HomeMy WebLinkAboutMarch 8, 1999 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS- MONDAY, MARCH 8,1999 CITY COUNCIL CHAMBERS, CITY
HALL, 590 40TM AVENUE
Auxiliary aids for handicapped persons are available upon request when the request is made at least
96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make
arrangements.
1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingofRegMtg on Television.)
2. PLEDGE OF ALLEGI3aNCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
4. CONSENT AGENDA
1) Minutes for Approval - February 22, 1999
2) Acknowledgment of Applications for City Council Vacancy
3) Approval of Costs Associated with Attendance at Explorer Conference
4) Res. No. 99-18 Acceptance of State Grant and Appropriation of Matching Funds
5) Amend Authorization for Community Development Copier
6) Selection of Consultant for Master Plan
7) City of Hilltop Agreement for Inspection Services
8) Municipal Space Needs Study
9) Establish Hearing Dates - License Revocations, Rental Properties
10) Transfer of Funds from General Fund to Police Department Overtime Fund
11) Transfer of Funds from General Fund to Police Department, PDI Bill
12) 1st Reading - Ordinance No. 1386 Being a Request to Vacate Easements
13) Approval of License Applications
14) Payment of Bills
15) Acceptance of FeasibiliW Report for 1999 Alley Improvement Program
16) Establish Public Improw~ment Hearing
17) Request for Day Care Parking Restriction at 3741 Reservoir Boulevard
~. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUESTS
k. Recognition of Police Officers
B. Citizen Recognition
6. PUBLIC HEARINGS
A Close Public Hearing - License Revocation, 4222 Monroe Street
B. Second Rdg. Ord. No. 1383 Amendment to Sign Ordinance.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) & 2) 2nd Rdg. Ord. No. 1384 & Ord. No. 1385 Issuance and Sale of Bonds
B. Bid Considerations
None
C. Other Business
1) Conference Attendance - Fire Department Instructors Conference
2) Proposed Storm Water Improvements
8. ADMINISTRATIVE REPORTS
a) Report of the City Manager
b) Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
a) Minutes of Board and Commission Meetings
1) February 24, 1999 Park and Recreation Commission
2) March 1, 1999 Traffic Commission
3) March 2, 1999 Planning and Zoning Commission
10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
! 1. ADJOURNMENT
W-F/is
Mayor
CITY OF COLUMBIA HEIGHTS (1') c. L. pe,erso
Councilmembers
Donald G. Jolly
.... _Marlaine Szurek
590 40TH AVENUE N.£., COLUMBIA HEIGHTS, MN 5542 1-3878 (612) 782-2800 TDD 78~-~'~Ot~Julienne
Wy¢~off
ADMINISTRATION City Manager
Walter 1%. Fchst
MARCH 5, 1999
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, March 8, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements.
(TDD/782-2806 for deaf or hearing impaired only)
I. CALL TO ORDER/ROLL CALL,
2. PLEDGE OF ALLEGIANCE
FILES
3. ADDITIONS/DELETIONS TO ]MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
A. MOTION: Move to approve Consent Agenda items as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the February 22, 1999 Regular Council Meeting as presented.
2) Acknowledgrnent of Applications for Ci_ty Council Vacancy
The following residents have submitted an application for the Council vacancy: Thomas W. Ramsdell,
Kenneth P. Stumpf, Laura S. Lindahl, Roger A. Peterson, Robert C. Buboltz, James P. Johnson, James A.
Hunter, Scott D. Niemeyer, Dolores P. Strand, Eric Kjos, Damon M. Powers, Gary Larson, Doug Hill, Ted
Landwehr, Kathy Hofstedt, Robert Bamick, Barbara Gertsema and Rick Johnson.
3) Approval of Costs Associated with Attendance at Explorer Conference
MOTION: Move to authorize attendance of two Explorer advisors and six police Explorers at the 1999
State Law Enforcement Explorer Conference April 22-25, 1999, at Breezy Point, Minnesota, with costs to
be covered out of the 1999 Police Department budget.
Page 1
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
4) Resolution No. 99-18 Being a Resolution Authorizing Acceptance of State Grant and Appropriation of
Matching Funds
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-18 being a resolution to accept the Minnesota Department of
Economic Security grant for $10,305 and appropriating local match monies for this grant for $1,145 to
come from unexpended funds in the 1999 Police budget.
5) Amend Authorization for Communit3, Development Copier
MOTION: Move to approve the purchase of a Panasonic Model 7750S2 copier from Technifax Business
Systems, Inc. based upon their qualified, responsible bid in the amount of $6,078.00 plus tax with funds to
be appropriated from the Capital Equipment Replacement Fund; and furthermore, to authorize the City
Manager to enter into an agreement for the same.
6) Selection of Consultant for Master Plan
MOTION: Move to award the contract for the Master Redevelopment Plan for Downtown Columbia
Heights to SRF Consulting Group, Inc. based on their qualified, responsible bid in the amount of $43,942
dated February 16, 1999, phis an additional $2,000 in contingency funds to be appropriated from 201-
42400-3050; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the
same.
7) City of Hilltop Agreement for Inspection Services
MOTION: Move to approve an Agreement for Plan Review and Inspection Services with the City of
Hilltop; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the
salTle.
8) Municipal Space Needs Study
MOTION: Move to authorize staffto seek RFP's for a space needs study for all City municipal buildings.
9) Establish Hearing Dates - License Revocations, Rental Properties
MOTION: Move to establish a hearing date of March 22, 1999 for revocation or suspension of a license to
operate a rental property within the City of Columbia Heights against Steven Efterfield at 3807 Tyler
Street.
MOTION: Move to establish a hearing date of March 22, 1999 for revocation or suspension of a license to
operate a rental property within the City of Columbia Heights against Katherine Crosby at 1162-1164
Cheery Lane.
10) Transfer of Funds from General Fund to Police Department Overtime Fund
MOTION: Move to transfer $5,016, the total amount received from Norwest Bank for off duty security
work, from the General Fund to the Police Department's 1999 budget under line #1020, police overtime.
11) Transfer of Funds from General Fund to Police Department, PDI Bill
MOTION: Move to transfer $1,005, the total amount of fees collected from police officer applicants, from
the General Fund to the Police Department's 1999 budget under line #3050 to assist in covering the cost of
the written test for entry level police officer.
Page 2
12. First Reading of Ordinance No. 1386 Being a Request to Vacate Easements
MOTION: Move to waiYe the reading of the ordinance there being ample copies available for the public.
MOTION: Move to establish March 22, 1999 at approximately 7:00 p.m. as the second reading of
Ordinance No. 1386, an ordinance amending Ordinance No. 853, City Code of 1977, vacating a portion of
water pipes, main or hydrants, utility, sewer and storm drain easements as recorded in Document No.
370691 and Ordinance No. 1373.
13) Approval of License Applications
MOTION: Move to approve the license applications as listed.
14) Pawnent of Bills
MOTION: Move to pay the bills as listed out of proper funds.
15) Resolution No. 99-19 Being a Resolution Receiving the 1999 Alley Improvements Feasibility Report
and Calling for Public Improvement Hearing
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-19 being a resolution receiving the report on the 1999 Alley
Improvement Program including concrete and bituminous alley construction, bituminous reconstruction
and calling for an Improvement Hearing on March 29, 1999 at approximately 7:00 p.m. for City Project
99-02, 1999 Alley Improvement Program.
16) Resolution No. 99-20 Being a Resolution Ordering Improvements for the 1999 Storm Water
Improvements
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-20 which orders the improvements to be included in the
1999 Storm Water huprovernent Program.
17) Request for Day Care Parking Restriction at 3741 Reservoir Boulevard
MOTION: Move to recommend to the City Council to designate a Day Care Parking Restriction 6 a.m. to
8 a.m. and 3 p.m. to 5 p.m. Monday through Friday in front of 3741 Reservoir Boulevard until July 1,
1999 at which time the signs will be removed, based on the recommendation of the Traffic Commission.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A. Recognition of Police Officers
Officer Kurt Klosterman and Officer Paul Bonesteel will be recognized by the Anoka County Chapter of
MADD for their DWI Enforcement efforts.
B. Citizen Recognition
Police Department recognition of two citizens who assisted with the arrest of an armed robbery suspect at
Apache Tan. The citizens are Ms. Lois Nygaard and Ms. Janet Davis.
Page 3
C. Introduction of Newly-Hired Employee
Joel Ostmoe, Clerk-Typist 1~I - Fire Department
6. PUBLIC HEARINGS
A. Close Public Hearing - Rental License Revocation - 4222 Monroe Street, Robert Witt
MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license
held by Robert Witt regarding rental property at 4222 Monroe Street in that the property is in compliance
with the Housing Maintenance Code.
B. Second Reading of Ordinance No. 1383 Being an Amendment to the Sign Ordinance
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to approve Ordinance No. 1383 being an amendment to the Sign Ordinance.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Second Reading of Ordinance No. 1384 Being an Ordinance Providing for the Issuance and Sale of
Bonds
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to approve ordinance No. 1384 being an ordinance providing for the issuance and sale of
$860,000 general obligation improvements brands series 1999A.
2) Second Reading of Ordinance No. 1385 Being an Ordinance Providing for the Issuance and Sale of
Bonds
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to approve Ordinance No. 1385 being an ordinance providing for the issuance and sale
of $1,935,000 general obligation utility revenue bonds series 1999B.
B. Bid Considerations
None
Page 4
C. Other Business
1) Conference Attendance
MOTION: Move to authorize the Assistant Fire Chief to attend the 1999 Fire Department Instructors
Conference in Indianapolis, Indiana from March 17-21, 1999.
2) First Time Home Buyer Program
MOTION: Move to approve the Minnesota Housing Finance Agency Minnesota Cities Participation
Program (MCPP) Program Application - Commitment Agreement and to approve the payment of the
allocation fee and processing fee in the total amount of $5,392.79 out of proper funds; and furthermore, to
authorize the City Manager to enter into an Agreement for the same.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) February 24, 1999 Park and Recreation Commission Meeting
2) March 1, 1999 Traffic Commission Meeting
3) March 2, 1999 Planning arid Zoning Commission
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Walter Fehst, City Manager
WF/js
Page 5
Page 6
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
1. CALL TO ORDER/ROLL CALT,
Mayor Peterson called the Council Meeting to order at 7:00 p.m. Present were Mayor Peterson
and Councilmembers Szurek, Jolly and Wyckoff.
Mayor Peterson acknowledged the death of Abe Verbrugge, a long time resident of Columbia
Heights. The Mayor extended sympathies to the family and requested a moment of silence be
observed in Abe's memory.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
Establishment of Council work session dates was removed from the Consent Agenda.
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed fi:om consent agenda approval will be taken up
as next order of business.)
A. Motion by Szurek, second by Wyckoffto approve the Consent Agenda items as
follows:
1) Minutes for Approval
The Council approved the minutes of the February 8, 1999 Council Meeting as presented.
2) Establish Hearing Dates for Rental License Revocation
The Council established a hearing date of March 8, 1999 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against Robert
Witt at 4222 Monroe Street Northeast.
3) Authorization to Purchase Copier - Police Department
The Council approved the purchase of a Panasonic Model 7750 copier with a 20-bin
sorter and three-hole punch and a large capacity tray fi:om Technifax Business Systems, '
Inc. in the amount of $8,677 plus tax, with funding to come from the Capital Equipment
Replacement Fund.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 2
4) Resolution No. 99-16 Being a Resolution Ordering the Preparation of Report for
Proposed 1999 Alley Construction Project
The reading of the resolution was waived there being ample copies available for the
public.
RESOLUTION NO. 99-16
BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON ALLEY
IMPROVEMENT WITH COMPLETE CONSTRUCTION
WHEREAS, the City Council of Columbia Heights is proposing to improve the following
alley by complete construction:
Peters Place to Gould Avenue
Peters Place to North-South Alley
WHEREAS, the City Council intends to assess the benefitted property for all or a portion
of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFOKE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA that the proposed improvement be referred to Mr. Kevin
Hansen, City Engineer, for study and that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as to whether the proposed
improvement is necessary, cost effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement, and the estimated cost
of the improvement as recommended.
Dated this 22nd day of February, 1999.
Offered by: Szarek
Seconded by: Wyckoff
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 3
5) Proposals: Creation of a Storm Water Utility
The Council approved engineering services for the creation of a storm water utility to
SEH of St. Paul, Mn. in an amount not to exceed $13,180, with funds to be appropriated
from 652-49450-3050 and authorized the Mayor and City Manager to enter into an
agreement for the same.
6) Water System Analysis
The Council approved engineering services for the Water System Analysis to PCE, Inc.
of Minneapolis, Mn. in an amount not to exceed $18,500 with funds appropriated from
651-49430-3050 and authorized the Mayor and City Manager to enter into an agreement
for the same.
7) GIS Proposals: Creation of a Digital Physical Feature Data Base
The Council approw,~d engineering services for the creation of a Physical Feature
Database, with Contours, to Horizons, Inc. of Minneapolis, Mn. in an amount not to
exceed $34,140 with funds to be appropriated from 431-43100-5180 and also authorized
the Mayor and City Manager to enter into an agreement for the same.
8) Authorization to Seek Bids for 1999 Miscellaneous Concrete Project
The Council authorized staffto seek bids for the 1999 Miscellaneous Concrete
Replacement and Installation Project.
9) Authorization to Seek Bids for 1999 Street and Parking Lane Striping
The Council authorized staff to seek bids for the 1999 street and parking lane striping
contract.
10) .County Expenses
The Council authorized payment of $13,759.97 for administering the 1998 tax increment
fmancing laws of Minnesota, Truth in Taxation, and Special Assessments, with expenses
being charged to the TIF Debt Services Fund and General Fund.
11) Establishment of Council Work Session Dates/Times
This item was removed from the consent agenda for discussion.
12) Approval of License Applications
The Council approved the license applications as listed and the rental housing license
applications as listed in the memo dated February 16, 1999 from Chief Kewatt.
13) Payment of the Bills
The Council approw;d payment of the bills as listed out of proper funds.
REGULAR COUNCIL 1VEEETING
FEBRUARY 22, 1999
PAGE 4
14) Authorization to Purchase Copier - Communiw Development Department
The Council approved the purchase of a Lanier 7335 Analog copier with 20 bin sorter
and finisher (staple:r) from Stringer Business Systems, Inc. based upon their qualified,
responsible bid in the amount of $6,078.60 plus tax and $690 annual general maintenance
agreement fee with funds to be appropriated from the Capital Equipment Replacement
Fund and also authorized the City Manager to enter into a purchase/sales order agreement
for the stone.
Roll call on Consent Agenda: All ayes
Establishment of Council Work Session Dates/Times
One of the recommended dates, Monday, March 29, 1999, has been selected as a possible
public improvement hearing date. This date was removed from consideration for a
Council work session date.
Motion by Szurek, second by Wyckoffto schedule Council work sessions for Monday,
March 1, 1999 at 8:00 p.m. and Monday, March 15, 1999 at 7:00 p.m. in the City Hall
Conference Room I. Roll call: All ayes
5. PROCLAMATIONS, Pt~ESENTATIONS, RECOGNITIONS AND GUESTS
None
6. PUBLIC HEARINGS
A. Public Hearing o Local Law Enforcement Equipment Block Grant
Mayor Peterson opened the public heating at 7:10 p.m. The public hearing was closed at
7:11 p.m.
Police Chief Jolmson reviewed the list of equipment being recommended for purchase
with the grant funds. A block grant in the amount of $24,6054 was received fi'om the
United States Depm'tment of Justice. The Council approved matching funds in the amount
of $2,734. A committee of citizens was organized to review each of the equipment items
listed in the Police Department's request. The list received the endorsement of the
committee.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 5
Motion by Jolly, second by Szurek to approve the list of equipment to be purchased with
this grant. Roll call: All ayes
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Ordinance No. 1384 and Ordinance No. 1385 Regarding Bond Sale
The construction prqjects that were completed in 1998 were funded through internal
loans. It is staff's recommendation to sell bonds to cover the 1998, 1999, and 2000
construction projects and to refund the TIF bond issue. The first issue is for assessment
bonds that will fund 'the City's PIR special assessment fund. The second issue is for
utility bonds.
Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being
ample copies available for the public. Roll call: All ayes.
ORDINANCE NO. 1384
PROVIDING FOR THE ISSUANCE AND SALE OF
$860,000 GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1999A
The City of Columbia Heights does ordain:
1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements) have been duly
ordered or contracts let for the construction thereof, by the City pursuant to the provisions
of Minnesota Statutes, Chapter 429 (Act);
Total
Project Designation & Description: Proiect Cost
Project Costs:
1998 Zone 3 Improvements
1999 Alley Improvements
2000 Zone 4 Improvements
Less Other Funding Sources
Net Project Costs
Costs of Issuance
749,000
532,500
500,000
(940,731)
840,769
15,120
REGULAR COUNCIL Mt!ETING
FEBRUARY 22, 1999
PAGE 6
Discount
Rounding
TOTAL
6,880
(2,769)
$860,000
Co)
It is necessary and expedient to the sound financial management of the affairs of
the City to issue $860,000 General Obligation Improvement Bonds, Series 1999A
(Bonds) pursuant to the Act to provide financing for the Improvements.
To provide financing for the Improvements, the City will issue and sell Bonds in the
amount of $853,120. To provide in part the additional interest required to market the
Bonds at this time, additional Bonds will be issued in the amount of $6,880. The
excess of the purchase price of the Bonds over the sum of $853,120 will be credited
to the debt service fund for the Bonds for the purpose of paying interest first coming
due on the Bonds. The Bonds will be issued, sold and delivered in accordance with
the terms of the following Terms of Proposal:
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$860,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A
0~OOK ENTRY O~rt,Y)
Proposals for the Bonds will be received on Monday, April 12, 1999, until 10:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration
for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same
day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to
the time of sale. The bidder shall be responsible for submitting to Springsted the final
Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for
inclusion in the submitted Proposal. Springsted will assume no liability for the inability of
the bidder to reach Springsted prior to the time of sale specified above. All bidders are
advised that each Proposal shall be deemed to constitute a contract between the bidder and
the City to purchase the Bonds regardless of the manner of the Proposal submitted.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 7
DETAILS OF THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2000.
Interest will be computed on the basis of a 360~day year of twelve 30-day months.
The Bonds will mature February 1 in the years and mounts as follows:
2001 $ 50,000 20055 95,000 20095 85,000
2002 $105,000 20065 90,000 20105 65,000
2003 $100,000 20075 90,000
2004 $ 95,000 20085 85,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of Bonds
made to the public. The Bonds will be issued in fully registered form and one Bond, representing
the aggregate principal amount of the Bonds maturing in each year, will be registered in the name
of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York,
which will act as secmSties depository of the Bonds. Individual purchases of the Bonds may be
made in the principal amount of $5,000 or any multiple thereof of a single maturity through book
entries made on the books and records of DTC and its participants. Principal and interest are
payable by the regism~r to DTC or its nominee as registered owner of the Bonds. Transfer of
principal and interest payments to participants of DTC will be the responsibility of DTC; transfer
of principal and interest payments to beneficial owners by participants will be the responsibility
of such participants and other nominees of beneficial owners. The purchaser, as a condition of
delivery of the Bonds, will be required to deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1,2007, and on any day thereafter, to prepay Bonds due on or after
February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City
and in such manner as the City shall determine. If less than all Bonds ora maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 8
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance street and alley
improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $853,120 and accrued interest on the total principal amount of
the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of
a certified or cashiers check or a Financial Surety Bond in the amount of $8,600, payable to the
order of the City. Ifa check is used, it must accompany each proposal. Ifa Financial Surety Bond
is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated
pr/or to the opening of the proposals. The Financial Surety Bond must identify each underwriter
whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an
underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit
to Springsted Incorporated in the form ora certified or cashiers check or wire transfer as instructed
by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day
following the award. If such Deposit is not received by that time, the Financial Surety Bond may
be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the
purchaser, the amount of which will be deducted at settlement and no interest will accrue to the
purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will
be retained by the City. No proposal can be withdrawn or amended after the time set for receiving
proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed,
or continued to another date without award of the Bonds having been made. Rates shall be in
integral multiples of 5/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same
maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a tree
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the fight to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
REGULAR COUNCIL MEE'ITNG
FEBRUARY 22, 1999
PAGE 9
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify :For issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance
of any such commitment shall be at the sole option and expense of the purchaser of the Bonds.
Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be
paid by the purchaser, except that, if the City has requested and received a rating on the Bonds
from a rating agency, 'the City will pay that rating fee. Any other rating agency fees shall be the
responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds,
but neither the failure to print such numbers on any Bond nor any error with respect thereto will
constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP
Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the
purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject
to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of
Minneapolis, Mirmesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Except as compliance with the terms of payment for the Bonds shall have been made
impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss
suffered by the City by reason of the purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12Co)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and
notices of certain events. A description of this undertaking is set forth in the Official Statement.
The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the
Continuing Disclosure Certificate at or prior to delivery of the Bonds.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 10
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place,
Suite 1 00, Saint Paul, Minnesota 551 01, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required 'by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven
business days after the date of such award, it shall provide without cost to the senior managing
underwriter of the syndicate to which the Bonds are awarded 35 copies of the Official Statement
and the addendum er addenda described above. The City designates the senior managing
underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of
distributing copies of the Final Official Statement to each Participating Underwriter. Any
underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is
accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual
relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt
by each such Participating Underwriter of the Final Official Statement.
Dated February 22, 1999
BY ORDER OF THE CITY COUNCIL
/s/William Elrite
Finance Director/City Clerk
3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance
with the foregoing Terms of Proposal. The City Council will meet at 7:00 p.m. on
Monday, April 12, 1999, to consider proposals on the Bonds and take any other appropriate
action with respect to the Bonds.
First Reading: February 22, 1999
Motion by Wyckoff; second by Szurek to schedule the public hearing and second reading
of Ordinance No. 1384 for March 8, 1999 at approximately 7:00 p.m. Roll call: All ayes
Motion by Jolly, second by Szurek to waive the reading of Ordinance No. 13 85 there being
ample copies available for the public. Roll all: All ayes
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 11
ORDINANCE NO. 1385
PROVIDING FOR THE ISSUANCE AND SALE OF
$1,935,000 GENERAL OBLIGATION UTILITY REVENUE BONDS,
SERIES 1999B
The City of Columbia Heights does ordain:
1. It is determined that:
(a) the City engineer has recommended the construction of various improvements to the
City's sanitary sewer and water utility, and has further recommended the creation of a storm
sewer utility and the construction of various improvements thereto (Project).
(b) the City is authorized by Minnesota Statutes, Section 444.075 (Act) to finance all or a
portion of the cost of the Project (Project Costs) by the issuance of general obligation bonds
of the City payable fi'om the net revenues of the system. The Project Costs are presently
estimated by the engineer to be as follows:
Project Designation & Description:
Total
Project Cost
Project Costs
Storm Sewer Projects
Utility Projects
Water Meters
Total Project Costs
Less DNR Grants
Net Project Costs
Costs of Issuance
Discount
Rounding
$1,027,983
721,820
600,000
$2,349,8O3
(447,750)
$1,902,053
19,120
15,500
(1,673)
TOTAL $1,935, 000
(c) it is necessary and expedient to the sound financial management of the affairs of the
City to issue $1,935,000 General Obligation Utility Revenue Bonds, Series 1999B (Bonds)
pursuant to the Act to provide financing for the Project.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 12
2. In order to provide financing for the Project, the City will therefore issue and sell Bonds
in the amount of $1,919,500. To provide in part the additional interest required to market
the Bonds at this time, additional Bonds will be issued in the amount of $15,500. The
excess of the purchase price of the Bonds over the sum of $15,500 will be credited to the
debt service fund for the Bonds for the purpose of paying interest first coming due on the
additional Bonds. 'The Bonds will be issued, sold and delivered in accordance with the
terms of the following Terms of Proposal:
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$1,935,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, April 12, 1999, until 1 0:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration
for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same
day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to
Springsted. Signed Proposals, without final price or coupons, may be submitted to
Springsted prior to the time of sale. The bidder shall be responsible for submitting to
Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no
liability for the inability of the bidder to reach Springsted prior to the time of sale
specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless
of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February. 1 and August 1 of each year, commencing February 1, 2000.
REGULAR COUNCIL MT-',ET~G
FEBRUARY 22, 1999
PAGE 13
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and mounts as follows:
2001 $110,000 2005 $195,000 2009 $225,000
2002 $175,000 2006 $200,000 2010 $235,000
2003 $180,000 2007 $210,000
2004 $185,000 2008 $220,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution
of Bonds made to the public. The Bonds will be issued in fully registered form and one
Bond, representing 1/he aggregate principal amount of the Bonds maturing in each year,
will be registered in the name of Cede & Co. as nominee of The Depository Trust
Company ("DTC"), New York, New York, which will act as securities depository of the
Bonds. Individual purchases of the Bonds may be made in the principal amount of
$5,000 or any multiple thereof of a single maturity through book entries made on the
books and records of DTC and its participants. Principal and interest are payable by the
registrar to DTC or :its nominee as registered owner of the Bonds. Transfer of principal
and interest payments to participants of DTC will be the responsibility of DTC; transfer
of principal and interest payments to beneficial owners by participants will be the
responsibility of such participants and other nominees of beneficial owners. The
purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds
with DTC.
REGISTRAR
The City will name 'the registrar which shall be subject to applicable SEC regulations.
The City will pay for the services of the registrar,
OPTIONAL REDEMPTION
The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due
on or after February 1, 2008. Redemption may be in whole or in part and if in part at the
option of the City and in such manner as the City shall determine. If less than all Bonds
of a maturity are called for redemption, the City will notify DTC of the particular amount
of such maturity to be prepaid. DTC will determine by lot the amount of each participant's
interest in such maturity to be redeemed and each participant will then select by lot the
beneficial ownership interests in such maturity to be redeemed. All prepayments shall be
at a price of par plus accrued interest.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 14
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full
faith and credit and power to levy direct general ad valorem taxes. In addition the City will
pledge net revenues to be derived fi:om the City's storm sewer, water and sanitary sewer
charges. The proceeds will be used to acquire property and finance improvements to the
City's storm sewer., water and sanitary sewer systems.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,919,500 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit
("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in
the amount of $19,350, payable to the order of the City. Ifa check is used, it must
accompany each proposal. If a Financial Surety Bond is used, it must be from an
insurance company licensed to issue such a bond in the State of Minnesota, and
preapproved by the.. City. Such bond must be submitted to Springsted Incorporated prior
to the opening of the proposals. The Financial Surety Bond must identify each
underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds
are awarded to an ~:mderwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or
cashiers check or wire transfer as instructed by Springsted Incorporated not later than
3:30 P.M., Central Time, on the next business day following the award. If such Deposit
is not received by that time, the Financial Surety Bond may be drawn by the City to
satisfy the Deposit requirement. The City will deposit the check of the purchaser, the
amount of which will be deducted at settlement and no interest will accrue to the
purchaser. In the event the purchaser fails to comply with the accepted proposal, said
mnount will be retained by the City. No proposal can be withdrawn or amended after
the time set for receiving proposals unless the meeting of the City scheduled for award
of the Bonds is adjourned, recessed, or continued to another date without award of the
Bonds having been made. Rates shall be in integral multiples orS/100 or 1/8 of 1%.
Rates must be in ascending order. Bonds of the same maturity shall bear a single rate
from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a
true interest cost (TIC) basis. The City's computation of the interest rate of each
proposal, in accordance with customary practice, will be controlling.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 15
The City will reserve the right to: (i) waive non-substantive informalities of any
proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii)
reject all proposals without cause, and, (iii) reject any proposal which the City
determines to have failed to comply with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify tbr issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser
of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase
of insurance shall be paid by the purchaser, except that, if the City has requested and
received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any
other rating agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded
to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept
delivery on the Bonds.
CUSIP NUMBERS
If the Bonds qualify tbr assigranent of CUSIP numbers such numbers will be priuted on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification
numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without
cost to the purchaser at a place mutually satisfactory to the City and the purchaser.
Delivery will be subject to receipt by the purchaser of an approving legal opinion of
Faegre & Benson LI,P, of Minneapolis, Minnesota, and of customary closing papers,
including a no-litigation certificate. On the date of settlement, payment for the Bonds
shall be made in federal, or equivalent, funds which shall be received at the offices of
the City or its designee not later than 12:00 Noon, Central Time. Except as compliance
with the terms ofpayrnent for the Bonds shall have been made impossible by action of
the City, or its agents, the purchaser shall be liable to the City for any loss suffered by
the City by reason of the purchaser's non-compliance with said terms for payment.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 16
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the
resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide
annual reports and notices of certain events. A description of this undertaking is set forth
in the Official Statement. The purchaser's obligation to purchase the Bonds will be
conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery
of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relatiw; to the Bonds, and said Official Statement will serve as a nearly-
final Official Statement within the meaning of Rule 15c2-12 of the Securities and
Exchange Commission. For copies of the Official Statement or for any additional
information prior to sale, any prospective purchaser is referred to the Financial Advisor
to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda
specifying the maturity dates, principal amounts and interest rates of the Bonds, together
with any other info:~ation required by law, shall constitute a "Final Official Statement"
of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By
awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal
therefor, the City al,n-ecs that, no more than seven business days after the date of such
award, it shall provide without cost to the senior managing underwriter of the syndicate
to which the Bonds are awarded 75 copies of the Official Statement and the addendum
or addenda described above. The City designates the senior managing underwriter of
the syndicate to which the Bonds are awarded as its agent for purposes of distributing
copies of the Final Official Statement to each Participating Underwriter. Any
underwriter delivenhag a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter
into a contractual relationship with all Participating Underwriters of the Bonds for
purposes of assuring the receipt by each such Participating Underwriter of the Final
Official Statement.
Dated February 22, 1999
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 17
Motion by Jolly, second by Szurek to schedule the public hearing and second reading of
Ordinance No. 1385 for March 8, 1999 at approximately 7:00 p.m. Roll call: All ayes
2. First Reading of Ordinance No. 1383 Being a Sign Ordinance Amendment
The City Planner reviewed the proposed amendment. He advised that the entire sign
ordinance will be considered for revision during the Zoning Ordinance rewrite.
Staff felt that this proposed amendment would provide a more timely resolution to a
current problem. Members of the Council concurred that the sign ordinance needed a
full review and it was noted that many businesses in the community are currently
exceeding the maximum footage.
Motion by Jolly, second by Szurek to waive the reading of the ordinance there being
ample copies available for the public. Roll call: Szurek, Jolly, Peterson - aye Wyckoff
- nay Council was advised that if the waiver motion is not approved unanimously the
ordinance must be read in its entirety.
Motion by Jolly, second by Szurek to reconsider the motion to waive the reading of the
ordinance. Roll call: All ayes
Motion by Jolly, second by Szurek to waive the reading of the ordinance there being
ample copies available for the public. Roll call: All ayes
ORDINANCE NO. 1383
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, PERTAINING TO ZONING AMENDMENTS
The City of Columbia Heights does ordain:
Section 1: Section 9~117A(10)(b)(i) of ordinance No. 853, City Code of 1977, which
currently reads as follows, to wit:
9.117A(10)(b)(i)
Any number of wall signs on any side of a building nOt to exceed
one hundred (100) square feet of total surface area for wall sign
surfaces and limited to one surface per sign. Provided, however,
that if a parcel of land on which a building is located directly
abuts residentially zoned land, no wall sign may be located on the
side of the building that faces the abutting residential parcel.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 18
Shall be repealed and hereafter be amended to read as follows:
9.117A(10)Co)(i)
Any number of wall signs on any side of a building not to exceed
one hundred (100) two hundred (200) square feet of total surface
area for all wall sign surfaces and limited to one surface per sign.
Provided, however, that if a parcel on which a building is located
directly abuts residentially zoned land, no wall sign may be
located on the side of the building that faces the abutting
residential parcel.
Section 2:
This ordinance shall be in full force and effect from and after thirty (30)
days after its passage.
First Reading:
February 22, 1999
Motion by Jolly, second by Szurek to schedule the public hearing and second reading of
Ordinance No. 1383 for March 8, 1999 at approximately 7:00 p.m. and that this
ordinance be reviewed by the Planning and Zoning Commission at its March 2, 1999
Meeting. Roll call: Szurek, Jolly, Peterson - aye Wyckoff- nay
Motion by Jolly, second by Szurek to direct staff to initiate proceedings for a
comprehensive review of Section 9,117A of the Zoning Ordinance which is the section
of the Ordinance regulating signs. Roll call: All ayes
A resident requested a copy of the entire Sign Ordinance. He was advised by the City
Attorney of the procedure for accommodating this request.
B. Bid Considerations
None
C. Other Business
1) Water Meter Replacement
The Finance Director presented the information regarding this project. It has been under
consideration by Council since June 1996. Water meters in residential properties are the
units being considered for replacement. Discussion continued with all interested parties
regarding the specifics of the project. The method for paying the associated costs was
reviewed as was the current loss of revenues from aged water meters.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 19
Motion by Jolly, second by Szurek to authorize the Mayor and City Manager to enter into
an agreement with U.S. Filter for the installation of residential radio-read water meters
throughout the City based on their proposal of April 30, 1996, at a cost of $1,242,500 for
the installation of 5,500 radio-read meters, with $600,000 in funding for this project
coming fi.om a bond sale, and the remaining costs coming fi.om the sewer construction
fund and the refuse utility fund.
2) Resolution No. 99-17 Being a Resolution Setting Rates on Sewage Disposal and Water
Supply in the CiW of Columbia Heights
The Finance Director advised if these rates are approved they will only be the third
increase since 1981. The last rate increase was in 1995. The meter surcharge is included
in the resolution.
