $17.44 $18.17 Maintenance llI $15.21 $15.97 $16.73 $17.49 $18.25 $19.01 Foreman $15.94 $16.73 $17.53 $18.33 $19.12 $19.92 Laborer & Part-Time $5.50 -$7.25 RESOLUTION 99- 45 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (IUOE), Local No. 49, representing employees of the Public Works Department and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 1999 and 2000. WHEREAS, a copy of said contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1999 and 2000 for IUOE bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 12th day of Apr i 1 ,19_99. Offered by: Szu tek Seconded by: ,1o I 1 y Roll Call: A1 I ayes Mayor Gary Peterson Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: Consent ORIGINATING DEPT.: ~(~,~/4k! CITY MANAGER NO: ~ Community Developmentkt'nmv v, APPROVAL ITEM: Conditional Use Permit ~,~I~ , I~ BY: Joe Hollman~//' BY: NO: Case #9904-11, 2261 37th Avenue NE DATE: April 7, 1999' Issue Statement: Dan Terzich, Manager of Ace Hardware, is requesting a Conditional Use Permit to allow the use of an accessory structure consisting of a 21' x 48' tent to be located in the far east side of the parking lot at 2261 37th Ave. NE from April 15, 1999 through July 31, 1999, for the purpose of conducting retail sales of green and flowering plants. Background: The same request has been approved in each of the past six years and has been operated with no significant complaints. Analysis: The principal uses of the subject parcel are preexisting and comply with zoning regulations. Existing parking exceeds zoning requirements, and the property will still meet minimum parking requirements after the placement of the accessory structure over eight parking spaces. According to Section 9.113(2)(a) of the Zoning Ordinance, accessory buildings are only allowed as a Conditional Use within any "RB" Business District. The proposal is consistent with zoning regulations. Note that there will be two exits and twvo fire extinguishers in the tent. Please find the following information attached: Staff Report; Completed Application Form; Site Plan; Tent details; and, Public Notice Recommendation: The Plarming and Zoning Commission held a Public Hearing for the request on April 6, 1999. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the two conditions listed in the recommended motion. Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of a temporary green and flowering plant sales tent at 2261 37th Avenue NE, subject to the following conditions: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. 2. The tent can not be placed on the site until April 13, 1999 and shall be removed by July 31, 1999. COUNCIL ACTION: Case: 9904-11 Page 1 Case #: STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE APRIL 6, 1999 PUBLIC HEARING 9904-11 GENERAL INFORMATION Owner: Larry Frattallone Address: Arden Hills, MN Phone: 484-3327 Parcel Address: 2261 37~ Ave. NE Zoning: RB - Retail Business District Comprehensive Plan: C - Commercial Applicant: Ace Hardware 2261 374 Ave. NE Columbia Heights 788-9455 Surrounding Zoning and Land Uses: Zoning North: R-3 South: RB East: RB & LB West: RB Land Use North: Multi-family residential South: Vacant East: Commercial West: Commercial BACKGROUND Explanation qf Request: Dan Terzich, Manager of Ace Hardware, is requesting a Conditional Use Permit to allow the use of an accessory structure consisting ora 21' x 48' tent to be located in the far east side of the parking lot at 2261 37m Ave. NE from April 8, 1999 through July 31, 1999 for the purpose of conducting retail sales of green and flowering plants. Approximately eight (8) parking spaces would be eliminated directly in front of the Ace Hardware store. Case Histo~_ : The same request has been approved in each of the past six years and has been operated with no significant complaints. ANALYSIS Surrounding Property: RB Retail Business is the existing zoning on the subject parcel and on property to the south, east, Case: 9904-11 Page 2 and west. The zoning to the north of the subject parcel is zoned R-3 and is used for multi-family residential purposes. The area east across McKinley Street is zoned both RB, Retail Business, and LB, Limited Business, and is used commercially. Property south of the subject parcel within Columbia Heights is used as open space by the Lion's Club and is zoned RB, Retail Business. The proposed use will be consistent with the character of the surrounding property. Technical Review: The principal uses of the subject parcel are preexisting and comply with zoning regulations. Existing parking exceeds zoning requirements, and the property will still meet minimum parking requirements after the placement of the accessory structure over eight parking spaces. According to Section 9.113(2)(a) of the Zoning Ordinance, accessory buildings are only allowed as a Conditional Use within any "RB" Business District. The proposal is consistent with zoning regulations. Note that there will be two exits and two fn'e extinguishers in the tent. One concern is that the proposed time period starts on April 8, 1999. However, action will not officially be taken on the Conditional Use Permit until the City Council meeting on April 12, 1999. As a result, staff will recommend as a condition of approval that the operation can not begin until April 13, 1999. Compliance with Ci~_ Comprehensive Plan: The Land Use Plan Map designates this area of Columbia Heights for future commercial activity, including retail sales, offices, and service businesses. The proposal is consistent with the intent of the City Comprehensive Plan. The positive aspects of this petition are as follows: 1. The proposal is' consistent with the Columbia Heights Zoning Ordinance and Comp. Plan. 2. The proposed use has operated for each of the past six years over a similar time period and has not had any significant complaints. CONCLUSION Staff Recommendation: Staff recommends approval of the Conditional Use Permit provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation of the structures on the site to ensure their removal at the end of the approved time period. Recommended Motion: Move to recommend approval of the Conditional Use Permit to allow the operation of a temporary green and flowering plant sales tent at 2261 37th Avenue NE, subject to the following conditions: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. 2. The tent can not be placed on the site until April 13, 1999. Attachments: Completed Application Form; Site Plan; Tent details; and, Public Notice CITY OF COLUMBIA HEIGHTS 'Dplication For: Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other X Application Date: Case No: Fee:SI20.00 Receipt No: Date Paid ~/g/f7 1. Street Address of Subject Property: 226] N.E. 37th Avenue 2. 'Legal Description o£ Subject Property: Applicant: 4. Description of Request: Condit;ona] Use Permit Zoning: Applicable City Ordinance Number Present Zoning ~ Present Use Section ~ .,i{1 ( Proposed Zoning Proposed Use Reason for Request: To allow the operation of a temporary green and flowe~inq plan~ sa]es inside a tent in the parking lot for the dates of: 8. Exhibits Submitted (maps, diagrams, etc.) Ac~owled~ment and Si~ature: ~e ~dersi~ed hereby represents upon all of the penalties of law, for the pu~ose of inducing the City of Col~bia Heights to take the that a 1 herein are t~e and that all work herein action herein requested, a~l statements mentioned will be done in~ance with the Ordinances of the City o£ Columbia Heights ~d the laws of the State ~f/I~eso~-k ~/__f/~/~ Signature of Applicant:~~( ~ Date: Taken By:~ ,I 0 0 The GARDEN MART is designed to be a Iow cost, movable sales building for added spri.ng C~ear poly on ends to plant sales. It can be quickly set up in any re~l parking lot. The GARDEN MART offers show your plants at protection for your "quality" plants and shopping comfort for your customers. tlleir ~est. They will buy more on those cold, wet spring days. Frame sets up like portable scaffold.. Ui3per bench supports provide aclditional display ~ at Ideal ?.'"~ No measuring - no guesswork. sigi~t lines. 'TM NEWSPRING PLANT MERCHANDISER. ....... ,,- Check Our 'LEASE. MART' Finance Plan No Payments in Off Season!! NEW for '94 as an al- ternative to ~OLY-VENT. The $1.JDE-$1DE ventila- tion system operates manually and requires no elect~citx. Installs and functions much like any sliding door. F~r minimum ventilation simpty push pane!s open a little. For a lot of air movement push open ail ~e way. If maximum ventilation is desired, the panels can be completely removed as shown a~ove. Just lift ancl pull out. GAAP EN MART shown with PGI2./-VENT c~osed, in its lowered :o- sition, PCLY-VENT drops completely to t~e ground :o allow for gres[ of pre,urn :nrougn ~e cte~ poly en~ ~anei. ~e GARDEN MAR~ a~s as a 0dlboarc to ~r~w aEend~n to y~ur spdng plants. Shov~ a~3ve is a GARDEN MART frame wit~ ~e new SI. JDE-,~DE venalatx~n system ~rtstaJlect. The c~ea~ l~nels, macJe cf double walled polycaroonate, will not shatter or crack. They are almost in(Je~,a~31e yet suoe~ licjhtweicjhL Easy to install and operate. Opdcnal ~re-sssemPled 16 ga. steel bench tops maxe e.~ac:Jve mercnanoising a breeze. -~e~c.-, *:cos =-re easily remcveci ant bracke'.s swing cu~ of ~he way to display larger items such as Chnstmas :rees. otc, ')~,; 21' x 60' - 3,990.00 No Price Increase from '93 Includes upper a.~d lower bench supports, Not bench tops. 21'x 30' STILL ONLY s2325oo Galvanized Bench Packages Complete bench top system for: NO more welds. 8erich tOpS are now made 21 ' x 30' - 768.00 using tl~e umcue Quick Lok®system. Built to -,'~'21' x 48' - 1,34~..00 be strong and clean. Shat!3 corners have 21' x 60' - 1,728.00 been rounoe~ off and bench tops stac~k tightly wrten clot in use. CANADA CALL 1-507-663-0362 FAX 1-507-663-0365 P.O. BOX 458 CASTLE ROCK, MN 55010 1-800-852-3443 DOES THE WIND EFFECT THE GARDEN MART? NO._The sketct~ at the dg~ allows the secret of holding the GARDEN MART in place during high winds. 1. Hanging t~askets are hung fram purlins a~tached directly to tl~e hoops. This transfers all basket .weight to individual hoods. 2. The weight of all fiats, pallets and bench tops rests on ne uniaue -~uiit.in bench supports. Again, bench supports are firmly attac,~ed to each l~aop. 3. Heavy. water filled tuPas or concrete I=idcks rest diremly on the ground and lower member of the bench ,cuppor[s. (Over 8.000 pounds ofwater'or 16,(]00 pounds of concrete Olock holds the GM-60 in place.) The comcineo weigt~t of baskets, flats, side benching- and water :uoes or concrete block is concentrated along boa sides oft~e GARDEN MART. This comt2ined weight firmly anchors tl~e GARDEN MART against vertical aha straight line winos. HOW DOES'THE POLY- ENT !1 SIDE OPERATE? The GARDEN MARTs Paty-Vent !1 sides ~an be open or closed to maximize customer comfort a~d piar~ '=~'--'~' protection; Close the sides completely to keep out raw spring winds..On nicer days. open the sides far maximum fresh air flow through the selling are'a.' Dropping the sides to ground level allows customers to shop from outside the CARD EN MART· One small blower fnfiates the I=oly-Vent Ii tuPes. VVhen inflatecL ' Poty-Vent [I seals out cold and wind with 6-[nc,~es of insulating air soace. Poly-Vent 11 sides on your GARDEN MART acids weeks to yaur selling season, ler[mg you sf~r~ early in the spring an~ sell late into t~e fail. This means ad. dec sales and prc~s in your pockeL Optional galvanized benc,t tops ir~crease display flexibiiit'y. Constructed of 18 ga. roll-formed steel, these sturoy bench tops create up ~o 972 sq. ft. of t~vo-dered dis~,lsy space in the 80' model. Upper bench to.cs measure 1'-6" by 6'-07., !owe,L~ench tope ar~ 3'-0" by 6'.0". STICX:-ONS Large (6"x27") bumper sticker type signs are inc!uded. Bright. easy to read signs can be permanently-attached ~o the GARDEN - MART. 12 s~gns included. Make up many phrases such as. "BED01NG PLANTS" or "GARDEN SUPPLIES." Decorative flowers included. Benc~ to~ endcaDs simply rest on side and center benc,~ support.% Bench sectionc Fff off easily to make room f~r large display items or to create instant aisles. ~':~'. .~:~'-'- . ,-. ..: ~-...':- ,..: . -: -;.:. :-.. :.. .,.,:...¢ .... :,. ~ ......... . ..:.~ ~~. :~-0,48 -0, .-50%~'ta~ , _ ..; .... '.. '- ~--'~'~,z~e~ built ~ta full ~:%' ' ....'"::.: '- -.~~~:~,¢_':-- -~> %.~:?-~'~'~mX~'~ (bom ir!tt~~.,,.~ -..:.~--.~.uRue~,~.~.~r,-~ .~ .... - . ,.. ~ ~', .~ ..... --?x.~- -,~ E~'...:_3~>L_c~...~{=es ; '..~_-~.L-, =Ct'R;" ~'_¢5J'~~ ' ' -,':'~,' ~,':"~:-E.:'~--'--.-:?--~'~_~f~.~. -- ',~t-,,.~. '  , . '..-:.::7.-.~_,-~.~,~,.~m,~:*~.~_..~: . '~,!.. . ""~-~'~--~.~- ~.;-~;;--'.2 - : '-'. ..... '.'°'-, ~' ~ ",-';~'-'-"~-~:"<. -'"-~".:'-'"-: ...-. ''' . .... · CANADA CALL 1-507-663-0362 FAX 1-507-663-0365 .o. ox CASTL_= OCX, 1'800'852'3443 The Garden Mart retail greenhouse trans- forms parking Io..t space into a complete, outdc~3r garden center. Combining plant protection end customer cornf(3rt, me G&rden Mart extends the selling season by - reducing product shrinkage. Easy set up and tear down make the Garcien Mart an ideal temporary soiling structure. Poly water-filled t6~bes or concrete blocks anchor the steel hoop structure, eliminating the neecl for perma- nent footings. Cdlapsibie sidewalks provide natural.ventilation dudng warm weather and insulation against early spring frost. Multi-level benches display products while also storing inventory. The Garden Mart measures 21-feet wide and comes in lengths of 48, 60 and 96 feet. For more information on the Garc Mart, contact Poly-Tex, Inc., P.O. Box 458, Castle Rock, MN 55010, or call 800-852-3,443. Roger Schultz. Store Development. 708-9.q0-6,195 28 · ,CI-TY OF. COLUMBIA HEIGHTS .., S90 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (6~2) 782-2800 TDD 782-2806 PMAfAflAfG A/VD ZOAfl/VG COi~i~ISSIOfl NOTICE OF PUBLIC HEARING Thoma~ tTamsdell. Chair How Fronzon John Hunter Jim Fowlor ~adaine ~zum~ Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, April 6, 1999. The order of business is as follows: A request for a Conditional Use Permit to allow the use of an accessory structure consisting of a 21' x 48' tent to be located in the parking lot at 2261 N.E. 37t" Ave. from April 8, 1999 through July 31, 1999 for the purpose of conducting retail sales of green and flowering plants. Section 9.113(2)(a) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for accessory structures in the RB, Retail Business Zoning District. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CiTY OF COLUMBIA HEIGHTS Walt Fehst City Manager kp The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, extension 209, to make arrangements. (TOD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE ~3ASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER · CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SEC,T~ION: Consent ORIGINATING DEPT.: fS~ ~.~' CITY MANAGER NO:~ Community Developmenf' APPROVAL ITEM: Variance m~,,.~.~ BY: JoeHollman.,::~,~' BY: NO: Case #9904-12, 4721 5th Street NE DATE: April 7, 1 Issue Statement: This is a request for a two (2) foot variance to Section 9.104(5) of the Columbia Heights Zoning Ordinance which requires a minimum three (3) foot side yard setback for accessory structures in the R-2, Single and Two Family Residential zoning district. Background: The proposal is to construct a 162 square foot addition onto an existing garage at 4721 5m Street NE. The existing garage is roughly 327 square feet and is located roughly one (1) foot from the side property line. The addition will remain along the same building line. Note that the addition will not encroach further into the setback. Note that the Building Official has posted two "Stop Work Orders" on the property. The first was issued on November 10, 1998, when the Building Official first noticed that construction of the addition was started. The second notice was posted on February 25, 1999, when it was observed that additional improvements were made to the garage. Analysis: The adjacent property to the south has a garage which is located approximately 5 feet from the shared lot line with the subject property. There is a separation of 6 feet between garages. According to the City Building Official, a one- hour fire wall will be needed if the garage is closer than 3 feet to the lot line. Having discussed this issue with the Building Official, he does not have a problem with the variance as long as the fire wall is constructed to achieve a one hour separation. Section 9.105(3)(d) states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district." In order for a variance to be granted, hardship needs to be established. There is a 32 inch high retaining wall separating the driveway from the rest of the lot, and there is a 24 inch diameter tree located on the west side of the retaining wall. Because of the topography of the lot and the location of the tree, the existing location of the garage is the most practical location on the property for a garage. Topography and tree location appear to create a legitimate hardship. Should the variance be denied, the applicant would need to remove the addition which was constructed without the necessary permits. However, the existing garage would be allowed to remain. If the variance is granted and necessary permits issued, the applicant will be required to construct a one hour fire wall which will decrease the potential fire hazard to the adjacent property. Please find the following information attached: Staff Report; Completed application form; Survey; Area Map; and, Public Notice Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on April 6, 1999. They voted unanimously to recommend City Council approval of the Variance subject to the four conditions listed in the recommended motion. Recommended Motion: Move to approve the Variance of 2 feet at 4721 5~ Street NE because tree location and topography on the property create a hardship, subject to the following conditions: 1. An application for a building permit shall be submitted within three days of City Council action; 2. A fire wall shall be constructed that is in compliance with the State Building Code; 3. Double fees for the building permit will be paid; and, 4. All applicable Building Code requirements will be met and in full compliance. COUNCIL ACTION: Case: 9904-12 Page: 1 Case #: STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE APRIL 6, 1999 PUBLIC HEARING 9904-12 Owner: Address: Phone: Dane Froiland 4721 5th Street NE Columbia Heights, MN (612) 571-1714 Parcel Address: 4721 5th Street NE GENERAL INFORMATION Applicant: Zoning: R-2 Single and Two Family Residential Comprehensive Plan: LDR, Low Density Residential sallie Surrounding Zoning and Land Uses: Zoning North: R-2 South: R-2 East: R-2 West: R-2 Land Use North: Residential South: Residential East: Residential West: Residential BACKGROUND Explanation of Request: This is a request for a variance to Section 9.104(5) of the Columbia Heights Zoning Ordinance which requires a minimum three (3) foot side yard setback for accessory structures in the R-2, Single and Two Family Residential zoning district. The proposal is to construct a 162 square foot addition onto an existing garage at 4721 5th Street NE. The existing garage is roughly 327 square feet and is located roughly one (1) foot from the side property line. The addition will remain along the same building line and will not encroach further into the setback. Case Histo~_ : There are no previous Planning and Zoning Commission cases on this site. Note that the Building Official has posted two "Stop Work Orders" on the property. The first was issued on November 10, 1998, when the Building Official first noticed that construction of the addition was started. The second notice was posted on February 25, 1999, when it was observed that additional improvements were made to the garage. Case: 9904-12 Page: 2 ANALYSIS Surrounding ProperS_: The surrounding property in all four directions is zoned R-2,'~ Single and Two Family Residential, and is used residentially. Technical Review: Accessory structures are regulated under Section 9.104(5) oft he Zoning Ordinance. Requirements are as follows: ° No accessory structure shall exceed the height of the principal structure or fifteen (15) feet, whichever is less; ° No accessory structures shall exceed 1,000 square feet, and any lot over 6,500 square feet may have a lot coverage of up to 30%; · Detached accessory structures must be six (6) feet or more from the principal structure; · Whenever a garage is designed so that the vehicle entry door is facing a street or alley, the distance between the door and the lot line shall be 20 feet or more; and, · Minimum of 3 feet inside the rear and side lot lines as approved by the Building Official. The survey that was provided with the application does not indicate the distance fi:om the proposed garage to the house, but it appears that there is more than enough space to meet the six foot setback fi:om the house. According to the survey, the existing garage is located 3.7 feet fi:om the rear property line which meets requirements. The lot coverage on the property with the new addition to the garage would be approximately 28% which meets requirements. With the exception of the side yard setback requirement, the proposal meets the requ.irements of the Zoning Ordinance. Section 9.104(3) of the Ordinance states that normal maintenance of a nonconforming structure is permitted, provided it does not extend or intensify the nonconformity. The proposal will not further encroach into the setback, but considering that the garage will be expanded, it is the opinion of staff that the nonconformity will be intensified and a permit can not be granted without a variance. The adjacent property to the south has a garage which is located approximately 5 feet fi:om the shared lot line with the subject property. There is a separation of 6 feet between garages. According to the City Building Official, a one-hour fire wall will be needed//the garage is closer than 3 feet to the lot line. Having discussed this issue with the Building Official, he does not have a problem with the variance as long as the fire wall is constructed to achieve a one hour separation. Section 9.105(3)(d) states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district." In order for a variance to be granted, hardship needs to be established. Case: 9904-12 Page: 3 There is a 32 inch high retaining wall separating the driveway fi:om the rest of the lot, and there is a 24 inch diameter tree located on the west side of the retaining wall Because of the topography of the lot and the location of the tree, the existing location of the garage is the most practical location on the property for a garage. Topography and tree location appear to create a legitimate hardship. Should the variance be denied, the applicant would need to remove the addition which was constructed without the necessary permits. However, the existing garage would be allowed to remain. If the variance is granted and necessary permits issued, the applicant will be required to construct a one hour fire wall which will decrease the potential fire hazard to the adjacent property. Compliance with Ci~_ Comprehensive Plan: The City Comprehensive Plan designates this area for low density residential development, which includes one and two family dwellings. This proposal does not impact the goals and objectives of the Comprehensive Plan. Summa~_ : The positive aspects of this proposal are as follows: 1. The variance will allow an expansion of any existing garage, and provided the one hour fire wall is constructed the potential fire hazard to the adjacent property will be lessened. The negative aspects of this proposal are as follows: 1. The variance will increase a nonconforming structure, but provided the one hour fire wall is constructed, the negative impact should be minimal. CONCLUSION Sta_ff Recommendation: Staff recommends approval of the variance of 2 feet to allow the construction of an addition onto an existing garage 1 foot from the side lot line rather than the required 3 feet because tree location and topography on the property create a hardship. Recommended Motion: Move to recommend City Council approval of the variance of 2 feet at 4721 5th Street NE because tree location and topography on the property create a hardship. Attachments: ° Completed application form; Survey; Area Map; and, Public Notice CITY OF C0LU~BIA HEIGHTS i~-'Dplication For-' I~ezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other REOEIVED I 8 1909 :OMMIJNIT¥ DEVE. LOPMEN'I' ff£ P, eceipt No: 3 W~'r) -) 1. Street. Address of Subject Property: L( ~ ). [ ~- 7-(-/ ~7- /~' ~-- 2. 'Lesal Description of Subject Property= 3. Appl£cant: 4. Address: ~7~( ~FY ~ ~/l~- Description Request: O~e r ~ Name: Address: Phone: ~F Zonin~: Applicable City Ordinance Number Present Zoning ~ "~-~ Present Use Proposed Zoning Proposed Use 7. ~eason for Request: _~/v~/~0 ~, ~/~',~ ?/~-,~ T~,'S AcknowledEment and Si~nature: The undersi~ned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in a~r.c~dance with the 0rd/nances of the City of Columbia Heights and the laws of the State~f M~a%nesota.~ ~ Signature of Applicant:~~/,~o ~'-( Date: ~- ~- ?~ PIONEER Certificate of Survey for: ~/~' 2422 Enterprise Drive Mendota Heights, MN 55] 20 1{~2} §81.1914 House Address: 472/ 5'm ..,C.~ ,~.~. Model Name: ¢0.00 E 5?P££T N. £, · 9oo.0 Denotes Existing Elevation' PROPOSED HOUSE ELEVATION · ~ Denotes Proposed Elevation Denotes Drainage ~- Utility Easement Lowest Floor Elevation:__ ~ Denotes Drainage Flow Direction Top of Block Elevotion:~ .--<>I Denotes Monument Garage Slob Elevation: /~.~0 ,, ,~ Denotes Offset Hub Bearings shown ore assumed LOT ~, BLOCK 23 ~05LYN COUNt. MINNESOTA I hereby certify that this survey, plln or redort was Dr~r~ Scale: 1 ~- [o~..~ ifIl= ~ City of Addr(i~ Book- First Revision Address e ok SW 1/4 Section 26 ~, ': 4800 i ~ ~ _..:::~., , t.ali:::C::.C ::,t~'~l~:', ,,:::: .:, ..... ' ':::;~ a: ,, ;.:,~: .......... L' :~ h,,~;~;~ ~d~: I ~¥*'. :,~,~:~ :/4~35:::,, :'4R8'" :::':'"' :'462~': ::::4634" ":: ":: :::,~:;':,~: .~ 4~': 4~:s: ~'~;?l :~'~:~'  , ~ ~ ,.~?,¥:~;.; ,454T ::45~" 4549 4550 4553' ~53~ 452~ 4527' '452~' 4529 ~28: 4~ 145~ {~ 45~1: '452~.. 