HomeMy WebLinkAboutMarch 22, 1999 Regular : Mayor
' Cl.'i'Y OF COLUMBIA HEIGHTS (m-) a, L.p,,er, o,
Councilmembers
Donald G. Jolly
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MarlaineSzurek
~ Julienne Wyckoff
ADMINISTRATION City Manager
Walter R. Fehst
MARCH 19, 1999
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, March 22, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon rcgucst, accommodation wi]lbe provided to allow ~ncli¥iduals with disabilities to pal-QCipat¢ ~ all City
o£ Columloia Heights' services, programs, and activities. Au×iliary aids £or handicapped persons arc aYailable upon request when the
request is made at least 96 houxs ~ adYance. ?lease ca]l the City Council Secretar x at 782-2800, E×tension 209, to make al'mngemcnts.
(TDD/782-2806 £or deaf or heada~g Lmpakcd o~¥)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted after the 'agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
A. MOTION: Move to approve Consent Agenda items as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the March 8, 1999 Regular Council Meeting as presented.
2) Request to Purchase Laptop Computers
MOTION: Move to approve the purchase of two laptop coml;,uters, two tnmk mount modems and two
Gamber Johnson computer mounts with screen support for $! 1,921.61 with funding to come from the
1999 Capital Equipment Fund.
3) Transfer of Funds from General Fund to Police Departmer~t to Repay Overtime Fund
MOTION: Move to transfer $2,945, the total amount receive ~d from Norwest Bank for off duty security
worked, from the General Fund to the Police Department's 1999 budget under line 1020, police overtime.
Page 1
THE CltY OF COLUmbia HEIGHTS DOES NOT DISCRIMINATE ON THE BASTS OF DISAbiLITY iN EMPLOYMENT or The PROViSiON OF SERVICES
EQUal OPPOrtUNItY EMPIOYEI~
4) Authorize Staff to Use Nystrom's Publishing for Printing of City Newsletters
MOTION: Move to authorize staff to change the bid award from Rapids Graphics to Nystrom's Publishing
for printing the remaining three issues of"Heights Happenings" in 1999 at a cost of $5,073.78 per issue.
5) Amendment to Letter of Agreement for Legal Services Re! Cable
MOTION: Move to authorize the Mayor and City Manager tO enter into an amendment to the Letter of
Agreement between the City and Thomas Creighton, authori{ing an increase in rates as outlined in the
letter dated March 3, 1999 from Thomas Creighton, for legal :services provided for cable related matters.
6) Authorize Staff to Seek Bids on Refinishing Floor in Mur ~_zyn Hall
MOTION: Move to authorize staff to seek bids for the sanding and refinishing of the wood floor in the
main hall of Murzyn Hall with the funds not to exceed $8,000 which was budgeted in 101-45129-4000.
7) Authorization to Seek Bids for Carpeting for Murzyn Hall Porch Area and Recreation Office
MOTION: Move to authorize staffto seek bids for replacement of the carpeting in the porch area of the
main hall and the Recreation Office in Murzyn Hall with budgeted funds coming from 101-45129-5120.
8) 1999 Sealcoating Program: Receive Feasibility Report and Set a Hearing Date
MOTION: Move to accept the Feasibility Report for Alley Sral Coat Improvements and order
Improvement Hearing for April 13, 1999 at 7:00 p.m.
9) Scheduling of Joint Meeting - City Council and Charter COmmission
MOTION: Move to schedule a joint meeting of the City Couficil and the Charter Commission for
Thursday, March 25, 1999 at 7:00 p.m.
10) Authorize Staffto Seek Bids on Purchase ofT-Shirts for Youth Programs
MOTION: Move to authorize staffto seek bids for T-shirts for 1999 youth programs with the funds for
this purchase coming out of the 881 account with monies that have been donated from the Columbia
Heights Boosters for youth sports and equipment and supplie's.
11) Fluorescent Bulb Collection
MOTION: Move to authorize the Mayor and City Council to enter into a contract with NSP for the
collection of spent fluorescent bulbs from residential and sma)l businesses in Columbia Heights and
surrounding communities served by NSP. Expenses related t° this collection will be reimbursed by
Northern States Power Company. '
12) Approval of License Applications
MOTION: Move to approve the license applications as listed.'
13) Payment of Bills
MOTION: Move to pay the bills as listed out of proper fundsi
14) Establish Council Work Session Dates
MOTION: Move to establish Council work session dates as f911ows: Monday, April 5, 1999 immediately
following the Board of Review and Monday, April 19,1999 at 7:00 p.m.
Page 2
15) Establish Hearing Dates for License Revocation, Rental Properties
MOTION: Move to establish a heating date of April 12, 1999, for revocation or suspension ora license to
operate a rental property within the City of Columbia Heights against Thong Dang at 1112 45~ Avenue.
MOTION: Move to establish a hearing date of April 12, 199~ for revocation or suspension of a license to
operate a rental property within the City of Columbia Heights~ against Anoka County Community Action
Program at 4641 Tyler Street NE.
MOTION: Move to establish a heating date of April 12, 1999
operate a rental property within the City of Columbia Height~
NE.
for revocation or suspension of a license to
against John Utke at 3849 Van Buren Street
16) Award of 1999 Plant Mixed Bituminous Materials
MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement
to purchase the 1999 Plant Mixed Bituminous Materials based upon low formal bids received, at the unit
prices, from the vendors as stated.
17) Award of 1999 Road Aggregates
MOTION: Move to award the bid and to authorize the Mayor and City Manager to enter into an agreement
to purchase Road Aggregate materials for the 1999 season ba~ed upon low formal bids received, at the unit
prices, from the vendors as stated.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
Introduction of the 1999 8th grade boys state champions representing District #13 and the introduction of the 1999
8th grade girls second place champions representing District #13.
6. PUBLIC HEARINGS
A. Public Hearing Regarding Rental License Revocation at 3807 Tyler Street, S. Efterfield
MOTION: Move to close the public heating regarding the rex;ocation or suspension of the rental license
held by Steven Efterfield regarding rental property at 3807 TYler Street in that the property is in
compliance with the Housing Maintenance Code. :
B. Public Heating Regarding Rental License Revocation at 1 i62-1164 Cheery Lane - K. Crosby
MOTION: Move to close the public hearing regarding the rex{ocation or suspension of the rental license
held by Katherine Crosby regarding rental property at 1162-1164 Cheery Lane in that the property is in
compliance with the Housing Maintenance Code.
C. Second Reading of Ordinance No. 1386 Being a Request t6 Vacate Easements
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
Page 3
MOTION: Move to adopt Ordinance No. 1386 being an ordinance amending Ordinance No. 853, City
Code of 1977, vacating a portion of water pipes, main or hyd~ ants, utility, sewer and storm drain
easements as recorded in Document No. 370691 and Ordinance No. 1373.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution No. 99:21 Being a Resolution Adopting an Alley Rehabilitation Program and Approval of
Alley Assessment Policy
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-21 being a resolution establishing an Alley Rehabilitation
Program and Alley Assessment Policy
2) Resolution No. 99-22 Being a Resolution Authorizing the Public Works Director to Apply to the
Department of Natural Resources Outdoor Recreation Grant Pi rogram
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-22 being a resolhtion authorizing the Public Works Director
to submit an application to the Department of Natural ResourCes Outdoor Recreation Grant Program for
eligible funds for park improvements and designating the Dirbctor of Public Works as the primary contact
for the program.
3) Resolution No. 99-23 Being a Resolution Calling for AppOintment to Fill Vacant Ci_ty Council Term
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-23 being a resolution calling for appointment of to the City Council vacant term expiring the first Monday in January 2001.
B. Bid Considerations
None
C. Other Business
1) Establishment of a Task Force Committee for an Official Web Site for the City
MOTION: Move to approve the establishment of a task force 5ommittee to investigate and study the
establishment of an official web site for the City and to authorize the Telecommunications Commission to
solicit members for such task force.
Page 4
~ 2) Contract Electrical Inspections and Department Staffing
MOTION: Move to authorize staffto cancel the inspection services provided by the State Board of
Electricity.
MOTION: Move to authorize the City Manager to enter into a contract with a Contract Electrical Inspector,
with compensation to the Contract Inspector at the standard 80% of electrical permit fees.
MOTION: Move to direct staffto re-evaluate the current License/Permit Clerk'/s job description and to
amend the description and pay rate to coincide with the additional inspection and electrical permit duties
imposed on the position.
MOTION: Move to direct staff to add to and fill a permanent )art-time clerical position for the Building
Inspection staff.
3) Anoka Joint Powers Agreement SCORE Funds
MOTION: Move to authorize the Mayor and City Manager to ienter into the 1999 Joint Powers Agreement
with Anoka County to provide cooperation between the City and the County in the implementation of the
Residential Recycling Program and to make fimds of up to $55,583.20 available as reimbursement for
eligible expenses.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) February 3, 1999 Park and Recreation Commission
2) February 16, 1999 Economic Development Authority
3) March 2, 1999 Library Board of Trnstees ~
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council)tems not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is being discussed.)
Page 5
· 1,1. ~Ap~ JOURN TO EXECUTIVE SESSION
MOTION: Move to adjourn the Regular Council Meeting to an ExecUtive Session called for the purpose of
discussing labor negotiations
Walter Fehst, City Manager
WF/js
Page 6
OFFICIAL PROCEEDINGS
COLUMBIA tIEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
MARCH 8, 1999
1. CALL TO ORDER/ROLL CALL
Mayor Peterson called the Council Meeting to order at 7:00 p.m Present were Mayor Peterson
and Councilmembers Szurek, Jolly and Wyckoff.
2, PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
The Public Works Director requested the removal of 4-A-16 "Resolution No. 99-20 Being a
Resolution Ordering Improvements for the 1999 Storm Water Improvements'.' He advised there
had been considerable interest expressed in this matter and felt it should be considered later in
the meeting to accommodate any late-arriving residents.
4. CONSENT AGENDA ..
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed fi.om consent agenda approval will be taken up
as next order of business.)
A. Motion by Wyckoff, second by Jolly to approve the consent agenda as follows:
1) Minutes of Approval
The Council approved the minutes of the February 22; 1999 Regular Council Meeting as
presented.
2) Acknowledgment of Applications for City Counci! Vacancy
The Council acknowledged the applications for the COuncil vacancy received fi.om the
following residents: Thomas W. Ramsdell, Kenneth P. Stumpf, Laura S. Lindahl, Roger
A. Peterson, Robert C. Buboltz, James P. Johnson, john A. Hunter, Scott D. Neimeyer,
Dolores P. Strand~ Eric Kjos, Damon M. Powers, Gary Larson, Doug Hill, Ted
Landwehr, Kathy Hofstedt, Robert Bamick, Barbara Gertsema and Rick Johnson
3) Approval of Costs Associated with Attendance at Explorer Conference
The Council authorized the attendance of two Explorer advisors and six police Explorers
at the 1999 State Law Enforcement Explorer Conference April 22-25, 1999, at Breezy
Point, Minnesota, with costs to be covered out of the 1999 Police Department budget.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 2
4) Resolution No. 99-18 Being a Resolution Authorizing Acceptance of State Grant and
Appropriation of Matching Funds
The reading of the resolution was waived there being ample copies available for the
public.
RESOLUTION NO. 99-18
WHEREAS, the Columbia Heights Police Department has been granted $10,305 in a
grant from the State of Minnesota Department of EcOnomic Security for a grant entitled
"Minnesota Juvenile Accountability Incentive Block Grant,,, in order to pay the costs of
Project Safety Net and for supervision of graffiti cleanup, and,
WHEREAS, a condition of the grant is that the City Provides $1,145 in a local match for
this grant, and,
WHEREAS, the Columbia Heights Police Department has been successful in obtaining
this grant for the period of January 1, 1999, to December 31, 1999,
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights enter into a
cooperative agreement with the Minnesota Department of Economic Security for the
project entitled "Minnesota Juvenile Accountability Incentive Block Grant for the period
from January 1, 1999, to December 31, 1999, that theCity Manager and Mayor are
hereby authorized to execute such agreements and amendments as are necessary to
implement the project on behalf of the City of Columbia Heights.
Passed this 8th day of March, 1999.
Offered by: Wyckoff
Seconded by: Jolly
Roll call: All ayes
Jo-Anne Student, Council Secretary
Mayor Gary L. Peterson
5) Amend Authorization for Communi _ty Development Copier
The Council approved the purchase of a Panasonic Model 7750S2 copier from Technifax
Business Systems, Inc. based upon their qualified, responsible bid in the amount of
$6.078.00 plus tax with funds to be appropriated from the Capital Equipment
Replacement Fund and also authorized the City Manager to enter into an agreement for
the same.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 3
6) Selection of Consultant for Master Plan
The Council awarded the contract for the Master Redevelopment Plan for downtown
Columbia Heights to SRF Consulting Group, Inc. based on their qualified, responsible
bid in the amount of $43,942 dated February 16, 1999, plus an additional $2,000 in
contingency funds to be appropriated fi.om 201-42400-3050 and also authorized the
Mayor and City Manager to enter into agreement for the same.
7) City of Hilltop Agreement for Inspection Services
The Council approved an Agreement for Plan Review and Inspection Services with the
City of Hilltop and also authorized the Mayor and City Manager to enter into an
agreement for the same.
8) Municipal Space Needs Study
The Council authorized staffto seek RFP's for a space needs study for all City municipal
buildings.
9) Establish Hearing Dates - License Revocations, Rental Properties
The Council established a hearing date of March 22, 1999 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against Steven
Efterfield at 3807 Tyler Street.
The Council established a heating date of March 22, 1999 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against
Katherine Crosby at 1162-1164 Cheery Lane.
10) Transfer of Funds fi.om General Fund to Police Department Overtime Fund
The Council authorized the transfer of $5,016, the total amount received fi:om Norwest
Bank for offduty security work, from the General Fund to the Police Department's 1999
budget under line #1020, police overtime.
11) Transfer of Funds fi.om General Fund to Police Department, PDI Bill
The Council authorized the transfer of $1,005, the total amount of fees collected fi:om
police officer applicants, fi.om the General Fund to the Police Department's 1999 budget
under line #3050 to assist in covering the cost of the written test for entry level police
officer.
12) First Reading of Ordinance No. 1386 Being a Request to Vacate Easements
The reading of the ordinance was waived there being ample copies available for the
public.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 4
ORDINANCE NO. 1386
BEING AN ORDINANCE AMENDING ORDINANCE NO.853
CITY CODE OF 1977,VACATING CERTAIN WATER PIPES,
MAIN OR HYDRANTS, UTILITY,
SEWER AND STORM DRAIN EASEMENTS
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights herewith vacates the water main easement
as described in Easement No. 1 and the sanitary sewer and storm drain easement as
described in Easement No. 2 as granted in the document recorded in the Office of
the Anoka County Recorder as the Document No. 370691 described to wit:
Easement No. 1. An easement for the purpose of constructing and maintaining a
water main and it's appurtenances over and under a strip of land Ten (10) Feet wide.
The Southerly line of which is described as follows: Beginning at a point on the
Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57) Feet Southerly of
the Northerly line of said Lot 8; Thence Easterly and parallel with the said Northerly
line to a point on a line parallel with, and Twenty (20) Feet Southerly of the
Northerly line of Lot 12, Spain's Addition,
Easement No. 2. An easement for the purpose of constructing and maintaining a
sanitary sewer, a storm drain, and their appurtenances over and under a strip of land
Ten (10) Feet wide, the Easterly line of which is described as follows: Beginning at
the most Southerly comer ofOutlot C Central Ave. Sub.: Thence Northeasterly along
the Westerly right-of-way line of Reservoir Boulevard to a point Twenty (20) Feet
Southwesterly of the Northeasterly comer of Lot 12, Spain's Addition,
Section 2: The City of Columbia Heights herewith vacates all easement rights
reserved to it in Ordinance No. 1373, which was recorded with the Anoka County
Recorder on September 29, 1998 as Doc. No. 1374362, to wit:
electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and
hydrants, thereon or thereunder, to continue maintaining the same or to enter upon
such way or portion thereof vacated to maintain, repair, replace, remove or otherwise
attend thereto.
Section 3: This Ordinance shall be in full force and effect from and after thirty (30)
days after its passage.
First Reading: March 8, 1999
REGULAR COUNCIL MEETING
MAR. CH 8, 1999
PAGE 5
The Council established March 22, 1999 at approximately 7:00 as the second reading of
Ordinance No. 1386, an ordinance amending Ordinance No. 853, City Code of 1977,
vacating a portion of water pipes, main or hydrants, utility, sewer and storm drain easements
as recorded in Document No. 370691 and Ordinance No. 1373.
13) ..Approval of License Applications
The Council approved the license applications as listed.
14) Payment of Bills
The Council approved the payment of bills as listed out of proper funds.
15) Resolution No. 99-19 Being a Resolution Receiving the 1999 Alley Improvements
Feasibili _ty Report and Calling for Public Improvement Heating
The reading of the resolution was waived there being ample copies available for the public.