Motion by Wyckoff~ second by Jolly to waive the reading of the resolution there being
ample copies available for the public. Roll call: All ayes
RESOLUTION NO. 99-17
SETTING RATES ON SEWAGE DISPOSAL AND WATER SUPPLY 1N
THE CITY OF COLUMBIA HEIGHTS
BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that:
In accordance with the operating costs and rates to be paid by the City of Columbia
Heights to the Metropolitan Council Environmental Services and the Minneapolis Water
Department, the following rates shall be put into effect as of April 1, 1999, on all billings
rendered thereafter:
(c) Water Supply Rates:
The water rate shall be a minimum of $14.40 per quarter on a quarterly basis per
family unit ibr the first 600 cubic feet of water or less. The rate shall be $1.55 per
100 cubic feet used for all water used beyond the 600 cubic feet minimum.
(d) Sewer Disposal Rates:
The minimum sewer disposal charge shall be $33.00 per quarter on a quarterly
basis per family unit for the first 2,200 cubic feet of water usage per quarter; and
$1.50 per 100 cubic feet thereafter to a maximum charge of $45.00 per quarter.
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 20
The rate for commercial/industrial users shall be based on water consumption at
$1.50 per 100 cubic feet.
Any residential service hooded up to the Columbia Heights sewer system, that is
not also hooked up the Columbia Heights water distribution system, shall pay a
flat quarterly sewer fee equal to the maximum quarterly sewer disposal charge in
effect at the time of a billing is rendered; unless a water meter reading is provided
recording a lower reading than 3,000 cubic feet in a quarter for which the current
rate down to the minimum shall apply.
(e) Senior Citizen Rate:
For eligible senior citizens, the following minimum rates will be used. All usage
over the minimum will be billed at the above rates.
Min/.mum Sewage Disposal
Mir~.mum Water Use
$16.22/quarter
$ 9.32/quarter
4. Water Meter Surcharge
To cover a portion of the cost to replace all residential water meters there will be a
$1.00 per month or $3.00 per quarter surcharge added to all residential utility bills
until such time as all bonds for the meter replacement project are paid in full.
BE IT FURTHER RESOLVED that all foregoing rates are made in order to meet the
additional cost to the City of Columbia Heights for these respective services.
Passed this 22nd day of February, 1999.
Offered by: Wyckoff
Seconded by: Jolly
Roll call: Ail ayes
Jo-Anne Student, Council Secretary
Mayor Gary L. Peterson
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 21
3) TIF Special Legislation
Motion by Szurek, second by Wyckoff to authorize and direct staff to pursue special
legislation as drafted by Kennedy and Graven, Chartered, to apply for available State TIF
grant reimbursements and recommend for City Council consideration the refunding of
outstanding bond issue(s). Roll call: All ayes
4) Replacement of Athe¥ Mobil Street Sweeper, Unit #0001
Motion by Jolly, second by Szurek to approve the acquisition of one new 3-wheel Elgin
Pelican Street Sweeper fi:om the State of Minnesota Purchasing Contract with a cost not
to exceed $85,615, excluding sales tax, which includes a trade in of Unit #001 at $26,500.
Funds are appropriated in Capital Equipment Replacement fund 603-49510-5150. Roll
call: All ayes
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
The City Manager advised of a meeting hosted by the City of Minneapolis to addresss the
status of the Hi-Lo Motel on 37~ and Central Avenues. The meeting is scheduled for
February 22nd.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
Minutes of the following meetings were included in the agenda packet: February 2, 1999
Planning and Zoning Commission; February 2, 1999 Library Board of Trustees; January
19, 1999 EDA Regular Meeting and the February 9, 1999 EDA Special Meeting.
No Council action was required on these minutes.
REGULAR COIYNCIL MEETING
FEBRUARY 22, 1999
PAGE 22
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
At its February 8, 1999 regular meeting, the Council granted permission to
representatives of the Minneapolis Water Works to discharge specifically identified
firearms within the boundaries of the City of Columbia Heights. This permission .was in
conjunction with a permit being issued by the Minnesota Department of Natural
Resources relative to deer removal from the Water Works site.
At the February 8, 1999 Council meeting, representatives of the DNR, the Minneapolis
Water Works and a graduate student with an interest in this deer population addressed the
issue of possible water contamination.
At this meeting a number of residents and citizens from other communities gave their
opinions on this issue. Many of them requested that the Council revisit the matter as they
felt misleading and inaccurate information was given at the February 8th meeting.
It was recommended by a Councilmember that people who want to explore an alternative
solution to the deer situation be prepared to serve on a committee for this purpose and
find sources of funding for any associated costs related to a solution.
The City Attorney gave direction addressing how the Council could revisit their action
from the last Council Meeting. Also, in response to an inquiry, he advised that the DNR
and the Minneapolis Water Works did not need permission from Columbia Heights to
solve this problem but had attended the last Council meeting as a courtesy.
Mayor Peterson acknowledged that the Council may have been misled but suggested that
any further action is up to a Citizens Committee.
Motion by Peterson, second by Szurek to reconsider the Council's motion approved at
the February 8, 1999 Council Meeting regarding deer population control. Roll call:
Szurek, Peterson, Wyckoff- aye Jolly - nay
Motion by Peterson, second by Szurek to deny permission to authorize representatives of
the Minneapolis Water Works to discharge the following firearms within the City
pursuant to a permit issued by the Department of Natural Resources to remove deer from
the Water Works grounds so as to minimize health risks to the water supply. Said
authorization was to be effective immediately and continue in effect until April 30, 1999;
captive bolt gun and .22 caliber tranquilizer gun. Roll call: Szurek, Wyckoff, Peterson -
aye Jolly - nay
REGULAR COUNCIL MEETING
FEBRUARY 22, 1999
PAGE 23
11. ADJOURNMENT
Motion by Szurek, second by Jolly to adjourn the meeting at 9:45 p.m. Roll call: All ayes
Respectfully submitted,
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT: CITY
Administration MANAGER'S
NO. 4 W. Fehst APPROVAL
ITEM: ACKNOWLEDGMENT OF APPLICATIONS BY: $. Student BY:
FOR COUNCIL VACAN'CY 41~. ~ ,. O~, DATE: March 5. 1999 DATE:
The
following residents have submitted an application for the Council vacancy:
Thomas W. Ramsdell
Kenneth P. Stump£
Laura S. Lindahl
Roger A. Peterson
Robert C. Buboltz
James P. Johnson
~ A. Hunter
Scott D. Niemeyer
Dolores P. Strand
Eric Kjos
Damon M. Powers
Gary Larson
Doug Hill
Ted Landwehr
Kathy Hofstedt
Robert Bamick
Barbara Gertsema
Rick Johnson
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of March 8, 1999
AGENDA ,S]~CTION: Consent
NO. ~
ITEM: Authorization to Attend Out-of-town
NO. Explorer Conference ~'°~*~1~
ORIGINATING DEPARTMENT I
POLICE
BY: Thomas M. Johnson~ [BY:
DATE: March 2, 1999 ~ /I I DATE:
CITY MANAGER
APPROVAL:
Background:
Annually there is a State law en:forcement Explorer Conference sponsored by the Boy Scouts of America.
This event is one of the highlights of the Explorer year. All of the training the Explorers have completed
during the year will assist them in the statewide competitions that take place at this event. In 1998 the
Post attended both the State Conference and the National Conference held in Washington, D.C.
Analysis/Conclusion:
The breakdown of the costs for this event is as follows:
Six Explorers ~ $135 = $810
Two advisors ~ $135 = $270
The total cost would be $1,080 for the conference. This year's conference will be held April 22-25, 1999,
at Breezy Point. Funds to cover this event are budgeted for in the Police Department budget.
Recommended Motion:
Move to authorize the attendance of two Explorer advisors, and six police Explorers at the 1999 State
law enforcement Explorer Conference April 22-25, 1999, at Breezy Point, Minnesota, with costs to be
covered out of the 1999 Police Department budget.
TMJ:mld
99-080
COUNCIL ACTION:
:!
CITY COUNCIL LETTER
AGENDA SECTIONCoNSENT AGENDA
NO. ~I~
ITEM: Resolution to accept State grant and
NO. Appropriate Matching Funds
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson,_,)~'~
DATE:
Meeting of March 8, 1999
CITY MANAGER
APPROVAL:
BY:
DATE:
Background:
The Minnesota Department of]Economic Security has granted the Columbia Heights Police Department
a grant in the amount of $10,305. This grant will be used to pay the City's portion of the Project Safety
Net program ($6,000), and $5,000 will be used for supervision of the graffiti cleanup program. In order
to accept this grant, the City must agree to a $1,145 match, or 11.2% of the allocation.
Analysis/Conclusion:
At the present time there appears there would be adequate funds aVailable in the 1999 Police Department
budget to cover the match. The grant is available to us as soon as the match grant is approved.
Recommended Motion:
Move to waive the reading of Resolution 99-18, there being amPle copies available for the public.
Recommended Motion:
Move to adopt Resolution 99-18, being a resolution to accept the Minnesota Department of Economic
Security grant for $10,305 and appropriating local match monies for this grant for $1,145 to come from
unexpended funds in the 1999 Police budget.
TMJ:mld
99-079
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
RESOLUTION #99-18
WHEREAS, the Columbia Heights Police Department has been granted $10,305 in a grant
from the State of Minnesota Department of Economic Security for a grant entitled "Minnesota
Juvenile Accountability Incentive Block Grant," in order to pay the costs of Project Safety Net and
for supervision of graffiti cleanup, and,
WHEREAS, a condition of the grant is that the City provides $1,145 in a local match for this
grant, and,
WHEREAS, the Columbia Heights Police Department has been successful in obtaining this
grant for the period January 1, 1999, to December 31, 1999,
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights enter into a
cooperative agreement with the Minnesota Department of Economic Security for the project entitled
Minnesota Juvenile Accountability Incentive Block Grant for the period from January 1, 1999, to
December 31, 1999, that the City Manager and Mayor area hereby authorized to execute such
agreements and amendmen.ts as are necessary to implement the project on behalf of the City of
Columbia Heights.
Passed this
Offered by:
Seconded by:
day of ., 1999.
Roll Call:
Workforce
Preparation Branch
Voice:
Fax:
TTY:
(651) 296-0928
(651) 296.5745
(651) 296-2796
January 27,1999
Thomas Johnson, Chief of Police
Columbia Heights Police Department
559 Mill Street N.E.
Columbia Heights, MN 55421-3882
SUBJECT: Contract No. 90478 - Columbia Heights Police Department Grant
Dear Chief Johnson:
Enclosed is your signed copy of Subgrant Number 90478 funded by the Juvenile
Accountability Incentive Block Grant (JAIBG). The effective dates of the contract are
January 1, 1999 to December 31, 1999. The contract is in the amount of $10,305.
Also enclosed is a copy of the Juvenile Justice Grantee Handbook. The Handbook
includes all the forms you need for reporting and drawing down cash.
If you have any questions regarding contracting matters, please do not hesitate to
contact Judy Teske at 65'1/297-4572. if you have other questions about your grant,
please contact Jerry Ascher at 651/296-8601 or Laura Crowder at 651/296-2684.
Thank you for your cooperation.
Sincerely,
K~mof~~elopment
KT:alr
Enclosures
390 North Robert Street
G :~UNT~ om,~o~CONTR~CTUA,~ G"L~?8_tx~th,wpd
St. Paul, Minnesota 55101
An Equal Opportunity Employer
ww.des.state.mn.us
Workforce
Preparation Branch
Voice: (651) 296-0928
Fax: (651) 296-5745
TTY: (651) 296-2796
December 21, 1998
Thomas M. Johnson, Chief of Police
Columbia Heights Police Department
559 Mill Street N.E.
Columbia Heights, MN 55421-3882
Dear Chief Johnson:
RECEIVED
Enclosed are three (3) copies of the Contractual Agreement covering Grant No. 90478,
"Minnesota Juvenile Aceotmtability Incentive Block Grant Program."
Please read the document for completeness and accuracy and have the three (3) copies signed in
the place marked "For the C~mntee" and return to:
Judy Teske, Contracts Officer
MN Department of Economic Security
390 North Robert Street
St. Paul, MN 55101
If you have any questions concerning the Agreement or the processing please call
Judy Teske at (651) 297-4572.
Sincerely,
Kay'ac y~,~/~Di
Office of Youth Development Services
Enclosure(s)
390 North Robert Street Saint Paul, Minnesota 55101 www.des.state.mn.us
VENDOR NUMBER FUND AGENCY I'I ORG. SUB ORG. t'DOOqMENT NUMBER($ )'
· ,
STATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITY/WORKFORCE PREPARATION BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
l~unding Source: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) ·
Grant Agreement Number. .~0478
This grant agreement, which shall be interpreted pursuant to the laws of the State of Minnesota, between the State
of Minnesota, acting through its Department of Economic Security (DES), Workforce Preparation Branch (WPB),
(hereinafter the DEPARTMENT), and
Columbia Heights Police Department
559 Mill Street N.E.
Columbia Heights, MN 55421-3882
Social Security or Federal Identification Number:
Minnesota State Tax Identification Number:
(Hereinafter GRANTEE)
WITNESSETH:
WHEREAS,
the DEPARTMENT has been granted funds by the United States, through the Department of
Justice, for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
Agencies for the Fiscal Year Ending September 30, 1998, and for other Purposes), hereinafter
referred to as the "Act", and
WHEREAS,
the DEPARTMENT has been named the Designated State Agency for the JAIBG by the Chief
Executive Officer of the State and has the authority to enter into agreements pursuant to P.L. 105-
119, and has authority to allocate funds, and
WHEREAS,-
WHEREAS,
the Juvenile Cdme Enforcement Coalition of the Unit Of General Local Government, (hereinafter
referred to as the "Area") has the authority to approve a coordinated enforcement plan for reducing
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
the Chief Executive Officer of the Area has designated appropriate caiegories of juveniles within the
j. uvenile justice system for testing for use of controlled substances, and
WHEREAS, GRANTEE is familiar with the Plan and has represented to the DEPA alified
and has effectively delivered services in the area of the type enumerated in the Act, and GRANTEE
further represents that it is qualified to perform the services enumerated in the Plan for the Area.
NOW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
that;
!. The foregoing recitals are made a part hereof as though set forth in full and in detail herein.
IlL
Program: The GRANTEE shall implement an acceptable Plan which meets the JAIBG Program and
Administrative Requirement.% Standards, Procedures, and Activities as set forth in the Act. The Plan is
incorporated by attachment hereto as Exhibit A.
Duties and Payment: GRANTEE shall perform all the services enumerated in the Plan and shall be
reimbursed by the DEPARTlVlENT for its expenses in providing these services, provided that the total
obligation of the DEPARTMFNT for all reimbursement to GRANTEE shall not exceed $.10,305.
These funds are to be expended in the cost categories and amounts shown in the Budget contained in
the Plan (Form D of Exhibit A), which is attached hereto, incorporated by reference herein and made a
part hereof. Administrative expenditures may not exceed 10% of total actual expenditures of the funds
provided under this grant agreement. GRANTEE must provide a cash match, of new money, of 10% of
the entire program cost.
The DEPARTMENT shall not be responsible to reimburse GRANTEE for its payments or liabilities to the
Unemployment Compensation Fund incurred as a reimbursing employer after termination of GRANT-
EE's participation in programs under the Act or for any liability accrued thereunder before the effective
date of this graqt agreement.
Term of Grant: This Grant shall be effective on January_ .1..1999, or upon such date as it is executed as
to encumbrance by the Commissioner of the Department of Economic Security, whichever occurs later,
and shall remain in effect until December 3'1..1999. or until all obligations set forth in this grant
agreement have been satisfactorily fulfilled, whichever' occurs first.
Cancellation: This grant agreement may be canceled by the DEPARTMENT at any time, with cause, by
giving written notice to the GRANTEE. In the event of such cancellation without cause, GRANTEE
shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily per-
formed. GRANTEE acknowledges that funds to finance this grant are to be obtained by the DEPART-
MENT through a specific legislative act. If at any time such funds become unavailable under the Act,
this grant agreement shall be terminated immediately upon written notice of such fact by the DEPART-
MENT to GRANTEE. In the event of such termination, GRANTEE shall be entitled to reimbursement,
determined on a pro rata basis, for services satisfactorily performed.
In the event of such cancellation for cause, including but not limited to failure to comply with the
provisions of the grant agreement, failure to make timely progress in delivering required services, or use
of grant funds for purposes other than those specifically identified in the grant agreement, the DEPART-
MENT may take any actions, it deems necessary to protect the interests of the State of Minnesota,
including but not limited to the refusal to disburse additional funds pending a determination of the
DEPARTMENT's right to set-off, and requiring the return of all or part of the funds already disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or'without cause, upon thirty
(30) days written notice to the DEPARTMENT. Such written notice of cancellation must include
pr.oposed terms for the discontinuation of GRANTEE's services and an estimated final invoice for work
or services performed. The DEPARTMENT may reject or accept in whole or in part GRANTEE's
proposed terms for discontinuing services and GRANTEE's estimated final invoice, and shall notify
GRANTEE of its decision within (5) business days of receipt of GRANTEE's cancellation notice.
In the event of any cancellation under this provision,. GRANTEE shall cooperate fully with the DEPART-
MENT and help facilitate any transition for the provision of services by a different vendor. Failure to
cooperate with or withholding any information or records requested by the DEPARTMENT or a different
vendor that impairs in any way the transition of the Provision of services shall constitute a material
breach of this grant agreement, subjecting GRANTEE to liability for all damages incurred by the
DEPARTMENT resulting from such breach.
~,e~s~. f~r Payment.; P, eclu.ests for cash advances shall be made by GRANTEE to the DEPARTMENT
on the DEPARTMENT's "Cash Request Form". Payments shall be made by the DEPARTMENT as
soon as practicable after GI~:ANTEE's presentation of the Request for Cash. The fact of payment of any
item shall not preclude the DEPARTMENT from questioning the propriety of any item.
VII.
Purchase of Furniture and Equipment: Any purchase of non-expendable personal property that has a
useful life of more than one year with a per unit cost of $5,000 or more must have pdor written approval
of the DEPARTMENT.
Viii.
Reoayment of Funds: The r)EPARTMENT reserves the right to offset any over-~3ayment or
disallowance of any item or items under this grant agreement by reducing future payments requested by
GRANTEE. This clause shall not be construed to bar any other legal remedies the DEPARTMENT may
have to recover funds expended by GRANTEE for disallowed costs.
IX. GRANTEE Reoorts: GRANTEE agrees to provide the DEPARTMENT with such progress reports as
the DEPARTMENT may from time to time require including, but not limited to, the following:
A. Quarterly Financial Status Report (FSR) by the 20th of the month following the calendar quarter
covering such status for that quarter. GRANTEE shall report expenditures of other funds satisfying
match requirements as specified at 20 CFR 645, Subpart C, on the quarterly FSR.
B. Quarterly Status Reports by the 25th of the month following the calendar quarter covering such
status for that quarter.
GRANTEE shall also make i;uch reports to the U.S. Attorney General, the Comptroller General of the
United States or the DEPARTMENT as any of them may require.
The DEPARTMENT shall withhold funding if reporting requirements are not met in a complete, accurate
and timely manner.
Xo
Monitoring and Corrective Actiq)n: Performance as set forth in Paragraph il above is essential
throughout the term of this grant agreement. GRANTEE agrees to permit monitoring by the
DEPARTMENT to determine; grant agreement performance and compliance with grant agreement
provisions. GRANTEE further agrees to cooperate with the DEPARTMENT in performing and
completing such monitoring activities and GRANTEE agrees to implement and comply with such
remedial action as is proposed by the DEPARTMENT.
Xi.
~: GRANTEE agrees to indemnify and save and hold the DEPARTMENT, its agents and
employees harmless from any and all claims or causes of action, including attorney's fees, arising from
the performance of this grant agreement by GRANTEE, its agents, officers and employees. Nothing
herein shall constitute a waiver by the GRANTEE or the DEPARTMENT of any statutory or common law
limits of liability, defenses, o~ immunities.
Soecial Administrative Provisions Reauired Under the Act: GRANTEE agrees to administer the
program in accordance with the Act and the regulations and guidelines promulgated thereunder. (M~ny
of'these guidelines are presented in the DEPARTMENT's JAIBG Handbook.) GRANTEE also agrees to
comply with other applicable Federal and State laws. In the event that these laws, regulations or
guidelines are amended at a~ny time during the term of this grant agreement, the GRANTEE shall
comply with such amended l'aws, regulations or guidelines.
Ao
.~. e.~.ords/Audits: GRANTEE agrees to use such fiscal, audit and accounting procedures as may be
necessary to assure and promote sound financial management, including effective internal controls.
The U.S. Attorney General, the Comptroller General of the United States and the DEPARTMENT, or
a designated representative, shall have access to and the right to examine for audit purposes or
otherwise, any books, documents, papers or records of GRANTEE. The books, records, documents
and accounting procedures and practices of the GRANTEE relevant to this grant agreement are
also subject to examination by the DEPARTMENT and the Legislative Auditor of the State of
3
Co
Eo'
Fo
Minnesota. GRANTEE agrees to fully cooperate in any such examination and/or audit and to have
said audits carded out ir~ accordance with "Grant Audit Requirements," which is in Chapter 509 of
the MDES Policies and Procedures Manual and hereby incorporated by reference and made a part
hereof.
All records pertaining to this grant agreement shall be retained by the GRANTEE for a period of at
least three years after the expiration of the term of this grant agreement, or on completion of an
audit, if one has been commenced within three years, whichever period is longer.
Pro0ram Stanclards: GF~,NTEE agrees to comply with OMB Circulars Numbers A-21, A-87, A-110,
A-122, A-133, the OMB "Common Rule" (as codified at 29 CFR 97), and ASMB C-10
(Implementation Guide for OMB Circular A-87), as these circulars are applicable and as they relate
to the utilization of funds, the operation of programs and the maintenance of records, books,
accounts and other documents under the Act as amended. Under the Cost Principles Circulars (A-
21, A-87, or A-122), common or joint costs charged to grants must be based upon written cost
allocation plans.
Non-Discrimination Statement: The GRANTEE will comply with all applicable Federal, State, and
local laws prohibiting discrimination, including but not limited to:
The Civil Rights Act of 1964 (42 USC 2000d). as amended by the Eoual EmBloyment
O_DDOrtunity_ Act of 1972, which prohibits discrimination on grounds of race, color or national
origin, and applies to any program or activity receiving federal financial aid, and to all employers,
including State and local governments, public and private employment agencies, and labor
organizations
ii.
The Minnesota Human Rights Act. ('Minnesota Statute 36:~), agrees to comply with the
Minnesota Human Rights Act, Minnesota Statue 363, which prohibits discrimination based on
race, color, religion, age, national origin, sex, marital status, citizenship, disability, or reliance on
public assistance.
iii. The Rehabilitation Act of 1973 (29 USC 794~, as amended, which prohibits discrimination on the
basis of handicap in all federally-funded programs.
iv. The Age Discrimination Act of 1975 (42 USC 6101), as amended, which prohibits unreasonable
discrimination on the basis of age in programs or activities receiving federal financial assistance.~
v. The Americans with Disabilities Act of 1990(42 USC 1201), as amended, which prohibits
discrimination on the basis of physical, sensory, or mental disability or impairment.
Affirmative Action: (If applicable), GRANTEE certifies that it has received a Certificate of
Compliance from the Commissioner of Human Rights pursuant to Minnesota Statues, Section
363.073.
Workers' ¢~)m~ensation: In accordance with the provisions of Minnesota Statutes Section 176.182,
the State affirms that GI~,NTEE has provided acceptable evidence of compliance with the workers'
compensation insurancE; coverage requirement of Minnesota Statute 176.181, Subdivision 2.
Relocation Assistance: GRANTEE agrees to comply with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (Public Law 91-646) which
provides for fair and equitable treatment of persons displaced as a result of federal or federally
assisted programs.
Church/State Se0aration.: GRANTEE agrees that program participants shall not be employed in the
construction, operation or maintenance of that part of any facility which is used for religious
instructions or worship. GRANTEE further agrees that no funds shall be expended for sectarian
Xlll.
XIV.
XV,
XVl,
XVIII.
XIX.
,worship, instruction, or proselytization.
Ho
Data Practices: The GF?,ANTEE understands and agrees that it shall be bound by the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), and that it shall inform program
applicants that the DEPARTMENT may share applicant data with other agencies for eligibility and
program evaluation purposes. GRANTEE shall incorporate into the form used to provide applicants'
an explanation of their right under the Minnesota Data Practices Act the clauses contained in the
DEPARTMENT'S "DATA USES INCLUSION REQUIREMENTS" {Attachment 1).
I. Drug Free W0rkolace: GRANTEE agrees to make a good faith effort to maintain a drug free
workplace through implementation of the Drug Free Workplace Act.
Job Service.Listing: GRANTEE shall list any job vacancy in its personnel complement with the nearest
Minnesota Job Service Office as soon as it occurs.
Voter Registration: GRANTEE shall provide non-partisan voter registration services and assistance,
using forms provided by the Secretary of State, to employees of GRANTEE, program participants and
the public as required by Minnesota Statutes, Section 201.162.
~,ssignment: The GRANTEE shale neither assign nor transfer any rights or obligations under this grant
agreement without pdor written consent of the DEPARTMENT. The provisions of this grant agreement
applicable to the GRANTEE shall also be applicable to subgrants made by the GRANTEE from funds
obtained under this grant agreement.
Modifications: Any modifications to this grant agreement shall be in writing and shall be executed by the
same parties who executed the original grant agreement, or their successors in of'rice.
Debarment and S.~spension Certification: (If applicable) The GRANTEE agrees to follow the
President's Executive Order 12549 and the implementing regulation "Nonprocurement Debarment and
Suspension; Notice and Final Rule and Interim Final Rule," found at 53 FR 19189, May 26, 1988, as
amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions"; unless excluded
by law or regulation.
Lobbying Certification and ~)is~losure: (If applicable) The GRANTEE shall comply with Interim Final
Rule, New Restrictions on Lobbying, found in Federal Register Vol. 55, No. 38, February 26, 1990, and
any permanent Rules that are adopted in place of the Interim Rule. The Interim Final Rule requires the
GRANTEE to certify as to their lobbying activity. The Interim Final Rule implements Section 319 of
Public Law 101-121, which generally prohibits recipients of Federal contracts, grants and loans from
using appropriated funds for lobbying the Executive or Legislative Branches of the Federal Government
in connection with a specific contract, grant or loan.
Ooerating Procedures: The GRANTEE hereby acknowledges that it has in its possession the
documents issued by the DI--PARTMENT entitled "JAIBG Handbook". The GRANTEE further
acknowledges that its supervisory personnel to be involved in the administration of the grant agreement
have read and understand said document. The GRANTEE agrees to comply with the contents of the
aforementioned documents°
Interest/Program Income: The GRANTEE shall be responsible for establishing and maintaining records
identifying interest and/or investment income earned on advances of program funds. Income so earned
shall be added to the existing funding of this grant agreement and may be used for any allowable grant
expenditure.
Grant Agreement Closeout: The GRANTEE agrees to submit a final quarterly Financial Status Report
(FSR) and a payment for the balance of any unspent and unobligated grant funds to the DEPARTMENT
within 45 days after the end of the term of this grant agreement. Accompanying the final FSR shall be a
listing of any continuing liabilities on the grant, if applicable. Failure to submit a final FSR within this
period may result in disallowance of payment for any expenditures not previously submitted. The
GRANTEE agrees to submit a revised final FSR to the DEPARTMENT if any additional funds must
~:eturrted to the DEPARTMENT after grant agreement cioseout.
dprisdiction alqd Venue: Thi:s grant agreement, and any amendments and supplements thereto, shall be
governed by the Laws of the State of Minnesota. Venue for all legal proceedings arising out of this
award, or breach thereof, shall be in the State or Federal Court with competent jurisdiction in RamseY
County, Minnesota.
IN VVITNESS WHEREOF, the parties have caused this Grant (No. 9047~ ) to be duly executed
intending to be bound thereby.
FOR Columbia He.ights Police Department ·
(Name of Delegate Agency)
·/~seph Sturd~v~nt
Title: Mayor, City of Columbia Heights
FOR THE GRANTEE*:
Walter F~h~t '
City Manager, City of
Title:
Columbia Heights
Date:
APPROVED
FOR The DePartment of Economic Security-
Workforce PreDaratiq)n Branch:
Title- Director Proaram Sup0~)rt Services
° if a corporation, two corporate officers must execute.
Workforce
Preparation Branch
Voice: (651) 296-0928
Fax: (651) 296-5745
TTY: (651) 296-2796
EXMI IT A
· ..-~=. -~,=~,~,,-~.~MINNESOTA'JU~ENILE ACCOUNTABIUTY INCENTIVE BLOCK GRANT (JAIBG) 1998 - 99 Local Entitlement Grants
GRANTEE AGENCY: The fiscal agent with
whom the grant agreement will be executed.
Columbia
559 Mill
Columbia
Heights Police Department
Street N.E.
Heights M~ 55421-3882
CONTACT MAILING ADDRESS:
(if different from above)
Project start date: 01-01-99
Name:
Title:
Phone #:
FAX:
E-Maih
Contact Name:
Title: Chief
Phone#: (612)
FAX: (612)
~Mail:
Thomas M. Johnson
Chief of Police
(612) 782-2844
(612) 782-2842
Thomas M.
of Police
782-2844
782-2842
Projectend date: 12-31-99
Johnson
CONTRACTING INFORMATION (grant agreements cannot be processed without this information)
MN TAX ID#: 8021384, I F~eral Employer ID#: 416005069
JAIBG Allocation $ 10,305
Match Required: (11-2% of Allocation, except construction
requires a dollar for dollar match).
TOTAL Project_Cost
$ 1,145
11,450
$
Typed Name,q'itle: Thomas M. Johnson, Chief of Polld~hone: (612) 782-2844
O,:t~R,~ S. 199S
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
ASSURANCES
JUVENILE ACCOUNTABIUTY INCENTTVE BLOCK GRANT (JAIBG) ·
1998 -1999 LOCAL ENTITLEMENT GRANTS
FORM B
Check the Program Purpose Area(s) this grant will suppo~
Sm: Attachment 1 for Program Purpose descriptions
PROGRAM PURPOSE AREA
() 1. Construction~
00 2. Accountability- Based Sanctions
() 3. Hiring (Non-Prosecution!
() 4. Prosecution:Hiring
() 5. Prosecution: Drugs, Gangs, Violence
() 6. Prosecution: Technology, Equipment,
Training
() 7. Courts and Probation
Construction requires a dollar !For dollar match.
() 8. Juvenile Gun Courts
()' 9. Drug Court Programs
() 10. Information-Sharing Programs
~) 11. Accountability- Based Programs
(Law Enforcement Referral/School
Safety)
() 12. ContTolled SubstanceTesfing
I, Thomas M. Johnson~ Chief of Police
(Name/title)
actingfor City of Columbia Heights do cerfify that the following are true:
(Name of City~County)
1. We have established a Juvenile Crime Enforcement Coalition (JCEC) in accordance with the
Federal Guidelines (se.- FORM F);
2. Our JCEC has developed a Coordinated Enforcement Plan (see FORM G);
3. We have or (will have) the required hard cash match (see ATTACHMENT2); and
4. We have implemented, (or will implement) by January 1,1999, a policy of teeing appropriate
categories of juveniles within the juvenile justice system for use of controlled substances (see
FORM H). .
5. We agree to implement the project using the minimum percentages (35~/45%) required in
federal statute (see Form C for projects proposing an alternative use of funds).
Typed Name/Title:
Thomas M. Johnsont Chief of Police
I Date: / d'
Phone:
(612) 782-28~
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENILE ACCOUNTABIUTY INCENTTVE BLOCK GRANT (JAIBG)
CERTIFICATION OF ALTERNATIVE USE OF FUNDS
FORM C
Unless a signed Certification of Alternative Use of Funds~ is received by MDES, (other than funds set aside
for administration), federnl law requires that not less than 35 percent of JAIBG funds received at the local
level must be used in areas 1 and/or 2 and/or 10. No less than 45 percent of JAIBG funds received at the
local level must be used in one or more of areas 3 through g. Funding may also be used in areas 11 and/or
12. We will use the funds in the 'Following amount(s) and Program Purpose Area(s):
PROGRAM PURPOSE AREA (See Attachment 1) Dollars Percent
1. Con.ruction
2. Accountabil~cy - Based Sanctions 5,6,50 6,8%
3. Hiring (Non-Prosecution)
4. Prosecution: Hiring
5. Prosecution: Drugs, Gangs, V~olence
6. Prosecution: Technology, EqUipment, Training
7. Courts and Probation
8. Juvenile Gun Courts
g. Drug Court Programs
10. Information - Sharing Programs
11. Accountabitky- Based Programs (law enforcement referral/school safety) 6,000 52'4
12. Controlled Substance Testing
Grand Total $ !1,6,50.001 100%
el hereby certify to MDES Sat the interests of public safety and of crime control would be better served by
expending JAIBG funds in a proportion other than the percentage minimums required under Federal Law.
IAuthorized Signatu ~ ' Date: /
Typed Name/Title: Thomas H. 3o~,,nGon, Chief of ?o].ice Phone: (612) 782-28~,~,
Please describe your reason(s) for requesting a Certification of Alternative Use of Funds:
ATTACH ADDITIONAL PAGE(S) IF NECESSARY
Page 5 c~
COLUMBIA HEIGHTS POLICE DEPARTMENT
TO: '
FROM:
SUBJECT:
DATE:
Minnesota Department of Economic Security, Workforce Preparation Branch
Thomas M. Johnson, Chief of Police :
Reason(s) for Requesting a Certification of Alternative Use of Funds
December 10, 1998
The two programs that we wish to fund in this grant are the Project Safety Net program and our
graffiti cleanup program. Each of these programs are proven juvenile intervention programs that
need to continue in our community. The programs give direction, guidance, responsibility, and
intervention to those juveniles in our community who are in need of these services. These programs
allow us to continue a proactive response to juvenile crime in our community and because of the
proven track record of these programs, deserve the funding you have available.