45957 4522, '4525: ~ 451o~ 4~: , 4si~ ,4Si? ~ 4sls .... ' :4833, 'CITY OF COLUMBIA HEIGHTS (}..) ~ Th~n~ t~msdell, gh~ir 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN S~2 ~-387~ (612) 782-2800 TDD 782-2806 Ro~Franmn John Hunte~ Jim ~ Madaine Szumk PMlillifllifG AllfD ZOllflltfG CO~flllSSlOlif NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, April 6, 1999. The order of business is as follows: A request for a variance to Section 9.104(5) of the Columbia Heights Zoning Ordinance which requires a minimum three (3) foot side yard setback for accessory structures in the R-2, Single and Two Family Residential Zoning District. The proposal is to construct a 162 square foot addition onto an existing garage at 4721 N. E. 5"' Street one (1) foot from the side property line which requires a variance of two (2) feet. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager kp The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: Consent ORIGINATING DEPT.: /~D CITY MANAGER NO: 4~ Community Developmenf" '~'~w' APPROVAL ITEM: Conditional Use permit 4t/' ~' / l BY: Joe Hollman.~fi2~ BY: NO: Case #9904-15, 4220 Central Ave. NE, #207 DATE: April 7, 19/99' Issue Statement: This is a request for a Conditional Use Permit to allow a retail store at 4220 Central Avenue NE, #207. Background: The subject property is zoned LB, Limited Business, and Section 9.111(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for retail stores, shops, offices and small service businesses catering to neighborhood patronage deemed to be as appropriately and desirably located in the LB zone. Ballroom Basics currently sells balkoom dance supplies such as gowns, shoes, and jewelry via the Internet, mail order, and at various dancing events around the country. Should the Conditional Use Permit be approved, the business will also contain a showroom for display and retail sale of merchandise. Analysis: The subject parcel is zoned LB, Limited Business. According to Section 9.111 (2)(m) of the Columbia Heights Zoning Ordinance "Retail stores, shops, offices and small service businesses catering to neighborhood patronage, deemed to be as appropriately and desirably located in the LB zone" are permitted as a Conditional Use in the LB District. The applicant is currently using the space as his office which is a permitted use in the LB District, and he is requesting the Conditional Use Permit to allow some retail sales on the premises. Most of the business conducted from the space will be sales via the Internet, mail order, and at various dancing events around the country. Converting the front portion of the space into a showroom for retail of the merchandise will have a minimal impact on the surrounding neighborhood. It is staff's opinion that the proposed use is consistent with the intent of the Zoning Ordinance and should be allowed as a Conditional Use Permit. The applicant does not propose any exterior structural or lighting changes to the building. However, the floor plans indicate that a couple of walls separating an existing office space from the reception area will be removed to make room for the showroom. This will require building permits which are subject to review and approval by the Building Official and Fire Department. Please find the following information attached: Staff Report; Completed Application Form; Site Plan; Existing Floor Plan; Proposed Floor Plan; and, Public Notice Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on April 6, 1999. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the two conditions listed in the recommended motion. Recommended Motion: Move to approve the Conditional Use Permit to allow retail sales on the property at 4220 Central Avenue NE, #207, subject to the following conditions: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. COUNCIL ACTION: Case: 9904-15 Page 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE ArmL 6, 1999 PUBLIC HEARING Case #: 9904-15 Owner: Address: Phone: Parcel Address: 4220 Central Avenue NE, #207 Zoning: LB, Limited Business District Comprehensive Plan: C - Commercial GENERAL INFORMATION Gumball Connection, Inc. Applicant: 5458 Orchard Lane N. Crydtal, MN 55429 Jason Borton 4220 Central Ave. NE, #207 Columbia Heights, MN (612) 706-1919 Surrounding Zoning and Land Uses: North: LB South: RB East: LB West: R-2 Zoning Land Use North: Commercial South: Vacant commercial property East: Residential West: Residential BACKGROUND Explanation of Request: This is a request for a Conditional Use Permit to allow a retail store at 4220 Central Avenue NE. The subject property is zoned LB, Limited Business, and Section 9.111(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for retail stores, shops, offices and small service businesses catering to neighborhood patronage deemed to be as appropriately and desirably located in the LB zone. Ballroom Basics currently sells ballroom dance supplies such as gowns, shoes, and jewelry via the Internet, mail order, and at various dancing events around the country. Should the Conditional Use Permit be approved, the business will also contain a showroom for display and retail of merchandise. Case Histo~_ : A Conditional Use Permit was granted in 1975 for use of one of the tenant spaces in the building as a gift shop. Also, case 9707-23 was a request for a sign variance which was denied. Case: 9904-15 Page 2 ANALYSIS Surrounding ~roper~_ : The adjacent property to the north is zoned LB, Limited Business, and is used commercially. Property across Central Avenue to the east is also zoned LB, but is a nonconforming residential use. Property to the south is zoned RB, Retail Business, and is currently a vacant commercial building. The property to the west is zoned R-2, Single and Two Family Residential, and is used residentially. Technical Review: The subject parcel is zoned LB, Limited Business. According to Section 9.111 (2)(m) of the Columbia Heights Zoning Ordinance "Retail stores, shops, offices and small service businesses catering to neighborhood patronage, deemed to be as appropriately and desirably located in the LB zone" are permitted as a Conditional Use in the LB District. The applicant is currently using the space as his office which is a permitted use in the LB District, and he is requesting the Conditional Use Permit to allow some retail sales on the premises. Most of the business conducted from the space will be sales via the Internet, mail order, and at various dancing events around the country. Converting the front portion of the space into a showroom for retail of the merchandise will have a minimal impact on the surrounding neighborhood. It is staff's opinion that the proposed use is consistent with the intent of the Zoning Ordinance and should be allowed as a Conditional Use Permit. Minimum Yard and Density Requirements are as follows: · Lot Width shall be at least 50 feet - subject parcel meets this requirement; · Minimum Lot Area shall be at least 6,000 square feet - subject parcel meets this requirement; · Front Yard Setback shall be 12 feet - the existing building meets this requirement; · Side yard shall be 15 feet - the existing building extends the entire width of the property; and, · Rear yard shall be 20 feet - the existing building meets this requirement. With the exception of the side yard setback requirement, the existing building meets or exceeds the minimum yard and density requirements of the Zoning Ordinance. Note that the building was constructed in 1963, prior to the adoption of these regulations. Provided the entire structure is not vacant for more than six months, it is allowed to continue without approval of a variance. Parking requirements are based on the use of the structure. The space is roughly 580 square feet (please refer to the existing and proposed floor plans), and using the ratio of one parking space for each 200 square feet of office and retail area, less storage space, the proposed business will require 2 off-street parking spaces. Currently, there appears to be roughly eleven parking spaces in the front of the building and twelve spaces behind the building offthe alley. Converting a portion of the tenant space into retail does not increase the number of parking spaces required. The proposal meets minimum parking requirements. Case: 9904-15 Page 3 At this point, staff has not seen any plans for signage. Note that wall signage for multi-tenant buildings in the LB District is limited by the front footage of the tenant space. The maximum size of a wall sign for this tenant space is 46 square feet. The applicant does not propose any exterior structural or lighting changes to the building. However, the floor plans indicate that a couple walls separating an existing office space from the reception area will be removed to make room for the showroom. This will require building permits which are subject to review and approval by the Building Official and Fire Department. Compliance with Ci~_ Comprehensive Plan: The Land Use Plan Map designates this area of Columbia Heights for future commercial activity, including retail sales, offices, and service businesses. The proposal is consistent with the intent of the City Comprehensive Plan. Sllmma~_ : The positive aspects of this proposal are as follows: 1. The proposal is consistent with the intent of the City Comprehensive Plan. 2. Approval of the Conditional Use to permit retail sales on the site will allow the owner to expand his business base.. The negative aspects of this proposal are as follows: 1. There do not appear to be any negative aspects. CONCLUSION Sta_ffRecommendation: Staff recommends approval of the Conditional Use Permit to allow retail sales on the property at 4220 Central Avenue NE, #207, subject to the conditions listed in the recommended motion. Recommended Motion: Move to recommend City Council approval of the Conditional Use Permit to allow retail sales on the property at 4220 Central Avenue NE, #207, subject to the following conditions: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. Attachments: Completed Application Form; Site Plan; Existing Floor Plan; Proposed Floor Plan; and, Public Notice Application For: , . ..~ 'Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Applicat£on Date: ~ '-~'~' ~ ' ~' :'~''' Fee: ~2~P Date Paid 1. Street Address of Subject Property: ~tZO ~~[ ~ AJ~ ~?~ 2. Legal Description o£ Subject Property: 3. Applicant: 4. Name: i ~~ Address: Description of Request: ZoninK: Applicable City Ordinance Number Present Zonin Present Use Section [~ .~( (6'L-) Proposed Zoning ~ Proposed Use 0~-(~_. ~// Reason for Eequest: To allow operation of ballroom dance suppties from retail ~pace ~n Limited Business District, retail sales of col]ectib]es. 8. Exhibits Submitted (maps, diagrams, etc.) Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Hinnesota. Signature of ~pplicant: ~'~/~...~ / ~ Taken By: ~7x Ballroom Basics 4220 Central Avenue NE #207 Columbia Heights, MN 55421 (612) 706-1919 March 12, 1999 than the customer base of collectors, the above traffic would be an extreme case. an average of less than 10 customers per week visiting the showroom. Thank you for your time and consideration. I am expecting a Jason E. Bo=on Owner- Ballroom Basics Mr. Hollman, My name is Jason Borton and I am opening a business, Ballroom Basics, at 4220 Central Avenue NE #207. Ballroom Basics is a sole proprietorship that sells ballroom dance supplies such as gowns, shoes, jewelry and hair extensions by the Internet, mail order and at various dancing events around the country. I will also be selling upper end collectibles of interest to dancers. The collectible lines would be an extension of Rim's Gallery of Treasures and Teddies from Philadelphia. Rita's Gallery is owned by my parents and thus I would be expanding the family business. Currently I am running Ballroom Basics from the office space on Central Avenue. I am requesting that I be granted a conditional use permit for 4220 Central Avenue NE #207 so that I may convert the front part of the office space into a showroom for my merchandise and have local customers be able to purchase their items at this location. The showroom would be open in th~ late afternoon to early evening dttring.the week, from 3 PM to 8 PM Monday through Friday, and by special appointment. By having a showroom I can provide better service for my customers and have a better chance of my business succeeding. I am expecting very light retail traffic for the showroom and my regular hours are in the evening, therefore Ballroom Basics should not create a significant impact on the surrounding community. Attached are rough sketches of the current space and the proposed showroom if the zoning is changed to allow it. To give an estimate of the impact of sales traffic, the Philadelphia location of Rita's Gallery has a much larger store (approximately 3000 square feet) with complete lines of all items and all sales are done on location. They are open from 11 AM to 8 PM during the week and from 11 AN[ to 6 PM on Saturdays. After three years in business, customer traffic is fairly constant with one to t~vo customers in the store at one time. Since I am very certain that the customer base of dancers is less w~,y N~ HOLT~ N.C. HoIuu ANO ~SSOCI~TE~I~Ic. N.C. Hotu~ , CiTY OF COLUMBIA HEIGHTS Jol~n fluater 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 JimFowlar Madaifla ~zumk PZAllfllflllfG AND ZOtlflllfG C0MM/$$108 NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, April 6, 1999. The order of business is as follows: A request for a Conditional Use Permit to allow retail sales consisting of Ballroom Dancing supplies and collectibles in the LB, Limited Business District of the City at 4220 Central Avenue N.E. Section 9.111(2)(m) of the Limited Business Section of the Zoning Ordinance allows, by conditional use permit, retail sales, shops, offices and small service businesses catering to neighborhood patronage, deemed to be as appropriately and desirably located in the LB Zone. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager kp The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782- 2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA SECTION: Consent NO. q ITEM: Authorize payment pf Project Safety NO. Net fee. ,~- .~. ' I ~, BY: Thomas M. Johnson DATE: April 7, 1999 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND In 1995 the cities of Columbia Heights, Hilltop, and Fridley began a program known as Project Safety Net. The purpose of this program is to give the police departments of Fridley and Columbia Heights a resource to deal with juveniles who are caught out on the streets after curfew. This program allows the officer to pick up the juvenile, write a tag, and then instead of waiting for the parent or guardian to be contacted and come to pick up the juvenile, the officer takes the juvenile to the Curfew Center. The Curfew Center is located at the Fridley Community Center and is staffed by trained social workers who supply an immediate intervention for this problem, contact the parents or guardians for pickup, and give referrals and follow-up to the problem. In 1999 the bill to our city for this service is $6,000, which is the same amount paid in 1998. ANALYSIS/CONCLUSION I am recommending that we pay the fee for the use of Project Safety Net. Over the past few years numerous officer hours have been saved by using this service. Officers are no longer tied up waiting for parents or guardians and are, in fact, back on the streets of our community in a relatively short period of time. The youth of our community are also being served through professional referrals and follow-up by the Safety Net staff. We have secured a grant from the Minnesota Department of Economic Security that will reimburse us for our costs of the program. The City has also benefitted from the use of the Zone, which is a program that offers entertainment and direction to our teens on Friday and Saturday evenings. The third element that from which we have benefitted is the Safety Net program being in our Middle School and High School. The Safety Net staff assists with truancy and in school problems. They are an excellent referral service and assist the officers almost daily. RECOMMENDED MOTION Move to approve payment to the City of Fridley for Project Safety Net the amount of $6,000 to cover the City's share of costs for this program, with funding to come from the 1999 Minnesota Department of Economic Security, Juvenile Accountability Block Grant Fund #278-42-101. TMJ:mld 99-100 COUNCIL ACTION: CrlYOF FRIDLEY FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLE¥, MN 55432 · (612) 571-3450 · FAX (612) 57 I- 1287 March 3, 1999 Chief Tom Johnson Columbia Heights Police 590 40a Av NE Columbia Heights, MN 55421 Dear Chief Johnson: Greetings, I hope things are well for you and your city. ! am wdting to let you know it's billing time for Project Safety Net. Your city's cost for 1999 is $6,000.00. As always, should you have any questions or concerns please feel flee to give me a call at 572-3643 or Dave Sallman at 572-3625. Sincerely, Kevin Thomas Fridley Police CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: SCHEDULING ANNUAL GOAL BY: J. Student BY: PLANNING RETREAT 4-A-13 DATE: April 9, 1999 DATE: At its recent Council Work Session, a discussion was held regarding the scheduling of an annual goal setting retreat. It was generally felt by members of the Council and staff that the Goals and Objectives Workshop held in 1998 was very beneficial. At that workshop it was recommended this be an annual retreat. h~ lieu of a work session on May 3rd, the City Council will meet at 6:00 p.m. with division heads and department heads to update the goals and objectives program established last year. The location will be named later (either Murzyn Hall or Kelly Inn). A light dinner or box lunch will be provided. MOTION: Move to schedule the annual Goal Setting Retreat for the City Council, division and department heads for Monday, May 3, 1999 at a location to be determined. COUNCIL ACTION: CITY COUNCIL LETFEE Meeting of: April 12, 1999 AGENDA. ~ECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPROVAL ITEM: REQUEST AUTHORIZATION FOR FIREWORKS BY: Keith Windschitl ~ffl iL) BY: No:FIREWORI~sDISPLAY AND TO SEEK BIDS~m ~m ~ 4FOR 1999 JAMBOREE DATE: April 8, 1999 BACKGROUND: Staff is requesting authorization to hold a frreworks display on Saturday, June 26, 1999 in conjunction with the Lion's Club Jamboree activities. Additionally, staff is requesting authorization to seek bids for the frreworks display. Funds in the amount of $2,000 have been budgeted for under Account 101-45050-4378. The cost of the fireworks display is $6,000. With $2,000 coming from Account 101-45050-4378, the remainder of the cost of the fireworks display will be sought from donations. RECOMMENDED MOTION: Move to authorize fireworks on Saturday, June 26, 1999 in conjunction with the Jamboree activities and to seek bids for a $6,000 frreworks display with $2,000 appropriated from Fund 101-45050-4378. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/12/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: q PUBLIC WORKS ITEM: AWARD OF 1999-2000 TREE,P,LANTING BY: K. Hansent~~ BY: PROGRAM~lr-- i~ ' t ~ DATE: 3/30/9~-.~--'--~ DATE: Background: Staff received authorization from the City Council on February 8, 1999, to seek bids for the 1999-2000 Tree Planting Program. Bids and specifications were prepared, request for bids advertised in the legal newspaper on March 11, 1999, and the bid opening was held on March 25, 1999, at 2:00 P.M. Specifications were provided to 10 contractors. Two bids were received and a copy of the Bid Opening Minutes is attached. The basis of award is on a total quantity estimated in the request for bids. The actual contract would be entered into on the basis of unit prices bid for each type of tree. An actual mount would not be awarded by the City Council since the number of trees that may have to be planted for Dutch Elm Disease tree removal is estimated at this time. The contract is for two years. RECOMMENDED MOTION: Move to award the 1999-2000 Tree Planting contract to Greenworks, Inc. of Loretto, Minnesota, the lowest, qualified, responsible bidder for the unit prices submitted in their proposal dated March 25, 1999, up to an amount of $27,750.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 99-107 Attachment: Minutes of Bid Opening COUNCIL ACTION: CITY OF COLUMBIA I-IEIGItTS 637 38TM Ave. N.E. Columbia Heights, Minnesota 55421 Minutes of Bid Opening on Thursday, March 25, 1999 at 2:00 p.m. Bids for Supplying and Planting of Trees on Public and Private Property Pursuant to an advertisement for bids for Supplying and Planting of Trees on Public and Private Property, an administrative meeting was held on March 25, 1999 at 2:00 p.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Lauren McClanahan, Public Works Superintendent Joanne Baker, Public Works Secretary Ted Harley, Midwest Landscapes Bids were opened and read aloud as follows: Greenworks $27,750.00 Midwest Landscapes Inc. $38,074.75 Respectfully Submitted, Joa~Secre~ G\public works\treeskFall tree plant bid opening minutes 99 CITY COUNCIL LETTER Meeting of: 4/12/99 AGENDA. tSECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: RESOLUTION ORDERING PREPARATION OF BY: K. Hanse~ BY: REPORT AND SETTING A HEARING DATE FOR A DATE: 4/7/99 ~(.-~-~'~ DATE: PETITIONED ALLEY IMPROVEMENTq. ~ . t t~ Background: The city received a petition the week of April 5~h requesting alley construction from 52na to 53rd, from 4m to 5th for the south half of the alley. The petition has been signed by 9 of 10 abutting property owners to complete this alley as proposed under the 1999 Alley Improvement Program. Improvements to the north half of this alley have been ordered by the council at the March 23rd Public Improvement Hearing. Analysis/Conclusions: The attached resolution calls for the City Engineer to prepare the required reports for the petitioned alley improvement and would add this work to the 1999 Alley Improvement Program. It is proposed to hold the improvement hearing April 26, 1999. This would maintain the 1999 Alley Program schedule of bidding in early May. Recommended Motion: Move to waive the reading of the resolutions, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 99- q7 being Resolutions ordering the preparation of necessary reports for the petitioned alley improvement from 52nd to 53ra Avenues, from 4~ to 5th Streets for the south half of the alley and setting a Public Improvement Hearing date for April 26th at approximately 7:00 p.m. in the City Council Chambers. Attachments: Resolution Petition Map COUNCIL ACTION: RESOLUTION NO. 99- 47 BEING A RESOLUTION DECLARING THE ADEQUACY OF A PETITION AND ORDERING PREPARATION OF REPORT ON ALLEY IMPROVEMENTS WITH COMPLETE CONSTRUCTION WHEREAS, a petition, signed by 9 of 10 abutting property owners, was received to make improvement to the south half of the alley from 52nd to 53rd from 4th to 52, under the 1999 Alley Improvement Program, and WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvement be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. AND BE IT FURTHER RESOLVED that the petition received represents greater than fifty percent of the property having frontage along the alley and therefore the petition is declared adequate. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 262 day of April, 1999 in the Council Chambers located at 590 402 Avenue NE, at 7:00 p.m., and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 12t~ day of April, 1999. Offered by: Szu tek CITY OF COLUMBIA HEIGHTS Seconded by: do 11 y RollCall: A11 ayes BY Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 12th day of April, 1999, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk Rpr 06 SS 08:30a Cit~ o~ Columbia Heights 612-782-280i 8pr 88 08:30a Cit~ Columbia Heights 612-782-2801 C.,) "'~ 4 ol On,' CITY COUNCIL LETTER Meeting of: 4/12/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO. ~ PUBLIC WORKS ITEM: AWARD OF 1999 STREET AND PARIilNG BY: K. Hansen,~-~ BY: NO. LANE STRIPING PROJECT ~- ~, l ~'~ DATE: 4/6/99 ~ DATE: Background: On February 22, 1999, Council authorized staffto seek proposals for the 1999 Street and Parking Lane Striping project. Plans and specifications were sent to two companies which have bid on the project in the past. Two proposals were received by the deadline on April 6 at 10:00 a.m. The bids received were as follows: Company Precision Pavement Marking Inc. AAA Striping Service Co. Amount $6,074.60 $6,165.76 Funds are budgeted for this project in State Aid Maintenance ($4,500.00) and the General Fund - Traffic Signs and Signals ($750.00). The project cost is slightly higher than the budget amount. Most of the extra cost is due to including the Central Avenue median striping from 37th Avenue to 39th Avenue. The bid price for striping the State Aid streets (including Central Avenue) is $5,244.18 and the bid price for striping the local streets is $830.42. RECOMMENDED MOTION: Move to award the 1999 Street and Parking Lane Striping project to Precision Pavement Marking, Inc. of Rogers, Minnesota, based upon their Iow, qualified, responsible bid in the amount of $6,074.60, with $5,244.18 to be appropriated from Fund 212-43190-4000 and $830.42 to be appropriated from Fund 101-43170-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. COUNCIL ACTION CITY COUNCIL LETTER Meeting of: Avril./~. 1999 AGENDA SECTION: NO. 4 ITEM: NO. Consent Authorization to Purchase Fire Chief Vehicle~,~ ,llI ORIGINATING DEPARTMENT Fire BY: Charles Kewatt DATE: March 15, 1999 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND: The award for full size sedans used as police vehicles is to Superior Ford Inc. of Plymouth, Minnesota for 1999. The Fire Department historically has purchased vehicles from the police contract as the vehicles are equipped with features which are needed, such as a more powerful electrical system. The base vehicle price listed in the award for the full size sedan is $20,509. We intend to deduct the left-hand spotlight and add an ignition-controlled trunk release. After the deduct and add-on, the price of the car comes to $20,358. ANALYSIS/CONCLUSION: The current Fire Chief vehicle has approximately 101,000 miles on it and was purchased in 1988. This vehicle has sustained damage in an accident and, while driveable, has not been repaired. It is the Fire Department's recommendation to purchase a new full-size vehicle from Superior Ford, Inc. The Fire Department will put the current Fire Chief vehicle up for auction upon receipt of the new vehicle. RECOMMENDED ACTION: Move to authorize the purchase of one 1999 Ford Crown Victoria vehicle for use as a Fire Chi&vehicle from Superior Ford, Inc., with funding coming from 431-42200-5150 and the Mayor and City Manager are authorized to enter into a contract for same. CWK:cf 99-30 COUNCIL ACTION: MRR-81-t999 FAX 10:55 FROM SUPERIOR FCRD TO U R,i II I _ I II I IIIII I I FLEET,& GOVERNMENT SALES DEPARTMENT # OF PAGES SENT i ii mill in _ · YEAR '99 MODEL CROWN VIC POLICE 97822801 P.O1 INTERCEPTOR 9700 56TH AVE, NO. PLYMOUTH, MN 55442 PHONE 612-559-9111 FAX 612-519-6336 DATE.