RESOLUTION NO. 99-19
BEING A RESOLUTION RECEIVING THE REPORT ON THE 1999 ALLEY
IMPROVEMENTS WITH CONCRETE AND BITUMINOUS ALLEY CONSTRUCTION
AND BITUMINOUS ALLEY RECONSTRUCTION
WHEREAS, pursuant to Resolutions 99-12, 99-13, and 99-14, adopted by the City Council
February 8, 1999, a report has been prepared by Mr. Kevin Hansen, City Engineer with
reference to the following improvements:
California and Main
Summit and 40th
University and 4t~
40th and 41st
Madison and Monroe
39th and 40th
Jackson and Van Buren
Peters and Reservoir
Gould and 40a'
Circle Terrace and Reservoir
West of Reservoir
Reservoir and Tyler
Reservoir and Tyler
Reservoir and Tyler
4th and 5th
Peters Place to Gould Avenue
283' North of 39th to 521' North of 39th
Lookout to 5th
47t~ to 48th
N/S Alley to Jefferson
48th to 49th
Jackson to N/S Alley
44th to 45th
Peters to Gould
N/S Alley to 86' East of N/S Alley
654' South of 41st to 41st
173' South of 42nd to 42na
40th to 41 st
224' South of43ra to 43ra
N/S Alley to West of N/S Alley
300' North of 52na to 53~a
Peters Place to North-South Alley
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 6
and this report was received by the Council on March 8, 1999, and,
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective and feasible,
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA, that the Council will consider the improvement of such alleys
in accordance with the report and the assessment of abutting property (parcel unit basis) on
the closest intersecting street for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $525,000.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed
improvements on the 29th day of March, 1999 in the Council Chambers located at 590 40th
Avenue N.E., at 7:00 p.m., and the City Manager shall give mailed and published notice of
such hearing and improvement as required by law.
Dated this 8th day of March, 1999.
Offered by: Wyckoff
Seconded by: Jolly
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
CERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing resolution is a tree and correct copy of a resolution
presented to and adopted by the City Council of COlumbia Heights at a meeting thereof held
in the City of Columbia Heights, Minnesota, on the 8th day of March, 1999, as disclosed by
the records of said city in my possession.
Jo-Anne Student, Deputy City Clerk
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 7
16) Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm
Water Improvements
This item was removed from the Consent Agenda at the request of the Public Works
Director.
17) Request for Day Care Parking Restriction at 3741 Reservoir Boulevard
The Council approved the designation for parking restrictions in front of 3741 Reservoir
Boulevard as day care parking restriction 6 a.m. to 8 a.m. and 3 p.m. to 5 p.m., Monday
through Friday, until July 1, 1999 at which time the signs will be removed, based on the
recommendation of the Traffic Commission.
Roll call on Consent Agenda: All ayes
Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water
Improvements
The Public Works Director requested this item be moved to the end of "New Business" to
accommodate anyone who may wish to speak to it.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A. Recognition of Police Officers
Columbia Heights Police Officers Kurt Klosterman and Paul Bonesteel were recognized by
the Anoka County Chapter of MADD for their DWI Enforcement efforts.
B. Citizen Recognition
Mayor Peterson presented a plaque to Ms. Janet Davis who assisted in the arrest of an armed
robbery suspect at Apache Tan. Ms. Lois Nygaard also assisted in the arrest. She was unable
to attend the Council Meeting. Her plaque will be delivered to her.
C. Introduction of Newly-Hired Employee
Joel Ostmoe, who was recently hired in the Fire Department in the position of Clerk-Typist
II, was introduced.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 8
6. PUBLIC HEARINGS
A. Close Public Hearing - Rental License Revocation, 4222 Monroe Street, Robert Witt
The Public Hearing was closed regarding the revocation or suspension of the rental license
held by Robert Witt for rental property at 4222 Monroe Street in that the property is in
compliance with the Housing Maintenance Code.
B. Second Reading of Ordinance No. 1383 Being an Ordinance Providing for the Issuance
and Sale of Bonds
The ordinance was reviewed by staff and what will change regarding wall signage was
addressed. It was noted that the Planning and Zoning Commission had reviewed this
ordinance and recommended its approval. Based on this, Councilmember Wyckoffstated she
could support the ordinance.
Motion by Jolly, second by Szurek to waive the reading of the ordinance there being ample
copies available for the public. Roll call: All ayes
ORDINANCE NO. 1383
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, PERTAINING TO ZONING AMENDMENTS
The City of Columbia Heights does ordain:
Section 1: Section 9,117A(10)(b)(i) of Ordinance No. 853, City Code of 1977, which
currently reads as follows, to wit:
9.117A(10)Co)(i) Any number of wall signs on any side of a building not to exceed one
hundred (100) square feet of total surface area for wall sign surfaces and limited to one
surface per sign. Provided, however, that if a parcel of land on which a building is located
directly abuts residentially zoned land, no wall sign may be located on the side of the
building that faces the abutting residential parcel.
Shall be repealed and hereafter be amended to read as follows:
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 9
9.117A(10)Co)(i) Any number of wall signs on any side of a building not to exceed one
hundred (100) two hundred (200) square feet of total surface area for all wall sign surfaces
and limited to one surface per sign. Provided, however, that ifa parcel on which a building
is located directly abuts residentially zoned land, no wall sign may be located on the side of
the building that faces the abutting residential parcel.
Section 2: This ordinance shall be in full force and effect from and after thirty (30) days after
its passage.
Offered by: Jolly
Seconded by: Szurek
Roll call: All ayes
First Reading:
Second Reading:
Date of Passage:
February 22, 1999
March 8, 1999
March 8, 1999
Jo-Anne Student, Council Secretary
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Mayor Gary L. Peterson
1) Second Reading of Ordinance No. 1384 Being an Ordinance Providing for the Issuance
and Sale of Bonds
Motion by Szurek, second'by Jolly to waive the reading of the ordinance there being ample
copies available for the public. Roll call: All ayes
ORDINANCE NO. 1384
PROVIDING FOR THE ISSUANCE AND SALE OF
$860,000 GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1999A
REGULAR COUNCIL MEETING
MAKCH 8, 1999
PAGE 10
The City of Columbia Heights does ordain:
1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements)have been duly
ordered or contracts let for the construction thereof, by the City pursuant to the provisions
of Minnesota Statutes, Chapter 429 (Act);
Total
Project Designation & Description:
Project Costs:
1998 Zone 3 Improvements
1999 Alley Improvemems
2000 Zone 4 Improvements
Less Other Funding Sources
Net Project Costs
Costs of Issuance
Discount
Rounding
TOTAL
Project Cost
749,000
532,500
500,000
(940,731)
840,769
15,120
6,880
'(2,769)
$860,000
It is necessary and expedient to the sound financial management of the affairs of the
City to issue $860,000 General Obligation Improvement Bonds, Series 1999A
(Bonds) pursuant to the Act to provide financing for the Improvements.
To provide financing for the Improvements, the City will issue and sell Bonds in the
amount of$853,120. To provide in part the additional interest required to market the
Bonds at this time, additional Bonds will be issued in the amount of $6,880. The
excess of the purchase price of the Bonds over the sum of $853,120 will be credited
to the debt service fund for the Bonds for the purpose of paying interest first coming
due on the Bonds. The Bonds will be issued, sold and delivered in accordance with
the terms of the following Terms of Proposal:
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$860,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A
(BOOK ENTRY ONLY)
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 11
Proposals for the Bonds will be received on Monday, April 12, 1999, until 10:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration
for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same
day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to
the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for
inclusion in the submitted Proposal. Springsted will assume no liability for the inability of
the bidder to reach Springsted prior to the time of sale specified above. All bidders are
advised that each Proposal shall be deemed to constitute a contract between the bidder and
the City to purchase the Bonds regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2000.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2001 $ 50,000 2005 $95,000 2009 $85,000
2002 $105,000 2006 $90,000 2010 $65,000
2003 $100,000 2007 $90,000
2004 $95,000 2008 $85,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds
made to the public. The Bonds will be issued in fully registered form and one Bond, representing
the aggregate principal amount of the Bonds maturing in each year, will be registered in the name
of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York,
which will act as securities depository of the Bonds. Individual purchases of the Bonds may be
made in the principal amount of $5,000 or any multiple thereof of a single maturity through book
entries made on the books and records of DTC and its participants.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 12
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the
Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial owners.
The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with
DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or after
February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City
and in such manner as the City shall determine. If less than all Bonds cfa maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance street and alley
improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $853,120 and accrued interest on the total principal amount of
the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of
a certified or cashier's check or a Financial Surety Bond in the amount of $8,600, payable to the
order of the City. Ifa check is used, it must accompany each proposal. Ifa Financial Surety Bond
is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated
prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter
whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an
underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit
to Springsted Incorporated in the form cfa certified or cashier's check or wire transfer as instructed
by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day
following the award. If such Deposit is not received by that time, the Financial Surety Bond may
be drawn by the City to satisfy the Deposit requirement.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 13
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply
with the accepted proposal, said amount will be retained by the City. No proposal can be
withdrawn or amended after the time set for receiving proposals unless the meeting of the City
scheduled for award of the Bonds is adjourned, recessed, or continued to another date without
award of the Bonds having been made. Rates shall be in integral multiples orS/100 or 1/8 of 1%.
Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the
date of the Bonds to the date of maturity. No conditional proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a tree
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance
of any such commitment shall be at the sole option and expense of the purchaser of the Bonds.
Any increased costs of issuance of the Bonds resulting fi.om such purchase of insurance shall be
paid by the purchaser, except that, if the City has requested and received a rating on the Bonds
fi.om a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the
responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds,
but neither the failure to print such numbers on any Bond nor any error with respect thereto will
constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP
Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the
purchaser.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 14
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject
to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of
Minneapolis, Minnesota, and of customary closing papers, including a no°litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Except as compliance with the terms of payment for the Bonds shall have been made
impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss
suffered by the City by reason of the purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and
notices of certain events. A description of this undertaking is set forth in the Official Statement.
The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the
Continuing Disclosure Certificate at or prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place,
Suite 1 00, Saint Paul, Minnesota 551 01, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal mounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven
business days after the date of such award, it shall provide without cost to the senior managing
underwriter of the syndicate to which the Bonds are awarded 35 copies of the Official Statement
and the addendum or addenda described above. The City designates the senior managing
underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of
distributing copies of the Final Official Statement to each Participating Underwriter. Any
underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is
accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual
relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt
by each such Participating Underwriter of the Final Official Statement.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 15
Dated February 22, 1999
BY ORDER OF THE CITY COUNCIL
/s/William Elrite
Finance Director/City Clerk
3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance
with the foregoing Terms of Proposal. The City Council will meet at 7:00 p.m. on
Monday, April 12, 1999, to consider proposals on the Bonds and take any other appropriate
action with respect to the Bonds.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll call:
February 22, 1999
March 8, 1999
March 8, 1999
Szurek
Jolly
All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of
Columbia Heights, Minnesota, hereby certify that I have carefully compared the attached
and foregoing Ordinance No. 1384, with the original on file in my office and the foregoing
is a full, tree and correct copy of Ordinance No. 1384.
WITNESS my hand as Deputy City Clerk and the corporate seal of the City this 8th day of
March, 1999.
Jo-Anne Student
Deputy City Clerk
2) Second Reading of Ordinance No. 1385 Being an Ordinance Providing for the Issuance
and Sale of Bonds
Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being
ample copies available for the public. Roll call: All ayes
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 16
ORDINANCE NO. 1385
PROVIDING FOR THE ISSUANCE AND SALE OF
$1,93 5,000 GENERAL OBLIGATION UTILITY REVENUE BONDS,
SERIES 1999B
The City of Columbia Heights does ordain:
1. It is determined that:
(a) the City engineer has recommended the construction of various improvements to the
City's sanitary sewer and water utility, and has further recommended the creation cfa storm
sewer utility and the construction of various improvements thereto (Project).
(b) the City is authorized by Minnesota Statutes, Section 444.075 (Act) to finance all or a
portion of the cost of the Project (Proj eot Costs) by the issuance of general obligation bonds
of the City payable from the net revenues of the system. The Project Costs are presently
estimated by the engineer to be as follows:
Project Designation & Description:
Total
Project Cost
Project Costs
Storm Sewer Projects
Utility Projects
Water Meters
Total Project Costs
Less DNR Grants
Net Project Costs
Costs of Issuance
Discount
Rounding
$1,027,983
721,820
600,0O0
$2,349,8O3
(447,750)
$1,902,053
19,120
15,500
(1,673)
TOTAL $1,935, 000
(c)it is necessary and expedient to the sound financial management of the affairs of the City
to issue $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B (Bonds)
pursuant to the Act to provide financing for the Project.
REGULAR COUNCIL MEETING
MARCH 8, 1999
page 17
2. In order to provide financing for the Project, the City will therefore issue and sell Bonds
in the amount of $1,919,500. To provide in part the additional interest required to market
the Bonds at this time, additional Bonds will be issued in the amount of $15,500. The
excess of the purchase price of the Bonds over the sum of $15,500 will be credited to the
debt service fund for the Bonds for the purpose of paying interest first coming due on the
additional Bonds. The Bonds will be issued, sold and delivered in accordance with the
terms of the following Terms of Proposal:
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$1,935,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, April 12, 1999, until 1 0:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration
for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same
day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to
Springsted. Signed Proposals, without final price or coupons, may be submitted to
Springsted prior to the time of sale. The bidder shall be responsible for submitting to
Springsted the final Proposal price and coupons, by telephone (65 l) 223-3000 or fax
(651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no
liability for the inability of the bidder to reach Springsted prior to the time of sale
specified above. All bidders are advised that' each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless
of the manner of the Proposal submitted.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 18
DETAIl,S OF THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2000.
Interest will.be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and mounts as follows:
2001 $110,000 2005 $195,000 20095225,000
2002 $175,000 2006 $200,000 20105235,000
2003 $180,000 2007 $210,000
2004 $185,000 2008 $220,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The
City will pay for the services of the registrar,
OPTIONAL REDEMPTION
The City may elect on February 1,2007, and on any day thereafter, to prepay Bonds due on or after
February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City
and in such manner as the City shall determine. If less than all Bonds ora maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 19
SECURI~ AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge net
revenues to be derived from the City's storm sewer, water and sanitary sewer charges. The
proceeds will be used to acquire property and finance improvements to the City's storm sewer,
water and sanitary sewer systems.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,919,500 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $19,350,
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashiers
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M.,
Central Time, on the next business day following the award. If such Deposit is not received by
that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit
requirement. The City will deposit the check of the purchaser, the amount of which will be
deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral
multiples of S/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same
maturity shall bear a single rate from the date of the Bonds to the date of maturity. No
conditional proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 20
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance
of any such commitment shall be at the sole option and expense of the purchaser of the Bonds.
Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be
paid by the purchaser, except that, if the City has requested and received a rating on the Bonds
from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the
responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the
Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be pritued on the Bonds,
but neither the failure to print such numbers on any Bond nor any error with respect thereto will
constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP
Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the
purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to
the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion ofFaegre & Benson LLP, of
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City or its designee not later than 12:00 Noon,
Central Time. Except as compliance with the terms of payment for the Bonds shall have been
made impossible by action of the City, or its agents, the purchaser shall be liable to the City for
any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSUR~
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and
notices of certain events. A description of this undertaking is set forth in the Official Statement.
The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the
Continuing Disclosure Certificate at or prior to delivery of the Bonds.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 21
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final
Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange
Commission. For copies of the Official Statement or for any additional information prior to
sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted
Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651)
223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with
respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 75 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for
purposes of assuring the receipt by each such Participating Underwriter of the Final Official
Statement.
Dated February 22, 1999
Offered by: Wyckoff
Seconded by: Szurek
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of
Columbia Heights, Minnesota, hereby certify that I have carefully compared the attached and
foregoing Ordinance No. 1385, with the original on file in my office and the foregoing is a full,
mae and eo~eet copy of Ordinance No. 1385.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 22
WITNESS my hand as Deputy City Clerk and the corporate seal of the City this 8~ day
of March, 1999.
B. Bid Considerations
Jo-Anne Student, Deputy City Clerk
None
C. Other Business
Motion by Jolly, second by Szurek to authorize the Assistant Fire Chief to attend the
1999 Fire Department Instructors Conference in Indianapolis, Indiana from March 17-
21, 1999. Roll call: All ayes
2) First Time Home Buyer Program
The Community Development Director reviewed the history of this program relative to
the Columbia Heights' experience. In 1998, the City was approved for funding in the
amount of $485,303. In 1999, the approved amount was $529,279. He stated that very
little stafftime is required for this program. In previous years, all of the yearly
allocations have been totally used.
Motion by Wyckoff, second by Jolly to approve the Minnesota Housing Finance
Agency Minnesota Cities Participation Program (MCPP) Program Application -
Committment Agreement and to approve the payment of the allocation fee and
processing fee in the total amount of $5,392.79 out of proper funds; and furthermore, to
authorize the City Manager to enter into an agreement for the same. Roll call: All ayes
Resolution No 99-20 Being a Resolution Ordering Improvements for the 1999 Storm
Water Improvements Program
Representatives of BRA made a presentation regarding two elements of the program;
those being storm water improvements for the Prestemon Park area and Tyler Street and
44th Avenue. It is hoped that the bids can be awarded early in May and construction can
start in June.