Please see the program descriptions in the back of this grant for further information. Your full
consideration of this alternative use request is greatly appreciated. If you have any questions, please
do not hesitate to contact me (612)782-28,$4.
TMJ:mld
98-406
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENIL I:: ACCOUNTABILrTY INCENTIVE BLOCK GRANT
BUDGET INFORMATION SUMMARY
FORM D
A. Total JAIBG Allocation .................................................................. $ Z0,305
B. Required Match ........................................................................ $ 1,Z,5
C Total Program Cost (A plus E~) ........................................................... S lZ,~50
D. Minus Administration (up to. 10~ of the amount on line A) .............................. $ 0
E. Amount Available for Program PurPose Areas (C minus D) .............................. $
ll,aSO*
PROGRAM PURPOSE AREA (See Attachment'1) Dollars Percent
1. Construction
2. Accountability - Based Sanctions 5,450' 48%
3. Hiring (Non-Prosecution)
4. Proseccrtion: Hiring
5. Prosecution: Drugs, Gangs, Violence
6. Prosecution:Technology, Equipment, Training
7. Courts and Probation
8. Juvenile Gun Courts
9. Drug Court Programs
10. Information - Sharing Programs
11. Accountability- Based Program.~ (law enforcement referraVschool safety) 6,000 52%
12. Controlled Substance Testing
TOTAL # $i!,/,50 100~
* Total must equal Amount Available for Program Purpose Areas (line E above).
'.'.:. o:~uh-m~o~u~a~'u,~ ~ r~r=~ Page 7
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANTS
BUDGET FORM
FORM E
Fill out a separate Form E/Budget Form for each Program Purpose Area to be funded.
Budget period from Sanuar¥ 1 1999through December 31, ~[999
APPLICANT AGENCY
Columbia Heights Police
ADDRESS
559Mtll Street N.E.
Columbia Hetsh:s I~
55421-3882
TELEPHONE/I:AX
Phone (612) 782-28G4
Tax (612) 782-2842
Program Purpose Area:
2 : Accountability-based functions
Number Description
BUDGET CATI-'.GORY
Salaries
Employee Benefits
Contracted Services
AMOUNT REQUESTED
3,156.40
1,262.56
Travel (29 cents per mile for mih.,age)
Space Costs & Rental
Supplies, Phone, Postage, Printing/Copying 1,031.04
E~uipment
TOTAL,
iS 5,450.00
On the back of this page, please provide a brief description of the rationale and background on how this
funding will be used and why you have selected ~is Program Purpose Area for funding.
(NOTE: The description providt~l on the back of this page will also serve as a major component of the
plan you are required to submit as a part of the process to secure funding. See Form G: Local Plan for
additional information.)
· .. o:~ut~-a~xz~o~,_--,_, ,,,.,~.~o. em,.,~ Page
Please describe briefly the rationale and background on how 13~is ac'dvtty was selected in addition to how
- funds allocated in mis category will be expended. You may attach additional sheets if necessary.
· Accountability Based Sanctions
The Cor~nunity Service program was selected for funding as part of the
Coordinated Enforcement Plan for Reducing Juvenile Crime due largely to its
track record in providing benefits to both the conrnunity and the Juvenile
offenders who participate in the program. The co. unity service projects
completed by program participants have benefited the community by noticeably
reducing graffiti throughout the city, assisting elderly citizens in
completing strenuous yard work, and assisting local businesses and the
school district with occasional cleanup projects. The program benefits
the juvenile offenders by providing sanctions for their criminal behavior·
In fact, juvenile offenders have been directed to this program from
throughout the entire county, as it is one of the few regular programs that
provide this service. The juveniles also benefit by working alongside adult
role models to complete · constructive activity.
The funding for this program will be applied to the wages of supervisors
who work with the youth in this program, and · small portion will be
applied to cover refreshments during the educational session that concludes
the day long community service projects.
Page l0 ~,~s.~-~
MINNESOTA DEPARTMENT OF ECONOMIC SECURrrY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANTS
BUDGET FORM
FORM E
Fill out a separate Form l-Z/~udget Form for each Program Purpose Area to be funded.
Budget perlod from January 1 lgGgthrough December 31~_2999
APPLICANT AGENCY ADDRESS
Colu~bta Hetshts Police
Program Purpose Area:
.559 Mill Street N.E.
Columbia 1~eights f~q
55421-3882
Number
TELEPHONEJI:AX
Phone (612) 782-2844
Fax (612) 782-2842
: Accountab:Ll~.ty-based funct:ton$
Descrfption
BUDGET CATEGORY
Salaries
Employee Benefits
Contracted Services
Travel (2g cents per mile for mileage)
Space Costs & Rental
Supplies, Phone, Postage, Printing/Copying
E~uipment
TOTAL
AMOUNT REQUESTED
5;220.00
780.00
$ 6 ;000.00
On the'back of this page, please provide a brief description of the rationale and background on how this
funding will be used and why you have selected this Program Purpose Area for funding.
(NOTE: The description provided on the back of thls page will also serve as a major component of the
plan you are required to submi~ as a part of the process to secure funding. See Form G: Local Plan for
additional informati .on.)
Page
Please describe briefly the rationale and background on how this activity was selected in addition to how
funds allocated in this category will be expended. You may attach addi~ona! sheets if necessary.
Accountabilit7 Based Sanctions
The Community Service progrLmwas selected for funding as part of the
Coordinated Enforcement Plan for Reductn$ Juvenile Crime due largel~ to tls
track record in provldinS benefi:s to both the communi:y and the Juvenile
offenders who participate in the prograzn. The COnTflunity service proJect~
completed by prosraA participants have benefited the con~nunity by
completing strenuous yard work, and assisting local businesses and
school dts[ric= wi=h occasional cleanup ~rojec=s. The program benefits
~he Juvenile offenders by providing'sanctions for their criminal behavior..
In fact, Juvenile offenders have been ~irected ~o thfs proEr~ from
throughout the entire county, as ic is one of the few regular prosr~s
provide this service. The ~uveniles also benefit by workins alongside a~ult
role models to complete a constructive activity.
The fundln8 for this program will be Applied to-the wases of supervisors
who work with the youth in this program, and a small portion will be
applied to cover refrei~bments during the educational session that concludes
the day lon~ community service projects.
Page l0
LOCAL JUVENILE CRIME ENFORCEMENT COAUTION (JCEC)
FORM F
When establishing a local JCI=C, units of local government must indude, unless impracticable, individuals
representing (1) police, (2) sheriff, (3) prosecutor, (4) State or local probation services, (5)juvenile court, (6)
schools, (7) business, and (8) religious affiliated, fraternal, nonprofit, or social service organizations involved
in crime prevention. The eight listed groups for establishing a JCEC is not an exhaustive list. Units of local
government may add additional representation as appropriate.
Please include the person's name, title, address, organization represented, phone number, fax number and
e-mail address (if available).
Please complete both sides of this form; it is a component of your local plan (as described in Form G).
Juvenile Crime Enforcement Coalition Members:
1) Police
Chief Thomas M. Johnson, Chief of Police, Columbi.a Heights Police
Captain Leonard M. Olson, Columbia Heights Police Department
(612) 782-2846 Phone 559 Mill"Street N.E., Columbia Heights, MN
55421-3882
(612) 782-284,2 Fax
2) Sheriff
Sheriff Larry' Podany, Anoka County Sheriff's
325 Jackson Street, Anoka MN 55303-2210
Phone (612) 323-5021
Fax (612) 422-7503
Department
3) Prosecutor
Hr. James Hoeft, City Attorney, City
590 40th Avenue N.E.
Columbia Heights, MN 55421 "
Phone (612) 782-2800 ext. 217
Fax (612) 782-2801
of Columbia Heights
4) Probation
Sue Lidberg, Anbka County Corrections
5) Court
Judge Michael Roith, Anoka County District Court
Anoka County Courthouse
323 E. Main Street
Anoka MN 55303
Phone (612) 422-7440
6) School
Mr. William Streff, principal, Central Middle School
900 49th Avenue
Columbia Heights, MN 55421
Phone {612) 586-4620
Fax (612) 586-4610
7) Business
Mr. Bruce Magnuson, I.P.C. Printing C~.
4850 Central Avenue
Columbia Heights, MN 55421
Phone (612)574-1231
Fax (612)574-1252
City of Columbia Heights
8) Community Organization Representatfve
Mr. Jim Rurmmel, citizen.
Member of Immaculate Conception Church
9) Other
List any other members of your local Juvenile Crime Enforcement Coalition not listed above:
Page12
LOC PLAN FORM G
Units of local government that are eligible to receive JAIBG funds must establish a Coordinated Enforcement
Plan for reducing juvenile crime developed by the local Juvenile Crime Enforcement Coalition UCEQ.
Coordinated Enforcement Plan for Reducing Juvenile Crime
The plan developed by a local JCEC is based on an analysis of local juvenile justice system needs. The
analysis determines the most effec.x~fve uses of funds, within the twelve JAIBG Program Purpose Areas, to
achieve the greatest impact on reducing juvenile delinquency, improving the Juvenile justice;system, and
increasing accountability for juvenile offenders.
On this page and the foliowing page, please summarize those Program Purpose Areas you intend to fund
and provide an overview of the rationale. This summary should tie together your overall issues and rationale
for the specific areas your partnership has chosen to fund.
Local Plan for:
City of Columbia Heights
(O'ty/Counry)
Coordinated Enforcement Plan for Reducing Juvenile Crime
The City of Columbia Heights',~s been working in cooperation with the business community, Anoka County
Corrections, and the Columbia Heights School District, the City of FHdley, and s~veral private groups in a
collaborative effort to reduce.juvenile crime in Columbia Heights and the adjoining city of Fridley. This
plan involves several programs that are coordinated by both cities.
I. Community Service Program
The Community Service Program is a program coordinated by the Colurnbia Heights Police
Department. This program draws at-risk youth from three primary sources: Anoka County
Corrections, Anoka School District, and Anoka Court Diversion Program. Juveniles who are assigned
court ordered cornmunity service are referred to this program by Anoka County Corrections, as are
juveniles who are first-time offenders who have been diverted from juvenile com't, but are assigned
community service as part of their "contract" designed through their court diversion program.
Additionally, juveni, les who have l~rge amounts of detention time at the high school and middle school
levels are also referred to this program and received double credit on their detention time by working
it off rathe_r, than just sitting in a clas~oom.
The program coordinate work dates with the City of Fridley and utilizes personnel from both
depa~uaents, as well as the occasional assistance from the Retired Senior Volunteer Program.
Volunteers fi.om the RS'VP assist with the supervision of juveniles on the work crews, thereby serving
as adult role models for the juveniles in the program.
In addition to arrangements made with local businesses in the community for cleaning graffiti from
their walls, the program also serves the Fridley/Columbia Heights Senior Volunteer Program by
providing workers to as.,~ist seniors with yard work or snow shoveling. Work crews from this program
also assist the school district when appropriate clean-up projects are requested.
Work crews that serve ¢)n day-long projects (five hours) have a break and educational session for the
final 45 minutes. The :;ession includes pizza provided by a local business at a half-price rate and a
Lo~i Plan (Co
~ued}:
crime/drug prevention presentation. This enhances the program by reinforcing the positive aspects
of working with adult role models to accomplish constructive activities wir3~in the community.
Il. Safety Net Program
The Safety Net Program is coordinated by the City of Fridley. As with the Co,iuiiunity Service
Program, it also serves both cities. The Safety Net Program provides a drop-off center during late'
night and early mornini: hours. Officers who arrest juveniles for curfew violations Iranspor~ them to
the drop-off center wh~.*re they are held until a parent can pick them up. The center is staffed by
counselors t. hat can pro'vide immediate assessment and counseling to both the juvenile offender and
their parents in an effort to reduce recidivism.
Additionally, Safety Net provides an ongoing youth outreach program that provides juvenile, s with
constructive activities and a support network for juveniles even after they have completed their
community service program. This offers at risk youth the opportunity for continuing support from
many of the role models who had worked with them during their cour~ ordered community service.
Safety Net also offers a court diversion program and mediation services when appropriate.
This coordinated ent'or~:ernent plan between the cities of Fridley and Columbia Heights has been in
effect for two years Ired has demonstrated its effectiveness in reduced recidivism rates and
contributions to the community. By offering these coordinated programs, we are able to provide
accountability sanctior~f for juvenile offenders, as well as programs that will meet the long term needs
of these offenders. This plan clearly presents the most effective means to meet the needs of the
juvenile justice system for southern Anoka County.
CONTRO~ ~ rD SUBSTANCE TESTING
FORM H
Federal law requires that a unit of local government, to be determined eligible to receive a JAIBG award or
subgrent, must have implemented, or agree to implement by January 1, lg<)9, a policy of tes~ng appropriate
categories of juveniles within the juvenile juice system for use of controlled substances.
The categories of juveniles within the juvenile juice system that are °appropriate' for testing shall be
determined by the Chief Executive Officer of the State certifying compliance or by the applicant unit of local
government. It is expected that appropriate categories will vary among Jurisdictions depending on
their needs and resources. States and units of local government are encouraged to include drug
treatment in their overall plan to reduce.juvenile drug use.
You may determine the categofie:; for testing for your jurisdiction. Please list the categories:
Controlled Substance Testing
The City ,of Columbia Heights has adopted and is currently in cor~ormance wi~ the controlled
substance testing policy set forth by the County of Anoka. The categories of juveniles that are
affected by this testing policy area summarized as follows:
Juveniles who have committed felony offenses that are drug related offenses, or non-drug
related felony offense,,; that were committed while the juvenile was under the influence of
alcohol or drugs, or were in the possession of the juvenile at the time of the felony offense·
In these cases there is a requirement for a mandatory chemical dependency assessment and
random drug testing as ordered by the court.
H. Juveniles who have comrnitted misdemeanor criminal offenses involving drugs or alcohol.
Juveniles are directed to chemical dependency assessment and random drug testing as ordered
by the court.
III. Juveniles who have committed misdemeanor criminal offenses not involving drugs, or alcohol, · but whose parents believe that their delinquent child is a habitual user of drugs or alcohol.
Juveniles are directed to chemical dependency ~sscssment and random drug testing as ordered
by the court.
Page 15 o~z. ~wz
ATTACHMENT 1
DATA USES INCLUSION
REQUIREMENTS
I. Program Information
A. Why We Are Askinp For It; To help us decide whether you are eligible for*
the program and what other services you may need.
B. HOw We Plan To Use It: We may use it to prepare required reports, conduct
audits, review eligibility and to find out how the program is helping you.
C. With Whom We May Share Thi~ Information: With staff, allowed by law, who
need it to do their jobs in: the Minnesota Department of Economic Security;
the United States Departments of Health and Human Services, Labor, Housing
and Urban Development and Agriculture. We may also share it with
community based agencies, local and state human service agencies,
educational programs and other agencies which help you.
D. If YOu D9 Not Provide This Information: You are not required by law to
provide this information. If you choose not to provide this information, we
may not know whether you are eligible for the program and may not be able
to help you. Providing false information can lead to removal from the
program.
II. Wage Detail Files
We may also use information from wage records kept by the Minnesota
Department of Economic Security to help us evaluate the program.
i11. Social Security Numbers
You do not haw= to provide a Social Security Number to be eligible for our
programs. Federal Privacy Act and Freedom of Information Act dictates the
use of the Socisl Security Number. We may use it for computer matches,
program reviews and improvements, and audits.
CITY OF COLUMBIA HEIGHTS
Meeting of: March 8 1999
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER
NO: 8~f Community Development £ APPROVAL
ITEM: Amended Community Development BY: Kenneth R. Anderson ~ BY:
Copier Bid ~,e ,, tt~ ,, 47 DATE: March 3, 1999
BACKGROUND: The Community Development Department secured City Council approval at the meeting of
February 22, 1999 to purchase a Lanier 7335 analog copier with options from Stringer Business Systems in the
amount of $6,078.60 plus tax. At the same time, the Police Department received Council authorization for
purchase of a Panasonic 7750 analog copier with options from Technifax Business Systems, Inc. (TBS) in the
amount of $8,677 plus tax. When staff notified TBS of our decision to purchase a Lanier 7335 copier, TBS
drastically altered their previous bids to provide a much more competitive bid for Columbia Heights. They have
indicated that Panasonic is very interested in securing governmental clients and price their products accordingly.
Attached we have included a revised bid from TBS to sell to the City of Columbia Heights two Panasonic 7750S2
copiers for a cost of $6,798 for the Police Department and $6,078 for the Community Development Department,
plus tax. These prices are comparable to the price of the Lanier 7335 copier proposed for purchase by the
Community Development Department.
ANALYSIS: The revised bid results in a total cost savings to the City of $1,879. The Cormnunity Development
Department will receive a copier with a speed of 50 copies per minute versus the 35 copies per minute available
from the Lanier copier. All of the rernaining features are comparable. The Police Department copier is priced to
be $720 more expensive than the Community Development Department copier because it includes the large
capacity paper tray and three hole punch options.
For your information, the TBS proposal will also include the acquisition of a Minolta EP2050 copier for Parkview
Villa. This copier will be a refurbished copier with approximately 117,000 copies on the meter reading and will
cost $2,800 plus tax. The Parkview Villa staffwill be allowed to use the Minolta 2050 on a 30 day trial basis.
This proposal will provide all three departments with necessary features at a most affordable acquisition cost.
RECOMMENDATION: Staff recommends City Council authorization to amend the previous approval for the
Community Development Department to acquire a Lanier 7735 copier at a cost of $6,078.60 plus tax for purchase
ora Panasonic 7750S2 copier for the cost of $6,078 plus tax from TBS.
RECOMMENDED MOTION: Move to approve the purchase of a Panasonic Model 7750S2 copier from
Technifax Business System, Inc. based upon their qualified, responsible bid in the amount of $6,078.00 plus tax
with funds to be appropriated from the capital equipment replacement fund; and furthermore, to authorize the City
Manager to enter into an agreement for the same.
Attachments:
ltr3-8-1999copieramend
COUNCIL ACTION:
Community Development Police Department Parkview Villa
TBS Panasonic TBS Panasonic TBS
7750S2 Analog 7750S2 Analog Minolta EP 2050
-refurbished-
Copy Sizes 11 x 17 11 x 17 11 X 17
Copy per rain 50 50 25
Paper Trays 3 3 2.500
550 sheets ea. 550 sheets ca.
Bypass X X X
Auto Duplex X X X
Sorter/finisher 20 bin 20 bin 10 bin sorter
staple/so~ staple/punch/sort
Reduc/Enlarg 50-200% 50-200% 50 - 200q~,
Service time 2 hr emergency 4 hr response 2 hr emergency 4 hr response 2 hr emergency 4 hr response
Monthly cost of .01 per copy includes toner/devel .01 per copy includes toner/devel one year or 8,000 copies free - parts
service labor, toner & developer incl.
Protection 90 day Repurchase
30 day trial periad
one year guarantee parts/labor
Cost per copy after 1~t yr
over # incl .015 copy supp. inc.
Service carry all parts in cars carry all parts in cars carry all parts in cars
BID AMOUNT $6,078 $6,178 $2,800
w/20 bin sort/stapler w/20 bin sort/punch/stapler w/10 bin sort
H:kmisc\copieramend
FEB-~-I~Bgg ~8:~
Ifficl IGtemlfig $
9, ?~ul. UN 55104
TBS
651 291 1407 P.05/03
Yebru~-y 25, 1999
Prop4zr31 Prct)m.ed for:
T~ City of Columbia Heights
Kennel~ .4~mderson
Thomas Johr~on
590 40~' Avenu~ N.E.
Columbia HeiEhts, MN 55421
TBS Pro_~s.es:
TWO Panasonic 7750S2'S
· 20 Bin Staple Sorter and 3 Hole Punch For the
Police Department
· 20 Bin Staple Sorter for the Community
Development Department
· 3 Paper Trays for Each Copier
· Automatic Document Feeder
· Duplexlng
· Zoom Reduction and Enlargement of ($0%-
200~) in 1~
· Book Copldng Mode
· F-<lge Erase and Margln Erase
· Quantum Tecimolog~
Proposed investment:
Police Department's
Community .Development
$6178.00
$6O78.OO
Sea-ice mm'l~rnent:
Copim billed @ .010 a ~py for the two T750's
Covers all PM's, par~, drunk, service, travel time, toner
and developer
· 4 hour ~ time.
· 2 hour .~'n'mrgcncy response if down
· Over the pho~ technical support Ibm to 5pm Monday-
Friday
Jim Baclcstrom
Account Executive
TOTAL P.03
~EB-~6-1999 08:56
7~ W~ ~/A~nL~
~ P~, MN 55104
f8~) 3~i-1710
F~x (~51) 291-1407
TBS
Febmaz7 25, ]999
The City of Columbia Heights
Kenneth Anderson
590 40"' Avenue N,E.
Columbia Heights, MN 55421
Features:
p~posed Coat:
651 ~1 1407 P.02/05
Minolta 2050 with l 17,xxx copies on it
Handles up to 20,000 copies a month
50~-200~ zoom range
Console system with front loading paper drawers
10 Bin Sorter
2500 Sheet Large Capacipff Tray
25 Copies per minute
First Copy Speed of 6.8 seconds
Fully automatic duplexing system
Auto Tray Switching
Copy Size of 51/2" x 81/2" to I1" x 17"
$2,800.00.
90 Davy Repurchase Protection
30 Day Trial Period
One Year Guarantee All Parts and Labor
Jim Backstrom
Account Executive
PANASONIC FP'7750S2 << <<
BACKGROUND INFORMATION
SRP (USA: Canada): $13,750;$11,995
Manufacturing Status: New
Domestic Intro Date: October 1996
OEM: Matsushita (Japan)
Also Sold As: Pitney Bowes C500
Distribution:
Mfr's Rec MoNol:
Dealers and branches
Up to 85.000 copies
BL! COPIER FACT SHEET
'l
'r~PE
Configuration/Platen: Console, stationary
Toner: Dry, dual component
Development: Magnetic brush
Optics: Lens and mirror
Fusing: Heat and pressure
SPEEDS
First Copy: 2.9 sec
Multicopy (Letter/Ledger): 50/31 cpm
Warm-up: 270 sec
PAPER/DOCUMENT CAPACITIEB
Paper Feed:
Paper Capacity:
Paper Weights:
Bypass:
LCT/Capacity:
Maximum Original Size:
Minimum Copy Size:
Maximum Copy Size:
Void Areas:
Duplex:
Capacity/Paper Sizes:
SADF:
ADF:
Speed/Capacity:
Paper Weights:
RDH:
Speed/Capacity:
Paper Weights:
Sorter:
Bins/Capacity:
Stapler Sorter:
Capacity (Bins/Stapling):
Finishing:
Dual drawer
550/550 sheets
15 to 24 lbs.
50-sheet/15 to 30 lbs.
Opt/3,000 sheets
11x17
4x6
11x17
Yes. lead edge
Auto (1:2.2:2.2:1 )
50-sheetJ'5-1/2 x 8-1/2 to 11 x 17
None
Std RADF
50 opm/50 orig
14 to 28 lbs.
None
Not applicable
Not applicable
Opt
20/50 sheets per bin
Opt 20-bin
50/50 sheets per set
None
FEATURES
Preset Reduction (%): 50,61,65,77,79
Preset Enlargement(%): 121,129,155.200
Zoom Magnification (%): 50 to 200 (1% incr)
Auto Paper Select: Std
Auto Magnification: Std
Book Copying: Std
Margin Shift: Std
Color: None
Other Features:
OHP interleaving; iow paper warning; 100 departmental codes;
photo mode; auto start; presentation mode: interrupt mode;
LCD touch panel: 5 job programs: energy-save mode; edge.
margin & book erase; sheet insertion (20); cover mode; auto
tray switching; multi-size feed; auto power-off; booklet
mode; user choice mode; skyshot/check mode: opt check feeder
CONTROL PANEL
Quantity Selector:
Automatic Exposure:
Diagnostics:
User:
Jam:
Service:
SPECIFICATIONS
Dimensions (H x W x D):
Weight:
Power Requirements:
Dedicated Outlet:
1 to 999 (0 to 9 keypad)
Yes
Graphics and text
Graphics and text
Codes, graphics, text
25" x 24" x 26"
276 lbs.
120V, 15A
Required
COMMENTS
Max on-line paper cap w/duplexing, 5,250 sheets from 6 paper
sources; utilizes QuantumTM technology, whereby the copy
monitors many variables & makes adjustments to ensure the
highest copy quality; Energy Star-compliant (Tier 2);
utilizes ETPTM (Evaluative Toner Process) toner recycling
OPTIONS
3,000-sheet LCT: $1,120
20-bin sorter: $2,020
?J3-bi~ st~.~e~ sort. e~: $3,445
550-sheet drawer: $370
Check feeder: $156.20
MAINTENANCE
Fuser Rollers: Two
Yield: 360,000/600,000
Cleaning Blades: Drum blade
Yield: 120,000
Other: Not applicable
Yield: Not applicable
Fuser Oil: Not required
SUPPLIES
Photoconductor: Orgamc drum
Yield: 120,000
Price: $184
Toner: 660g btl
Yield: 20,000
Price: $102
Developer: 750g btl
t~ITY C~UNCIL LETTER M~.Lin of: March 8. 1999
'AGENDA_No: ~'~ECTION: CONSENT AGENDA ORIGINATINGcommunit~, DevelopmentDEPT': ~ .. CITYAPPROvALMANAGER
ITEM: Selection of Consultant for Master Plan BY: Joe Hollma~ ' B
NO: '~/~'~ ~ ~ DATE: February/24, 1999
Issue Statement: Staff is requesting City Council authorization to select a consultant to assist the City with planning and
engineering services for the preparation of a Master Redevelopment Plan for downtown Columbia Heights.
Backeround: As part of the Livable Communities Demonstration Account (LCDA) grant award, the City will receive
$30,000 to prepare a Master Plan. An additional $20,000 local match was budgeted for this project. R.F.P.'s were sent out
to four consulting fa'ms and proposals were received on February 16, 1999. The four consulting fa'ms are as follows: SRF
Consulting Group, Inc.; BRW, Inc.; Damon Farber Associates, Inc.; and, McCombs Frank Roos Associates, Inc.
Analysis: The proposals were reviewed and evaluated generally on the following criteria: Firm experience including prior
experience in Columbia Heights; Ability of the firm to communicate the project concept through the proposal; Elements of
the proposed work plan; Proposed fee schedule; Public participation plan; and, Overall quality of the proposal. The
following provides a brief evaluation of each of the proposals.
· SRF Consulting Group, Inc. estimated project costs are $43,942. SRF seems to have developed the most thorough work
plan. One of the tasks emphasizec~ by SRF which was not necessarily stressed in the R.F.P. is the importance of a
market overview. One of the elements listed as part of the market overview is a listing of uses not currently included in
the area which have the potential to be succ~sful. It will be important to have this information when developing a
physical plan for the project area. Also, because of their work on the Comprehensive Plan and Zoning Ordinance, SRF
akeady has much of the information necessary to initiate the process.
· BRW, Inc. estimated project costs are $48,800. BRW also developed a very complete work plan, including a conceptual
market analysis. One of the unique elements of this proposal was the identification of up to four sub-areas or precincts
within the downtown that should be studied in greater detail. A conceptual level site design depicting the desired
redevelopment scenario for each of the precincts would be prepared. BRW also has an advantage of being involved in
current projects within the City.
· Damon Farber Associates estimated project costs are $32,975. This does not include engineering which is listed as a
separate task after completion of tile Master Plan. The proposal contained little-no information about a market analysis
and public participation. Damon Farber does have excellent experience with similar type projects, most notably a study
of Central Avenue from 7th Avenue to 37t~ Avenue.
· McCombs Frank Roos Associates estimated project costs are $49,800. The MFRA proposal made little-no mention of
engineering work. They also did not include a market analysis as part of the planning process with the exception of the
use of maps and photographs of existing land uses and proposed redevelopment to document and analyze the retail
market. Out of the four proposals, MFRA seemed to contain the most thorough public participation process.
Recommendation: Community Development and Engineering staff have reviewed the proposals and agree on the
recommendation. It would appear that any of the four firms would be capable of producing a high quality Plan. However,
SRF and BRW seem to stand out as the two firms best suited for the project. Because SKF proposed the most thorough
work plan and their estimated project costs are $4,858 lower than BRW's estimated costs, staff recommends that the City
Council select SKF Consulting Group, Inc. to assist the City with the preparation of the Master Redevelopment Plan. We
further recommend an additional $2,000 in contingency funds to be authorized by the City Council for planning work which
may be necessary, but not anticipated in the present scope of work.
Recommended Motion: Move to award the Contract for the Master Redevelopment Plan for Downtown Columbia
Heights to SKF Consulting Group, Inc., based on their qualified, responsible bid in the amount of $43,942 dated February
16, 1999, plus an additional $2,000 in contingency funds to be appropriated from 20142400-3050; and Furthermore, to
authorize the Mayor and City Manager to enter into an agreement for the same.
Attachmen ts:
COUNCIL ACTION:
MASTER REDEVELOPMF~NT PLAN
FOR DOWNTOWN COLUMB~ HEIGHTS
REQUEST FOR PROPOSALS
January 22, 1999
City ot' Columbia Heights, Minnesota
CITY OF COLUMBIA HEIGHTS
Request for Proposals
to provide planning and engineering services
for the preparation of a,Master Redevelopment Plan
for downtown Columbia Heights
The City of Columbia Heights is requesting proposals from selected firms to provide planning and
engineering services to prepare a Master Redevelopment Plan for downtown Columbia Heights.
Please refer to the attached map to see the general project area. It will consist of the property
between 37~ Avenue NE and 43rd Avenue NE along both the east and west sides of Central
Avenue and will extend west along 40~' Avenue to City Hall which is located on the comer of
Mill Street and 40~ Avenue.
During the first weekend in May, 1998, the Minnesota Design Team visited Columbia Heights.
After soliciting public comment during a town meeting, the Design Team developed several
conceptual recommendations for redeveloping this portion of the City. Note that many of the
comments raised during the town meeting centered around the need to beautify Central Avenue
and enhance the downtown atmosphere. One of the implementation steps recommended by the
Design Team suggested that a Master Plan for the downtown area be developed. Attached,
please find copies of their recommendations.
In response to the Minnesota Design Team recommendations, the City applied for and received
grant money from the Metropolitan Council's Livable Communities Demonstration Account.
This will provide a source of funding to help stimulate a proposed residential townhouse
development project near downtown Columbia Heights. The concept for this project was
proposed by the Design Team. This development will consist of roughly 16 owner-occupied
townhouse units, 22 low income tax credit rental units, and 50 senior units. This project will
increase residential density near downtown and will serve as a transition block between low
density single family residential land use and the existing commercial development along Central
Avenue.
A second component of the application which received funding was a request for money to be
used for the preparation of a Master Plan for downtown Columbia Heights.
Columbia Heights
Master Plan RFP
Page 1
Columbia Heights is currently in the process of completing an update of the City Comprehensive
Plan. This Process is expea:ted to be finished late this winter or in early spring. The future land
use component of the drat~ plan designates the project area for potential redevelopment.
The City has also applied for Minnesota Department of Transportation Cooperative Agreement
Funding tbr Central Avenue street and potential streetscape improvements. The City win be
notified in February if the request receives funding.
Project Goals:
The purpose of this project is to create a downtown that is attractive and that provides a
pedestrian-friendly environment. The overall goal for this Master Redevelopment Plan will be to
generate a vision for the area that incorporates, at a minimum, the components listed below.
Implements the go~ of the Livable Communities Demonstration Account program
(attached).
Design themes and specific recommendations for decorative lighting, plantings, benches,
and other streetscaping improvements.
3. Site-specific redevelopment recommendations.
Linkages to the various amenities in the area, including Huset Park, Labelle Park,
transition block, as well as retail and employment opportunities.
Implementation strategies including, at a minimum:
· Recommended amendments to the Zoning Ordinance, ff any;
· Recommended amendments to the Comprehensive Plan, if needed;
· Possible funding sources; and,
· Phasing/timing of recommended redevelopment.
6. Recommendations for viable and complementary land uses in the project area.
Graphic depictions will be important in communicating the vision of the plan to Columbia
Heights residents, Commissions, and City Council.
Graphics should be drawn to scale and/or engineered when appropriate. It is anticipated
that these graphics will illustrate recommended placement of streetscape improvements
(lighting, plantings, benches, etc.), street realignment, etc.
Process and TimgHne:
The planning process is anticipated to begin in March, 1999, and it is expected that the plan will
be completed within six months after the planning process has been initiated. When preparing a
Columbia Heights
Master Plan RFP
Page 2
time schedule, please take into consideration public meetings, as well as meetings with the
Planning and Zoning Conanission and City Council. At this point, we do not anticipate that the
plan will be formally adopted by the City Council, but ir'will be presented for their approval.
Instructions to the Applicant:
If your firm is interested in providing these planning and engineering services to the City of
Columbia Heights, the Cky requests that the information listed below be submitted.
1. The name and location of your firm and location of head offices, if different.
2. Number of years in operation at the Twin Cities location and the head offices, if different.
A brief (less than two pages) description of the firm and the type of work it does. The
City is especially interested in prior master planning experience.
Identify the person who would serve as the primary contact in providing the City with
these planning and engineering services. Other individuals that will likely be involved
should also be identified. A short (less than two pages) resume of each individual involved
should be attached. The resume should clearly identify qualifications to perform the
intended duties and should list, at a minimum, the following information:
a. Education;
b. Similar work experience;
c. Areas of expertise; and,
d. Verify that your fm'n and it's members have no conflict of interest which would
impair your ability to provide the City fair and unbiased planning and engineering
services. If unable to provide such verifications, please list any and all
circumstances which may represent such conflict of interest.