~~.~ ATTN COLOR-EXT CODE POLICE INTERCEPTOR PACKAGE liT 4.6L SOHC EFI V8 ENGINE / ELECT AOD TRANSMISSION TAN · INT GREY EXTERIOR COLORS VIBRANT WHITE MED TITANIUM CC MET POWER LOCKS, WINDOWS, MIRRORS, DRIVER SEAT BUCKET SEAT FRONT - CLOTH FRONT & REAR SPEED CONTROL / TiLT STEERING WHEEL AIR CONDITIONING' / AM/FM STEREO RADIO REAR WINDOW DEFROSTER / ENGINE BLOCK HEATER ABS BRAKES - NO TRACTION CONTROL LIMITED SLIP REAR AXLE / LH SPOTLIGHT ' $ 20,509.00 TAX & LIC NOT INCLUDED IMPORTANT( - TO RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD F_LEET IDENTIFICATION NIJMBER (FIN) - FIN CODE MUST BE ON ORDER. CALL 1-800-343-5338 OPT~I - TO ASK FOR YOUR Cfi'Y/COUNTY/ AGENCY'S FIN CODE - AND/OR TO APPLY FOR ONE. IF ANY PROBLEMS, CALL CAROL H~NDRICKSON 612-$Ig-6351. PAYMENT IS DUE'ON DELIVERY - LET US KNOW IF ADVANCE BILLING IS NEEDED TRADES - ARE ACCEPTED - SUB3ECT TO REAPPRAISAL AT TIHE OF DELIVERY FOB SUPERIOR FORD - DELIVERY NOT INCLUDED - DELIVERY + 75¢ MI.-ONE WAY; LL *B1 B2 FL FS FU M7 *LM *LN *ll4 *TN TP TS UA DP WEOGEWOOD BLUE CC MET POLICE CREAM YELLOW HARVEST GOLD CC MET MED BROWN MET TOREaDOR_RED CC MET SPRUCE GREEN CC M~T OK SATING GREEN CC MET LIGHT RLUE CC DARK BLUE ROYAL BLUE LIGHT BLUE MET ULTRA BLUE CC MET LIGHT GREY SILVER GREY MET MED GREY MET SILVER ~ROST CC MET BLACK CC THANK YOU FOR THE OPPORI'UNITY TO PRESENT THIS QUOTATION. PLEASE CALL IF.Y, OU HAVE ANY QUESTIONS. f&!LL, SlglkRl OR CAROL HENDRICKSON, FLEET MANAGERS TOTAL NET SALES TAX & LICENSE NOT INO. bI:)ED 195 7. 8. 9. 10. 11. 12. 13. 15. 16. 17, 18. 19. 20.=. 21. 22. · 23. 24. 25. 26. 27. MAR-Ol-1999 10:56 FROM SUPERIOR FORD TO FRONT& REAR FLOOR MATS - 12H/J2Q .... AM/FM STEREO CASSETTE - 58H DELETE ANTI LOCK BRAKES - KEEP LIMITED SLIP RUBBER FLOOR - IN LIEU OF CARPETING - 127. VINYL REAR SEAT IN LIEU OF CLOTH - IR / IH'/ I2 DELETE ENGINE BLOCK HEATER - 41H MULTIPLE UNITS - KEYED ALIKE DELETE LH SPOTLIGHT - 5lA FLG/FLH/FLI/FL~/FLK/FLL ADD RH SPOTLIGHT - 51C CLOTH SPLIT BENCH SEAT IN LIEU OF BUCKETS - pR/PH/P2 FRONT DOOR MOLDINGS INSTALLED BY FACTORY .- 96C HUB CAPS IN LIEU OF WHEEL COVERS BY FACTORY - 64C COURTESY LAMP DISABLED - 478 LAMP PREWIRE GROUP FOR PKG TRAY LAMP/INNE~ DECKLID LAMP NO LAMPS INCLUDED ADDITIONAL ROOF REINFORCEMENT - PHS SILICONE HOSES W/AIRCRAFT CLAMPS - PCD 9?822801 - '476 SPEED CONTROL - 525 DECKLID REI.EA~F SWITCH RELOCATED ON' D~IvER~ DOOR -.~GNITION. · ' ' CONTROLLED INSTRUMENT PANEL DECKLID RELEASE - IGNITION CONTROLLED STREET APPEARANCE PKG - 60B DOOR LOCKS ~ DR & FR PASS ONLY CONTROL-REAR HANDLES INOP - PLP WINDOWS - CONTROLLED BY DRIVER & FRONT PASSENGER ONLY - PW8 PARTS MANUAL * SERVICE MANUAL * POWERTRAIN/EMISSIONS MANUAL * ELECTRICAL TROUBLESHOOTING MANUAL * TECHNICAL SERVICE BULLETIN MANUAL -. 1 SUBSCRIPTION POWERTRAIN WARRANTY - 3 YEAR/IO0,O00 MILE *** - 3 YEAR/ 75,000 MILE 'w,~ *** $50 DEDUCTIBLE PER VISIT - WHICHEVER COMES FIRST YEARS/MILES 55 i85 (450) 23 58 (22) 4O (151) 151 80 NC NC 40 7O 258 40 20 151 18 18 gO 165 160 1'800 1300 P. 02 RPO TWO-TONE PAINT #1 - ACCENT COLOR ON, RO0~, FR & RR DOORS - 952 450 " " " " ~2 - ACCENT, COLOR'O~ ROOF,HOOD, TRUNK - 953 450 " " " " #3 - ACCENT COLOR ON ROOF & FRONT DOORS - 955 450 U$~ ~NLY CROWN VIC COLORS - NO MINIMUM QUANTITY REQUIREMENT * - CALL FOR INFO TO ORDER DIRECT.FROM FORD.TO YOU: TOTAL $ TOTAL P. 02 CITY COUNCIL LETTER MEETING OF: April 12, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT. CITY MANAGER NO: ~ FINANCE APPROVAL ITEM: ATTENDANCE OF THE FINANCE BY: WILLIAM ELRITE BY: DII~ECTOR AT THE ANNUAL GFOA CONFERENCE DATE: Mar. 22, 1999 The Government Finance Officers Association of the United States and Canada holds an annual conference dealing with the realm of complex and ever changing government financial issues. This conference deals with current changes in governmental accounting and reporting requirements, new concepts and overall financial management. It is one time in the year when finance professionals become updated on issues that could have a major impact on their government. Over the years, attendance at the conference has grown significantly. The current attendance is over 4,000 people. As a result of the large attendance, there are seven to eight concurrent sessions throughout the day. Attendance at virtually all sessions would benefit the City. The 1999 budget includes appropriations to send the Finance Director to this conference. The alternatives are limited to either attending or not attending the conference. There is no alternative level of training available. Attendance provides staff with an updated level of training and knowledge to enhance job performance. A lack of attendance is a lack of training. Attendance at this conference could be compared to the ongoing training that is required of C.P.A.'s and other professionals. In the case of Municipal Finance Professionals, there is no required ongoing training. The decision to have ongoing training is at the discretion of the City Council. The 1999 budget includes funds for the Finance Director to attend this conference. The projected cost of the attendance at the conference is within the budget limitations. The long range financial implications of attending the conference are hard to judge. The knowledge gained will definitely be a benefit and will have a positive financial result. It is staffs recommendation that the Finance Director attend the annual GFOA conference. RECOMMENDED MOTION: Move to authorize the attendance of William Elrite, Finance Director, at the Annual Government Finance Officer's Association Conference from May 23 - May 26, 1999 and that all related expenses be reimbursed from Fund 101-41510. Vg'E:we G: 990331B COUNCIL ACTION: CITY OF COLUMBIA I:W. IGIIT~ AUTHORIZATION REQUEST FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEMINARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of attendance. Estimated Cost: Registration: ~o,~c/ t~/ /l~e a ( ~ ~ Travel: Budgeted for: byes [] Name of Individuals Attending: Date of Request: ~ - 2. ~-. - c~ ~ A o..t #: / V /- 7 /:7o #: No S,,fficient Funds Remai.fng: Yes [] No When: Where: Purpose of Event:& /~0 ~ How Will this Activity Help You and/or Your Depm'tment? ~'ee ///~ ~ & ~r?,.-.'~o/Jt~e..- Please Attach Any Brochures or Information Related to This Event. Signatures: . Department Head Date: Division Head Date: City Manager Date: If Required, Date of Approval by City Council: Upon aPproval by the City Manager or City Council (if applicable), this form will be submitted to the Finance Department with a copy of the form to the appropriate Division Head. This form is not a registration form or a request for pre.registration monies without a payment voucher and backup completed and attached. CITY COLTNCIL LETTER Meeting off April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ Fire APPROVAL ITEM: Establish Hearing Dates BY: Charlie Kewatt BY: License Revocation, Rental Properties NO: ~ "1~ ' ~ DATE: April 7, 1999 DATE: Revocation or suspension o fa licence to operate a rental property within the City of Columbia Heights is requested against the following owner regarding his/her rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Mohammed Khan ............................. 981 43-1/2 Avenue NE RECOMMENDED MOTION: Move to Establish a Hearing Date of April 26, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Mohammed Khan at 981 43-1/2 Avenue. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: 1st Reading of Ordinance No. 1388 Being an BY: J. Student BY: Ordinance Regarding Council Salaries DATE: April 9, 1999 DATE: At its March 25, 1999 Joint Meeting with the Charter Commission, the City Council discussed Ordinance No. 1388 which would amend that section of the City Charter which addresses salaries of the Mayor and of Councilmembers. It was agreed by members of the Council and of the Charter Commission that this ordinance should receive its first reading. It will be considered again by the Charter Commission at its April 18, 1999 meeting. MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1388 being an ordinance amending Chapter 2, Section 13 of the Charter of the City of Columbia Heights pertaining to Mayor/Council salaries. COUNCIL ACTION: ORDINANCE NO. ~ 388 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 13 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO MAYOR/COUNCIL SALARIES The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 13, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: The mayor shall receive a salary of Twenty-five Dollars ($25.00) per month, and the council members shall each receive a salary of F~een Dollars ($15.00) per month and in addition thereto when the council meets as a Board of Equalization, the members shall receive not to exceed One Dollar ($1.00) per hour. The city manager and all subordinate officers and employees of the city shall receive such salaries or wages as may be fixed by resolution of the council. IS HEREWITH AMENDED TO READ AS FOLLOWS: The mayor and council members shall by ordinance fix their own salaries in such amount as they deem reasonable. No change in salary shall take effect until after the next succeeding municipal election. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Jo-Anne Student, Council Secretary Gary L. Peterson, Mayor CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY Administration MANAGER'S NO. 4 W. Fehst APPROVAL ITEM: 1st Reading of Ordinance No. 1389 Being an BY: J. Student BY: Ordinance Regarding Absence of Mayor DATE: April 9, 1999 DATE: At its March 25, 1999 Joint Meeting with the Charter Commission, the City Council discussed Ordinance No. 1389which would amend that section of the City Charter which addresses absence of the Mayor It was agreed by members of the Council and of the Charter Commission that this ordinance should receive its first reading. It will be considered again by the Charter Commission at its April 18, 1999 meeting. MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1389 being an ordinance amending Chapter 2, Section 10 of the Charter of the City of Columbia Heights pertaining to the absence of the Mayor. COUNCIL ACTION: ar · I ORDXNia. NCE 1~0. 1389 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 10 OF THE CHARTER OF THE CITY OF COLUMBIA HEIG~S PERTAINING TO THE MAYOR The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 10, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2, SECTION 10. THE MAYOI~ The mayor shall be the presiding officer of the council, except that a president pro tempore shall be chosen who shall serve as president in the mayor's absence. The mayor shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. The mayor shall have the appointment, control and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the ease of a recall, the vacancy shall be filled in the manner provided by this charter. IS HEREWITH AMENDED TO READ AS FOLLOWS: CHAPTER 2, SECTION 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor's absence, and who shall, in the mayor's absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the council member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case ora recall, the vacancy shall be filled in the manner provided by this charter. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Jo-Anne Student, Council Secretary Gary L. Peterson, Mayor BRC: I'.LI,I~.NC.LAL.. 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RYAI"-I F:'I._UMB :f. lqC'.i & I"llii:A'l" ]: :~i~CHM :[ :D"F/JE:Abl I t'tE: M I~1'1:1: TI"I/RO XANli: S Y N (3 W E: Z ~i; K :1: / Ei; T iii: V Iii: "1" A F;-:Glii:T ,ti; T C.1t~.: E: ,<~- A C C T ~-3 LJN I L,'E:RS :1:-I"Y C)F:' t,,.J :t: -"E:XTliEI'tE; WE:E;-I"Iii:F~:N BAD(Eilii: & TF~OF:'HY A :(':fl... l: F'ROF:'IiEF;~'TY MANAGE:ME:I',IT 78049 :I. 30,651.83 7-S'050 23 :, 604 ,, :1.0 7805:1. 90.00 780..'.42 9~0 ,, 22 78053 533 ,, 50 78054 4~ ,, 25 78055 844.82 78056 725 . 00 78057 580 .. 00 78058 46 ,. 00 78059 ! 50.00 7806 :L 142 ,, 72 78062 916 ,, 00 78063 24.00 78064 1.92 78065 100.00 78066 2 :, 693 '"":' 78067 60 .. 4:1. 78068 185 ,. 00 78069 30 ,, 00 78070 ! 37.45 7807:1. 250. O0 78©72 .c." '::,~",. ,.~. 00 78073 2., 60 7~:074 !: .... -;- 9. O0 78075 24.74 78076 27,01 78077 10 ;, 449 ,, 63 78078 282.70 78079 ~k::?.O. O0 78080 28.11 7808:1. :'.;,'-~ ,, 79 78082 174 ,, 00 78084 I :, 52';3.65 78085 30.75 78086 ;.":'.:'.-iii::. 59 78087 ,~3 ~:'; ,. 7:':; :L 78088 500 ,, O0 780.~39 :~; :, E39::T: ,, O0 78090 ="; ,, 16 7809.'L 40.30 78092 450.00 7809.'::'; 59 ,, 60 78094 795.00 78095 268 ,, 30 78096 98.00 BRC F"' ]:IqAI'.IC ~1~ At... 8YST'Ii'"M 04/08/99 14: 0 C l';e c 14 M i s t o r y 4/.1. 2/:1, 999 [L'.OLJl'~I[]: ]t] I... I...]~ST C ]] '1" Y 0 F:' C 0 L U M B ][ A l"ltiE ! [).i I"i -f' 8 E:L. 540F;,'-'-',/O5.2.0 PAC']E: 7."; B A I:I I( V Iii] N ~0 0 R [:)t"{E.=. C K hlt. J l"lB.r:i:17 AMOI..Ji,I'T' BAN K [:;l"llii:[::: K :1:1,113 A[:::COLJI,I'T' ACCAF' AIg]D li'E F'(:i~ 01'.I /1'7 01... A l'-I lie .'['3AI...L. EEMT :i:I"Ir.'i:/BF;:I..JCE: [3 BE:F~(3 F:'R O I::'IE R'i" .'I: tii:8 ]}.::IE R [3 / I... O :t: .S BI...A HI'-1:1: 1'(/VAI'-IC}Iii: B 0 IE"F"f'[:H--IliE F;,' / I... ARt:;: Y [:.'. A Y..~ :1: IEUX/F;~OIqAI...D [:::Iii:l:;,' ir. [:::/I',IE::DZ AD [:H"1:1: IES/DOIq CH ~1: I...I...D E;/1...O F;,'A I N I.-'E [:;1"1R :1: 8'l"IElq 8 I::-.t'-I/1'~'. CO1...L..IEY/Mlii:L A [:;1:~1ii:,~'3'i" V:I:IEW I...UTHIi':F;a'~Iq HOME C:F;,'OC Klii:"f"T'/JA M D Al.. 8 IE'I" !'~ / M At':,' :t: I..YN DIE Mlii: U I... E::~i:;/1... I ,"i'; A ]..') U C KWOF~ TI4/G :E N GI.~:I:~: tE[:';G Iii:/J AMlii:,'-~; tii:l...l"l[;lt..!:l:ST/Al:~:lqOI...D C F:'AIq[3 / KWIE :!:--'-WU F:'Iii:I"-II'.IIE/AVli'~R Y F:' :1: lq :D E:t...I... / D 0 I',h::d...:O F:'t...O:O :1: N./t'! A F,~V :I: lq (3 F;,' 0 M E i: K /'/" t"10 M A G LI L I... A lq ]:-~/':(~: IE Fd'.l A I':: D bAJI-,I...F.:. ~ / i)Ul-., .1. ~:~ I'-tAIqSE:N/'E]:,~W :l:lq ,.~. DOROTHY I'-I A b! E; [3 N/' C I... A R Iii: t,I C Ii!: I"1A Iq E; Olq/].')tii:lqlq I"1:1: Iq D 8/Mlii:l... B 0 LJ F;,'I',I E: 1"I ]:NIES/GOI~DOlq Ii.:. 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O0 78:1. :1.2 ,1. :, 049.00 78.1. 13 17.00 7E3.1..1.4 656.00 78115 526.00 78,1. 16 656 ,, 00 781 t 7 378 ,, 00 78:1. :!.8 650.00 781 .I. 9 594 . 00 78 .1. 20 243 ,, 00 78 t 2.1. 591 ,, 00 78 .I. 22 .1. 74 ,, 00 78123 71 ,,00 78 .I. 24 360.00 78 ! 25 434.00 78126 357.';. 00 78127 366.00 78,1. 28 646 ,, 00 78129 I. 00 78 .1. ~':;0 249. O0 78131 38 . 00 78.1. 31-2 609. O0 78 :I. 33 ! ,, 00 78.1. 2S4 344 ,, 00 78:I. 35 562.00 78 .I. 36 545.00 78.I. 37 I :, 698 ,. 00 78,1. 38 898.00 78139 233 ,, 00 78140 750 ,. 00 7 (-!')141 288.00 78 .t. 42 534.00 78143 I :, 152 ,, 00 BRC I"'-T. NANC]:AL .c~YS'I"EM 04/08/99 14: 0 Check History 4/12/1999 COUhlCitiI... BAN K VIEI'--ID 0 F:: BANK CHECKING ACCOt. JI~-IT M I I...I...IE F;.:/M I C H['i:I...L E M T. I... 1... Iii: 1'"4 / lq 0 I:;,' Iii: N E M 0 D Iii: L. 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Z'; 78257 42 ,, ,.50 78258 39,88 78259 207.64 78260 470. :57 7826.1. 79 ,, 18 78262 400 ,, 00 7826='; 2 .I. 4 ,, 80 78264 4 :I. 6.39 78265 57 ,, 5.1. 78266 955 ,, 37 78267 50.2:1. 78268 .1., 365 ,, 37 78269 62 ,, 68 78270 4 :, 667.80 7827.1. 80.00 78272 50 ,, 00 78273 402 ,, 09 78274 785.20 78275 47 ,, 44 78276 78 ;, 36 78277 25 ! ,, 44 78278 60 ,, 00 78279 3 :, .1.20.99 78280 588 ,, 92 7828.1. .1.60 ,, 00 78282 :I. 62 ,, 64 78283 .1. 08 ,, 70 7828,4 60 ,, 25 78285 420 ,, ',.'35 78286 Z35 ,, 46 78287 267 ,, 57 78288 409 ,, 51 .1Bt:~C F'- Z I'IAI'I[.] Z Al... 04/08/99 .1. 4: 0 C h e (:: k H :i. s '~'. o r y 4/:1.2/:I. 999 COUI'-iC:I:I... I...:1:[i;'1" C Z TY OF: COt_I..jM]'B :1:,'-'-'1 HIE GL. 5",.:~Ot::,'---.V05.20 PAGE: ./:.:; A Fl K VIE I,I D 0 R CHIEC K NUMBEI:;,' AI"I[3UI"IT BAN I<. CHI':.t.,I,,.I.I'I[.', ACCOUI'-i'T' DIEHI'-I OIL. .DIEMCO DOI',IA[31-'IUE DO0t:~S :I:I"-IC ].')l. JO (::I"IIEM ZI'-I[.7 tEAGI...[.'!: W :1: I',IIE COMF:'AI"tY iEA,fi~T [:3]::OIE )31EV!!.Z. FCAG!E CO IE):) W AI:~]DS/AI...IEXA N):)ER C IEI..V :1: N ,SAF:'IE'T'Y F:'AC"['[:.Ii:;,'Y MCI'T'OF;,' PAI:;.:T,C.'~ - .'1.' FI[:: F:'I...IEX COMI':'E:I".I~AT:I:OI'-I, ]:lq[:; F:'I...IEX:I:BI...lii: F:'IF:'['i: TOOl... CC). G & I( ['31T. 1RV:[CliE.fi~ GAI...lii: RIESIEAF::CM CO,, [3 A UI...T/Y.~ Z 1...I... [:')liE: I::'At:('l"~i'~ :1: NF:'LI'/" CIEMTIEt:;,' Glii]qli'ZR~l_ BOOt( CCIVlii:tR.~ Gt...OBAI... COMF:'UTIii]";~ 8UI::'t::'L.:I:E:S GOLD IT. AG1...IE CI...IEANIEF;,'S GOOi) MD/ DI:;: GARY (.'.)OOD ]~l".l CO, G[3I::'FIER ~i~ Z (3N C:O ,, [.")OVIER :l:lq(] I~'IAGhZ :I: lqlE GOVE:t:;~IqMlii:MT F:' :1: I'--iNf',ICIE OF:'I::' ]: C (~1'7:1: GG:i~"-C;OOF:'IEIR & CO GF;,' :1: I'qNEL. L F:' :1: I:;,'IE I::'RO[:YT'Iii:[:.'.T '.t'. 0 H & I... MtESABT. HAC:M [:::OMI::'AMY HAI-';,'[~:C]UF;,'T )BF;,'A[:;li~. F'I:;,'OF:,,F:'I. JBI_ I'-IIEAL. TH {i;IEI-';,'V:I:C:IES OF:' !',1 AM[i: I-'IOF:'F:'IEF;:S I'""~ :[NT l.-l[:]l--lli!:l'.l~.3"['li!: :1: hi,ii; ;[ lqC I'-IOI~ItE Dlii;l':'O T ZBM [::: 0 I:;,' t::' 0 I:;,' A T Z 0 N :!: KOI'-I OF:'I::' ]: Clii: SO1...U'I" :t: (31'-I :1: I'.IS :1: [:'~ I-.1T :I;t::'CF:'R ]: NT :1: lq[:.) 5 & I... tI,f:OUSTF;,':t.'AL SUI::'t::'I...Y ,..'T[.~E: SCHI~I]:TZ ]:3001-',~E:~t_I.~Ii'"F;: JOFtI',!SON E~I:;,'O~-:;. i...:l:[;:q. JOl:;,' CO,. K MART l<l...tElii:~,~l::':[ I!i: TAr--1K & t::'[:-.Tl:;~Ol...lii:L] I(UIETI-.IIEF;~ D.T.[i.¥T',, CCI. I...NKIEI...AI'qD i::'OI-'~D TI:;,'UC:K I...~W IEI'-IF:'C]RC1EIqlii:I'-IT OF'F:'OIRTUIq I...AI~JI',I f:.~F.i]:;:V :1] CIE--.-[[.~I',IOW RE:MOVA I...IEAGUIi:". [31::' Iq I...OC:ATORS & ,c.;UF:'I::'t...:I:IE,C.-~ 78289 5 ~,, 227'.'~ ,, 95 78290 93 ,, .I. 3 7829:L 4.1.6.25 78292 94.89 78293 234 ,, .I. 5 78294 3.1. :, 656 ...1.0 78295 :1.3 .. 36 78296 50 ,, 28 78297 453.20 7[.~298 .1.85 ,, 00 78299 2,0:1.6 ,, 03 78300 :$09 ,, 58 78301 63 ,, 38 78302 2.1. ,, 2K) 78303 105 ,. 22 78304 266 ,, 20 78305 38 ,, 80 78306 :1.0 ,, :1. :1. 78307 60 ,, 00 78308 72.5:1. 78309 :[, 386,42 783 ~.0 ! 5.00 783 ! 1 150 ,. 00 783:t. 2 ~.9,982 ,, 66 783 :t 3 ! 4,438 ,, 00 783 ~. 4- 898 ,, 74 783J. 5 .1.28 ,, 59 783.1.6 .1. 55 ,, Y8 783 .1. 7 258.64- 7831.8 304 ,, 80 783.1.9 5,909.87 78320 301 ,, 3.1. 78321 ! 95 ,, 00 78322 .1.4:1.. 22 787~23 .1., 022 ,, 36 78324 48 .. 00 78325 72 ,, :[ .1. 78326 76 ,, 87 78327 6 ~ 548 ,. 57 78328 70 ,, 26 78329 37.33 785;30 33,304 ,, 60 7833.1. 306 ,, 72 78332 200 ,, 00 78.7;33 178.00 78334 .1. 80 ,, 00 78335 26:1. ,, 74 04/08/99 14: 0 C he c t-.'. H:i. story 4/:I. 2/1999 COUI~IC~ ]:I... C;ITY OF: COI...UMBZA HE]:GI-~T,'.3 GI...540R-V05.20 PAC-;F.E 8 B A I,I I< V Iii: I'll') 0 R CHIii:C:K Nl..jl"IBl~i:l:;.: AMC}UI, I"I" BANK C. HIii:CK]:I,IG ACCC}UNT L L.I E C I..I T / D A V I MAC (;~l. Jli::lii]q I!.:.QUII='Mlii]YT CO. MAF;~I< VI]: DIST.. M A,~'3 Y,C3 COF::F:'. MAYliEF;: :() :[ STF;.'. I :BUT t 0t'--I MIEDTOX I.Z::BOF;,'ATOI':,' Ili.=.S, I"Ilii]'IAF~):):B C:ASHWAY I...I. JMBI!i]:~-F= MIZF;,'CUF;:Y TOOl.. 8'. iEI~t['} ]: NI!':I!'ER.'[ MliEF(' ]: ]" BADGE C:OMPAI',IY t"'llii:"l"l:;.:(3 AI";,'EA MANA(3f=':I'IEI'~I]" A,t"; ME]"F;~O WI!i]...D ]:I"IG SLJF:'F:'L.Y M]:DWAY FOF;~D M ]: DWE:,~3'¥ I:::A]D I ATC~R M ]: l',ll'! BI..J. JE D :[ (3 :[ TAI... M ]: NI'-IliEAF:'OL ]: S CC~I"IC::F;,'EET['i: SAW M :l: NNI!!:APOI... I ~'3 li.=.(:]Lt.'[ PMIi.=.NT .C;CJ M]:I'II'IliESOTA SAF:'ETY COLJhiCIl... MN AUTO DAMAC';I.'< AF:'F:'I:;~A]:'.ii;IER MI"I F:' ]: F;.:E S['!]:;~V ]: CE CE:F;-'.T I F' ]: C MI"I MLJN]:C]:F:'AL )3EVEF::AGE AS MI'I S'¥'A"f'E ]"FL'I."i:A,9~ BLJ ]:l...D I NG NAHF;-:O'"'MN CHAP]"ER t'.lA]"]:ONP:l... AFL'BC}FL' DAY F:'OUN:() NA"I":[Oi'-IAL II'4S]"I]"UT'iZ OF:' F:' I'IliEliE):)HAM iD ]: S"f'l::: ]: ]SU"!~ I I"IG CO l'-IIF.::l: CO1...L. Iii:GE OF= TECHt'.IOI...C}G I"llii];,I UF;,'BAI'I I"lliEWS I'IOFL'TH ME]"I=(O I"ILJMANI!i: NOF;,'TH S"I'¥.':R ]:CEE I'-tOTT CO OF:'F:' ]: Clii: Dlii:l::'CIT OHI...]:l'i SAI..ES :. ]:lq(:.: OSM &. ASEcOC, O:L3WAI...D HOSE &. ADP:P]"Iii]:;~S OWE]',IS SEF;.'.VI CES CORP F:'AGI!i]'-IliE]" OF= MN F::AM 0]:1... II"IC: F:'AI:;~K '~LJF:'PI...Y INC l::'AU,C3T]:~c; 6:: SONS F:'C SC~I...U]":[ F:'lii:l::'S ]:-COI...A-7 LJi::' F:'H :l: I..I... :[ I='S W ]: fie F:'l.J. JIq Kl!iZ'"l" ' S :, ]: I"tC t::'F;-:IiEC :1:,~3 ]: Ol'.l t='AVEMEN F:'R :[ OF;,' W ]: F;~IZ:i3F'OND SYS]"EMS RC)C~ Kli!:"F CRANI!E SE]";:V I (]lie I I"-IC: 78336 498 :. 50 78.337 287.25 783=%6) 25,359.07 78339 .'t. :: 040.78 78340 670.62 78341 57.00 78342 I, 505 .. 66 78343 5 ,, 00 78344 141 .. 30 78345 16 ,, 00 78346 86 ,. 93 78B47 803.38 78B48 :l. 79 ,, 74 78349 46.99 78350 275 ,, 00 78351 582.36 78352 Z5 . 00 7835B 85.00 78354 701. 00 78355 :L 4~]~ ,, 44 78356 239 :, 77 "'"'"" := "' 90 78358 15 .. 00 78~ 59 :L 15 ,, 00 78360 ]. 88 ,, 95 78~6 t 1,082.. 40 78362 69.00 78B6~]} 792,84 78364 2:];4. O0 78365 78,12 78366 749 .. 77 78368 :L, 799.3 ! 78369 ~:55 ,, 09 78370 477 .. 00 78~;7 :L 19.08 78373 :L 90.18 78B74 686.58 78~:;75 2,231.18 78~]~76 198. B 5 78377 4,802.. 69 78378 67. ! 0 78379 800.00 78380 5,864.82 78382 275.00 BRC F:' :[ NANC :1: Al... ,SY,(~'i"Ii:_'M 04/08/99 14 :: 0 (:.; l"~e c: F.'. I..I :i. ,:-:~ to ry 4/:1.2/:L 999 COUI-,IC :[ L.. L.. :1: S"f' (.~]~I"Y OF:' COI...UM;E~ZA I"tlEZI;SHTS GI...540F.'.----V05.20 F:*AGE~ '-'2 B AI'.I K VIE bl~:) 0 F,' (;I.'ItEC I< NI._IMBE:F~ AMOUI',IT BAN K C:HIEC K]I]I',IG AC:COUI'.I'f' R t..I Iii: "1" T I M A t',1N / R 0 B tE R 'T ,S (:d:;~A T 0 GA CO, .~i;IEAF;~S COMMERC:I AL.. CF;~IED Z T ,SIEI:;,'C 0 I..AB,S ii; Ii!: R V 0 C: A I... SHAF;.'F:' t"tlEAT.I:I'-K.~ & A]:R COI'-ID ,<ii; :l: Glq I...Af"I(3UAGE: & GOI...Z)IEN A ,SI"IZ'f'H M.I:CI;:O 'i-IECHNOI...OGZES SI::'F~ Z 1',t(3 I...A I<IE I-':'AR K LLIM}.'{E]:~ S'I" A TIE 0 F:' M Z N lq IE,S 0 T A B 0 C) K S ~,i.~'l"lii:(30 F;,'A/"1"0 M S'¥'IEF;~I...II'.IG SUI":'F'I...Y :I:NC S'T'FRAU(3HAN t"h'-':'d:;,' D W ¢-.'~ F.: IE ,%'f'F;,'E: Z C, HL'.ZI;~ GUN ' iS :t:I'-IC/DC~N SUBUF;,'BAN RATIE AUTHOF;,'ITY ,<3YE;'I"E]qS ,~31.JF:'F:'I...Y ZlqC. 'f'AHO E;F:'ORTSWE:AF{ 'TIECH Z F:'AX )3U,S ZlqlEE;S SYS'I"IEM "f'E:I..E:F:'HONE: AI',ISWfERING CIE?-IT 'T'UFU:." SUF:'F:'LY .1:NC U S 'f'ZI:~IE /.~: E;XI"IAUE;T l.j .<3 IAlli.-ESi" COtqMt.ll'-I Z CAT Z Ot'--I.S t. jl',l Z F:'OF;,'ME; IJl'-ll... 1 t'1Z 'T'IE;O i t',tC 1..J:E; F:' Z t...'¥'IER/b,IA'¥'IEFR F:'F;,'O V :!:IE:O0 BY C'.YC:I... I I'-IG VOE;,t3 t... :t: (:')1.'IT.1:14(.3 W :1:1...I.. :t:AMS S"f'lElii:L.. & I--hqF;.:.'OWAt:;~ W :I:I',IIE WOFR I4 ;I:I',IG SMART WOF;.il....'OWZDE: CHAMY.~ OF:' COMM WW (3F;~A Z ;1: E:GI...IF_FR .1:14(3 783;83 78384 7 E.X'."; ~.~ 5 783.~86 783f.-37 78388 78389 783~92 7~,393 78394 78395 78396 78397 78398 78399 78400 7840:L 78402 x 840.:~ 78404 78405 78406 78407 78408 78409 7841.0 784 :[ I 7841. 2 78413 78414 35 ,, 00 85.00 146.94 260 ,, 00 ! :I. 3 ,, 35 ~. 5.98 74.55 :l 75.20 7 :L ,, 99 256 ,, 90 .1. :, 550 ,, 00 :I. 55 ,, 49 38 ,, 58 ;':~ :, 2t6 ,, '.".",7 800 ,, 00 40:1. ,, 99 28 ,, ;20 7 :, 239 ,, 87 :1. 02 ,, 40 t :, 080 ,. :1.8 72.00 5 ,, 40 :L 87., 29' :I. , 827 ,, 46 :I. 11 .. 20 46 ,, 06 55.08 84 ,, 90 62,72 35 ,, 00 4;;'::7 ,, 4:L :1. 2 ,, 87 806 :, 430 ,. 6 :L *** TO CITY COUNCIL April 12, 1999 ~'$igned Waiver Form Accompanied Application 1999 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS ADDRESS FEES BUILDING OFFICIAL *M.J. Arndt Const. Co. *Belair Builders, Inc. *Century Mechanical *Gavic & Sons Plumbing *Erik Glauvitz Roofing *H & J Development NS/I Mechanical Cont. Newman Mechanical Northwest Asphalt *Panelcraft of Mn. *Plumbing Services, Inc. *Premier Heating and A/C *Rouse Mechanical 2808 Sherwood Rd. N.E. 2200 Old Hwy. 8 1520 Riverview Dr.. 12725 Nightingale St. N.W. 11020 Kumquat St. N.W. P.O. Box 6847 2300 Territorial Rd. 1400 E. Hwy. 36 1451 Stagecoach Rd. 3118 Shelling Ave. S. 1628 Hwy. 10 N.E. 17123 Round Lake Rd. 2916 Nevada Ave. N. 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 TREE SERVICES CONTRACTORS PUBLIC WORKS DEPT. *Arp's Tree Service *Bluemel's Tree & Landscape 17845 Hanson Blvd. 551 Drew Dr. 50.00 50.00 PET SHOPS POLICE DEPARTMENT *Phillip Palan d/b/a Tropical Concepts 4056 Central Avenue **RECOMMENDED FOR DENIAL, SEE SEPARATE COUNCIL LETTER 50.00 CITY COUNCIL LETTER Meeting of: AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ Fire APPROVAL ITEM: Approval of Rental Housing License BY: Charlie Kewatt BY: Applications NO: ~.