Discussion followed regarding specific concerns with the proposals. It was noted that
there had been notices sent to affected property owners relative to Prestemon Park.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 23
Motion by Szurek, second Jolly to waive the reading of the resolution there being ample
copies available to the public.
RESOLUTION NO. 99-20
BEING A RESOLUTION ORDERING IMPROVEMENT FOR THE 1999
STORM WATER IMPROVEMENTS
WHEREAS, the City of Columbia Heights hired BRA & Associates, Inc. to perform the
feasibility study for Project Nos. 1997-21, 1998-06, 1998-10 and 1998-13.
WHEREAS, that the feasibility report was prepared and accepted by the City Council
on July 13, 1998.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA, that:
1. Said improvements identified in BRA & Associates, Inc. feasibility study(s) and
listed herein for the 1999 Storm Water Improvements, are hereby ordered.
Prestemon Park Ponding and Storm Sewer Improvements
Tyler Place and 44th Avenue Storm Sewer Improvements
Jackson Pond Spillway Construction
Monroe Street and 49 ½ Avenue Catch Basin Improvements
4201 2na St. Localized Improvements, Material Acquisition
4232 3ra St. Localized Improvements, Material Acquisition
2. BRA & Associates, Inc. and the City Engineer are hereby designated the engineer for
these improvements and they shall prepare the plans and specifications for the making
of such improvements.
3. The contract for these improvements shall be let no later than two (2) years alter the
adoption of this resolution.
Dated this 8th day of March, 1999.
Offered by: Szurek
Seconded by: Wyckoff
Roll call: All ayes
Mayor Gary L. Peterson
lo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 24
.CERT~ICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing resolution is a tree and correct copy of a resolution
presented to and adopted by the City Council of Columbia Heights at a meeting thereof
held in the City of Columbia Heights, Minnesota, on the 8th day of March, 1999, as
disclosed by the records of said City in my possession.
Jo-Anne Student, Deputy City Clerk
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
The City Manager had nothing to report at this time.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
Included in the agenda packet were minutes from the following meetings: February 24,
1999 Park and Recreation Commission; March 1, 1999 Traffic Commission: March 2,
1999 Planning and Zoning Commission.
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
Councilmember Jolly observed that a condenmed structure on 46th Avenue is not yet
completely demolished. He felt it presented a hazard to the neighborhood. The Director
of the EDA advised that the property is posted but court action is being awaited to
complete the removal. He will draft a written report on the status of this property for
the Council.
REGULAR COUNCIL MEETING
MARCH 8, 1999
PAGE 25
11. ADJOURNMENT
Motion by Jolly, second by Wyckoffto adjourn the Regular Council Meeting at 8:10
p.m. Roll call: All ayes
Submitted by:
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
AGENDA SECTION: Consent
NO. ~
Meeting of March 22, 1999
II
ITEM: Authorization to Purchase Capital BY:
NO. Equipment-Laptop Computers
ORIGINATINGPOLICE DEPARTMENT..~... · I
Thomas M. Johnsem~ BY:
DATE: March 16, 1999 ~ v DATE:
CITY MANAGER
APPROVAL:
BACKGROUND
In the 1999 Police Department Capital Improvement budget, the department included $14,000 to purchase two
laptop computers, two modems, and two Gamber Johnson mounts, which will allow us to continue the upgrade
of our in-car laptops from MDT's to dual function computers.
ANALYSIS/CONCLUSION
The upgrade of MDT dumb terminals to dual function laptop computers has greatly increased the professional
work product of our officers-not only on the street, but also those officers who are working in investigations and
as the school liaison officer. We have also reduced the work load of the Records section, which allows us to stay
up to date with data entry and processing of reports. This upgrade also allows us to enter data into the Laserfiche
system in a faster, digitized fashion. It is the recommendation of the Police Department that we continue to
replace the last of our MDT units and that the replaced MDT's be sold to other agencies that have a need for this
single function system. The department is recommending the purchase of the following items:
Two Toshiba laptop computers
Two Motorola trunk mount modems
Two Gamber Johnson computer mounts
with screen support.
$1,382 x 2 = $4,146.00
$3,274 x 2 = $6,548.00
$ 250x2= $ 500.00
Sales tax $ 727.61
TOTAL $11,921.61
RECOMMENDED MOTION
Move to approve the purchase of two laptop computers, two trunk mount modems, and two Gamber Johnson
computer mounts with screen support for $11,921.61, with funding to come from the 1999 Capital Equipment
Fund.
TMJ:mld
99-092
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of March 22, 1999
AGENDA SECTION: Consent
NO. ~I~
ITEM: Transfer of Funds to .Repay Overtime
No.
ORIGINATINGpoLicEDEPARTMENT,.. ~ I
BY: Thomas M. JohnsonX~J
DATE: March 16, 1999
CITY MANAGER
APPROVAL:
BY:
DATE:
BACKGROUND
During the last week of January 1999, we had an armed robbery at Norwest Bank at 41~t and Central.
After the robbery the bank branch manager and the head of Norwest Security approached us, asking for
assistance in the form of an off duty officer to work security at the bank. Since this type of off duty
employment is handled through the department, officers have signed up and worked this detail since
February 1. According to the City Finance Director, this money is considered revenue, and so it had to
be placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiring the $2,945 received
from Norwest Bank to cover the cost of off duty officers working security at the Bank be returned to the
1999 Police Department's budget, line 1020.
RECOMMENDED MOTION
Move to transfer $2,945, the total amount received from NorwestBank for off duty security worked, from
the General Fund to the Police Department's 1999 budget under line 1020, police overtime.
TMJ:mld
99~098
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO:
~ Recreation APPROVAL
ITEM: AUTHORIZE STAFF TO USE NYSTROM'S BY: Keith Windschitl,~2O'/t'ff BY:
PUBLISHING FOR PRINTING OF CITY NEWSLETTERS DATE: March 3, 1999
IN t999
NO: 4
BACKGROUND:
The City of Columbia Heights has had the quarterly city newsletter printed by Nystrom's Publishing for the past several years.
Nystrom's Publishing has always come in with the low bid and has produced the a quality product using a sheet fed press.
The Recreation Department is requesting permission to use Nystrom's Publishing for printing of the quarterly City newsletter, "Heights
Happenings," for the remainder of 1999. Bids were submitted by both Nystrom's Publishing and Rapids Graphics for printing and
mailing the 1999 newsletter. Nystrom's Publishing bid was $5,073.78 per issue, and Rapid Graphics' bid was $4,786.00 per issue.
Nystrom's Publishing uses a sheet fed printing process, whereas Rapid Graphics uses a web press process. The bid was granted to
Rapid Graphics, who printed and mailed the spring, 1999 issue of the City newsletter. It was readily apparent to staffthat the quality of
the document produced on a web press is inferior to the quality produced on the sheet fed press. The colors are not as bright, the
photographs look fuzzy and dim, and the paper seems to be of a lesser quality than previous newsletters. Staffhas been advised that
this is typical for the web press printing process.
At the time bids were requested from six different printers, each was provided with an original copy of the Heights Happenings
newsletter, which was produced on a sheet fed press, in order to give printers an example of the quality the City expected for the
newsletter. Staffhas spoken with Rapid Graphics regarding the newsletter. They indicated that the web press does not hold a
consistent ink flow, so the quality cannot be improved upon. Rapid Graphics further indicated that they could produce the newsletter
on a sheet fed press, but the cost would increase to $5,811.59 per issue. Because Rapids Graphics is unable to produce the same quality
newsletter on web press and because their cost for producing the newsletter on a sheet fed press is higher than that of Nystrom's
Publ!shing, staffis requesting permission to award the bid for the City newsletter to Nystrom's Publishing for the remainder of 1999.
RECOMMENDED MOTION: Move to authorize staffto change the bid award from Rapid Graphics to Nystrom's Publishing for
printing the remaining three issues of"Heights Happenings" in 1999 at a cost of $5,073.78 per issue.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: 4 CITY MANAGER'S APPROVAL
ITEM: AMENDMENT TO LETTER OF BY: LINDA MAGEE J/~ BY:
AGREEMENT FOR LEGAL SERVICES RE:
CABLE
NO: ~, ~ . ~ DATE: MARCH 19, 1999 '
In April of 1990, the City of Columbia Heights entered into a letter of agreement with Thomas Creighton of Bemick
and Lifson, for provision of legal services involving cable related matters.
The City has received a letter from Mr. Creighton indicating that his legal fees will be increasing effective March 29,
1999. As you see from his letter, legal services provided to the City and paid by the City will increase to $150 per
hour (the current rate is $125 per hour). Legal services which will be reimbursed to the City by the cable company or
some other source (such as transfer of ownership or litigation) will increase to $200 per hour (the current rate is $185
per hour). Moreover, rates are included for other members of the firm. The last increase in rates was effective
January 1, 1992.
As Mr. Creighton states in his letter, he is able to offer economies of scale by splitting work done for multiple clients
served by the same cable company when the same project is undertaken on behalf of several clients.
At their meeting of March 18, 1999, the Telecommunications Commission reviewed this item, and passed a motion
recommending that the City Council authorize an increase in rates as outlined in the letter from Thomas Creighton
dated March 3, 1999.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an amendment to the
Letter of Agreement between the City and Thomas Creighton, authorizing an increase in rates as outlined in the letter
dated March 3, 1999 from Thomas Creighton, for legal services provided for cable related matters.
COUNCIL ACTION:
BEIKNICK. AND LIF$ON
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT I.AW
NIINNEAPOLISs. MINNESOTA r--B416-1~70
March 3, 1999
tAL$O ADMITTED IN WISCONSIN
eALSO CERTIFIED PUBLIC ACCOUNTANT
LEOAL ASSISTANT
KATHRYN G. IVJASTERHAN
Ms. Linda Magee
City of Columbia Heights
590 40th Avenue N.E.
Columbia Heights, MN 55421'-3878
Dear Linda:
A recent audit of my client accounts has indicated that in some instances I have not increased my billable
hourly rate in over nine (9) years. This has resulted in a wide variety of hourly rates for various clients.
Additionally, to say the least, I have not kept up with inflation and have in some instances left rates in place
which are considerably under market. Therefore, effective with all time billed on and after March 29, 1999,
our hourly rates will be:
Thomas Creighton
$150 per hour for municipally discounted clients
$200 per hour standard/nondiscounted rate (those files reimbursed by
outside sources such as cable companies)
Robert Vose
$130 per hour for municipally discounted clients
$165 per hour standard/nondiscounted rate
Michael Bradley
$130 per hour for municipally discounted clients
$165 per hour standard/nondiscounted rate
I will continue to offer considerable economies of scale to you by splitting work done for multiple clients
served by the same cable company when the same project is undertaken on behalf of numerous clients. As
you know, this at times allows you to receive full sen'ice for a project while only paying, for example, for 1/6
of the actual time expended on the project (when six clients are served in the same project).
The first bill reflecting these changes will be received by you towards the end of April/beginning of May.
Should you require any additional retainer or redrafts of existing contracts, please send that material to my
attention as soon as possible.
We look forward to efficiently and cost-effectively meeting your legal telecommunications needs for many
years to come. Thank you for your cooperation.
Sincerely,
BE ,RNICK AN~
Thomas D. Creighton
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA., SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO:
~ Recreation APPROVAL
ITEM: AUTHORIZE STAFF TO SEEK BIDS ON BY: Keith Windschitl, Recr. e4aJ~ta~ BY:
REFINISHING OF WOOD FLOOR IN MURZYN HALL Director
NO: ~l~ ,,/l~ . ~ DATE: March 3, ~999
The Recreation Department is requesting authorization to seek bids for the sanding and refinishing of the wood floor in the main hall of
Murzyn Hall. Staff has budgeted $8,000 for this project.
RECOMMENDED MOTION: Move to authorize staffto seek bids for the sanding and re£mishing of the wood floor in the main hall of
Murzyn Hall with the funds not to exceed $8,000 which was budgeted in 101-45129-4000.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: ~ Recreation
APPROVAL
ITEM: REQUEST AUTHORIZATION TO SEEK BIDS BY: Keith Windschitl/~/~ BY:
FOR CARPETING FOR MLrRZYN HALL PORCH AREA DATE: March 3, 1999 / ~
AND RECREATION OFFICE
The Recreation Department is requesting authorization to seek bids for replacement of the carpeting in the porch area of the main hall
and the Recreation Office in Murzyn Hall. Staff has budgeted $3,000 for the porch area and $1,800 for the Recreation Office in
account 101-45129-5120.
RECOMMENDED MOTION: Motion to authorize staff to seek bids for replacement of the carpeting in the porch area of the main hall
and the Recreation Office in Murzyn Hall with budgeted funds coming from 101-45129-5120.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/22/99
AGENDA~,tSECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO:
~ PUBLIC WORKS
ITEM: ACCEPTANCE OF FEASIBILITY REPORT BY: K. Hansen~-~ BY:
FOR ALLEY SEAL COAT IMPROVEMENTS DATE: 3/18~ DATE:
AND ORDER IMPROVEMENT HEARING
Background:
The City Council accepted the feasibility report and ordered an improvement hearing for March 29, 1999 to consider paving the
remaining gravel or raw alleys. This work is proposed in an off-year of the City-wide Street Rehabilitation Program and also
recognizes the ordinance requirement to pave unimproved driveways. All remaining alleys in the entire city are proposed to be
patched and seal coated.
Analysis/Conclusions:
The feasibility report, previously distributed to Council at the March 15~ work session, identified the scope and details of the
work involved in seal coating all remaining alleys. The total number of affected parcels is 1,188, with 12 city owned parcels. In
addition, the following city parking lots are proposed to be included as part of this program:
· Prestemon · LaBelle (42ha) · Parkview
· Keyes (46t~) · McKenna · Ramsdell
· Gauvitte · Liquor Store (Univ) · City Hall
City crews will perform all necessary patching and repairs prior to the seal coating process. Due to the number of alleys and
parking lots, the timing of the seal coating will likely be in August. Also, a smaller cover aggregate is proposed due to the traffic
uses in alleys and parking lots.
The proposed assessment methodology is the same as what was proposed under the concrete alley paving program on a parcel
unit basis. The project is proposed to be 100% assessed with an assessment rate of $96.00 per parcel.
RECOMMENDED MOTION: Move to accept the Feasibility Report for Alley Seal Coat Improvements and order Improvement
Hearing for April 13, 1999 at 7:00 P.M.
rU.'jb
99-92
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY
NO. 4 DEPARTMENT: MANAGER'S
Administration APPROVAL
ITEM: SCHEDULING JOINT MEETING OF BY: J. Student BY:
COUNCIL AND CHARTER COMMISSION DATE:
4/~,, i~* ~ DATE: March 17, 1999
At its March 15, 1999 work session, the Council discussed establishing a date
for a joint meeting with the Charter Commission.
MOTION: Move to establish ajoint meeting of the City Council and the Charter
Commission for Thursday, March 25, 1999 at 7:00 p.m. to be held in the Council
Chambers.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: ~ Recreation h APPROVAL
ITEM: AUTHORIZE STAFF TO SEEK BIDS ON BY: Keith Windschitl/-~4~2y BY:
PURCHASE OF T-SHIRTS FOR YOUTH PROGRAMS DATE: March 3, 1999'/~'
NO: ~1~ '1~ ' I~ ~
The Recreation Department is requesting authorization to seek bids for T-shirts for 1999 youth programs. The funds for th/s purchase
would come out of the 881 account with monies that have been donated from the Columbia Heights Boosters for youth sports
equipment and supplies.
RECOMMENDED MOTION: Move to authorize staff to seek bids for T-shirts for 1999 youth programs with the funds for this
purchase coming out of the 881 account with monies that have been donated from the Columbia Heights Boosters for youth sports
equipment and supplies.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY
DEPARTMENT: MANAGER'S
NO: ¢ SPECIAL PROJECTS APPROVAL
ITEM: FLUORESCENT BULB COLLECTION BY: JEAN KUEHN BY:
May 1, 1999 DATE: March 16, 1999 DATE:
NO: ~ '~ 'I~
The City of Columbia Heights is planning another fluorescent bulb collection for residents and small
businesses of Columbia Heights and the adjacent area being served by N.S.P. The collection will be held
at the Columbia Heights Recycling Center on Saturday, May 1, 1999 from 9 am to I pm.
Attached is the contract with Northern States Power Company wherein, they agree to reimburse the City
of Columbia Heights for expenses incurred by this collection. And the City agrees to accept bulbs from
residents at no charge and to make all necessary arrangements for collection and transportation of the
spent bulbs.
The collection will be promoted through city utility bills, city newsletter, press releases to local papers and
of course, cable TV.
This contract is similar to the previous ones the City has entered into.
RECOMMENDED MOTION: Move to authorize Mayor and City Council to enter into a contract with NSP
for the collection of spent fluorescent bulbs from residential and small businesses in Columbia Heights and
surrounding communities served by N.S.P. Expenses related to this collection will be reimbursed by
Northern States Power Company.