A description of your fwm's approach to this project, including:
a. Scope of work - include any processes or components omitted from this RFP
which the consultant believes should be included or supplementary information
which is necessary;
b. A public pmicipation plan;
c. A time schedule;
d. A fee scheclule; and,
e. A description of assistance expected from City staff.
A list of references that can be contacted for similar work experience. Please include the
name of a contact person, phone number, and address.
All things considered, summarize why you believe the City of Columbia Heights should
retain your firm to perform this project.
Columbia Heights
Master Plan RFP
Page 3
The length of the proposal should not exceed ten pages, excluding figures, resumes of personnel,
list of references, time schedule, fee schedule, and firm experience and qualifications. The City of
Columbia Heights reserves the right to reject any proposal that does not comply with the
requirements of this RFP.
Comoensation:
Compensation from the City to the firm selected to provide master planning and engineering
services will be stated in terms of a cost plus materials with a "not to exceed" amount. The "not
to exceed" fee is intended to include all consukant staff time necessary to perform the required
master planning and Consulting services.
Data:
The City will provide the consultant with existing GIS data or other information available at the
City. Existing GIS digital data includes parcel and right-of-way line data for the entire city
(digitized), public utility lines (sewer, water, and storm), lakes (digitized), zoning, park
boundaries, school locations, and public buildings. Hard copy black & white section maps are
also available. The City's Comprehensive Plan is in the process of being updated and is available
in a draft format.
Evaluation and Selection:
Evaluation and selection of a th-m to provide planning and engineering services for the City of
Columbia Heights wil/be based on the following evaluation criteria:
1. ,Qualifications of f'n'm and principal planner(s)/engineer(s) who will serve
the City:
*Sk/ll, ability and experience of assigned personnel;
*Applicable experience with Master Redevelopment Plan preparation;
*Knowledge of all Minnesota laws and regulations related to land use
phtnning, zoning, master planning, and economic development;
*Kr. towledge of the Livable Communities Demonstration Account program.
Fee Schedule
*The proposal should contain a schedule of hourly billing rates tbr each
category of professional technical and clerical employee. Specilica/ly,
provide an hourly rate for each employee who may be involved in this
project. Also, include rates of miscenaneous charges, such as copies,
nffleage, etc. The fee schedule should be presented as a "not to exceed"
amount.
References
*The proposal should contain references that may be contacted for work
performed on similar projects.
Columbia Heights
Master Plan RFP
Page 4
Other Factors, including;
*Demonstrated knowledge of the City of Columbia Heights and its
development characteristics; and,.
*Availability and location of assigned personnel.
o
Procedure:
*Responses will be reviewed mad evaluated by City staff and a
recommendation will be forwarded to the City Council for final action.
Interviews with staff may be scheduled.
Limitations, Terms and C. onditions:
This Request for Proposals does not commit the City of Columbia Heights to award a contract,
pay costs incurred in the preparation of a proposal or to procure a contract for services or
supplies. The City of Columbia Heights reserves the right to accept or reject any or all proposals
received as a result of this request, to negotiate with any qualified source, or to cancel in part or
entirety this Request for Proposals ii' it is in the best interest of the City of Columbia Heights to do
so. If, for any reason, the f'n'm selected is not able to commence services under its proposal within
30 days after its award, the City reserves the right to award the contract to the next most qualified
tlrrn. The City will retain ownership of all reports prepared under the proposal.
Submission Deadline:
Proposals must be received by 4:00 PM on February 16, 1999. Nine copies of the proposal
should be sent or delivered to: Kenneth R. Anderson, Community Development Director, City of
Columbia Heights, 590 40~ Avenue NE, Columbia Heights, MN 55421. Questions regarding this
RFP can be directed to Joe Hollman, City Planner, at (612) 782-2856.
Columbia Heights
Master Plan RFP
Page 5
City of
Columbia Heights
City of Columbia Heights
Master Redevelopment Plan
Project Area Map
LEGEND
Map Description
This map illustrates the general
geographic boundaries to be
used as a guide when preparing
the Master Redevelopment Plan
for downtown Columbia Heights.
Area Locator
Columbia Heights Planning
Columbia Heights GIS
Anokz Coun .fy GIS
I tach- 733 feet RF - 1:8,800
Map Date: January. 19. 1999
" CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO:
q Building Inspection APPROVAL
ITEM: AGREEMENT FOR PLAN REVIEW & BY: Mel Collova BY:
NO: INSPECTION SERVICES - HILLTOP
,~o ~{~ '" q DATE: March 1, 1999
Issue Statement:
At the request of the Columbia Heights City Council and the Hilltop City Council, a contract for municipal building
inspection services has been presented to the City of Hilltop. They have requested the City of Columbia Heights
Building Inspection Department conduct all the services required by the Minnesota State Building Code and to notify
the State Building Code Division that the Building Official of record of the City of Columbia Heights is also the
Building Official of record for the City of Hilltop.
Background/Analysis:
This proposal was originally presented to the City Council in the fall of last year, Sept. 1998, and was received
favorably by the Mayor and City Council members of both cities. It was viewed as a positive action for both cities to
participate in improving relations while being more uniform in Code requirements and enforcement.
Recommended Motion: Move to approve an Agreement for Plan Review and Inspection Services with the City of
Hilltop; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
Community. Development Director Note: City Attorney will forward Indemnification and Hold Harmless language
to be included in this draft. Additional language governing administration and payment of fees is also recommended
to be included in the agreement.
COUNCIL ACTION:
hilltoplt~
AGREEMENT FOR PLAN REVIEW AND INSPECTION SERVICES
This Agreement is made this . day of 1999 by and between the City
of Columbia Heights (hereinafter referred to as "Contractor"), and the City of Hilltop
(hereinafter referred to as "City").
WHEREAS, the City agrees to engage the professional services of Contractor to perform
Building Code plan review and inspection services, as set forth herein, for the City subject to
the following terms and conditions:
I. DEFINITIONS
1. Plan Review Basic Services. One-time review of documents submitted
concurrently with an application for building permit.
2. Inspection Basic Services. One-time examination of one item of construction, or
of a small group of same items of construction.
3. Required Inspections. These inspections as required by the 1997 Uniform
Building Code, Section 108, et. seq.
4. Additional Services. Pre-construction inspections, re-inspections (up to and
including three additional inspections) meetings, communications, research,
documentation and other tasks are defined as basic services.
II.
TERM
1.
Contractor agrees to provide services for the City commencing as of
1999, and continuing until termination of this Agreement.
This
Agreement shall rernain in force until such time as either party supplies a written thirty
(30) day notice of cancellation. If necessary, Contractor shall assist on matters relating to
the projects for up to twelve (12) months following the first attempted final inspection.
Compensation during this time shall be at the unit rates for inspection and hourly rates for
meetings, as set forth herein, and in addition to the basic services maximums set forth
herein.
III.
CONTRACTOR
1. Contractor agrees to supply all equipment, tools and materials for the performance
of the said inspection services.
2. Contractor agrees to be in complete charge and control of all its employees, if any,
as well as the methods and means used to perform said services for the City.
3. Contractor agrees to secure and maintain worker's compensation insurance, as
required by law.
4. Contractor in the performance of duties related to this Agreement assumes no
liability as stated in Section 104.2.6 of the 1997 Uniform Building Code (see attached).
5. The Contractor agrees to provide assistance as needed over and above defined
normal inspections duties at a rate of $42.00 per hour.
IV. AVAILABILITY
1. Contractor shall generally be available for building inspection and plan review
services daily between the hours of 8:00 a.m. and 9:00 a.m. for telephone calls, and
between 9:00 a.m. and 4:00 p.m. for plan review and inspection services, excluding
holidays, or as assigned and agreed to by the City and Contractor.
2. Contractor may perform plan review services for the City in either the City or
Contractors office.
3. It is recognized that Contractor may not be available from time to time due to
conflicts caused by other obligations. When possible, Contractor will provide advance
notice of any conflicts.
V. PAYMENT CRITERIA AND SCHEDULE
1. All permit, and permit derived fees shall be based upon Table 1-A of the 1997
Uniform Building Code (see attached), et. seq.
2. Contractor's building code plan review basic services reimbursement amount shall
be 80% of the plan review fees collectable by the City per the Minnesota State Building
Code. City's collectable plan review fees are 65% of the project's building permit fees
based upon State guidelines for valuation and building permit fees. City shall award
Contractor with all plan reviews. Said amount shall be payable on a monthly basis,
within 30 days of issuance of the permit.
3. Contractor's building code inspection and additional basic services fee shall be
calculated at a rate of 80% of the construction permit fees collectable by the City per the
t997 Uniform Build:hag Code, et, seq. Said fee shall be payable thirty days after
Contractor's submittal of a Certificate of Occupancy, expiration of the permit, or other
documentation supporting conclusion of the project.
4. Except in unusual circumstances, Contractor will attempt to perform up to three re-
inspections free of charge.
5. A completed~ signed permit application approved by the Contractor will serve as
an invoice to the City.
VI. MISCELLANEOUS
1. Contractor shall provide City with copies of all approved plans and building
inspection reports. The City shall assist Contractor, as needed, in obtaining all plans and
other information required, and otherwise assist in enforcement of the Building Code.
2. City agrees to provide office space, office supplies and equipment, clerical
support, and materials to maintain records for the City, contractors, and property owners.
3. City agrees to maintain confidentiality regarding Contractor's trade secrets and
means, methods and procedures of work, unless prohibited by any Federal, State or Local
Regulation regarding access to and maintenance of public information and files.
4
4. Contractor shall not be responsible for any failure in performance of its
obligations herein when caused by an event beyond the reasonable control of the
Contractor.
5. A copy of this executed Agreement shall be as valid as the original.
VII. INDEMNIFICATION
1. City agrees to indemnify and hold Contractor harmless against any and all claims,
suits, orders, or judgements brought or issued against Contractor as a result of any action
taken or not taken by the Contractor under provisions of this Agreement.
(Over for signature page)
5
STATE OF M/NNESOTA )
) ss
COUNTY OF ANOKA )l
The foregoing instrument was acknowledged before us this day of
1999 by Gerald Murphy, Mayor, and Ruth Nelson, City Clerk, of the City
~)fHilltop, a municipal corporation, under the laws of the State of Mirmesota, on behalf of the
municipal corporation.
Gerald Murphy (Mayor)
Approved as to form by:
Ruth Nelson (City Clerk)
Carl J. Newquist
Hilltop City Attorney
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before'us this day of
1999 by Gary L. Peterson, Mayor, and Walter R. Fehst, City Manager,
City of Columbia Heights, a municipal corporation, under the laws of the State of Minnesota, on
behalf of the municipal corporation.
Gary L. Peterson (Mayor)
Approved as to form by:
Walter R. Fehst ( City Manager)
James Hoe£t
Columbia Heights City Attorney
This document drafted and revised by the City of Columbia Heights - 3/4/99.
6
104.2.5
~0~,2 1997 UNIFORM BUILDING COD;=
104.2.5 Occupancy violations. Whenever any building or
structure or equipment therein regulated by this code is being used
contrary to the provisions of this code, the building official may
order such use discontinued and the stn~cture, or portion thereof,
vacated by notice served on any person causing such use to be con-
tinued. Such person shall discontinue the use within the time pre-
scribed by the building official after receipt of such notice to make
the structure, or portion thereof, comply with the requirements of
this code.
104.2.6 Liability. The building official charged with the en-
forcement of this code, acting in good faith and without malice in
the discharge of the duties required by this code or other pertinent
law or ordinance shall not thereby be randered personally liable
for damages that may accrue to persons or property as a result of an
act or by reason of an act or omission ia the discharge of such du-
ties. A suit brought against the building official or employee be-
cause of such act or omission performed by the building official or
employee in the enforcement of any provision of such codes or
other pertinent laws or ordinances implemented through the en-
forcement of this code or enforced by the code enforcement
agency shall be defended by this jurisdiction until final termina-
tion of such proceedings, and any judgment resulting therefrom
shall be assumed by this jurisdiction.
This code shall not be construed to relieve from or lessen the re-
sponsibility of any person owning, operating or controlling any
building or structure for any damages to persons or property
caused by defects, nor shall the code enforcement agency or its
parent jurisdiction be held as assuming any such liability by rea-
son of the inspections authorized by this code or any permits or
certificates issued under this code.
104.2.7 Modifications. When there are practical difficulties in-
volved in carrying out the provisions of ~tfis code, the building of-
ficial may grant modifications for individual cases. The building
official shall first find that a special individual reason makes the
strict letter of this code impractical and that the modification is in
conformance with the intent and purpose of this code and that such
modification does not lessen any fire-protection requirements or
any degree of structural integrity. The details of any action grant-
ing modifications shall be recorded and entered in the files of the
code enforcement agency.
104.2.8 Alternate materials, alternate design and methods of
construction. The provisions of this code are not intended to pre-
vent the use of any material, alternate design or method of
construction not specifically prescribed by this code, provided
any alternate has been approved and its use authorized by the
building official.
The building official may approve any such alternate, provided
the building official finds that the proposed design is satisfactory.
and complies with the provisions of this code and that the material,
method or work offered is, for the purpose intended, at least the
equivalent of that prescribed in this code in suitability, strength,
effectiveness, fire resistance, durability, safety and sanitation.
The building official shall require that sufficient evidence or
proof be submitted to substantiate any claims that may be made
regarding its use. The details of any action granting approval of aa
alternate shall be recorded and entered in the files of the code en-
forcement agency.
104.2.9 Tests. Whenever there is insufficient evidence of com-
pliance with any of the provisions of this code or evidence that any
material or ¢oustructton docs not conform to thc requirements of
this code, the building official may require tests as proof of com-
pliance to be made at no expense to this jurisdiction.
Test methods shah be as specified by this code or by other rec-
ognized test standards. If there are no recognized and accepted test
methods for the proposed alternate, the building official shall de-
termlne test procedures.
All tests shall be made by an approved agency. Reports of su6h
tests shall be retained by the building official for the period re-
quired for the retention of public records.
104-2.10 Cooperation of other officials and officers. The
building official may request, and shall receive, the assistance and
cooperation of other officials of this jurisdiction so far as is re-
quired in the discharge of the duties required by this code or other
pertinent law or ordinance.
SECTION 105 -- BOARD OF APPEALS
105.1 General. In order to hear and decide appeals of orders, de-
cisions or determinations made by the building official relative to
the application and interpretation of this code, there shall be and is
hereby created a board of appeals consisting of members who are
qualified by experience and training to pass on matters pertaining
to building construction and who are not employees of the juris-
diction. The building official shall be aa ex officio member of and
shall act as secretary to said board but shall have no vote on any
matter before the board. The board of appeals shall be appointed
by the governing body and shall hold office at its pleasure. The
board shall adopt rules of procedure for conducting its business,
and shall render all decisions and findings in writing to the appel-
lant with a duplicate copy to the building official.
105.2 Limitations of Authority. The board of appeals shall
have no authority relative to interpretation of the administrative '-'
provisions of this code nor shall the board be empowered to waive ~
requirements of this code. ~
SECTION 106 m PERMITS
106.1 Permits Required. Except as specified in Section 106.2,
no building or structure regulated by this code shall be erected,
constructed, enlarged, altered, repaired, moved, improved, re-
moved, converted or demolished unless a separate permit for each
building or structure has first been obtained from the building offi-
cial.
106.2 Work Exempt from Permit. A building permit shall not
be required for the following:
1. One-story detached accessory buildings used as tool and
storage sheds, playhouses, and similar uses, ,P2r~ovided the floor
area does not exceed 120 square feet (11.15 m ).
2 Fences not over 6 feet (1829 mm) high.
3. Oil derricks.
4. Movable cases, counters and partitions not over 5 feet
9 inches (1753 mm) high.
5. Retaining walls that are not over 4 feet (1219 mm) in height
measured from the bottom of the footing to the top of the wall, un-
less supporting a surcharge or impounding Class I, II or III-A liq-
uids.
6. Water tanks supported directly upon grade if the capacity
does not exceed 5,000 gallons (18 927 L) and the ratio of height to
diameter or width does not exceed 2:1.
7. Platforms, walks and driveways not more than 30 inches
(762 mm) above grade and not over any basement or story below.
8. Painting, papering and similar finish work.
1997 UNIFORM BUILDING CODE 107.6
1~8.8
permit for which a plan review fee has been paid is withdrawn or
canceled before any plan reviewing is al, one.
The building official shall not authorize refunding of any fee
paid except on written application filed by the original permittee
not later than 180 days after the date of fee payment.
SECTION 108 -- INSPECTIONS
108.1 General. All construction or work for which a permit is
required shall be subject to inspection by the building official and
all such construction or work shall remain accessible and exposed
for inspection purposes until approved by the building official. In
addition, certain types of construction shall have continuous in-
spection, as specified in Section 1701.5.
Approval as a result of an inspection shall not be construed to be
an approval of a violation of the provisions of this code or of other
ordinances of the jurisdiction. Inspections presuming to give au-
thority to violate or cancel the provisions of this code or of other
ordinances of the jurisdiction shall not be valid. ~
It shall be the duty of the permit applicant to cause the work to
remain accessible and exposed for inspection purposes. Neither
the building official nor the jurisdiction shall be liable for expense
entailed in the removal or replacement of any material required to
allow inspection.
A survey of the lot may be required by the building official to
verify that the structure is located in accordance with the approved
plans.
108.2 Inspection Record Card. Work requiring a permit shall
not be commenced until the permit holder or an agent of the permit
holder shall have posted or otherwise made available an inspec-
tion record card such as to allow the building official to conve-
niently make the required entries thereon regarding inspection of
the work. This card shall be maintained available by the permit
holder until final approval has been granted by the building
official.
1083 Inspection Requests. It shall be the duty of the person do-
ing the work authorized by a permit to notify the building official
that such work is ready for inspection. The building official may
require that every request for inspection be filed at least one work-
ing day before such inspection is desired. Such request may be in
writing or by telephone at the option of the building official.
It shall be the duty of the person requesting any inspections re-
quired by this code to provide access to and means for inspection
of such work.
108.4 Approval Required. Work shall not be done beyond the
point indicated in each successive inspection without first obtain-
ing the approval of the building official. The building official,
upon notification, shall make the requested inspections and shall
either indicate that. portion of the construction is satisfactory as
completed, or shall notify the permit holder or an agent of the per-
mit holder wherein the same fails to comply with this code. Any
[mrtions that do not corn[dy shall be corrected and such portion
shall not be covered or concealed until authorized by the building
official.
There shall be a final inspection and approval of all buildings
and structures when completed and ready for occupancy and use.
108.5 Required Inspections.
108.5.1 General. Reinforcing steel or structural framework of
any part of any building or structure shall not be covered or con-
cealed without fa-st obtaining the approval of the building official.
Protection of joints and penetrations in fire-resistive assemblies I
shall not be concealed from view until inspected and approved.
I
The building official, upon notification, shall make the inspec-
tions set forth in the following sections.
108.5.2 Foundation inspection. To be made after excavations
for footings are complete and any required reinforcing steel is in
place. For concrete foundations, any required forms shall be in
place prior to inspection. Ail materials for the foundation shall be
on the job, except where concrete is ready mixed in accordance
with approved nationally recognized standards, the concrete need 1
not be on the job. Where the foundation is to be constructed of ap-
proved treated wood, additional inspections may be required by
the building official.
108.5.3 Concrete slab or under-floor inspection. To be made
after all in-slab or under-floor building service equipment, con-
duit, piping accessories and other ancillary equipment items are in
place, but before any concrete is placed or floor sheathing
installed, including the subfloor.
108.5.4 Frame inspection. To be made after the roof, all fram-
ing, fire blocking and bracing are in place and all pipes, chimneys
and vents are complete and the rough electrical, plumbing, and
heating wires, pipes and ducts are approved.
108.5.5 Lath or gypsum board inspection. To be made after all
lathing and gypsum board, interior and exterior, is in place, but be-
fore any plastering is applied or before gypsum board joints and
fasteners are taped and finished.
108.5.6 Final inspection. To be made after finish grading and
the building is completed and ready for occupancy.
108.6 Special Inspections. For special inspections, see Chapter
17.
108.7 Other Inspections. In addition to the called inspections
specified above, the building official may make or require other
inspections of any construction work to ascertain compliance with
the provisions of this code and other laws which are enforced by
the code enforcement agency.
108.8 Reinspections. A reinspection fee may be assessed for
each inspection or reinspection when such portion of work for
which inspection is called is not complete or when corrections
called for are not made.
This section is not to be interpreted as requiring reinspection
fees the first time a job is rejected for failure to comply with the
requirements of this code, but as controlling the practice of calling
for inspections before the job is ready for such inspection or re-
inspection.
Reinspection fees may be assessed when the inspection record
card is not posted or otherwise available on the work site, the
approved plans are not readily available to the inspector, for fail-
ure to provide access on the date for which inspection is requested,
or for deviating from plans requiring the approval of the building
official.
To obtain a reincpection, the applicant shall file an application
therefor in writing on a form furnished for that purpose and pay the
1-5
108.8 - 109.6
TABLE 1-A
reinspection fee in accordance with Table 1-A or as set forth in the
fee schedule adopted by the jurisdiction.
In instances where reinspecfion fees have been assessed, no
additional inspection of the work will l~e performed until the re-
quired fees have been paid.
SECTION 109 -- CERTIFICATE OI-' OCCUPANCY
109.1 Use and Occupancy. No building or structure shall be
used or occupied, and no change in the existing occupancy classi-
fication of a building or structure or portion thereof shall be made
until the building official has issued a certificate of occupancy
therefor as provided herein.
EXCEPTION: Group R, Division 3 and Group U Occupancies.
Issuance of a certificate of occupancy shall not be construed as
an approval of a violation of the provisions of this code or of other
ordinances of the jurisdiction. Certificates presuming to give au-
thority to violate or cancel the provisions of this code or other ordi-
nances of the jurisdiction shall not be valid.
109.2 Change in Use. Changes in the character or use of a build-
lng shall not be made except as specified in Section 3405 of this
code.
109.3 Certificate Issued. After the btfilding official inspects the
building or structure and finds no violations of the provisions of
this code or other laws that are enforced by the code enforcement
agency, the building official shall issue a certificate of occupancy
that shall contain the following:
1997 UNIFORM BUILDING CODE
1. The building permit number.
2. The address of the building.
3. The name and address of the owner.
4. A description of that portion of the building for which the
certificate is issued.
5. A statement that the described portion of the building has
been inspected for compliance with the requirements of this code
for the group and division of occupancy and the use for which the
proposed occupancy is classified.
6. The name of the building official.
109.4 Temporary Certificate. If the building official finds that
no substantial hazard will result from occupancy of any building
or portion thereof before the same is completed, a temporary cer-
tificate of occupancy may be issued for the use of a portion or por-
tions of a building or structure prior to the completion of the entire
building or structure.
109.5 Posting. The certificate of occupancy shall be posted in a
conspicuous place on the premises and shall not be removed ex-
cept by the building official.
109.6 Revocation. The building official may, in writing, sus-
pend or revoke a certificate of occupancy issued under the provi-
sions of this code whenever the certificate is issued in error, or on
the basis of incorrect information supplied, or when it is deter-
mined that the building or structure or portion thereof is in viola-
tion of any ordinance or regulation or any of the provisions of this
code.
' TABLE 1-A---BUILDING PERMIT FEES
TOTAL VALUATION FEE
$1.00 to $500.00 $23.50
$501.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and
including $2,000.00
$2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,0t30.00, or fraction thereof, to
and including $25,000.00
$25,1301.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10. I 0 for each additional $1,000.00, or fraction thereof,
to and including $50,000.00
$50,001.00 to $100,000.00 $643.75 for the fast $50,000.00 plus $7.00 for each additional $1,1300.00, or fraction thereof,
to and including $100,0130.00
$100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,0(10.130, or fraction thereof,
to and including $500,000.00
$500,001.00 to $1,000,000.00 $3.233.75 for the fast $500,000.00 plus $4.75 for each additional $1,000.00, or fraction
thereof, to and including $1,000,000.00
$1,000,001.00 and up $5,608.75 for the fi_mt $1,000,000.00 plus $3.65 for each additional $1,000.00. or fraction
thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours
(minimum charge--two hours) ....................................................................... $47.00 per hour]
. Reinspection fees assessed under provisions of Section 305.8 .........................................................
. Inspections for which no fee is specifically indicated .............................................................. ~.. $47.00 per hour1
(minimum charge---one-half hour) ' $47.00 per hour1
4. Additional plan review required by changes, additions or revisions to plans ............................................... $47.00 per hour1
(minimum charge---one-half hour)
5. For use of outside consultants for plan checking and inspections, or both .................................................... Actual costs2
lOr the total hourly cost to thc jurisdiction, whichever is the greatest. This cost shall include supervision overhead equipment, hourly wages and fringe benefits of
the employees involved. '
Z~,etua[ costs ineluc~e a~mini~trative x~d overhead costs.
1-15
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY
NO. 4 DEPARTMENT: MANAGER'S
Administration APPROVAL
ITEM: AUTHORIZATION TO SEEK RFP'S FOR BY: J. Student BY:
MUNICIPAL
SPACE
NEEDS
STUD
¥.6/~ ~ DATE:
' ~' g DATE: March 2, 1999
At the March 1, 1999 Council Work Session, the need for a space needs study was addressed.
The City Manager stated there has been $20,000 designated in the budget for this study.
MOTION: Move to authorize staffto seek RFP's for a space needs study for all City municipal
buildings.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off March 8, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: ~ Fire
ITEM: Establish Hearing Dates BY: Charlie Kewatt BY:
License Revocation, Rental Properties
NO: ,~ o ~ ~ ~ DATE: March 1, 1999 DATE:
Revocation or suspension ofa licence to operate a rental property within the City of Columbia Heights is requested
against the following owner regarding his/her rental property for failure to meet the requirements of the Housing
Maintenance Codes.
1. Steven Efterfield .............................. 3807 Tyler Street NE
2. Katherine Crosby .............................. 1162-1164 Cheery Lane NE
RECOMMENDED MOTION: Move to Establish a Hearing Date of March 22, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Steven
Efterfield at 3807 Tyler Street.
RECOMMENDED MOTION: Move to Establish a Hearing Date of March 22, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Katherine
Crosby at 1162-1164 Cheery Lane.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA. ~ECTION: Consent
NO. ~,
ITEM: Transfer of Funds from General Fund
NO. To Police Dept. Overtime Fund
ORIGINATING DEPARTMENT
BY: Thomas M. Johnson
DATE: March 1, 1999
CITY MANAGER
APPROVAL:
BY:
DATE:
BACKGROUND
During the last week of January 1999 we had an armed robber at the Norwest Bank at 41st and Central.
After the robbery we were approached by the bank branch manager and the head of Norwest Security,
who were asking for assistance in the form of an off'duty officer to work security at the bank. Since this
type of off duty employment is handled through the department, officers have signed up and worked this
detail since February 1. On February 25, 1999, we received a check from Norwest Bank in the amount
of $5,016. According to the Finance Director, because this money is considered revenue, it had to be
placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiring the $5,016 received
from Norwest Bank to cover the cost of off duty officers working security at the bank be returned to the
1999 Police Department budget line #1020.
RECOMMENDED MOTION
Move to transfer $5,016, the total amount received from Norwest Bank for off duty security work, from
the General Fund to the Police Department's 1999 budget under line #1020, police overtime.
TMJ:mld
99-090
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGEN-I~.A~ SECTION: Consent
NO. ~
ITEM: Transfer of Funds From General
NO. Fund to Police Dept., PDI Bill
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson
DATE:
CITY MANAGER
APPROVAL:
BY:
DATE:
BACKGROUND
On January 23, 1999, the Police Department administered a police officer entrance exam to establish an
eligibility list for police officer. At this time we charged each candidate a fee of $15 to cover part of the
cost of purchasing the test. The fees collected were $1,005. Because this was City revenue, it had to be
placed in the General Fund, according to the City Finance Director. We have now received a bill from
Personnel Decisions Inc., the company from which we obtained our written test. The amount of the bill
is $1,150.
ANALYSIS/CONCLUSION
In order to apply toward this bill the $1,005 collected from the candidates, I am requesting that the City
Council direct this money to be transferred from the General Fund to the Police Department budget under
line #3050. The difference between the $1,005 and $1,150-which is $145-will be covered in the current
Police Department budget line #3050.
RECOMMENDED MOTION
Move to transfer $1,005, the total amount of fees collected from police officer applicants, from the
General Fund to the Police Department's 1999 budget under line #3050 to assist in covering the cost of
the written test for entry level police officer.
TMJ:mld
99-089
COUNCIL ACTION:
CITY COUNCIL LETTER
MEETING OF: MARCH 8, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: ~ COMMUNITY DEVELOPMENT APPROVAL
ITEM: REQUEST TO VACATE A PORTION OF BY: JOSEPH HOLLMA BY:
WATER, SEWER & UTILITY
EASEMENTS
-'/"Z~I~ ,¢~,~,, /~' DATE: MARCH 3, 1999 '
NO:
The City of Columbia Heights has been asked to vacate a portion of the easements listed in the
Central Avenue Subdivision and Spain's Addition, on the property at 3701 Central Avenue NE.
The easements were recorded in Document No. 370691 as Easement No. 1 and Easement No.2, and in
Ordinance 1373 adopted May, 1998, when the City vacated a portion of the alley reserving utility rights.
New easements, as needed, will be shown as part of the new Bobby & Steve's Autoworld Plat.
RECOMMENDED MOTION: Move to waive the first reading of Ordinance No. 1386, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to establish March 22, 1999 at approximately 7:00 p.m. as the
second reading of Ordinance No. 1386, an Ordinance Amending Ordinance No. 853 City Code of
1977, vacating a portion of water pipes, main or hydrants, utility, sewer and storm drain easements
as recorded in Document No. 370691 and Ordinance 1373.
COUNCIL ACTION:
legal\jane.g\vacsease.ltr
ORDINANCE NO, 1386
BEING AN ORDINANCE AMENDING ORDINANCE NO.853 CITY CODE OF 1977,
VACATING CERTAIN WATER PIPES, MAIN OR HYDRANTS, UTILITY, SEWER
AND STORM DRAIN EASEMENTS
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights herewith vacates the water main easement as described in
Easement No. 1 and the sanitary sewer and storm drain easement as descn'bed in Easement
No. 2 as granted in the document recorded in the Office of the Anoka County Recorder as the
Document No. 370691 descn'bed to wit:
~t No. 1.
An easement for the purpose ofcoaslructing and maintaining a water main
and it's appurtenances over and under a strip of land Ten (10) Feet wide.
The Southerly 1/ne ofwh/ch is described as follows: Beginning at a point
on the Westerly line of Lot 8, Central Ave. Sub., distant Fifty-Seven (57)
Feet Southerly of the Northerly line of said Lot 8; Thence Easterly and
parallel with the said Northerly line to a point on a line parallel with, and
Twenty (20) Feet Southerly of the Northerly line of Lot 12, Spain's
Addition,
Section 2:
Easement No. 2.
An easement for the purpose of constructing and maintaining a sanitary
sewer, a storm drain, and their appurtenances over and under a strip of land
Ten (10) Feet wide, the Easterly line of which is described as follows:
Beginning st the most Southerly comer of Ouflot C Cen~al Ave. Sub.:
Thence Northeasterly along the Westerly right-of-way line of Reservoir
Boulevard to a point Twenty (20) Feet Southwesterly of the Northeasterly
comer of LOt 12, Spain's Addition,
The City of Columbia Heights herewith vacates all easement rights reserved to it in Ordinance
No. 1373, which was recorded with the Anoka County Recorder on September 29, 1998 as
Doc. No. 1374362, to wit:
Section 3:
...electric or telephone poles and lines, gas and sewer lines, or water pipes, mains and hydrants,
thereon or thereunder, to continue maintaining the same or to enter upon such way or portion
thereof vacated to maintain, repair, replace, remove or otherwise attend thereto.
This Ordinancl; shall be in full force alld effect fi'om and after thirty (30) days after its passage.
First Reading:
Second Reading."
Date of Passage:
Offered By:
Seconded By:
Roll Call:
Jo-Anne Student, Council Secre~u-y
Gary L. Peterson, Mayor
CITY ~OUNCIL March ~ '" ~ ~' / ~
8,
l gg9
1999 BUSINESS LICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
Airco Heating and Air
All System Roofing, Inc.
"Care Air Conditioning
*Commercial Plumbing & Heating
*Dave Dempsey Plumbing
*Hutton and Rowe, Inc.
*Richie's Plumbing, Inc.
*Ray N. Welter Heating Co.
*Greg Wills Exteriors
ADDRESS
4020 Central Ave. N.E.
2340 Charles Ave.
1211 Old Hwy. 8
3151 - 101't Ave. N.E.
15985 Barth Dr.
2126- 2"~ Ave.
7676 Jasmine Ave. S.
4637 Chicago Ave. S.
4246 Royce St. N.E.
FEES
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
POLICE DEPT.
SINGLE EVENT CLUB ON SALE BEER
Immaculate Conception Church
Mary Patricia Zwack
4030 Jackson St. N.E.
April 17, 1999
REQUEST FEES
BE WAIVED
PUBLIC WORKS DEPT.
TREE SERVICES CONTRACTORS
*One, Two Tree, Inc.
18547 Lakeview Pt. Dr., Wyoming
50.00
' ,~ 4053 Quincy St. N.E.
Columbia Hei§hts, Minnesota 55421
(612) 788-906S
FOR~WHOI~ NI~W WO~,~
FebrualT 11, 1999
City Council
City of Columbia Heights
Dear Council Members,,
The Home & School Association of Immaculate Conception School is presenting its third annual fund raising
dinner/entertainment event on April 17, 1999. Last year several hundred dollars was raised to support Home &
School Association projects. This fund will be used to improve school programs.