~ll~. ~ DATE: lvlarch 19, 1999 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: To: Walt Fehst, City Manager FroWn: Charlie Kewatt Re: Rental Housing Licenses Date: 03/19/1999 Date of Council Approval: Date Printed: Date Sent: The owners of the following rental properties have complied with the re-licensing and/or licensing requirements of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next council agenda for approval. Columbia Heights Fire Dept Occupany I.D. Property Owner Name Property Address Permit # 30018 Lynde Investment Company 4050 4th Street F3t74 30019 Lynde Investment Company 4060 4th Street F3220 30020 Lynde Investment Company 4100 4th Street F3221 30021 Lynde Investment Company 4120 4th Street F3222 30109 Common Bond Management 3850 Stinson Boulevard F3285 30125 Lynde Investment Company 4425 University Avenue F3223 30126 Lynde Investment Company 4433 University Avenue F3224 30127 Lynde Investment Company 4441 University Avenue F3225 30134 Lynde Investment Company 4707 University Avenue F3226 30135 Lynde Investment Company 4715 University Avenue F3227 30140 Lynde Investments Company 5121 University Avenue F3228 30141 Lynde Investment Company 5131 University Avenue F3229 30142 Lynde Investment Company 5141 University Avenue F3230 03/19/1.99 15:07 Page 1 Columbia Heights Fire Dept Occupany I.D. 20009 Property Owner Name Ahmed Abdelhakim Property Address 4518 Fillmore Street Permit # F3278 20340 Dennis Anderson 4912 Tyler Street F3348 20164 Olga Antochy 4000 Hayes Street F3331 12200 Vernon Bahr 842 50th Avenue F2538 12200 Vernon Bahr 842 50th Avenue F3191 30047 12062 Gaw Bailey Amanda Bauer 233 42nd Avenue 4977 TylerStreet F3170 F3286 20005 Alan Berg 4126 Madison Street F2537 20005 Alan Berg 4126 Madison Street F3265 12193 Timothy Bergmann 4014 Cleveland Street F3260 10020 Patrick Bohn 4211 Tyler Street C4211 20226 Myrna Bourcy 1132 40th Avenue TF3383 12192 Thomas Brownrigg 4010 Cleveland Street F3347 12190 Sandra Chu 4456 Washington Street F3344 20364 Katherine Crosby 1162 Cheew Lane F3458 12144 Mitchell DeMars 4101 6th Street F3261 10040 20069 Ginger Duckworth Donald Fischer 4356 5th Street F3433 4645 Taylor Street F3050 03/19/199 15:07 Page 2 Columbia Heights Fire Dept Occupany I.D. 34006 Property Owner Name Lori Fitzpatrick Property Address 626 40th Avenue Permit # F3268 30159 Marvin Flodin 3816 Stinson Boulevard F3274 30160 Marvin Flodin 3826 Stinson Boulevard F3273 12155 Jean Free 3817 Hayes Street F3374 10032 Khusro Hasan 1820 Fairway Drive F3327 12067 Ronald Hegstad 341 Summit Street F3298 20389 Gerald Janson 1242 Circle Terrace F3304 20390 Gerald Janson 1248 Circle Terrace F3303 12151 Lorna Jones 4002 Cleveland Street F3252 12167 Elizabeth Klenert 4957 Tyler Street F3314 20234 12156 Thomas Kordiak 4017 Jefferson Street Yvonne Mangum 4249 2nd Street F3157 F3310 20301 Donald Messer 4344 Quincy Street F3382 30061 Michelle Miller 4422 Central Avenue F3218 30069 Paul Modell 4650 Johnson Street F3333 12159 David Moran 4305 University Avenue F3259 20245 Philip Reiter 4038 Madison Street F3121 20074 Anthony Schermann 3926 Ulysses Street F3358 03/J9/'~99 ~5:07 Page 3 Columbia Heights Fire Dept Occupany I.D. Property Owner Name Property Address Permit # 30129 Daniel Shattuck 4621 University Avenue F3255 10013 John Smith 1101 Pierce Terrace F3336 20058 Andrea Smith 4157 Quincy Street F3024 20406 Audrey Stauch 4556 Fillmore Street F3242 30108 Bradley Swanson 3806 Stinson Boulevard F3321 20080 Chester Szaflarski 4156 Cleveland Street F3256 12145 Thomas Therrien 633 51st Avenue F3371 12108 Carol Topel 4131 Washington Street F3290 10026 David Utke 3947 Arthur Street F3171 12188 Dang Vang 3812 3rd Street F3293 34002 Mary Zahorsky 3915 Van Buren Street F3270 10085 Thomas Zarembski 4201 6th Street F3364 Charlie Kewatt, Fife Chief 03,/19/199 15:07 Page 4 CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT: CITY NO. 4 Administration MANAGER'S W. Fehst APPROVAL ITEM: APPOINTMENT TO TECHNICAL ] BY: J. Student BY: ADVISORY COMMITTEE -NCDA~,~,,~,~ DATE: April 9, 1999 DATE: Attached is a memo from the Northstar Corridor Development Authority requesting appointment of a representative of the City of Columbia Heights to serve as a member of the Technical Advisory Committee. The Executive Committee has suggested that engineers who are familiar with the transportation issues in the corridor be considered for this appointment. This matter has been discussed with Kevin Hansen, Public Works Director, who expressed an interest and a willingness to serve. MOTION: Move to appoint Kevin Hansen, Columbia Heights PublicWorks Director/City Engineer, to serve as the City's representative on the Northstar Corridor Technical Advisory Committee. COUNCIL ACTION: ./~genda Item #2c \_ Memorandum March 25, 1999 To: From: Subject: Northstar Corridor Development Authority Executive Committee Technical Advisory Committee Much of the upcoming Northstar Corridor work will involve evaluating the technical merits and performance of bus, commuter rail, intelligent transportation system, highway, and safety components of the alternative strategies to be compared. As the project progresses through the major investment study and begins the development of the environmental impact statement, the Executive Committee requests your assistance in establishing a Technical Advisory Committee (TAC) to complete these two major elements of the overall work program. We believe your upcoming evaluation of the alternatives will benefit from establishing a Technical Advisory Committee, which would advise the' Project Management Team (PMT) on technical issues during this phase of the project. The TAC would include senior level planners and / or engineers who are familiar with the transportation issues in the corridor. Senior technical staffs from each individual community are best equipped to help the PMT evaluate the options the consultant team brings forward over the next few months. Many of these same staff members are likely to be involved in the land use and station area planning work as well. The project and the communities in the corridor will benefit by having familiarity with the project spread through the corridor via these additional opportunities for local involvement. Project management team members would also be members of the TAC, with TAC meetings scheduled to immediately precede or follow regular PMT meetings to avoid duplication and unnecessary additional meetings. Following completion of the MIS and ElS, we anticipate disbanding the TAC and continuing to manage the project through the Project Management Team. Action Requested: The Executive Committee recommends that the NCDA request participating cities, townships,, and counties appoint a member of their organizations' professional planning and / or engineering staffs to serve as a member of the Technical Advisory Committee by April 30, 1999. Northstar Corridor Development Authority 2100 3rd Avenue, Anoka, Minnesota 55303-2265 (612) 323-5700 Fax: (612) 323-5682 CITY OF COLUMBIA HEIGHTS 637 $RTH AVENUE N. E. COLUMBIA HEIGHTS~ MN $5421-$806 (612) 782-2880 TDD 782-2806 PUBLIC WORKS · CENTP,.AL GA~.AGE · SEWERY~VATER · ENGINEERING · STREETS · PARKS ARBOR DA ¥. ARBOR MO/VT// PROC/AMA T/OAf WHEREAS: Native Minnesetans and early pioneers depended upon existing forests to survive in an often harsh yet beautiful/and, as do Minnesota'~ current residents and landowners; and W/IER EA S: The old growth red and white pine forests in the tVorth, the mature hardwood forests of the Southeast, and the oak savannahs bordering the prairies in the South and West continue to change; and P/HEREA S: Citizens must become stewards of their own environment Ay planting, maintaining, and protecting trees so that the benefits trees provide throughout their life cF/es continue to improve the quality of life that we as Minnesotans enjoy and depend upon; NOW, THEREFORE,/, Gary Peterson, Mayor of the City of Columbia Heights, do hereby proc/aim April 30, 1999, to be AND THE MONTH OF MA Y I999 TO BE ARBOR MONTH IN THE CITY OF COZUMBIA HEIGHTS, MINNESOTA FURTHER: I urge all citizens to p/ant trees to gladden the hearts andpromote the well. being ofpresent and future generations. DATED: This 12th day of April Mayor Gary Peterson THE: CltY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNIT~ EMPLOYER C TY OF COLUMBIA HEIGHTS PUBLIC LIBRARY 820 40TH AVENUE N.E., COLUMBia HEIGHTS, MN 55421-2996 (612) 782-2805 TDD 782-2806 NATIONAL LIBRARY WEEK April 11-17, 1999 PROCLAMATION Board of Trustees Barbara Miller Chair Patricia Sowada Vice-Chair Richard Hubbard Secretary Nancy Hoium Member at large Donald Jolly Council Representative M. Rebecca Loader Library Director WHEREAS: The American Library Association has set aside the week of April 11-17, 1999, to recognize library service in Columbia Heights, Minnesota and throughout the country; and, WHEREAS: The Columbia Heights Public Library has provided service to the citizens of Columbia Heights for 71 years; and, WHEREAS: There are 12,326 residents of Columbia Heights who are active registered card users; and, WHEREAS: The Columbia Heights Public Library exists to provide free access to informational and recreational materials for patrons in a barrier-free environment; and, WHEREAS: The Columbia Heights Public Library achieves this goal by providing reference, interlibrary loan, and "at home" services, programming for children and adults, access to the Internet, and an extensive library collection; NOW, THEREFORE, BE IT RESOLVED, that I, Gary L. Peterson, Mayor of the City of Columbia Heights, do hereby officially proclaim the week of April 11-17, 1999, as NATIONAL LIBRARY WEEK in the City of Columbia Heights, Minnesota.. Mayor, Gary L. Peterson City of Columbia Heights, Minnesota THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER OF' COLUM HE! · AVENUE N. E,) COLUMBIA ~EiGHTS, · , ~ . , /. ,:,' .. . ./ , .: :.., ': -,,. .:: : '. .... ~ : [ ' ::. '. ~ : . ,. , , . . ended upon ex/s sts ta SurwVe an · , -- ~WXERE~S: T~e' ' old: gro~' ": red" and: :'::"wMte:::pine-:'% ;"::':~ ~:~'~;':'::'~:'%"~" ::':":forests m t~e ~o~, t~e'" ~ '""mature'"" ::~-:"' -~ardwoo~:' ': '~; forests: ~ "-of the' ' .' .' ' ' -- ' : '' A : :% . .' : ~ "< (~):', ::,: :-~ ' - ~ : '-: ::', '" -" .¢ :"' " - · . - ., , W~EREAE Citizens must ~()coee stewards of ¢~1~ own env/ronment ~y planting, ma/ntammg, and protecting trees so tAat tAe benefits treesprovJ~e tj~ugAout tJe/r life cycles continue to improve t~e ~ualJty ~f /t'fe:~at we a~ ~Sot~n~'enjoy and dep~nd upon; ..... TEEREFOR~ I, Gary Peterson, Mayor of the City o~ Columbia Heights, d° AereAy proclaim April 30, ~EEE, to Ae ..~ .... . ..., ,, , . :.-.:::,<:... ,,.. -,.:<_,.:':';/:- . .... . - :._ :' . - :, ,¢, : . · .: - ; '. : :~ : , . . . . f~tur~ ':.: .. .- :~:- : , ,, ,. , -.,~ ,- , -.:. :, .,*'.- .- . ;.: ',: , _ ~ -. : ,-' ;: ' .. ,, -: - , : ;:.-:':..:";',: ~: -.;*:.. :. . .., ¢ ~ . / ',: -. , _ · :. ~._ .:. ..... .: , ,.. .... +:~ .': :::..: .;- . . ~ .' - ~ ' . ....... .-: .. · , ., . - :. : .:. Cl~ OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON'HE ~ASIS OF DI~ABILI~ IN ~P[O~Eh~J O~ THE PROVISION OF ~ERVICES OF COLUMBIA HELGH, S PUBLIC LIBRARY ~:~' I~O 40TH AVENUE N~E}, ColUMBiA HEIG~FS, MN 55421 '2996 (6!21 70222805 TDD 782--2806 ~ " Board of Trustees ...... - ~;,,t.,.." ~:~' ¢~ : "., :~ ~ ~: , --". . : .... BarbaraM er ~chard Hubbard . / , NAT!ON~ LIB~,R~ ~EK Na,cv Hoium ' . - ' · ~: ,,; , < L',.~', .... ' _:'': -; Me~er at large ) .... ~: ~ ~ . , . Donald Jolly Lib~ Director ~xS: ~e Americ~ Libr~ Associmion has set aside the week of April 11 - 17, 1999, to . mc0~ize libr~ se~ice in Colmb~3 .~eights, Mi~esom ~d t~0Ugh0ut the co~;u; ~d, ~AS: ~e Coimbia Heights Public Libra~ ~as provided se~ice to ~e citizens of Coimbia H¢ighB for 71 yem; ~d, . t~'o wh0~ ~d ~R~As: ~ere ~e 12,326 residen fColmbia. He~ghts e active registered c users; w~As: ~ Colmbia Heights public Lib~"~xis~ ~ pro~i~e ~ee access to i~o~ational : ~d recreational materials for patrons in a b~er-ffee enviroment; ~d, WHE~s: ~e COlUmbia Heights Public Lib~ achieves ~is goal by proViding'reference, interlibra~'!oan,'~d ,,at BorneO; :sem{~es~ p~o~m]ing for Children ~d adults, access to the Intemet~ ~d an extenSiVe lib~ collection; NOW, THEREFORE, BE Ir RESOLVED~ that I, G~. .... L. Peterson, Mayo?(the city of Columbia Heights, · . do hereby officially Proclaim the week of April 11 - 17, 1999, as NATIONAL LmRA~Y WgEK in the City of Colmbia Heights, Mi~esom. ". ,,;.-; - , · ~ ; , · ,. : - M_.yor,~ G~ ~. Peterson " . ":'::' '; ": Ci¢ 0fColmbiWHeighu, Mi~esou CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER t~l PUBL I C HEARINGS Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation DATE: April 6, 1999 DATE: NO: ~ -~ The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against John Utke regarding rental property at 3849 Jackson Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of April 12, 1999 The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by John Utke Regarding Rental Property at 3849 Jackson Street in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA SECTION: PUB L 1 C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER ~ Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~_ .~ DATE: April 6, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Thong Dang regarding rental property at 1112 45th Avenue for failure to meet the requirements o£the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of April 12, 1999 The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOlvlMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Thong Dang Regarding Rental Property at 1112 45th Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA SECTION: PUBL I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER ~ Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~-' ~ DATE: April 6, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against A.C.C.A.P. regarding rental property at 4641 Tyler Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of April 12, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by A.C.C.A.P. Regarding Rental Property at 4641 Tyler Streetin that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of: APRIL 12, 1999 AGENDA SECTION: ORDINANCES & ORIGINATING DEPT.: CITY MANAGER RES OLUTIONS FINANCE APPROVAL NO: ITEM: A RESOLUTION AWARDING THE BY: WILLIAM ELRITE BY: SALE OF $860,000 GENERAL DATE: 4/7/99 L,~'~q~, DATE: OBLIGATION IMPROVEMENT BONDS SERIES 1999A AND $1,935,000 GENERAL OBLIGATION UTILITY REVENUE BONDS SERIES 1999B NO: Previously the City Council adopted Ordinance 1384 and 1385, authorizing the sale of bonds. The second reading of these ordinances was held on March 8, 1999. The sale of these bonds is scheduled for April 12, 1999. The attached resolutions authorize and award these sales. RECOMMENDED MOTION: Move to waive the reading of the resolutions, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution #99-/48 , being a resolution authorizing the sale of $860,000 general obligation improvement bonds series 1999A. RECOMMENDED MOTION: Move to adopt Resolution #99-/49 , being a resolution authorizing the sale of $1,935,000 general obligation utility revenue bonds series 1999B. WE:dn 9904074 COUNCIL ACTION: After due consideration of the proposals, Member then introduced the following written resolution and moved its adoption the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. 99-/48 A RESOLUTION AWARDING THE SALE OF $860,000 GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1999A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds. 1.01. The proposal of (Purchaser) to purchase $860,000 General Obligation Improvement Bonds, Series 1999A (Bonds) of the City described in the Terms of Proposal thereof is found and determined to be a reasonable offer and is accepted, the proposal being to purchase the Bonds at a price of $ plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate 2001 2006 2002 2007 2003 2008 2004 2009 2005 2010 Net effective interest rate: 1.02. The sum of $853,120 being the amount proposed by the Purchaser in excess of $853,120 will be credited to the Debt Service Fund hereinafter created. The City Clerk/Finance Director is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers forthwith. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.03. The City will forthwith issue and sell the Bonds in the total principal amount of $860,000, originally dated May 1, 1999, in the denomination of $5,000 each or any 2 integral multiple thereof, numbered No. R- 1, upward, bearing interest as above set forth, and which mature serially on February 1 in the years and amounts as follows: Year of Amount Year of Amount Maturity Maturity 2001 $ 50,000 2006 $90,000 2002 105,000 2007 90,000 2003 100,000 2008 85,000 2004 95,000 2009 85,000 2005 95,000 2010 65,000 1.04. Optional Redemption. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i)the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds will be payable on February 1 and August 1 of each year, commencing February 1, 2000, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner 3 thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For a transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be canceled by 4 the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar. Failure to give notice by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank Trust National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporationisabankor trust company authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery_. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary_ Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and canceled. Section 3. Form of Bond. 3.01. The Bonds will be printed in substantially the following form: 6 [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1999A Date of Rate Maturity Original Issue CUSIP May 1, 1999 No. $ Registered Owner: Cede & Co. Principal Sum: The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing February 1, 2000, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank Trust National Association, St. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. 7 The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $ 860,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on April 12, 1999 (the Resolution), for the purpose of providing money to aid in financing various local improvements within the City, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429 and the City's home rule charter and the principal hereof and interest hereon are payable primarily from special assessments levied against property specially benefited by improvements in a special debt service fund of the City, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota and the City's home rule charter to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does 8 not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) City Manager Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. By Authorized Representative 9 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee Section 4. Payment: Security Pledges and Covenants. 4.01. The City will create and maintain its General Obligation Improvement Bonds, Series 1999A Debt Service Fund (Debt Service Fund) which fund will be used only to pay principal of and interest on the Bonds. All Special Assessments (Assessments), levied for the improvements financed by the Bonds are hereby pledged and required to be deposited in the Debt Service Fund. The Finance Director must report any current or anticipated deficiency in the Debt Service Fund to the City Council which deficiency shall be paid from the general 10 fund of the City, to be reimbursed out of proceeds of Assessments and taxes levied hereunder when collected. There is appropriated to the Debt Service Fund all capitalized interest financed from Bond proceeds, if any, any amount over the minimum purchase price of the Bonds paid by the Purchaser and all accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City Council will levy general ad valorem taxes on all taxable property in the City, when required to meet any deficiency in Assessments. (b) The City has levied and will levy and is collecting Assessments against property specially benefited by the Improvements in accordance with the procedures of Minnesota Statutes, Chapter 429 and the City's home rule charter payable in such installments as the City Council has determined by resolution, and all payments of'the Assessments will be credited to the Debt Service Fund for payment of prior principal and interest on the Bonds. (c) The City will keep complete and accurate books and records showing: receipts and disbursements in connection with the Improvements, Assessments, taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursementstherefrom, moneys on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. [4.03. At least 20% of the cost of the Improvements will be specially assessed against benefited properties. At least 20% of the cost of the Improvements will be specially assessed against benefited properties. It is hereby determined that the estimated collection of Assessments for the payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.04. The City Clerk is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, 11 and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. The Mayor and City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. The Mayor, City Manager and Finance Director are authorized to execute and deliver the continuing Disclosure Undertaking substantially in the form on file with the City Clerk. Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.2. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 1999) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. 12 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Code; the Bonds are not "private activity bonds" as defined in Section 141 of (b) the City designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 1999 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 1999 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City, 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon initial issuance, the ownership of each such Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC. 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the Participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar, of any notice with respect to the Bonds, including any notice of redemption, or 13 (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the Finance Director of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and the words "Cede & Co.," will refer to such new nominee of DTC; and upon receipt of such a notice, the Finance Director will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 7.03. Representation Letter. The form of representation letter proposed to be submitted to DTC, which is on file with the City Clerk and presented to this meeting (Representation Letter), is hereby approved, and the City Manager is authorized to execute and deliver the Representation Letter in substantially the form on file, with such changes therein not inconsistent with law as the City Manager may approve, which approval will be conclusively evidenced by the execution thereof. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to at all times to complied with. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Bond Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 70.5. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on 14 such Bond and all notices with respect to such Bond will be made and given, respectively in the manner provided in the Representation Letter. 15 The motion Member favor thereofi for the adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon, the following voted in and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 16 Extract of Minutes of Meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held in the City Hall in said City on April 12, 1999, commencing at 7:00 p.m. The following members were present: and the following were absent: The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's $860,000 General Obligation Improvement Bonds, Series 1999A. The City Clerk/Finance Director presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal of the Bonds. The proposals were as follows: STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF COLUMBIA HEIGHTS ) I, the undersigned, being the duly qualified and acting Council Secretary of the City of Columbia Heights, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular [special] meeting of the City Council of the City held on April 12, 1999 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $860,000 General Obligation Improvement Series 1999A of the City. WITNESS My hand officially as such and the corporate seal of the City this __ day of ., 19.~. City Council Secretary Columbia Heights, Minnesota (SEAL) M1:485128.01 17 After due consideration of the proposals, Member then introduced the following written resolution and moved its adoption the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. 99~49 A RESOLUTION AWARDING THE SALE OF $1,935,000 GENERAL OBLIGATION UTILITY REVENUE BONDS SERIES 1999B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds. 1.01. The proposal of (Purchaser) to.purchase $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B (Bonds) of the City described in the Terms of Proposal thereof is found and determined to be a reasonable offer and is accepted, the proposal being to purchase the Bonds at a price of $ plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate 2001 2006 2002 2007 2003 2008 2004 2009 2005 2010 Net effective interest rate: 1.02. The sum of $ being the amount proposed by the Purchaser in excess of $1,919,500 will be credited to the Debt Service Fund hereinafter created. The City Clerk/Finance Director is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers forthwith. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.03. The City will forthwith issue and sell the Bonds in the total principal amount of $1,935,000, originally dated May 1, 1999, in the denomination of $5,000 each or any 2 integral multiple thereof, numbered No. R-i, upward, bearing interest as above set forth, and which mature serially on February 1 in the years and amounts as follows: Year of Year of Maturity Amount Maturity Amount 2001 $110,000 2006 $200,000 2002 175,000 2007 210,000 2003 180,000 2008 220,000 2004 185,000 2009 225,000 2005 195,000 2010 235,000 1.04. Optional Redemption. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i)the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds will be payable on February 1 and August 1 of each year, commencing February 1, 2000, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner 3 thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For a transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be canceled by 4 the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar. Failure to give notice by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank Trust National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporationisabankor trust company authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary_ Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and canceled. Section 3. Form of Bond. 3.01. The Bonds will be printed in substantially the following form: 6 [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS GENERAL OBLIGATION UTILITY REVENUE BOND, SERIES 1999B Date of Rate Maturity Original Issue CUSIP May 1, 1999 No. $ Registered Owner: Cede & Co. Principal Sum: The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing February 1, 2000, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank Trust National Association, St. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. 