COUNCIL ACTION:
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions
of participation in this program:
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
Bo
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETWEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
if to the City of Columbia Heiqhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title Date
Northern ~tates Power Company
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northem States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
Ao
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions
of participation in this program:
Ao
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETVVEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
If to the City of Columbia Heiqhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title
Northern States Power Company
~(j
Date
Date
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions
of participation in this program:
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
· Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETWEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
If to the City of Columbia Hei.qhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
if to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title
Northern ~tates Power Company
Date
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
'1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
Ao
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by ali of the following conditions
of participation in this program:
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridtey, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETWEEN THE PARTIES '
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
If to the City of Columbia Hei,qhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title
Date
Northern States Power Company
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
1. RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
B. NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions
of participation in this program:
Ao
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
Bo
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
· Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETWEEN THE PARTIES '
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
If to the City of Columbia Heiqhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title Date
ByNorthern/~...~;tates J Po~er/~~~.-.~- Company
FLUORESCENT/HID LAMP RECYCLING AGREEMENT
This is an agreement between Northern States Power Company (NSP), and the City of
Columbia Heights.
RESPONSIBILITIES OF NSP
NSP agrees that it will abide by all of the following conditions of participation in this
program:
Ao
NSP agrees to pay the City of Columbia Heights for costs associated with the
collection and recycling of fluorescent and HID lamps during its Spring (May) and
Fall (October), 1999 collection events. These costs to include the cost of labor,
supplies, transportation, recycling, disposal, and administrative costs associated
with lamp collection and recycling.
NSP agrees to pay the costs outlined above within thirty days of receiving invoices
from the City of Columbia Heights for these services.
2. RESPONSIBILITIES OF THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights agrees that it will abide by all of the following conditions
of participation in this program:
The City of Columbia Heights agrees that it will accept fluorescent and HID lamps at
no charge from NSP residential customers during its Spring and Fall 1999 collection
events. Bulbs will be accepted from residents of Columbia Heights, Fridley, and
Spring Lake Park, and from residents of Coon Rapids and Blaine who can verify
that they are NSP customers.
The City of Columbia Heights agrees to assume all responsibility for the
coordination of the following tasks associated with the implementation of the
collection events:
· Procurement of lamp recycling services for all lamps collected during the events.
· Procurement of waste hauling services to insure proper transport of fluorescent and
HID wastes to recycling facilities.
· Coordination of all efforts to obtain permission to use either public or private
properties as the site of the collection events.
The City of Columbia Heights agrees to provide NSP with documentation of all lamps
collected, including, but not limited to, the total number and type of bulbs collected.
3. TERM
The term of this agreement shall be from the date of receipt until December 31, 1999.
4. RELATIONSHIP BETWEEN THE PARTIES
Nothing in this Agreement creates or can be construed to create the relationship of
agent/principal, employer/employee, or representative between NSP and the City of
Columbia Heights.
5. COMPLETE AGREEMENT
This agreement is fully merged and can only be amended in writing agreed to by all
parties hereto.
6. NOTICES
All notices under this agreement will be deemed delivered when mailed, postage
prepaid, to the other parties at the following addresses:
if to the City of Columbia Hei.qhts:
Jean Kuehn
Recycling Coordinator
City of Columbia Heights
590 40th Ave N.E.
Columbia Heights, MN 55421
If to Northern States Power Company:
Kathy Chameli
Northern States Power Company
414 Nicollet Mall (RS-5)
Minneapolis, MN 55401
IN WITNESS WHEREOF, the parties have caused their proper officers to execute this
agreement on the dates below written:
City of Columbia Heights
By
Title
Date
Northern States Power Company
TO CITY COUNCIL March 22, 1999
~,~igned ',~aiver Form Accompanied Application
1999 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
ADDRESS
FEES
BUILDING OFFICIAL
*A.R.E. Plumbing C & S Blacktopping, Inc.
*DeMars Signs, Inc.*Gene's Water & Sewer
Gopher Mechanical Contractors
*Lingen Construction, Inc.*Marsh Heating and Air*Schulties Plumbing
Viking Home Improvement
6139- 172"" Ln.
14435 Northdale Blvd.
410- 93rd Ave. N.W.
3134 California St. N.E.
3025 Randolph St. N.E..
2382 Hwy. 55, Hamel
6248 Lakeland Ave. N.
1521 - 94th Lane N.E.
4832 N.E. 2 Y2 St.
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
TREE SERVICES CONTRACTORS
PUBLIC WORKS DEPT.
*Allstate Tree Service
7510 Jackson St. N.E..
50.00
license.ag
BRC F']:NANC]:AL. SYSTEH
0:~/.1. 8/99 .1.5:49:47
F:'I. JIqD F;~IECAF:':
F:'UI'It) I)lii:SC:l:;~ :[ F:"F Z ON
.1. 01
20.1.
203
204
205
2.1.2
2:1.7.';
225
227
2:55
24O
250
27:1.
4:1.'..=,
4Z;4
60 .t
602
603
609
652
701
7.1.0
720
884
8:~7
GE:NE:I";,'AL
COMMUNITY DIFVI.KI._OF'MIEI,IT FtJND
F:'ARKV]:E:W VZL. L.A I',iCIRTH
IECOI,IOM:E[:: DIEVIEI..OF"MIEI,IT AUTH
SIEE:'T
STA'TE-: A:I:D I'IAZNT[£1'-I~I,ICIE
F:'¢--.'d:;,'KV:[E:W V].'L.L.A SOUTH
CABI...F 'FIEL. EV :I:,S :1:O1'1
H:I: F:' -- Mlii:I::,TF:,'ON
RIEI,ITAI._ HOtJ,~3
L.. Z BRAF;,'Y
COl.. H[3HTS AFTER ,".'3CHO01_ EI'-IRI
L.CICAL.. LAW ENFORCE]'IE:NT 98
CAF' :t: TAI_ T. MF'F;~OVIEHIENT - I:'IR
C:AF:' Ei:6i~LJ :I: F:' Rlii:PL. ACE: '- GARAGE
WATIER tJ'f' :1:1_ .l:'rY
,SE:WE]:;,' U'I" :[ L. I TY
I:'dEFUSIE I:rtJl-ID
1.. :[
SIEWIER COI"-I,t"]'f'IRUCTT. OI-I F:UI'ID
C L"i]',! T F;,'AI... GARAGE:
IENFZI'~C~Y MAI'4A(~L'CMENT
I)A'TA
l N,StJRAI"-ICIE
ESCROW
I::'L..IKX BE:IqI.::F:.'ET TRUST FUND
'TOTAL AL.L. FUNDS
BAN K RIE[:;AF:'
BAN K NAME:
BAN K C::J"JEC: K :[ NEi AC;£::CIIJNT
'TOTAl.. AI..I._ BANI<,t.3
Check Hi:-;tory
D l SBURSEMENTS
77,264.60
7,885.. :LO
8,387.76
5,618.23
4,460.89
664. O6
4 .., 127 ,, 23
609.50
115,346.14
563., 08
6,476.12
:L 10 ,,
1,62Z;.06 CR
8 ,, 32
J. 4,000. O0
67,993.28
55,707.56
.1. 09 :, 1:1.9,, 4.1.
226 :, 858.56
3,805.40
6,862.02'.'
5.32 ..
681.21
Z: :, :%'~4.00
212,479.98
6,989., 52
938,262 ,, 06
I) l SBLJRSE:ME:N"I",%
938,262,06
938 :, 262 .. 06
BRC FI'I"IANCZAL. E;Y,S';TE:H
0:';/:1. 8/99 .'1.5:4
(3 he,:=k His'l:o ry
3/22/99 COLJNC.'L'I...
CITY OF= COLUMBIA HEi:IGHTE;
(3L 540R.---V0 5.20 I='AGE: :L
CI'.IIZ'C K NUM~Ii':R ~MOUNT
BAN K {:,~I"IIE:C~ K:t:I'I[~'} ACCOUIq'T
ACC;AF'
A D
A:I: R 'FOUC~H Ctii:L.I...UL. AR
AMtii:F;..'ICAN PUBI...ZC WORKS
BA I(IER/JOAIqNIZ
BE:LL.BC)¥' BAR ~;UPF'L..Y
BI~[t..I...BOY COFd='ORAT:CON
CE:tqTRAL. MZDDI...E: ~;C)I'-IOOL.
(]H]:~AGO I...AKIE~ D:[~TF~IBL~T:I:
CC)CA-COL. A BO"FTL.:[ I-IC~ M:I:
):)E:I..IZGAF;:D ]"OC}L. CO.
D:I:E[TZ/VAL.
IEAGL_IE WZI'.I[[ COI~PANY
E:A~T ~3:I:DE: BE:VE:RAOE: CO
F'R ]: DI._[EY/C :[ TY O1=
GE:NLJ:[NE F:'AF¥¥~;/NAF:'A AU'TO
GOV ' T 'FRA ZN :[Iqf3 ~3E[RV :[ CE
fBR:Ef3~3E~-..COOF'E:R & CO
:1; F:'C F'R :1: NT :1:N(3
OOHIqSON BIR(Z~. I..ZQtJOIR CO,
JC)HN~ON PAPER & SUPPLY C
I(I...C) ~'¥'l~:lRIq AIq / KURT
Iq,lUTE;ON/ANDY
I(t. Jl~"l.-II~:lR ~]:[~T. CO.
L..E:A(3UE: 01::' M I NNE:[3OTA C:["['
I...C]WI~EI...I.. ' ~
M~C QUI~:E:N I~:QU]:PMEIq'¥ CO..
lqARI< V :1: ]:
MIE::OTF~ON:[C :[NC
MIFJTIRO I"IRA F'O
M(31::'OA -" ATTN : ~;
M:I:NlqlESOTA WZIqlEGROWI~:R~ CO
MN COMM
MN I"IOUSZNG F]:NAN(]I~: A(31F:IqC
N ~3 P
NORTH ~T'AR
F:'I]~:I='[~ Z""COL A- 7 UP
Fq"I:[L.L. IF:'$~; WI:NE: ~ SPZRTE;
P :I:'TNE:Y BOWIEE; .... M :1: NNEAPOI...
I='R I OR W :1:
I='F(OEX - WOLI= CAME:RA
QUALITY WZNE: &
E;C;I"ILE:GE:L/JE:F~RY & RLJTH
77745 12.00
77746 .1. 5.. 92
77747 210.67
7774t~ 20 .. 00
77749 540.00
77750 :1.08 ,, 2.1.
7775:l. 22;9.54
77752 :1.3,7:L4,70
77753 909.00
77754 3:1. 5.. 35
77755 382.00
77756 124.40
77757 J. 5.85
77758 878 .. 86
77759 ::LO, 43:L. 05
77760 248., 83
77761 139.97
77762 198 .. 00
77763 8,089.21
77764 430.50
77765 39.84
77766 2,029 ,. :1.0
77767 725.27
77768 55 ,, 00
77769 29.06
77770 9,889 ,, 38
7777:1. 50 ,, 00
77772 10., 80
77773 120.00
77774 3,483.75
77775 115,346.14
77776 2,309.20
77777 25.00
77778 .1. 33 ,, 20
77779 42.55
77780 5,392 .. 79
777~31 9,113.17
777[-]2 85 ,, 80
777[]3 500.00
77784 69 ,, 80
77785 4,073.22
777[36 223 .. 40
77787 505.33
77788 8.32
77789 3,266. :1. 7
77790 800 ,, .1.3
77791 88.00
BF(C F]:NANC]:AI.. SYS'f'IEM
03/:L8/99 :L5::4
Check Flis.~tory
5/22/99 COUNC:I:I...
CITY 8F: COLUMB:[A I.-IEIGI-JTS
GL. 540R-V05.20 PAGE: 2
BAl',ll< VENDOR
CHECK NUMBER AMOUNT
BAN K CHIE[:;K:I:I*I[3 ACCOUNT
ST AF.' TRIBUNE;
8 T A U C H / I...li.-'.' L AI'-I D
S'¥t::,'OM(.:; RE:hi/KARL..A
T :[ L..I...IEF(/JAMES
'I"OF'E:L./CAROL.
W:[BCIRG/F'RE:D
W 0 F;,'I...D CLASS
BAKE:F,' & 'fAYI...OR
BAKIFR & TAYI...OF¢ ENTEI;,'TA ]:N
tEMIER(.']E:NCY MIEDICAL. PRC)i)UC
I::']:l:;,',~'f' COMMtJN:[TY CRIED ZT tJ
Gl:(lii:R"f' WEST 1...:[FIE & ANNt. JZT
HI£AI...TH
]: CMA RE:]":[ I:;,"['EMIEN'¥ 'fRUST 45
MED :[ CA CHO.'[ CE
MIED :[ CA ,SEN ]: OR
td]:NlqlE,SOT~ MtJTUAL L.'[r-:'E
MN CH:[L.D SUI::'F'ORT PAYMI.:ENT
MIq ,STATiE RIET];RIEI~IEIqT SY,ST
IqOF;,"WE:S'¥ BANK --- PAYROLi.. A
F:'F.:';RA
F'IEI:;:A --' DIEl::'.l.'hll."i:l) £;ON'¥R
F:'IEI":,'A I:"'OL:[CIE I:'dEL.'I]IEF'" C01'4,~0
F:'t. JBL.:[ C MANA[:';EF:,',S ASSOC]:AT
,S'f'A'f'E: CAF:'];TOL [.';,RED
LJI"-I ]: Obi :1. 2.1. 6
tJN ]:01'1 520
t. Jlq I TE:D WAY
WYANDOTTE COtJNTY COt JRT I--I
AARI::"
AI'.IDOIq
i'-.'~liEI...t...I~OY BAR" 8UF'PI...Y
BIELI...BOY CORI='ORAT :[ 01',1
BF;,'AY :, NORTH PAl:i: K F:'TO/L. ]: Z
B U F,,' A I'-IIE Iq / B EI;,"lq A D :[NIE
CAF(['EE:R"f'I:RAC K
C H E: ,S L. A / 1'4 A I,I N E: l T
CZAF:' :1: IEWS K I / I RI'i: N E
.DIEI..IEGAI;,'~ TOOt.. CO.
DUC I(WO F;,'T H/['~ 1' NGE:R
(31ENU.'[NE F'ARTS/NAF'A AUTO
808I):[ N CO.
HUTCH :[NS/~ARY
I... ;I; N N E'i R E; N / M A T "1"
M :1:1'41qEGASCO
MN DE:F:"¥ 01::' REEVIENt. JE
77792 65 ,, 70
77793 557 ,, 00
77794 799.09
77795 868,69
77796 12.00
77797 28 ,. 38
77798 15.93
77799 .1., 456 ,, 20
7780.1. 490.95
77802 407.77
77803 46.95
77,<904 .1., 620.00
77805 3,627.50
77806 .1. 6,844.02
77807 9,524.62
77808 24,189.76
77809 1,089 .. 00
778.1.0 2,200.00
778.1..1. 68.50
778.1.2 .1., 531.00
778.1.3 127,61.1.. 76
778.1.4 23,895 .. 23
778.1. 5 90.00
77816 942 .. 62
77817 50.00
778.1.8 725 ,, 00
778.1. 9 80 .. 00
77820 970 .. 00
7782.1. 46.00
77822 .1. 50.00
77824 256.00
77825 4.26
77826 80 . 82
77`<'327 354.05
77828 22 . 66
77829 44 .. 00
77830 179 .. 00
77`<931 250 ,, 00
778522 44.00
77835 464 ,, 5.1.
77834 6.1. 2 ,, 00
77855 228. ,<.32
77836 83.65
77837 44.00
77858 12.76
77859 239 ,, 39
77840 9. 045,, O0
BRC F'.T.I,IAIqC.'[AI_ 8Y,~S'I"IEM
03/18/99 15:4
£; he c: I-.'. Hi.story
21/22/99 COUIqC]t]t._
CITY 01= COLUMBIA
GL. 540R-.-V05.20 PAGE.' 3
B A I',1 K VIE I',1 D 0 R
CI'-IE:C K NUMBER AHOUNT
BAN K C;l'-Ilii:Cl< :[I'-IG ACCOUIqT
MVA C;OHPANY/THE:
Iq S I='
F:'ALJL. 8ON/L.E:Ot',IA
t::'E:'I"TY CAC,:IH - JOAl'-II'-Ili~ BAKI.E
I::'I!i:TTY CASH --- KARE:N MOE:LI...
I::'lii:"l""l"Y [.]A~.~H "" MAF(Y ):)U[3DAI..
I""' :1: ZZ A HAI"I
I::'O1::'1~':/I< AIT.~I..
POEi;TAC-.iE: BY Pl-'lOl'-It~i: E';YSTE:M
f;IUAI...:[TY W:f. NIE &.
,"ii; A A l"~ :1:
· ~3AVI'"(E:/):.~E:TTY & (.'3F:AY:0OI'-I
,~I"IIE F;.: ].' I) AI',I/H A I:¥'~"
13f30 L :l:lqlE CRI.=.':D :[ l I..JN Y. OIq
SI..J F:'lii:F,' 1' OR PROI)LJCT
SV :1: DI~Ot'-I/L_OI=( :[
E:I2':LJRE: K/MARL. A ! NE
I.J ,c3 IAlli.~,c3T COMI'qI. JI'.I:[CAT]:OI'4~.-3
~ ]:I'-IE: COI~IPANY/THIZ
W R I!i: ~ ,~3 E]...I... / H I.=: L_ li:~ N
ACE: I"IARI)WARtE
AD .1:
A:I:I:~ TOUCH CE]...I...UI...AR
AI...I... ~,i;A.T.I'.ITS BRAND DZS'i"I-~.'[B
AME:R I CAN PI...ANI~II NC'; A880C
AI'II!i]:~.T. CAIq RUG I...AUIqDI-~Y
ANDIEI:~SOI'.I '~.~ I'.IIEW CAI~I':'IE'T' DIE
AI'.IO KA COUNTY
ANOKA COUt',ITY H.T.(~HWAY
AI',IO KA CTY F' ]:t~E I::'I:~OTIECT ]:0
A,C3F"Ii"'N H :[ I...I..i.~, .1.' I',IC.
