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HomeMy WebLinkAboutMarch 22, 1999 Regular : Mayor ' Cl.'i'Y OF COLUMBIA HEIGHTS (m-) a, L.p,,er, o, Councilmembers Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MarlaineSzurek ~ Julienne Wyckoff ADMINISTRATION City Manager Walter R. Fehst MARCH 19, 1999 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, March 22, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon rcgucst, accommodation wi]lbe provided to allow ~ncli¥iduals with disabilities to pal-QCipat¢ ~ all City o£ Columloia Heights' services, programs, and activities. Au×iliary aids £or handicapped persons arc aYailable upon request when the request is made at least 96 houxs ~ adYance. ?lease ca]l the City Council Secretar x at 782-2800, E×tension 209, to make al'mngemcnts. (TDD/782-2806 £or deaf or heada~g Lmpakcd o~¥) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the 'agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the March 8, 1999 Regular Council Meeting as presented. 2) Request to Purchase Laptop Computers MOTION: Move to approve the purchase of two laptop coml;,uters, two tnmk mount modems and two Gamber Johnson computer mounts with screen support for $! 1,921.61 with funding to come from the 1999 Capital Equipment Fund. 3) Transfer of Funds from General Fund to Police Departmer~t to Repay Overtime Fund MOTION: Move to transfer $2,945, the total amount receive ~d from Norwest Bank for off duty security worked, from the General Fund to the Police Department's 1999 budget under line 1020, police overtime. Page 1 THE CltY OF COLUmbia HEIGHTS DOES NOT DISCRIMINATE ON THE BASTS OF DISAbiLITY iN EMPLOYMENT or The PROViSiON OF SERVICES EQUal OPPOrtUNItY EMPIOYEI~ 4) Authorize Staff to Use Nystrom's Publishing for Printing of City Newsletters MOTION: Move to authorize staff to change the bid award from Rapids Graphics to Nystrom's Publishing for printing the remaining three issues of"Heights Happenings" in 1999 at a cost of $5,073.78 per issue. 5) Amendment to Letter of Agreement for Legal Services Re! Cable MOTION: Move to authorize the Mayor and City Manager tO enter into an amendment to the Letter of Agreement between the City and Thomas Creighton, authori{ing an increase in rates as outlined in the letter dated March 3, 1999 from Thomas Creighton, for legal :services provided for cable related matters. 6) Authorize Staff to Seek Bids on Refinishing Floor in Mur ~_zyn Hall MOTION: Move to authorize staff to seek bids for the sanding and refinishing of the wood floor in the main hall of Murzyn Hall with the funds not to exceed $8,000 which was budgeted in 101-45129-4000. 7) Authorization to Seek Bids for Carpeting for Murzyn Hall Porch Area and Recreation Office MOTION: Move to authorize staffto seek bids for replacement of the carpeting in the porch area of the main hall and the Recreation Office in Murzyn Hall with budgeted funds coming from 101-45129-5120. 8) 1999 Sealcoating Program: Receive Feasibility Report and Set a Hearing Date MOTION: Move to accept the Feasibility Report for Alley Sral Coat Improvements and order Improvement Hearing for April 13, 1999 at 7:00 p.m. 9) Scheduling of Joint Meeting - City Council and Charter COmmission MOTION: Move to schedule a joint meeting of the City Couficil and the Charter Commission for Thursday, March 25, 1999 at 7:00 p.m. 10) Authorize Staffto Seek Bids on Purchase ofT-Shirts for Youth Programs MOTION: Move to authorize staffto seek bids for T-shirts for 1999 youth programs with the funds for this purchase coming out of the 881 account with monies that have been donated from the Columbia Heights Boosters for youth sports and equipment and supplie's. 11) Fluorescent Bulb Collection MOTION: Move to authorize the Mayor and City Council to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and sma)l businesses in Columbia Heights and surrounding communities served by NSP. Expenses related t° this collection will be reimbursed by Northern States Power Company. ' 12) Approval of License Applications MOTION: Move to approve the license applications as listed.' 13) Payment of Bills MOTION: Move to pay the bills as listed out of proper fundsi 14) Establish Council Work Session Dates MOTION: Move to establish Council work session dates as f911ows: Monday, April 5, 1999 immediately following the Board of Review and Monday, April 19,1999 at 7:00 p.m. Page 2 15) Establish Hearing Dates for License Revocation, Rental Properties MOTION: Move to establish a heating date of April 12, 1999, for revocation or suspension ora license to operate a rental property within the City of Columbia Heights against Thong Dang at 1112 45~ Avenue. MOTION: Move to establish a hearing date of April 12, 199~ for revocation or suspension of a license to operate a rental property within the City of Columbia Heights~ against Anoka County Community Action Program at 4641 Tyler Street NE. MOTION: Move to establish a heating date of April 12, 1999 operate a rental property within the City of Columbia Height~ NE. for revocation or suspension of a license to against John Utke at 3849 Van Buren Street 16) Award of 1999 Plant Mixed Bituminous Materials MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1999 Plant Mixed Bituminous Materials based upon low formal bids received, at the unit prices, from the vendors as stated. 17) Award of 1999 Road Aggregates MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement to purchase Road Aggregate materials for the 1999 season ba~ed upon low formal bids received, at the unit prices, from the vendors as stated. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS Introduction of the 1999 8th grade boys state champions representing District #13 and the introduction of the 1999 8th grade girls second place champions representing District #13. 6. PUBLIC HEARINGS A. Public Hearing Regarding Rental License Revocation at 3807 Tyler Street, S. Efterfield MOTION: Move to close the public heating regarding the rex;ocation or suspension of the rental license held by Steven Efterfield regarding rental property at 3807 TYler Street in that the property is in compliance with the Housing Maintenance Code. : B. Public Heating Regarding Rental License Revocation at 1 i62-1164 Cheery Lane - K. Crosby MOTION: Move to close the public hearing regarding the rex{ocation or suspension of the rental license held by Katherine Crosby regarding rental property at 1162-1164 Cheery Lane in that the property is in compliance with the Housing Maintenance Code. C. Second Reading of Ordinance No. 1386 Being a Request t6 Vacate Easements MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. Page 3 MOTION: Move to adopt Ordinance No. 1386 being an ordinance amending Ordinance No. 853, City Code of 1977, vacating a portion of water pipes, main or hyd~ ants, utility, sewer and storm drain easements as recorded in Document No. 370691 and Ordinance No. 1373. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 99:21 Being a Resolution Adopting an Alley Rehabilitation Program and Approval of Alley Assessment Policy MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-21 being a resolution establishing an Alley Rehabilitation Program and Alley Assessment Policy 2) Resolution No. 99-22 Being a Resolution Authorizing the Public Works Director to Apply to the Department of Natural Resources Outdoor Recreation Grant Pi rogram MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-22 being a resolhtion authorizing the Public Works Director to submit an application to the Department of Natural ResourCes Outdoor Recreation Grant Program for eligible funds for park improvements and designating the Dirbctor of Public Works as the primary contact for the program. 3) Resolution No. 99-23 Being a Resolution Calling for AppOintment to Fill Vacant Ci_ty Council Term MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-23 being a resolution calling for appointment of to the City Council vacant term expiring the first Monday in January 2001. B. Bid Considerations None C. Other Business 1) Establishment of a Task Force Committee for an Official Web Site for the City MOTION: Move to approve the establishment of a task force 5ommittee to investigate and study the establishment of an official web site for the City and to authorize the Telecommunications Commission to solicit members for such task force. Page 4 ~ 2) Contract Electrical Inspections and Department Staffing MOTION: Move to authorize staffto cancel the inspection services provided by the State Board of Electricity. MOTION: Move to authorize the City Manager to enter into a contract with a Contract Electrical Inspector, with compensation to the Contract Inspector at the standard 80% of electrical permit fees. MOTION: Move to direct staffto re-evaluate the current License/Permit Clerk'/s job description and to amend the description and pay rate to coincide with the additional inspection and electrical permit duties imposed on the position. MOTION: Move to direct staff to add to and fill a permanent )art-time clerical position for the Building Inspection staff. 3) Anoka Joint Powers Agreement SCORE Funds MOTION: Move to authorize the Mayor and City Manager to ienter into the 1999 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make fimds of up to $55,583.20 available as reimbursement for eligible expenses. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) February 3, 1999 Park and Recreation Commission 2) February 16, 1999 Economic Development Authority 3) March 2, 1999 Library Board of Trnstees ~ 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council)tems not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) Page 5 · 1,1. ~Ap~ JOURN TO EXECUTIVE SESSION MOTION: Move to adjourn the Regular Council Meeting to an ExecUtive Session called for the purpose of discussing labor negotiations Walter Fehst, City Manager WF/js Page 6 OFFICIAL PROCEEDINGS COLUMBIA tIEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MARCH 8, 1999 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the Council Meeting to order at 7:00 p.m Present were Mayor Peterson and Councilmembers Szurek, Jolly and Wyckoff. 2, PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA The Public Works Director requested the removal of 4-A-16 "Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water Improvements'.' He advised there had been considerable interest expressed in this matter and felt it should be considered later in the meeting to accommodate any late-arriving residents. 4. CONSENT AGENDA .. (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed fi.om consent agenda approval will be taken up as next order of business.) A. Motion by Wyckoff, second by Jolly to approve the consent agenda as follows: 1) Minutes of Approval The Council approved the minutes of the February 22; 1999 Regular Council Meeting as presented. 2) Acknowledgment of Applications for City Counci! Vacancy The Council acknowledged the applications for the COuncil vacancy received fi.om the following residents: Thomas W. Ramsdell, Kenneth P. Stumpf, Laura S. Lindahl, Roger A. Peterson, Robert C. Buboltz, James P. Johnson, john A. Hunter, Scott D. Neimeyer, Dolores P. Strand~ Eric Kjos, Damon M. Powers, Gary Larson, Doug Hill, Ted Landwehr, Kathy Hofstedt, Robert Bamick, Barbara Gertsema and Rick Johnson 3) Approval of Costs Associated with Attendance at Explorer Conference The Council authorized the attendance of two Explorer advisors and six police Explorers at the 1999 State Law Enforcement Explorer Conference April 22-25, 1999, at Breezy Point, Minnesota, with costs to be covered out of the 1999 Police Department budget. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 2 4) Resolution No. 99-18 Being a Resolution Authorizing Acceptance of State Grant and Appropriation of Matching Funds The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-18 WHEREAS, the Columbia Heights Police Department has been granted $10,305 in a grant from the State of Minnesota Department of EcOnomic Security for a grant entitled "Minnesota Juvenile Accountability Incentive Block Grant,,, in order to pay the costs of Project Safety Net and for supervision of graffiti cleanup, and, WHEREAS, a condition of the grant is that the City Provides $1,145 in a local match for this grant, and, WHEREAS, the Columbia Heights Police Department has been successful in obtaining this grant for the period of January 1, 1999, to December 31, 1999, NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights enter into a cooperative agreement with the Minnesota Department of Economic Security for the project entitled "Minnesota Juvenile Accountability Incentive Block Grant for the period from January 1, 1999, to December 31, 1999, that theCity Manager and Mayor are hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Columbia Heights. Passed this 8th day of March, 1999. Offered by: Wyckoff Seconded by: Jolly Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Gary L. Peterson 5) Amend Authorization for Communi _ty Development Copier The Council approved the purchase of a Panasonic Model 7750S2 copier from Technifax Business Systems, Inc. based upon their qualified, responsible bid in the amount of $6.078.00 plus tax with funds to be appropriated from the Capital Equipment Replacement Fund and also authorized the City Manager to enter into an agreement for the same. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 3 6) Selection of Consultant for Master Plan The Council awarded the contract for the Master Redevelopment Plan for downtown Columbia Heights to SRF Consulting Group, Inc. based on their qualified, responsible bid in the amount of $43,942 dated February 16, 1999, plus an additional $2,000 in contingency funds to be appropriated fi.om 201-42400-3050 and also authorized the Mayor and City Manager to enter into agreement for the same. 7) City of Hilltop Agreement for Inspection Services The Council approved an Agreement for Plan Review and Inspection Services with the City of Hilltop and also authorized the Mayor and City Manager to enter into an agreement for the same. 8) Municipal Space Needs Study The Council authorized staffto seek RFP's for a space needs study for all City municipal buildings. 9) Establish Hearing Dates - License Revocations, Rental Properties The Council established a hearing date of March 22, 1999 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Steven Efterfield at 3807 Tyler Street. The Council established a heating date of March 22, 1999 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Katherine Crosby at 1162-1164 Cheery Lane. 10) Transfer of Funds fi.om General Fund to Police Department Overtime Fund The Council authorized the transfer of $5,016, the total amount received fi:om Norwest Bank for offduty security work, from the General Fund to the Police Department's 1999 budget under line #1020, police overtime. 11) Transfer of Funds fi.om General Fund to Police Department, PDI Bill The Council authorized the transfer of $1,005, the total amount of fees collected fi:om police officer applicants, fi.om the General Fund to the Police Department's 1999 budget under line #3050 to assist in covering the cost of the written test for entry level police officer. 12) First Reading of Ordinance No. 1386 Being a Request to Vacate Easements The reading of the ordinance was waived there being ample copies available for the public. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 4 ORDINANCE NO. 1386 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977,VACATING CERTAIN WATER PIPES, MAIN OR HYDRANTS, UTILITY, SEWER AND STORM DRAIN EASEMENTS The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the water main easement as described in Easement No. 1 and the sanitary sewer and storm drain easement as described in Easement No. 2 as granted in the document recorded in the Office of the Anoka County Recorder as the Document No. 370691 described to wit: Easement No. 1. An easement for the purpose of constructing and maintaining a water main and it's appurtenances over and under a strip of land Ten (10) Feet wide. The Southerly line of which is described as follows: Beginning at a point on the Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57) Feet Southerly of the Northerly line of said Lot 8; Thence Easterly and parallel with the said Northerly line to a point on a line parallel with, and Twenty (20) Feet Southerly of the Northerly line of Lot 12, Spain's Addition, Easement No. 2. An easement for the purpose of constructing and maintaining a sanitary sewer, a storm drain, and their appurtenances over and under a strip of land Ten (10) Feet wide, the Easterly line of which is described as follows: Beginning at the most Southerly comer ofOutlot C Central Ave. Sub.: Thence Northeasterly along the Westerly right-of-way line of Reservoir Boulevard to a point Twenty (20) Feet Southwesterly of the Northeasterly comer of Lot 12, Spain's Addition, Section 2: The City of Columbia Heights herewith vacates all easement rights reserved to it in Ordinance No. 1373, which was recorded with the Anoka County Recorder on September 29, 1998 as Doc. No. 1374362, to wit: electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants, thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove or otherwise attend thereto. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: March 8, 1999 REGULAR COUNCIL MEETING MAR. CH 8, 1999 PAGE 5 The Council established March 22, 1999 at approximately 7:00 as the second reading of Ordinance No. 1386, an ordinance amending Ordinance No. 853, City Code of 1977, vacating a portion of water pipes, main or hydrants, utility, sewer and storm drain easements as recorded in Document No. 370691 and Ordinance No. 1373. 13) ..Approval of License Applications The Council approved the license applications as listed. 14) Payment of Bills The Council approved the payment of bills as listed out of proper funds. 15) Resolution No. 99-19 Being a Resolution Receiving the 1999 Alley Improvements Feasibili _ty Report and Calling for Public Improvement Heating The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-19 BEING A RESOLUTION RECEIVING THE REPORT ON THE 1999 ALLEY IMPROVEMENTS WITH CONCRETE AND BITUMINOUS ALLEY CONSTRUCTION AND BITUMINOUS ALLEY RECONSTRUCTION WHEREAS, pursuant to Resolutions 99-12, 99-13, and 99-14, adopted by the City Council February 8, 1999, a report has been prepared by Mr. Kevin Hansen, City Engineer with reference to the following improvements: California and Main Summit and 40th University and 4t~ 40th and 41st Madison and Monroe 39th and 40th Jackson and Van Buren Peters and Reservoir Gould and 40a' Circle Terrace and Reservoir West of Reservoir Reservoir and Tyler Reservoir and Tyler Reservoir and Tyler 4th and 5th Peters Place to Gould Avenue 283' North of 39th to 521' North of 39th Lookout to 5th 47t~ to 48th N/S Alley to Jefferson 48th to 49th Jackson to N/S Alley 44th to 45th Peters to Gould N/S Alley to 86' East of N/S Alley 654' South of 41st to 41st 173' South of 42nd to 42na 40th to 41 st 224' South of43ra to 43ra N/S Alley to West of N/S Alley 300' North of 52na to 53~a Peters Place to North-South Alley REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 6 and this report was received by the Council on March 8, 1999, and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective and feasible, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, that the Council will consider the improvement of such alleys in accordance with the report and the assessment of abutting property (parcel unit basis) on the closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $525,000. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 29th day of March, 1999 in the Council Chambers located at 590 40th Avenue N.E., at 7:00 p.m., and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 8th day of March, 1999. Offered by: Wyckoff Seconded by: Jolly Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of COlumbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of March, 1999, as disclosed by the records of said city in my possession. Jo-Anne Student, Deputy City Clerk REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 7 16) Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water Improvements This item was removed from the Consent Agenda at the request of the Public Works Director. 17) Request for Day Care Parking Restriction at 3741 Reservoir Boulevard The Council approved the designation for parking restrictions in front of 3741 Reservoir Boulevard as day care parking restriction 6 a.m. to 8 a.m. and 3 p.m. to 5 p.m., Monday through Friday, until July 1, 1999 at which time the signs will be removed, based on the recommendation of the Traffic Commission. Roll call on Consent Agenda: All ayes Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water Improvements The Public Works Director requested this item be moved to the end of "New Business" to accommodate anyone who may wish to speak to it. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Recognition of Police Officers Columbia Heights Police Officers Kurt Klosterman and Paul Bonesteel were recognized by the Anoka County Chapter of MADD for their DWI Enforcement efforts. B. Citizen Recognition Mayor Peterson presented a plaque to Ms. Janet Davis who assisted in the arrest of an armed robbery suspect at Apache Tan. Ms. Lois Nygaard also assisted in the arrest. She was unable to attend the Council Meeting. Her plaque will be delivered to her. C. Introduction of Newly-Hired Employee Joel Ostmoe, who was recently hired in the Fire Department in the position of Clerk-Typist II, was introduced. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 8 6. PUBLIC HEARINGS A. Close Public Hearing - Rental License Revocation, 4222 Monroe Street, Robert Witt The Public Hearing was closed regarding the revocation or suspension of the rental license held by Robert Witt for rental property at 4222 Monroe Street in that the property is in compliance with the Housing Maintenance Code. B. Second Reading of Ordinance No. 1383 Being an Ordinance Providing for the Issuance and Sale of Bonds The ordinance was reviewed by staff and what will change regarding wall signage was addressed. It was noted that the Planning and Zoning Commission had reviewed this ordinance and recommended its approval. Based on this, Councilmember Wyckoffstated she could support the ordinance. Motion by Jolly, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1383 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 1: Section 9,117A(10)(b)(i) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.117A(10)Co)(i) Any number of wall signs on any side of a building not to exceed one hundred (100) square feet of total surface area for wall sign surfaces and limited to one surface per sign. Provided, however, that if a parcel of land on which a building is located directly abuts residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel. Shall be repealed and hereafter be amended to read as follows: REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 9 9.117A(10)Co)(i) Any number of wall signs on any side of a building not to exceed one hundred (100) two hundred (200) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Provided, however, that ifa parcel on which a building is located directly abuts residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel. Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. Offered by: Jolly Seconded by: Szurek Roll call: All ayes First Reading: Second Reading: Date of Passage: February 22, 1999 March 8, 1999 March 8, 1999 Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Mayor Gary L. Peterson 1) Second Reading of Ordinance No. 1384 Being an Ordinance Providing for the Issuance and Sale of Bonds Motion by Szurek, second'by Jolly to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1384 PROVIDING FOR THE ISSUANCE AND SALE OF $860,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A REGULAR COUNCIL MEETING MAKCH 8, 1999 PAGE 10 The City of Columbia Heights does ordain: 1. It is hereby determined that: (a) the following assessable public improvements (the Improvements)have been duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act); Total Project Designation & Description: Project Costs: 1998 Zone 3 Improvements 1999 Alley Improvemems 2000 Zone 4 Improvements Less Other Funding Sources Net Project Costs Costs of Issuance Discount Rounding TOTAL Project Cost 749,000 532,500 500,000 (940,731) 840,769 15,120 6,880 '(2,769) $860,000 It is necessary and expedient to the sound financial management of the affairs of the City to issue $860,000 General Obligation Improvement Bonds, Series 1999A (Bonds) pursuant to the Act to provide financing for the Improvements. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of$853,120. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $6,880. The excess of the purchase price of the Bonds over the sum of $853,120 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $860,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A (BOOK ENTRY ONLY) REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 11 Proposals for the Bonds will be received on Monday, April 12, 1999, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2000. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2001 $ 50,000 2005 $95,000 2009 $85,000 2002 $105,000 2006 $90,000 2010 $65,000 2003 $100,000 2007 $90,000 2004 $95,000 2008 $85,000 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 12 Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds cfa maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance street and alley improvements within the City. TYPE OF PROPOSALS Proposals shall be for not less than $853,120 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $8,600, payable to the order of the City. Ifa check is used, it must accompany each proposal. Ifa Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form cfa certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 13 The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples orS/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a tree interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting fi.om such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds fi.om a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 14 SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of Minneapolis, Minnesota, and of customary closing papers, including a no°litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 1 00, Saint Paul, Minnesota 551 01, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal mounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 35 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 15 Dated February 22, 1999 BY ORDER OF THE CITY COUNCIL /s/William Elrite Finance Director/City Clerk 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 p.m. on Monday, April 12, 1999, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: February 22, 1999 March 8, 1999 March 8, 1999 Szurek Jolly All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of Columbia Heights, Minnesota, hereby certify that I have carefully compared the attached and foregoing Ordinance No. 1384, with the original on file in my office and the foregoing is a full, tree and correct copy of Ordinance No. 1384. WITNESS my hand as Deputy City Clerk and the corporate seal of the City this 8th day of March, 1999. Jo-Anne Student Deputy City Clerk 2) Second Reading of Ordinance No. 1385 Being an Ordinance Providing for the Issuance and Sale of Bonds Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 16 ORDINANCE NO. 1385 PROVIDING FOR THE ISSUANCE AND SALE OF $1,93 5,000 GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B The City of Columbia Heights does ordain: 1. It is determined that: (a) the City engineer has recommended the construction of various improvements to the City's sanitary sewer and water utility, and has further recommended the creation cfa storm sewer utility and the construction of various improvements thereto (Project). (b) the City is authorized by Minnesota Statutes, Section 444.075 (Act) to finance all or a portion of the cost of the Project (Proj eot Costs) by the issuance of general obligation bonds of the City payable from the net revenues of the system. The Project Costs are presently estimated by the engineer to be as follows: Project Designation & Description: Total Project Cost Project Costs Storm Sewer Projects Utility Projects Water Meters Total Project Costs Less DNR Grants Net Project Costs Costs of Issuance Discount Rounding $1,027,983 721,820 600,0O0 $2,349,8O3 (447,750) $1,902,053 19,120 15,500 (1,673) TOTAL $1,935, 000 (c)it is necessary and expedient to the sound financial management of the affairs of the City to issue $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B (Bonds) pursuant to the Act to provide financing for the Project. REGULAR COUNCIL MEETING MARCH 8, 1999 page 17 2. In order to provide financing for the Project, the City will therefore issue and sell Bonds in the amount of $1,919,500. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $15,500. The excess of the purchase price of the Bonds over the sum of $15,500 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,935,000 CITY OF COLUMBIA HEIGHTS, MINNESOTA GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, April 12, 1999, until 1 0:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (65 l) 223-3000 or fax (651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that' each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 18 DETAIl,S OF THE BONDS The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2000. Interest will.be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and mounts as follows: 2001 $110,000 2005 $195,000 20095225,000 2002 $175,000 2006 $200,000 20105235,000 2003 $180,000 2007 $210,000 2004 $185,000 2008 $220,000 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar, OPTIONAL REDEMPTION The City may elect on February 1,2007, and on any day thereafter, to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds ora maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 19 SECURI~ AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge net revenues to be derived from the City's storm sewer, water and sanitary sewer charges. The proceeds will be used to acquire property and finance improvements to the City's storm sewer, water and sanitary sewer systems. TYPE OF PROPOSALS Proposals shall be for not less than $1,919,500 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $19,350, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashiers check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of S/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 20 BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be pritued on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion ofFaegre & Benson LLP, of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSUR~ In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 21 OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 75 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated February 22, 1999 Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of Columbia Heights, Minnesota, hereby certify that I have carefully compared the attached and foregoing Ordinance No. 1385, with the original on file in my office and the foregoing is a full, mae and eo~eet copy of Ordinance No. 1385. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 22 WITNESS my hand as Deputy City Clerk and the corporate seal of the City this 8~ day of March, 1999. B. Bid Considerations Jo-Anne Student, Deputy City Clerk None C. Other Business Motion by Jolly, second by Szurek to authorize the Assistant Fire Chief to attend the 1999 Fire Department Instructors Conference in Indianapolis, Indiana from March 17- 21, 1999. Roll call: All ayes 2) First Time Home Buyer Program The Community Development Director reviewed the history of this program relative to the Columbia Heights' experience. In 1998, the City was approved for funding in the amount of $485,303. In 1999, the approved amount was $529,279. He stated that very little stafftime is required for this program. In previous years, all of the yearly allocations have been totally used. Motion by Wyckoff, second by Jolly to approve the Minnesota Housing Finance Agency Minnesota Cities Participation Program (MCPP) Program Application - Committment Agreement and to approve the payment of the allocation fee and processing fee in the total amount of $5,392.79 out of proper funds; and furthermore, to authorize the City Manager to enter into an agreement for the same. Roll call: All ayes Resolution No 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water Improvements Program Representatives of BRA made a presentation regarding two elements of the program; those being storm water improvements for the Prestemon Park area and Tyler Street and 44th Avenue. It is hoped that the bids can be awarded early in May and construction can start in June. Discussion followed regarding specific concerns with the proposals. It was noted that there had been notices sent to affected property owners relative to Prestemon Park. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 23 Motion by Szurek, second Jolly to waive the reading of the resolution there being ample copies available to the public. RESOLUTION NO. 99-20 BEING A RESOLUTION ORDERING IMPROVEMENT FOR THE 1999 STORM WATER IMPROVEMENTS WHEREAS, the City of Columbia Heights hired BRA & Associates, Inc. to perform the feasibility study for Project Nos. 1997-21, 1998-06, 1998-10 and 1998-13. WHEREAS, that the feasibility report was prepared and accepted by the City Council on July 13, 1998. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA, that: 1. Said improvements identified in BRA & Associates, Inc. feasibility study(s) and listed herein for the 1999 Storm Water Improvements, are hereby ordered. Prestemon Park Ponding and Storm Sewer Improvements Tyler Place and 44th Avenue Storm Sewer Improvements Jackson Pond Spillway Construction Monroe Street and 49 ½ Avenue Catch Basin Improvements 4201 2na St. Localized Improvements, Material Acquisition 4232 3ra St. Localized Improvements, Material Acquisition 2. BRA & Associates, Inc. and the City Engineer are hereby designated the engineer for these improvements and they shall prepare the plans and specifications for the making of such improvements. 