7 The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million 'limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $1,935,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on April 12, 1999 (the Resolution), for the purpose of providing money to aid in financing various improvements to the storm sewer, water and sanitary sewer system of the City, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Section 444.075 and the City's home rule charter and the principal hereof and interest hereon are payable primarily from the net revenues of the water, storm sewer and sanitary sewer system of the City in a special debt service fund of the City, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in net revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. IT IS HEREBY CERTIFIED AND RECITED That in and by the Resolution, the City has covenanted and agreed that it will continue to own and operate the water, storm sewer and sanitary system free from competition by other like utilities; that adequate insurance on said plant and system and suitable fidelity bonds on employees will be carried; that proper and adequate books of account will be kept showing all receipts and disbursements relating to the Water and Sewer Fund, into which it will pay all of the gross revenues from the water, storm sewer and sanitary system; that it will also create and maintain a General Obligation Utility Revenue Bonds, Series 1999B Debt Service Fund, into which it will pay, out of the net revenues from the water, storm sewer and sanitary system a sum sufficient to pay principal hereof and interest thereon when due; and that it will provide, by ad valorem tax levies, for any deficiency in required net water and sewer system revenues. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. 8 The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota and the City's home rule charter to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) City Manager Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK TRUST NATIONAL ASSOCIATION By Authorized Representative 9 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee Section 4. Payment: Security Pledges and Covenants. 4.01. The City will create and continue to operate its Water and Sewer Fund to which will be Credited all gross revenues of the water, sanitary sewer and storm sewer system and out of which will be paid all normal and reasonable expenses of current operations of the water, sanitary sewer and storm sewer system. Any balance therein are deemed net revenues and will be transferred, from time to time, to a General Obligation Utility Revenue Bonds, Series 1999B Debt Service Fund (Debt Service Fund) hereby created in the Water and Sewer Fund, which fund will be used only to pay principal of and interest on the Bonds and any 10 other bonds similarly authorized. There shall be transferred to the Debt Service Fund a sufficient amount to pay principal of and interest on all the Bonds, and the Finance Director must report any current or anticipated deficiency in the Debt Service Fund to the City Council. There is appropriated to the Debt Service Fund all capitalized interest financed from Bond proceeds, if any, any amount over the minimum purchase price of the Bonds paid by the Purchaser and all accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City will create a storm sewer utility and will continue to maintain and efficiently operate the water, sanitary sewer and storm sewer system as public utilities and conveniences free from competition of other like utilities and will cause all revenues therefrom to be deposited in bank accounts and credited to the water and sewer system accounts as hereinabove provided, and will make no expenditures from those accounts except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain the Debt Service Fund as a separate account in the Water and Sewer Fund and will cause money to be credited thereto from time to time, out of net revenues from the water, sanitary sewer and storm sewer system, respectively, in sums sufficient to pay principal of and interest on the portion of the Bonds allocable to improvements to such system when due. (c) The City will keep and maintain proper and adequate books of records and accounts separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the water, storm sewer and sanitary sewer system and which will be open to inspection and copying by any bond holder, or the holder's agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all bondholders upon request. (d) The City Council will cause persons handling revenues of the water, storm sewer and sanitary sewer system to be bonded in reasonable amounts for the protection of the City and the bondholders and will cause the funds collected on account of the operations of the water, storm sewer and sanitary sewer system to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law. (e) The Council will keep the water, storm sewer and sanitary sewer system insured at all times against loss by fire, tornado and other risks customarily insUred against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Bonds and 11 the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and all of its officers will punctually perform all duties with reference to the water, storm sewer and sanitary sewer system as required by law. (g) The City will impose and collect charges of the nature authorized by Minnesota Statutes, Section 444.075 at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Bonds and to create and maintain such reserves securing said payments as may be provided in this resolution. (h) The City Council will levy general ad valorem taxes on all taxable property in the City, when required to meet any deficiency in net revenues. 4.03. It is hereby determined that the estimated collection of net revenues for the payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.04. The City Clerk is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. The Mayor and City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. The Mayor, City Manager and Finance Director are authorized and directed to execute the Continuing Disclosure undertaking substantially in the form on file with the City Clerk on the date hereof. 12 Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 1999) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Code; the Bonds are not "private activity bonds" as defined in Section 141 of (b) the City designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 1999 will not exceed $10,000,000; and 13 (d) not more than $10,000,000 of obligations issued by the City during calendar year 1999 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City, 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon initial issuance, the ownership of each such Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC. 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the Participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the Finance Director of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and the words "Cede & Co.," will refer to such new nominee of DTC; and upon receipt of such a notice, the Finance Director will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 14 7.03. Representation Letter. The form of representation letter proposed to be submitted to DTC, which is on file with the City Clerk and presented to this meeting (Representation Letter), is hereby approved, and the City Manager is authorized to execute and deliver the Representation Letter in substantially the form on file, with such changes therein not inconsistent with law as the City Manager may approve, which approval will be conclusively evidenced by the execution thereof. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to at all times to complied with. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Bond Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 70.5. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on such Bond and all notices with respect to such Bond will be made and given, respectively in the manner provided in the Representation Letter. 15 The motion for the Member favor thereof: adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon, the following voted in and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 16 STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF COLUMBIA ) HEIGHTS ) I, the undersigned, being the duly qualified and acting Council Secretary of the City of Columbia Heights, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on April 12, 1999 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $1,935,000 General Obligation Utility Revenue Bonds, Series 1999 of the City. WITNESS My hand officially as such __ day of ,19__. and the corporate seal of the City this City Council Secretary Columbia Heights, Minnesota (SEAL) Mh484315.01 17 Extract of Minutes of Meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held in the City Hall in said City on April 12, 1999, commencing at 7:00 p.m. The following members were present: and the following were absent: The Mayor announced that the next order proposals which had been received for the purchase Obligation Utility Revenue Bonds, Series 1999B. of business was of the City's consideration of the $1,935,000 General The City Clerk/Finance Director presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal of the Bonds. The proposals were as follows: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT: CITY NO. 7 Administration MANAGER'S W. Fehst APPROVAL ITEM: Appointments to Boards and Commissions BY: J. Student BY: q' ~ ~' I DATE: April 9, 1999 DATE: At its most recent work session, the Council reviewed the vacancies on the City's various boards and commissions. It was recognized that there are many qualified residents who have expressed interest in serving on particular boards or commissions. Some of these people have been interviewed by the Council. MOTION: Move to appoint Kevin D. Hanson to the Planning and Zoning Commission with a term expiring in April 2003. MOTION: Move to appoint Robert Buboltz to the Telecommunications Commission with a term expiring in April 2000. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: April 12, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ OTHER 151.151 NESS Community Development APPROVAL ITEM: Space Needs Study BY: Kenneth R. Anderson BY: Committee Appointmen~ _ DATE: April 6, 1999 ISSUE STATEMENT: Appoint SpaceN'eeds Study Committee to review requests for proposals received by the City of Columbia Heights from qualified architectural t-n-ms to conduct a municipal space needs study/assessment. BACKGROUND: On March 8, 1999, the City Council authorized and directed that staff commence the process to seek requests for proposals (RFP) to perform a municipal space needs study. Staff has assembled the names of several architectural f'n-ms that are experienced in performing these type of assessments/studies for municipal clients. We have been in the process of drafting the RFP for dissemination to qualified tn'ms and anticipate responses by the submission deadline of May 3, 1999. As part of the review process, it will be necessary to evaluate the proposals received. Furthermore, it is advisable that all or at least some of the tn'ms submitting a proposal be interviewed before a £n-m is selected to perform this work. We have attached copies of evaluation questions used by the City of Maple Grove as a reference for the type of questions which can be asked of the consulting f'mus for this type of space needs study. ANALYSIS: The evaluation committee should consist of representation from all groups which are "stakeholders" in the project. For the Space Needs Study this may include citizens of the City of Columbia Heights who have utilized the various City services (including business representatives), City Councilmember(s), advisory commission members, and staff. The Committee members should be available to readily meet both during the day and night, if necessary. The Committee's charge should be to review and familiarize themselves with the RFP and proposed scope of work. Upon receiving the proposals, they should evaluate the proposals, interview select £n-ms, and recommend a fn'm to hire for this work. After entering into a contract, the Committee should also offer input in the needs assessment phase of the work and possible options. The City Manager has suggested that the Committee, at a minimum, may consist of two Councilmembers; the City Manager, Library Director, and Community Development Director; and four citizen members. I further recommend that all Division Heads and the Recreation Director participate in this process. RECOMMENDATION: Staff is requesting City Council consideration of these various issues. Furthermore, staff recommends the City Council approve the following motion with possible names of candidates to serve as Council and citizen members of the Committee. RECOMMENDED MOTION: MOVE to direct staff to establish a Space Needs Study Committee consisting of Councilmembers and ; the City Manager, Library Director, and Community Development Director; and four citizen members to include , and ; and furthermore, to authorize said Committee to oversee a'~l~'ace Needs Study and submit recommended implementation strategies to the City Council on or before November 1, 1999. Attachments: COUNCIL ACTION: H:\CommDev\ Ken\4-5-99 Space Needs Study ltr.wpd General Interview Questions / Categories for Round 1 (45 minutes) Firm Background, Qualifications, Experience Provide a brief history of your fn'm in terms of age, continuity of management, size, range of services, and specialization. · Briefly describe your experience in designing city hall and police station projects within the last 10 years. Did you bring some examples of recent projects? · Who will specifically make-up the project team and what are their qualifications? Who will be tl~e primary contact for the City? Who will be the site architect? Timeline / Capacity To Perform · What is your present workload? · What do you estimate for a timeline from the point of"Notice to Proceed" to completion of final designs and construction documents? Can you provide a preliminary design and model by October 21, 19987 Project Approach / Deliverables · Describe the overall process and approach (schematic design, design and development, and construction documents) should your firm secure the contract for architectural services. · What is the role of your firm versus the role of City staff in the various stages? What type of participatory process do you propose to keep the City involved and the communication lines open? · What drawings, graphics, models, narrative detail, status reports, and other support information will be provided in schematic design, design and development, and construction documents stages? · What do you see as the overall responsibility of the architect after final designs are accepted? What services do you provide after the final designs are accepted? · What is your experience and understanding of the Owner/Construction Manager/Architect relationship versus Owner/Owners Rep/General Contractor/Architect relationship? Fees / Construction Cost Please describe your fee structure for this type of project and payment terms. (lump sum versus reimbursable items) · Can you provide an estimate of the range of your fee for this type of project? · Do you have an estimate on the construction cost per square per foot? General / Miscellaneous Assuming all the fro'ns being considered are basically qualified and the fees are competitive, what makes your fmu the best candidate for the job? Which of the following do you feel is the most important: maintaining the budget, service to the client, structurally sound building, on-time performance, or functionality of building. · Has your firm been involved in any litigation, mediation, or arbitration in the last five years? Have you ever been asked by a client to retire from a project? What is the best type of HVAC systems, discuss pros and cons of various approaches. What about Zone heating? What are the pros and cons of a single level structure versus a multi-level structure? Evaluation Form (Round 1 Interviews) Finn of Name Name of Evaluator Date I. Firm Qualifications & Experience II. Timeline / Capacity To Perform III. Project Approach / Deliverables Rating Weighting Factor Score 4 4 4 IV. Fees 3 V. General / Miscellaneous 3 Rating Key: 1 = Poor, 2=Fair, 3=Good, 4=Excellent, 5=Superior TOTAL SCORE Weighting Key: 0=Not Relevant, l=Low Importance, 2=Medium Importance, 3=High Importance, 4=Viral Instructions.:' Rate the fn-ms based on how they meet the needs of the project, don't compare f'ms. ColTlrnents: More Specific Questions for Round 2 Project Understanding · Describe the overall project as you understand it. Project Team · Who will specifically make-up the project team and what are their qualifications? Who will be the primary contact for the City? Who will be the site architect? · What other consultants would you need to hire to complement the team? Experience · What is your experience in site planning and space studies/programming? · Please review your expertise in the area of Police facilities that require many special features? Budget · What is your ability to control costs and quality and meet budgets? · Have you had any municipal projects that exceeded the original budget by over 5 percent? · What percent of the construction cost should be expected for change orders as a result of architectural omission or failure to properly coordinate? Timeline · What is your ability to meet schedules and deadlines? · How many projects in the last five years did not meet the established timelines? Project Approach · How are priorities set, problems solved and decisions made? · How do you arrive at the functional layout of the building, for example determine where to place individual departments and what departments should be next to each other? · What type of participatory process do you propose to keep the City involved and the communication lines open? Capabilities · What is the financial stability of the firm? · What types of insurance coverage do your firm carry? · What technology does your fmu utilize? Reputation · Has your firm been involved in any litigation, mediation, or arbitration in the last five years? Reference Checks · Please provide six references from past project with at least three of them from projects in the last five years. Other (Round 2 Questions) · What are the pros and cons of a single level structure versus a muki-level structure? What ideas do you have in terms of building design, materials, and operation for conserving energy consumption? · What is the best type of HVAC systems, discuss pros and cons of various approaches. What about Zone heating? What are some recent developments in terms of construction technology and new materials you think the City should consider adding to the building? · What steps are taken to ensure your design is in compliance with all required codes (1997 Codes) and ADA laws? · Do your designs address interior designs and colors, furniture, storage and filing systems, and other equipment? · What special considerations would you give to the Council Chambers? Do you have the expertise to perfect the acoustics and design a' communications/cable TV system? · What landscape and parking considerations does your fn-m incorporate in the designs? · What special security and safety features would you build into the design? How do you balance safety and security, but retain a warm, inviting, and user-friendly building? · How do you propose to maximize natural light to all employees? Firm of Name Name of Evaluator Date 1. Project Understanding 2. Project Team 3. Experience 4. Budget 5. Timeline 6. Project Approach 7. Capabilities 8. Reputation 9. Reference Checks 10. Other Final Evaluation Form (Round 2 Interviews and Proposals) Weighting Rating Factor TOTAL SCORE Score Rating Key: 1 = Poor, 2=Fair, 3=Good, 4=Excellent, 5=Superior Weighting Key: 0=Not Relevant, l=Low Importance, 2=Medium Importance 3=High Importance, 4=Vital Instructions: Rate the firrns based on how they meet the needs of the project, don't compare f'm-ns. CITY COUNCIL LETTER Meeting of April 12, 1999 AGENDA SECTION: OTHER BUS I NESS ORIGINATING DEPARTMENT CITY MANAGER NO. ~ APPROVAL: POLICE C~ ITEM: Ordinance No. 1387 Regulating the Number BY: Thomas M. Johnson BY: NO. of False Alarms Allowed in Calendar Year. DATE: April 6, 1999 - ~1 ~ DATE: BACKGROUND: During the past several years the number of false alarm calls to which the Police Department and Fire Department have responded continues to grow. It is our feeling that most-if not all-of these false alarms come about because alarm systems are not properly maintained or the people setting the alarms off have not been adequately trained. During the past three years, the Police Department alone has responded to an average of 50 alarms per month. At the present time we have no way of requiring the alarm owner to prove maintenance of the system or to prove they have trained personnel or renters properly in the functioning of the alarm system. It has gotten to the point that in some locations we no longer get a response from the key holder. This becomes a life safety issue from our officers in that they go to all intrusion alarms as if they are indeed a true alarm. It gets us into a "crying wolf" syndrome that could become very dangerous both for the officers and for those who are at a facility and set off an alarm due improper training or laziness. ANALYSIS/CONCLUSION: The Police Department feels that we need a tool in the form of the attached ordinance that can force a response to an alarm call by the owner, force the alarm owner to maintain their system properly, and train renters and employees on their alarm systems. We would do this in the following way: Any alarm where the alarm owner or key holder refuses to respond would automatically become a false alarm. On the first false alarm within a twelve-month period, as long as we had a key holder response and follow- up proof of maintenance by the alarm vendor, we would waive the alarm as a false alarm. Subsequent alarms in a twelve-month period would all count as false alarms. We are suggesting a $75 fee for the third response within a calendar year and a doubling of the fines each subsequent false alarm within the twelve-month period; i.e., fourth false alarm would be $150, fifth false alarm would be $300, etc2 RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1387 there being ample copies available for the public. RECOMMENDED MOTION: Move to schedule a second reading of Ordinance No. 1387, being an ordinance regulating the number of false alarms allowed within one calendar year, for May 10, 1999, at approximately 7:00 p.m. TMJ:mld 99-109 COUNCIL ACTION: ORDINANCE NO. 1387 BEING AN ORDINANCE CREATING SECTION OF THE COLUMBIA HEIGHTS CITY CODE THAT MAKES IT UNLAWFUL TO HAVE MORE THAN THREE FALSE ALARMS WITHIN ONE (1) CALENDAR YEAR. Section 10.313 False Alarm Response 1. Definitions: a. Alarm: Means a mechanical, electrical or an electronic device designed to detect and/or signal: intrusion, holdup, trouble, or fire, excluding such device affixed to a motor vehicle. False Alarm: Means an alarm signal when response by the police and/or fire departments is not in fact required, but excluding an alarm caused by storm or other conditions beyond the reasonable control of the alarm or alarm user. (1) False alarms signaled within a 24-hour period of the original false alarm will not be counted as additional alarms, to allow for the repair and/or correction of the malfunction. (2) The Columbia Heights Police will document all police false alarms for the purpose of enforcing. this ordinance and the Columbia Heights Fire Department will document all fire false alarms for the purpose of enforcing this ordinance. Co Exception: Federal and/or State agencies and political subdivisions of the Federal or State government shall be exempt from the payment of any permit, fees, and/or false alarm charges otherwise provided for by this ordinance. A fee shall be payable to the City of Columbia Heights for the third response and each subsequent response within one calendar year by the Police and/or Fire Department to an automatic alarm device triggered other than by reason of criminal activity and/or fire (false alarm). The fee shall be set by resolution. o The City shall have the power to collect such fee by whatever means necessary, including the issuance of ordinance violation summons for failure to comply ~vith the requirements of this section within seven (7) working days of receiving notice of payment due. The person responsible for the payment of such fee is the person to be cited. A petW misdemeanor. 