BAKE:I'~ & TAYI...SR
BAKli.:.R & TAYLOI'"~ EIqTE]-~TA
BARI',IA C-;UZY & S'l"lii:l'"F=lii:N LTD
BAT-T'IZF:,'Y C:[TY :[NC
BIEACOI',I BAI._LJ-'"I EL. DE;
B IF'l=. ' 8 :~ :I:NC.
BI...A]: f, lE k,'EI...O
BONlii:~ll-"~O0 I~(OI3tENIE AI'-IDE]:~I....'[
BOOK W H 0 I...lii: S At._ E:l-'i: E;
BI~ODART
C & D COMHLIN]:CAT]:ONS INC
CAI"II='BE]...L. F"IETI" CO.
CA RL,~OI',I TF~ACTOI'L'
CI...AR K F'OOD,~i';lii:F,'V I CIE
77841 281.51
7784~.'] 26,'-3.56
77843 44 .. 00
77844 80 .. 96
7?845 89.42
77846 .1. 48 .. 02
77847 40, 13
77848 250.00
77849 6,000 .. 00
77850 2 :, 069., :t. 4
77851 44.00
77852 88., 00
77853 44.00
77854 250,00
77855 31., 31
77856 .1. 88 ...1.
77857 56 ,, 85
77858 2~46.62
77859 68.00
77860 44.00
77862 213.
7786~ 2,091. I~.1.
77864 75.31
77865 915.00
77866 55.00
77867 104.50
77868 100.19
77869 ~., 469'. 30
77870 400.00
7787 ~. 664.06
77872 ~110.00
77873 266 .. 50
77874 122.30
77875 235 .. 8.1.
77876 7,578.11
77877 205 .. 90
77878 113,20
77879 1,401.96
77880 250.00
77881 ~;, 805.40
77882 126.65
77883 175.4.1.
77884 222.50
77885 72.78
77886 31.58
77887 4,517.95
77888 31.96
BI::,'C F' I NANC ][ Al.. 8YS'J"EM
03/:L 8/99 15: 4
C he c:l,:. History
3/22/99 COUI'.IC ]:1...
C]:TY 01:" COI..UM)]~]:A t--IEI[3HT~3
BL..540R--V05.20 PAGE 4
B A t"1K V ['i: N D 0 F;:
C:HEC; K NLIHBER AMOUNT
BAI,II< CHIZC KII',IG A[:;COUI,I'¥
C;C]CA-CC]L.A BC]"£"I'L.!N[:~ MIDWE
[]OMF' tJ:~A Il'lC
CF~L"":ST VIEW L..UTHEF~AN HOME
CS :1: E:Ir~GONOIq :[ CS
COl:¥'f':[ ~; :L 000
D J'S I~UNZCIF'AL_ SUF'F'I..ZES
~AI..CO ENTEF;:F'RISES INC
DOI'I~[~I"IUE gOORS
I~:AGL. I~: WINE COMF:'ANY
EAST SIDE BEVEI~AGE CO
EMMEI:~ICH WE)OD PRODUCTS
FACTORY MOTOR I:'~RTS
F'IRE DEF:"T SAF:'ETY OF'F'ICER
t::OUNDATI C)N CENTER/THE
G & I( SEI:~L/:I:CES
GAL_L..S :t:NC
GI~:IqLI:[NE: F:'ARTS/NAP~ ALJTO
GLASS HASTERS
GI...E:NWOOD :[ NGLE:WOOD
GOOD MD/ DR GARY
[3C]F'HEI:~ STA'i"E ONE-CAL. L IN
Gt:~'. I NNI~]...L.. t::' ]: RE F:'F;:OCTEC'T I 0
GT I---ETC
HAF'F:'EL. DBA F:'L. AN~BIGHT/JIE:R
HEAI..TI.t SEF~VICES OF I'.1 AME
HOHEI',ISTEI NS INC
HOME DEF'OT ~2801~
HC)UCHEN BINDERY L. TD
]: KON OF:'F:ICE SOl_UT'ION
:[ NS I Gl-IT
J N ~OHNSON S~LES & SERV
JIE:RRY'S SIGNS ]:NC
JOI.~NSON BROS. LIQUOF~ CO.
JC)HNSTC)NI~: SUF:'PLY CO
KAY PARK REC COI:~F'
KEI'II~EDY & [3RAVEN
KEYSTONE AUTOHO'I"IVE INDLJ
KI..EESF" ]:E '¥~I~K & F"ETI;:OI..,EU
KLJETHEF~ DIST. CO.
L. ADEN' S BUS:ENESS I"I~CH~NE
t...AEJERQU I ST COI:;tP.
L.AWIq SERV~CE-'-SNOW REMOVA
L,.E:AC~UE OF tvlINNESOTA CITI
I~IADDEN & ASSOC:EATES/F:'F~AN
MARK VII DIST.
77889 987.50
77890 982 ,. 99
77891 :LO, 834.99
77892 403.19
77893 656.36
77894 110 ,, 76
77895 37 ,, 96
77896 217 .. 00
77897 442.35
77898 21,287.40
77899 1,542.12
77900 45 .. 50
77901 75.00
77902 324 ,. 50
77903 170.49
77904 134 .. 98
77905 17.54
77906 245.00
77907 80.24
77908 180.00
77909 59.50
77910 39,844.67
77911 165.00
77912 646.70
77913 4,214 .. 49
77914 30.00
77915 2,012.15
77916 448.32
77917 155.65
77918 246.55
77919 461., 99
77920 358.21
77921 140.00
77922 16,002 ,. 76
77923 65.91
77924 59.84
77925 15.56
77926 128.57
77927 478.45
77928 22,109 .. 60
77929 44,516.63
77930 255 .. 00
77931 572.22
77932 128.00
77933 10,860.00
77934 2,924.00
77935 14,671 . 93
BRC F:' Z 1`4ANC Y. Al..
03/1 ~i~/99 15 ,", 4
Chec:k History
3/22/99 COUNCZI...
CZ"f'Y OF COLUMBZA I"IliE]:GHT.S
GL540R--V05.20 I::'AGE: 5
B.AN K VliENDOR
CHECK NUMBE:F.;.' AMOUNT
t..'{AI`4 K CI..IE:C K :I:NG ACCC)UI`4T
MtEDTOX I...ABORATORIES, liNC
Mlii:I`4ARD."~ .... (](](]lq RAF']:DS
I`11EI`4AI:;:'f)."~ CAS;HI.'jAY L..UMBE:F::-F
MIEtr(:I:T BADI31E COMPANY
MF.i:'t"t:;~O C;L.F.~:AN:I:I'-IG .~.~F'EF::'v'
t`11ETI';.'OCALL "- ATT
MIE"I"ROF.:'OL:I:"f'AN CC)LJNC:[ L. WAS
!'1Z Db. lAY FrOF;.'D
M:I::OWIES.~"f' L..C)C;K & S;AI::'E
M .l:l'41qCC)l'~ CIEI`4TI;.'AL
M :[ 1`4NF.EAF:'C)L. I S F.:' :I.' NANCF.:". I)F.:-.P"f'
I"I:[NI,IIEAF:'C)I_]:.'.~ SAW CO.
M :1: I',II',IF,ESO'f'A L.. :1: BF;:AI:;:Y AS.t:;OC;.
l`1:l:l`4t~lli~.~OlA SUN F:'UBL Z CAT Z (3
MI"I ¢-::i."]!i}(:l[:: OF:' C;OMHUN:I.'TY
MI`4 AUTO DAMAGE AI='F:'RAZSIF.'I~
MN POL.L.UTI'ON COhI"f'F~OL AGE.'
t'1"1" :[ b ]:.~"I"R ]: BU'F ]: NG
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77965 67.10
77966 2,460.65
77967 5.26
77968 24.55
77969 13.83
77970 4,858.24
77971 43.77
77972 24.76
77973 10 ,, 00
77974 65.50
77975 6,834.55
77976 162.09
77977 36.13
77978 140.00
77979 3,320 ,. 00
77980 143.57
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CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY
NO. 4 DEPARTMENT: MANAGER'S
Administration APPROVAL
ITEM: ESTABLISHING COUNCIL WORK BY: J. Student BY:
SESSIONS ~" i~ ~'t ~ DATE: March 17, 1999 DATE:
MOTION: Move to establish Council work session dates as follows:
Monday, April 5, 1999 immediately following the Board
of Review
Monday, April 19, 1999 at 7:00 p.m.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 4 Fire
ITEM: Establish Hearing Dates BY: Charlie Kewatt BY:
License Revocation, Rental Properties
NO:
~¥r~ll~ -'~t- DATE: March 16, 1999 DATE:
Revocation or suspension ofa licence to operate a rental property within the City of Columbia Heights is requested
against the following owner regarding his/her rental property for failure to meet the requirements of the Housing
Maintenance Codes.
1. Thong Dang .................................. 1112 45th Avenue NE
2. Anoka County Community Action Program ........ 4641 Tyler Street NE
3. John Utke .................................... 3849 Van Buren Street NE
RECOMMENDED MOTION: Move to Establish a Hearing Date of April 12, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Thong Dang
at 1112 45th Avenue.
RECOMMENDED MOTION: Move to Establish a Heating Date of April 12, 1999 for Revocation or
Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Anoka CounW
Community_ Action Program at 4641 Tyler Street NE.
RECOMMENDED MOTION: Move to Establish a Hearing Date of April 12, 1999 for Revocation or
Suspension ora License to Operate a Rental Property within the City o£Columbia Heights against John Lltke at
3849 Van Buren Street NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/22/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO. q PUBLIC WORKS
ITEM: AWARD OF 1999 PLANT MIXED BY: K. Hanse~~ BY:
NO. BITUMINOUS MATERIALS ~ ~.~ DATE: 3/16/99~ DATE:
Background:
Each year Public Works obtains bids for Plant Mixed Bituminous Materials on a unit price basis for routine purchases as needed. The City
advertised and received bids on March 11, 1999, at 1:00 P.M. The City received 3 bids with a copy of the bid tab attached. The bidding
documents asked for materials either delivered or picked up. The picked up bid was adjusted for mileage and labor, as indicated in the
specifications, to reflect the City's total cost.
RECOMMENDED MOTION: Move to award the bid(s) and to authorize the Mayor and City Manager to enter into an agreement to
purchase the 1999 Plant Mixed Bituminous Materials based upon low formal bid(s) received at the unit prices and from the vendors as follows:
MATERIALS. COMPANY UNIT PRICE
AC Fine Sand Mix
3/8 AC Fine - Max. Agg.
2331 Type 3lB Base
2331 Type 4lB Binder
2331 - Type 4lB Wear
2331 - Type 4lA Wear
Midwest Asphalt
Midwest Asphalt
Midwest Asphalt
Midwest Asphalt
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Bituminous Roadways
Winter Mix Bituminous Roadways
Bituminous Roadways
$40.00 per ton - delivered
$24.00 per ton - picked up
$40.00 per ton - delivered
$24.00 per ton - picked up
$34.00 per ton - delivered
$19.00 per ton - picked up
$34.00 per ton - delivered
$19.00 per ton - picked up
$34.00 per ton - delivered
$20.00 per ton - picked up
$34.00 per ton - delivered
$20.00 per ton - picked up
$60.00 per ton - delivered
$50.00 per ton - picked up
COUNCIL ACTION:
?
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CITY COUNCIL LETTER
Meeting of: 3/22/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
ITEM: AWARD OF 1999 ROAD AGGREGATES BY: K. Hansen~ BY:
q'" i~ ~ t 9 DATE: 3/16/~'~" DATE:
Background:
Each year Public Works obtains bids for Road Aggregates on a unit price basis for routine purchases as needed. The City
advertised for formal bids and held a bid opening on March 11, 1999, at 1:00 P.M. Six bids were received and a copy of the bid
tabulation is attached. The bidding documents asked for materials either delivered or picked up. The picked up bid was adjusted
for mileage and labor, as indicated in the specifications, to reflect the City's total cost.
RECOMMENDED MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an
agreement to purchase Road Aggregate Materials for the 1999 season based upon low formal bids received, at the unit prices and
from the vendors as follows:
MATERIAL
Bid A - FA-3 Aggregate
COMPANY
Dresser Trap Rock Co.
Midwest Asphalt
UNIT PRICE
$16.60 per ton - delivered
$16.90 per ton - picked up
Bid B - CA-8 Aggregate
Camas Minnesota Inc.
Camas Minnesota Inc.
$12.87 per ton - delivered
$10.82 per ton - picked up
Bid C - Sanding Sand
Barton Sand & Gravel
Camas Minnesota Inc.
$ 6.35 per ton - delivered
$ 6.02 per ton - picked up
Bid D - Class 2 Aggregate
Bryan Rock
Barton Sand & Gravel
$ 9.30 per ton - delivered
$14.50 per ton - picked up
Bid E - Class 5 Aggregate
Camas Minnesota Inc.
Camas Minnesota Inc.
$ 7.87 per ton - delivered
$ 5.82 per ton - picked up
Bid F - Alternate Class 5 Aggregate
Midwest Asphalt
Midwest Asphalt
$ 7.40 per ton - delivered
$ 5.35 pe,r ton - picked up
Bid G - Select Granular Borrow
Bid H - Crashed Rock
Camas Minnesota Inc.
Camas Minnesota Inc.
Bryan Rock
Camas Minnesota Inc.
$ 5.47 per ton - delivered
$ 3.42 per ton - picked up
$12.05 per ton - delivered
$10.02 per ton - picked up
KH.'jb
99-85
COUNCIL ACTION:
CiTY OF COLUMBIA HEIGHTS
590 40TH AVENUE: N,E., COLOMBIA HEIGHTS, MN 5~421-3878 (612) 782-2800 TDD 782-2806
March 16, 1999
Columbia Heights/ISD #13 Basketball Association
John P. Murzyn Hall
530 Mill Street Northeast
Columbia Heights, Minnesota 55421
Dear Basketball Champions:
Congratulations on becoming the 1999 Minnesota Youth Athletic Services State 8A BoY's
Basketball Champions. This is an accomplishment of which you can truly be proud.
All of the team members, Joe Green, Brandon Topel, Elliott Major, Nate Schmitz, Ryan
McDonald, Charles Meadowcroft, McDaniel Scales, James Chapman, Keith Peterson, Brett
Molstad, and Andy Cook, are to be commended for this most deserved recognition. They have
made their families, coaches and community very proud.
Art Meadowcroft and Terry Reyes, the team coaches, should also share in the team's sense of
accomplishment. Coaching is a challenge; focused athletes and winning are some of the rewards.
Athletic excellence has become an established tradition in our City. I am reminded of the ISD's
hockey teams, football teams and volleyball teams who were victorious in state championship
competition.
All team members aspire to excellence. I truly hope the future holds many more victories and
successes for all of you.
Congratulating the team members and the coaching staff once again, I am,
Sincerely,
Mayor Gary L. Peterson
GLP/jds
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CiTY OF COLUMBIA HEIGHTS (1")
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
March 18, 1999
Columbia Heights/ISD #13 Basketball Association
John P. Murzyn Hall
530 Mill Street Northeast
Columbia Heights, Mn. 55421
Dear Champions:
Congratulations on earning second place in the Minnesota Youth Athletic Service Girls
Tournament. This is an accomplishment of which you can be very proud.
All of the team members, Molly Organ, Vanessa Bray, Jessica Hennes, Amy Molan, Mallory
Stroik, Hollie Erickson, Erin Harrison, Amanda Ziegelman, Michelle Kissell, Nicole Sandberg,
Shannon Masica and Desiree Worden, are to be commended for this most deserved recognition.
They have made their families, coaches and community very Proud.
Chris Kissell and Ron Worden, the team coaches, should also share in the team's sense of
accomplishment. Coaching is a challenge; focused athletes and winning are some of the rewards.
Athletic excellence has become an established tradition in our City. I am reminded of the ISD's
hockey teams, football teams and volleyball teams who were victorious in state championship
competition.
All team members aspire to excellence. I truly hope the future holds many more victories and
successes for all of you.