3. The contract for these improvements shall be let no later than two (2) years alter the adoption of this resolution. Dated this 8th day of March, 1999. Offered by: Szurek Seconded by: Wyckoff Roll call: All ayes Mayor Gary L. Peterson lo-Anne Student, Council Secretary REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 24 .CERT~ICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of March, 1999, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager had nothing to report at this time. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions Included in the agenda packet were minutes from the following meetings: February 24, 1999 Park and Recreation Commission; March 1, 1999 Traffic Commission: March 2, 1999 Planning and Zoning Commission. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Councilmember Jolly observed that a condenmed structure on 46th Avenue is not yet completely demolished. He felt it presented a hazard to the neighborhood. The Director of the EDA advised that the property is posted but court action is being awaited to complete the removal. He will draft a written report on the status of this property for the Council. REGULAR COUNCIL MEETING MARCH 8, 1999 PAGE 25 11. ADJOURNMENT Motion by Jolly, second by Wyckoffto adjourn the Regular Council Meeting at 8:10 p.m. Roll call: All ayes Submitted by: Jo-Anne Student, Council Secretary CITY COUNCIL LETTER AGENDA SECTION: Consent NO. ~ Meeting of March 22, 1999 II ITEM: Authorization to Purchase Capital BY: NO. Equipment-Laptop Computers ORIGINATINGPOLICE DEPARTMENT..~... · I Thomas M. Johnsem~ BY: DATE: March 16, 1999 ~ v DATE: CITY MANAGER APPROVAL: BACKGROUND In the 1999 Police Department Capital Improvement budget, the department included $14,000 to purchase two laptop computers, two modems, and two Gamber Johnson mounts, which will allow us to continue the upgrade of our in-car laptops from MDT's to dual function computers. ANALYSIS/CONCLUSION The upgrade of MDT dumb terminals to dual function laptop computers has greatly increased the professional work product of our officers-not only on the street, but also those officers who are working in investigations and as the school liaison officer. We have also reduced the work load of the Records section, which allows us to stay up to date with data entry and processing of reports. This upgrade also allows us to enter data into the Laserfiche system in a faster, digitized fashion. It is the recommendation of the Police Department that we continue to replace the last of our MDT units and that the replaced MDT's be sold to other agencies that have a need for this single function system. The department is recommending the purchase of the following items: Two Toshiba laptop computers Two Motorola trunk mount modems Two Gamber Johnson computer mounts with screen support. $1,382 x 2 = $4,146.00 $3,274 x 2 = $6,548.00 $ 250x2= $ 500.00 Sales tax $ 727.61 TOTAL $11,921.61 RECOMMENDED MOTION Move to approve the purchase of two laptop computers, two trunk mount modems, and two Gamber Johnson computer mounts with screen support for $11,921.61, with funding to come from the 1999 Capital Equipment Fund. TMJ:mld 99-092 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of March 22, 1999 AGENDA SECTION: Consent NO. ~I~ ITEM: Transfer of Funds to .Repay Overtime No. ORIGINATINGpoLicEDEPARTMENT,.. ~ I BY: Thomas M. JohnsonX~J DATE: March 16, 1999 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND During the last week of January 1999, we had an armed robbery at Norwest Bank at 41~t and Central. After the robbery the bank branch manager and the head of Norwest Security approached us, asking for assistance in the form of an off duty officer to work security at the bank. Since this type of off duty employment is handled through the department, officers have signed up and worked this detail since February 1. According to the City Finance Director, this money is considered revenue, and so it had to be placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $2,945 received from Norwest Bank to cover the cost of off duty officers working security at the Bank be returned to the 1999 Police Department's budget, line 1020. RECOMMENDED MOTION Move to transfer $2,945, the total amount received from NorwestBank for off duty security worked, from the General Fund to the Police Department's 1999 budget under line 1020, police overtime. TMJ:mld 99~098 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPROVAL ITEM: AUTHORIZE STAFF TO USE NYSTROM'S BY: Keith Windschitl,~2O'/t'ff BY: PUBLISHING FOR PRINTING OF CITY NEWSLETTERS DATE: March 3, 1999 IN t999 NO: 4 BACKGROUND: The City of Columbia Heights has had the quarterly city newsletter printed by Nystrom's Publishing for the past several years. Nystrom's Publishing has always come in with the low bid and has produced the a quality product using a sheet fed press. The Recreation Department is requesting permission to use Nystrom's Publishing for printing of the quarterly City newsletter, "Heights Happenings," for the remainder of 1999. Bids were submitted by both Nystrom's Publishing and Rapids Graphics for printing and mailing the 1999 newsletter. Nystrom's Publishing bid was $5,073.78 per issue, and Rapid Graphics' bid was $4,786.00 per issue. Nystrom's Publishing uses a sheet fed printing process, whereas Rapid Graphics uses a web press process. The bid was granted to Rapid Graphics, who printed and mailed the spring, 1999 issue of the City newsletter. It was readily apparent to staffthat the quality of the document produced on a web press is inferior to the quality produced on the sheet fed press. The colors are not as bright, the photographs look fuzzy and dim, and the paper seems to be of a lesser quality than previous newsletters. Staffhas been advised that this is typical for the web press printing process. At the time bids were requested from six different printers, each was provided with an original copy of the Heights Happenings newsletter, which was produced on a sheet fed press, in order to give printers an example of the quality the City expected for the newsletter. Staffhas spoken with Rapid Graphics regarding the newsletter. They indicated that the web press does not hold a consistent ink flow, so the quality cannot be improved upon. Rapid Graphics further indicated that they could produce the newsletter on a sheet fed press, but the cost would increase to $5,811.59 per issue. Because Rapids Graphics is unable to produce the same quality newsletter on web press and because their cost for producing the newsletter on a sheet fed press is higher than that of Nystrom's Publ!shing, staffis requesting permission to award the bid for the City newsletter to Nystrom's Publishing for the remainder of 1999. RECOMMENDED MOTION: Move to authorize staffto change the bid award from Rapid Graphics to Nystrom's Publishing for printing the remaining three issues of"Heights Happenings" in 1999 at a cost of $5,073.78 per issue. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: 4 CITY MANAGER'S APPROVAL ITEM: AMENDMENT TO LETTER OF BY: LINDA MAGEE J/~ BY: AGREEMENT FOR LEGAL SERVICES RE: CABLE NO: ~, ~ . ~ DATE: MARCH 19, 1999 ' In April of 1990, the City of Columbia Heights entered into a letter of agreement with Thomas Creighton of Bemick and Lifson, for provision of legal services involving cable related matters. The City has received a letter from Mr. Creighton indicating that his legal fees will be increasing effective March 29, 1999. As you see from his letter, legal services provided to the City and paid by the City will increase to $150 per hour (the current rate is $125 per hour). Legal services which will be reimbursed to the City by the cable company or some other source (such as transfer of ownership or litigation) will increase to $200 per hour (the current rate is $185 per hour). Moreover, rates are included for other members of the firm. The last increase in rates was effective January 1, 1992. As Mr. Creighton states in his letter, he is able to offer economies of scale by splitting work done for multiple clients served by the same cable company when the same project is undertaken on behalf of several clients. At their meeting of March 18, 1999, the Telecommunications Commission reviewed this item, and passed a motion recommending that the City Council authorize an increase in rates as outlined in the letter from Thomas Creighton dated March 3, 1999. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an amendment to the Letter of Agreement between the City and Thomas Creighton, authorizing an increase in rates as outlined in the letter dated March 3, 1999 from Thomas Creighton, for legal services provided for cable related matters. COUNCIL ACTION: BEIKNICK. AND LIF$ON A PROFESSIONAL ASSOCIATION ATTORNEYS AT I.AW NIINNEAPOLISs. MINNESOTA r--B416-1~70 March 3, 1999 tAL$O ADMITTED IN WISCONSIN eALSO CERTIFIED PUBLIC ACCOUNTANT LEOAL ASSISTANT KATHRYN G. IVJASTERHAN Ms. Linda Magee City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421'-3878 Dear Linda: A recent audit of my client accounts has indicated that in some instances I have not increased my billable hourly rate in over nine (9) years. This has resulted in a wide variety of hourly rates for various clients. Additionally, to say the least, I have not kept up with inflation and have in some instances left rates in place which are considerably under market. Therefore, effective with all time billed on and after March 29, 1999, our hourly rates will be: Thomas Creighton $150 per hour for municipally discounted clients $200 per hour standard/nondiscounted rate (those files reimbursed by outside sources such as cable companies) Robert Vose $130 per hour for municipally discounted clients $165 per hour standard/nondiscounted rate Michael Bradley $130 per hour for municipally discounted clients $165 per hour standard/nondiscounted rate I will continue to offer considerable economies of scale to you by splitting work done for multiple clients served by the same cable company when the same project is undertaken on behalf of numerous clients. As you know, this at times allows you to receive full sen'ice for a project while only paying, for example, for 1/6 of the actual time expended on the project (when six clients are served in the same project). The first bill reflecting these changes will be received by you towards the end of April/beginning of May. Should you require any additional retainer or redrafts of existing contracts, please send that material to my attention as soon as possible. We look forward to efficiently and cost-effectively meeting your legal telecommunications needs for many years to come. Thank you for your cooperation. Sincerely, BE ,RNICK AN~ Thomas D. Creighton CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA., SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPROVAL ITEM: AUTHORIZE STAFF TO SEEK BIDS ON BY: Keith Windschitl, Recr. e4aJ~ta~ BY: REFINISHING OF WOOD FLOOR IN MURZYN HALL Director NO: ~l~ ,,/l~ . ~ DATE: March 3, ~999 The Recreation Department is requesting authorization to seek bids for the sanding and refinishing of the wood floor in the main hall of Murzyn Hall. Staff has budgeted $8,000 for this project. RECOMMENDED MOTION: Move to authorize staffto seek bids for the sanding and re£mishing of the wood floor in the main hall of Murzyn Hall with the funds not to exceed $8,000 which was budgeted in 101-45129-4000. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation APPROVAL ITEM: REQUEST AUTHORIZATION TO SEEK BIDS BY: Keith Windschitl/~/~ BY: FOR CARPETING FOR MLrRZYN HALL PORCH AREA DATE: March 3, 1999 / ~ AND RECREATION OFFICE The Recreation Department is requesting authorization to seek bids for replacement of the carpeting in the porch area of the main hall and the Recreation Office in Murzyn Hall. Staff has budgeted $3,000 for the porch area and $1,800 for the Recreation Office in account 101-45129-5120. RECOMMENDED MOTION: Motion to authorize staff to seek bids for replacement of the carpeting in the porch area of the main hall and the Recreation Office in Murzyn Hall with budgeted funds coming from 101-45129-5120. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 3/22/99 AGENDA~,tSECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: ACCEPTANCE OF FEASIBILITY REPORT BY: K. Hansen~-~ BY: FOR ALLEY SEAL COAT IMPROVEMENTS DATE: 3/18~ DATE: AND ORDER IMPROVEMENT HEARING Background: The City Council accepted the feasibility report and ordered an improvement hearing for March 29, 1999 to consider paving the remaining gravel or raw alleys. This work is proposed in an off-year of the City-wide Street Rehabilitation Program and also recognizes the ordinance requirement to pave unimproved driveways. All remaining alleys in the entire city are proposed to be patched and seal coated. Analysis/Conclusions: The feasibility report, previously distributed to Council at the March 15~ work session, identified the scope and details of the work involved in seal coating all remaining alleys. The total number of affected parcels is 1,188, with 12 city owned parcels. In addition, the following city parking lots are proposed to be included as part of this program: · Prestemon · LaBelle (42ha) · Parkview · Keyes (46t~) · McKenna · Ramsdell · Gauvitte · Liquor Store (Univ) · City Hall City crews will perform all necessary patching and repairs prior to the seal coating process. Due to the number of alleys and parking lots, the timing of the seal coating will likely be in August. Also, a smaller cover aggregate is proposed due to the traffic uses in alleys and parking lots. The proposed assessment methodology is the same as what was proposed under the concrete alley paving program on a parcel unit basis. The project is proposed to be 100% assessed with an assessment rate of $96.00 per parcel. RECOMMENDED MOTION: Move to accept the Feasibility Report for Alley Seal Coat Improvements and order Improvement Hearing for April 13, 1999 at 7:00 P.M. rU.'jb 99-92 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY NO. 4 DEPARTMENT: MANAGER'S Administration APPROVAL ITEM: SCHEDULING JOINT MEETING OF BY: J. Student BY: COUNCIL AND CHARTER COMMISSION DATE: 4/~,, i~* ~ DATE: March 17, 1999 At its March 15, 1999 work session, the Council discussed establishing a date for a joint meeting with the Charter Commission. MOTION: Move to establish ajoint meeting of the City Council and the Charter Commission for Thursday, March 25, 1999 at 7:00 p.m. to be held in the Council Chambers. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation h APPROVAL ITEM: AUTHORIZE STAFF TO SEEK BIDS ON BY: Keith Windschitl/-~4~2y BY: PURCHASE OF T-SHIRTS FOR YOUTH PROGRAMS DATE: March 3, 1999'/~' NO: ~1~ '1~ ' I~ ~ The Recreation Department is requesting authorization to seek bids for T-shirts for 1999 youth programs. The funds for th/s purchase would come out of the 881 account with monies that have been donated from the Columbia Heights Boosters for youth sports equipment and supplies. RECOMMENDED MOTION: Move to authorize staff to seek bids for T-shirts for 1999 youth programs with the funds for this purchase coming out of the 881 account with monies that have been donated from the Columbia Heights Boosters for youth sports equipment and supplies. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY DEPARTMENT: MANAGER'S NO: ¢ SPECIAL PROJECTS APPROVAL ITEM: FLUORESCENT BULB COLLECTION BY: JEAN KUEHN BY: May 1, 1999 DATE: March 16, 1999 DATE: NO: ~ '~ 'I~ The City of Columbia Heights is planning another fluorescent bulb collection for residents and small businesses of Columbia Heights and the adjacent area being served by N.S.P. The collection will be held at the Columbia Heights Recycling Center on Saturday, May 1, 1999 from 9 am to I pm. Attached is the contract with Northern States Power Company wherein, they agree to reimburse the City of Columbia Heights for expenses incurred by this collection. And the City agrees to accept bulbs from residents at no charge and to make all necessary arrangements for collection and transportation of the spent bulbs. The collection will be promoted through city utility bills, city newsletter, press releases to local papers and of course, cable TV. This contract is similar to the previous ones the City has entered into. RECOMMENDED MOTION: Move to authorize Mayor and City Council to enter into a contract with NSP for the collection of spent fluorescent bulbs from residential and small businesses in Columbia Heights and surrounding communities served by N.S.P. Expenses related to this collection will be reimbursed by Northern States Power Company. COUNCIL ACTION: FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northern States Power Company (NSP), and the City of Columbia Heights. 1. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by all of the following conditions of participation in this program: The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. Bo The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETWEEN THE PARTIES Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: if to the City of Columbia Heiqhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 If to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Date Northern ~tates Power Company FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northem States Power Company (NSP), and the City of Columbia Heights. 1. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: Ao NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by all of the following conditions of participation in this program: Ao The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. · Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETVVEEN THE PARTIES Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: If to the City of Columbia Heiqhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 If to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Northern States Power Company ~(j Date Date FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northern States Power Company (NSP), and the City of Columbia Heights. 1. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by all of the following conditions of participation in this program: The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: · Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. · Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETWEEN THE PARTIES Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: If to the City of Columbia Hei.qhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 if to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Northern ~tates Power Company Date FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northern States Power Company (NSP), and the City of Columbia Heights. '1. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: Ao NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by ali of the following conditions of participation in this program: The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridtey, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. · Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETWEEN THE PARTIES ' Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: If to the City of Columbia Hei,qhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 If to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Date Northern States Power Company FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northern States Power Company (NSP), and the City of Columbia Heights. 1. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by all of the following conditions of participation in this program: Ao The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. Bo The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: · Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. · Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETWEEN THE PARTIES ' Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: If to the City of Columbia Heiqhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 If to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Date ByNorthern/~...~;tates J Po~er/~~~.-.~- Company FLUORESCENT/HID LAMP RECYCLING AGREEMENT This is an agreement between Northern States Power Company (NSP), and the City of Columbia Heights. RESPONSIBILITIES OF NSP NSP agrees that it will abide by all of the following conditions of participation in this program: Ao NSP agrees to pay the City of Columbia Heights for costs associated with the collection and recycling of fluorescent and HID lamps during its Spring (May) and Fall (October), 1999 collection events. These costs to include the cost of labor, supplies, transportation, recycling, disposal, and administrative costs associated with lamp collection and recycling. NSP agrees to pay the costs outlined above within thirty days of receiving invoices from the City of Columbia Heights for these services. 2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights agrees that it will abide by all of the following conditions of participation in this program: The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at no charge from NSP residential customers during its Spring and Fall 1999 collection events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify that they are NSP customers. The City of Columbia Heights agrees to assume all responsibility for the coordination of the following tasks associated with the implementation of the collection events: · Procurement of lamp recycling services for all lamps collected during the events. · Procurement of waste hauling services to insure proper transport of fluorescent and HID wastes to recycling facilities. · Coordination of all efforts to obtain permission to use either public or private properties as the site of the collection events. The City of Columbia Heights agrees to provide NSP with documentation of all lamps collected, including, but not limited to, the total number and type of bulbs collected. 3. TERM The term of this agreement shall be from the date of receipt until December 31, 1999. 4. RELATIONSHIP BETWEEN THE PARTIES Nothing in this Agreement creates or can be construed to create the relationship of agent/principal, employer/employee, or representative between NSP and the City of Columbia Heights. 5. COMPLETE AGREEMENT This agreement is fully merged and can only be amended in writing agreed to by all parties hereto. 6. NOTICES All notices under this agreement will be deemed delivered when mailed, postage prepaid, to the other parties at the following addresses: if to the City of Columbia Hei.qhts: Jean Kuehn Recycling Coordinator City of Columbia Heights 590 40th Ave N.E. Columbia Heights, MN 55421 If to Northern States Power Company: Kathy Chameli Northern States Power Company 414 Nicollet Mall (RS-5) Minneapolis, MN 55401 IN WITNESS WHEREOF, the parties have caused their proper officers to execute this agreement on the dates below written: City of Columbia Heights By Title Date Northern States Power Company TO CITY COUNCIL March 22, 1999 ~,~igned ',~aiver Form Accompanied Application 1999 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS ADDRESS FEES BUILDING OFFICIAL *A.R.E. Plumbing C & S Blacktopping, Inc. *DeMars Signs, Inc.*Gene's Water & Sewer Gopher Mechanical Contractors *Lingen Construction, Inc.*Marsh Heating and Air*Schulties Plumbing Viking Home Improvement 6139- 172"" Ln. 14435 Northdale Blvd. 410- 93rd Ave. N.W. 3134 California St. N.E. 3025 Randolph St. N.E.. 2382 Hwy. 55, Hamel 6248 Lakeland Ave. N. 1521 - 94th Lane N.E. 4832 N.E. 2 Y2 St. 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 TREE SERVICES CONTRACTORS PUBLIC WORKS DEPT. *Allstate Tree Service 7510 Jackson St. N.E.. 50.00 license.ag BRC F']:NANC]:AL. SYSTEH 0:~/.1. 8/99 .1.5:49:47 F:'I. JIqD F;~IECAF:': F:'UI'It) I)lii:SC:l:;~ :[ F:"F Z ON .1. 01 20.1. 203 204 205 2.1.2 2:1.7.'; 225 227 2:55 24O 250 27:1. 4:1.'..=, 4Z;4 60 .t 602 603 609 652 701 7.1.0 720 884 8:~7 GE:NE:I";,'AL COMMUNITY DIFVI.KI._OF'MIEI,IT FtJND F:'ARKV]:E:W VZL. L.A I',iCIRTH IECOI,IOM:E[:: DIEVIEI..OF"MIEI,IT AUTH SIEE:'T STA'TE-: A:I:D I'IAZNT[£1'-I~I,ICIE F:'¢--.'d:;,'KV:[E:W V].'L.L.A SOUTH CABI...F 'FIEL. EV :I:,S :1:O1'1 H:I: F:' -- Mlii:I::,TF:,'ON RIEI,ITAI._ HOtJ,~3 L.. Z BRAF;,'Y COl.. H[3HTS AFTER ,".'3CHO01_ EI'-IRI L.CICAL.. LAW ENFORCE]'IE:NT 98 CAF' :t: TAI_ T. MF'F;~OVIEHIENT - I:'IR C:AF:' Ei:6i~LJ :I: F:' Rlii:PL. ACE: '- GARAGE WATIER tJ'f' :1:1_ .l:'rY ,SE:WE]:;,' U'I" :[ L. I TY I:'dEFUSIE I:rtJl-ID 1.. :[ SIEWIER COI"-I,t"]'f'IRUCTT. OI-I F:UI'ID C L"i]',! T F;,'AI... GARAGE: IENFZI'~C~Y MAI'4A(~L'CMENT I)A'TA l N,StJRAI"-ICIE ESCROW I::'L..IKX BE:IqI.::F:.'ET TRUST FUND 'TOTAL AL.L. FUNDS BAN K RIE[:;AF:' BAN K NAME: BAN K C::J"JEC: K :[ NEi AC;£::CIIJNT 'TOTAl.. AI..I._ BANI<,t.3 Check Hi:-;tory D l SBURSEMENTS 77,264.60 7,885.. :LO 8,387.76 5,618.23 4,460.89 664. O6 4 .., 127 ,, 23 609.50 115,346.14 563., 08 6,476.12 :L 10 ,, 1,62Z;.06 CR 8 ,, 32 J. 4,000. O0 67,993.28 55,707.56 .1. 09 :, 1:1.9,, 4.1. 226 :, 858.56 3,805.40 6,862.02'.' 5.32 .. 681.21 Z: :, :%'~4.00 212,479.98 6,989., 52 938,262 ,, 06 I) l SBLJRSE:ME:N"I",% 938,262,06 938 :, 262 .. 06 BRC FI'I"IANCZAL. E;Y,S';TE:H 0:';/:1. 8/99 .'1.5:4 (3 he,:=k His'l:o ry 3/22/99 COLJNC.'L'I... CITY OF= COLUMBIA HEi:IGHTE; (3L 540R.---V0 5.20 I='AGE: :L CI'.IIZ'C K NUM~Ii':R ~MOUNT BAN K {:,~I"IIE:C~ K:t:I'I[~'} ACCOUIq'T ACC;AF' A D A:I: R 'FOUC~H Ctii:L.I...UL. AR AMtii:F;..'ICAN PUBI...ZC WORKS BA I(IER/JOAIqNIZ BE:LL.BC)¥' BAR ~;UPF'L..Y BI~[t..I...BOY COFd='ORAT:CON CE:tqTRAL. MZDDI...E: ~;C)I'-IOOL. (]H]:~AGO I...AKIE~ D:[~TF~IBL~T:I: CC)CA-COL. A BO"FTL.:[ I-IC~ M:I: ):)E:I..IZGAF;:D ]"OC}L. CO. D:I:E[TZ/VAL. IEAGL_IE WZI'.I[[ COI~PANY E:A~T ~3:I:DE: BE:VE:RAOE: CO F'R ]: DI._[EY/C :[ TY O1= GE:NLJ:[NE F:'AF¥¥~;/NAF:'A AU'TO GOV ' T 'FRA ZN :[Iqf3 ~3E[RV :[ CE fBR:Ef3~3E~-..COOF'E:R & CO :1; F:'C F'R :1: NT :1:N(3 OOHIqSON BIR(Z~. I..ZQtJOIR CO, JC)HN~ON PAPER & SUPPLY C I(I...C) ~'¥'l~:lRIq AIq / KURT Iq,lUTE;ON/ANDY I(t. Jl~"l.-II~:lR ~]:[~T. CO. L..E:A(3UE: 01::' M I NNE:[3OTA C:["[' I...C]WI~EI...I.. ' ~ M~C QUI~:E:N I~:QU]:PMEIq'¥ CO.. lqARI< V :1: ]: MIE::OTF~ON:[C :[NC MIFJTIRO I"IRA F'O M(31::'OA -" ATTN : ~; M:I:NlqlESOTA WZIqlEGROWI~:R~ CO MN COMM MN I"IOUSZNG F]:NAN(]I~: A(31F:IqC N ~3 P NORTH ~T'AR F:'I]~:I='[~ Z""COL A- 7 UP Fq"I:[L.L. IF:'$~; WI:NE: ~ SPZRTE; P :I:'TNE:Y BOWIEE; .... M :1: NNEAPOI... I='R I OR W :1: I='F(OEX - WOLI= CAME:RA QUALITY WZNE: & E;C;I"ILE:GE:L/JE:F~RY & RLJTH 77745 12.00 77746 .1. 5.. 92 77747 210.67 7774t~ 20 .. 00 77749 540.00 77750 :1.08 ,, 2.1. 7775:l. 22;9.54 77752 :1.3,7:L4,70 77753 909.00 77754 3:1. 5.. 35 77755 382.00 77756 124.40 77757 J. 5.85 77758 878 .. 86 77759 ::LO, 43:L. 05 77760 248., 83 77761 139.97 77762 198 .. 00 77763 8,089.21 77764 430.50 77765 39.84 77766 2,029 ,. :1.0 77767 725.27 77768 55 ,, 00 77769 29.06 77770 9,889 ,, 38 7777:1. 50 ,, 00 77772 10., 80 77773 120.00 77774 3,483.75 77775 115,346.14 77776 2,309.20 77777 25.00 77778 .1. 33 ,, 20 77779 42.55 77780 5,392 .. 79 777~31 9,113.17 777[-]2 85 ,, 80 777[]3 500.00 77784 69 ,, 80 77785 4,073.22 777[36 223 .. 40 77787 505.33 77788 8.32 77789 3,266. :1. 7 77790 800 ,, .1.3 77791 88.00 BF(C F]:NANC]:AI.. SYS'f'IEM 03/:L8/99 :L5::4 Check Flis.~tory 5/22/99 COUNC:I:I... CITY 8F: COLUMB:[A I.-IEIGI-JTS GL. 540R-V05.20 PAGE: 2 BAl',ll< VENDOR CHECK NUMBER AMOUNT BAN K CHIE[:;K:I:I*I[3 ACCOUNT ST AF.' TRIBUNE; 8 T A U C H / I...li.-'.' L AI'-I D S'¥t::,'OM(.:; RE:hi/KARL..A T :[ L..I...IEF(/JAMES 'I"OF'E:L./CAROL. W:[BCIRG/F'RE:D W 0 F;,'I...D CLASS BAKE:F,' & 'fAYI...OR BAKIFR & TAYI...OF¢ ENTEI;,'TA ]:N tEMIER(.']E:NCY MIEDICAL. PRC)i)UC I::']:l:;,',~'f' COMMtJN:[TY CRIED ZT tJ Gl:(lii:R"f' WEST 1...:[FIE & ANNt. JZT HI£AI...TH ]: CMA RE:]":[ I:;,"['EMIEN'¥ 'fRUST 45 MED :[ CA CHO.'[ CE MIED :[ CA ,SEN ]: OR td]:NlqlE,SOT~ MtJTUAL L.'[r-:'E MN CH:[L.D SUI::'F'ORT PAYMI.:ENT MIq ,STATiE RIET];RIEI~IEIqT SY,ST IqOF;,"WE:S'¥ BANK --- PAYROLi.. A F:'F.:';RA F'IEI:;:A --' DIEl::'.l.'hll."i:l) £;ON'¥R F:'IEI":,'A I:"'OL:[CIE I:'dEL.'I]IEF'" C01'4,~0 F:'t. JBL.:[ C MANA[:';EF:,',S ASSOC]:AT ,S'f'A'f'E: CAF:'];TOL [.';,RED LJI"-I ]: Obi :1. 2.1. 6 tJN ]:01'1 520 t. Jlq I TE:D WAY WYANDOTTE COtJNTY COt JRT I--I AARI::" AI'.IDOIq i'-.'~liEI...t...I~OY BAR" 8UF'PI...Y BIELI...BOY CORI='ORAT :[ 01',1 BF;,'AY :, NORTH PAl:i: K F:'TO/L. ]: Z B U F,,' A I'-IIE Iq / B EI;,"lq A D :[NIE CAF(['EE:R"f'I:RAC K C H E: ,S L. A / 1'4 A I,I N E: l T CZAF:' :1: IEWS K I / I RI'i: N E .DIEI..IEGAI;,'~ TOOt.. CO. DUC I(WO F;,'T H/['~ 1' NGE:R (31ENU.'[NE F'ARTS/NAF'A AUTO 808I):[ N CO. HUTCH :[NS/~ARY I... ;I; N N E'i R E; N / M A T "1" M :1:1'41qEGASCO MN DE:F:"¥ 01::' REEVIENt. JE 77792 65 ,, 70 77793 557 ,, 00 77794 799.09 77795 868,69 77796 12.00 77797 28 ,. 38 77798 15.93 77799 .1., 456 ,, 20 7780.1. 490.95 77802 407.77 77803 46.95 77,<904 .1., 620.00 77805 3,627.50 77806 .1. 6,844.02 77807 9,524.62 77808 24,189.76 77809 1,089 .. 00 778.1.0 2,200.00 778.1..1. 68.50 778.1.2 .1., 531.00 778.1.3 127,61.1.. 76 778.1.4 23,895 .. 23 778.1. 5 90.00 77816 942 .. 62 77817 50.00 778.1.8 725 ,, 00 778.1. 9 80 .. 00 77820 970 .. 00 7782.1. 46.00 77822 .1. 50.00 77824 256.00 77825 4.26 77826 80 . 82 77`<'327 354.05 77828 22 . 66 77829 44 .. 00 77830 179 .. 00 77`<931 250 ,, 00 778522 44.00 77835 464 ,, 5.1. 77834 6.1. 2 ,, 00 77855 228. ,<.32 77836 83.65 77837 44.00 77858 12.76 77859 239 ,, 39 77840 9. 045,, O0 BRC F'.T.I,IAIqC.'[AI_ 8Y,~S'I"IEM 03/18/99 15:4 £; he c: I-.'. Hi.story 21/22/99 COUIqC]t]t._ CITY 01= COLUMBIA GL. 540R-.-V05.20 PAGE.' 3 B A I',1 K VIE I',1 D 0 R CI'-IE:C K NUMBER AHOUNT BAN K C;l'-Ilii:Cl< :[I'-IG ACCOUIqT MVA C;OHPANY/THE: Iq S I=' F:'ALJL. 8ON/L.E:Ot',IA t::'E:'I"TY CAC,:IH - JOAl'-II'-Ili~ BAKI.E I::'I!i:TTY CASH --- KARE:N MOE:LI... I::'lii:"l""l"Y [.]A~.~H "" MAF(Y ):)U[3DAI.. I""' :1: ZZ A HAI"I I::'O1::'1~':/I< AIT.~I.. POEi;TAC-.iE: BY Pl-'lOl'-It~i: E';YSTE:M f;IUAI...:[TY W:f. NIE &. ,"ii; A A l"~ :1: · ~3AVI'"(E:/):.~E:TTY & (.'3F:AY:0OI'-I ,~I"IIE F;.: ].' I) AI',I/H A I:¥'~" 13f30 L :l:lqlE CRI.=.':D :[ l I..JN Y. OIq SI..J F:'lii:F,' 1' OR PROI)LJCT SV :1: DI~Ot'-I/L_OI=( :[ E:I2':LJRE: K/MARL. A ! NE I.J ,c3 IAlli.~,c3T COMI'qI. JI'.I:[CAT]:OI'4~.-3 ~ ]:I'-IE: COI~IPANY/THIZ W R I!i: ~ ,~3 E]...I... / H I.=: L_ li:~ N ACE: I"IARI)WARtE AD .1: A:I:I:~ TOUCH CE]...I...UI...AR AI...I... ~,i;A.T.I'.ITS BRAND DZS'i"I-~.'[B AME:R I CAN PI...ANI~II NC'; A880C AI'II!i]:~.T. CAIq RUG I...AUIqDI-~Y ANDIEI:~SOI'.I '~.~ I'.IIEW CAI~I':'IE'T' DIE AI'.IO KA COUNTY ANOKA COUt',ITY H.T.(~HWAY AI',IO KA CTY F' ]:t~E I::'I:~OTIECT ]:0 A,C3F"Ii"'N H :[ I...I..i.~, .1.' I',IC. BAKE:I'~ & TAYI...SR BAKli.:.R & TAYLOI'"~ EIqTE]-~TA BARI',IA C-;UZY & S'l"lii:l'"F=lii:N LTD BAT-T'IZF:,'Y C:[TY :[NC BIEACOI',I BAI._LJ-'"I EL. DE; B IF'l=. ' 8 :~ :I:NC. BI...A]: f, lE k,'EI...O BONlii:~ll-"~O0 I~(OI3tENIE AI'-IDE]:~I....'[ BOOK W H 0 I...lii: S At._ E:l-'i: E; BI~ODART C & D COMHLIN]:CAT]:ONS INC CAI"II='BE]...L. F"IETI" CO. CA RL,~OI',I TF~ACTOI'L' CI...AR K F'OOD,~i';lii:F,'V I CIE 77841 281.51 7784~.'] 26,'-3.56 77843 44 .. 00 77844 80 .. 96 7?845 89.42 77846 .1. 48 .. 02 77847 40, 13 77848 250.00 77849 6,000 .. 00 77850 2 :, 069., :t. 4 77851 44.00 77852 88., 00 77853 44.00 77854 250,00 77855 31., 31 77856 .1. 88 ...1. 77857 56 ,, 85 77858 2~46.62 77859 68.00 77860 44.00 77862 213. 7786~ 2,091. I~.1. 77864 75.31 77865 915.00 77866 55.00 77867 104.50 77868 100.19 77869 ~., 469'. 30 77870 400.00 7787 ~. 664.06 77872 ~110.00 77873 266 .. 50 77874 122.30 77875 235 .. 8.1. 77876 7,578.11 77877 205 .. 90 77878 113,20 77879 1,401.96 77880 250.00 77881 ~;, 805.40 77882 126.65 77883 175.4.1. 77884 222.50 77885 72.78 77886 31.58 77887 4,517.95 77888 31.96 BI::,'C F' I NANC ][ Al.. 8YS'J"EM 03/:L 8/99 15: 4 C he c:l,:. History 3/22/99 COUI'.IC ]:1... C]:TY 01:" COI..UM)]~]:A t--IEI[3HT~3 BL..540R--V05.20 PAGE 4 B A t"1K V ['i: N D 0 F;: C:HEC; K NLIHBER AMOUNT BAI,II< CHIZC KII',IG A[:;COUI,I'¥ C;C]CA-CC]L.A BC]"£"I'L.!N[:~ MIDWE []OMF' tJ:~A Il'lC CF~L"":ST VIEW L..UTHEF~AN HOME CS :1: E:Ir~GONOIq :[ CS COl:¥'f':[ ~; :L 000 D J'S I~UNZCIF'AL_ SUF'F'I..ZES ~AI..CO ENTEF;:F'RISES INC DOI'I~[~I"IUE gOORS I~:AGL. I~: WINE COMF:'ANY EAST SIDE BEVEI~AGE CO EMMEI:~ICH WE)OD PRODUCTS FACTORY MOTOR I:'~RTS F'IRE DEF:"T SAF:'ETY OF'F'ICER t::OUNDATI C)N CENTER/THE G & I( SEI:~L/:I:CES GAL_L..S :t:NC GI~:IqLI:[NE: F:'ARTS/NAP~ ALJTO GLASS HASTERS GI...E:NWOOD :[ NGLE:WOOD GOOD MD/ DR GARY [3C]F'HEI:~ STA'i"E ONE-CAL. L IN Gt:~'. I NNI~]...L.. t::' ]: RE F:'F;:OCTEC'T I 0 GT I---ETC HAF'F:'EL. DBA F:'L. AN~BIGHT/JIE:R HEAI..TI.t SEF~VICES OF I'.1 AME HOHEI',ISTEI NS INC HOME DEF'OT ~2801~ HC)UCHEN BINDERY L. TD ]: KON OF:'F:ICE SOl_UT'ION :[ NS I Gl-IT J N ~OHNSON S~LES & SERV JIE:RRY'S SIGNS ]:NC JOI.~NSON BROS. LIQUOF~ CO. JC)HNSTC)NI~: SUF:'PLY CO KAY PARK REC COI:~F' KEI'II~EDY & [3RAVEN KEYSTONE AUTOHO'I"IVE INDLJ KI..EESF" ]:E '¥~I~K & F"ETI;:OI..,EU KLJETHEF~ DIST. CO. L. ADEN' S BUS:ENESS I"I~CH~NE t...AEJERQU I ST COI:;tP. L.AWIq SERV~CE-'-SNOW REMOVA L,.E:AC~UE OF tvlINNESOTA CITI I~IADDEN & ASSOC:EATES/F:'F~AN MARK VII DIST. 77889 987.50 77890 982 ,. 99 77891 :LO, 834.99 77892 403.19 77893 656.36 77894 110 ,, 76 77895 37 ,, 96 77896 217 .. 00 77897 442.35 77898 21,287.40 77899 1,542.12 77900 45 .. 50 77901 75.00 77902 324 ,. 50 77903 170.49 77904 134 .. 98 77905 17.54 77906 245.00 77907 80.24 77908 180.00 77909 59.50 77910 39,844.67 77911 165.00 77912 646.70 77913 4,214 .. 49 77914 30.00 77915 2,012.15 77916 448.32 77917 155.65 77918 246.55 77919 461., 99 77920 358.21 77921 140.00 77922 16,002 ,. 76 77923 65.91 77924 59.84 77925 15.56 77926 128.57 77927 478.45 77928 22,109 .. 60 77929 44,516.63 77930 255 .. 00 77931 572.22 77932 128.00 77933 10,860.00 77934 2,924.00 77935 14,671 . 93 BRC F:' Z 1`4ANC Y. Al.. 03/1 ~i~/99 15 ,", 4 Chec:k History 3/22/99 COUNCZI... CZ"f'Y OF COLUMBZA I"IliE]:GHT.S GL540R--V05.20 I::'AGE: 5 B.AN K VliENDOR CHECK NUMBE:F.;.' AMOUNT t..'