Our dinner event is fairly small and not expected to generate much profit. We are asking that you please waive the
city application fee for this event.
Thank you for your support, time and consideration.
Sincerely,
Mary Pat Zwack
Dinner Event Coordinator
Immaculate Conception School
We believe that the purpose of Immaculate Conception Catholic School is to spread the gospel message, worship together as a community, give service
to others and work together for justice and global awareness. We strive to educate the whole child spiritually, academically, emotionally, physically and
aesthetically. We integrate faith into all aspects of the curriculum and provide a nurturing environment for growth.
FINANCIAL E;YE;TEM
).~/04/99 16:29:~6
:'UIqD RECAF:':
:'UND DESCR I F'T I ON
L 01
~01
?.02.
:':04
?.05
:':12
:'..1. 3
.:'. 25
~'.'35
?40
?.50
'!-.1. 2
~.1.5
'~02
:~03
i~09
".')52
;'1.0
~80
381
?,84
:~ 85
.~87
GENE:RAL.
COMMUNITY DEVEL. OF'MENT F-UND
ANOKA COLJNTY CDBG
F'AF.'KVIEW VIL. L.A NOF'(TI'4
E[]ONOMIC DEVE:LOF:'MENT AUTH
E~ECT T ON 8
STA'I"IE A I D MA I N'T'E~NANC:E.
F'ARKVIEW VII_.LA g[]UTI'{
C:ABI...Ei~ TEI...EV I S.I ON
F;iEIq TAI.. I-'tOU.~31NG
L. IBRARY
COl._ 14(~I"IT.<~ AFTEF.' SCHOOl._ ENRI
TAX INCRE:MENT BONDS
CAF'II'Al.. ZMF'ROVEMENT PAI;:KS
CAF:'.T. TAL I MF:'F;:OVEME:NT - F:' I F:."
W A'TT.-] F~ UT:[I._ITY
SE:WE:F;,' UTIL. ITY
RI.:-: F" U S E F:UND
L. I L.] t..ICJ F;,'
SIi"'WEF;.: C, ONSTF;:UCTION F'uIqD
C E]',I'I" F:,' A L. G~R~GE:
FNERGY MANAGFMENT
I)ATA F'F,'OCF. i;,q;S I NG
F'EF::MIT SURCHAI~GL:."
C;ON'T'F;," ZBLJTE:D PF;,"OJEECTS""RE:C
I N.SURANCE
EESCROW
F'LEX IqENEF"ZT TRUST F'UND
I'OTAL. AL.L FUNDS
· .'{AI'-I K RI.:.:CAI-"':
.:~AFII< NAME.-]
· .'{AN I< CHECKING ACCOLJNT
FOTAI._ ALL. BANKS
C he c k I.t i s to ry
D I SBLJRSEMENTS
74,54.1..01
1,212.43
269.53
7,783 .. 21.
1 , 129.36
5.1. ,321 ..03
1,148.78
5,060 ,. :L 5
.1.63.. 72
55 .. 50
5,21. 8.02
83;8 ,, 9':?
:1.1., 42.::2.64
.1..1. :, 500 .. 00
1,31.4.24
77,178 ,, 84
2,555.54
73 :l ,, 24
2'15,387.49'
2,074.63
9,5.1.8.27
1. 5,583 ,, ;:;.1.
2,002.9'2
;':;38 ,, 95
1.64.77
46,957.67
186~642.35
588., 60
732,705.17
D I SBLJRSEMENTS
732,705.1.9
7.32,705 .. :l 9
£.~RC FINANCIAl... SYSTLEM
D3/04/99 16: 2
Check History
3/~.~/99 COIJNCI L
CITY 01= COI.~UMB.'[A HE:[EiH'f'S
GL 540R--VO 5.2"0 F'AGEE. 2.
('.'~ A I'-I K VENDOR
CHECK NUMBER AM[)LJN'Y'
BANK CHliEC;KING ACCOLJN'F
OL..SON/LEONAr-(I)
OL. YNYK/F'AT
OE;I"IA hl/C';L.A
F'IEF'S I-COLA-7 UP
F'IiE'/TY CASH - GARY BRAATE
PETTY CASH -- JtJl_IE DE'HMIE
F'E'I"TY CASH -' KAREN MOEL. L.
I='H]]I..I..][PS WINE & ,~I::'IRT,~
F'F;: I OR W I hiE]
REAVES/KARON
ROMAhl/DCIL..LY
S H A I"]El't / 'I'I.::'S S
S ][ VE F(~?:.:/Jl..J L. I
,SURDRO0 K/ELEIEN
SZURF.~] t(/JOHN
I"AF::GL~ll" .STORIES-ACCTS RIFC
T O F:'EE L./C A F;:OI...
TIRZAIRCO ARTS & CRAFT,~
'l"LJ F:,'NEF:/C H R I S"f' I NE
U S GAMES
U S WE'.ST COMHLJN]:CATIONS
WILt. IAM/F'AI" & ]'lED
AF:'SCME
DOONE/KAI~Ii'~N
I)IiEI'i'F I C:ARE:
FIF;,'ST COMMUNITY CREDIT I.J
C'~F:,'E:AT W~.~:~c;"lr' L.. 'I: F:' E: & ANNLJ]:T
:[CMA F::ii"'TIREMENT TRUST 45
L.Alql)E; [.'ENI')
i_MC; I T -- DL-:N'I~AI..
M]:NI',IESOTA r'IUTLJAL. I...IF:'I:E
MINNESOTA NC, I:'IER~
MN CHIL.D SUF:'POF:'F PAYMENT
MN SOCIETY 01-- ARBORZCULT
MI'.t STATE F(ETIREHENT SYST
NORWI.~:,~3T BANK - PAYROLL
PIERA
F'ERA -- DEFINED CONTRIBUT
F'E:RA F:'OL. IC;E RELIEF C:ONE;O
F'I;:UDENTI~I.. LIF-"E INSUIE'ANC
I~AMC, BDEL.L SCHOL. ARSHIF' FUN
,~HAI'"(F'/IkANDY
S'TAI',IDAF~I') INSURANCEE
STATE CAF'ITOI.. CREDIT
UI',I I Obi 49
UN ]: Tli"D WAY
WYANDOTI'E: COUNTY COURT H
77421 9.00
77422 1 , 500.00
77423 10.00
77424 197.55
77425 101.21
774116
77427 76.88
77428 5 :, 416 ,, 8 ].
77429 3,133.09
77430 12 ,, 00
77431 3.00
77432 6.00
77433 12.00
77434 18.00
77435 10.00
77436 305.90
77437 12.00
77438 208 ,,
77439' 9.00
77440 33 ,, 54
77441 3,474.59
77442 16.00
77444 868.38
77445 12.00
77446 315.64
77447 I, 570.00
77448 4,259. O0
77449 10,503 ,, 62
77450 557.52
77451 1,961 . 46
774 52 2,200.00
77453 150 ,, O0
77454 68.50
77455 450 ,, O0
77456 1,5~i]..00
77457 134,213.78
77458 25,112.93
77459 90.00
77460 1,044.52
77461 488 ,, 50
77462 43.25
77463 140.00
77464 886.
77465 725 ,. 00
77466 609.00
77467 46 ,. 00
77468 150 . 00
BRC I--II'IANCTAL SYSTEM
03/04/99 16: 2
Check History
3/8/99 COUI4[:,ZI:I... L.:I:S'T']:I'dG
CT. TY OF' COLUMBIA HliF..T. GI-4'f'S
E~L540R-V05.20 F'AGE: 4
BAN K VENDOR
CFIE:C K NUMBER AMOUNT
BAN I< C;I-Ilii:C.~ K :[ NC-; AC::COLJN'i"
MARTH/MARY E
M :[ I...I._ EI~/M I (,-,HELLE
M :1: I... L..l:i: F;,'/N 0 F;: E NI:E
IdODEL_I._/F'AtJL
I,I :1: Z bi :t: K / K A'f'H 3: A N N E:
NOVAI</TI-11FODOF(E & NANCY V
F'IETE:R,?5 F:'L.ACE: ]:NVE'3TME:NTS
F'S HOI_D I
I:;.:A M N A R :1: NE:/GANGA
R Z F:'A Z/MAHMC)UND
SA THF;.'E:/AL. I C I A M
SA"f'HF~E:/LLC~YD I"1
.c.'; H [] K t:i: :[ I:~ / FI 0 H A M Iii:
S KAL I C KY/JAMES
S'T'A U CH/L.['i]...A N D
S T A LJCH/1_0 Fd:~ l E
S W A N,t:; 0 N / ~":',' F~ A):) L E: Y Cf
ZAF i_~I',.S I-, ]./(,I"IE,.~ I:'_1".
THOMF:'SON/JEROME:
'f'OWIqHC]USE-AF'T MANAGIEMIEN'¥
TFL' i S I{O/F F;~AN I<
UTKE: F'I'-(OF'EF4 T Y
VAI..."f' :[ E:F;,'RE:Z/MAF;~ 16.)
VAN :OLAR TCON/STANLE:Y
W F:' BAtJE:R CONS-f'RUCTION
WAI<Iii:MAN/LAFd;;Y GIENE
YAtqEi/JC)SEPH
Y CI I.J Iq (:';., F:."li~ N / D ~ ~ N
Z ]; 6.': !< IE t:;~ I~IA N N / I... 0 F;,' I
Z :[ C I(I':'.R MAN N/b, IAL. TEF;~
I..lii:AEiUE: OF:' M:I:NNEC,;O-I'A CITI
Ail:( TOUCI-I C, ELLUI_AF:,'
AI'-IOKA COUNTY MOTOF;,' VEH_TC
ANOKA COUNTY F'IROF'FF(TY RI:_"
A'T' & T
BL:'I..I_BOY BAR SUF'F'LY
BIEL. L.I-)CJY CORF'ORAT ]:ON
)3]:[3 BOB'S REF'AZR SHOF'
BI...AHN:[ K/VANCE
BRADL. EY REAl_ ESTATLZS IN(]
I-:{F~:OCI( I,.,IF.I:K'I'Ei: C::O.
CZI"Y W.I:DE W:[NDOW SE--RVZCE
CC)I...UMB I A HE I GI-4'1',c.; ]:
);) I:-" :BIRUYNE/CATHY
GIEI,IU I Nl:i: F:'AF;,'TE;/NAF:'A ALJTO
G l GUI.E"IRIE/BEF(N :[ CE
I~OVEF.'NMf.[N'T F ]:NANCE: OF'F']:C
77516 404. O0
77517 433. O0
77518 359.00
77519 3,380.00
77520 25.00
77521 529 .. 00
77522 4,824. O0
77523 292.00
77524 644.00
77525 500. O0
77526 439.00
77527 1 , 554.00
77528 453. O0
77529 408 ,, 00
77530 2,507.00
7753.1. 19.00
77532 768.00
77533 475.00
77534 851.00
· / o..~o .1. ,504.00
77536 4:1. 8.00
77537 720 .. 00
77538 1. 46.00
77539 ::L , 06.1... 00
77540 103.00
7754 .1. 1-7:67 .. 00
77542 548. O0
7754:~ 289 .. 00
77 544 5 ,. 00
77545 500.00
77547 40.00
77548 6<2., 67
77549 33. O0
77550 13,759.97
7755.1. 74.86
77552 936.73
77555 21,867.44
77554 948.14
77555 22'.7.00
77556 5, :542., 46
77557 75.00
77558 24.50
77559 4,632.72
77560 10.00
7756.1. 536.84
77562 35 ,, 00
77563 310. O0
81:,'C F'INANCIAI.. SYSTEM
~)3/04/99 16: 2
Check History
3/8/99 COUNC II... I...I ST ING
CITY OF:' COL_UMBIA
C';I... 540R-VO 5.20 PAGE 6
OAN K VENDOF:,'
CHECK NUMBEF;.' AMOL.1NT
BAN I( CI'41Z[:; K 1 I',1[.'-.I ACCOLJI',I'T'
BOYER TRUCK F:'AI:i:T',-:;
BRASS TACKS NETW[]RI{ IN[]
CANADA GOOSE F:'ROJECT
CAF~I...SON EQUIF'MIENT
CIENTRAL. 8AI...T
CIENTR,~I.. STORIES
CEF(-f' I F I ED L..~BORATOR I E8
CHtEMSEAR[]'~
CHISAGO L. AKES
CI...EVEI..~ND CO'I"'I"OIq F:'F~ODUCT
COCA-"COI...A BO'i"TI...
COI..UMDIA HEIGHTS CHAMBER
[]OMI::' LiSA INC
CONI"41EI...I...Y ]I]NDUSTF¢ I Al_ EI..IE[g
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CS][ ERGONOMZCS
D J~S MUN]]CII::'AL. SUF:'PL. ]: ES
D~t...CO ENT'ERF:'R
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DAV]I]ES W~TEF( IE[~UIF:' CO.
DEI...I... COMF:'U"FER liNC
DEMCO MEDIA
DIE'T'EF(MAN WEI._I)ING ~ TANK
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EAST SI:DE BEVERAGE CO
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EMIERGENCY MEDICAl.. SERVIC
E:MLI:,.:G]'h[G TECHNOLOGIES CO
F :[ DEL :I: 'T'Y F'RODL;CTS CO
FL.EX COMPENSATION, INC
G & K SERVICES
GI...OBAL. COMPLJTER SUPF:'L. IES
[~OF'HER STATE ONE-CALL. IN
GRAFIX SHOPPE
GRI(3GS-COOF'ER & CO
GLJARANTEED CARPET
H ~ L MES~BI
HAYDEN MLJRPHY EQUIPMENT
HEALTI'~ SERVICES OF:' N AME
HE I E;H'FS EL. ECTRI C INC.
H]:LL.I'OF' TRAII...EI~ SALES IN
HO H E N ST E I N 8 3: N C
HOME DEPOT
]:BM CORPORA't' I ON
:I:NDEPENDIENT SCHOOl.. DIST
IN'T'L.. PERSONNEL. MGNT ASS
77612 289.73
77613 950 .. 00
77614 605 .. O0
77615 142.34
77616 2,735.28
776.'1.7 22 .. :LB
77618 ].5'1.. 80
776.1.9 485 .. 73
77620 720 ,, 15
776~:1 35.65
77622 539.85
776~3 ~'.75 ,, 00
77624 2~1 . 32
77625 2]~4,,65
77626 253.14
77627 23,54
77628 128.31
77629 599,,2:3
77630 511.16
7763 ]. 7
'7763~: ~, ]. 87 ,, 28
77633
77634 144.78
77635 1 , 090 ,, 00
77636 945.30
77637 14,055.55
77638 9.57
776~9 46.9'5
77640 2,358.98
7764 ]. 16 ,, 38
77642 370. O0
77643 217.78
77644 249.37
77645 71.75
77646 36.68
77647 10,381 ,, 66
77648 297.00
77649 1,380 ,, 73
77650 ~3'7.97
77651 58., 00
77652 466.74
77653 11 ,, 18
77654 428.85
77655 591 ,, 05
77656 195.00
77657 97 ,, 38
77658 ].00.00
.~RC I=INAt,ICIAL SYSTEM
)3/04/99 16: 2
Chec:k Flistory
3/8/99 C;OLJI',IC I I... I... I ST I1-1(3
(::ITY 01'-" COL_I. JMB:[A HIEIGHTS
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C;HECK NUMBER AMOUNT
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SIEAF;,'S C,C)NTIRAC;T ,~AI..li'"S
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W & W GE:",NERATOF:~ REBUIL. DE:
WIPER,S & WZI:'ES INC
WW GRAINGER
W YBI;," I TI.--. IN(;
77706 12,521 . 04
77707 188.79
77708 1 , 397.32
77709 ~.4 ,, 55
77710 232.07
7771.1. 2:85 ,, O0
77712 75.00
777.1.3 634..63
777.1.4 144.00
777 .1. 5 70 ,, 00
77716 123.07
777.1. 7 .1. 62 ,, 09
77718 66.10
77719 660 ,. 6.'1.
77720 36.44
7772.1. :105.83
77722 155.76
77723 295.00
777;::4 87. '-'.".' 8
77725 7, .q. 62~ .. :L7
7772'6 453.2':5
77727 I, 622: .. 50
77728 307.79
77729 405 .. 54
777~:10 5.,265.00
77731 930 .. 52.
77732 197.74
77733 2..., 990 .. i?.0
77734 39. :L 8
77735 11;?: .. 00
77756 200.00
77737 755 ,,74
77738 1,250.98
77739 253.40
77740 1,034.91
77741 95.85
77742 44.64
77743 444.1.1.
732,705.19
CITY COUNCIL LETTER
Meeting of: 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
ITEM: RESOLUTION RECEIVING THE 1999 ALLEY BY: IC Hanse~ BY:
IMPROVE1VIENTS FEASIBILITY REPORT AND DATE: 3/3/9~ DATE:
CALLING FOR PUBLIC IMPROVEMENT HEARING
Background:
On February 8, 1999, the City Council adopted Resolutions No. 99-12, 99-13 and 99-14 ordering the City Engineer to prepare a
Feasibility Report for the 1999 Alley ihnprovements. Fourteen (14) gravel alleys were originally identified in the draft feasibility
report. Due to a public petition and staff's review under the planning for the seal coating program, three (3) alleys have been
added bringing the total to seventeen (17). Concurrent within the City-wide Street Rehabilitation Program and recognizing the
ordinance requirement to pave unimproved driveways, an improvement program is proposed in 1999 to pave the remaining
gravel or mw alleys.
Analysis/Conclusions:
Based upon the January 4m and March 1 Work Session discussions and further staff review, attached is the final feasibility report
which details the issues and provides recommendations for paving the remaining mw alleys. These are summarized below:
Alley Construction (material type)
Staff is recommending the u,~a: of concrete for those alleys requiring complete construction or reconstruction. A concrete
alley surface is preferred due to the longevity of the material, constmctability in a narrow right-of-way, and better
drainage characteristics with the inverse crown construction in alleyways.
Retaining Wall Construction
Where identified, retaining walls have been added to the scope of work and are included in the overall project cost.
Assessment Methodolok, y
Comparisons to the City's Street Rehabilitation program and the recent history of alley assessments are found on pages
5 and 6 of the feasibility report Based upon the 1996 and 1997 criteria of assessing for material costs only, staffis
recommending the following rates on a parcel unit basis:
· Bituminous: $ 925.00
· C~)ncrete: $ 1,200.00
· Access restricted: $ 750.00
Construction Cost and Fin~ncine
The estimated construction costs for the project axe as follows:
· Bituminous pavement alley $ 390,000
· Cx)ncrete pavement alley $ 525,000
COUNCIL ACTION:
.CITY COUNCIL LETTER
Meeting of.' 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: RESOLUTION RECEIVING THE 1999 ALLEY BY: K. Hansen BY:
IMPROVEMENTS FEASIBII,ITY I~EPORT AND DATE: 3/3/99 DATE:
CALLING FOR PUBLIC IMPROVEMENT HEARING
Project funding would be provided as follows:
Municipal State Aid Funds*
(Population apportionment)
Assessments:
Concrete: (127 x $1,200)
Bi'tuminous: (29 x $925)
Restricted access: (25 x $750)
1999 $117,000
2000 $210,000
$152,400
$ 26,825
$ 18,750
$198,000
* When a City's State Aid system is declared complete, the population apportionment of the annual allotment can be used for
construction of local streets and alleys. The interpretation of the Municipal State Aid rules has been modified so that when an
MSA system is completely constructed and serviceable, the system can be declared complete. Staff has requested the City's
State Aid System be audited and declared complete. The population apportionment for 1999 is approximately $21 O, 000.
Public Works staff is requesting that the Public Improvement Hearing for the 1999 Alley Improvement Program be held on
March 29, 1999. City staffwill hold an informational meeting with residents abutting the proposed work on March 23, 1999. All
other alleys not identified in the feasibility report will be seal coated. It is anticipated that the 1999 Alley Seal Coat Hearing will
be scheduled in April, 1999.
Recommended Motion: Move to waive the reading of the resolution, there being ample copies available for the public.
Recommended Motion: Move to adopt Resolution No. 99- I ~ being a Resolution receiving the report on the 1999 Alley
Improvement Program including concrete and bituminous alley construction, bituminous reconstruction and calling for an
Improvement Hearing on March 29, 1999, at 7:00 P.M.for City Project 99-02, 1999 Alley Improvement Program.
99-80
COUNCIL ACTION:
RESOLUTION NO. 99- [ q
BEING A RESOLUTION P~',CEIVING THE REPORT ON THE 1999 ALLEY IMPROVEMENTS WITH
CONCRETE AND BrrUMINOUS ALLEY CONSTRUCTION AND BITUMINOUS ALLEY
RECONSTRUCTION
WHEREAS, pursuant to Resolutions 99-12, 99-13, and 99-14, adopted by the City Council February 8, 1999, a
report has been prepared by Mr. Kevin Hansen, City Engineer with reference to the following improvements:
California and Main
Summit and 40~
University and 4t~
40th and 41't
Madison and Monroe
39u~ and 40~
Jackson and Van Buren
Peters and Reservoir
Gould and 40~
Circle Terr and Reservoir
West of Reservoir
Reservoir and Tyler
Reservoir and Tyler
Reservoir and Tyler
Gould and 40~
4t~ and 5u'
Peters Place to Gould Avenue
283' North of39a to 521' North of 39
Lookout to 5~
47~ to 48th
N/S Alley to Jefferson
48th to 49th
Jackson to N/S Alley
44~ to 45t~
Peters to Gould
N/S Alley to 86' East of N/S Alley
645' South of4Pt to 4Pt
173' South of 42"a to 42"d
40~ to 41't
224' South of43~ to 43rd
43~a to 44~
N/S Alley to West of N/S Alley
300' North of52~ to 53~d
Peters Place to North-South alley
and this report was received by the Council on March 8*, 1999, and
WHEREAS, the report provides information regarding whether the proposed project in necessary, cost-effective
and feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the Council will consider the improvement of such Alleys in accordance with the report and
the assessment of abutting property (parcel unit basis) as well as non-abutting property (parcel unit basis) on the
closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes,
Chapter 429 at an estimated total cost of the improvement of $525,000.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the
29~ day of March, 1999 in the Council Chambers located at 590 40~ Avenue NE, at 7:00 p.m., and the City
Manager shall give mailed and published notice of such hearing and improvement as required by law.
Dated this $.a day of March, 1999.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Jo-Anne Student, Council Secretary
.CERTIFICATION
State of Mhmesota
County of Anoka
City of Col~unbia Heights
I hereby certify that the foregoiag Resolution is a true and correct copy of a resolution presented to and adopted by
the City Council of Columbia Heights at a meeting thereof held ia the City of Columbia Heights, Minnesota, on the
8th day of March, 1999, as diselosed by the records of said City ia my possession.
Seal
Jo-Anne Student
Deputy City Clerk
City of Columbia Heights
FEASIBILITY
FOR
REPORT
1999 ALLEY IMPROVEMENTS
ALLEY RECONSTRUCTION
CITY PROJECT 9902
MARCH, 1999
ENGINEERING DEPARTMENT
637 38th Avenue NE, Columbia Heights, MN 55421
612-782-2880 · 612-782-2875 (Fax)
GRAVEL ALLEY IMPROVEMENTS
ALLEY RECONSTRUCTION
COLUMBIA HEIGHTS, MINNESOTA
LOCATION:
IMPROVEMENTS:
INITIATION:
OWNERS
ABUTTING:
PROJECT NUMBER 9902
GRAVEL (RAW) ALLEYS - CITY WIDE
BITUMINOUS ALLEY RECONSTRUCTION -
4TM ST AND 5TM ST: 300' NORTH OF 52~rr~ AVE TO 53P'n AVE
PETERS PL AND GOULD AVE: PETERS PL TO NORTH-SOUTH ALLEY
This feasibility study includes an analysis of proposed gravel alley construction
and bituminous alley reconstruction with related storm sewer and retaining wall
improvements. The proposed gravel alley improvements represent the last opened
and unpaved alleys in the City. The proposed bituminous alley reconstruction
represents replacement of two alley surfaces which require constant maintenance.
Alley Surface, Storm Sewer, Retaining Wall Improvements
GRAVEL (RAW) ALLEYS -
City Council in conjunction with the existing ordinance requirement to hard
surface driveways.
BITUMINOUS ALLEY RECONSTRUCTION -
Between 4th and 5th, from 52nd to 53rd: Thirteen adjacent property owners
submitted a petitio~ to the City Manager requesting the alley be repaired or
replaced.
Between Peters and Gould, from Peters to N-S alley: City Council in conjunction
with construction of the gravel alley in the same block.
GRAVEL (RAW) ALLEYS
2.
3.
4.
5.
6.
7.
8.
9.
California and Main
Summit and 40th
University and 4th
40th and 41 st
Madison and Monroe
39th and 40th
Jackson and Van Buren
Peters and Reservoir
Gould and 40th
Circle Terr and Reservoir
283' North of 39th to 521' North of 39th (9)
Lookout to 5t~ (14)
47th to 48th (19)
N-S Alley to Jefferson (3)
48th to 49th (19)
Jackson to N-S Alley (4)
130' North of 44th to 45th (15)
Peters to Gould (9)
N-S Alley to 86' East of N-S Alley (4)
645' South of4Vt to 41st (21)
Page 1
ISSUES:
11.
12.
13.
14.
15.
West of Reservoir
Reservoir and Tyler
Reservoir and Tyler
Reservoir and Tyler
Gould and 40~
173' South of42"d to 42nd
40m to 41st
224' South of 43rd to 43rd
43rd to 44~
75' West of N-S Alley
(5)
(16)
(5)
(10)
(3)
BITUMINOUS ALLEYS
16. 4th and 5th
17. Pete, rs and Gould
300' North of 52na to 53ra
Peters to N-S Alley
(13)
(16)
The parcel numbers listed above in parenthesis ( ) include any city owned parcels.
GRAVEL (RAW) ALLEys
The City Council identified the need to improve the gravel alleys as part of the
street rehabilitation process to reduce maintenance costs and dirt/gravel into the
storm sewer system. The Engineering Department staff conducted a survey of the
gravel alleys. The following is a summary of the key project issues.
The alleys could be constructed of 6" of gravel and an average of 4" of bituminous
or 3" of gravel and 6" or 8" of concrete. The advantages of bituminous alleys are
lower initial cost. The disadvantages of bituminous are higher maintenance over
the life of the alley and a shorter design life. The advantages of concrete include
ease of constructing an inverse crown ( "v" shape) for drainage, lower
maintenance cost and a longer design life. The disadvantage of concrete is higher
construction cost.
The right-of-way width for each alley is 14', except for the alley located between
University Avenue Service Drive and 4th Street, from 47th Avenue to 48th Avenue,
which has a 12' right-of-way. The width of each alley will be determined during
design. The City standard is to construct a 12' alley in a 14' right-of-way and a 10'
alley in a 12' right-of-way. A 10' alley will be constructed in a 14' right-of-way, if
the physical features make it difficult to construct a 12' alley.
The follo~ving eight alleys have no unusual features which make these alleys
difficult to construct.
California and Main
39th and 40th
Gould and 40th
Circle Terr and Reservoir
West of Reservoir
Reservoir and Tyler
Reservoir and Tyler
Gould and 40th
283' North of 39th to 521' North of 39th
Jackson to N-S Alley
N-S Alley to 86' East of N-S Alley
645' South of4Vt to 41st
173' South of 42nd to 42na
40th to 41st
224' South of 43rd to 43rd
N-S Alley to 75' West of N-S Alley
Page 2
The three alleys listed below have retaining walls which were built by the
property mvners. The stability of these walls are unknown. The walls would be
the responsibility of the property owner.
University and 4t~
47th to 48th
Along the west side of the alley from 4707 to 4733 University Avenue and at
4755 University Avenue, there is a significant difference in elevation from the
alley down to the properties. The bank is retained with stone wall at 4704 and
4715 University, block wall at 4721 University, sloped at 4733 University and
supported by the building wall at 4755 University.
Madison and Monroe
48th to 49th
A retaining wall extends along the west side of the alley from 4821 to 4833
Madison. The combined length of the retaining walls is about 160' long and
constructed with salvaged concrete curb and gutter, limestone, block and railroad
ties. Although salvaged curb and gutter was used in the construction, it was used
as a "footing", with the other materials constructed on top of the curb and gutter
section.
Peters and Reservoir
Peters to Gould
There is a steep bank and retaining walls on the south side of the alley from 3936
to 3942 Reservoir. The retaining walls are constructed with various combinations
of concrete, block and brick.
The two al][eys listed below have retaining walls which were built with
materials provided by the City. In the 1970's, the City installed or provided
salvaged concrete curb and gutter sections for retaining wails.
Summit and 40th
Lookout to 5th
At 400 40th Avenue, there is a significant difference in elevation from the alley up
to the pr.opertyr The bank along the north side of the alley is in the public right-
of-way and retained with about 70' of salvaged concrete curb and gutter, sheet
metal, timber and block wall.
Jackson and Van Buren
130' North of 44th to 45th
A retaining wall extends from 4424 to 4438 Van Buren along the east side of the
alley. The wall is about 170' of salvaged concrete curb and gutter, either provided
by or constructed by the City. The yards from 4435 to 4449 Jackson are lower
than the alley. This area is retained by slopes or rock walls. The stability of these
walls is unknown.
Page 3
FEASIBILITY:
The two alleys listed below could be vacated or closed.
40t~ and 41st
N-S Alley to Jefferson
This is the east-west section of a "T" alley. The alley could be vacated, retaining
an utility easement for NSP and others. 4002 and 4016 Jefferson would have
access offof Jefferson Street. 615 40t~ would have access offofthe North-South
alley.
Reservoir mid Tyler
43rd to 44th
Each property uses the street for access to their driveways/garages. The property
at the north end of the alley also uses the alley access to a second garage. There is
sanitary sewer, water main and storm sewer in the alley. With accommodations
for garage access at the north end of the alley, this alley could be closed with the
right-of-way retained by the City for access to the utilities.
BITUMINOUS ALLEYS
The alley located between 4t~ and 5t~, 52nd to 53rd, was originally paved with
bituminous in 1959. The south half of the alley has a slope of over 2% and is in
relatively good condition. The north half of the alley has a flat grade and ponds
water. Several years ago the north half of the alley was milled, regraded and
paved with a thin bituminous section to improve drainage. The resulting
bituminous mat is subject to distress and requires constant maintenance.
Thirteen adjacent property owners submitted a petition to the City Manager to
have the alley repaired or replaced. Of the thirteen petitioners, 3 live adjacent to
the south half of the alley and 10 live adjacent to the north half of the alley.
The improvement consists of installing storm sewer and reconstructing the alley
with concrete from 5229 4th Street to 53rd Avenue.
The alley located Peters to Gould, Peters to North-South alley was paved in 1962.
In past years, the alley has exhibited extreme rutting and potholes. City forces
have continued to provided a hard surface over the years with excess hot and cold
mix not needed on other projects. The improvement consists of reconstructing the
alley with concrete.
The proposed improvement project is necessary to provide consistency with other
city ordinances, cost-effective with the inclusion of partial city funding, and
technically feasible as prescribed in the construction recommendations found
elsewhere in this report. The project and project elements should be implemented
as proposed in this study. The improvements, once completed, will provide a
benefit to the properties served.
Page 4
SCHEDULE:
FINANCING:
ASSESSMENT:
Construction is scheduled to begin in the late spring of 1999, with substantial
completion occurring in the early fall.
Council receives draft Feasibility Report and discusses issues ............. January 4, March I
Council receives f'mal Feasibility Report and orders Public Improvement Hearing ...... March 8
Public Informational meeting prior to Public Improvement Hearing ................ March 23
Public Improvement Hearing and Council orders Public Improvement Project ........ March 29
Council Approves Plans and Specifications, Authorizes Advertisement for Bids ...... March 29
Bid Opening ............................................................. May 3
Council Awards Contract .................................................. May 10
Begin Construction ........................................................ June 1
Construction Completed ............................................... September 15
The estimated costs for the project are as follows:
· Bituminous alley construction $ 389,560, or
· Concrete alley construction $ 524,935
The extent of necessary utility work will be determined during final plan
preparation. All utility work done as part of the project will be paid for from the
appropriate utility fund, consistent with the policy followed under the zone street
rehab work.
Financing would be a combination of Municipal State Aid funds (population
apportionment), assessments to benefitted properties and utility funds.
No infrastructure funds were designated for alley construction in the street
rehabilitation program. Further study needs to be done to determine if
infrastructure funds would be available to offset the construction cost.
A portion of the alley and retaining wall improvements are proposed to be
assessed to benefitting properties. Assessments can be based on a per foot basis
or a parcel basis. Assuming all 17 alleys are constructed and assessing 100% of
the construction cost, the average rate on a per foot basis is $34.35 for bituminous
alley and $46.23 for concrete alley. The average unit cost on a per parcel basis is
$2,155 for bituminous alley and $2,900 for concrete alley. Based on recent
assessment practices under the Street Rehabilitation Program, an assessment
methodology could be formulated as follows: bituminous alleys be assessed a
maximum of 65% of the construction costs with the city share 35% of the
construction costs. This would be similar to the partial reconstruction assessment
percentage. Concrete alleys be assessed a maximum of 50% of the construction
costs with the city share 50% of the construction costs. This would be similar to
the full reconstruction assessment percentage.
The recent kistory of assessments for alley construction is as follows:
Page 5
1986:
1991:
1996:
1997:
Four alleys were constructed by a contractor. Engineering and
Administration costs were also assessed.
Three alleys were constructed by City forces. Engineering and
Administration costs were also assessed.
One alley was constructed by City forces. Only material costs and
work done separately by a concrete contractor were assessed.
One alley was constructed by City forces. Only material costs and
work done separately by a concrete contractor were assessed.
Year Actual Assessment Assessment for Construction Only
Range I Average Range I Average
Parcel L.F. Parcel L.F. Parcel L.F. Parcel L.F.