Congratulating the team members and the coaching staff once again, I am,
Sincerely,
Mayor Gary L. Peterson
GLP/jds
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE PROVISION OF SERVICES
EQUAL OPPOrTUNiTY EMPLOYER
CITY COUNCIL LETTER
Meeting of March 22, 1999
AGENDA SECTION: PUB L I ¢ H EAR I ~IG $ ORIGINATING DEPARTMENT: CITY MANAGER
~1} Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
~ .~ DATE: March 19, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Steven Efterfield regarding rental property at 3807 Tyler Street for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 22,
1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Steven Efterfield Regarding Rental Property at 3807 Tyler Street in that the Property is
in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of March 22, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
PUBL I C HEAR I NGS Fire APPROVAL
NO: ~
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
~, ,i~ DATE: March 19, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Katherine Crosby regarding rental property at 1162-1164 Cheery Lane for failure to meet the requirements of
the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 22,
1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the HouSing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Katherine Crosby Regarding Rental Property at 1162-1164 Cheery Lane in that the
Property is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of' March 22, 1999
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER
NO: ~1~ COMMUNITY DEVELOPMENT APPROVAL
ITEM: ORDINANCE TO VACATE A PORTION OF BY: JOSEPH HOLLMAN BY:
WATER, SEWER & UTILITY EASEMENT
DATE: MARCH 15, 1999
NO:
This is the second reading of Ordinance No. 1386, by which the City of Columbia Heights is fulfilling
a request to vacate a portion of the easements listed in the Central Avenue Subdivision and Spain's
Addition, on the property at 3701 Central Avenue NE. The first reading was held on March 8, 1999.
The easements were recorded in Document No. 370691 as Easement No. 1 and Easement No.2, and in
Ordinance 1373 adopted May, 1998, when the City vacated a portion of the alley reserving utility rights.
New easements, as needed, will be shown as part of the new Bobby & Steve's Autoworld Plat.
RECOMMENDED MOTION: Move to waive the second reading of Ordinance No. 1386, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1386, an Ordinance Amending
Ordinance No. 853 City Code of 1977, vacating a portion of water pipes, main or hydrants, utility,
sewer and storm drain easements as recorded in Document No. 370691 and Ordinance 1373.
COUNCIL ACTION:
ORDINANCE NO. 1386
BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977,
VACATING CERTAIN WATER PIPES, MAIN OR HYDRANTS, UTILITY, SEWER
AND STORM DRAIN EASEMENTS
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights herewith vacates the water main easement as described in
Easement No. 1 and the sanitary sewer and storm drain easement as described in Easement
No. 2 as granted in the docamaent recorded in the Office of the Anoka County Recorder as the
Document No. 370691 desen'bed to wit:
Easement No. 1.
An easement for the purpose of conslracting and maintaining a water main
and it's appurtenances over and under a strip of land Ten (10) Feet wide.
The Southerly line of which is descr?eed as follows: Beginning at a point
on the Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57)
Feet Southerly of the Northerly line of said Lot 8; Thence Easterly and
parallel with the said Northerly line to a point on a line parallel with, and
Twenty (20) Feet Southerly of the Northerly line of Lot 12, Spain's
Addition,
Easement No. 2.
An easement for the purpose of eonslrncting and maintaining a sanitary
sewer, a storm drain, and their appurtenances over and under a slrip of land
Ten (10) Feet wide, the Easterly line of which is desen'bed as follows:
Beginning at the most Southerly corner of Outlot C Central Ave. Sub.:
Thence Northeasterly along the Westerly fight-of-way line of Reservoir
Boulevard to a point Twenty (20) Feet Southwesterly of the Northeasterly
comer of Lot 12, Spain's Addition,
Section 2:
The City of Columbia Heights herewith vacates all easement rights reserved to it in Ordinance
No. 1373, which was recorded with the Anoka County Recorder on September 29, 1998 as
Doc. No. 1374362, to wit:
...eleclric or telephone poles and lines, gas and sewer lines, or water pipes, main~ and hydrants,
thereon or thereunder, to continue mainl~fining the same or to enter upon such way or portion
thereof vacated to maintahh repa/r, r~place, remove or otherwise a~tend thereto.
Section 3:
This Ordinance shall be in full force and effect from and after thirty (30) days af~ its passage.
First Reading: March 8,
Second Reading." Mai~eh 22,
Date of Passage: Ma rch 22,
Offered By: Szu rek
Seconded By: Jo 1 l y
Roll Call: A 11 a ye s
1999
1999
1999
Jo-Anne Smdent~ Council Secr~ary
Gary L. Peterson, Mayor
CITY COUNCIL LETTER
Meeting of: 3/22/99
AGENDA SECTION: RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
OF AN ALLEY REHABILITATION BY: K. Hansen~"~-~ BY:
ITEM:
ADOPTION
PROGRAM AND APPROVAL OF ALLEY ASSESSMENT DATE: 3/18/~-'~'~ ~ ~"" DATE:
POLICY 9' ~1~ 'l
Background:
The feasibility report for the 1999 Alley Paving Program was accepted by the City Council at their March 8, 1999 regular
meeting. An Improvement Hearing is scheduled for March 29, 1999 and a Resident Informational Meeting is scheduled for
March 23, 1999 at 6:30 p.m.
Analysis/Conclusions:
The street rehabilitation program did not specifically identify alleys within its establishing resolution, although it may be implicit
within a 'street system'. Due to differing pavement material and assessment methodology, staff is proposing a resolution which
would establish a formal alley rehabilitation program. The proposed policy would establish concrete as the pavement material for
alley reconstruction and would also establish an assessment policy on a 'parcel' unit basis. A resolution is attached which
incorporates these items into an overall alley rehabilitation policy.
Another issue that is proposed by staff is to differentiate land use within the assessment policy. The basis for this is that
commercial or apartment uses are the higher traffic generators and therefore contribute a higher amount to the use and
degradation of a road system than single family uses. Also, there is the question of fairness when looking at a commercial or
apartment building receiving the same benefit as single family home. Considering these issues, staff is recommending the
following for the 1999 Alley Program:
Single Family and Duplexes: (as previously proposed)
· Bituminous: $
· Concrete: $
· Access restricted: $
925.00
1,200.00
750.00
Commercial, Industrial, and Apartments
· Bituminous: $ 2,155.00
· Concrete: $ 2,900.00
· Access restricted: $ 1,250.00
As previously discussed, the parcel rate basis for single family homes represents the city subsidizing approximately 60% of the
construction costs. The proposed rate for commercial, industrial and apartment buildings represents 100% of the costs on a
parcel rate basis for all abutting parcels under the 99 program. There are currently 14 parcels that would be affected by this
proposal.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/22/99
AGENDA SECTION: RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPTION OF AN ALLEY REHABILITATION BY: K. Hansen BY:
PROGRAM AND APPROVAL OF ALLEY ASSESSMENT DATE: 3/18/99 DATE:
POLICY
Continued - Page 2
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 99- ~.! being a Resolution establishing an Alley Rehabilitation
Program and Alley Assessment Policy.
rU.'jb
99-93
Attachment: Resolution
COUNCIL ACTION:
RESOLUTION NO. 99-
ADOPTING AN ALLEY REHABILITATION PROGRAM
AND ALLEY ASSESSMENT POLICY
WHEREAS, most of the alleys controlled and maintained by the City of Columbia Heights are thirty or more
years old; and
WHEREAS, it is recognized that a systematic program of surface maintenance, including patching, crack
sealing, seal coating, and joint filling can extend the life of concrete and asphalt pavements; and
WHEREAS, it is recognized that, even with a systematic program of maintenance, it becomes necessary to
rehabilitate concrete and asphalt pavements in order to preserve the original investments in the construction
of an alley; and
WHEREAS, it is City policy that the General Fund will be used for City-wide alley maintenance such as
pothole patching, alley sweeping, and snow removal, and that specific maintenance and capital
improvements such as seal coating, curb and gutter replacement, sidewalks, and pavement rehabilitation will
be paid for by the property owners benefitted; and
WHEREAS, the City Council recognizes that the current policies with regard to maintenance and
assessments have not been conducive to a systematic program of alley rehabilitation that will preserve the
investment made in the alley system.
NOW, THEREFORE, BE IT RESOLVED: That in order to preserve the investment in the alley system, the
following practices will be followed:
The City street system has been divided into seven zones for the purpose of maintenance, seal
coating and rehabilitation.
In an 'off' year of the Street Rehabilitation Program, the City Engineering staff will review alleys in
the entire City to be seal coated and determine which alleys would benefit from rehabilitation for
alleys in need of rehabilitation, and determine a maximum assessment rate based on the type of
rehabilitation and the availability of City funds that can be applied to start rehabilitation.
o
The City Council will review these recommendations, and as appropriate, order improvement
hearings to provide testimony from those property owners affected by the proposed alley
rehabilitation projects.
When appropriate, the City Council will set a maximum assessment rate based on the type of
rehabilitation, and availability of City funds for alley rehabilitation, and order the improvements, with
those costs not covered by the assessment being paid for out of the Infrastructure Fund.
o
Recognizing the uniqueness of alleys in the overall street system, assessments to property shall be
established on aparcel unit basis.
Considering the material longevity, constmctability in a narrow right-of-way, and better drainage
characteristics for an inverse crown, concrete shall be the surfacing material for alley reconstruction
work.
Passed this 22th day of March, 1999.
Offered by:
Seconded by:
Roll Call:
Mayor Gary Peterson
Jo-Anne Student, Council Secretary
CERTIFICATION
State of Minnesota
County of Anoka
City of Columbia Heights
I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and
adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights,
Minnesota, on the 22th day of March, 1999, as disclosed by the records of said City in my possession.
Seal
Jo-Anne Student
Deputy City Clerk
CITY COUNCIL LETTER
Meeting of': 3/22/99
AGENDA SECTION: RESOLUTION ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WORKS
ITEM:
RESOLUTION
SUPPORTING AppLICATION BY: K. Hanse~ BY:
TO THE DNR FOR AN OUTDOOR RECREATION DATE: 3/18/~_~'~ DATE:
Background:
In 1999 the Minnesota Department of Natural Resources has expanded its local initiatives and will have 10 grant programs
available. As part of the DNR application requirements, the DNR requires that city's applying for grants provide a resolution
supporting the application and naming an authorized official to act on the city's behalf.
Analysis/Conclusions:
The attached resolution provides for the City to submit for such funding and specifically names the Director of Public Works as
the primary contact for the program. After review by the City Parks and Recreation Commission at their January, 1999 meeting, it
is proposed to submit applications for the following projects:
PRESTEMON PARK
· Playground - reconstruction and new equipment.
· Storm water retention pond: Planting of water tolerant native species.
· Construct Bikeways/walkways, with lighting.
SILVER LAKE BEACH
· Surface water runoff: Correct erosion and drainage problem.
· Fishing pier - construct.
· 1999 DNR Aeration system - Provide enhancements.
SILVER LAKE BOAT LANDING
· Boat landing - reconstruct launch and access for adequate turnaround.
LABELLE PARK
· Pathway/walkway - widen and complete - add lighting to east side.
· Fountain area - reconstruct.
HUSET PARK
· Picnic shelter - construction - Huset West.
· Wading pool - reconstruction.
· Playground replacement - Huset West.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off 3/22/99
AGENDA SECTION: RESOLUTION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: RESOLUTION SUPPORTING APPLICATION BY: K. Hansen BY:
TO THE DNR FOR AN OUTDOOR RECREATION DATE: 3/18/99 DATE:
GRANT FOR PARK IMPROVEMENTS
The grant eligible projects were developed from the 1999 Budget Parks Capital Outlay, Parks Capital Improvements Listing or
are additions to other city initiatives, such as storm water improvements. All grants are matching, in that 50% of the eligible
costs, up to the individual program maximum grant amount, may be reimbursed. The city's share of the matching grant funding
would be a combination of Park Development Funds and in-kind services by Public Works personnel.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 99-~,. being a Resolution authorizing the Public Works
Director to submit an application to the Department of Natural Resources Outdoor Recreation Grant Program for eligible funds
for park improvements and designating the Director of Public Works as the primary contact for the program.
rd-~'.jb
99-94
COUNCIL ACTION:
RESOLUTION NO. 99- ? ?
BEING A RESOLUTION SUPPORTING AN APPLICATION TO THE
DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT PROGRAM
FOR ELIGIBLE FUNDS FOR PARK IMPROVEMENTS AND DESIGNATING THE DIRECTOR
OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR
WHEREAS, the City of Columbia Heights desires to work towards improving its Neighborhood Parks by facility replacements
and new amenities; and
WHEREAS, the City of Columbia Heights is in the process of completing and adopting a Parks comprehensive plan as a part of
the City's overall comprehensive Plan; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
the City Council supports the application for the Outdoor Recreation Grants for parks improvements as recommended by the City
Park and Recreations Commission and that the Director of Public Works is hereby authorized to apply to the Department of
Natural Resources for funding of identified projects on behalf of the City.
BE IT FURTHER RESOLVED that the City of Columbia Heights has the institutional, managerial, and fmancial capability to
ensure adequate construction, operation, maintenance and replacement of the proposed projects for their design life.
BE IT FURTHER RESOLVED that the City of Columbia Heights has not incurred any costs for the proposed projects and
owns the land for which the proposed projects will take place on.
BE IT FURTHER RESOLVED that Columbia Heights has not willfully violated any Federal, State, or Local laws pertaining to
fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, Columbia Heights may enter into an
agreement with the State of Minnesota for the identified projects and that Columbia Heights certifies that it will comply with all
applicable laws and regulations as stated in the grant agreement.
NOW, THEREFORE BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such agreements
as are necessary to implement those projects receiving DNR Outdoor Recreation Grant Funding on behalf of the City.
Dated this 22na day of March, 1999.
Offered by: do l 1 y CITY OF COLUMBIA HEIGHTS
Seconded by: S z u r e k
RollCall: A1 I ayes BY
Mayor
Jo-Anne Student, Council Secretary
State of Minnesota
County of Anoka
City of Columbia Heights
CERTIFICATION
I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City
Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 22nd day of March,
1999, as disclosed by the records of said City in my possession.
Seal
Jo-Anne Student
Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER' S
NO
: ~ CITY MANAGER ' S APPROVAL
ITEM: APPOINTMENT TO FILL VACANT CITY COUNCIL BY: WALTER R. FEHST BY:
TERM DATE: 3 - 17 - 99 DATE:
Attached please find the official list (and related applications) of the 18 citizen candidates
who have expressed an interest for appointment to the unexpired term of Gary L. Peterson as
a result of him becoming Mayor.
As you may recall, the Council advertised that they would be accepting applications for the
Council vacancy over a five week period ending February 25, 1999, at 4:45 p.m. The Council
has had the total list of applicants for approximately three weeks, and they have held
interviews with each applicant within the last two weeks.
Since the interviews, individual councilmembers have discussed their preferences in an attempt
to develop a consensus appointment. Hopefully, at the meeting, a nomination in the form of
a name can be inserted into the appointing resolution.
As a matter of procedure, the resolution should be read aloud inserting the name of the
applicant for the vacancy.
RECOMMENDED MOTION: Move to adopt Resolution 99-23, resolution calling for appointment of
to the City Council vacant term expiring the first Monday in
January 2001.
COUNCIL ACTION:
City of Columbia Heights
City Council Vacancy
Name
Thomas W. Ramsdell
Kenneth P. Stumpf
Laura S. Lindahl
i Roger A. Peterson
Robert C. Buboltz
James P. Johnson
John A. Hunter
Scott D. Niemeyer
Dolores P. Strand
Eric Kjos
Damon M. Powers
Gary Larson
Doug Hill
Ted Landwehr
Kathy Hofstedt
:~obert Barnick
Barbara Gertsema
Rick Johnson
RESOLUTION NO. 99-23
RESOLUTION CALLING FOR APPOINTMENT TO UNEXPIRED
CITY COUNCIL TERM
WHEREAS, on January 11, 1999, the City Council declared a vacancy on the City
Council as a result of Gary Peterson being elected as Mayor; and
WHEREAS, the City Council published notice of intention to accept applications for the
vacancy on the City Council until February 25, 1999, at 4:45 p.m; and
WHEREAS, pursuant to the City Charter, the City Council may appoint an eligible
person to fill the vacancy on the City Council until the next regular municipal election..
NOW, THEREFORE, THE CITY OF COLUMBIA HEIGHTS CITY COUNCIL
RESOLVES:
°
That shall be appointed to the City Council to fill the
vacancy of the remainder of Gary Peterson's term, that being a term to end
December 31, 2000.
That the appointment of
administration of the official oath of the City.
shall take effect upon
Passed this 22nd day of March, 1999.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Jo-Anne Student, Council Secretary
Section 6. FORM OF GOVERNMENT. The form of government established
by this charter shall be known as the "Council-Manager Plan."
Section 7. ELECTIVE OFFICES. The council shall be composed of a
mayor and four council members who shall be qualified electors, and who
shall be elected at large in the manner hereinafter provided. The four
council members shall serve for a term of four years and until their
successors are elected and qualified, except that for council members
elected in 1995, one council position term shall expire on the first
Monday in January of 1999. ~eW6~Councit~position termshal~
~pire'mS~the'~irst~Monday~-~m~January, 2001~ The terms of any council
members elected at a general election in 1998 will expire on the first
Monday in January of 2003. For council members elected in 1997, one
council position term shall expire on the first Monday in January of
2001. The other council position term shall expire on the first Monday
in January, 2003. The mayor shall serve for a term of two years and
until a successor is elected and qualified, except that the term of the
mayor elected in 1995 shall expire on the first Monday in January 1999.