{AI`4 K CI..IE:C K :I:NG ACCC)UI`4T MtEDTOX I...ABORATORIES, liNC Mlii:I`4ARD."~ .... (](](]lq RAF']:DS I`11EI`4AI:;:'f)."~ CAS;HI.'jAY L..UMBE:F::-F MIEtr(:I:T BADI31E COMPANY MF.i:'t"t:;~O C;L.F.~:AN:I:I'-IG .~.~F'EF::'v' t`11ETI';.'OCALL "- ATT MIE"I"ROF.:'OL:I:"f'AN CC)LJNC:[ L. WAS !'1Z Db. lAY FrOF;.'D M:I::OWIES.~"f' L..C)C;K & S;AI::'E M .l:l'41qCC)l'~ CIEI`4TI;.'AL M :[ 1`4NF.EAF:'C)L. I S F.:' :I.' NANCF.:". I)F.:-.P"f' I"I:[NI,IIEAF:'C)I_]:.'.~ SAW CO. M :1: I',II',IF,ESO'f'A L.. :1: BF;:AI:;:Y AS.t:;OC;. l`1:l:l`4t~lli~.~OlA SUN F:'UBL Z CAT Z (3 MI"I ¢-::i."]!i}(:l[:: OF:' C;OMHUN:I.'TY MI`4 AUTO DAMAGE AI='F:'RAZSIF.'I~ MN POL.L.UTI'ON COhI"f'F~OL AGE.' t'1"1" :[ b ]:.~"I"R ]: BU'F ]: NG Ig.A"f'IOI"IAL. ¢::d:;g('.'~C'JF.;: I)AY FOLJND 1`4fi'l" :[ CJI`4-AL .?,UI;.'F"ACE CI._IEAI'.I Z1`4 NOF;.'TH MIE'T'F:.'(:) r'IAYC)RS AE.-~SC)C I',IOF~TH ,t~'I"AR ZCIF N(:)RTHIEF:.:N A:I.'F;: or-"F' ]: CIE DE:.'I='O'F t::'AI:;H( ,'.i.;t.Jl::'l.':'l...Y INC F:'C ,'.301...tJ1:1:. F:' E]::'.c3 :[ --- (::: C:I L A -..- 7 UF:' F'IEF;:,&~OI'-11`41FI._ DIEC :[.S :[ ONS .'1:1'4(3 F:'HIL. L.]:F,:'S; WI:bilE & .'-i-:;F'IF;.'TS I::'I._UN KIE'FT ' S, :(Iq(.' I.".'F;~ I OF;.' W :1: F:'ROE:X - L, JOI..F CAI~IIERA tl.4U .T. C I<S; :1: I...VF.EF;." EXF:'F;.'F.!:SS £;OLJF;.' I:;:AD :[ 0 .SI"lAC K I::h~F:':l.'I) C~I:;:AF:'H:[C:S & MA].'I...I'NG I'"CAI::'ZT Ir"I'~:I:I`4"I"ZNG -.- I`4EW I::.'IEAI)E:F:.' ' ,"i; I) :1:1:31E'.~F¥ ASSOC I AT F;~IEGZONAL MUTUAL AZD AS,SO IrdES'~;E~f.~F;"C.'.H [';I:~AN"f' EIU I DIES, ]'. N S) I:( I::' CON~.'3ULTZNL~ L'qROUF' SX~;HII"IDL. E]:~ F.i]...E~VATC)R COF;,'F':' ~.:;lirAF;L~ COMMIF'RC Z AL CRIED Z l SF'EF:,'C O LABS SHIEF;~WO[.3D ELli':CTF',':[ [:; :I:NC S.~OF'TWARF,E TA ]:I...OF;:S; ,SC] K K :EA MlirASIjR.'[ N[3 ,~Y,ST'F_"I`1~'3 ,"~i:[~t,.JIEF'~:[3EE: I::'F;.:O W]:I"-IDOW 77936 57.00 77937 64 .. 62 77938 1 :~ 252.68 779:~9 6 .. 13 77940 3., ~34.00 77941 14 .. 14 77942':: 54,861.41 779/43 355.88 77944 20.28 77945 444.61 77946 56,403. ~7 77947 :1.6.40 77948 19.00 77949 128 .. 70 77950 444.00 77951 89 ,. 00 77952 152.00 77953 15. ;57 7/9..-4 .... 00 7'7955 :3,390 ,, 00 77956 9,209.00 77957 318, :1.8 7'2958 3~, 440.55 77959 407.1 :t. 77960 86.08 77961 ' ........ " ~:., ~:.~: ~, 04 77962 389.50 7796:~ 1, :L 50 .. 00 77964 10 ~ 520.97 77965 67.10 77966 2,460.65 77967 5.26 77968 24.55 77969 13.83 77970 4,858.24 77971 43.77 77972 24.76 77973 10 ,, 00 77974 65.50 77975 6,834.55 77976 162.09 77977 36.13 77978 140.00 77979 3,320 ,. 00 77980 143.57 77981 3, :1.89.67 77982 50 ,, O0 BI:;.:(] I::' Z NAI'-IC Z AL .c3Y.".~T'tEM 0:3/:L 8/99 1 ~.",: 4 Chec:k History :3/2:2/99 C[:)UIqC:t:I... CZTY OF" COLUMB.'I:~ I.-II:Z:I:(.~HT[~ C-~L.,~:',4OR--VOf:', . 20 F:'AC'~E.:.' 6 B A N I( V E: I'-I D 0 I:~ CHE:CK NUMBE:R AMOUNT BAN K [.~l..ll!!:Cl(ZIq[:.) A[:,~COUIqT ,"i;TAR TR IBUI',IE: ,t~ T A ]"t.:.: 'TF.,'E~.A[~UI~I~:I~ BED EFTI:RI!i::[ CHE:R GUN ' i~ Z NC/:O0t"I SUBW~Y'"'~. J ,, N. ZNC I'IORTHI}: 'TOUSL. E:Y F'ORD LIN :1: F:ORMS UNI... Z H :[ TIED Z NC UN :[ STRUT (.l~ I::'IL. TER/WATE:R F'RO V:I:IEDO BY C, CI....I. IqL'~ VO[~[~ i... l Gl'C/]: NG WE:ST WE:I...g WOODI...A KI~: ~AIqITARY 77983 104., O0 77984 60 ,. 00 77985 Z04.71 77986 :'~50 .. 00 779~,7 589.51 77988 235 . 20 77989 287.55 77990 J. 88 ,, 85 7799 ~. 307. :L7 7799~] 50 ,, 00 7799B 478.98 77994 77 ,. 00 77995 72.60 77996 124.85 77997 41B. 39 77998 ~. 00,296.09 77999 109.58 9B8,262 .. 06 *** CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY NO. 4 DEPARTMENT: MANAGER'S Administration APPROVAL ITEM: ESTABLISHING COUNCIL WORK BY: J. Student BY: SESSIONS ~" i~ ~'t ~ DATE: March 17, 1999 DATE: MOTION: Move to establish Council work session dates as follows: Monday, April 5, 1999 immediately following the Board of Review Monday, April 19, 1999 at 7:00 p.m. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: 4 Fire ITEM: Establish Hearing Dates BY: Charlie Kewatt BY: License Revocation, Rental Properties NO: ~¥r~ll~ -'~t- DATE: March 16, 1999 DATE: Revocation or suspension ofa licence to operate a rental property within the City of Columbia Heights is requested against the following owner regarding his/her rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Thong Dang .................................. 1112 45th Avenue NE 2. Anoka County Community Action Program ........ 4641 Tyler Street NE 3. John Utke .................................... 3849 Van Buren Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of April 12, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Thong Dang at 1112 45th Avenue. RECOMMENDED MOTION: Move to Establish a Heating Date of April 12, 1999 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Anoka CounW Community_ Action Program at 4641 Tyler Street NE. RECOMMENDED MOTION: Move to Establish a Hearing Date of April 12, 1999 for Revocation or Suspension ora License to Operate a Rental Property within the City o£Columbia Heights against John Lltke at 3849 Van Buren Street NE. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 3/22/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO. q PUBLIC WORKS ITEM: AWARD OF 1999 PLANT MIXED BY: K. Hanse~~ BY: NO. BITUMINOUS MATERIALS ~ ~.~ DATE: 3/16/99~ DATE: Background: Each year Public Works obtains bids for Plant Mixed Bituminous Materials on a unit price basis for routine purchases as needed. The City advertised and received bids on March 11, 1999, at 1:00 P.M. The City received 3 bids with a copy of the bid tab attached. The bidding documents asked for materials either delivered or picked up. The picked up bid was adjusted for mileage and labor, as indicated in the specifications, to reflect the City's total cost. RECOMMENDED MOTION: Move to award the bid(s) and to authorize the Mayor and City Manager to enter into an agreement to purchase the 1999 Plant Mixed Bituminous Materials based upon low formal bid(s) received at the unit prices and from the vendors as follows: MATERIALS. COMPANY UNIT PRICE AC Fine Sand Mix 3/8 AC Fine - Max. Agg. 2331 Type 3lB Base 2331 Type 4lB Binder 2331 - Type 4lB Wear 2331 - Type 4lA Wear Midwest Asphalt Midwest Asphalt Midwest Asphalt Midwest Asphalt Bituminous Roadways Bituminous Roadways Bituminous Roadways Bituminous Roadways Bituminous Roadways Bituminous Roadways Bituminous Roadways Bituminous Roadways Winter Mix Bituminous Roadways Bituminous Roadways $40.00 per ton - delivered $24.00 per ton - picked up $40.00 per ton - delivered $24.00 per ton - picked up $34.00 per ton - delivered $19.00 per ton - picked up $34.00 per ton - delivered $19.00 per ton - picked up $34.00 per ton - delivered $20.00 per ton - picked up $34.00 per ton - delivered $20.00 per ton - picked up $60.00 per ton - delivered $50.00 per ton - picked up COUNCIL ACTION: ? = ~ 0 --i  ~ ITl Z · --I ~ o o o ~ z z z ~o o ~ ~ ~ ~ -0 Ii ~ 0 ~ ~ ~ m o ~ mm ~ m 0 ~ ~ 0 0 0 o o ~ ~ o ~m CITY COUNCIL LETTER Meeting of: 3/22/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: q PUBLIC WORKS ITEM: AWARD OF 1999 ROAD AGGREGATES BY: K. Hansen~ BY: q'" i~ ~ t 9 DATE: 3/16/~'~" DATE: Background: Each year Public Works obtains bids for Road Aggregates on a unit price basis for routine purchases as needed. The City advertised for formal bids and held a bid opening on March 11, 1999, at 1:00 P.M. Six bids were received and a copy of the bid tabulation is attached. The bidding documents asked for materials either delivered or picked up. The picked up bid was adjusted for mileage and labor, as indicated in the specifications, to reflect the City's total cost. RECOMMENDED MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase Road Aggregate Materials for the 1999 season based upon low formal bids received, at the unit prices and from the vendors as follows: MATERIAL Bid A - FA-3 Aggregate COMPANY Dresser Trap Rock Co. Midwest Asphalt UNIT PRICE $16.60 per ton - delivered $16.90 per ton - picked up Bid B - CA-8 Aggregate Camas Minnesota Inc. Camas Minnesota Inc. $12.87 per ton - delivered $10.82 per ton - picked up Bid C - Sanding Sand Barton Sand & Gravel Camas Minnesota Inc. $ 6.35 per ton - delivered $ 6.02 per ton - picked up Bid D - Class 2 Aggregate Bryan Rock Barton Sand & Gravel $ 9.30 per ton - delivered $14.50 per ton - picked up Bid E - Class 5 Aggregate Camas Minnesota Inc. Camas Minnesota Inc. $ 7.87 per ton - delivered $ 5.82 per ton - picked up Bid F - Alternate Class 5 Aggregate Midwest Asphalt Midwest Asphalt $ 7.40 per ton - delivered $ 5.35 pe,r ton - picked up Bid G - Select Granular Borrow Bid H - Crashed Rock Camas Minnesota Inc. Camas Minnesota Inc. Bryan Rock Camas Minnesota Inc. $ 5.47 per ton - delivered $ 3.42 per ton - picked up $12.05 per ton - delivered $10.02 per ton - picked up KH.'jb 99-85 COUNCIL ACTION: CiTY OF COLUMBIA HEIGHTS 590 40TH AVENUE: N,E., COLOMBIA HEIGHTS, MN 5~421-3878 (612) 782-2800 TDD 782-2806 March 16, 1999 Columbia Heights/ISD #13 Basketball Association John P. Murzyn Hall 530 Mill Street Northeast Columbia Heights, Minnesota 55421 Dear Basketball Champions: Congratulations on becoming the 1999 Minnesota Youth Athletic Services State 8A BoY's Basketball Champions. This is an accomplishment of which you can truly be proud. All of the team members, Joe Green, Brandon Topel, Elliott Major, Nate Schmitz, Ryan McDonald, Charles Meadowcroft, McDaniel Scales, James Chapman, Keith Peterson, Brett Molstad, and Andy Cook, are to be commended for this most deserved recognition. They have made their families, coaches and community very proud. Art Meadowcroft and Terry Reyes, the team coaches, should also share in the team's sense of accomplishment. Coaching is a challenge; focused athletes and winning are some of the rewards. Athletic excellence has become an established tradition in our City. I am reminded of the ISD's hockey teams, football teams and volleyball teams who were victorious in state championship competition. All team members aspire to excellence. I truly hope the future holds many more victories and successes for all of you. Congratulating the team members and the coaching staff once again, I am, Sincerely, Mayor Gary L. Peterson GLP/jds THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CiTY OF COLUMBIA HEIGHTS (1") 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 March 18, 1999 Columbia Heights/ISD #13 Basketball Association John P. Murzyn Hall 530 Mill Street Northeast Columbia Heights, Mn. 55421 Dear Champions: Congratulations on earning second place in the Minnesota Youth Athletic Service Girls Tournament. This is an accomplishment of which you can be very proud. All of the team members, Molly Organ, Vanessa Bray, Jessica Hennes, Amy Molan, Mallory Stroik, Hollie Erickson, Erin Harrison, Amanda Ziegelman, Michelle Kissell, Nicole Sandberg, Shannon Masica and Desiree Worden, are to be commended for this most deserved recognition. They have made their families, coaches and community very Proud. Chris Kissell and Ron Worden, the team coaches, should also share in the team's sense of accomplishment. Coaching is a challenge; focused athletes and winning are some of the rewards. Athletic excellence has become an established tradition in our City. I am reminded of the ISD's hockey teams, football teams and volleyball teams who were victorious in state championship competition. All team members aspire to excellence. I truly hope the future holds many more victories and successes for all of you. Congratulating the team members and the coaching staff once again, I am, Sincerely, Mayor Gary L. Peterson GLP/jds THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE PROVISION OF SERVICES EQUAL OPPOrTUNiTY EMPLOYER CITY COUNCIL LETTER Meeting of March 22, 1999 AGENDA SECTION: PUB L I ¢ H EAR I ~IG $ ORIGINATING DEPARTMENT: CITY MANAGER ~1} Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~ .~ DATE: March 19, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Steven Efterfield regarding rental property at 3807 Tyler Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 22, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Steven Efterfield Regarding Rental Property at 3807 Tyler Street in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of March 22, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER PUBL I C HEAR I NGS Fire APPROVAL NO: ~ ITEM: Close Hearing BY: Charlie Kewatt BY: Rental License Revocation ~, ,i~ DATE: March 19, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Katherine Crosby regarding rental property at 1162-1164 Cheery Lane for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 22, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the HouSing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Katherine Crosby Regarding Rental Property at 1162-1164 Cheery Lane in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of' March 22, 1999 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER NO: ~1~ COMMUNITY DEVELOPMENT APPROVAL ITEM: ORDINANCE TO VACATE A PORTION OF BY: JOSEPH HOLLMAN BY: WATER, SEWER & UTILITY EASEMENT DATE: MARCH 15, 1999 NO: This is the second reading of Ordinance No. 1386, by which the City of Columbia Heights is fulfilling a request to vacate a portion of the easements listed in the Central Avenue Subdivision and Spain's Addition, on the property at 3701 Central Avenue NE. The first reading was held on March 8, 1999. The easements were recorded in Document No. 370691 as Easement No. 1 and Easement No.2, and in Ordinance 1373 adopted May, 1998, when the City vacated a portion of the alley reserving utility rights. New easements, as needed, will be shown as part of the new Bobby & Steve's Autoworld Plat. RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1386, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance No. 1386, an Ordinance Amending Ordinance No. 853 City Code of 1977, vacating a portion of water pipes, main or hydrants, utility, sewer and storm drain easements as recorded in Document No. 370691 and Ordinance 1373. COUNCIL ACTION: ORDINANCE NO. 1386 BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977, VACATING CERTAIN WATER PIPES, MAIN OR HYDRANTS, UTILITY, SEWER AND STORM DRAIN EASEMENTS The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights herewith vacates the water main easement as described in Easement No. 1 and the sanitary sewer and storm drain easement as described in Easement No. 2 as granted in the docamaent recorded in the Office of the Anoka County Recorder as the Document No. 370691 desen'bed to wit: Easement No. 1. An easement for the purpose of conslracting and maintaining a water main and it's appurtenances over and under a strip of land Ten (10) Feet wide. The Southerly line of which is descr?eed as follows: Beginning at a point on the Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57) Feet Southerly of the Northerly line of said Lot 8; Thence Easterly and parallel with the said Northerly line to a point on a line parallel with, and Twenty (20) Feet Southerly of the Northerly line of Lot 12, Spain's Addition, Easement No. 2. An easement for the purpose of eonslrncting and maintaining a sanitary sewer, a storm drain, and their appurtenances over and under a slrip of land Ten (10) Feet wide, the Easterly line of which is desen'bed as follows: Beginning at the most Southerly corner of Outlot C Central Ave. Sub.: Thence Northeasterly along the Westerly fight-of-way line of Reservoir Boulevard to a point Twenty (20) Feet Southwesterly of the Northeasterly comer of Lot 12, Spain's Addition, Section 2: The City of Columbia Heights herewith vacates all easement rights reserved to it in Ordinance No. 1373, which was recorded with the Anoka County Recorder on September 29, 1998 as Doc. No. 1374362, to wit: ...eleclric or telephone poles and lines, gas and sewer lines, or water pipes, main~ and hydrants, thereon or thereunder, to continue mainl~fining the same or to enter upon such way or portion thereof vacated to maintahh repa/r, r~place, remove or otherwise a~tend thereto. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days af~ its passage. First Reading: March 8, Second Reading." Mai~eh 22, Date of Passage: Ma rch 22, Offered By: Szu rek Seconded By: Jo 1 l y Roll Call: A 11 a ye s 1999 1999 1999 Jo-Anne Smdent~ Council Secr~ary Gary L. Peterson, Mayor CITY COUNCIL LETTER Meeting of: 3/22/99 AGENDA SECTION: RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: q PUBLIC WORKS OF AN ALLEY REHABILITATION BY: K. Hansen~"~-~ BY: ITEM: ADOPTION PROGRAM AND APPROVAL OF ALLEY ASSESSMENT DATE: 3/18/~-'~'~ ~ ~"" DATE: POLICY 9' ~1~ 'l Background: The feasibility report for the 1999 Alley Paving Program was accepted by the City Council at their March 8, 1999 regular meeting. An Improvement Hearing is scheduled for March 29, 1999 and a Resident Informational Meeting is scheduled for March 23, 1999 at 6:30 p.m. Analysis/Conclusions: The street rehabilitation program did not specifically identify alleys within its establishing resolution, although it may be implicit within a 'street system'. Due to differing pavement material and assessment methodology, staff is proposing a resolution which would establish a formal alley rehabilitation program. The proposed policy would establish concrete as the pavement material for alley reconstruction and would also establish an assessment policy on a 'parcel' unit basis. A resolution is attached which incorporates these items into an overall alley rehabilitation policy. Another issue that is proposed by staff is to differentiate land use within the assessment policy. The basis for this is that commercial or apartment uses are the higher traffic generators and therefore contribute a higher amount to the use and degradation of a road system than single family uses. Also, there is the question of fairness when looking at a commercial or apartment building receiving the same benefit as single family home. Considering these issues, staff is recommending the following for the 1999 Alley Program: Single Family and Duplexes: (as previously proposed) · Bituminous: $ · Concrete: $ · Access restricted: $ 925.00 1,200.00 750.00 Commercial, Industrial, and Apartments · Bituminous: $ 2,155.00 · Concrete: $ 2,900.00 · Access restricted: $ 1,250.00 As previously discussed, the parcel rate basis for single family homes represents the city subsidizing approximately 60% of the construction costs. The proposed rate for commercial, industrial and apartment buildings represents 100% of the costs on a parcel rate basis for all abutting parcels under the 99 program. There are currently 14 parcels that would be affected by this proposal. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 3/22/99 AGENDA SECTION: RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: ADOPTION OF AN ALLEY REHABILITATION BY: K. Hansen BY: PROGRAM AND APPROVAL OF ALLEY ASSESSMENT DATE: 3/18/99 DATE: POLICY Continued - Page 2 RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 99- ~.! being a Resolution establishing an Alley Rehabilitation Program and Alley Assessment Policy. rU.'jb 99-93 Attachment: Resolution COUNCIL ACTION: RESOLUTION NO. 99- ADOPTING AN ALLEY REHABILITATION PROGRAM AND ALLEY ASSESSMENT POLICY WHEREAS, most of the alleys controlled and maintained by the City of Columbia Heights are thirty or more years old; and WHEREAS, it is recognized that a systematic program of surface maintenance, including patching, crack sealing, seal coating, and joint filling can extend the life of concrete and asphalt pavements; and WHEREAS, it is recognized that, even with a systematic program of maintenance, it becomes necessary to rehabilitate concrete and asphalt pavements in order to preserve the original investments in the construction of an alley; and WHEREAS, it is City policy that the General Fund will be used for City-wide alley maintenance such as pothole patching, alley sweeping, and snow removal, and that specific maintenance and capital improvements such as seal coating, curb and gutter replacement, sidewalks, and pavement rehabilitation will be paid for by the property owners benefitted; and WHEREAS, the City Council recognizes that the current policies with regard to maintenance and assessments have not been conducive to a systematic program of alley rehabilitation that will preserve the investment made in the alley system. NOW, THEREFORE, BE IT RESOLVED: That in order to preserve the investment in the alley system, the following practices will be followed: The City street system has been divided into seven zones for the purpose of maintenance, seal coating and rehabilitation. In an 'off' year of the Street Rehabilitation Program, the City Engineering staff will review alleys in the entire City to be seal coated and determine which alleys would benefit from rehabilitation for alleys in need of rehabilitation, and determine a maximum assessment rate based on the type of rehabilitation and the availability of City funds that can be applied to start rehabilitation. o The City Council will review these recommendations, and as appropriate, order improvement hearings to provide testimony from those property owners affected by the proposed alley rehabilitation projects. When appropriate, the City Council will set a maximum assessment rate based on the type of rehabilitation, and availability of City funds for alley rehabilitation, and order the improvements, with those costs not covered by the assessment being paid for out of the Infrastructure Fund. o Recognizing the uniqueness of alleys in the overall street system, assessments to property shall be established on aparcel unit basis. Considering the material longevity, constmctability in a narrow right-of-way, and better drainage characteristics for an inverse crown, concrete shall be the surfacing material for alley reconstruction work. Passed this 22th day of March, 1999. Offered by: Seconded by: Roll Call: Mayor Gary Peterson Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 22th day of March, 1999, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of': 3/22/99 AGENDA SECTION: RESOLUTION ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: RESOLUTION SUPPORTING AppLICATION BY: K. Hanse~ BY: TO THE DNR FOR AN OUTDOOR RECREATION DATE: 3/18/~_~'~ DATE: Background: In 1999 the Minnesota Department of Natural Resources has expanded its local initiatives and will have 10 grant programs available. As part of the DNR application requirements, the DNR requires that city's applying for grants provide a resolution supporting the application and naming an authorized official to act on the city's behalf. Analysis/Conclusions: The attached resolution provides for the City to submit for such funding and specifically names the Director of Public Works as the primary contact for the program. After review by the City Parks and Recreation Commission at their January, 1999 meeting, it is proposed to submit applications for the following projects: PRESTEMON PARK · Playground - reconstruction and new equipment. · Storm water retention pond: Planting of water tolerant native species. · Construct Bikeways/walkways, with lighting. SILVER LAKE BEACH · Surface water runoff: Correct erosion and drainage problem. · Fishing pier - construct. · 1999 DNR Aeration system - Provide enhancements. SILVER LAKE BOAT LANDING · Boat landing - reconstruct launch and access for adequate turnaround. LABELLE PARK · Pathway/walkway - widen and complete - add lighting to east side. · Fountain area - reconstruct. HUSET PARK · Picnic shelter - construction - Huset West. · Wading pool - reconstruction. · Playground replacement - Huset West. COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 3/22/99 AGENDA SECTION: RESOLUTION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTION SUPPORTING APPLICATION BY: K. Hansen BY: TO THE DNR FOR AN OUTDOOR RECREATION DATE: 3/18/99 DATE: GRANT FOR PARK IMPROVEMENTS The grant eligible projects were developed from the 1999 Budget Parks Capital Outlay, Parks Capital Improvements Listing or are additions to other city initiatives, such as storm water improvements. All grants are matching, in that 50% of the eligible costs, up to the individual program maximum grant amount, may be reimbursed. The city's share of the matching grant funding would be a combination of Park Development Funds and in-kind services by Public Works personnel. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 99-~,. being a Resolution authorizing the Public Works Director to submit an application to the Department of Natural Resources Outdoor Recreation Grant Program for eligible funds for park improvements and designating the Director of Public Works as the primary contact for the program. rd-~'.jb 99-94 COUNCIL ACTION: RESOLUTION NO. 99- ? ? BEING A RESOLUTION SUPPORTING AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT PROGRAM FOR ELIGIBLE FUNDS FOR PARK IMPROVEMENTS AND DESIGNATING THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR WHEREAS, the City of Columbia Heights desires to work towards improving its Neighborhood Parks by facility replacements and new amenities; and WHEREAS, the City of Columbia Heights is in the process of completing and adopting a Parks comprehensive plan as a part of the City's overall comprehensive Plan; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: the City Council supports the application for the Outdoor Recreation Grants for parks improvements as recommended by the City Park and Recreations Commission and that the Director of Public Works is hereby authorized to apply to the Department of Natural Resources for funding of identified projects on behalf of the City. BE IT FURTHER RESOLVED that the City of Columbia Heights has the institutional, managerial, and fmancial capability to ensure adequate construction, operation, maintenance and replacement of the proposed projects for their design life. BE IT FURTHER RESOLVED that the City of Columbia Heights has not incurred any costs for the proposed projects and owns the land for which the proposed projects will take place on. BE IT FURTHER RESOLVED that Columbia Heights has not willfully violated any Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, Columbia Heights may enter into an agreement with the State of Minnesota for the identified projects and that Columbia Heights certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such agreements as are necessary to implement those projects receiving DNR Outdoor Recreation Grant Funding on behalf of the City. Dated this 22na day of March, 1999. Offered by: do l 1 y CITY OF COLUMBIA HEIGHTS Seconded by: S z u r e k RollCall: A1 I ayes BY Mayor Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 22nd day of March, 1999, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER' S NO : ~ CITY MANAGER ' S APPROVAL ITEM: APPOINTMENT TO FILL VACANT CITY COUNCIL BY: WALTER R. FEHST BY: TERM DATE: 3 - 17 - 99 DATE: Attached please find the official list (and related applications) of the 18 citizen candidates who have expressed an interest for appointment to the unexpired term of Gary L. Peterson as a result of him becoming Mayor. As you may recall, the Council advertised that they would be accepting applications for the Council vacancy over a five week period ending February 25, 1999, at 4:45 p.m. The Council has had the total list of applicants for approximately three weeks, and they have held interviews with each applicant within the last two weeks. Since the interviews, individual councilmembers have discussed their preferences in an attempt to develop a consensus appointment. Hopefully, at the meeting, a nomination in the form of a name can be inserted into the appointing resolution. As a matter of procedure, the resolution should be read aloud inserting the name of the applicant for the vacancy. RECOMMENDED MOTION: Move to adopt Resolution 99-23, resolution calling for appointment of to the City Council vacant term expiring the first Monday in January 2001. COUNCIL ACTION: City of Columbia Heights City Council Vacancy Name Thomas W. Ramsdell Kenneth P. Stumpf Laura S. Lindahl i Roger A. Peterson Robert C. Buboltz James P. Johnson John A. Hunter Scott D. Niemeyer Dolores P. Strand Eric Kjos Damon M. Powers Gary Larson Doug Hill Ted Landwehr Kathy Hofstedt :~obert Barnick Barbara Gertsema Rick Johnson RESOLUTION NO. 99-23 RESOLUTION CALLING FOR APPOINTMENT TO UNEXPIRED CITY COUNCIL TERM WHEREAS, on January 11, 1999, the City Council declared a vacancy on the City Council as a result of Gary Peterson being elected as Mayor; and WHEREAS, the City Council published notice of intention to accept applications for the vacancy on the City Council until February 25, 1999, at 4:45 p.m; and WHEREAS, pursuant to the City Charter, the City Council may appoint an eligible person to fill the vacancy on the City Council until the next regular municipal election.. NOW, THEREFORE, THE CITY OF COLUMBIA HEIGHTS CITY COUNCIL RESOLVES: ° That shall be appointed to the City Council to fill the vacancy of the remainder of Gary Peterson's term, that being a term to end December 31, 2000. That the appointment of administration of the official oath of the City. shall take effect upon Passed this 22nd day of March, 1999. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary Section 6. FORM OF GOVERNMENT. The form of government established by this charter shall be known as the "Council-Manager Plan." Section 7. ELECTIVE OFFICES. The council shall be composed of a mayor and four council members who shall be qualified electors, and who shall be elected at large in the manner hereinafter provided. The four council members shall serve for a term of four years and until their successors are elected and qualified, except that for council members elected in 1995, one council position term shall expire on the first Monday in January of 1999. ~eW6~Councit~position termshal~ ~pire'mS~the'~irst~Monday~-~m~January, 2001~ The terms of any council members elected at a general election in 1998 will expire on the first Monday in January of 2003. For council members elected in 1997, one council position term shall expire on the first Monday in January of 2001. The other council position term shall expire on the first Monday in January, 2003. The mayor shall serve for a term of two years and until a successor is elected and qualified, except that the term of the mayor elected in 1995 shall expire on the first Monday in January 1999. Thereafter, the Mayor shall serve for a term of two years and until a successor is elected and qualified. The council shall be judge of the election of the mayor and council members. (Ordinance No. 1300, passed April 10, 1995) Section 8. INCOMPATIBLE OFFICES. No member of the council shall hold any paid municipal office or employment under the City of Columbia Heights, and until one year after the expiration of that member's term as council member no former member shall be appointed to any paid office or employment under the city which office or employment was created or the emoluments of which were increased during that member's term. Ordinance No. 1086, passed June 11, 1984) Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident of the city, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failure of any council member without good cause to perform any of the duties of membership in the council for a period of three months or for any other cause as may be provided for in Minnesota Statutes, as amended. In each such case, at the next regular meeting following receipt of notice by the council of one of the foregoing conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required. Notice of said vacancy shall be posted at city hall for a period of two (2) weeks from the date of the adoption of the resolution declaring said vacancy. Notice shall also be published in a designated city newspaper for a period of two (2) weeks as soon as possible after the date of the adoption of said resolution, with the publication being completed no later than thirty (30) days from said date. Applications shall be sought and accepted from individuals interested in filling the vacancy, which applications shall be submitted to city hall, to the attention of the City Clerk, within 45 days from the date of said resolution. The council shall interview each of the applicants within -3-- CITY COUNCIL LETTER Meeting off March 22, 1999 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: 7C1 1~ CITY MANAGER'S r~ APPROVAL ITEM: ESTABLISHING A TASK FORCE BY: LINDA MAGE BY: COMMITTEE TO INVESTIGATE OFFICIAL WEB SITE DATE: MARCH 19, 1 NO: q'~'t At the Telecommunications Commission meeting of January 21, 1999, the commission discussed having a Web Site for the City. Currently, there is an "unofficial" web site, which has been done without sanction of the City. The commission members felt it was important to get an official web site established as another method to get information out to the residents. After much discussion, it was the recommendation of the commission that the City Council consider proceeding with the development of an official web site and approve establishing a task force committee that would study the situation, share ideas, investigate the costs involved and help establish an official web site for the city. Staffrecommends that the Telecommunications Commission be authorized to solicit members for the Task Force. RECOMMENDED MOTION: Move to approve the establishment of a task force committee to investigate and study the establishment of an official web site for the City, and to authorize the Telecommunications Commission to solicit members for such task force. COUNCIL ACTION: CITY COUNCEL LETTER Meeting of March 22, 1999 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: I~ Community Development APPROVAL ITEM: Contract Electrical Inspections and BY: Mel Collova BY: Department Staffing NO: ~' ~ 't1~ DATE: January 25, 1999 Issue Statement: Staff in this Department is continuously striving to becoming more user friendly. Bringing the electrical inspections back to an Electrical Inspector, on a contract basis with the City, would afford one stop shopping for permits. Background/Analysis: Electrical Permits/Inspections: Staff researched the fees and number of permits with other cities such as Fridley, Roseville, New Brighton, etc. With approximately 