1986 $618.67 - $12.80 - $860.36 $16.14 $462.14 - $8.24 - $569.11 $10.62
$1,069.07 $22.26 $611.34 $12.32
1991 $1,042.76- $25.20- $1,393.37 $25.46 $827.59- $19.65- $1,082.27 $19.82
$1,598.70 $25.73 $1,234.89 $20.00
1996 - $947.20 $11.84 - - $2,134.14 $26.68
1997 - $673.91 $10.45 $1,333.44 $20.67
Assess (Proposed) (Prop.)
Bit. 65/35 split $1,355.25 $21.60
Cone. 50/50 split $1,450.00 $23.12
Material Costs Only For Bit. (Proposed) (Prop.)
Without Retaining Walls $925.00 $14.69
STAFF
ANALYSfS:
CONSTRUCTION MATERIALS -
Staff recommends the alleys be constructed with concrete, unless they are an
extension of a bituminous alley. These extensions recommended to be bituminous
paved include the following alleys:
· California to Main, 283' North of 39th to 521' North of 39%
· Gould and 40% N-S alley to 86' East of N-S Alley, and
· Gould and 40% N-S alley to 75' West of N-S Alley
A concrete alley surface is preferred over bituminous because of the longevity of the
material, constructability, and better drainage characteristics.
Page 6
ASSESSMENTS -
Staff recommends the methodology for Alleys be based on a per parcel basis.
alleys where the construction is less than the full alley length, staff recommends
assessing only those properties abutting the new construction.
On
With the availability of. MSAS funds for local construction in 1999 and future years,
staffrecormrtends subsidizing a greater portion of the assessment to keep unit costs at
a reasonable level. If City forces constructed the alleys and property owners paid for
material costs only, the average assessment would be $925. Staff recommends an
assessment of $1,200 per parcel for concrete alley construction and $925 per parcel
for bituminous alley construction. In addition, properties which have access barriers
to the alley because of elevation constraints should be provided a discounted
assessment rate. A flat rate of $750, representing a 20% reduction, is hereby
suggested, for both types of construction.
Page 7
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1. California and Main 283' North of 39th
to 521'North of 39th
This is a dead end alley.
The alley is paved from 39ft Avenue to approximately the
centerof the property at3924 Main St. The
unpaved portion of this alley is 238' in length.
Nine parcels, including3924 Main St. abut this alley.
The west side of the alley is commercial and Lomianki
Park.
The east side has.
o I properties exclusively use the alley for access to
their driveways/garages.
o I property uses both the alley and the street for
access to their drivewaysigarages.
o Q properties (including 3924Main) use the street
for access to their driveways/garages.
There are no unusual features which make this alley
diffrcult to construct.
Staff recommendation: Construct the alley
2. Summit and 40tb Lookout to 5th
This is a through alley, approximately 510' in length.
Fifteen parcels abut this alley.
o l0 properties exclusively use the alley for access to
their driveways/garages.
o I property uses both the alley and the street for
access to their driveways/garages.
r I properties use the street for access to their
driveways/garages.
o I property is vacant. This property could use either
the alley or the street for access.
At 400 40ft Avenue, there is a significant difference in
elevation from the alley up to the property. The
bank is in the public right-of-way and retained with
about 70'ofsalvaged concrete curb and gutter,
sheet metal, timber, and block wall.
Staff recommendation: Construct the alley and a new
retaining wall.
Figure I
Figure 2
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Alley Access to Driveway
No Alley Access
Page 8 Legend
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3. University and 4'h
This is a through alley, approximately 615' in length.
Nineteen parcels abut this alley.
o I1 properties exclusively use the alley for access to
their driveways/garages.
e I property uses both the alley and the street for
access to their driveways/garages.
o J properties use the street for access to their
driveways/garages.
From 4707 to 4733 University Avenue and at 4755
University Avenue, there is a significant difference
in elevation from the alley down to the properties.
At 4733 University there is a steep slope, however,
a portion of the slope is paved. The bank is retained
with stone wall at 4704 and 4715 University, block
wall at 4721University, and supported by the
building wall at 4755 University. The stability of
the retaining walls, especially the stone walls is
questionable.
Staffrecommendation: Construct the alley. The retaining
walls are the responsibility of the owners.
4. 40th and 41't N/S Alley to Jefferson
This is the east-west section of a "T" alley, approximately
145' in length.
Three parcels abut this alley.
. All 3 properties use the alley for access to their
driveways/garages.
The alley could be vacated, retaining an utility easement
for NSP and others. 4002 and 4016 Jefferson St
would have access offof Jefferson St. 615 40n'
would have access off of the North-South alley.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: Vacate the alley, retain a utility
easement.
Figure 3
Figure 4
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All ey Access to Driveway
No Alley Access
Page 9 Legend
47th to 48th
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5. Madison and Monroe 4Eth to 49th
This is a through alley, approximately 630' in length.
Nineteen parcels abut this alley.
o ) properties exclusively use the alley for access to
their driveways/garages.
o I properties use both the alley and the street for
access to their driveways/garages.
. 14 properties use the street for access to their
driveways/garages.
There are retaining walls on the west side of the alley. The
combined length of the retaining walls are about
160' long and constructed with salvaged concrete
curb and gutter, limestone, block and railroad ties.
Although salvaged curb and gutter was used in the
construction, it was used as a "footing", with the
other materials constructed on top of the curb and
gutter section. The stability of the walls is
questionable.
Staff recommendation: Construct the alley. The retaining
walls are the responsibility of the owners.
6. 39th and 40th Jackson to N/S Alley
This is the east-west section of a "T" alley, approximately
150'in length.
Four parcels abut this alley.
. All four properties use this section of the alley for
access to their driveways/garages.
The City has recently assessed these alleys on a per parcel
basis. Otherwise the property owner on one side of
the alley is responsible for % the cost.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: Construct the alley
Figure 5
Figure 6
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Alley Access to Driveway
No Alley Access
Page l0 Legend
7. Jackson and Van Buren 130' North of 44th
to 45th
This is a through alley, approximately 630' in length.
The south 130' was paved by the property owner at the
south end of the alley. The unpaved section of the
alley is 500' in length.
Nineteen parcels abut this alley.
o $ properties exclusively use the alley for access to
their driveways/garages.
o I property uses both the alley and the street for
access to their driveways/garages.
o 12 properties use the street for access to their
driveways/garages.
There is a bank on the east side of the alley retained by
about 170'ofsalvaged concrete curb and gutter.
The City installed the salvaged concrete curb and
gutter. The yards at4435 to 4449 Jackson are
lower than the alley and are retained by either a
landscaped slopes or rock wall. The stability of the
rock wall is unknown.
Staffrecommendation: Construct the alley and a new
retaining wall on the east side. The retaining walls
on the west side are the responsibility of the
owners.
8. Peters and Reservoir Peters to Gould
This is a through alley, approximately 430' in length.
Nine properties abut this alley.
o J properties exclusively use the alley for access to
their driveways/garages.
o I property uses the east west alley for access to
their drivew ay I garage.
o I properties use the streets for access to their
driveway/garage.
There is a steep bank and retaining walls on the south side
of the alley. The retaining walls are constructed
with various combinations of concrete, block and
brick. The stability of the walls is questionable.
Staff recommendation: Construct the alley. The retaining
walls on the south side would be considered the
responsibility of the owners.
Figure 7
Figure 8
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Alley Access to Driveway
No Alley Access
Page 1l Legend
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9. Gould and 40th N/S Alley to
86' East of N/S Alley
This is a dead end alley, approximately 86' in length.
Four properties abut this alley.o ), properties exclusively use the alley for access to
their driveways/garages.
e ) properties use the street for access to their
driveways/garages.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: Construct the alley
10. Circle Terr and Reservoir 645' South of 41't
to 4l't
This is a dead end alley, approximately 625' in lenEh.
This alley abuts 2l properties.
c { properties exclusively use the alley for access to
their driveways/garages.
o I properties uses both the alley and the street for
access to their driveways/garages.
o 13 properties use the streets for access to their
driveways/garages.l property is a land locked
triangle adjacent to the alley and owned by the City
There is a steep bank from the alley down to Circle
Terrace. None of the properties on Circle Terrace
have access to the alley. The City maintains a fence
along the top of the bank.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: Construct the alley
Figure 9
Figure 10
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Alley Access to Dri veway
No Alley Access
Page 12 Legend
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11. West of Reservoir 173'South of 42d to 42d
This is a dead end alley, approximately 160' in length.
Four parcels abut the alley.o J properties exclusively use the alley for access to
their driveways/garages.o I property uses the street for access to their
driveway/garage.
There are no unusual features which make this alley
difficult to construct.
Staff Recommendation: Construct the alley
12. Reservoir and Tyler 40th to 41't
This is a through alley, approximately 730' in length.
This alley abuts l6 properties.
o I properties exclusively use the alley for access to
their driveways/garages.
o I properties uses both the alley and the street for
access to their driveways/garages.
c ) properties use the streets for access to their
driveways/garages.
o I property is vacant. This property could use either
the alley or the street for access.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: Construct the alley
13. Reservoir and Tyler 224' South of 43d to 43rd
This is a dead end alley, approximately 210' in length.
This alley abuts 5 properties.
o I properties exclusively use the alley for access to
their drivewaysigarages.
o I properties use the streets for access to their
driveways/garages.
There are no unusual features which make this alley
difficult to construct.
Figure 1l
Figure 12
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Street Access to Driveway
Alley Access to Driveway
No AlleyAccess
Page l3 Legend
Staff Recommendation: Construct the alley.
14. Reservoir and Tyler 43d to 44th
This is a through alley, approximately 510' in length.
This alley abuts 10 properties.
o There are no properties which exclusively use the
alley for access to their driveways/garages.
o I property uses both the alley and the street for
access to their driveways/garages.
o ) properties use the streets for access to their
driveways/garages.
There are no unusual features which make this alley
difficult to construct.
Staff recommendation: There is sanitary sewer, water main
and storm sewer in the alley. With
accommodations for garage access at the north end
of the alley, this alley could be closed with the
right-of-way retained by the City for access to the
utilities.
15. Gould and 40th N/S Alley to
75' West of N-S Alley
This is a dead end alley, approximately 75' in length.
This alley abuts 3 properties.
o I property exclusively uses the alley for access to
their drivew ay I gar age.
o ) properties use the streets for access to their
drivewayslgarages.
There are no unusual features which make this alley
difficult to construct.
Staff Recommendation: Construct the alley
Figure 14
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t,r ll Street Access to Driveway
Alley Access to Driveway
No AlleyAccess
Page 14 Legend
16. 4th to sth
This is a through alley, approximately 617' in length.
This alley abuts 24 properties.
e 20 properties exclusively use the alley for access to
their driveways/garages.
o I property uses both the alley and the street for
access to their driveways/garages.
o I properties use the streets for access to their
driveways/garages.
The alley was originally paved with bituminous in 1959.
The south half of the alley has a slope of over 2oh
and is in relatively good condition. The north half
of the alley has a flat grade and ponds water.
Several years ago the north half of the alley was
milled, regraded and paved with a thin bituminous
section to improve drainage. The resulting
bituminous mat is subject to distress and requires
constant maintenance. There are no unusual
features which make this alley difficult to construct.
17. Peters to Gould Peters to N-S Alley
This is the east-west section of a "T" alley, approximately
441'in length.
Sixteen parcels abut this alley.
o 15 properties exclusively use the alley for access to
their driveways/garages.
o I property uses both the alley and the street for
access to their drivewaysigarages.
The alley was paved in 1962. In past years, the alley has
exhibited extreme rutting and potholes. City forces
have continued to provided a hard surface over the
years with excess hot and cold mix not needed on
other projects. There are no unusual features which
make this alley difficult to construct. The north-
south section of this alley is gravel and proposed for
construction.
Staff recommendation: Construct the alley
Figure 16
Figure 17
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Alley Access to Driveway
No AlleyAccess
Page 15 Legend
300' North of 52'd to 53d
Staffrecommendation: Install storm sewer and reconstruct
the alley from 5229 4s Street to the north.
C~ COUNCIL LETTER
Meeting of.' 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WORKS
ITEM: ORDERING IMPROVEMENTS FOR THE 1999 BY: K. Hansen~ BY:
STORM WATER IMPROVEME~rr PROGRAM DATE: 3/3/99t~________.~-" ~' ' DATE:
Background:
Work on various elements of the City-wide storm water improvement program is continuing and staff is requesting Council
authorization to proceed with the improvements. Based upon discussion and direction provided by the Council at the February 1,
1999 work session, the 1999 Storm Water Improvement Program is proposed as follows:
Prestemon Park Ponding and Storm Sewer Improvements
Tyler Place and 44th Avenue Storm Sewer Improvements
Jackson Pond Spillway Construction
Monroe St. and 49 'A Ave. Catch Basin Improvements
4201 2nd St. Localized Improvements, Material Acquisition
4232 3~d St. LocaliT. ed Improvements, Material Acquisition
Analysis/Conclusions:
The proposed work follows the recommendations in the engineering reports prepared by the City's storm water consultant BRA,
and are summarized as follows:
Prestemon Park: Provide storm water ponding in the existing park area to redirect localized surface water flows
and reducing peak system flows. Storm sewer piping, catch basin construction and restoration is also Proposed.
Tyler and 44~h Avenue: Replace the existing deteriorated 48-inch CMP pipe with new RCP and incorporate rear
yard berming to provide further protection for affected properties.
Jackson Pond: Provide (2) concrete spillway(s) construction to the pond level at 43'a Avenue and on Quincy
Street to control overflow discharge and eliminate pond slope erosion.
Monroe Street and 49 ~A Avenue: 1st Phase: Rehabilitate the catch basins at this intersection and minor street
surfacing to better convey surface water flows out of the intersection. Phase 2, incorporating trunk storm sewer,
will be done in the year 2000 with the Street Rehab Program.
4201 2"d Street and 4232 3~ Street: Material acquisition for catch basin improvements and minor street
resurfacing to better convey sm'face water away from the two identified properties. Work would be performed
by Public Works cn~ws.
A representative from BRA will be present to discuss the proposed Prestemon and Tyler/44th storm water improvements. Notices
have been sent out informing the Prestemon neighborhood and those parcels affected along Tyler and 44~h Avenue of the March 8
Regular Council meeting that will consider ordering the improvements as recommended by staff. Staff has also met directly with
the two parcels where work is proposed to be performed by city crews. Work on the Jackson Pond and Monroe/49th will be
performed within existing right-of-ways.
COUNCH~ ACTION:
CITY COUNCIL LETTER
Meeting of: 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ORDERING IMPROVEIvlENTS FOR THE 1999 BY: K. Han~n BY:
STORM WATER IMPROVEMENT PROGRAM DATE: 3/3/99 DATE:
Continued - Page 2
Staff held an informational meeting for Prestemon Park January 26, 1999, with only 10 residents attending (previously reported
to the Council in the February 1 weekly activity report). Of those attending, question and concerns were received negative to the
project proposal. These related to engineering design issues and how park amenities will be impacted. Staff emphasizes that any
park facility improvements, such as playground equipment, will involve residents in the review and selection process. On the
converse, others directly affected by flooding are anxious to have flood mitigation improvements made.
Recommended Motion: Move to waive the reading of the resolution, them being ample copies available for the public.
Recommended Motion: Move to adopt the resolution which orders the improvements to be included in the 1999 Storm Water
Improvement Program.
Ka.'jb
99-81
COUNCIL ACTION:
RESOLUTION NO. 99- ,~
BEING A RESOLUTION ORDERING IMPROVEMENT
FOR THE 1999 STORM WATER IMPROVEMENTS
PROJECTS NO. 1997-21, 1998-06, 1998-10 AND 1998-13
WHEREAS, the City of Columbia Heights hired BRA & Associates, Inc. to perform the feasibility study for Project No's 1997-
21, 1998-06, 1998-10 and 1998-13
WHEREAS, that the feasibility report was prepared and accepted by the City Council on Suly 13, 1998.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
1. Said improvements identified in BRA & Associates, Inc. feasibility study(s) and listed herein for the 1999
Storm Water Improvements, are hereby ordered.
· Prestemon Park Ponding and Storm Sewer Improvements
· Tyler Place and 44"~ Avenue Storm Sewer Improvements
· Jackson Pond Spillway Construction
· Monroe St. and 49 ½ Ave. Catch Basin Improvements
· 4201 2r~ St. Localized Improvements, Material Acquisition
· 4232 3rd St. Localized Improvements, Material Acquisition
2. BRA & Associates, Inc. and the City Engineer are hereby designated the engineer for these improvements and
they shall prepare the plans and specifications for the making of such improvements.
3. The contract for these improvements shall be let no later than two (2) years after the adoption of this resolution.
Dated this 8na day of March, 1999.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Jo-Anne Studem, Council Secretary
State of Minnesota
County of Anoka
City of Columbia Heights
CERTIFICATION
I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City
Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of March,
1999, as disclosed by the records of said City in my possession.
Seal
Jo-Anne Student
Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WO,RI~S~ ~L
ITEM: APPROVAL OF TEMPOtLa~RY PARKING BY: K. Han~~ BY:
RESTRICTION IN FRONT OF 3741 RESERVOIR BLVD. DATE: 3/3/~ DATE:
Background:
Ms. Sue Amundson of 3741 Reservoir Blvd., attended the February 1 Traffic Commission meeting and requested restricted
parking in front of her address. She operates a day care out of her home and stated the on street parking is a problem when
customers drop-off and pick-up children. She presented her proposed restricted parking sign which would state "Dayeare
Parking ONLY, Monday through Frichly 6 A.M. - 8 A.M. and 3 P.M. - 5 P.M.". She also had signatures of residents in the area
who were in agreement with the parking restriction.
Currently there is a 2-hour parking restriction on the east side of Reservoir Blvd. in this area. With the construction activity at
the gas station, day time parking is a problem. The Traffic Commission directed staffto send a letter to Bobby and Steve's
Autoworld reminding them of the parking restrictions in the area and asking them to comply with those restrictions. The Traffic
Commission discussed the parking reslricfion request and called for a Public Hearing at the March 1 Traffic Commission
Meeting, to consider 15 minute parking between 6:00 a.m. and 5:00 p.m., Monday through Friday.
Discussion:
A Public. Hearing was held March 1, 1999 at 7:00 P.M. before the Traffic Commission to consider "15 minute parking between
6:00 a.m. and 5:00 p.m. Monday through Friday in front of 3741 Reservoir Blvd. Ms. Sue Amundson of 3741 Reservoir Blvd.
And Jeff Bahe of the AutoWorld station spoke at the hearing. Ms. Amundson indicated that she is only asking for temporary
signage from 6 a.~n. to 8 a.m. and 3 p.xn. to 5 p.m. Monday through Friday. She does not need the 15 minute restriction all day.
Mr. Babe stated his employees and construction personnel have been asked to not park on the east side of Reservoir Blvd.
Working with Amira's Family Restaurant and Mady's Bowling Lounge, he has been arranged additional parking for his
employees and construction workers. Mr. Bahe stated it was his understanding that the existing 2-hour parking restriction was
put in because people taking the bus would leave their cars parked on Reservoir Blvd. all day.
The Chief of Police stated enforcement of the 15 minute parking restriction could be a problem and would have to be handled on
a complaint basis. The Commission discussed the unique parking circumqtances in this area and indicated they were in favor of
the parking restriction as requested on a temporary basis only and suggested removal after the construction is finished and the
new station is open. Mr. Bahe stated that the new AutoWorld facility would be open in 3-1/2 months.
Recommended Motion: Move to designate a Day Care Parking Restriction 6 A.M. to 8 A.M. and 3 P.M. to 5 P.M. Monday
through Friday in front of 3741 Reservoir Blvd., until July 1, 1999, at which time the signs will be removed, as recommended to
the City Council by the Traffic Commission. This temporary signage restriction is due to unique circumstances during
construction of the Bobby and Steve's Autoworld gas station.
rU:jb
99-82
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of March 8, 1999
AGENDA SECTION: P U B L I C H E^ R 1 t4 G ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~1~ Fire APPROVAL
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
~ DATE: March 1, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Robert Witt regarding rental property at 4222 Monroe Street for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of March 8, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Robert Witt Regarding Rental Property at 4222 Monroe Street in that the Property is in
Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA SECTION: Public Hearings ORIGINATING DEPT.: ~ CITY MANAGER
NO: ~ Community, Development APPROVAL
ITEM: Sign Ordinance Amendment (Or~N~o~1383) BY: JoeHollman-.~/~,~ B,Y.~ ~/~3~c~c~
NO: DATE: March 3, 1'999
Issue Statement: Staff has been directed to review Section 9.117A of the Columbia Heights Zo~fig Ordinance which
regulates size and placement of signs.
Backeround: Staff is aware that there is some concern among the City Council about signage requirements in the Zoning
Ordinance. In particular, the lack of flexibility and strict square footage requirements seem to be the subject of this concern.
Note that the entire Sign Ordinance is subject to revision during the Zoning Ordinance rewrite, but the proposed amendment
will provide a more timely resolution.
Analysis: In response to these concea'ns, staff has reviewed the Ordinance requirements and offers the following comments.
1. Section 9.117A(10)(b)(i) allows any number of wall signs not to exceed 100 square feet of total surface area. This is
further restricted by Section 9.117A(10)(c) which states that total signage shall not exceed two square feet for each
front foot of building or structure.
2. One option to be considered regarding this requirement is that the 100 square foot maximum could be eliminated and
the allowable square footage would be based solely on the size of the building. However, without a maximum,
buildings with a large amount of frontage could potentially have an excessive amount of signage.
3. A second option is that the maximum square footage for wall signage could be changed from 100 square feet to
possibly 200 square feet. On properties with smaller buildings the amount of building frontage would determine the
amount of square footage allowed. The maximum provides some assurance that no single building would have
excessive signage.
Another issue that needs consideration is whether an amendment should affect all the commercial and industrial zoning
districts. In the LB, Limited Business District, the maximum square footage for wall signs is 50 square feet. The LB
District is intended to be a neighborhood-oriented commercial district, and considering the uses permitted in this district, 50
square feet seems appropriate. The CBD, Central Business District allows a maximum of 100 square feet of wall signage.
Considering the existing nature of our CBD which primarily consists of high density compact commercial development, the
100 square foot maximum seems appropriate. Note that shopping centers have a separate requirement and each business in
a shopping center can have 2 square feet of signage for each front foot of the building that their business occupies. The RB,
Retail Business District and GB, General Business District are also allowed 100 square feet of signage. This seems to be the
problem area. It would seem that the RB and GB Districts are more auto-oriented in nature in which case a larger sign may
be appropriate to attract moving traffic. 100 square feet is also the maximum amount of wall signage in the Industrial
Districts. Larger signs may not be necessary in industrial districts as the businesses are typically not trying to attract
customers and signs are used more for identification purposes. Also, staffhas not observed any problems with the 100
square foot requirement in the industrial districts. Attached please find a copy of Ordinance No. 1383 along with a brief
comparison of various cities Sign Ordinances prepared by staff and Jeff Babe.
The Planning and Zoning Commission reviewed the proposed amendment at their regular meeting on March 2, 1999. They
support the amendment, and there was a general agreement that when the entire Ordinance is reviewed, the City should
incorporate a percentage of wall surface coverage requirement as well as a maximum square footage requirement.
Recommended Motions:
Move to waive the reading of Ordinance No. 1383, there being ample copies available to the public.
Move to adopt Ordinance No. 1383, an Ordinance amending Section 9.117A of the Columbia Heights Zoning Ordinance
which is the section of the Zoning Ordinance re~ulatin~ signs.
COUNCIL ACTION:
ORDINANCE NO. 1383
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853,
CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS
The City of Columbia Heights does ordain:
Section 1: Section 9.117A(10)(b)(i) of Ordinance No. 853, City Code of 1977, which
currently reads as follows, to wit:
9.117A(10)(b)(i)
Any number of wall signs on any side of a building not to exceed
one hundred (100) square feet of total surface area for all wall sign
surfaces and limited to one surface per sign. Provided, however,
that if a parcel of land on which a building is located directly abuts
residentially zoned land, no wall sign may be located on the side of
the building that faces the abutting residential parcel.
Shall be repealed ar~d hereafter be amended to read as follows:
9.117A(10)(b)(i)
Any number of wall signs on any side of a building not to exceed
one ,..,,~, t~,~j two hundred (200) square feet of total surface
area for all wall sign surfaces and limited to one surface per sign.
Provided, however, that if a parcel of land on which a building is
located directly abuts residentially zoned land, no wall sign may be
located on the side of the building that faces the abutting residential
parcel.
Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days
after its passage.
Offered by:
Seconded by:
Roll Call:
First Reading:
Second Reading:
Date of Passage:
Jo-Anne Student, Council Secretary
Mayor Gary L. Peterson
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Blaine 10%
Burm'°vi!Ie
P.,roold)m Pm'k 10%
Kilit~ 20°,4
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by the City ofColtmabia Heigt~. We feet it would
well as ours=Ives t~, reconcider the law~ trine,mi,5
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SIGN ORDINANCE COMPARISON
City of Minnetonka
For limited-tenant buildings (3 or fewer tenants) in the Limited and General Business Districts.
· Buildings with less than 20,000 square feet, each tenant is allowed l00 square feet or 15%of
wall face, whichever is less. Total wall signage for property can not exceed 150 square feet.
· Buildings between 20,000 square feet - 100,000 square feet, each tenant is allowed 150 square
feet or 10% of wall face, whichever is less. Total wall signage for property can not exceed
240 square feet.
· Buildings between 100,000 square feet - 400,000 square feet, each tenant is allowed 200
square feet or 10% of wall face, whichever is less. Total wall signage for property can not
exceed 300 square feet.
City of Shoreview
In commercial and industrial districts.
· Buildings with less than 50,000 square feet: Sign area not to exceed 10% of the area of the
total building elevation to which affixed but not less than 20 square feet
· Buildings with more than 50,000 square feet: Sign area not to exceed 5 % of the area of the
total building elevation to which affixed but not less than 40 square feet and not greater than
500 square feet.
City of West St. Paul
In the "B-3" General Business District.
· The aggregate square footage of sign space per lot shall not exceed the sum of 4 square feet
per front foot of building, plus one square foot per front foot of property not occupied by a
building.
· No individual sign surface shall exceed 100 square feet.
St. Anthony Village
In commercial and industrial districts
· Allowed up to 2 square feet of signage per lineal foot of the property.
· Total signage can. not exceed 150 square feet.
· Amount of signage allowed can not exceed 15% of the total wall surface area.
City of New Brighton
In general commercia/lfousiness district
· Amount of wall s~gnage allowed can not exceed 20% of wall surface area excluding windows
and doors.
· Maximum of 200 square feet.
City of Fridley
For C-1 Local Businezs District, C-2 General Business District, and C-3 General Shopping Center
District
· The total wall sign area shall not exceed 15 times the square root of the wall length on which
the sign is to be placed.
· Example - If a building is 49 feet long, the maximum amoum of wall signage would be 105
square feet (square root of 49 is 7, so 7 x 15 = 105).
CITY COUNCIL LETTER
Council Meeting of: March 8, 1999
AGENDA SECTION: ITEMS FOR CONS I DERATI ON ORIGINATING DEPT.: CITY MANAGER
NO: I FINANCE APPROVAL
ITEM: BOND SALE BY: WILLIAM ELRITE * BY:
NO: ~ -,1~ ' l DATE: 3/4/99 [a~ ~J DATE:
The first reading of this ordinance was held on February 22, 1999. At that time the second reading was
scheduled for March 8, 1999. Attached is the Council Letter covering the first reading and the ordinances.
RECOMMENDED MOTION: Move to waive the reading of Ordinance # 1384, being an ordinance providing
for the issuance and sale of $860,000 general obligation improvements bonds series 1999A.
RECOMMENDED MOTION: Move to adopt Ordinance #1384, being an ordinance providing for the
issuance and sale of $860,000 general obligation improvements bonds series 1999A.
RECOMMENDED MOTION: Move to waive the reading of Ordinance # 1385, being an ordinance providing
for the issuance and sale of $1,935,000 general obligation utility revenue bonds series 1999B.
RECOMMENDED MOTION: Move to adopt Ordinance #1385, being an ordinance providing for the
issuance and sale of $1,935,000 general obligation utility revenue bonds series 1999B.
WE:dn
9901285
COUNCIL ACTION:
CITY COLrNCIL LETTER
Council Meetin~ of: February 22, 1999
OTHER ORD I NANCES
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: e'l /RE~5OLUTI OSS FINANCE APPROVAL
ITEM: BOND SALE BY: WILLIAM ELRITE BY:
The subject of a debt service bond sale has previously been discussed with the Council. The construction
projects that were completed in 1998 were funded through internal loans and should have long-term
financing through the use of bond proceeds. It is staff's recommendation to sell bonds to cover the 1998,
1999, and 2000 construction projects, and to refund the TIF bond issue as it can be refunded at a lower
interest rate resulting in savings to the TIF fund. Dan Hashman from Springsted attended the February 1't
work session with handouts and additional information on the various bond issues and the refunding.
Attached is a summary schedule from Springsted showing the two proposed bond issues. The first issue is
for assessment bonds that will fund our PIR special assessment fund and will be repaid from special
assessments. The second issue i.,; for utility bonds and will be repaid from the sewer/water utility funds. Mr.
Hartman will be available at the Council meeting to answer any questions on the proposed bond issues and
to explain the benefits of doing the bond issue at this time.
The third bond issue ofrefmanc:'mg the TIF bonds will be handled as a separate issue at a later date. It is the
legal counsel's recommendation that this refunding not take place until our state TIF reporting is up to date.
RECOMMENDED MOTION: Move to waive the reading of Ordinance # 1 384 being an ordinance
providing for the issuance and sale of $860,000 general obligation improvement-s bonds series 1999A.
RECOMMENDED MOTION: Move to schedule a second reading of Ordinance # 138/4 being an
ordinance providing for the issuance and sale of $860,000 general obligation improvements bonds series
1999A for March 8, 1999.
RECOMMENDED MOTION: Move to waive the reading of Ordinance # 1385 being an ordinance
providing for the issuance and sale of $1,935,000 general obligation utility revenue bonds series 1999B.
RECOMMENDED MOTION: Move to schedule a second reading of ordinance # 1385being an ordinance
providing for the issuance and sale of $1,935,000 general obligation utility revenue bonds series 1999B for
March 8, 1999.
9901285
COUNCIL ACTION:
FAEGRE & BENSON LLP
2200 NORW~ST CENTER, 90 SOUTH SEVENTH STREET
M/NNEAPOLIS, .MINNESOTA 55402-3901
TEL£PHONE 612-336-3000
FACSIMILE 612-336-3026
February 18, 1999
STEFANIE N. GALEY
sgaley~faegre.¢om
612J336-3324
Mr. Willimu Elrite
Clerk-Treasurer
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia Heights, MN 55421
Re:
Dear Bill:
City of Columbia Heights, Minnesota
$860,000 General Obligation Improvement Bonds, Series 1999A
$1,935,000 General Obligation Utility Revenue Bonds, Series 1999B
Enclosed please find the ordinances in connection with the captioned financings scheduled
for their first reading betbre the City Council at its scheduled meeting on Monday,
February 22.
Please do not hesitate to call if you have any questions.
Sincerely,.:.
? , 'L'/ /7'
· Stefanle N. Galey '"
SNG:melbj
Enclosures
cc(w/enc):
MI :469324,01
Corky Weeks
Minneapolis Dent, er Des Moines London Franhfitrt
ORDINANCE NO.
PROVIDING FOR THE ISSUANCE AND SALE OF
$1,935,000 GEN'ERAL OBLIGATION UTILITY REVENUE BONDS,
SERIES 1999B
The City of Columbia Heights does ordain:
1. It is determined that:
(a) the City engineer has recommended the construction of various
improvements to the City's sanitary sewer and water utility, and has further
recommended the creation of a storm sewer utility and the construction of various
improvements thereto (Project).
(b) the Ciity is authorized by Minnesota Statutes, Section 444.075 (Act) to
finance all or a portion of the cost of the Project (Project Costs) by the issuance of
general obligation bonds of the City payable from the net revenues of the system. The
Project Costs are presently estimated by the engineer to be as follows:
Proiect Designation & Description:
Total
Proiect Cost
Project Costs
Storra Sewer Projects
Utility Projects
Water Meters
Total Project Costs
Less DN-R Grants
Net Project Costs
Costs of Issuance
Discount
Rounding
$1,027,983
721,820
600,000
$2,349,803
(447,750)
$1,902,053
19,120
15,500
(1,673)
TOTAL $1.935.000
(c) it is necessary and expedient to the sound f'mancial management of the
affairs of the City to issue $1,935,000 General Obli gation Utility Revenue Bonds, Series
1999B (Bonds) pummnt to the Act to provide financing for the Project.
2. In order to provide financing for the Project, the City will therefore issue and sell
Bonds in the amount of $1,919,500. To provide in part the additional interest required to
market the Bonds at this time, additional Bonds will be issued in the amount of $15,500. The
M 1:469222.01
OP,.DrNANC£ AUTHOglZING ISSUANCE
excess of the purchase price', of the Bonds over the sum of $15,500 will be credited to the debt
service fund for the Bonds fbr the purpose of paying interest first coming due on the additional
Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the
following Terms of Proposal:
M 1:469222.01
ORDINANCE AUTHORIZING ISSUANCE
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OFPROPOSAL
$1,935,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 1999B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, April 12, 1999, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651)223-3002 to Springsted.