Thereafter, the Mayor shall serve for a term of two years and until a
successor is elected and qualified. The council shall be judge of the
election of the mayor and council members. (Ordinance No. 1300, passed
April 10, 1995)
Section 8. INCOMPATIBLE OFFICES. No member of the council shall
hold any paid municipal office or employment under the City of Columbia
Heights, and until one year after the expiration of that member's term
as council member no former member shall be appointed to any paid
office or employment under the city which office or employment was
created or the emoluments of which were increased during that member's
term. Ordinance No. 1086, passed June 11, 1984)
Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council
shall be deemed to exist in case of the failure of any person elected
thereto to qualify on or before the date of the second regular meeting
of the new council, or by reason of the death, resignation, removal
from office, cessation as a resident of the city, continuous absence
from the city for more than three months, conviction of a felony of any
such person whether before or after qualification, the failure of any
council member without good cause to perform any of the duties of
membership in the council for a period of three months or for any other
cause as may be provided for in Minnesota Statutes, as amended. In
each such case, at the next regular meeting following receipt of notice
by the council of one of the foregoing conditions, the council shall by
resolution declare such vacancy to exist unless further investigation
is required. Notice of said vacancy shall be posted at city hall for a
period of two (2) weeks from the date of the adoption of the resolution
declaring said vacancy. Notice shall also be published in a designated
city newspaper for a period of two (2) weeks as soon as possible after
the date of the adoption of said resolution, with the publication being
completed no later than thirty (30) days from said date. Applications
shall be sought and accepted from individuals interested in filling the
vacancy, which applications shall be submitted to city hall, to the
attention of the City Clerk, within 45 days from the date of said
resolution. The council shall interview each of the applicants within
-3--
CITY COUNCIL LETTER
Meeting off March 22, 1999
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPT.: CITY MANAGER
NO: 7C1 1~ CITY MANAGER'S r~ APPROVAL
ITEM: ESTABLISHING A TASK FORCE BY: LINDA MAGE BY:
COMMITTEE TO INVESTIGATE OFFICIAL
WEB SITE DATE: MARCH 19, 1
NO: q'~'t
At the Telecommunications Commission meeting of January 21, 1999, the commission discussed having a Web Site
for the City. Currently, there is an "unofficial" web site, which has been done without sanction of the City. The
commission members felt it was important to get an official web site established as another method to get information
out to the residents.
After much discussion, it was the recommendation of the commission that the City Council consider proceeding with
the development of an official web site and approve establishing a task force committee that would study the situation,
share ideas, investigate the costs involved and help establish an official web site for the city.
Staffrecommends that the Telecommunications Commission be authorized to solicit members for the Task Force.
RECOMMENDED MOTION: Move to approve the establishment of a task force committee to investigate and study
the establishment of an official web site for the City, and to authorize the Telecommunications Commission to solicit
members for such task force.
COUNCIL ACTION:
CITY COUNCEL LETTER
Meeting of March 22, 1999
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: I~ Community Development APPROVAL
ITEM: Contract Electrical Inspections and BY: Mel Collova BY:
Department Staffing
NO: ~' ~ 't1~ DATE: January 25, 1999
Issue Statement: Staff in this Department is continuously striving to becoming more user friendly. Bringing the
electrical inspections back to an Electrical Inspector, on a contract basis with the City, would afford one stop
shopping for permits.
Background/Analysis:
Electrical Permits/Inspections: Staff researched the fees and number of permits with other cities such as
Fridley, Roseville, New Brighton, etc. With approximately 900 electrical permits issued in the City 1998, the
estimated loss of revenue is $13,500 in administrative fees (at $15 per permit) and $5,400 in percentage calculated
at 20% of permit fees. This is an approximate total of $18,900 in lost revenues. The Council is_reminded, in the
early 1990's construction permit valuation was an average of four million dollars, the Inspection Department was
a stand alone Department and enjoyed considerably more staff. With last year's valuation of just under seventeen
million, it is not likely the current staff is physically able to maintain the standards our customers now enjoy.
At this time, the governing body of Hilltop is anxious to adopt similar zoning and licensing ordinances. Note, the
City of Hilltop does not license heating contractors, therefore, they do not get mechanical permits. They are
willing to adopt our licensing requirements and be more in line with Minnesota requirements for permits. The
additional revenues to this City could exceed another $6,000 in rental inspection fees based on the number of
rental units in Hilltop. Bringing the estimated total revenue up to $24,900 in additional yearly revenues. This
amount does not include permit fee revenues since Hilltop has virtually no enforcement and any amount of permit
fees would be speculation at this time.
Department Staffing: If this Department is to accept the additional duties of issuing electrical permits, Hilltop
Building Permits, and with the possibility of assisting Hilkop with a Building Maintenance Code, and Rental
Licensing Code, additional personnel will be needed on at least a part-time basis, it make take some doing to find
a place within the Department for this person. To accomplish all these additional tasks and to gain the increase in
revenues to the City, additional staff will be required. A part-time clerical position would have to be created and
filled. Although there is little doubt in this proposal, a temporary position should be created. A decision on this
proposal should be completed and additional staff must be added prior to the opening of the spring construction
season. This will allow for ample training of personnel prior to the spring construction season. Any delays would
hinder the efficient use of this person. Training would take longer after the start of the spring construction season.
It is anticipated there will be a repeat of last years heavy spring work load. Kathy Pepin and the additional
person would have to be cross trained to operate the department efficiently. Kathy Pepin would have to accept
additional duties and re-evaluation of her job description and possibly additional compensation could be
necessary to achieve the goals intended. The existing staff would not be able to cover the additional work load
incurred by this proposal.
Permit numbers would more than double the present numbers. The anticipated total amount of permits should
Page Two
exceed 2,000 permits. This estimate includes 1,300 current permits and the anticipated additional 900 electrical
permits. Again, this does not include Hilltop permits. It cannot be speculated just what the numbers would be due
to the lack of current enforcement. The current time spent on Building Department activities would increase for
field inspection, plan review, permit issuance and record keeping. (There still remains the possibility of Property
Maintenance and Rental Inspection for the City of Hilltop. This is also a financial opportunity to increase
revenues, provide the additional help necessary to complete the upcoming school construction, with minimal
expenditures.)
With increased revenues and duties, the additional staff person would raise expenditures. The Mayor and Council
are also reminded that permit valuation has greatly exceeded past years placing an added burden on the existing
staff. If construction in 1999 continues at the current pace, current staff'will need at least temporary staffing
assistance in order to maintain the standards currently enjoyed by residents, contractors and other construction
professionals, and business owners.( See attached monthly report).
Future Steps:
The Building Official would have to contact the State Board of Electricity for the procedures in canceling the
services. A Contract Electrical Inspector Position would have to be filled. An additional part-time clerical position
would have to be added to this Department. Research would have to be conducted to clarify duties and revise the
job description for the current License/Permit Clerk.
Recommended Motions:
1. Move to authorize staff to cancel the inspection services provided by the State Board of Electricity.
e
Move to authorize the City Manager to enter into a contract with a Contract Electrical Inspector, with
compensation to the Contract Inspector at the standard, 80% of electrical permit fees.
Move to direct staff`to re-evaluate the current License/Permit Clerk's job description and to amend the
description and pay rate to coincide with the additional inspection and electrical permit duties imposed on
the position
Move to direct staffto add to and fill a permanent part-time clerical position for the Building Inspection
staff`.
COUNCIL ACTION:
City O~ Columbia
78~-~81 ~
Nelqhts,
55421
PROTECTIVE INSPECTIONS, BUILDIN~
HOh'I'HLY REPORT
PERM ITS
TYPE OF CONSTRUCTION
NUMBER OF PERMITS ISSUED
1. Slngle Family Dwellings
2. Duplexes/Double Bungalow
Multlple Dwellings
4. ResldentJal AddltJons
5. Resldent~al Repalr/Malnt.
Resldent~al New Garages
7. New Commercial/inst. Const;'
8. New Industrlal ¢onstructlon
9. Com~n/Ins:./lnd. AddnsJRemodels
10. Comm./inst./ind. Repair/Malnt.
11. Signs -Permanent
12. Sprinklers
Demolltlons
Retalninq Walls
15. Fences
Others
Permits wi:h two or more classes
TOTAL
Heatlng Permits
Plumbing Permits
Sewer Permits
Water Permits
TOTAL
FEBRUARY
1999
2O
1
O/0
1
2
FEBRUARY
1998
14
0
I
o/o/o
0
0
36 t 24
THIS YEAR
TO DATE
2
LAST YEAR
TO DATE
-1
51
4
21
0
0/0
2~0/2
o/o/1
t 5
o t o
45
15
17
18
21
30 33
t2 I 38
2 O
19
15 I
9O
EST I
1.
2.
6.
7.
8.
9.
10.
11.
12.
13.
1~.
15.
16.
MATED VALUATIONS OF PERMITS ISSUED
Single Family Dwellings
Duplexes/Dbl.Bungalow, NEW
New Multiple Dwellings
Resldentlal Additions
Resldentlal Malnt./Repalr
Residential New Garages
TOTAL RESIDENTIAL
New Commerclal/Inst. Const.
New Industrial Construction
Comm./)nst/lnd. Additlons/Remod.
Comm./lnst/Ind. Maint./Repairs
TOTAL COMM./INST./IND.
Signs - Permanent '*
Sprinklers
Retaining Walls
, Demolitions
Fences '-
Others
'TOTAL
'.GRAND TOTAL VALUATIONS
402:2~
0
0
8?700
71,51o
~,1~6
491~661
26,44~
~8,614
2~,484
150,~4~
17.328
1~22~
0
o)
ot
}4,,,000.t
77,840)
111,840
0
0
82 ~ 000
0
82,000:
~,rooo,
0
402 ,,25,~; I
ol
ol
'00 I
10(
~,1~6
~29.300
0
26,44~
198,614
~8,484!
-263~54~]
26,397
88?800(
0
151
125,73
0
277,471
0
0
82~0o0
8,000
9o;ooo
0
57050'
- ,6,~00
: 0
2~o53
66772~17
300
0
0
3,300
197,140
6~500
0
0
.121,697
914,540 ,,,
24r300.
O,
0
29,350
396,821
CITY COUNCIL LETTER
Meeting of: March 22, 1999
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER' S
~ SPECIAL PROJECTS APPROVAL
NO
:
ITEM:ANOKA COUNTY JPA SCORE FUNDS BY: JEAN KUEHN BY:
NO: ~' ~' ~ DATE: March 11, 1999 DATE:
This Joint Powers Agreement while being received March 11, 1999 and issued by the
County board, January 12, 1999 is meant to include all of 1999 calendar year. The
County has been assigned the full years allotment of SCORE funds from the State of
Minnesota and has issued these agreements in a more timely manner than in past years.
The 1999 Joint Powers Agreement with Anoka County entitles the City to apply for
funding for the residential recycling program and the City's recycling drop off center
as well as special collections of problem materials (ie., tires & oil filters,
fluorescents). The joint powers agreement further specifies that Columbia Heights
is entitled to receive reimbursements up to $55,583.20 for eligible expenses
specifically related to recycling and waste abatement activities.
To receive these funds the City must submit substantiating data in semiannual reports
and abide by the State statutes regarding recyclable materials and mixed municipal
solid waste.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 1999
Joint Powers Agreement with Anoka County to provide cooperation between the City and
the County in the implementation of the Residential Recycling Program and to make
funds of up to $55,583.20 available as reimbursement for eligible expenses.
COUNCIL ACTION:
Anoka County Contract #900213-9
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 12th day of January, 1999,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $786,018 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.$57
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
TERM. The term of this Agreement is from January 1, 1999 through December 31,
1999, unless earlier terminated as provided herein.
DEFINITIONS.
eo
f.
"Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03,
subdivision 24a.
"Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
"Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. § 115A.552.
"Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
"Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
e
g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.931.
PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 1,636
tons of recyclable materials as established by the County. The Municipality shall ensure
that the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County
will provide the Municipality with background material on the focused
recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 1999, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 1999 and January 20, 2000:
A'n accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
2
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
bo
Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
Co
Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 1999
and January 20, 2000. Costs not billed by January 20, 2000 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
to the project maximum as computed below, which shall not exceed $55,583.20. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.85 per household for recycling activities only.
RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than three years from the last receipt
of payment from the County pursuant to this Agreement.
AUDIT. Pursuant to Minn. Stat. § 16B.06, Subd. 4, the Municipality shall allow the
County or other persons or agencies authorized by the County, and the State of
Minnesota, including the Legislative Auditor or the State Auditor, access to the records of
3
the Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
ao
In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement.
bo
No person shall illegally, on the grounds' of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
Co
The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
do
The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department.
eo
It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
go
Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
4
ho
The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11.
PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12.
INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13.
TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates
first written above:
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
By:
Dan Erhart, Chairman
Anoka County Board of Commissioners
Date:
By:
Name:
Title:
Date:
ATTEST:
John "Jay" McLinden
County Administrator
Date:
Municipality's Clerk
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
I:\CIVATTY~PCI-hLOW-TECH~RECYCLIN~CONTRACThRECYC99.M RG
6
City of Columbia Heights
Park and Recreation Commission
February 3, 1999
The meeting was called to order by Bruce Magnuson at 6:40 p.m.
ROLL CALL
Members present:
Members absent:
Also present:
Bruce Magnuson; Gary Mayer; James Nelson; Gary Peterson;
Keith Windschitl, Recreation Director; Kevin Hansen, Public
Works Director/City Engineer
Eileen Evans; Jerry Foss; Bob Ruettimarm
Katia Medvetski, 3966 Cleveland St. N.E., Columbia Heights
APPROVAL CONSENT AGENDA
Motion by Nelson, second by Mayer to approve the consent agenda. All ayes, motion carded.
LETTERS AND REQUESTS
REQUEST TO RENT MURZYN HALL/ST. CHARLES BORROMEO CHURCH
Members discussed the issue in regard to their having more than 500 people and having an open
bar. This group has not caused any problems during their past rentals. Motion by Nelson,
second by Mayer to "grandfather" in the St. Charles Borromeo Church event with the stipulation
that they pay the required deposit for one security officer. All ayes, motion carried.
REQUEST TO USE MURZYN HALL/COLUMBIA HEIGHTS VARSITY WRESTLING
TEAM
Members reviewed a letter from Mary Eggert who requested the use of Murzyn Hall with the fee
waived on Wednesday, March 10. Their group would like to have a pot luck banquet, which is
in violation of our policy requiting a licensed caterer to serve at main hall events. Motion by
Nelson, second by Peterson to allow the use of Murzyn Hall on Wednesday, March 10 for the
Columbia Heights Varsity Wrestling Team awards banquet and to allow this to be a pot luck
event. All ayes, motion carded.
REQUEST DISCOUNT ON RENTAL OF MURZYN HALL/RICK AND GAY JACOBSON
Members reviewed a letter from Rick and Gay Jacobson, 1485 Windemere Circle N.E., Fridley,
MN, in which they requested the resident discount for their daughter's wedding at Murzyn Hall
on Saturday, October 9, 1999. The Jacobsons live near the Columbia Heights border and have
participated in Columbia Heights community activities for the past twenty years. Motion by
Mayer, second by Nelson to approve the 35% resident discount for their rental of Murzyn Hall
PAGE TWO
on Saturday, October 9, 1999. All ayes, motion carded. Peterson abstained.
OLD BUSINESS
DISCUSSION ON NEW REQUIREMENT FOR LICENSED CATERERS AT MURZYN
HALL EVENTS
Members discussed the policy requiring licensed caterers and addressed the issues staff had
questions on. Members felt it was alright for users to bring in prepared food, as in the examples
listed in the agenda; however, only licensed caterers may cook in our kitchen. Otherwise, food
may only be warmed up in the kitchen.
FEE-WAIVED USERS AT MURZYN HALL
Members reviewed the list of fee-waived users and agreed that no group on the list should be
removed at this time.
NEW BUSINESS
POOL TABLE IN PRESTEMON ROOM
Members discussed the pool table in the Prestemon Room, which is in very poor condition. Staff
would like to remove the pool table and use the room for meeting space. The CHASE Program
could possibly purchase an air hockey or foos ball table in place of the pool table. Motion by
Peterson, second by Mayer to put the pool table from the Prestemon Room in the city auction.
All ayes, motion carded.
VIOLATION NOTICE RECEIVED FROM FIRE DEPARTMENT
The Recreation Director advised members that we are making progress on the violation notice
received from the Fire Department. We need to remove all door stops from the building. The
pre-school parent's observation room has been cleaned and re-organized.
PARK & RECREATION COMMISSION TERM FOR BOB RUETTLMANN
The City Council will appoint Bob Ruettimann to the Park & Recreation Commission as a
community representative for a two-year term to expire in April, 2001.
DNR GRANT APPLICATIONS
The Public Works Director/City Engineer advised members that there are six different grant
programs available. They are matching grants or in-kind service grants. The Public Works
PAGETHREE
Director/City Engineer reviewed ideas for improvements at Prestemon, Silver Lake Beach, Silver
Lake boat landing, LaBelle, and Huset Parks. A resident of 3966 Cleveland Street N.E. who
identified herself as Katia Medvetski spoke to members on the proposed storm water
improvements at Prestemon Park. Ms. Medvetski has been a resident for the last 4-1/2 years.