4. Liability of City: The regulation of alarm response shall not constitute acceptance by the City of liability to maintain equipment, to answer alarms, or to respond to alarms in any particular manner. Offered by: Seconded by: Roll Call: Mayor Gary Peterson Jo-Anne Student, Council Secretary First Reading: Second Reading: Date of Passage: CITY COUNCIL LETTER Meeting of: April 12, 1999 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~ OTHER BU$~NE$$ License Department APPROVAL ITEM: Denial of License Application BY: Kathryn Pepin BY: NO: 4056 Central Avenue,Tropical Concepts DATE: April 8, 1999 On October 30, 1998, renewal applications for 1999 licenses were mailed. In the case of Tropical Concepts, a copy of the revised Pet Shop Ordinance was included in his packet. Mr. Palan submitted his renewal application to this office on December 4, 1998. On December 21, 1998 an inspection of 4056 Central Avenue was conducted by Wade Hanson of the Humane Society as required by Section 5.609(5)and (6) of the License Ordinance. On January 5, 1999 a letter was sent to Philip Palan regarding the failure of the December 21 inspection and Mr. Palan was given thirty days to bring the establishment into compliance. At my request, on February 8, 1999 Wade Hanson and the City Building Official again inspected the premises at 4056 Central Avenue. The inspection again failed, but Mr. Hanson stated that substantial improvement had been made in some areas. Again on March 26, 1999, Mr. Hanson made yet another inspection of the premises hoping for compliance. Again, the inspection failed. Copies of all inspection reports and correspondence are included with this Council letter. Staff is recommending denial of Mr. Palan's application for a Pet Shop license for 1999 under Section 5.104(2) and Section 5.609(1) of the License Ordinance as he has been unable to bring his operation into compliance for the 1999 license year. It has been suggested that he willingly close his store for two to three days to completely clean and reorganize his operation and provide improvement to his ventilation system. Mr. Palan has certainly been given ample opportunity to bring his operation into compliance before this step has been taken. Staff has tried to work with him including making suggestions on how to improve his operation. RECOMMENDED MOTION: Motion to deny the license to aliow a pet shop operation at 4056 Central Avenue until such time the operation is brought into compliance with the requirements of Section 5.104 of the License Ordinance and a favorable inspection report is received from the Humane Officer. COUNCIL ACTION: cc499pet sho/0denia 1 CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 April 8, 1999 Phillip J. Palan Tropical Concepts 4056 Central Avenue N.E. Columbia Heights, Mn. 55421 Dear Mr. Palan: This letter is to notify you that a recommendation will be presented to the City Council at their meeting of April 12, 1999 regarding your application for a license to operate a pet shop at 4056 Central Avenue N.E. in the City of Columbia Heights. Staff recommendation is to deny the license until such time the operation is brought into compliance with the requirements of Section 5.104 of the License Ordinance and a favorable inspection report is received from the Humane Officer. Copies of all documentation being sent to the City Council are included with this letter for your information. If you have any questions, you may contact this office at 782-2817. License Clerk kp eric. cc: Wade Hanson, Humane Society, 1115 Beulah Ln., St. Paul 55108 J. Hoeft, City Attorney T. Johnson, Police Chief THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES Adopted Ordinance #1377 Dated October 12, 1998 SECTION 9 PET SHOPS AND COMMERCIAL KENNELS 5.609(1) 5.609(2) 5.609(3) 5.609(4) 5.609(5) 5.609(6) No person shall operate a pet shop or kennel without a license issued pursuant to the provisions of this chapter. All such operations shall comply with the requirements of the Zoning Ordinance. For the purpose of this chapter the following definitions shall apply: (a) Kennels: A place where three or more animals are kept for the business of selling, boarding for a fee, breeding for sale, or some other enterprise intended primarily for profit-making purposes except for an animal hospital, pet shop or veterinary clinic. (b) Pet Shop: Any person, partnership or corporation engaged in the business of breeding, buying, selling or boarding animals of any species except veterinary hospitals or kennels. (c) Veterinary Hospital: Any establishment maintained and operated by a licensed veterinarian for the diagnosis, care and treatment of diseases and injuries of animals. (d) "Animal" means cats, dogs, domestic animals, and wild animals, and crossbreeds with wild animals not customarily maintained at all times in a cage. The City Council may require license applicants under this section to provide a statement indicating whether the applicant or any of his/her employees or agents have been convicted of any crimes relating to animal abuse or animal cruelty. Such requirements shall be a continuing one with respect to any new employees or agents of the applicant. Any conviction of a crime by the applicant or his/her agents or employees which bears any relevancy to the applicant's proposed business may be found by the City Council to be grounds for denial of the license application or revocation or suspension of any existing license. No kennel licensee under this section may conduct business between the hours of 9:00 p.m. and 9:00 a.m. of the following day. Notwithstanding the foregoing, pet shops and veterinary hospitals/clinics are excluded from these restrictions. The expiration date of licenses addressed in this section shall expire on December 31 of each year. Applications for renewal shall be made a minimum of thirty days prior to expiration of the current license. No license issued under the terms of this section shall be transferable between persons or premises. The Humane Officer shall conduct an inspection prior to the issuance of the license and shall recommend to the City Council whether or not to renew the license without full compliance to the requirements of this section. Kennels and Pet Shops shall be kept in a clean and healthful condition at all times and si~all be open to inspection by any person charged with the enforcement of this section. All pet shops and kennels shall be maintained in accordance with the "Animal Husbandry Manuel" published by the Pet Industry Joint Advisory Council. A licensee shall be responsible for all actions and conduct of any employee or agent of the licensee and any violation of this section by an employee or agent shall be deemed to be actions and conduct of the licensee. The copy of the "Animal Husbandry Manual" shall be provided by the owner/license holder for employees to use as a reference manual. Licensees and all employees shall have an understanding of the animal care statutes set by the State of Minnesota and the "Animal Husbandry Manual". ,SECTION 4 DENIALS, REVOCATIONS AND SUSPENSIONS 5.104(1) The City Council may, for cause, revoke or suspend or deny a license or take other action restricting the privileges of a licensee subject to the following requirements: (a) The Council shall provide the licensee with a written statement of reasons or causes for the proposed Council action together with a notice for public hearing. (b) The Council shall conduct a public hearing on the proposed action and provide findings of fact and citations to any ordinances or regulations that have been violated together with a statement of action taken and the conditions of any resulting revocation, suspension, denial or other action restricting the privileges of the licensee. (c) The Clerk shall certify and forward the findings and statement of action taken to the person in whose name said license was issued by mailing the same to the mailing address indicated on the license application. 5.1 O4(2) A violation of any provision of this chapter or of a state law, prescribing standards of conduct or regulations governing a licensee; the particular type of business or commercial activity or trade or occupation that is licensed; or the premises where the licensed activity is conducted; shall be a prima facie showing of cause for revocation, denial, suspension or such other action restricting the privileges of a licensee as the Council may determine. 5.104(3) Nondisclosure, misrepresentation or misstatement of a material fact in any application for a license under this chapter shall be a prima facie showing of cause for revocation, denial, suspension or such other action restricting the privileges of a licensee as the Council may determine. 5.104(4) The refusal of any licensee or his agent or representative to grant consent to a lawful authorized administrative inspection of the licensed premises may be grounds for denial, revocation, suspension or such other action restricting the privileges of a licensee as the Council may determine, subject to the provisions of 5.103(2)(b). (;~TY OF COLUMBIA HEIGHTS ~LICENSE DEPT., 782-2817 5§0 N.E. 40a Avenue Columbia Heights, Mn. 55421 PEr SHOP/COMMERCIAL KENNEL LICENSE APPLICATION Date: I?.. TYPE OF LICENSE APPLIED FOR: operate a pet shop ADDRESS OF LOCATION TO BE LICENSED: Company and Store Name if applicable: The Ownership is an: ~ Individual 4056 Central Avenue N.E. Tropical Concepts ~Partnership ~Corporation if Ownership is a Partnership or Corporation, list full legal names, home and business addresses and telephone numbers of all individuals. Applicant Full Legal Name: ~ ~,' I1' r~_ .~ ~,A ~ (¢'~ ~ (Please Print) (Ri'st) - (Middle) (Last) ~/- ~) ~ ~- All information stated in this application is true and correct. I, as applicant, or any of my employees or agents, partners, or officers have not been convicted of any crimes r~~al abuse or a~ APPLICANT SIGNATURE: ~'-.. Amount Paid: Date Submitted: Receipt No.: (DO NOT WRITE IN SPACE BELOW) s '5o.oo License No.: CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 December 9, 1998 Humane Society of Ramsey County Attn: Wade Hanson 1115 Beulah Lane St. Paul, Mn. 55108 Dear Mr. Hanson: Enclosed yol~ will find copies of the applications received for a 1999 license for the operation of the pet stores located at 4056 Central Avenue and 4923 Central Avenue in the City of Columbia Heights. Under Section 5.609(5) of the City Ordinance pertaining to the licensing of pet stores and commercial kenne'ls, the Humane Officer must conduct an inspection of the premises prior to the issuance of the license for which application is submitted. A copy of the newly adopted licensing requirements were mailed to each applicant along with the license application forms. Please notify this office in writing of the results of your inspection as soon as possible. They will be presented to the City Council at the meeting of December 28, 1998 which means that I will need your input no later than December 22, 1998. If you have any questions, please contact this office at 612-782-2817. Your assistance is appreciated. Sincerely, /, ~ , Kathryn Pepin License/Permit Clerk kp eno. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES City OF COLUMBIA HEIGHTS (i-) 590 40TH AVEHUE N.E:., COLUMBIA HEIGHTS, MN 85,421-3878 (612) 782-2800 TDD 782-2806 January 5; i999 Phillip John Palan dlb/a Tropical Concepts 4056 Central Avenue N.E. Columbia Heights, Mn. 55421 Dear Mr. Palan: An inspection has been conducted of the premises located at 4056 Central Avenue on December 21, 1998 by Wade Hanson of the Humane Society. Per his written findings, there are a number of violations at the site. A copy of the violations are enclosed. The issuance of your license to operate a pet shop during 1999 is being withheld until these violations are brought into compliance. You are hereby given thirty (30) days to bring the pet shop into compliance. If all violations are not resolved by February 5, 1999, the Building Official will suspend occupancy of 4056 Central Avenue under Section 109.6 of the Uniform Building Code. Your application for a license to operate in the City of Columbia Heights will be recommended to the City Council for denial. If you would note, in his report, Mr. Hanson suggests that you close the store until it can be completely cleaned and reorganized including improvement of the ventilation system to eliminate the smell of the pet shop. If you complete all items as addressed in Mr. Hanson's report prior to the expiration of the thirty days time frame, you may contact this office to arrange for a compliance inspection. If you have any questions regarding this process, you may contact this office at 612-782-2817. If you have any questions regarding Mr. Hanson's inspection requirements, you may reach him at 651-646-6821. Your immediate attention and cooperation in this matter will be appreciated. Sincerely,.j. /; Kathryn Pepin ~' License/Permit Clerk kp eric. C: Wade Hanson, Humane Society, 1115 Beulah Ln., St. Paul 55108 ~ r.,ollo~, Building Officia~ t. Johnson, Police Chief J. Hoeft, City Attorney THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION O~= SERVICES SENDER: · Compte~e items I and/or 2 for additional services. · Complete items 3, 4a, and 413. · Print your name and address on the reverse of this form so that we can tatum this · Attabh this form to the fro~t of the mailpiece, or on the back if space does not · Write 'Return Receipt Requested' o~1 the mailpiece below the artlc~e number. · The Return Receipt will show to whom the article was delivered and the date ~elivered. 3. A~cle Addressed to: Phillip J. Palan d/b/a Tropical Concepts 4056 Central Ave. N.E. Columbia Heights, Mn. 55421 I also wish to receive the following services (for an extra fee): 1. [] Addressee's Address 2. [] Restricted Delive6j Consult postmaster for fee. 5. Received B~: (Print Name) 4a. Article Number Z 404 452 810 4b. Service Type [] Registered ~ Certified [] Express Mail [] Insured [] Return Receipt for Merchandise [] COD 7. Date of Delivery 8. Addres~'e~'~'/~dd~s'~(Ol~f'h~quested and fee is paid) 102595-98-B-0229 Domestic Retum Receipt PS Form 3800, Apfi~ 1995 ~-- o'~'. · : ~ ~;-~,~'-'~ .-'.. "',' ,.'..~v,' '......~_ ~,~.?>~..~ ~,:..~ .~.~.~,~:, Humane. Society'. 1115 ~ ~, ~ ~, MN ~08 F~ ~1~-1~ Pet Store Inspection. Report Facility Facility Addre~: qo ~t~ ~.~a~C lq~/t Phone: Owner of Facility: Co-Owner: Inspection Results: Pass ...l~Fail IMPROVING ANIMAL LIVES -- FOSTERIRIG HUMAN-ANIMAL BONDS The Humane Society of Ramsey Coun~ serving the East Metro area since 1878, is a p~fvate, nonprofit corporation and is not a part of any governmental agency or nat/Dna/humane organ~atforL Sanitatio· Food Pru-paration Area: C,-eueral Cleauliuess: Ho~,ng: ' Sanitation: Food Prcl:emfion Are, a: G-eueral Cleauliness: 0098 5/ 13 BIRDS Feeding: Temperauu~: -- Food Stomg~ Area: TemperaUn-e: Food Storage Ar~ C-eu~al Cleaulin~s: T~p~ of tank: Salt wa~ ~ 0 Ftys. h wa~ /o0 7/' 13 ........ Summary: Humane Society 1115 Beulah Lane, St. Paul, MN 55108 Shelter 651-645-7387 · Business Office 651-646-6821 Fax 651-646-1420 RECF..tVED Pet Store Inspection Report Date of Inspection: February. 8, 1999 Facility Inspected: Tropical Concepts Facility Address: 4056 Central Ave. Phone: 612-781-0805 Pet Store City: Columbia Heights, Minnesota Owner of Facility: Phillip John Palan Co-Owner: Inspected By: }Fade Hanson, Humane Agent 651-91 7-0098 Inspection Results: Pass X Fail Action Required: Although I gave a fail on the results I feel that the store has made substantial improvements. There are still things that need to be done on which I will check one more time. I once again stress the need for better ventilation and lighting, also the storage of the food needs to be in compliance with the guidelines. Until these problems are taken care of I can not pass this facility. . IMPROVING ANIMAL LIVES ~ FOSTERING HUMAN-ANIMAL BONDS The Humane Society of Ramsey Coun~ serving the East Metro area since 1878, is a private, nonprofit corporation and is not a part of any governmental agency or national humane organization. CANINE None Housing: Sanitation: Feeding: Temperatures: Food Preparation Area: General Cleanliness: FELINE None Housing: Sanitation: Feeding: Temperatures: Food Preparation Area: General Cleanliness: SMALL ANIMALS Housing: The mice, rats, gerbils and hamsters cages were large enough on the main floor and in the storage area in back. The tanks on the sales floor were clean and had water available. Sanitation: The tanks in the back room were somewhat clean but most of them were being contaminated from the above bird cages. Feeding: There was a variety of food being fed in all of the cages. Temperature: The temp was okay. Food Preparation Area: N/A General cleanliness: The tanks looked okay but around the tanks in the back room was still poor. FISH Type of tank: Salt water__ Fresh water X Filter System: Mostly under gravel and flow through box filtration systems. Most of the box filters need cleaning some appear to be almost plugged up with algae. Ph Count, marine tank 8.0 to 8.4 N/A Ph Count, fresh water tank 7.0 to 7.5 Of the tanks I have tested, the levels were within acceptable ranges. Tank Temperature: Tanks that had thermometers in them had acceptable temps. Half of the tanks had no thermometer or it was covered with algae and could not be read. Tank Clarity: Most of the tanks looked much cleaner than my last visit and it would appear that they have worked on them. There were still a few that had more than satisfactory algae growing on the walls. STORE MAINTENANCE: The general condition of the store has improved significantly since my last inspection. Product has been reorganized and there is now more floor space for customers to move about. floors appear clean, the product shelving needs more attention to cleaning. The STOCKROOM MAINTENANCE AND CLEANLINESS: This would be the area that is still sub-standard as far as cleanliness and venti'lation. The cage stacking is not good as far as cage to cage contamination. CAGE AND TANK MAINTENANCE: There are still some fish tanks and two of the reptile tanks that appear to have been neglected, but over all the tank and cage sanitation has improved alot. HEALTH CHARTS: The owner was not present at the time of the inspection so I did not see most of the records. There were some records on the fish tank cleaning on a counter in the middle of the store. There were no current records of Ph testing that I could see. FOOD STORAGE AREA: Once again I have to express my concern with the open bags of animal food on the floor that is accessible for pests to contaminate. This is a problem that needs immediate attention. There is also a refrigerator in the back room that has live animal food and people food housed together. This is not acceptable for obvious health reasons and cross contamination. STORE LIGHTING: There is still need for better lighting in the fish tank area of the store. It is very difficult to see in some areas for employees to visually check for cleanliness without proper lighting. It also may be dangerous for customers to be walking through the area without good lighting. AIR EXCHANGE: I don't believe that there are 4 air changes and hour going through the store, but the main area is not too bad. VENTILATION: The animal and food storage room to the rear of the store is still under ventilated and the humidity and odor is still present. The rest of the store seems to be better ventilated. Summary: It is in my opinion by following the guidelines of the P.I.J.A.C. manual that this store is still in need of work. Ventilation and lighting still appears to be the majority of the problem. The rear non-customer area of the store still lacks in a clean environment for the animals to be housed in. I can see that the owner has done a great deal of work in the past month to get the store where it is now but there is still much work to be done, especially in the rear area of the store. Wade Hanson Humane Agent 651-917-0098 ~nimaI Investigations Department' Humane Society of Ran~y County 1115 Beulah Lane Saint Paul, MN 55108 Office: (651)917-0098 Cellular: (61.2)978-4266 Fax: (651)917-.0429 From: Wade Hanson. Humane Agent Ramsey Court(y, Minnesota Number of pages including cover:. If any portion of tkis ~w~mis~ion is incomplete or illegible~ pleaze call (651) 917-0098 28-- 3--89;IO:32PM;HSRC ;851 917 0098 ~ 2/ Humane Society 1115 Beulah Lane, St. Paul, MN 55108 Shelter 651-645-7387 · Business Office 651-646-6821 Fax 651-646-1420 To: Kathryn Pepin / License and Permits From: Wade Hanson / Humane Agent Date: 3/24/99 Subject: Reinspection of Tropical Concepts I have reinspected the Tropical Concepts Pet Store at 4056 Central Avenue in Columbia Heights. [ spg. ke to the owner and he stated that he was still having trouble hiring enough people to clean because of the cost and he has no volunteers to help. The main customer area is better organized than on my last visit but the shelves and floors are still very dirty. About one third of the fish tanks (first row on the right ) have a build up ofaigae. I checked the filtration systems in the maintenance isle behind the tanks. Some of them had severe algae build- up to the point where they are not effective in keeping a flow of clean and healthy water moving. Two of'the filter boxes appearedto be plugged up. I did a ph test on a few of the tanks and they fell into a basic normal range. Records that should be kept on these tests by the shop are still poor to non existent. The lighting in the isles between the fish tanks has not been improved which continues to make it difficult to propvwly clean and inspect. The public bird cage area has improved a little, It appeared that the staffwas in the process of cleaning the bird area when we arrived. Initially the birds had no water, they gave them water while we were there. The back room that is used for animal storage, breeding, raising babies and food storage was about the same as all previous inspections. The ventilation has not been improved, as required during our last visit with your inspector. There are still open bags of bird food and mt chow sitting on the floor available for non-resident vermin to contaminate. The refrigerator that is designated for storage of animal food is also being used for human food. At the time of my inspection an employee's lunch was in it. This is not allowed for health reasons and was explained to the owner on this and prior inspections. IMPROVING ANIMAL LIVES -- FOSTERING HUMAN-ANIMAL BONDS The Humane Society of Rarnsey Count~ serving the East Metro area since 1878, is a privat~ nonprofit corporation and is not a part of any governmental agency or national humane organization. Summary: The aesthetics of the public viewing area have improved with the exception of the dirty floor. General cleanliness of the caging in the public axe is better. The problem that still remains is the same as it has been from the beginning, the non-public areas. The owner has not paid close enough attention to the ventilation, sanitation, proper storage of food and the problems . of over crowding. There are places in the back room that you can't walk through with the danger of tripping or knocking something over. This is also the ease in the maintenance isles behind the fish tanks. Recommendation: Either close the store down until it can be properly ventilated, cleaned and organized or fine the owner a certain amount each day until the problems can be remedied. The owners excuse of not having enough help is no longer an acceptable one. It would not take more than three to four hours a day to properly clean the store and maintain the store if it was worked on with some effort. Humane Agent 651-917-0098 THE,:,E MINUTES NOT ' City of Columbia Heights Park and Recreation Commission March 24, 1999 The meeting was called to order by Chairperson Eileen Evans at 6:33 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Bruce Magnuson; Gary Mayer; James Nelson; Gary Peterson; Bob Ruettimann; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Also present: APPROVAL CONSENT AGENDA Motion by Foss, second by Peterson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST USE OF MAIN HALL & KITCHEN / IMMACULATE CONCEPTION HOME & SCHOOL ASSOCIATION Members reviewed the letter from Karen Cullen, Immaculate Conception Home & School Association, requesting use of the main hall and kitchen from 6:00 to 10:00 p.m. on Wednesday, March 31, 1999, with the fee waived. Motion by Magnuson, second by Foss to approve the request for use of the main hall and kitchen by Immaculate Conception Home & School Association on March 31, 1999 with the fee waived. Alt ayes, motion carried. DONATION FROM CHRISTOPHER TOASTMASTERS Members reviewed the letter from Patricia Passon, Treasurer of Christopher Toastmasters, who have donated $100 to Murzyn Hall in appreciation for their use of the Mathaire/McKerma Room for weekly meetings. Members agreed to accept the donation from the Christopher Toastmasters. OLD BUSINESS There is no old business at this time. PAGE TWO NEW BUSINESS There is no new business at this time. REPORTS RECREATION DIRECTOR The Recreation Director reported that Gregg Gagnon started his position of Recreation Program Coordinator on Monday, March 22, 1999 and will be a great asset to the department. The Recreation Director met with three other people in the community to discuss ideas about the proposed multi-use center. Chris Bjork is chairing the committee. A meeting is scheduled for 6:30 p.m. on Thursday, March 25, 1999 in the Gauvitte Room. The meeting is open to anyone, and members are encouraged' to attend. The situation at NEI will probably take place this fall. A multi-use center will be needed for gym space. PUBLIC WORKS DIRECTOR/CITY ENGINEER The Public Works Director/City Engineer distributed a final report for rink usage. The finks opened late and closed early due to weather. The Public Works Director/City Engineer received a letter fi:om a resident in the Prestemon neighborhood who requested that the basketball court be moved to a different location in the park. Members directed Kevin to send the resident a letter indicating that this park is being looked at in the total comprehensive park plan. Public Works staffare putting up new wooden signs at the parks designating names of each park. The application for DNR grant monies is being completed by Public Works staff. MEMBERS No report at this time ADJOUtLNMENT Motion by Foss to adjourn, second by Magnuson. All ayes, motion carded. Meeting adjourned at 7:01'p.m. ~ Janice McGhee-Fetzer, Park & Recreation Commission Secretary P&RCOMM'tMINMAR99 CITY OF COLUMBIA HEIGHTS DATE: APRIL 13, 1999 TO: FROM: JO-ANNE STUDENT FINANCE DIRECTOR BOND SALE/COUNCIL AGENDA Attached are copies of several documents that ~vere available at the Council meeting. I would like these documents placed in the permanent Council agenda file for the April 12th meeting. The following is a list of the attached documents: 2. 3. 4. 5. 6. Winning Bid Issuer Copy and completed resolution, 1999A bonds Winning Bid Issuer Copy and completed resolution, 1999B bonds Amortization Schedule, 1999A bonds Amortization Schedule, 1999B bonds Schedule of Bids Received, 1999A and 1999B bonds (double-sided copy) Unsuccessful Bids, 1999A bonds 7. Unsuccessful Bids 1999B.bonds . ~Tfie rea~nding~ Jo" ~ t~-/~~..hthese ~locuments to you is t at they should become a permanent record. By placing them with the Council agenda, when the Council agendas are scanned into LaserFiche they will (in that format) become a permanent record and will tie in to the Council minutes on the bond sale. If you would like anything additional from me, please let me know. WE:dn 9904132 04/12/99 09:20 FAX 612 337 5818 CRONIN COMPANY PROPOSAL TO: Mr. William Elrite, City Finance Direct°dClerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 .... " =SALE DATE: April 12, 1999 RE: ' $860,000 General Obligation imP~:0vement'Bonds, series 1999A .For the ·Bonds of this Issue which shall mature and bear interest at the reSpective annual rates, · as follow, we offer a price of $ ,~..7~ z/.