Signed Proposals, without final pdce or coupons, may be submitted to Spdngsted prior to the
time of sale. The bidder shall be responsible for submitting to Spdngsted the final Proposal
price and coupons, by telephone (651)223-3000 or fax (651)223-3002 for inclusion in the
submitted Proposal. Sprir~gsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS Of THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February I and August 1 of each year, commencing February 1, 2000. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2001 $110,000 2005 $195,000 2009 $225,000
2002 $175,000 2006 $200,000 2010 $235,000
2003 $180,000 2007 $210,000
2004 $185,000 2008 $220,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds matudng in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
matudty through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or
after February 1, 2008. Redemption may be in whole or in part and if in part at the option of
the City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. ^il prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general ol31igations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge net
revenues to be derived from the City's storm sewer, water and sanitary sewer charges. The
proceeds will be used to acquire property and finance improvements to the City's storm sewer,
water and sanitary sewer systems.
TYPE OF ProPOSaLS
Proposals shall be for not less than $1,919,500 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $19,350,
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted ~ncorporated prior' to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a 'Financial Surety Bond, then that purchaser is
required to submit its Deposit to Spdngsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award, if such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1%. Rates must be ir~ ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Ronds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. 'The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BONr;) INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be pdnted on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute causE; for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at 'the offices of the City or its designee not later than 12:00 Noon,
Central Time. Except as compliance with the terms of payment for the Bonds shall have been
made impossible by action of the City, or its agents, the purchaser shall be liable to the City for
any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the re~olution
awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports
and notices of certain events. A description of this undertaking is set forth in the Official
Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its
receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
_ iii _
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum-or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that ten'ri is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting .,syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 75 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated February 22, 1999
BY ORDER OF THE CITY COUNCIL
2/18/99 11:14 AM
is/William Elrite
Finance Director/City Clerk
- iv -
3. Springsted Incorporated is authorized and directed to negotiate the Bonds in
accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 p.m. on
Monday, April 12, 1999, to consider proposals on the Bonds and take other appropriate action
with respect to the Bonds.
4. In the resolution awarding the sale of the Bonds the City Council will set forth
the covenants and undertakiings required by the Act.
M 1:469222.01
ORDINANCE AUTHORIZING IssuANCE
First Reading:
Second Reading:
Motion for adoption:
Second:
upon vote being taken thereon the following members voted in favor of the motion:
and the following voted against:
whereupon the ordinance was declared duly passed and adopted.
Publication:
M l : a.69222. 01
ORDINANCE AUTHORIZING ISSUANCE
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
)
CITY OF COLUMBIA HEIGHTS )
I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of
Columbia Heights, Minnesota, hereby certify that I hat e carefully compared the attached and
foregoing Ordinance No. , with the original on file in my office and the foregoing is a
full, true and correct copy of'Ordinance No. ~
WITNESS My hand as Deputy City Clerk and the corporate seal of the City this ~
day of ,1999.
Deputy City Clerk
City of Columbia Heights, Minnesota
(SEAL)
M ! :469222.01
OP,.DINANCE AUTI-tOKIZ[NG ISSUANCE
ORDINANCE NO.
PROVIDING FOR THE ISSUANCE AND SALE OF
$860,000 GEN'ERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 1999A
The City of Columbia Heights does ordain:
1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements) have
been made, duly ordered or contracts let for the construction thereof, by the City
pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act);
Proiect Designation & Description:
Total
Proiect Cost
Project Costs:
1998 .Zone 3 Improvements
1999 Alley Improvements
2000 ,Zone 4 Improvements
Less Other Funding Sources
Net Project Costs
Costs of Issuance
Discount
Rounding
$ 749,000
532,500
500,000
(940,,731)
$ 840,769
15,120
6,880
(2,769)
TO'rAL $ 860,000
(b) it is necessary and expedient to the sound fmancial management of the
affairs of the City to issue $860,000 General Obligation Improvement Bonds, Series
1999A (Bonds) purstmnt to the Act to provide financing for the Improvements.
2. To provide financing for the Improvements, the City will issue and sell Bonds in
the amount of $853,120. To provide in pan the additional interest required to market the Bonds
at this time, additional Bonds will be issued in the amount of $6,880. The excess of the
purchase price of the Bonds over the sum of $853,120 will be credited to the debt service fund
for the Bonds for the purpose of paying interest fn'st eo ~ming due on the Bonds. The Bonds will
be issued, sold and delivered in accordance with the terms of the following Terms of Proposal:
MI :463665,01
OKE)rNA.NCE AUTI4OKIZIIqG ISSUANCE
THE CITY HAS AUTHOF'JZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$860,000
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, April 12, 1999, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651)223-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651)223-3000 or fax (651)223-3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the'Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated May 1, 1999, as the date of original issue, and will bear interest
payable on February 1 and August I of each year, commencing February 1, 2000. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February I in the years and amounts as follows:
2001 $ 50,000 2005 $ 95,000 2009 $ 85,000
2002 $105,000 2006 $ 90,000 2010 $ 65,000
2003 $100,000 2007 $90,000
2004 $ 95,000 2008 $ 85,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds matudng in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
par~ic'~pants wil~ be the re.~ponsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on Februa~ry 1, 2007, and on any day thereafter, to prepay Bonds due on or
after February 1, 2008. Redemption may be in whole or in part and if in part at the option of
the City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the Ci~:y will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance street and alley
improvements within the City.
TYPE Of PROPOSALS
Proposals shall be for not less than $853,120 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $8,600, payable to
the order of the City. If a check is used, it must accompany each proposal. If a Financial
Surety Bond is used, it must be from an insurance company licensed to issue such a bond in
the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Spdngsted Incorporated pdor to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Spdngsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having bccn made. Rates shall be in integral multiples of 5/100 or
1/8 of 1%. Rates must be in ascending order. Bonds of the same matudty shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
VVithin 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City or its designee not later than 12:00 Noon,
Central Time. Except as compliance with the terms of payment for the Bonds shall have been
made impossible by action of the City, or its agents, the purchaser shall be liable to the City for
any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports
and notices of certain events. A description of this undertaking is set forth in the Official
Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its
receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, ,,shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 35 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated February 22, 1999
BY ORDER OF THE CITY COUNCIL
2/18/99 11:14 AM
/si William Elrite
Finance Director/City Clerk
- it/ .
3. Springsted Incorporated is authorized and directed to negotiate the Bonds in
accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 p.m. on
Monday, April 12, 1999, to consider proposals on the Bonds and take any other appropriate
action with respect to the Bonds.
MI :~63665,01
2 ORDINANC£ AUTIqORIZING ISSUANCE
First Reading:
Second Reading:
Motion for adoption:
Second:
upon vote being taken thereon the following members voted in favor of the motion:
and the following voted against:
whereupon the ordinance wa,,; declared duly passed and adopted.
Publication:
M 1:4~3665.01
ORDINANCE AUTHORIZING ISSUANCE
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
)
CITY OF COLUMBIA HEI[GHTS )
I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of
Columbia Heights, Minnesota, hereby certify that I have carefully compared the attached and
foregoing Ordinance No. , with the original on file in my office and the foregoing is a
full, true and correct copy ot.' Ordinance No. ~
WITNESS My hand as Deputy City Clerk and the corporate seal of the City this ~
day of ,1999.
Deputy City Clerk
City of Columbia Heights, Minnesota
(SEAL)
M I :~63665.01
4 OIu:>r~A~C£ AUTHOKIZFNG ISSUANCE
CITY COUNCIL LETTER
Meeting of: March 8, 1999
AGENDA SECTION: . :: ORIGINATING DEPARTMENT: CITY MANAGER
~ OTHER I~;OS I NESS Fire APPROVAL
NO:
ITEM: Conference Attendance BY: Charles Kewatt BY:
NO: t'g ,,, ~ ~. t DATE: February 24, 1999 DATE:
The Fire Department Instructor's Conference is an annual conference designed for fire service instructors
and leaders. The conference is sponsored by Fire Engineering magazine and is nationally recognized as a
top-notch conference. Each day of the conference is filled ~vith educational programs taught by many of the
same people who write articles and columns in Fire Engineering and other trade journals. The stated
mission of FDIC is "To provide you and your department tools for success and to re-energize your
commitment to the demanding.job of firefighting and life safety."
The Assistant Fire Chief is responsible for the Fire Department's training program. Goals for attending this
conference include the opportunity to network with others in similar positions, attend classes featuring
cutting edge training and conduct research related to anticipated purchases as well as review products
available on the market which will make the fire department's job easier and safer.
Total approximate cost for the conference will be $1,375. This expense has been budgeted for.
RECOMMENDED MOTION: Move to authorize the Assistant Fire Chief to attend the 1999 Fire
Department Instructors Conference in Indianapolis, Indiana from March 17-21, 1999.
99-24
COUNCIL ACTION:
~I[TY OF COLUMBIA HEIGHTS
AUTHOi~rT-ATION REQUEST FOR CONFERENCES, WORKSHOPS,
This completed form must be presented to the City Manager by t~e Monday pre~d/ng ~e reg~dar Council
Meeting foi approv~ of ane~8~nc~.
NAME OFAC~ITY: ~ ~"~~ ~~ ~'~~ '"
~TI~TEDCOST: ~~~ ~[~~[~ACCOUNT~: ]~/' ~oc~
BUDGET~ FO~ ~ ~ NO SUFFICmNT FUNDS ~INING: f~ NO
?...: ./..,.'.
Vr~-IEN:
WHERE:
PUKPOSE OF EVENT:
HOW WILL THIS ACTIVITY HELP YOU AND/OK YOUR DEPAR. TMENT? ~,'t0~ U)-~O -0~'~~
PLEASE ATTACH ANY BROCHUR.ES OR INFOKMATION P. EJ~TED TO THIS EVENT.
SIGNATURES:
IF KEQUIILED, APPROVAL BY CITY COUNCIL:
DEPARTMENT HEAD.
DIVISION I-IF_AD
/
DATE
DATE
DATE
DATE
Upon approval by the City Manaler, or City Council (if applicable), a copy of this form will be submitted to the
Finance Department and appropriate: Division H~ad. This form is not a registration form or a request for pre-
registration monies.
I
~CJ~E IE,'ABT#~IiT li(S'/I~CTOIS COIIFEJCINCE
Park 80 West, Plaza Two
Saddle Brook, NJ 07663
1-888-TEL-FDIC
1-888-FAX-FDIC
FE198
CHARLES KUWALT
~-.t]L~-:i~.B~H HEi6HTS ~I~'~ :'='~'-'
554
BULK RATE
POSTAGE
PAll)
ST. CLOUD, MN.
PERMIT NO. 1907
0600 0700 0800 0900 1000., : 1100 1200 1300 1400 .... 1500._ 1600
SUNDAY 3- 14-99
MONDAY 3-15.,99 -- H.O.T. DAY
1700 1800 1900 2000 2100 2200 2300
TUESDAY 3- 16-99 --- H.O.T. DAY
WEDNESDAY 3-, 1 7-99
THURSDAY 3- 1 t3-99
MASTER'S DINNER
FRIDAY 3- 19-99
SATURDAY 3- 20-99
SUNDAY 3-21 -99
6AM 7AM 8AM 9AM 10AM 1lAM 12N 1PM 2PM 3PM 4PM 5PM 6PM 7PM 8PM 9PM 10PM 11PM
CITY OF COLUMBIA HEIGHTS
Meeting of': March 8, 1999
AGENDA SECTION: OTHER BUS I NESS ORIGFNATING DEPARTMENT: CITY MANAGER
NO: ~ Community Development APPROVAL ~
ITEM: First Time Homebuyer_Program BY: KennethR. Anderson ~ BY~~~J~~-¢~[
(MHFA MCPP) ~,,, ~o ~, DATE: March 5, 1999
BACKGROUND:
The City has been invited by the Minnesota Housing Finance Agency (MHFA) to participate in the 1999
Minnesota City Participation Program (MCPP) first time homebuyer program. Since starting to
participate in this yearly program in 1991, over $7,870,131 in loans have been made to date. These
loans with reduced interest rates are enabling Iow income to moderate income first time homebuyer
families to purchase homes in Columbia Heights.
ANALYSIS:
Under the MHFA MCPP, cities may apply for an allocation of up to $2,000,000 for providing loans to
first time homebuyers in their communities at reduced interest rates (1 to 1 1/2% below market mortgage
interest rates). The rate for the new program will depend on the rate secured through the MHFA sale of
bonds to finance the program.
This year, based on past experience and expectations for additional loans, the City applied for
$2,000,000. For 1998, we were approved for funding in the amount of $485,303. In 1999, the approved
amount is $529,279. Information on the program and the Program Application - Commitment
Agreement are attached for your information.
The notification of approval of the MCPP allocation was received on March 4, 1999 and is due to the
MHFA not later than March 19, 1999 with the required fees. For this reason, we are requesting City
Council approval to enter into the Commitment Agreement and authorize the payment of fees.
The City will finnish the necessary $100 processing fee and the necessary 1% allocation fee deposit
($5,292.79) which will be refunded to the City upon sale of the bonds by the MHFA for the program.
Reimbursement of the allocation fee deposit is expected sometime in June.
RECOMMENDED MOTION':
Move to approve the Mimaesota Housing Finance Agency Minnesota Cities Participation Program
(MCPP) Program Application - Commitment Agreement and to approve the payment of the allocation
fee and processing fee in the total amount of $5,392.79 out of proper funds; and furthermore, to
authorize the City Manager to enter into an Agreement for the same.
Attachments: H:/ltr3-8-99MCPP
COUNCIL ACTION:
MINNESOTA
HOUSING
FINANCE
AGENCY
ECEI.VED
DATE:
TO:
FROM:
SUBJECT:
March 2, 1999
1999 Mortgage Revenue Bond Allocation Applicants
Michael H aley/~/~"
Director, Minnesb'~a Homes Division
1999 Mortgage Revenue Bond Allocation
Thank you for your application for an allocation of 1999 mortgage revenue bond
authority. Pursuant to Minnesota Statute 474A.061, attached is a list containing the
amounts allotted to each applicant. This letter is your official notification of said
allotments. This list is also forwarded to the Commissioner of the Department of
Finance in accordance with the Statute.
Each applicant's final allocation was determined by applying a population-based
formula. Pursuant to the Statute, no applicant received more than it was allowed by
application of the population-based formula. A minimum allocation of $100,000 was
established under Statute.
To request your allotment of bond authority from the Commissioner of the Department
of Finance, each applicant must submit the specified fees and supporting
documentation as prescribed by Statute. For applicants requesting MHFA to sell
bonds on their behalf under the Minnesota City Participation Program, additional
information is provided in this letter.
The Minnesota Legislature is currently considering several changes to the Statute that
regulates the MCPP. Staff plans to update participants regarding these changes in
April.
If you have any questions regarding this allocation, please call:
Kimberly Stuart
MCPP Coordinator
1-800-778-8810 (Greater Minnesota) or
651-296-9959 (Metro)
Attachment
400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (651) 296-7608
Telecommunications Device for the Deaf (TDD) (651) 297-2361
Equal Opportunity Housing and Equal Opportunity Employment
NEWS ALERT!!
Minnesota Homes Division MINNESOTA HOUSING FINANCE AGENCY
Minnesota Cities Participation Program (MCPP) March 2, 1999
Enclosed are TWO originals of the MCPP
Application Commitment Agreement.
Please check this infomlatior~:
· Page 1: City name and address
The processing fee will be retained by the
Department of Finance to cover their
expenses in administering the housing
pool. The 1% application deposit will be
returned to you directly from the
Department of Finance some time in June.
· Page 4: Requested and approved
commitment amounts
Both original agreements, along with the
specified fees (see enclosed fee
schedule), must be returned by March
19, 1999. Cities returning contracts
after this date may be excluded from
participation.
Reminder: Both Agreements must be
signed by an authorized individual and
returned. We will execute the "MHFA
Approval" section and return one copy to
you.
We are in the process of preparing
marketing materials, including statewide
and local press releases for the 1999
MCPP. Please review the enclosed
draft "Program Information Insert"
which lists city participants and
enhancements. Contact Klm Stuart
with any changes.
In addition, you may be contacted by a
staff member to clarify your program
features, confirm lenders, or to provide
MHFA with any missing information. Our
objective is to accurately describe your
local program and highlight specific city
enhancements.
To determine the amount of fees due from
your city, refer to the enclosed schedule.
Please remit a single check made
payable to the Minnesota Housing
Finance Agency Covering both the 1%
application deposit fee and the processing
fee. The agency will cash all checks upon
receipt and wire a singlE; remittance to the
Department of Finance.
The statewide press release will contain a
quote from MHFA's Commissioner and a
list of ali cities participating. For the local
press release, you may provide a short
quote from a local official. If you choose to
do so, you must fax your quote to:
Klm Stuart
Fax: 651-296-8292
Quotes must be received by March 19.
For Cities that do not send a quote, we will
use the Commissioner's quote.
400 Sibley Street, Suite 300, St. Paul, Minnesota 55101
(651) 296-8215 Fax - (651) 296-8292
TTY (651) 297-2361
Equal Opportunity Housing and Equal Opportunity Employment
There are several statutory revisions
before the Legislature that impact the
MCPP. One changes income eligibility
limits from 80% of HUD Median Family
Income to 80% of HUD Median Income
Adjusted by Family Size.
Another change sets house price limits
equal to the Federal limits established for
mortgage revenue bond programs.
Two additional changes involve the usage
test. The first of these proposed changes
waives the usage test for all participants
that failed the test in program year 1998.
The second restructures the usage test.
Participants who use less than 50% of
their allocation are limited to the amount
they successfully used for the succeeding
program year.
MHFA staff plans to update MCPP
participants on the results of these
proposed changes and '[he Program
implementation schedule 'in April.
Questions? Call:
Call Klm Stuart
651-296-9959 (Metro) or
1-800-710-8871 (Greater MN)
MCPP 1999 FEE SCHEDULE
Participating Amount t Allocation I Pr°cessin9 I Total
Ci~t¥ Allocated FeeI Fee t Fee~
Albert Lea $509,748.00 $5,097.48t $100.00I $5,197.48
Alexandria $531,820.00 $5,3,18.20 $100.00 $5,418.20
Anoka City $504~710.00 $5,047.10 $100.00 $5,147.10
Becket County $624,922.00 $6,249.22 , $120.00 $6,369.22
Belle Plaine $100,000.00 $1,000.00 I $20.00 $1,020.00
Beltrami County $1,000,000.00 $10,000.00 i $200.00 $10,200.00
Blue Earth County $1,400,000.00 $14,000.00 I $280.00 $14,280.00
Bluff Country $750,000.00 $7,500.00 $160.00 $7,660.00
Breckenridge $100,000.00 $1,000.00 $20.00 $1,020.00
Chisago County $1,102,120.00 $11,021.20 I $220.00 $11,241.20
Clearwater $100,000.00I $1,000.00[ $20.00 $1,020.00
Columbia Hei~lhts $529,279.00 $5,292.79 $100.00 $5,392.79
Crow Wing County $1,000,000.00 $10,000;00 I $200.00 $10,200.00 --
Detroit Lakes $207,081.00 $2,070.81 $40.00 $2,110.81
Dilworth $100,000.00 $1,000.00 $20.00 $1,020.00
Duluth $2,412,311.00 $24,123.11 $480.00 $24,603.11
Fergus Falls $374,110.00 $3,741.10 $80.00 $3,821.10
Fridley $500,000.00 $5,000.00 I $100.00 $5,100.00
Grant County $135,000.00 $1,350.00 I $20.00 $1,370.00
Hennepin $15,360,955.00 I $153,609.55I, $3,080.00 $156,689.55
Hubbard County $473,178.00 I $4,731.78 I $100.00 $4,831.78
Hutchinson $359,759.00 $3,597.59 I $80.00 $3,677.59
La Prairie $100,000.00 $1,000.00 I ' $20.00 $1,020.00
Lake City $128,619.001 $1,286.19 ! $20.00 $1,306.19
Lake of the Woods County $100,000.00 $1,000.00 i $20.00 $1,020.00
Little Falls $216,620.00 $2,166.20I $40.00 I $2,206.20
Mahnomen County $100,000.00 $1,000.00 t $20.00 $1,020.00
Montevideo $319,092.00 $3,190.92 I $60.00 $3,250.92
Moorhead $957,056.00 I $9,570.56 I $200.00 $9,770.56
Morrison $667,465.00t $6,674.651 $140.00 $6,814.65
Mower County $1,063,568.00 $10,635.68 ~ $200.00 $10,835.68
North Mankato $330,605.00 $3,306.05 $60.00 $3,366.05
Owatonna $500,000.00 $5,000.00 $100.00 $5,100.00
Sauk Centre $212,728.00 $2,127.28 i $40.00 $2,167.28
Shoreview $400,000.00 $4,000.00f $80.00 $4,080.00
St. James $125,562.00 $1,255.62 I $20.00 $1,275.62
St. Peter $200,000.00 $2,000.00I $40.00 $2,040.00
Stevens County $302,696.001 $3,026.96 t $60.00 $3,086.96
Swift $250,000.00 $2,500.00 $60.00 $2,560.00
Willmar $533,015.00 $5,330.15 $100.00 $5,430.15
Winona $400,000.00 $4,000.00 $80.00 $4,080.00
Wright County $2,334,981.00 $23,349.81 $460.00 $23,809.81
Zimmerman $100,000.00 $1,000.00 $20.00 $1,020.00
Total $37~517~000.00 $375~170.00 I $7~480.00 $382~650.00
Page I
1999 Minnesota Cities Participation Program
Program Information Insert
Participants
..... ,.= ~..?:PARTiCI.PANT ~ NEW ~.,.
Anoka, City ". ..,..::.~,::. :: Yes* ~.....~::. . .,":'Yes
Belle Plaine," City ..-: ". :i Yes ::,,~."~'..'
Chisago County '. '.' .... Yes ,~?.:;'.~::~;:
Columbia Heights, Ci~ NO
Fridley, City ..= ..: . Yes :~ . ,?
Hennepin County Yes* ~::::. ~...:.'
'ShoreView, City ~:~:' '..' Yes :¥:...~::~ .....
Wright Coun~ ':'.', ' :~' ,' Yes .?,.:::.~..:.,.~.
Zimmerman~ Ci~: ." Yes ......... ~
*New construction available in limited areas. See City Enhancements.
General Program Guidelines
· You must be a first-time homebuyer.
- To obtain current interest rate information, you can call a participating lender listed on the
enclosed lender list, or the Minnesota Housing Finance Agency at 651-296-8215 or
800-710-8871.
· Your gross household income must be below the program limit (see chart below).
· The price of the home you wish to buy must be below specified house pdce limits (see chart
below).
· Cities may have additional requirements and/or special benefits available (see "City
Enhancements" Section).
· Existing homes are eligible in all Cities Some Cities limit new construction.
Income Limits for l 1-County Metro Area
1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person
$33,450 $38,250 $43,000 $47,800 $51,600 $55,450 $59,250 $63,100
House Price Limits For l 1-County Metro Area
NEW CONSTRIJCTION
$134,258
EXISTING HOME
$112,563
(continued on reverse)
City Enhancements
Anoka
New construction is only available in certain areas of the city.
details at 612-421-6631, ext. 163.
Call the City for
Chisago County
Rush City may have tax forfeited residential lots available at a reduced price.
Contact the City for more informtion at 320-358-4743.
Hennepin County
· Homes in the City of Minneapolis are not eligible for this program.
· Only existing homes are eligible in the Cities of: Deephaven, Greenfield,
Greenwood, Hanover, Hassan Twp, Loretto, Maple Plain, Medicine Lake, Tonka
Bay, and Woodland (newly constructed homes are ineligible).
· For properties in Edina, you may qualify for downpayment assistance from the East
Edina Housing Foundation. Contact the City at 612-927-8861for information.
· For properties in Plymouth, you may qualify for assistance with closing costs and
down payment. Contact the Plymouth HRA at 612-509-5413 for information.
· The City of Crystal wi]il have one or more newly-constructed homes available on
scattered sites. For more information contact John Sutter at 612-531-1142.
Homeownership Assistance Fund
To assist you further, extra help is available for entry cost (downpayment and closing
cost) assistance and rr~onthly payment assistance through our Homeownership
Assistance Fund (HAF).
· HAF may be available if your maximum adjusted household income does not
exceed the amount listed below. You may qualify for half of your downpayment and
closing costs up to a maximum of $3,000 and/or up to $60 a month in monthly
payment assistance..Contact a participating lender for details.
Maximum Adjusted
Income for HAF
11-Coun ,ty Metro Area $31,000
MINNESOTA HOUSING FINANCE AGENCY
MINNESOTA CITIES PARTICIPATION PROGRAM
PROGI AM APPLICATION-COMMITMENT
AGREEMENT
THIS APPLICATION AND AGREEMENT is made and entered into by and between
the City of Columbia Heights (hereinafter referred to as the "City"), with its office at 590 -
40th Ave NE, Columbia Heights, MN 55421, and the Minnesota Housing Finance Agency
(hereinafter referred to as the "MHFA"), with its office at 400 .Sibley Street, Suite 300, St. Paul,
Minnesota 55101-1998.
WITNESSETH:
WHEREAS, the MHFA, under the provisions of Minn. Stat. §474A.061, Subd. 2a (1995
Suppl.), is authorized to issue qualified mortgage bonds, as such term is used in the Internal
Revenue Code of 1986, as amended through the date of this agreement, on behalf of the City, and
it has issued, or will issue, such bonds on the behalf thereof; and
WHEREAS, the MHFA has implemented the Minnesota Housing Finance Agency
Minnesota Cities Participation Program (hereinafter referred to as the "Program"), and is using, or
will use, the proceeds from the issuance of such bonds to fund the Program; and
WHEREAS, the City has requested and received a set-aside of funds from the Program;
and
WHEREAS, the City wishes to obtain a commitment by MHFA to purchase mortgage
notes and mortgages (hereinafter referred to as "Mortgages") which will be originated by a lender
or lenders which meet MHFA requirements for participation in programs funded by qualified
mortgage bonds, designated by the City (hereinafter cumulatively referred to as the "Lender"); and
WHEREAS, Mortgages to be purchased by the MHFA pursuant to the commitment
requested by the City must only be for residences located within a geographic area to be established
and designated by the City; and
WHEREAS, the MHFA is willing to issue a commitment wherein it will agree to purchase
Mortgages which are (i) originated by the Lender; (ii) reviewed, when required by the MHFA, in
its sole option and discretion, by an entity to be designated by the MHFA (hereinafter referred to as
the "File Reviewer"); and (iii) are in accordance with the terms and conditions of this Agreement,
the Program, and a procedural manual to be supplied by the MHFA (hereinafter referred to as the
"Procedural Manual"), the provisions of which are hereby incorporated by reference into this
Agreement as if set forth in full herein; and
WHEREAS, MHFA is willing to issue to the Lender a commitment under this Agreement,
after it has been fully executed by all of the parties hereto (the fully executed document is
hereinafter referred to as the "Program Commitment Agreement"), to purchase Mortgages
originated by the Lender in accordance with the terms set forth hereinbelow, the provisions of the
Program and Procedural Manual, and the terms of any other agreement entered into between the
MHFA and the Lender.
NOW, THEREFORE, in consideration of the covenants hereinafter contained and the
mutual benefits to be derived therefrom, the parties hereto do hereby agree as follows:
1. , City Requirements. All Mortgages submitted to the MHFA for purchase under the
Program must comply with all of the requirements of the Program, and all of the requirements and
provisions contained in the Procedural Manual and the Program Commitment Agreement.
2. Commitment and Commitment Amount. The City hereby applies for a
commitment by MHFA to purchase Mortgages which (i) have been originated by the Lender; (ii)
have been reviewed and approved, where applicable, by the File Reviewer; and (ih') meet the
requirements of and are made in accordance with the provisions of the Program Commitment
Agreement, the Program, and the Procedural Manual; and the MHFA, by accepting this Program
Application-Commitment Agreement, commits to the purchase of such Mortgages in the aggregate
principal amount (hereinafter referred to as the "Commitment Amount") set forth hereinbelow.
All Mortgages to be purchased by the MHFA pursuant to the Program Commitment
Agreement shall be only for property which, and borrowers who, satisfy the requirements and
provisions of the Program Commitment Agreement, the Program, and the Procedural Manual. The
MI-IFA MCPP 1 (Vet - 12/23/98)
Program Application-Commitment Agreement (MCPP Applctn/Cmmtmnt Agrmnt)
City acknowledges that the commitment herein applied for shall be effective only upon the approval
thereof by MHFA at the place provided for hereinbelow, and the delivery of a copy of the same by
MHFA to the City, which approved application shall constitute the Program Commitment
Agreement.
3. Variance in Commitment Amount. A variance of Fifteen Thousand and No/100
Dollars ($15,000.00) in the total principal amount of Mortgages purchased under the Program
Commitment Agreement, above or below the Commitment Amount, shall be deemed by the MHFA
to constitute compliance with the Program Commitment Agreement.
4. Commencement of Activity. Upon the acceptance, execution, and delivery of the
Program Commitment Agreement by MHFA to the City, the City shall select and designate Lender,
and shall have Lender enter into and execute a Lender Application-Commitment Agreement in a
form to be supplied by the MHFA. Lenders must meet MHFA requirements for participation in
programs funded by qualified mortgage bonds.
5. Commitment Term. The term of the Program Commitment Agreement and the
City's participation in the Program (hereinafter referred to as the "Commitment Term") shall
commence on a date to be selected and specified by the MHFA, and shall continue for a period of
time to be established hy the MHFA, in its sole option and discretion, provided, however, such
time period shall not be less than Eight (8) months. The MHFA shall transmit a written notification
to the City of the date on which the Commitment Term shall commence. The Program
Commitment Agreement, and the City's participation in the Program, shall automatically terminate,
without the need for any action by either party hereto, at the end of the Commitment Term.
6. Set-Aside Term. The Commitment Amount shall be set-aside and held by the
MHFA for the sole use by the City for a period of time to be established by the MHFA, in its sole
option and discretion, provided, however, such time period shall not be less than Six (6) months
(hereinafter referred to as the "Set-Aside Term") commencing on a date to be selected and specified
by the MHFA. The MHFA shall transmit a written notification to the City of the date on which the
Set-Aside Term shall commence.
Any portion of the Commitment Amount not reserved for the purchase of qualifying
Mortgages as of the end of the Set-Aside Term shall be canceled and returned to the MHFA for
redistribution under the Program in accordance with the provisions contained in the Procedural
Manual. In addition, any portion of the Commitment Amount reserved for Mortgages which are
not delivered to the MHFA for purchase within the time period delineated in the Procedural Manual
for such purchase, shall be canceled and returned to the MHFA for redistribution under the
Program, and any funds contained in the Program at the end of the Commitment Term shall
become funds of the MHFA, and transferred to whatever program the MHFA, in its sole option
and discretion, may designate.
7. Commitment Fees. No commitment fee shall be payable by the City for the
commitmem by the MHFA to purchase qualifying Mortgages.
8. Purchase Price. The purchase price of each Mortgage to be purchased by MHFA
hereunder shall be as set forth in the Procedural Manual.
9. Mortgage Terms. The interest rate for all Mortgages shall be set from time to time
by the MHFA, at its sole option and discretion, by way of a written statement to the City and the
Lender; provided, however, any change in interest rate shall only apply to Mortgages for which an
individual commitment is issued after the City and the. Lender have received such notification of
interest rate change. Mortgages shall meet all requirements of the Program, and those set forth in
the Program Commitment Agreement, the Procedural Manual, and either the Originating Lender
Application-Commitment Agreement or the Direct Seller Application-Commitment Agreement,
whichever is applicable.
10. Area Limitation. The City hereby specifically agrees that the MI-IFA shall, pursuant
to the Program Commiunent Agreement, be required to purchase only those Mortgages which are
for residences located within a geographic area to be established and designated by the City.
11. Warranties. The City hereby warrants to MHFA that, upon approval and delivery of
the Program Commitment Agreement by MHFA and the subsequent purchase by and delivery of
Mortgages to MHFA pursuant thereto, all such Mortgages will have been made in compliance
with, and will be in full compliance with, the terms and conditions contained in the Program
Commitment Agreement, the Program, and the Procedural Manual, and all warranties set forth in
rite Procedural Manual are adopted and made by the City, and shall be applicable to each such
Mortgage.
12. Servicing. The servicing of Mortgages shall be the sole responsibility of MHFA, or
of those servicing institntions which MHFA may designate in its sole option and discretion.
MHFA MCPP 2 (Ver - 12/23/98)
Program Application-Commitment Agreement (MCPP Applcm/Cmmtmnt Agrmnt)
13. Remedies. Time is of the essence hereof. In the event that the City defaults in the
observance or performance of any covenant or condition in the Program Commitment Agreement
or Procedural Manual, or in the event that any warranty made by the City with respect to any
Mortgage is found to be untrue, then the MHFA shall be entitled to all remedies at law or in equity
including, but not limited to; (i) the right to rescind acceptance of the Program Commitment
Agreement, (ii) the right to seek equitable relief by way of injunction (mandatory or prohibitory) to
prevent the breach or threatened breach of any of the provisions of the Program Commitment
Agreement, or to enforce the performance thereof, (iii) the right to seek damages, including
consequential damages, arising by virtue of the MHFA's sale of its debt securities in reliance on
the City's observance and performance of the provisions of the Program Commitment Agreement,
and (iv) the right to terminate the Program Commitment Agreement, and upon such termination the
City shall have no further 'rights pursuant hereto, provided, however, that such termination shall
not diminish MHFA's fights specified in the Program Commitment Agreement and in the
Procedural Manual. All such remedies shall be cumulative, and the exercise by the MHFA of any
one or more of them shall not in anyway alter or diminish the MHFA's fight to any other remedy
provided herein or by law.
14. Contract Documents. All Mortgage transactions between the City and the MHFA
pursuant to the Program Commitment Agreement are on a contractual basis. The contract in each
instance consisting of the Program Commitment Agreement and the provisions and requirements
contained in the Procedural Manual, with all amendments and supplements thereto in any form in
effect as of the date of the MHFA's acceptance of the Program Commitment Agreement.
15. Assignment. Neither this Program Application-Commitment Agreement, the
Program Commitment Agreement, nor any interest therein is assignable or transferable by the City,
or by operation of law, without the prior written consent of the MHFA.