900 electrical permits issued in the City 1998, the estimated loss of revenue is $13,500 in administrative fees (at $15 per permit) and $5,400 in percentage calculated at 20% of permit fees. This is an approximate total of $18,900 in lost revenues. The Council is_reminded, in the early 1990's construction permit valuation was an average of four million dollars, the Inspection Department was a stand alone Department and enjoyed considerably more staff. With last year's valuation of just under seventeen million, it is not likely the current staff is physically able to maintain the standards our customers now enjoy. At this time, the governing body of Hilltop is anxious to adopt similar zoning and licensing ordinances. Note, the City of Hilltop does not license heating contractors, therefore, they do not get mechanical permits. They are willing to adopt our licensing requirements and be more in line with Minnesota requirements for permits. The additional revenues to this City could exceed another $6,000 in rental inspection fees based on the number of rental units in Hilltop. Bringing the estimated total revenue up to $24,900 in additional yearly revenues. This amount does not include permit fee revenues since Hilltop has virtually no enforcement and any amount of permit fees would be speculation at this time. Department Staffing: If this Department is to accept the additional duties of issuing electrical permits, Hilltop Building Permits, and with the possibility of assisting Hilkop with a Building Maintenance Code, and Rental Licensing Code, additional personnel will be needed on at least a part-time basis, it make take some doing to find a place within the Department for this person. To accomplish all these additional tasks and to gain the increase in revenues to the City, additional staff will be required. A part-time clerical position would have to be created and filled. Although there is little doubt in this proposal, a temporary position should be created. A decision on this proposal should be completed and additional staff must be added prior to the opening of the spring construction season. This will allow for ample training of personnel prior to the spring construction season. Any delays would hinder the efficient use of this person. Training would take longer after the start of the spring construction season. It is anticipated there will be a repeat of last years heavy spring work load. Kathy Pepin and the additional person would have to be cross trained to operate the department efficiently. Kathy Pepin would have to accept additional duties and re-evaluation of her job description and possibly additional compensation could be necessary to achieve the goals intended. The existing staff would not be able to cover the additional work load incurred by this proposal. Permit numbers would more than double the present numbers. The anticipated total amount of permits should Page Two exceed 2,000 permits. This estimate includes 1,300 current permits and the anticipated additional 900 electrical permits. Again, this does not include Hilltop permits. It cannot be speculated just what the numbers would be due to the lack of current enforcement. The current time spent on Building Department activities would increase for field inspection, plan review, permit issuance and record keeping. (There still remains the possibility of Property Maintenance and Rental Inspection for the City of Hilltop. This is also a financial opportunity to increase revenues, provide the additional help necessary to complete the upcoming school construction, with minimal expenditures.) With increased revenues and duties, the additional staff person would raise expenditures. The Mayor and Council are also reminded that permit valuation has greatly exceeded past years placing an added burden on the existing staff. If construction in 1999 continues at the current pace, current staff'will need at least temporary staffing assistance in order to maintain the standards currently enjoyed by residents, contractors and other construction professionals, and business owners.( See attached monthly report). Future Steps: The Building Official would have to contact the State Board of Electricity for the procedures in canceling the services. A Contract Electrical Inspector Position would have to be filled. An additional part-time clerical position would have to be added to this Department. Research would have to be conducted to clarify duties and revise the job description for the current License/Permit Clerk. Recommended Motions: 1. Move to authorize staff to cancel the inspection services provided by the State Board of Electricity. e Move to authorize the City Manager to enter into a contract with a Contract Electrical Inspector, with compensation to the Contract Inspector at the standard, 80% of electrical permit fees. Move to direct staff`to re-evaluate the current License/Permit Clerk's job description and to amend the description and pay rate to coincide with the additional inspection and electrical permit duties imposed on the position Move to direct staffto add to and fill a permanent part-time clerical position for the Building Inspection staff`. COUNCIL ACTION: City O~ Columbia 78~-~81 ~ Nelqhts, 55421 PROTECTIVE INSPECTIONS, BUILDIN~ HOh'I'HLY REPORT PERM ITS TYPE OF CONSTRUCTION NUMBER OF PERMITS ISSUED 1. Slngle Family Dwellings 2. Duplexes/Double Bungalow Multlple Dwellings 4. ResldentJal AddltJons 5. Resldent~al Repalr/Malnt. Resldent~al New Garages 7. New Commercial/inst. Const;' 8. New Industrlal ¢onstructlon 9. Com~n/Ins:./lnd. AddnsJRemodels 10. Comm./inst./ind. Repair/Malnt. 11. Signs -Permanent 12. Sprinklers Demolltlons Retalninq Walls 15. Fences Others Permits wi:h two or more classes TOTAL Heatlng Permits Plumbing Permits Sewer Permits Water Permits TOTAL FEBRUARY 1999 2O 1 O/0 1 2 FEBRUARY 1998 14 0 I o/o/o 0 0 36 t 24 THIS YEAR TO DATE 2 LAST YEAR TO DATE -1 51 4 21 0 0/0 2~0/2 o/o/1 t 5 o t o 45 15 17 18 21 30 33 t2 I 38 2 O 19 15 I 9O EST I 1. 2. 6. 7. 8. 9. 10. 11. 12. 13. 1~. 15. 16. MATED VALUATIONS OF PERMITS ISSUED Single Family Dwellings Duplexes/Dbl.Bungalow, NEW New Multiple Dwellings Resldentlal Additions Resldentlal Malnt./Repalr Residential New Garages TOTAL RESIDENTIAL New Commerclal/Inst. Const. New Industrial Construction Comm./)nst/lnd. Additlons/Remod. Comm./lnst/Ind. Maint./Repairs TOTAL COMM./INST./IND. Signs - Permanent '* Sprinklers Retaining Walls , Demolitions Fences '- Others 'TOTAL '.GRAND TOTAL VALUATIONS 402:2~ 0 0 8?700 71,51o ~,1~6 491~661 26,44~ ~8,614 2~,484 150,~4~ 17.328 1~22~ 0 o) ot }4,,,000.t 77,840) 111,840 0 0 82 ~ 000 0 82,000: ~,rooo, 0 402 ,,25,~; I ol ol '00 I 10( ~,1~6 ~29.300 0 26,44~ 198,614 ~8,484! -263~54~] 26,397 88?800( 0 151 125,73 0 277,471 0 0 82~0o0 8,000 9o;ooo 0 57050' - ,6,~00 : 0 2~o53 66772~17 300 0 0 3,300 197,140 6~500 0 0 .121,697 914,540 ,,, 24r300. O, 0 29,350 396,821 CITY COUNCIL LETTER Meeting of: March 22, 1999 AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S ~ SPECIAL PROJECTS APPROVAL NO : ITEM:ANOKA COUNTY JPA SCORE FUNDS BY: JEAN KUEHN BY: NO: ~' ~' ~ DATE: March 11, 1999 DATE: This Joint Powers Agreement while being received March 11, 1999 and issued by the County board, January 12, 1999 is meant to include all of 1999 calendar year. The County has been assigned the full years allotment of SCORE funds from the State of Minnesota and has issued these agreements in a more timely manner than in past years. The 1999 Joint Powers Agreement with Anoka County entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (ie., tires & oil filters, fluorescents). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $55,583.20 for eligible expenses specifically related to recycling and waste abatement activities. To receive these funds the City must submit substantiating data in semiannual reports and abide by the State statutes regarding recyclable materials and mixed municipal solid waste. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 1999 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $55,583.20 available as reimbursement for eligible expenses. COUNCIL ACTION: Anoka County Contract #900213-9 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 12th day of January, 1999, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $786,018 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.$57 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. TERM. The term of this Agreement is from January 1, 1999 through December 31, 1999, unless earlier terminated as provided herein. DEFINITIONS. eo f. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. e g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,636 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 1999, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1999 and January 20, 2000: A'n accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the 2 disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. bo Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. Co Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1999 and January 20, 2000. Costs not billed by January 20, 2000 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $55,583.20. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.85 per household for recycling activities only. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement. AUDIT. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of 3 the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. ao In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. bo No person shall illegally, on the grounds' of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. Co The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. do The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. eo It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. go Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. 4 ho The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS By: Dan Erhart, Chairman Anoka County Board of Commissioners Date: By: Name: Title: Date: ATTEST: John "Jay" McLinden County Administrator Date: Municipality's Clerk Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney I:\CIVATTY~PCI-hLOW-TECH~RECYCLIN~CONTRACThRECYC99.M RG 6 City of Columbia Heights Park and Recreation Commission February 3, 1999 The meeting was called to order by Bruce Magnuson at 6:40 p.m. ROLL CALL Members present: Members absent: Also present: Bruce Magnuson; Gary Mayer; James Nelson; Gary Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Eileen Evans; Jerry Foss; Bob Ruettimarm Katia Medvetski, 3966 Cleveland St. N.E., Columbia Heights APPROVAL CONSENT AGENDA Motion by Nelson, second by Mayer to approve the consent agenda. All ayes, motion carded. LETTERS AND REQUESTS REQUEST TO RENT MURZYN HALL/ST. CHARLES BORROMEO CHURCH Members discussed the issue in regard to their having more than 500 people and having an open bar. This group has not caused any problems during their past rentals. Motion by Nelson, second by Mayer to "grandfather" in the St. Charles Borromeo Church event with the stipulation that they pay the required deposit for one security officer. All ayes, motion carried. REQUEST TO USE MURZYN HALL/COLUMBIA HEIGHTS VARSITY WRESTLING TEAM Members reviewed a letter from Mary Eggert who requested the use of Murzyn Hall with the fee waived on Wednesday, March 10. Their group would like to have a pot luck banquet, which is in violation of our policy requiting a licensed caterer to serve at main hall events. Motion by Nelson, second by Peterson to allow the use of Murzyn Hall on Wednesday, March 10 for the Columbia Heights Varsity Wrestling Team awards banquet and to allow this to be a pot luck event. All ayes, motion carded. REQUEST DISCOUNT ON RENTAL OF MURZYN HALL/RICK AND GAY JACOBSON Members reviewed a letter from Rick and Gay Jacobson, 1485 Windemere Circle N.E., Fridley, MN, in which they requested the resident discount for their daughter's wedding at Murzyn Hall on Saturday, October 9, 1999. The Jacobsons live near the Columbia Heights border and have participated in Columbia Heights community activities for the past twenty years. Motion by Mayer, second by Nelson to approve the 35% resident discount for their rental of Murzyn Hall PAGE TWO on Saturday, October 9, 1999. All ayes, motion carded. Peterson abstained. OLD BUSINESS DISCUSSION ON NEW REQUIREMENT FOR LICENSED CATERERS AT MURZYN HALL EVENTS Members discussed the policy requiring licensed caterers and addressed the issues staff had questions on. Members felt it was alright for users to bring in prepared food, as in the examples listed in the agenda; however, only licensed caterers may cook in our kitchen. Otherwise, food may only be warmed up in the kitchen. FEE-WAIVED USERS AT MURZYN HALL Members reviewed the list of fee-waived users and agreed that no group on the list should be removed at this time. NEW BUSINESS POOL TABLE IN PRESTEMON ROOM Members discussed the pool table in the Prestemon Room, which is in very poor condition. Staff would like to remove the pool table and use the room for meeting space. The CHASE Program could possibly purchase an air hockey or foos ball table in place of the pool table. Motion by Peterson, second by Mayer to put the pool table from the Prestemon Room in the city auction. All ayes, motion carded. VIOLATION NOTICE RECEIVED FROM FIRE DEPARTMENT The Recreation Director advised members that we are making progress on the violation notice received from the Fire Department. We need to remove all door stops from the building. The pre-school parent's observation room has been cleaned and re-organized. PARK & RECREATION COMMISSION TERM FOR BOB RUETTLMANN The City Council will appoint Bob Ruettimann to the Park & Recreation Commission as a community representative for a two-year term to expire in April, 2001. DNR GRANT APPLICATIONS The Public Works Director/City Engineer advised members that there are six different grant programs available. They are matching grants or in-kind service grants. The Public Works PAGETHREE Director/City Engineer reviewed ideas for improvements at Prestemon, Silver Lake Beach, Silver Lake boat landing, LaBelle, and Huset Parks. A resident of 3966 Cleveland Street N.E. who identified herself as Katia Medvetski spoke to members on the proposed storm water improvements at Prestemon Park. Ms. Medvetski has been a resident for the last 4-1/2 years. She indicated that she has observed this to be a growing neighborhood. She has observed extensive use of the tennis courts, basketball courts, and tot lot. Ms. Medvetski handed out to members some questions and comments on the proposed storm water improvements at Prestemon Park. She asked about alternatives to the wetland, such as purchasing the vacant bank site and using that area instead. She would like to see upgrades to the tot lot, tennis courts, and basketball courts. She suggested making a "junior" basketball court and adding one or two courts to the existing basketball courts. Ms. Medvetski suggested having one parking lot for the entire park. She would like to see the addition of a skating rink and thought the warming house should be either used or moved offthe property. She also would like to see a picnic area and more benches available at Prestemon Park. Ms. Medvetski voiced her concerns about an open water area with the number of small children who use the park; she felt it was a safety issue. The Public Works Director/City Engineer indicated that if any grant monies were received, they would be spent on the entire park system. Prestemon Park is scheduled for new playground equipment. Additionally, he recommends the storm water retention pond, a walk/bike path, and more lighting at Prestemon Park. There are no plans at this time to repair the tennis court because park surveys indicated there was iow usage of the tennis courts and they are very costly to repair ($25,000 to $30,000 per court, without fencing). The Public Works Director/City Engineer will have more park surveys distributed to neighbors in the area to get additional input. Members reviewed a list of proposed improvements for the DNR grant monies. For Silver Lake Beach, the Public Works Director/City Engineer recommends correcting the erosion problem, aeration system, picnic shelter, bike route trail, and security lighting. The boat landing will be reconstructed and a retaining wall built. For LaBelle Park, the Public Works Director/City Engineer recommended that the pathway be widened to 10 feet, install additional lighting, and reconstruct the fountain area (pump is broken). The dock and scenic .overlook are in poor condition and will be costly to repair. The Public Works Director/City Engineer recommends that we focus on Huset Park. He feels we should repair the wading pool and install new playground equipment on Huset west. The ballfields and irrigation system could be done at a later date. The tennis courts are in poor condition and are seldom used. The Recreation Director indicated that the senior citizens would use a picnic shelter and bocce ball courts, possibly where the tennis courts are now. The twelve items listed by the Public Works Director/City Engineer will cost approximately $400,000. REPORTS RECREATION DIRECTOR Thc Recreation Director advised members that there was a break-in at Murzyn Hall, but nothing was taken and the suspect was not apprehended. The Lion's Club will be allowed to use partial PAGE FOUR canisters of pre-mix for smaller groups. We did not receive any grant monies for a new community center. Staff was advised that the grant was awarded to cities with a lower poverty level than Columbia Heights. Members were advised that we need more gym space in order to mn our programs. PUBLIC WORKS DIRECTOR/CITY ENGINEER The Public Works Director/City Engineer indicated staff attended a meeting with the Huset Park Neighborhood Association. They offered to landscape in front of Murzyn Hall this spring. Their concerns were to keep the hedges trimmed, paint the picnic shelter, and install screen fence around the porta-potty. Park roof replacements will be completed in 1-1/2 weeks. There will be a Canada goose round-up at LaBelle Park. The goslings will be relocated to Canada. LaBelle Pond will be treated with chemicals to help with the odor problem. Since it is a storm water pond, it will not be aerated. MEMBERS Gary Peterson discussed the need for a community center. We also need to upgrade all the parks. Staff should attempt to get cost estimates and advise the City Council. We also need to examine a space plan for City Hall. Staffwill check with New Brighton and St. Anthony on their buildings and get the name of their architect. Motion to adjourn by Magnuson, second by Nelson. All ayes. Meeting adjourned at 8:45 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary P&RCOMMEMIN-JAN99 These .minutes not approved. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) q~, ~. ~ REGULAR MEETING MINUTES OF FEBRUARY 16, 1999 CALL TO ORDER. The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 7:00 p.m., Tuesday, February 16, 1999, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL. Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE. Robert Ruettimann, Patricia Jindra, Donald Jolly, Gary L. Peterson, and Julienne Wyckoff Marlaine Szurek Ken Anderson, Deputy Executive Director Jennifer Stoopes-Mokamba, Parkview Villa Public Housing Admin. Patty Muscovitz, Secretary ADDITIONS/DELETIONS TO MEETING AGENDA. There were no additions or deletions to the agenda. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of January 19, 1999. Move to adopt the minutes of the January 19, 1999 regular meeting as presented in writing. 2) Approval of Minutes - special meeting of February 9, 1999. Move to adopt the minutes of the February 9, 1999 special meeting as presented in writing. 3) Financial Report and Payment of Bills for January, 1999. a. Financial Statement - January, 1999. b. Payment of Bills - January, 1999. Move to approve Resolution 99-02, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for January, ,1999 and approving payment of bills for January, 1999. MOTION by Peterson, second by Jindra, to adopt the consent agenda items as listed. All ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY. A. Jennifer Stoopes-Mokamba, Parkview Villa Public Housing ,Administrator. Ms. Stoopes-Mokamba reported that Grinnell Fire Protection (formerly Safeway) has a few minor corrections following the Fire Department's testing of the alarm system on February 9, 1999. Mr. Anderson stated the Fire Inspector indicated there is a discrepancy as the main control panel is. located by the elevator and code states it must be in a different room (entry vestibule). The contractor states the bid allowed the panel in an open area and the existing location is the safest placement. Ms. Stoopes-Mokamba indicated the carpet and vinyl were replaced in a unit. This and the new cabinets would be a good example to show the Commission at the anticipated April Open House (weather permitting). Ms. Stoopes-Mokamba discussed occupancy figures and indicated that one terminated resident may request an informal hearing with her, followed by a formal heating. Commission members were asked for volunteers for this hearing and it was suggested asking someone from another housing authority to sit on the Board. Commissioners volunteered as follows: Mr. Jolly, any time; Ms. Wyckoff, anytime in March; Ms. Jindra, not between February 27 and March 11. Mr. Anderson will forward a copy of the waiting list to the Mayor. Ms. Stoopes-Mokamba has received software information from three companies and will begin testing them. She also presented updated specifications for the security camera system. The approach to the specification preparation and equipment selection was suggested after meeting with Captain Olson. She requested approval to re-submit for security camera bids from qualified contractors. Bids will be requested for either equipment only or for Economic Development Authority Minutes February 16, 1999 Page 2 equipment/installation. Mr. Anderson indicated this topic was to be discussed under item 9,B, 1 - Bid Considerations. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. None. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS. Shirley Barnes, Crest View Corporation, updated the Commission on the building construction progress at their site. PUBLIC HEARINGS. None. ITEMS FOR CONSIDERATION. A. Other Resolutions. - None. B. Bid COnsiderations. 1. RFP for Installation of Security Cameras. Ms. Stoopes-Mokamba has prepared a Request for Proposals for specifications on installation of security cameras at Parkview Villa. Mr. Anderson requested Len Olson, Police Captain, review the specifications and his assessment was positive. Mr. Anderson referred to the staff letter which includes five items to be included in the RFP. MOTION by Wyckoff, seconded by Jolly, to authorize staff and/or management company to seek proposals for installation of security system cameras and equipment at Parkview Villa with said proposals to be considered by the EDA on March 16, 1999. All ayes. MOTION CARRIED. 2. Parkview Villa Copier Bids. Ms. Stoopes-Mokamba described the condition of their current copier at Parkview Villa and explained that $2,500 has been budgeted in 1999 for a new copier. Mr. Anderson indicated this office hms approximately 6,000 copies per year with high volume copies done at City Hall. He referred to the matrix in the EDA packet and recommended the Ricoh 3713 Desk Top Copier, but also referred to the refurbished Minolta EP 2050 which has the additional features of duplexing, 10-bin sorting and automatic document feed. Mr. Ruettimann felt it was necessary to have adequate, timesaving equipment and suggested rebidding to obtain a new copier with the previously listed accessories and felt a budget correction would be possible. Ms. Barnes indicated leasing equipment works well for Crest View Corporation. Pat Bush, caretaker, indicated that as there is no longer an intercom system it is necessary to distribute more flyers. Mr. Peterson indicated that rather than wait another month before the Commission can take further action, staff should be allowed to handle copier replacement in a timely manner. Mr. Ruettimann felt a demonstration model or the old Community Development copier should be placed at Parkview Villa and that staff obtain new bids as soon as possible. MOTION by Jindra, seconded by Peterson, to purchase a new copier for Parkview Villa with accessory options to duplex, collate, and automatic document feed, with a not to exceed price of $5,000; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Discussion included the comment by Ms. Stoopes-Mokamba that this price would go over the budgeted amount and .stated she would accept a copier with less options to remain fiscally responsible. Mr. Anderson mentioned the unexpected large costs with the boiler and hot water heater which ~vere incurred in late 1998. Purchasing a copier through the County or State Bid process were discussed. Upon voice vote: All ayes. MOTION CARRIED. C. Other Business. 1) Section 8 Report. Mr. Anderson will be getting in contact with HUD to set up a meeting regarding turning the Section 8 program over to another agency or proposing to not continue the contract after 1999. Mr. Ruettimann indicated he spoke to Jim Kordiak and Tim Yantos and relayed that Anoka County will be considering starting a program by the end of June. 2) CDBG/MHFA Report. Mr. Anderson indicated two bids have now been received for CDBG loan C98-02. This RFP was sent out for the third time before two bids were received. Two MHFA loans are being researched for presentation to the Commission. Mr. Anderson stated that after the February 8 public hearing, $50,000 was awarded to the School District to help in the building of a new family center, and $104,000 will go to the Liveable Communities Demonstration Account project at the current NEI site. ~conomic Development Authority Minutes February 16, 1999 Page 3 ADMINISTRATIVE REPORTS. A) Report of the Deputy Executive Director. Mr. Anderson reviewed revised plans for the LCDA project on 42ad Avenue. Currently, nine for-sale townhomes and 22 tax credit housing units are planned. Also planned is the sale of the east part of the NEI building to Real Estate Equities to put in 50 senior housing/assisted living units with adult and child day care services a possibility. The City of Columbia Heights applied to Anoka County for $234,000 in HOME funds and were awarded this amount. Of the $234,000, $54,000 will come from 1999 funds and the other $180,000 will come from funds allocated to the City for other projects. $104,000 of CDBG funds wilt be used. Discussion followed including past projects in the Sheffield district. $40,000 of HOME funds will be received from Anoka County to £mance a portion of project costs at 4607 Tyler Street NE. MISCELLANEOUS. Mr. Ruettimann reminded everyone that the purchase of the east portion of the NEI building would eliminate the gym spaced used for City recreation programs. Ms. Barnes felt the project would start later this year or next year. Mr. Ruettimann indicated the definite need, now more than ever, for the proposed City Community Center. Mr. Anderson stated that four bids for the Master Redevelopment Plan for downtown Columbia Heights were received by 4:00 p.m., Friday, February 12, 1999. He stated NEI is very concerned that they continue to have adequate parking. They will be informed that this will be addressed in the Master Redevelopment Plan and a letter will be sent to NEI with options to be considered. Discussion followed on possible parking options for NEI. Ms. Jindra asked if there would be objections from Immaculate Conception Church. Staff felt with primarily weekend use at the church that there should not be a problem. Water drainage in the development area was also discussed. Mr. Anderson informed Commissioners that on March 1st and 2nd noise and pollution levels will be tested at the potential transit hub site. A public information meeting is scheduled for March 4~ which will include test results and will be conducted by Anoka County and Metro Transit. Mr. Peterson questioned if4150 Central was included in the LCDA area. Mr. Anderson indicated it is not included in the revised site plan, but demolition specifications are ready for his final approval and then are to be mailed out for bids. Mr. Peterson requested prices on all the demolitions as soon as possible. 3vrEETINGS. The next EDA meeting is scheduled for 7:00 p.m., Tuesday, March 16, 1999 in Community Room B at Parkview Villa. Ms. Jindra indicated she will not be at the March EDA meeting. ADJOURNMENT. President Ruettimann called for a motion to adjourn the meeting. MOTION by Jolly, seconded by Jindra, to adjourn the meeting at 8:35 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Patty Muscovitz Recording Secretary H:\EDAminutesk2-16-1999 COLUAIBIA H£1GH?$ PUBLIC LiBRArY BOARD M,ch 2, 1999 The meeting was called to order by Chair, Barbara Miller. Those present were: Patricia Sowada, Richard Hubbard, Barb Miller, Don Jolly, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the February 2ad meeting as mailed. The February 22, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid. The March 8t~, 1999, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The 1999 accounting was reviewed. Finance has supplied no reports from January or February as yet the only things posted are the bills that have been approved by the Board. Old Business: 1. Resolution 99-1 recognizing RitaNorberg was offered and read by Richard Hubbard. It was moved, seconded, and passed to accept Resolution 99-1 as presented. All Board members signed the document. An update on the Automated Circulation System upgrades was presented. A T-1 line has been installed at the library. It is not operational at this time, but is in place. The library will have 2 servers, one will continue to run the City's LAN (Local Area Network), and an additional server (NT Server) will run the County's WAN (Wide Area Network). The NT server will be maintained by the County, and the City LAN server will be maintained by the MIS department. The building will be upgraded to category 5 wiring. Ed and Alex of the City's MIS department will complete this upgrade for the library at a substantial savings. Kelly and Jeanine have had 17" monitors and new hard drives installed at their work stations. Their previous PC's were re- programmed by MIS and installed at Marsha and Mary's work stations. Information from Jerry Young, Director of Anoka County Library, about the Network upgrades that was included in the Board packets was reviewed. The article from the Anoka County Employee Newsletter about the success of Project Bookshelf was reviewed. The Capital Outlay and Improvement plan was reviewed. One correction was made on year 2001 of the outlay plan. There are 6 PC workstations that will be needed for the public access terminals, not 5. A locking case for the hard drive ~fthe character generator computer has been installed. This case was provided by funds from the Cable Commission. Several maintenance items have been taken care of at the library this month. The mats and blinds have been cleaned and the carpet spot cleaned. New Business: The packet from the Minnesota Library Trustee Association (MLTA) on revitalizing the MLTA was reviewed. Any Board member that can find the time to volunteer is encouraged to do so. The Legislative platform for 1999 from the Minnesota Library Association and Minnesota Educational Media Organization was reviewed and discussed. o o o 10. 11.: 12. Crossover statistics were reviewed. It was noted that a different format has been developed and new information on patron online renewals' and self-charge machines data is included. Becky and Marsha attended an informal coffee meeting at the Way to Grow House with Representative Chaudhary on 2/10. The meeting was attended by community members, teachers, and parents from ECFE. Concerns were presented to Representative Chaudhary.' He listened to their concerns, and offered comments. Becky and Marsha met with the ISD # 13 Media Specialists on 2/16. The results of the surveys were presented. They were interested in some different responses than the library. There was concern that few people were accessing the library through the dial-up access. The possibility of a staff exchange and ideas on topics were discussed. Marsha had been working on a project to try to recapture the interest of the middle school students between grades 5-8. In collaboration with a team of librarians from Anoka County a program based on a role playing game was developed. To progress you must read books, and the steps include word games, word finds, a maze, etc. The Anoka County Library Management Team approved the project and it will be put into effect for the reading clubs this summer. A plan book for remodeling post World War II homes has been donated to the library by the Community Development Office. This book Will be a reference material at the library and people are encouraged to purchase their own copy for $10200 from that office. These plans are for cape cods and ramblers, similar to the homes that are in Columbia Heights. The book was circulated among the Board members for viewing. The State version of the Annual Report is due April 1, 1999. The Board should have a copy for review at their next regular meeting. A consultant has been hired to evaluate replacing the City's phone system. An inventory has been completed and a recommendation is expected soon. The work room will be carpet tiled on 3/3/99. The H9neywell contract expires on 11/99. Becky has requested to be on the committee being established to look into alternatives. The cleaning contract for City offices has still not been settled. There is continuing discussion on an employee being hired. There being no further business the meeting was adjourned to executive session at 7:50 p.m. Respectfully submitted; lkanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request,, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. 2