She indicated that she has observed this to be a growing neighborhood. She has observed
extensive use of the tennis courts, basketball courts, and tot lot. Ms. Medvetski handed out to
members some questions and comments on the proposed storm water improvements at
Prestemon Park. She asked about alternatives to the wetland, such as purchasing the vacant bank
site and using that area instead. She would like to see upgrades to the tot lot, tennis courts, and
basketball courts. She suggested making a "junior" basketball court and adding one or two
courts to the existing basketball courts. Ms. Medvetski suggested having one parking lot for the
entire park. She would like to see the addition of a skating rink and thought the warming house
should be either used or moved offthe property. She also would like to see a picnic area and
more benches available at Prestemon Park. Ms. Medvetski voiced her concerns about an open
water area with the number of small children who use the park; she felt it was a safety issue.
The Public Works Director/City Engineer indicated that if any grant monies were received, they
would be spent on the entire park system. Prestemon Park is scheduled for new playground
equipment. Additionally, he recommends the storm water retention pond, a walk/bike path, and
more lighting at Prestemon Park. There are no plans at this time to repair the tennis court
because park surveys indicated there was iow usage of the tennis courts and they are very costly
to repair ($25,000 to $30,000 per court, without fencing). The Public Works Director/City
Engineer will have more park surveys distributed to neighbors in the area to get additional input.
Members reviewed a list of proposed improvements for the DNR grant monies. For Silver Lake
Beach, the Public Works Director/City Engineer recommends correcting the erosion problem,
aeration system, picnic shelter, bike route trail, and security lighting. The boat landing will be
reconstructed and a retaining wall built.
For LaBelle Park, the Public Works Director/City Engineer recommended that the pathway be
widened to 10 feet, install additional lighting, and reconstruct the fountain area (pump is broken).
The dock and scenic .overlook are in poor condition and will be costly to repair.
The Public Works Director/City Engineer recommends that we focus on Huset Park. He feels we
should repair the wading pool and install new playground equipment on Huset west. The
ballfields and irrigation system could be done at a later date. The tennis courts are in poor
condition and are seldom used. The Recreation Director indicated that the senior citizens would
use a picnic shelter and bocce ball courts, possibly where the tennis courts are now.
The twelve items listed by the Public Works Director/City Engineer will cost approximately
$400,000.
REPORTS
RECREATION DIRECTOR
Thc Recreation Director advised members that there was a break-in at Murzyn Hall, but nothing
was taken and the suspect was not apprehended. The Lion's Club will be allowed to use partial
PAGE FOUR
canisters of pre-mix for smaller groups. We did not receive any grant monies for a new
community center. Staff was advised that the grant was awarded to cities with a lower poverty
level than Columbia Heights. Members were advised that we need more gym space in order to
mn our programs.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
The Public Works Director/City Engineer indicated staff attended a meeting with the Huset Park
Neighborhood Association. They offered to landscape in front of Murzyn Hall this spring. Their
concerns were to keep the hedges trimmed, paint the picnic shelter, and install screen fence
around the porta-potty. Park roof replacements will be completed in 1-1/2 weeks. There will be
a Canada goose round-up at LaBelle Park. The goslings will be relocated to Canada. LaBelle
Pond will be treated with chemicals to help with the odor problem. Since it is a storm water
pond, it will not be aerated.
MEMBERS
Gary Peterson discussed the need for a community center. We also need to upgrade all the parks.
Staff should attempt to get cost estimates and advise the City Council. We also need to examine
a space plan for City Hall. Staffwill check with New Brighton and St. Anthony on their
buildings and get the name of their architect.
Motion to adjourn by Magnuson, second by Nelson. All ayes. Meeting adjourned at 8:45 p.m.
Janice McGhee-Fetzer, Park & Recreation Commission Secretary
P&RCOMMEMIN-JAN99
These .minutes
not approved.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) q~, ~. ~
REGULAR MEETING MINUTES OF FEBRUARY 16, 1999
CALL TO ORDER. The Regular Meeting of the Columbia Heights Economic Development Authority (EDA)
was called to order by President Ruettimann at 7:00 p.m., Tuesday, February 16, 1999, in the Parkview Villa
Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota.
ROLL CALL.
Commission Members Present:
Commission Members Absent:
Staff Present:
PLEDGE OF ALLEGIANCE.
Robert Ruettimann, Patricia Jindra, Donald Jolly, Gary L. Peterson, and
Julienne Wyckoff
Marlaine Szurek
Ken Anderson, Deputy Executive Director
Jennifer Stoopes-Mokamba, Parkview Villa Public Housing Admin.
Patty Muscovitz, Secretary
ADDITIONS/DELETIONS TO MEETING AGENDA. There were no additions or deletions to the agenda.
CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will
be enacted as part of the Consent Agenda by one motion).
A. Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of January 19, 1999.
Move to adopt the minutes of the January 19, 1999 regular meeting as presented in writing.
2) Approval of Minutes - special meeting of February 9, 1999.
Move to adopt the minutes of the February 9, 1999 special meeting as presented in writing.
3) Financial Report and Payment of Bills for January, 1999.
a. Financial Statement - January, 1999.
b. Payment of Bills - January, 1999.
Move to approve Resolution 99-02, Resolution of the Columbia Heights Economic Development Authority (EDA)
approving the financial statements for January, ,1999 and approving payment of bills for January, 1999.
MOTION by Peterson, second by Jindra, to adopt the consent agenda items as listed. All ayes. MOTION
CARRIED.
REPORT OF THE MANAGEMENT COMPANY.
A. Jennifer Stoopes-Mokamba, Parkview Villa Public Housing ,Administrator.
Ms. Stoopes-Mokamba reported that Grinnell Fire Protection (formerly Safeway) has a few minor corrections
following the Fire Department's testing of the alarm system on February 9, 1999. Mr. Anderson stated the Fire
Inspector indicated there is a discrepancy as the main control panel is. located by the elevator and code states it must
be in a different room (entry vestibule). The contractor states the bid allowed the panel in an open area and the
existing location is the safest placement. Ms. Stoopes-Mokamba indicated the carpet and vinyl were replaced in a
unit. This and the new cabinets would be a good example to show the Commission at the anticipated April Open
House (weather permitting).
Ms. Stoopes-Mokamba discussed occupancy figures and indicated that one terminated resident may request an
informal hearing with her, followed by a formal heating. Commission members were asked for volunteers for this
hearing and it was suggested asking someone from another housing authority to sit on the Board. Commissioners
volunteered as follows: Mr. Jolly, any time; Ms. Wyckoff, anytime in March; Ms. Jindra, not between February 27
and March 11. Mr. Anderson will forward a copy of the waiting list to the Mayor.
Ms. Stoopes-Mokamba has received software information from three companies and will begin testing them. She
also presented updated specifications for the security camera system. The approach to the specification preparation
and equipment selection was suggested after meeting with Captain Olson. She requested approval to re-submit for
security camera bids from qualified contractors. Bids will be requested for either equipment only or for
Economic Development Authority Minutes
February 16, 1999
Page 2
equipment/installation. Mr. Anderson indicated this topic was to be discussed under item 9,B, 1 - Bid
Considerations.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. None.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS.
Shirley Barnes, Crest View Corporation, updated the Commission on the building construction progress at their site.
PUBLIC HEARINGS. None.
ITEMS FOR CONSIDERATION.
A. Other Resolutions. - None.
B. Bid COnsiderations.
1. RFP for Installation of Security Cameras.
Ms. Stoopes-Mokamba has prepared a Request for Proposals for specifications on installation of security cameras at
Parkview Villa. Mr. Anderson requested Len Olson, Police Captain, review the specifications and his assessment
was positive. Mr. Anderson referred to the staff letter which includes five items to be included in the RFP.
MOTION by Wyckoff, seconded by Jolly, to authorize staff and/or management company to seek proposals for
installation of security system cameras and equipment at Parkview Villa with said proposals to be considered by the
EDA on March 16, 1999. All ayes. MOTION CARRIED.
2. Parkview Villa Copier Bids.
Ms. Stoopes-Mokamba described the condition of their current copier at Parkview Villa and explained that $2,500
has been budgeted in 1999 for a new copier. Mr. Anderson indicated this office hms approximately 6,000 copies
per year with high volume copies done at City Hall. He referred to the matrix in the EDA packet and recommended
the Ricoh 3713 Desk Top Copier, but also referred to the refurbished Minolta EP 2050 which has the additional
features of duplexing, 10-bin sorting and automatic document feed. Mr. Ruettimann felt it was necessary to have
adequate, timesaving equipment and suggested rebidding to obtain a new copier with the previously listed
accessories and felt a budget correction would be possible. Ms. Barnes indicated leasing equipment works well for
Crest View Corporation. Pat Bush, caretaker, indicated that as there is no longer an intercom system it is necessary
to distribute more flyers. Mr. Peterson indicated that rather than wait another month before the Commission can
take further action, staff should be allowed to handle copier replacement in a timely manner. Mr. Ruettimann felt a
demonstration model or the old Community Development copier should be placed at Parkview Villa and that staff
obtain new bids as soon as possible.
MOTION by Jindra, seconded by Peterson, to purchase a new copier for Parkview Villa with accessory options to
duplex, collate, and automatic document feed, with a not to exceed price of $5,000; and furthermore, to authorize
the President and Executive Director to enter into an agreement for the same.
Discussion included the comment by Ms. Stoopes-Mokamba that this price would go over the budgeted amount and
.stated she would accept a copier with less options to remain fiscally responsible. Mr. Anderson mentioned the
unexpected large costs with the boiler and hot water heater which ~vere incurred in late 1998. Purchasing a copier
through the County or State Bid process were discussed. Upon voice vote: All ayes. MOTION CARRIED.
C. Other Business.
1) Section 8 Report.
Mr. Anderson will be getting in contact with HUD to set up a meeting regarding turning the Section 8 program over
to another agency or proposing to not continue the contract after 1999. Mr. Ruettimann indicated he spoke to Jim
Kordiak and Tim Yantos and relayed that Anoka County will be considering starting a program by the end of June.
2) CDBG/MHFA Report.
Mr. Anderson indicated two bids have now been received for CDBG loan C98-02. This RFP was sent out for the
third time before two bids were received. Two MHFA loans are being researched for presentation to the
Commission. Mr. Anderson stated that after the February 8 public hearing, $50,000 was awarded to the School
District to help in the building of a new family center, and $104,000 will go to the Liveable Communities
Demonstration Account project at the current NEI site.
~conomic Development Authority Minutes
February 16, 1999
Page 3
ADMINISTRATIVE REPORTS.
A) Report of the Deputy Executive Director.
Mr. Anderson reviewed revised plans for the LCDA project on 42ad Avenue. Currently, nine for-sale townhomes
and 22 tax credit housing units are planned. Also planned is the sale of the east part of the NEI building to Real
Estate Equities to put in 50 senior housing/assisted living units with adult and child day care services a possibility.
The City of Columbia Heights applied to Anoka County for $234,000 in HOME funds and were awarded this
amount. Of the $234,000, $54,000 will come from 1999 funds and the other $180,000 will come from funds
allocated to the City for other projects. $104,000 of CDBG funds wilt be used. Discussion followed including past
projects in the Sheffield district. $40,000 of HOME funds will be received from Anoka County to £mance a portion
of project costs at 4607 Tyler Street NE.
MISCELLANEOUS.
Mr. Ruettimann reminded everyone that the purchase of the east portion of the NEI building would eliminate the
gym spaced used for City recreation programs. Ms. Barnes felt the project would start later this year or next year.
Mr. Ruettimann indicated the definite need, now more than ever, for the proposed City Community Center.
Mr. Anderson stated that four bids for the Master Redevelopment Plan for downtown Columbia Heights were
received by 4:00 p.m., Friday, February 12, 1999. He stated NEI is very concerned that they continue to have
adequate parking. They will be informed that this will be addressed in the Master Redevelopment Plan and a letter
will be sent to NEI with options to be considered. Discussion followed on possible parking options for NEI. Ms.
Jindra asked if there would be objections from Immaculate Conception Church. Staff felt with primarily weekend
use at the church that there should not be a problem. Water drainage in the development area was also discussed.
Mr. Anderson informed Commissioners that on March 1st and 2nd noise and pollution levels will be tested at the
potential transit hub site. A public information meeting is scheduled for March 4~ which will include test results
and will be conducted by Anoka County and Metro Transit.
Mr. Peterson questioned if4150 Central was included in the LCDA area. Mr. Anderson indicated it is not included
in the revised site plan, but demolition specifications are ready for his final approval and then are to be mailed out
for bids. Mr. Peterson requested prices on all the demolitions as soon as possible.
3vrEETINGS.
The next EDA meeting is scheduled for 7:00 p.m., Tuesday, March 16, 1999 in Community Room B at Parkview
Villa. Ms. Jindra indicated she will not be at the March EDA meeting.
ADJOURNMENT.
President Ruettimann called for a motion to adjourn the meeting. MOTION by Jolly, seconded by Jindra, to
adjourn the meeting at 8:35 p.m. All ayes. MOTION CARRIED.
Respectfully submitted,
Patty Muscovitz
Recording Secretary
H:\EDAminutesk2-16-1999
COLUAIBIA H£1GH?$ PUBLIC LiBRArY
BOARD
M,ch 2, 1999
The meeting was called to order by Chair, Barbara Miller. Those present were: Patricia Sowada, Richard Hubbard, Barb
Miller, Don Jolly, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the February 2ad meeting as mailed.
The February 22, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid.
The March 8t~, 1999, bill list was reviewed. It was moved, seconded, and passed that they also be paid.
The 1999 accounting was reviewed. Finance has supplied no reports from January or February as yet the only things
posted are the bills that have been approved by the Board.
Old Business:
1. Resolution 99-1 recognizing RitaNorberg was offered and read by Richard Hubbard. It was moved, seconded,
and passed to accept Resolution 99-1 as presented. All Board members signed the document.
An update on the Automated Circulation System upgrades was presented. A T-1 line has been installed at the
library. It is not operational at this time, but is in place. The library will have 2 servers, one will continue to
run the City's LAN (Local Area Network), and an additional server (NT Server) will run the County's WAN
(Wide Area Network). The NT server will be maintained by the County, and the City LAN server will be
maintained by the MIS department. The building will be upgraded to category 5 wiring. Ed and Alex of the
City's MIS department will complete this upgrade for the library at a substantial savings. Kelly and Jeanine
have had 17" monitors and new hard drives installed at their work stations. Their previous PC's were re-
programmed by MIS and installed at Marsha and Mary's work stations. Information from Jerry Young, Director
of Anoka County Library, about the Network upgrades that was included in the Board packets was reviewed.
The article from the Anoka County Employee Newsletter about the success of Project Bookshelf was reviewed.
The Capital Outlay and Improvement plan was reviewed. One correction was made on year 2001 of the outlay
plan. There are 6 PC workstations that will be needed for the public access terminals, not 5.
A locking case for the hard drive ~fthe character generator computer has been installed. This case was provided
by funds from the Cable Commission.
Several maintenance items have been taken care of at the library this month. The mats and blinds have been
cleaned and the carpet spot cleaned.
New Business:
The packet from the Minnesota Library Trustee Association (MLTA) on revitalizing the MLTA was reviewed.
Any Board member that can find the time to volunteer is encouraged to do so.
The Legislative platform for 1999 from the Minnesota Library Association and Minnesota Educational Media
Organization was reviewed and discussed.
o
o
o
10.
11.:
12.
Crossover statistics were reviewed. It was noted that a different format has been developed and new information
on patron online renewals' and self-charge machines data is included.
Becky and Marsha attended an informal coffee meeting at the Way to Grow House with Representative
Chaudhary on 2/10. The meeting was attended by community members, teachers, and parents from ECFE.
Concerns were presented to Representative Chaudhary.' He listened to their concerns, and offered comments.
Becky and Marsha met with the ISD # 13 Media Specialists on 2/16. The results of the surveys were presented.
They were interested in some different responses than the library. There was concern that few people were
accessing the library through the dial-up access. The possibility of a staff exchange and ideas on topics were
discussed.
Marsha had been working on a project to try to recapture the interest of the middle school students between
grades 5-8. In collaboration with a team of librarians from Anoka County a program based on a role playing
game was developed. To progress you must read books, and the steps include word games, word finds, a maze,
etc. The Anoka County Library Management Team approved the project and it will be put into effect for the
reading clubs this summer.
A plan book for remodeling post World War II homes has been donated to the library by the Community
Development Office. This book Will be a reference material at the library and people are encouraged to
purchase their own copy for $10200 from that office. These plans are for cape cods and ramblers, similar to the
homes that are in Columbia Heights. The book was circulated among the Board members for viewing.
The State version of the Annual Report is due April 1, 1999. The Board should have a copy for review at their
next regular meeting.
A consultant has been hired to evaluate replacing the City's phone system. An inventory has been completed
and a recommendation is expected soon.
The work room will be carpet tiled on 3/3/99.
The H9neywell contract expires on 11/99. Becky has requested to be on the committee being established to look
into alternatives.
The cleaning contract for City offices has still not been settled. There is continuing discussion on an employee
being hired.
There being no further business the meeting was adjourned to executive session at 7:50 p.m.
Respectfully submitted;
lkanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request,, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
2