16. Paragraph Captions and Program Headings. The captions and headings of the
paragraphs of this Agreement are for convenience only, and shall not be used to interpret or define
the provisions thereof.
17. Applicable Law. The Program Commitment Agreement is made and entered into in
the State of Minnesota, and all questions relating to the validity, construction, performance and
enforcement hereof shall be governed by the laws of the State of Minnesota.
18. Agreement Conditional Upon MHFA Approval. The Program Commitment
Agreement shall be a binding obligation of the MHFA upon its execution by the MHFA and
delivery of a copy of the same to the City; provided, however, the MHFA may, in its sole option
and discretion, any time after the 19th day of March, 1999 revoke such obligation and terminate
this Agreement if the City has not fully executed and returned a fully executed original hereof to the
MHFA. Such revocation and termination shall be accomplished and evidenced by the MHFA
notifying the City thereof by way of a "Certified Letter- Return Receipt Requested" addressed and
delivered to the City. Upon such revocation and termination this Program Application-
Commitment Agreement shall be null and void and of no force or effect.
19. Issuance of Bonds. The City does hereby authorize the MHFA to issue, on behalf
of the City, qualified mortgage bonds, as such term is used in the Internal Revenue Code of 1986,
in an amount equal to the Commitment Amount, and the MHFA agrees to so issue such bonds if
and when federal law authorizes and the MHFA deems it is economically feasible to do so.
(THE REMAINING PORTION OF THIS PAGE IS INTENTIONALLY LEFT BLANK)
MHFA MCPP 3 (Vet - 12/23/98)
Prograra Application-Commitment Agreement (MCPP ApplctrdCmmtrnnt Agrmnt)
IN WITNESS IYHEREOF, the City has set its hand this __ day of
1999.
CITY:
City of Columbia Heights
By:
(Signature of Authorized Officer)
(Printed or Typewritten Name of
Authorized Officer)
REQUESTED COMMITMENT AMOUNT
SMaximum
MHFA APPROVAL
MHFA hereby accepts the above Program Application-Commitment Agreement and
approves and grants the following:
APPROVED COMMITMENT AMOUNT $529.279
MINNESOTA HOUSING FINANCE AGENCY
By:
Its:
Frances J. O'Neill
Operations Manager, Minnesota Homes Division
Signed this day of ,1999.
SUMMARY
(To be completed by MHFA)
City's requested commitment amount SMaximum
Commitment Amount granted by MHFA
$529.279
MHFAMCPP (Ver- 12/23/98)
Program Application-Commitment Agreement (MCPP Applcm/Cmmtmnt Agrmnt)
PROPOSED ALTERNATIVES
CITY OF COLUMBIA HEIGHTS
MCKINLEY STREET NE & 40TH AVENUE NE
FIGURE 2
Bonestroo
Rosen
0 Anderlik d
" Aseodates
En&ows 6 Ardtecb
\332\33208\33208W01.DWG comm. 4-9-98
N
0 50 100
Scale in feet
LEGEND
JUMh' I-'UMr
I.
f
i�
LO
N C�til ,� N
42"
52'
12"
66'
105'
48"
100'
48" 48" 18
163' 145' 105'
8"
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00
POST J r
O F F I C E 48" RG�_
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�\ i— LO 31 '
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I
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f
44TH 1 /2 AVE
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(TIE INTO EXISTING 520' 44TH AVE
GROUND AT 206.3'
1016 12"
25'
E TENT 4
ce�Mc� , Y 1L HWE
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I GARAGE
1016 BE M
TIE INTO EXISTING
GROUND AT 206.3') 43R D 1 /2 AVE
PROPOSED ALERNATIVE Bonestroo
Rosene
CITY OF COLUMBIA HEIGHTS FIGURE 6 0 Ad
Asssociasocia tes
JACKSON POND SYSTEM -- TYLER PLACE & 44TH AVENUE NE mrs 8L nrchfi«;f.
\332\3307\33207W12.DWG 4-9-98
Prestemon Park Wetland Improvements
Columbia Heights, MN
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Constructed Wetland Provides Aesthetic
Solution To Area Flooding
The City of Columbia Heights is taking a new approach
to stormwater management -
As many of you know, flooding has been a problem for
our community. Particularly hard hit the last two years
was the intersection of McKinley Street NE and 40th
Avenue NE. In the past, the City constructed traditional
storm sewer to alleviate flooding. Now, the City is
considering plans to construct a wetland within
Prestemon Park that will collect and store excess
stormwater until storm sewer capacity is freed
downstream.
A wetland originally existed through much of the area
the park now encompasses. It extended from what is
now the park's southern border as far north as the
intersection of McKinley Street NE and 40th Avenue NE_
As development appeared, the wetland disappeared.
The City has chosen this proven approach because
wetlands offer a number of benefits over traditional
storm sewer. Wetlands moderate flows in the storm
sewer system by storing and releasing runoff in a slow,
controlled manner With their diverse flora and fauna,
wetlands provide an aesthetic boost in an urban
environment. The City can take advantage of this new
amenity by building bike trails, walking paths and scenic
overlooks along the wetland's fringe. Acting as a natural
filter, wetlands remove sediment, nutrients, metals and
salts from stormwater runoff that can pollute and
contaminate downstream waters. This will be an
especially important function of the Prestemon Park
wetland, which will ultimately drain to Silver Lake.
Clearly wetlands have a lot to offer, but it is important
to remember that we will not see the full benefits of
the Prestemon Park wetland immediately. A constructed
wetland generally takes about one full growing season
before its full aesthetic value becomes apparent.
As a part of this flood mitigation project, the City has
the opportunity to look at Prestemon Park's recreational
facilities to see how they may be improved or replaced.
Your input at upcoming resident meetings will help
determine those modifications -
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COLUMBIA HEIGHTS MINNESOTA I~1
t Bonestroo ~D ~T I ~ A ~LY REGB~REO PR~ESSIO~ ENGINEER D~WN ORT
STORM WATER IMPROVEMENTS
PRESTEMON PARK ~ Associates
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· ~ ~ ~ 0 Bonestroo ~D TroT I AU A DULY
STORM WATER IMPROVEMENTS - PRESTEMON PARK Rosene
.~ ~ ~ McKINLEY STREET NORTH~ST 40th AVENUE NORTH~ST Associates
P~N · PROFILE Englnee~ ~ ~ltec~
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· CI~ OF COLUMBIA HEIGHTS Bonestroo
~ STORM WATER IMPROVEMENT PROJECT Rosene
Ander//k &
~LER P~CE AND 43RD AVE. NE. J[ll Assodates
P~ AND PROFILE Englne~a~lt~
CITY COUNCIL LETTER
Meeting of~ 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: q PUBLIC WORKS
IMPROVEMENTS FOR THE 1999 BY: K. Hansen~-x BY:
ITEM:
ORDERING
STORM WATER IMPROVEMENT PROGRAM DATE: 3/3/99~4"~_~_.~" ~'~' ' DATE:
Background:
Work on various elements of the City-wide storm water improvement program is continuing and staff is requesting Council
authorization to proceed with the improvements. Based upon discussion and direction provided by the Council at the February 1,
1999 work session, the 1999 Storm Water Improvement Program is proposed as follows:
Prestemon Park Ponding and Storm Sewer Improvements
Tyler Place and 44th Avenue Storm Sewer Improvements
Jackson Pond Spilhvay Construction
Monroe St. and 49 IA Ave. Catch Basin Improvements
4201 2"d St. Localized Improvements, Material Acquisition
4232 3'd St. Localized Improvements, Material Acquisition
Analysis/Conclusions:
The proposed work follows the recommendations in the engineering reports prepared by the City's storm water consultant BRA,
and are summarized as follows:
Prestemon Park: Provide storm water ponding in the existing park area to redirect localized surface water flows
and reducing peak system flows. Storm sewer piping, catch basin construction and restoration is also proposed.
Tyler and 44th Avenue: Replace the existing deteriorated 48-inch CMP pipe with new RCP and incorporate rear
yard berming to provide further protection for affected properties.
Jackson Pond: Provide (2) concrete spillway(s) construction to the pond level at 43rd Avenue and on Quincy
Street to control overflow discharge and eliminate pond slope erosion.
Monroe Street and 49 ~A Avenue: 1st Phase: Rehabilitate the catch basins at this intersection and minor street
surfacing to better convey surface water flows out of the intersection. Phase 2, incorporating tnmk storm sewer,
will be done in the year 2000 with the Street Rehab Program.
4201 2na Street and 4232 3~a Street: Material acquisition for catch basin improvements and minor street
resurfacing to better convey surface water away from the two identified properties. Work would be performed
by Public Works crews.
A representative from BRA will be present to discuss the proposed Prestemon and Tyler/44th storm water improvements. Notices
have been sent out informing the Prestemon neighborhood and those parcels affected along Tyler and 44~ Avenue of the March 8
Regular Council meeting that will consider ordering the improvements as recommended by staff. Staff has also met directly with
the two parcels where work is proposed to be performed by city crews. Work on the Jackson Pond and Monroe/49th will be
performed within existing right-of-ways.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/8/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ORDERING IMPROVEMENTS FOR THE 1999 BY: K. I-lan~n BY:
STORM WATER IMPROVEMENT PROGRAM DATE: 3/3/99 DATE:
Continued - Page 2
Staff held an informational meeting fi~r Prestemon Park January 26, 1999, with only 10 residents attending (previously reported
to the Council in the February 1 weekly activity report). Of those attending, question and concerns were received negative to the
project proposal. These related to engineering design issues and how park amenities will be impacted. Staff emphasizes that any
park facility improvements, such as playground equipment, will involve residents in the review and selection process. On the
converse, others directly affected by flooding are anxious to have flood mitigation improvements made.
Recommended Motion: Move to waive the reading of the resolution, there being ample copies available for the public.
Recommended Motion: Move to adopt the resolution which orders the improvements to be included in the 1999 Storm Water
Improvement Program.
KH.'jb
99-81
COUNCIL ACTION:
RESOLUTION NO. 99- ,~
BEING A RESOLUTION ORDERING IMPROVEMENT
FOR ~ 1999 STORM WATER I1V[PROVEMENTS
PROJECTS NO. 1997-21, 1998-06, 1998-10 AND 1998-13
WHEREAS, the City of Columbia Heights hired BRA & Associates, Inc. to perform the feasibility study for Project No's 1997-
21, 1998-06, 1998-10 and 1998-13
WHEREAS, that the feasibility report was prepared and accepted by the City Council on luly 13, 1998.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
1. Said improvemenl~ identified in BRA & Associates, Inc. feasibility study(s) and listed herein for the 1999
Storm Water Improvements, are hereby ordered.
· Prestemon Park Ponding and Storm Sewer Improvements
· Tyler Place and 44t~ Avenue Storm Sewer Improvements
· Jackson Pond Spillway Construction
· Monroe St. and 49 ~A Ave. Catch Basin Improvements
· 4201 2"a St. Localized Improvements, Material Acquisition
· 4232 3rd St. Localized Improvements, Material Acquisition
2. BRA & Associates, Inc. and the City Engineer are hereby designated the engineer for these improvements and
they shall prepare the plans and specifications for the making of such improvements.
3. The contract for these improvements shall be let no later than two (2) years after the adoption of this resolution.
Dated this 8~ day of March, 1999.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Jo-Anne Student, Council Secretary
State of Minnesota
County of Anoka
City of Columbia Heights
CERTIFICATION
I hereby certify that the foregoing Resolution is a tree and correct copy of a resolution presented to and adopted by the City
Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of March,
1999, as disclosed by the records of said City in my possession.
Seal
Jo.Anne Student
Deputy City Clerk
City of Columbia Heights
Park and Recreation Commission
February 24, 1999
The meeting was called to order by Chairperson Eileen Evans at 6:30 p.m.
ROLL CALL
Members present:
Eileen Evans; Bruce Magnuson; Gary Mayer; James Nelson; Gary
Peterson; Bob Ruettimann; Keith Windschitl, Recreation Director
Members absent:
Jerry Foss
Also present:
Kristine Bjork, 3932 Ulysses St. N.E., Columbia Heights, MN
APPROVAL CONSENT AGENDA
Motion by Magnuson, second by Peterson to approve the consent agenda. All ayes, motion
carried.
LETTERS ANDREQUESTS
SECOND VIOLATION NOTICE FROM FIRE DEPARTM-F. NT
The Recreation Director advised members that we have made all the necessary repairs listed on
the violation notice. A new fire proof door was put on the boiler room today.
REQUEST TO USE LABELLE LOUNGE/JIM GALUSKA, COLUMBIA HEIGHTS HIGH
SCHOOL _
Members were given a letter from Jim Galuska, Columbia Heights High School, requesting use
of the LaBelle Lounge on Wednesday, May 5, 1999 from 3:00 to 7:00 p.m. for a teacher's year-
end party. Motion by Ruettimann, second by Peterson to approve the request for use of the
LaBelle Lounge on Wednesday, May 5, 1999 from 3:00 to 7:00 p.m. for a teacher's year-end
party, with the fee being waived and with the stipulation that the user pay the standard $250
damage deposit and provide proof of insurance. All ayes, motion carded.
OLD BUSINESS
There is no old business at this time.
NEW BUSINESS
1999 NEIGHBORHOOD PICNICS
Members felt that the Park and Recreation Commission should participate in the neighborhood
PAGE TWO
picnics held by the Police ]Department. The picnics should be advertised to residents through
mailings or possibly included with water bills. It was agreed that two members should attend the
picnics of their choice.
REPORTS
RECREATION DIRECTOR
The Recreation Director distributed the new spring Heights Happenings city newsletter to
members. The newsletters are mailed and also distributed to children through the schools. The
newsletter was prepared on a web press this time, which negatively affected the quality of the
document. Prior newsletters were produced on a sheet fed press. Staff will speak with the
printer to see if future newsletters could be printed on a sheet fed press. Members were advised
that Julie Dehmer has resi~,med her position as Youth Program Coordinator. Staff is presently
interviewing for the other Youth Program Coordinator position. It appears that we may be losing
our gym space at NEI. This will impact our programs quite a bit. The Recreation Director,
Mayor Peterson, and James Nelson looked at several community centers in the area last week.
Staff will check with local churches to see if we could use their gym space on a temporary basis.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
No report at this time.
MEMBERS
Mayor Peterson reported on the tours of community centers in St. Anthony, Crystal, New
Brighton, and Shoreview. Members discussed the importance of organizing community
members to start discussing the need for a new community center in Columbia Heights. Kris
Bjork was present and advised members that she would like to be involved in this process.
Members felt that a steering committee made up of representatives from the Lion's Club,
Boosters, Chamber of Conunerce, schools, churches, etc. should be formed. Members felt Jori
Gurban of MRPA should come and speak to the group once it is formed.
ADJOURNMENT
Motion by Peterson to adjourn, second by Ruettimann. All ayes, motion carried. Meeting
adjourned at 7:30 p.m.
Janice McGhee-Fetzer, Park & Recreation Commission Secretary
P&RCO~INFEB99
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS TRAFFIC COMMISSION
MARCH 1, 1999
' ROVED,,
The Traffic Commission Meeting was balled to order at 7:02 P.M.
I. ROLL CALL
Present:
Absent:
Staff:
Carlson, Jolly, Sturdevant Stumpf
Goodman
Kev[n Hansen, Public Works Director/City Engineer
Tom. Johnson, Police Chief
II. APPROVAL OF FEBRUARY 1, 1999 MINUTES
Motion by Smrdev~mt, second by Stumpf, to approve the minutes of the February 1, 1999,
Traffic Commission Meeting. Motion carried.
III. OLD BUSINESS
None
IV. OTHER OLD BUSINESS
None
NEW BUSINESS
A. PUBLIC HEARING TO RESTRICT PARKING ON RESERVOIR BLVD.
A Public Hearing was held to designate "15 minute parking between 6:00 a.m. and
5:00 p.m. Monday through Friday in front of 3741 Reservoir Blvd. There is
currently a signed, 2-hour parking restriction. With the construction going on at
the gas station, Ms. Sue Amundson of 3741 Reservoir Blvd., stated it is her belief
there is a parking problem, which impacts her daycare operation. Ms. Amundson
had requested restricted parking in front of her address as parking for her Day
Care parents is a problem when bringing and picking up their children.
Ms. Amundson indicated that she is only asking for temporary signage from 6 a.m.
to 8 a.m. and 3 p.m. to 5 p.m. Monday through Friday, and that a review could be
made in 6 rnonths. She does not need the 15 minute restriction all day. She
presented a signature list of neighbors agreeing with the restricted parking request.
Official Proceedings
Columbia Heights Traffic Commission
March 1, 1999
Page 2
IV.
Vo
Mr. JeffBahe was present and indicated he has requested that his employees and
construction personnel not park on the east side of Reservoir Blvd. Amira's
Family Restaurant and Mady's Bowling Lounge have both offered parking areas
for his employees and workers. The 2-hour parking restriction was not put in
because of the station, it was there because people taking the bus would leave their
cars parked on Keservoir Blvd. all day. He stated he was against the 15 minute
parking restriction as it would show preferential treatment.
Police Chief Johnson indicated that enforcement of 15 minute parking restrictions
could be a problem as they couldn't provide a dedicated officer to patrol that area
during those times to enforce the parking. Enforcement would have to be handled
on a complaint only basis.
Commissioner Carlson indicated he was opposed to the parking restriction as it is
in a residential zone. Commissioner Jolly indicated he was in favor of the parking
restriction on a temporary basis and suggested review after the construction is
finished and the new station is open, perhaps in 3 months.
Motion by Jolly, second by Sturdevant, to recommend to the City Council to
designate a Day Care Parking Restriction 6 A.M. to 8 A.M. and 3 P.M. to 5 P.M.
Monday through Friday in front of 3741 Reservoir Blvd. until July 1, 1999 at
which time the signs will be removed. This temporary signage restriction is due to
unique cirmmastances during construction of the Bobby and Steve's Autoworld gas
station. Motion carried.
OTHER OLD BUSINESS
None
NEW BUSINESS
A. REQUEST FOR SIGNAGE AT 40TM AND JACKSON ST.
Ms. Lil Nord of 3968 Jackson St. expressed concem with the intersection of 40t~
Ave. and Jackson St. related to stop sign visibility. Motorists are nmning the stop
signs. She 'was recently involved in an accident where a motorist was going
eastbound on 40th Ave. and didn't stop.
Official Proceedings
Columbia Heights Traffic Commission
March 1, 1999
Page 3
Chief Johnson indicate~t they will monitor the area and will review the area with
the City Engineer to see what could be done.
Harold Hoimn suggested flashing lights or red flagging the signs would help.
VI.
VII.
VIII.
OTHER OLD BUSINESS
None
REPORTS
A. City Engineer
None
B. Police Chief
None
C. Commissioners
Commissioner Smmpf asked why there are so many one-way streets in the City,
particularly 51~t to 53ra and 5t~ St. Staff will provide him with background
information on this street.
Motion by Jolly, second by Sturdevant,
ADJOURNMENT
Motion by Smrdevant, second by Stumpf, to adjourn the meeting at 8:00 P.M.
Respectfully submitt~~
Traffic Commission Secretary
CITY OF COLUMBIA HEIGHTS
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
MARCH 2, 1999
The March 2, 1999 Planning and Zoning Commission meeting was called to order by ChairPerson Ramsdell at 7:00
p.m. Members present were Franzen, Hunter, Fowler, Szurek and Ramsdell. Also present were Joe Hollman (City
Planner) and Kathryn Pepin (Secretary to the Planning and Zoning Commission).
MOTION by Fowler, seconded by Szurek, to approve the minutes from the meeting of February 2, 1999 as
presented in writing. Voice Vote: All Ayes. Motion passed.
OLD BUSINESS:
A. Site Plan Review Gilbert L. Becker
Case//9902-09 RE: 635 N.E. 39'~ Avenue
Mr. Hollman reminded the Commission that at the regular meeting of February 2, 1999 this case was tabled to
allow staff and Mr. Becker time to gather further information regarding the proposed expansion of his property. In
a conversation with Mr. Becker, he supports tabling this case until the April meeting.
Commissioner Fowler was concerned about the lack of off-street parking for a number of businesses along 39th
Avenue and asked how that problem will be resolved.
Mr. Hollman stated that each property will be considered individually if and when a change in the site would occur.
Commissioner Ramsdell felt that the parking requirements of the Industrial District should be something that is
addressed in the Zoning Ordinanc. e rewrite.
Mr. Hollman stated that the consultants are aware of the problem and it will be reviewed.
Commissioner Hunter asked Mr. Hollman if Mr. Becker is under a time line for the completion of the storage
building.
Mr. Hollman stated that Mr. Becker has not expressed any concern for a time frame to be met. Mr. Hollman added
that he has been unable to work out any sort of parking plan that will satisfy Mr. Becker's off-street parking
requirements for the site. He informed the Commission that Mr. Becker is not interested in attaching his proposed
storage facility to the existing building.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
PLANNING AND ZONING COMMISSION
MARCH 2, 1999
Page 2
MOTION by Szurek, seconded by Fowler, to table this case until the April 1999 regular meeting. Voice Vote: All
Ayes. Motion passed.
NEW BUSINESS:
A. Site Plan Review
Case #9903-10
Robert E. Grootwassink
RE: 4001 Central Avenue N.E.
Mr. Hoilman presented the request of Robert Grootwassink, co-owner of the Columbia Heights Center LLC, for site
plan review of proposed improvements to the Columbia Heights Mall at 4001 Central Avenue. It is their intent to
eliminate the interior shared halhNay and expand all of the tenant spaces to the front of the building.
Mr. Hollman informed the Commission that the original site plan for the mall was approved in 1981with the
approved mall containing 79,230 square feet of retail space. Mr. Hollman stated that, at the present time, there is
a transit hub proposed to be located on the Columbia Heights Mall property and anticipated that this will be on the
April 6 Planning and Zoning Commission meeting. This transit hub will reduce the number of parking spaces
available en the site and will be reviewed in detail when the actual proposal for the transit hub is before the
Commission. He informed the Commissioners that Anoka County and Metro Transit will be holding an open house
information meeting for the public on March 4'~ from 7:00 to 8:00 PM at Murzyn Hall.
Mr. Hollman informed the Commission that Section 9.112 of the Columbia Heights Zoning Ordinance regulates
permitted and conditional uses in the Central Business District. He stated that, as the property is used today, it is in
compliance with this section of the Ordinance. The proposal meets or exceeds the minimum yard and density
requirements of the Zoning Ordinance. Minimum Yard and Density Requirements are listed below:
The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical value obtained
through dividing the gross floor area of a building or buildings by the lot area on which such building or
buildings are located. The proposal meets this requirement.
Every lot shall have a minimum frontage of 20 feet. The subject parcel greatly exceeds this requirement.
Front Yard setback shall be a minimum of one foot. The existing building meets this requirement.
Mr. Hollman stated that the Loading requirements are as follows: A loading berth shall be not less than 12 feet in
width, 25 feet in length and 14 feet in height and, for retail sales and service stores at least one berth for each
building having 2,500- 6,000 square feet. He added that based on a conversation with the mall owner, loading and
unloading will be performed in the same manner as it currently is being done. According to the minutes from the
original approval,"all loading facilities will be adequately screened or enclosed, and the proposed loading facilities are
adequate". Because the retail site is limited in space and the loading areas are enclosed, a variance was approved in
1981 regarding the location of the loading docks.
PLANNING AND ZONING COMIVIISSION
REGULttR l~rr. rr. Tt~lG - U,t~iuTrr. s
MARCH 2, 1999
Page 3
Mr. Hollman directed the Commissioners attention to the following table which provides a breakdown of the
reconfigured mall. He noted that 14 separate tenant spaces are proposed, and, according to the plan submitted
with the application, there are currently 28 tenant spaces. The column labeled "Net Floor Area" excludes space
utilized for storage, restrooms, utility rooms, etc. He explained that square footage for the restaurants is not listed
because parking calculations are based on seating design and he has indicated the seating in the table. The
following calculations are based on staff measurements from the preliminary plans and the conceptual storage
space plan submitted by the applicant. He noted that the storage space plan submitted by the applicant does not
appear to be drawn to scale, but it provides a conceptual sketch of how the storage space may be located for each
tenant. Staff is concerned about the accuracy of these drawings, but according to the applicant this plan is the
best available as he is still working out details of lease agreements with the tenants. The exact configuration of
each tenant space is unknown al: this time.
Tenant Space Gross Floor Net Floor Required Parking
Area Area* Gross I Net*
T-1 (Marshall's) 28,768 23,416 144 117
T-2 1,721 1,649 9 8
T-3 (Tropic Tan) 1,~.~, 1,372 7 7
T-4 4,000 3,928 20 20
T-5 418 418 2 2
T-6 (Pizza Man) 1,174 1,054 6 6
T-7 (future NAPA) 9,200 3,700 46 19
T-8 (Don's Appliance) 3,894 2,694 2 2
T-9 (H&R Block) 3,594 3,094 18 15
T-lO (School) 5,724 5,724 29 29
T-11 (Chinese Rest.) -- 100 seats 33 33
T-12 (Drug Store) 10,494 4,894 52 24
T-13 10,035 7,535 50 38
T-14 (KJ's Rest.) -- 170 seats 57 57
Totals: I I 475 I 377
PLANNING AND ZONING COMNIISSION
REGULAR ME~'TING - MINI)'TES
MARCH 2, 1999
Page 4
Mr. Hollman informed the Commissioners that parking requirements are based on net floor area. The original
approval for the mall required 399 parking spaces, and plans indicate that there are 413 spaces provided. As the
table indicates, the required number of parking spaces varies by roughly 100 spaces when taking storage space into
consideration. Parking requirem~;nts are calculated based on net floor area, and considering that there are 413
spaces provided and 377 required, the proposal meets minimum parking requirements. He added that staff is
concerned about the accuracy of the net floor area proposal and, will recommend as a condition of approval, that
the reconfiguration of the mall b~ done in a manner that meets minimum parking requirements. This will be verified
by staff when actual building plains are submitted and reviewed.
Mr. Hollman stated that the Fire Department had the opportunity to review the plans and found no issues with the
proposed site plan, but they offer the following comments:
The rear alley must be maintained at least 20 feet wide and designated as a fire lane. This requirement
will stay in place during construction which would effectively prohibit any construction vehicles from
parking in the alley during construction.
Other concerns the Fire Department would have during construction include maintaining exiting provisions,
fire protection systems, and access to all portions of the building.
He stated that solid waste material shall be so located and fenced as to be removed from public view and shall be
kept in an enclosed building or properly contained in a closed container for such purposes. He added that according
to the applicant, waste material storage will be accomplished in the same manner as it is now. Currently,
dumpsters are located unfenced behind the building and are nonconforming. He noted that the original site plan was
approved without proper screening for dumpsters. However, Mr. Hollman stated that the City typically tries to
bring nonconforming aspects of property into compliance when reviewing a request for site plan approval noting
that the rear alley is not a full 20 feet wide in spots. This creates concerns about Iocatin9 fenced dumpster
enclosures in the back. The Fire Department has stated that they will live with the existing conditions, but would
not support any improvements that would further restrict the fire lane. As a result, the City Planner does not
recommend that the City require the applicant to provide screened dumpster enclosures behind the building.
Currently, the dumpsters are partially screened from public view by the building, but residents of Parkview Villa can
see them. Due to the difference in elevation between the dumpsters and Parkview Villa, residents could look down
and see them even if the dumpsl:ers were surrounded by a fenced enclosure, unless the enclosures had a roof.
Mr. Hollman stated that it is the: opinion of the City Planner that providing a fenced enclosure would provide a
minimal aesthetic benefit and would actually be a detriment to public safety by further restricting the fire lane. One
alternative would be to require all the dumpsters to be located inside the mall. This would alleviate the need for
screening, but it would create other building and fire code issues. It would also be inconvenient to tenants and
refuse haulers. He added that it could also increase costs for waste removal services. It is the recommendation of
the City Planner that waste material storage be allowed to continue in its present conditions based on the fact that
this is an existing situation that was approved in 1981, and it appears that any benefits gained from meeting the
strict wording of the Ordinance are minimal and may be outweighed by potential negative impacts.
PLANNING AND ZONING COMMISSION
MARCH 2, 1999
Page 5
Mr. Hollman informed the Commission that, at this time, water draining from the north parking lot flows into the
storm drain in 41" Avenue with the remaining water drainage flowing to the storm drain in 40'~ Avenue. It was his
opinion that the proposed improvements to the mall will not impact drainage.
According to the minutes from the 1981 approval, 200 square feet of parking lot landscaping for each 20 parking
spaces was required. Again, Mr. Hollman stated that the proposed reconfiguration of the mall will not impact the
existing landscaping.
Mr. Hollman stated that, along with the floor plans and site plan, the applicant provided a copy of proposed changes
to the freestanding sign noting that this is an existing sign, and the proposal will not change the size or location of
the sign as it will list the name of the mall on top, and then list all the tenants in the mall.
Mr. Hollman informed the Commission that the City Comprehensive Plan designates this area for future commercial
development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability of the
Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan promotes the rehabilitation
of existing development land in the City. The proposal will not negatively impact any nearby residential areas and
will rehabilitate an existing structure. He felt that the proposal is consistent with the City Comprehensive Plan.
Mr. Hollman directed attention to a document he prepared and distributed regarding a parking analysis for the
Downtown area of Columbia Heights. He explained that the document outlines how and why the parking districts
were created and the managment agreements for each area including the use of the parking ramps. He expressly
painted out that a portion of the "Agreement for Modification of Management Agreement" dated February 11,
1991 states that "at all times maintain 40 percent of the stalls in the ramp for short term use by members of the
general public". He added that out of the total 360 parking spaces in the ramp, 144 are intended to be used by the
general public. It was his opinion that any additional parking needed could be fulfilled by the use of the ramp.
Commissioner Ramsdell questioned why the dumpster location was approved in 1981 without the enclosure
requirement and if a variance was granted. If a variance was not approved at that time, it was his opinion that it
should be considered at this time when the site changes are proposed in order to have an accurate reflection of
compliance with the Zoning Ordinance requirements. It was his opinion that there definitely is a hardship evident in
order to approve a variance to the enclosed dumpster requirement and its location. He directed staff to check with
the City Attorney to determine if a variance would be in order for this situation at this time.
Discussion was held regarding the width of the alley at the rear of the mall and the access to that area.
Commissioner Hunter asked how garbage is picked up as it was his determination that trucks would have to back
into the alley to the back of the mall to dump the dumpster.
Commissioner Szurek expressed her concern with the parking situation at the mall indicating that there are currently
a large number of people who park their cars in the s.w. corner of the mall's lot during the day and ride the bus.
This practice eliminates a good number of parking spaces for the businesses at the south end of the mall. She
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suggested that if the transit hub goes forward, that there be an area designated for "park and ride" patrons and
that the other areas of the parking lot be posted as far as limited parking hours so there is some control.
Commissioner Ramsdell opened the public hearing.
Robert Grootwassink and Mark Hotzler, co-owners of the Columbia Heights Mall, were present. Mr. Grootwassink
stated that the elimination of th~.= common area of the mall will eliminate loitering, clean up the area, cut tenant
costs for cleaning, etc., and provide customer convenience with the front door visible from the parking lot.
Commissioner Hunter asked the locations of the other malls that they have rehabilitated. Mr. Hotzler stated that
the properties are in Little Canada, Burnsville and a portion of the Lakeville Mall. Since they have taken over, he
stated that there has been zero vacancies and are very successful. In this case, they will be enlarging some of the
tenant spaces, the utilities will be separate and each space will have a rear exit.
Commissioner Hunter asked if the canopies will be eliminated. Mr. Grootwassink responded that they will be
eliminated.
The dumpsters were discussed. Mr. Hotzler stated that at this time each business has their own dumpster and pays
for them separately.
Commissioner Ramsdell closed the public hearing as no one was present to speak regarding this case.
Motion by Fowler, seconded by Hunter, to approve the site plan to allow the build-out of the Columbia Heights Mall
at 4001 Central Avenue, subject to the following conditions:
Approval is subject to review and approval of building plans by the Building Official, City Planner, Fire
Department and the Anoka County Health Department.
Tim reconfiguration of the mall shall be done in a manner that meets minimum parking requirements, or
application for variances will need to be made.
Staff refer to the City Attorney regarding whether a variance would be necessary for the dumpster
enclosure issue.
Voice Vote: All Ayes. Motion passed.
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STAFF REPORTS:
Mr. Hollman reviewed the proposal for an amendment to Section 9.117A(10(b)(i) of the Sign Ordinance forwarded
to the Commission by the City Council after their review during a work session and the City Council meeting of
February 22, 1999. He indicated that there is some concern among the City Council about the signage requirements
in the Zoning Ordinance lacking flexibility and the strict square footage requirements. He added that the entire Sign
Ordinance is subject to revision during the rewrite of the Zoning Ordinance. However, this amendment will allow a
more timely resolution to the immediate concerns. He stated that the City Council established March 8, 1999 as
the public hearing date for the second reading of the proposed amendment and they directed staff to bring this issue
to the Planning and Zoning Commission for review and discussion
Commissioner Ramsdell stated that he would like to see a percentage of the wall size used in the calculation of the
signage as 10 to 20 percent seems to be a common amount used by other cities. He added that this could be
considered during the total rewrite of the Zoning Ordinance.
Commissioner Hunter agreed stating that he is in favor of improving requirements that will support businesses.
Commissioner Szurek stated that "if you don't safeguard an ordinance, you have trouble implementing the ordinance
requirements on non-conforming areas".
It was the consensus of the Cornmission that the proposed amendment is necessary at this time.
MOTION by Hunter, seconded by Szurek, to adjourn the meeting at 7:55 p.m. Voice Vote: All Ayes. Motion
passed.
Secretary to the Planning and Zoning Commission
kp