~, ~,~ (Note: This amount may not be less than $853,120) and accrued interest to' the date of deli~/ery. % 2001 --? ~'--~" % 2002 ,~ /-'3' % 20O3 $.~'O .% 2004 S.~ .%2005 ~00 % 2006 ~/0 .% 2007 ~z/-I" % 2008 ~'. ,,~3- %2009 · ~/~(--) % 2010 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement. dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as pdnted in the Official Statement and made a part hereof, we reserve the dght to withdraw our offer, whereupon the deposit accompanying'it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take ail steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $... ,~ ,2 /, 0 0 (~. TRUE INTEREST RATE: .. Account Membem .. .' Account Manaoer , . " .. " ' . Phone: °ffi~ autho~ ~~red to make such ac~pt~ce. - y g .. Mayor Finance Director/Clerk ~SURErBiD Good Faith Check Submitted Extract of Minutes of Meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held in the City Hall in said City on April 12, 1999, commencing at 7:00 p.m. The following members were present: and the following were absent: The Mayor announced that the next order of business proposals which had been received for the purchase of the Obligation Improvement Bonds, Series 1999A. The City Clerk/Finance Director presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal of the Bonds. The proposals were as follows: was consideration of the City's $860,000 General After due consideration of the proposals, Member then introduced the following written resolution and moved its adoption the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. A RESOLUTION AWARDING THE SALE OF $860,000 GENERAL OBLIGATION IMPROVEMENT BONDS SERIF. S 1999A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds. 1.01. The proposal of Cronin & Company, Incorporated (Purchaser) to purchase $860,000 General Obligation Improvement Bonds, Series 1999A (Bonds) of the City described in the Terms of Proposal thereof is found and determined to be a reasonable offer and is accepted, the proposal being to purchase the Bonds at a price of $853,432.60 plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Mamri _ty Rate Maturi _ty Rate 2001 3.45% 2006 4.00% 2002 3.55 2007 4.10 2003 3.65 2008 4.15 2004 3.80 2009 4.25 2005 3.90 2010 4.30 True interest rate: 4.1570% 1.02. The sum of $312.60 being the amount proposed by the Purchaser in excess of $853,120 will be credited to the Debt Service Fund hereinafter created. The City Clerk/Finance Director is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to remm the good faith checks of the unsuccessful proposers forthwith. The Mayor and City Clerk/Finance Director are directed to execute a contract with the Purchaser on behalf of the City. 1.03. The City will forthwith issue and sell the Bonds in the total principal amount of $860,000, originally dated May 1, 1999, in the denomination of $5,000 each or any 2 integral multiple thereof, numbered No. R-l, upward, beating interest as above set forth, and which mature serially on February 1 in the years and amounts as follows: Year of Year of Mar'afl _t3, Amount Maturi _ty Amount. 2001 $ 50,000 2006 $90,000 2002 105,000 2007 90,000 2003 100,000 2008 85,000 2004 95,000 2009 85,000 2005 95,000 2010 65,000 1.04. Optional Redemption. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will detern'fine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payrnent Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i)the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds will be payable on February 1 and August 1 of each year, commencing February 1, 2000, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instmrnent of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. When Bonds are sun'endered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar. for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For a transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar 4 must be named as obligees. Bonds so surrendered to the Registrar will be canceled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by fn'st class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar. Failure to give notice by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank Trust National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bankor trust company authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery_. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the 5 same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and canceled. Section 3. Form of Bond. 3.01. The Bonds will be printed in substantially the following form: 6 [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1999A Date of Rate MaturiW . ~Original Issue CUSIP May 1, 1999 No. $ Registered Owner: Cede & Co. Principal Sum: The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February I and August 1 in each year, commencing February l, 2000, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank Trust National Association, St. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent-and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. 7 The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $ 860,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on April 12, 1999 (the Resolution), for the purpose of providing money to aid in financing various local improvements within the City, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429 and the City's home rule charter and the principal hereof and interest hereon are payable primarily from special assessments levied against property specially benefited by improvements in a special debt service fund of the City, as set forth in the Resolution to which reference is made for a full statement of rights and-powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may'deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota and the City's home rule charter to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does 8 not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) City Manager Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. By Authorized Representative 9 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or mast company or by a brokerage firm having a membership in one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee Section 4. Payment: Securi _ty Pledges and Covenants. 4.01. The City will create and maintain its General Obligation Improvement Bonds, Series 1999A Debt Service Fund (Debt Service Fund) which fund will be used only to pay principal of and interest on the Bonds. All Special Assessments (Assessments), levied for the improvements financed by the Bonds are hereby pledged and required to be deposited in the Debt Service Fund. The Finance Director must report any current or anticipated deficiency in the Debt Service Fund to the City Council which deficiency shall be paid from the general 10 fund of the City, to be reimbursed out of proceeds of Assessments and taxes levied hereunder when collected. There is appropriated to the Debt Service Fund all capitalized interest financed from Bond proceeds, if any, any amount over the minimum purchase price of the Bonds paid by the Purchaser and all accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City Council will levy general ad valorem taxes on all taxable property in the City, when required to meet any deficiency in Assessments. (b) The City has levied and will levy and is collecting Assessments against property specially benefited by the Improvements in accordance with the procedures of Minnesota Statutes, Chapter 429 and the City's home rule charter payable in such installments as the City Council has determined by resolution, and all payments of the Assessments will be credited to the Debt Service Fund for payment of prior principal and interest on the Bonds. (c) The City will keep complete and accurate books and records showing: receipts and disbursements in connection with the Improvements, Assessments, taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, moneys on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. 4.03. At least 20% of the cost of the Improvements will be specially assessed against benefited properties. It is hereby determined that the estimated collection of Assessments for the payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is n~eded at this time. 4.04. The City Clerk is authorized and directed to file a certified copy of this resolution with .the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts 11 within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. The Mayor and City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. The Mayor, City Manager and Finance Director are authorized to execute and deliver the continuing Disclosure Undertaking substantially in the form on file with the City Clerk. Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affn'rnative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.2. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 1999) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 12 6.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Code; the Bonds are not "private activity bonds" as defined in Section 141 of (b) the City designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 1999 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 1999 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of CiW, 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon initial issuance, the ownership of each such Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC. 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other fmancial institutions from time to time for which DTC holds Bonds as securities depository (the Participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar, of any notice with respect to the .Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as 13 the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the Finance Director of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and the words "Cede & Co.," will refer to such new nominee of DTC; and upon receipt of such a notice, the Finance Director will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 7.03. Representation Letter. The form of representation letter proposed to be submitted to DTC, which is on file with the City Clerk and presented to this meeting (Representation Letter), is hereby approved, and the City Manager is authorized to execute and deliver the Representation Letter in substantially the form on file, with such changes therein not inconsistent with law as the City Manager may approve, which approval will be conclusively evidenced by the execution thereof. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to at all times to complied with. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such e-vent, if no successor securities depository is appointed, the City will issue and the Bond Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 70.5. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on such Bond and all notices with respect to such Bond will be made and given, respectively in the manner provided in the Representation Letter. 14 The motion Member favor thereof: for the adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon, the following voted in and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 15 STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF COLUMBIA HEIGHTS ) I, the undersigned, being the duly qualified and acting Council Secretary of the City of Columbia Heights, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on April 12, 1999 with the original minutes on file in my office and the extract is a full, tree and correct copy of the minutes insofar as they relate to the issuance and sale of $860,000 General Obligation Improvement Series 1999A of the City. WITNESS My hand officially as such and the corporate seal of the City this day of April, 1999. City Council Secretary Columbia Heights, Minnesota (SEAL) M1:485128.01 16 04/12/99 09:20 FAX 612 337 5818 CRONIN COMPANY PROPOSAL 'SALE DATE: April 12, 1999 TO.' 1Mr. VVilliam Eiritel City Finance Director/Clerk 'City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 '" (551) 223-3000 RE: $1,935,000 General Obligation utility Re~/enu~ Bonds, Sedes 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ /. ~2/.'E'/~. _~ L (Note: This amount may not be less than $1,919,500) and accrued interest to the date of delivery. .% 2005 ~/~ .% 2008 .% 2006 ~.~O % 2009 .% 2007 ~-'/'--¢~ % 2010 ~/5~ .% 2001 ~'3-6~.% 2002" ~.~G' % 2003 2. ~O % 2O04 in making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999. in the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement and made a part hereof, we reserve the right to withdraw our offer, whereupon the depc~i~ accompanying it will be immediately returned. Ail blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC RuJe 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: TRUE INTEREST RATE: Account Membem ' Account Manager 'Phone: 'The foregoing offer is he/'~)~ accept;d t~y the Issue; on the date of the offer by its following officers duly ~uthoriz,~d~nd e~npow~red to make such acceptance. Finance Director/Clerk SUREJBID . · Good Faith Check Submitted Extract of Minutes of Meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Minnesota, was duly held in the City Hall in said City on April 12, 1999, commencing at 7:00 p.m. The following members were present: and the following were absent: The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B. The City Clerk/Finance Director presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal of the Bonds. The proposals were as follows: After due consideration of the proposals, Member then introduced the following written resolution and moved its adoption the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. A RESOLUTION AWARDING THE SALE OF $1,935,000 GENERAL OBLIGATION UTILITY REVENUE BONDS SERIES 1999B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Columbia Heights, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds. 1.01. The proposal of Cronin & Company, Incorporated (Purchaser) to purchase $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B (Bonds) of the City described in the Terms of Proposal thereof is found and determined to be a reasonable offer and is accepted, the proposal being to purchase the Bonds at a price of $1,921,817.30 plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturi _ty Rate Maturi _ty Rate 2001 3.45% 2006 4.00% 2002 3.55 2007 4.10 2003 3.65 2008 4.10 2004 3.80 2009 4.20 2005 3.90 2010 4.30 True interest rate: 4.1614% 1.02. The sum of $2,317.30 being the amount proposed by the Purchaser in excess of $1,919,500 will be credited to the Debt Service Fund hereinafter created. The City Clerk/Finance Director is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to remm the good faith checks of the unsuccessful proposers forthwith. The Mayor and City Clerk/Finance Director are directed to execute a contract with the Purchaser on behalf of the City. 1.03. The City will forthwith issue and sell the Bonds in the total principal amount of $1,935,000, originally dated May 1, 1999, in the denomination of $5,000 each or any 2 integral multiple thereof, numbered No. R-I, upward, bearing interest as above set forth, and which mature serially on February 1 in the years and amounts as follows: Year of Year of MaturiW Amount Maturi_ty Amount 2001 $110,000 2006 $200,000 2002 175,000 2007 210,000 2003 180,000 2008 220,000 2004 185,000 2009 225,000 2005 195,000 2010 235,000 1.04. Optional Redemption. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 2. Registration and Pawnent. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payrnent Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i)the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case such Bond will be dated as of the date of original issue. The interest on the Bonds will be payable on February 1 and August 1 of each year, commencing February 1, 2000, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City Will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner 3 thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon any transfer or exchange will be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For a transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be canceled by 4 the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar. Failure to give notice by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank Trust National Association, Saint Paul, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bankor trust company authorized by law to conduct such business, such corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery_. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Manager provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case~any officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, such signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary_ Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and canceled. Section 3. Form of Bond. 3.01. The Bonds will be printed in substantially the following form: 6 [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS GENERAL OBLIGATION UTILITY REVENUE BOND, SERIES 1999B Date of Rate Maturi _ty Original Issue CUSIP May 1, 1999 No. Registered Owner: Cede & Co. Principal Sum: The City of Columbia Heights, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing February 1, 2000, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank Trust National Association, St. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent-and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2007 and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such order as the City will determine and within a maturity by lot as selected by the Registrar. All prepayments will be at a price of par plus accrued interest. 7 The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $1,935,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on April 12, 1999 (the Resolution), for the purpose of providing money to aid in financing various improvements to the storm sewer, water and sanitary sewer system of the City, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Section 444.075 and the City's home rule charter and the principal hereof and interest hereon are payable primarily from the net revenues of the water, storm sewer and sanitary sewer system of the City in a special debt service fund of the City, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in net revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. IT IS HEREBY CERTIFIED AND RECITED That in and by the Resolution, the City has covenanted and agreed that it will continue to own and operate the water, storm sewer and sanitary system free from competition by other like utilities; that adequate insurance on said plant and system and suitable fidelity bonds on employees will be carried; that proper and adequate books of account will be kept showing all receipts and disbursements relating to the Water and Sewer Fund, into which it will pay all of the gross revenues from the water, storm sewer and sanitary system; that it will also create and maintain a General Obligation Utility Revenue Bonds, Series 1999B Debt Service Fund, into which it will pay, out of the net revenues from the water, storm sewer and sanitary system a sum sufficient to pay principal hereof and interest thereon when due; and that it will provide, by ad valorem tax levies, for any deficiency in required net water a/ad sewer system revenues. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. 8 The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota and the City's home rule charter to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Columbia Heights, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF COLUMBIA HEIGHTS, MINNESOTA (Facsimile) (Facsimile) City Manager Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK TRUST NATIONAL ASSOCIATION By Authorized Representative ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firrn having a membership in one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee Section 4. Payment: Securi _ty Pledges and Covenants. 4.01. The City will create and continue to operate its Water and Sewer Fund to which will be credited all gross revenues of the water, sanitary sewer and storm sewer system and out of which will be paid all normal and reasonable expenses of current operations of the water, sanitary sewer and storm sewer system. Any balance therein are deemed net revenues and will be transferred, from time to time, to a General Obligation Utility Revenue Bonds, Series 1999B Debt Service Fund (Debt Service Fund) hereby created in the Water and Sewer Fund, which fund will be used only to pay principal of and interest on the Bonds and any 10 other bonds similarly authorized. There shall be transferred to the Debt Service Fund a sufficient amount to pay principal of and interest on all the Bonds, and the Finance Director must report any current or anticipated deficiency in the Debt Service Fund to the City Council. There is appropriated to the Debt Service Fund all capitalized interest financed from Bond proceeds, if any, any amount over the minimum purchase price of the Bonds paid by the Purchaser and all accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City will create a storm sewer utility and will continue to maintain and efficiently operate the water, sanitary sewer and storm sewer system as public utilities and conveniences free from competition of other like utilities and will cause all revenues therefrom to be deposited in bank accounts and credited to the water and sewer system accounts as hereinabove provided, and will make no expenditures from those accounts except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain the Debt Service Fund as a separate account in the Water and Sewer Fund and will cause money to be credited thereto from time to time, out of net revenues from the water, sanitary sewer and storm sewer system, respectively, in sums sufficient to pay principal of and interest on the portion of the Bonds allocable to improvements to such system when due. (c) The City will keep and maintain proper and adequate books of records and accounts separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the water, storm sewer and sanitary sewer system and which will be open to inspection and copying by any bond holder, or the holder's agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report wilt be fumished to all bondholders upon request. (d) The City Council will cause persons handling revenues of the water, storm sewer and sanitary sewer system to be bonded in reasonable amounts for the protection of the City and the bondholders and will cause the funds collected on account of the operations of the water, storm sewer and sanitary sewer system to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law. (e) The Council will keep the water, storm sewer and sanitary sewer system insured at all times against loss by fire, tornado and other risks customarily insured against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Bonds and 11 the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and all of its officers will punctually perform all duties with reference to the water, storm sewer and sanitary sewer system as required by law. (g) The City will impose and collect charges of the nature authorized by Minnesota Statutes, Section 444.075 at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Bonds and to create and maintain such reserves securing said payments as may be provided in this resolution. (h) The City Council will levy general ad valorem taxes on all taxable property in the City, when required to meet any deficiency in net revenues. 4.03. It is hereby determined that the estimated collection of net revenues for the payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.04. The City Clerk is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the fmancial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. The Mayor and City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. The Mayor, City Manager and Finance Director are authorized and directed to execute the Continuing Disclosure undertaking substantially in the form on file with the City Clerk on the date hereof. 12 Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affn'rnative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 1999) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Code; the Bonds are not "private activity bonds" as defined in Section 141 of Co) the City designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and ail subordinate entities of the City) during calendar year 1999 will not exceed $10,000,000; and 13 (d) not more than $10,000,000 of obligations issued by the City during calendar year 1999 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of Ci _ty, 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon initial issuance, the ownership of each such Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC. 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the Participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, or any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes: The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the Finance Director of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and the words "Cede & Co.," will refer to such new nominee of DTC; and upon receipt of such a notice, the Finance Director will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 14 7.03. Representation Letter. The form of representation letter proposed to be submitted to DTC, which is on file with the City Clerk and presented to this meeting (Representation Letter), is hereby approved, and the City Manager is authorized to execute and deliver the Representation Letter in substantially the form on file, with such changes therein not inconsistent with law as the City Manager may approve, which approval will be conclusively evidenced by the execution thereof. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to at all times to complied with. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interest in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Bond Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 70.5. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on such Bond and all notices with respect to such Bond will be made and given, respectively in the manner provided in the Representation Letter. 15 The motion Member favor thereofi for the adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon, the following voted in and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 16 STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF COLUMBIA ) HEIGHTS ) I, the undersigned, being the duly qualified and acting Council Secretary of the City of Columbia Heights, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on April 12, 1999 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $1,935,000 General Obligation Utility Revenue Bonds, Series 1999 of the City. WITNESS My hand officially as such and the corporate seal of the City this __ day of April, 1999. City Council Secretary Columbia Heights, Minnesota (SEAL) M1:484315.01 17 z~-~ G.O. UTILITY REVENUE BOND, 1999B POST SALE DEBT SERVICE Prepared April 12, 1999 By SPRINGSTED Incorporated Date Princ±pal Rate 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 8/ 2/ 1/2000 1/2000 1/2001 1/2001 I/2002 1 f2002 lr2003 1~2003 1~2004 lf2004 1/2005 1/2005 1/2006 1/2006 1/2007 1/2007 1/2008 1/2008 1/2009 1/2009 1/2010 110,000 3.450 175,000 3.550 180,000 3.650 185,000 3.800 195,000 3.900 200,000 4.000 210,000 4.100 220,000 4.100 225,000 4.200 235,000 4.300 TOTALS $1,935,000 Discount (plus) Net Interest Cost Interest 57,298.13 38,198.75 38,198.75 36,301.25 36,301.25 33,195.00 33,195.00 29,910.00 29,910.00 26,395.00 26,395.00 22,592.50 22,592.50 18,592.50 18,592.50 14,287.50 14,287.50 9,777.50 9,777.50 5,052.50 5,052.50 $525,903.13 $13,182.70 $539,085.83 Total 57,298.13 38,198.75 148,198.75 36,301.25 211,301.25 33,195.00 213,195.00 29,910.00 214,910.00 26,395.00 221,395.00 22,592.50 222,592.50 18,592.50 228,592.50 14,287.50 234,287.50 9,777.50 234,777.50 5,052.50 240,052.50 $2,460,903.13 Bond Date: 5/ 1/1999 Sale Date: 4/12/1999 Issue Size: $1,935,000 Annual Payment + 5% Levy Payment Year 57,298.13 60,164 1998 186,397.50 195,718 1999 247,602.50 259,983 2000 246,390.00 258,710 2001 244,820.00 257,061 2002 247,790.00 260,180 2003 245,185.00 257,445 2004 247,185.00 259,545 2005 248,575.00 261,004 2006 244,555.00 256,783 2007 245,105.00 257,361 2008 $2,460,903.13 $2,583,954 g5 E. ~EWE~,IT~ PLA.CE, SUITE lOO SAINT PAUL, MN 55101-2887 651-223-3000 FAX: 651-223-3002 SPRINGSTED Public Finauce Advisors $860,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A (BOOK ENTRY ONLY) AWARD: CRONIN & COMPANY, INCORPORATED SALOMON SMITH BARNEY SALE: April 12, 1999 Moody's Rating: Interest Net Interest True Interest Bidder Rates Price Cost Rate CRONIN & COMPANY, INCORPORATED SALOMON SMITH BARNEY JOHN G. KINNARD & COMPANY INCORPORATED 3.45% 2001 3.55% 2002 3.65% 2003 3.80% 2004 3.90% 2O05 4.00% 2006 4.10% 2007 4.15% 2008 4.25% 2009 4.30% 2010 3.4O% 2001 3.60% 2002 3.65% 2003 3.75% 2004 3.90% 2005 4.00% 2006 4.10% 2007 4.20% 2008 4.25% 2009 4.35% 2010 $853,432.60 $221,006.78 4.1570% $853,120.00 $221,915.63 4.1744% (Continued) SAINT PAUL, MN · MINNEAPOLIS, MN · BROOKFIELD, WI * APPLETON, WI * OVERLAND PARK, KS · WASHINGTON, DC *, DES MOINES, IA Interest Net Interest Rates Price Cost Bidder True Interest Rate MILLER, JOHNSON & KUEHN, INC. UNITED BANKERS BANK DEAN WITTER REYNOLDS INC. PAINEVVEBBER INCORPORATED ClBC OPPENHEIMER CORPORATION EVEREN SECURITIES, INC. DOUGHERTY SUMMIT SECURITIES LLC DAIN RAUSCHER INCORPORATED U.S. BANCORP PIPER JAFFRAY INC. NORWEST INVESTMENT SERVICES, INC. BERNARDI SECURITIES, INCORPORATED 3.50% 3.60% 3.70% 3.80% 3.90% 4.00% 4.10% 4.20% 4.25% 4.30% 3.875% 4.00% 4.10% 4.125% 4.20% 4.3O% 4.0O% 4.125% 4.20% 4.30% 4.40% 3.75% 3.875% 4.00% 4.10% 4.20% 4.30% 4.40% 4.00% 4.10% 4.20% 4.25% 4.30% 4.35% 3.70% 3.80% 3.90% 4.0O% 4.10% 4.20% 4.30% 4.40% 4.50% 4.35% 4.45% 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2001-2004 2005-2006 2007 2008 2009 2010 2001-2006 2007 2008 2009 2010 2001 2002 2003-2006 2007 2008 2009 2010 2001-2005 2006 2007 2008 2009 2010 2001 2002 2003-2004 2005 2006 2007 2008 2009 2010 2001-2008 2009-2010 $853,120.00 $853,120.00 $855,233.05 $853,120.00 $853,120.00 $853,120.00 $859,129.70 $222,066.99 $223,757.81 $225,407.58 $226,766.58 $228,673.75 $229,256.25 $234,035.30 4.1784% 4.2145% 4.2388% 4.2702% 4.3075% 4.3136% 4.3929% (Continued) REOFFERING SCHEDULE OF THE PURCHASER Rate Year Yield 3.45% 2001 Par 3.55% 2002 Par 3.65% 2003 Par 3.80% 2004 Par 3.90% 2005 Par 4.00% 2006 Par 4.10% 2007 Par 4.15% 2008 Par 4.25% 2009 Par 4.30% 2010 4.35% BBI: 5.07% Average Maturity: 6.19 Years 85 E. SEVENTH PLACE, SUITE 100 SAINT PAUL, MN 55101-2887 651-223-3000 FAX: 651-223-3002 SPRINGSTED Public Finance Advisors $1,935,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B (BOOK ENTRY ONLY) AWARD: CRONIN & COMPANY, INCORPORATED SALOMON SMITH BARNEY And Associate SALE: April 12, 1999 Moody's Rating: A1 Interest Net Interest True Interest Bidder Rates Price Cost Rate CRONIN & COMPANY, INCORPORATED SALOMON SMITH BARNEY Kirlin Securities, Inc. DEAN WITTER REYNOLDS INC. PAINEWEBBER INCORPORATED ClBC OPPENHEIMER CORPORATION EVEREN SECURITIES, INC. U.S. BANCORP PIPER JAFFRAY INC. 3.45% 2001 3.55% 2002 3.65% 20O3 3.80% 20O4 3.90% 2005 4.00% 2006 4.10% 2007-2008 4.20% 2009 4.30% 2010 3.60% 2001-2002 3.70% 2003 3.80% 2004 3.90% 2005 4.00% 2006 4.10% 2007 4.125% 2008 4.20% 2009 4.30% 2010 3.80% 2001-2004 3.90% 2005 4.00% 2006-2007 4.15% 2008 4.20% 2009 4.30% 2010 $1,921,817.30 $539,085.83 4.1614% $1,919,500.65 $542,750.60 4.1936% $1,919,500.65 $543,626.85 4.2019% (Continued) Bidder Interest Rates Price Net Interest True Interest Cost Rate MILLER, JOHNSON & KUEHN, INC. UNITED BANKERS BANK DOUGHERTY SUMMIT SECURITIES LLC GRIFFIN, KUBIK, STEPHENS & THOMPSON, INC. DAIN RAUSCHER INCORPORATED NORWEST INVESTMENT SERVICES, INC. 3.50% 2001 3.60% 2002 3.70% 2003 3.80% 2004 3.90% 2005 4.0O% 2006 4.10% 2007 4.20% 2008 4.25% 2009 4.30% 2010 4.00% 2001-2006 4.10% 2007 4.20% 2008 4.25% 2009 4.35% 2010 $1,919,713.50 $1,927,844.45 4.125% 2001-2010 $1,920,625.65 3.75% 2001-2002 3.875% 2003 4.00% 2004-2006 4.10% 2OO7 4.20% 20O8 4.30% 2009 4.40% 2010 3.60% 2001 3.75% 2002-2003 4.00% 2004-2005 4.10% 2O06 4.20% 2007 4.25% 2008 4.35% 2OO9 4.45% 2010 $1,919,520.00 $1,919,500.00 $544,885.88 4.2091% $545,809.30 4.2091% $549,438.41 4.2535% $553,965.63 4.2811% $559,153.13 4.3195% REOFFERING SCHEDULE OF THE PURCHASER Rate Year Yield 3.45% 2001 Par 3.55% 2002 Par 3.65% 2003 3.70% 3.80% 2004 Par 3.90% 2005 Par 4.00% 2006 Par 4.10% 2007 Par 4.10% 2008 4.15% 4.20% 2009 4.25% 4.30% 2010 4.35% BBI: 5.07% Average Maturity: 6.70 Years 2-O1--199S O=86AH FROH P. 1 PROPOSAL TO; Mr. William Elrite~ City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887. (651) 223-3000 SALE.DATE: April 12, 1999 RE; ;$860,000 General Obligation Improvement Bonds, Series t999A For the Bonds of this Issue which shall mature anc[,bear interest at the respective annual rates, as follow, we offer a pdc, e of $__ _~ ~ ~) ! J ~t0.0 ~.. (Note; This amount may not be less than $853,120) and accrued interest {-o me date of d~livery. 2001 ~ C~O % 2005 /~, ~_~.0 % 2008 2002 ~r, ~ % 2~ _~, ~ % 2~ 2003 ~. J0 %2~7 ~,(~% 2010 2004 in making this offer we accept all of the terms and conditions of the Terms of Proposal published in the _O_.fficial Statement dated March '29, t999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official 'Statement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. 'Ail blank spaces of this offer are intentional and are not to be const~-ued as an omission. Subject to any applicable exemption in the' Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2.-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: Account Members The foregoing offer is hereby accepted by the officers duly authorized and empowered to make such acceptance. Account Manager Mayor __ SURE-BID Finance Director/Clerk .... Good Faith Check Submitted ~ROM ~ 199B,84-11 19:~2 ~41~ P.01/02 PROPOSAL SALE DATE: April 12, 1999 TO.' Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c,/o Spdngsted Incorporated 85 East Seventh Placel Suite 100 St. Paul, MN 55101-2887 '($51) 223-3000 RE: $860,000 General Obligation improvement BOnds, Series.1999A For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of S g' ~."~, I,~ O, ~ (Note: This amount may not be less than $853,120) and accrued interest to the date of delivery.. 2002 ~, O0 % 20~ ~, ~ % 2009 2003 _~-_~0 %2007 ~,&O %2010 In making this c~'fer we accept all of.the terms and conditions of the Terms of Proposal Published in the O. fficial Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official S,tatement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompa[~ying it will be immediately returned. Ail blank spaces of this offer are intentional and are not to be construed as an omission, Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject ~o the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as'amended. Not as a part of our offer, the above quoted prices being controlling, but 0nly as an aid for the verificatJon of the offer, we have made the/~llowing computations: /' ~ A.c. co~u nt Manager foregoing, o fer is hereby acc-pte , by the ssuer omc. em duly authorized and empowered to make such acceptance. Mayor ,~' SURE~BID Finance Director/Clerk ~ Good Faith Check Submitted APR. 9.1999 8:12AM MORGAN STANLEY DEAN WITTER MO.58B P.2 PROPOSAL TO= Mr, William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/e Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 SALE DATE; April 12, 1999 RE: 8860,000 General Obligation Improvement Bonds, Series 1999A For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ ~. {~o. oo (Note: This amount may not be less than $853,120) and accrued interest to the date of delivery. 200 %2oos 2002 ~, o~ % 2006 ~, D~ %2009 2003 4. lb %2007 ~,~ %2010 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999. In the event of failure tO deliver these Borlds in accordance with the Terms of Proposal as printed in the ..O~cial Statement ancl made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purohase/bid is subject to the City's covenant and agreement to take all steps necessary ta assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET iNTEREST COST: $. TRUE INTEREST RATE: Account Members Acdount Manager Phone: ,..~/_~-- 9~'~-- The foregoing offer is hereby accepted by the Issuer on the date of the offer by its following officers duly authorized and empowerc~l to make sucJ1 acceptance. Mayor Finance Director/Clerk  1 SURE-BID . Good Faith Check Submitted RPR-12-99 HON 08:29 RH FR× NO, P, 02 PROPOSAL TO: Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Ptace, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 SALE DATE: April 12, 1999 RE: $860,000 General Obligation Improvement Bonds, Series 1999A For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ c~,~_?;~, ~ (Note: This amount may not be less than $853,120) and accrued interest (o the date of delia;Cry. 2001 %2005 ?/°2008 2002 ' 4,c ,% 2008 q. %o % 2009 2003 ~L.I~--'-~ .%2007 /~.'Jd.~ %2010 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999, In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposi[ accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $ ;~.~-~ TRUE INTEREST RATE:' Acco.unt M~mbers DOUGHERTY SUMMIT SECURI~'IE$ LLc BY: ~~~~~~er Phone: ~ The foregoing offer is hereby accepted, by the Issuer on the date of the offer by Rs following officers duly authorized and empowered to make such acceptance. Mayor Finance .Directo~-/Cle~: SURE-BID ~ Go[~d Faith Check Submitted PROPOSAL TO: Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Spdngsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 SALE DATE.. April 12, 1999 RE; $860,000 General Obligation Improvement Bonds, Series 1999^ For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ ~ 5-.~',/~-D.c~ (Note: This amount may not be less than $853,120) and accrued interest to [he d-ate of d-e~ivery. % 2008 % 2009 % 2010 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the .Offi..cial Statement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the vedficatio~ of the offer, we have made ~ following computations: NET INTEREST COST: TRUE INTEREST RATE: ..Account. Members officers duly authorized and empowered to make such acceptance. Mayor __~ SURE-BID Finance Director/Clerk _.._.._ Good Faith Check Submitted flPR-09-99 FRI 11:28 PIPER J~FFR~Y F~× NO, 6123421032 03 PROPOSAL TO: Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Spdngsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 SALE DATE: Apdl 12, 1999 RE: $660,000 General Obligation Improvement Bonds, Series I999A For the Rands of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ ~5 ~ ~,2_O · c:)(:~ (Note: This amount may not be less than $853,120) and accrued in. rest to the date of delivery. ,OO % 2OOl ¼,oO %2005 q,15 %2oo8 ~,0~) % 2002 t.~,[O .%2006 /'-] .50 %2009 · I30 .% 2003 H, ZO .% 2007 L~, ~.~ % 2010 ~,©0 .% 2004 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the O~cial Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement and made a part hereof, we reserve the dght to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase, bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted pdces being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $-~ ~ i (o ] 5, '] .~ TRUE INTEREST RATE: ~, ~O~ % Acc.___ou nt Members US Bancorp Pi/3er Jaffray.... '~c~ Account Ma ager_ BY:_ Phone: _.61 2/3_42.=6694 duly authorized and empowered to make such ac~ptance. Mayo.~ SURE-BID Finance Director/Clerk ~ Good Faith Check Submitted PROPOSAL TO: Mr. William EIHte, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 ~o ~ ~. SALE DATE: April 12, 1999 RE: $860,000 General Obligation Improvement Bonds, Series 1999A For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ ~'~ $, lzo.oo (Note: This amount may not be less than $853,120) and accrued interest tO the date of delivery. 2001 . %o.~ % 2005 ~t, :~ o % 2008 2002 ~(. h~ % 2006 % 'to % 2009 2003 % 7_.o ,% 2007 ~f. SO, % 2010 2004 in making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29. 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement and made a part hereof, we reserve the dght to withdraw our offer, whereupon the depot;it accompanying it will be immediately returned. Alt blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: TRUE INTEREST RATE: _A_c_co unt Members /~ Account Manage/c] officers duly authorized and empowered to make such acceptance. Mayor .... SURE-BID Finance Director/Clerk Good Faith Check Submitted RPR !E '9~ ~8:~SRH ~ERNRRDI ~ECLRITIE~ 1/1 PROPOSAL SALE DATE: April 12, 1999 TO: Mr. William Eirite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-300O RE: $860,000 General Obligation Improvement Bonds, Series 1999A For the Bonds of this Issue which.shall mature and bear interest at the respective annual rates~ as follow, we offer a price of $ ~ ~'0f, i~c~, ~7C~ (Note: This amount may not be less than $853,120) and accrued intereSt-to the da~e of delivery. In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Officia.Statement dated March 29, 1999. in the event of failure to deliver these Bonds in accordance with the Terms of Propose! as printed in the Official Statement and ma0e a part hereof, we reserve the fight to withdraw our offer, whereupon the deposit accompanying it will be immecllately returned. All blanl[ spaces of this offer are intentional and are not to be constnJed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to lake all steps necessary to assist us in complying wilfl SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices'being controlling, but only as an aid for the veriflcalion of the offer, we have made the following compula'dons: Account Members The foregoing offer is hereby accepted by the Issuer on the date of the offer by its following officers duly authorized and. empowered to make such acceptance. Mayor Finance Director/Clerl< .' -t'/--SURE-BID .... Good Faith Check, Submitted APR. 9.19~9 8:I~AM PROPOSAL TO: MORGAM STAMLEY BEAM WITTER MO.58B P.B SANE DATE: April 12, 1999 Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 86 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 199913 For the Bonds of this Issue which shall mature and b~ear interest at the respective annual rates, .as follow, we _o_fi.er a price of $. [, ~.ct ~ ~--o~- G~-- (Note: This amount may not be less man $1,919,50u) and accrued interest to the date of delivery. uo % 2004 '~.~o .% 2002 , 4,0~ %2006 , '~,~ %2~9 __.~.~o % 2003 ~- [~ %2007 ~. ~o %2010 ~. ~ % 2004 In making this offer we accept all of the terms and conditions of the Terms of Proposal published ir~ the Of~i.__cial Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with · witehT, erms of P..mpos,al as printed ln.lhe .(?fi. ~ial Statement and made a part hereof, we reserve the right to araw our o~rer, whereupon the oeposlt accompanying it will be irnmediately returned. ,All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption In the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary ~ assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $. ~-~,~, 7 ~-o. ~o TRUE INTEREST RATE: dc. {q_~..(g % Account Members // -Apunt Manager' Phone: 3.1~- q,E'~-~70 foregoing offer is hereby accepted by the Issuer on the date of the offer by its follo~ng officers duly authorized and. empowered to make such acceptance. Mayor .__"~__ SURE-BID Finance DirectOr/Clerk ..._.._._ Good Faith Check Submitted flPR-09-g9 FRI 11128 fiH PIPER JfiFFRflY F~× NO, 6123421032 P, 02 PROPOSAL SALE DATE: April 12, 1999 TO: Mr. William Eldte, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a pdce of $_.1,~q[,_,5oo, ~ ~ (Note: This amount may not be less than $1,91 9,500) and accrued interest to the date of delivery. 2002 H ,00 % 2006 ~, ~0 % 2009 2003 ....... ~,OO %2007 q,~O %2010 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statem__e_n_~ dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement and made a part hereof, we reserve the right to withdraw our o[fer, whereupon the deposit ac(;ompanyingit will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted pdces being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $_b~, .~ ~Z{o, ~'~ TRUE INTEREST RATE: ~' '20 [ Oj % Account Members US BANCORP PIPER JAFFRAY ,V~m Account Manager Phone: 612/3&2-66_q4 The foregoing offer is hereby accepted by the Issuer on the date ef the offer by its following officers duly authorized and empowered to make such acceptance. Mayor .~ SURE-BID Finance Director/Clerk Good Faith Check Submitted FROM ~ 19~,04-11 19]~3 ~41~ P.02/02 PROPOSAL ,. TO,: SALE DATE;'"'~prii 12, 1999 Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated. 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 · (651) 223-3000 RE: $1,935,000 General Obligatior~ Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a ,price of $_~_., c~ Iq, -r/I ~, ~' ' (Note: This amount may not be less than $1,919,500) and accrued i~t~rest to thedate of delivery, 3,,5~ % 2oo~ , ~-~.~0 % 2002 · '~,¥0 % 2oo3 '$,~0'--% 2o0~ 2006 " ~,~ %2oo9 10_%2oo?._ ~, 5L). %~0~o In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the .Official Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Tee'ms " of Proposal as printed in the ~OfficJal Statement and made a part hereof, we reserve the rfght to withdraw our offer, whereupon the deposit accompanying it will be immediately returned, AJI blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST! , 5~~,~ TRUE INTEREST RATE: A~,L~ / ' Account Me, mber~ The foregoing offer is hereby accepted by the Issuer on the date of the offer by its following officers duly authorized and empowered to make such acceptance. Mayor · SURE-BID Finance Director/Clerk _____ Good Faith Check Submitted A?R-12-99 MON 08:29 FAX NO, O1 PROPOSAL TO: Mr, William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 SALE DATE: Apd112, 1999 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, ' as follow, we offer a price of $ [~ c~ ~--{..~.~_{., %L~.~ (Note: This amount may not be less than $1,919,500) and accrued interest t6the date of delivery. ~L-OC> ,% 2001 ~.OC~ %2005 ~C_-~ %2008 ~-~'.~ % 2002 /~.oO % 2008 ~. %2009 r~, CC) .% 2003 z~. i.O % 2007 z_~. ~j ,% 2010 __%. -oo % 2004 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Official Statement. and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of cur offer, the above quoted pdces being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET iNTEREST COST: $ ~-~.~ ~- ~ TRUE INTEREST RATE: z.~. ~D~ ~ .% .Account Members ~OUGHERTY'$UMMIT SECURITIES LLC, BY: ~r officers duly authorized and empowered to make Such acceptance, Mayor SURE-BID Finance Director/Clerk. ~ Good Faith Check Submitted ID: RPR 09'99 15:59 No.Ol~ PROPOSAL SALE DATE: April 12, lggg TO: Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota ¢/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and. bear interest at the respective annual rates, · as follow, we offer a price of $_ I, el ~-0,/~. ~b- (Note: This amount may not be less than $1 ,g19,500) and accrued interest to ihe date of delivery. 2OOl ! 2oos % 200. 2003 ~/~% 2010 2004 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999, In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the .Official Statement and made a par[ hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are Intentional and are not to be construed ss an omission· Subject to any applicable exemption in the Rule, this offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted pdces being controlling, but only as an ald for the verification of the offer, we have made the following computations: COST: TRUE INTEREST RATE: ~' ~5 % Account__ Members GRIFFIN; KUBIK," ST[PH£N$ & THOMPSON, INC. Account Manager The foregoing offer is hereby accepted by the Issuer on the date of the offer by its following officers duly authorized and empowered to make such acceptance. Mayor ::~ SURE-BID Finance Director/Clerk ... Good Faith Check Submitted PROPOSAL SALE DATE: April 12, 1999 TO: Mr. William Elrite, City Finance Director/Clerk City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, ' asfollow, weofferapdceof$ /, ~ ;~'2-47. or_2 (Note: This amount may not beless than $1,g19,500) and accrued interest tdthe date of delivery. _% 2OOl ~.7'~"~- % 2002 ~/~O ,..%2006 z/'..~O %2009 .~. ~o 75-~ ,% 2003 .Z//~ % 2007 _~._¢Z'~_% 2010 z/'OO .% 2004 In making this offer we accept all of ~e terms and conditions of the Terms of Proposal published in the Official Statem_e._ni dated March 29, 1999. in the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the Officia.l_S~tement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposit accompanying it will be immediately returned. All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, tJlis offer to purchase/bid is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12. as amended, Not as a part of our offer, the above quoted prk=es being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: $_._ ~'.5"._~/ ~'g,.~. ~,._~ TRUE INTEREST RATE: z./. ~ o~// % Account Membem The foregoing offer is hereby accepted by the Issuer on the date of officers duly authorized and empowered to make such acceptance. Mayor "~ SURE, ID Finance Director/Clerk ~ Good Faith Check Submitted APR-l~-1999 08:4? Nt]RWEST MUN! TRADING-MPLS 612 66? 9~96 Po01×04 PROPOSAL SALE DATE: April 12, 1999 TO: Mr. William Elrite, City Finance Director/Cle~ City of Columbia Heights, Minnesota c/o Springsted Incorporated 85 East Seventh Place, Suite 100 St. Paul, MN 55101-2887 (651) 223-3000 RE: $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B For the Bonds of this Issue which shall mature and bear interest at the respective annual rates, as follow, we offer a price of $ I~ <{ I '{ ~ 5'oo, Go (Note: This amount may not be less than $1,919,500) and accrued interest to the date of delivery. %.%o % 2001 ~1.oo % 2005 L{'Z~' % 2008 %. ~':~ .% 2002 el,lO .% 2006 ~, 5 5 % 2009 ~.~5 % 2003 CI.Zo %2007 H.'{..5 %2010 H. oo % 2004 In making this offer we accept all of the terms and conditions of the Terms of Proposal published in the Official Statement dated March 29, 1999. In the event of failure to deliver these Bonds in accordance with the Terms of Proposal as printed in the _O_ffi_cial Statement and made a part hereof, we reserve the right to withdraw our offer, whereupon the deposi~ accompanying it will be immediately returned, All blank spaces of this offer are intentional and are not to be construed as an omission. Subject to any applicable exemption in the Rule, this offer to pumhase/t~ is subject to the City's covenant and agreement to take all steps necessary to assist us in complying with SEC Rule 15c2-12, as amended. Not as a part of our offer, the above quoted prices being controlling, but only as an aid for the verification of the offer, we have made the following computations: NET INTEREST COST: TRUE INTEREST RATE: Account Members Account Manager officers duly authorized and empowered to make such acceptance. Mayor SURE-BID Finance Director/Clerk ~ Good Faith Check Submitted 04/08/99 13:19 IT N0005456.0001 FR:HOODY$ T0:6127822801' Page 2 of 2 CONTINUED MODEST TAX BASE GROWTH Moody's anticipates future tax base growth to remain modest as the city is a mature, fully developed inner-tier suburb north of Minneapolis (rated Aaa). The city's $634 million tax base has increased at an average of only 2.4% annually over the last four years. The city has been involved in redevelopment projects; purchasing and rehabilitating existing homes and building, largely through successful tax increment districts. The population, presently estimated at 18,699, has decreased slightly since 1990. Wealth indices and housing values approximate state averages. The unemployment rate in Anoka County (rated Al) in January 1999 was iow at 2.3%. KEY STATISTICS 1998 population estimate~ 18,699 1998 full value: $634 million 1998 Full value per capita: $33,900 Anoka County (rated Al) unemployment (1/99): Debt burden: 5.5Z Payout of principal (10 years): 91.1% FY97 General Fund balance: $4.1 million (60% of General Fund revenues) FY98 unaudited General Fund balance: $4.1 million ANALYSTS: Edward Damtz, Analyst, Public Finance Group, Moody's Investors Service Linda Lipnick, Senior Credit Officer, Public Finance Group, Moody's Investors Service CONTACTS: Journalists: (212) 553-0376 Research Clients: (212) 553-1625